PROGRAM MEMORANDUM

TO: State Director s of Career and Technical Education FROM: Brenda Dann - Messier SUBJECT: Guidance for the Submission of State Plan Revisions, Budgets, and

Performance Levels for FY 2010 Perkins IV Grant Awards - OM B Approval Number: 1830 - 0029 I am pleased to provide our office ’s requirements for each eligible agency to receive its program ye ar four (Fiscal Year (FY) 20210 ) grant award s pursuant to the Carl D. Perkins Career and Technical Education Act o f 2006 ( Perkins IV, 20 U.S.C. 2301 et seq., as amended b y Public Law 109 - 27 0 ) . Funds for FY 2010 grant awards will become available to S tates on an advance - funded basis, beginning July 1, 2010 . Submission Requirements Each State has an approved Perkins IV State plan through program ye ar six (July 1, 2012 through June 30, 2013) , as well as approved State - adjusted level of performance through program ye ar four . Therefore, this office has determined that each eligible agency needs only to submit the following it ems to our office for approval before receiving its FY 2010 Perkins IV grant award s :
 Cover Letter . Each eligible agency must submit a brief cover letter that transmits the items listed below. This letter must be signed by someone who is authorized to ac t on behalf of the eligible agency .  Revisions to the State Plan . Each eligible agency may submit an y revisions to its State plan that the State determines necessary . In determining whether revisions are necessary , this office suggests that each Stat e revie w its activities under Title I and Title II of Perkins IV and submit revisions as necessary . State plan r evisions may

include changes to a State’s approved measurement approaches and definitions for one or more of the core indicator s of performance described in section 113(b) of Perkins IV. However, if th e eligible agency ’s proposed measures or definitions are other than those described in the U.S. D epartment of Education’s (Department’s) March 13, 2007, non - regulatory guidance document entitled “ S tudent Definitions and Measurement Approaches for the Core Indicators of Performance Under the Carl D. Perkins Career and Technical Education Act of 2006 ( i.e. Perkins IV) ,” the eligi ble agency must2 describe how its new measures and definitions are valid and reliable. See the OVAE guidance do cument at : http://www.ed.gov/policy /sectech/guid/cte/perkinsiv/studentdef.pdf . Consistent with the Department’s current policy for revising performance levels, a State may request a revision to one or more of its State - adjusted levels of performance for program y ear four , covering th e period from July 1, 2009 through June 3 0, 2010 , if the State can show that an unanticipated circumst ance arose in the State that resulted in a significant change in the factors that were considered at the time it negotiated its y ear four performance levels with the Department. See section 113(b ) (3)(A)(vi i ) of Perkins IV. Unanticipated circumstances may include: si gnificant shifts in population, economic changes such as spiraling unemploy ment rates, or natural disasters that closed programs for significant periods of time.

 Updated Budget . Each eligible agency will need to update its budget to reflec t the new allotments from funds that will be available for program ye ar four, beginning on July 1, 2010 , for Title I and Title II of Perkins IV . Our office will issue estimated allocation tables to y ou as soon as they become available. Your State’s budge t must be submitted on the attache d format (see Attachment A) . Submission Deadline , Signature, and Address Each eligible agency

must submit its State plan revisions and budget to this office b y c lose of business on <insert> . Your submission may be made in one of three formats:

 Perkins State Plan Web S ite . Itis strongl y encouraged that S tate s upload their items to the Perkins State Plan Web S ite (Web Site) . Information on the Web S ite address, along with dates and times for training on the Web Site s ubmission process will be transmitted under separate cover.

 E - mail . Your State may make a PDF submission to Perkins2010@ed.gov .  Hard cop y . Your State may send the information in hard copy to: Edward R. Smith , Chief Program Administration Branch Div ision of Academic and Technical Education Office of Vocational and Adult Education U. S. Department of Education Potomac Center Plaza 550 12 th Street, SW, Room 11060 Washington, DC 20202 - 72413

Please note that if you submit your information via the Web S ite or e - mail, y ou are responsible for confirming that our office receives a complete and legible copy of the submission and that a hard copy with an original sign ature is sent within five working day s of the State’s submission. Please feel free to contact y our Perkins Program Administration Li aison (PAL ) or Regional Accountability

Specialist (RAS) if y ou have questions regarding y our submission. A State - by - S tate listing of these staff members is available on the Perkins Collaborative Resource Netwo rk (PCRN) at http://cte.ed.gov . We look forward to continu ing to work with you to improve career and technical education for young people and adults throughout our nation. Attachments4 Attachment A **FY <insert>**  **PERKINS IV BUDGET FORMAT (For Federal Funds**  **that Become Available Beginning on**  **<insert> )**  **STATE NAME: Item**  **(Note: Insert dollar amounts or values where requested with lines below)**  **Am ount** 

**Title I**
**– State**  **Basic Grant Title I Allocation**  $ **Title II Funds Consolidated with Title I Funds** $ **Total Title I Funds (Title I Allocation + Consolidated Title II Funds)**  $ **Local Formula Distribution (not less than 85% of total Title I funds)**  $ **Reserve (n ot more than 10% of the**  **85% of fund**  **s for lo cal**  **distribution**

**)** $ Secondary p rograms (

__ __ % of funds) $ Postsecondary p rograms (

__ __ % of funds) $ **R emainder for**  **l**

**ocal d**  **istribution (85% of the funds for**  **local distribution less any funds reserved)**  $ Secondary p rograms (

__ __ % of fund s) $ Postsecondary p rograms (

__ __ % of funds ) $ **State Leadership (n ot more than 10% of the total Title I**  **f unds)**  $ **Nontraditional t** 

**raining and e** **mp loyment**  **(b etween $60,000 and**  **$150,000)** $ **Corrections or i** 

**nstitutions (n**  **ot more than 10% of s**  **tat e**  **leadership funds)** $ **State Administration (not more than 5% of the total Title I f**  **unds)** $ **State Administrative Match (from non -**  **federal funds) 1**  $

1 The eligible agency must provide non - federal funds for State administration of the Perkins IV , Title I grant in an amount not less than the amount it provided in the preceding year pursuant to section 323 of Perkins IV.5 **Item (Note: Insert dollar amounts or values where requested with**  **lines below) Am**  **ount**

**Title II**
**— T**  **ech Prep Education Title II Allocation**  $ **Title II Funds Consolidated with Title I F**  **unds Check here if you did not**  **consolidate any Title II**  **funds last year**  $ **Total Title II Funds (Title II Allocation -**  **Consolidated Title II Funds)**  $ **Administration (**

**a mo**  **unt as “reasonable and necessary”)** $ Percent of f

unds for a dministration % **Remainder for c**  **onsortia (Title II funds less**  **any funds for**  **administration)** $ Number of c onsortia Method of d istribution (check one): Formula Competitive