Subject: ACTION: Call for Statements of Work for 

Fiscal Year 2022 (FY22) Disadvantaged 

Business Enterprise/Supportive Services 

Program

 

From: Martha Kenley

 DBE & Contractor Compliance 

 Team Leader

To: Division Administrators

 Deputy Division Administrators 

Civil Rights Specialists

The Federal Highway Administration (FHWA) Office of Civil Rights (HCR) requests 

that State Departments of Transportation (State DOTs) submit their FY2022 

Disadvantaged Business Enterprises Supportive Services (DBE/SS) Statements of Work 

(SOW) to their respective FHWA Division Office (Division) for review and approval. 

Divisions should review and evaluate the State DOT’s SOW submission to ensure it 

meets the intent of the DBE/SS program. After review, the Division must submit the 

SOW and all supporting documents to the corresponding State folder located on the 

HCR DBE/SS SharePoint site by, May 27, 2022. 

The SOW package must include: 

• An intent to approve letter; 

• A detailed budget; and 

• A copy of the entire SOW 

Examples of all of these supporting documents are on the HCR DBE/SS SharePoint 

Site. 

Should a State DOT decide not to participate in the DBE/SS program for FY2022, the 

State DOT’s Chief Executive Officer, or designee, must submit a written statement on 

agency letterhead of the State DOT’s intention to decline the FY2022 DBE/SS 

allocation. Please submit the letter of decline to HCR’s SharePoint by May 27, 2022. 

PROGRAM FUNDING 

Memorandum

Date: April 28, 2022 

In Reply 

Refer to: HCR-30 
HCR anticipates the FY2022 allocations will approximate the program annual 

allocation of $10M (see Table 1 attached).

BUSINESS DEVELOPMENT PROGRAMS

HCR requires that every State DOT accepting DBE/SS funds include a Business 

Development Program (BDP). The purpose of a BDP is to evaluate and provide a 

structured process for DBEs to receive firm-specific training and technical assistance to 

increase opportunities for successful participation as primes or subcontractors on 

highway-related contracts. Regulation 49 CFR Part 26, Appendix C sets forth the 

parameters of a BDP. For additional information on BDPs, please refer to a report

developed from a Peer Exchange among FHWA, FTA, recipients, and stakeholders. 

STATEMENT OF WORK SUBMISSION PROCESS

HCR requires each State DOT to design an effective and feasible metric-based DBE/SS 

program to advance the overall business practices and increase the capacity of 

participating firms, to improve their ability to compete fairly on federally assisted 

contracts. FHWA expects State DOTs to develop their own SOWs which must outline 

the proposed services and budget, approximated, based on the attached funding levels. 

It is important to know that HCR will accept amendments to the budget and SOW after 

HCR publishes the FY2022 final allocation amounts. The Catalog of Federal Domestic 

Assistance (CFDA) number for this program is 20.205. 

State DOTs must describe how the program will deliver business development services 

for identified DBEs and the process of how staff selects DBEs for the program. The 

SOW should contain goals and objectives tailored to the development of each identified 

DBE participant. State DOTs must submit only one SOW per Federal fiscal year, 

although each SOW may include multiple concepts within a single submission. For 

example, the SOW may include an element of a concluding program and an additional 

Business Development element. The SOW should not exceed ten pages in total, 

excluding attachments and/or exhibits. 

State DOTs should announce all DBE/SS solicitations on their public website and must 

solicit proposals from qualified sources in such a way as to ensure the competitive 

nature of the procurement (23 CFR § 230.204 (e)). 

ALLOCATION AND PERFORMANCE PROCESS

Based on the availability of funds, the Division Administrator’s recommendation as 

well as approval by the Deputy Administrator and concurrence by the USDOT 

Secretary, HCR’s Associate Administrator will allocate the funds. Then, the State DOT 

will need to request obligation of the funds in the Fiscal Management Information 

System (FMIS). From there, the Division will provide authorization to proceed via 

FMIS (23 CFR § 630.106). When the State DOT awards the contract and once 
approved in FMIS by the Division, the performance period for the DBE/SS contract 

begins. DBE/SS contracts may contain an option to renew for up to two years 

conditioned upon documented satisfactory performance and availability of funding. 

Finally, the State DOT must obligate the funds during FY 2022 and spend all the 

allocated funds by the end of FY 2023, unless given written permission to extend by the 

Division. The Divisions must notify HCR of all extension approvals. State DOTs must 

de-obligate all unexpended balances within 90-day of the end of the FY 2023 unless 

given written approval to extend the date by the Division. 

To ensure success of the DBE/SS program, all Divisions must maintain a sufficient 

level of program oversight to measure progress, achievement of stated metrics, and to 

address identified concerns promptly. State DOTs must also ensure appropriate 

DBE/SS program oversight, regularly track progress, and demonstrate achievement of 

program goals/objectives. State DOTs must submit timely and accurate reports to their 

respective Division. Divisions must submit a short narrative report to HCR at the end 

of the performance period. HCR is in the process of developing a report template within 

Civil Rights Connect that will enhance report consistency, focus on State metric 

achievements, and program successes.

If you have any questions, please feel free to contact Janelle Hinton at (202) 366-1604 

or Janelle.Hinton@dot.gov. 
Table I: Approximate FY2022 DBE/SS Estimated Allocation 

State Program Code FY2022 

Estimated 

Allocation

Alabama Y480 $190,402 

Alaska Y480 $125,838 

Arizona Y480 $183,622 

Arkansas Y480 $129,935 

California Y480 $921,126 

Colorado Y480 $135,733 

Connecticut Y480 $126,051 

Delaware Y480 $42,453 

District of 

Columbia 

Y480 $40,044 

Florida Y480 $475,494 

Georgia Y480 $324,048 

Hawaii Y480 $42,447 

Idaho Y480 $71,782 

Illinois Y480 $356,810 

Indiana Y480 $239,133 

Iowa Y480 $123,339 

Kansas Y480 $94,839 

Kentucky Y480 $166,748 

Louisiana Y480 $176,140 

Maine Y480 $46,327 

Maryland Y480 $150,815 

Massachusetts Y480 $152,423 

Michigan Y480 $264,236 

Minnesota Y480 $163,650 

Mississippi Y480 $121,378 

Missouri Y480 $237,585 

Montana Y480 $102,970 

Nebraska Y480 $72,539 

Nevada Y480 $91,131 

New 

Hampshire 

Y480 $41,466 

New Jersey Y480 $250,579 

New Mexico Y480 $92,161 

New York Y480 $421,260 

North Carolina Y480 $261,744 

North Dakota Y480 $62,306 

Ohio Y480 $336,400 
Oklahoma Y480 $159,165 

Oregon Y480 $125,440 

Pennsylvania Y480 $411,770 

Rhode Island Y480 $54,886 

South Carolina Y480 $168,052 

South Dakota Y480 $70,775 

Tennessee Y480 $212,074 

Texas Y480 $978,982 

Utah Y480 $87,145 

Vermont Y480 $50,935 

Virginia Y480 $255,387 

Washington Y480 $170,133 

West Virginia Y480 $109,676 

Wisconsin Y480 $188,833 

Wyoming Y480 $64,293 

Puerto Rico Y480 $35,000 

Virgin Islands Y480 $22,500 

Total 

Allocation

$10,000,000