[Federal Register Volume 62, Number 178 (Monday, September 15, 1997)]
[Notices]
[Pages 48287-48288]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 97-24432]


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FEDERAL MARITIME COMMISSION


Privacy Act of 1974; Proposed Atlered Systems of Records

AGENCY: Federal Maritime Commission.

ACTION: Notice of proposed altered systems of records.

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SUMMARY: This Notice proposes the amendment of various Privacy Act 
systems of records maintained by the Commission. The amendments are 
minor in nature and reflect changes in various system locations and 
record custodians resulting from Commission organizational changes, and 
update record retention information, and clarify certain descriptions 
of records maintained.

DATES: Comments must be submitted on or before October 15, 1997. The 
alterations will be effective on October 27, 1997, unless comments are 
received that would result in a contrary determination.

ADDRESSES: Comments may be submitted to: Joseph C. Polking, Secretary, 
Federal Maritime Commission, 800 N. Capitol Street, NW, Washington, DC 
20573-0001, (202) 523-5725.

FOR FURTHER INFORMATION CONTACT: Joseph C. Polking, (202) 523-5725.

SUPPLEMENTARY INFORMATION: Notice is given that, pursuant to the 
Privacy Act of 1974, 5 U.S.C. 552a, the Commission proposes to amend 
various systems of records as described herein. The Commission's latest 
prior publication updating its systems of records was on February 11, 
1994 (59 FR 6643).
    Amendments proposed herein reflect minor changes in various system 
locations and record custodians resulting from Commission 
organizational changes, update record retention information, and 
clarify certain descriptions of records maintained.
    1. In the Commission's system of records designated FMC-1 Personnel 
Security File the ``System location'' and ``Safeguards'' provisions are 
revised to read as follows:
FMC-1
* * * * *

SYSTEM LOCATION:
    Bureau of Administration, Federal Maritime Commission, 800 N. 
Capitol Street, NW, Washington, DC 20573-0001
* * * * *

SAFEGUARDS:
    Records are maintained in a combination safe in the custody of the 
information security officer and access is limited to the information 
security officer and the personnel security officer, and his/her duly 
authorized representatives.
    2. In the Commission's system of records designated FMC-2 Non-
Attorney Practitioner File, the

[[Page 48288]]

``Categories of records in the system'' provision is revised to read as 
follows:
FMC-2
* * * * *

CATEGORIES OF RECORDS IN THE SYSTEM:
    Application forms containing descriptions of educational and 
professional experience and qualifications, taxpayer identification 
numbers (which may be the social security number), and letters of 
reference in relation to non-attorney practitioners.
* * * * *
    3. In the Commission's system of records designated FMC-7 Licensed 
Ocean Freight Forwarders File, the ``Categories of records in the 
system'' provision is revised to read as follows:
FMC-7
* * * * *

CATEGORIES OF RECORDS IN THE SYSTEM:
    The System contains freight forwarder names, addresses and taxpayer 
identification numbers (which may be the social security number), as 
well as the names and addresses of the stockholders, officers, and 
directors of individual freight forwarders; descriptions of the 
relationships the freight forwarder may have with other business 
entities; credit references; a record of the forwarder's past 
experience in forwarding; and any financial information and/or criminal 
convictions pertinent to the licensing of the forwarder.
    4. In the Commission's system of records designated FMC-9 Training 
Program Records--FMC, the ``System location'' provision is revised to 
read as follows:
FMC-9
* * * * *

SYSTEM LOCATION:
    Bureau of Administration, Federal Maritime Commission, 800 N. 
Capitol Street, NW, Washington, DC 20573-0001.
    5. In the Commission's system of records designated FMC-18 Travel 
Orders/Vouchers File--FMC, the reference in the ``Routine Use'' 
provision to ``Federal Home Loan Bank Board'' is amended to read 
``Office of Thrift Supervision,'' and in the ``Retention and Disposal'' 
provision the reference to ``three years'' is amended to read ``six 
years.''
    6. In the Commission's system of records designated FMC-19 
Statement of Employment and Financial Interests--FMC, the ``System 
name'' and the ``Note'' provisions are revised to read as follows:
FMC-19

SYSTEM NAME:
    Financial Disclosure Reports and Other Ethics Program Records.
* * * * *
    Note: This system is covered by the Office of Government Ethics' 
government-wide systems notices OGE/GOVT-1 and OGE/GOVT-2.

    7. In the Commission's systems of records designated FMC-22 
Investigatory Files-FMC, the ``System location'' provision is revised 
to read as follows:
FMC-22

SYSTEM LOCATION:
    Bureau of Enforcement, Federal Maritime Commission, 800 N. Capitol 
Street, NW, Washington, DC 20573-0001.
    8. In the Commission's system of records designated FMC-25 
Inspector General File, in the ``Retention and Disposal'' provision the 
reference to ``five years'' is amended to read ``ten years,'' and the 
reference to ``ten years'' is amended to read ``fifteen years.''
    9. In the Commission's system of records designated FMC-28 Equal 
Employment Opportunity Complaint Files--FMC, the ``System location'' 
provision is revised to read as follows:
FMC-28
* * * * *

SYSTEM LOCATION:
    Office of General Counsel, Federal Maritime Commission, 800 N. 
Capitol Street, NW, Washington, DC 20573-0001
    10. In the Commission's system of records designated FMC-30 
Procurement Integrity, Certification Files, the ``Categories of records 
in the system,'' ``Authority for Maintenance of the system'' and the 
``Retention and disposal'' provisions are revised to read as follows:
FMC-30
* * * * *

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records include certifications by individuals affected by the 
Office of Federal Procurement Policy Act Amendments of 1988, 
specifically section 27 dealing with Procurement Integrity; the non-
disclosure provisions of the Federal Acquisition Regulations, and the 
contract for development of the Commission's Automated Tariff Filing 
and Information (ATFI) system. The certificants attest they will not 
engage in activities prohibited by applicable statutes, regulations, 
and contracts. Records include information on individuals, including 
name and title. This system does not include official personnel files 
covered by the Office of Personnel Management's systems of records OPM/
GOVT-1 through 10.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Office of Federal Procurement Policy Act Amendments of 1988 (Pub. 
L. 100-679), (41 U.S.C. 423); and the Federal Acquisition Regulations.
* * * * *

RETENTION AND DISPOSAL:
    Records are maintained until 6 months after the date on which the 
contracting officer received evidence of physical completion of the 
contract, after which they are shredded. See Federal Acquisition 
Regulations Sec. 4.804-1(2) and General Records Schedule 3, item 3(c).
    Interested parties may participate by filing with the Secretary, 
Federal Maritime Commission, an original and 15 copies of their views 
and comments pertaining to this notice. All suggestions for changes in 
the text should be accompanied by drafts of the language thought 
necessary to accomplish the desired changes and should be accompanied 
by supportive statements and arguments.

    By the Commission.
Joseph C. Polking,
Secretary.
[FR Doc. 97-24432 Filed 9-12-97; 8:45 am]
BILLING CODE 6730-01-W