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PAPERWORK REDUCTION ACT SUBMISSION SUPPORTING STATEMENT 

# Highly Qualified Teacher **Collection**

**t hrough ED** **Facts Additional Information on Method of Collection**  **from the State Education Agencies**

**September 201** **3**


# Attachment CHigh	Qualified	Teacher Collection	th rough	EDFacts Additional	Information	on	Method	of	Collection	from	the	State	Education	Agencies Attachment C



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# OVERVIEW This attachment contains information on how ED plans to collect the data described in Attachment B from the state education agencies (SEAs)
. This attachment is intended to assist SEAs in planning for this collection. The following table contains the reporting period, the education units included or excluded, the ty pe of count, and zero count reporting. **Table 1: Core Reporting Requirements** 

### SEA **LEA** Reporting Period State determined date between October 1, 2013 and January 31, 201 4 Education units included Include the SEA LEAs that were operational and had teachers for elementary or secondary classes on the state determined date used for the teacher count
. Education units not reported Closed or inactive LEAs. LEAs that do not have teachers for elementary or secondary classes. Type of count FTE FTE Zero counts Required Required



# RECORD LAYOUT This section describes the fixed file and delimited record layouts. An XML version will not be provided. The “Pop” column in the header and data records is coded as follows: M
- Mandatory, this field must always be populated O
- Optional, data in this field are optional



### HEADER RECORD DEFINI **TION** The header record is required and is the first record in every file submitted to the ESS. The purpose of the header record is to provide information as to the file type, number of data records in the file, file name, file identifier, and file reporting period.High	Qualified	Teacher Collection	through	EDFacts Additional	Information	on	Method	of	Collection	from	the	State Education	Agencies Attachment C



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### Table **2 : Header Record**  **Data Element Name**  **Start**

**Position Length**  **Type Pop**  **Definition / Comments Permitted Values**  File Type 1 50 String M Identifies the type of file being submitted. **SEA HQT**  **LEA HQT**  Total Records In File 51 10 Number M The total number of data records contained in the file. The header record is NOT included in this count. File Name 61 25 String M The file name including extension, the same as the external file name. File Identifier 86 32 String M Any combination of standard characters to further identify the file as specified by the SEA (e.g., a date, person’s name, and version number). File Reporting Period 118 9 String M The school year for which data are being reported. The required format is "CCYY

–CCYY" or "CCYY CCYY", where either a hyphen or a space separates the beginning and ending years. **201 3** **- 1**  **4** Or **201 3**  **201 4**  Filler 127 333 String M Leave fille r field blank. Carriage Return / Line Feed (CRLF) 460 1 M



### DATA RECORD DEFINITI **ON** Data	records	are	required	and	immediately	follow	the	header	record	in	every	file	submitted	to	the ESS.		Data	records	provide	the	statuses	and	other	data	for	the	education	units. 

### Table **3 : Data Records**  **Data Element Name Start** 

**Position Length**  **Type Pop**  **Definition / Comments Permitted Values** High	Qualified	Teacher Collection	through	EDFacts Additional	Information	on	Method	of	Collection	from	the	State Education	Agencies Attachment C



### Page 4 **Data Element Name Start** 

**Position Length**  **Type Pop**  **Definition / Comments Permitted Values** 
File Record Number 1 10 Number M A sequential number assigned by the State that is unique to each row entry within the file. **D G559**  State Code 11 2 String M The two-digit American National Standards Institute (ANSI) code for the state, District of Columbia, and the possessions (outlying areas) and freely associated areas of the United States. For a list of valid State Codes, refer to the EDFacts Workbook

.

**DG570** State Agency Number 13 2 String M A number used to uniquely identify state agencies. This ID cannot be updated through this file. **01**

– State Education Agency

**DG4** State LEA Identifier 15 14 String M The identifier assign ed to a local education agency (LEA) by the state education agency (SEA). Also known as State LEA ID. This data element cannot be updated through this file. SEA level

– Blank

Filler 29 20 String M Leave filler field blank. HQT 49 20 Decimal M Hig hly Qualified Teachers (HQT) teaching HQT in alter cert 69 20 Decimal M HQTs teaching who are currently enrolled in an alternative route to certification program Special education HQT 89 20 Decimal M Special education HQTs in the LEA Special educatio n in alter cert 20 Decimal M Special education HQTs who are currently enrolled in an alternative route to certification program Title III HQT 20 Decimal M Highly qualified teachers in Title III language instruction educational programs regardless of so urce of salariesHigh	Qualified	Teacher Collection	through	EDFacts Additional	Information	on	Method	of	Collection	from	the	State Education	Agencies Attachment C



### Page 5 **Data Element Name Start** 

**Position Length**  **Type Pop**  **Definition / Comments Permitted Values**  Title III HQT in alter cert 20 Decimal M Highly qualified teachers in Title III language instruction educational programs regardless of source of salaries who are currently enrolled in an alternative route to certification program Fi ller 109 20 String M Leave filler field blank. Explanation 129 200 String O Text field for state use. Carriage Return / Line Feed (CRLF) 329 1 M