Instruction for Tribal HPP Program Application (Emergency of Disaster Project)

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Tribal / Applicant Information 

Name of Tribe

Input the name of the federally‐recognized Indian Tribe.              

BIA Six Code

Input BIA Six Code.

Address / City / State / Zip Code

Input the Mailing Address of the applicant.    

BIA Region

Input the appropriate BIA Region.

Tribal representative

Input the appropriate Tribal contact representative.

Title

Input the appropriate title of Tribal contact representative.

Phone #

Input phone number of Tribal contact representative.

Email address                  

Input email address of Tribal contact representative.

Tribal Authorization / Resolution Provided

Input “Y” if you have attached/submitted an official Tribal action with the application form that:

 States the project is the “highest priority” for the Tribe’s Transportation Program;

 Provides authority of the Secretary of Interior to place the project on a Transportation

Improvement Program if the project is selected and approved; AND

 Signed by an authorized official of the Tribe.

Date BIA Region ERFO Coordinator Contacted

Input the date that the Tribe initially contacted the BIA Region’s ERFO coordinator about the emergency

or disaster.  Applicants are encouraged to apply for FHWA/ERFO Program funding if the project meets

the requirements of the program.

Supporting documentation:  Provide copy of email to BIA Region informing them of the emergency or

disaster event.

Project Information 

Project Name                  

Input name of Project.
Instruction for Tribal HPP Program Application (Emergency of Disaster Project)

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Route Number

Input Route Number(s) identified in NTTFI.              

Section Number

Input Section Number(s) identified in NTTFI.

Project I.D.#, if available

Input BIA Project ID number if available.

Project length

Input overall length of project.

NBIS #, if applicable

Input the National Bridge Inventory System number if appropriate to proposed projects.

Amount of Funds Requested

Input the amount of funds requested*, which shall be at least 10% of the annual allocation of statutory

formula shares through the TTP (does not include 2% planning set‐aside).  Applicants are encouraged to

apply for FHWA‐ERFO Program funding if the project meets the requirements of the program.

*Funds requested is limited to work to bring the facility back to pre‐disaster condition.  

Supporting Documentation:  Provide a preliminary sketch of the damage and proposed repairs and

preliminary quantity calculations for major work items.  Include preliminary cost estimate identifying

major work items and a lump sum cost of minor work items.  Remember to include design and

construction engineering costs.  The preliminary cost estimate shall only include work to bring the

facility back to pre‐disaster conditions) and supports the “Scope/Description of proposed Repairs”

section in the application.

Date of Event

Input the initial date the event occurred.

Facility is currently impassable or unusable

Input “Y” if the facility is currently impassable or unusable and:

1. Is caused by:

a. A natural disaster over a widespread area; OR

b. A catastrophic failure from an external cause;

AND

2. Would be eligible under the emergency relief program under Section 125 of title 23, United

States Code, but does not meet the funding threshold ($700,000) required by that section*.

* Early coordination/contact with your BIA Region’s ERFO coordinator is recommended prior to

developing the application package.
Instruction for Tribal HPP Program Application (Emergency of Disaster Project)

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Emergency or Disaster Information 

Description and Nature/Cause of Emergency or Disaster Damage

Input as much information as necessary to adequately describe event which occurred and subsequent

damage to the route(s).  Declare major disaster declaration if known.

 Natural disaster intensity and severity such as high‐water elevations, stream‐gage data, and

rain‐gage data.

 For a catastrophic failure provide the cause and unexpected nature.  Document the significance

of the damaged facility, the impact to the road users, and the sudden nature of the failure.  

Explain if the failure was caused by the expected gradual and progressive deterioration of

materials or by lack of maintenance. If appropriate, give the names of parties that may have

contributed to the failure.  Also state if compensation will pay for any of the repairs, such as

insurance or cost‐share

 Extent of the affected area, including areas outside the lands administered by the Tribe.

Supporting documentation:  Provide stream‐gage data, rain‐gage data, pictures of the event and other

information to support the emergency or disaster event.  An emergency or disaster declaration is

helpful, but not required, to make an emergency or disaster eligibility determination.

Scope/Description of Proposed Repairs  (NOTE:  Only include work to bring the facility back to pre‐

disaster conditions)

Input as much information as necessary to adequately describe the overall proposed project, scope, and

location.  For example:  Earthwork, Grading, Drainage, Aggregate, Pavement, Erosion Control, etc.

Supporting documentation:  Provide a detailed inspection of each damage site, including photos.  

Include a description of the extent and cause of the damage and a description of the proposed repairs

that are consistent with the preliminary cost estimate supporting the funds requested.  Only include

work to bring the facility back to pre‐disaster conditions.