UNIVERSITY OF ALASKA FAIRBANKS

REQUEST FOR PROPOSALS NO. 04POO16DH

HIGH VOLTAGE TRANSFORMER

MAIL OR DELIVER PROPOSALS TO:

University of Alaska Fairbanks

Procurement & Contract Services

3295 College Rd, Rm 103

PO Box 757940

Fairbanks, AK 99775-7940

POINT OF CONTACT FOR RFP INQUIRIES:

Dale A. Henderson

Purchasing Agent

Phone: (907) 474-7432

Fax: (907) 474-7720

email: fndah1 (a7uaf.edu

PROPOSALS MUST BE RECEIVED

NO LATER THAN:

April 21 2004

5:00 PM, Local Time

One original and three signed copies required

(FAX PROPOSALS WILL NOT BE ACCEPTED)

Mailing Address:

University of Alaska Fairbanks

Procurement & Contract Services

PO Box 757940

Fairbanks, AK 99775-7940

The person(s) designated above shall be the only contact(s) for any inquiries regarding any aspect of this RFP or its

requirements. To ensure the integrity of the RFP process, prospective Offerors are advised not to contact anyone

else.

PRE-PROPOSAL CONFERENCE:

None currently scheduled

AVAILABILITY OF FUNDING:

Held at:

In accordance with the Non-Personal Services

Contract General Provisions herein, unless a

contract resulting from this solicitation is

accompanied by a UAF Purchase Order, funding is

not presently available.

Issue Date: March 30, 2004

Dale A. Henderson

Purchasing Agent

 EE-RM/STD-00-550 COMMENT 86

UNIVERSITY OF ALASKA FAIRBANKS 

REQUEST FOR PROPOSALS NO. 04P0016DH 

HIGH VOLTAGE TRANSFORMER 

MAIL OR DELIVER PROPOSALS TO: 

University of Alaska Fairbanks 

Procurement & Contract Services 

3295 College Rd, Rm 103 

PO Box 757940 

Fairbanks, AK 99775-7940 

POINT OF CONTACT FOR RFP INQUIRIES: 

Dale A. Henderson 

Purchasing Agent 

Phone: (907) 474-7432 

Fax: (907) 474-7720 

email: fndah1@uaf.edu 

PROPOSALS MUST BE RECEIVED 

NO LATER THAN: 

April 21 2004 

5:00 PM, Local Time 

One original and three signed copies required 

(FAX PROPOSALS WILL NOT BE ACCEPTED) 

Mailing Address: 

University of Alaska Fairbanks 

Procurement & Contract Services 

PO Box 757940 

Fairbanks, AK 99775-7940 

The person(s) designated above shall be the only contact(s) for any inquiries regarding any aspect of this RFP or its 

requirements. To ensure the integrity of the RFP process, prospective Offerors are advised not to contact anyone 

else. 

PRE-PROPOSAL CONFERENCE: 

None currently scheduled 

AVAILABILITY OF FUNDING: 

Dale A. Henderson 

Purchasing Agent 

Held at: 

In accordance with the Non-Personal Services 

Contract General Provisions herein, unless a 

contract resulting from this solicitation is 

accompanied by a UAF Purchase Order, funding is 

not presently available. 

Issue Date: March 30, 2004 
University of Alaska Fairbanks Request for Proposals No. 04POO16DH Page 2

Table of Contents

Schedule for Award:

Solicitation Mailed: .............................................................. March 30, 2004

Quotations Due: ..................................................................... April 21, 2004

Contract Awarded (approx.) ................................................... May 14, 2004

Cover Sheet ...........................................................................................................................................1

Table of Contents ..................................................................................................................................2

General Information ............................................................................................................................ 3-4

Instructions to Offerors .....................................................................................................................5-11

Technical Specifications .................................................................................................................12-29

Evaluation ....................................................................................................................................... 31-34

Checklist of Required Submittals ......................................................................................................... 35

Rate Response Form ........................................................................................................................... 36

Equipment Data Sheet .................................................................................................................... 37-42

Proposal Transmittal Form ..................................................................................................................43

Statement of Compliance Form ........................................................................................................... 44

Request for Past Performance Information Form ................................................................................45

Representations & Certifications ....................................................................................................46-52

Non-Personal Services Contract General Provisions .....................................................................53-58

 EE-RM/STD-00-550 COMMENT 86

University of Alaska Fairbanks Request for Proposals No. 04P0016DH 

Table of Contents 

Schedule for Award: 

Solicitation Mailed: .............................................................. March 30, 2004 

Quotations Due: ..................................................................... April 21, 2004 

Contract Awarded (approx.) ................................................... May 14, 2004 

Page 2 

Cover Sheet ........................................................................................................................................... 1 

Table of Contents .................................................................................................................................. 2 

General Information ............................................................................................................................ 3-4 

I nstructions to Offerors ..................................................................................................................... 5-11 

Technical Specifications ................................................................................................................. 12-29 

Evaluation ....................................................................................................................................... 31-34 

Checklist of Required Submittals ......................................................................................................... 35 

Rate Response Form ........................................................................................................................... 36 

Equipment Data Sheet. ................................................................................................................... 37 -42 

Proposal Transmittal Form .................................................................................................................. 43 

Statement of Compliance Form ........................................................................................................... 44 

Request for Past Performance Information Form ................................................................................ 45 

Representations & Certifications .................................................................................................... 46-52 

Non-Personal Services Contract General Provisions ..................................................................... 53-58 
University of Alaska Fairbanks Request for Proposals No. 04P0016DH Page 3

General Information

SCOPE:

The University of Alaska Fairbanks (UAF) is soliciting sealed proposals, as outlined herein, to provide and assemble

a High Voltage Transformer.

By signing the RFP Transmittal Form, the Offeror indicates an intent to be bound by the terms and conditions of the

RFP, its specifications, and the results of any subsequent negotiations.

BASIS OF AWARD:

Award will be made to the responsive, responsible Offeror whose proposal, conforming to the RFP requirements,

receives the highest total number of evaluation points, price and other factors considered, pending availability of

funding.

PRE-PROPOSAL CONFERENCE:

No Pre-Proposal Conference is currently scheduled. However, if the need to schedule one arises, all interested

parties will be given adequate notice of the date, time, and location of such a conference.

F.O.B. POINT:

The successful Offeror will be responsible for making timely delivery, F.O.B. Destination, of all required items to the

following address:

UAF Power Plant

802 Alumni Drive

Fairbanks, Alaska 99775

PRICING:

Prices submitted on the Rate Response Form must include all costs associated with packing, shipping and delivery

to the F.O.B. Point, required on-site services, including airfare, accommodations, transportation, per diem, and

personnel wages, and must remain valid for acceptance for a period of sixty (60) days after the RFP closing date and

time.

It is not acceptable to add a separate line item for freight. If the Offeror adds a separate line for freight costs or alters

the Rate Response Form in any other manner, the offer may be rejected as non-responsive and be eliminated from

further consideration for award.

In case of discrepancy, the unit price shall prevail.

DELIVERY:

UAF has a desired delivery date of 20 Weeks after receipt of order (ARO) and a required delivery date of 26

Weeks ARO. Please indicate in the space provided on the Rate Response Form the time required to make delivery

ARO. Failure to make an entry in the space provided may be construed as an offer to deliver by the required date.

Offers which specify a delivery date later than required, may be considered non-responsive and therefore be

rejected.

LIQUIDATED DAMAGES:

Failure to make delivery as required may result in the assessment of liquidated damages in accordance with Section

2.16 (Liquidated Damages) of the Technical Specifications outlined herein.

DESCRIPTIVE LITERATURE:

All offers must include descriptive literature which details the offer sufficiently to ensure compliance with the

specifications of this solicitation. If, due to lack of descriptive literature, it is impossible for the Evaluation Committee

to determine whether or not an offer meets all required specifications, the Procurement Officer reserves the right to

declare the offer non-responsive. Failure to provide descriptive literature may cause the offer to be declared nonresponsive. (See Page 35 - Checklist of Required Submittals)

BRAND NAME OR EQUAL:

 EE-RM/STD-00-550 COMMENT 86

University of Alaska Fairbanks Request for Proposals No. 04P0016DH 

General Information 

SCOPE: 

Page 3 

The University of Alaska Fairbanks (UAF) is soliciting sealed proposals, as outlined herein, to provide and assemble 

a High Voltage Transformer. 

By signing the RFP Transmittal Form, the Offeror indicates an intent to be bound by the terms and conditions of the 

RFP, its specifications, and the results of any subsequent negotiations. 

BASIS OF AWARD: 

Award will be made to the responsive, responsible Offeror whose proposal, conforming to the RFP requirements, 

receives the highest total number of evaluation points, price and other factors considered, pending availability of 

funding. 

PRE-PROPOSAL CONFERENCE: 

No Pre-Proposal Conference is currently scheduled. However, if the need to schedule one arises, all interested 

parties will be given adequate notice of the date, time, and location of such a conference. 

F.O.B. POINT: 

The successful Offeror will be responsible for making timely delivery, F.O.B. Destination, of all required items to the 

following address: 

UAF Power Plant 

802 Alumni Drive 

Fairbanks, Alaska 99775 

PRICING: 

Prices submitted on the Rate Response Form must include all costs associated with packing, shipping and delivery 

to the F.O.B. Point, required on-site services, including airfare, accommodations, transportation, per diem, and 

personnel wages, and must remain valid for acceptance for a period of sixty (60) days after the RFP closing date and 

time. 

It is not acceptable to add a separate line item for freight. If the Offeror adds a separate line for freight costs or alters 

the Rate Response Form in any other manner, the offer may be rejected as non-responsive and be eliminated from 

further consideration for award. 

In case of discrepancy, the unit price shall prevail. 

DELIVERY: 

UAF has a desired delivery date of 20 Weeks after receipt of order (ARO) and a required delivery date of 26 

Weeks ARO. Please indicate in the space provided on the Rate Response Form the time required to make delivery 

ARO. Failure to make an entry in the space provided may be construed as an offer to deliver by the required date. 

Offers which specify a delivery date later than required, may be considered non-responsive and therefore be 

rejected. 

LIQUIDATED DAMAGES: 

Failure to make delivery as required may result in the assessment of liquidated damages in accordance with Section 

2.16 (Liquidated Damages) of the Technical Specifications outlined herein. 

DESCRIPTIVE LITERATURE: 

All offers must include descriptive literature which details the offer sufficiently to ensure compliance with the 

specifications of this solicitation. If, due to lack of descriptive literature, it is impossible for the Evaluation Committee 

to determine whether or not an offer meets all required specifications, the Procurement Officer reserves the right to 

declare the offer non-responsive. Failure to provide descriptive literature may cause the offer to be declared nonresponsive. (See Page 35 - Checklist of Required Submittals) 

BRAND NAME OR EQUAL: 
University of Alaska Fairbanks Request for Proposals No. 04P OO 16DH Page 4

General Information

Unless specifically stated otherwise, the use of a brand name "or equal" to a description is intended to describe the

standard of quality, performance and characteristics desired, and is not intended to exclude substantially equivalent

products.

An item shall be considered to be substantially equivalent, "or equal" to a specific product, when in the opinion of

UAF, the offered "or equal" fulfills the salient characteristics set forth in the purchase description, and UAF can

reasonably anticipate sufficiently similar quality, capacity, durability, performance, utility and productivity by the

specified "or equal" product.

Offerors shall indicate on the Rate Response Form, in the spaces provided, the brand name offered for each of the

specified components.

BRAND NAME ONLY:

Where stated, items or equipment must be of the brand name specified only - NO SUBSTITUTES.

OFFEROR AUTHORIZED TO BIND THE MANUFACTURER:

An Offeror shall be an original equipment manufacturer (OEM), or an authorized distributor or regular dealer of the

manufacturer with legal authority to bind the manufacturer to the terms and conditions of this RFP. The Offeror shall

be an agent of the manufacturer with authority to make UAF the first owner of record of the items solicited herein,

and the first holder of the Manufacturer's warranty. Substitute warranties, or warranties provided by other than the

OEM, are not acceptable, unless otherwise provided for in this solicitation. Offerors must be able to provide, if

requested by UAF, written verification from the "OEM that this legally binding relationship existed at the time the

proposal was submitted. Offerors not in compliance with this section shall be considered non-responsive.

INSURANCE:

The successful Offeror will be required to submit proof of insurance in accordance with Section 2.19 (Insurance) of

the Technical Specifications outlined herein.

 EE-RM/STD-00-550 COMMENT 86

University of Alaska Fairbanks Request for Proposals No. 04P0016DH 

General Information 

Page 4 

Unless specifically stated otherwise, the use of a brand name "or equal" to a description is intended to describe the 

standard of quality, performance and characteristics desired, and is not intended to exclude substantially equivalent 

products. 

An item shall be considered to be substantially equivalent, "or equal" to a specific product, when in the opinion of 

UAF, the offered "or equal" fulfills the salient characteristics set forth in the purchase description, and UAF can 

reasonably anticipate sufficiently similar quality, capacity, durability, performance, utility and productivity by the 

specified "or equal" product. 

Offerors shall indicate on the Rate Response Form, in the spaces provided, the brand name offered for each of the 

specified components. 

BRAND NAME ONLY: 

Where stated, items or equipment must be of the brand name specified only - NO SUBSTITUTES. 

OFFEROR AUTHORIZED TO BIND THE MANUFACTURER: 

An Offeror shall be an original equipment manufacturer (OEM), or an authorized distributor or regular dealer of the 

manufacturer with legal authority to bind the manufacturer to the terms and conditions of this RFP. The Offeror shall 

be an agent of the manufacturer with authority to make UAF the first owner of record of the items solicited herein, 

and the first holder of the Manufacturer's warranty. Substitute warranties, or warranties provided by other than the 

OEM, are not acceptable, unless otherwise provided for in this solicitation. Offerors must be able to provide, if 

requested by UAF, written verification from the "OEM that this legally binding relationship existed at the time the 

proposal was submitted. Offerors not in compliance with this section shall be considered non-responsive. 

INSURANCE: 

The successful Offeror will be required to submit proof of insurance in accordance with Section 2.19 (Insurance) of 

the Technical Specifications outlined herein. 
University of Alaska Fairbanks Request for Proposals No. 04P0016DH Page 5

Instructions to Offerors

1. General Requirements

Offerors should read this solicitation carefully and review all instructions contained herein. Incomplete or incorrect

proposals may be rejected as not conforming to the essential requirements of the Request for Proposals (RFP). Any

deviations in a proposal from RFP requirements must be fully disclosed in detail on the STATEMENT OF

COMPLIANCE FORM of the RFP which must be submitted with the proposal. Proposals submitted on other than the

prescribed forms contained in this RFP will be rejected. Offerors may copy the forms contained in the RFP for use in

their proposals, but substitute forms or formats are unacceptable.

2. Sealed Proposals

a. The offeror must mail or otherwise deliver an original and three (3) signed copies of the completed proposal

(including all items indicated in the CHECKLIST OF REQUIRED SUBMITTALS for this Request for Proposals) to the

University of Alaska proposal depository office designated herein for receipt of proposals.

b. Late proposals will not be considered and will be returned to the proposer unopened. A proposal is late if it is not

delivered to the University of Alaska proposal depository office at or before the time specified herein as the deadline

for receipt of proposals.

c. Proposals must be submitted in a sealed envelope or package bearing the offeror's name and address, with the

RFP number and project title clearly marked on the outside. Unless otherwise specified elsewhere in the solicitation,

proposals will not be accepted via transmittal by telefax, facsimile, or electronic communication equipment.

d. Proposal submittals must show full firm name and address of the offeror. The offeror's firm name should appear on each page

of the proposal.

e. All material submitted as part of a proposal will become the property of the University for use at its discretion.

f. Authorized signatures are required. Proposals must be signed by an individual authorized to bind the offeror to its

provisions. The person signing the proposal must show title and/or evidence of authority to bind the firm in contract.

g. Photographs may be included with the proposal as appropriate or as desired by the offeror. There is no guarantee

that photographs will be returned to offeror.

h. The PROPOSAL TRANSMITTAL FORM from this Request for Proposals shall be submitted as the cover sheet of each

proposal.

3. Pre-proposal Conference

A pre-proposal conference, if required, will be held at the time and place specified on the face of this solicitation for

purposes of detailed discussion of this Request for Proposals and clarification of requirements for the benefit of

interested parties. Prospective offerors who wish to participate by teleconference instead of in person should make

arrangements with the Purchasing Department by telephoning the number shown on the face page of this RFP. All

prospective offerors are encouraged to attend or otherwise participate in this conference, if such a conference is

held.

4. Period for Acceptance of Proposals

The proposal shall remain valid for at least sixty (60) days after the closing date for receipt of proposals except as

otherwise specified elsewhere in this solicitation

5. Modification or Withdrawal of Proposal

Modifications to or withdrawal of proposals may be allowed only if received prior to the deadline for receipt of

proposals. No changes to or withdrawals of proposals will be permitted after the time for receipt of proposals

specified in the solicitation.

 EE-RM/STD-00-550 COMMENT 86

University of Alaska Fairbanks Request for Proposals No. 04P0016DH 

Instructions to Offerors 

1. General Requirements 

Page 5 

Offerors should read this solicitation carefully and review all instructions contained herein. Incomplete or incorrect 

proposals may be rejected as not conforming to the essential requirements of the Request for Proposals (RFP). Any 

deviations in a proposal from RFP requirements must be fully disclosed in detail on the STATEMENT OF 

COMPLIANCE FORM of the RFP which must be submitted with the proposal. Proposals submitted on other than the 

prescribed forms contained in this RFP will be rejected. Offerors may copy the forms contained in the RFP for use in 

their proposals, but substitute forms or formats are unacceptable. 

2. Sealed Proposals 

a. The offeror must mail or otherwise deliver an original and three (3) signed copies of the completed proposal 

(including all items indicated in the CHECKLIST OF REQUIRED SUBMITTALS for this Request for Proposals) to the 

University of Alaska proposal depository office designated herein for receipt of proposals. 

b. Late proposals will not be considered and will be returned to the proposer unopened. A proposal is late if it is not 

delivered to the University of Alaska proposal depository office at or before the time specified herein as the deadline 

for receipt of proposals. 

c. Proposals must be submitted in a sealed envelope or package bearing the offeror's name and address, with the 

RFP number and project title clearly marked on the outside. Unless otherwise specified elsewhere in the solicitation, 

proposals will not be accepted via transmittal by telefax, facsimile, or electronic communication equipment. 

d. Proposal submittals must show full firm name and address of the offeror. The offeror's firm name should appear on each page 

of the proposal. 

e. All material submitted as part of a proposal will become the property of the University for use at its discretion. 

f. Authorized signatures are required. Proposals must be signed by an individual authorized to bind the offeror to its 

provisions. The person signing the proposal must show title and/or evidence of authority to bind the firm in contract. 

g. Photographs may be included with the proposal as appropriate or as desired by the offeror. There is no guarantee 

that photographs will be returned to offeror. 

h. The PROPOSAL TRANSMITTAL FORM from this Request for Proposals shall be submitted as the cover sheet of each 

proposal. 

3. Pre-proposal Conference 

A pre-proposal conference, if required, will be held at the time and place specified on the face of this solicitation for 

purposes of detailed discussion of this Request for Proposals and clarification of requirements for the benefit of 

interested parties. Prospective offerors who wish to participate by teleconference instead of in person should make 

arrangements with the Purchasing Department by telephoning the number shown on the face page of this RFP. All 

prospective offerors are encouraged to attend or otherwise participate in this conference, if such a conference is 

held. 

4. Period for Acceptance of Proposals 

The proposal shall remain valid for at least sixty (60) days after the closing date for receipt of proposals except as 

otherwise specified elsewhere in this solicitation 

5. Modification or Withdrawal of Proposal 

Modifications to or withdrawal of proposals may be allowed only if received prior to the deadline for receipt of 

proposals. No changes to or withdrawals of proposals will be permitted after the time for receipt of proposals 

specified in the solicitation. 
University of Alaska Fairbanks Request for Proposals No. 04POO16DH Page 6

Instructions to Offerors

6. Questions and Explanations Regarding the RFP or Proposals

a. Any prospective offeror desiring an explanation or interpretation of the solicitation, specifications, provisions, etc.,

must request it in writing soon enough to allow a reply to reach all prospective offerors before the submission of their

proposals.

b. Written questions must be submitted to the University of Alaska at the address shown for inquiries on the face of

this RFP. Alternatively, questions may be telefaxed to the University of Alaska at the telefax number shown on the

face of this RFP. All inquiries must include the RFP number.

c. Oral explanations or instructions given before the award of the contract will not be binding. Any information given

to a prospective offeror concerning a solicitation will be furnished promptly to all other prospective offerors as an

amendment of the solicitation, if that information is necessary in submitting proposals or if the lack of it would be

prejudicial to any other prospective offerors.

7. Errors and Ambiguities

a. Offerors must read the RFP thoroughly. Any ambiguity, conflict, discrepancy, omission or other errors in this RFP

should be reported in writing to the University of Alaska address for inquiries shown on the face of the RFP prior to

the Pre-proposal Conference and in any case must be reported prior to the proposal submittal deadline. Any

changes or corrections to the RFP will be made only by written amendment issued by the University.

b. Clarifications shall be by written notice sent to all known recipients of the RFP. To the extent practicable, the

University shall give such notice to all interested parties, but shall not be responsible to those parties for receipt of

this information. It is the offeror's responsibility to ascertain prior to submittal that he/she is in receipt of any or all

amendments to the solicitation. If an offeror fails to notify the University prior to the submittal deadline of an error in

the RFP or the offeror's proposal, such proposal shall be submitted at the offeror's own risk, and if a contract is

awarded as a result of such proposal, the offeror shall not be entitled to additional compensation by reason of the

error or its later correction.

8. Anticompetitive Practices

Offerors certify by submittal of their proposal that prices submitted have been independently arrived at and without

collusion. Penalties for participation in anticompetitve practices include, but are not limited to, rejection of the

proposal, suspension, debarment, civil and/or criminal prosecution.

9. Subcontracting

If subcontracting is not prohibited by the solicitation, an apparent successful offeror shall submit a list of the

subcontractors it proposes to use in the performance of the contract within five (5) working days after receipt of a

request from the University. The list must include the name and location of the place of business and a description of

the portion of the contract to be subcontracted applicable to each subcontractor. Use of subcontractors in the

performance of the contract is subject to University consent, and the University requires that subcontractors meet its

criteria for responsible prospective contractors specified in these INSTRUCTIONS TO OFFERORS. The University

may require replacement of any subcontractor which it determines not to be a responsible subcontractor.

10. Solicitation and Responsiveness of Offers

a. The solicitation requirements have been established to obtain full and accurate representation of offeror

responsiveness and responsibility which will enable the University to evaluate proposals and award contracts for

providing the services requested. The University of Alaska in its sole discretion will determine responsiveness and

final evaluation results for this RFP as provided herein.

b. All responses to this RFP shall be subject to verification by the University. Any proposal which contains material or

information which cannot be verified or otherwise confirmed for purposes of determining responsiveness to the

solicitation may result in rejection of the proposal

 EE-RM/STD-00-550 COMMENT 86

University of Alaska Fairbanks Request for Proposals No. 04P0016DH 

Instructions to Offerors 

6. Questions and Explanations Regarding the RFP or Proposals 

Page 6 

a. Any prospective offeror desiring an explanation or interpretation of the solicitation, specifications, provisions, etc., 

must request it in writing soon enough to allow a reply to reach all prospective offerors before the submission of their 

proposals. 

b. Written questions must be submitted to the University of Alaska at the address shown for inquiries on the face of 

this RFP. Alternatively, questions may be telefaxed to the University of Alaska at the telefax number shown on the 

face of this RFP. All inquiries must include the RFP number. 

c. Oral explanations or instructions given before the award of the contract will not be binding. Any information given 

to a prospective offeror concerning a solicitation will be furnished promptly to all other prospective offerors as an 

amendment of the solicitation, if that information is necessary in submitting proposals or if the lack of it would be 

prejudicial to any other prospective offerors. 

7. Errors and Ambiguities 

a. Offerors must read the RFP thoroughly. Any ambiguity, conflict, discrepancy, omission or other errors in this RFP 

should be reported in writing to the University of Alaska address for inquiries shown on the face of the RFP prior to 

the Pre-proposal Conference and in any case must be reported prior to the proposal submittal deadline. Any 

changes or corrections to the RFP will be made only by written amendment issued by the University. 

b. Clarifications shall be by written notice sent to all known recipients of the RFP. To the extent practicable, the 

University shall give such notice to all interested parties, but shall not be responsible to those parties for receipt of 

this information. It is the offeror's responsibility to ascertain prior to submittal that he/she is in receipt of any or all 

amendments to the solicitation. If an offeror fails to notify the University prior to the submittal deadline of an error in 

the RFP or the offeror's proposal, such proposal shall be submitted at the offeror's own risk, and if a contract is 

awarded as a result of such proposal, the offeror shall not be entitled to additional compensation by reason of the 

error or its later correction. 

8. Anticompetitive Practices 

Offerors certify by submittal of their proposal that prices submitted have been independently arrived at and without 

collusion. Penalties for participation in anticompetitve practices include, but are not limited to, rejection of the 

proposal, suspension, debarment, civil and/or criminal prosecution. 

9. Subcontracting 

If subcontracting is not prohibited by the solicitation, an apparent successful offeror shall submit a list of the 

subcontractors it proposes to use in the performance of the contract within five (5) working days after receipt of a 

request from the University. The list must include the name and location of the place of business and a description of 

the portion of the contract to be subcontracted applicable to each subcontractor. Use of subcontractors in the 

performance of the contract is subject to University consent, and the University requires that subcontractors meet its 

criteria for responsible prospective contractors specified in these INSTRUCTIONS TO OFFERORS. The University 

may require replacement of any subcontractor which it determines not to be a responsible subcontractor. 

10. Solicitation and Responsiveness of Offers 

a. The solicitation requirements have been established to obtain full and accurate representation of offeror 

responsiveness and responsibility which will enable the University to evaluate proposals and award contracts for 

providing the services requested. The University of Alaska in its sole discretion will determine responsiveness and 

final evaluation results for this RFP as provided herein. 

b. All responses to this RFP shall be subject to verification by the University. Any proposal which contains material or 

information which cannot be verified or otherwise confirmed for purposes of determining responsiveness to the 

solicitation may result in rejection of the proposal 
University of Alaska Fairbanks Request for Proposals No. 04POO16DH Page 7

Instructions to Offerors

11. Selection for Award or Rejection of Proposals

a. Selection for award and execution of contracts will be accomplished in accordance with Alaska Statutes Title 36

and the University of Alaska procurement regulations, policies, procedures, and the terms and conditions of this

solicitation.

b. The Contracting Agency will award a contract resulting from this solicitation to the responsible offeror whose

proposal conforming to the solicitation will be most advantageous to the Contracting Agency, cost or price and other

factors, specified elsewhere in this solicitation considered.

c. The Contracting Agency may (1) reject any or all proposals if such action is in the University's interest, (2) accept

other than the lowest proposal, and (3) waive informalities and minor irregularities in proposals received.

d. The Contracting Agency may award a contract on the basis of initial proposals received, without discussions.

Therefore, each initial proposal should contain the offeror's best terms from a cost or price and technical standpoint.

e. Discussions or negotiations may be conducted with all offerors in the competitive range. If "Best and Final" offers

are requested, they will be evaluated against the same criteria as were the initial proposals.

f. This solicitation does not obligate the University to pay any cost incurred in the preparation or submission of such

proposals, or to contract for service.

g. Any contract awarded as a result of this solicitation will incorporate the contents of this Request for Proposals and

the successful offeror's proposal. The successful offeror(s) will be required to execute such a written contract and

comply with its terms.

12. Responsible Prospective Contractors

a Alaska Statute 36.30 and Federal Regulations (OMB Circular A-110, Attachment 0) prescribe that University

contracts shall be awarded only to prospective contractors who are determined to be responsible. After determination

of an apparent successful offeror, the University may make inquiries or require additional information from a

prospective contractor relating to a determination of responsibility.

b. Failure of an offeror to promptly supply information in connection with a University inquiry with respect to

responsibility may result in a determination of non-responsibility with respect to the offeror.

c. In order to determine responsibility of a prospective contractor, the University of Alaska may require offerors to

supply additional information or documentation, may perform on-site pre-award surveys, and inspect equipment or

facilities.

d. To be determined responsible, a prospective contractor must:

(1) have adequate financial resources to perform the contract or the ability to obtain them;

(2) be able to comply with the contract performance schedule taking into consideration all existing other business commitments;

(3) have a satisfactory performance record;

(4) have a satisfactory record of integrity, and business ethics;

(5) have the necessary organization personnel, experience, accounting and operational controls, and technical

skills, or the ability to obtain them;

(6) have the necessary equipment and facilities or the ability to obtain them; and

(7) be otherwise qualified and eligible to receive an award under applicable laws and regulations.

e. A contract will NOT be awarded to any offeror who is determined by the University to be a non-responsible

prospective contractor.

13. Certified Cost or Pricing Data

 EE-RM/STD-00-550 COMMENT 86

University of Alaska Fairbanks Request for Proposals No. 04P0016DH 

Instructions to Offerors 

11. Selection for Award or Rejection of Proposals 

Page 7 

a. Selection for award and execution of contracts will be accomplished in accordance with Alaska Statutes Title 36 

and the University of Alaska procurement regulations, policies, procedures, and the terms and conditions of this 

solicitation. 

b. The Contracting Agency will award a contract resulting from this solicitation to the responsible offeror whose 

proposal conforming to the solicitation will be most advantageous to the Contracting Agency, cost or price and other 

factors, specified elsewhere in this solicitation considered. 

c. The Contracting Agency may (1) reject any or all proposals if such action is in the University's interest, (2) accept 

other than the lowest proposal, and (3) waive informalities and minor irregularities in proposals received. 

d. The Contracting Agency may award a contract on the basis of initial proposals received, without discussions. 

Therefore, each initial proposal should contain the offeror's best terms from a cost or price and technical standpoint. 

e. Discussions or negotiations may be conducted with all offerors in the competitive range. If "Best and Final" offers 

are requested, they will be evaluated against the same criteria as were the initial proposals. 

f. This solicitation does not obligate the University to pay any cost incurred in the preparation or submission of such 

proposals, or to contract for service. 

g. Any contract awarded as a result of this solicitation will incorporate the contents of this Request for Proposals and 

the successful offeror's proposal. The successful offeror(s) will be required to execute such a written contract and 

comply with its terms. 

12. Responsible Prospective Contractors 

a Alaska Statute 36.30 and Federal Regulations (OMB Circular A-110, Attachment 0) prescribe that University 

contracts shall be awarded only to prospective contractors who are determined to be responsible. After determination 

of an apparent successful offeror, the University may make inquiries or require additional information from a 

prospective contractor relating to a determination of responsibility. 

b. Failure of an offeror to promptly supply information in connection with a University inquiry with respect to 

responsibility may result in a determination of non-responsibility with respect to the offeror. 

c. In order to determine responsibility of a prospective contractor, the University of Alaska may require offerors to 

supply additional information or documentation, may perform on-site pre-award surveys, and inspect equipment or 

facilities. 

d. To be determined responsible, a prospective contractor must: 

(1) have adequate financial resources to perform the contract or the ability to obtain them; 

(2) be able to comply with the contract performance schedule taking into consideration all existing other business commitments; 

(3) have a satisfactory performance record; 

(4) have a satisfactory record of integrity, and business ethics; 

(5) have the necessary organization personnel, experience, accounting and operational controls, and technical 

skills, or the ability to obtain them; 

(6) have the necessary equipment and facilities or the ability to obtain them; and 

(7) be otherwise qualified and eligible to receive an award under applicable laws and regulations. 

e. A contract will NOT be awarded to any offeror who is determined by the University to be a non-responsible 

prospective contractor. 

13. Certified Cost or Pricing Data 
University of Alaska Fairbanks Request for Proposals No. 04P OO 16DH Page 8

Instructions to Offerors

A prospective contractor may be required to certify (in accordance with the Truth in Negotiations Act (P.L 87-653) as

implemented by FAR 15.802) that any cost or pricing data submitted were accurate, complete and current as of the

date of final agreement on price. The executed certification must be presented to the Procurement Officer after

negotiations are concluded and before award can be made. Following is the text of the certification that shall be used

if called for by the Procurement Officer:

"CERTIFICATE OF CURRENT COST OR PRICING DATA

This is to certify that, to the best of my knowledge and belief, the cost or pricing date (as defined in

section 15.801 of the Federal Acquisition Regulation (FAR) and required under FAR subsection

15.804-2) submitted, either actually or by specific identification in writing, to the Procurement Officer,

or to the Procurement Officer's representative, in support of solicitation number

are accurate, complete, and current as of

(date). This certification includes the cost or pricing data supporting any advance agreements and

forward pricing rate agreements between the offeror and the Contracting Agency that are part of the

proposal."

14. Public Information

a. All submitted proposals and proposal information will be considered confidential until notice of intent to award is issued. After

the notice of intent to award is issued, proposals will be become public information. Properly marked proprietary information

supplied by an offeror in response to an inquiry by the University relating to responsibility will not be disclosed or available to the

public. Proprietary information of the type not subject to public review includes offeror submittals of: financial statements, tax

records, personnel/personal information, etc.

15. Notice of Intent to Award

Unless the contract is excepted from this requirement by AS 36.30, at least ten (10) days prior to formal award of a

contract, a Notice of Intent to Award will be issued listing the name and address of the successful offeror(s).

16. Protest

a. An interested party may protest an award under this Request for Proposals to the Procurement Officer not later

than ten (10) days after issuance of the Notice of Intent to Award. The Procurement Officer will issue a written

decision within fourteen (14) days after date of filing of the protest.

b. A protest must be filed in writing and must include the following information.

(1) The name, address and telephone number of the protester.

(2) The signature of the protester, or the protester's representative.

(3) Identification of the contracting agency and the solicitation at issue.

(4) A detailed statement of the legal and factual grounds of the protest, including copies of relevant documents.

(5) The form of relief requested.

c. An appeal from a decision of a Procurement Officer may be filed with the Chief Procurement Officer not later than

ten (10) days after a protest decision is received by the protester.

17. Authority

The University procurement official whose name appears on the cover sheet of this solicitation has authority to act as

agent for the University of Alaska. Offerors are cautioned that instructions or interpretations contrary to the provisions

of this solicitation, which are received from employees not specifically designated herein to act in this matter, are not

valid or binding on the University.

 EE-RM/STD-00-550 COMMENT 86

University of Alaska Fairbanks Request for Proposals No. 04P0016DH 

Instructions to Offerors 

Page 8 

A prospective contractor may be required to certify (in accordance with the Truth in Negotiations Act (P.L 87-653) as 

implemented by FAR 15.802) that any cost or pricing data submitted were accurate, complete and current as of the 

date of final agreement on price. The executed certification must be presented to the Procurement Officer after 

negotiations are concluded and before award can be made. Following is the text of the certification that shall be used 

if called for by the Procurement Officer: 

"CERTIFICATE OF CURRENT COST OR PRICING DATA 

This is to certify that, to the best of my knowledge and belief, the cost or pricing date (as defined in 

section 15.801 of the Federal Acquisition Regulation (FAR) and required under FAR subsection 

15.804-2) submitted, either actually or by specific identification in writing, to the Procurement Officer, 

or to the Procurement Officer's representative, in support of solicitation number 

are accurate, complete, and current as of -,------------c 

(date). This certification includes the cost or pricing data supporting any advance agreements and 

forward pricing rate agreements between the offeror and the Contracting Agency that are part of the 

proposal." 

14. Public Information 

a. All submitted proposals and proposal information will be considered confidential until notice of intent to award is issued. After 

the notice of intent to award is issued, proposals will be become public information. Properly marked proprietary information 

supplied by an offeror in response to an inquiry by the University relating to responsibility will not be disclosed or available to the 

public. Proprietary information of the type not subject to public review includes offeror submittals of: financial statements, tax 

records, personnel/personal information, etc. 

15. Notice of Intent to Award 

Unless the contract is excepted from this requirement by AS 36.30, at least ten (10) days prior to formal award of a 

contract, a Notice of Intent to Award will be issued listing the name and address of the successful offeror(s). 

16. Protest 

a. An interested party may protest an award under this Request for Proposals to the Procurement Officer not later 

than ten (10) days after issuance of the Notice of Intent to Award. The Procurement Officer will issue a written 

decision within fourteen (14) days after date of filing of the protest. 

b. A protest must be filed in writing and must include the following information. 

(1) The name, address and telephone number of the protester. 

(2) The signature of the protester, or the protester's representative. 

(3) Identification of the contracting agency and the solicitation at issue. 

(4) A detailed statement of the legal and factual grounds of the protest, including copies of relevant documents. 

(5) The form of relief requested. 

c. An appeal from a decision of a Procurement Officer may be filed with the Chief Procurement Officer not later than 

ten (10) days after a protest decision is received by the protester. 

17. Authority 

The University procurement official whose name appears on the cover sheet of this solicitation has authority to act as 

agent for the University of Alaska. Offerors are cautioned that instructions or interpretations contrary to the provisions 

of this solicitation, which are received from employees not specifically designated herein to act in this matter, are not 

valid or binding on the University. 
University of Alaska Fairbanks Request for Proposals No. 04P OO 16DH Page 9

Instructions to Offerors

18. No Bid/Proposal Response

If no proposal is to be submitted, the face page of this solicitation should be returned to the issuing office marked

"NO BID". Failure to submit a proposal or respond may be cause for removal of your firm from the mailing list on

future solicitations for similar products or services.

19. Discounts for Prompt Payment

a. Discounts for prompt payment will not be considered in evaluating offers for award. However, offered discounts

will be taken on payments if earned.

b. Cash discount period on any invoice received shall commence on the date shipment is received or date services

are accepted by the University, or date of invoice whichever is later. In the event of adjustment or damage to a

shipment subject to a cash discount, the date of receipt of shipment by the University shall be the date the shipment

is finally accepted.

20. Descriptive Literature

Descriptive literature must be submitted in duplicate with the proposal when an "equal" item is offered under a

purchase description calling for a Brand Name "or equal". Failure to provide descriptive literature when requested on

the CHECKLIST OF REQUIRED SUBMITTALS may render the proposal nonresponsive . Descriptive literature

means information that is submitted as part of a proposal which sufficiently details the offer to determine its

responsiveness to the solicitation specifications for evaluation purposes.

21. Brand Name or Equal Specifications

a. Unless specifically stated otherwise, the use of a brand name "or equal" purchase description is intended to

describe the standard of quality, performance and characteristics desired, and is not intended to exclude

substantially equivalent products.

b. An item shall be considered to be substantially equivalent, or "equal" to a specified product, when in the opinion of

the procurement officer, the offered "equal" fulfills the salient characteristics set forth in the purchase description, and

the University can reasonably anticipate sufficiently similar quality, capacity, durability, performance, utility and

productivity as provided by the specified "equal" product.

22. Testing and Samples

a. The University reserves the right to request a demonstration or test of any or all products offered in response to a

brand name "or equal" purchase description. If offeror fails to respond within a reasonable time to a request by the

procurement officer for demonstration/testing, an offer may be rejected as non-responsive to the solicitation.

b. Samples of products, when requested, must be furnished free of expense to the University and if not destroyed by

testing, will be returned at the offeror's request and expense immediately following contract award.

c. Unsolicited samples are submitted at the Offeror's risk and will not be examined or tested, and will not in any way

cause variance from any of the solicitation provisions

23. Alaska Business License

The offeror must have a valid Alaska business license at the time designated in the solicitation for closing receipt of

proposals. Acceptable evidence that the offeror possesses a valid Alaska business license may include any one of

the following:

a. Certification the proposal that the offeror has a valid Alaska business license and has written the license number

in the space provided on the solicitation.

b. Copy of the Alaska business license.

c. A canceled check that demonstrates payment for the Alaska business license fee.

d. A copy of the Alaska business license application with a receipt stamp from the State's business license office.

 EE-RM/STD-00-550 COMMENT 86

University of Alaska Fairbanks Request for Proposals No. 04P0016DH 

Instructions to Offerors 

18. No Bid/Proposal Response 

Page 9 

If no proposal is to be submitted, the face page of this solicitation should be returned to the issuing office marked 

"NO BID". Failure to submit a proposal or respond may be cause for removal of your firm from the mailing list on 

future solicitations for similar products or services. 

19. Discounts for Prompt Payment 

a. Discounts for prompt payment will not be considered in evaluating offers for award. However, offered discounts 

will be taken on payments if earned. 

b. Cash discount period on any invoice received shall commence on the date shipment is received or date services 

are accepted by the University, or date of invoice whichever is later. In the event of adjustment or damage to a 

shipment subject to a cash discount, the date of receipt of shipment by the University shall be the date the shipment 

is finally accepted. 

20. Descriptive Literature 

Descriptive literature must be submitted in duplicate with the proposal when an "equal" item is offered under a 

purchase description calling for a Brand Name "or equal". Failure to provide descriptive literature when requested on 

the CHECKLIST OF REQUIRED SUBMITTALS may render the proposal nonresponsive. Descriptive literature 

means information that is submitted as part of a proposal which sufficiently details the offer to determine its 

responsiveness to the solicitation specifications for evaluation purposes. 

21. Brand Name or Equal Specifications 

a. Unless specifically stated otherwise, the use of a brand name "or equal" purchase description is intended to 

describe the standard of quality, performance and characteristics desired, and is not intended to exclude 

substantially equivalent products. 

b. An item shall be considered to be substantially equivalent, or "equal" to a specified product, when in the opinion of 

the procurement officer, the offered "equal" fulfills the salient characteristics set forth in the purchase description, and 

the University can reasonably anticipate sufficiently similar quality, capacity, durability, performance, utility and 

productivity as provided by the specified "equal" product. 

22. Testing and Samples 

a. The University reserves the right to request a demonstration or test of any or all products offered in response to a 

brand name "or equal" purchase description. If offeror fails to respond within a reasonable time to a request by the 

procurement officer for demonstration/testing, an offer may be rejected as non-responsive to the solicitation. 

b. Samples of products, when requested, must be furnished free of expense to the University and if not destroyed by 

testing, will be returned at the offeror's request and expense immediately following contract award. 

c. Unsolicited samples are submitted at the Offeror'S risk and will not be examined or tested, and will not in any way 

cause variance from any of the solicitation provisions 

23. Alaska Business License 

The offeror must have a valid Alaska business license at the time designated in the solicitation for closing receipt of 

proposals. Acceptable evidence that the offeror possesses a valid Alaska business license may include anyone of 

the following: 

a. Certification the proposal that the offeror has a valid Alaska business license and has written the license number 

in the space provided on the solicitation. 

b. Copy of the Alaska business license. 

c. A canceled check that demonstrates payment for the Alaska business license fee. 

d. A copy of the Alaska business license application with a receipt stamp from the State's business license office. 
University of Alaska Fairbanks Request for Proposals No. 04P OO 16DH Page 10

Instructions to Offerors

e. A sworn notarized affidavit that the offeror has applied and paid for the Alaska business license.

24. Alaska Bidder Preference

In accordance with AS 36.30.170(b), the procurement officer shall award a contract based on solicited offers to the

lowest responsive and responsible offeror after an Alaska bidders preference of five percent (5%) has been applied.

An "Alaska Bidder" is a person who:

(1) holds a current Alaska business license;

(2) submits an offer for goods, services, or construction under the name appearing on the person's current

Alaska business license;

(3) has maintained a place of business within the state staffed by the offeror or employee of the offeror for a

period of six months immediately preceding the date of the offer;

(4) is incorporated or qualified to do business under the laws of the state, is a sole proprietorship, and the

proprietor is a resident of the state or is a partnership, and all partners are residents of the state of the state;

(5) if a joint venture, is composed entirely of ventures that qualify under (1) - (4) of this provision.

25. Additional Bidder Preference Entitlement

In accordance with AS 36.30.170(c) and (e) through (i), preference may be applied to an offer submitted by any

qualified state certified employment program, person with disability, and/or employer whose employees include fifty

percent (50%), or more, persons with a disability.

a. In accordance with AS 36.30.170(c), a fifteen percent (15%) preference may be applied to offers received from

any qualified Alaskan Bidder who qualifies as a state certified employment program.

b. In accordance with AS 36.30.170(e), a ten percent (10%) preference may be applied to offers received from any

qualified Alaska Bidder who qualifies as:

1. A sole proprietorship owned by a person with a disability;

2. A partnership, if each of the partners is a person with a disability; or

3. A corporation that is wholly owned by individuals and each of the individuals is a person with a disability.

c. Preference under this section may be claimed only by qualified offerors who, at the closing time for receipt of

proposals stipulated herein, are on the 2001 Approved List for Procurement Preference of qualified employment

entities maintained by the State of Alaska, Department of Labor and Workforce Development, Division of Vocational

Rehabilitation.

d. A preference under this section is in addition to any other preference for which the offeror qualifies, including the

Alaska Bidder Preference. However, an offeror shall not receive more than one of the disability preferences outlined

in 25.b.

26. Alaska Product Preferences

a. The Commissioner of Commerce and Economic Development administers the Alaska Product Preferences

program under AS 36.30 and publishes the "Alaska Product Preferences List." Only products included in the list that

was published at least 30 days before the solicitation was issued will be eligible to receive preference in the

evaluation of offers. (This provision for preference does not apply to solicitations for forest products, including

timber, lumber, manufactured lumber products, and construction. Alaska forest product preference is covered by the

Instruction of this solicitation entitled "Use of Local Forest Products.")

b. Materials and supplies with value added in the state that are:

(1) more than 25 percent and less than 50 percent produced or manufactured in the state are Class I and will be

given a three percent (3%) preference.

(2) More than 50 percent and less than 75 percent produced or manufactured in the state are Class II products which

will be given a five percent (5%) preference.

(3) More than 75 percent produced in the state are Class III and will be given a seven percent (7%) preference.

c. Offerors claiming this preference shall so indicate clearly in the offer, indicate class of preference claimed (I, II, or

III), and the item or items to which the preference applies. Failure to so indicate will result in no preference being

 EE-RM/STD-00-550 COMMENT 86

University of Alaska Fairbanks Request for Proposals No. 04P0016DH 

Instructions to Offerors 

e. A sworn notarized affidavit that the offeror has applied and paid for the Alaska business license. 

24. Alaska Bidder Preference 

Page 10 

In accordance with AS 36.30.170(b), the procurement officer shall award a contract based on solicited offers to the 

lowest responsive and responsible offeror after an Alaska bidders preference of five percent (5%) has been applied. 

An "Alaska Bidder" is a person who: 

(1) holds a current Alaska business license; 

(2) submits an offer for goods, services, or construction under the name appearing on the person's current 

Alaska business license; 

(3) has maintained a place of business within the state staffed by the offeror or employee of the offeror for a 

period of six months immediately preceding the date of the offer; 

(4) is incorporated or qualified to do business under the laws of the state, is a sole proprietorship, and the 

proprietor is a resident of the state or is a partnership, and all partners are residents of the state of the state; 

(5) if a joint venture, is composed entirely of ventures that qualify under (1) - (4) of this provision. 

25. Additional Bidder Preference Entitlement 

In accordance with AS 36.30.170(c) and (e) through (i), preference may be applied to an offer submitted by any 

qualified state certified employment program, person with disability, and/or employer whose employees include fifty 

percent (50%), or more, persons with a disability. 

a. In accordance with AS 36.30.170(c), a fifteen percent (15%) preference may be applied to offers received from 

any qualified Alaskan Bidder who qualifies as a state certified employment program. 

b. In accordance with AS 36.30.170(e), a ten percent (10%) preference may be applied to offers received from any 

qualified Alaska Bidder who qualifies as: 

1. A sole proprietorship owned by a person with a disability; 

2. A partnership, if each of the partners is a person with a disability; or 

3. A corporation that is wholly owned by individuals and each of the individuals is a person with a disability. 

c. Preference under this section may be claimed only by qualified offerors who, at the closing time for receipt of 

proposals stipulated herein, are on the 2001 Approved List for Procurement Preference of qualified employment 

entities maintained by the State of Alaska, Department of Labor and Workforce Development, Division of Vocational 

Rehabilitation. 

d. A preference under this section is in addition to any other preference for which the offeror qualifies, including the 

Alaska Bidder Preference. However, an offeror shall not receive more than one of the disability preferences outlined 

in 25.b. 

26. Alaska Product Preferences 

a. The Commissioner of Commerce and Economic Development administers the Alaska Product Preferences 

program under AS 36.30 and publishes the "Alaska Product Preferences List." Only products included in the list that 

was published at least 30 days before the solicitation was issued will be eligible to receive preference in the 

evaluation of offers. (This provision for preference does not apply to solicitations for forest products, including 

timber, lumber, manufactured lumber products, and construction. Alaska forest product preference is covered by the 

Instruction of this solicitation entitled "Use of Local Forest Products.") 

b. Materials and supplies with value added in the state that are: 

(1) more than 25 percent and less than 50 percent produced or manufactured in the state are Class I and will be 

given a three percent (3%) preference. 

(2) More than 50 percent and less than 75 percent produced or manufactured in the state are Class II products which 

will be given a five percent (5%) preference. 

(3) More than 75 percent produced in the state are Class III and will be given a seven percent (7%) preference. 

c. Offerors claiming this preference shall so indicate clearly in the offer, indicate class of preference claimed (I, II, or 

III), and the item or items to which the preference applies. Failure to so indicate will result in no preference being 
University of Alaska Fairbanks Request for Proposals No. 04POO16DH Page 11

Instructions to Offerors

granted. Offerors are encouraged to review the provisions AS 36.30.322 - 338 to determine product preferences to

which they may be entitled.

27. Use of Local Forest Products

a. If this solicitation is for procurement of forest products, including timber, lumber, and manufactured lumber

products, only such products originating in Alaska may be procured under this solicitation except when the

manufacturers and suppliers who have notified the Commissioner of Commerce and Economic Development of their

willingness to manufacture or supply such Alaska forest products (1) have been given reasonable notice of this

solicitation, and (2) are unable to supply the products at a cost that is not more than seven percent (7%) higher than

the price of non-Alaska forest products.

b. Instructions of this solicitation entitled "Alaska Product Preferences" above, do not apply to procurements of

timber, lumber, and manufactured lumber products.

c. Exception to the requirement for Alaska forest products under this provision will be granted only if the offeror

provides with its offer documentation satisfactory to the procurement officer showing non-availability of Alaska forest

products, or that the cost of Alaska forest products is more than seven percent (7%) higher than non-Alaska forest

products.

d. To the extent that this solicitation proposes procurement of forest products, award may be made to the lowest

responsive responsible offeror of Alaska forest products whose price is not more than seven percent (7%) higher

than competing non-Alaska forest products offers in accordance with AS 36.30.322.

28. Preference for Recycled Products

In addition to any other preferences claimed by the offeror, to the extent that recycled products or materials are

offered under this solicitation, the University shall decrease the proposal price by five percent (5%) of the offered

price for purposes of evaluation. The offeror must indicate in its proposal that it is claiming this preference, and to

which items it applies. U.S. Environmental Protection Agency guidelines shall be used to determine recovered

material content requirements or other criteria for qualification as a recycled product under this provision. The

procurement officer's determination regarding qualification as a recycled product for purposes of evaluation of offers

and preferences shall be based on documented information supplied or obtained in support of an offer, and shall be

final.

 EE-RM/STD-00-550 COMMENT 86

University of Alaska Fairbanks Request for Proposals No. 04P0016DH 

Instructions to Offerors 

Page 11 

granted. Offerors are encouraged to review the provisions AS 36.30.322 - 338 to determine product preferences to 

which they may be entitled. 

27. Use of Local Forest Products 

a. If this solicitation is for procurement of forest products, including timber, lumber, and manufactured lumber 

products, only such products originating in Alaska may be procured under this solicitation except when the 

manufacturers and suppliers who have notified the Commissioner of Commerce and Economic Development of their 

willingness to manufacture or supply such Alaska forest products (1) have been given reasonable notice of this 

solicitation, and (2) are unable to supply the products at a cost that is not more than seven percent (7%) higher than 

the price of non-Alaska forest products. 

b. Instructions of this solicitation entitled "Alaska Product Preferences" above, do not apply to procurements of 

timber, lumber, and manufactured lumber products. 

c. Exception to the requirement for Alaska forest products under this provision will be granted only if the offeror 

provides with its offer documentation satisfactory to the procurement officer showing non-availability of Alaska forest 

products, or that the cost of Alaska forest products is more than seven percent (7%) higher than non-Alaska forest 

products. 

d. To the extent that this solicitation proposes procurement of forest products, award may be made to the lowest 

responsive responsible offeror of Alaska forest products whose price is not more than seven percent (7%) higher 

than competing non-Alaska forest products offers in accordance with AS 36.30.322. 

28. Preference for Recycled Products 

In addition to any other preferences claimed by the offeror, to the extent that recycled products or materials are 

offered under this solicitation, the University shall decrease the proposal price by five percent (5%) of the offered 

price for purposes of evaluation. The offeror must indicate in its proposal that it is claiming this preference, and to 

which items it applies. U.S. Environmental Protection Agency guidelines shall be used to determine recovered 

material content requirements or other criteria for qualification as a recycled product under this provision. The 

procurement officer's determination regarding qualification as a recycled product for purposes of evaluation of offers 

and preferences shall be based on documented information supplied or obtained in support of an offer, and shall be 

final. 
University of Alaska Fairbanks Request for Proposals No. 04POO16DH Page 12

Technical Specifications

The following outlines the detailed specification of the requested equipment:

POWER TRANSFORMER SPECIFICATION

TABLE OF CONTENTS

SECTION

Part 1 - General

1.1 Related Documents

1.2 Summary

1.3 Submittals

1.4 Quality Assurance

1.5 Project Conditions

Part 2 - Products

2.1 Manufacturers

2.2 Liquid-filled Power Transformer

2.3 Accessories

2.4 Insulating Liquid

2.5 Load Tap Changer (LTC)

2.6 Positive Pressure Nitrogen System

2.7 Cooling System

2.8 Alarms and Indicators

2.9 Current Transformers

2.10 Nameplates

2.11 Transformer Control Cabinet

2.12 Factory Tests and Quality Control

2.13 Dry-Type Air-Core Reactors

2.14 Loss Evaluation

2.15 Delivery

2.16 Liquidated Damages

2.17 Field Quality Control

2.18 Warranty

2.19 Insurance

 EE-RM/STD-00-550 COMMENT 86

University of Alaska Fairbanks Request for Proposals No. 04P0016DH 

Technical Specifications 

The following outlines the detailed specification of the requested equipment: 

POWER TRANSFORMER SPECIFICATION 

TABLE OF CONTENTS 

SECTION 

Part 1 - General 

1.1 Related Documents 

1.2 Summary 

1.3 Submittals 

1.4 Quality Assurance 

1.5 Project Conditions 

Part 2 - Products 

2.1 Manufacturers 

2.2 Liquid-filled Power Transformer 

2.3 Accessories 

2.4 Insulating Liquid 

2.5 Load Tap Changer (LTC) 

2.6 Positive Pressure Nitrogen System 

2.7 Cooling System 

2.8 Alarms and Indicators 

2.9 Current Transformers 

2.10 Nameplates 

2.11 Transformer Control Cabinet 

2.12 Factory Tests and Quality Control 

2.13 Dry-Type Air-Core Reactors 

2.14 Loss Evaluation 

2.15 Delivery 

2.16 Liquidated Damages 

2.17 Field Quality Control 

2.18 Warranty 

2.19 Insurance 

Page 12 
University of Alaska Fairbanks Request for Proposals No. 04POO16DH Page 13

Technical Specifications

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. General provisions of the Contract, including the Delivery, Liquidated Damages, Warranty, and

Non-Personal Services Contract General Provisions contained herein.

1.2 SUMMARY

A.

B.

Contractor is responsible for ensuring that the combined impedance of the transformer and

series reactor shall be 0.3 Ohms at 4160 Volts.

One (1) Power transformer with LTC and transformer accessories. Summary specifications:

1. Frequency: 60 Hz

2. Voltage Ratings

a. Primary: 69,000 Volts Delta

b. Secondary: 12470/7200 V Grd Wye reconnectable to 4160/2400 V Grd Wye.

Transformer to be shipped with secondary connected for 4160/2400 Volts.

3. MVA Rating: 12/16/20 MVA

4. Cooling: ONAN/ONAF/ONAF

5. Insulation Temperature Rise: 65° C

6. Basic Impulse Level:

a. Primary (69,000 Volt) windings: 350 kV BIL

b. Secondary (12,470 and 4160 Volt) windings: 110 kV BIL. The secondary winding

shall be designed to be either solidly grounded, or grounded through a grounding

reactor.

7. Impedance: Within ANSI standard impedance range

C. Three (3) Series Current Limiting Reactors with an outdoor enclosure.

1.3 SUBMITTALS

A. All documentation supplied with the proposal, all documents for approval, and all final

drawings and instruction books shall be in English.

B. Drawings and data supplied with the proposal shall contain sufficient information for a

thorough engineering evaluation. One (1) original set and three (3) copies of the following

documents shall accompany the Offeror's proposal:

1. General arrangement drawings showing the overall dimensions and relative location of

all principal parts.

2. General description of type of materials used for the principal components.

3. General description of the construction, including drawings, photographs, or catalog

cuts which show the general construction, and any accessories included.

4. All information requested in Equipment Data Sheet, and all other information required in

the RFP documents and forms. (See Checklist of Required Submittals - Page 35)

C. Four (4) sets of approval documents shall be sent to the UAF Project Manager. All approval

and final drawings or documents shall be marked with the Station Name, Purchase Order

 EE-RM/STD-00-550 COMMENT 86

University of Alaska Fairbanks Request for Proposals No. 04P0016DH 

Technical Specifications 

PART 1 - GENERAL 

1.1 RELATED DOCUMENTS 

Page 13 

A. General provisions of the Contract, including the Delivery, Liquidated Damages, Warranty, and 

Non-Personal Services Contract General Provisions contained herein. 

1.2 SUMMARY 

A. Contractor is responsible for ensuring that the combined impedance of the transformer and 

series reactor shall be 0.3 Ohms at 4160 Volts. 

B. One (1) Power transformer with LTC and transformer accessories. Summary specifications: 

1. Frequency: 60 Hz 

2. Voltage Ratings 

a. Primary: 69,000 Volts Delta 

b. Secondary: 12470/7200 V Grd Wye reconnectable to 4160/2400 V Grd Wye. 

Transformer to be shipped with secondary connected for 4160/2400 Volts. 

3. MVA Rating: 12/16/20 MVA 

4. Cooling: ONAN/ONAF/ONAF 

5. Insulation Temperature Rise: 65° C 

6. Basic Impulse Level: 

a. Primary (69,000 Volt) windings: 350 kV BIL 

b. Secondary (12,470 and 4160 Volt) windings: 110 kV BIL. The secondary winding 

shall be designed to be either solidly grounded, or grounded through a grounding 

reactor. 

7. Impedance: Within ANSI standard impedance range 

C. Three (3) Series Current Limiting Reactors with an outdoor enclosure. 

1.3 SUBMITTALS 

A. All documentation supplied with the proposal, all documents for approval, and all final 

drawings and instruction books shall be in English. 

B. Drawings and data supplied with the proposal shall contain sufficient information for a 

thorough engineering evaluation. One (1) original set and three (3) copies of the following 

documents shall accompany the Offeror's proposal: 

1. General arrangement drawings showing the overall dimensions and relative location of 

all principal parts. 

2. General description of type of materials used for the principal components. 

3. General description of the construction, including drawings, photographs, or catalog 

cuts which show the general construction, and any accessories included. 

4. All information requested in Equipment Data Sheet, and all other information required in 

the RFP documents and forms. (See Checklist of Required Submittals - Page 35) 

C. Four (4) sets of approval documents shall be sent to the UAF Project Manager. All approval 

and final drawings or documents shall be marked with the Station Name, Purchase Order 
University of Alaska Fairbanks Request for Proposals No. 04P OO 16DH Page 14

Technical Specifications

Number, and UAF's name. Approval drawings shall be received from the Contractor by UAF

no later than four (4) weeks subsequent to the award of the contract. The approval drawing

sets will include the following:

1. Physical arrangement and outline dimensions:

a. Outline dimensions of the transformer unit.

b. The manufacturer's name, type, and catalog number for all bushings shall be

included on the transformer outline drawings.

c. Location and arrangement of all major equipment and devices.

d. Weight of transformer and accessories

2. Position of all accessories located externally on the unit, including pipe inlets and

outlets and their diameters.

3. Connection diagram of internal terminal board(s) and tap connection diagrams (if any).

4. Nameplate drawings.

5. Complete one-line and three-line diagrams.

6. Data sheets listing ranges, applicable settings, alarm limits, etc., as required for

specification compliance and/or the proper and safe operation of the equipment.

7. Cooling equipment wiring.

8. Control diagrams: Complete schematic and connection diagrams of control circuits and

control panel layout.

9. Schematic diagrams of all control alarm circuits.

10. Complete connection diagram of items including current transformers.

11. Bushing current transformer data including excitation and ratio correction factor curves.

12. Control box details showing insulation and schematic diagram of thermostatically

controlled heat strips.

13. Total oil quantity required for transformer and radiators.

14. Seismic anchor details.

D. Final documents

1. Final nameplate drawings shall be identical to the actual nameplate installed on the

transformer, and shall include actual measured values.

2. Complete sets of drawings, installation, operation and maintenance instruction books

shall be provided by the Contractor in the quantities listed below, and shipped as

follows:

a. Five (5) copies of instruction manuals and drawings to UAF:

University of Alaska Fairbanks

Mike Ruckhaus

Project Manager

Box 758160

590 University Ave.

Fairbanks, AK 99775-8160

mruckhaus@fs.uaf.edu

Phone: 907-474-5299

FAX: 907-474-7554

E. CAD files on a CD shall also be provided containing all the final drawings in AutoCAD DWG

format compatible with AutoCAD 2000 or later. Two (2) copies of the CD shall be provided to

the UAF Project Manager.

F. Supplier's (Contractor's) Seismic Qualification Certification: Submit certification that

transformer assembly and components will withstand seismic forces defined in this

 EE-RM/STD-00-550 COMMENT 86

University of Alaska Fairbanks Request for Proposals No. 04P0016DH 

Technical Specifications 

Page 14 

Number, and UAF's name. Approval drawings shall be received from the Contractor by UAF 

no later than four (4) weeks subsequent to the award of the contract. The approval drawing 

sets will include the following: 

1. Physical arrangement and outline dimensions: 

a. Outline dimensions of the transformer unit. 

b. The manufacturer's name, type, and catalog number for all bushings shall be 

included on the transformer outline drawings. 

c. Location and arrangement of all major equipment and devices. 

d. Weight of transformer and accessories 

2. Position of all accessories located externally on the unit, including pipe inlets and 

outlets and their diameters. 

3. Connection diagram of internal terminal board(s) and tap connection diagrams (if any). 

4. Nameplate drawings. 

5. Complete one-line and three-line diagrams. 

6. Data sheets listing ranges, applicable settings, alarm limits, etc., as required for 

specification compliance and/or the proper and safe operation of the equipment. 

7. Cooling equipment wiring. 

8. Control diagrams: Complete schematic and connection diagrams of control circuits and 

control panel layout. 

9. Schematic diagrams of all control alarm circuits. 

10. Complete connection diagram of items including current transformers. 

11. Bushing current transformer data including excitation and ratio correction factor curves. 

12. Control box details showing insulation and schematic diagram of thermostatically 

controlled heat strips. 

13. Total oil quantity required for transformer and radiators. 

14. Seismic anchor details. 

D. Final documents 

1. Final nameplate drawings shall be identical to the actual nameplate installed on the 

transformer, and shall include actual measured values. 

2. Complete sets of drawings, installation, operation and maintenance instruction books 

shall be provided by the Contractor in the quantities listed below, and shipped as 

follows: 

a. Five (5) copies of instruction manuals and drawings to UAF: 

University of Alaska Fairbanks 

Mike Ruckhaus 

Project Manager 

Box 758160 

590 University Ave. 

Fairbanks, AK 99775-8160 

mruckhaus@fs.uaf.edu 

Phone: 907-474-5299 

FAX: 907-474-7554 

E. CAD files on a CD shall also be provided containing all the final drawings in AutoCAD .DWG 

format compatible with AutoCAD 2000 or later. Two (2) copies of the CD shall be provided to 

the UAF Project Manager. 

F. Supplier's (Contractor's) Seismic Qualification Certification: Submit certification that 

transformer assembly and components will withstand seismic forces defined in this 
University of Alaska Fairbanks Request for Proposals No. 04POO16DH Page 15

Technical Specifications

specification. Indicate whether withstand certification is based on actual test of assembled

components or on calculation.

1.4 QUALITY ASSURANCE

A. Electrical Components, Devices, and Accessories: Listed and labeled as defined in NFPA

70, Article 100, by a testing agency acceptable to authorities having jurisdiction, and marked

for intended use.

B. The power transformer shall be designed, constructed, and tested in accordance with ANSI,

NEMA, ASTM, and IEEE standards.

C. Comply with all applicable sections of the following standards

1. ANSI/IEEE C57.12.00-2000. IEEE Standard General Requirements for LiquidImmersed Distribution, Power and Regulating Transformers.

2. ANSI/IEEE C57.12.70-2000 IEEE Standard Terminal Markings and Connections for

Distribution and Power Transformers

3. ANSI/IEEE C57.12.80-2002 Standard Terminology for Power and Distribution

Transformers

4. ANSI/IEEE C57.13-1993 IEEE Standard Requirements for Instrument Transformers

5. ANSI/IEEE C57.16-1996 (R2001) IEEE Standard Requirements, Terminology, and

Test Code for Dry-Type Air-Core Series-Connected Reactors

6. ANSI/IEEE C57.19.00-1991 (R1997) IEEE Standard General Requirements and Test

Procedures for Outdoor Power Apparatus Bushings

7. ANSI/IEEE C57.19.100-1995 IEEE Guide for Application of Power Apparatus Bushings

8. ANSI/IEEE C57.91-1995 (R2002) IEEE Guide for Loading Mineral-Oil-Immersed

Transformers

9. ANSI/IEEE C57.93-1995 (R2001) IEEE Guide for Installation of Liquid-Immersed

Power Transformers

10. ANSI/IEEE C57.109-1993 (R2000) IEEE Guide for Liquid-Immersed Transformer

Through-Fault-Current Duration

11. ANSI/IEEE C57.131-1995 IEEE Standard Requirements for Load Tap Changers

12. IEEE/ANSI C2-2002 National Electric Safety Code

13. NFPA 70-2002 National Electrical Code

1.5 PROJECT CONDITIONS

A. The transformer will be installed on a 69 kV system. The elevation is 500 feet above sea

level. The ambient temperature range is -62° F to 96° F.

Available Electric Power:

1. 208Y/120 Volt, three-phase, 4-wire power will be available for powering transformer

auxiliaries , including fans, heaters , LTC, etc.

2. 125 Volt DC power is available to be used for relays only.

C. Seismic Conditions: Design and fabricate transformers per "IBC Mapped Spectral

Acceleration Values" for the area in which it will be installed, i.e., Fairbanks Alaska. The

spectral acceleration for short period is computed to be SS = 1.08g and the spectral

acceleration for a one-second period is computed to be S, = 0.30g.

 EE-RM/STD-00-550 COMMENT 86

University of Alaska Fairbanks Request for Proposals No. 04P0016DH 

Technical Specifications 

Page 15 

specification. Indicate whether withstand certification is based on actual test of assembled 

components or on calculation. 

1.4 QUALITY ASSURANCE 

A. Electrical Components, Devices, and Accessories: Listed and labeled as defined in NFPA 

70, Article 100, by a testing agency acceptable to authorities having jurisdiction, and marked 

for intended use. 

B. The power transformer shall be designed, constructed, and tested in accordance with ANSI, 

NEMA, ASTM, and IEEE standards. 

C. Comply with all applicable sections of the following standards 

1. ANSI/IEEE C57.12.00-2000. IEEE Standard General Requirements for LiquidImmersed Distribution, Power and Regulating Transformers. 

2. ANSI/IEEE C57.12.70-2000 IEEE Standard Terminal Markings and Connections for 

Distribution and Power Transformers 

3. ANSI/IEEE C57.12.S0-2002 Standard Terminology for Power and Distribution 

Transformers 

4. ANSI/IEEE C57.13-1993 IEEE Standard Requirements for Instrument Transformers 

5. ANSI/IEEE C57.16-1996 (R2001) IEEE Standard Requirements, Terminology, and 

Test Code for Dry-Type Air-Core Series-Connected Reactors 

6. ANSI/IEEE C57.19.00-1991 (R1997) IEEE Standard General Requirements and Test 

Procedures for Outdoor Power Apparatus Bushings 

7. ANSI/IEEE C57.19.100-1995 IEEE Guide for Application of Power Apparatus Bushings 

S. ANSI/IEEE C57.91-1995 (R2002) IEEE Guide for Loading Mineral-Oil-Immersed 

Transformers 

9. ANSI/IEEE C57.93-1995 (R2001) IEEE Guide for Installation of Liquid-Immersed 

Power Transformers 

10. ANSI/IEEE C57.109-1993 (R2000) IEEE Guide for Liquid-Immersed Transformer 

Through-Fault-Current Duration 

11. ANSI/IEEE C57.131-1995 IEEE Standard Requirements for Load Tap Changers 

12. IEEE/ANSI C2-2002 National Electric Safety Code 

13. NFPA 70-2002 National Electrical Code 

1.5 PROJECT CONDITIONS 

A. The transformer will be installed on a 69 kV system. The elevation is 500 feet above sea 

level. The ambient temperature range is -620 F to 960 F. 

B. Available Electric Power: 

1. 20SY/120 Volt, three-phase, 4-wire power will be available for powering transformer 

auxiliaries, including fans, heaters, LTC, etc. 

2. 125 Volt DC power is available to be used for relays only. 

C. Seismic Conditions: Design and fabricate transformers per "IBC Mapped Spectral 

Acceleration Values" for the area in which it will be installed, i.e., Fairbanks Alaska. The 

spectral acceleration for short period is computed to be Ss = 1.0Sg and the spectral 

acceleration for a one-second period is computed to be S1 = 0.30g. 
University of Alaska Fairbanks Request for Proposals No. 04P OO 16DH Page 16

Technical Specifications

PART 2 - PRODUCTS

2.1 MANUFACTURERS

A. Subject to compliance with requirements, provide products by one of the following:

1. Transformer and LTC

a.

b.

c.

d.

e.

f.

ABB

Cooper Industries; Cooper Power Systems Division

Delta Star Inc

GE Prolec

Virginia Transformer Corp

Waukesha Electric Systems

2. Nitrogen Regulators: Rego Products, NO SUBSTITUTES

3. Pressure Relief Devices shall be Qualitrol series 208-60 with Qualitrol PRD alarm

switches, NO SUBSTITUTES

4. Rapid Pressure Rise Relay shall be Qualitrol 910 series with Qualitrol 909 series seal-in

relay, NO SUBSTITUTES

5. Liquid level gauges, Liquid Temperature Indicating Thermometer, and Winding

Temperature Indicating Thermometer shall be Qualitrol, NO SUBSTITUTES.

6. All contactors, general purpose relays and switches located in the control cabinet shall

be manufactured by Square D, NO SUBSTITUTES

2.2 LIQUID-FILLED POWER TRANSFORMERS

A. Description:

1. The transformer shall be a liquid (oil) immersed, air-cooled, positive pressure, 3-phase

core-type substation unit with copper windings. The radiators shall be removable with

valves mounted on the transformer tank.

2. The transformer shall be capable of continuously carrying its rated MVA without

exceeding the rated temperature rise.

3. The transformer shall be capable of withstanding without injury the mechanical and

thermal stresses caused by short circuits imposed at the bushing terminals of the

secondary windings under the conditions specified in the latest revision of ANSI

C57.12.90.

4. The transformer and all accessory equipment shall be designed so that it can be loaded

in accordance with the latest revision of ANSI C57.92

5. The transformer shall be capable of continuous operation at full rated load with an input

of 105% rated voltage, and shall be capable of being energized continuously with no

load at an input of 110% rated voltage.

B. Full-Capacity Manual Operated Voltage Taps: Four (4) nominal 2.5 percent taps, 2 above

and 2 below rated primary voltage; with externally operable tap changer for de-energized use

and with position indicator and provisions for padlocking in each tap position.

C. Total moisture content of the transformer winding insulation shall be 0.5% by dry weight.

After moisture has been removed , the core shall be re-tightened to compensate for shrinkage

of materials.

D. The transformer shall have an overall measured power factor of 0.5%,%, or less, corrected to

200 C for the individual windings-to-ground and inter-winding insulation.

 EE-RM/STD-00-550 COMMENT 86

University of Alaska Fairbanks Request for Proposals No. 04P0016DH 

Technical Specifications 

PART 2 - PRODUCTS 

2.1 MANUFACTURERS 

A. Subject to compliance with requirements, provide products by one of the following: 

1. Transformer and LTC 

a. ABB 

b. Cooper Industries; Cooper Power Systems Division 

c. Delta Star Inc 

d. GE Prolec 

e. Virginia Transformer Corp 

f. Waukesha Electric Systems 

2. Nitrogen Regulators: Rego Products, NO SUBSTITUTES 

Page 16 

3. Pressure Relief Devices shall be Qualitrol series 208-60 with Qualitrol PRD alarm 

switches, NO SUBSTITUTES 

4. Rapid Pressure Rise Relay shall be Qualitrol 910 series with Qualitrol 909 series seal-in 

relay, NO SUBSTITUTES 

5. Liquid level gauges, Liquid Temperature Indicating Thermometer, and Winding 

Temperature Indicating Thermometer shall be Qualitrol, NO SUBSTITUTES. 

6. All contactors, general purpose relays and switches located in the control cabinet shall 

be manufactured by Square D, NO SUBSTITUTES 

2.2 LIQUID-FILLED POWER TRANSFORMERS 

A. Description: 

1. The transformer shall be a liquid (oil) immersed, air-cooled, positive pressure, 3-phase 

core-type sUbstation unit with copper windings. The radiators shall be removable with 

valves mounted on the transformer tank. 

2. The transformer shall be capable of continuously carrying its rated MVA without 

exceeding the rated temperature rise. 

3. The transformer shall be capable of withstanding without injury the mechanical and 

thermal stresses caused by short circuits imposed at the bushing terminals of the 

secondary windings under the conditions specified in the latest revision of ANSI 

C57.12.90. 

4. The transformer and all accessory equipment shall be designed so that it can be loaded 

in accordance with the latest revision of ANSI C57.92 

5. The transformer shall be capable of continuous operation at full rated load with an input 

of 105% rated voltage, and shall be capable of being energized continuously with no 

load at an input of 110% rated voltage. 

B. Full-Capacity Manual Operated Voltage Taps: Four (4) nominal 2.5 percent taps, 2 above 

and 2 below rated primary voltage; with externally operable tap changer for de-energized use 

and with position indicator and provisions for padlocking in each tap position. 

C. Total moisture content of the transformer winding insulation shall be 0.5% by dry weight. 

After moisture has been removed, the core shall be re-tightened to compensate for shrinkage 

of materials. 

D. The transformer shall have an overall measured power factor of 0.5%,%, or less, corrected to 

20° C for the individual windings-to-ground and inter-winding insulation. 
University of Alaska Fairbanks Request for Proposals No. 04P OO16DH Page 17

Technical Specifications

E. The transformer shall not produce radio interference in excess of values given in NEMA

Standards for station transformers.

F. Tank and Tank-mounted Equipment

1. Transformer and LTC tanks shall be designed and built for 10 PSI pressure. Factory

pressure test to detect leaks shall be at 8 PSI.

2. Transformer and LTC tanks shall be suitable for full vacuum.

3. The transformer shall have a welded main cover. The case shall be constructed so the

cover may be removed and re-welded without damage to the coils. The cover must

also be crowned or sloped sufficiently to prevent water from pooling on the transformer

top.

4. The top of the transformer shall be provided with a skid resistant surface.

5. All gasketed surfaces shall be provided with gasketed recess and gasket compression

limit stops. Guides shall be provided for the guiding of the core assembly when

untanking the cores for inspection. All gaskets shall be made of Vitron rubber.

6. All indicating dials and gauges mounted on transformer shall be positioned in such a

manner to allow viewing and resetting from ground level at the control cabinet side of

transformer.

G. Bushings

1. All power winding connections shall be brought out of the transformer through covermounted bushings.

2. The High and low voltage bushings shall be of an insulation class equal to or greater

than the insulation class of the windings to which they are connected.

3. The high and low voltage bushings shall be liquid filled, and sealed to eliminate

breathing. The liquid shall be PCB free and nameplated as such. The bushings shall

each contain a clear oil site glass rather than a gauge, which shall be clearly visible

from the ground. Each bushing shall be equipped with a capacitance tap for power

factor testing.

4. High and low voltage bushings shall be standard ASA interchangeable bushings and

shall be ANSI #70 gray in color.

5. High voltage bushings shall be draw-lead type.

6. Low voltage bushings shall be 25kv, bottom connected.

7. Transformer shall have an insulated low-voltage neutral bushing with removable ground

strap. The low-voltage neutral bushing shall be the same as the low-voltage phase

bushings.

8. 69 kV bushings shall be spaced in accordance with Contractor's (or

Manufacturer's)Supplier's standard practice. Spacing between low-voltage bushings

shall be 24 inches (24") minimum between live parts. All bushing spacings shall meet

NESC clearance requirements.

9. High and Low voltage bushings shall be capable of accepting two bushing type current

transformers each.

H. Lightning Arresters. Each winding shall be protected by a STATION CLASS metal oxide

lightning arrester. All arresters shall be tank mounted and connected to a transformer tank

ground pad with 4/0 stranded copper cable.

1. Bushing Current Transformers Provide the following bushing current transformers.

1. High Voltage Bushings: 600:5 Multi-ratio, C800, relaying accuracy.

2. Low Voltage Bushings: 3000:5 Multi-ratio C400, relaying accuracy.

3. High Voltage Bushings: 200/100:5 Metering Accuracy, 0.3 B 0.5 at the 200:5 tap.

 EE-RM/STD-00-550 COMMENT 86

University of Alaska Fairbanks Request for Proposals No. 04P0016DH 

Technical Specifications 

Page 17 

E. The transformer shall not produce radio interference in excess of values given in NEMA 

Standards for station transformers. 

F. Tank and Tank-mounted Equipment 

1. Transformer and LTC tanks shall be designed and built for 10 PSI pressure. Factory 

pressure test to detect leaks shall be at 8 PSI. 

2. Transformer and LTC tanks shall be suitable for full vacuum. 

3. The transformer shall have a welded main cover. The case shall be constructed so the 

cover may be removed and re-welded without damage to the coils. The cover must 

also be crowned or sloped sufficiently to prevent water from pooling on the transformer 

top. 

4. The top of the transformer shall be provided with a skid resistant surface. 

5. All gasketed surfaces shall be provided with gasketed recess and gasket compression 

limit stops. Guides shall be provided for the guiding of the core assembly when 

untanking the cores for inspection. All gaskets shall be made of Vitron rubber. 

6. All indicating dials and gauges mounted on transformer shall be positioned in such a 

manner to allow viewing and resetting from ground level at the control cabinet side of 

transformer. 

G. Bushings 

1. All power winding connections shall be brought out of the transformer through covermounted bushings. 

2. The High and low voltage bushings shall be of an insulation class equal to or greater 

than the insulation class of the windings to which they are connected. 

3. The high and low voltage bushings shall be liquid filled, and sealed to eliminate 

breathing. The liquid shall be PCB free and nameplated as such. The bushings shall 

each contain a clear oil site glass rather than a gauge, which shall be clearly visible 

from the ground. Each bushing shall be equipped with a capacitance tap for power 

factor testing. 

4. High and low voltage bushings shall be standard ASA interchangeable bushings and 

shall be ANSI #70 gray in color. 

5. High voltage bushings shall be draw-lead type. 

6. Low voltage bushings shall be 25kv, bottom connected. 

7. Transformer shall have an insulated low-voltage neutral bushing with removable ground 

strap. The low-voltage neutral bushing shall be the same as the low-voltage phase 

bushings. 

8. 69 kV bushings shall be spaced in accordance with Contractor's (or 

Manufacturer's)Supplier's standard practice. Spacing between low-voltage bushings 

shall be 24 inches (24") minimum between live parts. All bushing spacings shall meet 

NESC clearance requirements. 

9. High and Low voltage bushings shall be capable of accepting two bushing type current 

transformers each. 

H. Lightning Arresters. Each winding shall be protected by a STATION CLASS metal oxide 

lightning arrester. All arresters shall be tank mounted and connected to a transformer tank 

ground pad with 4/0 stranded copper cable. 

I. Bushing Current Transformers Provide the following bushing current transformers. 

1. High Voltage Bushings: 600:5 Multi-ratio, C800, relaying accuracy. 

2. Low Voltage Bushings: 3000:5 Multi-ratio C400, relaying accuracy. 

3. High Voltage Bushings: 200/100:5 Metering Accuracy, 0.3 B 0.5 at the 200:5 tap. 
University of Alaska Fairbanks Request for Proposals No. 04POO16DH Page 18

Technical Specifications

4. The test report for metering accuracy CT's shall include certified test results for ratio and

phase angle correction in accordance with ANSI C57.13.

5. All CT wiring from the CT to the terminal blocks shall be with No. 10 wire, of the type

specified elsewhere in this specification.

2.3 ACCESSORIES: Provide the following accessories with the transformer.

A. Pressure Relief Devices:

1. The transformer shall be provided with pressure relief devices that can adequately

protect both the main transformer and LTC cases against damage from sudden rise of

internal pressure . Valves shall close automatically after an operation to prevent

entrance of moisture.

2. The Pressure relief devices shall include alarm switches.

3. The Contractor shall also furnish a spare metal cover and gasket to be installed in place

of the PRD for the purpose of vacuum filling.

B. Rapid Pressure Rise Relay:

1. The transformer's main tank shall be provided with a rapid pressure rise relay and

seal-in relay which can initiate a circuit breaker operation in the event pressure increase

rates exceed safe limits.

2. The unit shall be calibrated for use in and mounted in the gas space. The seal-in relay

shall be designed to operate at 125 volts DC.

3. The Contractor shall also furnish a spare metal cover and gasket to be installed in place

of the Rapid Pressure Rise Relay for the purpose of vacuum filling.

C. Liquid Level Gauges:

1. Main transformer tank and the LTC oil-filled compartment shall be equipped with

magnetic liquid level gauges capable of indication through entire operating range of oil

level.

2. The level dials shall be marked by use of red line to indicate the oil level at which

continued operations of the transformer is unsafe. This point must be above the oil

level at which flashover of buses , leads, tap changers, etc., could occur due to a lack of

insulating medium.

3. The liquid level gauges shall be 6-inch (6") with high and low alarm contacts.

4. The liquid level gauge must be removable without breaking the tank seal.

D. Liquid Temperature Indicating Thermometer:

1. A dial type indicating thermometer with re-settable drag hand shall be supplied for

indicating temperature of hottest oil.

2. Calibration shall be in degrees Celsius and cover the range 0 to 160° C.

3. The thermometer bulb or element shall be in a well and be removable for calibration.

4. The liquid temperature indicator shall be located four to six feet (4-6') above the bottom

of the transformer and be re-settable by an external push button.

5. The liquid temperature indicating thermometer shall be a 7 1/4 inch (7 '/4") gauge with

four (4) adjustable SPST Form A alarm contacts.

E. Winding Temperature Indicating Thermometer:

1. The transformer shall be equipped with a removable dial type winding temperature

indicator and all accessory equipment necessary to measure the low voltage winding

 EE-RM/STD-00-550 COMMENT 86

University of Alaska Fairbanks Request for Proposals No. 04P0016DH 

Technical Specifications 

Page 18 

4. The test report for metering accuracy CT's shall include certified test results for ratio and 

phase angle correction in accordance with ANSI C57.13. 

5. All CT wiring from the CT to the terminal blocks shall be with No. 10 wire, of the type 

specified elsewhere in this specification. 

2.3 ACCESSORIES: Provide the following accessories with the transformer. 

A. Pressure Relief Devices: 

1. The transformer shall be provided with pressure relief devices that can adequately 

protect both the main transformer and LTC cases against damage from sudden rise of 

internal pressure. Valves shall close automatically after an operation to prevent 

entrance of moisture. 

2. The Pressure relief devices shall include alarm switches. 

3. The Contractor shall also furnish a spare metal cover and gasket to be installed in place 

of the PRO for the purpose of vacuum filling. 

B. Rapid Pressure Rise Relay: 

1. The transformer's main tank shall be provided with a rapid pressure rise relay and 

seal-in relay which can initiate a circuit breaker operation in the event pressure increase 

rates exceed safe limits. 

2. The unit shall be calibrated for use in and mounted in the gas space. The seal-in relay 

shall be designed to operate at 125 volts DC. 

3. The Contractor shall also furnish a spare metal cover and gasket to be installed in place 

of the Rapid Pressure Rise Relay for the purpose of vacuum filling. 

C. Liquid Level Gauges: 

1. Main transformer tank and the LTC oil-filled compartment shall be equipped with 

magnetic liquid level gauges capable of indication through entire operating range of oil 

level. 

2. The level dials shall be marked by use of red line to indicate the oil level at which 

continued operations of the transformer is unsafe. This point must be above the oil 

level at which flashover of buses, leads, tap changers, etc., could occur due to a lack of 

insulating medium. 

3. The liquid level gauges shall be 6-inch (6") with high and low alarm contacts. 

4. The liquid level gauge must be removable without breaking the tank seal. 

D. Liquid Temperature Indicating Thermometer: 

1. A dial type indicating thermometer with re-settable drag hand shall be supplied for 

indicating temperature of hottest oil. 

2. Calibration shall be in degrees Celsius and cover the range 0 to 1600 C. 

3. The thermometer bulb or element shall be in a well and be removable for calibration. 

4. The liquid temperature indicator shall be located four to six feet (4-6') above the bottom 

of the transformer and be re-settable by an external push button. 

5. The liquid temperature indicating thermometer shall be a 7 1;4 inch (7 1;4") gauge with 

four (4) adjustable SPST Form A alarm contacts. 

E. Winding Temperature Indicating Thermometer: 

1. The transformer shall be equipped with a removable dial type winding temperature 

indicator and all accessory equipment necessary to measure the low voltage winding 
University of Alaska Fairbanks Request for Proposals No. 04POO16DH Page 19

Technical Specifications

hottest spot temperature. Dial indication shall have a range from 0 to 1600 C, and a resettable drag hand.

2. The winding temperature indicator shall be located four to six feet (4-6') above the

bottom of the transformer and be re-settable by an external push button.

3. The winding temperature indicating thermometer shall be a 7 1/4 inch (7 1/4") gauge with

four (4) adjustable SPST Form A alarm/trip contacts.

F. Radiator Valves and Accessories

1. Radiator valves are required on all detachable oil cooling equipment connections such

that equipment may be removed without removing oil from transformer.

2. Each detachable radiator shall have a drain valve.

3. Suitable lifting eyes shall be provided on all detachable oil cooling equipment.

4. Gasketed joints shall not be allowed between the valves and the tank. When the valves

are closed all gasketed joints must be accessible for maintenance without requiring the

transformer tank to be drained.

G. Main Tank Oil Drain Valve

1. Provide a two-inch (2") globe-type oil drain valve with three-eights inch (3/8") sampling

device.. The drain valve shall sample the bottom of the tank yet be located to provide a

six inch (6") clearance between the bottom of the valve body and the bottom of the

transformer base.

2. The valve shall be threaded (NPT) at both ends. The valve shall be located so as to

permit easy access (not under the fins, the control cabinet or the LTC cabinet).

H. Other Valves

1. Provide a one-inch filter press filling valve located one to two feet (1-2') above the

bottom of the transformer and piped to the top of the tank. Valve shall be located to

permit easy access.

2. One inch valve located three inches (3") below minimum expected oil level for top oil

sampling.

Vacuum Filling Line

1. Provide a three-inch (3") vacuum filling line installed at the top of the tank on a

horizontal plane above the highest expected oil level. The highest expected oil level is

defined as the level the oil will reach when heated to 80° C.

2. The line shall be brought down to a 3" (NPT) threaded brass gate valve located 2-3'

above the bottom of the transformer. A one half inch (1/2") (NPT) threaded tee with

nipple and cap shall be provided on the transformer side of the valve to permit vacuum

fill monitoring.

3. The line shall be located on the same side of the transformer as the one-inch filter press

filling line.

J. Other Required Equipment and Features

1. Grounding block for neutral bushing.

2. A minimum of two (2) twenty inch (20") minimum diameter manhole covers for tank

access.

3. Transformer base to permit rolling in any direction using pipe rollers.

4. At least two (2) tank grounding pads, located on diagonally opposite corners.

5. Lifting Lugs for transformer.

6. Lifting eyes for tank cover only.

7. Jacking provisions at four corners of the base.

 EE-RM/STD-00-550 COMMENT 86

University of Alaska Fairbanks Request for Proposals No. 04P0016DH 

Technical Specifications 

Page 19 

hottest spot temperature. Dial indication shall have a range from 0 to 1600 C, and a resettable drag hand. 

2. The winding temperature indicator shall be located four to six feet (4-6') above the 

bottom of the transformer and be re-settable by an external push button. 

3. The winding temperature indicating thermometer shall be a 7 1/4 inch (7 %") gauge with 

four (4) adjustable SPST Form A alarm/trip contacts. 

F. Radiator Valves and Accessories 

1. Radiator valves are required on all detachable oil cooling equipment connections such 

that equipment may be removed without removing oil from transformer. 

2. Each detachable radiator shall have a drain valve. 

3. Suitable lifting eyes shall be provided on all detachable oil cooling equipment. 

4. Gasketed joints shall not be allowed between the valves and the tank. When the valves 

are closed all gasketed joints must be accessible for maintenance without requiring the 

transformer tank to be drained. 

G. Main Tank Oil Drain Valve 

1. Provide a two-inch (2") globe-type oil drain valve with three-eights inch (3/8") sampling 

device.. The drain valve shall sample the bottom of the tank yet be located to provide a 

six inch (6") clearance between the bottom of the valve body and the bottom of the 

transformer base. 

2. The valve shall be threaded (NPT) at both ends. The valve shall be located so as to 

permit easy access (not under the fins, the control cabinet or the LTC cabinet). 

H. Other Valves 

1. Provide a one-inch filter press filling valve located one to two feet (1-2') above the 

bottom of the transformer and piped to the top of the tank. Valve shall be located to 

permit easy access. 

2. One inch valve located three inches (3") below minimum expected oil level for top oil 

sampling. 

I. Vacuum Filling Line 

1. Provide a three-inch (3") vacuum filling line installed at the top of the tank on a 

horizontal plane above the highest expected oil level. The highest expected oil level is 

defined as the level the oil will reach when heated to 800 C. 

2. The line shall be brought down to a 3" (NPT) threaded brass gate valve located 2-3' 

above the bottom of the transformer. A one half inch (1/2") (NPT) threaded tee with 

nipple and cap shall be provided on the transformer side of the valve to permit vacuum 

fill monitoring. 

3. The line shall be located on the same side of the transformer as the one-inch filter press 

filling line. 

J. Other Required Equipment and Features 

1. Grounding block for neutral bushing. 

2. A minimum of two (2) twenty inch (20") minimum diameter manhole covers for tank 

access. 

3. Transformer base to permit rolling in any direction using pipe rollers. 

4. At least two (2) tank grounding pads, located on diagonally opposite corners. 

5. Lifting Lugs for transformer. 

6. Lifting eyes for tank cover only. 

7. Jacking provisions at four corners of the base. 
University of Alaska Fairbanks Request for Proposals No. 04POO16DH Page 20

Technical Specifications

8. The core shall be securely grounded to the tank in a location accessible from one of the

manholes without lowering the oil,

9. Provide one (1) complete set of spare gaskets.

2.4 INSULATING LIQUID:

A. The Contractor shall supply the proper amount of transformer oil necessary to place the

transformer into operation.

B. Oil shall be napthenic based, inhibited with 3% DBPC, and free from sediment.

C. Oil shall meet the specifications prescribed by the Doble Engineering Company, commonly

known as the Doble Transformer Oil Purchase Specifications (TOPS). In addition, the oil

shall meet the following specifications that exceed the TOPS specification.

1. Pour Point -50° C or colder by ASTM D-97

2. PCB Content Less than 1 PPM by USEPA Method 8080

3. Power Factor 0.30 max at 1000 C by ASTM D-924

4. Dielectric 32 kV or higher by ASTM D-877 flat disk

5. Water Content Less than 25 PPM (Karl Fischer)

6. Combustible Gas Content Less than 100 PPM, less than 80 PPM CO

D. The Contractor shall furnish test results verifying that the oil meets the above specifications.

E. If the transformer is filled with oil prior to unit acceptance, for test or other purposes, oil test

reports shall be supplied for any and all oil used.

F. The Contractor shall also furnish the following information about the oil supplied:

1. DBPC Inhibitor Content

2. Flash Point

3. Analine Point

G. Oil Acceptance Tests:

1. For oil in drums, UAF may or may not decide to have samples tested to determine

conformance to these specifications.

2. For bulk shipments, tankers or a large lot of drums for filling a single transformer, oil

samples will be taken and sent to a lab for analysis to determine conformance with

these specifications.

2.5 LOAD TAP CHANGER (LTC)

A. The transformer shall be provided with an LTC capable of providing voltage regulation of

plus/minus 10% variation in 16 equal approximately 5/8% steps both above and below rated

voltage.

B. The LTC shall be capable of delivering the full transformer rated MVA for all steps above

nominal and current equal to rated KVA at nominal kV for all steps below nominal.

C. The LTC shall have an oil filtering system . The system shall have a pump controlled by an

adjustable timer control . The system shall be designed so that in the event of a leaking or

broken oil line , the LTC oil level will not be allowed to get below the minimum level for safe

 EE-RM/STD-00-550 COMMENT 86

University of Alaska Fairbanks Request for Proposals No. 04P0016DH 

Technical Specifications 

Page 20 

8. The core shall be securely grounded to the tank in a location accessible from one of the 

manholes without lowering the oil, 

9. Provide one (1) complete set of spare gaskets. 

2.4 INSULATING LIQUID: 

A. The Contractor shall supply the proper amount of transformer oil necessary to place the 

transformer into operation. 

B. 

C. 

1. 

2. 

3. 

4. 

5. 

6. 

D. 

E. 

F. 

Oil shall be napthenic based, inhibited with 3% DBPC, and free from sediment. 

Oil shall meet the specifications prescribed by the Doble Engineering Company, commonly 

known as the Doble Transformer Oil Purchase Specifications (TOPS). In addition, the oil 

shall meet the following specifications that exceed the TOPS specification. 

Pour Point -500 C or colder by ASTM D-97 

PCB Content Less than 1 PPM by USEPA Method 8080 

Power Factor 0.30 max at 1000 C by ASTM D-924 

Dielectric 32 kV or higher by ASTM D-877 flat disk 

Water Content Less than 25 PPM (Karl Fischer) 

Combustible Gas Content Less than 100 PPM, less than 80 PPM CO 

The Contractor shall furnish test results verifying that the oil meets the above specifications. 

If the transformer is filled with oil prior to unit acceptance, for test or other purposes, oil test 

reports shall be supplied for any and all oil used. 

The Contractor shall also furnish the following information about the oil supplied: 

1. DBPC Inhibitor Content 

2. Flash Point 

3. Analine Point 

G. Oil Acceptance Tests: 

1. For oil in drums, UAF mayor may not decide to have samples tested to determine 

conformance to these specifications. 

2. For bulk shipments, tankers or a large lot of drums for filling a single transformer, oil 

samples will be taken and sent to a lab for analysis to determine conformance with 

these specifications. 

2.5 LOAD TAP CHANGER (LTC) 

A. The transformer shall be provided with an LTC capable of providing voltage regulation of 

plus/minus 10% variation in 16 equal approximately 5/8% steps both above and below rated 

voltage. 

B. The LTC shall be capable of delivering the full transformer rated MVA for all steps above 

nominal and current equal to rated KVA at nominal kV for all steps below nominal. 

C. The LTC shall have an oil filtering system. The system shall have a pump controlled by an 

adjustable timer control. The system shall be designed so that in the event of a leaking or 

broken oil line, the LTC oil level will not be allowed to get below the minimum level for safe 
University of Alaska Fairbanks Request for Proposals No. 04POO16DH Page 21

Technical Specifications

operation of the LTC. There shall be pressure alarm contacts to indicate the need for filter

replacement. An oil filtering system is not required if the LTC uses a vacuum interrupter

switch to eliminate arcing in the oil.

D. The LTC shall be in a free-breathing cabinet, with a silica gel dehydrating breather.

E. The LTC shall be rated for a minimum of 500,000 operations before contact replacement is

required.

F. The LTC control equipment shall be located in the transformer control cabinet and shall

include the following:

1. Tap selector switch with motor drive.

2. Operation counter, visible from front of cabinet.

3. Supply voltage shall be 208Y/120V three-phase , supplied from the UAF power plant.

G. An LTC position indicator shall be provided on the transformer for local indication.

H. The Contractor shall furnish a remote tap changer position indicator for mounting in the UAF

power plant, approximately 400 feet from the transformer, and also provide a compatible

syncro transmitter, or other appropriate device, to drive the display, in the LTC cabinet or

main transformer cabinet. Installation and connection of the remote indicator shall be by

others.

1. All LTC wiring shall be permanently marked and correspond to the drawings.

2.6 POSITIVE PRESSURE NITROGEN SYSTEM

A. The transformer shall be equipped with a positive-pressure type nitrogen oil preservation

system that will automatically maintain a cushion of nitrogen gas over the oil in the

transformer. The system shall use a three-stage system of regulation to reduce the 2200 psi

nitrogen cylinder pressure to a usable transformer gas space pressure.

B. The main system components shall be contained in an equipment cabinet described below

and shall include the following:

1. 255 cu-ft capacity, 2200 psi, nitrogen cylinder as described below with means of

securing the bottle to cabinet interior.

2. Nitrogen cylinder connection.

3. High-pressure gauge with alarm contacts for low cylinder pressure.

4. High-pressure regulator with adjusting screw .

5. Low-pressure regulator with pressure bleeder device.

6. Pressure-vacuum gauge for transformer gas space with high and low pressure alarm

contacts.

7. By-pass valve assembly to permit the second-stage pressure of the high-pressure

regulator to flow directly into the transformer gas space.

8. By-pass valve to permit the low-pressure regulator to be bled.

9. Oil sump with drain plug.

10. Shut-off valve.

11. Sampling and blow-out valve with hose connection fitting.

12. Alarm contact terminal board.

13. Permanent instruction plate.

 EE-RM/STD-00-550 COMMENT 86

University of Alaska Fairbanks Request for Proposals No. 04P0016DH 

Technical Specifications 

Page 21 

operation of the LTC. There shall be pressure alarm contacts to indicate the need for filter 

replacement. An oil filtering system is not required if the LTC uses a vacuum interrupter 

switch to eliminate arcing in the oil. 

D. The LTC shall be in a free-breathing cabinet, with a silica gel dehydrating breather. 

E. The LTC shall be rated for a minimum of 500,000 operations before contact replacement is 

required. 

F. The LTC control equipment shall be located in the transformer control cabinet and shall 

include the following: 

1. Tap selector switch with motor drive. 

2. Operation counter, visible from front of cabinet. 

3. Supply voltage shall be 208Y/120V three-phase, supplied from the UAF power plant. 

G. An LTC position indicator shall be provided on the transformer for local indication. 

H. The Contractor shall furnish a remote tap changer position indicator for mounting in the UAF 

power plant, approximately 400 feet from the transformer, and also provide a compatible 

syncro transmitter, or other appropriate device, to drive the display, in the LTC cabinet or 

main transformer cabinet. Installation and connection of the remote indicator shall be by 

others. 

I. All LTC wiring shall be permanently marked and correspond to the drawings. 

2.6 POSITIVE PRESSURE NITROGEN SYSTEM 

A. The transformer shall be equipped with a positive-pressure type nitrogen oil preservation 

system that will automatically maintain a cushion of nitrogen gas over the oil in the 

transformer. The system shall use a three-stage system of regulation to reduce the 2200 psi 

nitrogen cylinder pressure to a usable transformer gas space pressure. 

B. The main system components shall be contained in an equipment cabinet described below 

and shall include the following: 

1. 255 cu-ft capacity, 2200 psi, nitrogen cylinder as described below with means of 

securing the bottle to cabinet interior. 

2. Nitrogen cylinder connection. 

3. High-pressure gauge with alarm contacts for low cylinder pressure. 

4. High-pressure regulator with adjusting screw. 

5. Low-pressure regulator with pressure bleeder device. 

6. Pressure-vacuum gauge for transformer gas space with high and low pressure alarm 

contacts. 

7. By-pass valve assembly to permit the second-stage pressure of the high-pressure 

regulator to flow directly into the transformer gas space. 

8. By-pass valve to permit the low-pressure regulator to be bled. 

9. Oil sump with drain plug. 

10. Shut-off valve. 

11. Sampling and blow-out valve with hose connection fitting. 

12. Alarm contact terminal board. 

13. Permanent instruction plate. 
University of Alaska Fairbanks Request for Proposals No. 04POO16DH Page 22

Technical Specifications

C. The pressure-type nitrogen gas equipment cabinet shall be insulated, heated and

thermostatically controlled to a minimum temperature of 101 C at all times. Thermostat shall

be adjustable. The insulation shall be 1 inch (1") thick rigid extruded polystyrene such as

DOW Styrofoam Brand.

D. The permanent instruction plate for the nitrogen gas system shall be mounted in the

equipment cabinet over the insulation. The cabinet shall be mounted to the transformer with

the bottom of the cabinet six to twelve inches (6-12") above the bottom of the transformer.

E. Nitrogen piping from the nitrogen cabinet to the transformer shall exit the nitrogen cabinet

from the side or the back of the cabinet.

F. Pressure alarm devices shall be externally adjustable.

G. The three-stage regulator shall be supported by a chain when not mounted to the nitrogen

gas cylinder.

H. Shut-off valves shall be provided at the top of the transformer near where the nitrogen gas

enters and leaves the transformer gas space.

1. The connection between the regulator and inlet valve shall be flexible hose.

J. The nitrogen gas cylinder shall be new , brown in color and supplied with a current hydrostatic

test and Bill of Sale.

2.7 COOLING SYSTEM

A. All fans shall be suitable for operation from 208Y/1 20 Volt three-phase.

B. Each motor shall be of self-protecting type with automatic or manual reset.

C. The fan motors shall not have a centrifugal clutch.

D. The fan motors and overload protection provided shall be totally enclosed and waterproof and

suitable for operation under a wide variety of weather conditions including -62° F

temperatures or wind-driven rain.

E. The fan motor leads shall be weatherproof or totally enclosed in a waterproof flexible conduit.

F. The control for adjusting the temperature at which each stage of cooling turns on shall be

easily adjustable.

G. The equipment for automatic control of fans will be operated from top-liquid temperature and

shall consist of the following:

1. A thermally operated control device with thermal element mounted in a well and

responsive to top-liquid temperature of the transformer.

2. A manually operable switch, in addition to the automatic control, located in the

transformer control cabinet.

H. Each cooling fan shall be provided with an OSHA approved fan guard.

 EE-RM/STD-00-550 COMMENT 86

University of Alaska Fairbanks Request for Proposals No. 04P0016DH 

Technical Specifications 

Page 22 

C. The pressure-type nitrogen gas equipment cabinet shall be insulated, heated and 

thermostatically controlled to a minimum temperature of 10° C at all times. Thermostat shall 

be adjustable. The insulation shall be 1 inch (1") thick rigid extruded polystyrene such as 

DOW Styrofoam Brand. 

D. The permanent instruction plate for the nitrogen gas system shall be mounted in the 

equipment cabinet over the insulation. The cabinet shall be mounted to the transformer with 

the bottom of the cabinet six to twelve inches (6-12") above the bottom of the transformer. 

E. Nitrogen piping from the nitrogen cabinet to the transformer shall exit the nitrogen cabinet 

from the side or the back of the cabinet. 

F. Pressure alarm devices shall be externally adjustable. 

G. The three-stage regulator shall be supported by a chain when not mounted to the nitrogen 

gas cylinder. 

H. Shut-off valves shall be provided at the top of the transformer near where the nitrogen gas 

enters and leaves the transformer gas space. 

I. The connection between the regulator and inlet valve shall be flexible hose. 

J. The nitrogen gas cylinder shall be new, brown in color and supplied with a current hydrostatic 

test and Bill of Sale. 

2.7 COOLING SYSTEM 

A. All fans shall be suitable for operation from 208Y/120 Volt three-phase. 

B. Each motor shall be of self-protecting type with automatic or manual reset. 

C. The fan motors shall not have a centrifugal clutch. 

D. The fan motors and overload protection provided shall be totally enclosed and waterproof and 

suitable for operation under a wide variety of weather conditions including -620 F 

temperatures or wind-driven rain. 

E. The fan motor leads shall be weatherproof or totally enclosed in a waterproof flexible conduit. 

F. The control for adjusting the temperature at which each stage of cooling turns on shall be 

easily adjustable. 

G. The equipment for automatic control of fans will be operated from top-liquid temperature and 

shall consist of the following: 

1. A thermally operated control device with thermal element mounted in a well and 

responsive to top-liquid temperature of the transformer. 

2. A manually operable switch, in addition to the automatic control, located in the 

transformer control cabinet. 

H. Each cooling fan shall be provided with an OSHA approved fan guard. 
University of Alaska Fairbanks Request for Proposals No. 04P001 6DH Page 23

Technical Specifications

1. Each cooling fan stage shall be provided with a circuit breaker.

J. An alarm that senses loss of potential to the cooling fan circuit shall be provided.

2.8 ALARMS AND INDICATORS

A. General

1 The service life of accessories shall be comparable to the service life of the transformer.

All gauges, meters, relays, recorders, thermal breakers and other instruments and

devices shall be either shock-mounted to protect them from damage or wear which

could be caused by normal transformer vibration, or they shall be sufficiently rugged in

construction to be functionally unaffected by transformer shock and vibration.

2. Auxiliary switch contacts on all devices will be ungrounded and suitable for both 120

volts AC or DC operation. All wire for alarm and auxiliary circuits shall be stranded

copper, not less than No. 14 AWG in size, 600V rated, XHHW type insulation or

approved equivalent and be suitable for the specific application. All wiring shall have

permanent weatherproof wire markers at both ends for ease of circuit identification.

3. All alarm and instrument leads, current transformer secondary leads, and potential

device leads shall be brought to terminal blocks in the control cabinet and be easily

accessible. Terminal blocks shall be screw type and shall be fabricated from a

thermosetting phenolic material which is unaffected by contact with transformer

insulating oil. All current transformer taps leads shall be terminated on shorting type

terminal blocks.

B. The transformer shall be equipped with the indicating/alarming devices listed below:

1. Pressure relief devices shall be provided with one (1) ungrounded SPDT Form C switch

contact for alarming.

2. Winding temperature indicator shall be furnished with four (4) SPST ungrounded Form

A switch contacts for alarm and tripping. Leads from resistance thermometer shall be

brought to a terminal block inside control cabinet for testing purposes. Alarm set points

shall be set by the Contractor.

3. Liquid temperature indicator supplied for indicating temperature of hottest oil shall be

equipped with four SPST Form A ungrounded switch contacts for alarming.

4. Liquid level indicators shall be equipped with one SPDT Form C ungrounded switch

contacts for alarming.

5. Nitrogen high-pressure gauge shall be equipped with a SPST Form A ungrounded

switch contact for alarming low nitrogen bottle pressure.

6. The seal-in relay, for use with the rapid pressure rise relay, shall be equipped with one

SPDT Form C switch contact for alarm and one Form A for trip. Trip contacts will be

sized for direct circuit breaker tripping.

7. The pressure-vacuum gauge shall be provided with two SPST Form A alarm switch

contacts, one to operate at abnormally high pressure and the other to operate at

vacuum.

8. A Loss of Cooling Fans alarm shall be provided which senses the loss of potential to

the cooling fan circuit.

9. A dry contact to be used for indication of each level of cooling fans in operation shall be

provided.

 EE-RM/STD-00-550 COMMENT 86

University of Alaska Fairbanks Request for Proposals No. 04P0016DH 

Technical Specifications 

I. Each cooling fan stage shall be provided with a circuit breaker. 

J. An alarm that senses loss of potential to the cooling fan circuit shall be provided. 

2.8 ALARMS AND INDICATORS 

A. General 

Page 23 

1. The service life of accessories shall be comparable to the service life of the transformer. 

All gauges, meters, relays, recorders, thermal breakers and other instruments and 

devices shall be either shock-mounted to protect them from damage or wear which 

could be caused by normal transformer vibration, or they shall be sufficiently rugged in 

construction to be functionally unaffected by transformer shock and vibration. 

2. Auxiliary switch contacts on all devices will be ungrounded and suitable for both 120 

volts AC or DC operation. All wire for alarm and auxiliary circuits shall be stranded 

copper, not less than No. 14 AWG in size, 600V rated, XHHW type insulation or 

approved equivalent and be suitable for the specific application. All wiring shall have 

permanent weatherproof wire markers at both ends for ease of circuit identification. 

3. All alarm and instrument leads, current transformer secondary leads, and potential 

device leads shall be brought to terminal blocks in the control cabinet and be easily 

accessible. Terminal blocks shall be screw type and shall be fabricated from a 

thermosetting phenolic material which is unaffected by contact with transformer 

insulating oil. All current transformer taps leads shall be terminated on shorting type 

terminal blocks. 

B. The transformer shall be equipped with the indicating/alarming devices listed below: 

1. Pressure relief devices shall be provided with one (1) ungrounded SPOT Form C switch 

contact for alarming. 

2. Winding temperature indicator shall be furnished with four (4) SPST ungrounded Form 

A switch contacts for alarm and tripping. Leads from resistance thermometer shall be 

brought to a terminal block inside control cabinet for testing purposes. Alarm set points 

shall be set by the Contractor. 

3. Liquid temperature indicator supplied for indicating temperature of hottest oil shall be 

equipped with four SPST Form A ungrounded switch contacts for alarming. 

4. Liquid level indicators shall be equipped with one SPOT Form C ungrounded switch 

contacts for alarming. 

5. Nitrogen high-pressure gauge shall be equipped with a SPST Form A ungrounded 

switch contact for alarming low nitrogen bottle pressure. 

6. The seal-in relay, for use with the rapid pressure rise relay, shall be equipped with one 

SPOT Form C switch contact for alarm and one Form A for trip. Trip contacts will be 

sized for direct circuit breaker tripping. 

7. The pressure-vacuum gauge shall be provided with two SPST Form A alarm switch 

contacts, one to operate at abnormally high pressure and the other to operate at 

vacuum. 

8. A Loss of Cooling Fans alarm shall be provided which senses the loss of potential to 

the cooling fan circuit. 

9. A dry contact to be used for indication of each level of cooling fans in operation shall be 

provided. 
University of Alaska Fairbanks Request for Proposals No. 04P00116DH Page 24

Technical Specifications

C. All alarm contacts shall be wired to terminal blocks located in the control cabinet for customer

connection. The nitrogen alarm contacts must first terminate in the nitrogen equipment

cabinet. All wiring shall be permanently marked and correspond to the drawings.

2.9 CURRENT TRANSFORMERS (CT's)

A. Transformer shall be furnished with a CT for the low voltage winding hot spot temperature

gauge. Other current transformers shall be furnished as listed elsewhere in this specification.

B. All current transformer tap leads are to be brought into the control cabinet and terminated on

shorting type terminal blocks. All leads shall be permanently marked and correspond to the

drawings.

C. Current transformers shall meet ANSI Standards and have a minimum rating factor of 1.5 at

300 C.

D. Bushing current transformer nameplates shall be located near their corresponding shorting

type terminal blocks and shall include the following: Diagram of connections, Accuracy class,

Secondary tap identification and corresponding turns ratio and primary amperes.

E. CT leads shall be #10 AWG, stranded copper wire with XHHW type insulation or approved

equivalent.

2.10 NAMEPLATES

A. Nameplate to be engraved metal mounted with corrosion-resistant screws.

B. Nameplate shall display the following information

1. Total weight of transformer with and without oil

2. Weight of core and coils

3. Weight of tank and fittings

4. Total quantity of oil required

5. Quantity of oil in each compartment

6. PCB content

7. Quantity of oil to cover coil in main tank

8. Oil level change per degree C change

9. Complete tabulation of all tap voltages

10. Measured impedance in percent at rated MVA

11. Rated voltage between primary and secondary terminals

12. Continuous MVA rating at design temperature rise

13. Sound level

14. Terminal arrangements

15. Vector diagrams

16. Vacuum rating of transformer tank and all other oil filled compartments

17. Instrument transformer arrangements and connections

18. De-energized no-load tap changer on the high voltage winding

C. For transformers shipped filled with oil, the nameplate shall state that the oil contains less

than 2 PPM PCB. A statement such as "filled with oil containing less than 2 PPM PCB at

 EE-RM/STD-00-550 COMMENT 86

University of Alaska Fairbanks Request for Proposals No. 04P0016DH 

Technical Specifications 

Page 24 

C. All alarm contacts shall be wired to terminal blocks located in the control cabinet for customer 

connection. The nitrogen alarm contacts must first terminate in the nitrogen equipment 

cabinet. All wiring shall be permanently marked and correspond to the drawings. 

2.9 CURRENT TRANSFORMERS (CT's) 

A. Transformer shall be furnished with a CT for the low voltage winding hot spot temperature 

gauge. Other current transformers shall be furnished as listed elsewhere in this specification. 

B. All current transformer tap leads are to be brought into the control cabinet and terminated on 

shorting type terminal blocks. All leads shall be permanently marked and correspond to the 

drawings. 

C. Current transformers shall meet ANSI Standards and have a minimum rating factor of 1.5 at 

30° C. 

D. Bushing current transformer nameplates shall be located near their corresponding shorting 

type terminal blocks and shall include the following: Diagram of connections, Accuracy class, 

Secondary tap identification and corresponding turns ratio and primary amperes. 

E. CT leads shall be #10 AWG, stranded copper wire with XHHW type insulation or approved 

equivalent. 

2.10 NAMEPLATES 

A. Nameplate to be engraved metal mounted with corrosion-resistant screws. 

B. Nameplate shall display the following information 

1. Total weight of transformer with and without oil 

2. Weight of core and coils 

3. Weight of tank and fittings 

4. Total quantity of oil required 

5. Quantity of oil in each compartment 

6. PCB content 

7. Quantity of oil to cover coil in main tank 

8. Oil level change per degree C change 

9. Complete tabulation of all tap voltages 

10. Measured impedance in percent at rated MVA 

11. Rated voltage between primary and secondary terminals 

12. Continuous MVA rating at design temperature rise 

13. Sound level 

14. Terminal arrangements 

15. Vector diagrams 

16. Vacuum rating of transformer tank and all other oil filled compartments 

17. Instrument transformer arrangements and connections 

18. De-energized no-load tap changer on the high voltage winding 

C. For transformers shipped filled with oil, the nameplate shall state that the oil contains less 

than 2 PPM PCB. A statement such as "filled with oil containing less than 2 PPM PCB at 
University of Alaska Fairbanks Request for Proposals No. 04P0016DH Page 25

Technical Specifications

time of manufacture" is acceptable. Simply saying "non-PCB", "PCB free" or "no PCB's" is

not adequate.

2.11 TRANSFORMER CONTROL CABINET

A. The transformer control cabinet shall be located on the transformer in accordance with ANSI

and NEMA Standards. It shall house transformer and LTC controls, relays, transducers and

terminal blocks for customer connections. It shall be weatherproof, insulated, and heated to

allow the equipment contained therein to operate at an outside ambient temperature of -62°

F. Insulation shall be one inch (1") thick rigid extruded polystyrene such as DOW Styrofoam

Brand.

B. The transformer control cabinet shall have shock absorbing type mountings to minimize

vibration to the contained equipment. All devices mounted to the control cabinet shall utilize

drilled, tapped holes and screws (no nuts behind panel).

C. The control cabinet heaters shall be provided with thermostatically controlled 120/208 volt

single phase AC heaters. Heaters shall be large enough to maintain the inside cabinet

temperature at 20° C at an outside ambient temperature of -62° F. The heater thermostats

shall be adjustable. Heaters shall be positioned such that heat damage will not occur to

cabinet insulation or nearby equipment. NOTE: Due to the environment, the heaters may be

on for long periods of time.

D. Control cabinet wiring shall be 600 volt class, SIS insulation, fine strand copper, rated for a

temperature range of -40° C to +80° C, and not less than No. 14 AWG in size. All current

transformer circuits shall be No. 10 AWG, type XHHW stranded copper conductor or

approved equivalent. Current transformer circuits will terminate at shorting type terminal

blocks in the transformer control cabinet.

E. Wiring shall be permanently labeled at both ends with wire markers that are fixed in place;

wire markers that can slide on the wire are not acceptable. The Origin Wiring method of wire

labeling shall be used where each label designates the origin of the other end of the

conductor. All labeling shall be typewritten and correspond to the drawings. Use Brady Type

HCPS heat shrinkable wire markers, or approved equal.

F. Permanent nameplates showing device name, number and/or symbol shall be provided for

each device and terminal block in the control panel. Nameplates shall correspond with the

drawings. Nameplates shall be engraved metal or plastic and secured with screws.

G. The following miscellaneous accessories shall be located in the transformer control cabinet:

1. 1. Two (2) incandescent type interior lights. Both lights shall be controlled by one door

actuated switch.

2. 2. One 120 VAC, Duplex, GFI convenience outlet.

2.12 FACTORY TESTS AND QUALITY CONTROL

A. Conduct transformer tests according to IEEE C57. 12.90.

B. Perform the following factory-certified tests on each transformer: In addition to the tests listed

below, the Contractor may perform additional tests that he deems necessary

 EE-RM/STD-00-550 COMMENT 86

University of Alaska Fairbanks Request for Proposals No. 04P0016DH 

Technical Specifications 

Page 25 

time of manufacture" is acceptable. Simply saying "non-PCB", "PCB free" or "no PCB's" is 

not adequate. 

2.11 TRANSFORMER CONTROL CABINET 

A. The transformer control cabinet shall be located on the transformer in accordance with ANSI 

and NEMA Standards. It shall house transformer and LTC controls, relays, transducers and 

terminal blocks for customer connections. It shall be weatherproof, insulated, and heated to 

allow the equipment contained therein to operate at an outside ambient temperature of -620 

F. Insulation shall be one inch (1") thick rigid extruded polystyrene such as DOW Styrofoam 

Brand. 

B. The transformer control cabinet shall have shock absorbing type mountings to minimize 

vibration to the contained equipment. All devices mounted to the control cabinet shall utilize 

drilled, tapped holes and screws (no nuts behind panel). 

C. The control cabinet heaters shall be provided with thermostatically controlled 120/208 volt 

single phase AC heaters. Heaters shall be large enough to maintain the inside cabinet 

temperature at 200 C at an outside ambient temperature of -620 F. The heater thermostats 

shall be adjustable. Heaters shall be positioned such that heat damage will not occur to 

cabinet insulation or nearby equipment. NOTE: Due to the environment, the heaters may be 

on for long periods of time. 

D. Control cabinet wiring shall be 600 volt class, SIS insulation, fine strand copper, rated for a 

temperature range of -400 C to +800 C, and not less than No. 14 AWG in size. All current 

transformer circuits shall be No. 10 AWG, type XHHW stranded copper conductor or 

approved equivalent. Current transformer circuits will terminate at shorting type terminal 

blocks in the transformer control cabinet. 

E. Wiring shall be permanently labeled at both ends with wire markers that are fixed in place; 

wire markers that can slide on the wire are not acceptable. The Origin Wiring method of wire 

labeling shall be used where each label designates the origin of the other end of the 

conductor. All labeling shall be typewritten and correspond to the drawings. Use Brady Type 

HCPS heat shrinkable wire markers, or approved equal. 

F. Permanent nameplates showing device name, number and/or symbol shall be provided for 

each device and terminal block in the control panel. Nameplates shall correspond with the 

drawings. Nameplates shall be engraved metal or plastic and secured with screws. 

G. The following miscellaneous accessories shall be located in the transformer control cabinet: 

1. 1. Two (2) incandescent type interior lights. Both lights shall be controlled by one door 

actuated switch. 

2. 2. One 120 VAC, Duplex, GFI convenience outlet. 

2.12 FACTORY TESTS AND QUALITY CONTROL 

A. Conduct transformer tests according to IEEE C57.12.90. 

B. Perform the following factory-certified tests on each transformer: In addition to the tests listed 

below, the Contractor may perform additional tests that he deems necessary 
University of Alaska Fairbanks Request for Proposals No. 04P0016DH Page 26

Technical Specifications

1. Resistance measurements of all windings on rated-voltage connection and on tap

extreme connections.

2. Ratios on all no load taps with LTC set at neutral tap.

3. Ratios with no-load tap set at neutral (100%), for all LTC positions for both secondary

voltages.

4. Polarity and phase relation on rated-voltage connections.

5. Excitation and no-load loss at rated voltage on rated-voltage connections.

6. Excitation and no load loss at 110% of rated voltage on rated-voltage connections.

7. Load Loss at ONAN (OA) rating at rated voltage on the rated voltage connections. for

both secondary voltages.

8. Impedance at ONAN (OA) rating at rated voltage on the rated voltage connections.

9. Applied potential.

10. Induced potential.

11. Insulation Resistance.

12. Polarity and ratio of all CT's on all taps after final complete factory wiring.

13. Bushing Power Factor

14. Insulation Power Factor

15. Dissolved gas in oil analyses.

C. Optional Tests: Separate pricing shall be provided for each of the following optional tests.

1. Audible sound level

2. Impulse test

3. Temperature test.

4. In place of temperature tests, UAF may elect to use the Contractor's record of a

temperature test, made in accordance with ANSI/IEEE Standards, on a duplicate or an

essentially duplicate unit. The Contractor is to notify UAF Owner of the availability of

any such tests.

D. UAF shall have the option to witness all tests without causing any delays in factory schedules.

The Contractor shall notify UAF at least one week prior to commencing any of the tests

unless specified otherwise at the time of order.

E. The Contractor shall immediately notify UAF of any unusual damage occurring during

construction of the transformer, and of all tests, which do not meet specified or standard

values. A UAF representative shall be permitted, at the Project Manager's option, to

personally inspect any such damages and/or test failures, and their correction.

2.13 DRY-TYPE AIR-CORE REACTORS

A. Contractor shall furnish three (3) single-phase series-connected dry-type air-core reactors for

series connection with the low-voltage side of the transformer. The impedance of the reactors

shall be such that the combined impedance of the transformer and reactor in series shall be

0.3 Ohms when the transformer secondary is on the 4160/2400 Volt tap. The total combined

impedance requirement shall be met for all LTC and no-load tap positions with the secondary

on the 4160/2400 Volt tap.

B. Reactors shall meet the following specifications:

1. Suitable for outdoor service in the environment specified under PROJECT

CONDITIONS in this specification.

2. Voltage: 4160/2400 Volts.

 EE-RM/STD-00-550 COMMENT 86

University of Alaska Fairbanks Request for Proposals No. 04P0016DH 

Technical Specifications 

Page 26 

1. Resistance measurements of all windings on rated-voltage connection and on tap 

extreme connections. 

2. Ratios on all no load taps with LTC set at neutral tap. 

3. Ratios with no-load tap set at neutral (100%), for all LTC positions for both secondary 

voltages. 

4. Polarity and phase relation on rated-voltage connections. 

5. Excitation and no-load loss at rated voltage on rated-voltage connections. 

6. Excitation and no load loss at 110% of rated voltage on rated-voltage connections. 

7. Load Loss at ONAN (OA) rating at rated voltage on the rated voltage connections. for 

both secondary voltages. 

8. Impedance at ONAN (OA) rating at rated voltage on the rated voltage connections. 

9. Applied potential. 

10. Induced potential. 

11. Insulation Resistance. 

12. Polarity and ratio of all CT's on all taps after final complete factory wiring. 

13. Bushing Power Factor 

14. Insulation Power Factor 

15. Dissolved gas in oil analyses. 

C. Optional Tests: Separate pricing shall be provided for each of the following optional tests. 

1. Audible sound level 

2. Impulse test 

3. Temperature test. 

4. In place of temperature tests, UAF may elect to use the Contractor's record of a 

temperature test, made in accordance with ANSIIIEEE Standards, on a duplicate or an 

essentially duplicate unit. The Contractor is to notify UAF Owner of the availability of 

any such tests. 

D. UAF shall have the option to witness all tests without causing any delays in factory schedules. 

The Contractor shall notify UAF at least one week prior to commencing any of the tests 

unless specified otherwise at the time of order. 

E. The Contractor shall immediately notify UAF of any unusual damage occurring during 

construction of the transformer, and of all tests, which do not meet specified or standard 

values. A UAF representative shall be permitted, at the Project Manager's option, to 

personally inspect any such damages and/or test failures, and their correction. 

2.13 DRY-TYPE AIR-CORE REACTORS 

A. Contractor shall furnish three (3) single-phase series-connected dry-type air-core reactors for 

series connection with the low-voltage side of the transformer. The impedance of the reactors 

shall be such that the combined impedance of the transformer and reactor in series shall be 

0.3 Ohms when the transformer secondary is on the 4160/2400 Volt tap. The total combined 

impedance requirement shall be met for all LTC and no-load tap positions with the secondary 

on the 4160/2400 Volt tap. 

B. Reactors shall meet the following specifications: 

1. Suitable for outdoor service in the environment specified under PROJECT 

CONDITIONS in this specification. 

2. Voltage: 4160/2400 Volts. 
University of Alaska Fairbanks Request for Proposals No. 04POO16DH Page 27

Technical Specifications

3.

4.

Continuous current rating: 2000 Amps.

Short-circuit current rating: Braced for 20,500 Amps and capable of 7,200 Amps for

sixty (60) seconds.

5. Designed to meet the seismic requirements of this specification.

6. Designed for installation on a concrete pad, inside a metal enclosure furnished by the

supplier.

C. The Contractor shall furnish an enclosure for the reactors meeting the following requirements.

1. Enclosure shall be suitable for outdoor use, NEMA 3R or better.

2. Material shall be metal or fiberglass. Steel parts shall be galvanized.

3. The enclosure shall be designed for enclosing reactors. The design of the enclosure

shall minimize loop and eddy currents.

4. The enclosure shall have sufficient space for four runs of 500 MCM 15 kV cable per

phase.

5. The enclosure shall be designed to accommodate a snow load of fifty (50) pounds per

square foot.

D. The reactors and enclosure shall be designed to meet the seismic requirements of this

specification.

E. UAF's contractor will install the concrete foundations , reactors , and metal enclosure. The

Contractor shall furnish complete assembly instructions for the reactors and enclosures.

2.14 LOSS EVALUATION

A. Loss evaluation shall be based on guaranteed losses at rated voltage, no-load taps on

neutral tap position, LV winding configured for 4160/2400 Volts. Loss evaluation penalty

numbers are listed on the bid evaluation form.

B. In the bid evaluation, the appropriate loss number will be multiplied by the respective

guaranteed loss value in kW, and the results added to the bid price to give a total evaluated

price for bid comparison purposes.

C. If the actual tested loss values exceed the guaranteed maximum loss values stated in the

Successful Bidder's proposal, the Successful Bidder (Contractor) will be charged a penalty

value for every kilowatt by which the actual tested transformer losses exceed the guaranteed

maximum loses upon which the proposal was evaluated. The values for loss evaluation

indicated above will be used, at full value, for calculating a penalty by multiplying the losses

above the guaranteed value by the appropriate loss evaluation value. The total selling price

will not be increased because of this evaluation.

2.15 DELIVERY

A. Delivery shall be made F.O.B. Destination, University Of Alaska Fairbanks Power Plant, 802

Alumni Drive, Fairbanks, Alaska, 99775.. Rail access is available.

B. Two digital impact recorders, furnished by the Contractor, shall be properly packaged,

oriented, and attached to the rail car as near the transformer base as possible. The recorder

shall indicate impact separately on three axes, and the charts shall be marked adequately to

allow determination of the date and time of severe impacts. The impact recorder shall be

 EE-RM/STD-00-550 COMMENT 86

University of Alaska Fairbanks Request for Proposals No. 04P0016DH 

Technical Specifications 

3. Continuous current rating: 2000 Amps. 

Page 27 

4. Short-circuit current rating: Braced for 20,500 Amps and capable of 7,200 Amps for 

sixty (60) seconds. 

5. Designed to meet the seismic requirements of this specification. 

6. Designed for installation on a concrete pad, inside a metal enclosure furnished by the 

supplier. 

C. The Contractor shall furnish an enclosure for the reactors meeting the following requirements. 

1. Enclosure shall be suitable for outdoor use, NEMA 3R or better. 

2. Material shall be metal or fiberglass. Steel parts shall be galvanized. 

3. The enclosure shall be designed for enclosing reactors. The design of the enclosure 

shall minimize loop and eddy currents. 

4. The enclosure shall have sufficient space for four runs of 500 MCM 15 kV cable per 

phase. 

5. The enclosure shall be designed to accommodate a snow load of fifty (50) pounds per 

square foot. 

D. The reactors and enclosure shall be designed to meet the seismic requirements of this 

specification. 

E. UAF's contractor will install the concrete foundations, reactors, and metal enclosure. The 

Contractor shall furnish complete assembly instructions for the reactors and enclosures. 

2.14 LOSS EVALUATION 

A. Loss evaluation shall be based on guaranteed losses at rated voltage, no-load taps on 

neutral tap position, LV winding configured for 4160/2400 Volts. Loss evaluation penalty 

numbers are listed on the bid evaluation form. 

B. In the bid evaluation, the appropriate loss number will be multiplied by the respective 

guaranteed loss value in kW, and the results added to the bid price to give a total evaluated 

price for bid comparison purposes. 

C. If the actual tested loss values exceed the guaranteed maximum loss values stated in the 

Successful Bidder's proposal, the Successful Bidder (Contractor) will be charged a penalty 

value for every kilowatt by which the actual tested transformer losses exceed the guaranteed 

maximum loses upon which the proposal was evaluated. The values for loss evaluation 

indicated above will be used, at full value, for calculating a penalty by multiplying the losses 

above the guaranteed value by the appropriate loss evaluation value. The total selling price 

will not be increased because of this evaluation. 

2.15 DELIVERY 

A. Delivery shall be made F.O.B. Destination, University Of Alaska Fairbanks Power Plant, 802 

Alumni Drive, Fairbanks, Alaska, 99775 .. Rail access is available. 

B. Two digital impact recorders, furnished by the Contractor, shall be properly packaged, 

oriented, and attached to the rail car as near the transformer base as possible. The recorder 

shall indicate impact separately on three axes, and the charts shall be marked adequately to 

allow determination of the date and time of severe impacts. The impact recorder shall be 
University of Alaska Fairbanks Request for Proposals No. 04POO16DH Page 28

Technical Specifications

placed in operation before the transformer begins shipment and shall remain attached and in

operation until the transformer arrives at the delivery site. The impact recorder shall be

opened and examined by a UAF representative on arrival at the delivery site.

C. UAF will take delivery of the unit at the site and will provide necessary equipment and

manpower to unload the transformer and accessories and place the transformer on its

concrete pad. The Contractor shall be responsible for all assembly , commissioning, and

testing after the transformer is on its pad.

The Contractor shall provide a minimum of seventy-two (72) hours notice prior to arrival of

the transformer at the site. UAF shall have seventy-two (72) hours after arrival at the site to

unload the transformer without incurring demurrage charges.

2.16 LIQUIDATED DAMAGES:

A. The contract delivery date shall be no later than 26 weeks after receipt of order. UAF shall

contract with a local contractor for the installation and testing of the new transformer upon its

arrival. Seasonal weather changes after September 15th, 2004 may hinder exterior

installation work. Subsequently, the contractor responsible for installation and testing may

incur additional cost for temporary heating, overtime for expediting the work, and additional

overhead for more on-site employees.

B. Therefore, liquidated damages shall be assessed in the amount of five hundred dollars

($500.00) per day for each calendar day of the first thirty (30) calendar days of delay after

the contract delivery date, and one thousand dollars ($1,000 . 00) per day for subsequent

calendar days, beyond the contract delivery date. These damages shall be related to the

additional installation and testing cost and the associated risk related to a power outage.

C. Delivery and installation of the new transformers is critical to the safe and effective operation

of the entire UAF campus. During an electrical generation outage, UAF ties into the local

utility electrical grid. This connection is limited by the inadequate capacity of the existing

transformer, placing the campus at high risk for extended electrical outages. Extended

outages on the UAF campus directly impact research and academic activities, causing actual

damages to the students, staff, and faculty of UAF.

2.17 FIELD QUALITY CONTROL

A. Provide a factory-authorized service representative to perform the following

1. Inspect transformer and all equipment.

2. Install all field-installed equipment, such as radiators, bushings, etc.

3. All field oil filling required.

4. Test operation of all auxiliary equipment such as fans.

5. Perform all standard field tests. The following tests are the minimum that must be

performed.

a. Transformer Turns Ratio (TTR) test.

b. Insulation Resistance (Megger)

c. Core Insulation Resistance (Megger).

d. Winding insulation power factor.

e. Bushing Power Factor.

 EE-RM/STD-00-550 COMMENT 86

University of Alaska Fairbanks Request for Proposals No. 04P0016DH 

Technical Specifications 

Page 28 

placed in operation before the transformer begins shipment and shall remain attached and in 

operation until the transformer arrives at the delivery site. The impact recorder shall be 

opened and examined by a UAF representative on arrival at the delivery site. 

C. UAF will take delivery of the unit at the site and will provide necessary equipment and 

manpower to unload the transformer and accessories and place the transformer on its 

concrete pad. The Contractor shall be responsible for all assembly, commissioning, and 

testing after the transformer is on its pad. 

D. The Contractor shall provide a minimum of seventy-two (72) hours notice prior to arrival of 

the transformer at the site. UAF shall have seventy-two (72) hours after arrival at the site to 

unload the transformer without incurring demurrage charges. 

2.16 LIQUIDATED DAMAGES: 

A. The contract delivery date shall be no later than 26 weeks after receipt of order. UAF shall 

contract with a local contractor for the installation and testing of the new transformer upon its 

arrival. Seasonal weather changes after September 15th, 2004 may hinder exterior 

installation work. Subsequently, the contractor responsible for installation and testing may 

incur additional cost for temporary heating, overtime for expediting the work, and additional 

overhead for more on-site employees. 

B. Therefore, liquidated damages shall be assessed in the amount of five hundred dollars 

($500.00) per day for each calendar day of the first thirty (30) calendar days of delay after 

the contract delivery date, and one thousand dollars ($1,000.00) per day for subsequent 

calendar days, beyond the contract delivery date. These damages shall be related to the 

additional installation and testing cost and the associated risk related to a power outage. 

C. Delivery and installation of the new transformers is critical to the safe and effective operation 

of the entire UAF campus. During an electrical generation outage, UAF ties into the local 

utility electrical grid. This connection is limited by the inadequate capacity of the existing 

transformer, placing the campus at high risk for extended electrical outages. Extended 

outages on the UAF campus directly impact research and academic activities, causing actual 

damages to the students, staff, and faculty of UAF. 

2.17 FIELD QUALITY CONTROL 

A. Provide a factory-authorized service representative to perform the following 

1. Inspect transformer and all equipment. 

2. Install all field-installed equipment, such as radiators, bushings, etc. 

3. All field oil filling required. 

4. Test operation of all auxiliary equipment such as fans. 

5. Perform all standard field tests. The following tests are the minimum that must be 

performed. 

a. Transformer Turns Ratio (TTR) test. 

b. Insulation Resistance (Megger) 

c. Core Insulation Resistance (Megger). 

d. Winding insulation power factor. 

e. Bushing Power Factor. 
University of Alaska Fairbanks Request for Proposals No. 04POO 16DH Page 29

Technical Specifications

f.

g.

h.

Pull oil sample from transformer and bulk oil shipment container and send to lab

for moisture, dielectric, and other standard tests. If oil is shipped in 55 gallon

drums, pull a sample from at least 10% of the drums.

Perform field dielectric test on all shipped oil before adding to the transformer.

Prepare written report of all observations and inspections, equipment functional

checks, and all electrical and oil test results.

2.18 WARRANTY

A. Offeror warrants that all items supplied under this contract, when delivered, will be new and

in good working order and will conform to the Manufacturer's official published

specifications and the technical specifications of this solicitation. UAF requires that the

successful Offeror be able to transfer to UAF all first holder rights of any guarantees and

warranties offered by the Manufacturer.

B. Without limiting any guarantees or warranties of the Offeror's subcontractor-supplied

material or equipment, the Offeror shall guarantee the transformer as follows for a period of

not less than five (5 ) years after final acceptance by UAF.

1. Manufacturing defects in materials and /or faulty workmanship discovered during the

period of coverage will require the affected unit or part be repaired or replaced at NO

additional cost to UAF, including shipping costs , if any, F.O.B. Destination.

2. Capable of continuous and satisfactory performance when operating in accordance with

the instructions provided by the Supplier and at the specified equipment rating capacity.

2.19 INSURANCE

A. The successful Offeror will be required to submit proof of insurance to UAF Procurement &

Contract Services within five (5) days of issuance of of the Notice of Intent to Award

showing the following minimum coverages and limits: General Liability Insurance:

Combined single limit for Bodily Injury and Property Damage: $500,000 each occurrence,

$500,000 aggregate. Automobile Liability Insurance: Bodily Injury and Property Damage:

$250,000 each person, $250,000 each occurrence. Worker's Compensation Insurance

(State Law). UAF shall be named as additional insured on all policies except Workers

Compensation, and requires 30-day cancellation notice. Insurance carriers shall agree to

waive subrogation rights against Owner for General Liability, Automobile Liability, and

Worker's Compensation. Insurance carriers shall clearly state that waiver of subrogation is

for the above mentioned insurances on all certificates. The successful Offeror shall require

all subcontractors, if any, to provide proof of the same insurance policies with the same

limits and endorsements prior to permitting the subcontractor(s) on site.

B. These requirements supersede those outlined in Provision 9 (Insurance) of the NonPersonal Services Contract General Provisions herein.

 EE-RM/STD-00-550 COMMENT 86

University of Alaska Fairbanks Request for Proposals No. 04P0016DH 

Technical Specifications 

Page 29 

f. Pull oil sample from transformer and bulk oil shipment container and send to lab 

for moisture, dielectric, and other standard tests. If oil is shipped in 55 gallon 

drums, pull a sample from at least 10% of the drums. 

g. Perform field dielectric test on all shipped oil before adding to the transformer. 

h. Prepare written report of all observations and inspections, equipment functional 

checks, and all electrical and oil test results. 

2.18 WARRANTY 

A. Offeror warrants that all items supplied under this contract, when delivered, will be new and 

in good working order and will conform to the Manufacturer's official published 

specifications and the technical specifications of this solicitation. UAF requires that the 

successful Offeror be able to transfer to UAF all first holder rights of any guarantees and 

warranties offered by the Manufacturer. 

B. Without limiting any guarantees or warranties of the Offeror's subcontractor-supplied 

material or equipment, the Offeror shall guarantee the transformer as follows for a period of 

not less than five (5) years after final acceptance by UAF. 

1. Manufacturing defects in materials and/or faulty workmanship discovered during the 

period of coverage will require the affected unit or part be repaired or replaced at NO 

additional cost to UAF, including shipping costs, if any, F.O.B. Destination. 

2. Capable of continuous and satisfactory performance when operating in accordance with 

the instructions provided by the Supplier and at the specified equipment rating capacity. 

2.19 INSURANCE 

A. The successful Offeror will be required to submit proof of insurance to UAF Procurement & 

Contract Services within five (5) days of issuance of of the Notice of Intent to Award 

showing the following minimum coverages and limits: General Liability Insurance: 

Combined single limit for Bodily Injury and Property Damage: $500,000 each occurrence, 

$500,000 aggregate. Automobile Liability Insurance: Bodily Injury and Property Damage: 

$250,000 each person, $250,000 each occurrence. Worker's Compensation Insurance 

(State Law). UAF shall be named as additional insured on all policies except Workers 

Compensation, and requires 30-day cancellation notice. Insurance carriers shall agree to 

waive subrogation rights against Owner for General Liability, Automobile Liability, and 

Worker's Compensation. Insurance carriers shall clearly state that waiver of subrogation is 

for the above mentioned insurances on all certificates. The successful Offeror shall require 

all subcontractors, if any, to provide proof of the same insurance policies with the same 

limits and endorsements prior to permitting the subcontractor(s) on site. 

B. These requirements supersede those outlined in Provision 9 (Insurance) of the NonPersonal Services Contract General Provisions herein. 
University of Alaska Fairbanks Request for Proposals No. 04P OO 16DH

Technical Specifications

UAF ELECTRICAL TIE UPGRADE

TRANSFORMER AND REACTOR ARRANGEMENT

I FAIRBANKS, ALASKA

Page 30

 EE-RM/STD-00-550 COMMENT 86

University of Alaska Fairbanks Request for Proposals No. 04P0016DH 

Technical Specifications 

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University of Alaska Fairbanks Request for Proposals No. 04P0016DH Page 31

Evaluation

GENERAL

UAF intends to award a contract resulting from this RFP, pending availability of funding, to the responsive,

responsible Vendor whose proposal, conforming to the RFP requirements, receives the highest number of

evaluation points, price and other factors considered.

For the purposes of this RFP, the highest number of points attainable for each schedule is 1,000,

weighted 70% (700 points) for Price and 30% (300 points) for Technical, or non-price, factors.

UAF intends to evaluate Proposals and make award without discussions with Vendors. However, UAF

reserves the right to conduct discussions if the Procurement Officer later determines them to be

necessary.

All Proposals shall be subjected to an evaluation process consisting of a preliminary evaluation of

administrative compliance followed by a secondary, technical evaluation of Proposal content. The

administrative evaluation will be performed by UAF Procurement & Contract Services. The technical

evaluation will be performed by a committee of qualified UAF personnel.

ADMINISTRATIVE EVALUATION

UAF Procurement & Contracting Services will review Proposals to determine if Proposals have complied

with the RFP requirements. These include:

A. The Proposal was received on time.

B. The correct number of copies were submitted (1 original and 3 signed copies of a technical offer

and 1 original Rate Response Form submitted in a separate sealed envelope included with the

submittal package.)

C. All other necessary forms were included.

D. Proposal forms were properly signed.

E. All material alterations or erasures, if any, were initialed by signer of the Proposal.

Proposals failing to comply with the above requirements may be declared non-responsive and eliminated

from further consideration.

TECHNICAL EVALUATION

A technical evaluation committee consisting of personnel from the University Power Plant and Division of

Design and Construction will be established to evaluate Proposals.

All Proposals meeting the administrative requirements of the RFP will be forwarded to the technical

evaluation committee. Proposals will then be subjected to technical evaluation with each Proposal being

evaluated against the following criteria:

Quality of Product and Service (15%):

Product Quality: Compliance with the technical specifications outlined herein. Identified deviations to the

specification will be evaluated for an increase in quality, equivalent quality, or a decrease in quality.

Past Performance: Including performance on orders/contracts of a similar scope and size. The Offeror

shall use the Past Performance Information Form herein to submit a list of similar contracts currently being

performed or completed within the past year.

 EE-RM/STD-00-550 COMMENT 86

University of Alaska Fairbanks Request for Proposals No. 04P0016DH 

Evaluation 

GENERAL 

Page 31 

UAF intends to award a contract resulting from this RFP, pending availability of funding, to the responsive, 

responsible Vendor whose proposal, conforming to the RFP requirements, receives the highest number of 

evaluation points, price and other factors considered. 

For the purposes of this RFP, the highest number of points attainable for each schedule is 1,000, 

weighted 70% (700 points) for Price and 30% (300 points) for Technical, or non-price, factors. 

UAF intends to evaluate Proposals and make award without discussions with Vendors. However, UAF 

reserves the right to conduct discussions if the Procurement Officer later determines them to be 

necessary. 

All Proposals shall be subjected to an evaluation process consisting of a preliminary evaluation of 

administrative compliance followed by a secondary, technical evaluation of Proposal content. The 

administrative evaluation will be performed by UAF Procurement & Contract Services. The technical 

evaluation will be performed by a committee of qualified UAF personnel. 

ADMINISTRATIVE EVALUATION 

UAF Procurement & Contracting Services will review Proposals to determine if Proposals have complied 

with the RFP requirements. These include: 

A. The Proposal was received on time. 

B. The correct number of copies were submitted (1 original and 3 signed copies of a technical offer 

and 1 original Rate Response Form submitted in a separate sealed envelope included with the 

submittal package.) 

C. All other necessary forms were included. 

D. Proposal forms were properly signed. 

E. All material alterations or erasures, if any, were initialed by signer of the Proposal. 

Proposals failing to comply with the above requirements may be declared non-responsive and eliminated 

from further consideration. 

TECHNICAL EVALUATION 

A technical evaluation committee consisting of personnel from the University Power Plant and Division of 

Design and Construction will be established to evaluate Proposals. 

All Proposals meeting the administrative requirements of the RFP will be forwarded to the technical 

evaluation committee. Proposals will then be subjected to technical evaluation with each Proposal being 

evaluated against the following criteria: 

Quality of Product and Service (15%): 

Product Quality: Compliance with the technical specifications outlined herein. Identified deviations to the 

specification will be evaluated for an increase in quality, equivalent quality, or a decrease in quality. 

Past Performance: Including performance on orders/contracts of a similar scope and size. The Offeror 

shall use the Past Performance Information Form herein to submit a list of similar contracts currently being 

performed or completed within the past year. 
University of Alaska Fairbanks Request for Proposals No. 04P OO 16DH Page 32

Evaluation

Delivery Time (15%):

Full points (150) will be awarded to proposals guaranteeing delivery, F.O.B. destination, within twenty (20)

weeks after receipt of an order (ARO). Points will be prorated such that no points (0) are awarded to

proposals guaranteeing delivery in twenty-six (26) or more weeks.

Loss Evaluation:

Based on the information provided by Offerors in their proposals, a loss evaluation will be performed by

the Evaluation Committee. Loss evaluation shall be based on guaranteed losses at rated voltage, all taps

on neutral tap position, LV winding configured for 4160/2400 Volts, and at rated ONAN/ONAF/ONAF load.

These figures shall be provided by the Offeror on the Equipment Data Sheet (1.c. - at 110% excitation

and 1.e. - ONAN/ONAF/ONAF.) Loss adjustments shall be made as follows:

• Transformer No-Load core losses: $4655/KW

® Transformer Load Losses: $2793/KW

During the technical evaluation, the appropriate loss adjustment number will be multiplied by the

respective guaranteed loss values in kW provided by the Offeror. The results will then be added to the

Offeror's price during the price evaluation to give a total price for evaluation purposes. The total purchase

price to UAF will not be increased because of this evaluation.

If the actual tested loss values exceed the guaranteed maximum loss values stated in the Successful

Offeror's proposal, the Successful Offeror (Contractor) shall be assessed a penalty value for every kilowatt

by which the actual tested transformer losses exceed the guaranteed maximum loses upon which the

proposal was evaluated. The values for loss evaluation indicated above will be used, at full value, for

calculating a penalty by multiplying the losses above the guaranteed value by the appropriate loss

evaluation value.

Clarifications and Discussions:

Upon completion of the technical evaluation, discussions, requests for clarifications, or negotiations

(without divulging competitors' pricing, or standing) may be conducted with all qualified Offerors (those

who received 150 points or more on the technical evaluation), or those Offerors who fall into a clear

competitive range.

The Procurement Officer will ensure that the opportunity to clarify, confirm, or otherwise respond to

questions is provided to all Offerors under consideration for award. This process will be sufficiently formal

to ensure equity, and will be fully documented. If, during discussions, there is a need for any substantial

clarification of, or change in the RFP, an amendment will be sent to all interested parties. Requests for

substantial clarification, and/or any amendments are valid only if issued in writing by the responsible

Procurement Officer.

General questions shall be directed to all Offerors. However, questions which pertain only to a particular

proposal shall be sent only to that Offeror. Offerors who fail to respond with the required information by

the deadline stipulated, or who fail to adequately support apparent discrepancies, imbalances, or

disproportionate submittals, may be declared non-responsive.

Upon receipt of clarifications, the evaluation committee may adjust each Offeror's score, if necessary, to

reflect any new information. Should it be necessary, as a result of additional information obtained during

this clarification process to amend the RFP, a written amendment may be issued.

 EE-RM/STD-00-550 COMMENT 86

University of Alaska Fairbanks Request for Proposals No. 04P0016DH 

Evaluation 

Delivery Time (15%): 

Page 32 

Full points (150) will be awarded to proposals guaranteeing delivery, F.O.B. destination, within twenty (20) 

weeks after receipt of an order (ARO). Points will be prorated such that no points (0) are awarded to 

proposals guaranteeing delivery in twenty-six (26) or more weeks. 

loss Evaluation: 

Based on the information provided by Offerors in their proposals, a loss evaluation will be performed by 

the Evaluation Committee. Loss evaluation shall be based on guaranteed losses at rated voltage, all taps 

on neutral tap position, LV winding configured for 4160/2400 Volts, and at rated ONAN/ONAF/ONAF load. 

These figures shall be provided by the Offeror on the Equipment Data Sheet (1.c. - at 110% excitation 

and 1.e. ONAN/ONAF/ONAF.) Loss adjustments shall be made as follows: 

• Transformer No-Load core losses: $4655/KW 

• Transformer Load Losses: $2793/KW 

During the technical evaluation, the appropriate loss adjustment number will be multiplied by the 

respective guaranteed loss values in kW provided by the Offeror. The results will then be added to the 

Offeror's price during the price evaluation to give a total price for evaluation purposes. The total purchase 

price to UAF will not be increased because of this evaluation. 

If the actual tested loss values exceed the guaranteed maximum loss values stated in the Successful 

Offeror's proposal, the Successful Offeror (Contractor) shall be assessed a penalty value for every kilowatt 

by which the actual tested transformer losses exceed the guaranteed maximum loses upon which the 

proposal was evaluated. The values for loss evaluation indicated above will be used, at full value, for 

calculating a penalty by multiplying the losses above the guaranteed value by the appropriate loss 

evaluation value. 

Clarifications and Discussions: 

Upon completion of the technical evaluation, discussions, requests for clarifications, or negotiations 

(without divulging competitors' pricing, or standing) may be conducted with all qualified Offerors (those 

who received 150 points or more on the technical evaluation), or those Offerors who fall into a clear 

competitive range. 

The Procurement Officer will ensure that the opportunity to clarify, confirm, or otherwise respond to 

questions is provided to all Offerors under consideration for award. This process will be sufficiently formal 

to ensure equity, and will be fully documented. If, during discussions, there is a need for any substantial 

clarification of, or change in the RFP, an amendment will be sent to all interested parties. Requests for 

substantial clarification, and/or any amendments are valid only if issued in writing by the responsible 

Procurement Officer. 

General questions shall be directed to all Offerors. However, questions which pertain only to a particular 

proposal shall be sent only to that Offeror. Offerors who fail to respond with the required information by 

the deadline stipulated, or who fail to adequately support apparent discrepancies, imbalances, or 

disproportionate submittals, may be declared non-responsive. 

Upon receipt of clarifications, the evaluation committee may adjust each Offeror's score, if necessary, to 

reflect any new information. Should it be necessary, as a result of additional information obtained during 

this clarification process to amend the RFP, a written amendment may be issued. 
University of Alaska Fairbanks Request for Proposals No. 04POO16DH Page 33

Evaluation

PRICE EVALUATION:

Price shall not be disclosed to the members of the evaluation committee until the technical evaluation

process is completed. Price will be evaluated by the responsible Procurement Officer, based on the price

submitted on the Rate Response Form, and the loss evaluation figures provided by the Evaluation

Committee, in accordance with the scoring methodology outlined herein.

SCORING METHODOLOGY:

Non-Price, Technical : Proposals will be evaluated on non-price, technical criteria as follows. Each

member of the evaluation committee will independently enter a scaled rating (1-10) for each criterion

outlined above. The scaled rating will then be multiplied by the weight to produce a weighted score for

each factor. The weighted scores of all non-price factors will then be summed to provide a total weighted

technical score for each Proposal. Finally, the total weighted technical scores of all evaluators are

summed to produce an aggregate score of all evaluators for each Proposal. The aggregate score of each

Proposal will then be divided by the number of evaluators to produce an average non-price technical

qualifications score for each Proposal. The highest number of technical points attainable is 300.

Offers not receiving a minimum score of 150 points for non -price, technical criteria will not be

eligible for further consideration.

Price: Points for price will be calculated by the Procurement Officer, based upon the pricing information

submitted by each Offeror on the Rate Response Form and loss evaluation figures provided by the

Evaluation Committee, as follows:

The appropriate loss adjustment number will be multiplied by the respective guaranteed loss value in kW

provided by the Offeror.. The results will be added to the Offereor's price to give a total price for

evaluation purposes. See example below:

Offeror's Price: $225,000

(a) Provides loss adjuments of: 10 kW No-Load losses

50 kW Load losses

(b) 10 kW multiplied by $4655 per kW (10 x $4655 = $46,550)

(c) 50 kW multiplied by $2793 per kW (50 x $2793 = $139,650)

(d) Totals of (b) and (c) are added ($46,550 + $139,650 = $186,200)

(e) Total of (b) and (c) is added to Offeror's Price ($186,200 + $225,000)

(f) Total evaluation price: $411,200

Once the loss evaluation adjustment has been made to each Offeror's price, the maximum number of

points allowable for price shall be given to the responsive, responsible Offeror whose proposal has the

lowest adjusted price. (For purposes of this RFP, this number is 700.)

The Procurement Officer will then multiply the lowest proposal price by the assigned weight for price and

divide that number by the price of each successively higher priced proposal. This will produce a

mathematically proportional assignment of price points for each Offeror. See the example below:

(a) Offer A is $105,000, Offer B is $123,000, Offer C is $134,000

therefore,

(b) Assume Price is given a weight of 70. Offer A receives 700 points

(c) Offer B's price points are calculated as follows:

 EE-RM/STD-00-550 COMMENT 86

University of Alaska Fairbanks Request for Proposals No. 04P0016DH 

Evaluation 

PRICE EVALUATION: 

Page 33 

Price shall not be disclosed to the members of the evaluation committee until the technical evaluation 

process is completed. Price will be evaluated by the responsible Procurement Officer, based on the price 

submitted on the Rate Response Form, and the loss evaluation figures provided by the Evaluation 

Committee, in accordance with the scoring methodology outlined herein. 

SCORING METHODOLOGY: 

Non-Price, Technical: Proposals will be evaluated on non-price, technical criteria as follows. Each 

member of the evaluation committee will independently enter a scaled rating (1-10) for each criterion 

outlined above. The scaled rating will then be multiplied by the weight to produce a weighted score for 

each factor. The weighted scores of all non-price factors will then be summed to provide a total weighted 

technical score for each Proposal. Finally, the total weighted technical scores of all evaluators are 

summed to produce an aggregate score of all evaluators for each Proposal. The aggregate score of each 

Proposal will then be divided by the number of evaluators to produce an average non-price technical 

qualifications score for each Proposal. The highest number of technical points attainable is 300. 

Offers not receiving a minimum score of 150 points for non-price, technical criteria will not be 

eligible for further consideration. 

Price: Points for price will be calculated by the Procurement Officer, based upon the pricing information 

submitted by each Offeror on the Rate Response Form and loss evaluation figures provided by the 

Evaluation Committee, as follows: 

The appropriate loss adjustment number will be multiplied by the respective guaranteed loss value in kW 

provided by the Offeror.. The results will be added to the Offereor's price to give a total price for 

evaluation purposes. See example below: 

Offeror's Price: $225,000 

(a) Provides loss adjuments of: 10 kW No-Load losses 

50 kW Load losses 

(b) 10 kW multiplied by $4655 per kW (10 x $4655 = $46,550) 

(c) 50 kW multiplied by $2793 per kW (50 x $2793 = $139,650) 

(d) Totals of (b) and (c) are added ($46,550 + $139,650 = $186,200) 

(e) Total of (b) and (c) is added to Offeror's Price ($186,200 + $225,000) 

(f) Total evaluation price: $411,200 

Once the loss evaluation adjustment has been made to each Offeror's price, the maximum number of 

points allowable for price shall be given to the responsive, responsible Offeror whose proposal has the 

lowest adjusted price. (For purposes of this RFP, this number is 700.) 

The Procurement Officer will then multiply the lowest proposal price by the assigned weight for price and 

divide that number by the price of each successively higher priced proposal. This will produce a 

mathematically proportional assignment of price points for each Offeror. See the example below: 

(a) Offer A is $105,000, Offer 8 is $123,000, Offer Cis $134,000 

therefore, 

(b) Assume Price is given a weight of 70. Offer A receives 700 points 

(c) Offer 8's price points are calculated as follows: 
University of Alaska Fairbanks Request for Proposals No. 04POO16DH Page 34

Evaluation

$105,000 x 700 = 598 (md) Price points for B

$123,000

(d) Offer C's price points are calculated as follows:

$105,000 x 700 = 549 (rnd) Price points for C

$134,000

If additional rounds of price competition are required, the steps above are repeated for each subsequent

price submittal.

Final Score and Award : The Procurement Officer shall reconcile each evaluation form for the proper

procedures, consistency, mathematical extensions, and totals. The Procurement Officer shall then add

theprice score to the Evaluation Committee's technical evaluation score for each proposal to produce the

final score and rank order of the Offerors. Award may then be made to the Offeror with the highest total

score.

 EE-RM/STD-00-550 COMMENT 86

University of Alaska Fairbanks Request for Proposals No. 04P0016DH 

Evaluation 

$105,000 x 700 = 598 (rnd) Price points for B 

$123,000 

(d) Offer C's price points are calculated as follows: 

$105,000 x 700 = 549 (rnd) Price points for C 

$134,000 

Page 34 

If additional rounds of price competition are required, the steps above are repeated for each subsequent 

price SUbmittal. 

Final Score and Award: The Procurement Officer shall reconcile each evaluation form for the proper 

procedures, consistency, mathematical extensions, and totals. The Procurement Officer shall then add 

theprice score to the Evaluation Committee's technical evaluation score for each proposal to produce the 

final score and rank order of the Offerors. Award may then be made to the Offeror with the highest total 

score. 
University of Alaska Fairbanks Request for Proposals No. 04P OO 16DH Page 35

Checklist of Required Submittals

1. To be considered for award, proposals must include all required submittals. To assist Offerors in

returning all of the required information, the following checklist has been prepared. During the

Administrative Evaluation, proposals will be reviewed for compliance with the proposal submittal

requirements outlined in the Instructions to Offerors to determine that:

a. The proposal was received on time

b. The correct number of copies were submitted (1 original and 3 signed copies of a Technical

Offer and 1 original Rate Response Form submitted in a separate sealed envelope

included with the submittal package)

c. The proposal was submitted in the correct format

d. The proposal forms were properly signed

e. All other necessary forms were included

f. All material alterations or erasures, if any, were initialed

Proposals failing to comply with the above requirements may be declared non-responsive and may be

eliminated from further consideration.

2. The following administrative forms must be submitted with your proposal:

a.

b.

c.

d.

Rate Response Form(s) (Page 36)

Proposal Transmittal Form (Page 43)

Statement of Compliance Form ( Page 44)

Representations, Certifications, and Statements of Offerors (Pages 46-52)

3. The following technical submittals must be submitted with your proposal:

a. General arrangement drawings and descriptions of materials and construction as outlined

in Paragraph 1.3.6.1-3 of Technical Specifications.

b. Equipment Data Sheet (Pages 37-42)

c. Past Performance Information Sheet (Page 45)

 EE-RM/STD-00-550 COMMENT 86

University of Alaska Fairbanks Request for Proposals No. 04P0016DH 

Checklist of Required Submittals 

Page 35 

1. To be considered for award, proposals must include all required submittals. To assist Offerors in 

returning all of the required information, the following checklist has been prepared. During the 

Administrative Evaluation, proposals will be reviewed for compliance with the proposal submittal 

requirements outlined in the Instructions to Offerors to determine that: 

a. The proposal was received on time 

b. The correct number of copies were submitted (1 original and 3 signed copies of a Technical 

Offer and 1 original Rate Response Form submitted in a separate sealed envelope 

included with the submittal package) 

c. The proposal was submitted in the correct format 

d. The proposal forms were properly signed 

e. All other necessary forms were included 

f. All material alterations or erasures, if any, were initialed 

Proposals failing to comply with the above requirements may be declared non-responsive and may be 

eliminated from further consideration. 

2. The following administrative forms must be submitted with your proposal: 

a. Rate Response Form(s) (Page 36) 

b. Proposal Transmittal Form (Page 43) 

c. Statement of Compliance Form (Page 44) 

d. Representations, Certifications, and Statements of Offerors (Pages 46-52) 

3. The following technical submittals must be submitted with your proposal: 

a. General arrangement drawings and descriptions of materials and construction as outlined 

in Paragraph 1.3.B.1-3 of Technical Specifications. 

b. Equipment Data Sheet (Pages 37-42) 

c. Past Performance Information Sheet (Page 45) 
University of Alaska Fairbanks Request for Proposals No. 04POO16DH Page 36

Rate Response Form

Offerors must complete this Rate Response Form and submit it, in a separate sealed envelope , with their

proposal. Additional sheets may be used to detail rates or to clarify proposed expenses, however, a total price

must be entered in the space provided below.

The price submitted must include all costs associated with equipment, parts, packaging, shipping, unloading,

labor, travel, accommodations, per diem, transportation, etc., to provide the required equipment and services.

No. Description

I Power transformer, high voltage, in accordance with the

attached specifications (pages 12-28).

Brand Model

Desired Delivery Date : 20 Weeks ARO

Required Delivery Date: 26 Weeks ARO

Indicate Delivery Date : Weeks ARO, or by , 2004

Qty/Unit Price

1 Ea $

 EE-RM/STD-00-550 COMMENT 86

University of Alaska Fairbanks Request for Proposals No. 04P0016DH 

Rate Response Form 

Page 36 

Offerors must complete this Rate Response Form and submit it, in a separate sealed envelope, with their 

proposal. Additional sheets may be used to detail rates or to clarify proposed expenses, however, a total price 

must be entered in the space provided below. 

The price submitted must include all costs associated with equipment, parts, packaging, shipping, unloading, 

labor, travel, accommodations, per diem, transportation, etc., to provide the required equipment and services. 

No. Description 

1 Power transformer, high voltage, in accordance with the 

attached specifications (pages 12-28). 

Brand Model 

Desired Delivery Date: 20 Weeks ARO 

Required Delivery Date: 26 Weeks ARO 

Qty/Unit 

1 Ea 

Indicate Delivery Date: ___ Weeks ARO, or by _____ , 2004 

Price 

$_---
University of Alaska Fairbanks Request for Propo sals No. 04POO16DH Page 37

Equipment Data Sheet

12/16/20 MVA POWER TRANSFORMER

Contractor's Name:

1. Contractor guarantees the following rating values for the transformer offered:

a) Three phase rating

- ONAN MVA

- ONAN/ONAF MVA

- ONAN/ONAF/ONAF MVA

b) Maximum temperature rise °C

c) Maximum no-load loss at 20° C

4160 Tap*

at 100% excitation Watts

at 110% excitation Watts

d) Maximum load losses at rated

voltage, 85° C, LV at 12,470V tap

ONAN Watts

ONAN/ONAF Watts

ONAN/ONAF/ONAF Watts

e) Maximum load losses at rated

voltage, 85° C, LV at 4160V tap

ONAN Watts

ONAN/ONAF Watts

ONAN/ONAF/ONAF* Watts

f) Maximum Auxiliary losses

-- ONAN/ONAF Watts

--ONAN/ONAF/ONAF Watts

g) Maximum sound level with all fans

in operation. dB (A)

* Indicates value to be used for loss evaluation. (See Page 32 - Loss Evaluation)

 EE-RM/STD-00-550 COMMENT 86

University of Alaska Fairbanks Request for Proposals No. 04P0016DH 

Equipment Data Sheet 

12/16/20 MVA POWER TRANSFORMER 

Contractor's Name: ---------------------------------------------

1. Contractor guarantees the following rating values for the transformer offered: 

a) Three phase rating 

-ONAN 

-ONAN/ONAF 

- ONAN/ONAFIONAF 

b) Maximum temperature rise 

c) Maximum no-load loss at 20° C 

4160 Tap* 

-- at 100% excitation 

-- at 110% excitation 

d) Maximum load losses at rated 

voltage, 85° C, LV at 12,470V tap 

--ONAN 

-- ONAN/ONAF 

-- ONAN/ONAF/ONAF 

e) Maximum load losses at rated 

voltage, 85° C, LV at 4160V tap 

-- ONAN 

-- ONAN/ONAF 

-- ONAN/ONAF/ONAF* 

f) Maximum Auxiliary losses 

-- ONAN/ONAF 

--ONAN/ONAF/ONAF 

g) Maximum sound level with all fans 

in operation. 

* Indicates value to be used for loss evaluahon. (See Page 32 - Loss EvaluatiOn) 

Page 37 

MVA 

MVA 

MVA 

°C 

Watts 

Watts 

Watts 

Watts 

Watts 

Watts 

Watts 

Watts 

Watts 

Watts 

dB (A) 
University of Alaska Fairbanks Request for Proposals No. 04P OO 16DH Page 38

Equipment Data Sheet

2. Transformer Technical Data

a) Positive sequence impedance at

ONAN rating

°

^0

b) Impedance range that can be

provided without an increase in price °

_0

c) Short-circuit rating of windings

HV, sym kA

HV, Asym kA

LV, sym kA

LV, Asym kA

d) Permissible over voltage, continuous,

at 138 kV winding °

e) Angular displacement between HV

and LV windings

degrees

la /lead

f) Winding rated impulse withstand

voltage, BIL

HV kV

LV kV

LV neutral kV

g) Rated Frequency Hz

h) Regulation, ONAN rating, rated

voltage and rated tap

1.0 p.f., not more than %

.9 p.f. lag, not more than %

.8 p.f. lag, not more than %

i) Vacuum which the tank and radiators

can withstand pSi

j) Positive pressure that the tank and

radiators can withstand

psi

k) Winding material

High Voltage

Low Voltage

1) Winding insulation material

Manufacturer and type

Approx. pounds used Lbs

 EE-RM/STD-00-550 COMMENT 86

University of Alaska Fairbanks Request for Proposals No. 04P0016DH 

Equipment Data Sheet 

2. Transformer Technical Data 

a) Positive sequence impedance at 

ONAN rating 

b) Impedance range that can be 

provided without an increase in price 

c) Short-circuit rating of windings 

-- HV, sym 

-- HV, Asym 

-- LV, sym 

-- LV, Asym 

d) Permissible over voltage, continuous, 

at l3 8 k V winding 

e) Angular displacement between HV 

and LV windings 

t) Winding rated impulse withstand 

voltage, BIL 

--HV 

-- LV 

-- LV neutral 

g) Rated Frequency 

h) Regulation, ONAN rating, rated 

voltage and rated tap 

-- 1.0 p.f., not more than 

-- .9 p.f. lag, not more than 

-- .8 p.f. lag, not more than 

i) Vacuum which the tank and radiators 

can withstand 

j) Positive pressure that the tank and 

radiators can withstand 

k) Winding material 

-- High Voltage 

-- Low Voltage 

1) Winding insulation material 

-- Manufacturer and type 

-- Approx. pounds used 

Page 38 

% 

% 

kA 

kA 

kA 

kA 

%. 

degrees 

lag/lead 

kV 

kV 

kV 

Hz 

% 

% 

% 

pSI 

pSI 

Lbs 
University of Alaska Fairbanks Request for Proposals No. 04P0016DH Page 39

Equipment Data Sheet

3. Other Transformer details

a) Insulating Oil

-- Manufacturer and type

-- Dielectric strength

-- Quantity in main tank

kV

Gallons

b) Dimensions

-- Height of tank

-- Overall height

-- Width at base

-- Overall width

-- Depth at base

-- Overall depth

c) Weights

-- Core and coils

-- Tanks and fittings

-- Total weight

-- Shipping weight

4. Surge Arresters

a) High Voltage Side

-- Manufacturer and type

-- Voltage Class

-- MCOV

b) Low Voltage Side

_- Manufacturer and type

-- Voltage Class

-- MCOV

 EE-RM/STD-00-550 COMMENT 86

University of Alaska Fairbanks Request for Proposals No. 04P0016DH 

Equipment Data Sheet 

3. Other Transformer details 

a) Insulating Oil 

-- Manufacturer and type 

-- Dielectric strength 

-- Quantity in main tank 

b) Dimensions 

-- Height of tanle 

-- Overall height 

-- Width at base 

-- Overall width 

-- Depth at base 

-- Overall depth 

c) Weights 

-- Core and coils 

-- Tanks and fittings 

-- Total weight 

-- Shipping weight 

4. Surge Arresters 

a) High Voltage Side 

-- Manufacturer and type 

-- Voltage Class 

--MCOV 

b) Low Voltage Side 

~- Manufacturer and type 

-- Voltage Class 

--MCOV 

Page 39 

kV 

Gallons 
University of Alaska Fairbanks Request for Proposals No. 04POOI6DH Page 40

Equipment Data Sheet

5. Bushings

a) High side bushings

Manufacturer and cat. no.

Rated Amps Amps

kV class

Rated BIL kV

Creepage distance Inches

b) Low side bushings

Manufacturer and cat. no.

Rated Amps Amps

kV class

Rated BIL kV

Creepage distance Inches

c) Low voltage neutral bushing

Manufacturer and cat. no.

Rated Amps Amps

kV class

Rated BIL kV

Creepage distance Inches

6.. Cooling Equipment

a) Number of radiators

b) Total number of fans

c) Number of fans for stage 1

d) Rating of each fan kW

e) Rated operating voltage Volts

f) Rated operating current Amps

 EE-RM/STD-00-550 COMMENT 86

University of Alaska Fairbanks Request for Proposals No. 04P0016DH 

Equipment Data Sheet 

5. Bushings 

a) High side bushings 

-- Manufacturer and cat. no. 

-- Rated Amps 

-- kV class 

-- Rated BIL 

-- Creepage distance 

b) Low side bushings 

-- Manufacturer and cat. no. 

-- Rated Amps 

-- kV class 

-- Rated ElL 

-- Creepage distance 

c) Low voltage neutral bushing 

-- Manufacturer and cat. no. 

-- Rated Amps 

-- kV class 

-- Rated ElL 

-- Creepage distance 

6 .. Cooling Equipment 

a) Number of radiators 

b) Total number offans 

c) Number of fans for stage I 

d) Rating of each fan 

e) Rated operating voltage 

f) Rated operating current 

Page 40 

Amps 

kV 

Inches 

Amps 

kV 

Inches 

Amps 

kV 

Inches 

kW 

Volts 

Amps 
University of Alaska Fairbanks Request for Proposals No. 04POO16Dii Page 41

Equipment Data Sheet

7. Load Tap Changer

a) Manufacturer and type

b) Full current rating, Amps

c) Number of tap positions

d) Contact material and plating

8. Accessories

a) Pressure relief devices

-- Manufacturer and type

-- Catalog number

b) Rapid pressure rise relay

-- Manufacturer and type

-- Catalog number

c) Liquid level gauge

-- Manufacturer and type

-- Catalog number

d) Liquid temperature indicator

-- Manufacturer and type

-- Catalog number

e) Winding temperature indicator

-- Manufacturer and type

-- Catalog number

f) Nitrogen regulators

-- Manufacturer and type

_- Catalog number

g) Contactors, relays, and switches

located in control cabinet.

 EE-RM/STD-00-550 COMMENT 86

University of Alaska Fairbanks Request for Proposals No. 04P0016DH 

Equipment Data Sheet 

7. Load Tap Changer 

a) Manufacturer and type 

b) Full current rating, Amps 

c) Number of tap positions 

d) Contact material and plating 

8. Accessories 

a) Pressure relief devices 

-- Manufacturer and type 

-- Catalog number 

b) Rapid pressure rise relay 

-- Manufacturer and type 

-- Catalog number 

c) Liquid level gauge 

-- Manufacturer and type 

-- Catalog number 

d) Liquid temperature indicator 

-- Manufacturer and type 

-- Catalog number 

e) Winding temperature indicator 

-- Manufacturer and type 

-- Catalog number 

f) Nitrogen regulators 

-- Manufacturer and type 

-- Catalog number 

g) Contactors, relays, and switches 

located in control cabinet. 

Page 41 
University of Alaska Fairbanks Request for Proposals No. 04POO16DH

Equipment Data Sheet

9. Warranty and Delivery

Warranty period

Page 42

Finn delivery date I I Weeks ARO

 EE-RM/STD-00-550 COMMENT 86

University of Alaska Fairbanks Request for Proposals No. 04P0016DH 

Equipment Data Sheet 

9. Warranty and Delivery 

Warranty period 

Finn delivery date 

Page 42 

Weeks ARO 
University of Alaska Fairbanks Request for Proposals No. 04POOI6DH Page 43

Proposal Transmittal Form

Firm Name: Telephone: ( )

Address: FAX:

The Offeror has made true and accurate representations, certifications, and statements regarding its status and its

proposal in the Representations and Certifications by Bidders/Offerors included in this proposal, including representations

regarding small business status.

DEFINITION OF SMALL BUSINESS CONCERN applicable to this RFP:

NORTH AMERICAN INDUSTRY CLASSIFICATION SYSTEM (NAICS) CODE: 335311

SIC CATEGORY NAME : Power, Distribution and Specialty Transformer Manufacturing

In order to qualify as a small business for this solicitation, the number of employees of the concern and its

affiliates during the preceding twelve (12) month period must not exceed 750.

Certification:

I certify that I am a duly authorized representative of the firm listed above, that the information and materials enclosed with

this proposal accurately represent the capabilities of the firm to provide the services indicated in compliance with the

requirements of the solicitation. The University of Alaska is hereby authorized to request from any individual any pertinent

information deemed necessary to verify information regarding capacity of the firm, for purposes of determining

responsiveness of the proposal, or responsibility of the firm as a prospective contractor.

Signature: Date:

Name:

(please print)

Title:

(please print)

 EE-RM/STD-00-550 COMMENT 86

University of Alaska Fairbanks Request for Proposals No. 04P0016DH 

Proposal Transmittal Form 

Firm Name: __________________ _ Telephone: 

Address: ___________________ _ FAX: 

Alaska Business License No. ___________ _ 

Page 43 

The Offeror has made true and accurate representations, certifications, and statements regarding its status and its 

proposal in the Representations and Certifications by Bidders/Offerors included in this proposal, including representations 

regarding small business status. 

DEFINITION OF SMALL BUSINESS CONCERN applicable to this RFP: 

NORTH AMERICAN INDUSTRY CLASSIFICATION SYSTEM (NAICS) CODE: 335311 

SIC CATEGORY NAME: Power, Distribution and Specialty Transformer Manufacturing 

In order to qualify as a small business for this solicitation, the number of employees of the concern and its 

affiliates during the preceding twelve (12) month period must not exceed 750. 

Certification: 

I certify that I am a duly authorized representative of the firm listed above, that the information and materials enclosed with 

this proposal accurately represent the capabilities of the firm to provide the services indicated in compliance with the 

requirements of the solicitation. The University of Alaska is hereby authorized to request from any individual any pertinent 

information deemed necessary to verify information regarding capacity of the firm, for purposes of determining 

responsiveness of the proposal, or responsibility of the firm as a prospective contractor. 

Signature: ____________ _ Oate: ____________ _ 

Name: _____________ _ 

(please print) 

Title: _______ ,--______ _ 

(please print) 
University of Alaska Fairbanks Request for Proposals No. 04POO16DH Page 44

Statement of Compliance Form

I hereby acknowledge receipt of University of Alaska Request for Proposals (RFP) No. 04P0016DH, and certify

that this proposal conforms to the requirements of the RFP except as noted below. (If none, write "NONE".)

List specific exceptions, if any, below by page, paragraph, and line references. Attach additional pages as

necessary. Do not submit Offeror 's terms and conditions as blanket replacement of terms and

conditions in these Proposal Documents.

Firm Name Authorized Signature

Date Title

 EE-RM/STD-00-550 COMMENT 86

University of Alaska Fairbanks Request for Proposals No. 04P0016DH 

Statement of Compliance Form 

Page 44 

I hereby acknowledge receipt of University of Alaska Request for Proposals (RFP) No. 04P0016DH, and certify 

that this proposal conforms to the requirements of the RFP except as noted below. (If none, write "NONE".) 

List specific exceptions, if any, below by page, paragraph, and line references. Attach additional pages as 

necessary. Do not submit Offeror's terms and conditions as blanket replacement of terms and 

conditions in these Proposal Documents. 

Firm Name Authorized Signature 

Date Title 
University of Alaska Fairbanks Request for Proposals No. 04POO I6DH Page 45

Request for Past Performance Information

Offerors are required to provide specific information regarding their most recent past and present performance information

(within the past three years.) This shall include all contracts performed by the Offeror within that period of time, including

any and all contracts which were terminated, whether for cause or for other reasons. If necessary, please attach

additional pages to this form. Failure to supply information pertaining to a relevant contract as required will cause the

Offeror's proposal to be rejected as non-responsive.

1. Name of Customer:

Contact: Phone/Fax Number:

Address:

Description of Services:

2. Name of Customer:

Contact:

Address:

Phone/Fax Number:

Description of Services:

3. Name of Customer:

Contact: Phone/Fax Number:

Address:

Description of Services:

4. Name of Customer:

Contact: Phone/Fax Number:

Address:

Description of Services:

 EE-RM/STD-00-550 COMMENT 86

University of Alaska Fairbanks Request for Proposals No. 04P0016DH 

Request for Past Performance Information 

Page 45 

Offerors are required to provide specific information regarding their most recent past and present performance information 

(within the past three years.) This shall include all contracts performed by the Offeror within that period of time, including 

any and all contracts which were terminated, whether for cause or for other reasons. If necessary, please attach 

additional pages to this form. Failure to supply information pertaining to a relevant contract as required will cause the 

Offeror's proposal to be rejected as non-responsive. 

1. Name of Customer: __________________________________ _ 

Contact: ______________ _ Phone/Fax Number: ______________ _ 

Address: ______________________________________ __ 

Description of Services: _________________________________ _ 

2. Name of Customer: __________________________________ _ 

Contact: ______________ _ Phone/Fax Number: ______________ _ 

Address: ______________________________________ _ 

Description of Services: _________________________________ _ 

3. Name of Customer: ___________________________________ _ 

Contact: ______________ _ Phone/Fax Number: ______________ _ 

Address: _______________________________________ _ 

Description of Services: _________________________________ _ 

4. Name of Customer: ___________________________________ _ 

Contact: ______________ _ Phone/Fax Number: _________________ _ 

Address: _______________________________________ _ 

Description of Services: ____________________________________ _ 
University of Alaska Fairbanks Request for Proposals No . 04POO16DH Page 46

Representations & Certifications

1. TYPE OF BUSINESS ORGANIZATION: The Offeror, by checking the applicable box, represents that:

(a) It operates as

a corporation incorporated under the laws of the State of

an individual,

a partnership,

a nonprofit organization, or

a joint venture; or

(b) If the Offeror is a foreign entity, it operates as

a corporation registered for business in the Country of

an individual,

a partnership,

a nonprofit organization,

or a joint venture.

2. PARENT COMPANY INFORMATION : The Offeror, by checking the applicable box, represents that:

It is independently owned and operated and it is not owned or controlled by a parent company or parent

organization.

It is not independently owned and operated; it is owned or controlled by a parent company or parent

organization; and the full name and address of the Offeror's parent company or parent organization is:

If not independently owned and operated, the parent company or parent organization's Taxpayer

Identification Number (TIN) or Employer Identification Number (EIN) is

3. TAXPAYER IDENTIFICATION: (a) Definitions:

(1) "Common parent," as used in this solicitation provision, means an Offeror that is a member of an affiliated group of

corporations that files its Federal income tax returns on a consolidated basis.

(2) "Corporate status," as used in this solicitation provision, means a designation as to whether the Offeror is a

corporate entity, an unincorporated entity (e.g., sole proprietorship or partnership), or a corporation providing

medical and health care services.

(3) "Taxpayer Identification Number (TIN)," as used in this solicitation provision, means the number required by the

IRS to be used by the Bidder/Offeror in reporting income tax and other returns.

(b) The Offeror is required to submit the information required in paragraphs (c) through (e) of this provision in order to

comply with reporting requirements of 26 U.S.C. 6041, 6041A, and 6050M and implementing regulations issued by the

Internal Revenue Service (IRS). If the resulting contract is subject to reporting requirements described in 4.902(a), the

failure or refusal by the Offeror to furnish the information may result in a 20 percent reduction of payments otherwise due

under the contract.

(c) Taxpayer Identification Number (TIN) of Offeror:

(Offeror is required to fill all appropriate blank(s) and/or check all applicable statement(s).)

TIN:

 EE-RM/STD-00-550 COMMENT 86

University of Alaska Fairbanks Request for Proposals No. 04P0016DH 

Representations & Certifications 

Page 46 

1. TYPE OF BUSINESS ORGANIZATION: The Offeror, by checking the applicable box, represents that: 

(a) It operates as 

a corporation incorporated under the laws of the State of ________ --'-

D an individual, 

D a partnership, 

D a nonprofit organization, or 

D a joint venture; or 

(b) If the Offeror is a foreign entity, it operates as 

D a corporation registered for business in the Country of _________ --'-

D an individual, 

D a partnership, 

D a nonprofit organization, 

or a joint venture. 

2. PARENT COMPANY INFORMATION: The Offeror, by checking the applicable box, represents that: 

D It is independently owned and operated and it is not owned or controlled by a parent company or parent 

organization. 

It is not independently owned and operated; it is owned or controlled by a parent company or parent 

organization; and the full name and address of the Offeror's parent company or parent organization is: 

D If not independently owned and operated, the parent company or parent organization's Taxpayer 

Identification Number (TIN) or Employer Identification Number (EIN) is ______ _=_ 

3. TAXPAYER IDENTIFICATION: (a) Definitions: 

(1) "Common parent," as used in this solicitation provision, means an Offeror that is a member of an affiliated group of 

corporations that files its Federal income tax returns on a consolidated basis. 

(2) "Corporate status," as used in this solicitation provision, means a designation as to whether the Offeror is a 

corporate entity, an unincorporated entity (e.g., sole proprietorship or partnership), or a corporation providing 

medical and health care services. 

(3) "Taxpayer Identification Number (TIN)," as used in this solicitation provision, means the number required by the 

IRS to be used by the Bidder/Offeror in reporting income tax and other returns. 

(b) The Offeror is required to submit the information required in paragraphs (c) through (e) of this provision in order to 

comply with reporting requirements of 26 U.S.C. 6041, 6041A, and 6050M and implementing regulations issued by the 

Internal Revenue Service (IRS). If the resulting contract is subject to reporting requirements described in 4.902(a), the 

failure or refusal by the Offeror to furnish the information may result in a 20 percent reduction of payments otherwise due 

under the contract. 

(c) Taxpayer Identification Number (TIN) of Offeror: 

(Offeror is required to fill all appropriate blank(s) and/or check all applicable statement(s).) 

D TIN: ------------
University of Alaska Fairbanks Request for Proposals No. 04P0016DH Page 47

Representations & Certifications

TIN has not been applied for.

TIN is not required because:

Offeror is a nonresident alien, foreign corporation, or foreign partnership that does not have income

effectively connected with the conduct of a trade or business in the U.S. and does not have an office or

place of business or a fiscal paying agent in the US.

Offeror is an agency or instrumentality of a state of local government.

Other. Explain basis

(d) Corporate Status of Offeror:

(Offeror is required to check all applicable statement(s).)

Corporation providing medical and health care services, or engaged in the billing and collecting of

payments for such services

Other corporate entity

Not a corporate entity

Sole proprietorship

Partnership

Hospital or extended care facility described in 26 CF R 501 (c)(3) that is exempt from taxation under 26

CFR 501(a)

(e) Common Parent:

(Offeror is required to fill in all appropriate blank(s) and/or check all applicable statement(s).)

Offeror is not owned or controlled by a common parent as defined in paragraph (a) of this clause.

Name and TIN of Offeror's common parent:

Name

TIN

(f) If the Offeror is a Joint Venture, the Offeror shall make copies of this representation and complete one for each entity in

the venture. Each copy of the representation must be marked to identify the Venturer to which it applies. Offeror shall

specify here the names and full addresses of the entities which make up the Joint Venture, if applicable.

Joint Venture consists of:

(Offeror must list name and address of all entities)

(Attach additional sheet(s) if necessary.)

4. CONTINGENT FEE REPRESENTATION AND AGREEMENT : (Note: The Offeror must check the appropriate boxes.

For interpretation of the representation, including the term "bona fide employee," see Subpart 3.4 of the Federal

Acquisition Regulations.)

(a) Representation. The Offeror represents that, except for full-time bona-fide employees working solely for the Offeror,

the Offeror:

 EE-RM/STD-00-550 COMMENT 86

University of Alaska Fairbanks Request for Proposals No. 04P0016DH 

Representations & Certifications 

D TIN has not been applied for. 

TIN is not required because: __________________ _ 

Page 47 

D Offeror is a nonresident alien, foreign corporation, or foreign partnership that does not have income 

effectively connected with the conduct of a trade or business in the U.S. and does not have an office or 

place of business or a fiscal paying agent in the US. 

D Offeror is an agency or instrumentality of a state of local government. 

D Other. Explain basis _____________________ _ 

(d) Corporate Status of Offeror: 

(Offeror is required to check all applicable statement(s).) 

D Corporation providing medical and health care services, or engaged in the billing and collecting of 

payments for such services 

D Other corporate entity 

D Not a corporate entity 

D Sole proprietorship 

D Partnership 

D Hospital or extended care facility described in 26 CF R 501 (c)(3) that is exempt from taxation under 26 

CFR 501(a) 

(e) Common Parent: 

(Offeror is required to fill in all appropriate blank(s) and/or check all applicable statement(s).) 

D Offeror is not owned or controlled by a common parent as defined in paragraph (a) of this clause. 

D Name and TIN of Offeror's common parent: Name __________________________ _ 

TIN __________ _ 

(f) If the Offeror is a Joint Venture, the Offeror shall make copies of this representation and complete one for each entity in 

the venture. Each copy of the representation must be marked to identify the Venturer to which it applies. Offeror shall 

specify here the names and full addresses of the entities which make up the Joint Venture, if applicable. 

D Joint Venture consists of: 

(Offeror must list name and address of all entities) 

(Attach additional sheet(s) if necessary.) 

4. CONTINGENT FEE REPRESENTATION AND AGREEMENT: (Note: The Offeror must check the appropriate boxes. 

For interpretation of the representation, including the term "bona fide employee," see Subpart 3.4 of the Federal 

Acquisition Regulations.) 

(a) Representation. The Offeror represents that, except for full-time bona-fide employees working solely for the Offeror, 

the Offeror: 
University of Alaska Fairbanks Request for Proposals No. 04POO16DH Page 48

Representations & Certifications

(1) ( ) has, ( ) has not employed or retained any person or company to solicit or obtain this contract; and

(2) ( ) has, ( ) has not paid or agreed to pay to any person or company employed or retained to solicit or obtain

this contract any commission, percentage, brokerage, or other fee contingent upon or resulting from the award

of this contract.

(b) Agreement. The Offeror agrees to provide information relating to the above Representation as requested by

the University and, when subparagraph (a) (1) or (a) (2) is answered affirmatively, to promptly submit to the

University Procurement Officer:

(1) A complete Standard Form 119, Statement of Contingent or Other Fees, (SF 119); or

(2) A signed statement indicating that the SF 119 was previously submitted to the same Procurement Officer,

including the date and applicable solicitation or contract number, and representing that the prior SF 119 applies

to this offer or quotation.

5. AUTHORIZED NEGOTIATORS: The Offeror represents that the following persons are authorized to negotiate on its

behalf with the University in connection with this solicitation : (List names , titles, telephone numbers of the authorized

negotiators).

6. PERIOD FOR ACCEPTANCE OF OFFER: In compliance with the solicitation, the Offeror agrees, if this offer is

accepted within calendar days (120 calendar days unless a different period is inserted by the Offeror) from the

date specified in the solicitation for receipt of offers, to furnish any or all items on which prices are offered at the price set

opposite each item, delivered at the designated point(s), within the time specified in the solicitation.

7. PLACE OF PERFORMANCE : (a) The Offeror, in the performance of any contract resulting from this solicitation, ( )

intends, ( ) does not intend (check applicable block) to use one or more plants or facilities located at a different

address from the address of the Offeror as indicated in this offer.

(b) If the Offeror checks "intends" in paragraph (a) above, he (she) shall insert in the spaces provided below

the required information:

Place of Performance (Street Address, City, Name and Address of Owner and Operator of

County, State, Zip Code) the Plant or Facility, if other than Offeror

8. SMALL BUSINESS CONCERN REPRESENTATION : The Offeror represents and certifies as part of its offer that it

is, ( ) is not a small business concern and that ( ) all, ( ) not all end items to be furnished will be manufactured or

produced by a small business concern in the United States, its territories or possessions, Puerto Rico or the Trust

Territories of the Pacific Islands. "Small business concern," as used in this provision, means a concern, including its

affiliates, that is independently owned and operated, not dominant in the field of operation in which it is bidding on

Government contracts, and qualified as a small business under the size standards specified elsewhere in this solicitation.

(See PROPOSAL TRANSMITTAL FORM.)

9. SMALL DISADVANTAGED BUSINESS CONCERN REPRESENTATION : (a) The Offeror represents that it ( ) is,

is not a small disadvantaged business concern.

 EE-RM/STD-00-550 COMMENT 86

University of Alaska Fairbanks Request for Proposals No. 04P0016DH 

Representations & Certifications 

Page 48 

(1) ( ) has, ( ) has not employed or retained any person or company to solicit or obtain this contract; and 

(2) ( ) has, ( ) has not paid or agreed to pay to any person or company employed or retained to solicit or obtain 

this contract any commission, percentage, brokerage, or other fee contingent upon or resulting from the award 

of this contract. 

(b) Agreement. The Offeror agrees to provide information relating to the above Representation as requested by 

the University and, when subparagraph (a) (1) or (a) (2) is answered affirmatively, to promptly submit to the 

University Procurement Officer: 

(1) A complete Standard Form 119, Statement of Contingent or Other Fees, (SF 119); or 

(2) A signed statement indicating that the SF 119 was previously submitted to the same Procurement Officer, 

including the date and applicable solicitation or contract number, and representing that the prior SF 119 applies 

to this offer or quotation. 

5. AUTHORIZED NEGOTIATORS: The Offeror represents that the following persons are authorized to negotiate on its 

behalf with the University in connection with this solicitation: (List names, titles, telephone numbers of the authorized 

negotiators ). 

6. PERIOD FOR ACCEPTANCE OF OFFER: In compliance with the solicitation, the Offeror agrees, if this offer is 

accepted within calendar days (120 calendar days unless a different period is inserted by the Offeror) from the 

date specified in the solicitation for receipt of offers, to furnish any or all items on which prices are offered at the price set 

opposite each item, delivered at the designated point(s), within the time specified in the solicitation. 

7. PLACE OF PERFORMANCE: (a) The Offeror, in the performance of any contract resulting from this solicitation, ( ) 

intends, ( ) does not intend (check applicable block) to use one or more plants or facilities located at a different 

address from the address of the Offeror as indicated in this offer. 

(b) If the Offeror checks "intends" in paragraph (a) above, he (she) shall insert in the spaces provided below 

the required information: 

Place of Performance (Street Address, City, 

County, State, Zip Code) 

Name and Address of Owner and Operator of 

the Plant or Facility, if other than Offeror 

8. SMALL BUSINESS CONCERN REPRESENTATION: The Offeror represents and certifies as part of its offer that it ( 

) is, ( ) is not a small business concern and that ( ) all, ( ) not all end items to be furnished will be manufactured or 

produced by a small business concern in the United States, its territories or possessions, Puerto Rico or the Trust 

Territories of the Pacific Islands. "Small business concern," as used in this provision, means a concern, including its 

affiliates, that is independently owned and operated, not dominant in the field of operation in which it is bidding on 

Government contracts, and qualified as a small business under the size standards specified elsewhere in this solicitation. 

(See PROPOSAL TRANSMITTAL FORM.) 

9. SMALL DISADVANTAGED BUSINESS CONCERN REPRESENTATION: (a) The Offeror represents that it ( ) is, ( 

) is not a small disadvantaged business concern. 
University of Alaska Fairbanks Request for Proposals No. 04P OO 16DH Page 49

Representations & Certifications

(b) Definitions.

"Asian-Indian American," as used in this provision means a U.S. citizen whose origins are in India, Pakistan, or

Bangladesh.

"Asian-Pacific American," as used in this provision means a U.S. citizen whose origins are in Japan, China, the

Philippines, Vietnam, Korea, Samoa, Guam, the U.S. Trust Territory of the Pacific Islands, the Northern Mariana Islands,

Laos, Cambodia, or Taiwan.

"Native Americans," as used in this provision, means U.S. citizens who are American Indian, Eskimo, Aleut, or native

Hawaiian.

"Small business concern," as used in this provision, means a concern, including its affiliates, that is independently owned

and operated, not dominant in the field of operation in which it is bidding on Government contracts, and qualified as a

small business under the criteria and size standards in 13 CFR 121.

"Small disadvantaged business concern," as used in this provision means a small business concern that is (1) at least 51

percent owned by one or more individuals who are both socially and economically disadvantaged or a publicly owned

business having at least 51 percent of its stock owned by one or more socially and economically disadvantaged

individuals or (2) has its management and daily business controlled by one or more such individuals.

(c) Qualified Groups. The Offeror shall presume that socially and economically disadvantaged individuals include: Black

Americans, Hispanic Americans, Native Americans, Asian-Pacific Americans, Asian-Indian Americans, and other

individuals found to be qualified by the US. Small Business Administration under 13 CFR 124.1.

10. WOMAN-OWNED SMALL BUSINESS REPRESENTATION : (a) The Offeror represents that it ( ) is, ( ) is not a

woman-owned small business concern.

(b) Definitions "Small business concern," as used in this provision, means a concern including its affiliates, that is

independently owned and operated, not dominant in the field of operation in which it is bidding on Government contracts,

and qualified as a small business under the criteria and size standards in 13 CFR 121.

"Woman-owned," as used in this provision, means a small business that is at least 51 percent owned by a woman or

women who are U.S. citizens and who also control and operate the business.

11. PREVIOUS CONTRACTS AND COMPLIANCE REPORTS : The Contractor represents that:

(a) It ( ) has ( ) has not participated in a previous contract or subcontract subject to the Equal Opportunity clause of

this solicitation the clause originally contained in Section 310 of federal Executive Order No. 10925, or the clause

contained in Section 201 of federal Executive Order No. 1114;

(b) It ( ) has ( ) has not, filed all required compliance reports; and

(c) Representations indicating submission of required compliance reports, by proposed subcontractors, will be obtained

before subcontract awards.

12. CERTIFICATION OF NON -SEGREGATED FACILITIES: (a) "Segregated facilities", as used in this provision, means

any waiting rooms, work areas, rest rooms and wash rooms, restaurants and other eating areas, time clocks, locker

rooms and other storage or dressing areas, parking lots, drinking fountains, recreation or entertainment areas,

transportation, and housing facilities provided for employees, that are segregated by explicit directive or are in fact

segregated on the basis of race, color, religion, or national origin because of habit, local custom, or otherwise.

(b) By submission of this offer, the Offeror certifies that it does not and will not maintain or provide for its employees any

segregated facilities at any of its establishments, and that it does not and will not permit its employees to perform their

services at any location under its control where segregated facilities are maintained. The Offeror agrees that a breach of

this certification is a violation of the Equal Opportunity clause in the contract.

 EE-RM/STD-00-550 COMMENT 86

University of Alaska Fairbanks Request for Proposals No. 04P0016DH 

Representations & Certifications 

(b) Definitions. 

Page 49 

"Asian-Indian American," as used in this provision means a U.S. citizen whose origins are in India, Pakistan, or 

Bangladesh. 

"Asian-Pacific American," as used in this provIsion means a U.S. citizen whose onglns are in Japan, China, the 

Philippines, Vietnam, Korea, Samoa, Guam, the U.S. Trust Territory of the Pacific Islands, the Northern Mariana Islands, 

Laos, Cambodia, or Taiwan. 

"Native Americans," as used in this provision, means U.S. citizens who are American Indian, Eskimo, Aleut, or native 

Hawaiian. 

"Small business concern," as used in this provision, means a concern, including its affiliates, that is independently owned 

and operated, not dominant in the field of operation in which it is bidding on Government contracts, and qualified as a 

small business under the criteria and size standards in 13 CFR 121. 

"Small disadvantaged business concern," as used in this provision means a small business concern that is (1) at least 51 

percent owned by one or more individuals who are both socially and economically disadvantaged or a publicly owned 

business having at least 51 percent of its stock owned by one or more socially and economically disadvantaged 

individuals or (2) has its management and daily business controlled by one or more such individuals. 

(c) Qualified Groups. The Offeror shall presume that socially and economically disadvantaged individuals include: Black 

Americans, Hispanic Americans, Native Americans, Asian-Pacific Americans, Asian-Indian Americans, and other 

individuals found to be qualified by the US. Small Business Administration under 13 CFR 124.1. 

10. WOMAN-OWNED SMALL BUSINESS REPRESENTATION: (a) The Offeror represents that it ( ) is, ( ) is not a 

woman-owned small business concern. 

(b) Definitions "Small business concern," as used in this provision, means a concern including its affiliates, that is 

independently owned and operated, not dominant in the field of operation in which it is bidding on Government contracts, 

and qualified as a small business under the criteria and size standards in 13 CFR 121. 

"Woman-owned," as used in this provision, means a small business that is at least 51 percent owned by a woman or 

women who are U.S. citizens and who also control and operate the business. 

11. PREVIOUS CONTRACTS AND COMPLIANCE REPORTS: The Contractor represents that: 

(a) It ( ) has ( ) has not participated in a previous contract or subcontract subject to the Equal Opportunity clause of 

this solicitation the clause originally contained in Section 310 of federal Executive Order No. 10925, or the clause 

contained in Section 201 of federal Executive Order No. 1114; 

(b) It ( ) has ( ) has not, filed all required compliance reports; and 

(c) Representations indicating submission of required compliance reports, by proposed subcontractors, will be obtained 

before subcontract awards. 

12. CERTIFICATION OF NON-SEGREGATED FACILITIES: (a) "Segregated facilities", as used in this provision, means 

any waiting rooms, work areas, rest rooms and wash rooms, restaurants and other eating areas, time clocks, locker 

rooms and other storage or dressing areas, parking lots, drinking fountains, recreation or entertainment areas, 

transportation, and housing facilities provided for employees, that are segregated by explicit directive or are in fact 

segregated on the basis of race, color, religion, or national origin because of habit, local custom, or otherwise. 

(b) By submission of this offer, the Offeror certifies that it does not and will not maintain or provide for its employees any 

segregated facilities at any of its establishments, and that it does not and will not permit its employees to perform their 

services at any location under its control where segregated facilities are maintained. The Offeror agrees that a breach of 

this certification is a violation of the Equal Opportunity clause in the contract. 
University of Alaska Fairbanks Request for Proposals No. 04POO 16DH Page 50

Representations & Certifications

(c) The Offeror further agrees that (except where it has obtained identical certifications from proposed subcontractors for

specific time periods) it will:

(1) Obtain identical certifications from proposed subcontractors before the award of subcontracts under which the

subcontractor will be subject to the Equal Opportunity clause;

(2) Retain the certifications in the files; and

(3) Forward the following notice to the proposed subcontractors (except if the proposed subcontractors have

submitted identical certifications for specific time periods):

NOTICE TO PROSPECTIVE SUBCONTRACTORS OF REQUIREMENT FOR

CERTIFICATIONS OF NONSEGREGATED FACILITIES.

A Certification of Non-segregated Facilities must be submitted before the award of a subcontract under which the

subcontractor will be subject to the Equal Opportunity clause. The certification may be submitted either for each

subcontract or for all subcontracts during a period (i.e., quarterly, semi-annually, or annually). NOTE: The penalty for

making false statements in bids/offers is prescribed in 18 U.S.C.1001.

13. CERTIFICATION REGARDING DEBARMENT, SUSPENSION, AND OTHER RESPONSI-BILITY MATTERS--

LOWER TIER COVERED TRANSACTIONS: The Contractor assures that neither it nor any of its principals is presently

debarred, suspended, proposed for debarment, or declared ineligible, or voluntarily excluded from participation in this

transaction by any federal department or agency. The Contractor agrees to insert this provision in lower tier covered

transactions in accordance with federal rules and regulations implementing Executive Order 12549, the Government-Wide

Common Rule for Non-Procurement Debarment and Suspension, and Federal Acquisition Regulations (FAR), 48 CFR

Subpart 9.4.

14. CLEAN AIR AND WATER CERTIFICATION: (This provision is applicable if the contract amount exceeds $100,000.)

(a) The Contractor shall comply with all applicable standards, orders or requirements issued under section 306 of the

Clean Air Act (42 U.S.C.1857(h)),)), section 508 of the Clean Water Act (33 U.S.C. 1368), Executive Order 11738,

and EPA regulations (40 CFR Part 15) which prohibit the use by federal contractors or grant recipients, of facilities

which are included on the Environmental Protection Agency (EPA) List of Violating Facilities.

(b) the Contractor warrants that any facilities to be used in the performance of this contract are not listed on the EPA List

of Violating Facilities.

(c) The Contractor will include a provision substantially the same as this, including this paragraph (c) in every non-exempt

subcontract.

15. ANTI-KICKBACK PROVISIONS : (a) The Contractor assures that regarding this contract, neither the Contractor, nor

any of its employees, agents, or representatives has violated the provisions of the "Anti-Kickback" Act of 1986 (41

USC 51-58) which is incorporated by reference and made a part of this contract.

(b) The Contractor warrants that neither the Contractor nor any of its representatives has been required, directly or

indirectly as an express or implied condition in obtaining or carrying out this contract, to employ or retain, any organization

or person or to make a contribution, donation or consideration of any kind.

16. EQUAL EMPLOYMENT OPPORTUNITY AND NON-DISCRIMINATION : By submitting this offer, the Offeror agrees

to comply with all applicable State and Federal rules governing Equal Employment Opportunity and Non-Discrimination,

including, but not limited to : Title VI of the Civil Rights Act of 1964 (P.L.88-352), E.0.11246 (EEO), E.O. 11625 (EEO), 41

CFR 60 (EEO) (Discrimination ). The Offeror agrees to include this provision in all subcontracts.

17. ASSURANCE OF FEDERAL COMPLIANCE BY THE CONTRACTOR: (This representation is applicable only if the

Offeror is an educational institution, hospital, or other non-profit organization.) By submitting this offer, a Offeror assures

that if the primary source of funding for this solicitation is Federal, the requirements of OMB Circular A-21 or Circular

A-110, as applicable, shall be complied with by the Contractor and its subcontractors.

 EE-RM/STD-00-550 COMMENT 86

University of Alaska Fairbanks Request for Proposals No. 04P0016DH 

Representations & Certifications 

Page 50 

(c) The Offeror further agrees that (except where it has obtained identical certifications from proposed subcontractors for 

specific time periods) it will: 

(1) Obtain identical certifications from proposed subcontractors before the award of subcontracts under which the 

subcontractor will be subject to the Equal Opportunity clause; 

(2) Retain the certifications in the files; and 

(3) Forward the following notice to the proposed subcontractors (except if the proposed subcontractors have 

submitted identical certifications for specific time periods): 

NOTICE TO PROSPECTIVE SUBCONTRACTORS OF REQUIREMENT FOR 

CERTIFICATIONS OF NONSEGREGATED FACILITIES. 

A Certification of Non-segregated Facilities must be submitted before the award of a subcontract under which the 

subcontractor will be subject to the Equal Opportunity clause. The certification may be submitted either for each 

subcontract or for all subcontracts during a period (Le., quarterly, semi-annually, or annually). NOTE: The penalty for 

making false statements in bids/offers is prescribed in 18 U.S.C.1001. 

13. CERTIFICATION REGARDING DEBARMENT, SUSPENSION, AND OTHER RESPONSI-BILITY MATTERS--

LOWER TIER COVERED TRANSACTIONS: The Contractor assures that neither it nor any of its principals is presently 

debarred, suspended, proposed for debarment, or declared ineligible, or voluntarily excluded from participation in this 

transaction by any federal department or agency. The Contractor agrees to insert this provision in lower tier covered 

transactions in accordance with federal rules and regulations implementing Executive Order 12549, the Government-Wide 

Common Rule for Non-Procurement Debarment and Suspension, and Federal Acquisition Regulations (FAR), 48 CFR 

Subpart 9.4. 

14. CLEAN AIR AND WATER CERTIFICATION: (This provision is applicable if the contract amount exceeds $100,000.) 

(a) The Contractor shall comply with all applicable standards, orders or requirements issued under section 306 of the 

Clean Air Act (42 U.S.C.1857(h»,», section 508 of the Clean Water Act (33 U.S.C. 1368), Executive Order 11738, 

and EPA regulations (40 CFR Part 15) which prohibit the use by federal contractors or grant recipients, of facilities 

which are included on the Environmental Protection Agency (EPA) List of Violating Facilities. 

(b) the Contractor warrants that any facilities to be used in the performance of this contract are not listed on the EPA List 

of Violating Facilities. 

(c) The Contractor will include a provision substantially the same as this, including this paragraph (c) in every non-exempt 

subcontract. 

15. ANTI-KICKBACK PROVISIONS: (a) The Contractor assures that regarding this contract, neither the Contractor, nor. 

any of its employees, agents, or representatives has violated the provisions of the "Anti-Kickback" Act of 1986 (41 

USC 51-58) which is incorporated by reference and made a part of this contract. 

(b) The Contractor warrants that neither the Contractor nor any of its representatives has been required, directly or 

indirectly as an express or implied condition in obtaining or carrying out this contract, to employ or retain, any organization 

or person or to make a contribution, donation or consideration of any kind. 

16. EQUAL EMPLOYMENT OPPORTUNITY AND NON-DISCRIMINATION: By submitting this offer, the Offeror agrees 

to comply with all applicable State and Federal rules governing Equal Employment Opportunity and Non-Discrimination, 

including, but not limited to: Title VI of the Civil Rights Act of 1964 (P.L.88-352), E.0.11246 (EEO), E.O. 11625 (EEO), 41 

CFR 60 (EEO) (Discrimination). The Offeror agrees to include this provision in all subcontracts. 

17. ASSURANCE OF FEDERAL COMPLIANCE BY THE CONTRACTOR: (This representation is applicable only if the 

Offeror is an educational institution, hospital, or other non-profit organization.) By submitting this offer, a Offeror assures 

that if the primary source of funding for this solicitation is Federal, the requirements of OMB Circular A-21 or Circular 

A-110, as applicable, shall be complied with by the Contractor and its subcontractors. 
University of Alaska Fairbanks Request for Proposals No. 04POO16DH Page 51

Representations & Certifications

18. CERTIFICATE OF INDEPENDENT PRICING AND PLEDGE TO REFRAIN FROM ANTI-COMPETITIVE

PRACTICES: By submitting this offer, the Offeror certifies that its prices were independently arrived at and without

collusion. Penalties for participation in anti-competitive practices are prescribed in AS 36.30, and include, but are not

limited to, rejection of the offer, suspension, debarment, civil and/or criminal prosecution.

19. PENALTY FOR FALSE STATEMENTS: (a)The penalty for false statements or misrepresentations in connection with

matters relating to University of Alaska procurements or contracts is prescribed in AS 36.30.687. "Misrepresentation," as

used here means a false or misleading statement of material fact, or conduct intended to deceive or mislead concerning

material fact, even though it may not succeed in deceiving or misleading.

(a) The penalty for making false statements in bids or offers relating to federal procurement matters. is prescribed in 18

U.S.C. 1001.

20. CERTIFICATION OF PROCUREMENT INTEGRITY : By submitting its offer, the Offeror certifies it has no knowledge

of any violation of any provisions of or regulations implementing the Office of Federal Procurement Policy Act (41 U.S.C.

423) applicable to activities related to this offer by any of its officers, employees, agents, or representatives covered by

that Act.

21. DRUG FREE WORKPLACE: To the extent that any facilities, equipment, vessel or vehicle to be provided under this

bid/offer is to be used as a place of work by University of Alaska employees, the Offeror certifies that it does and will

maintain such place of work as a drug free workplace in compliance with the Drug Free Workplace Act of 1988 (P.L.

100-690) subject to all the sanctions and penalties in that Act. To this end the Offeror represents that it is in compliance

with the requirements of the clause prescribed by the Federal Acquisition Regulations (FAR) 52.223-5. (A copy of the FAR

52.223-5 clause is available from the office issuing this solicitation upon request.)

22. BIDDER AND PRODUCT PREFERENCE ENTITLEMENT

(a) The bidder/offeror certifies that it is entitled to the procurement preferences indicated below. Bidder/offeror

shall list the items to which each product preference applies in the blank spaces following each indicated

product preference.

(1) Bidder Preference

5% Alaska Bidder Preference (AS 36.30.170)

10% Alaska Employment Program Preference (AS 36.30.170(c))

(2) Product Preference

3% Class I Alaska Product Preference, (AS 36.30.332)

Items:

5% Class II Alaska Product Preference, (AS 36.30.332)

Items:

7% Class III Alaska Product Preference, (AS 36.30.332)

Items:

5% Recycled Product Preference, (AS 36.30.339)

Items:

 EE-RM/STD-00-550 COMMENT 86

University of Alaska Fairbanks Request for Proposals No. 04P0016DH 

Representations & Certifications 

Page 51 

18. CERTIFICATE OF INDEPENDENT PRICING AND PLEDGE TO REFRAIN FROM ANTI-COMPETITIVE 

PRACTICES: By submitting this offer, the Offeror certifies that its prices were independently arrived at and without 

collusion. Penalties for participation in anti-competitive practices are prescribed in AS 36.30, and include, but are not 

limited to, rejection of the offer, suspension, debarment, civil and/or criminal prosecution. 

19. PENALTY FOR FALSE STATEMENTS: (a)The penalty for false statements or misrepresentations in connection with 

matters relating to University of Alaska procurements or contracts is prescribed in AS 36.30.687. "Misrepresentation," as 

used here means a false or misleading statement of material fact, or conduct intended to deceive or mislead concerning 

material fact, even though it may not succeed in deceiving or misleading. 

(a) The penalty for making false statements in bids or offers relating to federal procurement matters is prescribed in 18 

U.S.C. 1001. 

20. CERTIFICATION OF PROCUREMENT INTEGRITY: By submitting its offer, the Offeror certifies it has no knowledge 

of any violation of any provisions of or regulations implementing the Office of Federal Procurement Policy Act (41 U.S.C. 

423) applicable to activities related to this offer by any of its officers, employees, agents, or representatives covered by 

that Act. 

21. DRUG FREE WORKPLACE: To the extent that any facilities, equipment, vessel or vehicle to be provided under this 

bid/offer is to be used as a place of work by University of Alaska employees, the Offeror certifies that it does and will 

maintain such place of work as a drug free workplace in compliance with the Drug Free Workplace Act of 1988 (P.L. 

100-690) subject to all the sanctions and penalties in that Act. To this end the Offeror represents that it is in compliance 

with the requirements of the clause prescribed by the Federal Acquisition Regulations (FAR) 52.223-5. (A copy of the FAR 

52.223-5 clause is available from the office issuing this solicitation upon request.) 

22. BIDDER AND PRODUCT PREFERENCE ENTITLEMENT 

(a) The bidder/offeror certifies that it is entitled to the procurement preferences indicated below. Bidder/offeror 

shall list the items to which each product preference applies in the blank spaces following each indicated 

product preference. 

(1) Bidder Preference 

5% Alaska Bidder Preference (AS 36.30.170) 

10% Alaska Employment Program Preference (AS 36.30.170(c)) 

(2) Product Preference 

3% Class I Alaska Product Preference, (AS 36.30.332) 

Items: _________________________________ _ 

5% Class II Alaska Product Preference, (AS 36.30.332) 

Items: _________________________________ _ 

7% Class III Alaska Product Preference, (AS 36.30.332) 

Items: ----------------------------------

5% Recycled Product Preference, (AS 36.30.339) 

Items: _________________________________ _ 
University of Alaska Fairbanks Request for Proposals No. 04P OO16DH Page 52

Representations & Certifications

(b) The bidder/offeror represents that it is entitled to claim said preferences in accordance with the provisions

of Alaska Statute 36.30 State Procurement Code. (Also see INSTRUCTIONS TO BIDDERS.)

23. OFFEROR CERTIFICATION AND REPRESENTATION SIGNATURE : By signing below, the Offeror represents that

all of its statements, certifications, and representations, and other information supplied herein are true and correct as of

the date of submittal of this offer.

AUTHORIZED SIGNATURE: Date:

OFFEROR:

(Type or Print Company Name and Address of Offeror)

 EE-RM/STD-00-550 COMMENT 86

University of Alaska Fairbanks Request for Proposals No. 04P0016DH 

Representations & Certifications 

Page 52 

(b) The bidder/offeror represents that it is entitled to claim said preferences in accordance with the provisions 

of Alaska Statute 36.30 State Procurement Code. (Also see INSTRUCTIONS TO BIDDERS.) 

23. OFFEROR CERTIFICATION AND REPRESENTATION SIGNATURE: By signing below, the Offeror represents that 

all of its statements, certifications, and representations, and other information supplied herein are true and correct as of 

the date of submittal of this offer. 

AUTHORIZED SIGNATURE: ______________ ,Date: _____ _ 

OFFEROR: ____ ~--------------------------------------------- (Type or Print Company Name and Address of Offeror) 
University of Alaska Fairbanks Request for Proposals No. 04P OO 16DH Page 53

Non-Personal Services Contract General Provisions

INDEX

1. Utilization of Small Business, Minority-owned, Woman-owned, and

Economically Disadvantaged Small Business Concerns and Labor

Surplus Area Firms

2. Excusable Delays, Extension of Performance Period - Cost

Reimbursement Contract

3. Termination or Suspension of Work - Cost Reimbursement Contract

4. Anti-Kickback Provisions and Covenant Against Contingent Fees

5. Contract Work Hours and Safety Standards Act

6. Clean Air and Water

7. Independent Contractor

8. Indemnification and Hold Harmless Agreement

9. Insurance

10. Access to Facilities and Inspection by Contracting Agency

11. Examination and Retention of Records

12. Audit

13. Dissemination of Information

14. Ownership of Work Products

15. Subcontractors, Successors, and Assigns

16. Governing Laws

17. Patent indemnity and Copyright Infringement

18. Officials Not to benefit

19. Gratuities

20. Order of Precedence of Documents and Provisions

21. Assignment

22. Contract Administration

23. Taxes

24. Non-discrimination and Equal Employment Opportunity

25. Permits and Responsibilities

26. Changes - Fixed Price Contract

27. Price Adjustment (Fixed Price Contract)

28. Changes (Cost-Reimbursement Contract)

29. Payments to the Contractor (Fixed Price Contract)

30. Payments to the Contractor (Cost-Reimbursement Contract)

31. Termination for Convenience - Fixed Price Contract

32. Termination for Default; Damages for Delay; Time Extensions - Fixed

Price Contract

33. Definitions

34. Alterations In General Provisions

35. Contract Subject to the Availability of Funds

36. Disputes

1. UTILIZATION OF SMALL BUSINESS, MINORITY-OWNED,

WOMAN -OWNED, AND ECONOMICALLY DISADVANTAGED SMALL

BUSINESS CONCERNS AND LABOR SURPLUS AREA FIRMS In the

event the Contractor subcontracts any part of the work to be performed

under this contract, the Contractor agrees to make good faith efforts to

utilize small business concerns; woman-owned, minority-owned, and

other economically disadvantaged small business enterprises; and

federally identified labor surplus area firms to the maximum extent

consistent with the efficient performance of this contract. The Contractor

shall include this provision, including this statement, in every subcontract.

2. EXCUSABLE DELAYS, EXTENSION OF PERFORMANCE PERIOD -

COST REIMBURSEMENT CONTRACT (This provision is applicable only

to cost-reimbursement contracts.)

(a) A party to this contract shall not be held responsible for failure to

perform the terms of this contact when performance is prevented by

causes beyond the control and without the fault or negligence of the party.

An extension of time may be allowed in circumstances of such delay

provided that (1) reasonable notice and full particulars are given to the

other party, and (2) that the cause of such failure or omission (other than

strikes and lockouts) is remedied so far as possible with reasonable

dispatch.

(b) Circumstances or causes which may be deemed beyond the control of

the party include acts of God, earthquakes, fire, flood, war, civil

disturbances, governmentally imposed rules, regulations or moratoriums

or any other cause whatsoever whether similar or dissimilar to the causes

herein enumerated, not within the reasonable control of the party which

through the exercise of due diligence, the party is unable to foresee or

overcome. In no event shall any normal, reasonably foreseeable, or

reasonably avoidable operational delay be used to excuse or alter a

party's obligation for full and timely performance of its obligations under

this contact.

3. TERMINATION OR SUSPENSION OF WORK

(COST-REIMBURSEMENT CONTRACT) (This provision is applicable

only to cost-reimbursement contracts.)

(a) This contract may be terminated by either party upon 10 days written

notice if the other party fails substantially to perform in accordance with its

terms through no fault of the party initiating the termination (default

termination). If the Contracting Agency terminates this contract, the

Contracting Agency will pay the Contractor for work completed that can be

substantiated in whole or in part, either by the Contractor to the

satisfaction of the Contracting Agency, or by the Contracting Agency. If

the Contracting Agency becomes aware of any nonconformance with this

contract by the Contractor, the Contracting Agency will give prompt written

notice thereof to the Contractor. Should the Contractor remain in

nonconformance, the percentage of total compensation attributable to the

nonconforming work may be withheld.

(b) The Contracting Agency may at any time terminate (convenience

termination) or suspend work under this contact for its needs or

convenience. In the event of a convenience termination or suspension for

more than 3 months, the Contractor will be compensated for authorized

services and authorized expenditures performed to the date of receipt of

written notice of termination or suspension plus reasonable termination

settlement costs as determined by the Contracting Agency. No fee or

other compensation for the uncompleted portion of the services will be

paid except for already incurred costs applicable to this contract which the

Contractor can establish would have been compensated for over the life

of this contract and because of the termination or suspension would have

to be absorbed by the Contractor.

(c) If federal funds support this contract, and the Contracting Agency's

prime contract or grant agreement is terminated by the federal sponsor,

resulting accordingly in termination of this contract, settlement for default

or convenience termination must be approved by the primary funding

source and shall be in conformance with the applicable sections of the

Code of Federal Regulations, Title 48, Code of Federal Regulations, Part

49.

(d) In the event of termination or suspension, the Contractor shall deliver

all work products, reports, estimates, schedules and other documents and

data prepared pursuant to this contract to the Contracting Agency.

(e) Upon termination by the Contracting Agency for failure of the

Contractor to fulfill its contractual obligations, the Contracting Agency may

take over the work and may award another party a contract to complete

the work under this contract.

(f) If after termination for failure of the Contractor to fulfill its contractual

obligations, it is determined that the Contractor had not failed to fulfill

contractual obligations, or that such failure was excusable under criteria

set forth in the provision hereof entitled, "Excusable Delays, Extension of

Performance Period," the termination shall be deemed to have been for

the convenience of the Contracting Agency. In such event, settlement

costs and the contract price maybe adjusted as provided in this clause for

convenience termination.

4. ANTI-KICKBACK PROVISIONS AND COVENANT AGAINST

CONTINGENT FEES

(a) The Contractor assures that regarding this contract, neither the

Contractor, nor any of its employees, agents, subcontractors, or

representatives has violated, is violating, or will violate the provisions of

the "Anti-Kickback" Act of 1986 (41 U.S.C. 51-58) which is incorporated

by reference and made a part of this contract.

(b) The Contractor warrants that it has not employed or retained any

organization or person, other than a bona fide employee, to solicit or

 EE-RM/STD-00-550 COMMENT 86

University of Alaska Fairbanks Request for Proposals No. 04P0016DH 

Non-Personal Services Contract General Provisions 

Page 53 

INDEX 

1. Utilization of Small Business, Minority-owned, Woman-owned, and 

Economically Disadvantaged Small Business Concems and Labor 

Surplus Area Firms 

2. Excusable Delays, Extension of Performance Period - Cost 

Reimbursement Contract 

3. Termination or Suspension of Work - Cost Reimbursement Contract 

4. Anti-Kickback Provisions and Covenant Against Contingent Fees 

5. Contract Work Hours and Safety Standards Act 

6. Clean Air and Water 

7. Independent Contractor 

8. Indemnification and Hold Harmless Agreement 

9. Insurance 

10. Access to Facilities and Inspection by Contracting Agency 

11. Examination and Retention of Records 

12. Audit 

13. Dissemination of Information 

14. Ownership of Work Products 

15. Subcontractors, Successors, and Assigns 

16. Governing Laws 

17. Patent indemnity and Copyright Infringement 

18. Officials Not to benefit 

19. Gratuities 

20. Order of Precedence of Documents and Provisions 

21. Assignment 

22. Contract Administration 

23. Taxes 

24. Non-discrimination and Equal Employment Opportunity 

25. Permits and Responsibilities 

26. Changes - Fixed Price Contract 

27. Price Adjustment (Fixed Price Contract) 

28. Changes (Cost-Reimbursement Contract) 

29. Payments to the Contractor (Fixed Price Contract) 

30. Payments to the Contractor (Cost-Reimbursement Contract) 

31. Termination for Convenience - Fixed Price Contract 

32. Termination for Default; Damages for Delay; Time Extensions - Fixed 

Price Contract 

33. Definitions 

34. Alterations In General Provisions 

35. Contract Subject to the Availability of Funds 

36. Disputes 

1. UTILIZATION OF SMALL BUSINESS, MINORITY-OWNED, 

WOMAN-OWNED, AND ECONOMICALLY DISADVANTAGED SMALL 

BUSINESS CONCERNS AND LABOR SURPLUS AREA FIRMS In the 

event the Contractor subcontracts any part of the work to be performed 

under this contract, the Contractor agrees to make good faith efforts to 

utilize small business concerns; woman-owned, minority-owned, and 

other economically disadvantaged small business enterprises; and 

federally identified labor surplus area firms to the maximum extent 

consistent with the efficient performance of this contract. The Contractor 

shall include this provision, including this statement, in every subcontract. 

2. EXCUSABLE DELAYS, EXTENSION OF PERFORMANCE PERIODCOST REIMBURSEMENT CONTRACT (This provision is applicable only 

to cost-reimbursement contracts.) 

(a) A party to this contract shall not be held responsible for failure to 

perform the terms of this contact when performance is prevented by 

causes beyond the control and without the fault or negligence of the party. 

An extension of time may be allowed in circumstances of such delay 

provided that (1) reasonable notice and full particulars are given to the 

other party, and (2) that the cause of such failure or omission (other than 

strikes and lockouts) is remedied so far as possible with reasonable 

dispatch. 

(b) Circumstances or causes which may be deemed beyond the control of 

the party include acts of God, earthquakes, fire, flood, war, civil 

disturbances, governmentally imposed rules, regulations or moratoriums 

or any other cause whatsoever whether similar or dissimilar to the causes 

herein enumerated, not within the reasonable control of the party which 

through the exercise of due diligence, the party is unable to foresee or 

overcome. In no event shall any normal, reasonably foreseeable, or 

reasonably avoidable operational delay be used to excuse or alter a 

party's obligation for full and timely performance of its obligations under 

this contact. 

3. TERMINATION OR SUSPENSION OF WORK 

(COST-REIMBURSEMENT CONTRACT) (This provision is applicable 

only to cost-reimbursement contracts.) 

(a) This contract may be terminated by either party upon 10 days written 

notice if the other party fails substantially to perform in accordance with its 

terms through no fault of the party initiating the termination (default 

termination). If the Contracting Agency terminates this contract, the 

Contracting Agency will pay the Contractor for work completed that can be 

substantiated in whole or in part, either by the Contractor to the 

satisfaction of the Contracting Agency, or by the Contracting Agency. If 

the Contracting Agency becomes aware of any nonconformance with this 

contract by the Contractor, the Contracting Agency will give prompt written 

notice thereof to the Contractor. Should the Contractor remain in 

nonconformance, the percentage of total compensation attributable to the 

nonconforming work may be withheld. 

(b) The Contracting Agency may at any time terminate (convenience 

termination) or suspend work under this contact for its needs or 

convenience. In the event of a convenience termination or suspension for 

more than 3 months, the Contractor will be compensated for authorized 

services and authorized expenditures performed to the date of receipt of 

written notice of termination or suspension plus reasonable termination 

settlement costs as determined by the Contracting Agency. No fee or 

other compensation for the uncompleted portion of the services will be 

paid except for already incurred costs applicable to this contract which the 

Contractor can establish would have been compensated for over the life 

of this contract and because of the termination or suspension would have 

to be absorbed by the Contractor. 

(c) If federal funds support this contract, and the Contracting Agency's 

prime contract or grant agreement is terminated by the federal sponsor, 

resulting accordingly in termination of this contract, settlement for default 

or convenience termination must be approved by the primary funding 

source and shall be in conformance with the applicable sections of the 

Code of Federal Regulations, Title 48, Code of Federal Regulations, Part 

49. 

(d) In the event of termination or suspension, the Contractor shall deliver 

all work products, reports, estimates, schedules and other documents and 

data prepared pursuant to this contract to the Contracting Agency. 

(e) Upon termination by the Contracting Agency for failure of the 

Contractor to fulfill its contractual obligations, the Contracting Agency may 

take over the work and may award another party a contract to complete 

the work under this contract. 

(f) If after termination for failure of the Contractor to fulfill its contractual 

obligations, it is determined that the Contractor had not failed to fulfill 

contractual obligations, or that such failure was excusable under criteria 

set forth in the provision hereof entitled, "Excusable Delays, Extension of 

Performance Period," the termination shall be deemed to have been for 

the convenience of the Contracting Agency. In such event, settlement 

costs and the contract price maybe adjusted as provided in this clause for 

convenience termination. 

4. ANTI-KICKBACK PROVISIONS AND COVENANT AGAINST 

CONTINGENT FEES 

(a) The Contractor assures that regarding this contract, neither the 

Contractor, nor any of its employees, agents, subcontractors, or 

representatives has violated, is violating, or will violate the provisions of 

the "Anti-Kickback" Act of 1986 (41 U.S.C. 51-58) which is incorporated 

by reference and made a part of this contract. 

(b) The Contractor warrants that it has not employed or retained any 

organization or person, other than a bona fide employee, to solicit or 
University of Alaska Fairbanks Request for Proposals No. O4POO16DH

Non-Personal Services Contract General Provisions

secure this contract and that it has not paid or agreed to pay any

organization or person, other than a bona fide employee, any fee,

commission, percentage, brokerage fee, gift or other consideration

contingent upon or resulting from the award or making of this contract. For

breach or violation of this warranty, the Contracting Agency has the right

to annul this contract without liability or, in its discretion, to deduct from

the contract price or allowable compensation the full amount of such

commission, percentage, brokerage or contingent fee.

(c) The Contracting Agency warrants that neither the Contractor nor the

Contractor's representative has been required, directly or indirectly as an

express or implied condition in obtaining or carrying out this contract, to

employ or retain, any organization or person or to make a contribution,

donation or consideration of any kind.

5. CONTRACT WORK HOURS AND SAFETY STANDARDS ACT (This

provision is applicable if the contract amount exceeds $2500 or if for

construction, the contract amount exceeds $2,000.)

The Contractor and its subcontractors shall comply with applicable federal

labor standards provisions of the Contract Work Hours and Safety

Standards Act -Overtime Compensation (40 U.S.C.327-333).

6. CLEAN AIR AND WATER (This provision is applicable if the contract

amount exceeds $100,000.)

(a) The Contractor shall comply with all applicable standards, orders or

requirements issued under section 306 of the Clean Air Act (42

U.S.C.1857(h)), section 508 of the Clean Water Act (33 U.S.C 1368),

Executive Order 11738, and EPA regulations (40 CFR Part 15) which

prohibit the use under federal contracts or grants, of facilities included on

the Environmental Protection Agency (EPA) List of Violating Facilities.

(b) The Contractor warrants that any facilities to be used in the

performance of this contract are not listed on the EPA List of Violating

Facilities.

(c) The Contractor will include a provision substantially the same as this,

including this paragraph (c) in every non-exempt subcontract.

7. INDEPENDENT CONTRACTOR

(a) The Contractor and its agents and employees shall act in an

independent capacity and not as officers or agents of the Contracting

Agency in the performance of this contract except that the Contractor may

function as the Contracting Agency's agent as may be specifically set

forth in this contract.

(b) Any and all employees of the Contractor, while engaged in the

performance of any work or services required by the Contractor under this

contract, shall be considered employees of the Contractor only and not of

the Contracting Agency and any and all claims that may or might arise

under the workers' compensation act on behalf of said employees, while

so engaged and any and all claims made by a third party as a

consequence of any negligent act or omission on the part of the

Contractor's employees, while so engaged in any of the to be rendered

herein, shall be the sole obligation and responsibility of the Contractor.

(c) This contract may be declared null and void should the Contracting

Agency determine that by Internal Revenue Service criteria the Contractor

is an employee of the Contracting Agency.

8. INDEMNIFICATION AND HOLD HARMLESS AGREEMENT

(a) The Contractor shall indemnify, save harmless and defend the

University of Alaska, its Board of Regents, officers, agents, and

employees from all liability, including costs and expenses, for all actions

or claims resulting from injuries or damages sustained by any person or

property arising directly or indirectly as a result of any error, omission, or

negligent or wrongful act of the Contractor, subcontractor, or anyone

directly or indirectly employed by them in the performance of this contract.

Page 54

(b) All actions or claims including costs and expenses resulting from

injuries or damages sustained by any person or property arising directly or

indirectly from the Contractor's performance of this contract which are

caused by the joint negligence of the Contracting Agency and the

Contractor shall be apportioned on a comparative fault basis; however,

any such joint negligence on the part of the Contracting Agency must be a

direct result of active involvement by the Contracting Agency.

9. INSURANCE

(a) The Contractor shall not commence work under this contract until

satisfactory evidence has been provided to the Contracting Agency that

the Contractor can cover the requirements set forth in this provision with

regard to the Contractor and all subcontractors when engaged in any

work performed under this contract. A Contractor who is a state institution

of higher education or a state or local government entity may satisfy the

requirements of subsections (b) (2) through (4) and (c) of this provision by

submittal of a certification of self-insurance which attests it is self-insured

for the required coverage limits in accordance with the laws of the state in

which it is established.

(b) Without limiting Contractor's indemnification, it is agreed that

Contractor shall purchase at its own expense and maintain in force at all

times during the performance of services under this agreement policies of

insurance (or the Contractor shall maintain self-insurance if certified in

strict accordance with subsection (a) of this provision) covering the

following types and limits:

(1) Workers' Compensation Insurance: The Contractor shall provide and

maintain, for all employees of the Contractor engaged in work under this

contract, Workers' Compensation Insurance as required by the laws of the

state where the work is to be performed. The Contractor shall be

responsible for Workers' Compensation Insurance for any subcontractor

who directly or indirectly provides services under this contract. This

coverage must include statutory coverage for states in which employees

are engaging in work and employer's liability protection not less than

$100,000 per person, $100,000 per occurrence. Where applicable,

coverage for all federal acts (i.e., U.S.L. & H and Jones Act) must also be

included.

(2) Comprehensive (Commercial) General Liability Insurance: With

coverage limits not less than $300,000 combined single limit per

occurrence and annual aggregates where generally applicable and shall

include premises-operations, independent contractors,

products/completed operations, broad form property damage, blanket

contractual, and personal injury endorsement.

(3) Comprehensive Automobile Liability Insurance: Covering all owned,

hired, and non-owned vehicles with coverage limit not less than $100,000

per person/300,000 per occurrence bodily injury and $50,000 property

damage.

(4) Professional Liability Insurance: Covering all errors, omissions, or

negligent or wrongful acts of the Contractor, subcontractor, or anyone

directly or indirectly employed by them, made in the performance of this

contract which result in financial loss to the Contracting Agency.

Limits required per the following schedule:

Contract Amount Minimum Required limits

Under $100,000 $100,000

per Occurrence/Annual

Aggregate

$100,000--$499,999 $250,000

per Occurrence/'Annual

Aggregate

$500,000--$999,999 $500,000

per Occurrence/Annual

$1,000,000 or over

Aggregate

Negotiable--Refer to Contracting

Agency, (Specific Limits are set

forth as Alterations in General

 EE-RM/STD-00-550 COMMENT 86

University of Alaska Fairbanks Request for Proposals No. 04P0016DH 

Non-Personal Services Contract General Provisions 

Page 54 

secure this contract and that it has not paid or agreed to pay any 

organization or person, other than a bona fide employee, any fee, 

commission, percentage, brokerage fee, gift or other consideration 

contingent upon or resulting from the award or making of this contract. For 

breach or violation of this warranty, the Contracting Agency has the right 

to annul this contract without liability or, in its discretion, to deduct from 

the contract price or allowable compensation the full amount of such 

commission, percentage, brokerage or contingent fee. 

(c) The Contracting Agency warrants that neither the Contractor nor the 

Contractor's representative has been required, directly or indirectly as an 

express or implied condition in obtaining or carrying out this contract, to 

employ or retain, any organization or person or to make a contribution, 

donation or consideration of any kind. 

5. CONTRACT WORK HOURS AND SAFETY STANDARDS ACT (This 

provision is applicable if the contract amount exceeds $2500 or if for 

construction, the contract amount exceeds $2,000.) 

The Contractor and its subcontractors shall comply with applicable federal 

labor standards provisions of the Contract Work Hours and Safety 

Standards Act -Overtime Compensation (40 U.S.C.327-333). 

6. CLEAN AIR AND WATER (This provision is applicable if the contract 

amount exceeds $100,000.) 

(a) The Contractor shall comply with all applicable standards, orders or 

requirements issued under section 306 of the Clean Air Act (42 

U.S.C.1857(h)), section 508 of the Clean Water Act (33 U.S.C 1368), 

Executive Order 11738, and EPA regulations (40 CFR Part 15) which 

prohibit the use under federal contracts or grants, of facilities included on 

the Environmental Protection Agency (EPA) List of Violating Facilities. 

(b) The Contractor warrants that any facilities to be used in the 

performance of this contract are not listed on the EPA List of Violating 

Facilities. 

(c) The Contractor will include a provision substantially the same as this, 

including this paragraph (c) in every non-exempt subcontract. 

7. INDEPENDENT CONTRACTOR 

(a) The Contractor and its agents and employees shall act in an 

independent capacity and not as officers or agents of the Contracting 

Agency in the performance of this contract except that the Contractor may 

function as the Contracting Agency's agent as may be specifically set 

forth in this contract. 

(b) Any and all employees of the Contractor, while engaged in the 

performance of any work or services required by the Contractor under this 

contract, shall be considered employees of the Contractor only and not of 

the Contracting Agency and any and all claims that mayor might arise 

under the workers' compensation act on behalf of said employees, while 

so engaged and any and all claims made by a third party as a 

consequence of any negligent act or omission on the part of the 

Contractor's employees, while so engaged in any of the to be rendered 

herein, shall be the sole obligation and responsibility of the Contractor. 

(c) This contract may be declared null and void should the Contracting 

Agency determine that by Internal Revenue Service criteria the Contractor 

is an employee of the Contracting Agency. 

S. INDEMNIFICATION AND HOLD HARMLESS AGREEMENT 

(a) The Contractor shall indemnify, save harmless and defend the 

University of Alaska, its Board of Regents, officers, agents, and 

employees from all liability, including costs and expenses, for all actions 

or claims resulting from injuries or damages sustained by any person or 

property arising directly or indirectly as a result of any error, omission, or 

negligent or wrongful act of the Contractor, subcontractor, or anyone 

directly or indirectly employed by them in the performance of this contract. 

(b) All actions or claims including costs and expenses resulting from 

injuries or damages sustained by any person or property arising directly or 

indirectly from the Contractor's performance of this contract which are 

caused by the joint negligence of the Contracting Agency and the 

Contractor shall be apportioned on a comparative fault basis; however, 

any such joint negligence on the part of the Contracting Agency must be a 

direct result of active involvement by the Contracting Agency. 

9. INSURANCE 

(a) The Contractor shall not commence work under this contract until 

satisfactory evidence has been provided to the Contracting Agency that 

the Contractor can cover the requirements set forth in this provision with 

regard to the Contractor and all subcontractors when engaged in any 

work performed under this contract. A Contractor who is a state institution 

of higher education or a state or local government entity may satisfy the 

requirements of SUbsections (b) (2) through (4) and (c) of this provision by 

submittal of a certification of self-insurance which attests it is self-insured 

for the required coverage limits in accordance with the laws of the state in 

which it is established. 

(b) Without limiting Contractor's indemnification, it is agreed that 

Contractor shall purchase at its own expense and maintain in force at all 

times during the performance of services under this agreement policies of 

insurance (or the Contractor shall maintain self-insurance if certified in 

strict accordance with subsection (a) of this provision) covering the 

following types and limits: 

(1) Workers' Compensation Insurance: The Contractor shall provide and 

maintain, for all employees of the Contractor engaged in work under this 

contract, Workers' Compensation Insurance as required by the laws of the 

state where the work is to be performed. The Contractor shall be 

responsible for Workers' Compensation Insurance for any subcontractor 

who directly or indirectly provides services under this contract. This 

coverage must include statutory coverage for states in which employees 

are engaging in work and employer's liability protection not less than 

$100,000 per person, $100,000 per occurrence. Where applicable, 

coverage for all federal acts (i.e., U.S.L. & H and Jones Act) must also be 

included. 

(2) Comprehensive (Commercial) General Liability Insurance: With 

coverage limits not less than $300,000 combined single limit per 

occurrence and annual aggregates where generally applicable and shall 

include premises-operations, independent contractors, 

products/completed operations, broad form property damage, blanket 

contractual, and personal injury endorsement. 

(3) Comprehensive Automobile Liability Insurance: Covering all owned, 

hired, and non-owned vehicles with coverage limit not less than $100,000 

per person/300,000 per occurrence bodily injury and $50,000 property 

damage. 

(4) Professional Liability Insurance: Covering all errors, omissions, or 

negligent or wrongful acts of the Contractor, subcontractor, or anyone 

directly or indirectly employed by them, made in the performance of this 

contract which result in financial loss to the Contracting Agency. 

Limits required per the following schedule: 

Contract Amount Minimum Required limits 

Under $100,000 $100,000 

per Occurrence/Annual 

Aggregate 

$100,000--$499,999 $250,000 

per Occurrence/'Annual 

Aggregate 

$500,000--$999,999 $500,000 

per Occurrence/Annual 

$1,000,000 or over 

Aggregate 

Negotiable--Refer to Contracting 

Agency, (Specific Limits are set 

forth as Alterations in General 
University of Alaska Fairbanks Request for Proposals No. O4P OO 16DH Page 55

Non-Personal Services Contract General Provisions

Provisions.)

(c) Coverage shall be maintained for the duration of this contract plus one

year following the date of final payment. Failure to comply with this

provision may preclude other contracts and agreements between the

Contractor and the Contracting Agency. Where specific limits are shown,

it is understood that they shall be the minimum acceptable limits. If the

Contractor's policy contains higher limits, the Contracting Agency shall be

entitled to coverage to the extent of such higher limits. Certificates of

Insurance must be furnished to the Contract Administrator prior to

beginning work and must provide for a 30-day prior notice to the

Contracting Agency of cancellation, non-renewal, or material change.

Failure to furnish satisfactory evidence of insurance or lapse of the polity

is a material breach and grounds for termination of the Contractor's

services.

publicly released, copyrighted, or patented, or until the research is

terminated, except that the university shall make available the title and a

description of all research projects, the name of the researcher, and the

amount and source of funding provided for each project. (AS 14.40.453)

14. OWNERSHIP OF WORK PRODUCTS Work products and

non-expendable property produced or purchased under this contract are

the property of the University of Alaska, except as otherwise specifically

stated in the contract. Payments to the Contractor for services hereunder

include full compensation for all such products produced or acquired by

the Contractor and its subcontractors.

15. SUBCONTRACTORS , SUCCESSORS , AND ASSIGNS (a) The

Contracting Agency must concur in the selection of all subcontractors for

services to be engaged in performance of this contract.

10. ACCESS TO FACILITIES AND INSPECTION BY CONTRACTING

AGENCY The Contracting Agency has the right to inspect, in the manner

and at reasonable times it considers appropriate during the period of this

contract, all facilities and activities of the Contractor as may be engaged

in the performance of this contract. The Contractor shall provide

reasonable access to accommodate such inspections at its own and

subcontractor's facilities. The substance of this clause shall be

incorporated in subcontracts by the Contractor.

11. EXAMINATION AND RETENTION OF RECORDS The Contractor

shall, at any time during normal business hours and as often as the

Contracting Agency, the Comptroller General of the United States, or their

agents may deem necessary, make available for examination all of its

records with respect to all matters covered by this contract for a period

ending three (3) years after date of final payment under this contract or

any subcontract whichever is later. Upon request, and within a reasonable

time, the Contractor shall submit such other information and reports

relating to its activities under this contract in such form and at such times

as the Contracting Agency or the Comptroller General my reasonably

require. The Contractor shall permit the Contracting Agency, the

Comptroller General, or their agents to examine and make copies of such

records, invoices, materials, payrolls, records of personnel, and other data

relating to all matters covered by the contract. The Contractor shall

include the substance of this provision, including this statement, in all

subcontracts.

12. AUDIT (a) The Contracting Agency and its primary funding source

may at reasonable times and places, audit the books and records of the

Contractor and its subcontractors and may review the Contractor's

accounting system, overhead rates, and internal control systems to the

extent they relate to costs or cost principles applicable to this contract.

The audit will be scheduled at a mutually agreeable time. The Contractor

shall include the substance of this provision, including this statement, in

all subcontracts.

(b) In the conduct of audits or in meeting the audit requirements of the

primary funding source, the Contracting Agency may require and evaluate

Contractor compliance with Office of Management and Budget (OMB)

Circulars A-128 or A-133 (Audits), A-87 or A-21 or A-122 (Cost

Principles), A-102 or A-110 (Uniform Administrative Requirements), and

A-88 (Indirect Cost Rates, Audit, and Audit Followup). The Contractor

shall comply with all applicable audit requirements of the OMB Circulars

listed in this provision and the prime contract.

13. DISSEMINATION OF INFORMATION (a) There shall be no

dissemination or publication, except within and between the Contracting

Agency, the Contractor, and any subcontractors, of information developed

under this contract without prior written approval of the Contracting

Agency's Contract Administrator.

(b) Alaska Statute AS 14.40.453 provides for the confidentiality of

research conducted by the University of Alaska. The public records

inspection requirements of AS 09.25.110 - 09.25.121 do not apply to

writings or records that consist of intellectual property or proprietary

information received, generated, learned, or discovered during research

conducted by the University of Alaska or its agents or employees until

(b) If any Scope of Work under this contract includes named firms or

individuals, then such firms or individuals shall be employed for the

designated services, unless the contract is changed by modification.

(c) The Contractor shall not assign , sublet or transfer any interest in this

contract without the prior written consent of the Contracting Agency,

which may be withheld for any reason.

(d) The Contractor binds itself, its partners, its subcontractors, assigns

and legal representatives to this contract and to the successors, assigns,

and legal representatives of the Contracting Agency with respect to all

covenants of this contract.

(e) The Contractor shall include provisions appropriate to effectuate the

purposes of these General Provisions in all subcontracts executed to

perform services under this contract which exceed a cost of $10,000.

16. GOVERNING LAWS This contract is governed by the laws of the

State of Alaska, federal laws, local laws, regulations, and ordinances

applicable to the work performed. The Contractor shall be cognizant and

shall at all times observe and comply with such laws, regulations, and

ordinances which in any manner affects those engaged or employed in

the performance, or in any way affects the manner of performance, of this

contract.

17. PATENT INDEMNITY AND COPYRIGHT INFRINGEMENT (a)

Patent Rights and Copyright of Works Under Contract:

(1) Any discovery or invention resulting from work carried on with the

funding of this contract shall be subject to the applicable provisions of the

University of Alaska regulations and Board of Regents Policies.

(2) University of Alaska regulations and Board of Regents Policies shall

govern regarding copyrightable materials developed in the course of or

under this contract.

(b) Patent Indemnity and Copyright Infringement:

The Contractor shall indemnify and save harmless the University of

Alaska, its Board of Regents, and its officers and employees from liability

of any nature or kind, including costs and expenses for or on account of

any copyrighted, patented, or unpatented invention, process, or article

manufactured or used in the performance of the contract, including its use

by the University of Alaska. If the Contractor uses any design, device, or

materials covered by letters, patent or copyright, it is mutually agreed and

understood without exception that the contract price includes all royalties

or cost arising from the use of such design, device, or materials in anyway

involved in the work.

(c) The Contractor shall include provisions appropriate to effectuate the

purposes of this provision in all subcontracts under this contract.

18. OFFICIALS NOT TO BENEFIT No member of or delegate to

Congress, or other officials of the federal, State, political subdivision or

local government, shall be admitted to any share or part of this contract or

 EE-RM/STD-00-550 COMMENT 86

University of Alaska Fairbanks Request for Proposals No. 04P0016DH 

Non-Personal Services Contract General Provisions 

Page 55 

Provisions.) 

(c) Coverage shall be maintained for the duration of this contract plus one 

year following the date of final payment. Failure to comply with this 

provision may preclude other contracts and agreements between the 

Contractor and the Contracting Agency. Where specific limits are shown, 

it is understood that they shall be the minimum acceptable limits. If the 

Contractor's policy contains higher limits, the Contracting Agency shall be 

entitled to coverage to the extent of such higher limits. Certificates of 

Insurance must be fumished to the Contract Administrator prior to 

beginning work and must provide for a 30-day prior notice to the 

Contracting Agency of cancellation, non-renewal, or material change. 

Failure to fumish satisfactory evidence of insurance or lapse of the polity 

is a material breach and grounds for termination of the Contractor's 

services. 

10. ACCESS TO FACILITIES AND INSPECTION BY CONTRACTING 

AGENCY The Contracting Agency has the right to inspect, in the manner 

and at reasonable times it considers appropriate during the period of this 

contract, all facilities and activities of the Contractor as may be engaged 

in the performance of this contract. The Contractor shall provide 

reasonable access to accommodate such inspections at its own and 

subcontractor's facilities. The substance of this clause shall be 

incorporated in subcontracts by the Contractor. 

11. EXAMINATION AND RETENTION OF RECORDS The Contractor 

shall, at any time during normal business hours and as often as the 

Contracting Agency, the Comptroller General of the United States, or their 

agents may deem necessary, make available for examination all of its 

records with respect to all matters covered by this contract for a period 

ending three (3) years after date of final payment under this contract or 

any subcontract whichever is later. Upon request, and within a reasonable 

time, the Contractor shall submit such other information and reports 

relating to its activities under this contract in such form and at such times 

as the Contracting Agency or the Comptroller General my reasonably 

require. The Contractor shall permit the Contracting Agency, the 

Comptroller General, or their agents to examine and make copies of such 

records, invoices, materials, payrolls, records of personnel, and other data 

relating to all matters covered by the contract. The Contractor shall 

include the substance of this provision, including this statement, in all 

subcontracts. 

12. AUDIT (a) The Contracting Agency and its primary funding source 

may at reasonable times and places, audit the books and records of the 

Contractor and its subcontractors and may review the Contractor's 

accounting system, overhead rates, and intemal control systems to the 

extent they relate to costs or cost principles applicable to this contract. 

The audit will be scheduled at a mutually agreeable time. The Contractor 

shall include the substance of this provision, including this statement, in 

all subcontracts. 

(b) In the conduct of audits or in meeting the audit requirements of the 

primary funding source, the Contracting Agency may require and evaluate 

Contractor compliance with Office of Management and Budget (OMB) 

Circulars A-128 or A-133 (Audits), A-8? or A-21 or A-122 (Cost 

Principles), A-102 or A-110 (Uniform Administrative Requirements), and 

A-88 (Indirect Cost Rates, Audit, and Audit Followup). The Contractor 

shall comply with all applicable audit requirements of the OMB Circulars 

listed in this provision and the prime contract. 

13. DISSEMINATION OF INFORMATION (a) There shall be no 

dissemination or publication, except within and between the Contracting 

Agency, the Contractor, and any subcontractors, of information developed 

under this contract without prior written approval of the Contracting 

Agency's Contract Administrator. 

(b) Alaska Statute AS 14.40.453 provides for the confidentiality of 

research conducted by the University of Alaska. The public records 

inspection requirements of AS 09.25.110 - 09.25.121 do not apply to 

writings or records that consist of intellectual property or proprietary 

information received, generated, learned, or discovered during research 

conducted by the University of Alaska or its agents or employees until 

publicly released, copyrighted, or patented, or until the research is 

terminated, except that the university shall make available the title and a 

description of all research projects, the name of the researcher, and the 

amount and source of funding provided for each project. (AS 14.40.453) 

14. OWNERSHIP OF WORK PRODUCTS Work products and 

non-expendable property produced or purchased under this contract are 

the property of the University of Alaska, except as otherwise specifically 

stated in the contract. Payments to the Contractor for services hereunder 

include full compensation for all such products produced or acquired by 

the Contractor and its subcontractors. 

15. SUBCONTRACTORS, SUCCESSORS, AND ASSIGNS (a) The 

Contracting Agency must concur in the selection of all subcontractors for 

services to be engaged in performance of this contract. 

(b) If any Scope of Work under this contract includes named firms or 

individuals, then such firms or individuals shall be employed for the 

designated services, unless the contract is changed by modification. 

(c) The Contractor shall not assign, sublet or transfer any interest in this 

contract without the prior written consent of the Contracting Agency, 

which may be withheld for any reason. 

(d) The Contractor binds itself, its partners, its subcontractors, assigns 

and legal representatives to this contract and to the successors, assigns, 

and legal representatives of the Contracting Agency with respect to all 

covenants of this contract. 

(e) The Contractor shall include provisions appropriate to effectuate the 

purposes of these General Provisions in all subcontracts executed to 

perform services under this contract which exceed a cost of $1 0,000. 

16. GOVERNING LAWS This contract is governed by the laws of the 

State of Alaska, federal laws, local laws, regulations, and ordinances 

applicable to the work performed. The Contractor shall be cognizant and 

shall at all times observe and comply with such laws, regulations, and 

ordinances which in any manner affects those engaged or employed in 

the performance, or in any way affects the manner of performance, of this 

contract. 

17. PATENT INDEMNITY AND COPYRIGHT INFRINGEMENT (a) 

Patent Rights and Copyright of Works Under Contract: 

(1) Any discovery or invention resulting frorn work carried on with the 

funding of this contract shall be subject to the applicable provisions of the 

University of Alaska regulations and Board of Regents Policies. 

(2) University of Alaska regulations and Board of Regents Policies shall 

govern regarding copyrightable materials developed in the course of or . 

under this contract. 

(b) Patent Indemnity and Copyright Infringement: 

The Contractor shall indemnify and save harmless the University of 

Alaska, its Board of Regents, and its officers and employees from liability 

of any nature or kind, including costs and expenses for or on account of 

any copyrighted, patented, or unpatented invention, process, or article 

manufactured or used in the performance of the contract, including its use 

by the University of Alaska. If the Contractor uses any design, device, or 

materials covered by letters, patent or copyright, it is mutually agreed and 

understood without exception that the contract price includes all royalties 

or cost arising from the use of such design, device, or materials in anyway 

involved in the work. 

(c) The Contractor shall include provisions appropriate to effectuate the 

purposes of this provision in all subcontracts under this contract. 

18. OFFICIALS NOT TO BENEFIT No member of or delegate to 

Congress, or other officials of the federal, State, political subdivision or 

local government, shall be admitted to any share or part of this contract or 
University of Alaska Fairbanks Request for Proposals No. 04POO16DH

Non-Personal Services Contract General Provisions

any benefit to arise therefrom; but this provision shall not be construed to

extend to this contract if made with a corporation for its general benefit.

19. GRATUITIES (a) If the Contracting Agency finds after a notice and

hearing that the Contractor or any of the Contractor's agents or

representatives offered or gave gratuities (in the form of entertainment,

gifts or otherwise) to any official, employee or agent of the Contracting

Agency, the Sate of Alaska, or any government agency in an attempt to

secure a contract or subcontract or favorable treatment in awarding,

amending or making any determinations related to the performance of this

contract, the Contracting Agency may, by written notice to the Contractor,

terminate this contract. The Contracting Agency may also pursue other

rights and remedies that the law or the contract provides. However, the

existence of the facts on which the Contracting Agency bases such

findings shall be in issue and may be reviewed in proceedings under the

Disputes provision of this contract.

(b) In the event this contract is terminated as provided in paragraph (a),

the Contracting Agency may pursue the same remedies against the

Contractor as it could pursue in the event of a breach of the contract by

the Contractor, and any other damages to which it may be entitled by law.

20. ORDER OF PRECEDENCE OF DOCUMENTS AND PROVISIONS

In the event of any inconsistency between provisions of this contract, the

inconsistency shall be resolved by giving precedence in the following

order:

(a) Contract Form;

(b) Schedules;

(c) Specifications;

(d) General Provisions;

(e) Special Provisions;

(f) Other attachments.

21. ASSIGNMENT (a) Rights under this contract are not transferable, or

otherwise assignable without the express prior written consent of the

University of Alaska Chief Procurement Officer, or his designee.

(b) The Contractor shall include provisions appropriate to effectuate the

purpose of this provision in all subcontracts under this contract.

22. CONTRACT ADMINISTRATION (a) The Contract Administrator is

responsible for the technical aspects of the project and technical liaison

with the Contractor. The Contract Administrator is also responsible for the

final inspection and acceptance of all work required under the contract,

including the review and approval of any and all reports, and such other

responsibilities as may be specified in the Scope of Work or elsewhere in

the contract.

(b) The Contract Administrator may be changed by the Contracting

Agency at any time. The Contractor will be notified in writing by the

Procurement Officer of any changes.

(c) The Contract Administrator is not authorized to make any

commitments or otherwise obligate the Contracting Agency or authorize

any changes which affect the contract price, terms, or conditions. No

changes to price, terms, or conditions shall be made without the express

prior authorization of the Procurement Officer.

(d) All Contractor requests for changes shall be in writing and shall

be referred to the Contracting Agency Procurement Officer.

23. TAXES (a) As a condition of contract performance, the Contractor

shall pay when due all federal, state and local taxes and assessments

applicable to the Contractor. The Contractor shall be responsible for its

subcontractor's compliance with the requirements of this provision,

including this statement, in every subcontract.

(b) The University of Alaska is a tax-exempt institution.

24. NON-DISCRIMINATION AND EQUAL EMPLOYMENT

OPPORTUNITY The Contractor shall comply with all applicable state and

Page 56

federal rules governing equal employment opportunity and nondiscrimination, including, but not limited to: E.O. 11246 as amended and

applicable orders and regulations issued by the U.S. Secretary of Labor or

designee (41 CFR 60). The Contractor shall include this provision in all

subcontracts.

25. PERMITS AND RESPONSIBILITIES The Contractor shall be

responsible for obtaining any necessary licenses and permits, and for

complying with any applicable federal, state and municipal laws, codes,

and regulations, in connection with the performance of the work under this

contract.

26. CHANGES - FIXED PRICE CONTRACT (This provision is applicable

only to fixed price contracts.)

(a) The Procurement Officer may at any time, by written order, and

without notice to any surety, make changes within the general scope of

this contract in any one or more of the following:

(1) Drawings, designs, or Specifications.

(2) Method of shipment or packing.

(3) Place of inspection, delivery or acceptance.

(b) If any such change causes an increase or decrease in the estimated

cost of, or the time required for, performance of any part of the work under

this contract, whether or not changed by the order, or otherwise affects

any other terms and conditions of this contract, the Procurement Officer

shall make an equitable adjustment in the (1) price, performance or

completion schedule, or both; and (2) other affected terms and shall

modify the contract accordingly.

(c) The Contractor must assert its right to an adjustment under this clause

within 30 days from the date of receipt of the written order. However, if the

Procurement Officer decides that the facts justify it, the Procurement

Officer may receive and act upon a proposal submitted before final

payment of the contract. No claim by the Contractor for an adjustment

hereunder shall be allowed if notice is not given prior to final payment

under this contract.

(d) Any adjustment in contract price pursuant to this provision shall be

determined in accordance with the Price Adjustment provision of this

contract.

(e) Failure to agree to any adjustment shall be resolved in accordance

with the Disputes provision of this contract. However, failure to agree to

an adjustment shall not excuse the Contractor from proceeding with the

contract as changed. By proceeding with the Work, the Contractor shall

not be deemed to have prejudiced any claim for additional compensation,

or an extension of time for completion.

(f) Except as otherwise provided in this contract, no payment for any

extras, for either services or materials, will be made unless such extras

and the price therefor have been authorized in writing by the Procurement

Officer.

27. PRICE ADJUSTMENT - FIXED PRICE CONTRACT (This provision

is applicable only to fixed price contracts.)

(a) Any adjustment in contract price pursuant to a provision of this

contract shall be made in one or more of the following ways:

(1) by agreement on a fixed price adjustment before commencement of

the pertinent performance or as soon thereafter as practicable;

(2) by unit prices specified in the contract or subsequently agreed

upon;

(3) by costs attributable to the event or situation covered by the

provision, plus appropriate profit or fee, all as specified in the

contract or subsequently agreed upon;

(4) in such other manner as the parties may mutually agree; or

(5) in the absence of agreement between the parties, by a unilateral

determination by the Procurement Officer of the costs attributable to

the event or situation covered by the provision, plus appropriate

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University of Alaska Fairbanks Request for Proposals No. 04P0016DH 

Non-Personal Services Contract General Provisions 

Page 56 

any benefit to arise therefrom; but this provision shall not be construed to 

extend to this contract if made with a corporation for its general benefit. 

19. GRATUITIES (a) If the Contracting Agency finds after a notice and 

hearing that the Contractor or any of the Contractor's agents or 

representatives offered or gave gratuities (in the form of entertainment, 

gifts or otherwise) to any official, employee or agent of the Contracting 

Agency, the Sate of Alaska, or any government agency in an attempt to 

secure a contract or subcontract or favorable treatment in awarding, 

amending or making any determinations related to the performance of this 

contract, the Contracting Agency may, by written notice to the Contractor, 

terminate this contract. The Contracting Agency may also pursue other 

rights and remedies that the law or the contract provides. However, the 

existence of the facts on which the Contracting Agency bases such 

findings shall be in issue and may be reviewed in proceedings under the 

Disputes provision of this contract. 

(b) In the event this contract is terminated as provided in paragraph (a), 

the Contracting Agency may pursue the same remedies against the 

Contractor as it could pursue in the event of a breach of the contract by 

the Contractor, and any other damages to which it may be entitled by law. 

20. ORDER OF PRECEDENCE OF DOCUMENTS AND PROVISIONS 

In the event of any inconsistency between provisions of this contract, the 

inconsistency shall be resolved by giving precedence in the following 

order: 

(a) Contract Form; 

(b) Schedules; 

(c) Specifications; 

(d) General Provisions; 

(e) Special Provisions; 

(f) Other attachments. 

21. ASSIGNMENT (a) Rights under this contract are not transferable, or 

otherwise assignable without the express prior written consent of the 

University of Alaska Chief Procurement Officer, or his designee. 

(b) The Contractor shall include provisions appropriate to effectuate the 

purpose of this provision in all subcontracts under this contract. 

22. CONTRACT ADMINISTRATION (a) The Contract Administrator is 

responsible for the technical aspects of the project and technical liaison 

with the Contractor. The Contract Administrator is also responsible for the 

final inspection and acceptance of all work required under the contract, 

including the review and approval of any and all reports, and such other 

responsibilities as may be specified in the Scope of Work or elsewhere in 

the contract. 

(b) The Contract Administrator may be changed by the Contracting 

Agency at any time. The Contractor will be notified in writing by the 

Procurement Officer of any changes. 

(c) The Contract Administrator is not authorized to make any 

commitments or otherwise obligate the Contracting Agency or authorize 

any changes which affect the contract price, terms, or conditions. No 

changes to price, terms, or conditions shall be made without the express 

prior authorization of the Procurement Officer. 

(d) All Contractor requests for changes shall be in writing and shall 

be referred to the Contracting Agency Procurement Officer. 

23. TAXES (a) As a condition of contract performance, the Contractor 

shall pay when due all federal, state and local taxes and assessments 

applicable to the Contractor. The Contractor shall be responsible for its 

subcontractor's compliance with the requirements of this provision, 

including this statement, in every subcontract. 

(b) The University of Alaska is a tax-exempt institution. 

24. NON-DISCRIMINATION AND EQUAL EMPLOYMENT 

OPPORTUNITY The Contractor shall comply with all applicable state and 

federal rules governing equal employment opportunity and nondiscrimination, including, but not limited to: E.O. 11246 as amended and 

applicable orders and regulations issued by the U.S. Secretary of Labor or 

designee (41 CFR 60). The Contractor shall inciude this provision in all 

subcontracts. 

25. PERMITS AND RESPONSIBILITIES The Contractor shall be 

responsible for obtaining any necessary licenses and permits, and for 

complying with any applicable federal, state and municipal laws, codes, 

and regulations, in connection with the performance of the work under this 

contract. 

26. CHANGES - FIXED PRICE CONTRACT (This provision is applicable 

only to fixed price contracts.) 

(a) The Procurement Officer may at any time, by written order, and 

without notice to any surety, make changes within the general scope of 

this contract in anyone or more of the following: 

(1) Drawings, designs, or Specifications. 

(2) Method of shipment or packing. 

(3) Place of inspection, delivery or acceptance. 

(b) If any such change causes an increase or decrease in the estimated 

cost of, or the time required for, performance of any part of the work under 

this contract, whether or not changed by the order, or otherwise affects 

any other terms and conditions of this contract, the Procurement Officer 

shall make an equitable adjustment in the (1) price, performance or 

completion schedule, or both; and (2) other affected terms and shall 

modify the contract accordingly. 

(c) The Contractor must assert its right to an adjustment under this clause 

within 30 days from the date of receipt of the written order. However, if the 

Procurement Officer decides that the facts justify it, the Procurement 

Officer may receive and act upon a proposal submitted before final 

payment of the contract. No claim by the Contractor for an adjustment 

hereunder shall be allowed if notice is not given prior to final payment 

under this contract. 

(d) Any adjustment in contract price pursuant to this provision shall be 

determined in accordance with the Price Adjustment provision of this 

contract. 

(e) Failure to agree to any adjustment shall be resolved in accordance 

with the Disputes provision of this contract. However, failure to agree to 

an adjustment shall not excuse the Contractor from proceeding with the 

contract as changed. By proceeding with the Work, the Contractor shall 

not be deemed to have prejudiced any claim for additional compensation, 

or an extension of time for completion. 

(f) Except as otherwise provided in this contract, no payment for any 

extras, for either services or materials, will be made unless such extras 

and the price therefor have been authorized in writing by the Procurement 

Officer. 

27. PRICE ADJUSTMENT - FIXED PRICE CONTRACT (This provision 

is applicable only to fixed price contracts.) 

(a) Any adjustment in contract price pursuant to a provIsion of this 

contract shall be made in one or more of the following ways: 

(1) by agreement on a fixed price adjustment before commencement of 

the pertinent performance or as soon thereafter as practicable; 

(2) by unit prices specified in the contract or subsequently agreed 

upon; 

(3) by costs attributable to the event or situation covered by the 

provision, plus appropriate profit or fee, all as specified in the 

contract or subsequently agreed upon; 

(4) in such other manner as the parties may mutually agree; or 

(5) in the absence of agreement between the parties, by a unilateral 

determination by the Procurement Officer of the costs attributable to 

the event or situation covered by the provision, plus appropriate 
University of Alaska Fairbanks Request for Proposals No. O4PO O 16DH Page 57

Non-Personal Services Contract General Provisions

profit or fee, all as reasonably and equitably computed by the

Procurement Officer. Adjustments made pursuant to this subsection,

absent agreement between the parties may be a dispute under the

Disputes provision of this contract.

goods, services or associated costs, if any, performed outside those

which are authorized by the applicable purchase order. The Contracting

Agency will exert every effort to obtain required approvals and to issue

purchase orders in a timely manner.

(b) The Contractor shall provide cost and pricing data for any price

adjustments pursuant to the requirements of Alaska Statutes 36.30 and

University of Alaska Procurement Regulations R05.06.

28. CHANGES - COST-REIMBURSEMENT CONTRACT (This provision

is applicable only to cost-reimbursement type contracts.)

(a) The Procurement Officer may at any time, by written order, and

without notice to any surety, make changes within the general scope of

this contract in any one or more of the following:

(1) Drawings, designs , or specifications.

(2) Method of shipment or packing.

(3) Place of inspection, delivery or acceptance.

(b) If any such change causes an increase or decrease in the estimated

cost of, or the time required for, performance of any part of the work under

this contract, whether or not changed by the order, or otherwise affects

any other terms and conditions of this contract, the Procurement Officer

shall make an equitable adjustment in the (1) estimated cost, performance

or completion schedule, or both; (2) amount of any fixed fee; and (3) other

affected terms and shall modify the contract accordingly.

(c) The Contractor must assert its right to an adjustment under this clause

within 30 days from the date of receipt of the written order. However, if the

Procurement Officer decides that the facts justify it, the Procurement

Officer may receive and act upon a proposal submitted before final

payment of the contract. No claim by the Contractor for an adjustment

hereunder shall be allowed if notice is not given prior to final payment

under this contract.

(d) Failure to agree to any adjustment shall be resolved in accordance

with the Disputes provision of this contract. However, failure to agree to

an adjustment shall not excuse the Contractor from proceeding with the

contract as changed subject to the limitation set forth in paragraph (e) of

this provision. By proceeding with the work, the Contractor shall not be

deemed to have prejudiced any claim for additional compensation, or an

extension of time for completion.

(e) Notwithstanding the terms and conditions of paragraphs (a) and (b)

above, the estimated total cost of this contract shall not be increased or

considered to be increased except by specific written modification of the

contract indicating the new contract estimated total amount. Until such a

written modification is made, the Contractor shall not be obligated by any

change directed under this provision to continue performance or incur

costs beyond the then current total estimated dollar amount of the

contract not including the prospective modification.

29. PAYMENTS TO THE CONTRACTOR - FIXED PRICE CONTRACT

(This provision is applicable only to fixed- price contracts.)

(a) The Contracting Agency will pay the contract price as hereinafter

provided. The Contractor shall be paid, upon the submission of proper

invoices, the prices stipulated herein for work products delivered and

accepted or services rendered and accepted, less deductions, if any, as

herein provided. Unless otherwise specified, payment will be made on

partial deliveries accepted by the Contracting Agency when the amount

due on such deliveries so warrants.

(b) Payments shall be based on approved Contractor's invoices submitted

in accordance with this provision. The sum of payments shall not exceed

allowable compensation stated in purchase order(s) and no payments

shall be made in excess of the maximum allowable total for this contract.

(d) The Contractor shall submit a final invoice and required documentation

within 90 days after final acceptance of goods or services by the

Contracting Agency. The Contracting Agency will not be held liable for

payment of invoices submitted after this time unless prior written approval

has been given.

(e) In the event items on an invoice are disputed, payment on those items

will be held until the dispute is resolved. An item is in "dispute" when a

determination regarding an item has been made by the Procurement

Officer that the performance called for and or price invoiced is not in

compliance with the terms and conditions of the contract.

30. PAYMENT TO CONTRACTOR - COST REIMBURSEMENT

CONTRACT (This provision is applicable only to cost-reimbursement

type contracts.)

(a) Payments shall be based on approved Contractor's invoices submitted

in accordance with this article. The sum of payments shall not exceed

allowable compensation stated in purchase order(s) and no payments

shall be made in excess of the maximum allowable total for this contract.

(b) Contractor's invoices shall be submitted when services are completed,

or monthly for months during which services are performed, as applicable,

in a summary format, which details costs incurred for each item identified

in the project budget. Backup documentation including but not limited to

invoices, receipts, proof of payments and signed time sheets, or any other

documentation requested by the Contracting Agency's Contract

Administrator, is required, and shall be maintained by the Contractor in

accordance with cost principles applicable to this contact. Contractor

invoices shall be signed by the Contractor's official representative, and

shall include a statement certifying that the invoice is a true and accurate

billing. Cost principles contained in the federal acquisition regulations, 48

CFR, Subpart 31.3 and OMB circular A-21 shall be used as criteria in the

determination of allowable costs.

(c) In the event items on an invoice are disputed, payment on those items

will be held until the dispute is resolved. Undisputed items will not be held

with the disputed items.

(d) The Contractor shall submit a final invoice and required documentation

within 90 days after final acceptance of services by the Contracting

Agency. The Contracting Agency will not be held liable for payment of

invoices submitted after this time unless prior written approval has been

given.

31. TERMINATION FOR CONVENIENCE - FIXED PRICE CONTRACT

(This provision is applicable only to fixed-price contracts)

The Procurement Officer, by written notice, may terminate this contract, in

whole or in part, when it is in the Contracting Agency's interest. If this

contract is terminated, the Contracting Agency shall be liable only for

payment under the payment provisions of this contract for acceptable

services and performance rendered before the effective date of

termination, and the contract total price will be adjusted accordingly.

32. TERMINATION FOR DEFAULT; DAMAGES FOR DELAY; TIME

EXTENSIONS - FIXED PRICE CONTRACT (This provision is applicable

only to fixed-price contracts.)

(a) The Contracting Agency may, subject to the provisions of subsection

(c) below, by written notice of default to the Contractor, terminate the

whole or any part of this contract in any one of the following

circumstances:

(c) The Contractor shall not perform any services or deliveries of products

without a purchase order or other written notice to proceed with the work.

Accordingly, the Contracting Agency will not pay the Contractor for any

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University of Alaska Fairbanks Request for Proposals No. 04P0016DH 

Non-Personal Services Contract General Provisions 

Page 57 

profit or fee, all as reasonably and equitably computed by the 

Procurement Officer. Adjustments made pursuant to this subsection, 

absent agreement between the parties may be a dispute under the 

Disputes provision of this contract. 

(b) The Contractor shall provide cost and pnclng data for any price 

adjustments pursuant to the requirements of Alaska Statutes 36.30 and 

University of Alaska Procurement Regulations R05.06. 

28. CHANGES - COST-REIMBURSEMENT CONTRACT (This provision 

is applicable only to cost-reimbursement type contracts.) 

(a) The Procurement Officer may at any time, by written order, and 

without notice to any surety, make changes within the general scope of 

this contract in anyone or more of the following: 

(1) Drawings, designs, or specifications. 

(2) Method of shipment or packing. 

(3) Place of inspection, delivery or acceptance. 

(b) If any such change causes an increase or decrease in the estimated 

cost of, or the time required for, performance of any part of the work under 

this contract, whether or not changed by the order, or otherwise affects 

any other terms and conditions of this contract, the Procurement Officer 

shall make an equitable adjustment in the (1) estimated cost, performance 

or completion schedule, or both; (2) amount of any fixed fee; and (3) other 

affected terms and shall modify the contract accordingly. 

(c) The Contractor must assert its right to an adjustment under this clause 

within 30 days from the date of receipt of the written order. However, if the 

Procurement Officer decides that the facts justify it, the Procurement 

Officer may receive and act upon a proposal submitted before final 

payment of the contract. No claim by the Contractor for an adjustment 

hereunder shall be allowed if notice is not given prior to final payment 

under this contract. 

(d) Failure to agree to any adjustment shall be resolved in accordance 

with the Disputes provision of this contract. However, failure to agree to 

an adjustment shall not excuse the Contractor from proceeding with the 

contract as changed subject to the limitation set forth in paragraph (e) of 

this provision. By proceeding with the work, the Contractor shall not be 

deemed to have prejudiced any claim for additional compensation, or an 

extension of time for completion. 

(e) Notwithstanding the terms and conditions of paragraphs (a) and (b) 

above, the estimated total cost of this contract shall not be increased or 

considered to be increased except by specific written modification of the 

contract indicating the new contract estimated total amount. Until such a 

written modification is made, the Contractor shall not be obligated by any 

change directed under this provision to continue performance or incur 

costs beyond the then current total estimated dollar amount of the 

contract not including the prospective modification. 

29. PAYMENTS TO THE CONTRACTOR - FIXED PRICE CONTRACT 

(This provision is applicable only to fixed-price contracts.) 

(a) The Contracting Agency will pay the contract price as hereinafter 

provided. The Contractor shall be paid, upon the submission of proper 

invoices, the prices stipulated herein for work products delivered and 

accepted or services rendered and accepted, less deductions, if any, as 

herein provided. Unless otherwise specified, payment will be made on 

partial deliveries accepted by the Contracting Agency when the amount 

due on such deliveries so warrants. 

(b) Payments shall be based on approved Contractor's invoices submitted 

in accordance with this provision. The sum of payments shall not exceed 

allowable compensation stated in purchase order(s) and no payments 

shall be made in excess of the maximum allowable total for this contract. 

(c) The Contractor shall not perform any services or deliveries of products 

without a purchase order or other written notice to proceed with the work. 

Accordingly, the Contracting Agency will not pay the Contractor for any 

goods, services or associated costs, if any, performed outside those 

which are authorized by the applicable purchase order. The Contracting 

Agency will exert every effort to obtain required approvals and to issue 

purchase orders in a timely manner. 

(d) The Contractor shall submit a final invoice and required documentation 

within 90 days after final acceptance of goods or services by the 

Contracting Agency. The Contracting Agency will not be held liable for 

payment of invoices submitted after this time unless prior written approval 

has been given. 

(e) In the event items on an invoice are disputed, payment on those items 

will be held until the dispute is resolved. An item is in "dispute" when a 

determination regarding an item has been made by the Procurement 

Officer that the performance called for and or price invoiced is not in 

compliance with the terms and conditions of the contract. 

30. PAYMENT TO CONTRACTOR - COST REIMBURSEMENT 

CONTRACT (This provision is applicable only to cost-reimbursement 

type contracts.) 

(a) Payments shall be based on approved Contractor's invoices submitted 

in accordance with this article. The sum of payments shall not exceed 

allowable compensation stated in purchase order(s) and no payments 

shall be made in excess of the maximum allowable total for this contract. 

(b) Contractor's invoices shall be submitted when services are completed, 

or monthly for months during which services are performed, as applicable, 

in a summary format, which details costs incurred for each item identified 

in the project budget. Backup documentation including but not limited to 

invoices, receipts, proof of payments and signed time sheets, or any other 

documentation requested by the Contracting Agency's Contract 

Administrator, is required, and shall be maintained by the Contractor in 

accordance with cost principles applicable to this contact. Contractor 

invoices shall be signed by the Contractor's official representative, and 

shall include a statement certifying that the invoice is a true and accurate 

billing. Cost principles contained in the federal acquisition regulations, 48 

CFR, Subpart 31.3 and OMB circular A-21 shall be used as criteria in the 

determination of allowable costs. 

(c) In the event items on an invoice are disputed, payment on those items 

will be held until the dispute is resolved. Undisputed items will not be held 

with the disputed items. 

(d) The Contractor shall submit a final invoice and required documentation 

within 90 days after final acceptance of services by the Contracting 

Agency. The Contracting Agency will not be held liable for payment of 

invoices submitted after this time unless prior written approval has been 

given. 

31. TERMINATION FOR CONVENIENCE - FIXED PRICE CONTRACT 

(This provision is applicable only to fixed-price contracts) 

The Procurement Officer, by written notice, may terminate this contract, in 

whole or in part, when it is in the Contracting Agency's interest. If this 

contract is terminated, the Contracting Agency shall be liable only for 

payment under the payment provisions of this contract for acceptable 

services and performance rendered before the effective date of 

termination, and the contract total price will be adjusted accordingly. 

32. TERMINATION FOR DEFAULT; DAMAGES FOR DELAY; TIME 

EXTENSIONS - FIXED PRICE CONTRACT (This provision is applicable 

only to fixed-price contracts.) 

(a) The Contracting Agency may, subject to the provisions of subsection 

(c) below, by written notice of default to the Contractor, terminate the 

whole or any part of this contract in anyone of the following 

circumstances: 
University of Alaska Fairbanks Request for Proposals No. 04POO16DH Page 58

Non-Personal Services Contract General Provisions

(1) If the Contractor fails to make delivery of the

work products or to perform the services within the

time specified herein or any extension thereof; or

33. DEFINITIONS (a) CHANGE ORDER - A written order signed by the

Procurement Officer, directing the Contractor to make changes that the

Changes provision of this contract authorizes the Procurement Officer to

order without the consent of the Contractor.

(2) If the Contractor fails to perform any of the other provisions of this

contract, or so fails to make progress as to endanger performance

of this contract in accordance with its terms, and

in either of these two circumstances does not cure such failure within a

period of 10 days (or such longer period as the Procurement Officer may

authorize in writing) after receipt of notice from the Procurement Officer

specifying such failure.

(b) In the event the Contracting Agency terminates this contract in whole

or in part as provided in subsection (a) of this provision, the Contracting

Agency may procure, upon such terms and in such manner as the

Procurement Officer may deem appropriate, work products or services

similar to those so terminated, and the Contractor shall be liable to the

Contracting Agency for any excess costs for such similar work products or

services; provided, that the Contractor shall continue the performance of

this contract to the extent not terminated under this provision.

(c) Except with respect to defaults of subcontractors, the Contractor shall

not be liable for any excess costs if the failure to perform arises out of

causes beyond the control and without the fault or negligence of the

Contractor. Such cause may includes acts of God or of the public enemy,

acts of the government in either its sovereign or contractual capacity,

fires, floods, epidemics, quarantine restrictions, strikes, freight

embargoes, and unusually severe weather, but in every case the failure to

perform must be beyond the control and without the fault or negligence of

the Contractor. If the failure to perform is caused by the default of a

subcontractor, and if such default arises out of causes beyond the control

of both the Contractor and the subcontractor, and without the fault or

negligence of either of them, the Contractor shall not be liable for any

excess costs for failure to perform, unless the supplies, work products, or

services to be furnished by the subcontractor were obtainable from other

sources in sufficient time to permit the Contractor to meet the required

performance schedule.

(d) If this contract is terminated as provided in subsection (a) of this

provision, the Contracting Agency, in addition to any other rights provided

in this provision, may require the Contractor to transfer title and deliver to

the Contracting Agency, in the manner and to the extent directed by the

Procurement Officer, such completed and partially completed reports,

materials, parts, tools, dies, jigs, fixtures, plans, drawings, information,

and contract rights and any other work product as the Contractor has

specifically produced or specifically acquired for the performance of such

part of this contract as has been terminated; and the Contractor shall,

upon direction of the Procurement Officer, protect and preserve the

property in possession of the Contractor in which the Contracting Agency

has as interest. Payment for completed work and work products delivered

to and accepted by the Contracting Agency shall be at the contract price.

Payment for partially completed work and work products delivered to and

accepted by the Contracting Agency shall be in an amount agreed upon

by the Contractor and the Procurement Officer, and failure to agree to

such amount shall be a dispute concerning a question of fact which shall

be resolved under the Disputes clause of this contract.

(e) The rights and remedies of the Contracting Agency provided in this

provision shall not be exclusive and are in addition to any other rights and

remedies provided by law or under this contract.

(f) If after termination for failure of the Contractor to fulfill its contractual

obligations, it is determined that the Contractor had not failed to fulfill

contractual obligations, or that such failure was excusable under criteria

set forth herein, the termination shall be deemed to have been for the

convenience of the Contracting Agency. In such event, settlement costs

and the contract price may be adjusted as provided in the Termination For

Convenience provision of this contract.

(b) CONTRACT ADMINISTRATOR - The individual appointed to

administer the contract for the Contracting Agency.

(c) CONTRACT MODIFICATION - A written alteration in specifications,

delivery point, rate of delivery or performance , period of performance,

price , quantity or other provisions of the contract accomplished by mutual

action of the parties to the contract.

(d) CONTRACTOR - The entity providing services under this contract.

(e) NOTICE TO PROCEED - Written authorization from the Contracting

Agency to the Contractor to provide all or specified services in

accordance with the contract.

(f) PROCUREMENT OFFICER - The person who signed this contract on

behalf of the University of Alaska, and includes a duly appointed

successor or authorized representative.

(g) SCOPE OF WORK - Services and work products required of the

Contractor by this contract.

(h) SUBCONTRACTOR - Entity engaged to provide a portion of the

products or services by contract or purchase order with the Contractor

which is a party to this contract. The term includes subcontractors of all

tiers.

34. ALTERATIONS IN GENERAL PROVISIONS Any deletion or

modification of these General Provisions shall be specified in detail in

subparagraphs added to this provision. Deletions or modifications of

General Provisions, if any, are listed herein, and were made prior to the

signature of the parties to the contract.

(a) Wherever in these general provisions the statement is made that "This

provision is applicable only to cost-reimbursement type contracts," or

"This provision is applicable only to fixed-price type contracts," it shall also

be deemed to mean that the provision is applicable only to costreimbursement type items or fixed-price items, respectively, within a

contract.

35. CONTRACT SUBJECT TO THE AVAILABILITY OF FUNDS

(a) Unless this Contract is accompanied by a University of Alaska

Purchase Order, funds are not presently available for this Contract. The

CONTRACTING AGENCY'S obligation under this Contract is contingent

upon the availability of funds from which payment for Contract purposes

can be made. No legal liability on the part of the CONTRACTING

AGENCY for any payment may arise until funds are made available to the

University of Alaska for this Contract and until the CONTRACTOR

receives notice of such availability, confirmed by issuance of a

purchase order by the CONTRACTING AGENCY.

(b) Issuance of a University of Alaska Purchase Order shall constitute

notice of funding for the Contract in accordance with this provision.

36. DISPUTES (a) Any dispute which may arise between the Contractor

and the Contracting Agency, in any manner, concerning this contract,

shall be resolved in accordance with Alaska Statutes 36.30.620 - 632, AS

36.30.670 - 695, and University of Alaska regulations and procedures.

(b) Penalties for making misrepresentations and fraudulent claims relating

to a procurement or contract controversy are prescribed in AS 36.30.68

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University of Alaska Fairbanks Request for Proposals No. 04P0016DH 

Non-Personal Services Contract General Provisions 

Page 58 

(1) If the Contractor fails to make delivery of the 

work products or to perform the services within the 

time specified herein or any extension thereof; or 

(2) If the Contractor fails to perform any of the other provisions of this 

contract, or so fails to make progress as to endanger performance 

of this contract in accordance with its terms, and 

in either of these two circumstances does not cure such failure within a 

period of 10 days (or such longer period as the Procurement Officer may 

authorize in writing) after receipt of notice from the Procurement Officer 

specifying such failure. 

(b) In the event the Contracting Agency terminates this contract in whole 

or in part as provided in subsection (a) of this provision, the Contracting 

Agency may procure, upon such terms and in such manner as the 

Procurement Officer may deem appropriate, work products or services 

similar to those so terminated, and the Contractor shall be liable to the 

Contracting Agency for any excess costs for such similar work products or 

services; provided, that the Contractor shall continue the performance of 

this contract to the extent not terminated under this provision. 

(c) Except with respect to defaults of subcontractors, the Contractor shall 

not be liable for any excess costs if the failure to perform arises out of 

causes beyond the control and without the fault or negligence of the 

Contractor. Such cause may includes acts of God or of the public enemy, 

acts of the govemment in either its sovereign or contractual capacity, 

fires, floods, epidemics, quarantine restrictions, strikes, freight 

embargoes, and unusually severe weather, but in every case the failure to 

perform must be beyond the control and without the fault or negligence of 

the Contractor. If the failure to perform is caused by the default of a 

subcontractor, and if such default arises out of causes beyond the control 

of both the Contractor and the subcontractor, and without the fault or 

negligence of either of them, the Contractor shall not be liable for any 

excess costs for failure to perform, unless the supplies, work products, or 

services to be furnished by the subcontractor were obtainable from other 

sources in sufficient time to permit the Contractor to meet the required 

performance schedule. 

(d) If this contract is terminated as provided in subsection (a) of this 

provision, the Contracting Agency, in addition to any other rights provided 

in this provision, may require the Contractor to transfer title and deliver to 

the Contracting Agency, in the manner and to the extent directed by the 

Procurement Officer, such completed and partially completed reports, 

materials, parts, tools, dies, jigs, fixtures, plans, drawings, information, 

and contract rights and any other work product as the Contractor has 

specifically produced or specifically acquired for the performance of such 

part of this contract as has been terminated; and the Contractor shall, 

upon direction of the Procurement Officer, protect and preserve the 

property in possession of the Contractor in which the Contracting Agency 

has as interest. Payment for completed work and work products delivered 

to and accepted by the Contracting Agency shall be at the contract price. 

Payment for partially completed work and work products delivered to and 

accepted by the Contracting Agency shall be in an amount agreed upon 

by the Contractor and the Procurement Officer, and failure to agree to 

such amount shall be a dispute concerning a question of fact which shall 

be resolved under the Disputes clause of this contract. 

(e) The rights and remedies of the Contracting Agency provided in this 

provision shall not be exclusive and are in addition to any other rights and 

remedies provided by law or under this contract. 

(f) If after termination for failure of the Contractor to fulfill its contractual 

obligations, it is determined that the Contractor had not failed to fulfill 

contractual obligations, or that such failure was excusable under criteria 

set forth herein, the termination shall be deemed to have been for the 

convenience of the Contracting Agency. In such event, settlement costs 

and the contract price may be adjusted as provided in the Termination For 

Convenience provision of this contract. 

33. DEFINITIONS (a) CHANGE ORDER - A written order signed by the 

Procurement Officer, directing the Contractor to make changes that the 

Changes provision of this contract authorizes the Procurement Officer to 

order without the consent of the Contractor. 

(b) CONTRACT ADMINISTRATOR - The individual appointed to 

administer the contract for the Contracting Agency. 

(c) CONTRACT MODIFICATION - A written alteration in specifications, 

delivery point, rate of delivery or performance, period of performance, 

price, quantity or other provisions of the contract accomplished by mutual 

action of the parties to the contract. 

(d) CONTRACTOR - The entity providing services under this contract. 

(e) NOTICE TO PROCEED - Written authorization from the Contracting 

Agency to the Contractor to provide all or specified services in 

accordance with the contract. 

(f) PROCUREMENT OFFICER - The person who signed this contract on 

behalf of the University of Alaska, and includes a duly appointed 

successor or authorized representative. 

(g) SCOPE OF WORK - Services and work products required of the 

Contractor by this contract. 

(h) SUBCONTRACTOR - Entity engaged to provide a portion of the 

products or services by contract or purchase order with the Contractor 

which is a party to this contract. The term includes subcontractors of all 

tiers. 

34. ALTERATIONS IN GENERAL PROVISIONS Any deletion or 

modification of these General Provisions shall be specified in detail in 

subparagraphs added to this provision. Deletions or modifications of 

General Provisions, if any, are listed herein, and were made prior to the 

signature of the parties to the contract. 

(a) Wherever in these general provisions the statement is made that "This 

provision is applicable only to cost-reimbursement type contracts," or 

"This provision is applicable only to fixed-price type contracts," it shall also 

be deemed to mean that the provision is applicable only to costreimbursement type items or fixed-price items, respectively, within a 

contract. 

35. CONTRACT SUBJECT TO THE AVAILABILITY OF FUNDS 

(a) Unless this Contract is accompanied by a University of Alaska 

Purchase Order, funds are not presently available for this Contract. The 

CONTRACTING AGENCY'S obligation under this Contract is contingent 

upon the availability of funds from which payment for Contract purposes 

can be made. No legal liability on the part of the CONTRACTING 

AGENCY for any payment may arise until funds are made available to the 

University of Alaska for this Contract and until the CONTRACTOR 

receives notice of such availability, confirmed by issuance of a 

purchase order by the CONTRACTING AGENCY. 

(b) Issuance of a University of Alaska Purchase Order shall constitute 

notice of funding for the Contract in accordance with this provision. 

36. DISPUTES (a) Any dispute which may arise between the Contractor 

and the Contracting Agency, in any manner, concerning this contract, 

shall be resolved in accordance with Alaska Statutes 36.30.620 - 632, AS 

36.30.670 - 695, and University of Alaska regulations and procedures. 

(b) Penalties for making misrepresentations and fraudulent claims relating 

to a procurement or contract controversy are prescribed in AS 36.30.68