50912 Federal Register / Vol. 62, No. 188 / Monday, September 29, 1997 / Notices

SAFEGUARDS:

Records are maintained in a secure,

limited access, or monitored work area.

Physical entry by unauthorized persons

is restricted by the use of locks, guards,

or administrative procedures. Access to

personal information is restricted to

those who require the records in the

performance of their official duties.

Access to computer records is further

restricted by the use of passwords

which are changed periodically. All

personnel whose official duties require

access to the information are trained in

the proper safeguarding and use of the

information.

RETENTION AND DISPOSAL:

Records are destroyed after eight

years.

SYSTEM MANAGER(S) AND ADDRESS:

Staff Director, Congressional and

Public Affairs, Headquarters, Defense

Logistics Agency, 8725 John J. Kingman

Road, Suite 2533, Fort Belvoir, VA

22060–6221, and the Commanders of

the DLA PLFAs. Official mailing

addresses are published as an appendix

to DLA’s compilation of systems of

records notices.

NOTIFICATION PROCEDURES:

Individuals seeking to determine

whether this system of records contains

information about themselves should

address written inquiries to the Privacy

Act Officer, HQ DLA-CAAR, 8725 John

J. Kingman Road, Suite 2533, Fort

Belvoir, VA 22060–6221, or the Privacy

Act Officer of the particular DLA PLFA

involved. Official mailing addresses are

published as an appendix to DLA’s

compilation of systems of records

notices.

RECORD ACCESS PROCEDURES:

Individuals seeking access to records

about themselves contained in this

system should address written inquiries

to the Privacy Act Officer, HQ DLACAAR, 8725 John J. Kingman Road,

Suite 2533, Fort Belvoir, VA 22060–

6221, or the Privacy Act Officer of the

particular DLA PLFA involved. Official

mailing addresses are published as an

appendix to DLA’s compilation of

systems of records notices.

CONTESTING RECORD PROCEDURES:

The DLA rules for accessing records,

for contesting contents and appealing

initial agency determinations are

contained in DLA Regulation 5400.21,

32 CFR part 323, or may be obtained

from the Privacy Act Officer,

Headquarters, Defense Logistics Agency,

ATTN: CAAR, 8725 John J. Kingman

Road, Suite 2533, Fort Belvoir, VA

22060–6221.

RECORD SOURCE CATEGORIES:

Information is provided by

constituent, the constituent’s

representative, and from agency files.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

[FR Doc. 97–25712 Filed 9–26–97; 8:45 am]

BILLING CODE 5000–04–F

DEPARTMENT OF DEFENSE

Defense Logistics Agency

Privacy Act of 1974; System of

Records

AGENCY: Defense Logistics Agency,

DOD.

ACTION: Alter a record system.

SUMMARY: The Defense Logistics Agency

proposes to alter a system of records

notice in its inventory of record systems

subject to the Privacy Act of 1974 (5

U.S.C. 552a), as amended. The alteration

adds new categories of records to the

system of records notice.

DATES: The alteration will be effective

without further notice on October 29,

1997, unless comments are received that

would result in a contrary

determination.

ADDRESSES: Send comments to the

Privacy Act Officer, Headquarters

Defense Logistics Agency, ATTN:

CAAR, 8725 John J. Kingman Road,

Suite 2533, Fort Belvoir, VA 22060–

6221.

FOR FURTHER INFORMATION CONTACT: Ms.

Susan Salus at (703) 767–6183.

SUPPLEMENTARY INFORMATION: The

Defense Logistics Agency notices for

systems of records subject to the Privacy

Act of 1974 (5 U.S.C. 552a), as amended,

have been published in the Federal

Register and are available from the

address above.

An altered system report, as required

by 5 U.S.C. 552a(r) of the Privacy Act

was submitted on September 17, 1997,

to the House Committee on Government

Reform and Oversight, the Senate

Committee on Governmental Affairs,

and the Office of Management and

Budget (OMB) pursuant to paragraph 4c

of Appendix I to OMB Circular No. A–

130, ‘Federal Agency Responsibilities

for Maintaining Records About

Individuals,’ dated February 8, 1996

(February 20, 1996, 61 FR 6427). The

specific changes to the record system

are set forth below followed by the

system notice, as altered, in its entirety.

Dated: September 23, 1997.

L.M. Bynum,

Alternate OSD Federal Register Liaison

Officer, Department of Defense.

S322.50 DMDC

SYSTEM NAME:

Defense Enrollment/Eligibility

Reporting System (DEERS) (June 25,

1996, 61 FR 32782).

CHANGES:

* * * * *

SYSTEM NAME:

Delete entry and replace with

‘Defense Eligibility Records’.

SYSTEM LOCATION:

Delete second paragraph.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Line seven, after ‘Coast Guard

personnel’ add ‘and their family

members’.

Line sixteen, add ‘civilian employees

of the Department of Defense;’.

Line eighteen, after ‘under the heath

care program’ add ‘or to other DoD

benefits and privileges;’.

CATEGORIES OF RECORDS IN THE SYSTEM:

Line fourteen, after ‘sponsor’ add

‘index fingerprints and photographs of

beneficiaries,’.

Line fourteen, delete everything after

‘sponsor;’ and add ‘index fingerprints

and photographs of beneficiaries, blood

test results, dental care eligibility codes

and dental x-rays’.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

Delete entry and replace with ‘5

U.S.C. 301, Departmental Regulations;

10 U.S.C. Chapters 53, 54, 55, 58, and

75; 10 U.S.C. 136; 31 U.S.C. 3512(c); 50

U.S.C. Chapter 23 (Internal Security);

DoD Directive 1341.1, Defense

Enrollment/Eligibility Reporting

System; DoD Instruction 1341.2, DEERS

Procedures; and E.O. 9397 (SSN).’

PURPOSE(S):

Delete entry and replace with ‘The

purpose of the system is to provide a

database for determining eligibility to

DoD entitlements and privileges; to

support DoD health care management

programs; to provide identification of

deceased members; to record the

issuance of DoD badges and

identification cards; and to detect fraud

and abuse of the benefit programs by

claimants and providers.’

* * * * *
Federal Register / Vol. 62, No. 188 / Monday, September 29, 1997 / Notices 50913

RETENTION AND DISPOSAL:

Delete entry and replace with

‘Disposition pending’.

* * * * *

RECORD SOURCE CATEGORIES:

Delete entry and replace with

‘Individuals, personnel pay, and benefit

systems of the military and civilian

departments and agencies of the Defense

Department, the Coast Guard, the Public

Health Service, the National Oceanic

and Atmospheric Administration,

Department of Commerce, and other

Federal agencies.’

* * * * *

S322.50 DMDC

SYSTEM NAME:

Defense Eligibility Records.

SYSTEM LOCATION:

Primary location: W.R. Church

Computer Center, Navy Postgraduate

School, Monterey, CA 93920–5000.

Back-up files: Defense Manpower

Data Center, DoD Center Monterey Bay,

400 Gigling Road, Seaside, CA 93955–

6771.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Active duty Armed Forces and reserve

personnel and their family members,

retired Armed Forces personnel and

their family members; surviving family

members of deceased active duty or

retired personnel; active duty and

retired Coast Guard personnel and their

family members; active duty and retired

Public Health Service personnel

(Commissioned Corps) and their family

members; active duty and retired

National Oceanic and Atmospheric

Administration employees

(Commissioned Corps) and their family

members; and State Department

employees employed in a foreign

country and their family members;

civilian employees of the Department of

Defense; and any other individuals

entitled to care under the health care

program or to other DoD benefits and

privileges; providers and potential

providers of health care; and any

individual who submits a health care

claim.

CATEGORIES OF RECORDS IN THE SYSTEM:

Computer files containing

beneficiary’s name, Service or Social

Security Number, enrollment number,

relationship of beneficiary to sponsor,

residence address of beneficiary or

sponsor, date of birth of beneficiary, sex

of beneficiary, branch of Service of

sponsor, dates of beginning and ending

eligibility, number of family members of

sponsor, primary unit duty location of

sponsor, race and ethnic origin of

beneficiary, occupation of sponsor,

rank/pay grade of sponsor, index

fingerprints and photographs of

beneficiaries, blood test results, dental

care eligibility codes and dental x-rays.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 301, Departmental

Regulations; 10 U.S.C. Chapters 53, 54,

55, 58, and 75; 10 U.S.C. 136; 31 U.S.C.

3512(c); 50 U.S.C. Chapter 23 (Internal

Security); DoD Directive 1341.1, Defense

Enrollment/Eligibility Reporting

System; DoD Instruction 1341.2, DEERS

Procedures; and E.O. 9397 (SSN).

PURPOSE(S):

The purpose of the system is to

provide a database for determining

eligibility to DoD entitlements and

privileges; to support DoD health care

management programs; to provide

identification of deceased members; to

record the issuance of DoD badges and

identification cards; and to detect fraud

and abuse of the benefit programs by

claimants and providers.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

In addition to those disclosures

generally permitted under 5 U.S.C.

552a(b) of the Privacy Act, these records

or information contained therein may

specifically be disclosed outside the

DoD as a routine use pursuant to 5

U.S.C. 552a(b)(3) as follows:

To the Department of Health and

Human Services; Department of

Veterans Affairs; Department of

Commerce; Department of

Transportation for the conduct of health

care studies, for the planning and

allocation of medical facilities and

providers, for support of the DEERS

enrollment process, and to identify

individuals not entitled to health care.

The data provided includes Social

Security Number, name, age, sex,

residence and demographic parameters

of each Department’s enrollees and

family members.

To the Social Security Administration

(SSA) to perform computer data

matching against the SSA Wage and

Earnings Record file for the purpose of

identifying employers of Department of

Defense (DoD) beneficiaries eligible for

health care. This employer data will in

turn be used to identify those employed

beneficiaries who have employmentrelated group health insurance, to

coordinate insurance benefits provided

by DoD with those provided by the

other insurance. This information will

also be used to perform computer data

matching against the SSA Master

Beneficiary Record file for the purpose

of identifying DoD beneficiaries eligible

for health care who are enrolled in the

Medicare Program, to coordinate

insurance benefits provided by DoD

with those provided by Medicare.

To other Federal agencies and state,

local and territorial governments to

identify fraud and abuse of the Federal

agency’s programs and to identify

debtors and collect debts and

overpayment in the DoD health care

programs.

To each of the fifty states and the

District of Columbia for the purpose of

conducting an on going computer

matching program with state Medicaid

agencies to determine the extent to

which state Medicaid beneficiaries may

be eligible for Uniformed Services

health care benefits, including

CHAMPUS, TRICARE, and to recover

Medicaid monies from the CHAMPUS

program.

To provide dental care providers

assurance of treatment eligibility.

The ‘Blanket Routine Uses’ published

at the beginning of DLA’s compilation of

systems of records notices apply to this

system.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Records are maintained on magnetic

tapes and disks, and are housed in a

controlled computer media library.

RETRIEVABILITY:

Records about individuals are

retrieved by an algorithm which uses

name, Social Security Number, date of

birth, rank, and duty location as

possible inputs. Retrievals are made on

summary basis by geographic

characteristics and location and

demographic characteristics.

Information about individuals will not

be distinguishable in summary

retrievals. Retrievals for the purposes of

generating address lists for direct mail

distribution may be made using

selection criteria based on geographic

and demographic keys.

SAFEGUARDS:

Computerized records are maintained

in a controlled area accessible only to

authorized personnel. Entry to these

areas is restricted to those personnel

with a valid requirement and

authorization to enter. Physical entry is

restricted by the use of locks, guards,

administrative procedures (e.g., fire

protection regulations). Exits used

solely for emergency situations are

secured to prevent unauthorized

intrusion.
50914 Federal Register / Vol. 62, No. 188 / Monday, September 29, 1997 / Notices

Access to personal information is

restricted to those who require the

records in the performance of their

official duties, and to the individuals

who are the subjects of the record or

their authorized representatives. Access

to personal information is further

restricted by the use of passwords

which are changed periodically.

All those officials whose duties

require access to, or processing and

maintenance of personal information are

trained in the proper safeguarding and

use of the information.

RETENTION AND DISPOSAL:

Disposition pending.

SYSTEM MANAGER(S) AND ADDRESS:

Deputy Director, Defense Manpower

Data Center, DoD Center Monterey Bay,

400 Gigling Road, Seaside, CA 93955–

6771.

NOTIFICATION PROCEDURE:

Individuals seeking to determine

whether information about themselves

is contained in this system should

address written inquiries to the Privacy

Act Officer, Headquarters, Defense

Logistics Agency, CAAV, 87 John J.

Kingman Road, Suite 2533 Fort Belvoir,

VA 22060–6221.

Written requests for the information

should contain full name and Social

Security Number of individual and

sponsor, date of birth, rank, and duty

location.

For personal visits the individual

should be able to provide full name and

Social Security Number of individual

and sponsor, date of birth, rank, and

duty location. Identification should be

corroborated with a driver’s license or

other positive identification.

RECORD ACCESS PROCEDURES:

Individuals seeking access to

information about themselves contained

in this system should address written

inquiries to the Privacy Act Officer,

Headquarters, Defense Logistics Agency,

CAAV, 87 John J. Kingman Road, Suite

2533 Fort Belvoir, VA 22060–6221.

Written requests for the information

should contain full name and Social

Security Number of individual and

sponsor, date of birth, rank, and duty

location.

For personal visits the individual

should be able to provide full name and

Social Security Number of individual

and sponsor, date of birth, rank, and

duty location. Identification should be

corroborated with a driver’s license or

other positive identification.

CONTESTING RECORD PROCEDURES:

The DLA rules for accessing records,

for contesting contents and appealing

initial agency determinations are

contained in DLA Regulation 5400.21,

32 CFR part 323, or may be obtained

from the Privacy Act Officer,

Headquarters, Defense Logistics Agency,

ATTN: CAAR, 8725 John J. Kingman

Road, Suite 2533, Fort Belvoir, VA

22060–6221.

RECORD SOURCE CATEGORIES:

Individuals, personnel pay, and

benefit systems of the military and

civilian departments and agencies of the

Defense Department, the Coast Guard,

the Public Health Service, Department

of Commerce, the National Oceanic and

Atmospheric Administration,

Department of Commerce, and other

Federal agencies.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

[FR Doc. 97–25713 Filed 9–26–97; 8:45 am]

BILLING CODE 5000–04–F

DEPARTMENT OF EDUCATION

Notice of Proposed Information

Collection Requests

AGENCY: Department of Education.

ACTION: Proposed collection; comment

request.

SUMMARY: The Deputy Chief Information

Officer, Office of the Chief Information

Officer, invites comments on the

proposed information collection

requests as required by the Paperwork

Reduction Act of 1995.

DATES: Interested persons are invited to

submit comments on or before

November 28, 1997.

ADDRESSES: Written comments and

requests for copies of the proposed

information collection requests should

be addressed to Patrick J. Sherrill,

Department of Education, 600

Independence Avenue, S.W., Room

5624, Regional Office Building 3,

Washington, DC 20202–4651.

FOR FURTHER INFORMATION CONTACT:

Patrick J. Sherrill (202) 708–8196.

Individuals who use a

telecommunications device for the deaf

(TDD) may call the Federal Information

Relay Service (FIRS) at 1–800–877–8339

between 8 a.m. and 8 p.m., Eastern time,

Monday through Friday.

SUPPLEMENTARY INFORMATION: Section

3506 of the Paperwork Reduction Act of

1995 (44 U.S.C. Chapter 35) requires

that the Office of Management and

Budget (OMB) provide interested

Federal agencies and the public an early

opportunity to comment on information

collection requests. OMB may amend or

waive the requirement for public

consultation to the extent that public

participation in the approval process

would defeat the purpose of the

information collection, violate State or

Federal law, or substantially interfere

with any agency’s ability to perform its

statutory obligations. The Deputy Chief

Information Officer, Office of the Chief

Information Officer, publishes this

notice containing proposed information

collection requests prior to submission

of these requests to OMB. Each

proposed information collection,

grouped by office, contains the

following: (1) Type of review requested,

e.g., new, revision, extension, existing

or reinstatement; (2) Title; (3) Summary

of the collection; (4) Description of the

need for, and proposed use of, the

information; (5) Respondents and

frequency of collection; and (6)

Reporting and/or Recordkeeping

burden. OMB invites public comment at

the address specified above. Copies of

the requests are available from Patrick J.

Sherrill at the address specified above.

The Department of Education is

especially interested in public comment

addressing the following issues: (1) is

this collection necessary to the proper

functions of the Department, (2) will

this information be processed and used

in a timely manner, (3) is the estimate

of burden accurate, (4) how might the

Department enhance the quality, utility,

and clarity of the information to be

collected, and (5) how might the

Department minimize the burden of this

collection on the respondents, including

through the use of information

technology.

Dated: September 23, 1997.

Gloria Parker,

Deputy Chief Information Officer, Office of

the Chief Information Officer.

Office of the Under Secretary

Type of Review: New.

Title: Survey of Middle School

Parents on Level of Knowledge

Concerning College Costs and

Admission Requirements.

Frequency: One time.

Affected Public: Individuals or

households.

Annual Reporting and Recordkeeping

Hour Burden:

Responses: 500.

Burden Hours: 42.

Abstract: This collection of

information will provide baseline data

on the level of knowledge concerning

college costs and college admission

requirements among parents of middle

school children. The data will help the

U.S. Department of Education to

evaluate and refine its early awareness

initiative.