Federal Register / Vol. 62, No. 224 / Thursday, November 20, 1997 / Notices 62003

Requesting individual must submit

full name, Social Security Number, date

of birth, current address, and telephone

number.

RECORD ACCESS PROCEDURES:

Individuals seeking access to

information about themselves contained

in this system should address written

inquiries to Office of the Assistant

Secretary of Defense (C3I) Intelligence

Infrastructure, 6000 Defense Pentagon,

Room 2C252, Washington, DC 20301–

6000.

Requesting individual must submit

full name, Social Security Number, date

of birth, current address, and telephone

number.

Individual reservists may access

information pertaining to themselves

using an alphanumeric password which

is issued to the reservist when he/she

registers on-line with JRIPPS for

purposes of correcting and/or updating

recorded data entries.

CONTESTING RECORDS AND PROCEDURES:

The OSD rules for accessing records,

for contesting contents and appealing

initial agency determinations are

published in OSD Administrative

Instruction 81; 32 CFR part 311; or may

be obtained from the system manager.

RECORD SOURCE CATEGORIES:

Reserve Component Common

Personnel Data System (RCCPDS) and

updated information provided by

Reservist.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

[FR Doc. 97–30416 Filed 11–19–97; 8:45 am]

BILLING CODE 5000–04–F

DEPARTMENT OF DEFENSE

Department of The Army

Army Science Board; Notice of Closed

Meeting

In accordance with Section 10(a)(2) of

the Federal Advisory Committee Act

(P.L. 92–463), announcement is made of

the following Committee Meeting:

Name of Committee: Army Science Board

(ASB).

Date of Meeting: 18 November 1997.

Time of Meeting: 0830–1130.

Place: Huntsville, AL.

Agenda: The Army Science Board’s (ASB)

Issue Group Study on ‘‘Technical Maturity of

the Aerostat Demonstration Program’’ will

meet for briefings and discussions on

advanced JLENS sensor concepts. This

meeting will be closed to the public in

accordance with Section 552b(c) of Title 5,

U.S.C., specifically paragraph (1) thereof, and

Title 5, U.S.C., Appendix 2, subsection 10(d).

The classified and unclassified matters to be

discussed are so inextricably intertwined so

as to preclude opening any portion of this

meeting. For further information, please

contact our office at (703) 695–0781.

Wayne Joyner.

Program Support Specialist, Army Science

Board.

[FR Doc. 97–30451 Filed 11–19–97; 8:45 am]

BILLING CODE 3710–08–M

DEPARTMENT OF DEFENSE

Department of the Army

Army Science Board; Notice of Open

Meeting

In accordance with Section 10(a)(2) of

the Federal Advisory Committee Act

(P.L. 92–463), announcement is made of

the following Committee Meeting:

Name of Committee: Army Science Board

(ASB).

Date of Meeting: 21 November 1997.

Time of Meeting: 1200–1600.

Place: Building 1109B, Fort Knox,

Kentucky.

Agenda: The Army Science Board (ASB)

Issue Group Study on ‘‘Army After Next’’

will meet for briefings and discussions of

survivability, mobility and lethality issues

relevant to the study subject. These meetings

will be open to the public. Any interested

person may attend, appear before, or file

statements with the committee at the time

and in the manner permitted by the

committee. For further information, please

call our office at (703) 695–0781.

Wayne Joyner,

Program Support Specialist, Army Science

Board.

[FR Doc. 97–30468 Filed 11–19–97; 8:45 am]

BILLING CODE 3710–08–M

DEPARTMENT OF DEFENSE

Department of the Army

Army Science Board; Notice of Open

Meeting

In accordance with Section 10(a)(2) of

the Federal Advisory Committee Act

(P.L. 92–463), announcement is made of

the following Committee Meeting:

Name of Committee: Army Science Board

(ASB).

Date of Meeting: 18 & 19 November 1997.

Time of Meeting: 0830–1630, 18 Nov 97;

0830–1430, 19 Nov 97.

Place: Patuxent River Naval Air Station,

Maryland

Agenda: The Army Science Board (ASB)

Issue Group Study on ‘‘Army Avionics

Modernization Methodologies’’ will meet for

briefings and discussions. The meetings will

be open to the public. Any interested person

may attend, appear before, or file statements

with the committee at the time and in the

manner permitted by the committee. For

further information, please call our office at

(703) 695–0781.

Wayne Joyner,

Program Support Specialist, Army Science

Board.

[FR Doc. 97–30469 Filed 11–19–97; 8:45 am]

BILLING CODE 3710–08–M

DEPARTMENT OF DEFENSE

Department of the Army

Availability of A Novel Multi-Layer

Composite Material Manufacturing

Process (Co-Injection Resin Transfer

Molding) for Exclusive, Partially

Exclusive or Non-exclusive Licenses

AGENCY: U.S. Army Research

Laboratory.

ACTION: Notice of availability.

SUMMARY: The Department of the Army

announces the general availability of

exclusive, partially exclusive or nonexclusive licenses relative to a novel

multi-layer composite material

manufacturing process (co-injection

resin transfer molding) as described in

the U.S. Army Research Laboratory

patent docket# ARL 97–17 and a

subsequent patent application to the

U.S. Patent and Trademark Office. A

licensing meeting is scheduled for

Thursday, 29 January 1998, at Aberdeen

Proving Ground, MD. Visit http://

www.fedlabs.org/ma/pl for technical

and registration information. A nondisclosure agreement MUST be signed

prior to attending the licensing meeting.

Licenses shall comply with 35 U.S.C.

209 and 37 CFR 404.

FOR FURTHER INFORMATION CONTACT:

Michael D. Rausa, U.S. Army Research

Laboratory, Office of Research and

Technology Applications, ATTN:

AMSRL–CS–TT/Bldg. 434, Aberdeen

Proving Ground, Maryland 21005–5425,

Telephone (410) 278–5028.

SUPPLEMENTARY INFORMATION: None.

Gregory D. Showalter,

Army Federal Register Liaison Officer.

[FR Doc. 97–30488 Filed 11–19–97; 8:45 am]

BILLING CODE 3710–08–M

DEPARTMENT OF DEFENSE

Defense Contract Audit Agency

Privacy Act of 1974; Systems of

Records

AGENCY: Defense Contract Audit Agency

ACTION: Notice to Amend Record

Systems

SUMMARY: The Defense Contract Audit

Agency is amending and deleting
62004 Federal Register / Vol. 62, No. 224 / Thursday, November 20, 1997 / Notices

systems of records notices in its

inventory of record systems subject to

the Privacy Act of 1974 (5 U.S.C. 552a),

as amended.

DATES: The amendments will be

effective on December 22, 1997 unless

comments are received that would

result in a contrary determination. The

deletions will be effective on November

20, 1997.

ADDRESSES: Send comments to Defense

Contract Audit Agency, Information and

Privacy Advisor, CMR, 8725 John J.

Kingman Road, Suite 2135, Fort Belvoir,

VA 22060–6219.

FOR FURTHER INFORMATION CONTACT: Mr.

Dave Henshall at (703) 767-1005.

SUPPLEMENTARY INFORMATION: The

Defense Contract Audit Agency notices

for systems of records subject to the

Privacy Act of 1974 (5 U.S.C. 552a), as

amended, have been published in the

Federal Register and are available from

the address above.

The proposed amendments are not

within the purview of subsection (r) of

the Privacy Act (5 U.S.C. 552a), as

amended, which would require the

submission of a new or altered system

report for each system. The specific

changes to the record systems being

amended are set forth below followed

by the notices, as amended, published

in their entirety.

Dated: November 14, 1997.

L. M. BYNUM,

Alternate OSD Federal Register Liaison

Officer, Department of Defense.

DELETIONS

RDCAA 152.22

SYSTEM NAME:

Classified Information Nondisclosure

Agreement (NdA) (February 22, 1993, 58

FR 10845).

Reason: The records in this system are

covered under the government-wide

system of records notice OPM/GOVT–1,

entitled General Personnel Records.

RDCAA 211.11

SYSTEM NAME:

Drug-Free Federal Workplace Records

(February 22, 1993, 58 FR 10846).

Reason: The records in this system are

covered under the government-wide

system of records notice OPM/GOVT–5,

entitled Recruiting, Examining, and

Placement Records.

AMENDMENTS

RDCAA 152.1

SYSTEM NAME:

Security Information System (SIS)

(February 22, 1993, 58 FR 10840).

* * * * *

PURPOSE(S):

Delete ‘To submit data on a regular

basis to the DoD Defense Central Index

of Investigations (DCII),’.

* * * * *

RDCAA 152.1

SYSTEM NAME:

Security Information System (SIS).

SYSTEM LOCATION:

Primary location: Security Office,

Headquarters, Defense Contract Audit

Agency, 8725 John J. Kingman Road,

Suite 2135, Fort Belvoir, VA 22060–

6219.

Decentralized locations: Defense

Contract Audit Agency (DCAA)

Regional Security Offices. Official

mailing addresses are published as an

appendix to DCAA’s compilation of

systems of records notices.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

All DCAA employees.

CATEGORIES OF RECORDS IN THE SYSTEM:

Records contain name, Social Security

Number, date and place of birth,

citizenship, position sensitivity,

accession date, type and number of

DCAA identification, position number,

organizational assignment, security

adjudication, clearance, eligibility, and

investigation data.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 301, Departmental

Regulations; E.O. 10450, Security

Requirements for Government

Employees, as amended; E.O. 12958,

Classified National Security

Information; and E.O. 9397 (SSN).

PURPOSE(S):

To provide the DCAA Security Office

with a ready reference of security

information on DCAA personnel.

To submit data on a regular basis to

the DoD Defense Central Index of

Investigations (DCII).

To provide the DCAA Drug Program

Coordinator with a listing of individuals

who hold security clearances for the

purpose of creating the drug testing

pool, from which individuals are

randomly chosen for drug testing.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

In addition to those disclosures

generally permitted under 5 U.S.C.

552a(b) of the Privacy Act, these records

or information contained therein may

specifically be disclosed outside the

DoD as a routine use pursuant to 5

U.S.C. 552a(b)(3) as follows:

The ‘Blanket Routine Uses’ that

appear at the beginning of DCAA’s

compilation of systems of records

notices apply to this system.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Records are maintained in automated

data systems.

RETRIEVABILITY:

Records are retrieved by Social

Security Number or name of employee.

SAFEGUARDS:

Automated records are protected by

restricted access procedures. Records

are accessible only to authorized

personnel who are properly cleared and

trained and who require access in

connection with their official duties.

RETENTION AND DISPOSAL:

Records are retained in the active file

until an employee separates from the

agency. At that time, records are moved

to the inactive file, retained for two

years, and then deleted from the system.

Hard copy listings and tapes produced

by this system are destroyed by burning.

SYSTEM MANAGER(S) AND ADDRESS:

Security Officer, Headquarters,

Defense Contract Audit Agency, 8725

John J. Kingman Road, Suite 2135, Fort

Belvoir, VA 22060–6219.

NOTIFICATION PROCEDURE:

Individuals seeking to determine

whether information about themselves

is contained in this system should

address written inquiries to the Security

Office, Headquarters, Defense Contract

Audit Agency, 8725 John J. Kingman

Road, Suite 2135, Fort Belvoir, VA

22060–6219 or the Regional Security

Offices whose official mailing addresses

are published as an appendix to DCAA’s

compilation of systems of records

notices.

Individuals must furnish name; Social

Security Number; approximate date of

their association with DCAA; and

geographic area in which consideration

was requested for record to be located

and identified.

RECORD ACCESS PROCEDURES:

Individuals seeking access to

information about themselves contained

in this system should address written

inquiries to the Security Office,

Headquarters, Defense Contract Audit

Agency, 8725 John J. Kingman Road,

Suite 2135, Fort Belvoir, VA 22060–

6219 or the Regional Security Offices

whose official mailing addresses are

published as an appendix to DCAA’s
Federal Register / Vol. 62, No. 224 / Thursday, November 20, 1997 / Notices 62005

compilation of systems of records

notices.

Individuals must furnish name; Social

Security Number; approximate date of

their association with DCAA; and

geographic area in which consideration

was requested for record to be located

and identified.

CONTESTING RECORD PROCEDURES:

DCAA’s rules for accessing records,

for contesting contents and appealing

initial agency determinations are

published in DCAA Regulation 5410.10;

32 CFR part 317; or may be obtained

from the system manager.

RECORD SOURCE CATEGORIES:

Information, other than data obtained

directly from individual employees, is

obtained by DCAA Headquarters and

Regional Office Personnel and Security

Divisions, and Federal Agencies.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

RDCAA 152.2

SYSTEM NAME:

Personnel Security Data Files (January

19, 1994, 59 FR 2829).

CHANGES:

* * * * *

SYSTEM LOCATION:

In the second paragraph delete ‘of

Personnel’ and insert ‘Human Resources

Management Division’.

CATEGORIES OF RECORDS IN THE SYSTEM:

In the first paragraph, insert ‘(152.2)’

between ‘One’ and ‘contains’. Delete

‘security investigative questionnaires’

between ‘applications’ and ‘requests’

and delete ‘investigation or’ between

‘for’ and ‘security’.

In the second paragraph, insert

‘(152.3)’ between ‘Two’ and ‘contains’

and insert ‘security investigative

questionnaires and’ between ‘contains’

and ‘verification’.

In the third paragraph, insert ‘(152.4)’

between ‘Three’ and ‘contains’. Delete

‘Federal Personnel Manual’ between ‘in

the’ and ‘and in’ and insert ‘Code of

Federal Regulations’. Delete ‘DCAA

Central Clearance Group to the Director,

DCAA, and determination by the

Director, DCAA’ and insert ‘WHS/CAF

adjudication authority with related

documents, former DCAA adjudicative

authority documents, and

determinations by the Director, DCAA’.

* * * * *

RETENTION AND DISPOSAL:

Add paragraph ‘Section three is

maintained after separation only if it

contains a DCAA unfavorable personnel

security determination, or a DCAA

favorable personnel security

determination, where the investigation

or information upon which the

determination was made included

significant derogatory information of the

type set forth in Section 2–200 and

Appendix I, DCAAM 5210.1. This

information shall be maintained for five

years from the date of determination.’

* * * * *

RECORD SOURCE CATEGORIES:

Delete ‘of Personnel’ and insert

‘Human Resources Management

Division’.

* * * * *

RDCAA 152.2

SYSTEM NAME:

Personnel Security Data Files.

SYSTEM LOCATION:

Primary location: Headquarters,

Defense Contract Audit Agency, 8725

John J. Kingman Road, Suite 2135, Fort

Belvoir, VA 22060–6219.

Decentralized locations: Human

Resources Management Division,

Defense Contract Audit Agency; Human

Resources Management Offices and

Regional Security Officers at DCAA

Regional Offices. Official mailing

addresses are published as an appendix

to DCAA’s compilation of systems of

records notices.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

All applicants for employment with

Defense Contract Audit Agency (DCAA);

all DCAA employees; all persons hired

on a contractual basis by, or serving in

an advisory capacity to DCAA.

CATEGORIES OF RECORDS IN THE SYSTEM:

Section One (152.2) contains copies of

individual’s employment applications,

requests for, and approval or

disapproval of, emergency appointment

authority; requests for security

clearance; interim and final security

clearance certificates.

Section Two (152.3) contains security

investigative questionnaires and

verification of investigations conducted

to determine suitability, eligibility or

qualifications for Federal civilian

employment, eligibility for assignment

to sensitive duties, and access to

classified information.

Section Three (152.4) contains

summaries of reports of investigation,

internal Agency memorandums and

correspondence furnishing analysis of

results of investigations in so far as their

relationship to the criteria set forth in

the E.O. 10450, in the Code of Federal

Regulations and in Department of

Defense and DCAA Directives and

Regulations; comments and

recommendations of the WHS/CAF

adjudication authority with related

documents, former DCAA adjudicative

authority documents, and

determinations by the Director, DCAA.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 301, Departmental

Regulations; E.O. 10450, 10865, and

E.O. 12958, Classified National Security

Information; and DoD Directive 5105.36

(32 CFR part 387).

PURPOSE(S):

To provide a basis for requesting

appropriate investigations; to permit

determinations on employment or

retention; to authorize and record access

to classified information.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

In addition to those disclosures

generally permitted under 5 U.S.C.

552a(b) of the Privacy Act, these records

or information contained therein may

specifically be disclosed outside the

DoD as a routine use pursuant to 5

U.S.C. 552a(b)(3) as follows:

The ‘Blanket Routine Uses’ that

appear at the beginning of DCAA’s

compilation of systems of records

notices apply to this system.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

All sections are on paper records

stored in file folders.

RETRIEVABILITY:

Folders are filed by file series then by

organizational element (DCAA

Headquarters or DCAA field activities)

and then alphabetically by last name of

individual concerned.

SAFEGUARDS:

Records are stored in locked filing

cabinets after normal business hours.

Records are accessible only to

authorized personnel who are properly

cleared and trained and who require

access in connection with their official

duties.

RETENTION AND DISPOSAL:

Records contained in Sections One

and Two pertaining to Federal

employees and persons furnishing

services to DCAA on a contract basis are

destroyed upon separation of

employees, and upon termination of the

contracts for contractor personnel.

Records pertaining to applicants are
62006 Federal Register / Vol. 62, No. 224 / Thursday, November 20, 1997 / Notices

destroyed if an appointment to DCAA is

not made.

Records contained in Section Three

are maintained after separation only if it

contains a DCAA unfavorable personnel

security determination, or a DCAA

favorable personnel security

determination, where the investigation

or information upon which the

determination was made included

significant derogatory information of the

type set forth in Section 2–200 and

Appendix I, DCAAM 5210.1. This

information shall be maintained for five

years from the date of determination.

SYSTEM MANAGER(S) AND ADDRESS:

Security Officer, Headquarters,

Defense Contract Audit Agency, 8725

John J. Kingman Road, Suite 2135, Fort

Belvoir, VA 22060–6219.

NOTIFICATION PROCEDURE:

Individuals seeking to determine

whether information about themselves

is contained in this record system

should address written inquiries to the

Records Administrator, Defense

Contract Audit Agency, 8725 John J.

Kingman Road, Suite 2135, Fort Belvoir,

VA 22060–6219.

RECORD ACCESS PROCEDURES:

Individuals seeking access to records

about themselves contained in this

system should address written inquiries

to the Records Administrator, Defense

Contract Audit Agency, 8725 John J.

Kingman Road, Suite 2135, Fort Belvoir,

VA 22060–6219.

Written requests for information

should contain the full name of the

individual, current address and

telephone number and current business

address.

Acceptable identification, that is,

driver’s license or employing offices’

identification card. Visits are limited to

those offices (Headquarters and

Regional offices) listed in the official

mailing addresses published as an

appendix to DCAA’s compilation of

record system notices.

CONTESTING RECORD PROCEDURES:

DCAA’s rules for accessing records,

for contesting contents and appealing

initial agency determinations are

published in DCAA Regulation 5410.10;

32 CFR part 317; or may be obtained

from the system manager.

RECORD SOURCE CATEGORIES:

Security Officer and the Director of

Human Resources Management Division

at Headquarters, DCAA; Chiefs of

Human Resources Management

Divisions, Regional Security Officers,

Chiefs of Field Audit Offices at the

DCAA Regional Offices and the

individual concerned.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

RDCAA 152.5

SYSTEM NAME:

Notification of Security

Determinations (February 22, 1993, 58

FR 10842).

CHANGES:

* * * * *

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

Delete ‘10 U.S.C. 133 and 50 U.S.C.

781’.

* * * * *

RDCAA 152.5

SYSTEM NAME:

Notification of Security

Determinations.

SYSTEM LOCATION:

Primary System: Regional Security

Offices, Defense Contract Audit Agency

Regional Office and Security Control

Offices, Defense Contract Audit

Institute, 4075 Park Avenue, Memphis,

TN 38111–7492. Official mailing

addresses are published as an appendix

to DCAA’s compilation of systems of

records notices.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Defense Contract Audit Agency

(DCAA) personnel and applicants for

DCAA employment on whom specific

security or suitability action must be

taken.

CATEGORIES OF RECORDS IN THE SYSTEM:

Records may contain a summary of

pertinent security or suitability

information; the results of security

determinations approved by the

Director, DCAA; and directed or

recommended actions to be taken at

DCAA Regional Office, Field Audit

Office or Defense Contract Audit

Institute (DCAI) level.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 301, Departmental

Regulations; E.O. 10450, 10865, and

E.O. 12958, Classified National Security

Information.

PURPOSE(S):

To permit required actions of a

suitability or security nature to be taken

by appropriate DCAA officials.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

In addition to those disclosures

generally permitted under 5 U.S.C.

552a(b) of the Privacy Act, these records

or information contained therein may

specifically be disclosed outside the

DoD as a routine use pursuant to 5

U.S.C. 552a(b)(3) as follows:

The ‘Blanket Routine Uses’ that

appear at the beginning of DCAA’s

compilation of systems of records

notices apply to this system.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Paper records in file folders.

RETRIEVABILITY:

Folders are filed by organizational

element, then alphabetically by name of

person concerned.

SAFEGUARDS:

Records are accessible only to

authorized personnel who are properly

cleared and trained and who require

access in connection with their official

duties. Records are stored in locked

filing cabinets after normal business

hours.

RETENTION AND DISPOSAL:

Destruction is directed individually in

each case upon completion of final

security or suitability actions or

automatically upon nonappointment of

applicants or separation of employees,

whichever is earlier.

SYSTEM MANAGER(S) AND ADDRESS:

Security Officer, Headquarters,

Defense Contract Audit Agency, 8725

John J. Kingman Road, Suite 2135, Fort

Belvoir, VA 22060–6219.

NOTIFICATION PROCEDURE:

Individuals seeking to determine

whether information about themselves

is contained in this system should

address written inquiries to the Records

Administrator, Defense Contract Audit

Agency, 8725 John J. Kingman Road,

Suite 2135, Fort Belvoir, VA 22060–

6219.

RECORD ACCESS PROCEDURES:

Individuals seeking access to records

about themselves contained in this

system should address written inquiries

to Records Administrator, Defense

Contract Audit Agency, 8725 John J.

Kingman Road, Suite 2135, Fort Belvoir,

VA 22060–6219.

Written requests for information

should contain the full name of the

individual, current address and

telephone number, and current business

address.

Personal visits are limited to those

offices (Headquarters and 6 regional

offices) listed in the appendix to the
Federal Register / Vol. 62, No. 224 / Thursday, November 20, 1997 / Notices 62007

agency’s compilation of record system

notices. For personal visits, the

individual should be able to provide

some acceptable identification, that is

driver’s license or employing office’s

identification card.

CONTESTING RECORD PROCEDURES:

DCAA’s rules for accessing records,

for contesting contents and appealing

initial agency determinations are

published in DCAA Regulation 5410.10;

32 CFR part 317; or may be obtained

from the system manager.

RECORD SOURCE CATEGORIES:

Results of investigations received

from Federal agencies and

recommendations for action from

appropriate DCAA Headquarters staff

elements.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

RDCAA 152.6

SYSTEM NAME:

Regional and DCAI Security Clearance

Request Files (January 19, 1994, 59 FR

2830).

CHANGES:

* * * * *

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

Delete ‘10 U.S.C. 133 and 50 U.S.C.

781’.

* * * * *

RDCAA 152.6

SYSTEM NAME:

Regional and DCAI Security Clearance

Request Files

SYSTEM LOCATION:

Primary System: Security Officers of

Defense Contract Audit Agency

Regional Offices and Security Control

Officers, Defense Contract Audit

Institute. Official mailing addresses are

published as an appendix to DCAA’s

compilation of systems of records

notices.

Decentralized Segment: Security

Officer, Headquarters, Defense Contract

Audit Agency, 8725 John J. Kingman

Road, Suite 2135, Fort Belvoir, VA

22060–6219.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

All applicants for employment with

Defense Contract Audit Agency (DCAA);

all DCAA employees; all persons hired

on a contractual basis by, or serving in

an advisory capacity to DCAA.

CATEGORIES OF RECORDS IN THE SYSTEM:

Files contain personnel security data

forms submitted by employees and

applicants required in the processing of

security investigations; requests for

various types of security clearance

actions; and requests for and approvals/

disapprovals of appointments to

sensitive positions.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 301, Departmental

Regulations; E.O. 10450, 10865, and

E.O. 12958, Classified National Security

Information; and DoD Directive 5105.36

(32 CFR part 387).

PURPOSE(S):

To prepare necessary paperwork and

documentation upon which to base

requests to Headquarters, DCAA for

appointments to sensitive positions,

requests for security investigations, for

security clearance and to retain support

documents pending approval of

appointment and/or granting clearance.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

In addition to those disclosures

generally permitted under 5 U.S.C.

552a(b) of the Privacy Act, these records

or information contained therein may

specifically be disclosed outside the

DoD as a routine use pursuant to 5

U.S.C. 552a(b)(3) as follows:

The ‘Blanket Routine Uses’ that

appear at the beginning of the DCAA’s

compilation of systems of records

notices apply to this system.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Paper records in file folders.

RETRIEVABILITY:

Filed alphabetically by last name of

individual concerned.

SAFEGUARDS:

Records are accessible only to those

authorized personnel required to

prepare, review, process, and type

necessary documents. Records are

stored in locked filing cabinets after

normal business hours and are stored in

locked rooms and buildings after normal

business hours.

RETENTION AND DISPOSAL:

These are transitory files at DCAA

Regional Offices and DCAI level and are

maintained only during processing and

pending final action on requests. Upon

receipt of final action taken on request,

files are destroyed.

Segments of the system held by the

Security Officer, DCAA are destroyed

upon separation of the employee or after

non-appointment of an applicant.

SYSTEM MANAGER(S) AND ADDRESS:

Security Officer, Headquarters,

Defense Contract Audit Agency, 8725

John J. Kingman Road, Suite 2135, Fort

Belvoir, VA 22060–6219.

Regional Security Officers, DCAA and

Security Control Officers, Defense

Contract Audit Institute. Official

mailing addresses are published as an

appendix to DCAA’s compilation of

systems of records notices.

NOTIFICATION PROCEDURE:

Individuals seeking to determine

whether information about themselves

is contained in this system should

address written inquiries to the Records

Administrator, Defense Contract Audit

Agency, 8725 John J. Kingman Road,

Suite 2135, Fort Belvoir, VA 22060–

6219.

RECORD ACCESS PROCEDURES:

Individuals seeking access to

information about themselves contained

in this system should address written

inquiries to the Records Administrator,

Defense Contract Audit Agency, 8725

John J. Kingman Road, Suite 2135, Fort

Belvoir, VA 22060–6219.

The request should contain the full

name of the individual, current address

and telephone number, and current

business address.

Personal visits may be made but are

limited to those offices (Headquarters

and 6 Regional Offices) listed in DCAA’s

official mailing addresses published as

an appendix to DCAA’s compilation of

record system notices. In personal visits,

the individual should be able to provide

acceptable identification, that is,

driver’s license or employing offices’

identification card.

CONTESTING RECORD PROCEDURES:

DCAA’s rules for accessing records,

for contesting contents and appealing

initial agency determinations are

published in DCAA Regulation 5410.10;

32 CFR part 317; or may be obtained

from the system manager.

RECORD SOURCE CATEGORIES:

Chiefs of Personnel Divisions and

Regional Security Officers at the DCAA

Regional Offices; the Manager, Defense

Contract Audit Institute and the

individual concerned.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

RDCAA 152.7

SYSTEM NAME:

Clearance Certification (January 19,

1994, 59 FR 2831).

CHANGES:

* * * * *
62008 Federal Register / Vol. 62, No. 224 / Thursday, November 20, 1997 / Notices

SYSTEM LOCATION:

In the second paragraph entitled

Decentralized Segment, delete ‘of

Personnel’ and insert ‘Human Resources

Management Division’.

* * * * *

RDCAA 152.7

SYSTEM NAME:

Clearance Certification.

SYSTEM LOCATION:

Primary location: Regional Security

Officers at Defense Contract Audit

Agency (DCAA) Regional Offices;

Security Control Officers at DCAA Field

Audit Offices; Field Detachment and

Defense Contract Audit Institute (DCAI).

Official mailing addresses are published

as an appendix to DCAA’s compilation

of systems of records notices.

Decentralized locations: Security

Officer and Director of Human

Resources Management Division at

Headquarters, DCAA and Chiefs of

Human Resources Management Offices

at DCAA Regional Offices. Official

mailing addresses are published as an

appendix to DCAA’s compilation of

systems of records notices.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

All DCAA personnel employed by the

Agency.

CATEGORIES OF RECORDS IN THE SYSTEM:

Files contain interim and final

security clearance and eligibility

certificates attesting to type of

investigation conducted and degree of

access to classified information which is

authorized copies, of security

acknowledgement certificates

supervisor suitability/security

statements and special access briefing

statements executed by individuals

upon being granted security clearances

or access to special access information.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 301, Departmental

Regulations; E.O. 10450, 10865, and

E.O. 12958, Classified National Security

Information; and DoD Directive 5105.36

(32 CFR part 387).

PURPOSE(S):

To maintain a record of the security

clearance and eligibility status of all

DCAA personnel as well as certification

of briefings for access to classified

information and special access

information.

To DoD contractors to furnish notice

of security clearance and access

authorization of DCAA employees.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

In addition to those disclosures

generally permitted under 5 U.S.C.

552a(b) of the Privacy Act, these records

or information contained therein may

specifically be disclosed outside the

DoD as a routine use pursuant to 5

U.S.C. 552a(b)(3) as follows:

The ‘Blanket Routine Uses’ that

appear at the beginning of the DCAA’s

compilation of systems of records

notices apply to this system.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Paper records in file folders.

RETRIEVABILITY:

Retrieved by last name of individual

concerned.

SAFEGUARDS:

Records are stored in locked filing

cabinets after normal business hours

and stored in locked rooms or buildings.

Records are accessible only to those

authorized personnel required to act

upon a request for access to classified

defense information.

RETENTION AND DISPOSAL:

Files pertaining to Federal employees

and persons furnishing services to

DCAA on a contract basis are destroyed

upon separation or transfer of

employees and upon termination of

contractor personnel.

Files of individuals transferring

within DCAA are transferred to security

control office of gaining element for

maintenance.

SYSTEM MANAGER(S) AND ADDRESS:

Security Officer, Headquarters,

Defense Contract Audit Agency, 8725

John J. Kingman Road, Suite 2135, Fort

Belvoir, VA 22060–6219 and Regional

Security Officers in DCAA Regional

Offices. Official mailing addresses are

published as an appendix to DCAA’s

compilation of systems of records

notices.

NOTIFICATION PROCEDURE:

Individuals seeking to determine

whether information about themselves

is contained in this record system

should address written inquiries to the

Records Administrator, Defense

Contract Audit Agency, 8725 John J.

Kingman Road, Suite 2135, Fort Belvoir,

VA 22060–6219.

RECORD ACCESS PROCEDURES:

Individuals seeking access to records

about themselves contained in this

record system should address written

inquiries to the Records Administrator,

Defense Contract Audit Agency, 8725

John J. Kingman Road, Suite 2135, Fort

Belvoir, VA 22060–6219.

The request should contain the full

name of the individual, current address

and telephone number, and current

business address.

Personal visits may be made but are

limited to those offices (Headquarters

and Regional Offices) listed in DCAA’s

official mailing addresses published as

an appendix to DCAA’s compilation of

systems of records notices. In personal

visits, the individual should be able to

provide acceptable identification, that

is, driver’s license or employing offices’

identification card.

CONTESTING RECORD PROCEDURES:

DCAA’s rules for accessing records,

for contesting contents and appealing

initial agency determinations are

published in DCAA Regulation 5410.10;

32 CFR part 317; or may be obtained

from the system manager.

RECORD SOURCE CATEGORIES:

Chiefs of Human Resources

Management Offices and Regional

Security Officers at the DCAA Regional

Offices; Chiefs of DCAA Field Audit

Offices; the Manager, Defense Contract

Audit Institute and the individual.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

RDCAA 152.17

SYSTEM NAME:

Security Status Master List (January

19, 1994, 59 FR 2832).

CHANGES:

* * * * *

RECORD SOURCE CATEGORIES:

Replace ‘of Personnel’ with ‘Human

Resources Management Division’.

* * * * *

RDCAA 152.17

SYSTEM NAME:

Security Status Master List.

SYSTEM LOCATION:

Headquarters, Defense Contact Audit

Agency, 8725 John J. Kingman Road,

Suite 2135, Fort Belvoir, VA 22060–

6219.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

All employees of DCAA; all persons

hired on a contractual basis by or

serving in an advisory capacity to

DCAA.
Federal Register / Vol. 62, No. 224 / Thursday, November 20, 1997 / Notices 62009

CATEGORIES OF RECORDS IN THE SYSTEM:

Record contains type of investigation,

date completed, file number, agency

which conducted investigation, security

clearance data information, name,

Social Security Number, date and place

of birth, organizational assignment,

dates interim and final clearance issued,

position sensitivity and related data.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 301, Departmental

Regulations; E.O. 10450, 10865, and

E.O. 12958, Classified National Security

Information; and DoD Directive 5105.36

(32 CFR part 387).

PURPOSE(S):

To maintain a ready reference of

security clearances on DCAA personnel,

to include investigative data and

position sensitivity.

To provide security clearance data to

DoD contractors and other Federal

agencies on DCAA employees assigned

to or visiting a contractor facility or

visiting or applying for employment

with another Federal agency.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

In addition to those disclosures

generally permitted under 5 U.S.C.

552a(b) of the Privacy Act, these records

or information contained therein may

specifically be disclosed outside the

DoD as a routine use pursuant to 5

U.S.C. 552a(b)(3) as follows:

The ‘Blanket Routine Uses’ that

appear at the beginning of DCAA’s

compilation of systems of records

notices apply to this system.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Stored in a card file.

RETRIEVABILITY:

Cards are filed alphabetically by last

name of individual concerned for all

DCAA regional personnel. Separate file

maintained alphabetically by last name

of individual concerned for DCAA

Headquarters elements.

SAFEGUARDS:

Cards are accessible only to those

authorized personnel required to

prepare, process, and type necessary

documents; and answer authorized

inquiries for information contained

therein. Cards are stored in locked filing

cabinets after normal business hours

and are stored in a locked room and

building which is protected by a guard

force system after normal business

hours.

RETENTION AND DISPOSAL:

These cards are destroyed two years

after an individual is separated from

DCAA.

SYSTEM MANAGER(S) AND ADDRESS:

Security Officer, Headquarters,

Defense Contract Audit Agency, 8725

John J. Kingman Road, Suite 2135, Fort

Belvoir, VA 22060–6219.

NOTIFICATION PROCEDURE:

Individuals seeking to determine

whether information about themselves

is contained in this system should

address written inquiries to the Records

Administrator, Defense Contract Audit

Agency, 8725 John J. Kingman Road,

Suite 2135, Fort Belvoir, VA 22060–

6219.

RECORD ACCESS PROCEDURES:

Individuals seeking access to

information about themselves contained

in this system should address written

inquiries to the Records Administrator,

Defense Contract Audit Agency, 8725

John J. Kingman Road, Suite 2135, Fort

Belvoir, VA 22060–6219.

Written requests for information

should contain the full name of the

individual, current address and

telephone number, and current business

address.

Personal visits are limited to the

Headquarters listed in the appendix to

DCAA’s compilation of systems of

records notices. For personal visits, the

individual should be able to provide

some acceptable identification, that is

driver’s license or employing office’s

identification card.

CONTESTING RECORD PROCEDURES:

DCAA’s rules for accessing records,

for contesting contents and appealing

initial agency determinations are

published in DCAA Regulation 5410.10;

32 CFR part 317; or may be obtained

from the system manager.

RECORD SOURCE CATEGORIES:

Security Officer, Headquarters,

DCAA; Director of Human Resources

Management Division, Headquarters,

DCAA; Chiefs of Human Resources

Management Offices, DCAA Regional

offices; Regional Security Officers,

DCAA Regional Offices; Manager, DCAI;

the individual concerned; and reports of

investigation conducted by Federal

investigative agencies.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

RDCAA 160.5

SYSTEM NAME:

Travel Orders (February 22, 1993, 58

FR 10845).

CHANGES:

* * * * *

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

Delete ‘10 U.S.C. 133’ and add ‘5

U.S.C. 301, Departmental Regulations’.

* * * * *

RDCAA 160.5

SYSTEM NAME:

Travel Orders.

SYSTEM LOCATION:

Headquarters, Defense Contract Audit

Agency, 8725 John J. Kingman Road,

Suite 2135, Fort Belvoir, VA 22060–

6219; DCAA Regional Offices; and field

audit offices, whose addresses may be

obtained from their cognizant regional

office. Official mailing addresses are

published as an appendix to the DCAA’s

compilation of systems of records

notices.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Any DCAA employee who performs

official travel.

CATEGORIES OF RECORDS IN THE SYSTEM:

File contains individual’s orders

directing or authorizing official travel to

include approval for transportation of

automobiles, documents relating to

dependents travel, bills of lading,

vouchers, contracts, and any other

documents pertinent to the individual’s

official travel.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 301, Departmental

Regulations; 5 U.S.C., Chapter 57; and

DoD Directive 5105.36 (32 CFR part

387).

PURPOSE(S):

To document all entitlements,

authorizations, and paperwork

associated with an employee’s official

travel.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

In addition to those disclosures

generally permitted under 5 U.S.C.

552a(b) of the Privacy Act, these records

or information contained therein may

specifically be disclosed outside the

DoD as a routine use pursuant to 5

U.S.C. 552a(b)(3) as follows:

The ‘Blanket Routine Uses’ that

appear at the beginning of DCAA’s

compilation of systems of records

notices apply to this system.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Paper records in file folders.
62010 Federal Register / Vol. 62, No. 224 / Thursday, November 20, 1997 / Notices

RETRIEVABILITY:

By fiscal year and alphabetically by

surname. May be filed in numerical

sequence by travel order number.

SAFEGUARDS:

Under control of office staff during

duty hours. Building and/or office

locked and/or guarded during nonduty

hours.

RETENTION AND DISPOSAL:

Records are destroyed after 4 years.

SYSTEM MANAGER(S) AND ADDRESS:

Assistant Director, Resources,

Headquarters, Defense Contract Audit

Agency, 8725 John J. Kingman Road,

Suite 2135, Fort Belvoir, VA 22060–

6219; Regional Directors, DCAA; and

Chiefs of Field Audit Offices, whose

addresses may be obtained from their

cognizant regional office. Official

mailing addresses are published as an

appendix to DCAA’s compilation of

systems of records notices.

NOTIFICATION PROCEDURE:

Individuals seeking to determine

whether information about themselves

is contained in this system should

address written inquiries to the Records

Administrator, Defense Contract Audit

Agency, 8725 John J. Kingman Road,

Suite 2135, Fort Belvoir, VA 22060–

6219.

RECORD ACCESS PROCEDURES:

Individuals seeking access to

information about themselves contained

in this system should address written

inquiries to the Records Administrator,

Defense Contract Audit Agency, 8725

John J. Kingman Road, Suite 2135, Fort

Belvoir, VA 22060–6219.

The request should contain the full

name of the individual, current address

and telephone number, and current

business address.

Personal visits may be made to those

offices listed in DCAA’s official mailing

addresses published as an appendix to

DCAA’s compilation of systems of

records notices. In personal visits, the

individual should be able to provide

acceptable identification, that is,

driver’s license or employing offices’

identification card.

CONTESTING RECORD PROCEDURES:

DCAA’s rules for accessing records,

for contesting contents and appealing

initial agency determinations are

published in DCAA Regulation 5410.10;

32 CFR part 317; or may be obtained

from the system manager.

RECORD SOURCE CATEGORIES:

Administrative offices; personnel

offices; servicing payroll offices;

employee.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

RDCAA 201.01

SYSTEM NAME:

Individual Access Files (February 22,

1993, 58 FR 10846).

* * * * *

SYSTEM MANAGER(S) AND ADDRESS:

Delete ‘Personnel and Security

Division’ and insert ‘Human Resources

Management Division’.

NOTIFICATION PROCEDURE:

Delete ‘Personnel and Security

Division’ and insert ‘Human Resources

Management Division’.

RECORD ACCESS PROCEDURES:

Delete ‘Personnel and Security

Division’ and insert ‘Human Resources

Management Division’.

* * * * *

RDCAA 201.01

SYSTEM NAME:

Individual Access Files.

SYSTEM LOCATION:

Headquarters, Defense Contract Audit

Agency, Human Resources Management

Division, 8725 John J. Kingman Road,

Suite 2135, Fort Belvoir, VA 22060–

6219.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

DCAA personnel, contractor

employees, and individuals granted or

denied access to DCAA activities.

CATEGORIES OF RECORDS IN THE SYSTEM:

Documents relating to the request for

authorization, issue, receipt, surrender,

withdrawal and accountability

pertaining to identification cards, to

include application forms, photographs,

and related papers.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 301, Departmental

Regulations; DoD Directives 5200.8 and

5105.36 which assign to the Director,

DCAA the responsibility for protection

of property and facilities under his

control.

PURPOSE(S):

Information is maintained and used to

adequately control access to and

movement on DCAA activities.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

In addition to those disclosures

generally permitted under 5 U.S.C.

552a(b) of the Privacy Act, these records

or information contained therein may

specifically be disclosed outside the

DoD as a routine use pursuant to 5

U.S.C. 552a(b)(3) as follows:

The ‘Blanket Routine Uses’ that

appear at the beginning of the DCAA’s

compilation of systems of records

notices apply to this system.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Paper records in file folders,

application cards, and index cards.

RETRIEVABILITY:

Retrieved alphabetically by name.

SAFEGUARDS:

Records are maintained in areas

accessible only to authorized DCAA

personnel.

RETENTION AND DISPOSAL:

Records are destroyed one year after

termination or transfer of person granted

access, except that individual

identification cards and photographs

will be destroyed upon revocation,

expiration or cancellation.

SYSTEM MANAGER(S) AND ADDRESS:

Headquarters, Defense Contract Audit

Agency, Human Resources Management

Division, 8725 John J. Kingman Road,

Suite 2135, Fort Belvoir, VA 22060–

6219.

NOTIFICATION PROCEDURE:

Individuals seeking to determine

whether information about themselves

is contained in this system should

address written inquiries to the

Headquarters, Defense Contract Audit

Agency, Human Resources Management

Division, 8725 John J. Kingman Road,

Suite 2135, Fort Belvoir, VA 22060–

6219.

RECORD ACCESS PROCEDURES:

Individuals seeking access to

information about themselves contained

in this system should address written

inquiries to the Headquarters, Defense

Contract Audit Agency, Human

Resources Management Division, 8725

John J. Kingman Road, Suite 2135, Fort

Belvoir, VA 22060–6219.

Written requests for information

should contain the full name, current

address and telephone numbers of the

individual. For personal visits, the

individual should be able to provide

some acceptable identification, that is,

driver’s license, employing office

identification card, and give some

verbal information that could be verified

with the file.
Federal Register / Vol. 62, No. 224 / Thursday, November 20, 1997 / Notices 62011

CONTESTING RECORD PROCEDURES:

DCAA’s rules for accessing records,

for contesting contents and appealing

initial agency determinations are

published in DCAA Regulation 5410.10;

32 CFR part 317; or may be obtained

from the system manager.

RECORD SOURCE CATEGORIES:

Individuals applying for identification

cards and security personnel.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

RDCAA 240.3

SYSTEM NAME:

Legal Opinions (February 22, 1993, 58

FR 10847).

CHANGES:

* * * * *

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Delete ‘problems’ between ‘personnel’

and ‘that’ and insert ‘issues’.

* * * * *

RDCAA 240.3

SYSTEM NAME:

Legal Opinions.

SYSTEM LOCATION:

Office of Counsel, Headquarters,

Defense Contact Audits Agency, 8725

John J. Kingman Road, Suite 2135, Fort

Belvoir, VA 22060–6219.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Any DCAA employee who files a

complaint, with regard to personnel

issues, that requires a legal opinion for

resolution.

CATEGORIES OF RECORDS IN THE SYSTEM:

Fraud files contain interoffice

memorandums, citations used in

determining legal opinion, in some

cases copies of investigations (FBI),

copies of Agency determinations.

EEO files contain initial appeal,

copies of interoffice memorandums,

testimony at EEO hearings, copy of

Agency determinations. Citations used

in determining legal opinions.

Grievance files contain

correspondence relating to DCAA

employees filing grievances regarding

leave, removals, resignations,

suspensions, disciplinary actions,

travel, citations used in determining

legal opinion, Agency determinations.

MSPB Appeal files contain interoffice

memorandums, citations used in

determining the legal position,

statements of witnesses, pleadings,

briefs, MSPB decisions, notices of

judicial appeals, litigation reports and

correspondence with the Department of

Justice.

Award files contain correspondence

relating to DCAA employee awards,

suggestion evaluations, citations used

for legal determinations, Agency

determination.

Security Violation files contain

interoffice correspondence relating to

DCAA employee security violations,

citations used in determinations,

Agency determination.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. chapters 43, 51, and 75; 5

U.S.C. 301, Departmental Regulations;

and the Civil Service Reform Act of

1978.

PURPOSE(S):

To maintain a historical reference for

matters of legal precedence within

DCAA to ensure consistency of action

and the legal sufficiency of personnel

actions.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

In addition to those disclosures

generally permitted under 5 U.S.C.

552a(b) of the Privacy Act, these records

or information contained therein may

specifically be disclosed outside the

DoD as a routine use pursuant to 5

U.S.C. 552a(b)(3) as follows:

The ‘Blanket Routine Uses’ that

appear at the beginning of DCAA’s

compilation of systems of records

notices apply to this system.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Paper records in file folders.

RETRIEVABILITY:

Primary filing system is by subject;

within subjects, files are alphabetical by

subject, corporation, name of

individual.

SAFEGUARDS:

Under staff supervision during duty

hours; security guards are provided

during nonduty hours.

RETENTION AND DISPOSAL:

These files are for permanent

retention. They are retained in active

files for five years and retired to

Washington National Records Center.

SYSTEM MANAGER(S) AND ADDRESS:

Counsel, Headquarters, Defense

Contract Audit Agency, 8725 John J.

Kingman Road, Suite 2135, Fort Belvoir,

VA 22060–6219.

NOTIFICATION PROCEDURE:

Individuals seeking to determine

whether information about themselves

is contained in this system should

address written inquiries to the Records

Administrator, Defense Contract Audit

Agency, 8725 John J. Kingman Road,

Suite 2135, Fort Belvoir, VA 22060–

6219.

RECORD ACCESS PROCEDURES:

Individuals seeking access to

information about themselves contained

in this system should address written

inquiries to the Records Administrator,

Defense Contract Audit Agency, 8725

John J. Kingman Road, Suite 2135, Fort

Belvoir, VA 22060–6219.

Written requests for information

should contain the full name of the

individual, current address and

telephone number.

Personal visits are limited to those

offices (Headquarters and Regional

offices) listed in the appendix to the

agency’s compilation of systems of

records notices. For personal visits, the

individual should be able to provide

some acceptable identification, that is

driver’s license or employing office’s

identification card and give some verbal

information that could be verified with

‘case’ folder.

CONTESTING RECORD PROCEDURES:

DCAA’s rules for accessing records,

for contesting contents and appealing

initial agency determinations are

published in DCAA Regulation 5410.10;

32 CFR part 317; or may be obtained

from the system manager.

RECORD SOURCE CATEGORIES:

Correspondence from individual’s

supervisor, DCAA employees, former

employers, between DCAA staff

members, and between DCAA and other

Federal agencies.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

RDCAA 240.5

SYSTEM NAME:

Standards of Conduct, Conflict of

Interest (February 22, 1993, 58 FR

10848).

CHANGES:

* * * * *

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Add a new sentence ‘Any DCAA

employee who has requested an ethics

opinion regarding the propriety of

future actions on their part.’
62012 Federal Register / Vol. 62, No. 224 / Thursday, November 20, 1997 / Notices

CATEGORIES OF RECORDS IN THE SYSTEM:

In the first sentence, insert ‘or

potential’ between ‘apparent’ and

‘conflict’.

* * * * *

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

Delete entry and replace with ‘5

U.S.C. 301, Departmental Regulations; 5

U.S.C. 5532; DoD 5500.7-R, Joint Ethics

Regulation (JER); and E.O. 12731.’

* * * * *

RDCAA 240.5

SYSTEM NAME:

Standards of Conduct, Conflict of

Interest.

SYSTEM LOCATION:

Office of Counsel, Headquarters,

Defense Contract Audit Agency, 8725

John J. Kingman Road, Suite 2135, Fort

Belvoir, VA 22060–6219.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Any DCAA employee who has

accepted gratuities from contractors or

who has business, professional or

financial interests that would indicate a

conflict between their private interests

and those related to their duties and

responsibilities as DCAA personnel.

Any DCAA employee who is a member

or officer of an organization that is

incompatible with their official

government position, using public office

for private gain, or affecting adversely

the confidence of the public in the

integrity of the Government. Any DCAA

employee who has requested an ethics

opinion regarding the propriety of

future actions on their part.

CATEGORIES OF RECORDS IN THE SYSTEM:

Office of Counsel-Files contain

documents and background material on

any apparent or potential conflict of

interest or acceptance of gratuities by

DCAA personnel. Correspondence may

involve interoffice memorandums,

correspondence between former DCAA

employees and Headquarters staff

members, citations used in legal

determinations and Agency

determinations.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 301, Departmental

Regulations; DoD 5500.7-R, Joint Ethics

Regulation (JER); and E.O. 12731.

PURPOSE(S):

To provide a historical reference file

of cases that are of precedential value to

ensure equality of treatment of

individuals in like circumstances.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

In addition to those disclosures

generally permitted under 5 U.S.C.

552a(b) of the Privacy Act, these records

or information contained therein may

specifically be disclosed outside the

DoD as a routine use pursuant to 5

U.S.C. 552a(b)(3) as follows:

The ‘Blanket Routine Uses’ that

appear at the beginning of DCAA’s

compilation of systems of records

notices apply to this system.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Paper records in file folders.

RETRIEVABILITY:

Primary filing system is by subject,

within subject, files are alphabetical by

subject, corporation, name of

individual.

SAFEGUARDS:

Under staff supervision during duty

hours; buildings have security guards

during nonduty hours.

RETENTION AND DISPOSAL:

These files are for permanent

retention. They are retained in active

files for five years and then retired to

Washington National Records Center.

SYSTEM MANAGER(S) AND ADDRESS:

Counsel, Headquarters, Defense

Contract Audit Agency, 8725 John J.

Kingman Road, Suite 2135, Fort Belvoir,

VA 22060–6219.

NOTIFICATION PROCEDURE:

Individuals seeking to determine

whether information about themselves

is contained in this system should

address written inquiries to the Records

Administrator, Defense Contract Audit

Agency, 8725 John J. Kingman Road,

Suite 2135, Fort Belvoir, VA 22060–

6219.

RECORD ACCESS PROCEDURES:

Individuals seeking access to

information about themselves contained

in this system should address written

inquiries to the Records Administrator,

Defense Contract Audit Agency, 8725

John J. Kingman Road, Suite 2135, Fort

Belvoir, VA 22060–6219.

The request should contain the full

name of the individual, current address

and telephone number.

Personal visits may be made to the

above address. In personal visits, the

individual should be able to provide

acceptable identification, that is,

driver’s license or employing offices’

identification card, and give some

verbal information that can be verified

with ‘case’ folder.

CONTESTING RECORD PROCEDURES:

DCAA’s rules for accessing records,

for contesting contents and appealing

initial agency determinations are

published in DCAA Regulation 5410.10;

32 CFR part 317; or may be obtained

from the system manager.

RECORD SOURCE CATEGORIES:

Correspondence from individual’s

supervisor, DCAA employees, former

employees, between DCAA staff

members, and between DCAA and other

Federal agencies.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

RDCAA 358.3

SYSTEM NAME:

Grievance and Appeal Files (August

9, 1993, 58 FR 42303).

CHANGES:

* * * * *

SYSTEM LOCATION:

Delete ‘personnel’ and insert ‘Human

Resources Management’.

* * * * *

SAFEGUARDS:

Delete ‘personnel’ and insert ‘Human

Resources Management’ in the first and

second sentences.

* * * * *

SYSTEM MANAGER(S) AND ADDRESS:

In the first sentence, delete

‘personnel’ and insert ‘Human

Resources Management’.

NOTIFICATION PROCEDURE:

In the first sentence of the first

paragraph, delete ‘personnel’ and insert

‘Human Resources Management’. In the

first sentence of the third paragraph,

delete ‘personnel’ and insert ‘Human

Resources Management’.

RECORD ACCESS PROCEDURE:

In the first sentence of the third

paragraph, delete ‘personnel’ and insert

‘Human Resources Management’.

* * * * *

RDCAA 358.3

SYSTEM NAME:

Grievance and Appeal Files.

SYSTEM LOCATION:

Grievant’s servicing Human Resources

Management Offices in Headquarters or

DCAA Regional Offices. Official mailing

addresses are published as an appendix
Federal Register / Vol. 62, No. 224 / Thursday, November 20, 1997 / Notices 62013

to DCAA’s compilation of systems of

records notices.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Employees or former employees who

have filed formal grievances that may be

adjudicated under either Chapter 58,

DCAA Personnel Manual or a negotiated

grievance procedure.

CATEGORIES OF RECORDS IN THE SYSTEM:

The written grievance; assignment of

examiner; or selection of an arbitrator or

referee; statements of witnesses; written

summary of interviews; written

summary of group meetings; transcript

of hearing if one held; correspondence

relating to the grievance and conduct of

the inquiry; exhibits; evidence;

transmittal; memorandums and letters;

decision.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 301, Departmental

Regulations and DoD Directive 5105.36

(32 CFR part 387).

PURPOSE(S):

To record the grievance, the nature

and scope of inquiry into the matter

being grieved, and the treatment

accorded the matter by management.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

In addition to those disclosures

generally permitted under 5 U.S.C.

552a(b) of the Privacy Act, these records

or information contained therein may

specifically be disclosed outside the

DoD as a routine use pursuant to 5

U.S.C. 552a(b)(3) as follows:

To arbitrators, referees, or other third

party hearing officers selected by

management and/or the parties to the

grievance to serve as fact finders or

deciders of the matter grieved.

The ‘Blanket Routine Uses’ that

appear at the beginning of DCAA’s

compilation of systems of records

notices apply to this system.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Paper records in file folders.

RETRIEVABILITY:

Grievance files are filed by subject

matter, contract clause, or by name

alphabetically.

SAFEGUARDS:

During nonduty hours the Human

Resources Management Office and/or

filing cabinet is locked. Grievance files

are under the control of the Human

Resources Management Office staff

during duty hours.

RETENTION AND DISPOSAL:

Files are destroyed four years after the

grievance has been decided or after the

transfer or separation of the employee.

SYSTEM MANAGER(S) AND ADDRESS:

Each servicing Human Resources

Management Officer in Headquarters or

DCAA Regional Offices. Official mailing

addresses are published as an appendix

to DCAA’s compilation of systems of

records notices.

NOTIFICATION PROCEDURE:

Individuals seeking to determine

whether information about themselves

is contained in this system should

address written inquiries to the Human

Resources Management Office in the

region in which the grievance

originated. Official mailing addresses

are published as an appendix to the

agency’s compilation of systems of

records notices.

Written requests should contain

individual’s full name, current address,

telephone number and office of

assignment.

Individuals may visit the Human

Resources Management Office of the

region in which the grievance was filed/

originated. For personal visits,

individual must furnish positive

identification.

RECORD ACCESS PROCEDURES:

Individuals may obtain information

on access to records by communicating

in writing or personally with the

servicing Human Resources

Management Officer in DCAA

Headquarters or DCAA Regional Offices.

Official mailing addresses are published

as an appendix to DCAA’s compilation

of systems of records notices.

The request should contain the full

name of the individual, current address

and telephone number.

Personal visits may be made to the

servicing Human Resources

Management Officer in Headquarters or

DCAA Regional Offices or the system

manager. Official mailing addresses are

published as an appendix to the

agency’s compilation of systems of

records notices.

CONTESTING RECORD PROCEDURES:

DCAA’s rules for accessing records,

for contesting contents and appealing

initial agency determinations are

published in DCAA Regulation 5410.10;

32 CFR part 317; or may be obtained

from the system manager.

RECORD SOURCE CATEGORIES:

The grievant; witnesses; exhibits

furnished in evidence by grievant and

witnesses; grievance examiner; and

persons interviewed by the grievance

examiner; deciding official arbitrator,

referee, or other third party fact finder

or decider.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

RDCAA 367.5

SYSTEM NAME:

Employee Assistance Program (EAP)

Counseling Records (February 22, 1993,

58 FR 10849).

CHANGES:

* * * * *

SYSTEM MANAGER(S) AND ADDRESS:

Replace ‘Personnel and Security

Division’ with ‘Human Resources

Management Division’.

NOTIFICATION PROCEDURE:

Replace ‘Personnel and Security

Division’ with ‘Human Resources

Management Division’.

RECORD ACCESS PROCEDURE:

Replace ‘Personnel and Security

Division’ with ‘Human Resources

Management Division’.

* * * * *

RDCAA 367.5

SYSTEM NAME:

Employee Assistance Program (EAP)

Counseling Records.

SYSTEM LOCATION:

Human Resources Management

Division, Headquarters, Defense

Contract Audit Agency, 8725 John J.

Kingman Road, Suite 2135, Fort Belvoir,

VA 22060–6219.

DCAA regional servicing Human

Resources Management Offices; and

offices of EAP contractors who perform

employee assistance and counseling

services. Official mailing addresses are

published as an appendix to DCAA’s

compilation of systems of records

notices.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

DCAA Federal employees assigned to

DCAA activities who are referred by

management for, or voluntarily request,

employee assistance counseling,

referral, and rehabilitation.

CATEGORIES OF RECORDS IN THE SYSTEM:

Records relating to patients which are

generated in the course of professional

counselling, e.g., records on the

patient’s condition, status, progress and

prognosis of personal, emotional,

alcohol or drug dependency problems,
62014 Federal Register / Vol. 62, No. 224 / Thursday, November 20, 1997 / Notices

including admitted or urinalysisdetected illegal drug abuse.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 301, Departmental

Regulations; 5 U.S.C. 7301 and 7904; 42

U.S.C. 290dd–2; Pub. L. 100–71; E.O.

12564; and E.O. 9397 (SSN).

PURPOSE(S):

The system is established to maintain

records relating to the counselor’s

observations concerning patient’s

condition, current status, progress,

prognosis and other relevant treatment

information regarding patients in an

employee assistance treatment program

facility.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

In addition to those disclosures

generally permitted under 5 U.S.C.

552a(b) of the Privacy Act, these records

or information contained therein may

specifically be disclosed outside the

DoD as a routine use pursuant to 5

U.S.C. 552a(b)(3) as follows:

Substance abuse records in this

system may not be disclosed without

prior written consent of such patient,

unless the disclosure would be:

(a) To medical personnel to the extent

necessary to meet a bona fide medical

emergency;

(b) To qualified personnel for the

purpose of conducting scientific

research, management audits, financial

audits, or program evaluation, but such

personnel may not identify, directly or

indirectly, any individual patient in any

report of such research, audit, or

evaluating, or otherwise disclose patient

identities in any manner; and

(c) Authorized by an appropriate

order of a court of competent

jurisdiction granted after application

showing good cause therefor.

The results of drug testing in this

system may not be disclosed without

prior written consent of such patient,

unless the disclosure would be pursuant

to a court of competent jurisdiction

where required by the U.S. Government

to defend against any challenge against

any adverse personnel action.

The DCAA ‘Blanket Routine Uses’ do

not apply to this system of records.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Records are maintained and stored in

automated data systems, secured filing

cabinets, and electronic secured files.

Extracts of treatment records are also

entered into electronic database on

microcomputers.

RETRIEVABILITY:

Records are retrieved manually and

automatically by patient’s last name,

client’s case number, Social Security

Number, organization, office symbol

and counseling area offices or any other

combination of these identifiers.

SAFEGUARDS:

Records are stored in locked filing

cabinets, and secured working

environments. Automated records are

protected by restricted access

procedures, e.g., password-protected

coding system. Access to records is

strictly limited to Agency or contractor

officials with a bona fide need for the

records. Only individuals on a need-toknow basis and trained in the handling

of information protected by the Privacy

Act have access to the system. All

patient records are maintained and used

with the highest regard for patient

privacy. Safeguarding procedures are in

accordance with the Privacy Act and

required in Employee Assistance

Program contractual service agreements.

RETENTION AND DISPOSAL:

Patient records are destroyed three

years after termination of counseling

and then destroyed by shredding,

burning, or pulping. Electronic records

are purged of identifying data five years

after termination of counseling.

Aggregate data without personal

identifiers is maintained for

management/statistical reporting

purposes until no longer required.

SYSTEM MANAGER(S) AND ADDRESS:

Employee Assistance Program

Administrator, Human Resources

Management Division, Headquarters,

Defense Contract Audit Agency, 8725

John J. Kingman Road, Suite 2135, Fort

Belvoir, VA 22060–6219.

NOTIFICATION PROCEDURE:

Individuals seeking to determine

whether information about themselves

is contained in this system should

address written inquiries to the

Employee Assistance Program

Administrator, Human Resources

Management Division, Headquarters,

Defense Contract Audit Agency, 8725

John J. Kingman Road, Suite 2135, Fort

Belvoir, VA 22060–6219.

Individuals must furnish the

following for their records to be located

and identified: Name, Date of Birth,

Social Security Number, Identification

Number (if known), approximate date of

record, geographic area in which

consideration was requested.

RECORD ACCESS PROCEDURES:

Individuals seeking access to

information about themselves contained

in this system should address written

inquiries to the Employee Assistance

Program Administrator, Human

Resources Management Division,

Headquarters, Defense Contract Audit

Agency, 8725 John J. Kingman Road,

Suite 2135, Fort Belvoir, VA 22060–

6219.

Individuals must furnish the

following for their records to be located

and identified: Name, Date of Birth,

Social Security Number, approximate

date of record, geographic area in which

consideration was requested.

CONTESTING RECORD PROCEDURES:

DCAA’s rules for accessing records,

for contesting contents and appealing

initial agency determinations are

published in DCAA Regulation 5410.10;

32 CFR part 317; or may be obtained

from the system manager.

RECORD SOURCE CATEGORIES:

The patient to whom the records

pertain, Employee Assistance Program

counselors, supervisory personnel, coworkers; other agency personnel,

outside practitioners; or private

individuals to include family members

of the patient.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

RDCAA 371.5

SYSTEM NAME:

Locator Records (February 22, 1993,

58 FR 10850).

CHANGES:

* * * * *

SYSTEM LOCATION:

Replace ‘Personnel’ with ‘Human

Resources Management’. Replace

‘Civilian Personnel’ with ‘Human

Resources Management’.

* * * * *

RDCAA 371.5

SYSTEM NAME:

Locator Records.

SYSTEM LOCATION:

Human Resources Management

Office, Headquarters, Defense Contract

Audit Agency, 8725 John J. Kingman

Road, Suite 2135, Fort Belvoir, VA

22060–6219 and DCAA Regional

Offices. Official mailing addresses are

published as an appendix to DCAA’s

compilation of systems of records

notices.

System is also maintained at DCAA

Field Audit Offices. Addresses for the

Field Audit Offices may be obtained

from the cognizant Regional Office.
Federal Register / Vol. 62, No. 224 / Thursday, November 20, 1997 / Notices 62015

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

All civilian employees of DCAA.

CATEGORIES OF RECORDS IN THE SYSTEM:

Employee’s name, office room

number, office telephone number, office

symbol, home address, home telephone

number, date prepared, spouse’s name.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 301, Departmental

Regulations and DoD Directive 5105.36

(32 CFR part 387).

PURPOSE(S):

To provide a ready reference of

employee home address and telephone

number to facilitate emergency

notification.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

In addition to those disclosures

generally permitted under 5 U.S.C.

552a(b) of the Privacy Act, these records

or information contained therein may

specifically be disclosed outside the

DoD as a routine use pursuant to 5

U.S.C. 552a(b)(3) as follows:

The ‘Blanket Routine Uses’ that

appear at the beginning of DCAA’s

compilation of systems of records

notices apply to this system.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

3x5 cards stored in an index card box.

RETRIEVABILITY:

Filed by name.

SAFEGUARDS:

Under control of office staff during

duty hours. Building and/or office

locked and/or guarded during nonduty

hours.

RETENTION AND DISPOSAL:

Retained until separation of

employee, then destroyed.

SYSTEM MANAGER(S) AND ADDRESS:

Human Resources Management

Officer, Human Resources Management

Office, Headquarters, Defense Contract

Audit Agency, 8725 John J. Kingman

Road, Suite 2135, Fort Belvoir, VA

22060–6219 and Human Resources

Management Officers at DCAA Regional

Offices. Official mailing addresses are

published as an appendix to the

agency’s compilation of systems of

records notices.

Manager of DCAA Field Audit

Offices. Addresses for the Field Audit

Offices may be obtained from the

cognizant Regional Office.

NOTIFICATION PROCEDURE:

Individuals seeking to determine

whether information about themselves

is contained in this system should

address written inquiries to the Human

Resources Management Officer, Human

Resources Management Office,

Headquarters, Defense Contract Audit

Agency, 8725 John J. Kingman Road,

Suite 2135, Fort Belvoir, VA 22060–

6219 and Human Resources

Management Officers at DCAA Regional

Offices. Official mailing addresses are

published as an appendix to the

agency’s compilation of systems of

records notices.

Managers of DCAA Field Audit

Offices. Addresses for the Field Audit

Offices may be obtained from the

cognizant Regional Office.

Written requests for information must

include individual’s full name, current

address, telephone number and office of

assignment.

Personal visits may be made to the

offices identified above. Individual must

furnish positive identification.

RECORD ACCESS PROCEDURES:

Individuals seeking access to

information about themselves contained

in this system should address written

inquiries to the Human Resources

Management Officer, Human Resources

Management Office, Headquarters,

Defense Contract Audit Agency, 8725

John J. Kingman Road, Suite 2135, Fort

Belvoir, VA 22060–6219 and Human

Resources Management Officers at

DCAA Regional Offices. Official mailing

addresses are published as an appendix

to DCAA’s compilation of systems of

records notices.

Managers of DCAA Field Audit

Offices. Addresses for the Field Audit

Offices may be obtained from the

cognizant Regional Office.

Written requests for information must

include individual’s full name, current

address, telephone number and office of

assignment.

Personal visits may be made to the

offices identified above. Individual must

furnish positive identification.

CONTESTING RECORD PROCEDURES:

DCAA’s rules for accessing records,

for contesting contents and appealing

initial agency determinations are

published in DCAA Regulation 5410.10;

32 CFR part 317; or may be obtained

from the system manager.

RECORD SOURCE CATEGORIES:

Employee.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

RDCAA 440.2

SYSTEM NAME:

Time and Attendance Reports

(February 22, 1993, 58 FR 10851).

CHANGES:

* * * * *

RETENTION AND DISPOSAL:

Delete entry and replace with ‘These

records are destroyed six years after the

end of the pay period to which it is

applicable.’

* * * * *

RDCAA 440.2

SYSTEM NAME:

Time and Attendance Reports.

SYSTEM LOCATION:

Primary System-Management

Division, Headquarters, Defense

Contract Audit Agency, 8725 John J.

Kingman Road, Suite 2135, Fort Belvoir,

VA 22060–6219.

Decentralized Segments-DCAA

Regional Offices and Field Audit

Offices. Official mailing addresses are

published as an appendix to the DCAA’s

compilation of systems of records

notices.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

All civilian employees of the Defense

Contract Audit Agency.

CATEGORIES OF RECORDS IN THE SYSTEM:

File contains a copy of individual’s

time and attendance report and other

papers necessary for the submission of

time and attendance reports and

collecting of pay from the non-DCAA

payroll office.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 301, Departmental

Regulations and 5 U.S.C., Chapter 55.

PURPOSE(S):

To record the number of hours an

employee works each day and the

amount of sick and/or annual leave

used. Supervisors review and certify

accuracy of reports which are furnished

to the appropriate Finance and

Accounting office within the DoD for

payroll purposes.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

In addition to those disclosures

generally permitted under 5 U.S.C.

552a(b) of the Privacy Act, these records

or information contained therein may

specifically be disclosed outside the

DoD as a routine use pursuant to 5

U.S.C. 552a(b)(3) as follows:
62016 Federal Register / Vol. 62, No. 224 / Thursday, November 20, 1997 / Notices

The ‘Blanket Routine Uses’ that

appear at the beginning of DCAA’s

compilation of systems of records

notices apply to this system.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Paper records in file folders.

RETRIEVABILITY:

Filed alphabetically by last name of

employee.

SAFEGUARDS:

Files are under staff supervision

during duty hours; buildings are locked

and/or guarded by security guards

during non-duty hours.

RETENTION AND DISPOSAL:

These records are destroyed six years

after the end of the pay period to which

it is applicable.

SYSTEM MANAGER(S) AND ADDRESS:

Assistant Director, Resources,

Headquarters, DCAA and the Regional

Directors, DCAA and Chiefs of Field

Audit Offices. Official mailing addresses

are published as an appendix to DCAA’s

compilation of systems of records

notices.

NOTIFICATION PROCEDURE:

Individuals seeking to determine

whether information about themselves

is contained in this record system

should address written inquiries to the

Records Administrator, Defense

Contract Audit Agency, 8725 John J.

Kingman Road, Suite 2135, Fort Belvoir,

VA 22060–6219.

RECORD ACCESS PROCEDURES:

Individuals seeking access to

information about themselves contained

in this system should address written

inquiries to the Records Administrator,

Defense Contract Audit Agency, 8725

John J. Kingman Road, Suite 2135, Fort

Belvoir, VA 22060–6219.

Written requests for information

should contain the full name, address,

telephone number of the individual and

the employee payroll number.

Personal visits are limited to those

offices (Headquarters and 6 regional

offices) listed in the appendix to the

agency’s compilation of systems of

records notices. For personal visits, the

individual should be able to provide

some acceptable identification, that is

driver’s license or employee

identification card.

CONTESTING RECORD PROCEDURES:

DCAA’s rules for accessing records,

for contesting contents and appealing

initial agency determinations are

published in DCAA Regulation 5410.10;

32 CFR part 317; or may be obtained

from the system manager.

RECORD SOURCE CATEGORIES:

Time and attendance reports are

completed by the time and attendance

clerk based on information provided by

the individual employee.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

RDCAA 590.8

SYSTEM NAME:

DCAA Management Information

System (FMIS/AMIS) (January 19, 1994,

59 FR 2833).

CHANGES:

* * * * *

CONTESTING RECORD PROCEDURES:

Within entry change ‘Instruction’ to

‘Regulation’.

* * * * *

RDCAA 590.8

SYSTEM NAME:

DCAA Management Information

System (FMIS/AMIS).

SYSTEM LOCATION:

Primary system: Field Audit Office

Management Information System (FMIS)

is located at all DCAA Headquarters,

regional and field audit offices. Official

mailing addresses are published as an

appendix to DCAA’s compilation of

systems of records notices.

Secondary system: Agency

Management Information System

(AMIS) is located at the Naval Computer

and Telecommunications Station,

Washington, (Code N23), Washington

Navy Yard, Washington, DC 20374–

1435.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

DCAA employees and contractors.

CATEGORIES OF RECORDS IN THE SYSTEM:

Records relating to audit work

performed in terms of hours expended

by individual employees, dollar

amounts audited, exceptions reported,

and net savings to the government as a

result of those exceptions; records

containing contractor and contract

information; records containing

reimbursable billing information; name,

Social Security Number, pay grade and

(optionally) address information.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 301, Departmental

Regulations and E.O. 9397 (SSN).

PURPOSE(S):

To provide managers and supervisors

with timely, on-line information

regarding audit requirements, programs,

and performance.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

In addition to those disclosures

generally permitted under 5 U.S.C.

552a(b) of the Privacy Act, these records

or information contained therein may

specifically be disclosed outside the

DoD as a routine use pursuant to 5

U.S.C. 552a(b)(3) as follows:

The ‘Blanket Routine Uses’ that

appear at the beginning of DCAA’s

compilation of systems of records

notices apply to this system.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Records are maintained in automated

data systems.

RETRIEVABILITY:

Records are retrieved by

organizational levels, name of

employee, Social Security Number,

office symbol, audit activity codes, or

any other combination of these

identifiers.

SAFEGUARDS:

Automated records are protected by

restricted access procedures. Access to

records is strictly limited to authorized

officials with a bona fide need for the

records.

RETENTION AND DISPOSAL:

Records are retained for two to five

years and then destroyed by erasure.

SYSTEM MANAGER(S) AND ADDRESS:

Chief, Network Operations Branch,

Technical Services Center,

Headquarters, Defense Contract Audit

Agency, 8725 John J. Kingman Road,

Suite 2135, Fort Belvoir, VA 22060–

6219.

NOTIFICATION PROCEDURE:

Individuals seeking to determine

whether information about themselves

is contained in this system should

address written inquiries to the Chief,

Network Operations Branch, Technical

Services Center, Headquarters, Defense

Contract Audit Agency, 8725 John J.

Kingman Road, Suite 2135, Fort Belvoir,

VA 22060–6219.

Individuals must furnish name, Social

Security Number, approximate date of

record, and geographic area in which

consideration was requested for record

to be located and identified. Official
Federal Register / Vol. 62, No. 224 / Thursday, November 20, 1997 / Notices 62017

mailing addresses are published as an

appendix to the DCAA’s compilation of

systems notices.

RECORD ACCESS PROCEDURES:

Individuals seeking access to

information about themselves contained

in this system should address written

inquiries to the Chief, Network

Operations Branch, Technical Services

Center, Headquarters, Defense Contract

Audit Agency, 8725 John J. Kingman

Road, Suite 2135, Fort Belvoir, VA

22060–6219. Official mailing addresses

are published as an appendix to the

DCAA’s compilation of systems notices.

Individuals must furnish name, Social

Security Number, approximate date of

record, and geographic area in which

consideration was requested for record

to be located and identified.

CONTESTING RECORD PROCEDURES:

DCAA’s rules for accessing records,

for contesting contents and appealing

initial agency determinations are

published in DCAA Regulation 5410.10;

32 CFR part 317; or may be obtained

from the system manager.

RECORD SOURCE CATEGORIES:

Individual employees, supervisors,

audit reports and working papers.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

RDCAA 590.9

SYSTEM NAME:

DCAA Automated Personnel

Inventory System (APIS) (February 22,

1993, 58 FR 10852).

CHANGES:

* * * * *

SYSTEM LOCATION:

Replace ‘of Personnel’ with ‘Human

Resources Management Division’.

* * * * *

RDCAA 590.9

SYSTEM NAME:

DCAA Automated Personnel

Inventory System (APIS) (February 22,

1993, 58 FR 10852).

SYSTEM LOCATION:

Primary location: Office of the

Director, Human Resources

Management Division, Headquarters,

Defense Contract Audit Agency, 8725

John J. Kingman Road, Suite 2135, Fort

Belvoir, VA 22060–6219, and the

Human Resources Management Office,

DCAA Regional Offices. Official mailing

addresses are published as an appendix

to the DCAA compilation of systems of

records notices.

Secondary location: Defense

Construction Supply Center, Defense

Electronics Supply Center, and the

Defense Logistics Agency

Administrative Support Center which

maintain systems data under an interservice support agreement with DCAA

to provide payroll and report generating

services.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

All current civilian employees of

DCAA and former employees who were

on DCAA rolls any time after January 1,

1977.

CATEGORIES OF RECORDS IN THE SYSTEM:

Current and historical data related to

positions occupied by an employee of

DCAA such as grade, occupational

series, title, organizational location,

salary and step, competitive area and

level, geographical location, supervisory

designation, financial reporting

requirement, and bargaining unit status.

Current and historical data related to

a DCAA employee’s status and tenure in

the Federal civil service including

veterans preference, competitive status,

service computation data, tenure group.

Current and historical data personal

to an employee of DCAA such as birth

date, physical and mental handicap

code, minority group identifier code,

and enrollment data for life, health, and

retirement programs.

Current and historical education and

training data on a DCAA employee such

as educational level, professional

certifications, training accomplishment

and requirements.

Current and historical career

management data on a DCAA employee

such as performance level indicator

codes, performance evaluation scores,

and promotion assessment scores.

Current and historical data on awards

and recognition received by an

employee of DCAA.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 301, Departmental

Regulations; E.O. 9397 (SSN); and DoD

Directive 5105.36 (32 CFR part 387).

PURPOSE(S):

To collect, store, and retrieve

information to meet personnel and

manpower management information

requirements in support of program

operations, evaluation, and analysis.

To satisfy external and internal

reporting requirements.

To provide information to officials of

DCAA for effective personnel

management and administration.

To designated employees of the

Defense Logistics Agency authorized

under agreement with DCAA to

maintain records necessary to provide

payroll and report generation services.

To designated automated data

processing vendors with whom DCAA

may contract are authorized to maintain

and enhance data and computer

operating systems necessary for DCAA

personnel to process data and produce

required outputs. Vendors neither

obtain output from the system nor

access the stored data for other than

validated, approved test procedures.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

In addition to those disclosures

generally permitted under 5 U.S.C.

552a(b) of the Privacy Act, these records

or information contained therein may

specifically be disclosed outside the

DoD as a routine use pursuant to 5

U.S.C. 552a(b)(3) as follows:

The ‘Blanket Routine Uses’ that

appear at the beginning of DCAA’s

compilation of systems of records

notices apply to this system.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Input paper documents are stored in

file folders and/or file cabinets.

Information converted to automated

form for storage in the system is stored

on magnetic tape and/or disks.

Output reports on computed printout

paper are stored in file cabinets,

specialized file containers, or library

shelving.

Individual employee output reports

are filed in folders retained within

official personnel, performance, or

medical records.

RETRIEVABILITY:

Information is retrieved by Social

Security Number.

SAFEGUARDS:

Access to computerized data requires

knowledge and use of a series of system

identification codes and passwords

which must be entered in proper

sequence. Access to computerized data

is limited to system analysts and

programmers authorized to support the

system, individuals authorized to

provide payroll and report generating

services, and DCAA personnel and EEO

office employees.

Access to output reports is limited to

individuals with a need-to-know.

RETENTION AND DISPOSAL:

Records in the automated data base,

with the exception of non-SES

performance appraisal data, are

permanent.
62018 Federal Register / Vol. 62, No. 224 / Thursday, November 20, 1997 / Notices

Paper input documents and output

printouts and reports, except for those

required to be maintained in an

employee’s official personnel,

performance, or medical file, are

retained for reference purposes only

until superseded or no longer required.

When superseded or no longer required,

these records will be destroyed by

shredding or burning.

Copies of records authorized to be

maintained by supervisors or other

operating officials will be destroyed one

year after transfer or separation of

employee.

SYSTEM MANAGER(S) AND ADDRESS:

Director, Human Resources

Management Division, Headquarters,

Defense Contract Audit Agency, 8725

John J. Kingman Road, Suite 2135, Fort

Belvoir, VA 22060–6219 and the Human

Resources Management Officers at the

DCAA Regional Offices for data in their

data banks. Official mailing addresses

are published as an appendix to the

DCAA compilation of systems of records

notices.

NOTIFICATION PROCEDURES:

Individuals seeking to determine

whether information about themselves

is contained in this system should

address written inquiries to the Director,

Human Resources Management

Division, Headquarters, Defense

Contract Audit Agency, 8725 John J.

Kingman Road, Suite 2135, Fort Belvoir,

VA 22060–6219.

For verification purposes, written

request for information must include

individual’s full name, current address,

telephone number and office of

assignment.

Personal visits may be made to the

Office identified above. Individual must

furnish positive identification.

RECORD ACCESS PROCEDURES:

Individuals seeking access to

information about themselves contained

in this system should address written

inquiries to the Director, Human

Resources Management Division,

Headquarters, Defense Contract Audit

Agency, 8725 John J. Kingman Road,

Suite 2135, Fort Belvoir, VA 22060–

6219.

For verification purposes, written

requests for information must include

individual’s full name, current address,

telephone number and office of

assignment.

Personal visits may be made to the

office identified above. Individual must

furnish positive identification.

CONTESTING RECORD PROCEDURES:

DCAA’s rules for accessing records,

for contesting contents and appealing

initial agency determinations are

published in DCAA Regulation 5410.10;

32 CFR part 317; or may be obtained

from the system manager.

RECORD SOURCE CATEGORIES:

Agency supervisors and

administrative personnel, medical

officials, previous federal employees,

U.S. Office of Personnel Management.

Applications and forms completed by

the individual.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

[FR Doc. 97–30419 Filed 11–19–97; 8:45 am]

BILLING CODE 5000–04–F

DEPARTMENT OF DEFENSE

Department of the Army

Corps of Engineers

Environmental Impact Statement:

Prado Basin, Riverside, CA; Water

Supply Study

AGENCY: U.S. Army Corps of Engineers,

Los Angeles District, DOD.

ACTION: Notice of intent.

SUMMARY: The Los Angeles District

intends to prepare an EIS to support the

proposed water supply study at Prado

Basin, Riverside County, California. The

purpose of the proposal is to increase

the level of water conservation storage

within Prado Basin, and allow Orange

County Water District to harvest the

water through their recharge facilities

along the Santa Ana River downstream

of Prado Basin. The proposed project

alternatives would include increasing

the level of water storage during the

non-flood season from 505 feet to 508

feet, storage of water at elevation 505

year-round, as well as a no action

alternative. The EIS will analyze

potential impacts on the environment of

a range of alternatives, including the

recommended plan.

FOR FURTHER INFORMATION CONTACT: For

further information contact Mr. Gary

Gunther at (213) 452–3794 or Mr. Alex

Watt either by telephone at (213) 452–

3860, by fax at (213) 452–4204, or by

mail at the address below.

SUPPLEMENTARY INFORMATION: The Army

Corps of Engineers intends to prepare an

EIS to assess the environmental effects

associated with the proposed water

supply study. The public will have the

opportunity to comment on this analysis

before any action is taken to implement

the proposed action.

Scoping

The Army Corps of Engineers will

conduct a scoping meeting prior to

preparing the Environmental Impact

Statement to aid in determining the

significant environmental issues

associated with the proposed action.

The public, as well as Federal, State,

and local agencies are encouraged to

participate in the scoping process by

submitting data, information, and

comments identifying relevant

environmental and socioeconomic

issues to be addressed in the

environmental analysis. Useful

information includes other

environmental studies, published and

unpublished data. alternatives that

should be addressed in the analysis, and

potential mitigation measures associated

with the proposed action.

A public scoping meeting will be held

in conjunction with the Orange County

Water District in November, 1997. The

location, date, and time of the public

scoping meeting will be announced in

the local news media. A separate notice

of this meeting will be sent to all parties

on the project mailing list.

Individuals and agencies may offer

information or data relevant to the

environmental or socioeconomic

impacts by attending the public scoping

meeting, or by mailing the information

to Mr. Alex Watt at the address below

prior to December 30, 1997. Comments,

suggestions, and requests to be placed

on the mailing list for announcements

and for the Draft EIS, should be sent to

Alex Watt, U.S. Army Corps of

Engineers, Los Angeles District, ATTN:

CESPL–PD–RQ, P.O. Box 532711, Los

Angeles, CA 90053.

Availability of the Draft EIS

The Draft EIS is expected to be

published and circulated in July 1998,

and a public hearing to receive

comments on the Draft EIS will be held

after it is published.

Mary V. Yonts,

Alternate Army Federal Register Liaison

Officer.

[FR Doc. 97–30487 Filed 11–19–97; 8:45 am]

BILLING CODE 3710–KF–M