[Federal Register Volume 62, Number 200 (Thursday, October 16, 1997)]
[Notices]
[Pages 53824-53827]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 97-27317]


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DEPARTMENT OF DEFENSE

Department of the Air Force


Privacy Act of 1974; System of Records

AGENCY: Department of the Air Force, DOD.
ACTION: Notice to amend record systems.

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SUMMARY: The Department of the Air Force proposes to amend three 
systems of records notices in its inventory of records systems subject 
to the Privacy Act of 1974 (5 U.S.C. 552a), as amended.
DATES: This action will be effective without further notice on November 
17, 1997, unless comments are received that would result in a contrary 
determination.
ADDRESSES: Send comments to the Air Force Access Programs Manager, 
Headquarters, Air Force Communications and Information Center/ITC, 1250 
Air Force Pentagon, Washington, DC 20330-1250.
FOR FURTHER INFORMATION CONTACT: Mrs. Anne Rollins at (703) 697-8674 or 
DSN 227-8674.
SUPPLEMENTARY INFORMATION: The Department of the Air Force notices for 
systems of records subject to the Privacy Act of 1974 (5 U.S.C. 552a), 
as amended, have been published in the Federal Register and are 
available from the address above.
    The proposed amendments are not within the purview of subsection 
(r) of the Privacy Act (5 U.S.C. 552a), as amended, which would require 
the submission of a new or altered system report for each system. The 
specific changes to the records systems being amended are set forth 
below followed by the notices as amended, published in their entirety.
    Dated: October 9, 1997.

L. M. Bynum,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
F033 SAFLL A

system name:
    Congressional/Executive Inquiries (June 11, 1997, 62 FR 31793).

Changes:
* * * * *

storage:
    Delete entry and replace with `Maintained in computer/imaging 
system.'
* * * * *

safeguards:
    Delete last sentence and insert `Records in computer storage 
devices are protected by computer system software.'

retention and disposal:
    Delete entry and replace with `Current year plus 2 years of records 
will be retained in the records system, then deleted from the computer 
database.'
* * * * *
F033 SAFLL A

System name:
    Congressional/Executive Inquiries.

System location:
    Office of the Secretary of the Air Force, Washington, DC 20330-
1160.

Categories of individuals covered by the system:
    Air Force active duty and retired military personnel, present and 
former civilian employees, Air Force Reserve and Air National Guard 
personnel, Air Force Academy nominees/applicants and cadets, Senior and 
Junior Air Force Reserve Officers, dependents of military personnel, 
and anyone who has written to the President or a Member of Congress 
regarding an Air Force issue.

Categories of records in the system:
    Copies of applicable Congressional/Executive correspondence and Air 
Force replies.

Authority for maintenance of the system:
    10 U.S.C. 8013, Secretary of the Air Force.

[[Page 53825]]

Purpose(s):
    Information is used as a reference base in the case of similar 
inquiries from other Members of Congress, in behalf of the same Air 
Force issue and/or follow-up by the same Member. Information may also 
be used by appropriate Air Force offices as a basis for corrective 
action and for statistical purposes.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The `Blanket Routine Uses' published at the beginning of the Air 
Force's compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Maintained in computer/imaging system.

Retrievability:
    Retrieved by name.

Safeguards:
    Records are accessed by custodian of the record system and by 
person(s) responsible for servicing the record system in performance of 
their official duties who are properly screened and cleared for need-
to-know. Records in computer storage devices are protected by computer 
system software.

Retention and disposal:
    Current year plus 2 years of records will be retained in the 
records system, then deleted from the computer database.

System manager(s) and address:
    Director of Legislative Liaison, Office of the Secretary of the Air 
Force, Headquarters, U.S. Air Force, Washington, DC 20330-1160.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to or visit the Director of Legislative Liaison, Office of the 
Secretary of the Air Force, Headquarters, U.S. Air Force, Washington, 
DC 20330-1160.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to or visit 
the Director of Legislative Liaison, Office of the Secretary of the Air 
Force, Headquarters, U.S. Air Force, Washington, DC 20330-1160.

Contesting record procedures:
    The Air Force rules for accessing records, and for contesting 
contents and appealing initial agency determinations are published in 
Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from 
the system manager.

Record source categories:
    Personnel Records. Congressional and Executive inquiries and 
information from Air Force offices and organizations.

Exemptions claimed for the system:
    None.
F036 AETC A

system name:
    Lead Management System (LMS) (June 11, 1997, 62 FR 31793).

changes:
* * * * *

system location:
    Delete entry and replace with `Headquarters, Air Force Recruiting 
Service, 550 D Street, Suite 01, Randolph Air Force Base, TX 78150-
4527, and a contracted advertising agency provide recruitment 
advertising for the Air Force - location depends on the contractor.
    Air Force Opportunity Center (AFOC); (duties at this center are 
performed by a civilian contractor who is engaged by the Air Force to 
provide lead fulfillment services. Contact the system manager for 
specific locations).
    Air Force Recruiting activities. Official mailing addresses are 
published as an appendix to the Air Force's compilation of systems of 
records notices.'
* * * * *

authority for maintenance of the system:
    Delete entry and replace with `10 U.S.C. 8013, Secretary of the Air 
Force; 10 U.S.C. 503, Enlistments; Air Education and Training Command 
Instruction 36-2002; and E.O. 9397 (SSN).'
* * * * *

retrievability:
    Delete entry and replace with `Retrieved primarily by name or 
Social Security Number. May be retrieved by recruiting program or any 
category in the data base.'

safeguards:
    Change last two sentences to read `Records are stored in locked 
rooms, cabinets, and computers. Those in computer storage devices are 
password protected and encrypted by computer system software prior to 
transmission.'
* * * * *
F036 AETC A

System name:
    Lead Management System (LMS).

System location:
    Headquarters, Air Force Recruiting Service, 550 D Street, Suite 01, 
Randolph Air Force Base, TX 78150-4527, and a contracted advertising 
agency provide recruitment advertising for the Air Force - location 
depends on the contractor.
    Air Force Opportunity Center (AFOC); (duties at this center are 
performed by a civilian contractor who is engaged by the Air Force to 
provide lead fulfillment services. Contact the system manager for 
specific locations).
    Air Force Recruiting activities. Official mailing addresses are 
published as an appendix to the Air Force's compilation of systems of 
records notices.

Categories of records in the system:
    Respondent's inquiry record containing name, address, date of 
birth, sex, telephone number, advertising medium, recruiting program in 
which interested, and source of referral, including name and Air Force 
base assigned. Recruiter contact records containing success of contact 
efforts, reason for not contacting, how contact was made, confirmation 
of educational level, qualification and status of individual.

Authority for maintenance of the system:
    10 U.S.C. 8013, Secretary of the Air Force; 10 U.S.C. 503, 
Enlistments; Air Education and Training Command Instruction 36-2002; 
and E.O. 9397 (SSN).

Purpose(s):
    The contractor fulfills requests from respondents for information 
about the Air Force and notifies appropriate recruiting activities of 
respondent's interest. Contractor develops statistical summaries which 
are used by U.S. Air Force Recruiting Service to evaluate the 
effectiveness of the advertising and referral programs.

Routine uses of records maintained in the system, including categories 
of users and the purpose of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C.

[[Page 53826]]

552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The `Blanket Routine Uses' published at the beginning of the Air 
Force's compilation of record system notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Maintained in paper form, in file folders and in computers and on 
computer products.

Retrievability:
    Retrieved primarily by name or Social Security Number. May be 
retrieved by recruiting program or any category in the data base.

Safeguards:
    Records are accessed by person(s) responsible for servicing the 
record system in performance of their official duties and by authorized 
personnel who are properly screened and cleared for need-to-know. 
Records are stored in locked rooms, cabinets, and computers. Those in 
computer storage devices are password protected and encrypted by 
computer system software prior to transmission.

Retention and disposal:
    Retained by contractor at the AFOC for two years after end of 
fiscal year in which all actions are completed, then records are 
destroyed by tearing into pieces, shredding, pulping, macerating or 
burning. Computer records are destroyed by erasing, deleting or 
overwriting.

System manager(s) and address:
    Chief, Advertising Branch, Headquarters, U.S. Air Force Recruiting 
Service, 550 D Street West, Suite 01, Randolph Air Force Base, TX 
78150-4527.

Notification procedure:
    Individuals seeking to determine whether this system of records 
contains information on themselves should address inquiries to the 
Chief, Advertising Branch, Headquarters, U.S. Air Force Recruiting 
Service, 550 D Street West, Suite 01, Randolph Air Force Base, TX 
78150-4527.

Record access procedures:
    Individuals seeking to access records about themselves contained in 
this system should address requests to the Director of Advertising and 
Promotion, Headquarters, U.S. Air Force Recruiting Service, 550 D 
Street West, Suite 01, Randolph Air Force Base, TX 78150-4527.

Contesting record procedures:
    The Air Force rules for accessing records, and for contesting 
contents and appealing initial agency determinations are published in 
Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from 
the system manager.

Record source categories:
    Individual respondent and automated system interfaces.

Exemptions claimed for the system:
    None.
F036 AF PC N

system name:
    Unit Assigned Personnel Information (June 11, 1997, 62 FR 31793).

changes:
* * * * *

storage:
    Add to end of entry `and in computers and computer output 
products.'
* * * * *
F036 AF PC N

System name:
    Unit Assigned Personnel Information.

System location:
    Headquarters, U.S. Air Force; major command headquarters; all Air 
Force installations and units, and headquarters of unified and 
specified commands for which Air Force is Executive Agent. Official 
mailing addresses are published as an appendix to the Air Force's 
compilation of record systems notices.

Categories of individuals covered by the system:
    Active duty military personnel, and Air Force Reserve and Air 
National Guard personnel. Air Force civilian employees may be included 
when records are created which are identical to those on military 
members. Army, Navy, Air Force and Marine Corps active duty military 
and civilian personnel assigned to headquarters of combatant commands 
for which Air Force is Executive Agent.

Categories of records in the system:
    File copies of separation actions, newcomers briefing letters, line 
of duty determinations, assignment actions, retirement actions, in and 
out processing checklists, promotion orders, credit union 
authorization, disciplinary actions, favorable/unfavorable 
communications, record of counseling, appointment notification letters, 
duty status changes, applications for off duty employment, applications 
and allocations for school training, professional military and civilian 
education data, private weapons storage records, locator information 
including names of dependents, home address, phone number, training and 
experience data, special recognition nominations, other personnel 
documents, and records of training.

Authority for maintenance of the system:
    10 U.S.C. 8013, Secretary of the Air Force; as implemented by Air 
Force Manual 30-3, Vol III, Mechanized Personnel Procedures, Air Force 
Manual 30-130, Vol I, Base Level Military Personnel System, and E.O. 
9397 (SSN).

Purpose(s):
    Provides information to unit commanders/supervisors for required 
actions related to personnel administration and counseling, promotion, 
training, separation, retirement, reenlistment, medical examination, 
testing, assignment, sponsor program, duty rosters, and off duty 
activities.

Routine uses of records maintained in the system, including categories 
of users and the purpose of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The `Blanket Routine Uses' published at the beginning of the Air 
Force's compilation of record system notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Maintained in file folders, notebooks/binders, and card files and 
in computers and computer output products.

Retrievability:
    Retrieved by name and Social Security Number.

Safeguards:
    Records are accessed by person(s) responsible for servicing the 
record system in performance of their official duties and by authorized 
personnel who are properly screened and cleared for need-to-know. 
Records are stored in locked rooms and cabinets.

[[Page 53827]]

Retention and disposal:
    Retained in office files until superseded, no longer needed, 
separation or reassignment of individual on permanent change of 
assignment (PCA) or permanent change of station (PCS). On intercommand 
reassignment PCA or PCS the file is given to individual or destroyed. 
On intracommand reassignment PCA or PCS the file is given to 
individual, forwarded to gaining commander, or destroyed. Records are 
destroyed by tearing into pieces, shredding, pulping, macerating or 
burning.

System manager(s) and address:
    Deputy Chief of Staff/Personnel, Headquarters, U.S. Air Force, 
Washington, DC 20330-5060.

Notification procedures:
    Individuals seeking to determine whether this system of records 
contains information on them should address inquiries to or visit the 
system manager or to agency officials at location of assignment. 
Official mailing addresses are published as an appendix to the Air 
Force's compilation of record systems notices.

Record access procedures:
    Individuals seeking to access records about themselves contained in 
this system should address requests to the system manager or to agency 
officials at location of assignment. Official mailing addresses are 
published as an appendix to the Air Force's compilation of record 
systems notices.

Contesting record procedures:
    The Air Force rules for accessing records, and for contesting 
contents and appealing initial agency determinations are published in 
Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from 
the system manager.

Record source categories:
    Information obtained from the individual concerned, financial 
institutions, educational institution employees, medical institutions, 
police and investigating officers, bureau of motor vehicles, witnesses, 
reports prepared on behalf of the agency, standard Air Force forms, 
personnel management actions, extracts from the Personnel Data System 
(PDS) and records of personal actions submitted to or originated within 
the organization.

Exemptions claimed for the system:
    None.
[FR Doc. 97-27317 Filed 10-15- 97; 8:45 am]
BILLING CODE 5000-04-P