[Federal Register Volume 62, Number 244 (Friday, December 19, 1997)]
[Notices]
[Pages 66606-66608]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 97-33107]


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DEPARTMENT OF DEFENSE

Department of the Army


Privacy Act of 1974; System of Records

AGENCY: Department of the Army.
ACTION: Notice to Amend System of Records.

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SUMMARY: The Department of the Army is amending a system of records 
notice in its existing inventory of record systems subject to the 
Privacy Act of 1974, (5 U.S.C. 552a), as amended.
DATES: This proposed action will be effective without further notice on 
January 20, 1998 unless comments are received which result in a 
contrary determination.
ADDRESSES: Privacy Act Officer, Records Management Program Division, 
U.S. Total Army Personnel Command, ATTN: TAPC-PDR-P, Stop C55, Ft. 
Belvoir, VA 22060-5576.
FOR FURTHER INFORMATION CONTACT: Ms. Janice Thornton at (703) 806-4390 
or DSN 656-4390.
SUPPLEMENTARY INFORMATION: The Department of the Army systems of 
records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as 
amended, have been published in the Federal Register and are available 
from the address above.
    The specific changes to the records systems being amended are set 
forth below followed by the notices, as amended, published in their 
entirety. The proposed amendments are not within the purview of 
subsection (r) of the Privacy Act of 1974, (5 U.S.C. 552a), as amended, 
which requires the submission of a new or altered system report.
    Dated: December  , 1997.

L.M. Bynum,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
A0640-10a TAPC

System name:
    Military Personnel Records Jacket Files (MPRJ) (February 22, 1993, 
58 FR 10166).

Changes:
* * * * *

Categories of records in the system:
    Add `(includes documents pertaining to pre-separation and job 
assistance needs in transition from military to civilian life),' after 
`retirement' in line 42.

* * * * *
A0640-10a TAPC

System name:
    Military Personnel Records Jacket Files (MPRJ).

System location:
    Active and Reserve Army Commands/field operating agencies, 
installations, activities. Official mailing addresses are published as 
an appendix to the Army's compilation of record system notices.

Categories of individuals covered by the system:
    Enlisted, warrant and commissioned officers on active duty in the 
U.S. Army; enlisted, warrant and commissioned officers of the U.S. Army 
Reserve in active reserve (unit or non-unit) status; retired persons; 
commissioned/warrant officers separated after June 30, 1917 and 
enlisted personnel separated after October 31, 1912.

Categories of records in the system:
    Records reflecting qualifications, emergency data, enlistment and 
related service agreement/extension/active duty orders; military 
occupational specialty evaluation data; group life insurance election; 
record of induction; security questionnaire and clearance; transfer/
discharge report/Certificate of Release or Discharge from Active Duty; 
language proficiency questionnaire; police record check; statement of 
personal history; application for ID; Department of Veterans Affairs 
compensation forms and related papers; dependent medical care statement 
and related forms; training and experience documents; survivor benefit 
plan election certificate; efficiency reports; application/nomination 
for assignment; achievement certificates; record of proceeding and 
appellate or other supplementary actions, Article 15 (10 U.S.C. 815); 
weight control records; personnel screening and evaluation records; 
application/prior service enlistment documents; certificate barring 
reenlistment; waivers for enlistment; physical evaluation board 
summaries; service record brief; Army School records; classification 
board proceedings; correspondence relating to badges, medals, and unit 
awards, including foreign decorations; correspondence/letters/
administrative reprimands/censures/admonitions relating to 
apprehensions/confinement/discipline; dependent travel and movement of 
household goods; personal indebtedness correspondence and related 
papers; documents relating to proficiency pay, promotion, reduction in 
grade, release, retirement (includes documents pertaining to pre-
separation and job assistance needs in transition

[[Page 66607]]

from military to civilian life), temporary duty, individual flight 
records, physical examination records, aviator flight record, 
instrument certification papers, duty status, leave, and similar 
military documents prescribed for filing by Army regulations or 
directives.

Authority for maintenance of the system:
    5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 3013; and E.O. 
9397 (SSN).

Purpose(s):
    Personnel records are created and maintained to manage the member's 
Army Service effectively, document historically the member's military 
service, and safeguard the rights of the member and the Army.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    To the Department of State to issue passport/visa; to document 
persona-non-grata status, attache assignments, and related 
administration of personnel assigned and performing duty with the 
Department of State.
    To the Department of Treasury to issue bonds; to collect and record 
income taxes.
    To the Department of Justice to file fingerprints to perform 
investigative and judicial functions.
    To the Department of Agriculture to coordinate matters related to 
its advanced education program.
    To the Department of Labor to accomplish actions required under 
Federal Employees Compensation Act.
    To the Department of Health and Human Services to provide services 
authorized by medical, health, and related functions authorized by 10 
U.S.C. 1074 through 1079.
    To the Nuclear Regulatory Commission to accomplish requirements 
incident to Nuclear Accident/Incident Control Officer functions.
    To the American Red Cross to accomplish coordination and service 
functions including blood donor programs and emergency investigative 
support and notifications.
    To the Civil Aeronautics Board to accomplish flight qualifications, 
certification and licensing actions.
    To the Federal Aviation Agency to determine rating and 
certification (including medical) of in-service aviators.
    To the General Services Administration for records storage and 
archival services and for printing of directories and related material 
which includes personal data.
    To the U.S. Postal Service to accomplish postal service 
authorization involving postal officers and mail clerk authorizations.
    To the Department of Veterans Affairs to provide information 
relating to service, benefits, pensions, in-service loans, insurance, 
and appropriate hospital support.
    To the Bureau of Immigration and Naturalization to comply with 
status relating to alien registration, and annual residence/location.
    To the Office of the President of the United States of America to 
exchange required information relating to White House Fellows, regular 
Army promotions, aides, and related support functions staffed by Army 
members.
    To the Federal Maritime Commission to obtain licenses for military 
members accredited as captain, mate, and harbor master for duty as 
Transportation Corps warrant officer.
    To each of the several states, and U.S. possessions to support 
state bonus application; to fulfill income tax requirements appropriate 
to the service member's home of record; to record name changes in state 
bureaus of vital statistics; and for National Guard affairs.
    Civilian educational and training institutions to accomplish 
student registration, tuition support, tests, and related requirements 
incident to in-service education programs in compliance with 10 U.S.C. 
chapters 102 and 103.
    To the Social Security Administration to obtain or verify Social 
Security Number; to transmit Federal Insurance Compensation Act 
deductions made from members' wages.
    To the Department of Transportation to coordinate and exchange 
necessary information pertaining to inter-service relationships between 
U.S. Coast Guard (USCG) and U.S. Army when service members perform duty 
with the USCG.
    To the Civil authorities for compliance with 10 U.S.C. 814.
    To the U.S. Information Agency to investigate applicants for 
sensitive positions pursuant to E.O. 10450.
    To the Federal Emergency Management to facilitate participation of 
Army members in civil defense planning, training, and emergency 
operations pursuant to the military support of civil defense as 
prescribed by DoD Directive 3025.10, Military Support of Civil Defense, 
and Army Regulation 500-70, Military Support of Civil Defense.
    To the Director of Selective Service System to Report of Non-
registration at Time of Separation Processing, of individuals who 
decline to register with Selective Service System. Such report will 
contain name of individual, date of birth, Social Security Number, and 
mailing address at time of separation.
    Other elements of the Federal Government pursuant to their 
respective authority and responsibility.
    To the Military Banking Facilities Overseas. Information as to 
current military addresses and assignments may be provided to military 
banking facilities who provide banking services overseas and who are 
reimbursed by the Government for certain checking and loan losses. For 
personnel separated, discharged or retired from the Armed Forces, 
information as to last known residential or home of record address may 
be provided to the military banking facility upon certification by a 
banking facility officer that the facility has a returned or dishonored 
check negotiated by the individual or the individual has defaulted on a 
loan and that if restitution is not made by the individual, the U.S. 
Government will be liable for the losses the facility may incur.
    NOTE: Record of the identity, diagnosis, prognosis, or treatment of 
any client/patient, irrespective of whether or when he/she ceases to be 
a client/patient, maintained in connection with the performance of any 
alcohol or drug abuse prevention and treatment function conducted, 
regulated, or directly or indirectly assisted by any department or 
agency of the United States, shall, except as provided therein, be 
confidential and be disclosed only for the purposes and under the 
circumstances expressly authorized in 42 U.S.C. 290dd-2. This statute 
takes precedence over the Privacy Act of 1974, in regard to 
accessibility of such records except to the individual to whom the 
record pertains. The `Blanket Routine Uses' set forth at the beginning 
of the Army's compilation of systems of records notices do not apply to 
these categories of records.
    County and city welfare organizations to provide information needed 
to consider applications for benefits.
    Penal institutions to provide health information to aid patient 
care.
    State, county, and city officials to include law enforcement 
authorities to provide information to determine benefits or 
liabilities, or for the investigation of claim or crimes.
    Patriotic societies incorporated, pursuant to 36 U.S.C., in 
consonance

[[Page 66608]]

with their respective corporate missions when used to further the 
welfare, morale, or mission of the soldier. Information can only be 
disclosed only if the agency which receives it adequately prevents its 
disclosure to persons other than their employees who need such 
information to perform their authorized duties.
    The `Blanket Routine Uses' set forth at the beginning of the Army's 
compilation of systems of records notices also apply to this system, 
except for those specifically excluded categories of records.

Policies and practices for storing, retrieving, accessing, retailing, 
and disposing of records in the system:
Storage:
    Paper records in file folders.

Retrievability:
    By individual's name and/or Social Security Number.

Safeguards:
    All records are maintained in secured areas, accessible only to 
designated individuals whose official duties require access; they are 
transferred from station to station in personal possession of the 
individual whose record it is or, when this is not feasible, by U.S. 
Postal Service.

Retention and disposal:
    The maintenance, forwarding, and disposition of the MPRJ (DA Form 
201) and its contents are governed by Army Regulations 640-10, 
Individual Military Personnel Records, and 635-10, Processing Personnel 
for Separations.

System manager(s) and address:
    Commander, U.S. Total Army Personnel Command, 200 Stovall Street, 
Alexandria, VA 22332-0400.

Notification procedure:
    Individuals seeking to determine if information about themselves is 
contained in this record system should address written inquiries to the 
commander of the organization to which the service member is assigned; 
for retired and non-unit reserve personnel, information may be obtained 
from the U.S. Army Reserve Personnel Center, 9700 Page Boulevard, St 
Louis, MO 63132-5200; for discharged and decreased personnel contact 
the National Personnel Records Center, General Services Administration, 
9700 Page Boulevard, St Louis, MO 63132-5100.
    Individual should provide the full name, Social Security Number, 
service identification number, current address and telephone number, 
and signature.

Record access procedures:
    Individuals seeking access to records about themselves contained in 
this record system should address written inquiries to the commander of 
the organization to which the service member is assigned; for retired 
and non-unit reserve personnel, information may be obtained from the 
U.S. Army Reserve Personnel Center, 9700 Page Boulevard, St. Louis, MO 
63132-5200; for discharged and deceased personnel contact the National 
Personnel Records Center, General Services Administration, 9700 Page 
Boulevard, St Louis, MO 63132-5100.
    Individual should provide the full name, Social Security Number, 
service identification number, current address and telephone number, 
and signature.

Contesting record procedures:
    The Army's rules for accessing records, and for contesting contents 
and appealing initial agency determinations are contained in Army 
Regulation 340-21; 32 CFR part 505; or may be obtained from the system 
manager.

Record source categories:
    From the individual, educational and financial institutions, law 
enforcement agencies, personal references provided by the individual, 
Army records and reports, third parties when information furnished 
relates to the service member's status.

Exemptions claimed for the system:
    None.
[FR Doc. 97-33107 Filed 12-18-97; 8:45 am]
BILLING CODE 5000-04-F