10_06-22-24_ Motions_draft_Final_v2.doc IRRPCC meeting Page 1 of 4

INDIAN RESERVATION ROADS COORDINATING COMMITTEE

Rapid City SD June 22-24, 2010 - Motions 1 - 7

MOTION SHEET

Date: June 22, 2010 Type Of Meeting: Regular [X] Special [ ] Time: 1:55 PM

MOTION BY: Sam Thomas 2ND BY: Mike Moilanen

MOTION 1: To adopt the agenda as amended. .

VOTE: FOR: OPPOSED: ABSTAIN: NOT VOTING: MOTION CARRIED: YES [ ] NO [ ]

PASSED BY CONSENSUS: XX YES: NO:

MOTION SHEET

Date: June 23, 2010 Type Of Meeting: Regular [X] Special [ ] Time: 5:04 PM

MOTION BY: Sam Thomas 2ND BY: Ben Banfield

MOTION 2: IRRPCC Recommendations to BIA High Priority Project Team

ELIGIBILITY

1) Applications must be postmarked by December 31, of the current year and must be

received at the Region or Office of Federal Lands (for Tribes working directly with

FHWA) to comply per the Regulations with the January 31 notification to Tribes.

2) Applicant’s annual allocation insufficiency will be based on previous years RNDF

allocation amount.

3) Tribe can only have one application pending including emergency projects as per

Regulation.

4) Previously awarded applicants must have their awarded construction project “substantially

complete” before application for another project.

5) Projects must be ready for construction and must have a completed and approved PS&E.

This PS&E package is defined in 25 CFR 170.460(a)&(b).

6) $1.0 Million limitation includes design and construction of the same projects as per

recommendation.

7) Any Indian tribe, regardless of RNDF funding amount, may apply for an

emergency/disaster IRRHPP. The cap for an emergency/disaster IRRHPP is $1.0 million.

8) Eligibility for a non-emergency IRRHPP is limited to tribes receiving less than $1.0

million in RNDF funding annually. The cap for a non-emergency IRRHPP is $1.0

million.

9) Documentation is required for the project to meet the definition of an IRR transportation

facility and is in the IRR Inventory (25 CFR 170.210.(d)). Inventory accuracy in regards

to a submitted construction project must match what is identified in the Official IRR

Inventory.

VOTE: _______ FOR: ______ OPPOSED:______ ABSTAIN:____ NOT VOTING: MOTION CARRIED: YES [ ] NO [ ]

PASSED BY CONSENSUS: XX YES: NO:
10_06-22-24_ Motions_draft_Final_v2.doc IRRPCC meeting Page 2 of 4

INDIAN RESERVATION ROADS COORDINATING COMMITTEE

Rapid City SD June 22-24, 2010 - Motions 1 - 7

MOTION SHEET

Date: June 24, 2010 Type Of Meeting: Regular [X] Special [ ] Time: 1:30 PM

MOTION BY: Sam Thomas 2ND BY: Jacque Hostler

MOTION 3: To approve the Policy letter presented to ASIA, FHWA, and their staffs on June 22

2010. (As Amended)

File = IRRPCC 10-06-22 PCC ltr to EchoHawk-Baxter final_signed.pdf

VOTE: ______ FOR:_____ OPPOSED: ___ ABSTAIN: __ NOT VOTING: MOTION CARRIED: YES [ ] NO [ ]

PASSED BY CONSENSUS: XX YES: NO:

MOTION SHEET

Date: June 24, 2010 Type Of Meeting: Regular [X] Special [ ] Time: 3:05 PM

MOTION BY: Jacque Hostler 2ND BY: Pete Red Tomahawk

MOTION 4: To adopt the DOS workgroup committee for ice roads, boardwalks and boardroads

which includes the recommendation to classify these transportation facilities as GPR’s 70-73 as

presented. DOS workgroup will coordinate with the Technical Standards workgroup to implement

these classifications.

VOTE: ______ FOR:_____ OPPOSED: ___ ABSTAIN: __ NOT VOTING: MOTION CARRIED: YES [ ] NO [ ]

PASSED BY CONSENSUS: XX YES: NO:
10_06-22-24_ Motions_draft_Final_v2.doc IRRPCC meeting Page 3 of 4

INDIAN RESERVATION ROADS COORDINATING COMMITTEE

Rapid City SD June 22-24, 2010 - Motions 1 - 7

MOTION SHEET

Date: June 24, 2010 Type Of Meeting: Regular [X] Special [ ] Time: 4:15 PM

MOTION BY: Jacque Hostler 2ND BY: Ben Banfield

MOTION 5: :Next meeting to be scheduled at the Navajo Nation to be held the week of October

11th, 2010 or the week of October 18th. 2010.

VOTE: FOR: OPPOSED: ABSTAIN: NOT VOTING: MOTION CARRIED: YES [ ] NO [ ]

PASSED BY CONSENSUS: XX YES: NO:

MOTION SHEET

Date: June 24, 2010 Type Of Meeting: Regular [X] Special [ ] Time: 4:25 PM

MOTION BY: Ben Banfield 2ND BY: Zac Hawkins

MOTION 6: Approve the minutes of Denver May 4-6, 2010 :

VOTE: ______ FOR:_____ OPPOSED: ___ ABSTAIN: __ NOT VOTING: MOTION CARRIED: YES [ ] NO [ ]

PASSED BY CONSENSUS: XX YES: NO:
10_06-22-24_ Motions_draft_Final_v2.doc IRRPCC meeting Page 4 of 4

INDIAN RESERVATION ROADS COORDINATING COMMITTEE

Rapid City SD June 22-24, 2010 - Motions 1 - 7

MOTION SHEET

Date: June 24, 2010 Type Of Meeting: Regular [X] Special [ ] Time: 4:55 PM

MOTION BY: C. John Healy 2ND BY: Mike Moilanen

MOTION 7: Motion to adjourn the adjourn meeting.

VOTE: FOR: OPPOSED: ABSTAIN: NOT VOTING: MOTION CARRIED: YES [ ] NO [ ]

PASSED BY CONSENSUS: XX YES: NO: