[Federal Register Volume 62, Number 19 (Wednesday, January 29, 1997)]
[Notices]
[Pages 4295-4300]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 97-2236]


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DEPARTMENT OF HEALTH AND HUMAN SERVICES
Administration for Children and Families


Statement of Organization, Functions, and Delegations of 
Authority

    This Notice amends Part K of the Statement of Organization, 
Functions, and Delegations of Authority of the Department of Health and 
Human Services (DHHS), Administration for Children and Families (ACF) 
as follows: Chapter K, Administration for Children and Families (60 FR 
58628), as last amended, November 28, 1995; Chapter KA, Office of the 
Assistant Secretary for Children and Families (60 FR 40586), as last 
amended, August 9, 1995; Chapter KJ, Office of Regional Operations and 
State Systems (60 FR 40586), as last amended, August 9, 1995; Chapter 
KL, Office of Staff Development and Organizational Resources (60 FR 
58628), as last amended, November 28, 1995; Chapter KP, Office of 
Program Support (60 FR 40586), as last amended, August 9, 1995; Chapter 
KT, Office of Legislative Affairs and Budget (60 FR 40586), as last 
amended, August 9, 1995; and Chapter KU, Office of Human Resource 
Management (60 FR 58628), as last amended, November 28, 1995. This 
reorganization of staff offices will realign several major functions of 
ACF and create an Office of Administrative Services and Facilities 
Management. These Chapters are amended as follows:
    I. Amend K.10--Organization. After ``Office of Human Resource 
Management (KU),'' add the following: ``Office of Administrative 
Services and Facilities Management (KV).''
    II. A. Amend KA.10--Organization. Delete ``U.S. Advisory Board on 
Child Abuse and Neglect Staff'' (KAE) and ``U.S. Commission on Child 
and Family Welfare Staff'' (KAF).
    B. Amend KA.20--Functions. Delete Paragraph A in its entirety and 
replace with the following:
    KA.20--Functions. A. The Office of the Assistant Secretary is 
responsible to the Secretary for carrying out ACF's mission and 
provides executive supervision to the major components of ACF.
    These responsibilities include providing executive leadership and 
direction to plan and coordinate ACF program activities to assure their 
effectiveness, approving instructions, policies, publications, and 
grant awards issued by ACF, and representing ACF in relationships with 
governmental and non-governmental organizations. The Assistant 
Secretary for Children and Families also serves as the Director of the 
Office of Child Support Enforcement, and signs official Child Support 
Enforcement documents as the Assistant Secretary for Children and 
Families.
    The Deputy Assistant Secretary for Program Operations serves as 
principal advisor and counsel to the Assistant Secretary for Children 
and Families on all aspects of strategic and operational management 
issues. The Deputy Assistant Secretary for Program Operations serves as 
ACF liaison to the General Counsel and, as appropriate, initiates 
action in securing resolution of legal matters relating to management 
of the agency, and represents the Assistant Secretary on all 
administrative litigation matters. The Deputy Assistant Secretary 
provides day-to-day executive leadership and direction for the Office 
of Human Resource Management, the Equal Employment Opportunity/Civil 
Rights and Special Initiatives Staff, the Office of Staff Development 
and Organizational Resources, and the Office of Administrative Services 
and Facilities Management. The Deputy Assistant Secretary for Program 
Operations represents the Assistant Secretary in HHS and with other 
Federal agencies and task forces in defining objectives and priorities, 
and in coordinating activities associated with reinvention and 
continuous improvement initiatives.
    The Deputy Assistant Secretary for Policy and External Affairs 
serves as the principal advisor and counsel to the Assistant Secretary 
for Children and

[[Page 4296]]

Families on all aspects of legislation, policy, strategic planning, 
performance measures and demonstration testing, research, evaluation, 
intergovernmental affairs, budget execution, budget formulation, and 
media. The Deputy Assistant Secretary for Policy and External Affairs 
develops broad policy strategies and concepts pertaining to on-going 
and anticipated program issues and recommends legislation relevant to 
ACF programs. The Deputy Assistant Secretary for Policy and External 
Affairs formulates and presents ACF's program budgets; represents the 
Assistant Secretary for Children and Families in budget negotiations 
with the Department and the Office of Management and Budget (OMB); and 
assists in planning for and presenting the budget before the OMB and 
Congress. The Deputy Assistant Secretary for Policy and External 
Affairs represents the Assistant Secretary for Children and Families on 
intergovernmental matters, media affairs, and in contacts and 
negotiations with Congressional members and staff and executives of 
agencies and organizations. The Deputy Assistant Secretary for Policy 
and External Affairs provides executive leadership and direction to the 
Office of Legislative Affairs and Budget, the Office of Planning, 
Research and Evaluation and the Office of Public Affairs. The Deputy 
Assistant Secretary for Policy and External Affairs also provides 
oversight for agency commissions and advisory committees, including the 
President's Committee on Mental Retardation.
    C. Delete Paragraphs D, ``U.S. Advisory Board on Child Abuse and 
Neglect Staff'' and E, ``U.S. Commission on Child and Family Welfare 
Staff.''
    III. Retitle Chapter KJ. ``The Office of Regional Operations and 
State Systems'' as the ``Office of Regional Operations,'' and replace 
with the following:

KJ.00  Mission
KJ.10  Organization
KJ.20  Functions

    KJ.00  Mission. The Office of Regional Operations (ORO) recommends 
to and advises the Assistant Secretary on all strategic and operational 
activities related to implementation of the agency's programs at the 
regional level. It oversees the performance and operation of all 
Regional Offices, and coordinates with program offices on strategies 
and implementation of program initiatives.
    KJ.10--Organization. The Office of Regional Operations is headed by 
a Director who reports to the Assistant Secretary for Children and 
Families. The Office is organized as follows:

<bullet> Office of the Director (KJA)
<bullet> Regional Operations Staff (KJB)

    KJ.20  Functions. A. Office of the Director provides executive 
leadership for administering the agency's programs and initiatives at 
the regional level. The Director provides direction to the Regional 
Operations Staff. The Director is the principal advisor to the 
Assistant Secretary for Children and Families on region-related 
matters.
    The Director supervises and supports the Regional Hub Directors and 
Regional Administrators in administering Regional Office activities and 
establishing and implementing cross-cutting program initiatives. The 
Director establishes coordinative arrangements with program and staff 
office directors to assure that the Regional Hub Directors and Regional 
Administrators can oversee operations, fulfill program 
responsibilities, and have access to needed information. The Director 
advises the Assistant Secretary of problems that could prevent the 
Regional Offices from carrying out the mission of ACF and the 
Department.
    The Director represents the Assistant Secretary in HHS and with 
other Federal agencies and task forces on Region-related activities.
    In conjunction with Program and Regional Offices, the Director 
provides the leadership of ACF's partnership and monitoring activities. 
The Director is jointly responsible with the Office of Planning, 
Research and Evaluation for implementing performance measures for ACF's 
goals and objectives.
    Within the Office of the Director, administrative staff assist the 
Director in managing the administrative, personnel, and salaries and 
expenses activities for the Office of Regional Operations.
    B. The Regional Operations Staff develops and manages processes for 
liaison between ACF Regional Offices and the Assistant Secretary and 
program and staff offices in headquarters. The Staff supports Regional 
Offices by implementing and overseeing systems and procedures for 
communicating with and managing the workload emanating from the varied 
and diverse ACF Program Offices. The Staff monitors and evaluates 
Regional Office operations and makes plans for the utilization of 
regional resources to accomplish approved objectives. The Staff works 
with program offices to develop strategies for delivery of services to 
States and grantees.
    IV. Delete Chapter KL.00, ``Office of Staff Development and 
Organizational Resources'', in its entirety and replace with the 
following:

KL.00  Mission
KL.10  Organization
KL.20  Function

    KL.00  Mission. The Office of Staff Development and Organizational 
Resources (OSDOR) serves as principal advisor to the Deputy Assistant 
Secretary for Program Operations and provides consultation, policy 
development, technical assistance and related services to all ACF 
components in the areas of training, staff development, organizational 
development and organizational analysis. Supports the implementation of 
ACF's streamlining efforts.
    KL.10  Organization. The Office of Staff Development and 
Organizational Resources is headed by a Director who reports to the 
Deputy Assistant Secretary for Program Operations.
    KL.20  Functions. The Office of Staff Development and 
Organizational Resources provides leadership in directing and managing 
agency-wide staff development and training activities for ACF. The 
Office is responsible for the functional management of all program, 
common needs and management training in the agency, including policy 
development, guidance, and technical assistance and evaluation of all 
aspects of program, career, employee, supervisory, management, 
executive and organizational development. Provides leadership in 
implementing the recommendations of the Staff Development and Training 
Team by managing/overseeing and monitoring the ACF Training Resource 
Center and institutionalizing long-term developmental training for ACF 
employees. Support the daily work and special projects of ACF employees 
by managing the Information Resource Center (library).
    The Office serves as the principal source of advice through the 
Deputy Assistant Secretary for Program Operations to the Assistant 
Secretary on organizational design by collaborating with staff to 
develop high-leverage, tailored solutions to achieve measurable 
outcomes and to transform the agency to a quality organization that 
supports ACF's vision, values and goals. The Office advises the 
Assistant Secretary through the Deputy Assistant Secretary for Program 
Operations on all aspects of ACF organizational analysis including: 
planning for new organizational elements; and planning, organizing and 
performing studies, analysis and evaluations related to structural, 
functional and organizational issues, problems and policies to ensure 
organizational effectiveness. Conducts the review process for ACF

[[Page 4297]]

reorganization proposals. Acts as liaison with the HHS Office of the 
Assistant Secretary for Management and Budget to coordinate 
organizational proposals requiring Secretarial approval; prepares 
functional statements and official organizational charts. Administers 
ACF's system for review, approval, and documentation of delegations of 
authority and maintains the guidelines related to the delegations of 
authority.
    V. Delete Chapter KP, ``Office of Program Support'', in its 
entirety and replace with the following:

KP.00  Mission
KP.10  Organization
KP.20  Functions

    KP.00  Mission. The Office of Program Support (OPS) advises the 
Assistant Secretary for Children and Families on information resource, 
financial, grants, and procurement activities, both internal and 
external to ACF. The Director is the principal advisor to the Assistant 
Secretary for Children and Families on State systems matters. In 
addition, the Director serves as the Associate Deputy Director for 
Child Support Enforcement Systems and reports directly to the Director, 
Child Support Enforcement, on matters related to child support 
information systems. The Office develops, administers and coordinates 
financial, operational and budgetary policies, processes, and controls 
necessary to administer ACF programs and financial resources; directs 
discretionary and mandatory grant activities; oversees the utilization 
of information resources throughout ACF; directs ACF's information 
systems, computer centers and communications network activities; 
coordinates ACF's development and implementation of State systems 
policies and strategies; and administers and coordinates ACF's internal 
control activities.
    KP.10  Organization. The Office of Program Support (OPS) is headed 
by a Director who reports directly to the Assistant Secretary for 
Children and Families. The Office is organized as follows:

<bullet> Office of the Director (KPA)
<bullet> Office of Information Services (KPB)
<bullet> Office of Financial Services (KPC)
<bullet> Office of Management Services (KPD)
<bullet> Office of Customer Service and Administration (KPE)
<bullet> Office of State Systems/Child Support Information Systems 
(KPF)
    KP.20  Functions. A. Office of the Director directs and coordinates 
all activities of the Office of Program Support. The Director serves as 
ACF's: Chief Financial Officer (CFO); ACF's Chief Grants Management 
Officer; Federal Managers' Financial Integrity Act (FMFIA) Management 
Control Officer; Principal Information Resource Management Official 
serving as ACF's Chief Information Officer responsible for implementing 
the Information Technology Management Reform Act; and Reports Clearance 
Officer. The Director also serves as the Associate Deputy Director of 
Child Support Enforcement Systems and reports directly to the Director, 
Child Support Enforcement, on matters related to child support 
information systems. The Director serves as the ACF liaison with the 
Assistant Secretary for Management and Budget, the General Accounting 
Office, the Office of the Inspector General, and the Office of 
Management and Budget for areas under OPS' purview. The Office of 
Program Support (OPS) advises the Assistant Secretary for Children and 
Families on information resource, financial, grants, and procurement 
activities, both internal and external to ACF. The Office develops, 
administers and coordinates financial, operational policies, processes, 
and controls necessary to administer ACF programs and financial 
resources; directs discretionary and mandatory grant activities; 
oversees the utilization of information resources throughout ACF; 
directs ACF's information systems, computer centers and communications 
network activities; coordinates ACF's development and implementation of 
State systems policies and strategies; and administers and coordinates 
ACF's internal control activities.
    B. Office of Information Services (OIS) provides centralized 
information technology policy, procedures, standards and guidelines; 
develops long-range information resource management (IRM) plans; 
develops IRM policy, procurement plans and budget for OIS; develops and 
implements procurement strategies for ADP support services; serves as 
the Deputy Chief Information Officer supporting ACF's responsibilities 
under the Information Technology Management Reform Act; reviews and 
analyzes all ADP acquisition documentation for compliance with 
applicable laws and regulations as well as for procurement strategy; 
coordinates technical assistance provided to program offices on ADP 
support services procurement; represents ACF on the Department's IRM 
Advisory Council; provides liaison and manages major interdepartmental 
IRM initiatives; conducts major information system reviews of ADP 
systems as required by the Department; directs and coordinates ACF's 
systems security and privacy responsibilities; maintains an ACF-wide 
program data inventory; coordinates mandated OMB approvals required 
under the Paperwork Reduction Act; and plans, directs and maintains ACF 
electronic records management system.
    OIS manages the National Computer Center facility which provides 
services to ACF components and authorized state and county computer 
users for programs administered by ACF; plans, manages, maintains and 
operates ACF's local area networks (LANs), national wide-area network 
(WAN) and personal computers; provides for equipment and software 
acquisition, maintenance and user support for end-user computing; 
manages and maintains a Help Desk for ACF users and provides 
information technology and software training in coordination with ACF 
components; develops plans and places orders for data communications 
services; provides liaison with HHS, GSA and private firms on data 
telecommunications matters; and provides assistance to ACF components 
to identify needs for and use of data telecommunications equipment and 
systems.
    OIS designs, develops, implements and maintains application systems 
to support ACF administrative, budget and program systems; provides 
technical assistance to ACF program offices procuring system support 
services; provides technical assistance on automated systems to state 
and local agencies who are users of ACF's Computer Center; and develops 
software policy, procedures, standards and guidelines.
    C. Office of Financial Services (OFS) supports the Director, OPS in 
fulfilling ACF's Chief Financial Officer, Management Control Officer, 
and Chief Grants Officer responsibilities including preparation of the 
CFO 5 Year Plan; performs audit oversight and liaison activities, 
including preparing reports to Congress, Office of the General Counsel 
and the Office of the Inspector General. OFS writes/interprets 
financial policy and researches appropriation law issues; oversees and 
coordinates ACF's FMFIA activities; performs debt management functions; 
and develops and administers quality assurance, training and 
certification programs for grants management; and responsible for the 
annual preparation and audit of ACF's financial statement requirements. 
It develops/interprets internal policies and procedures for OFS 
components and coordinates the management of ACF's interagency 
agreement activities.
    OFS provides agency-wide guidance to program and regional office 
staff on grant related issues; including

[[Page 4298]]

developing and interpreting financial and grants policy, coordinating 
strategic grants planning, facilitating policy advisory groups, and 
assuring consistent grant program announcements. OFS prepares, 
coordinates and disseminates action transmittals, information 
memoranda, and other policy guidance on financial and grants management 
issues; provides financial and grants administration training and 
technical assistance to ACF staff and grantees; and in coordination 
with the Office of Management Services, directs and/or coordinates 
management initiatives to improve financial administration of ACF 
mandatory and discretionary grant programs. OFS also develops and 
delivers grants management training to ACF program and financial staff.
    D. Office of Management Services (OMS) provides centralized 
management and administration of acquisitions for ACF headquarters 
components; assures that all contracts awarded conform to applicable 
statutes, regulations and policies; develops ACF policies, procedures 
and instructions for the award and administration of all ACF 
acquisitions; reviews and interprets proposed HHS and OMB regulations, 
circulars and directives pertaining to acquisition management; 
solicits, negotiates, awards, modifies, terminates and closes all 
acquisitions issued by ACF; conducts the Small and Disadvantaged 
Business Utilization Program; and provides training and technical 
assistance to program and staff components on significant acquisition 
policies and procedures. OMS serves as the lead for ACF in coordination 
and liaison within ACF and with the Department, OMB, GSA and other 
federal agencies on procurement management issues and activities.
    OMS provides management and technical administration of ACF 
discretionary, formula, entitlement and block grants; assures that all 
grants awarded by ACF conform with applicable statutes, regulations, 
and policies; computes grantee allocations, prepares grant awards, 
ensures incorporation of necessary grant terms and conditions, and 
monitors grantee expenditures; analyzes financial needs under grant 
programs; provides data in support of apportionment requests; prepares 
reports and analyses on the grantee's use of funds; maintains liaison 
and coordination with appropriate ACF and HHS organizations to ensure 
consistency between ACF grant systems and the Department's grant 
payment systems; and provides technical assistance to ACF program and 
regional components on grant operations and technical grants management 
issues; and performs audit resolution activities for ACF grant 
programs. OMS serves as the lead for ACF in coordination and liaison 
with the Department and other federal agencies on grants management and 
administration operational issues and activities.
    E. Office of Customer Service and Administration (OCSA) develops 
and maintains a customer service plan for the OPS and conducts customer 
surveys for OPS; facilitates and assists in developing and writing 
standard operating procedures for all components within OPS; assists in 
office-specific training of OPS staff; assists OPS components with the 
provision of office-specific and functional training to program and 
regional offices; coordinates permanent and temporary teams formed 
within OPS; develops and maintains OPS staff directory and users' guide 
for OPS services.
    OCSA is responsible for overseeing OPS' salaries and expenses 
budget. Provides direction to meet the human resource management needs 
within OPS; coordinates with the office which handles ACF's human 
resources activities and the Department to provide OPS staff with 
personnel services including position management, staffing, 
recruitment, employee and labor relations, employee assistance, 
payroll, staff development and training, and special hiring and 
placement programs; and maintains systems to track personnel actions to 
keep the Director of OPS and, as appropriate, the Directors of offices 
within OPS informed about the status of personnel actions, current 
full-time equivalency usage and salaries and expenses resources, and 
employee programs and benefits. All OPS personnel related issues, 
performance management activities and other administrative functions 
within OPS are handled within this office.
    F. Office of State Systems/Child Support Information Systems (OSS) 
oversees the Department's responsibilities for Federal financial 
participation in the funding of State automated systems. It coordinates 
ACF's development and implementation of strategies and policies related 
to payment integrity, electronic benefits transfer, welfare systems 
integration, and related initiatives and programs. It directs state 
systems activities on partnership, collaborative efforts, and technical 
assistance activities.
    The Office provides leadership for provision of technical 
assistance to States on information systems projects; and advances the 
use of computer technology in the administration of welfare and social 
services programs by States.
    The Office is responsible for developing departmental policies and 
procedures under which States obtain Federal financial participation in 
the cost of automated systems development to support programs funded 
under the Social Security Act. It serves as the departmental focal 
point for the development and implementation of strategies and policies 
related to payment integrity, welfare systems integration and related 
initiatives and programs; and provides leadership and guidance to 
interagency work groups in these areas for the Department.
    The Office reviews, analyzes, and approves/disapproves State 
requests for Federal financial participation for automated systems 
development activities which support the AFDC, JOBS, Child Care, Head 
Start, Child Welfare, Foster Care, Social Services, and Refugee 
Resettlement programs. It provides assistance to States in developing 
or modifying automation plans to conform to Federal requirements. It 
monitors approved State systems development activities; conducts 
periodic reviews to assure State compliance with regulatory 
requirements applicable to automated systems supported by Federal 
financial participation. It provides guidance to States on functional 
requirements for these automated information systems. It promotes 
interstate transfer of existing automated systems and provides 
assistance and guidance to improve ACF's programs through the use of 
automated systems.
    The Office has a separate organizational unit which reports to the 
Associate Deputy Director for Child Support Enforcement, who reports to 
the Director of Child Support Enforcement. It reviews, analyzes, and 
approves/disapproves State requests for Federal financial participation 
for automated systems development activities which support the Child 
Support program. It provides assistance to States in developing or 
modifying automation plans to conform to Federal requirements. It 
monitors approved State systems development activities; conducts 
periodic reviews to assure State compliance with regulatory 
requirements applicable to automated systems supported by Federal 
financial participation. It provides guidance to States on functional 
requirements for these automated information systems. It promotes 
interstate transfer of existing automated systems and provides 
assistance and guidance to improve ACF's programs through the use of 
automated systems.

[[Page 4299]]

    VI. Delete KT, ``Office of Legislative Affairs and Budget,'' in its 
entirety and replace with the following:

KT.00  Mission
KT.10  Organization
KT.20  Functions

    KT.00  Mission. The Office of Legislative Affairs and Budget (OLAB) 
provides leadership in the development of legislation, budget, and 
policy, ensuring consistency in these areas among ACF program and staff 
offices, and with ACF and the Department's vision and goals. It advises 
the Assistant Secretary for Children and Families on all policy and 
programmatic matters which substantially impact the agency's 
legislative program, budget development, budget execution and 
regulatory agenda. The Office serves as the primary ACF contact, for 
the Department, the Executive Branch, and the Congress on all 
legislative, budget development, and regulatory activities.
    KT.10  Organization. The Office of Legislative Affairs and Budget 
is headed by a Director, who reports to the Deputy Assistant Secretary 
for Policy and External Affairs.
    KT.20  Functions. The Office of Legislative Affairs and Budget 
serves as the principal advisor to the Deputy Assistant Secretary for 
Policy and External Affairs and the Assistant Secretary for Children 
and Families on all policy and programmatic matters which substantially 
impact on legislative affairs, budget development, budget execution and 
the regulatory agenda; and represents the Deputy Assistant Secretary 
for Policy and External Affairs and the Assistant Secretary on budget, 
policy and legislative materials and activities.
    Serves as the primary ACF contact for the Department, the Executive 
Branch, and Congress on all budget development and budget execution 
activities; manages the development and presentation of ACF's budget; 
provides guidance to ACF program and staff components in preparing 
material in support of budget development; manages the ACF regulatory 
development process; negotiates regulatory policy positions with the 
Department and the Executive Branch; provides guidance to ACF programs 
and staff components on policy and programmatic matters which 
substantially impact the budget and regulatory development process; and 
reviews and analyzes other policy significant documents to ensure 
consistency with ACF's budget, vision and goals.
    Serves as the focal point for congressional liaison in ACF and for 
the Office of Assistant Secretary for Legislation; counsels and advises 
the Assistant Secretary for Children and Families and senior ACF staff 
on congressional activities and relations; manages the preparation of 
testimony and briefings; negotiates clearance of testimony; monitors 
hearings and other congressional activities which affect ACF; and 
manages congressional inquiries.
    Manages the ACF legislative planning cycle and the development of 
Reports to Congress; reviews and analyzes a wide range of Congressional 
policy documents including, legislative proposals, pending legislation, 
and bill reports; solicits and synthesizes internal ACF comments on 
such documents; negotiates legislative policy positions with the 
Department and the Executive Branch; and reviews other policy 
significant documents to ensure consistency with statutory and 
congressional intent and the agency legislative agenda.
    Facilitates the preparation of comprehensive administrative 
(salaries and expenses) budget for ACF; and designs and develops budget 
estimating modes and procedures.
    VII. Delete KU.00, ``The Office of Human Resource Management,'' in 
its entirety and replace with the following:

KU.00  Mission
KU.10  Organization
KU.10  Function

    KU.00  Mission. The Office of Human Resource Management (OHRM) is 
the principal advisor to the Deputy Assistant Secretary for Program 
Operations on all personnel administration and management areas.
    KU.10  Organization. The Office of Human Resource Management is 
headed by a Director who reports to the Deputy Assistant Secretary for 
Program Operations.
    KU.20  Functions. The Office of Human Resource Management directs 
and manages the personnel operations and services for the 
Administration for Children and Families (ACF). Provides advice and 
assistance to ACF managers in their personnel management activities 
including workforce planning, recruitment, selection, position 
management, performance management, and incentive awards. Provides a 
variety of services to ACF employees, including provision of employee 
assistance services and career, retirement and benefits counseling. 
Serves as ACF liaison to the Department on all payroll matters. 
Provides the following personnel administrative services: the exercise 
of appointing authority, position classification, awards authorization, 
personnel management evaluation, personnel action processing and 
recordkeeping. Manages the merit promotion, special hiring and 
placement programs.
    Provides leadership, oversight, and coordination for the planning, 
analysis, and development of human resource policies and programs. 
Serves as liaison between ACF, the Department, and the Office of 
Personnel Management. Provides technical advice and assistance on 
policy, legal and regulatory matters. Formulates and interprets 
policies pertaining to all areas related to personnel administration 
and management. Formulates and interprets new human resource programs 
and strategies.
    Formulates and oversees the implementation of ACF-wide policies, 
regulations and procedures concerning all aspects of the Senior 
Executive Service, and SES equivalent recruitment, staffing, position 
establishment, compensation, award, performance management and other 
related personnel areas. Manages the performance recognition systems 
and the responsibilities of the Executive Resources Board (ERB) and the 
Performance Review Board (PRB). Coordinates the Schedule C and 
Executive personnel activity with the Office of the Secretary. Is the 
focal point for data, reports, and analyses relating to SES, Schedule C 
and other executive personnel, such as those in Executive Level 
positions.
    Provides management advisory service on all labor management and 
employee relations issues. Plans and coordinates ACF-wide employee 
relations and labor relations activities, including the application and 
interpretation of the Federal Labor-Management Relations Program, 
collective bargaining agreements, disciplinary and adverse action 
regulations, and appeals. Pursues human relations innovations such as 
alternative dispute resolutions and serves as the focal point on all 
issues pertaining to the Labor-Management Partnership Council. Provides 
leadership in assuring the integrity, effectiveness and impartiality of 
ACF's alternative dispute resolution programs, grievances, and merit 
systems program. Participates in the formulation and implementation of 
policies, practices and matters affecting bargaining unit employees' 
working conditions by assuring management's compliance with the Federal 
Labor Relations Program (5 U.S.C. Chapter 71).
    Administers ACF's personnel security responsibilities and ethics 
program. Coordinates the ethics program with the

[[Page 4300]]

Department's Office of Special Counsel for Ethics.
    VIII. Establish a new ``Chapter KV,'' as follows: Office of 
Administrative Services and Facilities Management:

KV.00  Mission
KV.10  Organization
KV.20   Functions

    KV.00  Mission. The Office of Administrative Services and 
Facilities Management (OASFM) is the principal advisor to the Deputy 
Assistant Secretary for Program Operations on all areas of 
administrative services and facilities management for the 
Administration for Children and Families (ACF).
    KV.10  Organization. The Office of Administrative Services and 
Facilities Management (OASFM) is headed by a Director who reports to 
the Deputy Assistant Secretary for Program Operations.
    KV.20  Functions. The Office of Administrative Services and 
Facilities Management (OASFM) directs and manages ACF's administrative 
support services, facilities management programs and activities.
    Provides agency-wide guidance on administrative issues; prepares, 
coordinates and disseminates information, policy, and/or procedural 
guidance on administrative and facilities management issues. Directs 
and/or coordinates management initiatives to improve ACF administrative 
and facilities management services with the goal of continually 
improving services while reducing costs.
    Maintains budgetary controls on administrative services accounts, 
reconciling accounting reports and invoices, and monitoring all 
spending. Controls OASFM Visa credit card for small purchases. 
Establishes and manages contracts and/or blanket purchase agreements 
(BPAs) for administrative support and facilities management services, 
including space design, building alteration and repair, 
telecommunications, reprographics, physical security, moving, labor, 
records and property management and inventory, systems furniture 
acquisitions and assembly, fleet management, and the Information 
Resource Center (library).
    Provides management and oversight of ACF mail delivery services and 
activities, including Federal and contractor postal services 
nationwide, covering all classes of U.S. Postal Service mail, priority 
and express mail services, and courier services, etc.
    Directs all activities associated with the ACF Master Housing Plan, 
including coordination and development of the agency long-range space 
budget; planning, budgeting, identification, solicitation, acceptance 
and utilization of office and special purpose space, repairs, and 
alterations; principal liaison with General Services Administration 
(GSA) and other Federal agencies, building managers and facilities 
engineers, architects and commercial representatives, for space 
acquisition, negotiation of lease terms, dealing with sensitive issues 
such as handicapped barriers, space shortages, and security. Develops 
and maintains space floor plans and inventories, directory boards, and 
locator signs. OASFM serves as the lead for ACF in coordination and 
liaison with Departmental, GSA, Federal Protective Service, and other 
Federal agencies on implementation of Federal security directives. 
Responsible for planning and executing the Agency's environmental 
health, safety, and physical security programs, ensuring that 
appropriate occupational health and safety and occupant emergency 
evacuation plans are in place. Serves as principal liaison with private 
and/or Federal building managers for all administrative services and 
facilities management activities. Responsible for issuing, and managing 
and controlling badge and cardkey systems to control access to agency 
space for security purposes.
    Develops and/or implements agency telecommunications management 
policy in accordance with Federal regulations and procedures. Reviews 
and directs payment of all agency telephone invoices. Recommends and 
advises on the design and function of telecommunications systems, based 
on user needs, costs and technological availability. Communicates 
directly with private industry service providers to coordinate the 
acquisition, installation and maintenance of voice/data 
telecommunications equipment and systems. Responsible for other sources 
of communications capability such as pagers, cellular phone service, 
cable TV service, and audio conferencing equipment and service. 
Coordinates the implementation of personal video and video 
conferencing. Updates and maintains the ACF LAN-based telephone 
directory, handles the distribution of all commercial directories, and 
updates and maintains the databases for telephone lines, and equipment 
inventories.
    Plans, manages/operates employee transportation programs, including 
shuttle service and fleet management, employee and visitor parking, and 
commuter services and programs including transit subsidies and 
ridesharing. Develops and implements ACF travel policies and procedures 
consistent with Federal requirements. Provides technical assistance and 
oversight; coordinates ACF use of the Travel Management System; manages 
employee participation in the American Express Credit Card program for 
travel.
    Purchases and tracks common use supplies, stationery and 
publications; manages equipment repair services and reprographics 
management activities; controls and maintains equipment and personal 
property inventories; develops and coordinates records (paper) and 
forms management, and real property activities.

    Dated: January 14, 1997.
Olivia A. Golden,
Acting Assistant Secretary for Children and Families.
[FR Doc. 97-2236 Filed 1-28-97; 8:45 am]
BILLING CODE 4184-01-P