# Combo Invoicing Process

###             Updated: May 31, 2023        

**Purpose:** Combo Invoicing is used to create and submit an invoice (payment request) and a receiving report simultaneously.

**Objectives:**
- Step by step guidance on how to submit a receiving report and invoice at the same time
- Printing DD250 needed for shipment
- Reviewing invoice status after submission

**Last modified:** 5/2/2024            

                Combo Invoicing Process                            Flowchart containing steps in the Combo Invoicing Process. See the Jump to section for the full listing of process steps.            SHARE IMAGE:Download ImageImage DetailsPhoto By: Jakia VelazquezVIRIN: 240502-D-D0441-1002
Process Steps:
Before Starting
- Open WAWF and Create New Document
- Enter/Verify Contract Information
- Enter/Verify Pay Official
- Select Document Type
- Fill In Appropriate Routing
- Fill In Shipping and Invoice Information
- Add Line Item
- Add Appropriate Attachments
- Review Docs & Submit Invoice/Receiving Report
- Add Any Necessary Notifications
- Print Receiving Report (DD250)
- Ship Material

What's Next

Resources

Select the expand all button or individually select each expandable section to open/close additional information.
**Before Starting**

**STOP****

Review the information and materials needed in this section before starting the Combo Invoicing Process.            

If the award being shipped has a Service CLIN (i.e., FAT/PLT/TMTS), use the "Stand Alone Invoice" process outlined in DFARs Appendix F, Part 4, F-401, Table 1**.

Needed Materials- A copy of your contract for reference (a copy can be obtained from Electronic Data Access (EDA), DoD’s contract data repository)
- A list of items being shipped and their quantity
- Tracking Information
- Username and Password for PIEE to access Wide Area Workflow, or WAWF
1Open WAWF and Create New Document
**Login to WAWF****“Vendor” role in PIEE using User ID and Password.

New users of WAWF/PIEE should go to **PIEE registration****in order to gain access to WAWF.

**Note:** If the PIEE account is active but missing the “Vendor” role, login and add the role of “Vendor” before continuing. 

Expand AllA. Access PIEE
Open PIEE by accessing the **PIEE website******** and selecting the blue **Log In** button in the top right hand corner.

                Combo Invoicing Process                            Steps to take in the Combo Invoicing Process to create and submit an invoice (payment request) and a receiving report simultaneously.            SHARE IMAGE:Download ImageImage DetailsPhoto By: Jakia VelazquezVIRIN: 240214-D-D0441-9001

B. Accept Privacy Statement                The Consent Required dialogue box will appear, relaying PIEE’s Privacy Statement and Warning on the use of the back button. Read and click**Accept** to continue. 
                Combo Invoicing Process                            Steps to take in the Combo Invoicing Process to create and submit an invoice (payment request) and a receiving report simultaneously.            SHARE IMAGE:Download ImageImage DetailsPhoto By: Jakia VelazquezVIRIN: 240214-D-D0441-9002

C. Enter Login Information
The PIEE Log In screen will appear. 
- Enter  Vendor User ID.
- Enter  Vendor Password.
- Click  Log In.

                Combo Invoicing Process                            Steps to take in the Combo Invoicing Process to create and submit an invoice (payment request) and a receiving report simultaneously.            SHARE IMAGE:Download ImageImage DetailsPhoto By: Jakia VelazquezVIRIN: 240214-D-D0441-9003

D. Select WAWF Icon
The "Welcome to Procurement Integrated Enterprise Environment" screen will appear. In the*Payment Section***,** select the**WAWF**icon**.**

                Combo Invoicing Process                            Steps to take in the Combo Invoicing Process to create and submit an invoice (payment request) and a receiving report simultaneously.            SHARE IMAGE:Download ImageImage DetailsPhoto By: Jakia VelazquezVIRIN: 240214-D-D0441-9004

E. Create New Document
The “WAWF Welcome” screen will appear. Select the **Vendor**tab, followed by the **Create Document**option from the dropdown menu.  

                Combo Invoicing Process                            Steps to take in the Combo Invoicing Process to create and submit an invoice (payment request) and a receiving report simultaneously.            SHARE IMAGE:Download ImageImage DetailsPhoto By: Jakia VelazquezVIRIN: 240214-D-D0441-9005

**Fields with a single asterisk (*) are required for submission. Fields with a double asterisk (**) are required to save the document or move on to additional tabs at the top of the page.        

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2Enter/Verify Contract Information
For help locating contract information, see the following articles:
- How To Read an Order for Supplies or Services (DD1155 Form)
- How To Read a Solicitation, Offer, and Award Form (SF33)
- How to Read an Award/Contract (SF26 Form)
- How to Read a Request for Quotation (SF18 Form)

Expand AllA. Confirm CAGE Code - When the “Vendor-Create Document-Contract” screen appears, confirm that the correct CAGE code is present in the entry box. 

     A unique identity ID from SAM.gov may be present in the entry box.

                Combo Invoicing Process                            Steps to take in the Combo Invoicing Process to create and submit an invoice (payment request) and a receiving report simultaneously.            SHARE IMAGE:Download ImageImage DetailsPhoto By: Jakia VelazquezVIRIN: 240229-D-D0441-9002

B. Enter/Verify Contract Information- Click the  "Contractual?"  dropdown and select  "Y"  to indicate that a contract is in effect.
- Enter the  Contract Number  in the  Contract Number  field.

                Combo Invoicing Process                            Steps to take in the Combo Invoicing Process to create and submit an invoice (payment request) and a receiving report simultaneously.            SHARE IMAGE:Download ImageImage DetailsPhoto By: Jakia VelazquezVIRIN: 240229-D-D0441-9003

C. Enter DO Number- If you have a  Delivery Order (D.O.)  number, enter it in the  Delivery Order  field. If the contract does not have a DO number, leave the field blank. 
- Select  Next.

                Combo Invoicing Process                            Steps to take in the Combo Invoicing Process to create and submit an invoice (payment request) and a receiving report simultaneously.            SHARE IMAGE:Download ImageImage DetailsPhoto By: Jakia VelazquezVIRIN: 240229-D-D0441-9004

If any errors occur, the following will appear at the top of the screen:
- Validation Warning  messages will appear if any edits are made to pre-populated data.
- Error messages  will appear to indicate that there is an error with information entered. These must be corrected to continue.
- Warning messages  indicate that there is a possible problem.
- Information messages  are purely informational and do not indicate a problem.

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3Enter/Validate Pay Official
A. Enter/Verify Pay Official DoDAAC- Input  Pay Official DoDAAC  into the  Pay Official  field.
- Click  Next .

**Note:** The Pay Official DoDAAC can be located on the first page of the contract within the box labeled *Payment will be made by*.

                Combo Invoicing Process                            Steps to take in the Combo Invoicing Process to create and submit an invoice (payment request) and a receiving report simultaneously.            SHARE IMAGE:Download ImageImage DetailsPhoto By: Jakia VelazquezVIRIN: 240229-D-D0441-9005

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4Select Document Type
Expand AllA. Select Type of Document- Under the  Select Document to Create  section, select the radio button next to  Invoice and Receiving Report (Combo). 

                Combo Invoicing Process                            Steps to take in the Combo Invoicing Process to create and submit an invoice (payment request) and a receiving report simultaneously.            SHARE IMAGE:Download ImageImage DetailsPhoto By: Jakia VelazquezVIRIN: 240229-D-D0441-9006

B. Select Inspection and Acceptance Options- Locate the  Inspection and Acceptance**** fields. Complete  both fields  via the drop down menus.  Do not  leave these blank.
- Select  Next.

                Combo Invoicing Process                            Steps to take in the Combo Invoicing Process to create and submit an invoice (payment request) and a receiving report simultaneously.            SHARE IMAGE:Download ImageImage DetailsPhoto By: Jakia VelazquezVIRIN: 240229-D-D0441-9007

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5Fill in Appropriate Routing
** The fields **should** prepopulate.  **Ensure all information is correct and that no additional information needs to be entered or corrected before continuing.**

A. Fill in Appropriate Routing Information- Enter/Verify  Effective Date  (Award Date).
- Enter/Verify  Issue By DoDAAC . 
- Enter/Verify  Admin DoDAAC.
- Enter  Ship To Code . This number will then auto populate in the  Accept by DoDAAC  field.
- Select  Next .

                Combo Invoicing Process                            Steps to take in the Combo Invoicing Process to create and submit an invoice (payment request) and a receiving report simultaneously.            SHARE IMAGE:Download ImageImage DetailsPhoto By: Jakia VelazquezVIRIN: 240304-D-D0441-9001

** If you see the message *“Error: There is not an active user for the role of Acceptor for Location Code”* pop up:
- Confirm the correct  Ship to Code  has been entered from contract.
- If so, there is no acceptor associated with the ship to code, and a combo invoice cannot be used. Complete  Stand Alone Invoice  Process instead.      

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6Fill In Invoice and Shipment Information
Expand AllA. Enter Shipment Information- Ensure the  Header  tab is selected. 
- Enter  Shipment Number.  Create your own shipment number and enter it into the corresponding field.  ** We recommend using the first three letters of the company followed by 0001 and incrementing for each additional shipment against the order. For the final shipment, the 8th position should be “Z.”     
- Enter  Shipment Date.  This is the date (or estimated date) shipment will occur. For services, this is likely the date services were rendered.  
- Select  Y or N  from the  Final Shipment  dropdown by asking the question: "Is this the final shipment for the contract/order?"

                Combo Invoicing Process                            Steps to take in the Combo Invoicing Process to create and submit an invoice (payment request) and a receiving report simultaneously.            SHARE IMAGE:Download ImageImage DetailsPhoto By: Jakia VelazquezVIRIN: 240228-D-D0441-9009

B. Enter Invoice Information- Enter an  Invoice Number.   Any number may be entered to track invoices.
- Select  Y or N  from  Final Invoice  dropdown. A final invoice is associated with the final shipment to complete the contract/order. 
- Insert  Tracking Number  into  Bill of Lading Number  field.

                Combo Invoicing Process                            Steps to take in the Combo Invoicing Process to create and submit an invoice (payment request) and a receiving report simultaneously.            SHARE IMAGE:Download ImageImage DetailsPhoto By: Jakia VelazquezVIRIN: 240228-D-D0441-9010

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7Add Line Item

**Important Information on Adding or Editing a Line Item:
- If there is a line item on the contract, but it is not being shipped/invoiced,  do not  include it within the document submission. 
- Though line items may prepopulate, they still need to be edited to add quantity shipped.
- If line items are missing, add a new line item.

Expand AllA. Open Line Item Tab- Select  Line Item  tab.
- Select  Edit  under the  Line Item Details  section.    Select  Add  to add a line item (if blank).

                Combo Invoicing Process                            Steps to take in the Combo Invoicing Process to create and submit an invoice (payment request) and a receiving report simultaneously.            SHARE IMAGE:Download ImageImage DetailsPhoto By: Jakia VelazquezVIRIN: 240228-D-D0441-9011

B. Enter CLIN/SLIN/ELIN Information- Enter  Item No.
- Enter  Product/Service ID.
- Select  Product /Service ID Qualifier  from drop-down.
- Enter  Qty Shipped.
- Enter  Unit of Measure.
- Enter  Unit Price.
- Enter  Description  from Section B information of solicitation or award.
- Select  Save CLIN/SLIN/ELIN.

** If your contract contains**UID, MILSTRIP, or Batch/Lot & Shelf Life information**, fill out the fields in the corresponding tabs.

                Combo Invoicing Process                            Steps to take in the Combo Invoicing Process to create and submit an invoice (payment request) and a receiving report simultaneously.            SHARE IMAGE:Download ImageImage DetailsPhoto By: Jakia VelazquezVIRIN: 240228-D-D0441-9012

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8Add Appropriate Attachments
** If possible, Vendors should combine documents into one package to avoid the need for submission of multiple attachments. For more information, see "How to Make PDF Portfolios"**.        

A. Browse and Upload Attachments-  Select**Attachments** tab. 
-  Select **Choose File**.  
-  Highlight the **desired file** in your file explorer and click **Open**. Please note that file names cannot have spaces or special characters. 
-  Click **Upload**.  
-  Confirm or select **Attachment Type** as this is auto populated based on the upload.  

                Combo Invoicing Process                            Steps to take in the Combo Invoicing Process to create and submit an invoice (payment request) and a receiving report simultaneously.            SHARE IMAGE:Download ImageImage DetailsPhoto By: Jakia VelazquezVIRIN: 240229-D-D0441-9009

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9Review Documents and Submit Invoice
A. Review Documents and Submit Invoice- Select  Preview RR  tab.
- Review  entered information  in the  Document Information  section.
- Select  Submit .

                Combo Invoicing Process                            Steps to take in the Combo Invoicing Process to create and submit an invoice (payment request) and a receiving report simultaneously.            SHARE IMAGE:Download ImageImage DetailsPhoto By: Jakia VelazquezVIRIN: 240228-D-D0441-9013

A new screen will appear indicating the successful submission of the invoice with a list of who received an email notification.

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10Add Any Necessary Email Notifications
A. Send Additional Notifications- To send additional email notifications to others not listed, select  Send Additional Email Notifications .
- Enter  additional recipients .
- Select  Submit . 

                Combo Invoicing Process                            Step 10 in the Combo Invoicing Process is to add any necessary email notifications.            SHARE IMAGE:Download ImageImage DetailsPhoto By: Jakia VelazquezVIRIN: 240502-D-D0441-1001

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11Print Receiving Report (DD250)
Expand AllA. Access Receiving Report (DD250)- Click the  Vendor  tab.
- Select the  History  folder. 
- Select  CAGE code  from drop down. 
- Enter  Contract number  in the  Contract  field.
- Click  Submit. 

                Combo Invoicing Process                            Steps to take in the Combo Invoicing Process to create and submit an invoice (payment request) and a receiving report simultaneously.            SHARE IMAGE:Download ImageImage DetailsPhoto By: Jakia VelazquezVIRIN: 240228-D-D0441-9015

B. Download Receiving Report (DD250)- Locate the  Shipment Number  heading and then click on the  linked document  below. 
- Click on  Print  Document  to download the report.

                Combo Invoice Processing                            Steps to take in the Combo Invoicing Process to create and submit an invoice (payment request) and a receiving report simultaneously.            SHARE IMAGE:Download ImageImage DetailsPhoto By: Jakia VelazquezVIRIN: 240229-D-D0441-9010

C. Print Receiving Report (DD250)- Locate the  receiving report  in your computer’s downloads folder. 
- Print  receiving report . This report MUST be included in your shipment.

                Combo Invoicing Process                            Steps to take in the Combo Invoicing Process to create and submit an invoice (payment request) and a receiving report simultaneously.            SHARE IMAGE:Download ImageImage DetailsPhoto By: Jakia VelazquezVIRIN: 240228-D-D0441-9016

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12Ship Material
Ship material and include your printed receiving report (DD250). 

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What's Next
Payment will be processed after the above steps have been completed. If there are issues with your submission, an email will be sent to the email on file. To check the status of your invoice, follow these steps: 
- Login to WAWF and select the  Vendor  tab. 
- From the dropdown, select  History  folder.
- Use the search fields to locate the  Combo Invoice .
- Click  Submit .
- Locate the  invoice heading  and then click on the  linked document  below. 
- Your invoice will open, scroll down to the bottom of the page and under  Action By: Payment Official  you can view the status of your invoice.

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Resources- PIEE   - For help on understanding the steps required to gain access to PIEE, go to  PIEE Vendor Getting Started .
- WAWF  - For help at any point in the process, select the “Help” button at the bottom of any screen to show PIEE/WAWF resources.
- Payment  - For problems with payment, check account and  contact DFAS .
- All DLA Forms
- WAWF/PIEE FAQs Page
- Vendor Create Combo Document  (PDF)
- WAWF Invoice and Receiving Report COMBO 101  (PDF)
Terms Glossary
Find meanings for acronyms, abbreviations, and codes used throughout the process article below in the table:
Term UsedMeaning/DefinitionCAGECommercial and Government EntityCLINContract Line Item NumberDD1155Order for Supplies or ServicesDD250Material Inspection and Receiving ReportDFARSDefense Federal Acquisition Regulation SupplementDLADefense Logistics AgencyDODelivery OrderDoDAACDepartment of Defense (DoD) Activity Address CodeDUNSData Universal Numbering SystemELINExhibit Line Item NumberFAQFrequently Asked QuestionsFATFirst Article TestingIDIdentifierMILSTRIPMilitary Standard Requisitioning and Issue ProceduresNNoNo.NumberPDFPortable Document FormatPDSProcurement Data SystemPIEEProcurement Integrated Enterprise EnvironmentPLTProduction Lot TestingQtyQuantitySF1449Solicitation/Contract/Order for Commercial ItemsSF26Award/ContractSF33Solicitation, Offer, And AwardSLINSubline Item NumberTMTSTextile, Material, Test SamplingUIDUnique IdentifierWAWFWide Area WorkflowYYes

**Submit Vendor Information Hub Site Suggestions and Feedback****

                    Vendor Information                Go to Stand Alone Invoicing Process when there is no acceptor at the receiving DoDAAC