[Federal Register Volume 62, Number 187 (Friday, September 26, 1997)]
[Notices]
[Pages 50649-50650]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 97-25611]


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SOCIAL SECURITY ADMINISTRATION


Statement of Organization, Functions and Delegations of Authority

    This statement amends part S of the Statement of the Organization, 
Functions and Delegations of Authority which covers the Social Security 
Administration (SSA). Notice is given that Chapter S1 for the Office of 
the Deputy Commissioner, Finance, Assessment and Management is being 
amended to reflect internal realignments within the Office of 
Publication and Logistics Management (OPLM) (S1S). The four current 
subordinate offices within OPLM will be realigned and their functions 
integrated into a three subordinate office structure. The Office of 
Library, Records and Reprographics (S1SK) will be abolished in its 
entirety. The Office of Receiving, Storage and Issue (S1SC) will be 
retitled as the Office of Supply and Warehouse Management (S1SC). The 
Office of Supply and Property Management (S1SH) will be retitled as the 
Office of Property Management (S1SH). The changes are as follows:
    Section S1S.10  The Office of Publications and Logistics 
Management--(Organization):
    Delete:
    G. The Office of Library, Records and Reprographics (S1SK).
    Retitle:
    D. The ``Office of Receiving, Storage and Issue: (S1SC) to the 
``Office of Supply and Warehouse Management'' (S1SC).
    E. The ``Office of Supply and Property Management'' (S1SH) to the 
``Office of Property Management'' (S1SH).
    Section S1S.20  The Office of Publications and Logistics 
Management--(Functions):
    Retitle and amend as follows:
    D. The ``Office of Receiving, Storage and Issue'' (S1SC) to the 
``Office of Supply and Warehouse Management'' (S1SC).
    1. The Office of Supply and Warehouse Management (OSWM) is 
responsible for the development of policies, procedures, and directives 
in support of the Agency's nationwide supply, warehouse and 
transportation systems and operations.
    2. OSWM ensures that the Agency's printing requests and justified 
requisitions are processed timely and oversees the replenishment of 
warehouse stock for Headquarters' use and ensures delivery of major use 
forms and publications to the field.
    3. OSWM provides transportation services as needed.
    E. The ``Office of Supply and Property Management'' (S1SH) to the 
``Office of Property Management'' (S1SH).
    1. The Office oversees all policy and procedures pertaining to the 
acquisition, utilization, accountability, transfer and disposal of SSA 
personal property. Represents SSA's interest as liaison to HSS, GSA and 
other Federal, State and Local Government and private sector 
organizations and vendors in the acquisition, transfer and disposal of 
personal property. Oversees the acquisition and disposal of personal 
property. Oversees the acquisition and installation of modular/systems 
furniture in SSA offices nationwide. Acts as technical expert and 
plans, coordinates and implements studies and surveys related to 
providing necessary ergonomic furniture and equipment to support SSA 
employees.
    2. Oversees the acquisition and installation of modular furniture 
in SSA offices. Plans, coordinates and implements studies and surveys 
to access the variety of ergonomic furniture previously purchased and 
new furniture available to SSA offices. Maintains audit trails for both 
normal and special expense incurred during and after furniture 
installation. Responsible for all financial management and contracting 
activities performed within the scope of the Interagency Agreement with 
the Federal Prison Industries.
    Amend functions to read:
    F. The Office of Publications Management (S1SJ).
    1. The Office of Publications Management (OPM) directs a 
comprehensive SSA-wide forms control, publication and distribution 
management program, including forms and publications design, 
photocomposition and electronic information dissemination (electronic 
publishing, on-line publishing/services, electronic reference materials 
and CD-ROM and multimedia production and delivery). It also provides 
SSA-wide special media services for visually impaired employees. It is 
responsible for administering the regulatory and procedural 
requirements governing SSA's collection of information from the public, 
stemming from the Paperwork Reduction Act and providing liaison service 
with the Office of Management and Budget. The Office also coordinates 
the Agency Administrative Instructions Manual System (AIMS) for 
printing, clearance and issuance of policy, standards and procedural 
instructions.
    2. The Office coordinates and directs a comprehensive printing 
management program and administers the procurement of all SSA printing 
needs.

[[Page 50650]]

It prepares the Agency's Comprehensive Printing Program Plan report for 
the Joint Committee on Printing (JCP) and provides liaison with the JCP 
and the Government Printing Office on policy and procedural issues. OPM 
plans, directs and administers the SSA mail policy program, including 
developing methodologies (e.g., presorting, barcoding, direct 
accountability, etc). It provides liaison with the United States Postal 
Service in all national level mail management and operational policy 
negotiations and activities. It also administers agencywide mail 
management contracts.
    3. The Office plans, directs and coordinates the SSA mail handling 
program, including the receipt, processing, and dispatch of all 
incoming and outgoing United States Postal Service mail for SSA 
headquarters. It provides inter-office mail service for SSA 
headquarters and priority delivery service in Washington, D.C. It 
administers oversight of necessary contracts such as the internal mail 
messenger service. It consolidates and processes outgoing mail from 
headquarters to District Offices, Branch Offices, Program Service 
Centers and Regional Offices, etc. It also processes computer-generated 
priority notices to SSA beneficiaries nationwide, using high-speed 
equipment to fold, insert and label mailings.
    4. The Office coordinates and directs a comprehensive printing 
management program and administers the procurement of all SSA printing 
needs. It prepares the Agency's Comprehensive Printing (JCP) and 
provides liaison with JCP and Government Printing office on policy and 
procedural issues. Plans, directs and administers the SSA mail policy 
program, including developing policy and procedures for more efficient 
Agency mail processing methodologies. It provides liaison with the 
United States Postal Service in all national level mail management and 
operational policy negotiations and activities. It also administers 
agencywide mail management contracts.
    5. The Office of Publications Management develops, recommends and 
implements SSA policies and standards for library and information 
services of the SSA Headquarters Library and for SSA employees 
nationwide. It provides a collection of information on subjects related 
to SSA programs and their operation.
    6. The Office provides SSA duplicating services for short 
turnaround work and for the development of metal photo requests for 
Commissioner's citations, award plaques, signs, etc.

    Dated: August 21, 1997.
Paul D. Barnes,
Deputy Commissioner for Human Resources.
[FR Doc. 97-25611 Filed 9-25-97; 8:45 am]
BILLING CODE 4190-29-P