Portal Tab Defined Term Definition Data Entry Method Data Entry 

Requirement

Applies to Tribal/ 

TDHE/ DHHL Data Type/Field Length

Recipient Profile Recipient DUNS The DUNS unique identification number for the Recipient Organization of the Recipient's ERA funds. Prepopulated Prepopulated Yes N/A

Recipient Profile Recipient DUNS (+4) A 4-character suffix that may be assigned by a business concern and appended to its DUNS. User Input Optional Yes Text(4)

Recipient Profile Recipient Taxpayer 

Identification Number (TIN) The Recipient's Internal Revenue Service (IRS) Taxpayer Identification Number. Prepopulated Prepopulated Yes N/A

Recipient Profile Recipient Legal Entity Name The name of the Recipient organization. Prepopulated Prepopulated Yes N/A

Recipient Profile Recipient Type A collection of indicators of different types of Recipient organizations. Prepopulated Prepopulated Yes N/A

Recipient Profile Recipient Address First line of the Recipient organization's address. Prepopulated Prepopulated Yes N/A

Recipient Profile Recipient Address 2 Second line of the Recipient organization's address. Prepopulated Prepopulated Yes N/A

Recipient Profile Recipient Address 3 Third line of the Recipient organization's address. Prepopulated Prepopulated Yes N/A

Recipient Profile Recipient City Name of city in which the Recipient organization is located. Prepopulated Prepopulated Yes N/A

Recipient Profile Recipient State/Territory United States Postal Service (USPS) two-letter abbreviation for the state or territory in which the Recipient 

organization is located. Prepopulated Prepopulated Yes N/A

Recipient Profile Recipient Zip5 United States ZIP code (five digits) Prepopulated Prepopulated Yes N/A

Recipient Profile Recipient Zip+4 An additional +4 ZIP digits that USPS appends to standard five digit ZIP codes to more identify a specific 

geographic segment within an area. Prepopulated Prepopulated Yes N/A

Recipient Profile Authorized Representative for 

Reporting (ARR) Name The name of a point-of-contact for the Recipient. Prepopulated Prepopulated Yes N/A

Recipient Profile ARR Title The professional title of a point-of-contact for the Recipient. Prepopulated Prepopulated Yes N/A

Recipient Profile ARR Email Address The point-of-contact's government email address at the Recipient. Prepopulated Prepopulated Yes N/A

Recipient Profile ARR Phone The point-of-contact's government telephone number at the Recipient. Prepopulated Prepopulated Yes N/A

Recipient Profile Registration in SAM.gov Confirmation that the Recipient is registered in SAM.gov User Input Required Yes

Picklist

-Yes

-No

Recipient Profile

Federal Funding-to-Annual 

Gross Revenue (preceding 

fiscal year) Proportional 

Threshold for Top 5 

Executive Compensation 

Reporting

For the previous fiscal year, confirmation that the proportion of the Recipient's federal funding-to-annual 

gross revenue is at least 80%. User Input Conditional 

Required Yes

Picklist

-Yes

-No

Recipient Profile

Federal Funding of Annual 

Gross Revenue (preceding 

fiscal year) Threshold for Top 

5 Executive Compensation 

Reporting

For the previous fiscal year, confirmation that the Recipient's total annual gross revenue from federal 

funding across all programs is greater than $25 million. User Input Conditional 

Required Yes

Picklist

-Yes

-No

Recipient Profile

Confirmation of 2 CFR 170 

Total Compensation 

Information (Publicly 

Available or reported in 

SAM.gov)

Confirmation that qualifying Recipients publicly identify their top five highest compensated executives or 

have it listed in their SAM.gov profile User Input Conditional 

Required Yes

Picklist

-Yes

-No

Recipient Profile Executive Name The legal name belonging to one of the five highest paid executives, officers, or employees of the 

Recipient. User Input Conditional 

Required Yes Text(255)

Recipient Profile Total Compensation The Total Compensation, as defined in 2 CFR part 170.330, earned by the five highest paid executives, 

officers, or employees of the Recipient. Prepopulated Prepopulated Yes Text(255)

Projects FAIN The Federal Award Identification Number (FAIN) is the unique identifying number assigned to all financial 

assistance awards or grants. Prepopulated Prepopulated Yes N/A

Projects Assistance Listing No. 

(formerly, CFDA No.)

Assistance Listing No. is a five-digit identifier assigned to federal programs that provide grants, loans, 

scholarships, insurance, and other types of assistance awards. Prepopulated Prepopulated Yes N/A

Projects Award Date Date of funds obligation by the U.S. Department of the Treasury. Prepopulated Prepopulated Yes N/A

Projects Grant Funds Received The total dollar value of program funds authorized and disbursed to the Subrecipient organization. Prepopulated Prepopulated Yes N/A

Projects Recipient Project ID A unique alphanumeric string of characters created by the Recipient used to identify their ERA Project User Input User Input Yes Text(25)

Projects Name of the ERA Project The brief descriptive name of the project funded with funds. User Input User Input Yes Text(255)

Projects ERA Project Website URL The URL of a public website published by the Recipient to educate the public about its ERA project. User Input Required Yes URL(255)

Projects Geographic Service Area An indicator of the geographic service area covered by the Recipient's ERA project. User Input Required No

Picklist

-State-Wide

-City-Wide

-County-Wide

-Targeted Communities

Projects System for Prioritizing 

Assistance 

A narrative description of 12,000 characters or less (or 2,000 words) about the Recipient’s system for 

prioritizing assistance to households with incomes less than 50% of AMI and to households with one or 

more members that have been unemployed for at least 90 days.

User Input Required Yes Long Text Area(12000)

Projects Project Description A narrative of up to 12,000 characters or less (or 2,000 words) that describes a new or ongoing ERAfunded project executed by the Recipient as part of its ERA project. User Input Required Yes Long Text Area(12000)

Projects Fact-based Proxies Inquiry A direct question determining whether the Recipient used any fact-based proxies for determining income 

eligibility for financial assistance under the ERA project. User Input Required Yes

Picklist

-Yes

-No

Projects Fact-based Proxy Narrative A short description of 3,500 characters or less (or 500 words) about any proxy used and relevant details 

including, but not limited to, relevant thresholds, figures, policies, and procedures for verifying eligibility. User Input Required Yes Long Text Area(3500)

SubrecipientSubaward Subrecipient DUNS The DUNS unique identification number for the Subrecipient Organization of the Recipient's ERA funds. User Input Required Yes Numeric(9)

SubrecipientSubaward Subrecipient DUNS (+4) A 4-character suffix that may be assigned by a business concern and appended to its DUNS. User Input Optional Yes Text(4)

SubrecipientSubaward Subrecipient TIN The Subrecipient's Internal Revenue Service (IRS) Taxpayer Identification Number User Input Required Yes Numeric(9)

SubrecipientSubaward Subrecipient Type A collection of indicators of different types of Subrecipient types that receive ERA funds. User Input Required Yes

Picklist

-Tenant

-Landlord or Owner

-Utility / Home Energy Service Provider

-Other Housing Services and Eligible 

Expenses Provider

SubrecipientSubaward Subrecipient Name The name of the Subrecipient. User Input Required Yes Text(80)

SubrecipientSubaward POC Email Address The email address of the primary point-of-contact for the Subrecipient. User Input Required Yes Email

SubrecipientSubaward Address Line 1 First line of the Subrecipient's address. User Input Required Yes Text(255)

SubrecipientSubaward Address Line 2 Second line of the Subrecipient's address. User Input Optional Yes Text(255)

SubrecipientSubaward Address Line 3 Third line of the Subrecipient's address. User Input Optional Yes Text(255)

SubrecipientSubaward City Name Name of the city in which the Subrecipient is located. User Input Required Yes Text(100)

EMERGENCY RENTAL ASSISTANCE DATA DICTIONARY

SEPTEMBER 2021 - V.1.1

Page 1 of 4
Portal Tab Defined Term Definition Data Entry Method Data Entry 

Requirement

Applies to Tribal/ 

TDHE/ DHHL Data Type/Field Length

EMERGENCY RENTAL ASSISTANCE DATA DICTIONARY

SEPTEMBER 2021 - V.1.1

SubrecipientSubaward State Code United States Postal Service (USPS) two-letter abbreviation for the state or territory in which the 

Subrecipient is located. User Input Required Yes

Picklist

(AL, AK, AS, AZ, AR, CA, CO, CT, DE, 

DC, FM, FL, GA, GU, HI, ID, IL, IN, IA, 

KS, KY, LA, ME, MH, MD, MA, MI, MN, 

MS, MO, MT, NE, NV, NH, NJ, NM, NY, 

NC, ND, MP, OH, OK, OR, PW, PA, PR, 

RI, SC, SD, TN, TX, UT, VT, VI, VA, WA, 

WV, WI, WY)

SubrecipientSubaward Zip United States ZIP code (five digits) associated with the Subrecipient's address. User Input Required Yes Numeric(5)

SubrecipientSubaward Zip+4 An additional +4 ZIP digits that USPS appends to standard five digit ZIP codes to more identify a specific 

geographic segment within an area. User Input Required Yes Numeric(4)

SubrecipientSubaward Country Code Two letter alphabetic acronym associated with the Subrecipient's country. User Input Required Yes Text(2)

SubrecipientSubawardSubrecipient SAM.gov 

Registration Confirmation that the Subrecipient is registered in SAM.gov User Input Required Yes

Picklist

-Yes

-No

SubrecipientSubaward

Federal Funding-to-Annual 

Gross Revenue (preceding 

fiscal year) Proportional 

Threshold for Top 5 

Executive Compensation 

Reporting

For the previous fiscal year, confirmation that the proportion of the Subrecipient's federal funding-to-total 

annual gross revenue for the preceding fiscal year is at least 80% User Input Required Yes

Picklist

-Yes

-No

SubrecipientSubaward

Federal Funding of Annual 

Gross Revenue (preceding 

fiscal year) Threshold for Top 

5 Executive Compensation 

Reporting

For the previous fiscal year, confirmation that the Subrecipient's total annual gross revenue from federal 

funding across all programs for the preceding fiscal year is greater than $25 million. User Input Required Yes

Picklist

-Yes

-No

SubrecipientSubaward

Confirmation of 2 CFR 170 

Total Compensation 

Information

Confirmation that qualifying Subrecipient's publicly identify their top five highest compensated executives or 

have it listed in their SAM.gov profile User Input Required Yes

Picklist

-Yes

-No

SubrecipientSubaward Executive Name The legal name belonging to one of the five highest paid executives, officers, or employees of the 

Subrecipient. User Input Required Yes Text(255)

SubrecipientSubaward Total Compensation The Total Compensation, as defined in 2 CFR part 170.330, earned by the five highest paid executives, 

officers, or employees of the Subrecipient. User Input Required Yes Currency (16,2)

SubrecipientSubaward Subaward Number

Recipient's internal account number for the grant, contract, transfer, or direct payment. This can be the 

account number or any other unique identifying number assigned by the Recipient to the award. This 

number is strictly for the Recipient's recordkeeping.

User Input Required Yes Text(25)

SubrecipientSubaward Subaward Type The type of Subaward. User Input Required Yes

Picklist

-Contract: Purchase Order

-Contract: Delivery Order

-Contract: Blanket Purchase Agreement

-Contract: Definitive Contract

-Grant: Lump Sum Payment(s)

-Grant: Reimbursable

-Direct Payment

-Transfer: Lump Sum Payment(s)

-Transfer: Reimbursable

SubrecipientSubaward Subaward Obligation Total amount of ERA funds obligated by the Recipient to a Subrecipient under a given Subaward. User Input Required Yes Currency (16,2)

SubrecipientSubaward Subaward Date The date the Recipient obligated funds to a Subrecipient. User Input Required Yes Date field

SubrecipientSubaward Period of Performance Start The date on which efforts begin or the Subaward is otherwise effective. User Input Required Yes Date field

SubrecipientSubaward Period of Performance End The date on which all effort is completed or the Subaward is otherwise ended. User Input Required Yes Date field

SubrecipientSubawardPlace of Performance 

Address 1 First line of the address where the predominant performance of the Subaward will be accomplished. User Input Required Yes Text(255)

SubrecipientSubawardPlace of Performance 

Address 2 Second line of the address where the predominant performance of the Subaward will be accomplished. User Input Optional Yes Text(255)

SubrecipientSubawardPlace of Performance 

Address 3

Third line of the address where the predominant performance of the Subaward will be accomplished. User Input Optional Yes Text(255)

SubrecipientSubaward Place of Performance City The name of the city where the predominant performance of the Subaward will be accomplished. User Input Required Yes Text(100)

SubrecipientSubawardPlace of Performance State 

Code

United States Postal Service (USPS) two-letter abbreviation for the state or territory indicating where the 

predominant performance of the Subaward will be accomplished. User Input Required Yes

Picklist

(AL, AK, AS, AZ, AR, CA, CO, CT, DE, 

DC, FM, FL, GA, GU, HI, ID, IL, IN, IA, 

KS, KY, LA, ME, MH, MD, MA, MI, MN, 

MS, MO, MT, NE, NV, NH, NJ, NM, NY, 

NC, ND, MP, OH, OK, OR, PW, PA, PR, 

RI, SC, SD, TN, TX, UT, VT, VI, VA, WA, 

WV, WI, WY)

SubrecipientSubaward Place of Performance Zip+4

United States ZIP code (five digits) appended to the ZIP code +4 (four digits) identifying where the 

predominant performance of the Subaward will be accomplished. User Input Required Yes

Text(4)

SubrecipientSubawardPlace of Performance 

Country (Abbreviation)

Name of the country where the predominant performance of the Subaward will be accomplished. Only valid 

entry is two letter abbreviation (ex. United States, US). User Input Required Yes

Text(2)

SubrecipientSubaward Subaward Description

A short description of 750 characters or less (or 100 words) that describes the overall purpose and 

expected outputs and outcomes or results of the funded subaward, including significant deliverables and, if 

appropriate, associated units of measure. The purpose and outcomes or results should be stated in terms 

that allow an understanding that the subaward constitutes an eligible use of funds.

User Input Required Yes

Long Text Area(750)

Expenditures Expenditure Start Date Start date for the range of time when the expenditure(s) occurred. User Input Required Yes Date field

Expenditures Expenditure End Date End date for the range of time when the expenditure(s) occurred User Input Required Yes Date field

Expenditures Expenditure Amount Total amount of Emergency Rental Assistance dollars on the Subaward. User Input Required Yes Currency (16,2)

Page 2 of 4
Portal Tab Defined Term Definition Data Entry Method Data Entry 

Requirement

Applies to Tribal/ 

TDHE/ DHHL Data Type/Field Length

EMERGENCY RENTAL ASSISTANCE DATA DICTIONARY

SEPTEMBER 2021 - V.1.1

Expenditures Expenditure Category The category to which the purpose of the expenditure most closely relates to when created. User Input Required Yes

Picklist

-Financial Assistance: Rent;

-Financial Assistance: Rental Arrears;

-Financial Assistance: Utility/Home 

Energy Costs;

-Financial Assistance: Utility/Home 

Energy Costs Arrears;

-Financial Assistance: Other Housing 

Costs Incurred due to Covid-19;

-Housing Stability Services (Including 

Eviction Prevention/Diversion);

-Administrative Costs

Expenditures Grant Compliance Check Confirmation that the Subrecipient is in compliance with the Subaward as defined by the Recipient. User Input Conditional 

Required Yes

Picklist

-Yes

-No

Expenditures Noncompliance Explanation Written description of noncompliance identified in the Grant Compliance Check. User Input Conditional 

Required Yes Text(255)

Expenditures Administrative Cost Narrative A narrative of 10,000 characters or less (or 1500 words) which outlines the specific task performed by 

Recipient for which the administrative costs were incurred/expended. User Input Conditional 

Required Yes LongText(10000)

Expenditures Subaward Type 

(Aggregates) The Subaward Type that had obligation or expenditure/payment activity during the reporting period. User Input Required Yes

Picklist

-Aggregate of Contracts Awarded for less 

than 30000 

-Aggregate of Grants Awarded for less 

than 30000

-Aggregate of Loans Issued for less than 

30000

-Aggregate of Transfers less than 30000

-Aggregate of Direct Payments less than 

30000

Expenditures Total Quarterly Expenditure 

Amount (Aggregates) Sum of Expenditures or Payments during the most recent quarter for this Subaward Type (Aggregates). User Input Required Yes Currency (16,2)

Expenditures Total Quarterly Obligation 

Amount (Aggregates)

Sum of Subaward amounts/obligations during the most recent quarter for this Subaward Type 

(Aggregates). User Input Required Yes Currency (16,2)

Expenditures Total Quarterly Expenditure 

Amount (Individuals) Sum of Expenditures or Payments during the most recent quarter for this Subaward Type (Individuals). User Input Required Yes Currency (16,2)

Expenditures Total Quarterly Obligation 

Amount (Individuals) Sum of Amounts/Obligations during the most recent quarter for this Subaward Type (Individuals). User Input Required Yes Currency (16,2)

Demographics

Number of unique 

households that completed 

and submitted an application 

for ERA assistance

The number of unique households that submitted a complete application, as reasonably determined by the 

Recipient, for ERA assistance in the reporting period.

Note: the phrase “unique households” means that a household that received or applied for assistance 

more than once since the Recipient received the ERA award should only be counted one time for reporting 

purposes.

Note: this data element must be reported in aggregate and also disaggregated by Race, Ethnicity, and 

Gender. 

User Input Required Only aggregate 

data Number (7,0)

Demographics

Number of unique 

households that received 

ERA assistance (#)

The number of unique households whose rent and/or utility/home energy payments were fully or partially 

paid by the ERA Recipient under the federal ERA program plus the number of households that received 

housing stability services administered by the ERA Recipient in the reporting period. 

Note: this data element must be reported in aggregate and also disaggregated by Race, Ethnicity, and 

Gender. 

User Input Required Only aggregate 

data Number (7,0)

Demographics

Number of unique 

households that received 

their initial ERA assistance in 

the current reporting period 

The sum of the number of unique participant households whose rent, rental arrears, utility/home energy 

payments, utility/home energy arrears, or other expenses related to housing were fully or partially paid for 

the first time under the subject ERA Project during the reporting period. 

User Input Required Yes Number (7,0)

Demographics

Number of unique 

households that received 

ERA assistance by type - 

Rent

The number of unique participant households that were paid (or whose landlord was paid) at least one rent 

payment of any dollar amount under the subject ERA Project in the reporting period.

Note: this data element must be reported in aggregate and also disaggregated by Race, Ethnicity, and 

Gender. 

User Input Required Only aggregate 

data Number (7,0)

Demographics

Number of unique 

households that received 

ERA assistance by type - 

Rental arrears

The number of unique participant households that were paid (or whose landlords were paid) a payment of 

any dollar amount for rental arrears under the subject ERA Project in the reporting period. 

Note: this data element must be reported in aggregate and also disaggregated by Race, Ethnicity, and 

Gender. 

User Input Required Only aggregate 

data Number (7,0)

Demographics

Number of unique 

households that received 

ERA assistance by type - 

Utilities/Home Energy Bills

The number of unique participant households that were paid (or whose utility/home energy provider was 

paid) a payment of any dollar amount for any portion of at least one utility or home energy bill under the 

subject ERA Project in the reporting period.

Note: this data element must be reported in aggregate and also disaggregated by Race, Ethnicity, and 

Gender. 

User Input Required Only aggregate 

data Number (7,0)

Demographics

Number of unique 

households that received 

ERA assistance by type - 

Utilities/Home Energy Arrears

The number of unique participant households that were paid (or whose utility/energy provider was paid) a 

payment of any dollar amount for utility/home energy arrears under the subject ERA Project in the reporting 

period. 

Note: this data element must be reported in aggregate and also disaggregated by Race, Ethnicity, and 

Gender. 

User Input Required Only aggregate 

data Number (7,0)

Demographics

Number of unique 

households that received 

ERA assistance by type - 

Other Expenses Related to 

Housing

The number of unique participant households that were paid any dollar amount for other approved housing 

expenses (including eviction prevention/diversion) under the subject ERA Project during the reporting 

period (excluding rent, rental arrears, utility or home energy costs and home energy costs arrears). 

Note: this data element must be reported in aggregate and also disaggregated by Race, Ethnicity, and 

Gender. 

User Input Required Only aggregate 

data Number (7,0)

Demographics

Number of unique 

households that received 

ERA assistance by type - 

Housing Stability Services

The number of unique participant households that were paid a payment for housing stability services or 

were otherwise provided such services under the subject ERA Project during the reporting period. This 

includes housing stability services provided directly by the Recipient or by any subrecipients or contractors.

Note: this data element must be reported in aggregate and also disaggregated by Race, Ethnicity, and 

Gender.

User Input Required Only aggregate 

data Number (7,0)

Demographics

Number of unique 

households that received any 

ERA assistance and has a 

household income level that 

is less than 30% AMI - 

Current Period

The number of households with incomes was less than 30% of the area median income as defined by the

US Department of Housing and Urban Development that received ERA program assistance in the reporting

period.

Note: this data element must be reported in aggregate and also disaggregated by Race, Ethnicity, and

Gender. 

User Input Required No Number (7,0)

Page 3 of 4
Portal Tab Defined Term Definition Data Entry Method Data Entry 

Requirement

Applies to Tribal/ 

TDHE/ DHHL Data Type/Field Length

EMERGENCY RENTAL ASSISTANCE DATA DICTIONARY

SEPTEMBER 2021 - V.1.1

Demographics

Number of unique 

households that received any 

ERA assistance and has a 

household income level that 

is between 30 – 50% AMI - 

Current Period

The number of households with incomes of at least 30% but not greater than 50% of the area median

income as defined by the US Department of Housing and Urban Development that received ERA program

assistance in the reporting period and whose

Note: this data element must be reported in aggregate and also disaggregated by Race, Ethnicity, and

Gender. 

User Input Required No Number (7,0)

Demographics

Number of unique 

households that received any 

ERA assistance and has a 

household income level that 

is between 50 – 80% AMI - 

Current Period

The number of households that received ERA program assistance in the reporting period and whose

income was more than 50% but less than 80% of the area median income as defined by the US

Department of Housing and Urban Development. 

Note: this data element must be reported in aggregate and also disaggregated by Race, Ethnicity, and

Gender. 

User Input Required No Number (7,0)

Demographics

Total number of recipient 

households whose income 

eligibility was determined 

based on their eligibility for 

other federal benefit 

programs 

Total number of households that were deemed categorically eligible to receive ERA assistance based on 

prior enrollment in other income-based federal benefit programs during the reporting period.

Note: this data element must be reported in aggregate and also disaggregated by Race, Ethnicity, and 

Gender. 

User Input Required No Number (7,0)

Demographics

Total number of recipient 

households whose income 

eligibility was determined with 

a fact-based proxy

Total number of recipient households whose income eligibility was determined with one of the fact-based 

proxies described in the Program Overview during the reporting period.

Note: this data element must be reported in aggregate and also disaggregated by Race, Ethnicity, and 

Gender. 

User Input Required No Number (7,0)

Demographics

Total amount of ERA award 

paid to or for participating 

households

The total dollar amount of ERA award funds paid under the ERA award to or for participating households 

during the reporting period including payments for Financial Assistance, such as rent, rental arrears, utility 

and home energy costs, utility and home energy cost arrears, other housing services and eligible 

expenses, and Housing Stability Services (including eviction prevention services). 

Note: this data element must be reported in aggregate and also disaggregated by Race, Ethnicity, and 

Gender. 

User Input Required Only aggregate 

data Currency (16,2)

Demographics

Average number of months of 

Rent or Utility/Home Energy 

Payments covered for Each 

Participant Household

Recipients must calculate and report the average number of months that they paid rental or utility/home 

energy payments to/for each participant household in the reporting period (excluding payments for arrears, 

other expenses, or housing stability services). 

To calculate this figure, the Recipient must sum the total number of months of assistance across all 

participating households and then divide that total number by the number of participant households that 

received at least one payment.

Note: this data element must be reported in aggregate and also disaggregated by Race, Ethnicity, and 

Gender. 

User Input Required No Number (2,2)

Demographics

Total dollar value of ERA 

Financial Assistance paid to 

or for participating 

households

The total dollar amount of ERA award funds paid under the subject ERA Project to or for participant 

households including payments for rent, rental arrears, utility/home energy costs, utility/home energy 

arrears, and other housing services and eligible expenses. This does not include funds paid for Housing 

Stability Services.

The Recipient must report the number for the reporting period. The Recipient must also report the number 

broken out by the race, ethnicity, and gender of the primary applicant for assistance

User Input Required Yes Currency (16,2)

Demographics

Total Dollar Amount of ERA 

Award Funds Approved 

(Obligated) to or for 

Participating Households

The total dollar amount of the ERA award the Recipient (and its subrecipients and contractors, as 

applicable) approved (obligated) for payment to participant households in the reporting period for rent; 

rental arrears; utility/home energy costs arrears; and other housing expenses in the reporting period. This 

does not include amounts approved (obligated) for housing stability services. 

While Recipients may use an equivalent definition contained in existing policies and procedures, the 

amount obligated should reflect the amount of payments to or for participant households the Recipient has 

agreed to pay during the same or a future period, as evidenced by a legally binding agreement or contract.

User Input Required Yes Currency (16,2)

Demographics

Total Dollar Amount of ERA 

Award Funds Paid 

(Expended) for Administrative 

Expenses 

The total dollar amount of the ERA award the Recipient (and its subrecipients and contractors, as 

applicable) expended for administrative expenses in the reporting period. This does not include amounts 

expended (paid) for housing stability services.

User Input Required Yes Currency (16,2)

Demographics

Total Dollar Amount of ERA 

Award Funds Approved 

(Obligated) for Administrative 

Expenses

The total dollar amount of the ERA award that the Recipient (and its subrecipients and contractors, as 

applicable) has approved (obligated) for payment for administrative expenses in the reporting period. This 

does not include amounts obligated for housing stability services. 

While Recipients may use an equivalent definition contained in existing policies and procedures, the 

amount obligated should reflect the amount of administrative expense the Recipient has agreed to pay 

during the same or a future period, as evidenced by a legally binding agreement or contract. 

User Input Required Yes Currency (16,2)

Demographics

Total Dollar Amount of the 

ERA Award Funds Paid 

(Expended) for Housing 

Stability Services 

The total dollar amount of the ERA award the Recipient (and its subrecipients and contractors, as 

applicable) paid (expended) for housing stability services (including eviction prevention/diversion) in the 

reporting period. 

Note: For costs to have been incurred as defined, performance of the service or delivery of the good(s) 

must have occurred.

User Input Required Yes Currency (16,2)

Demographics

Total Dollar Amount of the 

ERA Funds Approved 

(Obligated) for Housing 

Stability Services

The total dollar amount of the ERA award the Recipient (and its subrecipients and contractors, as 

applicable) approved (obligated) for housing stability services (including eviction prevention/diversion) in 

the reporting period.

While Recipients may use an equivalent definition contained in existing policies and procedures, the 

amount obligated should reflect the amount of assistance the Recipient has agreed to pay during the same 

or a future period, as evidenced by a legally binding agreement or contract.

User Input Required Yes Currency (16,2)

Performance & 

Financial Report Performance Narrative A narrative of 12,000 characters or less (or 2,000 words) that describes that Recipient's implementation of 

the ERA program. User Input Required Yes Long Text Area(12000)

Performance & 

Financial Report

Narrative on Effective 

Practices

A short description of 3,500 characters or less (or 500 words) about any effective practices used or learned 

for administering emergency rental assistance that could be shared broadly. User Input Required Yes Long Text Area(3500)

Performance & 

Financial Report Current Quarter Obligations Total ERA Funds obligated by the Recipient in the current reporting quarter User Input Required Yes Currency (16,2)

Performance & 

Financial Report Current Quarter Expenditures Total ERA Funds expended by the Recipient in the current reporting quarter User Input Required Yes Currency (16,2)

Performance & 

Financial Report

Cumulative Obligations to 

date Total ERA Funds obligated by the Recipient to date User Input Required Yes Currency (16,2)

Performance & 

Financial Report

Cumulative Expenditures to 

date Total ERA Funds expended by the Recipient to date User Input Required Yes Currency (16,2)

Performance & 

Financial Report

Participant Household 

Payment Data

Refer to the User Guide for Treasury's Portal for Recipient Reporting detailed guidance on the process for 

bulk uploads and for submitting the Participant Household Payment Data File. User Input Required No Refer to Bulk Upload File

Page 4 of 4