Federal Register / Vol. 80, No. 102 / Thursday, May 28, 2015 / Notices 30525 

44 15 U.S.C. 78f(b)(5). 

45 15 U.S.C. 78s(b)(2). 

46 17 CFR 200.30–3(a)(12). 

This approval order is based on all of 

the Exchange’s representations, 

including those set forth above and in 

the Notice, Amendment Nos. 1 and 2 to 

the proposed rule change, and the 

Exchange’s description of the Fund. The 

Commission notes that the Fund and the 

Shares must comply with the 

requirements of NYSE Arca Equities 

Rule 8.600 to be initially and 

continuously listed and traded on the 

Exchange. 

For the foregoing reasons, the 

Commission finds that the proposed 

rule change, as modified by Amendment 

Nos. 1 and 2 thereto, is consistent with 

Section 6(b)(5) of the Act 44 and the 

rules and regulations thereunder 

applicable to a national securities 

exchange. 

IV. Conclusion 

It is therefore ordered, pursuant to 

Section 19(b)(2) of the Exchange Act,45

that the proposed rule change (SR– 

NYSEArca–2014–100), as modified by 

Amendment Nos. 1 and 2 thereto, be, 

and it hereby is, approved. 

For the Commission, by the Division of 

Trading and Markets, pursuant to delegated 

authority.46

Robert W. Errett, 

Deputy Secretary. 

[FR Doc. 2015–12829 Filed 5–27–15; 8:45 am] 

BILLING CODE 8011–01–P 

DEPARTMENT OF STATE 

[Public Notice 9152] 

Privacy Act; System of Records: 

Official Gift Records and Gift Donor 

Vetting Records, State-80 

SUMMARY: Notice is hereby given that 

the Department of State proposes to 

create a system of records, Official Gift 

Records and Gift Donor Vetting Records, 

State-80, pursuant to the provisions of 

the Privacy Act of 1974, as amended (5 

U.S.C. 552a) and Office of Management 

and Budget Circular No. A–130, 

Appendix I. 

DATES: This system of records will be 

effective on July 7, 2015, unless we 

receive comments that will result in a 

contrary determination. 

ADDRESSES: Any persons interested in 

commenting on the new system of 

records may do so by writing to the 

Director; Office of Information Programs 

and Services, A/GIS/IPS; Department of 

State, SA–2; 515 22nd Street NW., 

Washington, DC 20522–8100. 

FOR FURTHER INFORMATION CONTACT: John 

Hackett, Acting Director; Office of 

Information Programs and Services, A/ 

GIS/IPS; Department of State, SA–2; 515 

22nd Street NW., Washington, DC 

20522–8100, or at Privacy@state.gov. 

SUPPLEMENTARY INFORMATION: The 

Department of State proposes that the 

new system will be named ‘‘Official Gift 

Records and Gift Donor Vetting 

Records.’’ Official Gift Records consist 

of an accounting of all donations 

received on behalf of the Department of 

State for the purposes of: (a) 

Maintaining an historical record, (b) 

properly allocating donations given for 

a particular purpose, (c) determining 

future solicitation and gift acceptance, 

and (d) providing donors with 

acknowledgment letters for tax 

purposes. 

Gift Donor Vetting Records are 

maintained for the purpose of: (a) 

Maintaining an historical record, and (b) 

keeping an accounting of the due 

diligence vetting conducted on 

individuals to determine the potential 

for conflicts of interest with respect to 

gifts and potential gifts to, and potential 

partnerships with, the Department of 

State. 

The Department’s report was filed 

with the Office of Management and 

Budget. The new system description, 

‘‘Official Gift Records and Gift Donor 

Vetting Records, State-80,’’ will read as 

set forth below. 

Joyce A. Barr, 

Assistant Secretary for Administration, U.S. 

Department of State. 

STATE-80 

SYSTEM NAME: 

Official Gift Records and Gift Donor 

Vetting Records. 

SYSTEM CLASSIFICATION: 

Unclassified and Classified. 

SYSTEM LOCATION: 

Department of State, 2201 C Street 

NW., Washington, DC 20520. Abroad at 

U.S. embassies, U.S. consulates general, 

and U.S. consulates; U.S. missions; 

Department of State annexes; various 

field and regional offices throughout the 

United States. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Individuals who have donated gifts, 

who are being solicited to donate gifts, 

and who are otherwise being vetted in 

connection with potential gifts to, or 

partnerships with, the Department of 

State (defined for the purposes of this 

System of Records Notice to include its 

subsidiary divisions including U.S. 

embassies, U.S. consulates general, U.S. 

consulates, U.S. missions, Department 

of State annexes, or various field and 

regional offices throughout the United 

States); and individuals who are points 

of contact for corporations or 

foundations that donate gifts to the 

Department of State. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Records in this system include 

information about gifts to the 

Department of State (‘‘official gifts’’), 

including gift donor and recipient 

information and information about 

individuals who are points of contact 

for corporate or foundation donors. 

Such information includes but is not 

limited to: 

(a) Information about the donor or 

point of contact including name and 

title, address, and relevant business 

affiliations; 

(b) Information about gifts and 

recipients including descriptions of gifts 

and decorations; the dollar value of 

gifts; the recipient bureau, region, post 

or office; the purpose of the donation as 

expressed by the donor and/or the 

soliciting office; the authority under 

which the gift was received; the date of 

receipt; type of gift (cash or in-kind); 

date of check deposit; deposit number; 

appropriation type (conditional or 

unconditional); copies of checks 

donated; copies of donor letters; copies 

of acknowledgment letters; and 

(c) Vetting records, which include (1) 

identifying information about 

individual gift donors or potential gift 

donors or potential partners that is used 

to conduct and narrow due diligence 

research including the individual’s full 

name, date of birth, last known 

residence, Web site if any, affiliation if 

any, and other identifying information 

used to conduct vetting; and (2) 

information obtained as a result of due 

diligence searches, including but not 

limited to criminal history information, 

financial history information including 

bankruptcies, information regarding 

judgments, liens, and global sanctions, 

and any other information relevant to 

the determination as to whether there is 

a conflict of interest. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

22 U.S.C. 2621, 22 U.S.C. 2625, 

Foreign Service Buildings Act of 1926, 

Sec. 9, as amended (22 U.S.C. 300), 

State Department Basic Authorities Act 

of 1956, Sec. 25, as amended (22 U.S.C. 

2697), Foreign Assistance Act of 1961, 

Sec. 695(d), as amended (22 U.S.C. 

2395(d)), Migration and Refugee 

Assistance Act of 1962, Sec. 3(a)(2), as 

amended (22 U.S.C. 2602), Foreign Gifts 

and Decorations Act, as amended (5 


asabaliauskas on DSK5VPTVN1PROD with NOTICES
30526 Federal Register / Vol. 80, No. 102 / Thursday, May 28, 2015 / Notices 

U.S.C. 7342 and 22 CFR part 3) 

Acceptance of travel and related 

expense from non-Federal Sources (31 

U.S.C. 1353) Mutual Educational and 

Cultural Exchange Act of 1961 

(Fulbright-Hays), Sec. 105(f) and Sec. 

108A, as amended (22 U.S.C. 2455(f) 

and 22 U.S.C. 2458(a)) 41 CFR parts 301 

and 41 CFR part 304. 

PURPOSE: 

Official Gift Records consist of an 

accounting of all donations received on 

behalf of the Department of State for the 

purposes of: (a) Maintaining an 

historical record, (b) properly allocating 

donations given for a particular 

purpose, (c) determining future 

solicitation and gift acceptance, and (d) 

providing donors with acknowledgment 

letters for tax purposes. 

Gift Donor Vetting Records are 

maintained for the purpose of: (a) 

Maintaining an historical record, and (b) 

keeping an accounting of the due 

diligence vetting conducted on 

individuals to determine the potential 

for conflicts of interest with respect to 

gifts and potential gifts to, and potential 

partnerships with, the Department of 

State. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

Information in this system can be 

shared with federal, state, and local tax 

authorities in connection with tax and 

bankruptcy matters and other lawful 

purposes. 

The Department of State publishes 

periodically in the Federal Register its 

Prefatory Statement of Routine Uses 

which applies to all of its Privacy Act 

System of Records. These standard 

routine uses apply to Official Gift 

Records and Gift Donor Vetting Records, 

State-80. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Electronic and hard copy media. 

RETRIEVABILITY: 

By an individual name; individual 

address; date of birth; individual Web 

site; donor country; recipient bureau, 

region, post or office; purpose; dollar 

value; date/fiscal year of receipt or 

deposit; corporation, foundation, or 

entity name; gift type (cash or in-kind); 

authority under which gift was received; 

deposit number; appropriation type. 

SAFEGUARDS: 

All users are given cyber security 

awareness training which covers the 

procedures for handling Sensitive But 

Unclassified (SBU) information, 

including personally identifiable 

information (PII). Annual refresher 

training is mandatory. In addition, all 

Foreign Service and Civil Service 

employees and those Locally Engaged 

Staff who handle PII are required to take 

the Foreign Service Institute distance 

learning course, PA 459, instructing 

employees on privacy and security 

requirements, including the rules of 

behavior for handling PII and the 

potential consequences if it is handled 

improperly. Before being granted access 

to Official Gift Records and Gift Donor 

Vetting Records, a user must first be 

granted access to the Department of 

State computer system. 

Remote access to the Department of 

State network from non-Department 

owned systems is authorized only to 

unclassified systems and only through a 

Department approved access program. 

Remote access to the network is 

configured with the Office of 

Management and Budget Memorandum 

M–07–16 security requirements which 

include but are not limited to two-factor 

authentication and time out function. 

All Department of State employees 

and contractors with authorized access 

have undergone a thorough background 

security investigation. Access to the 

Department of State, its annexes and 

posts abroad is controlled by security 

guards and admission is limited to those 

individuals possessing a valid 

identification card or individuals under 

proper escort. All paper records 

containing personal information are 

maintained in secured file cabinets in 

restricted areas, access to which is 

limited to authorized personnel only. 

Access to computerized files is 

password-protected and under the 

direct supervision of the system 

manager. The system manager has the 

capability of printing audit trails of 

access from the computer media, 

thereby permitting regular and ad hoc 

monitoring of computer usage. When it 

is determined that a user no longer 

needs access, the user account is 

disabled. 

RETENTION AND DISPOSAL: 

Records are retired and destroyed in 

accordance with published Department 

of State Records Disposition Schedules 

as approved by the National Archives 

and Records Administration (NARA). 

More specific information may be 

obtained by writing to the following 

address: Director, Office of Information 

Programs and Services, A/GIS/IPS; SA– 

2, Department of State; 515 22nd Street 

NW., Washington, DC 20522–8100. 

SYSTEM MANAGER(S) AND ADDRESS: 

Gift Fund Director, Office of 

Emergencies in the Diplomatic and 

Consular Service, Department of State, 

2201 C Street NW., Washington, DC 

20520. 

Vetting Unit, Secretary’s Office of 

Global Partnerships, Department of 

State, 2201 C Street NW., Washington, 

DC 20520. 

Director and Curator, Diplomatic 

Reception Rooms, Department of State, 

2201 C Street NW., Washington, DC 

20520. 

NOTIFICATION PROCEDURE: 

Individuals who have cause to believe 

that the Official Gift Records and Gift 

Donor Vetting Records System may 

contain records pertaining to him or her 

should write to the following address: 

Director, Office of Information Programs 

and Services, A/GIS/IPS; SA–2 

Department of State; 515 22nd Street 

NW., Washington, DC 20522–8100. 

The individual must specify that the 

Official Gift Records and Gift Donor 

Vetting Records System should be 

checked. At a minimum, the individual 

must include the following: Name, date 

and place of birth, current mailing 

address and zip code, signature, and any 

other information helpful in identifying 

the record. 

RECORD ACCESS PROCEDURES: 

Individuals who wish to gain access 

to or amend records pertaining to 

themselves should write to the Director; 

Office of Information Programs and 

Services (address above). 

CONTESTING RECORD PROCEDURES: 

(See above). 

RECORD SOURCE CATEGORIES: 

These records contain information 

collected directly from: The individual 

who is the subject of these records; 

employers and public references; other 

officials in the Department of State; 

other government agencies; foreign 

governments; federal and public 

searchable databases; and other public 

and professional institutions possessing 

relevant information. 

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS

OF THE ACT: 

None. 

[FR Doc. 2015–12910 Filed 5–27–15; 8:45 am] 

BILLING CODE 4710–36–P 


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