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                        SHSP Evaluation Process Model


            
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                Appendix – EPM Worksheets
The sample worksheets provided in this appendix are based on the information provided in the EPM and are intended to help States document the evaluation results and record follow-up action items. They are based on the self assessment questions posed through- out the EPM. By carefully reviewing and answering the questions in these worksheets, States will gain an understanding of their strengths and weaknesses and begin to develop an action plan for strengthening their SHSP .

The worksheets are organized by EPM chapter, with one worksheet for Chapter 2 and another for Chapter 3.10 Each worksheet is composed of two parts. The first part is designed to encourage a deeper review of each of the self assessment questions with the goal of identifying action items for improving the SHSP. The second part is designed to take the action items and identify those who are responsible for completing them, and when they should be done. The end result is an action plan that includes tasks to be accom- plished, persons responsible for accomplishing them, and deadlines.

While the self-assessment questions can be simply answered with a yes or no, greater benefit is derived if they are considered and responded to in a deeper fashion. Filling in the fields next to each question fleshes out issues associated with them and helps identify next steps. The following example helps describe this process.

Example: Chapter 3

Consider a self-assessment question from Chapter 3, ***“the number and rate of fatalities and serious injuries tracked and reported by emphasis area and compared to previouslt set objectives?”***

The worksheet provides a place to answer yes or no to this question. If each emphasis area has performance measures for fatality and serious injury magnitudes and/or rates, the answer to the question is ***Yes, we track the number of fatalities and serious injuries on an annual basis as data become available.***

The next space in the worksheet is to provide additional information (“as evidenced by”). A possible answer to this question may be: ***Annual data reports by emphasis area and for the SHSP as a whole are provided to the leadership showing progress toward SHSP goals/objectives.***

The third space in the worksheet is “what is the impact (positive or negative).” You are tracking and reporting on the number of fatalities and serious injuries on an annual basis and providing the information to the SHSP leadership so they can see progress. What is the positive impact of this activity; is there any negative impact? Possible answers include the following:

***Positive Impact – Emphasis area teams and SHSP leadership are regularly informed and can make course corrections when needed, not just at the end of the SHSP cycle/period of performance.***
	***Negative Impact – Because fatalities and serious injuries are only tracked by actual numbers and not by geographic area, it may be difficult to determine where the problem is occurring, which prevents hot spot and systemic analysis of the State’s traffic safety problems.***The fourth space in the worksheet is “opportunities” or how the State can improve its process with respect to this question. The response might consist of the following items:

**Collect and track overall fatalities by rates to allow for a comparison with other neighboring States and the national fatality rate.**
	**Collect and track fatalities and serious injuries by geographic area to identify problem locations.**
	**Provide information on SHSP progress on achieving fatality and serious injury goals/objectives to the public.**The last space in the worksheet is for action items. At this point, opportunities identified in the previous step can be transformed into tasks such as the following:

***Develop a method to collect and analyze fatalities and serious injuries by geographic area.***
	***Determine who should receive the data and how often.***
	***Decide whether the information can be used to form regional teams to assist with SHSP implementation.***This process should be repeated for each question. (Questions should be modified, added, or removed based on each State’s particular circumstances.) When completed, it will result in a list of action items. These action items should be transferred to the second part of the worksheet under “Action Item Summary.” Each action item can then be assigned to a responsible person and given a deadline. The resulting collection of action items, responsible persons, and deadlines creates a plan to enhance the SHSP process and efforts.

Strategic Highway Safety Plan Evaluation Process Model Worksheet – Chapter 2

Process Evaluation – Getting on the Right Track

Column Descriptions

**As evidenced by:** What is the evidence for the yes (or the no) answer?

**What is the Impact:** What impact, positive or negative, is this having on our SHSP process?

**Opportunities:** How can we improve our efforts with respect to this question?

**Action Items:** What steps will we take to improve our process, when should the steps be completed, and who is responsible for completing them?

The elements examined in process evaluation are: **SHSP organizational structure; multidisciplinary, multimodal collaboration; goal and objective setting methods; data driven and evidence-based emphasis areas, strategies, and actions; and aligning agency priorities.** For each of these elements the primary question driving the evaluation is:

What will it take to convince us our programs/
strategies/actions/investments are on the right track?

The questions below will help determine the effectiveness of current process evaluation efforts and identify areas for improvement. The EPM is based on noteworthy practices and current research and is general in nature. States should feel free to add to or modify these questions to fit their particular situation.

SHSP Organizational
			Structure Questions
			Yes/No
			As evidenced by (observations)
			What is the impact
			(positive or negative)?
			Opportunities
			Action Items1. Is the SHSP process supported by an actively engaged organizational structure?
			empty cell
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			empty cell2. Are top-level managers represented in executive committees or leadership structures/groups established for the SHSP?
			empty cell
			empty cell
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			empty cell3. Do members of the executive committee or leadership group have the decision-making authority needed to effectively support the SHSP process?
			empty cell
			empty cell
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			empty cell4. Do members of the executive committee or leadership group assign persons with decision-making authority to the steering committee or working group?
			empty cell
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			empty cell5. Are multiple transportation modes represented, and do they actively participate on the steering committee/working groups and emphasis area teams?
			empty cell
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			empty cell6. Has a SHSP program coordinator or manager been assigned? What percentage of this person’s time is dedicated to the SHSP?
			empty cell
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			empty cell7. Do the leadership and working groups/committees meet as frequently as expected?
			empty cell
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			empty cell8. Are emphasis areas supported by teams with engaged leaders?
			empty cell
			empty cell
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			empty cellMultidisciplinary and Multimodal Collaboration Questions
			Yes/No
			As evidenced by (observations)
			What is the impact
			(positive or negative)?
			Opportunities
			Action Items1. Are members of the executive or leadership group, the steering committee, the emphasis area teams, and other groups multidisciplinary and multimodal?
			empty cell
			empty cell
			empty cell
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			empty cell2. Are local/regional/district coalitions supported by the SHSP organizational structure?
			empty cell
			empty cell
			empty cell
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			empty cell3. Are the necessary disciplines, modes, and agencies (representing the 4 E’s) engaged in SHSP decision-making and implementation?
			empty cell
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			empty cell4. Do the stakeholders regularly collaborate on decisions that affect SHSP updates and implementation?
			empty cell
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			empty cell5. Do the necessary stakeholders collaborate and jointly decide on SHSP goal and objective setting methods?
			empty cell
			empty cell
			empty cell
			empty cell
			empty cellGoal- and Objective-Setting Methods Questions
			Yes/No
			As evidenced by (observations)
			What is the impact
			(positive or negative)?
			Opportunities
			Action Items1. Are data-driven methods, such as trend analysis, used to establish goals and set aggressive, yet achievable objectives?
			empty cell
			empty cell
			empty cell
			empty cell
			empty cell2. Are objectives specific, measurable, time bound, and realistic?
			empty cell
			empty cell
			empty cell
			empty cell
			empty cellData-Driven and Evidence-Based Emphasis Areas, Strategies, and Actions Questions
			Yes/No
			As evidenced by (observations)
			What is the impact
			(positive or negative)?
			Opportunities
			Action Items1. Is data analysis used to select the emphasis areas?
			empty cell
			empty cell
			empty cell
			empty cell
			empty cell2. Are the emphasis area strategies selected through an evidence based process?
			empty cell
			empty cell
			empty cell
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			empty cell3. Are promising and innovative strategies with less evidence of effectiveness accompanied by an evaluation?
			empty cell
			empty cell
			empty cell
			empty cell
			empty cellAligning Agency Priorities Questions
			Yes/No
			As evidenced by (observations)
			What is the impact
			(positive or negative)?
			Opportunities
			Action Items1. Have the various agencies and safety partners incorporated elements of the SHSP into their planning documents? (HSPs, HSIPs, CVSPs, LRTPs, S/TIPs, etc.)
			empty cell
			empty cell
			empty cell
			empty cell
			empty cellAction Item Summary

SHSP Organizational Structure – Action Items
			Deadline
			Responsible Person1.
			empty cell
			empty cell2.
			empty cell
			empty cell3.
			empty cell
			empty cell4.
			empty cell
			empty cell5.
			empty cell
			empty cell6.
			empty cell
			empty cellMultidisciplinary and Multimodal Collaboration – Action Items
			Deadline
			Responsible Person1.
			empty cell
			empty cell2.
			empty cell
			empty cell3.
			empty cell
			empty cell4.
			empty cell
			empty cell5.
			empty cell
			empty cell6.
			empty cell
			empty cellGoal- and Objective-Setting Methods – Action Items
			Deadline
			Responsible Person1.
			empty cell
			empty cell2.
			empty cell
			empty cell3.
			empty cell
			empty cell4.
			empty cell
			empty cell5.
			empty cell
			empty cell6.
			empty cell
			empty cellData-Driven and Evidence-Based Emphasis Areas, Strategies, and Actions – Action Items
			Deadline
			Responsible Person1.
			empty cell
			empty cell2.
			empty cell
			empty cell3.
			empty cell
			empty cell4.
			empty cell
			empty cell5.
			empty cell
			empty cell6.
			empty cell
			empty cellAligning Agency Priorities – Action Items
			Deadline
			Responsible Person1.
			empty cell
			empty cell2.
			empty cell
			empty cell3.
			empty cell
			empty cell4.
			empty cell
			empty cell5.
			empty cell
			empty cell6.
			empty cell
			empty cellStrategic Highway Safety Plan Evaluation Process Model Worksheet – Chapter 3

Performance Evaluation – Outputs and Outcomes

Column Descriptions

**As evidenced by:** What is the evidence for the yes (or the no) answer?

**What is the Impact:** What impact, positive or negative, is this having on our SHSP process?

**Opportunities:** How can we improve our efforts with respect to this question?

**Action Items:** What steps will we take to improve our process, when should the steps be completed, and who is responsible for completing them?

Performance evaluation is comprised of: output evaluation and outcome evaluation. For each of these areas the primary question driving the evaluation is:

What will it take to convince us our programs/
strategies/actions/investments are getting us where we need to be?

The questions below will help determine the effectiveness of current performance evaluation efforts and identify areas for improvement. The EPM is based on noteworthy practices and current research and is general in nature. States should feel free to add to and/or modify these questions to fit their particular situation.

Performance Evaluation Questions
			Yes/No
			As evidenced by (observations)
			What is the impact
			(positive or negative)?
			Opportunities
			Action Items1. Has the current status of all output and outcome performance measures been gathered and reviewed?
			empty cell
			empty cell
			empty cell
			empty cell
			empty cell2. Are the performance measures clearly related to SHSP goals and objectives?
			empty cell
			empty cell
			empty cell
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			empty cell3. Are the numbers and rates of fatalities and serious injuries used as general statistical measures?
			empty cell
			empty cell
			empty cell
			empty cell
			empty cell4. Are the numbers and rates of fatalities and serious injuries tracked and reported by emphasis area and compared to previously set objectives?
			empty cell
			empty cell
			empty cell
			empty cell
			empty cell5. Have fatality and serious injury objectives been met?
			empty cell
			empty cell
			empty cell
			empty cell
			empty cell6. Are observation and/or telephone survey data collected and analyzed to track changes in awareness, attitudes, and behaviors?
			empty cell
			empty cell
			empty cell
			empty cell
			empty cell7. Have awareness, attitude, and behavior objectives been met?
			empty cell
			empty cell
			empty cell
			empty cell
			empty cell8. Are program-level benefit/cost analyses conducted on certain SHSP programs?
			empty cell
			empty cell
			empty cell
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			empty cell9. Have the benefits of the program(s) outweighed the costs?
			empty cell
			empty cell
			empty cell
			empty cell
			empty cellAction Item Summary

SHSP Organizational Structure – Action Items
			Deadline
			Responsible Person1.
			empty cell
			empty cell2.
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			empty cell3.
			empty cell
			empty cell4.
			empty cell
			empty cell5.
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			empty cell6.
			empty cell
      
  Book traversal links for Appendix – EPM Worksheets
      ‹ Conclusion
                    Up
                    Recommended Actions ›
                
                Book:SHSP Evaluation Process Model
              Chapter 1 – Planning for Evaluation: Getting Started
                Chapter 2 – Process Evaluation: Getting on the Right Track
                Chapter 3 – Performance Evaluation: Outputs and Outcomes
                Chapter 4 – Using Evaluation: The Focus is Results
                Conclusion
                Appendix – EPM Worksheets
                Recommended Actions
                Checklists, Worksheets, and Self Assessment Questions U.S. DEPARTMENT OF TRANSPORTATION

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