# Submitting a Post Award Request (PAR) in DIBBs

###             Updated: July 2, 2023        

**Purpose:** To provide guidance on how to send Post Award Requests (PARs) to a Contract Administrator in order to receive assistance regarding a Contract or Purchase Order (PO) after an award is displayed in DLA's Internet Bid Board System (DIBBS).

                Submitting a PAR in DIBBs                            This is a visual flow chart of how a Vendor would submit a Post Award Request when needing answers or assistance. The process is step by step including pictures, additional links, and detailed information to complete the task.            SHARE IMAGE:Download ImageImage DetailsPhoto By: John McCormickVIRIN: 230703-D-D0441-9082

## Jump to Step:

Introductory Information
      - Open DIBBS and Select Log In Button
      - Enter Log In Information
      - Create PAR
      - Decide To Copy PAR Information
      - Fill in PAR Entry Form
      - Review and Submit PAR

Resources and Terms Glossary

## Introductory Information

**Some examples** of when a PAR****would be used include (but are not limited to):
- Payment Issues
- Performance Issues
- Vendor Requested Cancellation
- Any Contractual Changes

** Vendors must have an account in DIBBS to create PARs and can only submit PARs for POs/Contracts that they have been awarded or that reside in the Supplier Relationship Management (SRM) system.

PARs are the initial point of contact for Vendors to request support from the contract administrators. This method should be used prior to other methods of communication (e.g., calls, emails, letters, faxes, etc.).

Accessing DIBBS
**Access DIBBS****

Returning users should log into DIBBS using User ID and password. 

New users of DIBBS should go to DIBBS registration**.
1Open DIBBS and Select Log In Button
Open DIBBS** website and select the "Registered User Log In."

                Submitting a PAR in DIBBS                            Graphic demonstrates how to go to the Log In screen from the home page of DIBBS.            SHARE IMAGE:Download ImageImage DetailsPhoto By: John McCormickVIRIN: 230620-D-D0441-9071

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2Enter Log In Information
DIBBS Vendor Log In screen opens, In the Registered User Login section:
- Enter User Identification (Username)
- Enter Password
- Select the "Submit" button

                Submitting a PAR in DIBBS                            Graphic demonstrates the areas of User ID, Password and finally clicking the submit button to log into DIBBS.            SHARE IMAGE:Download ImageImage DetailsPhoto By: John McCormickVIRIN: 230620-D-D0441-9072

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3Create PAR
DIBBS Welcome screen opens:
- Locate the "Hot Links" section and select the "Post Award Request (PAR)" link.                       Submitting a PAR in DIBBS                            Graphic demonstrates how to get started on submitting a PAR by selecting on the Post Award Request (PAR) link under the Hot Links section.            SHARE IMAGE:Download ImageImage DetailsPhoto By: John McCormickVIRIN: 230620-D-D0441-9073    - Tip:  You can also select the "Post Award Request (PAR)" link the "Awards" section on DIBBS Homepage to go straight to the Awards Post Award Requests screen after completing Log In screen.                         Submitting a PAR in DIBBS                            Graphic demonstrates an alternative route to start the PAR submission process by selecting the Post Award Request link on the DIBBS home screen.            SHARE IMAGE:Download ImageImage DetailsPhoto By: John McCormickVIRIN: 230620-D-D0441-9074 
- When Post Award Requests screen opens, select the "New PAR" link from "Post Award Request (PAR)" section

                Submitting a PAR in DIBBS                            Graphic demonstrates selecting the New PAR link to submit a PAR on the Post Award Request screen in DIBBS.            SHARE IMAGE:Download ImageImage DetailsPhoto By: John McCormickVIRIN: 230620-D-D0441-9080

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4Decide To Copy PAR Information
No, Copy PAR- "New PAR" screen opens, select No radio button
- Select the "Next" button 

                Submitting a PAR in DIBBS                            Graphic demonstrates how to copy PAR information if needed to start another PAR submission.            SHARE IMAGE:Download ImageImage DetailsPhoto By: John McCormickVIRIN: 230620-D-D0441-9075

Yes, Copy PAR- "New PAR" screen opens, select Yes radio button.
- An entry PAR # field will appear; enter the PAR number you want to copy information from.
- The PAR entry form (next step) should have pre-populated the  Procurement Instrument Identification (PIID)  Number, Contract Line Item Number (CLIN), and PAR Type fields and will be able to continue to create the additional PAR.

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5Fill In PAR Entry Form
**Important:** Up to this point, you can cancel the PAR, and no data will be submitted to the system. To cancel the PAR click on “CLEAR” button towards the bottom of the PAR Entry form.

PAR Entry screen opens, enter information into the following fields if not already pre-populated from a copied PAR:
- Contract Number  (*Mandatory Entry)   Note:  If your request changes the terms and conditions of the contract use the basic contract number. Otherwise use the Delivery Order number.   Tip:  The  Delivery Order  number can be found on  block 2  of the  DD1155 .
- CLIN  (if applicable)
- PAR Reason  – Click on the Dropdown List arrow for the field to select a value (*Mandatory Entry)  PAR Reason Code and Description TablePAR Reason CodePAR Reason Code DescriptionVR01Delivery Date ChangeVR02Duty Free Entry RequestVR03Free IssuesVR04Price Change and Mistakes-in-BidVR05Economic Price Adjustments and RedeterminationsVR06Quantity Change or Variation in Quantity ChangeVR07Unit of Issue ChangeVR08Vendor Requested CancellationVR09Packaging Change or ClarificationVR10Place of Performance ChangeVR11Other Vendor RequestVR12Payment IssuesVR13Tooling RequestVR14Transportation IssuesVR15Request for Variance (from NIIN Technical Data)VR16First Article Test (Govt or CTR) InquiryVR17Production Lot Test InquiryVR18Technical Data Package Request & Clarification of DrawingsVR19Change Administrative Office or Inspection/AcceptanceVR20Addition or Non-Reccurring ExpensesVR21Part Number of Revision ChangeVR22ModificationConsideration amount
 – only fill out if offering to pay consideration
Enter an explanation and/or justification of the requested action into the “
Type additional notes to the Contract Administrator here
” block
                Submitting a PAR in DIBBs                            Graphic demonstrates the multiple fields that need to be updated when entering PAR information in the PAR Entry screen.            SHARE IMAGE:Download ImageImage DetailsPhoto By: John McCormickVIRIN: 230703-D-D0441-0019
Upload any 
attachments
 to the PAR by selecting the "Browse" button, and then selecting the desired file from your computer's file explorer that opens.

**Note:**Attach any necessary documents to justify requested actions such as:
- Proof of total costs incurred
- Cost breakdowns
- Copies of invoices
- Shipping documents

                Submitting a PAR in DIBBs                            Graphic demonstrates the use of the browse button when filling in PAR entry fields to upload applicable attachments.            SHARE IMAGE:Download ImageImage DetailsPhoto By: John McCormickVIRIN: 230703-D-D0441-0020

Table of Acceptable File Types for AttachmentsFile TypesAcceptable File Type Descriptions.docMicrosoft Word document/ Word Perfect document.docxMicrosoft Office Open XML Format Word document.gifGIF image file.htmHypertext Markup Language File.htmlHypertext Markup Language File.jpeJPEG Image File.jpgJPEG Image File.pdfPortable Document Format / Printer description file.pngPortable Network Graphic file.ppsPower Point slide show / Ping Plotter file.pptPower Point presentation file.pptxPower Point Microsoft Office Open XML Format Presentation.rtfRich text file.rtxRich text file.tif TIFF file.tiff TIFF file.txtText File.xlsMicrosoft Excel Spreadsheet .xlsxMicrosoft Excel Open XML Document 
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6Review and Submit PAR
After reviewing all information in PAR Entry form: 
- Select the "Submit" button.                         Submitting a PAR in DIBBS                            Graphic demonstrates clicking the submit button after filling in all PAR entry form fields.            SHARE IMAGE:Download ImageImage DetailsPhoto By: John McCormickVIRIN: 230620-D-D0441-9078 
- Once submitted the PAR Creation Confirmation page opens, with PAR number and details.                         Submitting a PAR in DIBBS                            Graphic demonstrates the PAR submission confirmation number that appears after clicking the submit button.            SHARE IMAGE:Download ImageImage DetailsPhoto By: John McCormickVIRIN: 230620-D-D0441-9079 

**Tip:** Record the PAR number for future usage.

**Note:** The following PAR Details are displayed on this screen:
- PAR number
- PAR creation date
- Contract  Number (PIIN)
- CLIN (if applicable)
- PAR Reason code
- Consideration Amount (if applicable)
- Submitter’s CAGE
- Submission Date
- Contract Administrator’s:    - Name
  - Phone number
  - Email address 

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Resources:- DIBBS Article  
- DIBBS FAQs (PDF)
- DIBBS Pocket Guide (PDF)
- How To Submit and View PARs (PDF)
Terms Glossary
Find meanings for acronyms, abbreviations and codes used throughout the process article below in the table:
Term UsedMeaning/DefinitionCAGECommercial and Government EntityCLINContract Line Item NumberDD1155Order for Supplies or ServicesDIBBSDLA Internet Bid Board SystemDLADefense Logistics AgencyFAQFrequently Asked QuestionsIDIdentifierPARPost Award RequestPDFPortable Document FormatPIINProcurement Instrument Identification NumberPOPurchase Order

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