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# OAR Box 1875 Prepped byOllie Stewart



## Document

Number: 

# 36 ) ll-E-5 4 Docket Number: 

# A-90-1 9

Printed 12/1/200811:12:46

AM Sheet 36 of 86P. 2

* 9. 

# A-90-1 9 %}>JoO. -

\x ll-E-5 4 MEMORANDU

M '; '
. Q£ Q I8 199 2 i ,



### DATE : Augus t 20 , 199 2 w 

### „ '

- . 4 • ' 

## SUBJECT : Teleconferenc e wit hCM Aon HO NMonitoring , Reporting , an d Recordkeeping Requirement s On Augus t 20 , 1992 , representative s o f th e Chemica l Manufacturer s Associatio n (CMA ) an d th e Environmenta l Protectio n Agenc y(EPA ) participate d i n a teleconferenc e t o discus s th e monitoring , reporting , an d recordkeeping requirement s i n th e draf t propose d hazardou s organi c nationa l emissio n standard s fo r hazardou s ai r pollutant s (NESHAP) , commonl yknow n a s th e HON . A lis t o f participant s i s provid e i n Attachmen t A . Th e agenda fo r th e meeting i s provide d i n Attachmen t B . During th e meeting , th e participant s discusse d th e statu s o f issue s outline d b

yCM Ai n two handout s fro mth e Jul y17 , 199 2 CMA/EP Ameetin g (Attachment s C an d D ) a s wel l a s a documen t CM A 

## telefaxe d th e EPAo n Jul y30 , 199 2 (Attachmen t E) . Th e following topic s wer e discusse d during th e teleconference : 1 . Issue : Wha t lengt ho f time shoul d a sourc e b e require d t o keep records ? Outcome : Record s mus t b e kep t fo r 5 years . Th e EP Ai s reviewing wha t dat a shoul d b e kept . 2 . Issue : Wha t shoul d b e the ' trigge r fo r quarterl yreporting withi n th e incentiv e system ? Outcome : Deviation s (fro mth e HO

Nparamete r ranges ) fo r mor e than 1 percen t o f th e operating time o r monitoring downtime tha t exceed s 5 percen t o f th e reporting period , followe d b ya reques t fro

mth e delegate d authority . 3 . Issue : Wha t type s o f documentatio n fo r TR E calculations , performanc e tests , an d design specification s shoul d b e kep t an d ho wmuc ho f thi s shoul d b e reported .P. 3



### Outcome : Provid e i n th e repor t ful l documentatio n o f on e o f eac htyp e o f actio n undertake n an d onl yth e result s fo r eac h additiona l actio n o f th e sam e type . 4 . Issue : I s i t necessar yt o submi t a storag e maintenanc e plan ? Outcome : Astorag e maintenanc e pla n i s no t required . Eac h periodi c repor t mus t includ e th e action s th e owne r o r operato r anticipate s wil l b e take n durin g th e nex t 6 month s i n orde r t o maintai n th e close d ven t syste mcontro l device . 5 . Issue : Whe n checkin g seal s o n diversion s fo r proces s vents , wha t informatio n mus t b e include d i n th e report ? Outcome : Arepor t o f anydiversion s o r damage d seal s i s sufficient . 6 . Issue : I s i t necessar yt o hav e a shorte r monitorin g interva l fo r shor t transfe r loadin g cycles ? Outcome : Th e EP Awil l revie wthi s afte r proposal . 7 . Issue : Ca n th e Reportabl e Quantitie s (RQ ) syste mb e substitute d fo r spo t repor t submittals ? Outcome : Th e EP Ama ysee k commen t o n thi s issu e i n th e preambl e an d wil l revie wthi s afte r proposal . 8 . Issue : Wha t criteri a and syste mshoul d b e use d i f delegate d authoritie s approv e alternativ e monitorin g requirements ? Outcome : Asyste msimila r t o tha t i n §63.8(e ) o f Genera l Provision s [overridin g (3)(i) , (3)(ii) , and (3)(iii) ] includin g a descriptio n o f th e parameter s an d anticipate d rang e o f values , an d a performanc e tes t onc e control s ar e i n place . 9 . Wrap-Up : Th e commitment s mad e b yeac hgrou p wer e reviewed . I t wa s agree d tha t th e EP Aan d CMAshoul d mee t agai n t o discus s th e implication s o f th e requiremen t fo r keepin g "suppor t data " i n th e Operatin g Permit s rul e [CFR Par t 70.6(a)(3)(ii)(B) ] an d ho w tha t requiremen t woul d b e interprete d fo r th e HON . Th e nex t teleconferenc e wa s se t fo r Septembe r 15 , 1992 , fro m2- 5 pm .P. 4



### ATTACHMEN T AP. 5



## CMA/EPATELECONFERENC E Augus t 20 , 199 2 Participan t Lis t
Nam e AmyMeyer s Gar yO'De a Joh n Deg e Ric k Phelp s Lind a Herrin g Daphn e McMurre r Ja n Meye r Charli e Garlo w Jan e Enger t Scot t Throw e Bria n Tarant o Valeri e Everett e Jo e Hoviou s Affiliatio n CMA CMA DuPon t Eastma n Koda k EPA , ES D EPA , ES D EPA , ES D EPA , O E EPA , SSC D EPA , SSC D Exxo n Chemica l Radia n Corporatio n Unio n Carbid eP. 6



### ATTACHMEN T BP. 7



## CMA/EPATELECONFERENC E Augus t 20 , 199 2 Meeting Agend a
2:00-2:3 0 Summar yo f th e Issue s 2:3 0 - 3:1 5 Storag e o f Record s 3:1 5 - 3:3 0 Incentiv e Trigge r 3:3 0 - 3:4 5 Documentatio n 3:4 5 - 4:0 0 Storag e Maintenanc e Plan 4:0 0 - 4:1 5 Proces s Vents/Seal s o n Diversion s 4:15-4:3 0 Reportabl e Quantitie s (RQ ) System 4:3 0 - 5:0 0 Wrap-U pP. 8



### ATTACHMEN T CP. 9


# £
_ :HEVIICAI

_MANUFACTURER S ASSOCIATIO N

CM AALTERNATE S T O REDUC E MONITORING , RECORDKEEPING , AN D REPORTIN G BURDEN S WITHOU T SACRIFICIN G COMPLIANC E DATA

A . HO Nand preambl e allo wsource s t o propos e alternativ e monitoring , reporting , and recordkeepin g system s an d fo r thes e t o b e easil y approve d b

ypermittin g agency . B . Clarif ymonitoring , recordkeeping , and reportin g requirement s betwee n overlappin g o r conflictin g Subpart s 1 . Clearl ystat e al l monitoring , recordkeepin g and reportin g requirement s tha t impac t HON source s i n th e HONand clearl yspecif yi n th e HONwhic hitem s i n Genera l Provisions , Enhance d Monitoring , etc . d o no t appl y Exampl e 63.103(a)(1 ) Greatl ysimplifie d compliance , bette r understandin g fo r regulate d communit y

Greatl ysimplifie d complianc e 2 . Separat e monitoring , recordkeeping , and reportin g provision s i n HO Naccordin g t o typ e o f contro l devic e rathe r tha n typ e o f emissio n point . Fo r example , pu t al l item s coverin g flare s i n on e place , al l o n incinerator s i n on e place , etc . C . Minimiz e recordkeepin g and reportin g requirement s a s follow s 1 . On e semiannua l repor t o f al l deviation s (includin g Subpar t H ) include d i n repor t a t time s t o b e selecte d bypermi t holder . Al l othe r require d report s woul d b e include d in th e semiannua l report . 2 . Kee p record s o f applicabl e data , define d a s period s o f deviations , plu s period s whe n monitorin g system s ar e no t working . Reportin g i s simpler , burde n reduce d 50+ %

Reduce s record

keepin g burde n b y90+ % 3 . Disincentive s fo r poo r performance , i.e. , i f numbe r o f exception s i s excessive , requir e al l record s fo r tha t contro l o r monito r t o b e retaine d fo r on e year . D o no t submi t report s o n design , initia l performanc e tests , o r simila r item s no t relate d t o routin e performance . Kee p dat a o n sit e fo r inspectio n o n demand . Numbe r o f report s greatl yreduce d

250 1 M Street
. NW
. Washington
. D C 2003 7 202-887-110 0 Panafa x202-887-123 7 Tele

x8961 7 (CM AWSH )P.1 0

D . Minimiz e unnecessar yperformanc e test s and continuin g monitorin g requirement s 1 . D o no t requir e performanc e test s o r ongoin g monitorin g wher e acceptabl e dat a suc ha s desig n calculations , engineerin g dat a o r materia l balance s woul d indicat e low probabilit yo f Grou p 2 source s actuall ybein g Grou p 1 sources . Significantl y reduce s Grou p 2 monitorin g

D o no t requir e multipl e monitorin g require

ment s fo r multipl e entr ypoint s t o a contro l device . Sampl e and monito r aggregat e entr y strea monly . Provide s complianc e dat a wit hgreatl y reduce d monitorin g need sP.1 1



### ATTACHMEN T DP.1 2 

# C^AF T Details : Ref : EP

ASummar

y Storaqe Tank s 63.12 0 (d ) 2& 3 12 2 (a-d )
12 4 (e ) (3 )
12 3 (a-c ) 0

0 0

0

0


### Proces s Vent s 117(a ) 117(a ) 117(C) 0

0 0 

## Operatin g pla n O k Maintenance pla n unnecessar y Describin g control s i n a n initia l repor ti s redundan tsince i t wil l b e require d i n th e compliance pla n an d i n permit
. Maintenance pla n superfluou s alon g wit h record of maintenance activitie s (Inspections ) - shoul d b e a repor tan d shoul d b e include d i n 6 mont h report
. (compliance method ) delete ; include d i n permi t conduc t performance tes t -ad d "wher e appropriate " initia l repor

tw/schemati c- delete since thi s wil l b e par t o f permi t submitte d 117(d ) Revise t o "alternate compliance pla n ca n b e submitte d t o

Administrato rfo rapproval " 117(b ) Performance tes tas appropriat e - redundan tsince i twil l b e

par tofpermi t 117(b)
117(b)(IV ) o N o initia l repor t ofperformance testshoul d b e required
. Record s shoul d b e maintained
. I frepor t i s mandated , shoul d hav e 90-18 0 days t o report
. TR E record s requiremen t shoul d ad d "operatin g parameters " o rcalculations "P.1 3

•%4

> I 

## 117(b)(IV) 117(b)(v ) 118(a) 118(d ) 118(d ) &(e ) 11.8(c ) 118(d)(5 ) Transfe r 129(d ) 130(e)(f) 129 (a )
fue l 129(a)(7) 129(a) 129(b ) 130(a) 130(b ) 130(d ) jad0713 c 

# i 0

0 0

0

0 0 0

0 0 0

0 0 0 0 0 0 

# "bft-A^T "
N o repor t ofTR E shoul d b e required
. Record s woul d b e availabl e Recor d onl yTR E calculatio n data Fo rseal s o n diversion , record date inspecte d an d an y deviations
. Chang e "exceedance " t o deviation ; includ e deviation s i n si xmont h repor

t Deviation s woul d b e i n si xmont h repor t TR E calculatio n i s bein g addresse d TR E cod e shoul d b e recorde d only
.
Revise t o maintai n up-to-dat e descriptio n o fven t syste m delete - DO

Treg s appl y delete "duratio n ofloadin g cycle " - Performance testshoul d b e representative ofloadin g conditions
. Shoul d onl ymaintai n up-to-dat e records
. Includ e primar y exemptio n Kee p up-to-dat e record s onl y Kee p performance tes t record s onl y Performance tests record s onl y Sam e as proces s vents Includ e deviation s i n si xmont h repor t Includ e deviation s i n si xmont h repor t• « «. •I



### ATTACHMEN TE" P.1 5

* * 'yUL-30-199 2 15:3 6 FROM CHEM
. MANUFACTURERS ASSN
. T O 91919541402 8 P.0 2

CHEMICA LMANUFACTUR£RS>^SSOCIATIO N HON REPORTINGBfiQUIRtMENT S I . Two-Tiere dReportin g Syste a I nthe HON , EPA

require s tha t facilitie s monito r a Significan t numbe r o f qualit y parameter s an

drepor t period s whe nth e monitore d parameter s ar e outsid e o f specifie dboundaries . However , change s i n monitore dparameter s outsid e specifie drange s (MPCs ) d o no t sho w tha t a contro l devic e i s operatin g outside th e prescribe defficienc y level . Fo r instance , a combustio ndevic e may operat e outsid e th e require d temperatur e range , bu t stil l maintai na 98 % contro l efficiency . Honitore dparamete r change s (MPCs ) ar e merel y indicators : tha t a devic e may no t b e operatin g a t a specifie defficiency . CM A propose s tha t EPA adop t a two-tiere d^pproaclf : t o recordkeepin g andreportin g unde r th e HON : significan t event s woul dbf c reporte d promptly , whil e al l MP C dat a outsid e o f specifie drange s woul db e reporte dsemiannually . W e believe ou r approac hencourage s meaningfu l analysi s o f dat a relevan t t o a source' s complianc e status . Facilitie s an

dpermittin g authoritie s shoul dnot:b e Overburdene d b y promp t reportin g o f al l HPC's . Facilitie s andpermittin g authoritie s woul db e force dt o spendexcessive man-hour s compilin g an d reviewin g insignifican t data * Th e proposa l listedbelo w ensure s tha t every deviatio nfro

m a specifie dparameter , a s reflecte di na nMPC , Wil l come t o the attentio n o f th e permittin g authority . Ou r proposa l als o allows , facilitie s an d permittin g authoritie s t o focu s thei r immediat e attentio no nimportan t occurrences . A . Semiannua l Reportin g CM A suggest s tha t th e HON specif y

tha t monitore dparamete r change s (MPCs ) b e reporte dsemiannually . Semiannua l compilation s o f MPC s wil l provid e permittin g authoritie s wit hadequat e dat a t o mak e informe d decisions . More frequen t submission s fro m al l HO

N source s woul d inundat e th e syste m an dreduc e th e effectivenes s o f th e program . Th e seaiannua l repor t woul dbe a (comprehensiv e statemen t o f significan t event s an dmonitore dparamete r change s recorde ddurin g th e previou s reportin g period . Th e repor t coul dinclud e a nanalysi s o f wh y a nMP C doe s no t indicat e a departur e fro m th e contro l standard . Thi s analysi s woul dfor m th e basi s o f discussion s betwee nth e sourc e an dth e permittin g authorit y ove r th e nee dfo r performanc e testin g o r increase d reportin g (se e Reportin g Incentiv e Program , discusse dbelow) . Semiannua l report s mes hwel l wit hothe r regulator y requirements . They are consisten t wit h§63.10(e)(3 ) o f th e Genera l Provision s whic h require s semiannua l "exces s emission s andcontinuou s monitorin g syste m performance " reports . Semiannua l report s ar e als o consisten t wit hth e provision s o f th e operatin g permi t rule , §70-6(a)(3)(iii)(A) .
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. NW

. Washington
. DC 2003

7 202-867-1100 fianafax202-837-1237 'Telex8961 7 (CMAWSH)• — p1f i

' * ?UL-30-199 2 15=3 7 FRO M CHEM . MANUFACTURER S ASSN . TO • 9l9i954i 4Q2 8 P.0 3

B . Significan t Event s Trul y significan t event s nee dt o be promptl y reporte dt o the permittin g authority . Promp t reportin g shoul db e limite dt o those situation s where monitorin g oxcontro l equipmen t eithe r severel y malfunction s o r shut s down . W e believe tha t thi s woul dallow source s andpermittin g authoritie s t o concentrat e thei r scarc e resource s o n trul y significan t events . Existin g reportin g requirement s already encompas s th e type s o f event s tha t shoul db e promptl y reporte dunde r th e HON . Unde r th e CERCLA Reportable Quantitie s program (RQ) , statisticall y significan t increase s o f HAP emission s beyondpermitte dlevel s are immediatel y reporte dt o the Nationa l Respons e Center , 4 0 C.F.R . §302.8 . Al l HAP material s ar e include da t reportin g trigge r levels . Th e type s o f event s tha t trigge r a nR Q repor t includ e th e equipmen t malfunction s and shutdown s tha t shoul db e promptl y reporte dunde r th e HON . Source s alread y hav e th e reportin g system s i nplace an dregulator s hav e the system s t o receiv e thes e reports . EPA shoul dregar dth e CERCLA R Q report s for HAP s A s sufficien t t o satisf y

th e promp t reportin g need s o f the HON . Thi s approac havoid s duplicit y

an dencompasse s al l significan t event s tha t ough t t o come t o •th e immediat e attentio no f th e permittin g authority . Ever y othe r deviation , a s reflecte dinth e MP C report , woul db e reviewe d semiannually . It . Reportin g Incentiv e Progra m Th e HON

reportin g system ' shoul dencourag e facilitie s t o consistentl y

operat e thei r contro l device s withi nthe specifie d paramete r ranges . CM A recommend s anincentiv e program ! whic hwoul d plac e margina l performer s int o a quarterl y reportin g frequenc y and/o r requir e the

m t o maintai nmor e record s o nspecifi c emissio npoints , an d pu t the

m bac kint o semiannua l reportin g once the y demonstrat e consisten t operatio nwithi nth e specifie dparameters A facilit y

shoul db e considere dfo r increase dreportin g dutie s base donthe exten t o f MPC s containe di nthe semiannua l report . The exac t leve l o f MP C coul db e define di nterm s o f percentag e - CM A doe s no t propos e a nexac t threshol da t thi s time . Once a facilit y exceed s th e threshold , discussion s wit hth e permittin g authorit y woul densu e ove r whethe r increase dreporting i s merited . At thi s point , th e facilit y

woul dhave the opportunit y t o show , throughperformanc e test s o r othe r means , tha t Increase dreportin g i s no t warranted . I f th e permittin g authorit y determine s tha t increase dreport s shoul dbe required , th e facilit y woul dsubmi t quarterl y report s fo r on e year . I f th e report s sho w tha t th e facilit y operated ; belo w

th e define d MP C threshol dfo r the year , the facilit y woul dautomaticall y rever t t o semiannua l reporting . I f the report s sho w tha t the facilit y exceede d th e threshold , quarterl y reportin g woul dcontinu e unti l th e facilit y show s on e continuou s yea r o f operatio nbelow th e specifie dMP C level .

TOTA L P.0 :