54686 Federal Register / Vol. 62, No. 203 / Tuesday, October 21, 1997 / Notices

cash purchases of passenger

transportation services, including

instances where a Federal traveler has

failed to use a Government

Transportation Request (GTR), a

Government Travel Account (GTA), or

contractor-issued Government employee

charge card. This delegation is in

accordance with 41 CFR 101–41.203.

For purposes of this Directive, the term

‘‘bureau’’ includes Departmental Offices

(DO) and the Office of Inspector General

(OIG).

3. REDELEGATION.

a. The authority to approve cash

purchases in excess of $100 may be

redelegated to the Bureau Chief

Financial Officer, or the equivalent

management official at regional

locations. No further redelegation shall

be permitted.

b. The authority to approve cash

purchases of $100 or less when approval

is required by 41 CFR 101–41.203–2

may be redelegated without limitation.

c. All redelegations shall be in

writing, and copies of the redelegations

shall be retained to permit examination

by General Services Administration

(GSA) auditors.

4. GUIDELINES.

a. As long as the conditions set out in

41 CFR 101–41.203 are met, bureau

heads may, in limited circumstances,

approve the use of cash to procure

emergency or nonemergency

transportation services costing more

than $100. In the interest of promoting

good cash management, all other

methods of disbursement should be

considered before providing cash.

Approval shall be granted only when

sufficient justification has been

documented. In nonemergency

situations, authorization to use cash in

excess of $100 should be obtained prior

to travel.

b. To justify the use of cash in excess

of $100 instead of a Government

provided method of payment when

procuring passenger transportation

services, both the bureau head (or

designated representative) and the

traveler shall certify on the travel

voucher the reasons for such use.

c. 41 CFR 101–41.203–2(b)(1)(i)

requires that the agency determine if the

use of cash was due to an emergency or

another reason. Bureaus shall establish

guidelines for approval of cash

purchases in excess of $100 and

determine if the use of cash is due to:

(a) Emergency circumstances where use

of a GTR, contractor-issued Government

employee charge card, or GTA was not

possible, or (b) failure of the bureau to

advise new employees and/or invited or

infrequent travelers of proper

procedures for purchasing

transportation services.

d. Cash purchases of transportation

services in excess of $100 in

nonemergency circumstances shall be

discouraged and kept to a minimum. If

a cash purchase is determined to have

been made under a nonemergency

circumstance, reimbursement shall be

limited to the cost which would have

been properly chargeable to the

Government if the transportation

services had been procured using one of

the Government-provided methods of

procurement. Cash shall not be used to

circumvent the use of city-pair

contracts.

e. Bureaus shall establish procedures

to encourage travelers to use a GTR,

contractor-issued Government employee

charge card, or GTA instead of cash to

purchase passenger transportation

services. Use of a credit card other than

the contractor-issued Government

employee charge card or use of travelers

checks shall be considered the

equivalent of cash and subject to the

$100 limitation.

f. Cash purchases of transportation

services costing more than $10 but not

more than $100 may be approved if no

Government provided method of

payment is practical. Bureaus are

authorized to implement the guidance

set forth in 41 CFR 101–41.203–2.

g. Travelers using cash to purchase

individual passenger transportation

services shall procure such services

directly from the carrier or from travel

agents under GSA contract. They shall

account for those expenses on their

travel vouchers and furnish passenger

coupons or other evidence, as

appropriate. Furthermore, travelers shall

assign to the Government the right to

recover any excess payments involving

carriers’ use of improper rates. That

assignment must be preprinted or

otherwise annotated on the travel

voucher and shall be initialed by the

traveler.

h. Each bureau shall apprise travelers

using cash to procure passenger

transportation services of the provision

of FPMR 101–41.209–4 concerning a

carrier’s liability for liquidated damages

because of failure to provide confirmed

reserved space.

i. Travelers using cash to procure

passenger transportation services shall

adhere to the regulations at 41 CFR 301–

3.6 regarding the use of U.S. flag vessels

and air carriers.

j. Should a traveler make repeated

cash purchases without just cause or

deliberately attempt to circumvent use

of GSA contract air or rail service for

personal convenience, the bureau may

send all documents related to the travel

to the GSA Board of Contract Appeals,

18th and F Streets, NW, Washington, DC

20548, for a decision on the traveler’s

right to reimbursement as provided in

31 U.S.C. 3702.

5. RECORDKEEPING. Travel vouchers

shall be maintained in the bureau to be

available for site audit by GSA auditors.

General Records Schedule 9, ‘‘Travel

and Transportation Records,’’ provides

instructions for the disposal of travel

vouchers. GSA, Transportation Audit

Division (FWA) will report suspected

travel management errors and/or

misroutings which result in higher

travel costs to the Government to the

appropriate bureau travel manager for

appropriate action.

6. REPORTING REQUIREMENTS.

After the traveler has been reimbursed

for a cash purchase, copies of the travel

authorization, ticket coupons, and any

ticket refund applications, or Standard

Form 1170, ‘‘Redemption of Unused

Tickets,’’ shall be forwarded for audit to

the GSA, Transportation Audit Division

(FWA), Attention: Code E, Washington,

DC 20405.

7. AUTHORITY. 41 CFR 101–41.203–

2.

8. REFERENCE. 41 CFR Part 301–3.6

and 301–15.

9. EXPIRATION DATE. This Directive

shall expire three years from the date of

issuance unless superseded or cancelled

prior to that date.

10. OFFICE OF PRIMARY INTEREST.

Office of Accounting and Internal

Control, Office of the Deputy Chief

Financial Officer, Office of the Assistant

Secretary for Management and Chief

Financial Officer.

Nancy Killefer,

Assistant Secretary for Management and

Chief Financial Officer.

[FR Doc. 97–27824 Filed 10–20–97; 8:45 am]

BILLING CODE 4810–25–P

DEPARTMENT OF THE TREASURY

[Treasury Directive Number 12–32]

Delegation of Authority Concerning

Personnel Security

October 15, 1997.

1. Delegation. Pursuant to section 5 of

Treasury Order (TO) 102–17,

‘‘Delegation of Authority Concerning the

Personnel Security Program,’’ this

Directive redelegates to the Director,

Office of Security, the authority to

exercise and perform all duties, rights,

powers, and obligations delegated by

that Order. This includes the authority

to make all determinations and

appointments and to issue any

regulations required to implement the
Federal Register / Vol. 62, No. 203 / Tuesday, October 21, 1997 / Notices 54687

Department’s personnel security

program established in TO 102–17

(hereafter ‘‘personnel security

program’’), except:

a. any matter in which, by law,

executive order, or regulation of outside

agencies, the personal decision of the

head of the agency or principal deputy

is required; and

b. the Assistant Secretary

Management and Chief Financial Officer

shall appoint members of any security

appeals panel convened pursuant to

section 5.2 of Executive Order (E.O.)

12968, ‘‘Access to Classified

Information.’’

2. Redelegation.

a. The Director, Office of Security,

shall redelegate to bureau heads and the

Inspector General the authority to

perform the operating functions relating

to personnel security, except as stated in

paragraph 2.c. and Section 4 below, but

including:

(1) the designation of position

sensitivity; and

(2) making determinations of

eligibility for access to classified

information, and the consequent

granting, suspending, denying, and

revoking of access to classified

information, in conformity with the

provisions of E.O. 12968;

b. Any authority so delegated to a

bureau head or the Inspector General

may be further redelegated, with the

concurrence of the Director, Office of

Security, within bureau headquarters or

the Office of Inspector General.

c. The Assistant Director (Personnel

Security), Office of Security, shall

perform the operating functions relating

to personnel security for the

Departmental Offices.

3. Responsibilities. The Director,

Office of Security, serves as the

principal adviser to the Assistant

Secretary Management and Chief

Financial Officer with respect to the

Department’s personnel security

program, and shall:

a. define the operating functions

relating to personnel security and

prescribe uniform policies and general

procedures in Treasury Department

Publication (TD P) 71–10, ‘‘Department

of the Treasury Security Manual;’’

b. serve as a member of, and chair,

any security appeals panel convened

pursuant to section 5.2 of E.O. 12968;

c. be responsible for overseeing and

implementing the National Industrial

Security Program within the Department

pursuant to E.O. 12829, ‘‘National

Industrial Security Program,’’

concerning contractors, subcontractors,

vendors, and suppliers requiring access

to classified information or material;

d. conduct periodic evaluations of

implementation and administration of

the personnel security program

throughout the Department;

e. represent the Department on all

interagency committees and act as

liaison with the Security Policy Board,

Federal agencies, and the White House

concerning personnel security matters;

and

f. act as liaison with the Department

of Energy on all matters pertaining to

clearances for access to information

designated ‘‘Restricted Data’’ or

‘‘Formerly Restricted Data’’ pursuant to

the Atomic Energy Act of 1954, as

amended.

4. Reserved Functions. The following

functions are reserved to the Director,

Office of Security, and may not be

redelegated outside of the Office of

Security:

a. receiving all reports of

investigations involving loyalty matters

on Department of the Treasury

employees and potential employees,

and directing such matters to

appropriate authorities for processing or

resolution;

b. assuming jurisdiction for all cases

within the Department involving a

potential determination that an

employee should be suspended,

reassigned, or terminated on the

grounds that such action is necessary in

the interests of the national security

pursuant to E.O. 10450, ‘‘Security

Requirements for Government

Employment,’’ and 5 U.S.C. 7532;

c. making disclosure determinations

concerning loyalty information

contained in personnel security files

throughout the Department pursuant to

31 CFR Part 1, including requests for

disclosure under the Freedom of

Information Act or Privacy Act (5 U.S.C.

552 and 552a); and

d. designating position sensitivity and

making determinations of eligibility for

access to classified information, and the

consequent granting, suspending,

denying, and revoking of access to

classified information, in conformity

with the provisions of E.O. 12968, for

the following positions:

(1) all presidential appointees in the

Department requiring confirmation by

the Senate, and the Inspector General, to

the extent of the Department’s authority

with respect to these officials;

(2) heads of bureaus and their first

deputies; and

(3) bureau security officers and any

official to whom the authority to grant

security clearances has been delegated.

5. Special Assistant To The Secretary

(National Security). The responsibilities

of the Special Assistant to the Secretary

(National Security) are not affected by

this Directive.

6. Authorities.

a. E.O. 10450, ‘‘Security Requirements

for Government Employment,’’ dated

April 27, 1953, as amended.

b. E.O. 12968, ‘‘Access to Classified

Information,’’ dated August 2, 1995.

c. E.O. 12958, ‘‘Classified National

Security Information,’’ dated October

17, 1995, as amended.

d. E.O. 12829, ‘‘National Industrial

Security Program,’’ dated January 6,

1993, as amended.

e. 5 U.S.C. 7531–7533.

f. TO 102–17, ‘‘Delegation of

Authority Concerning the Personnel

Security Program,’’ dated May 2, 1996.

7. References.

a. TD P 71–10, ‘‘Department of the

Treasury Security Manual.’’

b. The Atomic Energy Act of 1954 (42

U.S.C. 2011).

c. Presidential Decision Directive 29,

‘‘Security Policy Coordination,’’ dated

September 16, 1994.

8. Cancellation. TD 12–32,

‘‘Delegation of Authority Concerning

Personnel Security,’’ dated January 10,

1995, is superseded.

9. Expiration Date. This Directive

expires three years after the date of

issuance unless cancelled or superseded

by that date.

10. Office of Primary Interest. Office

of Security, Office of the Assistant

Secretary for Management and Chief

Financial Officer.

Nancy Killefer,

Assistant Secretary for and Chief Financial

Officer.

[FR Doc. 97–27823 Filed 10–20–97; 8:45 am]

BILLING CODE 4810–25–P

DEPARTMENT OF THE TREASURY

Internal Revenue Service

[INTL–112–88]

Proposed Collection; Comment

Request for Regulation Project

AGENCY: Internal Revenue Service (IRS),

Treasury.

ACTION: Notice and request for

comments.

SUMMARY: The Department of the

Treasury, as part of its continuing effort

to reduce paperwork and respondent

burden, invites the general public and

other Federal agencies to take this

opportunity to comment on proposed

and/or continuing information

collections, as required by the

Paperwork Reduction Act of 1995, Pub.

L. 104–13 (44 U.S.C. 3506(c)(2)(A)).