### U.S. DEPARTMENT OF TRANSPORTATION FEDERALAVIATION ADMINISTRATION AirTraffic Organization Policy 

### ORDER ..J() 

### 1240.12 Effective Date:

07/25/2011 

### SUBJ: ATO's Process for Selecting U.S. Members To Serve on ICAO Panels, Study Groups, and Task Forces 

### 1. Purpose ofThis Order. This order describes how the Air Traffic Organization (ATO) selects, elects, and revalidates aU.S. Memberto serve on an International Civil Aviation Organization (ICAO) panel, study group, or task force. Italso outlines roles and responsibilities ofaU. S. Member. 2. Audience. This order is for senior management ofATO business/service units and support offices. This includes senior vice presidents, vice presidents, and directors whose business impacts, or is impacted by, the work ofthe ICAO panels, study groups, ortask forces. 3. Whereto Find This Order. You can find this order on the MyFAA employee website. Select "Tools & Resources," then select "Orders and Notices." 4. ICAO Panels, Study Groups, andTaskForces. a. ICAO is a specialized agency ofthe UnitedNations. ICAO sets international standards and develops harmonized procedures for the safety, security, efficiency, and regularity ofairtransport. ICAO achieves this largely through panels, study groups, and task forces, which contribute to the publication ofInternational Standards and Recommended Practices (SARPs) and Procedures for Air Navigation Services (PANS). b. The ATO supports select ICAO panels, study groups, and task forces by providing an ATO representative to serve as a U.S. Member. (See

### AppendixA for a list ofATO employees and their representation on ICAO panels, study groups, and task forces.) 5. Some TermsWe Use in This Order. a. International Civil Aviation Organization- ICAO b. Interagency Group on International Aviation- IGIA c. FAA's Office ofInternational Affairs
- API d. The ATO Strategy and Performance International Office
- ATO International e. Lines ofbusiness- LOBs Distribution: Electronic Initiated By: AJG-4

### 07/25/2011 JO 1240.12 6. Selecting, Electing, and Revalidating Members. The following is a summary. More detailed steps are below in paragraphs 8. through 10. a. 

### Selection. API notifies FAALOBs and other U.S. government agencies ofthe need for a U.S. Member. IfF AA and other US Government Agencies decide the ATO is to provide the U.S. member, then ATO International solicits nominees and helps selectthe representative. b. 

### Election. The ATO nominee is vetted through the IGIA process, which formalizes the election ofapersonto be a U.S. Memberto an ICAO panel, study group, or task force by gaining concurrence from all the IGIA members. The IGIA consists ofU.S. government agencies and FAALOBs. c. 

### Revalidation. ATO International confers with API and the U.S. 

### AirNavigation Commissioner at ICAO each year to determine whether it will extend a U.S. Member's participation for another year. 7. How Does the Selection Process Begin? The process begins when: 

### a. ICAO Headquarters announces a new panel, study group, ortask force in a specific area (for example, aeronautical communications) and asks Contracting States for support/membership, or: b. A sitting U.S. Member is no longer able or available to supportthe ICAO panel, study group, or task force due to change ofoffice, retirement, or scope ofwork. 8. Selection Process. a. API sends a memo to FAALOBs and other U.S. government agencies notifying them ofthe need for a U.S. Memberto an ICAO panel, study group, or task force. b. ATO International, representing the ATO, collaborates with other FAALOBs and U.S. government agencies to determine which FAALOB or U.S. government agency should represent the U.S. as a Member. c. Ifit is the ATO, ATO International notifies ATO business/service units and support offices and asks for nominees for the position ofU.S. Memberto an ICAO panel, study group, ortask force. d. ATO International will selectthe ATO representative after conferring with the ATO service/business units and staffoffices thathave identified nominees. e. ATO International then submits the nominee to API for concurrence through the IGIA process.

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### 07/25/2011 JO 1240.12 9. Election Process. a. API initiates the IGIA process to gain U.S. approval ofthe nominee. b. Once API receives concurrence from IGIA members, API officially notifies the U.S. Mission at ICAO ofthe election ofthe U.S. Member. The U.S. Mission notifies the ICAO Secretariat. c. Afterthe new U.S. Member assumes theirrole, they are expected to make every effort to work with and represent the ATO, FAA LOBs, and the U.S. government. For example, the U.S. Department ofDefense might have an interest in the outcome ofapanel, study group, ortask force. 10. Revalidation Process. a. ATO International holds an annual meeting with each ofthe ATO U.S. Members and a separate meeting with his/her management to discuss the contributions ofthe Memberto the panel, study group, ortask force during the past year. b. ATO International, working with the U.S. Member's management, determines whether to extend the Member's participation for another year. The criteria for an extension include: (1) The panel or study group remains active and has open deliverables. (2) The Member's management is able and willing to continue sponsorship ofthe Member. (3) There have been no problems or issues identified that would lead the ATO to recommend replacement ofthe existing Member. 11. Roles and Responsibilities ofa U.S. Member. The U.S. Member: a. Leads the U.S. delegation at each meeting ofthe panel, study group, or task force while acting as the subject matter expert, at both formal and informal ICAO meetings. b. Has a duty to contribute substantially to the work ofapanel, study group, ortask force. c. Bears the responsibility ofcoordinating all working papers and U.S. positions through the IGIA approval process. d. Is nominated for the life ofapanel, study group, ortask force. IfaMember cannot continue to serve, the sponsoring unit must nominate an acceptable replacement, unless ATO International determines, in consultation with ATO business/service units, that it is more beneficial to open the solicitation ofnominees to the ATO.

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### 07/25/2011 JO 1240.12
12. Distribution. This Order is distributedto all ATO business/service units and directorates. 13. Defmitions. See

### AppendixB .

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407/25/2011 JO 1240.12 Appendix A Appendix A. ATO U.S. Members to ICAO Panels, Study Groups, and TaskForces (as of4/20111) U.S. Member ATO Supporting ICAO Panel, Study Group, orTaskForce Organization StevenAlbersheim AJP Aerodrome Meteorological Observation and Forecast Study Group (AMOFSG) Brent Phillips AJP Aeronautical Communications Panel (ACP) Gregory Pray AJR Aeronautical Information Services to Aeronautical Information Management Study Group (AISAIMSG) RobertNichols AJE Aeronautical Surveillance Panel (ASP) Richard Jehlen AJR Air Traffic Management Requirements and Performance Panel (ATMRPP) Doug Arbuckle JPDO Airborne Surveillance TaskForce (ASTAF) Keith Dutch AJE Aircraft Type Designator Study Group (ATDSG) Steven Albersheim AJP International Airways Volcanic Watch Operational Procedures Study Group (IAVWOPSG) StevenAlbersheim AJP International Volcanic Ash TaskForce (IVATF) StevenAlbersheim AJP Meteorological Warnings Study Group (METWSG) Leo Eldredge AJW Navigations Systems Panel (NSP) Gregg Anderson AJW Operational Data Link Panel (OPLINKP) Steven Lang AJR Wake Turbulence Study Group (WTSG)

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### 07/25/2011 AppendixB. Defmitions 

### JO 1240.12 Appendix B

International CivilAviation Organization (ICAO)- a specialized agency ofthe UnitedNations that sets international standards and develops harmonized procedures for the safety, security, efficiency, andregularity ofairtransport. ICAO is the facilitator for cooperation in all fields ofcivil aviation among its 190 Contracting States. The United States, as a signatory to the Convention on International Civil Aviation (Chicago Convention), is a Contracting State. ICAO Panel, Study Group, orTaskForceMember- a subject matter expertnominated from an accredited ICAO Contracting State orinternational organization. (See H.b. above.) Panel- a formal technical group ofqualified experts formed by the ICAO AirNavigation Commissionto advance, within specifiedtime frames, the solution ofspecializedproblems that cannotbe solved adequately orexpeditiously by the established facilities ofiCAO. The use ofpanels has evolved from the needto bring togetherthe best available experts to examine specializedproblems and find technically feasible solutions that are acceptable to Contracting States as a whole. Study Group -asmall group ofexperts made available by states and international organizations to assistthe ICAO Secretariat, in a consultative capacity, in advancing progress ontechnical tasks. TaskForce- a small group ofexperts formed bythe ICAO AirNavigation Commissionto advance, within specifiedtime frames, the solution ofspecialized problems that cannotbe solved adequately or expeditiouslyby anICAO panel or study group. Interagency Group on InternationalAviation (IGIA)- a process that ensures coordination and approval ofU.S. policy, positions, and working papers on international aviation, particularly ICAO international standards. All U.S. government agencies are obligated to follow IGIA recommendations and processes. IGIA was originally established by interagency agreement in 1960 at the direction ofthe President by Executive Order 10883 (amended by E.O. 11382). IGIA is responsible for providing coordinated recommendations on international aviation matters to the Department ofState (DOS).

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