UNITED STATES ENVIRONMENTAL PROTECTION AGENCY 

WASHINGTON, D.C. 20460 

MAY 3 1 2012 

MEMORANDUM 

SUBJECT: Clean Water State Revolving Fund Repo 

FROM: James Hanlon, Director 

Office of Wastewater Managemen 

TO: Water Management Division Director 

Regions I- X 

The Fiscal Year (FY) 2012 Consolidated Appropriations Act (P.L. 112-74) 

(Appropriations Act) carries forward reporting requirements from previous fiscal years for the 

Clean Water State Revolving Fund Program (CWSRF). This memorandum reiterates the 

reporting requirements (further clarifies State responsibilities in the event project information 

changes prior to completion) and discusses plans at the national level to monitor and 

disseminate information that is entered in the CWSRF Benefits Reporting System (CBR). 

The conference committee's Joint Explanatory Statement for the Appropriations Act 

directs the Agency to report on how the States have implemented the additional subsidization 

authority, including information on the number and amounts of loans awarded with additional 

subsidization, recipients, and descriptions of projects funded. The required reporting grant 

condition (copy attached) specifies that recipients of SRF funds report on all uses of the funds 

no less than quarterly. Quarterly reporting includes the use of the funds for the Green Project 

Reserve (GPR) and Additional Subsidization, as well as information on the environmental and 

public health benefits of SRF assistance agreements. 

The CBR is one of EPA's primary sources of information used in responding to 

requests from Congress, the Office of Management and Budget (OMB), and EPA's Office of 

Inspector General (OIG). As highlighted by the pending information request on the use of 

additional subsidization from the House Appropriations Committee due June 4, 2012, it is 

incumbent on EPA and its State partners to ensure the accuracy of the data being provided. 

In order to accurately reflect how funds are being used, CBR must be updated when 

changes to a project occur. Consistent with the reporting grant requirement, initial project 

information must be entered into CBR on a quarterly basis. In the event that project details 

such as the loan amount, project description, and dollar amounts designated as GPR or 

additional subsidization change, CBR must be updated before the project is completed. In the 

event that significant project changes occur, States should update CBR as soon as possible. 

Recycled/Recyclable • Printed with Vegetable 011 Based Inks on 100% Recycled Paper (20% Postconsumer) 
Attached to this memorandum are quarterly progress reports depicting loan activity by 

Region and State as it is reflected in CBR. These reports cover the time span from 2010 to 

2012 and use the reporting period of July 1 through June 30. This date range was selected 

because it closely corresponds with many States' fiscal year. Thus, data compiled can easily 

be compared to annual reports detailing CWSRF projects that were funded. We request that 

Regions review the historical data for accuracy and, where necessary, work with States to fill 

in existing data gaps. It is EPA's expectation that historical data will be updated in CBR no 

later than June 30, 2012. As new loans are entered into CBR on a quarterly basis, progress 

reports will be made available on our national website two weeks after the close of the 

quarter. We plan on posting the above reports on July 16, 2012. Our national website can be 

found at http :1 /water .epa. gov I grants_ funding/ cwsrf/ cwsrf _ index.cfm 

Please continue to work closely with State partners to ensure that accurate data is 

entered into CBR in a timely fashion. In order to determine if reporting requirements are 

being met, information entered into CBR should be compared to project information included 

in States' annual reports. In instances where the Region becomes aware of projects that have 

significantly changed after the initial loan execution, current project information should be 

cross-referenced with the available data in CBR. 

We would like to thank the Regions and States for their hard work in implementing 

these requirements. CBR has become a valuable resource thanks to the diligence of EPA's 

Regional staff and State partners. If there are any questions regarding this memorandum, or 

additional information is needed, please have staff call Matt King at (202) 564-2871. 

Attachments 

cc: SRF Branch Chiefs, Regions I -X 

CWSRF Program Coordinators, Regions I - X 

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