Call for Projects

August 21, 2013

Eastern Federal Lands (EFL) approach to administering the Call for Projects Phase of the Access Program.

As a result of the recent MAP-21 legislation which established the Federal Aid Access Program (Access Program) 

and with the receipt of initial program implementation guidance from Federal Lands Highway Headquarters 

staff (FHWA, HQ), and EFL’s understanding of the MAP-21 legislation, the EFL staff has determined that a 

consistent approach to work processes and procedures be established at this time. 

The internal FHWA-EFL staff resources will consist of, but not be limited to, EFLHD, HQ FLH, and the Federal Aid 

Division Office (DO) for each of the states within the EFLHD geographic area of responsibility. The external staff 

partners will come from the various Federal Land Management Agencies (FLMAs), State DOTs (SDOTs), local 

public agencies and/or local government agencies (LPAs and/or LGAs), and possibly the metropolitan planning 

organizations (MPOs) within each of our states. The FLMA partners in each state will consist of the five 

legislatively defined principal partner agencies, i.e., the US Forest Service (FS), the Bureau of Land Management 

(BLM), the US Army Corps of Engineers (USACOE), the National Park Service (NPS), and the US Fish and Wildlife

Service (FWS) who own and maintain at least one federal land parcel in that state. The FLMA partners will also 

include, as appropriate, any other FLMA who owns and maintains a federal land parcel in that state where 

access to that parcel is provided via any travel mode deemed eligible for the receipt of funds under the Access

Program requirements.

Once the Programming Decisions Committee (PDC) is formed and validated by the PDC member agencies, a 

“Call for Projects” will be advertised for each state administered by EFL. The advertisement will be posted on 

the EFL website with direct electronic notification to Federal Land Management Agencies. 

Reflective of the initial Access Program implementation guidance issued by FLH HQ, the Call for Projects 

notification will follow a written process for screening and rating the proposed projects. EFL has developed this 

process that is contained in separate documents. A brief outline of the process follows:

1. EFL has established a public website for the Access Program located at: 

http://www.efl.fhwa.dot.gov/programs/federal-lands-access.aspx

2. The PDC will establish the Step 2 rating criteria and point allotments for the application for their 

respective state. 

3. EFL will coordinate with each state DOT to determine the Call for Projects schedule and post this 

schedule on the EFL website, and send notice to the FLMAs.

4. EFL will coordinate with the FLMAs, PDC members, and other concerned stakeholders prior to the Call 

for Projects.

5. EFL will announce the Call for Projects and provide the project proposal application on the EFL Access 

page website or in response to requests from partner agencies.

6. Only State, local or tribal entities may submit projects sponsored by the appropriate FLMAs to the PDC.

7. A minimum of 30 calendar days will be provided for submittal of applications to EFL.
8. State and local sponsors should consider projects that are supported or endorsed by the appropriate 

FLMA(s). If more than one priority project is identified by an FLMA, that Federal agency should 

delegate establishment of priorities to their headquarters, regional or state office as appropriate.

9. Applications will be for either a “General Project” or “Studies and Assessments” and the appropriate 

rating scores will be applied as contained in Appendix A of this document.

10. EFL will provide the initial screening of the proposed projects using the process contained in Step 1 of 

Appendix A of this document.

11. The PDC will convene a meeting led by EFL and determine the project rating scores as contained in Step 

2 of Appendix A of this document.

12. If a member of the PDC has a possible conflict of interest or impartiality on any of the proposed 

projects, the member should recuse him or herself from the rating and selection process and provide 

an alternate member from their agency to temporarily replace them.

13. All official PDC decisions shall be unanimous.

14. The Call for Projects may be extended if there are not enough eligible projects to program the available 

funds for FY13- FY14.
Appendix A - Access Program Screening Process

Eastern Federal Lands Highway Division 

Access Program

Project Screening and Rating Criteria for General Projects

Instructions: If the answer is yes to criteria below, then allocate points. Points are cumulative. 

**First two “Base” criteria shall have points, otherwise project does not move forward to Step 2 (Rating Criteria).

STEP 1: INITIAL SCREENING (max 200 points) Point allocation

Economic/Visitation Prioritization

Do FLMA, StateDOT, and Facility Owner agree that the project is an 

economic/visitation generator?

45

Do FLMA, StateDOT, and Facility Owner agree that the project is a priority? 45

Is Project on current State Transportation Improvement Program? 10

Base**

Submitted by facility owner** 40

Project supported by FLMA** 40

20% Match No points

Leveraging additional funding 

more than the required 20% 

match

20% match + (1-10)% of project cost 5

20% match + (11-20)% of project cost 10

20% match + (21)% of project cost 20

STEP 2: PROJECT RATING (max 100 points)

General Projects Point allocation

Safety (Max 20 points)

Improves identified crash site 10

Improves safety for range of users (pedestrians, bicyclists, motor vehicles, etc.) 10

Accessibility and Mobility (Max 20 points)

Identified route connected to a Federal Land Management Agency inventory 

route

5

Identified need in County Comprehensive Plan or MPO Plan 5

Fills missing link in network, removes travel restriction, or fixes bottleneck 10

Preservation (Max 30 points)

Improves National Bridge Inventory System (NBIS) deficient bridge rating or

drainage structure such as a box culvert that is at risk of being undermined 10

Improves surface condition 10

Reduces erosion, scour, and/or sedimentation 10

Economic Development (Max 20 points)

Attracts Visitation /Tourism 10

Provides economic benefit to the local community 10
Environmental Quality and Sustainability (Max 10 points)

Environmental decision document complete as part of Project Development and 

Environmental phase of work

10

TOTAL MAXIMUM POINTS (cumulative) = 300
Appendix A - Access Program Screening Process

Eastern Federal Lands Highway Division 

Access Program

Project Screening and Rating Criteria for Studies and Assessments

Instructions: If the answer is yes to criteria below, then allocate points. Points are cumulative. 

**First two “Base” criteria shall have points, otherwise project does not move forward to Step 2 (Rating Criteria).

STEP 1: INITIAL SCREENING (max 200 points) Point allocation

Economic/Visitation Prioritization

Do FLMA, State DOT, and Facility Owner agree that the project is an 

economic/visitation generator? 

45

Do FLMA, State DOT, and Facility Owner agree that the project is a priority? 45

Is Project on current State Transportation Improvement Plan? 10

Base**

Submitted by facility owner** 40

Project supported by FLMA** 40

20% Match No points

Leveraging additional funding 

more than the required 20% 

match

20% match + (1-10)% of project cost 5

20% match + (11-20)% of project cost 10

20% match + (21)% of project cost 20

STEP 2: PROJECT RATING (max 100 points)

Studies and Assessments Point allocation

Safety (Max 20 points)

Will address issues related to safety 10

Will consider safety for all users (pedestrians, bicycles, motor vehicles) 10

Accessibility and Mobility (Max 30 points)

Will consider issues related to traffic congestion 10

Identified need in County Comprehensive Plan or MPO Plan 10

Fills missing link in network, removes travel restriction, or fixes bottleneck 10

Economic Development (Max 30 points)

Attracts Visitation / Tourism 15

Provides Economic Benefit to the Local Community 15

Environmental Quality and Sustainability (Max 20 points)

Addresses water quality and/or wildlife connectivity 10

Addresses erosion, scour, and/or sedimentation issues 10

TOTAL MAXIMUM POINTS (cumulative) = 300