VII. FTC Miscellaneous Systems of Records

FTC-VII-1

SYSTEM NAME:

Automated Library Management System–FTC.

SECURITY CLASSIFICATION:

Not applicable.

SYSTEM LOCATION:

Federal Trade Commission, 600 Pennsylvania Avenue, NW., Washington, DC 20580. 

See Appendix III for other locations where records may be maintained or accessed.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

FTC personnel who request that copies of FTC Library periodicals or other publications

in the Library’s collection be routinely circulated (routed) to them within the FTC; authors of

books, periodicals, or other publications indexed in the Library’s collection. 

CATEGORIES OF RECORDS IN THE SYSTEM:

Name and office location of the FTC individual making a routing request, employee

identification number, and the name and number of the periodical; names of authors or other

individuals indexed or associated with books or other publications maintained in the FTC

Library’s collection or requested through inter-library loans.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

Federal Trade Commission Act, 15 U.S.C. 41 et seq.

PURPOSE(S):

To manage the FTC Library’s acquisition and collection of books, periodicals and other

publications; to fulfill requests for the routing of serials among FTC employees; to electronically

index or search for holdings in the FTC Library’s collection.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING

CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES:

See Appendix I for ways that the Privacy Act permits the FTC to use or disclose system

records outside the agency.
DISCLOSURE TO CONSUMER REPORTING AGENCIES:

None, except as authorized under 5 U.S.C. 552a(b)(12) when trying to collect a claim of

the Government. See Appendix I.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,

AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Electronic database using a commercially available software application. 

RETRIEVABILITY:

Indexed by periodical number, employee identification number, author, or other

information in the system.

SAFEGUARDS:

Access restricted to staff or contractor personnel whose responsibilities require access. 

Access to electronic records is controlled by “user ID” and password combination and/or other

appropriate electronic access or network controls (e.g., firewalls). (This limitation does not

apply to searchable online catalog made available in the FTC Library.) FTC buildings are

guarded and monitored by security personnel, cameras, ID checks, and other physical security

measures.

RETENTION AND DISPOSAL:

Records are retained and disposed of in accordance with applicable schedules and

procedures issued or approved by the National Archives and Records Administration.

SYSTEM MANAGER(S) AND ADDRESS:

Head Librarian, Library, Federal Trade Commission, 600 Pennsylvania Avenue, NW.,

Washington, DC 20580.

NOTIFICATION PROCEDURE; RECORD ACCESS PROCEDURES; AND CONTESTING

RECORD PROCEDURES:

See Appendix II.

RECORD SOURCE CATEGORIES:

Individual about whom the record is maintained; author or other publication data

associated with the book, periodical or other publication; system users.
EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.