U.S. DEPARTMENT OF THE TREASURY

Coronavirus Capital Projects Fund

Grant Plan Preparation and Best 

Practices

February 2022
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About This Webinar

The U.S. Department of the Treasury is providing this webinar and other resources for 

informational purposes.

The descriptions provided in this document are non-exhaustive, do not describe all terms and 

conditions associated with the use of Coronavirus Capital Projects Fund (Capital Projects Fund), 

and do not describe all of the eligible and ineligible uses that may apply to this funding. 

Any Capital Projects Fund funding received will be subject to the terms and conditions of the 

agreement entered into by Treasury and the respective recipients, as is outlined by the guidance.
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Agenda

SECTION 1: Welcoming Remarks

SECTION 2: Overview

SECTION 3: Use of Funds -- Recap

SECTION 4: Completing Grant & Program Plans

SECTION 5: Payment Requests

SECTION 6: Q&A
SECTION 1: Welcoming Remarks
SECTION 2: Overview
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Capital Projects Fund Overview

The Capital Projects Fund aims to:

• Directly support recovery from the COVID-19 public health emergency by strengthening and 

improving infrastructure necessary for participation in work, education, and health 

monitoring that will last beyond the pandemic.

• Enable investments in capital assets designed to address inequities in access to critical 

services.

• Contribute to the Administration’s goal to provide every American with the modern 

infrastructure necessary to access critical services, including a high-quality and affordable 

broadband internet connection. 

Statutory Language: “$10,000,000,000...for making payments to States, territories, and Tribal 

governments to carry out critical capital projects directly enabling work, education, and health 

monitoring, including remote options, in response to the public health emergency with respect 

to the Coronavirus Disease (COVID-19)”
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The CPF team is now reviewing and approving proposed uses of funds 

from all eligible applicants 

Guidance 

Published

Additional FAQ 

document published 

11/21 and updated 

1/22.

Applications Submitted by 

States and Territories

100% of states, territories, and freely 

associated states met submission 

deadline 

to participate in program.

Tribal Application 

Portal Opened

10 applications approved todate.

Funds Available

Grant Agreements sent to states and 

territories.

Completed Milestones

Upcoming Milestones

• On Rolling Basis, Reviewing and Approving Grant and 

Program Plans: State and territory plans currently under 

review; continuing review of Tribal applications. 

• Receiving Tribal Applications: all applications must be 

received by June 1, 2022.

• Receiving Grant and Program Plans: Three state plans 

already submitted; all state, territory, and freely associated 

state plans must be received by September 24, 2022.
SECTION 3: Use of Funds - Recap
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Use of Funds

A key priority of the program is investments in broadband infrastructure and digital 

connectivity, but recipients have flexibility in selecting how they would like to deploy 

Capital Projects Fund grant funding to address critical needs identified within their 

communities.

Broadband 

Infrastructure Projects

Digital Connectivity 

Technology Projects

Multi-Purpose 

Community Facility 

Projects

Case-by-Case

Reviews

The Capital Projects Fund authorizes funding for projects that meet the following criteria: 

1. Invest in capital assets designed to directly enable work, education, and health monitoring.

2. Be designed to address a critical need that resulted from or was made apparent or exacerbated 

by the COVID-19 public health emergency.

3. Be designed to address a critical need of the community to be served by it.
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Use of Funds

• Investments in broadband infrastructure and digital connectivity devices – getting people 

connected!

• Future-proof: Design build standards for broadband infrastructure programs MUST be 

100:100 Mbps symmetrical unless impracticable; Fiber is encouraged.

– If impracticable then build 100:20 Mbps scalable to 100:100 symmetrical..

• Affordability: Subrecipients MUST participate in ACP.

– Subrecipients providing broadband services should provide a low-cost option so that 

families in need can afford the service.

• A menu of options: encourage prioritization of broadband networks owned, operated by or 

affiliated with local governments, non-profits, and co-operatives.

• Community consultation, engagement and feedback – include information and/or data on 

how the funds will address critical needs of the communities to be served.

Program Funds need to focus on key requirements and encouragements: 

All Grant Plans and Program Plans must be submitted no later than 

September 24, 2022.
SECTION 4: Grant Plan & Program Plans
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Grant Plan Overview

• A Grant Plan provides an overview of the anticipated use(s) for funds and the amount per 

category.

• Grant Plans require the following:

– Executive summary

– Allocation Table 

– Program Plan(s)

• Funds will be made available on a rolling basis as Grant Plans and Program Plans approved.

• Recipients are permitted to submit additional documents to respond to questions. 

• CPF Recipients are responsible for ensuring all identification numbers provided are active 

throughout the entire CPF grant performance period

• Treasury reserves the right to publicly share information from a Recipient’s CPF Grant 

Application, Grant Plan, and Program Plan(s). 

States, territories, and freely associated states must complete a Grant Plan.

All Grant Plans and Program Plans must be submitted no later than 

September 24, 2022.
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CPF Grant Plan Best Practices

Executive Summary

The Executive Summary:

• Should be uploaded as a PDF (if possible)

• Should not exceed two pages in length

• Should include a paragraph for each of the following:

• The objective(s)

• Narrative explaining a recipient’s Allocation Table

• Description of how the recipient identified communities of critical need, addressing the 

following questions:

– What process(es) did you undertake, and factors did you consider in identifying critical 

needs?

– How has community engagement and public participation informed the Recipient’s 

approach to investing CPF grant funds?

– How was equity considered in the selection of programs and the distribution of funds? 
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CPF Program Note on Cost Categorization

Program Administrative Costs

• Costs associated with administering the 

grant award or programs

• Examples include:

• Assembling grant plans and associated 

activities such as planning use of funds and 

community engagement

• Developing and implementing subaward 

monitoring plans, internal controls, and grant 

compliance regimes

Project Costs

• Costs associated with carrying out 

individual projects

• Examples include:

• Planning, design, and engineering 

assessment for a given project

• Construction services and materials

Cost categorization should remain consistent through the implementation of the grant.

A given cost cannot be both a project cost and a program administrative cost.
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CPF Grant Plan Best Practices

Program Plan(s) Summary

Program Plans

• Program Plans do not have to be submitted all at once

• Recipients should submit separate Program Plans for distinct Programs falling under the 

same Use Code

• Recipients will have an opportunity to revise and resubmit portions of their Program 

Plan(s)

• Recipients should contact their Treasury POC to begin the Program Plan revision 

process

• All changes to Program Plans should be made in a timely manner

• If CPF grant funds cover costs incurred after March 15, 2021, and prior to the execution 

of the Grant Agreement, you must submit a Pre-Award Cost Annex

• The Pre-Award Cost Annex can be found at the end of each Use Code Questionnaire

• Recipients are required to upload the completed Pre-Award Cost Annex as an 

attachment to the related Program Plan
SECTION 5: Payment Requests
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• Sign a Grant Agreement

– Once countersigned, the final agreement is available for download by clicking here:

• Receive Funding Approval

– Project Funding: Make sure that funds are accurately requested in your Program Plans

– Admin Funding: Initial funds were requested in initial application. Post-application adjustments 

shown on next slide

Request a Drawdown

– Using the Cash Management Ledger

Steps to Access Funds

1

2

3
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Receive Funding Approval – Program Administrative Cost 

ADJUSTMENTS ONLY 2

– SCROLL DOWN!
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2 Receive Funding Approval – Project Costs

– SCROLL DOWN!!
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3 Request a Drawdown
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3 Request a Drawdown – Program Admin Funds
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3 Request a Drawdown – Project Funds
SECTION 6: Q&A
Capital Projects Fund Webinar for States, Territories, and Freely Associated States | 41

Question 1

What is the difference between a Grant Plan and a Program 

Plan?
Capital Projects Fund Webinar for States, Territories, and Freely Associated States | 42

Question 2

When will CPF recipients have access to grant funds? 
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Does a recipient need to submit all of their Program 

Plans before Treasury begins the review process?

Question 3
Capital Projects Fund Webinar for States, Territories, and Freely Associated States | 44

How detailed should Recipients be when completing a Use 

Code Questionnaire for a proposed use of funds?

Question 4
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Thank you.

For More Information: 

Please visit Treasury’s Capital Projects Fund 

website treasury.gov/CPF

For Media Inquiries: 

Please contact the U.S. Treasury Press Office 

at (202) 622-2960

For General Inquiries:

Please email 

CapitalProjectsFund@treasury.gov or your 

Treasury point of contact.