[Addendum 1: Definitions

(a) Cooperator means a non-Federal public authority which has jurisdiction and maintenance
responsibility for an Access Program road or facility.

(b) Federal Lands Access Transportation Facility (Access Facility) means a public highway,
road, bridge, trail, or transit system that is located on, is adjacent to, or provides access to
Federal lands, for which title or maintenance responsibility of such facility is vested in a
State, county, town, township, Tribal, municipal, or local government.

(©) Jurisdiction means the legal right or authority to control, operate, regulate use of, maintain, or cause
to be maintained, a transportation facility, through ownership or delegated authority. The authority to
construct or maintain such a facility may be derived from fee title, easement, written authorization, or
permit from a Federal agency, or some similar method.

(d) Long-Range Statewide Transportation Plan means the official statewide multimodal transportation
plan covering a period of no less than 20 years developed through the statewide transportation
planning process, pursuant to the provisions of 23 U.S.C. 135 and 23 CFR Part 450, Subpart B.

(@) Metropolitan Planning Organization (MPO) means the policy board of an organization created and
designated to carry-out the metropolitan transportation planning process, pursuant to the provisions
of 23 U.S.C. 134 and 23 CFR Part 450, subpart C.

() Metropolitan Transportation Plan means the official multimodal transportation plan addressing no
less than a 20 year planning horizon that is developed, adopted, and updated through the metropolitan
transportation planning process.

(g) Manual on Uniform Traffic Control Devices (MUTCD) is the document that sets minimum
standards, provides guidance, and ensures uniformity of traffic control devices across the nation.

(h) Open to public travel means except during scheduled periods, extreme weather conditions, or
emergencies, open to the general public for use with a standard passenger auto, without restrictive
gates or prohibitive signs or regulations, other than for general traffic control or restrictions based on
size, weight, or class of registration.

() Public road means any road or street under the jurisdiction of and maintained by a public authority
and open to public travel.

@) Statewide Transportation Improvement Program (STIP) means a statewide prioritized
listing/program of transportation projects covering a period of four years that is consistent with the
long-range statewide transportation plan, metropolitan transportation plans, and transportation
improvement programs, and required for projects to be eligible for funding under title 23 U.S.C. and
title 49 U.S.C., Chapter 53.

(k) Transportation Improvement Program (TIP) means a prioritized listing/program of transportation
projects covering a period of four years that is consistent with the long-range transportation plan and
required for projects to be eligible for funding under title 23 U.S.C. and title 49 U.S.C, Chapter

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[Performance Metrics |

Outcomes identified in the applicant’s proposal may be measured against goals established by the PDC, appropriate
FLMAs or the FHWA. Accordingly, the PDC may submit relevant information for review by others, or perform an
analysis of outcomes to gauge success of Access Program activities.

Stewardship and Oversight |

FHWA has Stewardship and Oversight responsibility and will conduct periodic program reviews. Information on
individual projects, project performance and/or management may be provided to a stewardship and oversight
committee for their review.

|Modifications yl

Any modifications to the Charter must be made in writing and agreed to by all parties. Such authorizations are not
binding unless they are in writing and signed by personnel authorized to bind each of the agencies.

Signatures

Oklahoma Department of Transportation Association of County Commissioners of Oklahoma
Name: Mr. Shannon Sheffert Name: Mr. Randy Robinson, PE

Title: Local Government Division Engineer Title: Executive Director

Signature: Aede Signature: Lk

oe
Date: Sfeo I>

Date: S-/0-13

Federal Highway Administration
Central Federal Lands Highway Division

Name: Mr. Ryan Tyler, PE

Title: Planning and mie Manager

Signature: ES D>
Date: Sf, i =

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Federal Lands Access Program

Program Decision Committee Charter
State of Oklahoma

Purpose |

The purpose of this Statewide Agreement is to establish the procedures to be used in implementing the Federal Lands
Access Program (Access Program) in the State of Oklahoma pursuant to the provisions of 23 U.S.C §§ 201, 204 and
217.

[Parties to the Agreement |

The Programming Decisions Committee (PDC) within each State is comprised by a representative of the Federal
Highway Administration; a representative of the State Department of Transportation; and a representative of any
appropriate political subdivision of the State.

The PDC for the State of Oklahoma includes:

e Federal Highway Administration (FHWA): Mr. Ryan Tyler, Planning & Programs Manager, FHWA —
CFLHD or designated representative;

© State Department of Transportation (ODOT): Mr. Shannon Sheffert, Local Government Division, ODOT, or
designated representative; and

© State Political subdivision: Mr. Randy Robinson, Association of County Commissioners of Oklahoma, or
designated representative.

[Use of Access Program Funds |

In accordance with 23 U.S.C. § 204 (a) (1), funds made available under the Federal Lands Access Program shall be
used by the Secretary of Transportation and the Secretary of the appropriate Federal Land Management Agencies
(FLMAs) for:

(A) Transportation planning, research, engineering, preventive maintenance, rehabilitation, restoration,
construction, and reconstruction of Federal lands access transportation facilities located on or adjacent to,
or that provide access to, Federal land, and

i. adjacent vehicular parking areas;
ii. acquisition of necessary scenic easements and scenic or historic sites;
iii. provisions for pedestrians and bicycles;
iv. environmental mitigation in or adjacent to Federal land to improve public safety and reduce
vehicle-caused wildlife mortality while maintaining habitat connectivity;
y. construction and reconstruction of roadside rest areas, including sanitary and water facilities; and
vi. — other appropriate public road facilities, as determined by the Secretary;

(B) Operation and maintenance of transit facilities; and

(C) Any transportation project eligible for assistance under this title that is within or adjacent to, or that
provides access to, Federal land.

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The Access Program funds are allocated to the State by formula in accordance with 23 U.S.C. § 204. (b) (1).
Borrow/Loan funding transfers, both between states and programs, may be necessary to ensure the allocated amount
will facilitate the approved program of projects and a high program obligation rate. FHWA, on behalf of the PDC, will
coordinate and execute the Borrow/Loans.

Program of Projects, Project Solicitation and Project-Level Consultation with FLMAs

Programming decisions shall be made within each State by the PDC, which is required to cooperate with applicable
FLMAs before any joint discussion or any final programming decision.

FLMAs include, but are not limited to:

(a) The National Park Service

(b) The Forest Service

(c) The United States Fish and Wildlife Service

(d) The Bureau of Land Management

(e) The United States Army Corps of Engineers

(f) Other Federal agencies such as the Department of Energy, Department of Defense, etc.

Accordingly, the PDC will solicit for Access Program proposals, develop selection criteria, a ranking system and
evaluation process, select projects for award within the limit of available funding and develop a multi-year program of
projects. While the PDC will administer the project selection process, the PDC will also cooperate with the applicable
FLMA’s during this process. Projects eligible for Federal Lands Access Program funding must be those projects or
activities that are within, adjacent to or provide access to Federal land.

The PDC will generally meet annually. The meeting may be held face to face, via video, web or telephone conference
as deemed appropriate by the Committee. The objective of the meeting will be to develop a five to seven year
program of projects that can be accomplished with the amount of funding that may reasonably be expected based upon
current and past appropriations. After the program of projects has been approved by the PDC, the FHWA will
assemble the approved program and provide copies to the FMLAs and PDC.

Projects programmed with Federal Lands Access Program dollars, where appropriate, will be included in the required
Federal programming and planning documents.

|Transportation Planning / Management Systems

Statewide transportation planning will be performed concurrently in a manner consistent with, and not separate from,
planning processes required under 134 and 135 of Title 23, namely the statewide and MPO planning processes. The
PDC will establish a vision for statewide Access Program that is consistent with these planning efforts. In
collaboration with FLMAs, the PDC will prioritize a system of statewide Access Program transportation facilities,
thereby influencing the long-term direction of the Access Program in Oklahoma.

[Project Agreements

A project agreement shall be entered into between the FHWA and the other appropriate entities responsible for the
facility. Responsible parties may include: ODOT, FLMAs, or other governmental or local governing agencies. The
purpose of the project agreement will be to document specific project responsibilities and commitments. A project
agreement will be entered into between the FHWA and a public agency on every project.

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Non-Federal Share

For projects carried out under the Federal Lands Access Program, the non-federal share shall be determined in
accordance with 23 U.S.C.§120. The non-Federal share of each project will be identified during the project
solicitation process and documented in the project agreement. The FHWA and ODOT will coordinate with the project
sponsor to determine the process, timing and non-federal match requirements.

Development of Projects

A signed project agreement will be required for all projects selected for award by the PDC. The project agreement
will establish a scope of work for a programmed project, roles and responsibilities of all parties involved in the
delivery of a project award, and establish a commitment for ongoing and long-term maintenance of the completed
project.

All projects shall be delivered in accordance with FHWA procedures; commitments for ROW acquisition and utility
relocation contribute to the matching requirement and must be documented in the project agreement. Where
appropriate, design exceptions should be documented.

Project delivery will generally be provided by the Federal Highway Administration - Central Federal Lands Highway
Division. The FHWA maintains strong relationships with Federal, State, local, and tribal partners. The FHWA
provides program stewardship and transportation engineering services for planning, design, construction, and
rehabilitation of transportation facilities on and providing access to Federal and tribal lands.

A Project Development and Design Manual (PDDM), developed by FHWA serves as a guide for administrators,
public officials within and outside FHWA who are responsible for advancing projects through the project
development process. Please see: www.flh.fhwa.dot.gov/resources/manuals/pddm/archives/2008.htm.

Please see: www.fhwa.dot.gov/federal-aidessentials for information and additional guidance for the project
development and delivery process under Title 23.

If it becomes evident during the development of the project, that the scope of the project or the anticipated
construction cost needs to be changed, the agency administering the project should initiate a request for PDC action to
approve the change. It shall be FHWA’s responsibility to receive requests and coordinate the convening of the PDC.

[Maintenance

After construction of a project, the public authority with jurisdiction over the facility will operate and maintain, or
cause to be maintained, the facility at their expense in accordance with 23 U.S.C. Section 116 and 23 CFR Section
660.115.

The project shall be accepted by the jurisdictional agency for operation and maintenance when all construction work
has been completed in substantial conformity with the approved plans and specifications and the project has been
inspected by the jurisdictional agency and accepted. Any environmental commitments noted in the contract will be
carried out and maintained or monitored by the public authority with jurisdiction over the road. After construction, the
jurisdictional agency shall not install, or permit to be installed, any signs, signals, or markings not in conformance
with the MUTCD.

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