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                        Highway-Railway Grade Crossing Action Plan and Project Prioritization Noteworthy Practices


            
            In This Section
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                Chapter 4. Content and Recommended Outline for a State Action Plan
Table 2 is the outline of the model State action plan (SAP). States should modify this outline to meet their goals based on their individual needs and circumstances as discussed previously.



**Table 2. Model State action plan outline.**
	Section
			ElementsIntroduction
			Mission statement

			Scope

			Goals and objectivesStatewide Highway-railway Grade Crossing Safety Efforts
			Highway-railway grade crossing planning

			Highway-railway grade crossing program administrationPublic Engagement
			Process for stakeholder involvement in SAP development

			Stakeholder involvement in SAP implementationData Analysis
			Data discussion

			Broad overview of highway-railway grade crossing environment

			Crash dataRisk Assessment
			Individual crossings and corridors

			Higher-level safety considerationsHighest-Priority Highway-railway Grade Crossing Safety Challenges in the State
			How the challenges were determined

			ResultsAction Plan
			Goals and objectives for addressing safety challenges

			Action plan for accomplishing goals and objectives

			Process and metrics for measuring progress

			Challenges to meeting goals and objectivesDetermine Next Steps
			Short-term actions

			Long-term actions

INTRODUCTION

Mission Statement

The SAP contains a statement about its purpose, explaining why it exists.

Scope

The SAP specifies some of the elements identified in the planning process, including the external stakeholders being consulted and the time period covered.

Goals and Objectives

The SAP details and explains the goals and objectives that are to be achieved, as explained in the planning process.



STATEWIDE HIGHWAY-RAILWAY CROSSING SAFETY EFFORTS

Highway-Railway Crossing Planning

This section describes the relationship of highway-railway crossing safety planning for other State plans, including the State Highway Safety Plan (SHSP), State rail plan, and State transportation improvement program. Figure 4 shows a highway-railway grade crossing and signal.



A train moving along a curve on the approach to a highway-railway grade crossing, where a pole-mounted crossbuck and red flashing lights warn oncoming traffic about the approaching train.


**Figure 4. Photo. Highway-railway grade crossing and flashing lights.***Source: Operation Lifesaver, Inc.*

Highway-Railway Crossing Program Administration

This section summarizes information already being submitted as part of the programmatic description in State Highway Safety Improvement Program (HSIP) Section 130 annual reports. This information includes details of how:

Highway-railway crossing projects are identified and selected.
	Federal and State funds are applied to crossing projects.
	Stakeholders are involved in project identification.
	Diagnostic reviews are conducted at crossings selected for funding.
	Highway-railway crossing programs are governed and administered, including descriptions of interagency agreements and sharing of responsibility (if it occurs).Connected to the description of how crossing programs are governed, the State action plan (SAP) also describes current statewide programs for crossing safety because some States have programs to address specific crossing safety issues and circumstances with State and local funding. This inventory of current programs also describes how State safety programs addressing trespasser injuries and fatalities are connected to highway-railway crossings.

This section of the SAP also explains how highway-railway crossing projects, once selected and funded, are executed. This describes the relationship of State-level grade crossing program managers and local project contracting and administration (which in some States can be the same organization), the processes for working with freight and passenger railroads, the coordination with the Federal Highway Administration (FHWA) division office, the coordination with the Federal Railroad Administration (FRA) regional office, and the provisions for contract completion and closure.



PUBLIC ENGAGEMENT

Process for Stakeholder Involvement in State Action Plan Development

The SAP describes the process of engaging highway-railway crossing safety stakeholders and the general public. States should consider the best means of gaining outside input into the SAP without too much expense. Public outreach in some States with large areas and dispersed populations can be very expensive to conduct using traditional open-house meetings. Careful consideration of public outreach methods should also include State agency public engagement specialists because traditional methods are becoming increasingly ineffective at reaching members of the general public. Virtual open houses and web-based briefings, with interactive content and hosted chat to respond to public questions, can be very inclusive without as much expense. This model SAP is not prescriptive about the type of outreach to be employed, only that the State describe the process of seeking and responding to external views.

Stakeholder Involvement in State Action Plan Implementation

The implementation program, with cycles for data collection, reporting on strategies and objectives, and mid-term revisions, needs to include provisions for sharing information on the SAP's accomplishments with external stakeholders. The program managers should take advantage of in-house public engagement expertise to identify techniques and methods that work effectively for a given State's population, stakeholders, and transportation networks.



DATA ANALYSIS

Data Discussion

The SAP lists the data used in its development and implementation. This includes a description of the highway-railway crossing inventory system managed by the State and how the data are organized, collected (including data from outside sources), updated, and reported. If the SAP uses data beyond the inventory, then the additional data sets can be explained in a similar fashion (organization, collection, and maintenance), including explanations of how the data are used.

For example, some States integrate crash record systems with highway-railway grade crossing identifiers to add details to crossing incident analyses. Not every State has the same data in the same formats or the same details–States should describe how the available data inform the SAP's strategies, objectives, and action items.

Broad Overview of the Highway-Railway Crossing Environment

The SAP explains the highway-railway crossing safety environment, in terms of inventory and risk factors. Tables and geographic information systems (GIS) mapping can explain inventory data regarding the number of public and private crossings and the protection devices at crossings. Additional details on safety risk factors can include:

Maps of train counts and tonnage density on rail lines in the State.
	Major rail corridors (in terms of train volumes or economic importance, or through traffic volumes and commodities).
	Trends in vehicle miles traveled, registered drivers and vehicles, and other factors.
	This section is similar to the inventory assessments in State rail plans.Crash Data

This section includes safety data:

Crashes.
	Fatalities and injuries.
	Crashes by geography (county or region) and by railroad.
	Available causal information for crashes.
	10-year trends.
	Crashes and protection devices at crossings.
	Multiple crash locations.

RISK ASSESSMENT

Individual Crossings and Corridors

Whether a State uses a crash prediction model that processes inventory data or not, highway-railway crossing safety professionals understand the confluence of factors that create higher risks at some crossings than at others. The SAP includes a discussion of safety risks at certain crossings or along certain corridors–risks identified through an analysis of crossing data presented in the section on data analysis. This risk analysis helps identify crossings, types of crossings, and corridors with crossings where focused attention might make a positive impact and reduce crashes and their consequences.

Higher-Level Safety Considerations

The data analysis section of the SAP can present information on trends that can have effects on grade crossing safety beyond a certain crossing or corridor. (Figure 5 shows examples of safety devices at a grade crossing.) The SAP discusses general safety risks, particularly those factors that lend themselves to policy or programmatic strategies and mitigation.



A highway-railway grade crossing with gantry-mounted crossbucks, red warning flashers, and gates to prevent vehicles from proceeding onto the track while a train is approaching or present in the crossing.


**Figure 5. Photo. Highway-railway crossing and safety devices.***Source: Indiana Department of Transportation, Section 130 Website*

Higher level safety considerations can include, but are not limited to, the following situations:

**States or metropolitan regions that have a high level of commuter rail traffic.** This increases the exposure due to the large number of passengers on the trains. In addition, the commuter rail lines also generally operate at the same time that the roads have peak travel times, which further increases the exposure.
	**States that have a high number of energy products and HAZMAT shipments by rail or trucks.** This increases the likelihood of a larger impact if there is a collision. In addition, special consideration should be given to highway-railway crossings by those States that have rapidly developing areas where energy products are extracted. The roadways in these areas are generally low volume, with lower levels of protective devices at crossings, but can quickly become higher volume roadways due to truck traffic.
	**States and regions that have crossings frequently blocked by idling trains.** The hazards from blocked crossings include but are not limited to:
	Delays to emergency response personnel to fire, medical emergencies, or criminal activity.
		The risk of road users driving into the side of a stopped train during nighttime or low-visibility conditions.
		The risk of motor vehicle collisions from turning around to seek an alternative route.
		Pedestrians cutting through or under a train to access homes, schools, or businesses on the other side of the idling train.See Appendix C for more information on blocked crossings.



HIGHEST PRIORITY HIGHWAY-RAILWAY CROSSING SAFETY CHALLENGES IN THE STATE

Based on the data analysis and risk assessment, the SAP presents a summary of the highest-priority highway-railway crossing safety challenges facing the State. The goals of the SAP are aimed at resolving or mitigating these challenges, and progress toward these goals is measured by the SAP's objectives.

States are encouraged to consider their unique or specific safety challenges. For instance, one State may decide to pay particular attention to crossings along corridors with frequent crude-by-rail unit trains, but another State may not need to address that particular hazardous materials issue if it has no major crude oil rail movements.

States are also encouraged to base these challenges (and the related goals and objectives) on data presented and explained in the SAP. Stakeholder involvement in the SAP's development may generate suggestions for the challenges in this section, but such ideas need to be anchored to data in the SAP to be consistent with the other kinds of performance-based planning that exists at the local, State, and Federal level.

States are also encouraged to consider the additional safety benefits that may be achieved at relatively little additional cost when selecting the types of improvements to be installed. For example, when upgrading a passive crossing to automatic warning devices, installing a flashing lights with gates system instead of a flashing lights only system would provide an 88-percent increase to safety instead of a 64-percent increase at the cost of an additional $30,000 to $50,000. Appendix D provides a table of typical cost ranges and estimated risk reductions for the improvements.



ACTION PLAN

This section of the SAP links goals and objectives to the safety challenges listed in the previous section, including tactical actions to be taken to meet the objectives and accomplish the goals.

Goals and Objectives for Addressing Safety Challenges

As stated in the planning preparation sections, FHWA planning documents define a goal as "a broad statement that describes a desired end state." An objective is "a specific, measurable statement that supports achievement of a goal."These goals should be tied to and address the safety challenges just listed. Just as the safety challenges are prioritized into a manageable list, so too should the goals and objectives be reachable and reasonable. The objectives offer the State and rail safety stakeholders measurable benchmarks for assessing progress toward meeting the goals. The objectives should be defined so they can be measured by available data maintained by or accessible to the State.

Action Plan for Accomplishing Goals and Objectives

This section contains the action elements to reach the goals to address the safety challenges. The actions in this list are specific, measurable, time bound, and assigned to responsible parties. The overall time horizon of the actions is up to each State to determine. The State and stakeholders are encouraged to delegate actions to parties outside the State agency preparing the SAP, so long as the stakeholders accept the responsibilities through the public engagement process. The listed actions may extend over the SAP's time frame, and some may be sequential and build on each other.

Example SAPs are as follows.

***Iowa Department of Transportation***

The SAP prepared by the Office of Rail Transportation of the Iowa Department of Transportation (DOT), incorporates enumerated strategies, lists expected time frames for accomplishment, discusses institutions and organizations involved in implementation, and identifies performance metrics for measuring strategy success. An example of this approach is summarized for Education Action Item B: Family Partnerships:[5]

**Strategy**: Inventory public safety and health advocacy groups that already provide traffic safety training (Iowa Center for Ag Safety and Health and the Blank Children's Hospital Advocacy Group), and work with groups to include highway-railway grade crossing safety content.
	**Timeline**: 5 years.
	**Involved parties**: Office of Rail Transportation and Iowa Operation Lifesaver.
	**Success measurement**: The number of persons receiving highway-railway grade crossing safety training or safety training materials through cooperative efforts.***Louisiana Department of Transportation and Development***

The SAP from Louisiana Department of Transportation and Development (LA DOTD) updates an earlier SAP prepared as a pilot effort with the cooperation of FHWA and FRA. The SAP includes detailed action items, strategies and outcomes, timelines for implementation, responsible parties (including names), and evaluation measurements. An example of this approach is summarized for Item 4, Crossing Closure/ Consolidation Project List:[6]

**Action item**: Develop a list of candidate closures and consolidations, and implement LA DOTD policy and State law.
	**Outcome/purpose**: To include a list of strong closure candidates, close redundant and unnecessary highway-railway grade crossings, and improve public safety statewide. (Figure 6 shows warning signs, signals, and deployed gate arms being avoided by a driver.)
	**Responsible party/parties**: LA DOTD.
	**Timeline/progress/comments**: Prepare the recommended closure candidate list each year, present the closure list to the Railroad Safety Program Committee, and initiate at least two closure/consolidation proceedings each year.

A pickup truck weaving its way around a closed gate in order to cross a railroad track.


**Figure 6. Photo. Highway-railway crossing and truck avoiding gate arms.***Source: Operation Lifesaver, Inc.*

***The Texas Department of Transportation***

The SAP for the Texas Department of Transportation (TxDOT) lists strategies in two categories, evaluation and engineering and education and enforcement. These strategies are listed in action plans for each of the five years covered in the plan. An example of this information is summarized for an evaluation and engineering action item on signal preemption:[7]

Action: Identify and mitigate signal preemption issues at signalized crossings experiencing multiple collisions located adjacent to highway intersections.
	Plan Year 1 Actions: Obligate FHWA Section 130 funds to perform diagnostic team inspections at the multiple-collision crossings located adjacent to highway intersections.
	Plan Year 2 Actions: Continue to perform diagnostic team inspections at identified crossings under the 2011 program; identify projects' scope of work; authorize plans, specifications, and engineering preparation and approval; obligate FHWA funding and approval for construction (i.e., crossing signals, preemption upgrades, and crossing closures); monitor performance workload; and measure the percentage reduction of crossings experiencing multiple collisions.
	Plan Year 3 Actions: Same actions as Plan Year 2.
	Plan Year 4 Actions: Same actions as Plan Years 2 and 3, plus assessing the effectiveness of mitigation efforts and project safety improvements at completed crossing project locations.
	Plan Year 5 Actions: Same actions as Plan Year 4.Process and Metrics for Measuring Progress

This section includes a discussion of the means by which inventory and crash data are employed to measure progress in accomplishing the plan objectives. The SAP identifies the parties responsible for collecting information on activities assigned in action plan items, and specifies the timing and content of periodic reporting on progress.

Challenges to Meeting Goals and Objectives

This section includes a discussion of the possible challenges or impediments that may affect the accomplishment of the actions, objectives, and goals of the SAP. This is a normal part of any project management plan, and each challenge listed is paired with a possible means of overcoming the challenge, mitigating the problems, or establishing benchmarks for determining whether alternative actions may be necessary to reach the objectives of the SAP.



DETERMINE NEXT STEPS

The planning elements listed above–safety challenges, goals, objectives, and actions–and the planning process and engagement of stakeholders may identify some actions that are less tactical and more programmatic. For example, a State may administer a legislatively directed program with a dedicated funding source to address a particular grade crossing issue, and the State and stakeholders may conclude that the challenges and goals that led to the creation of that program no longer apply or have been superseded by other, higher-impact challenges and needs. The SAP may conclude with a series of programmatic initiatives or recommendations for policy makers within the State agency or at the legislative level.

This section outlines next steps at a higher level (if necessary) and discusses the extent to which accomplishment of these programmatic changes may require reassessment of the SAP in part or as a whole.
      
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                    Chapter 5. Background on Prioritization ›
                
                Book:Highway-Railway Grade Crossing Action Plan and Project Prioritization Noteworthy Practices
              Chapter 1. Introduction and Background
                Chapter 2. Recommended Process for Preparing a State Action Plan
                Chapter 3. Implementation and Evaluation
                Chapter 4. Content and Recommended Outline for a State Action Plan
                Chapter 5. Background on Prioritization
                Chapter 6. Noteworthy Prioritization Practices
                Chapter 7. References
                APPENDIX A. State Highway-Railway Grade Crossing Information Sources for Noteworthy Practices
                APPENDIX B. Summary of State Action Plans Submitted Under Rail Safety Improvement Act of 2008
                APPENDIX C. Blocked Highway-Railway Grade Crossings
                APPENDIX D. Costs and Benefits of Various Crossing Improvements U.S. DEPARTMENT OF TRANSPORTATION

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