[Federal Register Volume 62, Number 21 (Friday, January 31, 1997)]
[Notices]
[Pages 4731-4732]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 97-2375]


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DEPARTMENT OF DEFENSE

Privacy Act of 1974; System of Records

AGENCY: Defense Contract Audit Agency, DOD.
ACTION: Notice to add a system of records.

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SUMMARY: The Defense Contract Audit Agency proposes to add one record 
system to its inventory of system of records notices subject to the 
Privacy Act of 1974 (5 U.S.C. 552a), as amended.
DATES: This action will be effective without further notice on March 3, 
1997, unless comments are received that would result in a contrary 
determination.
ADDRESSES: Send comments to the Information and Privacy Advisor, 
Defense Contract Audit Agency, 8725 John J. Kingman Road, Suite 2135, 
Fort Belvoir, VA 22060-6219.
FOR FURTHER INFORMATION CONTACT: Mr. Dave Henshall at (703) 767-1013.
SUPPLEMENTARY INFORMATION: The Defense Contract Audit Agency notices 
for systems of records subject to the Privacy Act of 1974 (5 U.S.C. 
552a), as amended, have been published in the

[[Page 4732]]

Federal Register and are available from the address above.
    The proposed system report, as required by 5 U.S.C. 522a(r) of the 
Privacy Act of 1974, as amended, was submitted on January 21, 1997, to 
the Committee on Government Reform and Oversight of the House of 
Representatives, the Committee on Governmental Affairs of the Senate, 
and the Office of Management and Budget (OMB) pursuant to paragraph 4c 
of Appendix I to OMB Circular No. A-130, `Federal Agency 
Responsibilities for Maintaining Records About Individuals,' dated 
February 8, 1996 (February 20, 1996, 61 FR 6427).
    Dated: January 27, 1997.

L.M. Bynum,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
RDCAA 215.1

System name:
    Voluntary Leave Transfer Program.

System location:
    Records are maintained by the Human Resources Management Offices of 
the Defense Contract Audit Agency (DCAA). Official mailing addresses 
are published as an appendix to DCAA's compilation of systems of 
records notices.

Categories of individuals covered by the system:
    Individuals who have volunteered to participate in the leave 
transfer program as either a donor or a recipient.

Categories of records in the system:
    Leave recipient records contain the individual's name, 
organization, office telephone number, Social Security Number, position 
title, grade, pay level, leave balances, number of hours requested, 
brief description of the medical or personal hardship which qualified 
the individual for inclusion in the program, the status of that 
hardship, and a statement that selected data elements may be used in 
soliciting donations.
    The file may also contain medical/physician certifications and 
agency approvals or denials.
    Donor records include the individual's name, organization, office 
telephone number, Social Security Number, position title, grade, and 
pay level, leave balances, number of hours donated and the name of the 
designated recipient.

Authority for maintenance of the system:
    5 U.S.C. 6331 et seq. (Leave); 10 U.S.C. 136 (Assistant Secretaries 
of Defense); E.O. 9397 (SSN); and 5 CFR part 630.

Purpose(s):
    The file is used in managing the DCAA Voluntary Leave Transfer 
program. The recipient's name, position data, organization, and a brief 
hardship description are published internally for passive solicitation 
purposes. The Social Security Number is sought to effectuate the 
transfer of leave from the donor's account to the recipient's account.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552(b)(3) as follows:
    To the Department of Labor in connection with a claim filed by an 
employee for compensation due to a job-connected injury or illness.
    Where leave donor and leave recipient are employeed by different 
Federal agencies, to the personnel and pay offices of any Federal 
agency involved to effectuate the leave transfer
    The `Blanket Routine Uses' set forth at the beginning of DCAA's 
compilation of systems or records notices apply to this record system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records are stored in paper and computerized form.

Retrievability:
    Records are retrieved by name or Social Security Number.

Safeguards:
    Records are accessed by custodian of the records or by persons 
responsible for servicing the record system in performance of their 
official duties. Records are stored in locked cabinets or rooms and are 
controlled by personnel screening and computer software.

Retention and disposal:
    Records are destroyed one year after the end of the year in which 
the file is closed.

System manager(s) and address:
    Voluntary Leave Transfer Program Coordinator, Human Resources 
Management Offices of the Defense Contract Audit Agency. Official 
mailing addresses are published as an appendix to DCAA's compilation of 
systems of records notices.

Notification procedures:
    Individuals seeking to determine whether this system of records 
contains information about themselves should address written inquiries 
to the Privacy Act Officer of the particular DCAA activity involved. 
Official mailing addresses are published as an appendix to DCAA's 
compilation of systems of records notices.
    Individual should provide full name and Social Security Number.

Record Access Procedures:
    Individuals seeking access to records about themselves contained in 
this system of records should address written inquiries to the Privacy 
act Officer of the particular DCAA activity involved. Official mailing 
addresses are published as an appendix to DCAA's compilation of systems 
of records notices.
    Individuals should provide full name and Social Security Number.

Contesting record procedures:
    The DCAA rules for accessing records and for contesting contents 
and appealing initial agency determinations are published in DCAA 
Regulation 5410.10; 32 CFR part 317; or may be obtained from the 
Privacy Act Officer.

Record source categories:
    Information is provided primarily by the record subject; however, 
some data may be obtained from personnel and leave records.

Exemptions claimed for the system:
    None.
[FR Doc. 97-2375 Filed 1-30-97; 8:45 am]
BILLING CODE 5000-04-F