BEFORE THE 

DEPARTMENT OF TRANSPORTATION 

WASHINGTON, DOC. 

Agreements Adopted by the Traffic 

Conferences of the International 

Air Transport Association 

 Docket OST-2012- 

APPLICATION FOR EXEMPTION FROM FILING 

AND APPROVAL OF AN AGREEMENT BY THE 

INTERNATIONAL AIR TRANSPORT ASSOCIATION

28 June 2012 

Communications with respect to 

this document should be sent to: 

 

Douglas Lavin 

Regional Vice President – North America 

International Air Transport Association 

1201 F Street, NW, Suite 650 

Washington, D.C. 20004 

(202) 628-9292 
13455799.1 

Summary DOCKET: OST-2012 DOT ORDER: pending 

Date: 28 June 2012 

Filing fee/IATA Acct: $61 – CAR003CH01 

US/UST involved?: yes 

Intended effective date: 1 July 2012 

Meeting date/time: 34th Cargo Services Conference (CSC/34) – 12 March 2012 

Agreement/Minutes: CSC/34/Meet/004/2012 dated 24 April 2012 

Expedited Recommended Practice 1630 

APPLICATION FOR EXEMPTION FROM FILING AND APPROVAL 

(TIER 2 AGREEMENT FILING)

Pursuant to statements submitted by Member airlines of the International Air Transport 

Association (IATA), the undersigned has been constituted to be their attorney-in-fact for filing with 

the Department of Transportation copies of agreements adopted by the IATA Traffic Conferences. 

On their behalf, and pursuant to the procedures specified in Order 2012-4-18 

(13 April 2012), I am filling with the Department this application, the subject agreement and 

supporting documentation. This agreement is a Tier 2 agreement, as specified in Appendix B to 

Order 2012-4-18. The intended effective date of the agreement was 1 July 2012. 

The subject agreement amends or establishes Resolutions and/or Recommended Practices 

that are amongst subject areas which the Department has indicated it still chooses to review on a 

case-by case basis. 

The present Application requests an exemption from Condition #2 to the Department’s 

approval of the Provisions for the Conduct of the IATA Traffic Conferences, which condition 

requires that an agreement be filed for review and appropriate action by the Department prior to 

an agreement’s being implemented. 
13455799.1 

The text of the agreement and other conference documentation sent to airline Members of 

IATA accompany this Notice. There is also a summary document that explains the amendment 

or agreement regarding its nature and purpose. 

In that context, granting the requested exemption would serve the public interest, and, 

thus, meets the 49 USC §40109(c) standards for exemption from filing and approval 

requirements. 

Respectfully submitted: 

_________________________________ 

Douglas Lavin 

Regional Vice President – North America 

International Air Transport Association 

Attorney-in-fact 
13455799.1 

CERTIFICATE OF SERVICE

A copy of this application has been served this day by first class or priority mail on the 

following persons: 

Chief, Transportation, Energy & Agriculture Section 

Antitrust Division 

Department of Justice 

Washington, DC 20530 

A copy of this application has been sent this day by email to John Kiser (JohnKiser@dot.gov) and to 

Della Davis (Della.Davis@dot.gov) of the Department of Transportation. 

 /s/ Douglas Lavin 

Douglas Lavin 

Date Served 

28 June 2012 
CSC/32 Agenda – Second Transmittal 

Page 1 

INTERNATIONAL AIR TRANSPORT ASSOCIATION 

FINALLY ADOPTED RESOLUTIONS 

EXPEDITED FILING 

34th CARGO SERVICES CONFERENCE 

(CSC/34) 

Kuala Lumpur, 12 March 2012 
 M E MOR ANDUM

 CSC/34/Meet/005/2012 

TO: All Members of IATA 

Cargo Services Conference Accredited Representatives 

 

CC: IATA Regional Directors/Cargo Managers 

Members, Cargo Procedures Conferences Management Group 

Members, IATA/FIATA Consultative Council 

Members, IATA Strategic Partners – Cargo Services 

FROM: Secretary, Cargo Services Conference 

DATE: 25 April 2012 

SUBJECT: FINALLY ADOPTED RESOLUTIONS – 

34th Cargo Services Conference (CSC/34) – 12 March 2012 

Kuala Lumpur, Malaysia 

EXPEDITED RECOMMENDED PRACTICE 1630 

Please find attached Recommended Practice 1630 as finally adopted at CSC/34 for expedited 

effectiveness. 

The filing period runs from 1 May 2012 to 30 June 2012, with an intended effective date of 1 July

2012. The final effectiveness date will be communicated to Members by a Declaration of 

Effectiveness Memorandum as soon as all required government approvals have been obtained. 

Members are requested to file the Resolutions and Recommended Practices with their

Government authorities where required, and to advise IATA Secretariat of their Government’s 

action by 30 June 2012, the end of the filing period. As usual, filing formalities with the U.S.

Department of Transportation and the Canadian Transportation Agency will be handled by the 

IATA Geneva office. 

Please note that the Resolutions and Recommended Practices will be declared effective upon

receipt of the required Government approvals, in accordance with Resolutions 001 and 006.

Frederic Leger 

Head Cargo Business Process and Standards, IATA 

Attachments. 
FINALLY ADOPTED RESOLUTIONS SUMMARY

The following Recommended Practice emanating from CSC/34 is requested for approval. The 

intended effective date is 1 July 2011. 

Resolution/ Recommended Practice Summary of Amendment 

RECOMMENDED PRACTICE 1630 

Cargo Security 

(Amending) 

Added a new definition for “Regulated Carrier” 

similar to Regulated Agent, Known Consignor, 

Account Consignor, etc, as the concept of 

‘regulated’ carrier is starting to be implemented in 

various countries. 
RECOMMENDED PRACTICE 1630 

CARGO SECURITY 

CSC( 34) 1630 Expiry: Indefinite 

Type: A 

... 

2. DEFINITIONS 

The following definitions are adopted: 

2.1 “ACCOUNT CONSIGNOR”. A consignor who originates cargo or mail for its own account and 

whose procedures meet common security rules and standards sufficient to allow carriage of that 

cargo on all-cargo aircraft or mail on all-mail aircraft. 

2.2 “AIR SIDE”. The movement area of an airport, adjacent terrain and buildings or portions thereof, 

access to which is controlled. 

2.3 “KNOWN CONSIGNOR”. A consignor who originates cargo or mail for its own account and 

whose procedures meet common security rules and standards sufficient to allow carriage of cargo or 

mail on any aircraft, 

2.4 “REGULATED AGENT”. An agent, freight forwarder or any other entity who conducts business 

with an air carrier and provides security controls that are accepted or required by the appropriate 

authority in respect of cargo or mail. 

2.5 “REGULATED CARRIER”. Air Cargo or Mail Carrier, approved by an appropriate authority, 

operating into a destination Country from a departing Country Airport.

2.52.6 “SCREENING”. The application of technical or other means which are intended to identify 

and/or detect weapons, explosives or other dangerous devices, articles or substances which may be 

used to commit an act of unlawful interference. 

2.62.7 “SECURITY”. Safeguarding civil aviation against acts of unlawful interference. This objective 

is achieved by a combination of measures and human and material resources. 

2.72.8 “SECURITY CONTROL”. A means by which the introduction of weapons, explosives or other 

dangerous devices, articles or substances which may be used to commit an act of unlawful 

interference can be prevented. 

2.82.9 “SECURITY PROGRAM”. Measures adopted to safeguard international civil aviation 

against acts of unlawful interference. 

... 
ii

INTERNATIONAL AIR TRANSPORT ASSOCIATION 

MINUTES 

34th Cargo Services Conference 

(CSC/34)

Kuala Lumpur 

12 March 2012 

800 Place Victoria, P.O.Box 113, Montreal, Quebec, Canada H4Z 1M1
MEMORANDUM 

CSC/34/Meet/004/2012 

TO: All Members of IATA 

Cargo Services Conference Accredited Representatives 

CC: IATA Regional Directors/ IATA Cargo Managers 

Members, Cargo Procedures Conferences Management Group 

Members, IATA/FIATA Consultative Council 

Members, IATA Strategic Partners – Cargo Services 

FROM: Secretary, Cargo Services Conference 

DATE: 24 April 2012 

SUBJECT: MINUTES – 34th Cargo Services Conference (CSC/34) 

Kuala Lumpur, Malaysia – 12 March 2012

Please find attached the Minutes of the 34th meeting of the Cargo Services Conference 

(CSC/34) held in Kuala Lumpur, Malaysia on 12 March 2012. 

Sincerely, 

Frederic Leger 

Head of Cargo Business Process & Standards 

Attachments 
MINUTES – Cargo Services Conference (CSC/34) 

Page 1 of 42 

C S C / 34 Age nda Ou tlin e 

ADMINISTRATIVE ITEMS Submitted by

A/1 Opening of Meeting and Legal Context - 

A/2 Examination of Credentials of Accredited 

Representatives 

Secretariat 

A/3 Adoption of Agenda -

A/4 Order of Business - 

A/5 Approval of Minutes of CSC/33 Secretariat 

A/6 Action Items from CSC/33 Secretariat 

A/7 Effectiveness Status of Resolutions Secretariat 

A/8 Effectiveness Dates of Resolutions Adopted Secretariat 

A/9 Election of Members – Airmail Panel (AMP) Secretariat 

A/10 Election of Members – Cargo Business Processes Panel 

(CBPP) 

Secretariat 

A/11 Election of Members – Cargo Data Interchange Task 

Force (CDITF) 

Secretariat 

A/12 Election of Members – Dangerous Goods Board (DGB) Secretariat 

A/13 Election of Members – Live Animals and Perishables 

Board (LAPB) 

Secretariat 

A/14 Election of Members – ULD Panel (ULDP) Secretariat 

A/15 Election of CSC Vice Chairman Secretariat 

A/16 Election of Members – Cargo Procedures Conferences 

Management Group (CPCMG) 

Secretariat 

A/17 Election of Members – IATA/FIATA Consultative Council 

(IFCC) 

Secretariat 

A/97 Any Other Business -

A/98 Date and Place of Next Conference - 

A/99 Close of Meeting - 

POLICY ITEMS 

P/1 IATA-UPU Relationship Secretariat

P/2 Loss of the exemptions for the post Secretariat 

P/3 Upcoming standards for mail Secretariat 

P/4 Lithium Battery in mail Secretariat 

P/5 Validation Strategy ACC3 and EC Regulation 859/2011 Secretariat 

P/6 IATA Position Paper on Advance Electronic Information Secretariat

P/7 Global roll out of the Standard Consignment Security 

Declaration

Secretariat

P/8 Cargo-IMP Data quality issues Secretariat

P/9 Cargo EDI Strategy Secretariat

P/10 Moving towards 100% e-AWB Secretariat

P/11 e-AWB Multilateral Agreement Secretariat

P/12 Live Animal Regulations (LAR) Training Secretariat

P/13 Communication of the mandatory Time and Temperature

Sensitive Label requirements 

Secretariat
MINUTES – Cargo Services Conference (CSC/34) 

Page 2 of 42 

P/14 Enhancement of the Perishables Cargo Regulations 

(PCR) 

Secretariat

P/15 Transformation of ULD Technical Manual to ULD 

Regulations 

Secretariat

P/16 IATA ULD Roadmap Secretariat

P/17 IATA ULD Operational Scorecard Secretariat

P/18 Global Air Cargo Advisory Group (GACAG) Update Secretariat

P/19 Scheduling of Annual Conferences Secretariat

P/20 Election of Chairman and Vice Chairman of CSC 

Subgroups 

Secretariat 

P/21 e-freight / e-AWB – Monitoring & Reporting 2012 Lufthansa 

P/22 Nominations for IFCC Vacancies FIATA-AFI 

VOTING ITEMS 

V/1 Recommended Practice 1630 – Cargo Security Secretariat 

V/2 Recommended Practice 1670 – 

Carriage of Cargo Using Electronic Data 

Interchange (EDI) 

Secretariat 

REPORTS

CSC Reports 

R/1 2011 CSC Achievements Secretariat 

R/2 Cargo Procedures Conferences Management Group 

(CPCMG) 

Secretariat 

R/3 Airmail Panel (AMP) Secretariat 

R/4 Cargo Business Processes Panel (CBPP) Secretariat 

R/5 Cargo Data Interchange Task Force (CDITF) Secretariat 

R/6 Cargo XML Task Force (CXMLTF) Secretariat 

R/7 Dangerous Goods Board (DGB) Secretariat 

R/8 Dangerous Goods Training Task Force (DGTTF) Secretariat 

R/9 Live Animals & Perishables Board (LAPB) and Time and 

Temperature Task Force (TTTF) 

Secretariat 

R/10 ULD Panel (ULDP) Secretariat 

R/11 Cargo RFID Working Group Secretariat 

R/12 2012 CSC Plans Secretariat 

Other Reports 

R/13 IATA Global Head of Cargo – Annual Report Secretariat 

R/14 IATA-FIATA Consultative Council (IFCC) Secretariat

R/15 IATA/FIATA Customs Working Group (IFCWG) Secretariat

R/16 Customs Advisory Group (CUSAG) Secretariat

R/17 Cargo Security Task Force (CSTF) Secretariat

R/18 Cargo Operations Advisory Group (COAG) Secretariat

R/19 Cargo 2000 Secretariat

R/20 e-freight Secretariat

R/21 Secure Freight Secretariat

R/22 Cargo Tariff Coordinating Conference (CTC) Secretariat
MINUTES – Cargo Services Conference (CSC/34) 

Page 3 of 42 

R/23 CASS Policy Group (CPG) Secretariat

R/24 Cargo Safety Secretariat

R/25 Cargo Publications Secretariat

R/26 Strategic Partnership Program – Cargo Secretariat

R/27 IATA Training & Development Institute (ITDI) Secretariat

R/28 Passenger Services Conference (PSC) Secretariat 

R/29 Airport Services Committee (ASC) Secretariat 

R/30 IATA Ground Handling Council (IGHC) Secretariat 
MINUTES – Cargo Services Conference (CSC/34) 

Page 4 of 42 

ADMINISTRATIVE ITEMS

Agenda Item A/1: Opening of Meeting and Legal Context

M/001 The CSC Chairman, Mr. Todd Frazier (FX), opened the 34th Cargo Services 

Conference (CSC/34) at 08:15 hours local time on Monday, 12 March 2012 at the

Shangri-La Hotel in Kuala Lumpur, Malaysia. The attendance record is in Attachment 

‘A’ of these Minutes. The Chairman welcomed the delegates to Malaysia and thanked 

the sponsors Malaysia Airlines and MASkargo and Malaysia Airports for hosting the

meeting. 

M/002 The meeting was convened by the Call of Meeting Memorandum 

CSC/34/Meet/001/2014 dated 8 December 2011. Agenda documentation was circulated 

thereafter. 

M/003 Mr. Carlos Tornero (XB), IATA’s Senior Legal Counsel, briefed Conference on 

the competition law compliance and read the briefing statement, which is found in its 

entirety in Attachment ‘B’ of these Minutes. He stated that if any discussions were

found inadvertently approaching an area outside the legal context of the meeting, he

would intervene and guide the Conference accordingly. He confirmed that he had

reviewed the CSC/34 Agenda and found it appropriate for discussion by the Cargo

Services Conference. 

M/004 The Chairman requested everyone in the room to briefly introduce themselves. 

M/005 After the introductions were completed, the Chairman welcomed the first guest 

speaker, Mr. Aleksander Popovich (XB), IATA’s Senior Vice President, Industry 

Distribution and Financial Services, and invited him to address the Conference. 

M/006 Mr. Popovich (XB) thanked the Chairman and Malaysia Airlines and addressed 

the Conference: 

• He mentioned that Cargo standards is key for the industry and the CSC being the

engine driving an array of cargo standards, plays a critical role. 

• He highlighted the key achievements of the CSC in 2011 and outlined the key 

objectives for the CSC in 2012. 

• He added that leadership from the CSC is critical in setting the standards and 

also adopting those standards. 

• He stressed that e-AWB is an industry priority. As demonstrated by some of the

CSC members, it is possible to implement 100% e-AWB in their home markets,

which required tremendous amount of leadership and commitment. 

• He stated that the CSC has a demanding set of targets for 2012, but that he is 

confident that the CSC can meet and exceed these goals. 

• In conclusion, he thanked all the delegates for their participation and for leading

the development and implementation of an exciting array of standards for the air

cargo industry. 

M/007 The Chairman thanked Mr. Popovich for his presence and encouraging words.

He then welcomed the second guest speaker, Mr. Des Vertannes (XB), IATA’s Global 

Head of Cargo and invited him to address the Conference. 
MINUTES – Cargo Services Conference (CSC/34) 

Page 5 of 42 

M/008 Mr. Vertannes (XB) welcomed the delegates to Malaysia and to the World Cargo

Symposium. 

• He acknowledged the efforts of the CSC Chairman and applauded his 

commitment to the industry especially demonstrated during the recent meeting of 

the IATA/FIATA Consultative Council (IFCC) when he could not join the meeting 

in person due a medical condition, but nevertheless joined the group by

teleconference for the entire duration of the meetings, to represent the airlines for

this important industry meeting. 

• He mentioned that as the industry evolved, a more collaborative approach is 

required with the stakeholders, especially with the freight forwarder partners. He

requested that in everything that comes to Conference, to consider how it will 

affect the relationship with agents, and on matters that affect FIATA, to debate 

those items with due consideration. He stressed that if there are areas of

disagreement, to challenge IATA to come back with counter proposals that can

be considered by Conference. 

• He reiterated that it is critical to achieve the evolution towards a world of ebusiness and secure supply chains. He added that IATA is representing the

airline industry through the establishment of the Global Air Cargo Advisory Group 

(GACAG) in conjunction with FIATA, GSF and TIACA to aggressively pursue the

path to achieve the key targets outlined by the industry. 

• In conclusion, he thanked the CSC for the excellent work done for the industry. 

M/009 The Chairman thanked Mr. Vertannes (XB) for his presence, and for his 

commitment and leadership to the evolution of the air cargo industry. 

Agenda Item A/2: Examination of Credentials of Accredited Representatives

M/010 The Credentials of the Accredited Representatives in attendance at the meeting 

were examined and found to be in order. It was confirmed that the quorum was

achieved. 

Agenda Item A/3: Adoption of Agenda

M/011 The Agenda of CSC/34 was adopted. 

Agenda Item A/4: Order of Business

M/012 Conference support was obtained for the order of business. 

Agenda Item A/5: Approval of Minutes of CSC/33

M/013 The Conference unanimously approved the Minutes of CSC/33 with no changes. 
MINUTES – Cargo Services Conference (CSC/34) 

Page 6 of 42 

Agenda Item A/6: Action Items from CSC/33

M/014 IATA Secretariat confirmed that all the action items from CSC/33 have been

completed and provided a brief summary of the actions taken. 

Agenda Item A/7: Effectiveness Status of Resolutions

M/015 The Chairman stated that the Resolutions and Recommended Practices adopted 

at CSC/33 have obtained the required government approvals and were declared

effective on 21 February 2012. 

M/016 The effectiveness status of resolutions was noted. 

Agenda Item A/8: Effectiveness Dates of Resolutions Adopted

M/017 The Conference endorsed the effectiveness dates. 

M/018 The Conference agreed that the effectiveness date for each voting item be

determined when the item was discussed. 

Agenda Item A/9: Election of Members – Airmail Panel (AMP)

M/019 The Chairman congratulated the re-elected and the newly elected AMP 

members. 

Martina Goergen (LH) 4 years Re-elected 

Junichi Nonoyama (JL) 4 years Re-elected 

Dan Conrad (5X) 4 years New 

M.Walaa M.Yousri (MS) 3 years New 

M/020 The new AMP membership was endorsed by Conference. 

No. Member Term of Office 

1 Martina Goergen (LH) 2012 2013 2014 2015

2 Junichi Nonoyama (JL) 2012 2013 2014 2015

3 Dan Conrad (5X) 2012 2013 2014 2015

4 Barbara Johnston (AC) 2012 2013 2014 

5 M.Walaa M.Yousri (MS) 2012 2013 2014

6 Eric Pouille (AF) 2012 2013 2014

7 Mark Gilbert (AA) CHAIR 2012 2013

8 David Thompson (QF) 2012 2013

9 John Chisholm (BA) 2012 2013

10 Nick Whalen (DL) 2012

11 Bob Uttmark (UA) 2012

12 Ron D. Stevens (FX) 2012
MINUTES – Cargo Services Conference (CSC/34) 

Page 7 of 42 

Secretary Note: Subsequent to Conference, it was notified of a new vacancy due to 

recent departure of a member, indicated above in bold italics and grey highlight.

Nominations will be invited for this position during the CSC mid-year election process. 

Agenda Item A/10: Election of Members – Cargo Business Process Panel (CBPP)

M/021 The Chairman congratulated the new and re-elected CBPP members. 

Axel Klein (LH) 4 years Re-elected 

Christine Barden (LX) 4 years New 

Khaled Youssef Mohamed Mostafa (MS) 4 years New 

M/022 IATA Secretariat mentioned that there were two remaining vacancies, including a

new vacancy due to the recent departure of a member. 

M/023 The Chairman asked if there were any nominations from the floor. 

M/024 One nomination was received from Malaysia Airlines nominating Mr. Ibrahim 

Mohamed Salleh to the CBPP. There were no additional nominations and the nominee

was declared elected to the CBPP. It was agreed that for the remaining vacancy,

Members would be given time till 23 March 2012 to submit nominations to IATA 

Secretariat.

Ibrahim Mohamed Salleh (MH) 3 years New 

M/025 The new CBPP membership was endorsed by Conference. 

No. Member Term of Office 

1 Axel Klein (LH) 2012 2013 2014 2015

2 Christine Barden (LX) 2012 2013 2014 2015

3 Khaled Youssef Mohamed Mostafa (MS) 2012 2013 2014 2015

4 Ibrahim Mohamed Salleh (MH) 2012 2013 2014

5 Miffy Wiggs (DL) 2012 2013 2014

6 Malcolm Fowler (BA) 2012 2013 2014

7 Dick Dougherty (AA) 2012 2013 

8 Nazim Ros (SQ) 2012 2013 

9 Leung Sai Ho Simon (CX) 2012 2013 

10 Jean Dunaux (AF) CHAIR 2012

11 Todd Frazier (FX) 2012

12 Franco Nanna (CV) 2012

Secretary Note: No additional nominations were received, so there remains one vacant 

position as indicated above in bold italics with grey shaded background.

 
MINUTES – Cargo Services Conference (CSC/34) 

Page 8 of 42 

Agenda Item A/11: Election of Members – Cargo Data Interchange Task Force

(CDITF)

M/026 The Chairman mentioned that there were three (3) vacancies for which no 

nominations were received. He asked if there were any nominations from the floor. 

M/027 There were no additional nominations. It was agreed that members would be 

given time till 23 March 2012 to submit nominations to IATA Secretariat.

M/028 The current CDITF membership was noted as follows: 

No. Members Term of Office 

1 Lisette Schweiger (AC) Indefinite 

2 Dick Dougherty (AA) CHAIRMAN Indefinite 

3 Keith Davis (BA) Indefinite 

4 William D Wacht (FX) Indefinite 

5 Axel Klein (LH) Indefinite 

6 Brian Toms (DL) Indefinite 

7 Michael Pröbsting (LX) Indefinite 

8 Tsutomu Nakashima (JL) Indefinite 

9 Magdy Saleh (MS) Indefinite 

10 Fabien Balouzet (AF) Indefinite 

11 Mark Shunick (UA) Indefinite 

12 Bernard Heuzeveldt (KL) Indefinite 

Secretary Note: No additional nominations were received, so there remain three (3) 

vacant positions as indicated above in bold italics with grey shaded background.

Agenda Item A/12: Election of Members – Dangerous Goods Board (DGB)

M/029 The Chairman congratulated the re-elected DGB members. 

François Jacquemont (AF) 4 years Re-elected 

Patrick Oppenheimer (FX) 4 years Re-elected 

Gajandran Sokayan (SQ) 4 years Re-elected 

M/030 The new DGB membership was endorsed by Conference. 
MINUTES – Cargo Services Conference (CSC/34) 

Page 9 of 42 

No. Member Term of Office 

1 François Jacquemont (AF) 2012 2013 2014 2015

2 Patrick N. Oppenheimer (FX) CHAIR 2012 2013 2014 2015

3 Gajandran Sokayan (SQ) 2012 2013 2014 2015

4 Richard Blenkush (DL) 2012 2013 2014

5 Peter Liang LIU (CI) 2012 2013 2014

6 Yannawit Sangsook (TG) 2012 2013 2014

7 P. Balasubramanian (EK) 2012 2013

8 Trevor Howard (AC) 2012 2013

9 Mohamed Nasir Abdul Hanif (MH) 2012 2013

10 Trevor Amos (QF) 2012

11 Alex McCulloch (5X) 2012

12 Dennis Kampman (KL) 2012

Agenda Item A/13: Election of Members – Live Animals and Perishables Board 

(LAPB)

M/031 The Chairman congratulated the new and re-elected LAPB members. 

Aynur Rasulova-Rzepa (EK) 4 years Re-elected 

Peter Liang LIU (CI) 4 years New 

Muhamad KHAIRUL Bin Mohd Noor (MH) 4 years New 

M/032 The new LAPB membership was endorsed by Conference. 

No. Member Term of Office 

1 Aynur Rasulova (EK) 2012 2013 2014 2015

2 Peter Liang LIU (CI) 2012 2013 2014 2015

3 Muhamad KHAIRUL Bin Mohd Noor (MH) 2012 2013 2014 2015

4 Mériem Touisi-Saadi (AF) 2012 2013 2014 

5 Bruce Clemmons (FX) CHAIR 2012 2013 2014

6 Raymond Tilburg (KL) 2012 2013 2014

7 Cyndi Brown (DL) 2012 2013

8 Stephanie Kirkham (AC) 2012 2013

9 Joyce Fung (CX) 2012 2013

10 Nicolaus Walzik (LH) 2012

11 Gajandran Sokayan (SQ) 2012

12 Marc Roveri (CV) 2012

Agenda Item A/14: Election of Members – ULD Panel (ULDP)

M/033 The Chairman congratulated the re-elected ULDP members. 
MINUTES – Cargo Services Conference (CSC/34) 

Page 10 of 42 

Zeljko Vukicevic (LH) 4 years Re-elected 

David Dubois (CV) 4 years Re-elected 

 

M/034 The Chairman asked if there were any nominations from the floor for the

remaining vacancies. 

M/035 There were no additional nominations. It was agreed that members would be 

given time till 23 March 2012 to submit nominations to IATA Secretariat.

M/036 The new ULDP membership was endorsed by Conference. 

No. Member Term of Office 

1 Zeljko Vukicevic (LH) 2012 2013 2014 2015

2 David Dubois (CV) 2012 2013 2014 2015

3 Toru Nakano (JL) 2012 2013 2014 2015

4 Marcus Doyle (FX) 2012 2013 2014 

5 Willem Roukens Frits (KL) 2012 2013 2014 

6 Ruilin Li (CA) 2012 2013 2014 

7 Kareen Lionnet-Zadros (AF) 2012 2013

8 Carl Frey (AA) 2012 2013 

9 Mandour A. Karim Mandour (MS) 2012 2013

10 Urs Wiesendanger (AC) CHAIR 2012

11 Khalid Mustafa Faqih (GF) 2012

12 Richard O’Marra (5X) 2012

Secretary Note: No additional nominations were received, so there remain two (2) 

vacant positions as indicated above in bold italics with grey shaded background.

Agenda Item A/15: Election of CSC Vice Chairman

M/037 The Conference unanimously endorsed the election of Mr. Dan Sheehan (5X) as

the new CSC Vice Chairman for the next two Conferences, CSC/35 and CSC/36. 

M/038 The Chairman thanked the incumbent CSC Vice Chairman, Mr. Rod Zimmerman

(UA) for his contribution and welcomed Mr. Sheehan as the new CSC Vice Chairman.

M/039 It was noted that the election of the CSC Chairman is also due for the next two

Conferences. 

M/040 Nominations were invited from the floor and Mr. Jean Dunaux (AF) nominated 

Mr. Todd Frazier (FX) as the CSC Chairman. 

M/041 The nomination was accepted and the Conference unanimously re-elected Mr.

Todd Frazier (FX) as the CSC Chairman for the next two Conferences, CSC/35 and 

CSC/36. 
MINUTES – Cargo Services Conference (CSC/34) 

Page 11 of 42 

Agenda Item A/16: Election of Members – Cargo Procedures Conferences 

Management Group (CPCMG)

M/042 The Chairman congratulated the new and re-elected CPCMG members. 

Ibrahim Mohamed Salleh (MH) – CSC 4 years New 

Jan-Wilhelm Breithaupt (LH) – CSC 4 years New 

M/043 The Chairman asked if there were any nominations from the floor as there were

two more CSC vacancies. 

M/044 One nomination was received from Thai Airways nominating Mr. Pitak Nakabhat

to the CPCMG. There were no additional nominations and the nominee was declared 

elected to the CPCMG. It was agreed that for the remaining CSC vacancy, Members 

would be provided till 23 March 2012 to submit nominations to Secretariat. 

Pitak Nakabhat (TG) – CSC 3 years New 

M/045 Subsequently one nomination was received from Egyptair nominating Mr.

M.Walaa M.Yousri (MS) to the CPCMG. The nomination was accepted by Conference. 

M.Walaa M.Yousri (MS) – CSC 1 year New 

M/046 It was noted that the CSC vacancies on the CPCMG were now complete and that

nominations for the CAC vacancies would be sought at CAC/40. 

M/047 The new CPCMG membership was endorsed by Conference. 

No. Members Term of Office 

1 Ibrahim Mohamed Salleh (MH) – CSC 2012 2013 2014 2015 

2 Jan-Wilhelm Breithaupt (LH) – CSC 2012 2013 2014 2015 

3 Vacant – CAC 2012 2013 2014 2015 

4 Pitak Nakabhat (TG) – CSC 2012 2013 2014 

5 Dan Sheehan (5X) – CAC 2012 2013 2014 

6 T.G. Venugopal (EK) – CAC 2012 2013 

7 Malcolm Fowler (BA) – CSC 2012 2013 

8 Jean Dunaux (AF) – CAC 2012 

9 M.Walaa M.Yousri (MS) – CSC 2012 

10 Vacant – CAC 2012 

11 CSC Chairman – Todd Frazier (FX) CHAIR

12 CAC Chairman – Roy Hurley 
MINUTES – Cargo Services Conference (CSC/34) 

Page 12 of 42 

Secretary Note: After CAC/40, it was informed that no additional nominations were 

received from CAC, so there remain three (3) vacant positions on the CAC side, as 

indicated above in bold italics with grey shaded background.

Agenda Item A/17: Election of Members – IATA/FIATA Consultative Council (IFCC)

M/048 The Chairman congratulated the new and re-elected IFCC members. 

Todd C. Frazier (FX) – CSC 2 years Re-elected 

Jan Vreeburg (KL) – CSC 2 years Re-elected 

Franco Nanna (CV) – CSC 2 years Re-elected 

Jean Dunaux (AF) – CAC 2 years Re-elected 

Stefan Amann (LH) – CAC 2 years New 

Dan Sheehan (5X) – CAC 2 years Re-elected 

M/049 The Conference noted the new IFCC membership as follows: 

No. Member Term of Office 

1 Todd Frazier (FX) – CSC representative 2012 2013

2 Jan Vreeburg (KL) – CSC representative 2012 2013

3 Franco Nanna (CV) – CSC representative 2012 2013

4 Jean Dunaux (AF) - CAC representative 2012 2013

5 Stefan Amann (LH) - CAC representative 2012 2013

6 Dan Sheehan (5X) – CAC representative 2012 2013

POLICY ITEMS

Agenda Item P/1: IATA-UPU Relationship 

M/050 The item was noted by Conference. 

Agenda Item P/2: Loss of the exemptions for the post 

M/051 The proposed actions were supported by Conference. 

Agenda Item P/3: Upcoming standards for mail 

M/052 A Member asked about how the Consignment Security Declaration could be

used for Mail. 

M/053 The Secretary, Mr. Frederic Leger (XB), IATA’s Head of Cargo Business Process

and Standards, responded as follows: 
MINUTES – Cargo Services Conference (CSC/34) 

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• In the cargo world, the Regulated Agent can deliver cargo “ready for carriage” by

producing the consignment security declaration, which ascertains that the cargo 

has been secured and that no further screening is required by the airline. 

• The postal operators would play a role similar to the Regulated agent. Instead of

producing a consignment security declaration for each piece of mail, the Postal 

Operators could potentially generate a single security declaration for a mail bag

or a receptacle. 

• It has not been implemented yet, but in discussions with the Universal Postal 

Union (UPU), it appears to be a concept that could be adopted. 

M/054 The item was noted by Conference. 

Agenda Item P/4: Lithium Battery in mail 

M/055 The Chairman introduced the item and asked Members to be aware of the

developments as it may require additional reporting to be set up internally to mitigate the

risks. 

M/056 A Member mentioned that there have been several incidents recently involving

lithium batteries in mail and so it is of much concern for their airline. He added that it

may be the current practice but the solution is not to authorize the wrong procedure.

M/057 Several Members stated that they were not happy with the proposal to permit

transportation of lithium batteries in mail. 

M/058 A Member stated that it is a safety issue and needs more visibility on the industry 

groups such as the Cargo Committee, CPCMG, etc. 

M/059 The Chairman mentioned that the item had been discussed at the CPCMG and 

CBPP earlier and some special handling codes were also developed, but due to the

recent developments perhaps it would be good to have the item again for discussion on

the agenda of the CPCMG and CBPP. 

ACTION: IATA Secretariat to include item on lithium battery in mail on the agenda 

for CPCMG and CBPP 

M/060 A Member mentioned that it might help if there is an emphasis on internal 

education programs within the airlines for awareness about lithium batteries, for 

example, what are lithium batteries, what are the types and quantities permitted, etc. 

M/061 The Chairman suggested that an event be organized by IATA to promote 

awareness on lithium batteries to the airlines and elevate the significance of it to them. 

M/062 A Member mentioned that the airline position needs to be better represented and 

asked if IATA can play a bigger role at the ICAO and UPU meetings to lobby against

decisions that are not in the interest of airlines. 
MINUTES – Cargo Services Conference (CSC/34) 

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M/063 The Secretary mentioned that IATA understands the concerns being raised and

that IATA’s representative on those groups, Mr. David Brennan, the Secretary of the

IATA Dangerous Goods Board, is pushing for the appropriate training requirements. 

M/064 Mr. Dave Brennan (XB) briefed the Conference as follows: 

• The UPU Convention had allowed only very specific types of dangerous 

goods in the mail. 

• The UPU was requested by a number of their member organizations to

amend the Convention such that lithium batteries contained in equipment 

be also allowed in international mail. 

• So the UPU made the changes to their Convention and requested ICAO 

to reflect the same in the ICAO Technical Instructions. 

• But the ICAO Dangerous Goods Panel could not agree to the proposal 

and so a joint ICAO-UPU working group (which included IATA

representation), was set up to explore what would satisfy ICAO to allow 

lithium batteries in mail.

• It was eventually agreed at the ICAO Dangerous Goods Panel meeting in 

February 2012 that lithium batteries could be permitted in mail subject to

certain conditions: 

o The lithium battery has to be contained within a product, for 

example mobile phone, laptop computer etc. 

o Specific approval is needed from CAA of the State of the postal 

operator. 

o The Posts have to convince their CAA that they have adequate 

training, procedures, and incident reporting and other measures in

place. 

o It will not be allowed before January 2013. 

• The Civil Aviation Authorities (CAA) have been aware of the problem of

dangerous goods in mail. However, there has been a lack of consultation

between the Posts and the CAA because they report through different 

organizations and so there has been almost no interaction. 

• The big change now is that CAAs will have direct oversight of the Posts 

and that will be clearly stated in the ICAO Technical Instructions. 

• The UPU had requested ICAO for the changes to be adopted with 

immediate effect through an addendum, but the ICAO Dangerous Goods 

Panel did not agree to do so. So, it will provide additional time for airlines 

to be prepared. 

• There will be specific training requirements for Posts for 

a. front-line staff facing customers 

b. persons who have interaction at commercial level for account 

customers and 

c. anyone who handles mail that will go on an airplane. 

• Some posts are well placed and have very robust systems in place and

are in a position to have the approval immediately, and some might never 

get the approval. 

M/065 A Member asked what would be the training requirements for Posts. 

M/066 Mr. Brennan (XB) responded as follows: 

 
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• The training would be for staff inside a mail sorting centre, people who are 

handling mail that would be loaded on to an airplane, or people who are loading 

mail into ULDs. 

• It is basically equivalent to same training required for staff working in cargo

terminals. They need to have an awareness of package markings, hazard labels,

UN numbers, etc, to be able to identify items that might contain dangerous 

goods. 

• For the people who are accepting mail, it would be equivalent to somewhere

between passenger check-in and cargo acceptance. 

• The UPU will provide a framework for the various Postal administrations. 

M/067 A Member mentioned that there is a need to raise more awareness in the

industry about this matter. He added that it is critical for airlines and IATA to get the

information out to the people who are shipping dangerous goods. 

M/068 Mr. Brennan (XB) responded as follows: 

• The big manufacturers are aware, but many of the consumer electronics 

manufacturers have no knowledge of transport regulations. 

• This is a challenge for the regulators, for the lithium battery industry and also for 

IATA and its Member airlines, to get information to the shippers, to make them 

aware of the regulations and to comply with those. 

• To promote awareness in the industry, IATA had conducted a workshop in

Shanghai in 2011 spanning 2-days addressing the transportation of lithium 

batteries in cargo and mail. 

• There will be a similar event in 2012 likely in Houston in November. IATA is 

engaging the Rechargeable Battery Association (PRBA) and through PRBA their 

members, which includes companies such as Dell, Apple and HP. Regulators will 

also be encouraged to conduct outreach and oversight. 

M/069 A Member mentioned that if the mentioned oversight by the CAA is limited to

lithium batteries (versus dangerous goods in general), it would need to be clearly

indicated to the UPU. Otherwise they could raise the concern that a blanket approval is 

given to airlines, why could not the same be given to the Posts, and would argue that it

would be restrictive to their business. 

M/070 Mr. Brennan (XB) responded as follows: 

• It is not just about lithium batteries but dangerous goods as a whole. 

• The postal mail business is changing with fewer letters being sent and more

focus being on the expanding internet businesses, which are using the Post as 

the distribution channel. 

• So they want to be able to send items such as aerosols, perfumes, laptops, 

lithium batteries, etc, by Post, similar to the express carriers. 

• But to be able to do so, the Posts need to step up their training. Thanks to new 

screening requirements, airlines are detecting lots of dangerous goods in the 

mail that were not supposed to be there. 

• So the CAAs need to play an active role in working with the Posts to address this 

issue. 

• They also need to be more active in conducting outreach and oversight of 

shippers/manufacturers of lithium batteries to improve regulatory compliance 
MINUTES – Cargo Services Conference (CSC/34) 

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and, where applicable, also to take appropriate enforcement action to address 

non-compliance. 

M/071 The Chairman stated that there was a clear need to elevate the awareness 

among not just the technical experts, but throughout the industry at all levels, and also to 

the other stakeholders such as the UPU, the Posts and shippers. 

M/072 It was noted that Conference is concerned about the move to allow lithium 

batteries in mail and agreed that there is a need to elevate the awareness among all 

parties involved in the supply chain.

Agenda Item P/5: Validation Strategy ACC3 and EC Regulation 859/2011 

M/073 The Secretary introduced the item and mentioned as follows;

• EU Regulation 185 describes the rules for cargo to be exported out of Europe. 

• In 2011, the European Commission issued a new Regulation 859/2011 that

describes the rules for cargo incoming into Europe. 

• The Regulation states that as of 1 February 2012, airlines have to submit a

notification that they have a robust cargo security program, otherwise they are 

not in a position to bring cargo into Europe. 

• The next phase is by 1 July 2014, when all airline stations that are flying cargo

into Europe must be audited by an independent validator. 

• The EU Commission has also categorized the countries into three lists: green,

white and red. The stations in the green list countries do not need to be audited.

The stations in the white and red list countries need to be audited. 

• Apart from the airline station audits, the concept of the secure supply chain in 

third countries is being looked at. It would mean that at some point the Regulated

Agents (freight forwarders, ground handlers, etc) and Known Consignors will also

have to be audited by independent validators recognized by the EC. 

• So the Cargo Security Task Force asked IATA to investigate the feasibility of an 

industry solution like IOSA that could be implemented to improve the efficiency of

such audits. 

M/074 Mr. Hans Nilsson (XB), IATA’s Head of Cargo Business Development, provided 

an overview of the proposal: 

IATA ACC3

Validation Strategy.pd

• There are 6000 ACC3 stations filed that need to be audited as of July 2014 

• Additionally, there are approximatly 10,000 to 15,000 freight forwarders, ground

handlers and shippers to be audited.

• It is the responsibility of the ACC3 (airline) to ensure that Regulated Agents and 

Known Consignors from whom they accept cargo are also independently 

validated in accordance with the EU checklist. 

• The ACC3 also needs to maintain the database of the validated Regulated

Agents and Known Consignors. 

• So the attempt is to find a scalable solution using a program such as the IATA 

Operations and Safety Audit (IOSA), which is doing the audits at head office level 
MINUTES – Cargo Services Conference (CSC/34) 

Page 17 of 42 

today. There is an ongoing exercise to map the number of stations audited by 

IOSA and comparing it with the list of ACC3 stations to evaluate how to minimize 

costs and find an efficient solution for the industry. 

• The standards for the audits need to be developed. It is not clear at the EC level 

on what the standards will be. There will also be a validation of the Program itself 

by the Commission at the end of 2012. 

• Another added complexity is that the audit is repeated only every 5 years. For the

auditing companies it is a challenge in terms of resource utilization, if they cannot 

spread out the audits. 

• IATA is well positioned to utilize the current programs and find scalable solutions 

and will be meeting with the EC in 2 weeks to further discuss the matter. 

M/075 The Chairman mentioned that this item was discussed at the IFCC, and there 

was concern on FIATA’s part on IATA being the sole validator for freight forwarders. 

M/076 Mr. Nilsson (XB) stated that it is clear for the EC that there is no single entity that 

can cope with the enormous task, so surely there will be multiple independent validators. 

 

M/077 A Member mentioned that the ground handler aspect should also be considered

as they are handling the cargo for the airline. 

M/078 A Member commented that ground handing agents will need to be validated and

it has a benefit. In many countries the ground handlers are using the same facilities for 

different airlines. It means that if they are validated for one airline, all airlines being

handled by the same ground handling agents at the same location at the same time 

could be considered as audited by the validator. The EC does seem to agree with this

concept where a single audit is carried out for different airlines that are using the same

facilities at the same location at the same time. 

M/079 A Member stated that they would support such an approach as it would make 

things simpler and much more efficient. 

M/080 A Member mentioned that as per the instructions of the ACC3 validation, they 

need to maintain a database of Regulated Agents and Known Consignors. The Member 

added that in their country they do not have a secure supply chain program and so they 

do not have Regulated Agents and Known Consignors. There is a lack of clarity on how 

the Regulation would apply. The EC was contacted to request for clarification, but there

has been no response received so far. 

M/081 The Secretary mentioned that IATA will follow up with the EU on behalf of the

airline to try to get a response. 

ACTION: IATA Secretariat to seek clarification from EU on the Known Consignor 

database 

M/082 A Member mentioned that they have their own database and asked what would

be the benefit of having an IATA database. 

M/083 Mr. Nilsson (XB) mentioned that when there are multiple airlines operating from

one location and there are several Regulated Agents and Known Consignors, then it
MINUTES – Cargo Services Conference (CSC/34) 

Page 18 of 42 

would be useful to have a consolidated database that all airlines can use to get the

information on validated Regulated Agents and Known Consignors. 

M/084 The Member asked whether this information would not be available in the EC 

database. 

M/085 Mr. Nilsson (XB) mentioned that the database requirement is for stations in third

countries, so it would not be available in the EC database. 

M/086 The Chairman asked whether EC approval was required for moving the proposal 

forward. 

M/087 The Secretary responded that the first step is to seek endorsement from the EC 

for IATA to be an independent validator. In the meantime, IATA is working with the

Cargo Security Task Force (CSTF) for guidance on what IATA should provide as a

solution and will go into more details of the database, etc. 

M/088 The proposed strategy for ACC3 validation was endorsed by Conference. 

Agenda Item P/6: IATA Position Paper on Advance Electronic Information 

M/089 The Secretary provided an update to Conference including the background of the

WCO SAFE Framework of Standards, the challenges faced today by airlines and IATA,

and the development of the IATA position paper on advance electronic information for 

general cargo, to lobby customs authorities. 

Position on AEI 

v0.2.pdf

M/090 The Chairman mentioned that each time a new requirement is implemented, it

would require adjustments to the IT systems, especially if the reporting requirements are

different, so it is important to have the implementations as standardized as possible. The 

work done by IATA and Customs Advisory Group (CUSAG) is critical in that regard also. 

 

M/091 A Member commented that there are more than 110 countries planning to

implement advance electronic information in the near future and there is a need for a

standardized approach otherwise it will be a nightmare. 

M/092 A Member suggested that there need to be more lobbying efforts with the World

Customs Organization (WCO) to ensure that the Member States have a standardized 

implementation. 

M/093 The Chairman mentioned that WCO advises Member States but they cannot

dictate to them. So IATA can develop the standards and make recommendations to the

WCO, as strongly as possible, to emphasize the industry position. 

M/094 A Member mentioned that they have started discussions with the US authorities 

on advance electronic information and one of the items that has been discussed is about 

what needs to be done in case of “Do Not Load (DNL)” situations. Clear guidelines on 
MINUTES – Cargo Services Conference (CSC/34) 

Page 19 of 42 

DNL procedures are required, particularly for ground handling agents. For example,

does the whole cargo need to be offloaded, or does the individual item need to be 

offloaded, etc. 

M/095 A Member mentioned that they are lobbying with the authorities that DNL should 

not be issued for fiscal reasons but be used only for security reasons. 

 

M/096 The Secretary stated that ideally the freight forwarders or shippers should

receive the DNL message, but the airline can also receive the DNL message at the last

minute. So it needs to be clarified with the Regulators to provide clear procedures for 

DNL situations. He added that the ground handlers have not been sufficiently involved in

the discussions, and that the Cargo Operations Advisory Group is about to be formed

with airlines and ground handling agents and some of the items would be filtered though 

that group to ensure that they are part of the discussions. 

ACTION: IATA Secretariat to lobby Regulators to provide clear guidelines on “Do 

Not Load” situations 

M/097 The position paper on Advance Electronic Information and the proposed 

approach was endorsed by Conference. 

Agenda Item P/7: Global roll out of the Standard Consignment Security

Declaration 

M/098 The Secretary provided an update to Conference on the development of the 

standard consignment security declaration, the status in 2011 and approach for 2012. 

Consignment

security declaration u

M/099 The Chairman suggested that Members check within their respective airlines if

they might be interested to participate in the Proof of Concept and to revert back to IATA

by the end of March. He added that as far as use of the consignment security

declaration is concerned it is an effort to standardize and facilitate the process of 

providing the security information to the regulators. There are some legal aspects on

when the information can be presented, so it might need further discussion within the

airline when they are ready to do so. 

ACTION: CSC Members to check with their airlines for interest to participate in 

the Proof of Concept of the Consignment Security Declaration and to revert back 

to IATA Secretariat by end of March 2012 

M/100 A Member expressed that they would be interested to do a pilot in their country

and asked if the experiences and results of the pilots in Netherlands and the UK could

be made available so that they could draw from the experience. The Member also 

suggested that the existing messages be enhanced to also include the required security 

information instead of developing new messages. 
MINUTES – Cargo Services Conference (CSC/34) 

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M/101 The Chairman mentioned that the CBPP and the CDITF have already identified 

the security elements to be provided in the existing messaging and notifications for the 

CSC members had already been circulated. He added that the elements are optional 

and provided for in the latest Cargo-IMP messaging such as FWB version 16 etc. He 

further added that if carriers are not using the latest version of the Cargo-IMP or CargoXML messages, they will need to upgrade their messaging capabilities to be able to

provide this information and to be able to participate in the Proof of Concept. 

M/102 Mr. Jean Dunaux (AF) mentioned that his airline had volunteered to part of the 

Proof of Concept in the UK. He added that once the Proof of Concept is complete, IATA 

would circulate the results for all members of the CSC. 

ACTION: IATA to share results of the UK Proof of Concept with CSC Members

M/103 The Conference endorsed the continued promotion and roll out of the Standard 

Consignment Security Declaration in the industry. 

 

Agenda Item P/8: Cargo-IMP Data Quality Issues 

M/104 IATA Secretariat provided an update to Conference on the current messaging

data quality, the issues faced, and how the MIP initiatives aim to improve the data 

quality. 

2012 CSC

Presentation -MIP.pd

M/105 The Chairman asked Members to note that improving messaging data quality is 

critical as the industry moves towards e-freight and e-AWB and also to ensure

compliance with the advance electronic information requirements. He requested IATA

Secretariat to provide information to Members on how they can join and participate in the

MIP. 

ACTION: IATA Secretariat to provide information to CSCMembers on joining MIP 

M/106 The MIP action plan for 2012 was endorsed by Conference. 

Agenda Item P/9: Cargo EDI Strategy 

M/107 The Secretary provided an update to Conference including the XML message

developments in 2011, the results of the cargo messaging surveys conducted with

airlines and ground handlers, the plans for 2012 and moving towards the sunset of 

Cargo-IMP by end of 2014. 

Cargo EDI

Strategyver0 4.pdf
MINUTES – Cargo Services Conference (CSC/34) 

Page 21 of 42 

M/108 The Chairman mentioned as follows: 

• The industry is in a transition between two major messaging standards, moving

from Cargo-IMP messaging that has been around for 30 years to Cargo-XML

which is brand new to many airlines. 

• During the transition period, the IT systems will need to handle both types of

messaging or use service providers for mapping purposes. 

• In the current messages, many of the new data elements are optional. However,

if these data elements become mandatory due to regulatory or other

requirements, airlines will be required to upgrade to the new messaging to be

able to provide that information. 

• As Cargo-IMP will not be supported after 2014, airlines will need to use CargoXML messaging to be able to comply with the new requirements. 

• The implementation of major changes to IT systems takes time, so Members are 

advised to ensure that their IT departments are aware of the transition and have

the implementation plans ready. 

M/109 The Chairman added that in the recent messaging survey conducted by IATA,

only 36 airlines had responded while there are 200+ airlines within IATA. So there are a

number of airlines who may not be aware and Members would be advised to ensure that 

their partners and other stakeholders are also aware and ready. 

M/110 A Member enquired about the lobbying efforts being undertaken with Customs to

transition to XML. 

M/111 The Secretary mentioned that many of the Customs administrators around the 

world are already using XML. They are asking for the XML version of the messages for 

advance electronic information reporting. IATA is lobbying the Customs administrations 

to use World Customs Organization (WCO) XML standards when they are using 

Customs messages and to use IATA Cargo-XML standards when they are using 

industry messages. IATA has also been approached by ASYCUDA, a UN body that has

developed a Customs solution that is used in about 80 countries. They have asked IATA

to provide them the specifications of Cargo-XML messages so that as part of the new 

version of their tool, they will be able to accept the Cargo-XML messages. So there is a

clear move from all parties towards XML. 

M/112 The Cargo EDI strategy was endorsed by Conference. 

Agenda Item P/10: Moving towards 100% e-AWB 

M/113 The Secretary introduced the item and reminded Members that the

implementation of e-AWB is critical for the industry. He provided an update to

Conference including the background of the e-AWB and the plans for 2012. 

100% e-AWB

v0.1.pdf

M/114 The Secretary reminded Members that the CSC had agreed to the

implementation of the 100% e-AWB where feasible by 2014 so it was important for IATA
MINUTES – Cargo Services Conference (CSC/34) 

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to understand the level of engagement of Member airlines in progressing towards that 

goal. 

M/115 The Chairman requested Members to check within their respective airlines on the

current e-AWB implementation status and future implementation plans and to let IATA 

know by end of April 2012 so that they can understand if the targets can be achieved. 

ACTION: CSC Members to check the e-AWB implementation plans within their 

airline and inform IATA Secretariat 

M/116 A Member mentioned that 10% e-AWB would be possible for 2012, but 70% for

2013 would be very difficult. 

M/117 The Member from Egyptair mentioned that they recently launched the e-AWB 

implementation project in their airline and they faced the following challenges: 

• Need to translate RP1670 into local language as per local Law 

• The local Freight Forwarder association appears to be reluctant to sign the eAWB Agreement 

He requested support from IATA for the following: 

• to provide an official translation of RP1670 

• to request FIATA to push the local FF association to sign the e-AWB Agreement 

M/118 The Chairman mentioned that the e-AWB Agreement was endorsed by FIATA 

and they had agreed to move forward with it. So if there is any reluctance from local FF

associations, it needs to be brought to their attention through the IFCC. 

Secretary Note: Please find below the FIATA circular urging their Members to 

implement the e-AWB. 

FIATA Cirdular on

e-AWB

ACTION: IFCC to be notified about the need to promote again the e-AWB within 

their Membership 

M/119 The Secretary mentioned that FIATA is supportive of the e-AWB and that he will 

request them to resend the e-AWB communiqué to their Members. 

M/120 IATA Legal stated that IATA has moved away from the practice of translating

Resolutions and Recommended Practices into foreign languages. The translations 

would have to be done by the airlines as required to comply with their local legal 

requirements. If IATA had to endorse the translation, it would have to be brought to 

Conference and the translated version would have to be adopted by Conference. 
MINUTES – Cargo Services Conference (CSC/34) 

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M/121 A Member asked IATA Legal that while signing e-AWB Agreements with 

multinational forwarders, whether they need to check for the requirement of translating 

those agreements into the local languages. 

M/122 IATA Legal explained that there are two aspects to the e-AWB Agreement: 

 

• First it is the technical part that specifies how the parties are going to transmit 

electronic messages, how the messages are going to be stored, etc. There is a 

choice of law provision and if there are any disputes, they would be brought 

pursuant to the terms of the agreement to a local court also chosen by the 

parties, so there could be a foreign language requirement but the parties would 

have presumably contemplated this possibility upon signing. 

• Second is the contract for the transportation where the parties agree to the 

Conditions of Contract set forth. Any cargo claim that would arise out of that 

agreement would be brought in a country by the claimant based on the 

Convention that applies or local law. There would exist the same issues that 

shippers face today when they sign a paper air waybill, and the implications if the 

local law stipulates that the conditions need to be provided in local language, so 

the parties would presumably bring the suit in one of the venues allowed by the 

Conventions or local law that does not have the foreign language requirement. 

He added that he was not aware of any claims arising out of the agreement to date, 

however it is a potential issue that could come up in the future. 

M/123 A Member provided the following feedback based on their bilateral discussions 

with freight forwarders: 

• It is difficult for forwarders to maintain dual processes (paper and electronic) 

depending on the route. 

• It is not clear about the benefits to forwarders for implementing e-AWB. 

• There is a need for transparency on cargo messaging data quality from 

forwarders. (Suggest developing rankings for forwarder messaging quality). 

• The IATA e-AWB online training course should be made available without cost.

M/124 The Secretary responded as follows: 

• Regarding the dual process required by forwarders, some airlines are offering a 

single process, which has been included in the CSC/34 agenda as a proposed 

amendment to RP1670 (Voting Item V/2) where the airline can print and sign the 

air waybill on behalf of freight forwarders. 

• Regarding the business case for forwarders, IATA is developing a document that 

highlights benefits of e-AWB for airlines. A similar one could developed for 

forwarders if they are willing to participate in the analysis. 

• Regarding the free e-AWB training, it will be communicated to the IATA training 

department for consideration. 

ACTION: IATA Secretariat to check with IATA Training department on the 

possibility of having a free e-AWB online training 
MINUTES – Cargo Services Conference (CSC/34) 

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M/125 The Chairman stated that the issue of forwarder messaging data quality needs to

be raised with the IFCC. 

ACTION: IATA Secretariat to raise the issue of forwarder messaging data quality

with the IFCC 

M/126 A Member mentioned that as they progress with the e-AWB implementation, the

large freight forwarders are on board and are willing to sign the e-AWB Agreement. 

However, small and medium sized forwarders do not seem to be aware of the e-AWB 

initiative and are not necessarily represented by FIATA. He added that the bilateral

discussions are happening with the forwarders but it is taking time for having the

agreements signed. 

M/127 The Secretary encouraged CSC members to start engaging on the e-AWB. He 

mentioned as follows: 

• e-AWB implementation has been so far mainly driven by the Cargo Committee

members and the e-CAG members (with some Cargo Committee members

reaching 80% e-AWB in their home markets). 

• It is time to go beyond those two groups and so it is important for the CSC to 

start engaging. 

• It is encouraging to see carriers like Egyptair trying their best to start the

implementation. 

• In Asia Pacific, we need to have Japanese carriers to engage on the e-AWB. 

• In the US, we need the US carriers to push for e-AWB. Delta Air Lines is 

committed and is starting to roll out e-AWB. 

• In Europe, KLM has already shown it is possible and hopefully the other big 

players such as Air France, Lufthansa and British Airways will also follow suit. 

• In Latin America, LAN have already beaten their targets and demonstrated that it

is possible to do e-AWB despite the perceived customs challenges. 

M/128 The target of 15% e-AWB by 2012 and the move to 100% e-AWB by 2014 were 

endorsed by Conference. 

Agenda Item P/11: e-AWB Multilateral Agreement 

M/129 The Secretary provided an update to Conference on the development of the eAWB multilateral agreement. 

e-AWB Multilateral 

Agreement v0.2.pdf

• From the beginning of the e-AWB development, airlines have indicated the need 

for a multilateral agreement. 

• It was recommended by IATA Legal to start with bilateral agreement as a 

recommended practice to see if the industry is going to use e-AWB and if it is 

going to bring benefit to the industry. 

• After a year of successfully implementing e-AWB and using the bilateral 

agreement, it was recognized that a multilateral agreement is needed to further
MINUTES – Cargo Services Conference (CSC/34) 

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increase the e-AWB adoption in the industry. So IATA had some initial 

discussions with the airlines and freight forwarders as part of the e-AWB 

Advisory Group. 

• The basic principle agreed was that the bilateral agreement will remain. If parties 

wish to have bilateral agreement, they should still have this possibility. 

• The multilateral agreement would be in place with a Resolution where the IATA 

members would agree on the terms of the e-AWB and the technical aspects and 

an agreement would be signed by the forwarders agreeing to the terms and

technical elements. IATA would maintain a list of parties who have decided to

join the multilateral agreement. 

• The obvious benefit is the fact that airlines and forwarders can sign a single

agreement and avoid the cost and burden of signing multiple bilateral 

agreements. 

• When it was presented to the IFCC, FIATA members expressed some concerns 

on the multilateral agreement. 

• It was surprising because when discussed individually with the forwarders, they

are in favor of the multilateral agreement. 

• The points raised by FIATA are that: 

a. Being an IATA Resolution, they will have no say in the agreement itself. 

b. They want to maintain the benefit of the bilateral discussions. 

c. They stated it could be a conflict with competition laws. 

• Nevertheless, they agreed to have further discussions once a draft is ready. So 

hopefully IATA can still engage discussions with them. 

M/130 IATA Legal mentioned as follows: 

• The concept of the multilateral agreement is to have an agreement signed

between IATA and the forwarders, on behalf of the airline members that wish to. 

• So IATA would be the agent for the airline, very similar to the approach for the 

Cargo Agency Agreement. 

• During discussions with FIATA, it was expressed that they had conceptual 

concerns with the agreement; also they had concerns that they were not involved

in the initial drafting of the agreement. 

• It was impressed upon FIATA that the draft of the agreement was currently being

worked on, and they would have a chance to review it once it was ready. 

• He added that FIATA has usually come up with valuable comments, as in the

case with the EDI agreement, so there is confidence that once they have

something tangible to review, the implementation of the e-AWB multilateral 

agreement would not be quite as challenging as it appears currently. 

M/131 The Chairman added that IATA is planning to continue to engage in discussions 

with FIATA to move this forward as it is in the best interest of the industry to be able to

have the e-AWB multilateral agreement in place. 

M/132 A Member asked if the e-AWB multilateral agreement could be in place between 

IATA and FIATA, instead of IATA signing with individual forwarders. 

M/133 IATA Legal mentioned it would be difficult as FIATA is an association of

associations and its members are not freight forwarders but the freight forwarding 

associations. 
MINUTES – Cargo Services Conference (CSC/34) 

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M/134 Members expressed their strong support for the multilateral agreement and 

highlighted that it was urgently needed by the industry to promote the global adoption of

the e-AWB. 

M/135 The e-AWB Multilateral agreement approach was endorsed by Conference. 

Agenda Item P/12: Live Animal Regulations (LAR) Training 

M/136 The Chairman introduced the item and mentioned that it is a non-specialist type 

of training for front line staff and it is not a regulatory approach. 

M/137 The approach for developing LAR minimum training requirements was endorsed

by Conference. 

Agenda Item P/13: Communication of the mandatory Time and Temperature

Sensitive Label requirements 

M/138 Ms. Andrea Gruber (XB), Secretary of the LAPB, introduced the item as follows: 

Time and

Temperature Sentive

• The time and temperature label came into force in 2010 and was promoted as a 

recommendation. 

• At the last CSC meeting in 2011, it was agreed by Conference to make the label 

mandatory for time and temperature healthcare shipments starting 1 July 2012. 

• The work by the LAPB was to ensure that the regulations address all the new 

requirements. 

• The IATA Perishable Cargo Regulations will be updated with all the requirements

and details on how the label should be used. 

• It is important that the airlines are prepared. There will be some transition period

after 1 July 2012, but these are aspects being discussed at the LAPB. 

• IATA is working with the healthcare community as they are the shippers, as well 

as forwarders, ground handlers and other parties in the supply chain to ensure 

that the required process will be in place to handle shipments that have such

label. The ultimate aim is to maintain the integrity of the products throughout the

supply chain. 

M/139 A Member asked whether the shipper would be responsible for affixing the label 

or whether it would be the airline’s responsibility. 

M/140 Ms. Gruber (XB) mentioned that the shipper is ultimately responsible for affixing 

the label. There can be a bilateral agreement between the freight forwarder and shipper 

on who will affix the label when the shipment is tendered. But ultimately it is the 

responsibility of the shipper, as they have the knowledge of the temperature

requirements during the transportation process and they need to specify the temperature

range on the label. 
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M/141 The proposal was endorsed by Conference. 

Agenda Item P/14: Enhancement of the Perishables Cargo Regulations (PCR) 

M/142 Ms. Gruber (XB) introduced the item as follows: 

• All requirements related to the time and temperature sensitive healthcare

products are currently embedded in the PCR as Chapter 17. 

• The healthcare industry wants IATA to extract Chapter 17 from the PCR to make

it a stand-alone healthcare regulations manual. 

• The LAPB is currently considering different options such as: 

o Extracting Chapter 17 from the PCR as a stand-alone regulations manual 

o Having Chapter 17 as a subset of the PCR, similar to the Infectious

Substances manual, which is a subset of the IATA Dangerous Goods 

Regulations manual. 

o Combining Chapter 17 with the Infectious Substances manual to create a

new manual. 

M/143 The approach of modifying the PCR with regard to Chapter 17 was endorsed by 

Conference. 

Agenda Item P/15: Transformation of ULD Technical Manual to ULD Regulations 

M/144 The Secretary of the ULD Panel, Mr. Zhi Yong Liao (XB), provided an update to

Conference. He was accompanied by the Chairman of the ULD Panel, Mr. Urs 

Wiesendanger (AC) and the Facilitator of the ULD Operational Advisory Group, Mr. Bob 

Rogers (Nordisk). 

2012 CSC

Presentation - IATA 2

M/145 The Chairman mentioned as follows:

• Although there is reference to short term costs there are no solid economics 

mentioned. 

• Regarding the reference to mandating ULD training, he asked what would be the 

cost estimated of ULD training to the industry. 

• He noted that though the proposal states that training will be required for

forwarders, ground handlers etc, it has not been discussed in any detail through

FIATA or any of the other groups. 

• If it becomes a Regulation, he asked how is it planned to mandate the training

and how will it impact the industry, as it could be a fairly significant imposition on

all parties including the carriers, forwarders, ground handlers, etc. 

M/146 Mr. Liao (XB) responded as follows: 
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• The proposed requirements were agreed upon by airlines and non-airline

stakeholders participating in the ULD Operational Advisory Group. 

• Similar to dangerous goods regulations which are considered as minimum 

industry standards, the attempt is to have minimum acceptable standards for

ULDs. 

• Regarding the costs, the exact dollar figures were not calculated, but it is clear

those who operate ULDs need to be trained. 

• As per the FAA Advisory Circular 120-85 (AC 120-85), it is the airlines’ 

responsibility to provide sufficient training to any cargo operational staff handling

ULDs, including vendors and ground handling providers. 

Secretary Note: The FAA AC 120-85 is attached herewith for reference. Regarding the

FAA training requirements for cargo handling personnel, Members are requested to refer 

to the PREFACE (Page i), A-98-47 (Page 1), and Section 8 Training (Page 31). 

FAA AC 120-85.pdf

M/147 The Chairman mentioned that there has been a lot of discussion within the IFCC 

about the role of the forwarding community and seeking their input for items affecting

them. There has been a lot of discussion about training, particularly in regard to the 

Dangerous Goods training. So this would be development of a new training program, in

addition to the existing ones, and it has not been discussed with FIATA and other 

industry associations. 

M/148 Mr. Rogers mentioned as follows: 

• The primary force that is driving all the regulatory and compliance issues for

ULDs stems back to the Fine Air crash in 1997, where a DC-8 crashed upon take

off and the NTSB findings were clear that it was due to improper cargo loading

procedures. 

• Ever since the FAA has identified a number of areas of improvement including 

training of cargo loading personnel. 

• In the FAA AC120-85, there is a very clear requirement incumbent on all US 

airlines to provide training in cargo related loading practices, not only for their 

own staff but for any subcontracted staff. 

• Others regulators have also taken note, such as the Australia and UK CAA. The

Chinese CAAC is also planning to issue a similar directive in the near future. 

• Almost every sector of the aviation industry requires training. Even forklift

operators need a license. But a piece of ULD equipment can be picked up and 

put on an aircraft, where it has a direct impact on the safety of the aircraft,

without any training. So there is a gigantic gap. 

• IATA has developed classroom and online training for ULDs. The online training

can be completed in a few hours, it is heavily pictorial, and it could be translated

into other languages as well. 

M/149 The Chairman asked that if the training was mandated, whether IATA would be

the only recognized training provider, or if there could be other groups that can provide
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Page 29 of 42 

the training. He asked how it would be regulated as an approved program for ULD 

training. 

M/150 Mr. Liao (XB) clarified that the proposal is not to mandate IATA training but rather 

to mandate the basic ULD training requirements. It is to identify the categories of cargo

personnel and what type of training they would require. 

M/151 The Chairman asked if the airlines and forwarders could have their own training

program internally. 

M/152 Mr. Liao (XB) responded in the affirmative and stated that the only requirement

would be to evaluate that the airline or forwarder training meets the basic requirements 

specified in the ULD regulations. 

M/153 A Member mentioned that for their airline they are faced with huge ULD 

maintenance costs. He added that the training for staff handling ULDs is very important 

and he fully supported the proposal. 

M/154 A Member asked what timeframe was being looked at while mandating the ULD 

training requirement. 

M/155 Mr. Liao (XB) mentioned that it is aligned with the Dangerous Goods training

requirements; staff would need to be trained every two years.

 

M/156 The Member questioned whether the ULD awareness training requirement needs 

to be equivalent to that of the dangerous goods acceptance training. 

M/157 Mr. Rogers mentioned that the recommendation of the ULDOAG was to have the

people retrained every two years. It does not have to be full-day training. It should be

compact enough that it can be done without a vast amount of cost or time. There are

developments in the industry and after two years the training itself could have changed

and the training itself might need to be upgraded and content enhanced. 

M/158 Mr. Liao (XB) mentioned that the objective is not just to align with the dangerous 

goods regulations and that ULD operations could be more critical than dangerous goods 

or live animals because they directly will impact on flight safety. 

M/159 A Member mentioned as follows: 

• It would not be accurate to draw a parallel between dangerous goods and ULDs. 

• For dangerous goods, the carrier needs to be convinced that all the parties along 

the supply chain are fully aware, because at the end of the chain they cannot

look into every single shipment and they can only do certain checks. 

• But it is different for ULDs, as there are several checkpoints before the ULD 

touches the aircraft; for example, at the forwarder, at acceptance, before loading

etc. 

• So it might be slightly over-engineered to say that similar rules need to apply for 

dangerous goods and ULDs. 

• Regarding the renewal of training every two years, not very many developments 

have been implemented for ULDs in the past years, but there have been 

numerous changes in dangerous good regulations (DGR). So the renewal of 

training for DGR for every two years make sense but not for ULDs. 
MINUTES – Cargo Services Conference (CSC/34) 

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• Also, there is a cascade in the need for training for ULDs, starting from the 

forwarder to the loading staff at the aircraft. The loading staff must be most

aware of ULD damage and how to handle it. The forwarders also need to be 

aware as there are damages reported at their end also, but the training required 

is not at the same level. 

• So it would be strongly recommended that any proposal needs to be reviewed 

and endorsed by the CSC. 

M/160 Mr. Wiesendanger (AC) mentioned that the ULD is a flying asset that is highly

regulated. There are huge costs incurred to airlines due to improper ULD handling. It is 

not only safety but also the cost involved when improper handling results in damaging an 

aircraft. Other than the costs for repairing damaged ULD, there are also considerable 

costs due to resulting flight delays. The objective is not to mirror the dangerous goods 

training, but to use it as a model for developing the modular training requirements for 

ULDs. 

M/161 A Member mentioned that there needs to be a clear understanding of the cost 

involved of mandating ULD training for the industry. 

M/162 IATA Legal stated that it might not be appropriate for the ULD Panel to establish

training requirements for IOSA and ISAGO as it would not be appropriate for the ULD 

Panel to establish standards outside of the Resolutions process. 

M/163 The Conference endorsed in principle the creation of IATA ULD Regulations to

replace the ULD Technical Manual. Regarding the proposed amendments and impact, 

the Conference noted that more details were required. The ULDP was therefore 

requested to submit the detailed proposals through CPCMG.

ACTION: ULDP to submit detailed proposal to the CPCMG for consideration 

Agenda Item P/16: IATA ULD Roadmap 

M/164 The 2012-2014 ULD Roadmap was endorsed by Conference. 

Agenda Item P/17: IATA ULD Operational Scorecard 

M/165 The item was noted by Conference. 

Agenda Item P/18: Global Air Cargo Advisory Group (GACAG) Update 

M/166 The Secretary introduced the item and mentioned as follows:

• The GACAG is comprised of TIACA (The International Air Cargo Association),

GSF (Global Shippers’ Forum), FIATA and IATA. 

• The objective of the group is to have a strong and unified voice in dealing with

regulatory authorities worldwide. 

• It has established 4 four task forces on Security, e-Commerce, Trade Facilitation,

and Sustainability. 
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• The Task Forces have commenced work. 

• The Security Task Force has developed the vision of GACAG on cargo security

and a position paper on the consignment security declaration. The group is 

working on two more position papers, one on advance electronic information and

one on supply chain security. 

• The other groups are also similarly developing the GACAG position papers. 

M/167 Conference acknowledged the work done by GACAG during 2011 and the item 

was noted. 

Agenda Item P/19: Scheduling of Annual Conferences 

M/168 The Chairman introduced the item and mentioned that the CPCMG wanted to 

have the feedback of the Conference on the scheduling of future Conferences. 

M/169 A Member mentioned that there is value in having the Conferences along with 

the World Cargo Symposium (WCS), however a solution needs to be found for the 

scheduling of Conferences. 

M/170 A Member mentioned that there should not be a conflict between Conferences 

and industry meetings and the WCS tracks. He suggested to have a full week with the 

WCS to be held from Tuesday to Thursday and the industry meetings be held on 

Monday and Friday. 

M/171 A Member stated that it would not be useful to have some meetings at the 

beginning of the week and others at the end of the week, especially for those who are 

not attending the WCS. 

M/172 A Member stated that Conferences and industry meetings should not be held on 

the weekends as it would result in poor attendance. 

M/173 A Member suggested to have Conferences and industry meetings first and then 

followed by the WCS. 

M/174 A Member suggested that there be a clear separation between WCS and

Conferences, with the WCS to be held in March and the Conferences to be held in July. 

M/175 A Member mentioned that if there is a split, the Conferences would be held at the

IATA offices in either Geneva or Montreal. 

M/176 A Member mentioned that there is benefit in keeping the Conferences with the

WCS and suggested to split the agenda of the Conferences into two, such that there are

two Conferences in the year. Perhaps to include the Report items during the WCS to 

have a feedback on what’s happened during the year and the Voting and Policy items 

during the other meeting. To have just half a day for the CAC, when it took two full days 

to discuss the same items at the IFCC, is not enough time for Conference to take in what 

has been discussed and if it needs to vote, to vote with good quality information. 

M/177 A Member suggested splitting between the Conferences and the industry 

meetings, to have either the Conferences during WCS or to have only industry meetings 

during WCS. 
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M/178 A Member suggested that the various options be discussed by the CPCMG in 

consideration of the feedback received and working with IATA Secretariat as the

Conference might not be able to decide on a single option. 

M/179 Ms Celine Lavinay-Hourcade (XB), the Project Manager for WCS, briefed

Conference as follows: 

• In previous editions of the WCS, the Conferences and Industry meetings were

scheduled in parallel to the WCS tracks 

• There was feedback received from delegates that they were not happy with it as 

they could not attend the WCS tracks 

• So this year the attempt was to schedule the meetings to avoid conflicts with the

WCS tracks, as much as possible. 

• In doing so, the meetings had to be scheduled for the weekends, durations had 

to be shortened, etc. 

• However, it could be changed for next year, if it is not satisfactory. 

• There will be a survey conducted after the event, so feedback can be provided 

• One of the four options could be looked at: 

9 Conference + Industry meetings held in parallel with WCS 

9 Conference + Industry meetings held separate from WCS 

9 Conference + WCS held together and Industry meetings separate 

9 Industry meetings + WCS held together and Conferences separate 

• The survey will be designed so that the feedback can be provided in the above 

manner. 

• Members requested to note that not all preferences and requirements could be 

accommodated. 

M/180 A Member asked if during the CPCMG discussions on the organization of the 

next meetings, to also consider the kind of governance that gives the maximum speed in 

implementing changes, as there can be an improvement in speed of implementing

changes. If there is a clear governance followed by a clear structure of meetings, then

things could be done faster as an industry association. 

M/181 The Chairman mentioned that, if preferred, Members could also send their 

comments to IATA Secretariat after the Conference so that it can be included during the

CPCMG discussions. 

M/182 It was agreed that the item be brought to the CPCMG for further discussion and 

guidance. 

Agenda Item P/20: Election of Chairman and Vice Chairman of CSC Subgroups 

M/183 The Chairman introduced the item and mentioned that the objective was to have

a standardized procedure for the election of the Chairman and Vice Chairman for the

various CSC Boards and Panels and subgroups. 

M/184 The proposal was endorsed by Conference and the CPCMG was asked to 

develop the required amendments to the Terms of reference of the CSC Boards and 

Panels and subgroups. 
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ACTION: CPCMG to make required changes to terms of reference of CSC Boards

and Panels and subgroups to incorporate standardized procedures for election of 

Chairman and Vice Chairman 

Agenda Item P/21: e-freight / e-AWB – Monitoring & Reporting 2012 

M/185 Mr. Thilo Schaefer (LH) mentioned that after the submission of the proposal it

was learned that most of the proposals were already adopted. The only remaining

clarification required was regarding the basis of the airline ranking, so there was nothing 

more to add. 

M/186 IATA Secretariat provided an update to Conference. 

Agenda Item P/22: Nominations for IFCC Vacancies 

M/187 The Chairman mentioned that the item was submitted by FIATA-AFI. When there

are vacancies for IFCC, they would like this to be taken very seriously. They have noted 

that IATA/airline membership is not of the equivalent level of experience as that from the

FIATA-AFI. When Conference votes on membership of IFCC, they would like it noted 

that they want members from IATA to be recognized within the industry as having 

experience and be qualified so that they can discuss on a relatively intelligent level with

the FIATA representatives. 

M/188 The item was noted by Conference for future IFCC membership elections. 

VOTING ITEMS

Agenda Item V/1: Recommended Practice 1630 – Cargo Security 

M/189 The Secretary provided the background of the item: 

• As part of new EC Regulation 859/2011, carriers will have to obtain the ACC3

certification from the EC 

• Following the identification as an ACC3 carrier, an identification number will be 

provided to the carrier 

• This number may have to be exchanged between the parties in the supply chain 

It is proposed to introduce the new definition in RP1630 for “Regulated Carrier” 

• A new code has been developed in Cargo-IMP so that the ACC3 carrier number 

can be allocated and exchanged between the parties. 

M/190 A Member stated that the definition of Regulated Carrier is restrictive and only 

concerns ACC3 and the EU. A broader definition might be needed that would suit other 

regulatory requirements as well. The following text was proposed: A Regulated Carrier is 

an air carrier authorized to operate carriage of cargo and mail in respect with all

regulatory and legal requirements of a national secure freight program. 
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M/191 A Member mentioned that getting mutual recognition of security programs by

countries is a huge challenge and so it might be better to start with the originally 

proposed definition which is aligned with the EU ACC3 and use it as a precedent in 

discussions with other security agencies. 

M/192 The Secretary stated that RP1630 would probably need to evolve in the next 6-

12 months, looking at all the changes that are coming into play around cargo security, 

especially looking at the transit situations. So there would be likely further amendments 

to RP1630 for the next CSC meeting. 

M/193 A Member asked if IATA also needs to take the definition back to the EU to make

sure that the EC recognize the term in their Legislation. 

ACTION: IATA to confirm if the term Regulated Carrier would be recognized by the 

European Commission 

M/194 The Chairman questioned whether there is a need to move forward on the item if

it is not authorized yet by the EC. 

M/195 The Secretary mentioned that the regulated carrier concept is already 

established by the EC Regulations and it is referred to as the ACC3. The proposal was 

to use the same definition of ACC3 but to use the term Regulated Carrier instead of 

ACC3, to have a generic term that can cover potential future requirements from other

regulators also. 

M/196 A Member mentioned that the code RC was created in Cargo-IMP as per the 

requirement of the EU to transmit the number between the parties. 

M/197 The proposed amendment was adopted by Conference with expedited 

effectiveness. 

Agenda Item V/2: Recommended Practice 1670 – Carriage of Cargo Using 

Electronic Data Interchange (EDI)

M/198 The Secretary introduced the item as follows: 

Revised RP1670 

v0.1.pdf

• In 2009 and 2010 IATA and FIATA successfully worked together to develop a 

“model agreement for electronic data interchange (EDI)” as a substitute for the

traditional paper air waybill which was adopted by the Cargo Service Conference

as Recommended Practice 1670 (RP1670). 

• Twelve months after the signature of the first e-AWB agreements between the 

pilots’ participants IATA collected some agreements and highlighted the main 

changes. 
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• Two main changes have been identified, bringing benefits to the airlines and the 

freight forwarders as it further simplifies the business: 

• The possibility on Warsaw routes for an airline to print and sign the paper 

AWB on behalf the shipper/freight forwarder based on electronic data

submitted by the shipper/freight forwarder for the Warsaw routes. 

• The ability to conclude cargo contracts on behalf of the freight forwarders 

shipper clients (also known as direct shipments). 

• For the first change, the benefit for freight forwarders is that they will have a

single process irrespective of the route and they will no longer need to produce, 

handle, and archive the paper AWBs. On the airline side, it improves the 

customer service of the airline and it increases the efficiency, as all the

information will be transmitted electronically and for each and every shipment 

you will receive an electronic message. 

• For the second change, the benefit is that it reflects the current forwarder-carrier 

business model where the forwarder is also playing the role in the direct 

shipment scenario. It is also a simpler process as the forwarder and carrier do 

not need to sign a multitude of agreements with the direct shippers. Also, it

provides the carrier the assurance that the direct shipper has agreed to the 

conditions of contract and given consent to use the electronic messaging. 

• The amendments were discussed with the e-AWB Advisory Group, CBPP,

CPCMG, and then with the IFCC. At the IFCC meeting, FIATA clearly endorsed 

the proposed changes related to Warsaw where the airline is printing on their

behalf, but they raised some concerns on the direct shipment scenario. The 

FIATA feedback was that: 

• there is no legal requirement to include direct shipments in RP1670 

• it is not needed as per Conventions 

• the proposed wording is confusing 

• At the end of the IFCC, it was agreed that IATA Legal will work with the 

designated FIATA representatives and try to come up with a mutually acceptable

wording before Conference. Accordingly, following discussions with the FIATA 

representatives, IATA Legal made some revisions which were sent to FIATA for 

their review and feedback. 

M/199 IATA Legal confirmed that further feedback was not yet received from FIATA. 

M/200 The Chairman suggested waiting for the response from FIATA and to conduct

the voting though a Mail Vote after Conference, in order to obtain an agreement with

which to move forward. 

M/201 A Member stated that the proposed amendments are beneficial for the industry,

so Conference should move ahead with it. 
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M/202 A Member suggested that although the proposed changes would help the

adoption of the e-AWB in the industry, given the current relationship between IATA and 

FIATA, it might be better not to take any steps that might complicate the situation. 

M/203 A Member asked what response they would provide to their freight forwarder 

customers who have been asking for these amendments. 

M/204 A Member mentioned that they have had several meetings where large

forwarders have been present and fowarders have been asking for these changes. 

M/205 A Member suggested that a note be sent to FIATA that Conference is eager to 

move this forward and many of the large freight forwarders have been asking for these

changes, and so we would like to have a response from FIATA on this as soon as 

possible. 

M/206 IATA Legal mentioned that during discussions with FIATA, it was clarified that the

proposal was not to change the current process, but rather to accommodate the same in 

the electronic process. The objective was only to simplify the process to eliminate the

need for the forwarder to ask the shipper to sign the e-AWB Agreement with the carrier. 

M/207 The Chairman asked if the Conference should review the revised text that has

been proposed to FIATA and see if Conference is ready to vote on it. 

M/208 IATA Legal mentioned that the text has not been agreed with FIATA and they 

might come back with substantial changes. So it might not be appropriate for 

Conference to review something that could potentially be changed. There is a voting

item on the agenda with the language that Conference members have had a chance to

review and ready to vote on. He suggested that if there is a vote, it be based on that

language and not on the one under review with FIATA. 

M/209 A Member mentioned that the aim is to provide a single process for the

forwarders and asked if they can implement the process prior to Conference adopting 

the amendments to RP1670. 

M/210 IATA Legal mentioned that IATA can recommend only one practice, that which is 

agreed at Conference by the carriers. There have been deviations by some carriers, 

which was notified by those carriers to IATA, and that is what prompted the submission 

of a revised version of the recommended practice to Conference. But until that version

gets adopted at Conference, IATA can only promote the currently adopted version. 

M/211 The Member responded that it puts them in the position that they have to go back 

to their largest freight forwarder customers and let them know that FIATA is reluctant to

agree to some of the changes that they had requested. 

M/212 A Member mentioned that it is a Recommended Practice and not a Resolution,

so it gives the carriers the option to modify it as they see fit for their airline. 

M/213 IATA Legal stated that being a Recommended Practice, carriers have the ability 

to make changes, but IATA cannot promote it as a “recommended” practice, unless that 

version was adopted by Conference. Members can modify it as required, but it has to be

a unilateral decision based on their own carrier’s decision or through bilateral

negotiations with the other party. 
MINUTES – Cargo Services Conference (CSC/34) 

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M/214 The Chairman suggested that the item be handled as a Mail Vote after 

Conference and that a note be sent to FIATA requesting their response prior to a Mail 

Vote and to let them know that the delay to implement the changes is preventing the

carriers and their freight forwarder customers to have an efficient process in place. 

M/215 A show of hands was conducted and it was agreed by the majority that the voting 

on the proposed amendments to RP1670 be deferred to a Mail Vote in May 2012. It was 

also agreed that IATA Secretariat should notify FIATA that Conference will be

conducting the Mail Vote in May and if FIATA would like to propose any revisions, these

should be submitted prior to the end of April 2012. 

ACTION: Voting on the proposed amendments to RP1670 to be held by Mail Vote 

in May 2012 

ACTION: IATA Secretariat to request FIATA to come back with proposed changes 

latest by end of April 2012 

M/216 A Member stated that it is critical to record in the CSC minutes that Conference

was ready to take action on the amendments, but it was delayed because feedback was 

anticipated from FIATA.

REPORT ITEMS

Agenda Items R/1 to R30 

M/217 All the report items were noted by Conference. 

M/218 For R/2 (CPCMG report) it was noted that there were two additional CPCMG 

meetings held during 2012. 

M/219 The Chairman asked that the 2011 CSC Achievements and 2012 CSC Plans be

attached to the CSC/34 Minutes. 

Secretary Note: The 2011 CSC Achievements and 2012 CSC Plans are attached. 

CSC 2011

Scorecards v0.1.pdf

CSC 2012 Plans

v0.1.pdf

M/220 The Chairman asked to note UPU recognition and support of the consignment

security declaration as a potential instrument for postal consignments. Also to note the 

amendments to the C-IMP Mail Label Data (MLD) message that can potentially elevate it

to an EDI standard that can be exchanged between airlines and ground handlers and 

facilitate event reporting to the Postal Operators. 

Agenda Item A/97: Any Other Business
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M/221 There were no matters raised under this agenda item. 

Agenda Item A/98: Date and Place of Next Conference

M/222 The Chairman informed the Conference that the date and place of the next

Conference will be communicated subsequently, when determined by the IATA 

Secretariat.

Agenda Item A/99: Close of Meeting

M/223 The Chairman thanked all present for their participation. 

M/224 The Chairman closed the meeting at approximately 15:40 hours local time. 

*************
MINUTES – Cargo Services Conference (CSC/34) 

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Attach m e nt ‘A’ 

ATT E N D A N C E L I ST 

CSC/ 34 - 12 Ma r c h 201 1 

Airline Delegate Name 

Air Canada Michael Morey 

Air France Jean Dunaux 

All Nippon Airways Teruo Miyahara 

All Nippon Airways Kosei Kitagami 

All Nippon Airways Atsuya Morino 

British Airways Malcolm Fowler 

Cathay Pacific Simon Leung 

China Southern Airlines Laijun Luo 

Egyptair M. Walaa M. Yousri 

Etihad Sam Okpro

FedEx* Todd Frazier

Finnair Mikko Kilpinen

Gulf Air Khalid Mustafa Faqih 

Japan Airlines Toru Nokano 

KLM Jan Vreeburg

Korean Air Donghun Kim 

Lufthansa Cargo Thilo Schaefer 

Malaysia Airlines Ibrahim M. Salleh 

Malaysia Airlines Noor Zaida 

Nippon Cargo Airlines Yosuke Hara 

Nippon Cargo Airlines Kanoko Yamaguchi 

PIA Shabbir Ahmed

Qantas Airways Brian Hogan 

SWISS Urs Stulz

SWISS Christine Barden

Thai Airways Pitak Nakabhat 

Thai Airways Soodkanueng Mapaisansin 

Thai Airways Dumrongchai Sawangchareon 

Thai Airways Yannawit Sangsook 

Turkish Airlines Hakan Lokman Yuksel 

United Airlines Angel Ramirez 

UPS Dan Sheehan

*CSC Chairman 
MINUTES – Cargo Services Conference (CSC/34) 

Page 40 of 42 

IATA Secretariat 

Company Name 

IATA – Geneva *** Frederic Leger 

IATA – Montreal Carlos Tornero 

IATA – Geneva Ben Behanan 

IATA – Geneva Dave Brennan 

IATA – Geneva Zhi Yong Liao 

IATA – Geneva Tahir Hasnain 

IATA – Geneva Hans Nilsson 

IATA – Geneva Andrea Gruber 

***CSC Secretary 
MINUTES – Cargo Services Conference (CSC/34) 

Page 41 of 42 

Attachment ‘B’ 

BRIEFING 

MEMBERS ARE REMINDED THAT THIS MEETING IS BEING HELD 

PURUSANT TO THE PROVISIONS FOR THE CONDUCT OF THE 

IATA TRAFFIC CONFERENCES. THE PROVISIONS PLACE 

LIMITS ON WHAT THE CONFERENCES CAN AND CANNOT 

DISCUSS. WITHIN THE BOUNDARIES OF THE PERMITTED 

DISCUSSION AREAS, THE CONFERENCE BENEFITS FROM 

LIMITED ANTITRUST IMMUNITY IN SOME JURISDICTIONS. 

ACCORDING TO THE PROVISIONS IN RESPECT OF THE CARGO 

SERVICES CONFERENCE, THE AUTHORIZED AREAS OF 

DISCUSSION ARE AS FOLLOWS, AND I QUOTE: 

THE CARGO SERVICES CONFERENCE SHALL TAKE ACTION ON 

MATTERS WHICH FACILITATE AND IMPROVE THE PROCESSING OF AIR 

CARGO THROUGH STANDARDIZATION OF PROCEDURES, DATA 

EXCHANGES AND SYSTEMS WHILE MAXIMIZING BENEFITS TO 

CUSOMERS, PARTICIPATING CARRIERS, INDUSTRY AND ASSOCIATED 

PARTNERS. 

THIS MEETING HAS NO AUTHORITY TO DISCUSS OR REACH 

AGREEMENT ON MATTERS RELATING TO TARIFFS OR RATES 

OR PRICING MATTERS. 

NOR DOES IT HAVE AUTHORITY TO DISCUSS OR REACH 

AGREEMENT ON THE ALLOCATION OF MARKETS, THE 

DIVISION OR SHARING OF TRAFFIC OR REVENUES, OR THE 

NUMBER OF FLIGHTS OR CAPACITY THAT MAY BE OFFERED IN 

ANY MARKET. 

DELEGATES ARE WARNED THAT ANY DISCUSSION 

REGARDING SUCH MATTERS OR CONCERNING ANY OTHER 

COMPETITIVELY SENSITIVE TOPICS OUTSIDE THE SCOPE OF 

THE AGENDA, EITHER ON OR OFF THE FLOOR ARE STRICTLY 

PROHIBITED.
MINUTES – Cargo Services Conference (CSC/34) 

Page 42 of 42 

SHOULD A MEMBER ATTEMPT TO INTRODUCE SUCH TOPICS 

THEY WILL BE CAUTIONED. SHOULD THEY PERSIST THEY 

WILL BE ASKED TO LEAVE THE MEETING.