Federal Register / Vol. 62, No. 192 / Friday, October 3, 1997 / Notices 51833

presentation of such during the

conference.

(4) Persons desiring to make an oral

presentation or submit a written

statement to the Committee must notify

the point of contact listed above no later

than October 17, 1997.

(5) Length and number of oral

presentations to be made will depend

on the number of requests received from

members of the public.

(6) Oral presentations by members of

the public will be permitted only on

Sunday, November 2, 1997, before the

full Committee.

(7) Each person desiring to make an

oral presentation must provide the

DACOWITS office with one (1) copy of

the presentation by October 17, 1997

and bring 175 copies of any material

that is intended for distribution at the

conference.

(8) Persons submitting a written

statement for inclusion in the minutes

of the conference must submit to the

DACOWITS staff one (1) copy of the

statement by the close of the conference

on Sunday, November 2, 1997.

(9) Other new items from members of

the public may be presented in writing

to any DACOWITS member for

transmittal to the DACOWITS Chair or

Military Director, DACOWITS and

Military Women Matters, for

consideration.

(10) Members of the public will not be

permitted to enter oral discussions

conducted by the Committee members

at any of the sessions; however, they

will be permitted to reply to questions

directed to them by the members of the

Committee.

(11) After the official participants

have asked questions and/or made

comments to the scheduled speakers,

members of the public will be permitted

to ask questions if recognized by the

Chair and if time allows.

(12) Non-social agenda events that are

not open to the public are for

administrative matters unrelated to

substantive advice provided to the

Department of Defense and do not

involve DACOWITS deliberations or

decision-making issues before the

Committee. Conference sessions will be

conducted according to the following

agenda:

Wednesday, October 29, 1997

Conference Registration

Field Trip (DACOWITS Members and

Senior Military Representatives Only)

Subcommittee Rules and Procedures

Meeting (DACOWITS Members Only)

Military Representatives Meeting

(Senior Military Representatives

Only)

Executive Committee Rules and

Procedures Meeting (DACOWITS

Members Only)

OSD Social (Paid Registered Conference

Participants Only)

Thursday, October 30, 1997

Opening Session and General Session

(Open to Public)

Luncheon (Paid Registered Conference

Participants Only)

Subcommittee Session (Open to Public)

Friday, October 31, 1997

Subcommittee Session (Open to Public)

Luncheon (Paid Registered Conference

Participants Only)

Executive Committee Rules and

Procedures Meeting (DACOWITS

Members Only)

OSD Reception and Dinner (Invited

Guests Only)

Saturday, November 1, 1997

Subcommittee Sessions (Open to Public)

Tri-committee Review (Open to Public)

Executive Committee Rules and

Procedures Meeting (DACOWITS

Members Only)

Strategic Planning Meeting (DACOWITS

Members Only)

Sunday, November 2, 1997

Final Review (Open to Public)

Voting Session (Open to Public)

Dated: September 30, 1997.

L.M. Bynum,

Alternate OSD Federal Register Liaison

Officer, Department of Defense.

[FR Doc. 97–26340 Filed 10–2–97; 8:45 am]

BILLING CODE 5000–04–M

DEPARTMENT OF DEFENSE

Office of the Secretary

Privacy Act of 1974; System of

Records

AGENCY: Office of the Secretary, DOD.

ACTION: Notice to Amend a System of

Records

SUMMARY: The Office of the Secretary of

Defense proposes to amend a system of

records notice in its inventory of record

systems subject to the Privacy Act of

1974 (5 U.S.C. 552a), as amended. The

amendments are needed to update the

current notice.

DATES: The amendment will be effective

on November 3, 1997, unless comments

are received that would result in a

contrary determination.

ADDRESSES: Send comments to OSD

Privacy Act Coordinator, Records

Section, Directives and Records

Division, Washington Headquarter

Services, Correspondence and

Directives, 1155 Defense Pentagon,

Washington, DC 20301–1155.

FOR FURTHER INFORMATION CONTACT: Mr.

David Bosworth at (703) 695–0970 or

DSN 225–0970.

SUPPLEMENTARY INFORMATION: The Office

of the Secretary of Defense notices for

systems of records subject to the Privacy

Act of 1974 (5 U.S.C. 552a), as amended,

have been published in the Federal

Register and are available from the

address above.

The proposed amendments are not

within the purview of subsection (r) of

the Privacy Act (5 U.S.C. 552a), as

amended, which would require the

submission of a new or altered system

report for each system. The specific

changes to the record system being

amended are set forth below followed

by the notice, as amended, published in

its entirety.

Dated: September 29, 1997.

L. M. BYNUM,

Alternate OSD Federal Register Liaison

Officer, Department of Defense.

DHA 07

SYSTEM NAME:

Defense Medical Information System

(DMIS) (January 30, 1996, 61 FR 3006).

CHANGES:

* * * * *

SYSTEM LOCATION:

Replace Primary location with

‘Primary location: Directorate of

Information Management, Building

1422, Fort Detrick, MD 21702–5000

with region-specific information being

kept at each Office of the Assistant

Secretary of Defense (Health Affairs)

designated regional medical location. A

complete listing of all regional

addresses may be obtained from the

system manager.’

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Delete entry and replace with

‘Uniformed services medical

beneficiaries enrolled in the Defense

Enrollment Eligibility Reporting System

(DEERS) who receive medical care at

one or more of DoD’s medical treatment

facilities (MTFs), or one or more of the

Uniformed Services Treatment Facilities

(USTFs), or who have care provided

under the Civilian Health and Medical

Program of the Uniformed Services

(CHAMPUS) or TRICARE programs.’

CATEGORIES OF RECORDS IN THE SYSTEM:

Delete entry and replace with

‘Electronic files contain patient ID, date

of birth, gender, sponsor status (active

duty or retired), relationship to sponsor,
51834 Federal Register / Vol. 62, No. 192 / Friday, October 3, 1997 / Notices

pay grade of sponsor, state or country,

zip code, health care dates and services,

provider, service status, health status,

billed amount, allowed amount, amount

paid by beneficiary, amount applied to

deductible, and amount paid by

government.’

* * * * *

SAFEGUARDS:

Delete first paragraph and replace

with ‘Automated records are maintained

in controlled areas accessible only to

authorized personnel. Entry to these

areas is restricted to personnel with a

valid requirement and authorization to

enter. Physical entry is restricted by the

use of a cipher lock. Back-up data

maintained at each location is stored in

a locked room.’

RETENTION AND DISPOSAL:

Delete entry and replace with

‘Disposition pending. Records will not

be destroyed until disposition has been

established.’

* * * * *

DHA 07

SYSTEM NAME:

Defense Medical Information System

(DMIS).

SYSTEM LOCATION:

Primary location: Directorate of

Information Management, Building

1422, Fort Detrick, MD 21702–5000

with Region-specific information being

kept at each Office of the Assistant

Secretary of Defense (Health Affairs)

designated regional medical location. A

complete listing of all regional

addresses may be obtained from the

system manager.

Secondary location: Service Medical

Treatment Facility Medical Centers and

Hospitals, and Uniformed Services

Treatment Facilities. For a complete

listing of all facility addresses write to

the system manager.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Uniformed services medical

beneficiaries enrolled in the Defense

Enrollment Eligibility Reporting System

(DEERS) who receive medical care at

one or more of DoD’s medical treatment

facilities (MTFs), or one or more of the

Uniformed Services Treatment Facilities

(USTFs), or who have care provided

under the Civilian Health and Medical

Program of the Uniformed Services

(CHAMPUS) or TRICARE programs.

CATEGORIES OF RECORDS IN THE SYSTEM:

Electronic files contain patient ID,

date of birth, gender, sponsor status

(active duty or retired), relationship to

sponsor, pay grade of sponsor, state or

country, zip code, health care dates and

services, provider, service status, health

status, billed amount, allowed amount,

amount paid by beneficiary, amount

applied to deductible, and amount paid

by government.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 301, Departmental

Regulation; 10 U.S.C., Chapter 55; and

E.O. 9397 (SSN).

PURPOSE(S):

DMIS collects data from multiple DoD

electronic medical systems and

processes and integrates the data in a

manner that permits health management

policy analysts to study, evaluate, and

recommend changes to DoD health care

programs. Analysis of beneficiary

utilization of military medical and other

program resources is possible using

DMIS. Statistical and trend analysis

permits changes in response to health

care demand and treatment patterns.

The system permits the projection of

future Medical Health Services System

(MHSS) beneficiary population,

utilization requirements, and program

costs to enable health care management

concepts and programs to be responsive

and up to date.

The detailed patient level data at the

foundation of DMIS permits analysis of

virtually any aspect of the military

health care system.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

In addition to those disclosures

generally permitted under 5 U.S.C.

552a(b) of the Privacy Act, these records

or information contained therein may

specifically be disclosed outside the

DoD as a routine use pursuant to 5

U.S.C. 552a(b)(3) as follows:

To the Health Care Finance

Administration for conducting

demographic and financial analytical

studies.

To the Congressional Budget Office

for projecting costs and workloads

associated with DoD Medical benefits.

To the Department of Veterans Affairs

(DVA) for coordinating cost sharing

activities between the DoD and DVA.

The ‘Blanket Routine Uses’ set forth at

the beginning of OSD’s compilation of

systems of records notices apply to this

system.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, AND DISPOSING OF

RECORDS IN THE SYSTEM:

STORAGE:

Records are maintained on optical

and magnetic media.

RETRIEVABILITY:

Records may be retrieved by

individual’s Social Security Number,

sponsor’s Social Security Number,

Beneficiary ID (sponsor’s ID, patient’s

name, patient’s DOB, and family

member prefix or DEERS dependent

suffix).

SAFEGUARDS:

Automated records are maintained in

controlled areas accessible only to

authorized personnel. Entry to these

areas is restricted to personnel with a

valid requirement and authorization to

enter. Physical entry is restricted by the

use of a cipher lock. Back-up data

maintained at each location is stored in

a locked room.

Access to DMIS records is restricted

to individuals who require the data in

the performance of official duties.

Access is controlled through use of

passwords.

RETENTION AND DISPOSAL:

Disposition pending. Records will not

be destroyed until disposition has been

established.

SYSTEM MANAGER(S) AND ADDRESS:

Corporate Executive Information

System Program Office, Six Skyline

Place, Suite 595, 5109 Leesburg Pike,

Falls Church, VA 22041–3201.

NOTIFICATION PROCEDURE:

Individuals seeking to determine

whether information about themselves

is contained in this system should

address written inquiries to the

Corporate Executive Information System

Program Office, Six Skyline Place, Suite

595, 5109 Leesburg Pike, Falls Church,

VA 22041–3201.

Requests should contain the full

names of the beneficiary and sponsor,

sponsor Social Security Number,

sponsor service, beneficiary date of

birth, beneficiary sex, treatment

facility(ies), and fiscal year(s) of interest.

RECORD ACCESS PROCEDURES:

Individuals seeking access to

information about themselves contained

in this system of records should address

written requests to Corporate Executive

Information System Program Office, Six

Skyline Place, Suite 595, 5109 Leesburg

Pike, Falls Church, VA 22041–3201.

Requests should contain the full

names of the beneficiary and sponsor,

sponsor Social Security Number,

sponsor service, beneficiary date of

birth, beneficiary sex, treatment

facility(ies) that have provided care, and

fiscal year(s) of interest.

CONTESTING RECORD PROCEDURES:

The OSD rules for accessing records,

for contesting contents and appealing
Federal Register / Vol. 62, No. 192 / Friday, October 3, 1997 / Notices 51835

initial agency determinations are

contained in OSD Administrative

Instruction 81; 32 CFR part 311; or may

be obtained from the system manager.

RECORD SOURCE CATEGORIES:

The individual data records that are

assembled to form the DMIS data base

are submitted by the Military

Departments, the Defense Enrollment

Eligibility Reporting System, the Office

of the Civilian Health and Medical

Program for the Uniformed Services, the

Uniformed Service Treatment Facility

Managed Care System, and the Health

Care Finance Administration.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

[FR Doc. 97–26204 Filed 10–2–97; 8:45 am]

BILLING CODE 5000–04–F

DEPARTMENT OF DEFENSE

Department of the Army

Privacy Act of 1974; System of

Records

AGENCY: Department of the Army, DOD.

ACTION: Notice to Alter a System of

Records

SUMMARY: The Department of the Army

proposes to alter a system of records

notice in its inventory of record systems

subject to the Privacy Act of 1974, (5

U.S.C. 552a), as amended. The alteration

adds a new category of individuals

covered and a routine use to an existing

Army system of records identified as

A0040-57a DASG, Armed Forces

Repository of Specimen Samples for the

Identification of Remains.

DATES: This action will be effective

without further notice on November 3,

1997, unless comments are received that

would result in a contrary

determination.

ADDRESSES: Privacy Act Officer, Records

Management Program Division, U.S.

Army Total Personnel Command,

ATTN: TAPC-PDR-P, Stop C55, Ft.

Belvoir, VA 22060–5576.

FOR FURTHER INFORMATION CONTACT: Ms.

Janice Thornton at (703) 806–4390 or

DSN 656–4390.

SUPPLEMENTARY INFORMATION: The

complete inventory of Department of the

Army record system notices subject to

the Privacy Act of 1974 (5 U.S.C. 552a),

as amended, have been published in the

Federal Register and are available from

the address above.

The proposed altered system report,

as required by 5 U.S.C. 552a(r) of the

Privacy Act was submitted on

September 23, 1997, to the House

Committee on Government Reform and

Oversight, the Senate Committee on

Governmental Affairs, and the Office of

Management and Budget (OMB)

pursuant to paragraph 4c of Appendix I

to OMB Circular No. A–130, ‘Federal

Agency Responsibilities for Maintaining

Records About Individuals,’ dated

February 8, 1996, (61 FR 6427, February

20, 1996).

Dated: September 29, 1997.

L.M. BynumM,

Alternate OSD Federal Register Liaison

Officer, Department of Defense.

A0040–57a DASG

SYSTEM NAME:

DoD DNA Registry (June 14, 1995, 60

FR 31287).

CHANGES:

* * * * *

SYSTEM NAME:

Delete entry and replace with ‘Armed

Forces Repository of Specimen Samples

for the Identification of Remains.’

SYSTEM LOCATION:

Delete both paragraphs and replace

with ‘Armed Forces Repository of

Specimen Samples for the Identification

of Remains, Armed Forces Institute of

Pathology, 16050 Industrial Drive,

Gaithersburg, MD 20877–1414.’

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Add ‘and contractor’ after ‘DoD

Civilian’.

* * * * *

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

Delete entry and replace with ‘5

U.S.C. 301, Departmental Regulations;

10 U.S.C. 131; 10 U.S.C. 3013, Secretary

of Army; 10 U.S.C. 5013, Secretary of

the Navy; 10 U.S.C. 8013, Secretary of

the Air Force; E.O. 9397 (SSN); Deputy

Secretary of Defense memorandum

dated December 16, 1991; and Assistant

Secretary of Defense (Health Affairs)

memoranda dated January 5, 1993,

March 9, 1994, April 2, 1996, and

October 11, 1996.’

PURPOSE(S):

Add to entry ‘The data collected and

stored will not be analyzed until needed

for the identification of human remains.’

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

Add a new paragraph as follows ‘To

proper authority, as compelled by other

applicable law, in a case in which all of

the following conditions are present:

(1) The responsible DoD official has

received a proper judicial order or

judicial authorization;

(2) The specimen sample is needed

for the investigation or prosecution of a

crime punishable by one year or more

of confinement;

(3) No reasonable alternative means

for obtaining a specimen for DNA

profile analysis is available; and

(4) The use is approved by the

Assistant Secretary of Defense for Heath

Affairs.’

* * * * *

A0040–57a DASG

SYSTEM NAME:

Armed Forces Repository of Specimen

Samples for the Identification of

Remains.

SYSTEM LOCATION:

Armed Forces Repository of Specimen

Samples for the Identification of

Remains, Armed Forces Institute of

Pathology, 16050 Industrial Drive,

Gaithersburg, MD 20877–1414.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Department of Defense military

personnel (active and reserve).

Civilian family members of

Department of Defense military

personnel (active and reserve) who

voluntarily provide specimens for DNA

typing for purpose of identifying the

human remains of family members.

DoD civilian and contractor personnel

deploying with the armed forces.

Other individuals may also be

included in this system when the

Armed Forces Institute of Pathology

(AFIP) is requested by Federal, state,

local and foreign authorities to identify

human remains.

CATEGORIES OF RECORDS IN THE SYSTEM:

Specimen collections from which a

DNA typing can be obtained (oral

swabs, blood and blood stains, bone,

and tissue), and the DNA typing results.

Accession number, specimen locator

information, collection date, place of

collection, individual’s name, Social

Security Number, right index

fingerprint, signature, branch of service,

sex, race and ethnic origin, address,

place and date of birth, and relevant

kindred information, past and present.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 301, Departmental

Regulations; 10 U.S.C. 131; 10 U.S.C.

3013, Secretary of Army; 10 U.S.C.

5013, Secretary of the Navy; 10 U.S.C.

8013, Secretary of the Air Force; E.O.

9397 (SSN); Deputy Secretary of Defense

memorandum dated December 16, 1991;