BBG/Voice of America’s 

 2009 Enterprise Architecture Transition Plan 

IT Segments with Architecture Codes for 2010 Enhancements 
2009 Enterprise Architecture Transition Plan 

 Page 2 of 16 Office of 2 Chief Information Officer 

BBG/VOICE OF AMERICA’S 2009 ENTERPRISE ARCHITECTURE TRANSITION PLAN ....... 1

IT Segments with Architecture Codes for 2010 Enhancements............................................................. 1

1.0 INTRODUCTION............................................................................................................................. 3

1.1 Intended Audience .................................................................................................................. 3

2.0 SEGMENT ARCHITECTURE AND THE FEDERAL TRANSITION FRAME WORK.................................. 4

2.1 EA Transition Plan and Segment Sequencing ........................................................................ 4

3.0 TRANSITION ACTIVITY DETAILS .................................................................................................. 6

Core Mission Architecture – Digital Media System.............................................................................. 6

1) News Management System................................................................................................................ 6

2) Video Management System – (a) Media Asset Management ............................................................ 7

2) Video Management System – (b) Storage/Archive Management...................................................... 7

3) Audio Management System............................................................................................................... 8

4) Web Management System ................................................................................................................. 8

5) Multi-Platform Distribution Management System.......................................................................... 10

ENTERPRISE SERVICES ARCHITECTURE – IT INFRASTRUCTURE ............................................................... 11

6) 10 GigE/Fiber Channel .................................................................................................................. 11

7) Virtualization of Servers................................................................................................................. 11

8) COOP ............................................................................................................................................. 12

9) Trusted Internet Connection........................................................................................................... 12

10) Operating System/ Desktops Hardware & Software Upgrade ..................................................... 13

BUSINESS SERVICES ARCHITECTURE........................................................................................................ 14

11) HSPD - 12..................................................................................................................................... 14

12) HR Segment .................................................................................................................................. 14

13) Financial/Budget/Contract Segment............................................................................................. 15

14) Payroll Segment............................................................................................................................ 16

 
2009 Enterprise Architecture Transition Plan 

 Page 3 of 16 Office of 3 Chief Information Officer 

1.0 Introduction 

BBG/VOA’s Enterprise Architecture Transition Plan (EATP) identifies and 

sequences transition activities at the strategic level. It is not a detailed project 

plan and does not encompass a work breakdown structure for all of the 

operational activities required to realize the desired target state. Detailed 

implementation planning for individual transition activities is the responsibility of 

the program and project managers tasked with executing those portions of the 

plan. The EATP focuses solely on the individual transition activities. It contains 

an updated transition sequencing chart, and summary information for each 

transition activity. 

The Enterprise Architecture Transition Plan is a high-level strategic roadmap for 

information technology modernization. It is a plan to achieve BBG/VOA’s Target 

Enterprise Architecture (EA) including target performance goals, business 

processes, applications and services, technology, data, and security. A simple 

conceptual representation is provided in figure 1 below. 

 

Figure 1 – EA Transition Plan Conceptual Representation 

Performance

Business

Applications and Services

Data

Technology

Security

Target EA

Performance

Business

Applications and Services

Data

Technology

Security

Baseline EA

Activity A

Phase 1

Activity B

Activity C

Short Term Long Term

Phase 2 Phase 3 Phase 4 Phase 5

Activity D

Activity E

EA Transition Plan

1.1 Intended Audience 

BBG/VOA’s Transition Plan presents a high-level roadmap for moving VOA 

toward the Target EA. All VOA executives, managers, and staff are encouraged 

to read, discuss, and comment on this document. The primary focus for specific 

VOA stakeholder groups is summarized below: 

• VOA Executives – As the primary force within VOA responsible for 

ensuring that the agency fulfills its mission and progresses toward its 

vision, VOA executives must understand and support the roadmap set 

forth in the Transition Plan and participate in efforts to implement it.

• IT Directorate/VOA Program and Business managers – All IT 

Directorate and VOA program managers should be familiar with Transition 

Plan. As members of the office with primary responsibility for planning and 

deploying systems and technology in support of the Agency’s business, 
2009 Enterprise Architecture Transition Plan 

 Page 4 of 16 Office of 4 Chief Information Officer 

program and business managers need to understand the transition 

activities required to move VOA to the Target EA:

• The Office of Management and Budget (OMB) – As part of the budget 

submission process, BBG will submit the Transition Plan and other EA 

work products to OMB. OMB will use the Transition Plan to determine 

whether BBG has a cohesive roadmap to shift VOA to the Target EA. 

2.0 Segment Architecture and the Federal Transition Frame 

Work 

OMB’s Chief Federal Enterprise Architect introduced two strategic priorities into 

the federal enterprise architecture. They are segment architecture and the 

Federal Transition Framework (FTF). Agencies are now required to develop 

mission-focused EA segments of their core business activities, and integrate the 

cross-agency initiatives from the FTF (e.g. HSPD-12, IPv6) into their agency’s 

target architecture. 

2.1 EA Transition Plan and Segment Sequencing 

The 2009 EATP plan defines and sequences segment transition activities within 

three categories: 

• Core Mission – These activities are associated with developing and 

implementing a detailed architecture for a mission area (e.g. Multi-Media 

System). A core mission area represents a strategic view of VOA’s 

business (i.e., why VOA exists). 

• Enterprise Services – These activities are associated with developing 

and implementing a next generation IT Infrastructure (e.g. IPV6). 

• Business Services – These activities are associated with identifying, 

selecting, planning for, and implementing Support services (e.g. Payroll). 

Figure 2 shows a high-level view of all 14 transition segment activities addressed 

in this EATP. The overview displays transition activities by type (i.e., overarching 

activities, mission areas, enterprise services and business services) for each 

fiscal year in the planning period.
2009 Enterprise Architecture Transition Plan 

 Page 5 of 16 Office of 5 Chief Information Officer 

Figure 2 – Transition Plan Sequencing 

 
2009 Enterprise Architecture Transition Plan 

 Page 6 of 16 Office of 6 Chief Information Officer 

3.0 Transition Activity Details 

This section of the Transition Plan provides a brief overview for each transition 

activity identified and sequenced. The following information has been collected 

for each transition activity: 

• Description – This field contains a brief summary explaining the scope 

of the transition activity. 

• Implementation Schedule – Identifies the fiscal year the transition 

activity is to be initiated. 

• Sponsor(s) – Identifies the champion(s)/benefactor(s) for the transition 

activity. 

• Major Investment(s) – Identifies the major investment(s) found in the IT 

Portfolio associated to the transition activity. 

• Program or Project Managers – Identifies the transition activities that 

need or are impacted by this transition activity. 

• Dependences or Relationships – Identifies the transition activities that 

this transition activity needs or is impacted by. 

Core Mission Architecture – Digital Media System 

1) News Management System 

EA Segment or 

Sub-Segment 

News Management System 101- 000 

Description Baseline Transition Plan Target 

Two next generation 

news management 

systems are being 

evaluated. 

News management 

funding is secured and the 

contracting process is 

started. Initial 

deployment is scheduled 

for priority language 

services. 

 

Next Generation news 

management system is fully 

implemented and deployed 

among all language 

services for both audio and 

video. 

Implementation 

Schedule 

FY 2009 1st Quarter FY 2009 2ndQuarter FY 2010 1st Quarter 

Sponsor(s) Voice of America Central 

News, IT Directorate 

 

Major Investment(s) News Management 

System 

 

Dependencies or 

Relationships 

Asset management, 

graphic management. 

 
2009 Enterprise Architecture Transition Plan 

 Page 7 of 16 Office of 7 Chief Information Officer 

2) Video Management System – (a) Media Asset Management 

EA Segment or 

Sub-Segment 

Video Management System – Media Asset Management 102- 000 

Description Baseline Transition Plan Target 

Dalet Plus pilot asset 

management system 

implemented that 

demonstrates the storage, 

searching, and play out of 

digital video files. 

Enterprise Asset 

management system will 

replace current state of 

video files distributed by 

an ad hoc file share and 

portable devices. 

Asset Management System 

is tested and deployed in 

priority language services. 

Asset Management System 

is fully implemented and 

deployed among all 

language services and is 

capable of supporting the 

searching of graphic, web 

content, and audio files. 

Implementation 

Schedule 

FY 2009 1st Quarter FY 2009 2nd & 3rd 

Quarters 

FY 2010 3rd Quarter 

Sponsor(s) Voice of America, IT 

Directorate 

 

Major 

Investment(s) 

Asset Management 

System 

 

Dependencies or 

Relationships 

News Management, Web 

Management, Graphic 

Management, and Audio 

Management Systems. 

 

2) Video Management System – (b) Storage/Archive Management 

EA Segment or 

Sub-Segment 

Video Management System – Storage/Archive Management 103- 000 

Description Baseline Transition Plan Target 

Currently VOA stores 

videos on tape. There is 

no digital video archive 

system. A pilot to 

demonstrate the 

centralization of online 

video storage has been 

started. Research 

continues on acquiring an 

archive system. 

Archive and storage 

funding is secured and the 

contracting process is 

started. Plan and fund an 

interim archive solution. 

Archive and video storage 

system is fully implemented 

and deployed among all 

language services currently 

producing television 

programming 

Implementation 

Schedule 

FY 2009 1st Quarter FY 2009 2nd & 3rd 

Quarters 

FY 2010 3rd Quarter 

Sponsor(s) IT Directorate, Voice of 

America 

 

Major 

Investment(s) 

Archive Management 

System 

 

Dependencies or 

Relationships 

Media Asset Management 
2009 Enterprise Architecture Transition Plan 

 Page 8 of 16 Office of 8 Chief Information Officer 

3) Audio Management System 

EA Segment or 

Sub-Segment 

Audio Management System 104- 000 

Description Baseline Transition Plan Target 

Based on System 

Development Lifecycle, 

current audio editing 

system is scheduled to be 

replaced by a newer and 

more robust system in FY 

2010/11. 

Research and planning to 

select and procure a next 

generation audio editing 

system. Audio 

Management System 

funding is secured and the 

contracting process is 

started. Development and 

testing plan is completed. 

 

Audio Management System 

is implemented and 

deployed among 40% of all 

language services. 

Implementation 

Schedule 

FY 2009 1st Quarter FY 2009 4th Quarter/ FY 

2010 1st Quarter 

FY 2010 4th Quarter 

Sponsor(s) Voice of America, IT 

Directorate 

 

Major 

Investment(s) 

Audio Management 

System – hardware, 

software, audio cards for 

desktops 

 

Dependencies News Management, 

Media Asset 

Management, Web 

Management. 

 

4) Web Management System 

EA Segment or 

Sub-Segment 

Web Management System 105- 000 

Description Baseline Transition Plan Target 

Research and planning is 

underway to select and 

procure a next generation 

web management system. 

Pilot system will be 

installed and evaluated. 

New Web Management 

System is procured and 

implemented for priority 

services. 

 

Web Management System is 

fully implemented and 

deployed among all 

language services. 

Implementation 

Schedule 

FY 2009 1st Quarter FY 2009 3rd Quarter FY 2010 3rd Quarter 

Sponsor(s) Voice of America, IT 

Directorate 

 

Major 

Investment(s) 

Web Content 

Management System 

 
2009 Enterprise Architecture Transition Plan 

 Page 9 of 16 Office of 9 Chief Information Officer 

EA Segment or 

Sub-Segment 

Web Management System 105- 000 

Dependencies or 

Relationships 

News Management, Asset 

Management, Graphic 

Management. 

 
2009 Enterprise Architecture Transition Plan 

 Page 10 of 16 Office of 10 Chief Information Officer 

5) Multi-Platform Distribution Management System 

EA Segment or 

Sub-Segment 

Multi-Platform Distribution Management System 106- 000 

Description Baseline Transition Plan Target 

Researching options to 

automate the distribution 

of multi-platform digital 

files to audiences, 

affiliates, and websites. 

Procure and implement 

system to schedule, 

transcode, and distribute 

media files. 

 

Implement multi-platform 

distribution system. 

Implementation 

Schedule 

FY 2009 1st Quarter FY 2010 2nd Quarter FY 2010 4th Quarter 

Sponsor(s) Voice of America, NCC, 

Traffic 

 

Major 

Investment(s) 

Distribution Management 

System 

 

Dependencies or 

Relationships 

Anystream, Akamai, Web 

Content Management 

System 

 
2009 Enterprise Architecture Transition Plan 

 Page 11 of 16 Office of 11 Chief Information Officer 

Enterprise Services Architecture – IT Infrastructure 

6) 10 GigE/Fiber Channel 

EA Segment or 

Sub-Segment 

10 GigE/Fiber Channel 201- 000 

Description Baseline Transition Plan Target 

Agency has replaced its 

ATM network link layer 

with a 10 GigE Ethernet 

backbone. 

Research fiber channel 

and other high definition 

digital video requirements 

and update network 

infrastructure as funding 

permits. 

 

10 GigE Ethernet and 

necessary fiber channel are 

implemented and capable of 

supporting of HD “editing in 

place” and the transferring of 

large media files. 

Implementation 

Schedule 

FY 2009 1st Quarter FY 2009 4th Quarter FY 2010 3rd Quarter 

Sponsor(s) IT Directorate 

Major 

Investment(s) 

Ethernet, Fiber Channel 

Dependencies or 

Relationships 

FCP Desktops, Dalet 

Plus, Omneon 

 

Investment Cost 

7) Virtualization of Servers 

EA Segment or 

Sub-Segment 

Virtualization of Servers 202- 000 

Description Baseline Transition Plan Target 

Research and planning has 

started in an effort to 

reduce the number of 

agency servers in use. 

The current number of 

servers (300+) are 

consuming too much 

power, heat, and system 

administration staff time. 

Leverage server 

virtualization applications to 

consolidate and reduce the 

number of as many servers 

as possible as funding 

permits. 

 

Server virtualization is 

completed. 

Implementation 

Schedule 

FY 2009 1st Quarter FY 2009 3rd FY 2010 4th Quarter 

Sponsor(s) IT Directorate 

Major 

Investment(s) 

 
2009 Enterprise Architecture Transition Plan 

 Page 12 of 16 Office of 12 Chief Information Officer 

8) COOP 

EA Segment or 

Sub-Segment 

COOP 203- 000 

Description Baseline Transition Plan Target 

COOP facilities have been 

installed and tested. 

Future planning has been 

started to review 

requirements for backing 

up audio and video files. 

Funding Secured and 

research and procurement 

planning has started. 

Project plan prepared and 

approved. 

 

Process in place to weekly 

back up and transfer video 

and audio files to COOP 

facility. 

Implementation 

Schedule 

FY 2009 1st Quarter FY 2009 4th Quarter FY 2010 4th Quarter 

Sponsor(s) Voice of America, IT 

Directorate 

 

Major 

Investment(s) 

 

Dependencies or 

Relationships 

Intranet, Email, Video and 

Audio Management. 

 

Investment Cost 

9) Trusted Internet Connection 

EA Segment or 

Sub-Segment 

Trusted Internet Connection 204 - 000 

Description Baseline Transition Plan Target 

Agency completed its 

Internet connection 

survey as per OMB’s 

instructions. 

Waiting on additional 

instructions and guidance 

from OMB for procuring 

approved internet 

connection services. 

Service providers selected 

from approved list and 

procurement process is 

started. 

 

Approved contract with 

Internet service providers are 

in place. 

Implementation 

Schedule 

FY 2009 1st Quarter FY 2009 3rd Quarter FY 2009 4th Quarter 

Sponsor(s) IT Directorate, OCIO 

Major 

Investment(s) 

Trusted Internet 

Connection 

 

Dependencies or 

Relationships 

All Agency Internet 

Connections 

 
2009 Enterprise Architecture Transition Plan 

 Page 13 of 16 Office of 13 Chief Information Officer 

10) Operating System/ Desktops Hardware & Software Upgrade 

EA Segment or 

Sub-Segment 

Operating System/ Desktops Upgrade 205- 000 

Description Baseline Transition Plan Target 

Agency is upgrading its 

operating systems from 

Windows 2000 to XP and 

migrating to MS Office. 

Agency is also refreshing 

existing desktops, and 

monitors. 

Approximately 50% 

installations completed. 

Additional resources 

secured complete the 

upgrade. 

 

Enterprise upgrade to XP is 

completed. 

Enterprise hardware 

refreshment is completed. 

Implementation 

Schedule 

FY 2009 1st Quarter FY 2009 2nd Quarter FY 2009 3rd Quarter 

Sponsor(s) VOA, IT Directorate, OCIO 

Major 

Investment(s) 

XP Licensing, desktops and 

monitors, additional 

application software 

 

Dependencies or 

Relationships 

All Agency Desktops and 

Servers 

 
2009 Enterprise Architecture Transition Plan 

 Page 14 of 16 Office of 14 Chief Information Officer 

Business Services Architecture 

11) HSPD - 12 

EA Segment or 

Sub-Segment 

HSPD-12 301 - 000 

Description Baseline Transition Plan Target 

In compliance with 

HSPD-12 agency has 

procured necessary 

hardware to generate 

physical security cards 

and maintenance service 

with a vendor. 

HSPD -12 Development 

and testing plan is 

completed. Connectivity 

with OPM is tested and 

certified. 

 

HSPD -12 system is fully 

operational and all BBG 

employees have been 

issued their new id cards. 

Implementation 

Schedule 

FY 2009 1st Quarter FY 2009 2nd Quarter FY 2010 1st Quarter 

Sponsor(s) IT Directorate, Office of 

Security 

 

Major 

Investment(s) 

HSPD -12 

Dependencies or 

Relationships 

Connectivity with OPM 

12) HR Segment 

EA Segment or 

Sub-Segment 

HR 302- 000 

Description Baseline Transition Plan Target 

HR system is hosted by 

DOD/ Lockheed Martin 

Denver Data Center 

Plan for HR/Payroll, 

Financial system 

consolidation 

 

Consolidation of HR, Payroll 

and Financial systems with 

single vendor. 

Implementation 

Schedule 

FY 2009 1st Quarter FY 2009 2nd Quarter FY 2010 2nd Quarter 

Sponsor(s) HR, Budget, Payroll, IT 

Directorate, OCIO 

 

Major 

Investment(s) 

CPMS System, Momentum 

Dependencies or 

Relationships 

Payroll System, 

Momentum 

 
2009 Enterprise Architecture Transition Plan 

 Page 15 of 16 Office of 15 Chief Information Officer 

13) Financial/Budget/Contract Segment 

EA Segment or 

Sub-Segment 

Financial/Budgete/Contract 303- 000 

Description Baseline Transition Plan Target 

BFMS and Prism have 

been replaced with a new 

system called Momentum 

hosted at Dept. of 

Interior’s National 

Business Center. 

Will need to maintain Prism 

for backup and archive until 

FY 09 

Planning started for 

consolidation with HR & 

Payroll systems 

 

Consolidate with HR & Payroll 

systems. 

Implementation 

Schedule 

FY 2009 1st Quarter FY 2009 2nd Quarter FY 2010 2nd Quarter 

Sponsor(s) CFO, OCIO, IT Directorate 

Major 

Investment(s) 

Momentum 

Dependencies or 

Relationships 

HR, HSPD-12, Payroll 

Investment Cost 
2009 Enterprise Architecture Transition Plan 

 Page 16 of 16 Office of 16 Chief Information Officer 

14) Payroll Segment 

EA Segment or 

Sub-Segment 

Payroll 304- 000 

Description Baseline Transition Plan Target 

Agency has completed 

transfer from State 

Department payroll to 

DFAS system. 

Research and planning as 

to how to consolidate HR 

and Payroll 

 

Consolidate with HR system. 

Implementation 

Schedule 

FY 2009 1st Quarter FY 2009 2nd Quarter FY 2010 2nd Quarter 

Sponsor(s) CFO, OCIO, IT Directorate 

Major 

Investment(s) 

DFAS 

Dependencies or 

Relationships 

HR, HSPD-12