Federal Register / Vol. 62, No. 174 / Tuesday, September 9, 1997 / Notices 47525

For the Nuclear Regulatory Commission.

Samuel J. Collins,

Director, Office of Nuclear Reactor

Regulation.

[FR Doc. 97–23821 Filed 9–8–97; 8:45 am]

BILLING CODE 7590–01–P

NUCLEAR REGULATORY

COMMISSION

Privacy Act of 1974, As Amended;

Revisions to Existing System of

Records

AGENCY: Nuclear Regulatory

Commission.

ACTION: Proposed revisions to an

existing system of records.

SUMMARY: In accordance with the

Privacy Act of 1974, as amended

(Privacy Act), the Nuclear Regulatory

Commission (NRC) is issuing public

notice of its intent to modify an existing

system of records (system), NRC–21,

‘‘Payroll Accounting Records—NRC,’’ to

add four new routine uses and update

other sections of the system notice.

EFFECTIVE DATE: The revised system of

records will become effective without

further notice on October 9, 1997,

unless comments received on or before

that date cause a contrary decision. If

changes are made based on NRC’s

review of comments received, NRC will

publish a new final notice.

ADDRESSES: Send comments to the

Secretary of the Commission, U.S.

Nuclear Regulatory Commission,

Washington, DC 20555–0001, Attention:

Docketing and Service Section. Hand

deliver comments to 11555 Rockville

Pike, Rockville, Maryland, between 7:30

am and 4:15 pm Federal workdays.

Copies of comments may be examined,

or copied for a fee, at the NRC Public

Document Room at 2120 L Street, NW.,

Lower Level, Washington, DC.

FOR FURTHER INFORMATION CONTACT: Jona

L. Souder, Freedom of Information/

Local Public Document Room Branch,

Office of Information Resources

Management, U.S. Nuclear Regulatory

Commission, Washington, DC 20555–

0001, telephone: 301–415–7170.

SUPPLEMENTARY INFORMATION: The NRC

is proposing to amend the system notice

for NRC–21, ‘‘Payroll Accounting

Records—NRC,’’ to add three new

routine use disclosures pursuant to the

Personal Responsibility and Work

Opportunity Reconciliation Act of 1996

(Act). NRC will disclose data from NRC–

21 to the Office of Child Support

Enforcement (OCSE), Administration for

Children and Families, Department of

Health and Human Services (DHHS) for

use in its Federal Parent Locator System

(FPLS) and Federal Tax Offset System,

DHHS/OCSE No. 09–90–0074, last

published in the Federal Register on

July 25, 1996 (61 FR 38754).

FPLS is a computerized network

through which States may request

location information from Federal and

State agencies to find non-custodial

parents and/or their employers for

purposes of establishing paternity and

securing support. Effective October 1,

1997, the FPLS will be enlarged to

include the National Directory of New

Hires, a database containing information

on employees commencing

employment, quarterly wage data on

private and public sector employees,

and information on unemployment

compensation benefits.

Effective October 1, 1998, the FPLS

will be expanded to include a Federal

Case Registry. The Federal Case Registry

will contain abstracts on all participants

involved in child support enforcement

cases. When the Federal Case Registry is

instituted, its files will be matched on

an ongoing basis against the files in the

National Directory of New Hires to

determine if an employee is a

participant in a child support case

anywhere in the country. If the FPLS

identifies a person as being a participant

in a State child support case, that State

will be notified of the participant’s

current employer. State requests to the

FPLS for location information will also

continue to be processed after October

1, 1998.

The data to be disclosed by NRC to

the FPLS includes employees names,

social security numbers, home

addresses, wage amounts, reporting

periods, and employers names and

addresses. Names and social security

numbers submitted by NRC to the FPLS

will be disclosed by the Office of Child

Support Enforcement to the Social

Security Administration for verification

to ensure that the social security

number provided is correct.

The data disclosed by NRC to the

FPLS will also be disclosed by the

Office of Child Support Enforcement to

the Secretary of the Treasury for use in

verifying claims for the advance

payment of the earned income tax credit

or to verify a claim of employment on

a tax return.

A new routine use permitting

disclosures to the National Archives and

Records Administration and the General

Services Administration for records

management inspections conducted

under 44 U.S.C. 2904 and 2906 is also

being added to the system notice at this

time.

In addition, NRC is updating the

following sections of the system notice:

System Location; Authority for

Maintenance of the System; Policies and

Practices for Storing, Retrieving,

Accessing, Retaining, and Disposing of

Records in the System; System

Manager(s) and Address; Notification

Procedure; Record Access Procedure;

Contesting Record Procedure; and

Record Source Categories.

A report on the proposed revisions to

this system of records, required by 5

U.S.C. 552a(r) and the Office of

Management and Budget (OMB)

Circular No. A–130, Appendix I,

‘‘Federal Agency Responsibilities for

Maintaining Records About

Individuals,’’ is being sent to the

Committee on Governmental Affairs of

the U.S. Senate, the Committee on

Government Reform and Oversight of

the U.S. House of Representatives, and

OMB.

Accordingly, the NRC proposes to

amend NRC–21 in its entirety to read as

follows:

NRC–21

SYSTEM NAME:

Payroll Accounting Records—NRC.

SYSTEM LOCATION:

Primary system—Division of

Accounting and Finance, Office of the

Controller, NRC, 11545 Rockville Pike,

Rockville, Maryland.

Duplicate systems—Duplicate systems

exist, in whole or in part, at the

locations listed in Addendum I, Parts 1

and 2.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Current and former NRC employees,

special Government Employees, and

consultants.

CATEGORIES OF RECORDS IN THE SYSTEM:

Pay, leave, and allowance histories,

which includes, but is not limited to,

individuals’ names and social security

numbers.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

Pub. L. 104–193, Personal

Responsibility and Work Opportunity

Reconciliation Act of 1996; 5 U.S.C.

6334 (1994); 31 U.S.C. 716, 1104, 1108,

1114, 3325, 3511, 3512, 3701, 3711,

3717, 3718 (1994); Executive Order

9397, November 22, 1943.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

In addition to the disclosures

permitted under subsection (b) of the

Privacy Act, the NRC may disclose

information contained in this system of

records without the consent of the

subject individual if the disclosure is

compatible with the purpose for which
47526 Federal Register / Vol. 62, No. 174 / Tuesday, September 9, 1997 / Notices

the record was collected under the

following routine uses:

a. For transmittal of data to U.S.

Treasury to effect issuance of paychecks

to employees and consultants and

distribution of pay according to

employee directions for savings bonds,

allotments, financial institutions, and

other authorized purposes including the

withholding and reporting of Thrift

Savings Plan deductions to the

Department of Agriculture’s National

Finance Center;

b. For reporting tax withholding to the

Internal Revenue Service and

appropriate State and local taxing

authorities;

c. For FICA deductions to the Social

Security Administration;

d. For dues deductions to labor

unions;

e. For withholding for health

insurance to the insurance carriers and

the Office of Personnel Management;

f. For charity contribution deductions

to agents of charitable institutions;

g. For annual W–2 statements to

taxing authorities and the individual;

h. For transmittal to the Office of

Management and Budget for review of

budget requests;

i. For withholding and reporting of

retirement, reemployed annuitants, and

life insurance information to the Office

of Personnel Management;

j. For transmittal of information to

State agencies for unemployment

purposes;

k. For transmittal to the Office of

Child Support Enforcement,

Administration for Children and

Families, Department of Health and

Human Services Federal Parent Locator

System and Federal Tax Offset System

for use in locating individuals and

identifying their income sources to

establish paternity, establish and modify

orders of support, and for enforcement

action.

l. For transmittal to the Office of Child

Support Enforcement for release to the

Social Security Administration for

verifying social security numbers in

connection with the operation of the

Federal Parent Locator System by the

Office of Child Support Enforcement;

m. For transmittal to the Office of

Child Support Enforcement for release

to the Department of Treasury for

purposes of administering the Earned

Income Tax Credit Program (Section 32,

Internal Revenue Code of 1986) and

verifying a claim with respect to

employment in a tax return;

n. To the National Archives and

Records Administration or to the

General Services Administration for

records management inspections

conducted under 44 U.S.C. 2904 and

2906;

o. For any of the routine uses

specified in the Prefatory Statement of

General Routine uses.

DISCLOSURE TO CONSUMER REPORTING

AGENCIES:

Disclosure pursuant to 5 U.S.C.

552A(B)(12): Disclosures of information

to a consumer reporting agency are not

considered a routine use of records.

Disclosures may be made from this

system to ‘‘consumer reporting

agencies’’ as defined in the Fair Credit

Reporting Act (15 U.S.C. 1681a(f) or the

Federal Claims Collection Act of 1966,

as amended (31 U.S.C. 3701(a)(3)).

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Information is maintained in

computerized form, on microfiche, and

in paper copy. Computerized form

includes information stored in memory,

on disk and magnetic tape, and on

computer printouts.

RETRIEVABILITY:

Information is accessed by name and

social security number.

SAFEGUARDS:

Records in the primary system of

records are maintained in buildings

where access is controlled by a security

guard force. File folders, microfiche,

tapes, and disks, including backup data,

are maintained in secured locked rooms

after working hours. All records are in

areas where access is controlled by

keycard and is limited to NRC and

contractor personnel and to others who

need the information to perform their

official duties. Access to computerized

records requires use of proper

passwords and user identification

codes.

RETENTION AND DISPOSAL:

a. Individual employee pay record for

each employee and consultant

maintained in the electronic PAY/PERS

system is updated as required in

accordance with General Records

Schedule (GRS) 2–1.a.

b. Individual employee pay records

containing pay data on each employee

and consultant maintained in the

Annual and Quarterly Employee History

Records on microfiche are transferred to

the National Personnel Records Center

and destroyed when 56 years old.

c. Copies of non-current payroll data

maintained on microfiche are destroyed

15 years after close of pay year in which

generated in accordance with GRS 2–2.

d. Employee and consultant payroll

records:

1. U.S. savings bond authorizations

are destroyed when superseded or after

separation of employee in accordance

with GRS 2–14.a.

2. Combined Federal Campaign

allotment authorizations are destroyed

after Government Accounting Office

(GAO) audit or when 3 years old,

whichever is sooner, in accordance with

GRS 2–15.a.

3. Union dues and savings allotment

authorizations are destroyed after GAO

audit or when 3 years old, whichever is

sooner, in accordance with GRS 2.15.b.

4. Payroll Change Files consisting of

records used to change or correct an

individual’s pay transaction are

destroyed after GAO audit or when 3

years old, whichever is sooner, in

accordance with GRS 2–23.a.

5. Tax Files consisting of State and

Federal withholding tax exemption

certificates, such as Internal Revenue

Service (IRS) Form W–4 and the

equivalent State form are destroyed 4

years after form is superseded or

obsolete or upon separation of employee

in accordance with GRS 2–13.a.

6. Agency copy of employee wages

and tax statements, such as IRS Form

W–2 and State equivalents, are

destroyed when 4 years old in

accordance with GRS 2–13.b.

7. Leave record prepared upon

transfer or separation of employee

maintained in the Payroll office is

destroyed when 3 years old in

accordance with GRS 2–9.b.

e. Time and attendance source records

maintained by Time and Attendance

clerks and certifying officials are

destroyed after GAO audit or when 6

years old, whichever is sooner, in

accordance with GRS 2.7.

f. Electronic time and attendance

input records maintained in the PAY/

PERS system are destroyed after GAO

audit or when 6 years old, whichever is

sooner, in accordance with GRS 2–8.

g. Payroll system reports providing

fiscal information on agency payroll

consisting of hardcopy and microfiche

reports generated by the PAY/PERS

system are destroyed when 3 years old,

excluding the long-term Employee

History Reports, in accordance with

GRS 2–22.c.

h. Payroll system reports serving as

error reports, ticklers, system operation

reports are destroyed when related

actions are completed or when no

longer needed, not to exceed 2 years, in

accordance with GRS 2–22.a.

i. Official notice of levy or

garnishment (IRS Form 668A or

equivalent), change slip, work papers,

correspondence, release and other
Federal Register / Vol. 62, No. 174 / Tuesday, September 9, 1997 / Notices 47527

forms, and other records relating to

charge against retirement funds or

attachment of salary for payment of back

income taxes or other debts of Federal

employees are destroyed 3 years after

garnishment is terminated in

accordance with GRS 2–18.

SYSTEM MANAGER(S) AND ADDRESS:

Chief, Financial Operations Branch,

Division of Accounting and Finance,

Office of the Controller, U.S. Nuclear

Regulatory Commission, Washington,

DC 20555–0001.

NOTIFICATION PROCEDURE:

Individuals seeking to determine

whether this system of records contains

information pertaining to themselves

should write to the Chief, Freedom of

Information/Local Public Document

Room Branch, Office of Information

Resources Management, U.S. Nuclear

Regulatory Commission, Washington,

DC 20555–0001 and comply with NRC’s

Privacy Act regulations regarding

verification of identity contained in 10

CFR part 9.

RECORD ACCESS PROCEDURE:

Same as ‘‘Notification Procedure’’ and

comply with NRC’s Privacy Act

regulations regarding verification of

identity and record access procedures

contained in 10 CFR part 9.

CONTESTING RECORD PROCEDURE:

Same as ‘‘Notification Procedure’’ and

comply with NRC’s Privacy Act

regulations regarding verification of

identity and contesting record

procedures contained in 10 CFR part 9.

RECORD SOURCE CATEGORIES:

Information in this system of records

is obtained from sources, including but

not limited to the individual to whom

it pertains, the Office of Human

Resources and other NRC officials, and

other agencies and entities.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

Dated at Rockville, MD, this 3rd day of

September, 1997.

For the Nuclear Regulatory Commission.

A.J. Galante,

Chief Information Officer.

[FR Doc. 97–23985 Filed 9–8–97; 8:45 am]

BILLING CODE 7590–01–P

OFFICE OF PERSONNEL

MANAGEMENT

Submission for OMB Review;

Comment and Request Form OPM–

1386B

AGENCY: Office of Personnel

Management.

ACTION: Notice.

SUMMARY: Under the provisions of the

Paperwork Reduction Act of 1995 (44

U.S.C. 3506–3507), the Office of

Personnel Management is submitting to

the Office of Management and Budget

an emergency request to extend its

approval of form OPM–1386B,

Applicant Race and National Origin

Questionnaire. The form gathers

information concerning the race and

national origin of applicants for

employment under the Outstanding

Scholar provision of the Luevano

Consent Decree, 93 F.R.D. 68 (1981).

OPM originally published in the

Federal Register Notices of Intent to

continue form OPM–1386B on October

27, 1995, and February 21, 1996. The

process for continuation was not

completed in time, thus the request for

an emergency continuation.

Under the terms of 44 U.S.C. 3507, the

public is invited to comment on the

need for this information, its practical

utility, the accuracy of OPM’s burden

estimate, and on ways to minimize the

reporting burden.

DATES: Comments will be considered if

received on or before September 16,

1997.

ADDRESSES: Send or deliver written

comments to Mary Lou Lindholm,

Associate Director for Employment, U.S.

Office of Personnel Management, 1900 E

Street, NW., Room 6F08, Washington,

DC 20415, and Joseph Lackey, OPM

Desk Officer, Office of Information and

Regulatory Affairs, Office of

Management and Budget, New

Executive Office Building, NW., Room

10235, Washington, DC 20503.

FOR FURTHER INFORMATION CONTACT: For

copies of the form, and further

information, contact Christina Gonzales

Vay on 202–606–0830, FAX 202–606–

2329, or e-mail address

CMVAY@OPM.GOV.

SUPPLEMENTARY INFORMATION:

Purpose of Form OPM–1386B

A Federal court decree, issued in 1981

and still binding, requires

recordkeeping on Federal employment

selection procedures, including race and

national origin (RNO) data, to determine

the ‘‘relative impact of the procedure

upon Blacks and upon Hispanics as

compared with non-Hispanic whites.’’

OPM and other agencies use form OPM–

1386B to collect the RNO data from

applicants being considered for

selection under the Outstanding Scholar

provision of the decree. Using the

standardized form makes it easier to

collect and consolidate the required

data for use by the Federal Government

and by the plaintiffs. OPM and agencies

do not need to use form OPM–1386B to

collect data on applicants being

considered through traditional

examining processes; court-required

data on those applicants are collected as

part of an application process not

required for Outstanding Scholars.

The form OPM–1386B is not

considered in the selection process, but

is used only to collect statistical data.

Annual Reporting Burden

Appoximately 100,000 forms will be

processed annually. The average

estimated response time is 5 minutes for

a total public burden of 8,333 hours.

Office of Personnel Management.

Janice R. Lachance,

Deputy Director.

[FR Doc. 97–23891 Filed 9–8–97; 8:45 am]

BILLING CODE 6325–01–M

SECURITIES AND EXCHANGE

COMMISSION

Sunshine Act Meeting

Notice is hereby given, pursuant to

the provisions of the Government in the

Sunshine Act, Pub. L. 94–409, that the

Securities and Exchange Commission

will hold the following meeting during

the week of September 8, 1997.

A closed meeting will be held on

Tuesday, September 9, 1997, at 10:00

a.m.

Commissioners, Counsel to the

Commissioners, the Secretary to the

Commission, and recording secretaries

will attend the closed meeting. Certain

staff members who have an interest in

the matters may also be present.

The General Counsel of the

Commission, or his designee, has

certified hat, in his opinion, one or more

of the exemptions set forth in 5 U.S.C.

552b(c) (4), (8), (9)(A) and (10) and 17

CFR 200.402(a) (4), (8), (9)(i) and (10),

permit consideration of the scheduled

matters at the closed meeting.

Commissioner Hunt, as duty officer,

voted to consider the items listed for the

closed meeting in a closed session.

The subject matter of the closed

meeting scheduled for Tuesday,

September 9, 1997, at 10:00 a.m., will

be: