Federal Register / Vol. 62, No. 188 / Monday, September 29, 1997 / Notices 50945

the power to vote shares of a bank or

bank holding company and all of the

banks and nonbanking companies

owned by the bank holding company,

including the companies listed below.

The applications listed below, as well

as other related filings required by the

Board, are available for immediate

inspection at the Federal Reserve Bank

indicated. The application also will be

available for inspection at the offices of

the Board of Governors. Interested

persons may express their views in

writing on the standards enumerated in

the BHC Act (12 U.S.C. 1842(c)). If the

proposal also involves the acquisition of

a nonbanking company, the review also

includes whether the acquisition of the

nonbanking company complies with the

standards in section 4 of the BHC Act.

Unless otherwise noted, nonbanking

activities will be conducted throughout

the United States.

Unless otherwise noted, comments

regarding each of these applications

must be received at the Reserve Bank

indicated or the offices of the Board of

Governors not later than October 24,

1997.

A. Federal Reserve Bank of New

York (Betsy Buttrill White, Senior Vice

President) 33 Liberty Street, New York,

New York 10045-0001:

1. Warwick Community Bancorp, Inc.,

Warwick, New York; to become a bank

holding company by acquiring 100

percent of the voting shares of Warwick

Savings Bank, Warwick, New York.

B. Federal Reserve Bank of Atlanta

(Lois Berthaume, Vice President) 104

Marietta Street, N.W., Atlanta, Georgia

30303-2713:

1. Trust No. 3 Under Will of Charles

Henderson, Troy, Alabama, and

Henderson Bancshares, Inc., Troy,

Alabama; to acquire 100 percent of the

voting shares of Pea River Capital,

Corporation, Elba, Alabama, and thereby

indirectly acquire Peoples Bank of

Coffee County, Elba, Alabama.

C. Federal Reserve Bank of St. Louis

(Randall C. Sumner, Vice President) 411

Locust Street, St. Louis, Missouri 63102-

2034:

1. Community Bancshares of West

Plains, Inc., West Plains, Missouri; to

become a bank holding company by

acquiring 100 percent of the voting

shares of Community First National

Bank of West Plains, West Plains,

Missouri, a de novo bank.

D. Federal Reserve Bank of

Minneapolis (Karen L. Grandstrand,

Vice President) 250 Marquette Avenue,

Minneapolis, Minnesota 55480-2171:

1. U.S. Bancorp, Minneapolis,

Minnesota; to merge with Zappco, Inc.,

St. Cloud, Minnesota, and thereby

indirectly acquire The First National

Bank of Little Falls, Little Falls,

Minnesota; Melrose State Bank,

Melrose, Minnesota; and Zapp National

Bank of St. Cloud, St. Cloud, Minnesota.

In connection with this application,

Applicant also has applied to acquire

Zapp Data, Inc., St. Cloud, Minnesota,

and thereby engage in providing data

processing services, pursuant to §

225.28(b)(14) of the Board’s Regulation

Y.

Board of Governors of the Federal Reserve

System, September 24, 1997.

Jennifer J. Johnson,

Deputy Secretary of the Board.

[FR Doc. 97–25766 Filed 9–26–97; 8:45 am]

BILLING CODE 6210–01–F

FEDERAL RESERVE SYSTEM

Sunshine Act Meeting

AGENCY HOLDING THE MEETING: Board of

Governors of the Federal Reserve

System.

TIME AND DATE: 10:00 a.m., Thursday,

October 2, 1997.

PLACE: Marriner S. Eccles Federal

Reserve Board Building, C Street

entrance between 20th and 21st Streets,

N.W., Washington, D.C. 20551.

STATUS: Closed.

MATTERS TO BE CONSIDERED:

1. Personnel actions (appointments,

promotions, assignments,

reassignments, and salary actions)

involving individual Federal Reserve

System employees.

2. Any items carried forward from a

previously announced meeting.

CONTACT PERSON FOR MORE INFORMATION:

Mr. Joseph R. Coyne, Assistant to the

Board; (202) 452–3204. You may call

(202) 452–3207, beginning at

approximately 5 p.m. two business days

before this meeting, for a recorded

announcement of bank and bank

holding company applications

scheduled for the meeting.

Dated: September 25, 1997.

William W. Wiles,

Secretary of the Board.

[FR Doc. 97–25856 Filed 9–25–97; 11:07 am]

BILLING CODE 6210–01–P

DEPARTMENT OF HEALTH AND

HUMAN SERVICES

Administration for Children and

Families

National Directory of New Hires;

Submission for OMB Review;

Comment Request

OMB No.: New.

Description: Public Law 104–193, the

‘‘Personal Responsibility and Work

Opportunity Reconciliation Act of

1996,’’ requires the Office of Child

Support Enforcement (OCSE) to develop

a National Directory of New Hires

(NDNH) to improve the ability of State

child support agencies to locate

noncustodial parents and collect child

support across State lines.

The NDNH will contain employment,

earning and unemployment

compensation data on all employees

within the United States. The law

requires States and territories to

periodically transmit new hire data

received from employers to the NDNH,

and to transmit quarterly wage and

unemployment compensation claims

data to the NDNH on a quarterly basis.

Employers must report specified

information (based on information

reported on the IRS W–4 Form) on all

new hires to State agencies for

transmittal to the NDNH. States will

transmit all data to the NDNH

electronically. The purpose of the

NDNH is to develop a repository of

information on newly-hired employees,

and on the earnings and unemployment

compensation claims data on all

employees, to provide the necessary

information to locate child support

obligors, and to establish and enforce

child support orders.

Respondents: States and Employers.

ANNUAL BURDEN ESTIMATES

Instrument Number of

respondents

Number of

responses per

respondent

Average

burden

hours per

response

Total burden

hours

New Hire: Employers Reporting Manually ......................................................... 1 5,166,00 2 3.484 .0417 750,531

New Hire: Employers Reporting Electronically 1 ................................................ 1 1,134,000 2 37,037 3 .00028 11,760

New Hire: States ................................................................................................ 54 4 83.333 5 266.668 1,200,001
50946 Federal Register / Vol. 62, No. 188 / Monday, September 29, 1997 / Notices

ANNUAL BURDEN ESTIMATES—Continued

Instrument Number of

respondents

Number of

responses per

respondent

Average

burden

hours per

response

Total burden

hours

Multistate Employers’ Notification Form ............................................................. 375,000 1 .050 18,750

Quarterly Wage and Unemployment Compensation ......................................... 54 6 4 .033 7.13

Estimated Total Annual Burden Hours: 1,981,049.

Footnotes:

The above numbers are based on the following:

1Eighteen percent of all employers will report manually and 82% will report electronically (based on SSA’s experience).

2For the ‘‘Employers’’ tiers, ‘‘response’’ is defined as the number of new hire reports. Thirty percent of all new hire reports will be reported

manually and 70% will be reported electronically (based on SSA’s experience). 3Based on the assumption that employers reporting new hires electronically will most likely transmit their reports in a batch file, thus significantly reducing the per-response burden. 4For the ‘‘States’’ tiers, ‘‘response’’ is defined as the number of transmissions to the NDNH. All States are required by law to transmit new hire

data to the NDNH electronically, within three business days after entering the data into the SDNH. There are 250 business days per year. States

will send a transmission once every three business days, which is equal to 83.333 transmissions per year. 5Based on the average number of reports per transmission and the average burden per new hire report. The average number of reports per

transmission is calculated by dividing 60,000,000 (total number of new hire reports) by 54 (total number of States). The result (1,111,111) is then

divided by 83.333 (estimated number of transmission per State, see above explanation). Based on this calculation, the average number of reports per transmission is 13,333.39 reports. The average burden per new hire report is estimated to be .02 hours (1.2 minutes), which is based

on a range of two seconds to four minutes. The burden is estimated to be two seconds per report for the 70% of new hire reports submitted to

the State electronically. This two second burden estimate is based on the same batch-file assumption as above, and includes data receipt and

data transmission. If the State has to manually enter the new hire data before transmitting to the NDNH (which is the case for 30% of all new

hire reports), the burden is estimated to be four minutes (based on the number of characters in a record). The average burden hours per report

(.02) multiplied by the average number of reports per transmission (13,333.39) is equal to the average burden hours per transmission (266.668). 6 ‘‘Response’’ is defined here as the number to transmissions to the NDNH. States are required to transmit quarterly wage and unemployment

compensation data four times a year.

RECORD LAYOUTS AND FIELD DESCRIPTIONS FOR INPUT TO THE NATIONAL DIRECTORY OF NEW HIRE (NDNH)

Field name Location/position Length Alpha/numeric Description remarks Mandatory/optional

W4 Transmitter Record

Record Identifier ....................... 1–2 2 A/N ‘H4’ .......................................... M.

Transmitter State Code ............ 3–4 2 N State FIPS code (for states

only).

M for states.

Transmitter Agency Code ......... 5–13 9 A/N Federal Agency Code (for federal agencies only).M for agencies.

Transmission Type ................... 14–15 2 A/N ‘W4’ for W4 data ...................... M.

Department of Defense ............ 16 1 A ‘A’ for active duty ..................... M for DOD.

Code ......................................... ‘C’ for civilian.

‘R’ for reserves.

States may leave this field

blank.

Version Control Number ........... 17–18 2 A/N Must be ‘01’, controlled by

OCSE.

M.

Date Stamp .............................. 19–26 8 N Format = YYYYMMDD ............ M.

Must be current system date of

file generation.

Batch Number .......................... 27–32 6 N Sequential number to identify a

submission as unique.

M.

Filler .......................................... 33–801 769 A/N Spaces. To be used for future

versions.

W4 Total Record

Record Identifier ....................... 1–2 2 A/N ‘T4’ ........................................... M.

Data Record Count ................... 3–13 11 N Total record for transmission,

including header and trailer

records.

M.

Filler .......................................... 14–801 788 A/N Spaces. To be used for future

versions.

W4 Data Record

Record Identifier ....................... 1–2 2 A/N ‘W4’ .......................................... M.

Employee SSN ......................... 3–11 9 N As reported by employee ........ M.

Employee Name:

First Name ......................... 12–27 16 A At least one character ............. M.

No special characters.
Federal Register / Vol. 62, No. 188 / Monday, September 29, 1997 / Notices 50947

RECORD LAYOUTS AND FIELD DESCRIPTIONS FOR INPUT TO THE NATIONAL DIRECTORY OF NEW HIRE (NDNH)—

Continued

Field name Location/position Length Alpha/numeric Description remarks Mandatory/optional

Middle Name ..................... 28–43 16 A If non-blank, must be at least

one character.

O.

No special characters.

Last Name ......................... 44–73 30 A At least one character ............. M.

No special characters, except

for hyphen.

Employee Addresses:

Street Address (line 1) ...... 74–113 40 A/N Non-blank ................................ M.

Street Address (line 2) ...... 114–153 40 A/N If your address line is less

than 40 characters, do.

O.

Street Address (line 3) ...... 154–193 40 A/N Not concatenate into one line. O.

City .................................... 194–218 25 A At least two characters ............ M.

No special characters, except

for hyphen.

State .................................. 219–220 2 A Valid state or territory abbreviation.M.

Zip Code (1) ...................... 221–225 5 N Must be numeric ...................... M.

Zip Code (2) ...................... 226–229 4 A/N If present, must be numeric .... O.

Employee Foreign Address:

Foreign Country Code ....... 230–231 2 A/N Refer to U.S. Department of

Commerce FIPS code manual, National Institute of

Standards and Technology,

FIPS PUB 10–4 (April 1995).

M for foreign address.

Foreign Country Name ...... 232–256 25 A/N If present, at least two characters.O.

Foreign Zip Code .............. 257–271 15 A/N .................................................. O.

Employee Date of Birth ............ 272–279 8 A/N If present, numberic ................. O.

Format—YYYYMMDD.

Employee Date of Hire ............. 280–287 8 A/N If present, numeric ................... O.

Format—YYYYMMDD.

Employee State of Hire ............ 288–289 2 A Alphabetic state or territory abbreviation.O.

Federal EIN .............................. 290–298 9 N Federal Employer Identification

Number.

M.

State EIN .................................. 299–310 12 A/N If no FEIN is available, send

the State Ein.

O.

If present and less than 12

characters, left justify.

Employer Name ........................ 311–355 45 A/N At least two characters.

Employer Address .................... ...................... .................... FEIN address from W4.

Street Address (line 1) ...... 356–395 40 A/N At least two characters ............ M.

Street Address (line 2) ...... 396–435 40 A/N If your address line is less

than 40 characters, do.

O.

Street Address (line 3) ...... 436–475 40 A/N Not concatenate into one line. O.

City .................................... 476–500 25 A At least two characters ............ M.

State .................................. 501–502 2 A Valid state or territory abbreviation.M.

Zip Code (1) ...................... 503–507 5 N Must be numeric ...................... M.

Zip Code (2) ...................... 508–511 4 A/N If present, must be numeric .... O.

Employer Foreign Address:

Foreign Country Code ....... 512–513 2 A/N Refer to U.S. Department of

Commerce FIPS code manual, National Institute of

Standards and Technology,

FIPS PUB 10–4 (April 1995).

M for foreign address.

Foreign Country Name ...... 514–538 25 A/N If present, at least two characters.O.

Foreign Zip Code .............. 539–553 15 A/N .................................................. O.

Employer Optional Address ...... ...................... .................... This address will be blank if

only collecting one address.

If there is a second address,

it should be the address

where child support orders

should be sent.

O.

Street Address (line 1) ...... 554–593 40 A/N If your address line is less

than 40 characters, do.

O.

Street Address (line 2) ...... 594–633 40 A/N Not concatenate into one line. O.

Street Address (line 3) ...... 634–673 40 A/N .................................................. O.
50948 Federal Register / Vol. 62, No. 188 / Monday, September 29, 1997 / Notices

RECORD LAYOUTS AND FIELD DESCRIPTIONS FOR INPUT TO THE NATIONAL DIRECTORY OF NEW HIRE (NDNH)—

Continued

Field name Location/position Length Alpha/numeric Description remarks Mandatory/optional

City .................................... 674–698 25 A If present, at least two characters.O.

State .................................. 699–700 2 A If present, valid state or territory abbreviation.O.

Zip Code (1) ...................... 701–705 5 A/N If present, must be numeric .... O.

Zip Code (2) ...................... 706–709 4 A/N If present, must be numeric .... O.

Employer Optional Foreign Address:

Foreign Country Code .............. 710–711 2 A/N Refer to U.S. Department of

Commerce FIPS code manual, National Institute of

Standards and Technology,

FIPS PUB 10–4 (April 1995).

O.

Foreign Country Name ............. 712–736 25 A/N If present, at least two characters.O.

Foreign Zip Code ..................... 737–751 15 A/N .................................................. O.

Filler .......................................... 752–801 50 A/N Spaces. To be used for future

versions.

Quarterly Wage Transmitter Record

Record Identifier ....................... 1–2 2 A ‘HQ’ .......................................... M.

Transmitter State Code ............ 3–4 2 N State FIPS code (for states

only).

M for states.

Transmitter Agency Code ......... 5–13 9 A/N Federal Agency Code (for federal agencies only).M for agencies.

Transmission Type ................... 14–15 2 A/N ‘QW’ for quarterly wage data .. M.

Department of Defense Code .. 16 1 A ‘A’ for active duty ..................... M for DOD.

‘C’ for civilian. ..........................

‘R’ for reserves.

States may leave this field

blank.

Version Control Number ........... 17–18 2 A/N Must be ‘01’, controlled by

OCSE.

M.

Date Stamp .............................. 19–26 8 N Format=YYYYMMDD .............. M.

Must be current system date of

file generation.

Batch Number .......................... 27–32 6 N Sequential number to identify a

submission as unique.

M.

Filler .......................................... 33–601 569 A/N Spaces. To be used for future

versions.

Quarterly Wage Total Record

Record Identifier ....................... 1–2 2 A ‘TQ’ .......................................... M.

Data Record Count ................... 3–13 11 N Total record count for transmission, including header

and trailer record.

M.

Filler .......................................... 14–601 588 A/N Spaces. To be used for future

versions.

Quarterly Wage Data Record

Record Identifier ....................... 1–2 2 A ‘QW’ ......................................... M.

Employee SSN ......................... 3–11 9 N As reported by employee ........ M.

Employee Name:

First Name ......................... 12–27 16 A At least one character ............. M.

No special characters.

Middle Name ..................... 28–43 16 A If non-blank, must be at least

one character.

O.

No special characters.

Last Name ......................... 44–73 30 A At least one character ............. M.

No special characters, except

for hyphen.

Employee Wage Amount .......... 74–84 11 N Last two positions are decimal

places.

M.

No negative values, zeroes are

allowed.

Gross amount paid within the

quarter.
Federal Register / Vol. 62, No. 188 / Monday, September 29, 1997 / Notices 50949

RECORD LAYOUTS AND FIELD DESCRIPTIONS FOR INPUT TO THE NATIONAL DIRECTORY OF NEW HIRE (NDNH)—

Continued

Field name Location/position Length Alpha/numeric Description remarks Mandatory/optional

Reporting Period ...................... 85–89 5 N Format—QYYYY for Calendar

year.

M.

Q=1 for Jan–Mar.

Q=2 for Apr–Jun.

Q=3 for Jul–Sep.

Q=4 for Oct–Dec.

Federal EIN .............................. 90–98 9 N Federal Employer Identification

Number.

M.

State EIN .................................. 99–110 12 A/N If present and less than 12

characters, left justify.

O.

Employer Name ........................ 111–155 45 A/N At least two characters ............ M.

Employer Address .................... ...................... .................... FEIN address.

Street Address (line 1) ...... 156–195 40 A/N At least two characters ............ M.

Street Address (line 2) ...... 196–235 40 A/N If your address line is less

than 40 characters, do.

O.

Street Address (line 3) ...... 236–275 40 A/N Not concatenate into one line. O.

City .................................... 276–300 25 A At least two characters ............ M.

State .................................. 301–302 2 A Valid state or territory abbreviation.M.

Zip Code (1) ...................... 303–307 5 N .................................................. M.

Zip Code (2) ...................... 308–311 4 A/N If present, must be numeric .... O.

Employer Foreign Address:

Foreign Country Code ....... 312–313 2 A/N Refer to U.S. Department of

Commerce FIPS code manual, National Institute of

Standards and Technology,

FIPS PUB 10–4 (April 1995).

M for foreign address.

Foreign Country Name ...... 314–338 25 A/N If present, at least two characters.O.

Foreign Zip Code .............. 339–353 15 A/N .................................................. O.

Employer Optional Address ...... ...................... .................... This address will be blank if

only collecting one address.

If there is a second address,

it should be the address

where child support orders

should be sent.

Street Address (line 1) ...... 354–393 40 A/N At least two characters ............ O.

Street Address (line 2) ...... 394–433 40 A/N If your address is less than 40

characters, do.

O.

Street Address (line 3) ...... 434–473 40 A/N Not concatenate into one line. O.

City .................................... 474–498 25 A If present, at least two characters.O.

State .................................. 499–500 2 A If present, valid state or territory abbreviation.O.

Zip Code (1) ...................... 501–505 5 A/N If present, must be numeric .... O.

Zip Code (2) ...................... 506–509 4 A/N If present, must be numeric .... O.

Employer Optional Foreign Address:

Foreign Country Code ....... 510–511 2 A/N Refer to U.S. Department of

Commerce FIPS code manual, National Institute of

Standards and Technology,

FIPS PUB 10–4 (April 1995).

O.

Foreign Country Name ...... 512–536 25 A/N If present, at least two characters.O.

Foreign Zip Code .............. 537–551 15 A/N .................................................. O.

Filler .......................................... 552–601 50 A/N Spaces. To used for future

versions.

UI Transmitter Record

Record Identifier ....................... 1–2 2 A ‘HU’ .......................................... M.

Transmitter State Code ............ 3–4 2 N State FIPS code (for states

only).

M for states.

Transmitter Agency Code ......... 5–13 9 A/N Federal Agency Code (for federal agencies only).M for agencies.

Transmission Type ................... 14–15 2 A/N ‘UI’ for unemployment insurance data.M.

Filler .......................................... 16 1 A/N .................................................. M for DOD.
50950 Federal Register / Vol. 62, No. 188 / Monday, September 29, 1997 / Notices

RECORD LAYOUTS AND FIELD DESCRIPTIONS FOR INPUT TO THE NATIONAL DIRECTORY OF NEW HIRE (NDNH)—

Continued

Field name Location/position Length Alpha/numeric Description remarks Mandatory/optional

Version Control Number ........... 17–18 2 A/N Must be ‘01’, controlled by

OCSE.

M.

Date Stamp ....................... 19–26 8 N Format=YYYYMMDD .............. M.

Must be current system date of

file generation.

Batch Number 27–32 ............... 27–32 6 N Sequential number to identify a

submission as unique.

M.

Filler .......................................... 32–295 263 A/N Spaces. To be used for future

versions.

UI Total Record

Record Identifier ....................... 1–2 2 A ‘TU’ .......................................... M.

Data Record Count ................... 3–13 11 N Total record count for transmission, including header

and trailer record.

M.

Filler .......................................... 14–295 282 A/N Spaces. To be used for future

versions.

Record Identifier ....................... 1–2 2 A ‘UI’ ........................................... M.

Claimant SSN ........................... 3–11 9 N As reported by claimant .......... M.

Claimant Name:

First Name ......................... 12–27 16 A At least one character ............. M.

No special characters.

Middle Name ..................... 28–43 16 A In non-blank, must be at least

one character.

O.

No special characters.

Last Name ......................... 44–73 30 A At least one character ............. M.

No special characters, except

for hyphen.

Claimant Address:

Street Address (line 1) ...... 74–113 40 A/N Non-blank ................................ M.

Street Address (line 2) ...... 114–153 40 A/N If your address line is less

than 40 characters, do.

O.

Street Address (line 3) ...... 154–193 40 A/N Not concatenate into one line O.

City .................................... 194–218 25 A At least two characters ............ M.

No special characters, except

for hyphen.

State .................................. 219–220 2 A Valid state or territory abbreviation.M.

Zip Code (1) ...................... 221–225 5 N Must be numeric ...................... M.

Zip Code (2) ...................... 226–229 4 A/N If present, must be numeric .... O.

Benefit Amount ......................... 230–240 11 N Last two positions are decimal

places.

M.

No negative values, zeroes are

allowed.

Gross amound paid within the

quarter before withholding

offsets. This amount is a

total of all benefits that are

tracked electronically.

Reporting Period ...................... 241–245 5 N Format—QYYYY for Calendar

year.

M.

Q=1 for Jan–Mar.

Q=2 for Apr–Jun.

Q=3 for Jul–Sep.

Q=4 for Oct–Dec.

Filler .......................................... 246–295 50 A/N Spaces. To be used for future

versions.

Supplement to New Hire Record

Specifications

At the suggestion of the workgroup

that assisted in developing the record

specifications for the National Directory

of New Hires (NDNH), this is an

accompanying document that contains

some additional clarification or

explanation of items in the record

specifications.

Mandatory Fields: The legislation

mandates the collection of only the

following six data elements from the W–

4 form:

Employee SSN

Employee Name

Employee Address

Employee Name

Employee Address
Federal Register / Vol. 62, No. 188 / Monday, September 29, 1997 / Notices 50951

Employee ID number

On the W–4 record specifications

these fields are marked with (M) to

designate mandatory. There are three

additional optional fields that are highly

desirable for the New Hire data base.

These are:

Employee Date of Birth

Employee Date of Hire

Employee State of Hire

While the legislation precludes the

federal government from mandating the

collection and retention of additional

data elements, the states are not bound

by those rules. The New Hire record

specifications were developed in

collaboration with State child support

enforcement staff, State Employment

Security Agency (SESA) staff, and

federal and Department of Defense staff.

Consequently, the specifications include

additional data elements that can be

collected by the states and passed to the

NDNH. These data elements can then be

used by the states and other authorized

users of NDNH data.

Following are some clarifying

statements that apply to all of the NDNH

data elements and record formats.

All data is to be in EBCDIC format.

All alphanumeric data are to be in

upper case.

I. All alphanumeric data are to be left

justified.

II. All numeric data are to right

justified and zero filled.

III. All dates are to be in the Year

2000-complaint format of YYYYMMDD.

IV. Name and city data are to be

stripped of special characters except for

the hyphen.

State and territory abbreviations in

addresses should be the US Postal

Service abbreviations.

Name fields should not include

suffixes such as ‘‘Jr.’’, ‘‘Sr.’’, and ‘‘III’’.

The NDNH will contain two addresses

for the employer. The first address is

that noted on the W–4 form. The second

address is where child support orders

should be sent. If only one address is

available or known, use the first set of

address data elements and leave the

second set of data elements blank.

National standard codes are to be used

for foreign country code abbreviations

as assigned by the Department of

Commerce FIPS codes (FIPS PUB 10–4).

V. For Quarterly Wage data, the

employee wage amount is to be the

gross amount paid during the quarter,

regardless of when the amount was

earned.

For Unemployment Insurance data,

the benefit amount is to be the gross

amount paid within the quarter before

any deductions or offsets are applied,

regardless of when the benefit was

earned or accrued.

When in doubt, send the data. While

the NDNH wants to receive clean, edited

data, we want to receive all data in a

timely manner. Consequently, if some

data is missing or incomplete at the time

of transmission, include the record(s) in

the transmission. Hopefully, this will

also make processing easier at the State

level.

Output records returned from the

NDNH will contain all of the input data

sent to the NDNH and indications of

errors or changes that took place at the

federal level.

VI. States have the option of receiving

error records. The NDNH will maintain

a matrix of which states want to be

notified of errors and which do not.

Input Records

When sending data to the federal

level, there will be three record types in

each transmission of data. These will

include a header record, a series of data

records, and concluded by a trailer

record.

Header Record

The header record will be the first

record in the data set and will contain

the following fields.

Field name Comments

Record Identifier .................................................. Enter ‘H4’ for W4 data.

Enter ‘HQ’ for Quarterly Wage data.

Enter ‘HU’ for Unemployment Insurance data.

Transmitter State Code ....................................... Refer to US Department of Commerce FIPS code manual, National Institute of Standards and

Technology, FIPS PUB 10–4 (April 1995).

Transmitter Agency Code ................................... Some federal agencies act as service bureaus for other federal agencies. Enter the Federal

Employer Identification Number (FEIN) of the agency transmitting the data to the National

Directory of New Hires.

Transmission Type .............................................. Identifies the type of data in this data set.

Enter ‘W4’ for W4 data.

Enter ‘QW’ for Quarterly Wage data.

Enter ‘UI’ for Unemployment Insurance data.

Department of Defense Code ............................. This field is mandatory only for DOD data transmissions. All others can ignore this field. DOD

data is separated into several categories. This field indicates with category of data is being

transmitted.

Enter ‘A’ for active duty personnel.

Enter ‘C’ for civilian personnel.

Enter ‘R’ for reservist personnel.

Version Control Number ..................................... It is assumed that the system will be modified over time to accommodate future requirements.

The version Control Number indicates which version of the system is in operation and will

provide a means of communicating with data suppliers about record formats.

Enter ‘01’ until notified by OCSE to change this value.

Date Stamp ......................................................... Enter the system generated date on the date the data set is transmitted to the federal level.

Enter the date in the format YYYYMMDD.

Batch Number ..................................................... A sequential number generated by the transmitting agency. This field is to uniquely identify a

transmission. Do not repeat batch numbers.

Filler .................................................................... Each record contains filler to be used for future versions of the record formats.

Total Record

Each data set is to be terminated with a Total Record which will contain the count of the total number of records

transmitted in this data set.
50952 Federal Register / Vol. 62, No. 188 / Monday, September 29, 1997 / Notices

Field name Comments

Record Identifier .................................................. Enter ‘T4’ for W4 data.

Enter ‘TQ’ for Quarterly Wage data.

Enter ‘TU’ for Unemployment Insurance data.

Data Record Count ............................................. Enter the total number of records transmitted in this data set, including the header and trailer

records. This will be used to verify that all records are received and processed.

Filler .................................................................... Spaces. To be used for future versions of the system.

Data Record

Each of the data records for W4, Quarterly Wage, and UI is different in several ways. Following is further explanation

of some of the data elements in those record layouts. See the Record Layout specifications for detailed information

on all data elements.

Field name Comments

Record Identifier .................................................. Enter ‘W4’ for the W4 record.

Enter ‘QW’ for the Quarterly Wage record.

Enter ‘UI’ for the Unemployment Insurance record.

Foreign Address Data Elements ......................... If an address supplied for the employee or employer is outside the United States, include the

Foreign Country Code for the address, the Foreign Country Name, and the Foreign Zip

Code.

Employee Wage Amount (QW) .......................... For Quarterly Wage data, provide the gross amount paid to the employee during the quarter,

regardless of when the amount was earned.

Reporting Period ................................................. Use the quarters that correspond to the calendar year rather than quarters that correspond to

fiscal accounting periods. Use the format QYYYY where:

Q = 1 for January–March.

Q = 2 for April–June.

Q = 3 for July–September.

Q = 4 for October–December.

Benefit Amount (UI) ............................................ The UI Benefit Amount is the gross amount paid within the reporting quarter before any withholding offsets are applied. This amount should be the sum of benefits received from all

programs tracked electronically by the State. However, only include those benefits that are

housed in the same hardware environment. Do not include benefits from sources that must

be translated or imported to the mainframe environment.

Output Records

FPLS will return records to the data

transmitters when errors were detected.

The states can elect to have these

records returned for error resolution or

not as they choose. Federal agencies,

however, will receive all error records

from each transmittal.

The record formats for the error

records are identical to the input record

provided by the submitter except that

error codes will be appended that

explain the nature of the error. Errors

can occur at the transmission level and

at the individual record level.

Transmission Control Records: This is

the output equivalent of the input

TRANSMITTER RECORD and includes

counts of records received, records

rejected, error records returned, records

posted to the National Director of New

Hires, records posted to the Suspense

File, and up to five Error Codes

pertaining to the transmission level

error conditions encountered.

Data Records: Each output version of

the input DATA RECORD had appended

to it up to five record level error codes

that indicate the nature of the error

encountered during editing. It also

contains a Social Security Number

Verification Indicator that indicates

whether multiple valid SSNs were

encountered during the SSN verification

process. In addition, a corrected SSN is

returned if during the SSN verification

process the supplied SSN was

determined to be incorrect and the

verification procedure was able to

provide the correct SSN.

Total Records: No transmission total

records will be returned to the

submitting State or federal agency.

Additional Information: Copies of the

proposed collection may be obtained by

writing to The Administration for

Children and Families, Office of

Information Services, Division of

Information Resource Management

Services, 370 L’Enfant Promenade, SW.,

Washington, DC 20447, Attn: ACF

Reports Clearance Officer.

OMB Comment: OMB is required to

make a decision concerning the

collection of information between 30

and 60 days after publication of this

document in the Federal Register.

Therefore, a comment is best assured of

having its full effect if OMB receives it

within 30 days of publication. Written

comments and recommendations for the

proposed information collection should

be sent directly to the following: Office

of Management and Budget, Paperwork

Reduction Project, 725 17th Street, NW.,

Washington, DC 20503, Attn: Ms.

Wendy Taylor.

In addition, comments may also be

forwarded to ACF at the following

address: The Administration for

Children and Families, Office of

Information Services, Division of

Information Resources, 370 L’Enfant

Promenade, SW., Washington, DC

20447, Attn: Reports Clearance Officer,

Internet address:

rjdriscoll@acf.dhhs.gov.

Dated: September 23, 1997.

Robert Driscoll,

Reports Clearance Officer.

[FR Doc. 97–25769 Filed 9–26–97; 8:45 am]

BILLING CODE 4184–01–M

DEPARTMENT OF HEALTH AND

HUMAN SERVICES

Food and Drug Administration

[Docket No. 97D–0389]

FDA Approval of Animal Drugs for

Minor Uses and Minor Species; Draft

Guidance Document; Availability;

Request for Comments

AGENCY: Food and Drug Administration,

HHS.