[Federal Register Volume 62, Number 242 (Wednesday, December 17, 1997)]
[Notices]
[Pages 66066-66068]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 97-32872]


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DEPARTMENT OF DEFENSE

Department of the Navy


Privacy Act of 1974; System of Records

AGENCY: Department of the Navy.

ACTION: Notice to Alter a System of Records.

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SUMMARY: The Department of the Navy proposes to alter a record system 
in its inventory of system of records notices subject to the Privacy 
Act of 1974 (5 U.S.C. 552a), as amended. The alteration consists of 
adding a routine use to permit the disclosure of personnel information 
to private organizations under government contract to perform random 
analytical research into specific aspects of military personnel 
management and administrative procedures.

DATES: The action will be effective without further notice on January 
16, 1998 unless comments are received that would result in a contrary 
determination.

ADDRESSES: Send comments to the Department of the Navy, PA/FOIA Policy 
Branch, Chief of Naval Operations (N09B30), 2000 Navy Pentagon, 
Washington, DC 20350-2000.

FOR FURTHER INFORMATION CONTACT: Mrs. Doris Lama at (202) 685-6545 or 
DSN 325-6545.

SUPPLEMENTARY INFORMATION: The complete inventory of the Department of 
the Navy's record system notices for records systems subject to the 
Privacy Act of 1974 (5 U.S.C. 552a), as amended, have been published in 
the Federal Register and are available from the address above.
    The proposed system report, as required by 5 U.S.C. 552a(r) of the 
Privacy Act of 1974, as amended, was submitted on December 9, 1997, to 
the House Committee on Government Reform and Oversight, the Senate 
Committee on Governmental Affairs, and the Office of Management and 
Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No. 
A-130, `Federal Agency Responsibilities for Maintaining Records About 
Individuals,' dated February 8, 1996 (February 20, 1996, 61 FR 6427).
    The specific changes to the record system being altered are set 
forth below followed by the notice, as altered, published in its 
entirety.

    Dated: December 11 , 1997.
L.M. Bynum,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
N01070-3

System name:
    Navy Personnel Records System (September 9, 1996, 61 FR 47483).

Changes:
* * * * *

[[Page 66067]]

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    Add a new paragraph `To governmental entities or private 
organizations under government contract to perform random analytical 
research into specific aspects of military personnel management and 
administrative procedures.'
* * * * *
N01070-3

System name:
    Navy Personnel Records System.

System location:
    Active duty records are located at the Bureau of Naval Personnel, 2 
Navy Annex, Washington, DC 20370-5001; Naval Reserve Personnel Center, 
New Orleans, LA 70149-7800; and local activity to which individual is 
assigned. Official mailing addresses are published as an appendix to 
the Navy's compilation of system of record notices.
    Secondary systems are located at the Department of the Navy 
Activities in the chain of command between the local activity and the 
headquarters level; Federal Records Storage Centers; National Archives. 
Official mailing addresses are published as an appendix to the Navy's 
compilation of system of record notices.

Categories of individuals covered by the system:
    All Navy military personnel: officers, enlisted, active, inactive, 
reserve, fleet reserve, retired, midshipmen, officer candidates, and 
Naval Reserve Officer Training Corps personnel.

Categories of records in the system:
    Personnel service jackets and service records, correspondence and 
records in both automated and non-automated form concerning 
classification, assignment, distribution, promotion, advancement, 
performance, recruiting, retention, reenlistment, separation, training, 
education, morale, personal affairs, benefits, entitlements, discipline 
and administration of naval personnel.

Authority for maintenance of the system:
    5 U.S.C. 301, Departmental Regulations and E.O. 9397 (SSN).

Purpose(s):
    To assist officials and employees of the Navy in the management, 
supervision and administration of Navy personnel (officer and enlisted) 
and the operations of related personnel affairs and functions.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    To officials and employees of the National Research Council in 
Cooperative Studies of the National History of Disease; of Prognosis 
and of Epidemiology. Each study in which the records of members and 
former members of the naval service are used must be approved by the 
Chief of Naval Personnel.
    To officials and employees of the Department of Health and Human 
Services, Department of Veteran Affairs, and Selective Service 
Administration in the performance of their official duties related to 
eligibility, notification and assistance in obtaining benefits by 
members and former members of the Navy.
    To officials and employees of the Department of Veteran Affairs in 
the performance of their duties relating to approved research projects.
    To officials and employees of Navy Relief and the American Red 
Cross in the performance of their duties relating to the assistance of 
the members and their dependents and relatives, or related to 
assistance previously furnished such individuals, without regard to 
whether the individual assisted or his/her sponsor continues to be a 
member of the Navy.
    To duly appointed Family Ombudsmen in the performance of their 
duties related to the assistance of the members and their families.
    To state and local agencies in the performance of their official 
duties related to verification of status for determination of 
eligibility for Veterans Bonuses and other benefits and entitlements.
    To officials and employees of the Office of the Sergeant at Arms of 
the United States House of Representatives in the performance of their 
official duties related to the verification of the active duty naval 
service of Members of Congress.
    Information as to current military addresses and assignments may be 
provided to military banking facilities who provide banking services 
overseas and who are reimbursed by the Government for certain checking 
and loan losses. For personnel separated, discharged or retired from 
the Armed Forces information as to last known residential or home of 
record address may be provided to the military banking facility upon 
certification by a banking facility officer that the facility has a 
returned or dishonored check negotiated by the individual or the 
individual has defaulted on a loan and that if restitution is not made 
by the individual the United States Government will be liable for the 
losses the facility may incur.
    To federal, state, local, and foreign (within Status of Forces 
agreements) law enforcement agencies or their authorized 
representatives in connection with litigation, law enforcement, or 
other matters under the jurisdiction of such agencies.
    Information relating to professional qualifications of chaplains 
may be provided to civilian certification boards and committees, 
including, but not limited to, state and federal licensing authorities 
and ecclesiastical endorsing organizations.
    To governmental entities or private organizations under government 
contract to perform random analytical research into specific aspects of 
military personnel management and administrative procedures.
    The `Blanket Routine Uses' that appear at the beginning of the 
Navy's compilation of system of record notices also apply to this 
system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Automated records may be stored on magnetic tapes, disc, and drums. 
Manual records may be stored in paper file folders, microfiche or 
microfilm.

Retrievability:
    Automated records may be retrieved by name and Social Security 
Number. Manual records may be retrieved by name, Social Security 
Number, enlisted service number, or officer file number.

Safeguards:
    Computer facilities and terminals are located in restricted areas 
accessible only to authorized persons that are properly screened, 
cleared and trained. Manual records and computer printouts are 
available only to authorized personnel having a need-to-know.

Retention and disposal:
    Records are retained one year past retirement, removal, or 
resignation of the member and then transferred to the National 
Personnel Records Center (Military Personnel Records), 9700 Page 
Avenue, St. Louis, MO 63132-5101 for permanent retention. An exception 
is made for copies of officer fitness

[[Page 66068]]

reports, enlisted evaluations, and officer and enlisted counseling 
forms which may be maintained by the member's commanding officer or 
command for a period not to exceed five years.

System manager(s) and address:
    Chief of Naval Personnel (Pers 06), Bureau of Naval Personnel, 2 
Navy Annex, Washington, DC 20370-5001; Commanding Officers, Officers in 
Charge, and Heads of Department of the Navy activities. Official 
mailing addresses are published as an appendix to the Navy's 
compilation of system of record notices.

Notification procedure:
    Individuals seeking to determine whether this system of records 
contains information about themselves should address written inquiries 
to the Chief of Naval Personnel (Pers 06), Bureau of Naval Personnel, 2 
Navy Annex, Washington, DC 20370-5001, or contact the personnel officer 
where assigned. Official mailing addresses are published as an appendix 
to the Navy's compilation of system of record notices.
    The letter should contain full name, Social Security Number (and/or 
enlisted service number/officer file number), rank/rate, designator, 
military status, address, and signature of the requester.
    The individual may visit the Chief of Naval Personnel, Bureau of 
Naval Personnel, 2 Navy Annex, Washington, DC 20370-5001, for 
assistance with records located in that building; or the individual may 
visit the local activity to which attached for access to locally 
maintained records. Proof of identification will consist of Military 
Identification Card for persons having such cards, or other picture-
bearing identification.

Record access procedures:
    Individuals seeking access to records about themselves contained in 
this system of records should address written inquiries to the Chief of 
Naval Personnel (Pers 06), Bureau of Naval Personnel, 2 Navy Annex, 
Washington, DC 20370-5001, or contact the personnel officer where 
assigned. Official mailing addresses are published as an appendix to 
the Navy's compilation of system of records notices.
    The letter should contain full name, Social Security Number (and/or 
enlisted service number/officer file number), rank/rate, designator, 
military status, address, and signature of the requester.
    The individual may visit the Chief of Naval Personnel (Pers 06), 
Bureau of Naval Personnel, 2 Navy Annex, Washington, DC 20370-5001, for 
assistance with records located in that building; or the individual may 
visit the local activity to which attached for access to locally 
maintained records. Proof of identification will consist of Military 
Identification Card for persons having such cards, or other picture-
bearing identification.

Contesting record procedures:
    The Navy's rules for accessing records, and for contesting contents 
and appealing initial agency determinations are published in Secretary 
of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained 
from the system manager.

Record source categories:
    Correspondence; educational institutions; federal, state, and local 
court documents; civilian and military investigatory reports; general 
correspondence concerning the individual; official records of 
professional qualifications; Navy Relief and American Red Cross 
requests for verification of status.

Exemptions claimed for the system:
    None.
[FR Doc. 97-32872 Filed 12-16-97; 8:45 am]
BILLING CODE 5000-04-F