Homeowner Assistance Fund

Quarterly Report User Guide 

Homeowner Assistance Fund:

Quarterly Report User Guide

May 9, 2022 (Updated January 12, 2024)

 
Homeowner Assistance Fund

Quarterly Report User Guide 

HAF Quarterly Report User Guide Change Summary

Section Changes

January 12, 2024

Throughout

User Guide

• Updated list of figures numbering

Section III. b • Added fiscal year end date and single audit questions

Section III. k • Added question on equipment purchase

July 21, 2023

Section III. k • Participant Compliance Questions (Figure 29)

• Update List of Figures Numbering

April 14, 2023

Section III. f • Area Median Income Reporting 

Section III. m • HAF Compliance Report Survey

October 14, 2022 

Throughout • Updated Quarterly Report Portal Screenshots

User Guide • Clarifying language added throughout

Section III. f-h • Budget & Programmatic Totals added as 

validation/consistency check for subsequent sections 

July 15, 2022 

Section II. a • Quarterly Report Portal Update

• Remove Figure 4 (Old portal image)

Section III. g • Drop Region & Add Non-Monetary Assistance 
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Quarterly Report User Guide 

Table of Contents

Section I. Reporting Basics.................................................................................................................1

Section II. Navigation and Logistics....................................................................................................3

Section III. Quarterly Report ...............................................................................................................8

Appendix A – Designating HAF Points of Contact by HAF Account Administrators .........................40

List of Figures

Figure 1 Portal Landing Page .............................................................................................................4

Figure 2 My Compliance Reports Landing Page ................................................................................5

Figure 3 Q1 2022 HAF Compliance Report Generation Screen.........................................................5

Figure 4 Navigation Bar ......................................................................................................................6

Figure 5 Edit Icon Button to Edit/Resubmit Entry................................................................................7

Figure 6 Recipient Information Example.............................................................................................9

Figure 7 Recipient Information Example – Audit.................................................................................9

Figure 8 Point of Contact List Example.............................................................................................10

Figure 9 Budget Reporting................................................................................................................10

Figure 10 Programmatic Information pt. 1 ........................................................................................12

Figure 11 Programmatic Information pt. 2 ........................................................................................15

Figure 12 Reimbursement Expenses Breakout ................................................................................17

Figure 13 Import Disaggregated Data...............................................................................................19

Figure 14 Import Disaggregated Data Upload Module .....................................................................20

Figure 15 Disaggregated Application Data pt.1 ................................................................................21

Figure 16 Disaggregated Application Data pt. 2 ...............................................................................22

Figure 17 Disaggregated Application Data pt. 3 ...............................................................................23

Figure 18 Disaggregated Assistance Data pt. 1 ...............................................................................24

Figure 19 Disaggregated Assistance Data pt. 2 ...............................................................................25

Figure 20 Disaggregated Assistance Data pt. 3 ...............................................................................27

Figure 21 Disaggregated Assistance Data pt. 4 ...............................................................................28

Figure 22 Geographic Data Upload ..................................................................................................29

Figure 23 Import Geographic Data Pop-Up ......................................................................................29

Figure 24 Program Creation Process ...............................................................................................30

Figure 25 Program Overview............................................................................................................31

Figure 26 Add/Edit Program .............................................................................................................31

Figure 27 Create/Edit Design Element .............................................................................................32

Figure 28 Add/Edit Design Elements ................................................................................................33

Figure 29 Obligations & Expenditures Verification............................................................................34

Figure 30 Participant Compliance Screen ........................................................................................35

Figure 31 Certification Screen ..........................................................................................................38

Figure 32 HAF Compliance Report Survey.......................................................................................39

Figure 33 State, Local and Tribal Support Landing Page.................................................................41

Figure 34 My Compliance Reports ...................................................................................................41

Figure 35 Account.............................................................................................................................41

Figure 36 Account Name ..................................................................................................................41

Figure 37 Landing Page ...................................................................................................................42
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Quarterly Report User Guide 

Figure 38 Certification.......................................................................................................................42

Figure 39 Official Certification of Authorization.................................................................................43

Figure 40 Designation Form .............................................................................................................43

Figure 41 Designation of Account Administrator, Point of Contact of Reporting, and Authorized 

Representative for Reporting ......................................................................................................43

Figure 42 Designation Form .............................................................................................................45
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Section I. Reporting Basics

a) Overview

This document provides information on using Treasury’s Portal to submit the required Homeowner 

Assistance Fund (HAF) Quarterly Report. It supplements the HAF Guidance on Participant 

Compliance and Reporting Responsibilities containing relevant information on reporting 

requirements. 

Additionally, you should visit Treasury’s HAF home page for the latest guidance and updates on 

Programmatic and reporting topics.

HAF participants are required to submit quarterly reports with current performance and financial 

information, including background information about applications approved, applications 

received, Homeowners assisted, and financial information with details about obligations and

expenditures.

b) What is Covered in this User Guide?

This User Guide contains detailed guidance and instructions for HAF participants in using 

Treasury’s Portal for submitting the HAF Quarterly Report. HAF participants must submit required 

Quarterly Reports via Treasury’s Portal. This guide is not comprehensive and is meant to be used 

as a functional reference and in conjunction with the documents mentioned above.

This User Guide provides detailed instructions to help recipients enter and submit the following:

• Budget data 

• Programmatic data

• Expenditure data

• Compliance information

c) Definitions

Award Date means the date the HAF participant signed the HAF Financial Assistance 

Agreement.

Expended means any HAF assistance that a HAF participant or Subrecipient has spent. Please 

note cumulative Expenditures cannot exceed cumulative Obligations.

Homeowner means an individual who applied and/or receives funds from the HAF participant or 

Subrecipient to pay for a singular qualified expense (i.e., if a Homeowner receives HAF assistance 

for more than one qualified expense category, they are counted for more than one qualified 

expense category).

In some places, Guidance requires that you provide the number of unique Homeowners.

Unique Homeowners are only counted one time even if they applied and or/received 

funding for more than one qualified expense category.
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HAF Assistance means any assistance provided by the HAF Program, whether through funds 

received by the HAF Program for qualified expenses or through services made available by the

HAF program.

Monetary HAF Assistance means HAF assistance in the form of money provided to 

Homeowners or on behalf of Homeowners to financial institutions, utility providers, and 

taxing authorities or other third-party payees under a HAF Program. Homeowners that 

received both Monetary and Non-monetary Assistance should be counted once as having 

received Monetary HAF Assistance.

Non-monetary HAF Assistance means HAF assistance in any form other than money 

provided to Homeowners under a HAF Program (e.g., housing counseling or referral to 

legal services, etc.). Only Homeowners that received Non-monetary HAF Assistance and 

no Monetary HAF Assistance are to be counted as having received Non-Monetary HAF 

Assistance. 

Obligated means an order placed for property and services, contracts and subawards, and 

similar transactions requiring payment. (See 2 CFR § 200.1.) Obligated funds include funds that 

have been Expended. 

Examples of Obligated funds include: 

o HAF funds that have been committed, pledged, or otherwise promised, in writing, 

to a specific individual or entity as part of a HAF Program

o HAF funds that have been set aside to cover obligations arising from loan 

guarantees; HAF funds that have been committed, pledged, or otherwise 

promised, in writing, as part of a transaction

o HAF funds that have been committed, pledged, or otherwise promised, in writing, 

for allowable administrative expenses (e.g., an executed contract for services).

o HAF funds expended to provide assistance to a Homeowner for one or more 

qualified expense category.

d) Designating Staff for Key Roles in Managing HAF Reports User Designations

HAF participants must designate staff or officials for the following three roles in managing reports 

for their HAF award. Participants must make the required designations before accessing 

Treasury’s Portal. The required roles are as follows:

• Account Administrator for the HAF award maintains the names and contact information of 

the designated individuals for HAF reporting. The Account Administrator is also responsible 

for working within your organization to determine its designees for the roles of Point of Contact 

for Reporting and Authorized Representative for Reporting and providing their names and 

contact information via Treasury’s Portal. Finally, the Account Administrator is responsible for 

making any changes or updates to the user roles as needed over the award period. We 

recommend that the Account Administrator identify an individual to serve in their place in the 

event of staff changes. The Account Administrator may also certify and submit official reports 

on behalf of the HAF participant.
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• Point of Contact for Reporting is the primary contact for receiving official Treasury 

notifications about reporting on the HAF award, including alerts about upcoming reporting, 

requirements, and deadlines. The Point of Contact for Reporting is responsible for completing 

HAF reports but does not have the ability certify and submit official reports on behalf of the 

HAF participant.

• Authorized Representative for Reporting or ARR is primary individual responsible for 

certifying and submitting official reports on behalf of the HAF participant. Treasury will accept 

reports or other official communications only when submitted by the Authorized 

Representative for Reporting or the Account Administrator. The Authorized Representative 

for Reporting is also responsible for communications with the Treasury on extension requests 

and amendments of previously submitted reports. The official reports may include special 

reports, Quarterly or Annual reports, and final reports.

Essential items to note:

• Each individual designated to one of the three roles above must register with ID.me or 

Login.gov to access Treasury’s Portal. 

• Users who have previously registered through ID.me may continue to access Treasury’s

Portal through that method. This link includes further instructions. 

• If you have not previously registered with ID.me, you should register through Login.gov 

following this link. The following links provide additional information: 

o https://login.gov/create-an-account/

o https://login.gov/help/get-started/create-your-account/

• An individual may be designated for multiple roles. For example, the individual designated as 

the Point of Contact for Reporting may also be designated as the Authorized Representative 

for Reporting. 

• The recipient organization may designate one individual for all three roles. 

• The recipient organization may designate multiple individuals for each role. 

• The recipient organization may make changes and updates to the list of designated individuals 

whenever needed. The Account Administrator must process these changes. 

Refer to Appendix A for guidance on designating individuals for the three roles.

The designated individuals’ names and contact information will be pre-populated in the “ ecipient 

 rofile” portion of the participant’s HAF reports, and recipients will update the information, if 

necessary. 

Please contact HAF@treasury.gov for additional information on procedures for registering with 

ID.me or Login.gov.

e) Questions?

If you have any questions about the HAF Program’s reporting requirements, please contact us by 

email via HAF@treasury.gov.

Section II. Navigation and Logistics 

a) Login to Landing Page and Portal Navigation
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After logging into Treasury’s Portal, the landing page (see Figure 1) will appear. The landing page 

will display brief introductions related to reporting for the State and Local Fiscal Recovery Funds 

(SLFRF) Program, Emergency Rental Assistance (ERA) Programs, Capital Projects Fund (CPF) 

Program, and Homeowner Assistance Fund (HAF) Program. 

Figure 1 Portal Landing Page

Please select “Compliance Reports” on the left side panel of the Portal landing page or “Go to 

Your Reports” on the bottom of the Portal landing page to be taken to the My Compliance Reports 

landing page (Figure 2 below). The Compliance Reports page displays all compliance reports by 

Program that have been created and are in draft or submitted status.
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Figure 2 My Compliance Reports Landing Page

In the HAF Compliance Reports section, please locate the quarterly report with Report Period = 

“Award Date – “Current Reporting Period End Date””. For the third quarter of 2022 reporting 

period, for example, the eport eriod will show “ ward ate – September 30, 2022” ote 

beginning in Q2 2022 Treasury changed report generation from being user created as shown in 

Figure 3 to being system generated.

 o begin your Quarterly eport, select the “pencil” button under the “ dit” column shown above 

in Figure 2, which will take you into the report to enter information about your HAF award activities 

for the designated reporting period.

Figure 3 Q1 2022 HAF Compliance Report Generation Screen
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The Navigation Bar shown in Figure 4 on the left of Treasury’s Portal will allow you to move 

between Quarterly Report screens.

Figure 4 Navigation Bar

Helpful Tips/Shortcuts for Submitting Data to Treasury’s Portal 

Treasury’s Portal leads you through a series of online forms that, when completed, will fulfill your 

reporting obligations. While navigating through Treasury’s Portal and submitting required 

information for the Quarterly Report, users will need to enter data directly into Treasury’s Portal 

manually.

Manual Data Entry

Manual data entry requires you to provide inputs as instructed on the screen. Manual inputs 

are described in detail below for each User Guide section. 

Your inputs will be subject to validation by Treasury’s Portal to ensure that the data provided 

is consistent with the expected format or description (e g , entering “one hundred” instead of 

100). If a given data entry fails a validation rule, Treasury’s Portal will display an error for you 

to address.

You will not be able to submit manually entered data that does not satisfy the data validation 

rules. 
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Narrative Boxes

Tip: When filling out detailed narratives, you are encouraged to type out responses in a word 

processing application (such as Microsoft Word) to minimize grammatical errors, track word 

count, and concisely answer all required narrative details. You can copy and paste the final 

written narratives directly into Treasury’s Portal text boxes.

Corrections and Resubmissions

Once information is entered into Treasury’s Portal, the information will be accepted by 

Treasury’s Portal as a record if there are no data validation errors. 

Once your report is complete has passed all data validation checks, your quarterly report is 

ready for certification and submission by an Account Administrator (AA) or Authorized 

Representative for Reporting (ARR). After submission, if it is still before the filing deadline, a 

report can be “unsubmitted” and corrected or edited in the Portal by selecting the edit icon 

button next to the drafted or submitted report (see Figure 5). Once edits have been completed, 

an Account Administrator (AA) or Authorized Representative for Reporting (ARR) will need to 

recertify and resubmit the Quarterly Report.

 

Figure 5 Edit Icon Button to Edit/Resubmit Entry
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Section III. Quarterly Report

The first Quarterly Report provides information on Program obligations and expenditures covering 

the period from Award Date to March 31, 2022. For subsequent quarterly reports, the range will 

be from Award Date to the Calendar Quarter end date (e.g., the second Quarterly Report data 

range will be from the Award Date – June 30, 2022). Multiple modules or “screens” will help 

participants navigate through the Quarterly Report in Treasury’s Portal as follows: 

a) Instructions

b) Participant Information

c) Budget Reporting

d) Programmatic Information

e) Import Disaggregated Data 

f) Disaggregated Application Data

g) Disaggregated Assistance Data

h) Geographic Data

i) Programs

j) Obligations & Expenditures Verification

k) Participant Compliance

l) Certification

The following sections describe the reporting steps and information to be collected in each 

module. 

a) Instructions

Upon opening a Quarterly Report, you will land on an instructions page. Please read the 

instructions as they are essential to understand before completing the subsequent screens. After 

reading the instructions, please select “Next” at the bottom of the page or select the next section 

in the Navigation Bar (shown in Figure 4) on the left-hand side of Treasury’s Portal.

b) Participant Information

On the Participant Information page, you will review, input, and confirm critical information about 

your organization. Participant Information will be pre-populated with information from your HAF 

Application file and prior Compliance Reports. 

Please Review and confirm your Recipient Profile information.

Verify the names and contact information for individuals designated for key reporting roles 

for the HAF award displayed on the screen (see Figure 8).

Question ne ata lement: What is the end date of your organization’s most recently 

completed fiscal year? (Data in the format MM/DD/YYYY)

Question Two Data Element: Have you expended $750,000 or more in federal award 

funds during your most recently completed fiscal year? (Answer Yes or No)
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o If yes, have you submitted a single audit or HAF program-specific audit report to 

the Federal Audit Clearinghouse (FAC)? (Answer Yes or No)

▪ If yes, when did you submit your single audit or program-specific audit to 

the FAC? (Data in the format MM/DD/YYYY)

▪ If no, please explain why you did not submit an audit to the FAC.

Figure 6 Recipient Information Example

Figure 7 Recipient Information Example – Audit
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Figure 8 Point of Contact List Example

If changes to the Participant Information are needed, use the discrepancy textbox (see Figure 6). 

If changes to the Point of Contact List are required, navigate to the account settings and 

add/delete/edit information. For other questions regarding participant information, please contact

us at HAF@treasury.gov.

After completing this screen, please select “Save and Next” to continue.

c) Budget Reporting

On this screen, enter cumulative Obligations (including Expenditures amounts) and cumulative 

Expenditures funds across all Programs related to your approved budget (see Figure 9). All 

Programs using the budgetary item “ ther measures to prevent homeowner displacement” will 

need to be broken out by Program Design Element on subsequent screens in the Portal.

 

Figure 9 Budget Reporting

1. Column One Data Element: “Current Budgeted Amount” by Program Design Element.
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• This information will be prepopulated from the participant’s submitted HAF Plan. The 

budgeted amounts reflected here should match one-to-one with the participant’s

submitted HAF Plan.

2. Column Two Data Element: “Cumulative Obligations” by Program Design Element.

• The sum of the Obligated amount, across all Programs, for each Program Design Element

noted in the HAF participant’s submitted HAF Plan. 

• Expended funds should not exceed Obligated funds. Please refer to Obligated in the 

Definitions in section 1.c. if you need further clarification.

3. Column Three Data Element: “Cumulative Expenditures” by Program Design Element.

• The sum of the Expended amount, across all Programs, for each Program Design Element 

noted in the HAF participant’s submitted HAF Plan. Please refer to Expended in the 

Definitions section 1.c. if you need further clarification.

After completing this screen, please select “Save”, “Save and Back,” or “Save and Next” 

to continue.

d) Programmatic Information

On the next screen, HAF participants will be asked to provide programmatic information related 

to HAF assistance. State HAF Participants will also be asked to disaggregate certain data 

elements by various categories detailed in section e) Disaggregated Data1 below. Please note 

that all numerical figures provided on this screen will be Cumulative from the Award Date to the

Calendar Quarter end date.

 

1 Tribal governments and the Department of Hawaiian Home Lands will not be required to complete the 

Disaggregated Data screen.
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Figure 10 Programmatic Information pt. 1

1. Question One Data Element: Cumulative Number of Unique Homeowners Submitted Draft or 

Completed Application

• Please enter the cumulative number of unique Homeowners that submitted a draft or 

completed HAF application for HAF assistance from the Award Date to the Calendar 

Quarter end date.

• Include incomplete applications as “draft applications.”

• Please note, you will be asked to disaggregate this number by Race, Ethnicity, Gender, 

AMI.2

2. Question Two Data Element: Cumulative Number of Unique Homeowners Submitted 

Completed Application

2 Tribal governments and the Department of Hawaiian Home Lands will not be required to complete the 

Disaggregated Data screen.
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• Please enter the cumulative number of unique Homeowners that submitted a completed 

HAF application for HAF assistance from the Award Date to the Calendar Quarter end 

date.

• Completed applications should not include “draft applications”

• Please note, you will be asked to disaggregate this number by Race, Ethnicity, Gender, 

AMI.3

3. Question Three Data Element: Cumulative Number of Unique Homeowners Withdrawn 

Application

• Please enter the cumulative number of unique Homeowners that submitted a draft or 

completed HAF application that was subsequently withdrawn by the Homeowner from the 

Award Date – Calendar Quarter end date.

• Please note, you will be asked to disaggregate this number by Race, Ethnicity, Gender, 

AMI.

4

4. Question Four Data Element: Cumulative Number of Unique Homeowners Approved 

Application

• Please enter the cumulative number of unique Homeowners whose application for HAF 

assistance was approved from the Award Date to the Calendar Quarter end date.

• Please note, you will be asked to disaggregate this number by Race, Ethnicity, Gender, 

AMI.5

5. Question Five Data Element: Cumulative Number of Unique Homeowners Denied Application

• Please enter the cumulative number of unique homeowners whose application for HAF 

assistance was denied from the Award Date to the Calendar Quarter end date.

• Please note, you will be asked to disaggregate this number by Race, Ethnicity, Gender, 

AMI, and Reasons for Denial.

6

6. Question Six Data Element: Cumulative Number of Unique Homeowners Assisted

• Please enter the cumulative number of unique Homeowners that received HAF assistance 

of any kind from the Award Date – Calendar Quarter end date. This includes Homeowners 

who received all forms of assistance including Non-monetary HAF Assistance.

3 Tribal governments and the Department of Hawaiian Home Lands will not be required to complete the 

Disaggregated Data screen.

4 Tribal governments and the Department of Hawaiian Home Lands will not be required to complete the 

Disaggregated Data screen.

5 Tribal governments and the Department of Hawaiian Home Lands will not be required to complete the 

Disaggregated Data screen.

6 Tribal governments and the Department of Hawaiian Home Lands will not be required to complete the 

Disaggregated Data screen.
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• Please note, you will be asked to disaggregate this number by Race, Ethnicity, Gender, 

AMI, SDI qualifying status(es), Mortgage type, Housing type, and Zip code.

7

7. Question Seven Data Element: Cumulative Number of Unique Homeowners – AMI Targeting

• Please enter the cumulative number of unique Homeowners at or below 100% Area 

Median Income (or U.S. Median Income, whichever is greater) who received HAF 

assistance of any kind from Award Date – Calendar Quarter end date.

• Note that you will be asked to disaggregate all HAF Homeowners by AMI regardless of 

whether or not 100% AMI is greater than US Median Income in the Disaggregate Data

section.

8. Question Eight Data Element: Cumulative Number of Unique omeowners as I’s

• Please enter the cumulative number of unique Homeowners classified as SDIs who 

received HAF assistance of any kind from Award Date – Calendar Quarter end Date.

• While one individual may qualify as an SDI based upon multiple indicators, provide the 

unique number of Homeowners as I’s assisted.

• Please note, you will be asked to disaggregate this number by Race, Ethnicity, Gender, 

AMI, SDI qualifying status(es), Mortgage type, Housing type, and Zip code.

8

7 Tribal governments and the Department of Hawaiian Home Lands will not be required to complete the 

Disaggregated Data screen.

8 Tribal governments and the Department of Hawaiian Home Lands will not be required to complete the 

Disaggregated Data screen.
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Figure 11 Programmatic Information pt. 2

9. Question Nine Data Element: Cumulative Number of unique homeowners for whom one or 

more Delinquencies were Resolved w/ Non-Monetary HAF assistance.

• Please enter the cumulative number of unique homeowners with Delinquencies resolved 

through non-monetary HAF assistance from Award Date to Calendar Quarter end date.

• Note that this count should only include instances where hardships were resolved without

direct financial payment to or on behalf of the Homeowner. See the Definitions section for 

further clarification.

• HAF funds may or may not be expended during this process due to operational costs, etc. 

For example:

o The direct payment of a balance in arrears on behalf of a Homeowner to 

resolve delinquency would not count in the category.

o A HAF program connecting a homeowner to housing counseling services, 

including services funded using HAF funds, would count. 
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• Please note that circumstances that could count in this data element are not limited to the 

example given above. Participants must use the definition provided in the Definitions 

section to determine what qualifies as non-monetary HAF assistance.

10. Question Ten Data Element: Cumulative Number of unique homeowners for whom one or 

more Delinquencies were Resolved w/ Monetary HAF Assistance

• Please enter the number of unique homeowners with Delinquencies resolved with

Expended monetary HAF assistance from Award Date – Calendar Quarter end date.

• Note that this count should include instances where hardships were resolved by direct 

financial payments made to or on behalf of the Homeowner. See the Definitions section

for further clarification.

11. Question Eleven Data Element: Cumulative Number of Unique Non-Delinquent Homeowners 

receiving HAF assistance

• Please enter the cumulative number of unique Homeowners who received HAF assistance

that are not Delinquent from the Award Date to the Calendar Quarter end date.

12. Question Twelve Data Element: Cumulative Dollars of Reimbursement Expenses

• If you identified Reimbursement Expenses Obligated and Expended per the Budget 

Reporting screen, you will be presented with the table below (see Figure 12). This table 

disaggregates your reimbursement Expenses Obligated and Expended by Program 

Design Element. If your organization did not identify Reimbursement Expenses on the 

Budget Reporting Screen, this table will not be available to edit.

• Column 1 Data Element: Cumulative Reimbursement Obligations

o Please enter the dollar amount of HAF Reimbursements Obligated (including 

expenditures) from Award Date – Calendar Quarter end date.

• Column 2 Data Element: Cumulative Reimbursement Expenditures

o Please enter the dollar amount of HAF Reimbursement Expenditures from 

Award Date – Calendar Quarter end date.

• Please note that both your cumulative disaggregate Reimbursement Expenses Obligated 

and your cumulative disaggregate Reimbursement Expenses Expended must sum to align 

with what you reported on the previous Budget Reporting screen.
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Figure 12 Reimbursement Expenses Breakout

13. Question Thirteen Data Element: Cumulative Dollars of HAF Assistance Obligated less 

Administrative expenses

• The cumulative dollar amount of HAF assistance Obligated (not including administrative 

expenses) from Award Date – Calendar Quarter end date will be prepopulated using the 

Budget Reporting screen.

• Please note, you will be asked to disaggregate this dollar amount by Race, Ethnicity, 

Gender, AMI, SDI qualifying status(es), Mortgage type, Housing type, and Zip code9

• Note that Cumulative HAF Obligations should include current and past expenditures and 

obligations for future expenditures. See the Definitions section for further clarification.

14. Question Fourteen Data Element: Cumulative Dollars of HAF Assistance Expended less 

Administrative expenses

9 Tribal governments and the Department of Hawaiian Home Lands will not be required to complete the 

Disaggregated Data screen.
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• The cumulative dollar amount of HAF assistance Expended (not including administrative 

expenses) from Award Date – Calendar Quarter end date will be prepopulated using the 

Budget Reporting screen.

• Please note, you will be asked to disaggregate this dollar amount by Race, Ethnicity, 

Gender, AMI, SDI qualifying status(es), Mortgage type, Housing type, and Zip code10

15. Question Fifteen Data Element: Cumulative Number of Unique Homeowners Applied –

Previously Assisted

• Please enter the cumulative number of unique Homeowners who applied for assistance 

that previously received HAF assistance from Award Date – Calendar Quarter end date.

• If a Homeowner was previously assisted by any Program under your organization’s 

Program and applied for assistance again, count them here.

• Note, any homeowner counted under Question 16 below should also be counted under 

Question 15 as receipt of assistance a second time, an applicant must have applied

multiple times.

16. Question Sixteen Data Element: Cumulative Number of Unique Homeowners Receiving 

Assistance– Previously Assisted 

• Please enter the cumulative number of unique Homeowners that received assistance on 

more than one application from Award Date – Calendar Quarter end date.

• If a Homeowner was previously assisted by any Program under your organization’s 

Award and received additional assistance by the same or another Program, count them 

here.

17. Question Seventeen Data Element: Loss Mitigation Prioritization

• Please respond “Yes” if it is part of your standard process to speak with Homeowner 

applicants about the availability of loss mitigation and other loss mitigation options.

• lease respond “ o” if it is not part of your standard process 

After completing this screen, please select “Save”, “Save and Back,” or “Save and Next” 

to continue.

e) Import Disaggregated Data 

You have been provided with the option to bulk upload your disaggregated data related to 

applications and assistance using an Excel Template for ease of reporting. Please refer to section 

f and section g below for information on requirements to be collected.

10 Tribal governments and the Department of Hawaiian Home Lands will not be required to complete the 

Disaggregated Data screen.
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Figure 13 Import Disaggregated Data 

To use the bulk upload feature, please download the HAF Quarterly Disaggregated Data 

Template by clicking the “Download the HAF Quarterly Disaggregated Data Template” button 

(See Figure 13 above). Once you have downloaded the template, please fill out the corresponding
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information. If needed, further information on each column in the template can be found in section 

f and section g below.

Once you have filled out all cells in the template, please select the “Import Data File” button (see 

Figure 13 above), and you will be presented with the upload module (see Figure 14 below). 

Figure 14 Import Disaggregated Data Upload Module

 lease select “ pload iles” and upload your completed disaggregated data template.11 Select 

“Close” to continue when you have finished entering/uploading your disaggregated data template.

f) Disaggregated Application Data12

In this section, you will be asked to provide disaggregate data by various categories such as race, 

gender, ethnicity, area median income, and reason for denial (see Figures 15-17).

Disaggregated application data can be entered manually on this page or uploaded directly using 

the template discussed in section e. Be sure to save your work as you go by using the “Save”

button. 

All Columns of each Table require cumulative counts of applications.

Obligations and Expenditures reported in the Disaggregated Application Data table must be 

consistent with data entered previously in Budget Reporting and Programmatic Information 

sections. If applicants selected multiple categories, they should be counted in multiple rows. The 

segment totals for Obligations and Expenditures (row labeled Totals) must be greater than or 

equal to the related aggregate figures entered in the Budget Reporting and Programmatic 

Information sections (shown in the row labeled Programmatic Totals). System will generate a 

warning if Obligations and Expenditures Totals are less than the figures entered under Budget 

Reporting and Programmatic Information.

11 Please be sure to save your completed template as "Comma Separated Values" (.csv) before uploading.

12 Tribal governments and the Department of Hawaiian Homelands will not be required to fill out this screen.
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Figure 15 Disaggregated Application Data pt.1

1. Table 1 Data Element: Disaggregate Race Application Cumulative Totals

• Please provide the cumulative figures for the number of applications submitted, 

completed, withdrawn, approved, and denied, each broken out by Race from Award Date 

– Calendar Quarter end date.

• Note that individuals may report more than one race, so your totals for cumulative number 

of applications may be greater than the total number of unique applications.

• Obligations and Expenditures must be consistent with data entered previously in Budget 

Reporting and Programmatic Information sections. If applicants selected multiple 

categories, they should be counted in multiple rows.
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Figure 16 Disaggregated Application Data pt. 2

2. Table 2 Data Element: Disaggregate Ethnicity Application Cumulative Totals

• Please provide the cumulative figures for the number of applications submitted, 

completed, withdrawn, approved, and denied, each broken out by Ethnicity from Award 

Date – Calendar Quarter end date.

• Note that individuals may not be both “ ispanic or Latino/a” and “ ot ispanic or Latino/a” 

concurrently.

• The total numbers of applications reported in the Ethnicity table must equal to the numbers 

of applications entered in the Programmatic Information section (shown in row labeled 

Programmatic Totals).

3. Table 3 Data Element: Disaggregate Gender Application Cumulative Totals

• Please provide the cumulative figures for the number of applications submitted, 

completed, withdrawn, approved, and denied, each broken out by Gender from Award 

Date – Calendar Quarter end date.
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• ote that individuals reporting a Gender other than “ ale” or “ emale” or who reported 

both “ ale” and “ emale” concurrently, should be classified as “ on-binary.”

• The total numbers of applications reported in the Gender table must equal to the numbers 

of applications entered in the Programmatic Information section (shown in row labeled 

Programmatic Totals).

4. Table 4 Data Element: Disaggregate Area Median Income Application Cumulative Totals

• Please provide the cumulative figures for the number of applications submitted, 

completed, withdrawn, approved, and denied, each broken out by AMI from Award Date 

– Calendar Quarter end date.

• Please bucket applications by the percentile brackets, Fact Specific Proxy, or Data Not 

Collected in the Disaggregated Area Median Income Table.

• The total numbers of applications reported must equal to the numbers of applications 

entered in the Programmatic Information section (shown in row labeled Programmatic 

Totals).

Figure 17 Disaggregated Application Data pt. 3

5. Table 5 Data Element: Disaggregate Reason for Denied Application Cumulative Totals

• Please provide the cumulative figures for the number of applications denied, each broken 

out by Reason for Denial from Award Date – Calendar Quarter end date.

• Note that applications may have been denied for more than one, so your totals for 

cumulative number of applications denied may be greater than the total number of unique 

applications denied.

• The sum of entries in the Reason for Denial table must be greater than or equal to the 

total number of denied applications entered in Programmatic Information section (row 

labeled Programmatic Totals).
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g) Disaggregated Assistance Data13

In this section, you will be asked to provide disaggregate assistance data by various categories 

such as race, gender, ethnicity, area median income, targeting, and mortgages (see Figure 18). 

Disaggregated data can be entered manually on this page or uploaded directly from the template 

file provided to you. Be sure to save your work as you go by using the “Save” button.

Note that Columns 1, 2, and 3 of each Table in the following section require cumulative counts of 

homeowners that received Monetary Assistance (Homeowners), Non-Monetary Assistance, and 

SDIs broken out by the categories listed above. Homeowners receiving both Monetary and NonMonetary Assistance should be reported in both Columns 1 and 2. Columns 4 and 5 require 

cumulative fund Obligation and Expenditure amounts, refer to the Definitions section for 

clarification on the distinction between the two terms.

Obligations and Expenditures reported in this table must be consistent with data entered 

previously in Budget Reporting and Programmatic Information sections. Target values are shown 

below each table to help HAF participants provide consistent data. System will generate a warning 

if Obligations and Expenditures Totals are less than the figures entered under Budget Reporting 

and Programmatic Information. 

 

Figure 18 Disaggregated Assistance Data pt. 1

• Table 1 Data Element: Disaggregate Race Cumulative Totals

• Please provide the cumulative numbers of Homeowners that received Monetary 

Assistance, Homeowners that received Non-Monetary Assistance, and I’s that 

received Monetary or Non-Monetary Assistance, along with total funds Obligated and 

13 Tribal governments and the Department of Hawaiian Homelands will not be required to fill out this screen.
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Expended, each broken out by Race from Award Date – Calendar Quarter end date. Note, 

if an individual received both Monetary and Non-Monetary Assistance, they should be 

reported in both Columns 1 and 2.

• Note that individuals may report more than one race, so your totals for cumulative number 

of Homeowners assisted (Table 1, Column 1), Homeowners receiving Non-Monetary 

Assistance (Table 1, Column 2), cumulative number of I’s assisted ( able 1, Column 

3), cumulative amount of Obligations (Table 1, Column 4), and cumulative amount of 

Expenditures (Table 1, Column 5) may not reflect the number of unique individuals 

assisted or total amount of Obligations and Expenditures.

• For each homeowner that selected multiple race categories, the total amount of HAF 

assistance Obligated and Expended should be reported under each race category.

• Obligations and Expenditures reported in this table must be consistent with data entered 

previously in Budget Reporting and Programmatic Information sections. The target values 

are shown at the bottom to help HAF participants provide consistent data. Because 

individuals may be select multiple races, the sums of the segment entries for Obligations 

and Expenditures (shown in the row labeled Totals) must be greater than or equal to the 

related aggregate figures entered previously (shown in the row labeled Programmatic 

Totals).

Figure 19 Disaggregated Assistance Data pt. 2

• Table 2 Data Element: Disaggregate Ethnicity Cumulative Totals
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• Please enter the cumulative figures for the number of Homeowners that received 

Monetary Assistance, number of Homeowners that received Non-Monetary Assistance,

number of I’s assisted, funds Obligated, and Funds Expended, each broken out by 

Ethnicity from the Award Date to the Calendar Quarter end date.

• Note that individuals may not be both “ ispanic or Latino/a” and “ ot ispanic or Latino/a” 

concurrently.

• Totals reported must be consistent with the data you entered in the Budget Reporting and 

Programmatic Information sections. The target values are shown above to help HAF 

participants provide consistent data. 

• Table 3 Data Element: Disaggregate Gender Cumulative Totals

• Please provide the cumulative figures for the number of Homeowners that received 

Monetary Assistance, number of Homeowners that received Non-Monetary Assistance, 

number of I’s assisted, funds Obligated, and Funds Expended, each broken out by 

Gender from the Award Date to the Calendar Quarter end date.

• Note that individuals reporting a Gender other than “ ale” or “ emale” or who reported 

both “ ale” and “ emale” concurrently, should be classified as “ on-binary.”

• Totals reported must be consistent with the data you entered in the Budget Reporting and 

Programmatic Information sections. The target values are shown above to help HAF 

participants provide consistent data. 

• Table 4 Data Element: Disaggregate Area Median Income Cumulative Totals

• Please provide the cumulative figures for the number of Homeowners that received 

Monetary Assistance, number of Homeowners that received Non-Monetary Assistance, 

the number of I’s assisted, funds Obligated, and Funds Expended, each broken out by 

AMI from Award Date – Calendar Quarter end date.

• Note that Homeowners who qualified for HAF assistance in a jurisdiction where US 

Median Income was used for targeting, individuals should be categorized as they fall within 

their own locality’s I regardless of if edian Income was used for targeting 

• Please bucket individuals by the percentile brackets provided to you in the Disaggregate 

Area Median Income Table.

• Totals reported must be consistent with the data you entered in the Budget Reporting and 

Programmatic Information sections. The target values are shown above to help HAF 

participants provide consistent data. 
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Figure 20 Disaggregated Assistance Data pt. 3

• Table 5 Data Element: Disaggregate Socially Disadvantaged Individual Cumulative Totals

• Please provide the cumulative figures for the number of Homeowners that received 

Monetary Assistance, number of Homeowners that received Non-Monetary Assistance,

funds Obligated, and funds Expended, each broken out by type of Socially Disadvantaged 

Individual from the Award Date to the Calendar Quarter end date.

• The total Obligations and Expenditures reported in the Socially Disadvantaged Individuals 

table should be consistent with the data entered in the Budget Reporting and 

Programmatic Information sections, shown here to help HAF participants provide 

consistent data.

• Table 6 Data Element: Disaggregate Mortgage Cumulative Totals

• Please provide the cumulative figures for the number of Homeowners that received 

Monetary Assistance, number of Homeowners that received Non-Monetary Assistance, 

funds Obligated, and funds Expended, each broken out by Mortgage type from the Award 

Date to the Calendar Quarter end date.

• Note that Reverse mortgages may overlap with other mortgage types.

• The Assistance Data totals reported in the Mortgage table must be consistent with the 

data you entered in the Budget Reporting and Programmatic Information sections. The 

target values are shown above to help HAF participants provide consistent data.
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Figure 21 Disaggregated Assistance Data pt. 4

• Table 7 Data Element: Disaggregate Housing Cumulative Totals

• Please provide the cumulative figures for the number of Homeowners that received Monetary 

Assistance, number of Homeowners that received Non-Monetary Assistance, number of I’s

assisted, funds Obligated, and Funds Expended, each broken out by Housing type from the 

Award Date to the Calendar Quarter end date.

• The Assistance Data totals reported in the Housing Type table must be consistent with the 

data you entered in the Budget Reporting and Programmatic Information sections. The target 

values are shown above to help HAF participants provide consistent data.

You have been provided with the option to bulk upload your disaggregated data using an Excel 

Template for ease of reporting. Please refer to section e above for more information on the bulk 

upload process. You may also upload partial datasets and manually edit the missing entries using 

the screen displayed in Figures 18-21 above. 

h) Geographic Data14

On this screen, you must provide Geographic Data by zip code. Data import functionality can only 

accommodate 400 records at a time, so if you have more than 400 zip codes to report, you must 

use multiple data files, each with 400 zip codes or less, and repeat the upload, validate, and 

import process for each data file. This information must be provided via Data File Import, as 

pictured in Figure 22 and 23 below.

Direct Monetary Assistance to homeowners tied to specific Zip Codes and Non-monetary 

assistance to homeowners associated with a specific zip code should be reported here. HAF 

Obligations and Expenditures associated with disbursements to housing counselors and legal 

service providers are conversely not tied to specific Zip Codes and should not be reported here. 

Three questions are on the Geographic Data tab. As shown in Figure 22, the fields request the 

number of homeowners that received Non-Monetary HAF assistance but cannot be associated 

with a specific zip code and cumulative obligations and cumulative expenditures associated with 

these homeowners.

The sum of Obligations and Expenditures reported in the zip code file and in the three questions 

an assistance to homeowners that cannot be associated to a specific zip code should be sum to 

Total Obligations and Expenditures for HAF assistance reported in the Budget Reporting and 

Programmatic Information sections.

14 Tribal governments and the Department of the Hawaiian Home Lands will not be required to complete this 

screen.
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Figure 22 Geographic Data Upload

The geographic data template contains zip code, state, and four data elements by zip code:

number of Unique Homeowners receiving Monetary Assistance, number of Unique Homeowners 

receiving Non-Monetary Assistance, cumulative HAF Assistance Obligations, and cumulative 

HAF Assistance Expenditures.

Figure 23 Import Geographic Data Pop-Up
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When you have completed the template, select “Upload Files”

15

. Please be sure to follow template 

instructions without changing anything in rows 1-7 and enter data starting in row 8. Be sure to 

delete the sample data provided in rows 8-15 before uploading. The file must be saved as a CSV 

UTF-8 (comma delimited) file. Improperly formatted submissions will fail to validate. Once your 

data has been uploaded, follow the instructions that appear on the import box (see Figure 23). 

Once the data has been validated, select “ ave and ext” to continue 

i) Programs

In your HAF Plan you submitted information regarding planned HAF Programs. On this screen

you will enter general HAF participant Program information as well as information on 

corresponding Program Design Elements. Figure 24 below outlines the process for the Programs 

screen. Please note that you will be asked to enter individual Program information and then 

brought back to summary screen If you have more than one rogram, you will need to click “ dd 

 rogram” and fill out corresponding information. If the need arises, you may edit or delete existing 

Programs. 

Figure 24 Program Creation Process

Once you have created a Program you will be asked to provide topline Program details and then 

to provide disaggregated details by each of the Programs’ Design Elements, which your 

organization submitted as a part of their HAF Plan.

To begin select “Add Program” to enter a new line item for each Program and fill in the 

corresponding information. 

At any time, you may select “View/Download All” to review your entries in a top-down view during 

or after completion. The screen displayed in Figure 25 will not contain any Program entries until 

you have created your first Program entry.

15 Enable pop-ups within if the screen fails to show up after selecting “ pload iles”
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Figure 25 Program Overview

i. Add/Edit Program

Once you have selected “ dd rogram” the module displayed in igure 26 will appear.

Figure 26 Add/Edit Program

After selecting “Add Program”, you will be prompted to provide the Program specific

figures including:

1. Program Details: Program name, start date, and a program description.

• For the Program name, please tie the name to what was provided in your 

previously submitted term sheet.

2. Program Income Earned Cumulative to Calendar Quarter end date: Cumulative 

Program Income Earned, Award Date – Calendar Quarter end date.
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3. Program Income Expended Cumulative to Calendar Quarter end date: Cumulative 

Program Income Expended, Award Date – Calendar Quarter end date.

4. Total Obligations Cumulative to Report Calendar Quarter end date: The Total 

Cumulative Obligations of the Program, Award Date – Calendar Quarter end date.

5. Total Expenditures Cumulative to Report Calendar Quarter end date: The Total 

Cumulative Expenditures of the Program, Cumulative Award Date – Calendar 

Quarter end date.

6. Number of Unique Homeowners Assisted Cumulative to Report Calendar Quarter 

end date by the Program: The number of Homeowners assisted by the Program,

Award Date – Calendar Quarter end date.

7. Number of I’s Assisted Cumulative to Report Calendar Quarter end date by the 

Program16: The number of SDI’s assisted by the Program, Award Date – Calendar 

Quarter end date.

8. Number of Delinquencies Resolved w/ Monetary Assistance Cumulative to Report 

Calendar Quarter end date by the Program: The number of Delinquencies resolved 

with Monetary Assistance, Award Date – Calendar Quarter end date.

9. Number of Delinquencies Resolved w/ Non-Monetary Assistance Cumulative to 

Report Calendar Quarter end date by the Program: The number of Delinquencies 

resolved with Non-Monetary Assistance, Award Date – Calendar Quarter end date.

Refer to the Definitions section if you need further information.

Note that all information provided should be broken out to figures specific to the Program 

you are currently working on. After completing a Program, you will be able to toggle 

between and edit existing Programs from the Programs Overview, detailed in Figure 25

above.

 

Figure 27 Create/Edit Design Element

16 Tribal governments and the Department of Hawaiian Home Lands will not be required to provide figures for 

the Cumulative number of I’s assisted by each Program.
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Figure 28 Add/Edit Design Elements

ii. Add/Edit Program Design Element

You will also be required to provide information regarding the Program Design 

Elements covered by each Program. When creating a Program select “Add Design 

Element” as shown in Figure 28 to enter the screen displayed in Figure 27. Within each 

Program, you will need to provide covered Program Design Elements and further 

disaggregated Program totals. Figure 28 above shows the Program Design Element 

overview displayed at the bottom of the page while a Program is created or edited. All 

added Program Design Elements in the Program are visible to make viewing progress 

and editing individual Program Design Elements more accessible.

Once you’ve chosen to either Add or Edit a given Program Design Element, you will be 

presented with the screen depicted in Figure 27. Provide the corresponding information 

to continue.

1. Program Design Element: Please select from the drop-down which Program 

Design Element you would like to add to your Program.

2. Total Expenditures Cumulative to Report Calendar Quarter end date by Program 

Design Element: The Total Cumulative Expenditures of the Program Design 

Element, the Award Date to the Calendar Quarter end date.

3. Total Obligations Cumulative to Report Calendar Quarter end date by Program 

Design Element: The Total Cumulative Obligations of the Program Design 

Element, from the Award Date to the Calendar Quarter end date.

4. Number of Unique Homeowners Assisted Cumulative to Report Calendar Quarter 

end date by the Program Design Element: The number of Homeowners assisted 

by the Program Design Element, from the Award Date to the Calendar Quarter end 

date.

5. Number of SDIs Assisted Cumulative to Report Calendar Quarter end date by the 

Program Design Element: The number of SDIs assisted by the Program Design 

Element, from the Award Date to the Calendar Quarter end date.

Once you have completed entering information on all Programs and their respective 

Program Design Elements, select “Next” to continue.

j) Obligations and Expenditures Verification

The information on this screen is read-only. Use the table displayed in Figure 29 to validate the 

figures that have been provided in previous screens. Note that this displayed information is 
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populated by the Program Design Element screen provided earlier. This screen will display a 

validation error if the “ otals” figures from the Program Design Element screens do not match the 

information provided in the Budget Reporting screen.

Figure 29 Obligations & Expenditures Verification

1. Column One Data Element: Cumulative Obligations by Program Design Element

• This column reflects the sum of all cumulative Obligations across all Programs by Program 

Design Element.

• Note that we have progressed away from the Programs tab in the Navigation Bar and will now 

be reviewing information aggregated across all Programs by Program Design Element.

2. Column Two Data Element: Cumulative Expenditures by Program Design Element 

• This column reflects the sum of all Cumulative Expenditures across all Programs by Program 

Design Element.

 

k) Participant Compliance

HAF participants are required to provide answers to seven questions relating to compliance with 

the HAF statute and established guidance (see Figure 30). 
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Figure 30 Participant Compliance Screen

1. Question One: Did the HAF participant provide HAF mortgage assistance to homeowners with 

loans above the maximum conforming loan limit as defined in the HAF statute?

• Select “Yes” if the participant provided HAF mortgage assistance to Homeowners on loans 

above the maximum conforming loan limit; give a narrative explanation for “Yes” answers.

• Otherwise, select “No ”

2. Question Two: Prior to disbursing HAF assistance to homeowners, did the HAF participant 

require homeowners to provide attestations that they experienced financial hardship after 

January 21, 2020?

• Select “Yes” if the participant required attestation from HAF Homeowners to having 

experienced financial hardship after January 21, 2020.

• Otherwise, select “No”. Provide a narrative explanation for “No” answers.

3. Question Three: In determining income for each household applying for HAF assistance, did 

the participant use ’s definition of “annual income” in 24 C 5 609, adjusted gross 
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income as defined for purposes of reporting on IRS Form 1040 series as mentioned in the 

HAF guidance, or other proxies approved in its HAF Plan?

• Select “Yes” if the participant used HUD’s definition of “annual income”, adjusted gross income 

as defined for purposes of reporting on IRS Form 1040 series as mentioned in the HAF 

guidance, or other proxies approved in its HAF Plan when determining income for each 

household applying for HAF assistance. 

• Otherwise, select “No”. Provide a narrative explanation for “No” answers.

4. Question Four: Based on the submitted HAF plan, the HAF participant specified a definition 

for determining Socially Disadvantaged Individuals (SDIs).

Please confirm that the HAF participant used this definition to determine SDIs during the report 

quarter. Select 'confirm' if this definition is correct or 'deny' if the definition is incorrect and 

needs altered.17

• A prepopulated SDI definition will be provided. This definition was pulled from your HAF Plan. 

Please review the definition prior to answering the next Yes/No question.

• Select “Yes” if the participant used the submitted definition of SDIs when determining SDIs 

among HAF Homeowners. 

• Otherwise, select “No”. Provide a narrative explanation for “No” answers.

5a. Question Five “ ”: Please enter the dollar amounts of Monetary HAF assistance that have 

been Obligated to Homeowners with incomes less than the greater of 100% AMI or US Median 

Income.

• Please enter the cumulative dollar amount of monetary HAF assistance Obligated to 

Homeowners with income less than the greater of either 100% AMI or US Median Income.

5b. Question Five “B”: Please enter the dollar amounts of Monetary HAF assistance that have 

been Expended to Homeowners with incomes less than the greater of 100% AMI or US 

Median Income.

• Please enter the cumulative dollar amount of monetary HAF assistance Expended to 

Homeowners with income less than the greater of either 100% AMI or US Median Income.

6. Question Six: Did your program(s) Expend at least 60% of Monetary HAF assistance to 

homeowners with incomes less than the greater of 100% AMI or US Median Income?

• Select “Yes” if the participant Expended at least 60% of HAF assistance to Homeowners 

with income less than the greater of either 100% AMI or US Median Income. 

• Otherwise, select “No”. Provide a narrative explanation for all “No” answers.

7. Question Seven: Have you used HAF funds to acquire equipment as defined in 2 CFR § 200.1

valued at $5,000 or more?

17 Tribal governments and the Department of Hawaiian Home Lands will not be required to answer Data Element 4.
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• elect “ es” if you used funds to acquire equipment as defined in 2 CFR § 200.1

valued at $5,000 or more.
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l) Certification

On this screen, the Authorized Representative for Reporting (ARR) will be asked to certify 

information pertaining to the Quarterly Report and to confirm compliance with applicable 

regulations.

18,19

First, use the “Validate” button at the bottom of the page (see Figure 31) to check your draft report 

for errors. Errors will backfill through the previous screens to make error-fixing easier. 

Once validation is passed, click the “Certify and Submit” button to complete the report submission.

Figure 31 Certification Screen

18 https://www.justice.gov/archives/jm/criminal-resource-manual-903-false-statements-concealment-18-usc1001

19 https://www.justice.gov/civil/false-claims-act
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m) HAF Compliance Report Survey

After the Authorized Representative for Reporting (ARR) has successfully Certified and Submitted

their report, an optional 5 question “HAF Compliance Report Survey” will appear. Your honest 

assessment of HAF Quarterly Reporting is appreciated.

Figure 32 HAF Compliance Report Survey
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Appendix A – Designating HAF Points of Contact by HAF Account Administrators

This section provides brief instructions for HAF Account Administrators on accessing Treasury’s 

Portal to provide officials’ names and contact information to be designated as your organization’s 

points of contact for the HAF award. One person may be designated for multiple roles or multiple 

people may be designated to each of the three individual roles. The following pages offer stepby-step guidance.

Note the screens noted below may be subject to change.

Section A: Instructions

Step 1

All users must be registered via ID.me or Login.gov to access Treasury’s Portal. If you have 

questions about registering in ID.me or Login.gov, please email us at HAF@treasury.gov.

Step 2

Once you are registered in ID.me or Login.gov, click on the link in the email you received 

requesting the POC designations. If you do not have the email link, please email us via 

HAF@Treasury.gov, and the link will be provided.

Step 3

The link will take you to Treasury’s Portal State, Local, and Tribal Support landing page below. 

Once on that page, click on the Go to Your Reports button at the bottom left of the screen, as 

indicated by the red box below.

 
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Figure 33 State, Local and Tribal Support Landing Page

Step 4

The Go to Your Report button will take you to the Submissions and Compliance page. Once 

on that page, click on the three-line navigation icon at the top left of the screen. The red box 

indicates the icon.

Figure 34 My Compliance Reports

Step 5

After clicking on the three-line navigation icon, a drop-down menu will appear on the top left 

of the screen, as shown below. Please click on “Account” from the drop-down menu, as 

indicated by the red box below.

Figure 35 Account

Step 6

 ext, you will see the screen below nder the “ ccount ame” heading, click on your 

organization’s name (as shown by the red box).

Figure 36 Account Name
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Step 7

By clicking your organization’s name, Treasury’s Portal will open to allow you to provide 

names and contact information on your organization’s designees for the HAF reports, as 

shown below. The landing page includes basic information about the designations. Please 

see section B for more details about the roles and responsibilities for each of the three roles.

Figure 37 Landing Page

Step 8

When you are ready to designate individuals, click on the Certification button on the left 

navigation bar, as noted in the red box shown below. 

Figure 38 Certification

Step 9

 n the “ fficial Certification of uthorization” screen, enter your name to indicate you are 

authorized to submit the names of the designated individuals. Once you enter your name, 

click on the Submit button.
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Figure 39 Official Certification of Authorization

Step 10

Next, click on the Designation Form button on the left navigation bar, as noted by the red box 

shown below. 

Figure 40 Designation Form

Step 11

The esignation orm button will open the “ esignation of ccount dministrator, oint of 

Contact for eporting, and uthorized epresentative for eporting” screen shown below 

Figure 41 Designation of Account Administrator, Point of Contact of Reporting, and Authorized Representative for 

Reporting
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You can use the Designation Form to enter the names and contact information for each of the 

three designations for each of your HAF allocations. 

The roles for the HAF allocations are displayed as follows:

• HAF – Account Administrator

• HAF – Point of Contact for Reporting

• HAF – Authorized Representative for Reporting

The Designation Form screen shows nine data fields for entering the required information 

about the designated individual. These include:

• Salutation (optional)

• First Name 

• Middle Name (optional)

• Last Name

• Suffix (optional)

• Title

• Phone

• Email 

• Name of Entity/Organization (Recipient entity)

Note: The screen will display a list at the bottom of the screen with the names and contact 

information of individuals (if any) who have previously been designated for any of the three 

roles. This list will be important in maintaining and updating your organization’s designees in 

the future. 

a. Designation of the Account Administrator

• Remember, we have temporarily authorized you as the HAF – Account 

Administrator. There is no need to re-enter your name and contact information 

if you plan to continue in that role. 

• If you need to designate someone else as the HAF Account Administrator:

o Find your name at the bottom of the screen.

o Hit the blue Edit button located to the right of your name.

o Enter the name and contact information of the new HAF Account 

Administrator.

o Hit the blue Complete button.

b. Designation of Point of Contact for Reporting and Authorized Representative for 

Reporting

• Enter the next designee’s name and contact information.

• After entering the designee’s name and required contact information, select the 

Program Role(s) for which they are being designated. 

• Once the role is selected, click on the small arrow to the right of the role, which will 

move the role to the box on the right. 
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• Click on the Complete button at the bottom of the screen.

• Follow the same process for each of the remaining designees.

• When you have entered all three designations, please press the Complete button.

• As a final step, go to the icon on the upper right of the screen as shown below to 

exit the system.

 

Figure 42 Designation Form

Section B: Questions and Answers

Who is authorized to designate the Account Administrator, the Point of Contact for 

Reporting, and the Authorized Representative for Reporting for my organization’s HAF’s

award?

• Treasury requests that each HAF participant follow its own decision-making procedures in 

making the three designations for each award.

What is the deadline for making the designation?

• Treasury requests that users of Treasury’s Portal make the three designations as soon as 

possible to enable your organization to submit its Annual Performance Report.
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What are the responsibilities for each of the three designated roles?

• Account Administrator for the HAF award has the administrative role of maintaining the 

names and contact information of the designated individuals for HAF reporting. The Account 

Administrator is also responsible for working within your organization to determine its 

designees for the roles of Point of Contact for Reporting and Authorized Representative for 

Reporting and providing their names and contact information via Treasury’s Portal. The 

Account Administrator can also view and submit reports. Finally, the Account Administrator is 

responsible for making any changes or updates as needed over the award period. We 

recommend that the Account Administrator identify an individual to serve in their place in the 

event of staff changes.

• Point of Contact for Reporting is the primary contact for receiving official Treasury 

notifications about reporting on the HAF award, including alerts about upcoming reporting, 

requirements, and deadlines. The Point of Contact for Reporting is responsible for completing 

the HAF reports but cannot certify and submit these reports. 

• Authorized Representative for Reporting is responsible for certifying and submitting official 

reports on behalf of the HAF award recipient. Treasury will accept reports or other official 

communications only when submitted by the Authorized Representative for Reporting. The 

Authorized Representative for Reporting is also responsible for communications with Treasury 

on extension requests and amendments of previously submitted reports. The official reports 

may include special reports, monthly reports, quarterly reports, and final reports.

May my organization designate one individual for multiple roles?

• Yes, an individual may be designated for multiple roles. For example, the individual 

designated as the Account Administrator can also be designated as the Authorized 

Representative for Reporting or Point of Contact for Reporting. It is also acceptable for an 

organization to designate one individual for all three roles; however, it should also adhere to 

any applicable personnel checks and balances rules.

May my organization designate more than one individual per role?

• Yes, you may designate more than one person per role but are encouraged to limit the number 

of users assigned to each role. 

May my organization change the designations from time to time?

• Yes, an organization may make changes and updates to the list of designated individuals 

whenever needed.

Must each of the designated individuals register for using Treasury’s Portal?

• Yes, each individual designated for any of the roles must register with ID.me or Login.gov 

before being given access to Treasury’s Portal. Please contact us at the email address below 

for more information and guidance on registering with ID.me or Login.gov. If you are already 

registered with ID.me, you do not have to register to Login.gov to access your reports. 
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Additional Questions or Additional Assistance? 

• If you have additional questions about accessing or using Treasury’s Portal to provide the 

designees’ names and contact information, please email us at HAF@treasury.gov. 
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