This section of the FEDERAL REGISTER

contains documents other than rules or

proposed rules that are applicable to the

public. Notices of hearings and investigations,

committee meetings, agency decisions and

rulings, delegations of authority, filing of

petitions and applications and agency

statements of organization and functions are

examples of documents appearing in this

section.

Notices Federal Register

61262

Vol. 62, No. 221

Monday, November 17, 1997

DEPARTMENT OF AGRICULTURE

Office of the Secretary

Privacy Act of 1974; Systems of

Records

AGENCY: Office of the Secretary, USDA.

ACTION: Revision of Privacy Act systems

of records.

SUMMARY: Pursuant to 5 U.S.C.

552a(e)(4) the United States Department

of Agriculture (USDA) is revising the

Privacy Act Systems of Records

maintained by the Office of Inspector

General (OIG) published in the Federal

Register on October 11, 1994, on pages

54105–51413 and modifies the list of

routine uses listed under USDA/OIG–1

and made applicable in verbatim to

systems, USDA/OIG–2, USDA/OIG–3,

USDA/OIG–4, USDA/OIG–5, USDA/

OIG–6, and USDA/OIG–7, by adding

text to allow the release of names of

arrested persons and to reflect changes

in office addresses which are applicable

to all USDA/OIG systems.

DATES: This revision becomes effective

(January 2, 1998) without further notice

unless changes are made in response to

comments received from the public.

FOR FURTHER INFORMATION CONTACT:

Paula F. Hayes, Assistant Inspector

General for Policy Development and

Resources Management, Office of

Inspector General, U.S. Department of

Agriculture, Washington, D.C. 20250–

2310 (202–720–6979).

SUPPLEMENTARY INFORMATION: The

revision in the routines uses listed

under system USDA/OIG–1, Employee

Records, USDA/OIG, and made

applicable in verbatim, by reference, to

systems USDA/OIG–2, USDA/OIG–3,

USDA/OIG–4, USDA/OIG–5, USDA/

OIG–6, and USDA/OIG–7, adds a

routine use number 13 which reads as

follows: ‘‘Relevant information from a

system of records may be disclosed to

the news media and general public

where there exists a legitimate public

interest, e.g., to assist in the location of

fugitives, to provide notification of

arrests, where necessary for protection

from imminent threat of life or property,

or in accordance with guidelines set out

by the Department of Justice in 28 CFR

50.2.’’

Proposed changes applicable to all

USDA/OIG systems include changes in

office addresses also under system

USDA/OIG–1, Employee Records,

USDA/OIG.

Accordingly, USDA is revising the

full text of the OIG Systems of Records

last published in full in 50 FR 50814,

December 12, 1985, and amended in

part in 54 FR 39552, September 27,

1989.

A Privacy Act Systems Report relating

to the proposed changes, required by 5

U.S.C. 552a(r), has been set to the Office

of Management and Budget and

Congress.

Done at Washington, DC, this 3rd day of

November 1997.

Dan Glickman,

Secretary of Agriculture.

USDA/OIG–1

SYSTEM NAME:

Employee Records, USDA/OIG.

SYSTEM LOCATION:

In the headquarters offices of the U.S.

Department of Agriculture (USDA),

Office of Inspector General (OIG) and

Office of Personnel (OP) in the Jamie L.

Whitten Federal Building, 1400

Independence Avenue SW.,

Washington, DC 20250, and Franklin

Court, 1099 14th Street NW.,

Washington, DC 20005, and in the

following OIG regional offices and

suboffices:

OIG Regional Offices

600 Harrison Street, Suite 225, San

Francisco, California 94017

401 West Peachtree Street NW., Room

2328, Audit; Room 2329, Investigations,

Atlanta, Georgia 30365–3520

111 North Canal Street, Suite 1130,

Chicago, Illinois 60606–7295

ATTN: Suite 5006, 4700 River Road,

Unit 151, Riverdale, Maryland 20737–

1237

PO Box 293, Kansas City, Missouri

64141

26 Federal Plaza, Room 1409, New

York, New York 10278

101 South Main, Room 324, Audit;

Room 311, Investigations, Temple,

Texas 76501

OIG/Audit Suboffices

1510 ‘‘J’’ Street, Suite 120, Sacramento,

California 95814

2850 McClellan, Suite 3500, Fort

Collins, Colorado 80525

3008 NW. 13th Street, Suite B,

Gainesville, Florida 32609

3736 Government Street, Alexandria,

Louisiana 71302

13800 Old Gentilly Road, New Orleans,

Louisiana 70129

3001 Coolidge Road, Suite 150, East

Lansing, Michigan 48823–6321

375 Jackson Street, Suite 320, St. Paul,

Minnesota 55101–1850

Millsaps Building, Suite 400, 201 West

Capitol Street, Jackson, Mississippi

39201

PO Box 14153 Main Post Office, St.

Louis, Missouri 63120

100 Centennial Mall North, Room 276,

Lincoln, Nebraska 68508

Mercer Corporate Park, 310 Corporate

Boulevard, Robinsville, New Jersey

08691–1598

26 Federal Plaza, Room 1415, New

York, New York 10278

4407 Bland Road, Room 110, Raleigh,

North Carolina 27609

200 N. High Street, Room 346,

Columbus, Ohio 43215–2408

Edith Green Wendell Wyatt Federal

Office Building, 1220 SW. Third

Avenue, Room 1640, Portland, Oregon

97204–2893

One Credit Union Place, Suite 350,

Harrisburg, Pennsylvania 17110–2992

233 Cumberland Bend, Room 204,

Nashville, Tennessee 37228

1200 Main Tower, Room 880, Dallas,

Texas 75202

OIG/Investigation Suboffices

522 N. Central Avenue, Room 202,

Phoenix, Arizona 85004

21660 East Copley Drive, Suite 370,

Diamond Bar, California 91765

1510 ‘‘J’’ Street, Suite 110, Sacramento,

California 95814

1961 Stout Street, Suite 1524, Drawer

3528, Denver, Colorado 80294

6039 Lakeside Boulevard, Indianapolis,

Indiana 46278–1989

3001 Coolidge Road, Suite 150, East

Lansing, Michigan 48823–6321

375 Jackson Street, Suite 320, St. Paul,

Minnesota 55101–1850

Millsaps Building, Suite 410, 201 West

Capitol Street, Jackson, Mississippi

39201

911 Washington Avenue, Suite 203, St.

Louis, Missouri 63101
Federal Register / Vol. 62, No. 221 / Monday, November 17, 1997 / Notices 61263

4407 Bland Road, Room 110, Raleigh,

North Carolina 27609

200 North High Street, Room 350,

Columbus, Ohio 43215–2408

660 American Avenue, Suite 201, King

of Prussia, Pennsylvania 19406–4032

233 Cumberland Bend, Room 208,

Nashville, Tennessee 37228

1200 Main Tower, Room 880, Dallas,

Texas 75202

1000 Second Avenue, Suite 1950,

Seattle, Washington 98104

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

OIG temporary and permanent

employees, former employees of OIG

and predecessor offices, and applicants

for employment.

CATEGORIES OF RECORDS IN THE SYSTEM:

These records show or relate to

employment, personnel management,

and work-related information, including

position, classification, title, grade, pay

rate, pay, temporary and permanent

addresses and telephone numbers for

home and work, copies of security

clearance forms, program and

performance evaluations, promotions,

retirement, disciplinary actions,

appeals, incentive programs,

unemployment compensation, leave,

complaints and grievances, health

benefits, equal employment

opportunity, automation of personnel

data, travel information, accident

reports and related information, activity

reports, participation in savings and

contribution programs, availability for

employment, assignment, or for transfer,

qualifications (for law enforcement

employees this includes Attorney

General designations, training

certificates, physical fitness data, and

medical officer’s certification excluding

personal medical data), awards, hours

worked, issuance of credentials,

passports and other identification,

assignment and accountability of

property and other things of value,

parking space assignments, training and

development, special assignments, and

exit interviews.

Other employee records are covered

by other systems as follows: For Official

Personnel Folder (OPF) data refer to

USDA/OP–1, Personnel and Payroll

System for USDA Employees; for

medical records, including SF–78,

Certificate of Medical Examination, and

drug testing records, refer to OPM/

GOVT–10, Employee Medical File

System; for pre-employment inquiries

refer to USDA/OIG–3, Investigative Files

and Automated Investigative Indices; for

annual financial disclosure statements

refer to OPM/GOVT–8, Confidential

Statements of Employment and

Financial Interests.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

IG Act of 1978, 5 U.S.C. app.; 5 U.S.C.

301; 7 U.S.C. 2270.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

(1) A record from the system of

records which indicates either by itself

or in combination with other

information, a violation or potential

violation of a contract or of law,

whether civil, criminal, or regulatory, or

which otherwise reflects on the

qualifications or fitness of a licensed (or

seeking to be licensed) individual, may

be disclosed to a Federal, State, local,

foreign, or self-regulatory agency

(including but not limited to

organizations such as professional

associations or licensing boards), or

other public authority that investigates

or prosecutes or assists in such

investigation, prosecution, enforcement,

implementation, or issuance of the

statute, rule, regulation, order, or

license.

(2) A record from the system of

records may be disclosed to a Federal,

State, local, or foreign agency, other

public authority, consumer reporting

agency, or professional organization

maintaining civil, criminal, or other

relevant enforcement or other pertinent

records, such as current licenses, in

order to obtain information relevant to

an OIG decision concerning employee

retention or other personnel action,

issuance of a security clearance, letting

of a contract or other procurement

action, issuance of a benefit,

establishment of a claim, collection of a

delinquent debt, or initiation of an

administrative, civil, or criminal action.

(3) A record from the system of

records may be disclosed to a Federal,

State, local, foreign, or self-regulatory

agency (including but not limited to

organizations such as professional

associations or licensing boards), or

other public authority, to the extent the

information is relevant and necessary to

the requestor’s hiring or retention of an

individual or any other personnel

action, issuance or revocation of a

security clearance, license, grant, or

other benefit, establishment of a claim,

letting of a contract, reporting of an

investigation of an individual, for

purposes of a suspension or debarment

action, or the initiation of

administrative, civil, or criminal action.

(4) A record from the system of

records may be disclosed to any

source—private or public—to the extent

necessary to secure from such source

information relevant to a legitimate OIG

investigation, audit, or other inquiry.

(5) A record from the system of

records may be disclosed to the

Department of Justice in the course of

litigation when the use of such records

by the Department of Justice is deemed

relevant and necessary to the litigation

and may be disclosed in a proceeding

before a court, adjudicative body, or

administrative tribunal, or in the course

of civil discovery, litigation, or

settlement negotiations, when a part to

a legal action or an entity or individual

having an interest in the litigation

includes any of the following:

(a) The OIG or any component

thereof;

(b) Any employee of the OIG in his or

her official capacity;

(c) Any employee of the OIG in his or

her individual capacity where the

Department of Justice has agreed to

represent the employee; or

(d) The United States, where the OIG

determines that litigation is likely to

affect USDA or any of its components.

(6) A record from the system of

records may be disclosed to a Member

of Congress from the record of an

individual in response to an inquiry

from the Member of Congress made at

the request of that individual. In such

cases however, the Member’s right to a

record is no greater than that of the

individual.

(7) A record from the system of

records may be disclosed to the

Department of Justice for the purpose of

obtaining its advice on an OIG audit,

investigation, or other inquiry,

including Freedom of Information or

Privacy Act matters.

(8) A record from the system of

records may be disclosed to the Office

of Management and Budget for the

purpose of obtaining its advice

regarding OIG obligations under the

Privacy Act or in connection with the

review of private relief legislation.

(9) A record from the system of

records may be disclosed to a private

firm with which OIG contemplates it

will contract or with which it has

contracted for the purpose of performing

any functions or analyses that facilitate

or are relevant to an OIG investigation,

audit, inspection, or other inquiry. Such

contractor or private firm shall be

required to maintain Privacy Act

safeguards with respect to such

information.

(10) A record from the system of

records may be disclosed in response to

a subpoena issued by a Federal agency

having the power to subpoena records of

other Federal agencies if the OIG

determines that: (a) The records are both

relevant and necessary to the

proceeding, and (b) such release is
61264 Federal Register / Vol. 62, No. 221 / Monday, November 17, 1997 / Notices

compatible with the purpose for which

the records were collected.

(11) A record from the system of

records may be disclosed to a grand jury

agent pursuant either to a Federal or

State grand jury subpoena, or to a

prosecution request that such record be

released for the purpose of its

introduction to a grand jury, provided

that the grand jury channels its request

through the cognizant U.S. Attorney,

that the U.S. Attorney has been

delegated the authority to make such

requests by the Attorney General, and

that the U.S. Attorney actually signs the

letter specifying both the information

sought and the law enforcement

purpose served. In the case of a State

grand jury subpoena, the State

equivalent of the U.S. Attorney and

Attorney General shall be substituted.

(12) A record from the system of

records may be disclosed, as a routine

use, to a Federal, State, local, or foreign

agency, or other public authority, for

use in computer matching programs to

prevent and detect fraud and abuse in

benefit programs administered by any

agency, to support civil and criminal

law enforcement activities of any agency

and its components, and to collect debts

and overpayments owed to any agency

and its components.

(13) Relevant information from a

system of records may be disclosed to

the news media and general public

where there exists a legitimate public

interest, e.g., to assist in the location of

fugitives, to provide notification of

arrests, where necessary for protection

from imminent threat of life or property,

or in accordance with guidelines set out

by the Department of Justice in 28 CFR

50.2.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ASSESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Records are maintained on computers

and automated image filing systems,

and in file folders, notebooks, and card

file boxes.

RETRIEVABILITY:

The records are retrieved by name of

individual employee and by social

security number.

SAFEGUARDS:

Computer files are password

protected and other records are kept in

limited-access areas during duty hours

and in locked offices during nonduty

hours.

RETENTION AND DISPOSAL:

Retention periods and disposal

methods vary by record categories as set

forth in National Archives and Records

Administration General Records

Schedules 1 (Civilian Personnel

Records) and 2 (Payrolling and Pay

Administration Records). Personal

information that the agency deems to be

potentially derogatory or embarrassing

is shredded when retention period

expires.

SYSTEM MANAGER(S) AND ADDRESS:

Director, Resources Management

Division, Policy Development and

Resources Management, Office of

Inspector General, U.S. Department of

Agriculture, Washington, DC 20250–

2307.

NOTIFICATION PROCEDURE:

Any individual may request

information regarding this system of

records, or information as to whether

the system contains records pertaining

to him/her from the Director,

Information Management Division,

Policy Development and Resources

Management, Office of Inspector

General, U.S. Department of

Agriculture, Washington, DC 20250–

2309.

RECORD ACCESS PROCEDURES:

An individual may request access to

a record in this system which pertains

to him/her by submitting a written

request to the Director, Information

Management Division, Policy

Development and Resources

Management, Office of Inspector

General, U.S. Department of

Agriculture, Washington, DC 20250–

2309.

CONTESTING RECORD PROCEDURES:

An individual may contest

information in this system which

pertain to him/her by submitting a

written request to the Assistant

Inspector General for Policy

Development and Resources

Management, Office of Inspector

General, U.S. Department of

Agriculture, Washington, DC 20250–

2310.

RECORD SOURCE CATEGORIES:

The primary information is furnished

by the individual employee. Additional

information is provided by supervisors,

coworkers, references, and others.

USDA/OIG–2

SYSTEM NAME:

Informant and Undercover Agent

Records, USDA/OIG.

SYSTEM LOCATION:

In the OIG headquarters office in the

Jamie L Whitten Federal Building, 1400

Independence Avenue SW.,

Washington, DC 20250–2317, and in the

OIG regional offices and Investigations

suboffices listed in the system of records

designated USDA/OIG–1.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Confidential informants, investigative

operatives, and undercover OIG special

agents or other law enforcement

personnel.

CATEGORIES OF RECORDS IN THE SYSTEM:

Names, occupations, criminal

histories, and other information about

confidential informants and

investigative operatives, together with

allegations against them, and the types

of information previously furnished by

or to be expected from them. Types,

dates of issuance and destruction, and

details of false identification documents

used by OIG special agents and other

law enforcement personnel for

undercover activities.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

IG Act of 1978, 5 U.S.C. app.; 5 U.S.C.

301; 7 U.S.C. 2270.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

Routine uses (1) through (13) listed in

the system of records designated USDA/

OIG–1.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Stored on sheets of paper and index

cards, and in file folders and computers.

RETRIEVABILITY:

The records are retrieved by name of

confidential informant, investigative

operative, or special agent.

SAFEGUARDS:

Computer files are password

protected and other records are kept in

limited-access areas during duty hours

and in locked offices during nonduty

hours.

RETENTION AND DISPOSAL:

Confidential informant and

investigative operative information is

kept for 5 years after the date it is put

into inactive status. It is then destroyed.

Undercover identification documents

are kept until the agency determines

them to be outdated. They are then

destroyed.

STSTEM MANAGER(S) AND ADDRESS:

Assistant Inspector General for

Investigations, Office of Inspector

General, U.S. Department of
Federal Register / Vol. 62, No. 221 / Monday, November 17, 1997 / Notices 61265

Agriculture, Washington, DC 20250–

2317.

NOTIFICATION PROCEDURE:

Inquiries and requests should be

addressed to the Director, Information

Management Division, Policy

Development and Resources

Management, Office of Inspector

General, U.S. Department of

Agriculture, Washington, DC 20250–

2309.

RECORD ACCESS PROCEDURES:

To request access to information in

this system write to the Director,

Information Management Division,

Policy Development and Resources

Management, Office of Inspector

General, U.S. Department of

Agriculture, Washington, DC 20250–

2309.

CONTESTING RECORD PROCEDURES:

An individual may contest

information in this system which

pertains to him/her by submitting a

written request to the Assistant

Inspector General for Policy

Development and Resources

Management, Office of Inspector

General, U.S. Department of

Agriculture, Washington, DC 20250–

2310.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS

OF THE ACT:

Pursuant to 5 U.S.C. 552a(j)(2), this

system of records has been exempted

from all provisions of the Privacy Act of

1974, 5 U.S.C. 552a, as amended, except

subsections (b), (c)(1) and (2), (e)(4)(A)

through (F), (e)(6), (7), (9), (10) and (11),

and (i).

Pursuant to 5 U.S.C. 552a(k)(2) and

(k)(5), this system has been exempted

from the following provisions of the

Privacy Act of 1974, 5 U.S.C. 552a:

subsections (c)(3), (d), (e)(1), (e)(4)(G),

(H) and (I), and (f).

USDA/OIG–3

SYSTEM NAME:

Investigative Files and Automated

Investigative Indices System, USDA/

OIG.

SYSTEM LOCATION:

Physical files are kept in the OIG

headquarters office in the Jamie L.

Whitten Federal Building, 1400

Independence Avenue SW., Washington

DC 20250–2307, and Franklin Court,

1099 14th Street NW., Washington, DC

20005, and in the OIG regional offices

and Investigations suboffices listed in

the system of records designed USDA/

OIG–1.

The OIG regional offices and

Investigations suboffices maintain

physical files containing the report of

investigation and the workpapers for

each case investigated by that office.

The headquarters files contain a copy of

every investigative report, but do not

contain workpapers and may not

contain copies of all correspondence.

Older investigative files may be stored

in Federal Records Centers or on

microfiche, microfilm, or electronic

image filing systems. Therefore, delays

in retrieving this material can be

expected.

Selected portions of records have

been computerized—see section 1 of

‘‘Categories of records’’ below. These

records, used as a research tool, are

accessible by computer terminals

located in each OIG office. These

records are maintained on a computer in

the Jamie L. Whitten Federal Building.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

The individual names in the OIG

index fall into one or more of the

following categories:

Subjects. These are individuals

against whom allegations of wrongdoing

have been made. In some instances,

these individuals have been the subjects

of investigations conducted by OIG to

establish whether allegations were true.

In other instances, the allegations were

deemed too frivolous or indefinite to

warrant inquiry.

Principals. These are individuals who

are not named subjects of investigative

inquiries, but may be responsible for

potential violations. For example, the

responsible officers of a firm alleged to

have violated laws or regulations might

be individually listed in the OIG index.

Complainants. These are individuals

who have not requested anonymity or

confidentiality regarding their identity,

who allege wrongdoing,

mismanagement, or unfair treatment by

USDA employees and/or relating to

USDA programs.

Others. These are all other individuals

closely connected with a matter of

investigative interest.

CATEGORIES OF RECORDS IN THE SYSTEM:

The OIG Investigative Files and

Automated Investigative Indices System

consist of:

1. Computerized records retrieved by

case number or alphabetically by the

names of individuals, organizations, and

firms. A separate record for each

contains, if applicable, identification of

the OIG file or files which contain

information on that subject and if such

information was available when the

record was created or modified; the

individual’s name, address, sex, race,

date and place of birth, relationship to

the investigation, FBI or State criminal

identification number, and social

security number (very few have the

dates when entries were made into the

index);

2. Files containing sheets of paper or

microfiche of such sheets from

investigative and other reports,

correspondence, and informal notes and

notations concerning (a) one

investigative matter or (b) a number of

incidents of the same sort of alleged

violation or irregularity; and

3. Where an investigation is being or

will be conducted, but has not been

completed, various case management

records, investigator’s notes, statements

of witnesses, and copies of records.

These are contained on cards and sheets

of paper located in an OIG office or in

the possession of the OIG investigator.

Certain management records are

retained after the investigative report is

released as a means of following action

taken on the basis of the OIG

investigative report.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

IG Act of 1978, 5 U.S.C. app.; 5 U.S.C.

301; 7 U.S.C. 2270.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

Routine uses (1) through (13) listed in

the system of records designated USDA/

OIG–1.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

IMPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

The OIG Automated Investigative

Indices System consists of computerized

records. The investigative files are

stored in steel lektriever cabinets, on

microfiche sheets, microfilm, electronic

image filing systems, or in Federal

Records Centers.

RETRIEVABILITY:

Computerized records are retrieved

alphabetically or by using the case

number, with each record identifying

one or more OIG investigate case files or

administrative files arranged

numerically by file number.

SAFEGUARDS:

These records are kept in limitedaccess areas during duty hours, in

locked offices during nonduty hours, or

in the possession of the investigator.

Computer files are password protected.

RETENTION AND DISPOSAL:

The investigative case files are

maintained for 10 years after the case is

closed. Administrative files are kept for

5 years after the case is closed.
61266 Federal Register / Vol. 62, No. 221 / Monday, November 17, 1997 / Notices

Computerized records are destroyed at

the same time as the physical files to

which they relate.

SYSTEM MANAGER(S) AND ADDRESS:

Director, Resources Management

Division, Policy Development and

Resources Management, Office of

Inspector General, U.S. Department of

Agriculture, Washington, DC 20250–

2307.

RECORD ACCESS PROCEDURES:

To request access to information in

this system, write to the Director,

Information Management Division,

Policy Development and Resources

Management, Office of Inspector

General, U.S. Department of

Agriculture, Washington, DC 20250–

2309.

CONTESTING RECORD PROCEDURE:

An individual may contest

information in this system which

pertains to him/her by submitting a

written request to the Assistant

Inspector General for Policy

Development and Resources

Management, Office of Inspector

General, U.S. Department of

Agriculture, Washington, DC 20250–

2310.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS

OF THE ACT:

Pursuant to 5 U.S.C. 552a(j)(2), this

system of records has been exempted

from all provisions of the Privacy Act of

1974, 5 U.S.C. 552a, as amended, except

subsections (b), (c)(1) and (2), (e)(4)(A)

through (F), (e)(6), (7), (9), (10) and (11),

and (i).

Pursuant to 5 U.S.C. 552a(k)(2) and

(k)(5), this system has been exempted

from the following provisions of the

Privacy Act of 1974, 5 U.S.C. 552a:

subsections (c)(3), (d), (e)(1), (e)(4)(G),

(H) and (I), and (f).

USDA/OIG–4

SYSTEM NAME:

OIG Hotline Complaint Records,

USDA/OIG.

SYSTEM LOCATION:

In the OIG headquarters office in the

Jamie L. Whitten Federal Building, 1400

Independence Avenue SW.,

Washington, DC 20250–2317.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

1. Complainants are persons who

report or complain of possible criminal,

civil, or administrative violations of

law, rule, regulation, policy, or

procedure, or fraud, waste, abuse,

mismanagement, gross waste of funds,

or abuse of authority in USDA programs

or operations, or specific dangers to

public health or safety, misuse of

government property, personnel

misconduct, discrimination, or other

irregularities affecting USDA.

2. Subjects are persons against whom

such complaints are made.

CATEGORIES OF RECORDS IN THE SYSTEM:

1. Identities of complaints, if known,

and subjects.

2. Details of each allegation.

3.OIG case number and control

number(s) used by other agencies for

tracking each complaint.

4. Responses from agencies to which

complaints are referred for inquiry.

5. Summary of substantiated

information and results of agency

inquiry into the complaint.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

IG Act of 1978, 5 U.S.C. app. 3; 5

U.S.C. 301; 7 U.S.C. 2270.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSE OF EACH SUCH USE:

Routine uses (1) through (13) listed in

the system of records designated USDA/

OIG–1.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Stored in a computer and on sheets of

paper in file folders.

RETRIEVABILITY:

The records are retrieved by name of

subject or complainant or by case

number.

SAFEGUARDS:

Files are kept in a limited access area

and are in locked storage when not in

use. Access to computerized

information is protected by requiring a

confidential password.

RETENTION AND DISPOSAL:

Physical files and computerized

records are retained 10 years after

closing, after which they are shredded

and deleted.

SYSTEMS MANAGER(S) AND ADDRESS:

Assistant Inspector General for

Investigations, Office of Inspector

General, U.S. Department of

Agriculture, Washington, DC 20250–

2317.

NOTIFICATION PROCEDURE:

Inquiries and requests should be

addressed to the Director, of Information

Management Division, Policy

Development and Resources

Management, Office of Inspector

General, U.S. Department of

Agriculture, Washington, DC 20250–

2309.

RECORD ACCESS PROCEDURES:

To request access to information in

this system, write to the Director,

Information Management Division,

Policy Development and Resources

Management, Office of Inspector

General, U.S. Department of

Agriculture, Washington, DC 20250–

2309.

CONTESTING RECORD PROCEDURES:

An individual may contest

information in this system which

pertains to him/her by submitting a

written request to the Assistant

Inspector General for Policy

Development and Resources

Management, Office of Inspector

General, U.S. Department of

Agriculture, Washington, DC 20250–

2310.

RECORD SOURCE CATEGORIES:

Identities of complainants and

subjects are provided by individual

complainants. Additional information

may be provided by individual

complaints, subjects, and/or third

parties.

SYSTEMS EXEMPT FROM CERTAIN PROVISIONS OF

THE ACT:

Pursuant to 5 U.S.C. 552a(j)(2), this

system of records has been exempted

from all provisions of the Privacy Act of

1974, 5 U.S.C. 552a, as amended, except

subsections (b), (c)(1) and (2), (e)(4)(A)

through (F), (e)(6), (7), (9), (10) and (11),

and (i).

Pursuant to 5 U.S.C. 552a(k)(2) and

(k)(5), this system has been exempted

from the following provisions of the

Privacy Act of 1974, 5 U.S.C. 552a:

subsections (c)(3), (d), (e)(1), (e)(4)(G),

(H), and (I), and (f).

USDA/OIG–5

SYSTEM NAME:

Consolidated Assignments Personnel

Tracking Administrative Information

Network (CAPTAIN), USDA/OIG.

SYSTEM LOCATION:

U.S. Department of Agriculture,

National Computer Center, 8930 Ward

Parkway, Kansas City, Missouri 64114.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

OIG professional employees who

participate in either audit or

investigative assignments.

Subjects of investigations.

CATEGORIES OF RECORDS IN THE SYSTEM:

CAPTAIN provides OIG management

officials with a wide range of
Federal Register / Vol. 62, No. 221 / Monday, November 17, 1997 / Notices 61267

information on audit and investigative

operations. The system identifies

individual assignments of employees

and provides information on their use of

direct and indirect time, significant

dates relating to each assignment,

reported dollar deficiencies, recoveries,

penalties, the number of investigative

prosecutions, convictions, other legal

and administrative actions, and subjects

of investigation. The system is used to

manage audit and investigative

assignments and to facilitate reporting

of OIG activities to Congress and other

Governmental entities.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

IG Act of 1978, 5 U.S.C. app. 3; 5

U.S.C. 301; 7 U.S.C. 2270.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH:

Routine uses (1) through (13) listed in

the system of records designated USDA/

OIG–1.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Records are maintained on computer

discs, magnetic tape, and in file folders

and notebooks.

RETRIEVABILITY:

Information in the system generally

can be retrieved by OIG personnel in

headquarters and the regions.

Information is generally retrieved by

assignment number or geographic

location. However, information can be

retrieved by any field in the system,

including subject name, employee

name, and employee social security

number.

SAFEGUARDS:

Normal computer security is

maintained including password

protection. Printouts and source

documents are kept in limited-access

areas during duty hours and in locked

offices during nonduty hours.

RETENTION AND DISPOSAL:

Computer files and other records are

cleared, retired, or destroyed, when no

longer useful, in accordance with

National Archives and Records

Administration General Records

Schedules and USDA record retention

and/or destruction schedules.

SYSTEM MANAGER(S) AND ADDRESS:

Audit Subsystem—Assistant Inspector

General for Audit, Office of Inspector

General, U.S. Department of

Agriculture, Washington, DC 20250–

2311.

Investigations Subsystem—Assistant

Inspector General for Investigations,

Office of Inspector General, U.S.

Department of Agriculture, Washington,

DC 20250–2317.

NOTIFICATION PROCEDURE:

Any individual may request

information regarding this system of

records, or information as to whether

the system contains records pertaining

to him/her, from the Director,

Information Management Division,

Policy Development and Resources

Management, Office of Inspector

General, U.S. Department of

Agriculture, Washington, DC 20250–

2309.

RECORD ACCESS PROCEDURES:

An individual may request access to

a record in this system which pertains

to him/her by submitting a written

request to the Director, Information

Management Division, Policy

Development and Resources

Management, Office of Inspector

General, U.S. Department of

Agriculture, Washington, DC 20250–

2309.

CONTESTING RECORD PROCEDURES:

An individual may contest

information in this system which

pertains to him/her by submitting a

written request to the Assistant

Inspector General for Policy

Development and Resources

Management, Office of Inspector

General, U.S. Department of

Agriculture, Washington, DC 20250–

2310.

RECORD SOURCE CATEGORIES:

Information in the system is obtained

from various source documents related

to audit and investigative activities

including assignment letters, employee

time reports, case entry sheets, etc.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS

OF THE ACT:

Pursuant to 5 U.S.C. 552a(j)(2), the

Investigations Subsystem and the

Employee Time System are exempted

from all provisions of the Privacy Act of

1974, 5 U.S.C. 552a, as amended, except

subsections (b), (c)(1) and (2), (e)(4)(A)

through (F), (e)(6), (7), (9), (10), and (11),

and (i).

Pursuant to 5 U.S.C. 552a(k)(2) and

(k)(5), the Investigations Subsystem and

the Employee Time System are

exempted from the following provisions

of the Privacy Act of 1974, 5 U.S.C.

552a: subsections (c)(3), (d), (e)(1),

(e)(4)(G), (H) and (I), and (f).

USDA/OIG–6

SYSTEM NAME:

Training Tracking System, USDA/

OIG.

SYSTEM LOCATION:

U.S. Department of Agriculture,

National Computer Center, 8930 Ward

Parkway, Kansas City, Missouri 64114.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

OIG audit employees.

CATEGORIES OF RECORDS:

The system contains records of audit

employee training history.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

IG Act of 1978, 5 U.S.C. app. 3; 5

U.S.C. 301; 7 U.S.C. 2270.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

(1) A record from the system of

records may be disclosed as a routine

use to a Federal agency or professional

organization to document continuing

education credits required by the

Government Auditing Standards, U.S.

General Accounting Office Standards of

Audit of Governmental Organizations,

Programs, Activities, and Functions.

The record must be relevant to the

determination of professional

proficiency and compliance with the

general qualification standard for

government auditing, and retention of

an employee or other personnel action.

(2) Routine uses (1) through (13) listed

in the system of records designated

USDA/OIG–1.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Records are maintained on computer

and in file folders.

RETRIEVABILITY:

The records are retrieved by name of

individual, social security number, or

group of employees.

SAFEGUARDS:

Computer files are password

protected and other records are kept in

limited-access areas during duty hours

and in locked offices during nonduty

hours.

RETENTION AND DISPOSAL:

Records are retained as long as the

agency determines they are needed.

They are then destroyed.

SYSTEM MANAGER(S) AND ADDRESS:

Assistant Inspector General for Audit,

Office of Inspector General, U.S.
61268 Federal Register / Vol. 62, No. 221 / Monday, November 17, 1997 / Notices

Department of Agriculture, Washington,

DC 20250–2311.

NOTIFICATION PROCEDURE:

Any individual may request

information regarding this system of

records, or information, as to whether

the system contains records pertaining

to him/here from the Director,

Information Management Division,

Policy Development and Resources

Management, Office of Inspector

General, U.S. Department of

Agriculture, Washington, DC 20250–

2309.

RECORD ACCESS PROCEDURES:

An individual may request access to

a record in this system which pertains

to him/her by submitting a written

request to the Director, Information

Management Division, Policy

Development and Resources

Management, Office of Inspector

General, U.S. Department of

Agriculture, Washington, DC 20250–

2309.

CONTESTING RECORD PROCEDURES:

An individual may contest

information in this system which

pertains to him/her by submitting a

written request to the Assistant

Inspector General for Policy

Development and Resources

Management, Office of Inspector

General, U.S. Department of

Agriculture, Washington, DC 20250–

2310.

RECORD SOURCE CATEGORIES:

Information in the system comes

entirely from OIG audit employees.

USDA/OIG–7

SYSTEM NAME:

Freedom of Information Act and

Privacy Act Request Records, USDA/

OIG.

SYSTEM LOCATION:

Files are kept in the OIG headquarters

office in the Jamie L. Whitten Federal

Building, 1400 Independence Avenue

SW., Washington, DC 20250–2309.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

This system contains records of

individuals who have made requests

under the Freedom of Information Act

of Privacy Act.

CATEGORIES OF RECORDS IN THE SYSTEM:

The request records consist of the

incoming request, all correspondence

developed during the processing of the

request, and the final reply.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

IG Act of 1978, 5 U.S.C. app. 3; 5

U.S.C. 301; 7 U.S.C. 2270.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

Used by OIG employees as an internal

control mechanism for tracking the

disposition of requests and for

responding to individuals who are

checking on the status of their requests.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Records are stored in file folders.

RETRIEVABILITY:

The records are retrieved by name or

by using a control number that is

assigned upon date of receipt.

SAFEGUARDS:

Freedom of Information Act and

Privacy Act request records are stored in

file cabinets in limited-access areas

during duty hours and in locked offices

during nonduty hours.

RETENTION AND DISPOSAL:

Records are disposed of in accordance

with National Archives and Records

Administration General Records

Schedule 14 pertaining to informational

services records.

SYSTEM MANAGER(S) AND ADDRESS:

Director, Information Management

Division, Policy Development and

Resources Management, Office of

Inspector General, U.S. Department of

Agriculture, Washington, DC 20250–

2309.

NOTIFICATION PROCEDURE:

Any individual may request

information regarding this system of

records, or information as to whether

the system contains records pertaining

to him/her, from the Director,

Information Management Division,

Policy Development and Resources

Management, Office of Inspector

General, U.S. Department of

Agriculture, Washington, DC 20250–

2309.

RECORD ACCESS PROCEDURES:

An individual may request access to

a record in this system which pertains

to him/her by submitting a written

request to the Director, Information

Management Division, Policy

Development and Resources

Management, Office of Inspector

General, U.S. Department of

Agriculture, Washington, DC 20250–

2309.

CONTESTING RECORD PROCEDURES:

An individual may contest

information in this system which

pertains to him/her by submitting a

written request to the Assistant

Inspector General for Policy

Development and Resource

Management, Office of Inspector

General, U.S. Department of

Agriculture, Washington, DC 20250–

2310.

RECORD SOURCE CATEGORIES:

Information in this system comes

from the individual making the request

and from OIG employees processing the

request.

[FR Doc. 97–29423 Filed 11–14–97; 8:45 am]

BILLING CODE 3410–23–M

DEPARTMENT OF AGRICULTURE

Forest Service

Southwest Washington Provincial

Advisory Committee Meeting Notice

AGENCY: Forest Service, USDA.

ACTION: Notice of meeting.

SUMMARY: The Southwest Washington

Provincial Advisory Committee will

meet on Friday, November 21, 1997, in

Chehalis, Washington, at the Lewis

County Courthouse Annex Building

(335 W. Main Street). The meeting will

begin at 10 a.m. and continue until 5

p.m. The purpose of the meeting is to:

(1) Present the 1998/1999 Timber Sale

Program, followed by discussion, advice

and recommendations and decision, (2)

update on the status of the

socioeconomic subcommittee, (3)

presentation on Yakama Indian Treaty

Rights, and (5) public Open Forum. All

Southwest Washington Provincial

Advisory Committee meetings are open

to the public. Interested citizens are

encouraged to attend. The ‘‘open forum’’

provides opportunity for the public to

bring issues, concerns, and discussion

topics to the Advisory Committee. The

‘‘open forum’’ is scheduled as part of

agenda item (4) for this meeting.

Interested speakers will need to register

prior to the open forum period. The

committee welcomes the public’s

written comments on committee

business at any time.

FOR FURTHER INFORMATION CONTACT:

Direct questions regarding this meeting

to Sue Lampe, Public Affairs, at (360)

891–5091, or write Forest Headquarters

Office, Gilford Pinchot National Forest,

10600 N.E. 51st Circle, Vancouver, WA

98682.