Federal Register / Vol. 62, No. 214 / Wednesday, November 5, 1997 / Notices 59895

• Important Notice 91.

• NSB Report on Graduate Education.

• Science and Engineering Indicators.

• Working Paper: ‘‘Federal Funding

of Scientific Research.’’

• NSF Recompetition Policy.

Friday, November 14, 1997

Open Session (8:30 a.m.–11:30 p.m.)

• NSF Long Range Planning Review.

• Issues for Operating in Constrained

Fiscal Environments.

• NSB Occasional Paper ‘‘Publicly

Funded Research.’’

• Other Business.

• Adjourn.

Marta Cehelsky,

Executive Officer.

[FR Doc. 97–29357 Filed 11–3–97; 11:26 am]

BILLING CODE 7555–01–M

NATIONAL SCIENCE FOUNDATION

Privacy Act of 1974: Revisions to NSF

Systems of Records: New Systems

SUMMARY: Pursuant to the Privacy Act of

1974 (5 U.S.C. 552a), the National

Science Foundation (NSF) is providing

notice of revisions to 13 existing

systems and the planned creation of two

new systems. These revisions to current

systems are being made to include

altered and new routine uses, and to

more accurately reflect the records

contained therein. They are reprinted in

their entirety. System NSF–7, ‘‘Earnings

and Tax Statement (W–2)’’ is being

deleted. The records described therein

are covered by a more comprehensive

system, NSF–22, ‘‘NSF Payroll System.’’

System NSF–41, ‘‘Dissertation Advisors

File’’ is also being deleted. It is not

longer being maintained.

The two new systems are:

NSF–65, ‘‘NSF Vendor File,’’ covers

banking information used for direct

deposit as required in the Debt

Collection Improvement Act of 1996 to

implement mandatory electronic

payments for all obligations.

NSF–67, ‘‘Invention, Patent and

Licensing Documents,’’ covers invention

disclosures, applications, and licenses

submitted by NSF employees, grantees,

and contractors.

In accordance with the requirements

of the Privacy Act, NSF has provided a

report on the proposed systems of

records to the Director of OMB; the

Chairman, Senate Committee on

Governmental Affairs; and the

Chairman, House Committee

Government Reform and Oversight.

DATES: Sections 552a(e)(4) and (11) of

Title 5 of the U.S. Code require that the

public have thirty days to comment on

the routine uses of systems of records.

The new routine uses that are the

subject of this notice will take effect on

December 5, 1997, unless modified by a

subsequent notice to incorporate

comments received from the public.

COMMENTS: Written comments should be

submitted to Herman G. Fleming, NSF

Privacy Act Officer, National Science

Foundation, Division of Contracts,

Policy and Oversight, 4201 Wilson

Boulevard, Room 485, Arlington, VA

22230.

Dated: October 31, 1997.

Herman G. Fleming,

Privacy Act Officer.

NSF–3

SYSTEM NAME:

Application and Account for Advance

of Funds.

SYSTEM LOCATION:

National Science Foundation,

Division of Financial Management,

Voucher Unit, 4201 Wilson Boulevard,

Arlington, VA 22230.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

NSF current and former employees.

CATEGORIES OF RECORDS IN THE SYSTEM:

Name and address, amount requested,

and voucher number.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 USC, Chapter 57; 31 USC 1512;

Department of the Treasury Fiscal

Requirements Manual.

PURPOSE(S):

Establish and maintain Foundation

records on administrative control of

funds relating to requests for advance of

funds.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

Information from this system may be

disclosed to:

1. The Department of Treasury for

payment of advance of funds.

2. Another Federal agency, a court, or

a party in litigation before a court or in

an administrative proceeding being

conducted by a Federal agency when

the Government is a party to the judicial

or administrative proceeding.

3. The Department of Justice, to the

extent disclosure is compatible with the

purpose for which the record was

collected, and is relevant and necessary

to litigation or anticipated litigation in

which one of the following is a party or

has interest: (a) NSF or any of its

components; (b) an NSF employee in

his/her official capacity; (c) an NSF

employee in his/her individual capacity

when the Department of Justice is

representing or considering representing

the employee; or (d) the United States,

when NSF determines that litigation is

likely to affect the Agency.

4. Contractors, grantees, volunteers,

experts, advisors, and other individuals

who perform a service to or work on or

under a contract, grant, cooperative

agreement, or other arrangement with or

for the Federal government, as necessary

to carry out their duties.

5. Representatives of the General

Services Administration and the

National Archives and Records

Administration who are conducting

records management inspections under

the authority of 44 U.S.C. 2904 and

2906.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Records are maintained electronically.

RETRIEVABILITY:

The records are retrieved by Social

Security Number.

SAFEGUARDS:

NSF employs security guards.

Building is locked during non-business

hours when guard is not on duty. Room

in which records are kept is locked

during non-business hours. A password

is needed for access to the computer

system.

RETENTION AND DISPOSAL:

Destroyed four years after settlement

of advance.

SYSTEM MANAGER(S) AND ADDRESS:

Director Division of Financial

Management, National Science

Foundation, 201 Wilson Boulevard,

Arlington, VA 22230.

NOTIFICATION PROCEDURE:

The NSF Privacy Act Officer should

be contacted in accordance with

procedures found at 45 CFR part 613.

RECORD ACCESS PROCEDURES:

See ‘‘Notification’’ above.

CONTESTING RECORD PROCEDURES:

See ‘‘Notification’’ above.

RECORD SOURCE CATEGORIES:

Information is received from

individual and his/her office.

SYSTEM EXEMPTIONS FROM CERTAIN PROVISIONS

OF THE ACT:

None.

NSF–10

SYSTEM NAME:

Employee’s Payroll Jacket.
59896 Federal Register / Vol. 62, No. 214 / Wednesday, November 5, 1997 / Notices

SYSTEM LOCATION:

National Science Foundation,

Division of Financial Management,

Payroll Section, 4201 Wilson Boulevard,

Arlington, VA 22230.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

NSF current and former employees

(including consultants).

CATEGORIES OF RECORDS IN THE SYSTEM:

Personnel actions, Federal and State

Withholding Certificates, Bond

Authorizations, Health Benefit Forms,

Life Insurance Forms, Allotment Forms,

and other similar items related to an

employee’s pay and deductions.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. Part III, Government

Organization and Employees;

Department of the Treasury Fiscal

Requirements Manual; GAO manual,

Title 6—Pay, Leave and Allowances

PURPOSE(S):

This system enables the NSF to

maintain all data which apply to the

salary, taxes, benefits and withholdings

of each NSF employee and consultant in

a single location, and ensures that

appropriate salary adjustments are

made.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

Information from this system may be

disclosed to:

1. Health insurance carriers for

identifying employees covered by plan.

2. Other agencies upon transfer of

employee to identify charitable

allotments.

3. Financial institutions for the

purpose of direct deposit.

4. The Department of Treasury for the

purpose of locating missing bonds or

paychecks.

5. The Department of Treasury and to

the taxing authorities in the employee’s

state of residence (W–4 Forms).

6. The NSF Payroll System, which is

described in NSF–22. The routine uses

listed there are also applicable to this

record system.

7. Another Federal agency, a court, or

a party in liitgaiton before a court or in

an administrative proceeding being

conducted by a Federal agency when

the Government is a party to the judicial

or administrative proceeding.

8. The Department of Justice, to the

extent disclosure is compatible with the

purpose for which the record was

collected and is relevant and necessary

to litigation or anticipated litigation, in

which one of the following is a party or

has an interest: (a) NSF or any of its

components; (b) an NSF employee in

his/her official capacity; (c) an NSF

employee in his/her individual capacity

when the Department of Justice is

representing or considering representing

the employee; or (d) the United States,

when NSF determines that litigation is

likely to affect the Agency.

9. Contractors, grantees, volunteers,

experts, advisors, and other individuals

who perform a service to or work on or

under a contract, grant, cooperative

agreement, or other arrangement with or

for the Federal government, as necessary

to carry out their duties.

10. The Office of Child Support

Enforcement, Administration for

Children and Families, Department of

Health and Human Services Federal

Parent Locator System (FPLS) and

Federal Tax Offset system:

For use in locating individuals and

identifying their income sources to

establish paternity, establish and modify

orders of support and for enforcement.

For release to the Social Security

Administration for verifying social

security numbers in connection with the

operation of the FPLS by the Office of

Child Support Enforcement.

For release to the Department of

Treasury for purposes of administering

the Earned Income Tax Credit Program

(Section 12, Internal Revenue Code of

1986) and verifying a claim with respect

to employment in a tax return.

11. Representatives of the General

Services Administration and the

National Archives and Records

Administration who are conducting

records management inspections under

the authority of 44 U.S.C. 2904 and

2906.

12. Officials of labor organizations

recognized under 5 U.S.C. chapter 71,

when relevant and necessary to their

duties of exclusive representation.

13. The Merit Systems Protection

Board or the Office of the Special

Counsel in connection with appeals,

investigation of alleged or possible

prohibited personnel practices, and

such other function’s promulgated in 5

U.S.C. 1205 and 1206 or as may be

authorized by law.

14. The Department of Labor in

connection with an employee claim for

compensation or an injury or illness.

15. The American Federation of

Government Employees and Local 3403

in connection with union dues paid by

members.

16. To the extent any of these records

are duplicative of those described in

OPM/GOVT–1 (General Personnel

Records), the routine uses described

therein are also applicable.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Paper records maintained in file

folder.

RETRIEVABILITY:

Alphabetically by last name of

employee.

SAFEGUARDS:

NSF employs security guards.

Building is locked during non-business

hours when guard is not on duty. Room

in which records are kept is locked

during non-business hours.

RETENTION AND DISPOSAL:

Destroyed five years after termination

of employment.

SYSTEM MANAGER(S) AND ADDRESS:

Director, Division of Financial

Management, National Science

Foundation, 4201 Wilson Boulevard,

Arlington, VA 22230.

NOTIFICATION PROCEDURE:

The NSF Privacy Act Officer should

be contacted in accordance with

procedures found at 45 CFR part 613.

RECORD ACCESS PROCEDURES:

See ‘‘Notification’’ above.

CONTESTING RECORD PROCEDURES:

See ‘‘Notification’’ above.

RECORD SOURCE CATEGORIES:

NSF Personnel Office, and forms

prepared by individual employees.

SYSTEM EXEMPTIONS FROM CERTAIN PROVISIONS

OF THE ACT:

None.

NSF–13

SYSTEM NAME:

Fellowship Payroll.

SYSTEM LOCATION:

National Science Foundation,

Division of Financial Management,

Payroll Section, 4201 Wilson Boulevard,

Arlington, VA 22230.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Fellows under certain NSF

Fellowship Programs being paid directly

by the Government.

CATEGORIES OF RECORDS IN THE SYSTEM:

Copies of fellowship award letter,

acceptance form, starting certificates,

and records of payments of stipends.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

42 U.S.C. 1861; Department of the

Treasury Fiscal Requirements Manual;
Federal Register / Vol. 62, No. 214 / Wednesday, November 5, 1997 / Notices 59897

GAO Manual, Title 6—Pay, Leave and

Allowances.

PURPOSES:

This system enables the NSF to

maintain all data that apply to the

payment of fellowship payroll in a

single location and ensures that

appropriate payments are made.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

Information from this system may be

disclosed to:

1. The Department of Treasury for the

purpose of issuing the payment directly

to the financial account of the payee.

2. Financial institutions for purpose

of direct deposit.

3. Another Federal agency, a court, or

a party in litigation before a court or in

an administrative proceeding being

conducted by a Federal agency when

the Government is a party to the judicial

or administrative proceeding.

4. The Department of Justice, to the

extent disclosure is compatible with the

purpose for which the record was

collected and is relevant and necessary

to litigation or anticipated litigation, in

which one of the following is a party or

has an interest: (a) NSF or any of its

components; (b) an NSF employee in

his/her official capacity; (c) an NSF

employee in his/her individual capacity

when the Department of Justice is

representing or considering representing

the employee; or (d) the United States,

when NSF determines that litigation is

likely to affect the Agency.

5. Contractors, grantees, volunteers,

experts, advisors, and other individuals

who perform a service to or work on or

under a contract, grant, cooperative

agreement, or other arrangement with or

for the Federal government, as necessary

to carry out their duties.

6. Representatives of the General

Services Administration and the

National Archives and Records

Administration who are conducting

records management inspections under

the authority of 44 U.S.C. 2904 and

2906.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE

Paper records maintained in file

folders. Records are also maintained

electronically.

RETRIEVABILITY:

Alphabetically by last name of

Fellow.

SAFEGUARDS:

NSF employs security guards.

Building is locked during non-business

hours when guard is not on duty. Room

in which records are kept is locked

during non-business hours.

RETENTION AND DISPOSAL:

Destroyed four years after termination

of fellowship.

SYSTEM MANAGER(S) AND ADDRESS:

Director, Division of Financial

Management, National Science

Foundation, 4201 Wilson Boulevard,

Arlington VA 22230.

NOTIFICATION PROCEDURE:

The NSF Privacy Act Officer should

be contacted in accordance with

procedures found at 45 CFR part 613.

RECORD ACCESS PROCEDURES:

See ‘‘Notification’’ above.

CONTESTING RECORD PROCEDURES:

See ‘‘Notification’’ above.

RECORD SOURCE CATEGORIES:

Information obtained from Fellow.

SYSTEM EXEMPTIONS FROM CERTAIN PROVISIONS

OF THE ACT:

None.

NSF–16

SYSTEM NAME:

Individual Retirement Record (SF–

2806.

SYSTEM LOCATION:

National Science Foundation,

Division of Financial Management,

Payroll Section, 4201 Wilson Boulevard,

Arlington, VA 22230.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Current NSF employees.

CATEGORIES OF RECORDS IN THE SYSTEM:

Salary, grade, status changes, yearly

and year to date retirement deductions.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 8401. Government

Organization and Employees;

Department of the Treasury Fiscal

Requirements Manual; GAO Manual,

Title 6—Pay, Leave and Allowances

PURPOSE(S):

This system enables the NSF to

maintain all data that apply to the

salary, and retirement withholdings of

each NSF employee.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

Information from the system may be

disclosed to:

1. The Office of Personnel

Management annually or when

employee separates from NSF to update

employee retirements records.

Personnel Management when employee

separates from NSF.

2. Another Federal agency, a court, or

a party in litigation before a court or in

an administrative proceeding being

conducted by a Federal agency when

the Government is a party to the judicial

or administrative proceeding.

3. The Department of Justice, to the

extent disclosure is compatible with the

purpose for which the record was

collected and is relevant and necessary

to litigation or anticipated litigation, in

which one of the following is a party or

has an interest: (a) NSF or any of its

component; (b) an NSF employee in his/

her official capacity; (c) an NSF

employee in his/her individual capacity

when the Department of Justice is

representing or considering representing

the employee; or (d) the United States,

when NSF determines that litigation is

likely to affect the Agency.

4. The contractors, grantees,

volunteers, experts, advisors, and other

individuals who perform a service to or

work on or under a contract, grant,

cooperative agreement, or other

arrangement with or for the Federal

government, as necessary to carry out

their duties.

5. Representatives of the General

Services Administration and the

National Archives and Records

Administration who are conducting

records management inspections under

the authority of 44 U.S.C. 2904 and

2906.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Paper records maintained in file

folders.

RETRIEVABILITY:

Employee’s payroll number.

SAFEGUARDS:

NSF employs security guards.

Building is locked during non-business

hours when guard is not on duty. Room

in which records are kept is locked

during non-business hours.

RETENTION AND DISPOSAL:

Retained until employee is separated

then transferred to OPM.

SYSTEM MANAGER(S) AND ADDRESS:

Director, Division of Financial

Management.

NOTIFICATION PROCEDURES:

The NSF Privacy Act Officer should

be contacted in accordance with

procedures found at 45 CFR part 613.
59898 Federal Register / Vol. 62, No. 214 / Wednesday, November 5, 1997 / Notices

RECORD ACCESS PROCEDURES:

See ‘‘Notification’’ above.

CONTESTING RECORD PROCEDURES:

See ‘‘Notification’’ above.

RECORD SOURCE CATEGORIES:

Information obtained from the

Personnel Office on Payroll Summaries

prepared every two weeks showing

year-to-date amounts.

SYSTEM EXEMPTIONS FORM CERTAIN PROVISIONS

OF THE ACT:

None.

NSF–19

SYSTEM NAME:

Medical Examination Records for

Service in the Polar Regions.

SYSTEM LOCATION:

National Science Foundation, 4201

Wilson Boulevard, Arlington, VA 22230;

Antarctic Support Associates (ASA) and

subcontractors, 61 Inverness Drive East,

Suite 300, Englewood, CO 80112; U.S.

Antarctic facilities; Polar Ice Coring

Office (PICO), University of Nebraska,

Lincoln, Nebraska.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

This system covers all individuals

being considered for Antarctic

assignment (under the auspices of the

USAP), or for assignment to selected,

isolated locations in the Arctic region.

Individuals covered may include NSF

and other government agency

employees, civilian contract employees,

personnel conducting the research

supported by NSF or other entities, and

members of the uniformed services

supporting NSF’s polar research

programs.

Note: Records concerning current and

former federal employees are also covered by

OPM/GOVT–10.

CATEGORIES OF RECORDS IN THE SYSTEM:

Documents relating to predeployment physicals: Medical history,

clinical test results (e.g., blood, urine

analyses, EKGs); physical exam notes;

dental exams, X-rays, dentist’s notes;

and notes by medical reviewers

determining medical qualifications.

Includes psychological screening

records when performed on winter-over

candidates, and any additional tests/

evaluation associated with requests for

medical waivers. Medical files, clinic

notes, and associated records created in

the course of providing medical

treatment or consultation by any of the

medical care providers in the Arctic or

Antarctia.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

16 U.S.C. 2401, et seq., 42 U.S.C.

1870, 44 U.S.C. 3101.

PURPOSE(S)

The National Science Foundation’s

Office of Polar Programs is responsible

for ensuring that personnel traveling to

Antarctia under the auspices of the

United States Antarctic Program (USAP)

meet certain medical standards, as

outlined in 45 CFR part 675 (62 FR

31521 (June 10, 1997). Those traveling

to selected, isolated locations in the

Arctic region must meet similar

standards. Candidates for deployment

must undergo a medical and dental

examination to determine whether they

are physically qualified for deployment.

Candidates who anticipate spending the

austral winter in Antarctica (where

evacuation may be impossible) are

subject to additional evaluation,

including a determination of

psychological adaptability to such an

isolated environment. This medical

screening process requires that certain

medical records be generated on

individuals participating in the USAP.

The records are used primarily for

three purposes: (1) To determine the

individual’s fitness for Arctic/Antarctic

assignment; (2) to assist in determining

an appropriate course of medical/dental

treatment should the individual seek

medical care with any medical care

provider while in the Arctic or

Antarctica; and (3) to provide

documentation for addressing quality of

care issues associated with these

medical functions.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

Information from this system may be

disclosed to:

1. Individuals involved in

determining an individual’s fitness for

deployment, or in providing medical

services or treatment. Such individuals

include (a) designated medical care

practitioners and their administrative

support personnel involved in

determining an individual’s fitness for

Arctic/Antarctic assignment, including

waiver requests; and (b) medical care

providers in NSF-supported stations

and field camps in the polar regions

where the individual is assigned;

2. The personal physician or

examining physician of the individual

about whom the records pertain when

disclosure is necessary to obtain

additional information necessary to

make a determination on fitness, or

provide medical treatment;

3. Medical experts either individually

or as a panel to provide expertise and

advice on quality of medical care issues

in the polar regions;

4. Representatives of employing

organizations, including academic

institutions, and investigators on a grant

(if a prospective field team member has

requested a waiver) to inform them

whether an individual is approved for

deployment or not.

5. An emergency point of contact

designated by the individual when the

individual seeking deployment is

unreachable and additional information

is needed to order to make a

determination on a waiver request

before deployment deadlines, or when

necessary to provide medical treatment

during deployment;

6. Federal, state, or local agencies, or

foreign governments when disclosure is

necessary to obtain records in

connection with an investigation by the

NSF;

7. Information from the system may

be given to another Federal agency, a

court, or a party in litigation before a

court or in an administrative proceeding

being conducted by a Federal agency

when the Government is a party to the

judicial or administrative proceeding, or

when NSF determines that the litigation

or proceeding is likely to affect the

Agency.

8. The Department of Justice, to the

extent disclosure is compatible with the

purpose for which the record was

collected and is relevant and necessary

to litigation or anticipated litigation, in

which one of the following is a party or

has an interest: (a) NSF or any of its

components; (b) an NSF employee in

his/her official capacity; (c) an NSF

employee in his/her individual capacity

when the Department of Justice is

representing or considering representing

the employee; or (d) the United States,

when NSF determines that litigation is

likely to affect the Agency.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Paper records are kept in locked file

cabinets or area with limited access.

Records may also be prepared and

maintained in electronic format with

password protection.

RETRIEVABILITY:

The records are retrieved by the name

of the individual or by the individual’s

social security number.

SAFEGUARDS:

These records are available only to

those persons whose official duties

require such access. They are kept in

locked file cabinets or locations with
Federal Register / Vol. 62, No. 214 / Wednesday, November 5, 1997 / Notices 59899

limited access. Electronic records are

password protected.

RETENTION AND DISPOSAL:

Except for those records covered by

OPM/GOVT–10, records are destroyed

approximately eight years after the

individual’s last Antarctic or Arctic

deployment.

SYSTEM MANAGER(S) AND ADDRESS:

Safety and Health Officer, Office of

Polar Programs. Point of contact:

Associate Program Manager for Safety

and Health, Polar Research Support

Section, Office of Polar Programs, Office

of the Director, National Science

Foundation, 4201 Wilson Boulevard,

Room 755, Arlington, VA 22230.

NOTIFICATION PROCEDURE:

To determine whether this system of

records contains a record pertaining to

the requesting individual, write to the

system manager at the above address.

RECORD ACCESS PROCEDURES:

See notification procedure.

CONTESTING RECORD PROCEDURES:

Individuals desiring to contest or

amend information maintained in this

system of records should write to the

system manager at the above address.

RECORD SOURCE CATEGORIES:

Information in these records is

obtained from individuals who intend

to deploy to the Arctic or Antarctica and

from personal physicians and medical

examiners of the deploying individuals;

from NSF staff and NSF records; and

from non-NSF persons and records, to

the extent necessary to carry out the

duties described in the NSF Medical

Examination procedures. All

individuals desiring to deploy to the

Arctic or Antarctica under the auspices

of the National Science Foundation

must provide the requested information.

SYSTEM EXEMPTIONS FROM CERTAIN PROVISIONS

OF THE ACT:

None.

NSF–22

SYSTEM NAME:

NSF Payroll System.

SYSTEM LOCATION:

National Science Foundation,

Division of Financial Management,

Payroll Section, 4201 Wilson Boulevard,

Arlington, VA 22230. Backup files are

maintained at off-site location- First

Federal Corporation, 4910

Massachusetts Avenue, NW, Suite 16,

Washington DC 20016.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

NSF current and former employees

(including consultants).

CATEGORIES OF RECORDS IN THE SYSTEM:

Salary, grade, Social Security

Number, home address, time and

attendance and other related

information.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. Chapters 55 and 63;

Department of the Treasury Fiscal

Requirements Manual; GAO Manual,

Title 6—Pay, Leave and Allowances.

PURPOSE(S):

Computer System consisting of data

base with all information necessary to

prepare NSF payroll, purchase of

savings bonds, compute leave balances,

prepare W–2s, and other similar uses.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

Information from this system may be

disclosed to:

1. The Internal Revenue Service and

the Social Security Administration, and

other taxing authorities (including such

authorities as the employees state of

residence.)

2. The Department of Treasury for

issuance of salary payments.

3. Financial organizations for the

purpose of direct deposit.

4. The Department of Justice, to the

extent disclosure is compatible with the

purpose for which the record was

collected, and is relevant and necessary

to litigation or anticipated litigation, in

which one of the following is a party or

has an interest: (a) NSF or any of its

components; (b) an NSF employee in

his/her official capacity; (c) an NSF

employee in his/her individual capacity

when the Department of Justice is

representing or considering representing

the employee; or (d) the United States,

when NSF determines that litigation is

likely to affect the Agency.

5. Another Federal agency, a court, or

a party in litigation before a court or in

an administrative proceeding being

conducted by a Federal agency when

the Government is a party to the judicial

or administrative proceeding

6. Contractors, grantees, volunteers,

experts, advisors, and other individuals

who perform a service to or work on or

under a contract, grant, cooperative

agreement, or other arrangement with or

for the Federal government, as necessary

to carry out their duties.

7. Representatives of the General

Services Administration and the

National Archives and Records

Administration who are conducting

records management inspections under

the authority of 44 U.S.C. 2904 and

2906.

8. Officials of labor organizations

recognized under 5 U.S.C. chapter 71,

when relevant and necessary to their

duties of exclusive representation.

9. The Merit Systems Protection

Board or the Office of the Special

Counsel in connection with appeals,

investigation of alleged or possible

prohibited personnel practices, and

such other function’s promulgated in 5

U.S.C. 1205 and 1206 or as may be

authorized by law.

10. The Department of Labor in

connection with an employee claim for

compensation or an injury or illness.

11. The American Federation of

Government Employees and Local 3403

in connection with union dues paid by

members.

12. The Office of Child Support

Enforcement, Administration for

Children and Families, Department of

Health and Human Services Federal

Parent Locator System (FPLS) and

Federal Tax Offset system:

For use in locating individuals and

identifying their income sources to

establish paternity, establish and modify

orders of support and for enforcement.

For release to the Social Security

Administration for verifying social

security numbers in connection with the

operation of the FPLS by the Office of

Child Support Enforcement.

For release to the Department of

Treasury for purposes of administering

the Earned Income Tax Credit Program

(Section 12, Internal Revenue Code of

1986) and verifying a claim with respect

to employment in a tax return.

13. To state unemployment agencies

in connection with claims for

unemployment benefits.

14. To the extent any of these records

are duplicative of those described in

OPM/GOVT–1 (General Personnel

Records), the routine uses described

therein are also applicable.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Records are maintained electronically.

Individual folders are also maintained

on each employee.

RETRIEVABILITY:

May be retrieved by employee

number, Social Security Number or last

name.

SAFEGUARDS:

NSF security guards. Building is

locked during non-business hours when

guard is not on duty. Room in which
59900 Federal Register / Vol. 62, No. 214 / Wednesday, November 5, 1997 / Notices

records are kept is locked during nonbusiness hours. A password is needed to

access the computer system.

RETENTION AND DISPOSAL:

Employee information is deleted at

the end of the year in which employee

leaves the Foundation. Cumulative

information is kept on master tapes and

maintained in NSF and at off-site

location and destroyed after five years.

SYSTEM MANAGER(S) AND ADDRESS:

Director, Division of Financial

Management, National Science

Foundation, 4201 Wilson Boulevard,

Arlington, VA 22230.

NOTIFICATION PROCEDURE:

The NSF Privacy Act Officer should

be contacted in accordance with

procedures found at 45 CFR part 613.

RECORD ACCESS PROCEDURES:

See ‘‘Notification’’ above.

CONTESTING RECORD PROCEDURES:

See ‘‘Notification’’ above.

RECORD SOURCE CATEGORIES:

Information is taken from forms

prepared by individuals, the Personnel

Office and Integrated Time and

Attendance System (ITAS).

SYSTEM EXEMPTIONS FROM CERTAIN PROVISIONS

OF THE ACT:

None.

NSF–23

SYSTEM NAME:

NSF Staff Biography.

SYSTEM LOCATION:

National Science Foundation, Office

of Legislative and Public Affairs, 4201

Wilson Boulevard, Arlington, VA 22230.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Executive NSF staff (Division

Directors and above).

CATEGORIES OF RECORDS IN THE SYSTEM:

Biographical information, position

held, education, memberships, and

publications.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

44 U.S.C. 3101; 42 U.S.C. 1870

PURPOSE(S):

To disseminate senior level officials

biographical information when

requested.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

Information from this system may be

disclosed to newspapers, magazines,

professional journals, and others.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Paper records maintained in file

folders.

RETRIEVABILITY:

Alphabetically by last name of

employee.

SAFEGURARDS:

Building employs security guard.

Building is locked during non-business

hours when guard is not on duty. Room

in which records are kept is locked

during non-business hours.

RETENTION AND DISPOSAL:

Records on individuals destroyed

when they leave Foundation except in

cases of extremely high level staff.

SYSTEM MANAGER(S) AND ADDRESS:

Director, Division of Public Affairs,

Office of Legislative and Public Affairs,

National Science Foundation, 4201

Wilson Boulevard, Arlington, VA,

22230.

NOTIFICATION PROCEDURES:

The NSF Privacy Act Officer should

be contacted in accordance with

procedures found at 45 CFR part 613.

RECORD ACCESS PROCEDURES:

See ‘‘Notification’’ above.

CONTESTING RECORD PROCEDURES:

See ‘‘Notification’’ above.

RECORD SOURCE CATEGORIES:

Information is received from

individual.

SYSTEM EXEMPTIONS FROM CERTAIN PROVISIONS

OF THE ACT:

None.

NSF–24

SYSTEM NAME:

Official Passports.

SYSTEM LOCATION:

National Science Foundation,

Professional Travel Corporation (NSF

Contractor) Room 275, 4201 Wilson

Boulevard, Arlington VA 22230.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Current NSF employees, consultants

and invited guests.

CATEGORIES OF RECORDS IN THE SYSTEM:

Date and place of birth, nationality,

next of kin, height, color of hair and

eyes, and photograph.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

42 U.S.C. 1870: 44 U.S.C. 3101.

PURPOSE(S):

To support official international visits

by NSF staff, consultants and visitors.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

Information from this system may be

disclosed to:

1. Embassy for purpose of issuing

visas.

2. The State Department for

disposition when the passport expires

or the employee leases the Foundation.

3. Another Federal agency, a court, or

a party in litigation before a court or in

an administrative proceeding being

conducted by a Federal agency when

the Government is a party to the judicial

or administration proceeding.

4. The Department of Justice, to the

extent disclosure is compatible with the

purpose for which the record was

collected, and is relevant and necessary

to litigation or anticipated litigation, in

which one of the following is a party or

has an interest: (a) NSF or of its

components; (b) and NSF employee in

his/her official capacity; (c) an NSF

employee is his/her individual capacity

when the Department of Justice is

Representing or considering

representing the employee; or (d) the

United States, when NSF determines

that litigation is likely the Agency.

5. Representatives of the General

Services Administration and the

National Archives and Records

Administration who are conducting

records management inspections under

the authority of 44 U.S.C. 2904 and

2906.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Records are maintained in file folders

and on diskettes and/or magnetic tapes.

RETRIEVABILITY:

Alphabetically by last name.

SAFEGUARDS:

NSF employs security guards.

Building is locked during non-business

hours when guard is not on duty. Room

in which records are kept is locked

during non-business hours. Passports

are kept in locked filing cabinet.

RETENTION AND DISPOSAL:

Passports expire after five years and

are then sent to the State Department for

disposition. Should employee retire or

leave the Foundation before passport

expiration, the passport are, passports

are returned to the State Department for

proper disposition.
Federal Register / Vol. 62, No. 214 / Wednesday, November 5, 1997 / Notices 59901

SYSTEM MANAGER(S) AND ADDRESS:

Director, Division of Financial

Management, Nation Science

Foundation, 4201 Wilson Boulevard,

Arlington, VA 22230.

NOTIFICATION PROCEDURE:

The NSF Privacy Act Officer should

be notified in accordance with

procedures found at 45 CFR part 613.

RECORD ACCESS PROCEDURES:

See ‘‘Notification’’ above.

CONTESTING RECORD PROCEDURES:

See ‘‘Notification’’ above.

RECORD SOURCE CATEGORIES:

Information is received from

individual.

SYSTEM EXEMPTIONS FROM CERTAIN PROVISIONS

OF THE ACT:

None.

NFS–34

SYSTEM NAME:

Integrated Time and Attendance

System (ITAS).

SYSTEM LOCATION:

National Science Foundation,

Division of Financial Management,

Payroll Section, 4201 Wilson Boulevard,

Arlington, VA 22230. Paper copies may

be maintained in individual offices.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

NSF current and former employees

(including consultants).

CATEGORIES OF RECORDS IN THE SYSTEM:

Records include documents related to

employee’s attendance, leave, and

overtime. It also includes Social

Security Number.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C., Chapters 61 and 63;

Department of the Treasury

Requirements Manual; GAO manual,

Title 6—Pay, Leave and Allowances

PURPOSE(S):

This system enables the NSF to

maintain all data which apply to the

time and attendance of each NSF

employee. Information incorporated

into the ‘‘NSF Payroll System,’’ NSF–22.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

Information from this systems may be

disclosed to:

Information from this system is

incorporated into the ‘‘NSF Payroll

System’’ described in NSF–22. The

routine uses listed in that system are

also applicable to this system.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Records are maintained electronically.

RETRIEVABILITY:

Filed by NSF employee identification

number during current pay year and

alphabetically by last name, thereafter.

SAFEGUARDS:

NSF employs security guards.

Building is locked during non-business

hours when guard is not on duty. Room

in which records are kept is locked

during non-business hours. A password

is needed to access the computer

system.

RETENTION AND DISPOSAL:

Employee information is deleted at

the end of the year in which employee

leaves the Foundation. Cumulative

information is kept on master tapes and

maintained in NSF and at off-site

location and destroyed after five years.

SYSTEM MANAGER(S) AND ADDRESS:

Director, Division of Financial

Management, National Science

Foundation, 4201 Wilson Boulevard,

Arlington, VA 22230.

NOTIFICATION PROCEDURES:

The Privacy Act Officer should be

contacted in accordance with

procedures found at 45 CFR part 613.

RECORD ACCESS PROCEDURES:

See ‘‘Notification’’ above.

CONTESTING RECORD PROCEDURES:

See ‘‘Notification’’ above.

RECORD SOURCES CATEGORIES:

Information input by employee,

verified by timekeeper and approved by

supervisor in individual offices.

SYSTEM EXEMPTIONS FROM CERTAIN PROVISIONS

OF THE ACT:

None.

NSF–38

SYSTEM NAME:

Visa Applications and Alien

Application for Consideration of Waiver

of Two-Year Foreign Residence

Requirements—NSF.

SYSTEM LOCATION:

National Science Foundation,

Division of International Programs, 4201

Wilson Boulevard, Arlington, VA 22230.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Aliens subject to conditions of section

212(e) of the Immigration and

Nationality Act, seeking waiver of twoyear foreign residence requirements, in

order to apply for immigrant or

temporary worker status.

CATEGORIES OF RECORDS IN THE SYSTEM:

Curriculum vitae, next of kin,

correspondence and employment data.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

Section 212(e) of the Immigration and

Nationality Act.

PURPOSES:

To determine whether NSF supports

the waiver request.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

Information from this system may be

released to:

1. The U.S. Information Agency, the

agency responsible for issuing the visas.

2. The institution or organization

requesting the waiver.

3. Contractors, grantees, volunteers

and other individuals who perform a

service to or perform on or under a

contract, grant, cooperative agreement,

or other arrangement for the Federal

government, as necessary to carry out

their duties.

4. Another Federal agency, a court, or

a party in litigation before a court or in

an administrative proceeding being

conducted by a Federal agency when

the Government is a party to the judicial

or administrative proceeding.

5. The Department of Justice, to the

extent disclosure is compatible with the

purpose for which the record was

collected, and is relevant and necessary

to litigation or anticipated litigation, in

which one of the following is a party or

has an interest: (a) NSF or any of its

components; (b) an NSF employee in

his/her official capacity; (c) an NSF

employee in his/her individual capacity

when the Department of Justice is

representing or considering representing

the employee; or (d) the United States,

when NSF determines that litigation is

likely to affect the Agency.

6. Representatives of the General

Services Administration and the

National Archives and Records

Administration who are conducting

records management inspections under

the authority of 44 U.S.C. 2904 and

2906.

7. NSF analysis and recommendation

is released to the organization/

institution requesting the waiver.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Paper records in file folders.
59902 Federal Register / Vol. 62, No. 214 / Wednesday, November 5, 1997 / Notices

RETRIEVABILITY:

Alphabetically by last name of alien.

SAFEGUARDS:

NSF employs security guards.

Building is locked during non-business

hours when guard is not on duty.

Records are in locked rooms after

business hours. Access is limited to

persons whose official duties require

their use.

RETENTION AND DISPOSAL:

Records are held at NSF

approximately two years after close out

of case.

Records are destroyed 10 years after

close of alien case folder.

SYSTEM MANAGER(S) AND ADDRESS:

Director, Division of International

Programs, National Science Foundation,

4201 Wilson Boulevard, Arlington, VA

22230.

NOTIFICATION PROCEDURES:

The NSF Privacy Act Officer should

be contacted in accordance with

procedures found at 45 CFR part 613.

RECORD ACCESS PROCEDURES:

See ‘‘Notification’’ above.

CONTESTING RECORD PROCEDURES:

See ‘‘Notification’’ above.

RECORD SOURCE CATEGORIES:

The individual and U.S. host

institution (employer).

SYSTEM EXEMPTIONS FROM CERTAIN PROVISIONS

OF THE ACT:

None.

NSF–49

SYSTEM NAME:

Frequent Traveler Profile.

SYSTEM LOCATION:

National Science Foundation,

Professional Travel Corporation (NSF

contractor) Room 275, 4201 Wilson

Boulevard, Arlington, VA 22230.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

National Science Foundation frequent

travelers.

CATEGORIES OF RECORDS IN THE SYSTEM:

Home telephone numbers, credit card

information, special accommodation

requirements, passport numbers and

issue dates, and travel preference

information, including frequent flyer

numbers.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

42 U.S.C. 1870; 44 U.S.C. 3101.

PURPOSE(S):

To assist travelers in their travel

arrangements.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

Information from this system may be

disclosed to:

1. Airlines for contacting traveler after

hours or on weekends when there are

schedule changes.

2. Airlines and hotels for meeting

special requirements (wheelchair, etc.)

3. Credit card information will be

given to hotels to guarantee room

reservations, when approved by

traveler.

4. Another Federal agency, a court, or

a party in litigation before a court or in

an administrative proceeding being

conducted by a Federal agency when

the Government is a party to the judicial

or administrative proceeding.

5. The Department of Justice, to the

extent disclosure is compatible with the

purpose for which the record was

collected, and is relevant and necessary

to litigation or anticipated litigation, in

which one of the following is a party or

has an interest: (a) NSF or any of its

components; (b) an NSF employee in

his/her official capacity; (c) an NSF

employee in his/her individual capacity

when the Department of Justice is

representing or considering representing

the employee; or (d) the United States,

when NSF determines that litigation is

likely to affect the Agency.

6. Contractors, grantees, volunteers,

experts, advisors, and other individuals

who perform a service to or work on or

under a contract, grant, cooperative

agreement, or other arrangement with or

for the Federal government, as necessary

to carry out their duties.

7. Representatives of the General

Services Administration and the

National Archives and Records

Administration who are conducting

records management inspections under

the authority of 44 U.S.C. 2904 and

2906.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN SYSTEM:

STORAGE:

Records are maintained in contractor

file folders. Also maintained on

computer files.

RETRIEVABILITY:

Records are filed alphabetically by

last name.

SAFEGUARDS:

NSF employs security guards.

Building is locked during non-business

hours when the guard is not on duty.

Rooms in which records are kept are

locked during non-business hours.

RETENTION AND DISPOSAL:

Profiles are destroyed when

employees retire or leave the

Foundation.

SYSTEM MANAGER(S) AND ADDRESS:

Director, Division of Administrative

Services, National Science Foundation,

4201 Wilson Boulevard, Arlington, VA

22230.

NOTIFICATION PROCEDURES:

The NSF Privacy Act Officer should

be contracted in accordance with

procedures found at 45 CFR part 613.

RECORD ACCESS PROCEDURES:

See ‘‘Notification Procedures’’ above.

CONTESTING RECORD PROCEDURES:

See ‘‘Notification Procedures’’ above.

RECORD SOURCE CATEGORIES:

Information is received from

individuals.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS

OF THE ACT:

None.

NSF–53

SYSTEM NAME:

Public Transportation Subsidy

Program.

SYSTEM LOCATION:

National Science Foundation, Office

of Information and Resource

Management, Division of

Administrative Services, Arlington, VA

22230.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

National Science Foundation full-time

permanent employees, grades GS–10

and below, who participate in the

program.

CATEGORIES OF RECORDS IN THE SYSTEM:

Names, social security numbers, grade

level, issue dates and METRO vouchers.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

42 U.S.C. 1870: 44 U.S.C. 3101.

PURPOSE(S):

To assist in administration of the

public transportation subsidy program.

Serves as record of who received

subsidy.

ROUTINE USE OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

Information from this system may be

disclosed to:

1. Other Federal agencies for use in

evaluating the overall effectiveness of

public transportation programs.

2. Another Federal agency, a court, or

a party in litigation before a court or in
Federal Register / Vol. 62, No. 214 / Wednesday, November 5, 1997 / Notices 59903

an administrative proceeding being

conducted by a Federal agency when

the Government is a party to the judicial

or administrative proceeding.

3. The Department of Justice, to the

extent disclosure is compatible with the

purpose for which the record was

collected, and is relevant and necessary

to litigation or anticipated litigation, in

which one of the following is a party or

has an interest: (a) NSF or any of its

components; (b) an NSF employee in

his/her official capacity; (c) an NSF

employee in his/her individual capacity

when the Department of Justice is

representing or considering representing

the employee; or (d) the United States,

when NSF determines that litigation is

likely to affect the Agency.

4. Contractors, grantees, volunteers,

experts, advisors, and other individuals

who perform a service to or work on or

under a contract, grant, cooperative

agreement, or other arrangement with or

for the Federal government, as necessary

to carry out their duties.

5. Representatives of the General

Services Administration and the

National Archives and Records

Administration who are conducting

records management inspections under

the authority of 44 U.S.C. 2904 and

2906.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN SYSTEM:

STORAGE:

Records are maintained in file folders

and in a computer system at NSF.

RETRIEVABILITY:

Records are retrieved alphabetically

by last name or by Social Security

Number.

SAFEGUARDS:

NSF employs security guards.

Building is locked during non-business

hours when the guard is not on duty.

Rooms in which records are kept are

locked during non-business hours.

Passwords are needed to access

information in computer system.

RETENTION AND DISPOSAL:

Profiles used to determine eligibility

will be deleted from the system when

employee retires, leaves the Foundation,

or is no longer eligible for the program.

Records of distribution are kept for six

years.

SYSTEM MANAGER(S) AND ADDRESS:

Director, Division of Administrative

Services, National Science Foundation,

4201 Wilson Boulevard, Arlington, VA

22230.

NOTIFICATION PROCEDURES:

The NSF Privacy Act Officer should

be contacted in accordance with

procedures found at 45 CFR part 613.

RECORD ACCESS PROCEDURES:

See ‘‘Notification Procedures’’ above.

CONTESTING RECORD PROCEDURES:

See ‘‘Notification Procedures’’ above.

RECORD SOURCE CATEGORIES:

Information is gathered from the

individual and from the NSF Personnel

Data Base System.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS

OF THE ACT:

None.

NSF–57

SYSTEM NAME:

NSF Delinquent Debtors’ File.

SYSTEM LOCATION:

National Science Foundation,

Division of Financial Management,

Financial Statements Section, 4201

Wilson Boulevard, Arlington, VA 22230.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Employees, former employees,

panelists, recipients of fellowship

stipends and others owing money to the

National Science Foundation.

CATEGORIES OF RECORDS IN THE SYSTEM:

Information varies depending on

individual debtor. Normally, the name,

Social Security Number, address,

amount of debt or delinquent amount,

basis of the debt, office referring debts,

agency collection efforts, credit reports,

debt collection letters, correspondence

to or from the debtor relating to the debt

and correspondence with employing

agencies of debtors.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

Federal Claims Collection Act of

1966, Public Law 89–508; Debt

Collection Act of 1982, Public Law 97–

365, and E.O. 9397.

PURPOSE(S):

Information is used for the purpose of

collecting moneys owed NSF arising out

of any administrative or program

activities or service administered by

NSF. The file represents the basis for the

debt and amount of debt and actions

taken by NSF to collect the moneys

owed under the debt. The credit report

or financial statement provides an

understanding of the individual’s

financial condition with respect to

requests for deferments of payment.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

Information from this system may be

disclosed to:

1. The U.S. General Accounting Office

(GAO), Department of Justice, United

States Attorney, or other Federal

agencies for further collection action on

any delinquent account when

circumstances warrant.

2. A commercial credit reporting

agency for the purpose of either adding

to a credit history file or obtaining a

credit history file for use in the

administration of debt collection.

3. A debt collection agency for the

purpose of collection services to recover

indebtedness owed to NSF.

4. Debtor’s name, Social Security

Number, the amount of debt owed, and

the history of the debt may be disclosed

to any Federal agency where the

individual debtor is employed or

receiving some form of remuneration for

the purpose of enabling that agency to

collect debts on NSF’s behalf by

administrative or salary offset

procedures under the provisions of the

Debt Collection Act of 1982 (Pub. L. 97–

365).

5. Any other federal agency including

but limited to, the Internal Revenue

Service (IRS) pursuant to 31 U.S.C.

3720A, for the purpose of effecting an

administrative offset against the debtor

of a delinquent debt owed to NSF by the

debtor.

6. The Internal Revenue Service by

computer matching to obtain the

mailing address of a taxpayer for the

purpose of locating such taxpayer to

collect or to compromise a Federal

claim by NSF against the taxpayer

pursuant to 26 U.S.C. 6103 (m)(20) and

in accordance with 31 U.S.C. 3711, 3217

and 3718.

Note: Redisclosures of a mailing address

from the IRS may be made only for the

purpose of debt collection, including to a

debt collection agency in order to facilitate

the collection or compromise of a Federal

claim under the Debt Collection Act of 1982,

except that a mailing address to a consumer

reporting agency is for the limited purpose of

obtaining a commercial credit report on the

particular taxpayer. Any such address

information obtained from the IRS will not be

used or shared for any other NSF purpose or

disclosed to another Federal, state, or local

agency which seeks to locate the same

individual for its own debt collection

purpose.

7. Data base information consisting of

debtor’s name, Social Security Number,

and amount owed may be disclosed to

the Defense Manpower Data Center
59904 Federal Register / Vol. 62, No. 214 / Wednesday, November 5, 1997 / Notices

(DMDC). Department of Defense, the

U.S. Postal Service or to any other

Federal, state, or local agency for the

purpose of conducting an authorized

computer matching program in

compliance with the Privacy Act of

1974 (5 U.S.C. 552a), as amended, to

identify and locate delinquent debtors

in order to start a recoupment process

on an individual basis of any debt owed

NSF by the debtor arising out of any

administrative or program activities or

services administered by NSF.

8. Any creditor Federal agency

seeking assistance in implementing

administrative or salary offset

procedures in the collection of unpaid

financial obligations owed the United

States government from an individual.

An exception to this routine use is an

individual’s mailing address obtained

from the IRS pursuant to 26 U.S.C.

6103(m)(2).

9. Another Federal agency, a court, or

a party in litigation before a court or in

an administrative proceeding being

conducted by a Federal agency when

the Government is a party to the judicial

or administrative proceeding.

10. The Department of Justice, to the

extent disclosure is compatible with the

purpose for which the record was

collected, and is relevant and necessary

to litigation or anticipated litigation, in

which one of the following is a party or

has an interest: (a) NSF or any of its

components; (b) an NSF employee in

his/her official capacity; (c) an NSF

employee in his/her individual capacity

when the Department of Justice is

representing or considering representing

the employee; or (d) the United States,

when NSF determines that litigation is

likely to affect the Agency.

11. Contractors, grantees, volunteers,

experts, advisors, and other individuals

who perform a service to or work on or

under a contract, grant, cooperative

agreement, or other arrangement with or

for the Federal government, as necessary

to carry out their duties.

12. Representatives of the General

Services Administration and the

National Archives and Records

Administration who are conducting

records management inspections under

the authority of 44 U.S.C. 2904 and

2906.

POLICIES AND PRACTICES FOR STORING

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Records are maintained electronically.

Records are also maintained in file

folders.

RETRIEVABILITY:

Records are retrieved by name or

Social Security Number.

SAFEGUARDS:

These records are available only to

those persons whose official duties

require such access. Records are kept in

limited access during duty hours and in

locked cabinets at all other times.

RETENTION AND DISPOSAL:

Records are disposed of after ten years

unless needed for an ongoing

investigation in which case the record

will be retained until no longer needed

in the investigation.

SYSTEM MANAGER(S) AND ADDRESS:

Director, Division of Financial

Management, National Science

Foundation, 4201 Wilson Boulevard,

Arlington, VA 22230.

NOTIFICATION PROCEDURE:

The Privacy Act Officer should be

contacted in accordance with

procedures fount at 45 CFR part 613.

RECORD ACCESS PROCEDURES:

See ‘‘Notification’’ above.

CONTESTING RECORD PROCEDURES:

See ‘‘Notification’’ above.

RECORD SOURCE CATEGORIES:

Information in this system of records

obtained from the individual,

institution, award records, collection

agencies, and other appropriate

agencies, i.e., DMDC, IRS, GAO, USPS.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

NSF–65

SYSTEM NAME:

NSF Vendor File

SYSTEM LOCATION:

National Science Foundation,

Division of Financial Management, 4201

Wilson Boulevard, Arlington, VA 22230

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Employees, former employees, other

individuals and vendors who will

receive electronic payment from the

National Science Foundation for goods

or services.

CATEGORIES OF RECORD IN THE SYSTEM:

Name, address, Social Security

Number, and the banking information of

the payee.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

The Debt Collection Improvement Act

of 1996 provides authority for the

National Science Foundation to

implement mandatory electronic

payments for all obligations.

PURPOSE(S):

This system enables NSF to comply

with the electronic payment provision

of the Debt Collection Act of 1996.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

Information from this system records

may be released to:

1. The Department of Treasury for the

purpose of issuing the payment directly

to the financial account of the payee.

2. Financial organizations for the

purpose of direct deposit.

3. The Department of Justice, to the

extent disclosure is compatible with the

purpose for which the record was

collected, and is relevant and necessary

to litigation or anticipated litigation, in

which one of the following is a party or

has an interest: (a) NSF or any of its

components; (b) an NSF employee in

his/her official capacity; (c) an NSF

employee in his/her individual capacity

when the Department of Justice is

representing or considering representing

the employee; or (d) the United States,

when NSF determines that litigation is

likely to affect the Agency.

4. Contractors, grantees, volunteers,

experts, advisors, and other individuals

who perform a service to or work on or

under a contract, grant, cooperative

agreement, or other arrangement with or

for the Federal government, as necessary

to carry out their duties.

5. Another Federal agency, a court, or

a party in litigation before a court or in

an administrative proceeding being

conducted by a Federal agency when

the Government is a party to the judicial

or administrative proceeding.

6. Representatives of the General

Services Administration and the

National Archives and Records

administration who are conducting

records management inspections under

the authority of 44 U.S.C. 2904 and

2906.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

These records are maintained

electronically.

RETRIEVABILITY:

These records are retrieved by name,

Social Security Number or employee

identification number.

SAFEGUARDS:

These records are available only to

those persons whose official duties

require such access. A password is
Federal Register / Vol. 62, No. 214 / Wednesday, November 5, 1997 / Notices 59905

required for access to the computer

system. Printed reports of the data have

restricted access and are treated as

confidential information.

RETENTION AND DISPOSAL:

Updated information automatically

replaces the old information. File is

accumulative and maintained

permanently.

SYSTEM MANAGER(S) AND ADDRESS:

Director, Division of Financial

Management.

NOTIFICATION PROCEDURE:

The NSF Privacy Act Officer should

be contacted in accordance with

procedures found at 45 CFR part 613.

RECORD ACCESS PROCEDURES:

See ‘‘Notification’’ procedures above.

CONTESTING RECORD PROCEDURES:

See ‘‘Notification’’ procedures above.

RECORD SOURCE CATEGORIES:

Information in this system of records

obtained from the individual or payees.

SYSTEM EXEMPTIONS FROM CERTAIN PROVISIONS

OF THE ACT:

None.

NSF–67

SYSTEM NAME:

Invention, patent and licensing

documents.

SYSTEM LOCATION:

Office of the General Counsel,

National Science Foundation, 4201

Wilson Boulevard, Room 1265,

Arlington, VA 22230.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Employees of the National Science

Foundation or its grantees or contractors

who made inventions while employed

by the Foundation or while performing

NSF–assisted research.

CATEGORIES OF RECORDS IN THE SYSTEM:

The system contains invention

disclosures, patents and patent

applications, and licenses submitted to

NSF by its employees, grantees, and

contractors, including inventor(s)

name(s), identification of grantee or

contractor, title and description of the

invention, inventor(s) address(es) (if

rights were waived to the inventor(s),

associated patent prosecution and

licensing documents.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

45 CFR part 650 Patents. Executive

Order No. 9865, as amended, 35 U.S.C.

266 note, ‘‘Patent protection abroad of

inventions resulting from research

financed by the Government,’’

describing the Government-wide policy

for obtaining foreign patent protection

for inventions resulting from research

conducted or financed by the

Government; and Executive Order No.

10096, as amended, 35 U.S.C. 266 note,

‘‘Uniform Government Patent Policy for

Inventions by Government Employees,’’

describing Government-wide policy

pertaining to inventions made by

Government employees.

PURPOSE(S):

Records in this system are used to

administer governmental rights to

inventions made by NSF employees or

during FSF-assisted research.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USE:

Information from this system may be

disclosed to:.

1. The Department of Justice and the

Office of Management and Budget for

consultation in processing Freedom of

Information or Privacy Act requests.

2. The Department of Justice, to the

extent disclosure is compatible with the

purpose for which the record was

collected and is relevant and necessary

to litigation or anticipated litigation, in

which one of the following is a party or

has an interest: (a) NSF or any of its

components; (b) an NSF employee in

his/her official capacity; (c) an NSF

employee in his/her individual capacity

when the Department of Justice is

representing or considering representing

the employee; or (d) the United States,

when NSF determines that litigation is

likely to affect the Agency.

3. Federal Government contractors,

grantees, consultants, volunteers, or

other personal who have been engaged

to assist the Government in the

performance of a contract, grant,

cooperative agreement, or other activity

related to this system of records and

who need to have access to the records

in order to perform the activity.

4. Appropriate Federal, State, local or

foreign agencies responsible for

investigating, prosecuting, enforcing, or

implementing a statute, rule, regulation

or order, where there is an indication of

a violation or potential violation of the

statute, rule, regulation or order and the

information disclosed is relevant to the

matter.

5. For the purpose of obtaining patent

protection for NSF-owned inventions

and granting licenses for these patents,

to: (a) Scientific personnel, both in NSF

and other Government agencies and in

non-Governmental organizations such

as universities, who possess the

expertise to understand the invention

and evaluate its importance as a

scientific advance; (b) contract patent

counsel and their employees and foreign

contract personnel retained by the

Foundation for patent searching and

prosecution in both the United States

and foreign patent offices; (c) all other

Government agencies whom NSF

contacts regarding the possible use,

interest in, or ownership rights in NSF

inventions; (d) prospective licensees or

technology finders who may further

make the invention available to the

public through sale or use; (e) parties,

such as supervisors of inventors, whom

NSF contacts to determine ownership

rights, and those parties contacting NSF

to determine the Government’s

ownership; and (f) the United States and

foreign patent offices involved in the

filing of NSF patent applications.

6. Representatives of the General

Services Administration and the

National Archives and Records

Administration who are conducting

records management inspections under

the authority of 44 U.S.C. 2904 and

2906.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

The records are stored in file folders,

computer tapes, and computer discs.

RETRIEVABILITY:

Records are retrieved by name of the

inventor, invention-disclosure number,

NSF program, and institution.

SAFEGUARDS:

Data on computer files is accessed by

password known only to authorized

users, who are NSF or contractor

employees involved in patenting and

licensing of NSF-owned inventions or

administering rights to inventions made

with NSF assistance to which grantees,

contractors, or inventors have retained

principal rights. Access to information

is thus limited to those with a need to

know. Records are stored in a locked

room or in locking file cabinets in file

folders. During normal business hours,

Office of General Counsel personnel

regulate availability of the files. During

evening and weekend the offices are

locked and the building is closed.

RETENTION AND DISPOSAL:

Records will be retained and disposed

of under the authority of Foundation

procedures currently under

development.

SYSTEM MANAGER(S) AND ADDRESS:

Patent Assistant, Office of General

Counsel, National Science Foundation,
59906 Federal Register / Vol. 62, No. 214 / Wednesday, November 5, 1997 / Notices

4201 Wilson Boulevard, Arlington, VA

22230

NOTIFICATION PROCEDURES:

The NSF Privacy Act Officer should

be contacted in accordance with

procedures found at 45 CFR part 613.

RECORD ACCESS PROCEDURES:

See ‘‘Notification Procedures’’ above.

CONTESTING RECORD PROCEDURES:

See ‘‘Notification Procedures’’ above.

RECORD SOURCE CATEGORIES:

Inventors and other collaborating

persons, grantees, contractors; other

Federal agencies; scientific experts from

non-Government organizations; contract

patent counsel and their employees and

foreign contract personnel; United

States and foreign patent offices;

prospective licenses; and third parties

whom NSF contacts to determine

individual invention ownership or

Government ownership.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS

OF THE ACT:

None.

[FR Doc. 97–29267 Filed 11–4–97; 8:45 am]

BILLING CODE 7555–01–M

NUCLEAR REGULATORY

COMMISSION

[Docket No. 150–00005; License No.

Colorado 580–1; EA 96–459]

Western Colorado Testing, Inc., Grand

Junction, CO; Order Imposing Civil

Monetary Penalty

I

Western Colorado Testing, Inc.,

(WCTI or Licensee) is the holder of a

General License pursuant to the

provisions of 10 CFR 150.20(a). This

authorizes any person who holds a

specific license from an Agreement

State to conduct the same activity in

non-Agreement States subject to the

provisions of 150.20(b). WCTI holds a

specific license from the state of

Colorado, an Agreement State, License

No. 580–1.

II

An inspection of the Licensee’s

activities was conducted from October

11, 1996, through February 3, 1997, and

an investigation was conducted from

August 14, 1996, through January 8,

1997. The results of the inspection and

investigation indicated that the Licensee

had not conducted its activities in full

compliance with NRC requirements. A

written Notice of Violation and

Proposed Imposition of Civil Penalty

(Notice) was served upon the Licensee

by letter dated June 13, 1997. The notice

states the nature of the violation, the

provisions of NRC requirements that the

Licensee had violated, and the amount

of the civil penalty proposed for the

violation.

The Licensee responded to the Notice

in a letter dated July 16, 1997. In its

response, the Licensee stated that facts

of the case warrant a reconsideration of

both the characterization of the

violation (as willful) and the proposed

civil penalty.

III

After consideration of the Licensee’s

response and the arguments for

mitigation or reconsideration of the civil

penalty contained therein, the NRC staff

has determined, as set forth in the

Appendix to this Order, that the

violation occurred as stated and that the

penalty proposed for the violation

designated in the Notice should be

imposed.

IV

In view of the foregoing and pursuant

to Section 234 of the Atomic Energy Act

of 1954, as amended (Act), 42 U.S.C.

2282, and 10 CFR 2.205, it is hereby

ordered That:

The Licensee pay a civil penalty in the

amount of $2,500 within 30 days of the date

of this Order, by check, draft, money order,

or electronic transfer, payable to the

Treasurer of the United States and mailed to

Mr. James Lieberman, Director, Office of

Enforcement, U.S. Nuclear Regulatory

Commission, One White Flint North, 11555

Rockville Pike, Rockville, MD 20852–2738.

V

The Licensee may request a hearing

within 30 days of the date of this Order.

Where good cause is shown,

consideration will be given to extending

the time to request a hearing. A request

for extension of time must be made in

writing to the Director, Office of

Enforcement, U.S. Nuclear Regulatory

Commission, Washington, DC 20555,

and include a statement of good cause

for the extension. A request for a

hearing should be clearly marked as a

‘‘Request for an Enforcement Hearing’’

and shall be addressed to the Director,

Office of Enforcement, U.S. Nuclear

Regulatory Commission, Washington,

DC 20555, with a copy to the

Commission’s Document Control Desk,

Washington, DC 20555. Copies also

shall be sent to the Assistant General

Counsel for Hearings and Enforcement

at the same address and to the Regional

Administrator, NRC Region IV, 611

Ryan Plaza Drive, Suite 400, Arlington,

TX 76011.

If a hearing is requested, the

Commission will issue an Order

designating the time and place of the

hearing. If the Licensee fails to request

a hearing within 30 days of the date of

this Order (or if written approval of an

extension of time in which to request a

hearing has not been granted), the

provisions of this Order shall be

effective without further proceedings. If

payment has not been made by that

time, the matter may be referred to the

Attorney General for collection.

In the event the Licensee requests a

hearing as provided above, the issue to

be considered at such hearing shall be:

Whether on the basis of the violation

admitted by the Licensee, this Order

should be sustained.

Dated at Rockville, Maryland this 28th day

of October 1997.

For the Nuclear Regulatory Commission.

James Lieberman,

Director, Office of Enforcement.

Appendix—Evaluation and Conclusions

On June 13, 1997, a Notice of Violation and

Proposed Imposition of Civil Penalty (Notice)

was issued for the violation identified during

an NRC inspection and investigation.

Western Colorado Testing, Inc., (WCTI or

Licensee) responded to the Notice in a letter

dated July 16, 1997. In its response, the

Licensee stated that facts of the case warrant

a reconsideration of both the characterization

of the violation (as willful) and the proposed

civil penalty. However, the Licensee did not

dispute the violation in its response and, in

its April 1, 1997 letter responding to the

inspection report, admitted the violation. The

NRC’s evaluation of the Licensee’s request

and conclusion regarding the Licensee’s

requests are as follows:

Summary of Licensee’s Request for Mitigation

WCTI stated that, although management

was aware of the requirement to inform the

NRC prior to working in areas under NRC

jurisdiction, this fact alone does not justify

designation of the violation as willful, and

the corresponding penalty of $2,500. In

support of its position, the Licensee stated

that the Radiation Safety Officer (RSO), who

was ‘‘not as honest and forthright’’ as WCTI’s

president, had represented to WCTI’s

president that he filed the required Form 241;

and that WCTI’s president made every effort

to ensure compliance with NRC

requirements. WCTI also noted that its

compliance efforts are reflected by the fact

that there has never been any previous

escalated enforcement action against it. WCTI

pointed out that, according to the NRC’s

Enforcement Policy, previous escalated

enforcement is a factor that is considered in

assessing a civil penalty, and that this factor

was not considered in the proposed

assessment of the civil penalty.

WCTI noted that, in cases where the NRC

concludes that no willful violation has

occurred, and no escalated enforcement

action has been taken within the two prior

years or during the two prior inspections,