Instruction for Tribal HPP Program Application (Priority Project)

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Tribal / Applicant Information 

Name of Tribe

Input the name of the federally‐recognized Indian Tribe.              

BIA Six Code

Input BIA Six Code.

Address / City / State / Zip Code

Input the Mailing Address of the applicant.    

BIA Region

Input the appropriate BIA Region.

Tribal representative

Input the appropriate Tribal contact representative.

Title

Input the appropriate title of Tribal contact representative.

Phone #

Input phone number of Tribal contact representative.

Email address                  

Input email address of Tribal contact representative.

Tribal Authorization / Resolution Provided

Input “Y” if you have attached/submitted an official Tribal action with the application form that:

 States the project is the “highest priority” for the Tribe’s Transportation Program;

 Provides authority of the Secretary of Interior to place the project on a Transportation

Improvement Program if the project is selected and approved; AND

 Signed by an authorized official of the Tribe.

Project Information 

Project Name

Input name of Project.

Project Type

Input Resurfacing, Reconstruction, New Construction, etc.

Route Number

Input Route Number(s) identified in NTTFI.              

Section Number

Input Section Number(s) identified in NTTFI.
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Project I.D.#, if available

Input BIA Project ID number if available.

Project length

Input overall length of project to the nearest 0.1 miles.

NBIS #, if applicable

Input the National Bridge Inventory System number if appropriate to proposed projects.

Project Description/Scope of Work

Input as much information as necessary to adequately describe the overall proposed project, scope of

work including proposed project, location, deliverables, and timeline.  The length of this information

should be similar to the length provided in your Tribal Transportation Improvement Program (TTIP).

Safety Information

To maximize the safety evaluation score, demonstrate/describe:

1. How the project will address a contributing factor of the crash;

2. What effective safety countermeasure (Proven Safety Countermeasure, Crash Modification

Factors Clearinghouse, or other research reports) will be implemented on the project;

3. How the project will address a need identified in a Tribal Transportation Safety Plan, Road Safety

Audit, State Strategic Highway Safety Plan (SHSP), or Systemic Safety Study

4. Identify the attached document(s) and page(s) for the supporting documentation so it’s easier

for evaluators to verify information.

   

Scoring Information (Attach supporting documentation) 

Accident and fatality rate for candidate route:

Because few collisions are accidental, the word “crash” is the current transportation safety industry

standard terminology.  For the purposes of the Tribal HPP Program, the word “accident” means “crash”

as defined by the AASHTO’s Highway Safety Manual.

Supporting Documentation (provide the following information as appropriate)

Ideally police crash reports would describe the incident history in terms of type, severity, and quantity

that a safety project would address.  When such data is not available, news articles, written testimonies,

a letter from local law enforcement describing safety performance, health data on injuries, and other

documentation of incident history can be accepted.  

A project that implements an effective safety countermeasure (Proven Safety Countermeasure, Crash

Modification Factors Clearinghouse, or other research reports) or addresses a need identified in a

current (5 years or newer) Tribal Transportation Safety Plan, Road Safety Audit, State Highway Safety

Plan (SHSP), or a Systemic Safety study are examples of alternative safety data sources that could be

used to supplement incident history and demonstrate the safety benefit of a project.
Instruction for Tribal HPP Program Application (Priority Project)

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Scoring

 If SEVERE, then score of 10 if,

1. Documentation of at least one (1) fatality crash* that occurred within proposed project

limits, occurred after the last safety improvement within project limits, and the project

addresses a contributing factor of the crash; OR

2. Documentation of at least one (1) suspected serious injury crash* that occurred within

proposed project limits, occurred after the last safety improvement, and the project

addresses a contributing factor of the crash.

* As defined in NHTSA’s Model Minimum Uniform Crash Criteria 5th edition,

    

 If MODERATE, then score of 3 if,

1. Documentation of at least one (1) suspected minor injury or possible injury crash* that

occurred within proposed project limits, occurred after the last safety improvement within

project limits, and the project addresses a contributing factor of the crash; OR

2. The proposed project has data/documentation to demonstrate the location(s) being

improved are high risk crashes either because of crash data on similar facilities or crash data

on the route(s) being improved by:

a. Implementing an effective safety countermeasure (Proven Safety Countermeasure,

Crash Modification Factors Clearinghouse, or other research reports); or

b. Addressing a need identified in a current (5 years or newer) Tribal Transportation

Safety Plan, Road Safety Audit, State Strategic Safety Plan (SHSP), or Systemic Safety

Study.

* As defined in NHTSA’s Model Minimum Uniform Crash Criteria 5th edition

    

 If MINIMAL, then score of 1 if,

1. Documentation of at least one (1) property damage crash* that occurred within proposed

project limits, occurred after the last safety improvement within project limits, and the

project addresses a contributing factor of the crash; OR

2. The proposed project implements an effective safety countermeasure (Proven Safety

Countermeasure, Crash Modification Factors Clearinghouse, or other research reports)

* As defined in NHTSA’s Model Minimum Uniform Crash Criteria 5th edition

 If NO ACCIDENT, then score of 0 if,

1. Project does not meet one of the criteria above; OR

2. No safety data/information provided on application.
Instruction for Tribal HPP Program Application (Priority Project)

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Years since last TTP Construction Project Completed   

Input how many years since your last TTP Construction Project has been completed.  If a construction

project has never been completed, then input “Never.”

Scoring

3. If NEVER, then score of 10

4. If MORE THAN 10 YEARS, then score of 5   

5. If BETWEEN 5‐9 YEARS, then score of 3

6. If BETWEEN 1‐4 YEARS, then score of 1

7. If CURRENTLY HAS A PROJECT, then score of 0

Readiness to Proceed to Construction or Design Need

Supporting documentation:  For applications requesting construction funds, provide signed/stamped

PS&E cover sheet.

Scoring

 Input “Construction” –  if PS&E Complete and Approved (signed by a state‐licensed Civil

Engineer), then score of 10

 Input “TTPBP Repl PS&E” – if the bridge is eligible for the TTP Bridge Program and the project

will develop a PS&E to replace the existing bridge, then score of 5

 Input “TTPBP Rehab PS&E” – if the bridge is eligible for the TTP Bridge Program and the

project will develop a PS&E to rehabilitate the existing bridge, then score of 3

 Input “PS&E” – if Non‐Bridge PS&E Development Project (or a bridge that does not meet the

eligibility of the TTP Bridge Program), then score of 1

Funding

Total Project Cost

Input the total project cost of the project.  If the project is phased, only include the total cost of the

project for the phase that the requested Tribal HPP Program funds will fund.  Include construction

engineering costs when requesting construction funding.

Supporting documentation:  Provide a cost breakdown or calculation used to determine the total project

cost.

Amount of Match by other [non‐TTP] funds

Input the amount of match by other (non‐TTP) funds and the % of match by other funds compared to

the project cost.  Non‐TTP funds identified for match cannot have been previously expended on any part

of the project.

For example, an applicant has $100,000 in non‐TTP funds, $150,000 in TTP funds, and requesting

$750,000 for a total project cost of $1,000,000.  The match by other funds would be 10%.
Instruction for Tribal HPP Program Application (Priority Project)

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Supporting documentation:  Provide a signed MOU, or similar commitment document, from the

responsible agency or matching entity with contact information.

Scoring (Match by other funds)

 If 80% OR MORE by other funding sources, then score of 5

 If 20‐79% by other funding sources, then score of 3

 If 1‐19% by other funding sources, then score of 1

 If NO OTHER FUNDS, then score of 0

      

Amount of funds requested

Input the amount of funds being requested from the Tribal HPP Program.

Scoring (Amount of funds requested)

 If $250,000 or less, then score of 5

 If $250,001‐$500,000, then score of 3

 If $500,001‐$750,000, then score of 1

 If OVER $750,000, THEN score of 0

Geographical Isolation   

Functional Classification

Input numbers 1‐11 that identifies the functional class.  Functional classification can be found from

RIFDS or https://itims.bia.gov/reports.shtml.  “Primary access” means a route and section in the NTTFI

with a functional classification of 1, 2, or 4.  “Secondary access” means a route and section in the NTTFI

with a functional classification of 3, 5, 6, 7, or 8. “Tribal facility” means a route and section in the NTTFI

which directly services tribally owned structures that service the Tribe.  Higher functional classifications

will be ranked lower

Construction Need

Input: Numbers 0‐4 that identified the construction need.  Construction need* can be found from RIFDS

or https://itims.bia.gov/reports.shtml. “Substandard” means a route and section in the NTTFI with a

construction need of 1, 2 or 4 found from RIFDS or https://itims.bia.gov/reports.shtml.

Community Access

Input “Yes” or “No” if the facility provides access to a community.  “Community” means a housing

cluster of 3 or more publicly accessible single dwellings or residences.

External Access

Input “Yes” if the Tribe or Village is accessible via roads.

Input “No” if the Tribe or Village is globally isolated – not accessible via roads
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Supporting documentation: Provide a NTTFI Data Sheet showing “official” status of the route and

sections identified.

Scoring

 If NO EXTERNAL ACCESS TO COMMUNITY, then Score 10   

 If SUBSTANDARD PRIMARY ACCESS TO COMMUNITY, then Score 5

 If SUBSTANDARD SECONDARY ACCESS TO COMMUNITY, then Score 3

 If SUBSTANDARD ACCESS TO TRIBAL FACILITY, then Score 1

All Weather Access for (1) employment, (2) commerce, (3) health, (4) safety, (5) educational

resources, or (6) housing

Input 0 to 6 for the number of all‐weather accesses can be directly accessed (right off) the route.

Supporting documentation:  Provide a map identifying each element that can be directly accessed (right

off) by the route(s).

Scoring

 If ADDRESSES ALL 6 ELEMENTS, then Score 10

 If ADDRESSES 4 OR 5 ELEMENTS, then Score 5

 If ADDRESSES 3 ELEMENTS, then Score 3   

 If ADDRESSES 2 ELEMENTS, then Score 1   

 If ADDRESSES 1 ELEMENTS, then Score 0

Employment

Is a place that provides employment opportunities.  Merriam‐webster dictionary defines employment as

the act of employing"

Commerce

Merriam‐webster dictionary defines commerce as the exchange or buying and selling of commodities on

a large scale involving transportation from place to place.

29 U.S.C. 203(b) defines commerce as trade, commerce, transportation, transmission, or communication

among the several States or between any State and any place outside thereof.

15 U.S.C. 12 defines commerce as trade or commerce among the several States and with foreign

nations, or between the District of Columbia or any Territory of the United States and any State,

Territory, or foreign nation, or between any insular possessions or other places under the jurisdiction of
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the United States, or between any such possession or place and any State or Territory of the United

States or the District of Columbia or any foreign nation, or within the District of Columbia or any

Territory or any insular possession or other place under the jurisdiction of the United States

Commerce is also considered subsistence as defined by federal law (Title 16 U.S.C.) as the customary

and traditional uses of wild, renewable resources for direct personal or family consumption as food,

shelter, fuel, clothing, tools or transportation; for the making and selling of handicraft articles out of

nonedible by‐products of fish and wildlife resources taken for personal or family consumption; and for

the customary trade, barter or sharing for personal or family consumption.

Health

Health services identified in 25 U.S.C. Chapter 18 (Section 1601‐1685) or 42 CFR Part 136.

42 CFR 136.11 (Subchapter M ‐ Indian Health Service Department of Health and Human Services) states

that services for the Indian community served by the local facilities and program may include hospital

and medical care, dental care, public health nursing and preventive care (including immunizations), and

health examination of special groups such as school children."

Safety

As identified in the CDC's National Occupational Research Agenda, the public safety sector is organized

into 5 sub‐sectors:  fire service, wildland fire fighting, law enforcement, emergency medical services, and

corrections.  On a daily basis, these workers respond to emergencies that threaten people's life, well‐

being, property, peace, and security.

[https://www.cdc.gov/nora/councils/pubsaf/; https://www.cdc.gov/nora/sectorapproach.html]

Police protection comprises government establishments primarily engaged in criminal and civil

law enforcement, police, traffic safety, and other activities related to the enforcement of the

law and preservation of order. Combined police and fire departments are included in this

industry. [https://www.census.gov/naics/, enter code 92212 in NAICS Search]

Fire protection comprises government establishments primarily engaged in firefighting and

other related fire protection activities. Government establishments providing combined fire

protection and ambulance or rescue services are classified in this industry.

[https://www.census.gov/naics/, enter code 92216 in NAICS Search]

Ambulance Services comprises establishments primarily engaged in providing transportation of

patients by ground or air, along with medical care. These services are often provided during a

medical emergency but are not restricted to emergencies. The vehicles are equipped with

lifesaving equipment operated by medically trained personnel. [https://www.census.gov/naics/,

enter code 62191 in NAICS Search]

Correctional institutions comprises government establishments primarily engaged in managing

and operating correctional institutions.  The facility is generally designed for the confinement,
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correction, and rehabilitation of adult and/or juvenile offenders sentenced by a court.

[https://www.census.gov/naics/, enter code 92214 in NAICS Search]

Education Resources

Education opportunities from early childhood through life in accordance with a Tribe's needs for cultural

and economic well‐being in keeping with the wide diversity of Indian Tribes and Alaska Native villages as

distinct cultural and governmental entities. [25 CFR 32.3]"

Housing

Includes the following:

Merriam‐Webster dictionary:  (1a) Shelter, lodging, or (1b) dwelling provided for people

Native American Housing Assistance and Self‐Determination Act of 1996 (25 U.S.C. Chapter 43)

(NAHASDA):

25 U.S.C. 4103(2) ‐ Affordable housing means housing that complies with the requirements for

affordable housing under subchapter II.  The term includes permanent housing for homeless persons

who are persons with disabilities, transitional housing, and single room occupancy housing.

25 U.S.C. 4103(8) ‐ Housing related community development

A. In General, the term ""housing related community development means any facility, or

community building, business, activity, or infrastructure that –  

(i) is owned by an Indian Tribe or a Tribally designated housing entity

(ii) is necessary to the provision of housing in an Indian area; and

(iii)

(I) would help an Indian Tribe or Tribally designated housing entity to reduce the cost

of construction of Indian housing;

(II) would make housing more affordable, accessible, or practicable in an Indian area; or

(III) would otherwise advance the purposes of this chapter