Emergency Rental Assistance Program

ERA1 Final Report Quick Guide

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ERA1 Final Report Quick Guide 

The ERA1 Final Report structure is very similar to the quarterly reports that Grantees are familiar with. 

While the Q3 2022 report had 10 tabs for Grantees to review & complete, the final report contains 12 

tabs including the 10 quarterly report tabs plus two tabs** pertaining to award closeout.

1. Reporting Guidance

2. Bulk Upload Templates and Instructions

3. Grantee Profile 

4. ERA1 Project Overview

5. Expenditures Made in Closeout Period**

6. Grantee's Subrecipients, Contractors, and Direct Payees

7. Grantee's Subawards, Contracts, and Direct Payments

8. Expenditures Made Over the Period of Performance

9. Summary (Cumulative) Amounts of Expenditures**

10. Project Data and Participant Demographics

11. Performance and Financial Reporting

12. Report Certification and Submission

1) The “Reporting Guidance” tab is similar to the comparable tab in the quarterly reports but with 

additional resources and information pertaining to the final report that Grantees should review 

before starting the final report.

2) The “Bulk Upload Templates and Instructions” tab is similar to the comparable tab in quarterly reports 

but with several updated templates. Grantees should download templates from the final report 

rather than using previously downloaded templates to ensure they are using the current version.

3) In the “Grantee Profile” tab, simply verify information shown is accurate and verify points of contact

are current and correct.

4) The “Project Overview” tab is similar to the comparable quarterly report tab. Grantees must verify 

project information and complete three narratives: Final Summary, Effective Practices (optional), 

and System for Prioritizing Assistance.

5) “Expenditures Made in Closeout Period” – This is one of two brand new tabs. However, this tab is 

identical to the quarterly report “Expenditures” tab. Grantees use this tab to enter all expenditures 

made during the closeout period and ONLY expenditures made during the closeout period. 

Expenditures are broken out in 3 sections: 

a) Expenditures Associated with Subawards, Contracts and Direct Payments with Obligations of

$30,000 or More

b) Expenditures Associated with Subawards, Contracts and Direct Payments with Obligations of Less 

than $30,000 

c) Expenditures (Payments) to Individuals

6) In the “Grantee's Subrecipients, Contractors, and Direct Payees” tab, Grantees should verify 

information shown is accurate and make any necessary changes to the subrecipient/contractor/direct 

payee records. Grantees that have submitted all required compliance reports correctly should have 
Emergency Rental Assistance Program

ERA1 Final Report Quick Guide

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nothing new to enter here; however, if a subrecipient record is missing or contains errors, you can 

correct it here.

7) In the “Grantee's Subawards, Contracts, and Direct Payments” tab, Grantees need to verify 

information shown is accurate and make any changes necessary to subaward/contract/direct 

payment records. Grantees that have submitted all required compliance reports correctly will have 

nothing new to enter here; however, if a subaward/contract or direct payment record is missing or 

contains errors, you will be able to correct it here.

8) “Expenditures Made Over the Period of Performance” tab - This is the same as the Expenditures tab 

in Quarterly Reports. Grantees need to verify information is accurate and complete. If any 

information is incorrect, changed since initial submission, or was omitted, make additions or revisions 

here. This tab is for expenditures made during the Period of Performance ONLY (Award Date through 

9/30 “Initial Award Funds” or 12/29 “Reallocation Funds”).

a) Revisions can be made on-screen in the portal.

b) Revisions made using the bulk upload template must be made using Ledger entries. That is, 

previously submitted expenditure records cannot be edited directly on the bulk upload template.

To change a previously submitted expenditure record, you will need to create a new, adjusting 

ledger entry in the upload template (new expenditures that are positive or negative). Similarly, if 

a record of an expenditure made during the period of performance is missing, submit it here just 

as you would have in a quarterly report.

9) “Summary (Cumulative) Amounts of Expenditures” – This is one of two brand new tabs. Here 

Grantees report total ERA1 program expenditures and obligations, and expenditures overall & by the 

seven expense categories: rent, rental arrears, utilities, utility arrears, other housing expenses, 

housing stability services, and administrative costs. In addition, you will report aggregates of expenses

associated with the grantee’s obligations of $30,000 or more; obligations of less than $30,000; and 

expenditures to individuals, categorized by the seven expense categories (Rent, Rental arrears, etc.).

10) “Project Data and Participant Demographics” tab - This is similar to the Demographics tab in quarterly 

reports but covering the full award period of performance and final report also asks for application 

acceptance rate and average months of assistance to households by expense category. 

11) “Performance and Financial Reporting” tab - This is similar to the Performance and Financial Reporting 

tab in quarterly reports, however, required fields have been modified slightly to directly align with 

standard SF-425 reporting fields 10(a)-10(h). Grantees must also submit a Participant Household 

Payment Data File covering the full period of performance. 

12) “Report Certification and Submission” tab - This is the same as the Report Certification and Submission 

tab in the Quarterly Report, except for the addition of expenditure and obligation validations at the 

top of the page to ensure internal report consistency. If Expenditures exceed Obligations or Total 

Award Amount, or if Obligations exceed Total Award Amount, Grantees will receive an error message 

and will need to fix the error prior to being allowed to submit the Final Report.

For detailed guidance on the ERA1 Final Report, see the ERA Reporting Guidance Addendum for ERA1 

Final Report.