48288 Federal Register / Vol. 62, No. 178 / Monday, September 15, 1997 / Notices

‘‘Categories of records in the system’’

provision is revised to read as follows:

FMC–2

* * * * *

CATEGORIES OF RECORDS IN THE SYSTEM:

Application forms containing

descriptions of educational and

professional experience and

qualifications, taxpayer identification

numbers (which may be the social

security number), and letters of

reference in relation to non-attorney

practitioners.

* * * * *

3. In the Commission’s system of

records designated FMC–7 Licensed

Ocean Freight Forwarders File, the

‘‘Categories of records in the system’’

provision is revised to read as follows:

FMC–7

* * * * *

CATEGORIES OF RECORDS IN THE SYSTEM:

The System contains freight forwarder

names, addresses and taxpayer

identification numbers (which may be

the social security number), as well as

the names and addresses of the

stockholders, officers, and directors of

individual freight forwarders;

descriptions of the relationships the

freight forwarder may have with other

business entities; credit references; a

record of the forwarder’s past

experience in forwarding; and any

financial information and/or criminal

convictions pertinent to the licensing of

the forwarder.

4. In the Commission’s system of

records designated FMC–9 Training

Program Records—FMC, the ‘‘System

location’’ provision is revised to read as

follows:

FMC–9

* * * * *

SYSTEM LOCATION:

Bureau of Administration, Federal

Maritime Commission, 800 N. Capitol

Street, NW, Washington, DC 20573–

0001.

5. In the Commission’s system of

records designated FMC–18 Travel

Orders/Vouchers File—FMC, the

reference in the ‘‘Routine Use’’

provision to ‘‘Federal Home Loan Bank

Board’’ is amended to read ‘‘Office of

Thrift Supervision,’’ and in the

‘‘Retention and Disposal’’ provision the

reference to ‘‘three years’’ is amended to

read ‘‘six years.’’

6. In the Commission’s system of

records designated FMC–19 Statement

of Employment and Financial

Interests—FMC, the ‘‘System name’’ and

the ‘‘Note’’ provisions are revised to

read as follows:

FMC–19

SYSTEM NAME:

Financial Disclosure Reports and

Other Ethics Program Records.

* * * * *

Note: This system is covered by the Office

of Government Ethics’ government-wide

systems notices OGE/GOVT–1 and OGE/

GOVT–2.

7. In the Commission’s systems of

records designated FMC–22

Investigatory Files-FMC, the ‘‘System

location’’ provision is revised to read as

follows:

FMC–22

SYSTEM LOCATION:

Bureau of Enforcement, Federal

Maritime Commission, 800 N. Capitol

Street, NW, Washington, DC 20573–

0001.

8. In the Commission’s system of

records designated FMC–25 Inspector

General File, in the ‘‘Retention and

Disposal’’ provision the reference to

‘‘five years’’ is amended to read ‘‘ten

years,’’ and the reference to ‘‘ten years’’

is amended to read ‘‘fifteen years.’’

9. In the Commission’s system of

records designated FMC–28 Equal

Employment Opportunity Complaint

Files—FMC, the ‘‘System location’’

provision is revised to read as follows:

FMC–28

* * * * *

SYSTEM LOCATION:

Office of General Counsel, Federal

Maritime Commission, 800 N. Capitol

Street, NW, Washington, DC 20573–

0001

10. In the Commission’s system of

records designated FMC–30

Procurement Integrity, Certification

Files, the ‘‘Categories of records in the

system,’’ ‘‘Authority for Maintenance of

the system’’ and the ‘‘Retention and

disposal’’ provisions are revised to read

as follows:

FMC–30

* * * * *

CATEGORIES OF RECORDS IN THE SYSTEM:

Records include certifications by

individuals affected by the Office of

Federal Procurement Policy Act

Amendments of 1988, specifically

section 27 dealing with Procurement

Integrity; the non-disclosure provisions

of the Federal Acquisition Regulations,

and the contract for development of the

Commission’s Automated Tariff Filing

and Information (ATFI) system. The

certificants attest they will not engage in

activities prohibited by applicable

statutes, regulations, and contracts.

Records include information on

individuals, including name and title.

This system does not include official

personnel files covered by the Office of

Personnel Management’s systems of

records OPM/GOVT–1 through 10.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

Office of Federal Procurement Policy

Act Amendments of 1988 (Pub. L. 100–

679), (41 U.S.C. 423); and the Federal

Acquisition Regulations.

* * * * *

RETENTION AND DISPOSAL:

Records are maintained until 6

months after the date on which the

contracting officer received evidence of

physical completion of the contract,

after which they are shredded. See

Federal Acquisition Regulations

§ 4.804–1(2) and General Records

Schedule 3, item 3(c).

Interested parties may participate by

filing with the Secretary, Federal

Maritime Commission, an original and

15 copies of their views and comments

pertaining to this notice. All suggestions

for changes in the text should be

accompanied by drafts of the language

thought necessary to accomplish the

desired changes and should be

accompanied by supportive statements

and arguments.

By the Commission.

Joseph C. Polking,

Secretary.

[FR Doc. 97–24432 Filed 9–12–97; 8:45 am]

BILLING CODE 6730–01–W

FEDERAL MARITIME COMMISSION

Privacy Act of 1974; Proposed New

System of Records

AGENCY: Federal Maritime Commission.

ACTION: Notice of proposed new system

of records.

SUMMARY: This Notice proposes the

addition of a new system of records to

be maintained by the Commission. The

new system will contain information

regarding the Commission’s efforts to

collect debts from individuals arising

out of administrative or program

activities or services administered by

the Commission.

DATES: Comments must be submitted on

or before October 15, 1997. The new

system will be effective on October 27,

1997, unless comments are received that

would result in a contrary

determination.
Federal Register / Vol. 62, No. 178 / Monday, September 15, 1997 / Notices 48289

ADDRESSES: Comments may be

submitted to: Joseph C. Polking,

Secretary, Federal Maritime

Commission, 800 N. Capitol Street, NW,

Washington, DC 20573–0001, (202) 523–

5725.

FOR FURTHER INFORMATION CONTACT:

Joseph C. Polking, (202) 523–5725.

SUPPLEMENTARY INFORMATION: The

Commission is proposing to establish a

new Privacy Act system of records

related to debt collection activity it will

be engaged in when implementing the

Debt Collection Act of 1982, as amended

by the Debt Collection Improvement Act

of 1996 (‘‘Act’’), 31 U.S.C. 3701 et seq.

Utilization by the Commission of the

collection tools provided by the Act will

help maximize collection of delinquent

debts owed to the Government.

Notice is hereby given that, pursuant

to the Privacy Act of 1974, 5 U.S.C.

552a, the Commission proposes to

establish a new system of records

reading as follows:

FMC—31

SYSTEM NAME:

Debt Collection Files.

SECURITY CLASSIFICATION:

Unclassified.

SYSTEM LOCATION:

Records are located in the Office of

Budget and Financial Management,

Federal Maritime Commission, 800

North Capitol Street, NW, Washington,

DC 20573.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Individuals who are indebted to FMC.

CATEGORIES OF RECORDS IN THE SYSTEM:

The Debt Collection Officer’s file will

contain copies of debt collection letters,

bills for collection, and correspondence

to and from the debtor relating to the

debt. The file will include such

information as the name and address of

the debtor, taxpayer’s identification

number (which may be the social

security number); amount of debt or

delinquent amount; basis of debt; date

debt arose; office/bureau referring debt

to the Debt Collection Officer; record of

each collection made; credit report;

financial statement reflecting the net

worth of the debtor; date by which debt

must be referred to the Department of

the Treasury for further collection

action; and citation or basis on which

debt was terminated or compromised.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

31 U.S.C. 3701 et seq., Debt Collection

Act of 1982 (Pub. L. 97–365, 96 Stat.

1749) as amended by the Debt

Collection Improvement Act of 1996

(Pub. L. 104–134, 101 Stat. 1321–358).

PURPOSE(S):

Information is used for the purpose of

collecting monies owed FMC arising out

of any administrative or program

activities or services administered by

FMC. The Debt Collection Officer’s file

represents the basis for the debt and

amount of debt and actions taken by

FMC to collect the monies owed under

the debt. The credit report or financial

statement provides an understanding of

the individual’s financial condition

with respect to requests for deferment of

payment.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

When debts are uncollectible, copies

of the FMC Debt Collection Officer’s file

regarding the debt and actions taken to

attempt to collect the monies are

forwarded to the Department of

Treasury for further collection action.

FMC may also provide Treasury with

copies of the debt collection letter, bill

for collection, and FMC correspondence

to the debtor.

DISCLOSURE TO CONSUMER REPORTING

AGENCIES:

Disclosure pursuant to 5 U.S.C.

552a(b)(12): Disclosures may be made

from this system to ‘‘consumer reporting

agencies’’ as defined in the Fair Credit

Reporting Act (15 U.S.C. 1681a(f) or the

Federal Claims Collection Act of 1966

(31 U.S.C. 3701(a)(3)).

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETARINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Records are maintained in notebooks,

file folders, on lists and forms, and in

computer processible storage media.

RETRIEVABILITY:

The system files are filed by bill for

collection number, name, or taxpayer’s

identification number (which may be

the social security number).

SAFEGUARDS:

Personnel screening, hardware, and

software computer security measures;

paper records are maintained in locked

containers and/or room. All records are

maintained in areas that are secured by

building guards during non-business

hours. Records are retained in areas

accessible only to authorized personnel.

RETENTION AND DISPOSAL:

Records are covered by General

Records Schedule 6. The file on each

debt on which administrative collection

action has been completed shall be

retained by Debt Collection Officer not

less than one year after the applicable

statute of limitation has run out. The file

is then transferred to the National

Archives and Records Administration

for a period of six years and three

months after the end of the fiscal year

in which the debt was closed out by

means of the debt being paid,

terminated, compromised, or the statute

of limitations had run out.

SYSTEM MANAGER(S) AND ADDRESS:

Director, Office of Budget and

Financial Management, Federal

Maritime Commission, 800 North

Capitol Street, NW, Washington, DC

20573.

NOTIFICATION PROCEDURES:

Individuals wishing to inquire

whether this system of records contains

information about themselves should

contact the system manager identified

above. Written requests should be

clearly marked ‘‘Privacy Act Request’’

on the envelope and letter. Requests

should include full name of the

individual, some type of appropriate

personal identification, and current

address.

For personal visits, the individuals

should be able to provide some

acceptable identification—that is,

driver’s license, employing organization

identification card, or other picture

identification card.

RECORD ACCESS PROCEDURES:

Same as Notification procedures

above.

CONTESTING RECORD PROCEDURES:

Same as Notification procedures

above. The letter should state clearly

and concisely what information is being

contested, the reason for contesting it,

and the proposed amendment to the

information sought.

FMC Privacy Act Regulations are

promulgated in 46 CFR part 503.

RECORD SOURCE CATEGORIES:

Directly from the debtor, the initial

application, credit report from the

commercial credit bureau,

administrative or program offices within

FMC.

By the Commission.

Joseph C. Polking,

Secretary.

[FR Doc. 97–24433 Filed 9–12–97; 8:45 am]

BILLING CODE 6730–01–W