# Stand Alone Invoicing Process

###             Updated: Feb. 8, 2023        

Access PIEE/WAWF **Access PIEE/WAWF: https://piee.eb.mil/

From this website, you can log on via user ID and password. If you are a new user of PIEE go to **register.**

Common Use: When there is no acceptor at the receiving DoDAAC and there is no authorized person to receive the material in the system.            
Process Category: 
- Invoicing

For Assistance: 
-  Contact Us 

    Scroll through sections to see Important Information, Notes, and Tips                                    Important Information                    When a vendor ships material make sure the DD250 accompanies the shipment, so the material can be receipted by the government in a timely manner.
Payment will be delayed if DD250 does not accompany shipment, even if invoice is submitted. If there is a payment problem check DFAS and state of invoice in PIEE.

If award being shipped has a Service CLIN (i.e., FAT/PLT/TMTS) use Stand Alone Invoice process as outlined in DFARs Appendix F, Part 4, F-401, Table 1.

                                    Notes        
An invoice should include a Material Inspection and Receiving Report (DD250) and tracking information.

To fill in required information throughout the process ensure you have a copy of your contract for reference.

If you do not have a copy, one can be obtained from Electronic Data Access (EDA), DoD’s contract data repository.                                            Tips                    Ensure you are already registered for the WAWF "Vendor" role and have gained access to PIEE. 
If a user has an active PIEE account but is missing the “Vendor” role, that user must login and add the role of “Vendor” before they are able to begin creating a document in WAWF.

Is a user needs additional help understanding the steps required to gain access to PIEE see PIEE Vendor Getting Started. **

Jump to Step:- Open WAWF and Create New Document
- Enter/Verify Contract Information
- Enter/Verify Pay Official
- Select Document Type
- Fill In Appropriate Routing
- Fill In Invoice and Shipping Information
- Add Line Item
- Add Appropriate Attachments
- Review Documents and Submit Invoice
- Add Any Necessary Email Notification

Resources:- Terms Glossary
- WAWF/PIEE Home  
- Vendor Customer Support  
- All DLA Forms
- FAQs  
- WAWF Training - Attachments | PIEE (eb.mil)  

**Note:** To view any sub-step accordions in this process select the expand all button or individually select each one to open or close.

                Stand Alone Invoicing Process                            Demonstrates where someone is at in the Stand Alone Invoicing Process. In this case it is Step 1. Open WAWF and Create New Document.            SHARE IMAGE:Download ImageImage DetailsPhoto By: John McCormickVIRIN: 230703-D-D0441-0012
1. Open WAWF and Create New Document                                    
Find any meanings for acronyms, abbreviations and codes used in the Terms Glossary Table.

Expand AllA. OPEN PIEE PAGE AND LOGIN
1. Open PIEE by clicking the PIEE** website and selecting the blue Login button in the top right hand corner.

**Note:** For more information on getting started with PIEE please go to the Working with DLA - PIEE webpage

                Stand Alone Invoicing Process                            Picture of what PIEE homepage looks like and where the Log In blue button is to begin login process.            SHARE IMAGE:Download ImageImage DetailsPhoto By: John McCormickVIRIN: 230213-D-D0441-9007

B. ACCEPT PRIVACY STATEMENT                2. After clicking on the log in button, the "Consent Required" pop up will appear issuing PIEE's Privacy Statement and Warning on the use of the Back Button. To continue login, click the Accept button.
                Stand Alone Invoicing Process                            Picture of Consent Information pop-up after clicking on the blue login button on the PIEE home page. Read consent information to using PIEE and click the blue accept button in the bottom right hand corner of the pop-up.            SHARE IMAGE:Download ImageImage DetailsPhoto By: John McCormickVIRIN: 230213-D-D0441-9006

C. ENTER LOGIN INFORMATION
3. The PIEE Login Screen will appear asking for information. Please:
- Enter Vendor User ID
- Enter Vendor Password
- Select blue "Log In" button below form input fields

                Stand Alone Invoicing Process                            Picture shows how to log into PIEE/WAWF by demonstrating where to enter a User ID, a Password and finally clicking the blue login button below password field.            SHARE IMAGE:Download ImageImage DetailsPhoto By: John McCormickVIRIN: 230213-D-D0441-9008

D. SELECT WAWF ICON
4. The "Welcome to Procurement Integrated Enterprise Environment" screen opens, select the WAWF icon with the subtitle "Wide Area Workflow" in the Payment section

                Stand Alone Invoice Process                            Selecting the WAWF icon to log into WAWF.            SHARE IMAGE:Download ImageImage DetailsPhoto By: John McCormickVIRIN: 230531-D-D0441-9036

E. CREATE NEW DOCUMENT
5. After clicking the WAWF icon, the WAWF welcome screen will appear. To create a document for the invoice:
- Select "Vendor" tab and then the "Create Document" option from dropdown

**Note:** You can also view previously submitted document or documents that have been rejected back to you from this “Vendor” selection menu.

                Stand Alone Invoicing Process                            Picture shows how to create a new document in WAWF by selecting the "Vendor" tab option in the top screen toolbar and then selecting "Create Document" from the dropdown.            SHARE IMAGE:Download ImageImage DetailsPhoto By: John McCormickVIRIN: 230213-D-D0441-9005

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                Stand Alone Invoicing Process                            Demonstrates where someone is at in the Stand Alone Invoicing Process. In this case it is Step 2. Enter/Verify Contract Information.            SHARE IMAGE:Download ImageImage DetailsPhoto By: John McCormickVIRIN: 230703-D-D0441-0013
2. Enter/Verify Contract Information
Find any meanings for acronyms, abbreviations and codes used in the Terms Glossary Table.

**Tip:**If you need additional assistance entering in contract information beyond what is provided on this process page, click on the "Help" button in the lower left hand corner on the WAWF page.

**Important Information:**Here are the likely locations on your contract to find CAGE, Contract Number, and Delivery Order based on the form type used:
Element/ Form TypeDD1155SF1449SF26SF33CAGEBlock 9Block 17aBlock 7Block 15AContract NumberBlock 1Block 2Block 2Block 2Delivery OrderBlock 2Block 4Block 4Block 6
Expand AllA. CONFIRM CAGE CODE
The Vendor - Create Document - Contract screen will appear.

1. Confirm the correct CAGE Code is present in the entry box.

**Note:**A DUNS or unique identity ID may also populate in the field.

**Important Information:**Only CAGE codes associated with your WAWF vendor role will display and CAGE must match your contract. If you have more than one CAGE, you must pick the one that matches the contract/ order you want to submit a document against.

                Stand Alone Invoicing Process                            Picture shows that the first step to entering and then validating contract information is to type the correct CAGE or DUNS code into the field box. This is outlined with a red square surrounding the CAGE code field and title and the number one above the red square that is inside a yellow circle that has red dash marks as a border.            SHARE IMAGE:Download ImageImage DetailsPhoto By: John McCormickVIRIN: 230217-D-D0441-9011

B. ENTER/VERIFY CONTRACT INFORMATION
2. In the "Contractual?" field select from the dropdown Y indicating a contract is in effect.

**Note:**To submit an invoice there must be a contract associated with it.

3. In the Contract Number field, enter the contract number associated with the invoice you wish to submit.

                Stand Alone Invoicing Process                            Picture shows that the second step to entering and then validating contract information is to enter "Y" into the Contractual? field.  Picture also shows the third step which is  entering the Contract Number. Both are outlined with a red square surrounding their respective fields and titles and the step numbers are above the red squares that are inside yellow circles that have red dash marks as a border.            SHARE IMAGE:Download ImageImage DetailsPhoto By: John McCormickVIRIN: 230217-D-D0441-9012

C. ENTER DO NUMBER AND SUBMIT INFORMATION
4. Enter DO (Delivery Order) associated with Contract being submitted for an invoice.

**Note:** If your contract has a DO number it must be be entered in the DO field, otherwise leave field blank.

5. Select the Next button in the lower left hand corner.

**Tip:** No other fields need to be changed.

                Stand Alone Invoicing Process                            Picture gives overview of the five steps needed to entering contract information for submitting a stand alone invoice.            SHARE IMAGE:Download ImageImage DetailsPhoto By: John McCormickVIRIN: 230217-D-D0441-9014

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                Stand Alone Invoicing Process                            Demonstrates where someone is at in the Stand Alone Invoicing Process. In this case it is Step 3. Enter/Verify Pay Official.            SHARE IMAGE:Download ImageImage DetailsPhoto By: John McCormickVIRIN: 230703-D-D0441-0014
3. Enter/Verify Pay Official
Find any meanings for acronyms, abbreviations and codes used in the Terms Glossary Table.

**Important Information:** Any edits to prepopulated data will generate a "Validation Warning Message." Additional info will populate at top of screen.

**Tip:**Error messages, Warnings, and Information messages will display at the top of the page:
- Error messages  indicate an error with the information entered. These must be corrected to continue.
- Warning messages  indicate a possible problem.
- Information messages  are purely informational and do not indicate a problem.

Expand AllA. ENTER/VERIFY PAY OFFICIAL DODAAC
The Vendor - Create Document - Pay DoDAAC screen will appear.

1. Locate the Pay Official field to the far right of the first row and enter Pay Official DoDAAC into the input box.

                Stand Alone Invoicing Process                            Picture details entering the correct Pay Official into the Pay official field.            SHARE IMAGE:Download ImageImage DetailsPhoto By: John McCormickVIRIN: 230217-D-D0441-9013

**Tip:** A vendor needs to enter manually the Pay Official, they can find their pay official DoDAAC by looking at the first page of their contract in a box titled "Payment will be made by" or you can find it on the front page of your contracts in one of the following locations:
Element/ Form TypeDD1155SF1449SF26SF33Pay OfficialBlock 15Block 18aBlock 12Block 25
B. SELECT CLIN AND SUBMIT
2. Locate the first column in second tabular row that has Select CLIN/SLIN and select an appropriate CLIN from the dropdown.

**Note:**If there is no Checkbox in front of the CLIN field, skip selecting a CLIN.

3. Select the grey Next button to submit information

                Stand Alone Invoicing Process                            Picture details the three steps needed to enter and confirm pay official for a stand alone invoice.            SHARE IMAGE:Download ImageImage DetailsPhoto By: John McCormickVIRIN: 230222-D-D0441-9015

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                Stand Alone Invoicing Process                            Demonstrates where someone is at in the Stand Alone Invoicing Process. In this case it is Step 4. Select Document Type.            SHARE IMAGE:Download ImageImage DetailsPhoto By: John McCormickVIRIN: 230703-D-D0441-0015
4. Select Document Type
Find any meanings for acronyms, abbreviations and codes used in the Terms Glossary Table.

**Tip:** The WAWF instructions in DFARS 232.252-7006 will provide instructions on what document to create besides just the common Combo invoice.

**Note:** The currency (in the "Currency Code" field) will default to US Dollars but can be changed to match the currency of your contract.
- Select "Invoice" radio button  
- Select Next button

                Stand Alone Invoicing Process                            Picture demonstrates the selection of the Invoice radio button option and then the "Next" button.            SHARE IMAGE:Download ImageImage DetailsPhoto By: John McCormickVIRIN: 230222-D-D0441-9016

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                Stand Alone Invoicing Process                            Picture shows where someone is in the Stand Alone Invoice Process. In this case it is Step 5. Fill in Appropriate Routing.            SHARE IMAGE:Download ImageImage DetailsPhoto By: John McCormickVIRIN: 230222-D-D0441-9029
5. Fill in Appropriate Routing
Find any meanings for acronyms, abbreviations and codes used in the Terms Glossary Table.

**Important Information:**The fields available on the routing page will vary depending on the document type previously selected. Fields should prepopulate from EDA however, enter any required and missing entries and confirm any prepopulated entries are correct.

**Tip:** Here are the likely locations on your contract to find Issue by DoDAAC, Admin By, and Ship To based on the form type used:
Element/ Form TypeDD1155SF1449SF26SF33Issue by DoDAACBlock 6Block 9Block 5Block 7Admin By*Block 7Block 10*Block 6Block 24Ship To**Block 10 or "See schedule"Block 4 or "See schedule"Block 11 or "See schedule"Block 23 or "See schedule"
*Admin By is the same as the Issue By DoDAAC if it is not separately identified.

**Ship To must be the same for all items on the WAWF document. If the block states “See schedule,” the contract should identify the specific location where the items are to be shipped or services accepted.

Expand AllA. CONFIRM DODAAC INFORMATION- Enter/Verify the Effective Date   Note : Effective Date refers to the Award Date.  
- Enter/Verify the Issue by DoDAAC   Note:  The Acceptor DoDAAC on the receiving report should be the ‘Issue By’ DoDAAC listed in block 6 of the award ( DAAN 09-04 Government First Article Test   )  
- Enter/Verify the Admin DoDAAC

                Stand Alone Invoicing Process                            Picture details the beginning three steps to filling in appropriate routing details by entering DODAAC information.            SHARE IMAGE:Download ImageImage DetailsPhoto By: John McCormickVIRIN: 230322-D-D0441-9017

B. ENTER SHIP TO CODE
4. Enter and confirm Ship to Code (DoDAAC)**Note:** Do not list the DoDAAC for a Consolidation Point or the Freight Forwarder.**Tip:** There might be an error when not putting in the correct ship to code that says "Error: There is not an active user for the role of Acceptor for Location Code." If this occurs, open contract/solicitation to confirm correct ship to code.

                Combo and Stand Alone Invoicing Processes                            WAWF popup error message appears when a wrong ship to DoDAAC code has been entered into the system and field(s) need to be reviewed again.            SHARE IMAGE:Download ImageImage DetailsPhoto By: John McCormickVIRIN: 230804-D-D0441-9001

5. Select the Next button to proceed to Invoice and Shipping Information

                Stand Alone Invoicing Process                            Picture demonstrates all five steps needed to fill in appropriate routing by entering DODAAC and Ship code information.            SHARE IMAGE:Download ImageImage DetailsPhoto By: John McCormickVIRIN: 230322-D-D0441-9018

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                Stand Alone Invoicing Process                            Picture shows where someone is in the Stand Alone Invoice Process. In this case it is Step 6. Fill in Invoice and Shipping Information.            SHARE IMAGE:Download ImageImage DetailsPhoto By: John McCormickVIRIN: 230222-D-D0441-9030
6. Fill In Invoice and Shipping Information
Find any meanings for acronyms, abbreviations and codes used in the Terms Glossary Table.

**Important Information:** The "**Shipment Number"**is not found on the contract. It is a vendor generated number for tracking purposes. We recommend taking the first 3 letters of your company followed 0001 and incrementing for each additional shipment against the order. For final shipment the 8th position should be "Z".

**Tip:** Fields in the Header Tab with a single asterisk (*) are required for submission. Fields with a double asterisk (**) are required to save the document or move on to additional tabs at the top of the page.

Expand AllA. OPEN HEADER TAB
Ensure the Header Tab is open

**Note:** Header Tab captures high level information about your document. 

                Stand Alone Invoicing Process                            Picture details the beginning step when a vendor is about to fill in invoice and shipping information.            SHARE IMAGE:Download ImageImage DetailsPhoto By: John McCormickVIRIN: 230222-D-D0441-9019

B. ENTER INVOICE INFORMATION- Enter an Invoice Number. You can enter any number to track your invoices.  
- Select Y or N from Final Invoice drop-down. Determined by asking the question: Is this shipment the final shipment for the contract/ order?

**Note:** Final invoice equals final shipment to complete the contract.

                Stand Alone Invoicing Process                            Picture details where to enter invoice information when submitting a stand alone invoice.            SHARE IMAGE:Download ImageImage DetailsPhoto By: John McCormickVIRIN: 230222-D-D0441-9020

C. ENTER SHIPMENT INFORMATION
3. Enter a Shipment Number. This is the shipment number for your document. You might be given a shipment number by your customer; otherwise, you can enter your own.

4. Enter the Shipment Date. This is the date (or estimated date) of when the shipment will occur. For services, this is likely the date the services were rendered.

5. Select Y or N from the Final Shipment drop-down. Determined by asking the question: Is this shipment the final shipment for the contract/ order?

6. Insert tracking number into Bill of Lading Number field

                Stand Alone Invoicing Process                            When doing a stand alone invoice ensure to enter all relevant invoice and shipment information in the WAWF Invoice Header tab.            SHARE IMAGE:Download ImageImage DetailsPhoto By: John McCormickVIRIN: 230804-D-D0441-9004

7. Select the Submit button

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                Stand Alone Invoicing Process                            Demonstrates where someone is at in the Stand Alone Invoicing Process. In this case it is Step 7. Add/Edit Line Item.            SHARE IMAGE:Download ImageImage DetailsPhoto By: John McCormickVIRIN: 230703-D-D0441-0016
7. Add/Edit Line Item
Find any meanings for acronyms, abbreviations and codes used in the Terms Glossary Table.

**Important Information:**If you have a line item on your contract but are not shipping it/ invoicing for it, please do not include it on your document submission.

**Tip:** If your line item(s) prepopulate, you will still need to edit the line item to add the quantity shipped. You may also add a new line item if line items did not prepopulate or if the line you wish to deliver against did not prepopulate. 

Expand AllA. OPEN LINE ITEM TAB IN EDIT MODE- Select Line Item Tab  
- Select Edit link under the Line Item Details section for line item.

**Note:** Select Add if no line item exists

                Stand Alone Invoicing Process                            Graphic demonstrates how to add or start editing a CLIN with information associated with the invoice a vendor wishes to submit.            SHARE IMAGE:Download ImageImage DetailsPhoto By: John McCormickVIRIN: 230222-D-D0441-9022

B. ENTER CLIN INFORMATION- Enter Item No.
- Enter Product/Service ID
- Select Product /Service ID Qualifier from Dropdown
- Enter Qty Shipped
- Enter Unit of Measure
- Enter Unit Price
- Enter Description
- Select Save CLIN/SLIN

                Stand Alone Invoicing Process                            Graphic details the information needed to be entered into the designated CLIN.            SHARE IMAGE:Download ImageImage DetailsPhoto By: John McCormickVIRIN: 230222-D-D0441-9023

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                Stand Alone Invoicing Process                            Demonstrates where someone is at in the Stand Alone Invoicing Process. In this case it is Step 8. Add Appropriate Attachments.            SHARE IMAGE:Download ImageImage DetailsPhoto By: John McCormickVIRIN: 230703-D-D0441-0017
8. Add Appropriate AttachmentsFind any meanings for acronyms, abbreviations and codes used in the Terms Glossary Table.**Important Information**: Attachment file name cannot have spaces or special characters.**Tip:** It is preferred for vendors to combine documents together into one lump package otherwise you will have to submit multiple attachments. For more information please see how to make PDF portfolios.
Expand AllA. OPEN ATTACHMENTS TAB
1. Select the Attachments Tab

                Stand Alone Invoicing Process                            Graphic demonstrates the first step to adding an attachment when submitting an invoice.            SHARE IMAGE:Download ImageImage DetailsPhoto By: John McCormickVIRIN: 230222-D-D0441-9024

B. BROWSE AND UPLOAD ATTCHMENTS
2. Select the Browse button

3. Highlight the desired file in your file explorer and click the Open button

4. Confirm document was selected as name will pop up to the left of the Browse button and click the Upload button

5. Confirm Attachment Type as this is auto-populated based on what was uploaded

                Stand Alone Invoicing Process                            Graphic demonstrates how to add a necessary attachment (i.e. the invoice) to be submitted for invoicing.            SHARE IMAGE:Download ImageImage DetailsPhoto By: John McCormickVIRIN: 230222-D-D0441-9025

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                Stand Alone Invoicing Process                            Picture shows where someone is in the Stand Alone Invoice Process. In this case it is Step 9. Review Documents and Submit Invoice.            SHARE IMAGE:Download ImageImage DetailsPhoto By: John McCormickVIRIN: 230222-D-D0441-9033
9. Review Documents and Submit Invoice
Find any meanings for acronyms, abbreviations and codes used in the Terms Glossary Table.

**Note**: When creating documents in WAWF, validation warnings will appear with regard to prepopulated data. These validation warning do NOT prevent the submission of a document in WAWF. The warnings are to prompt users to verify data before taking action.
- Select Preview Document tab and review entered information in the Document Information section  
- When ready, select the Submit button

                Stand Alone Invoicing Process                            Graphic demonstrates how to review document(s) submitted and how to submit your invoice.            SHARE IMAGE:Download ImageImage DetailsPhoto By: John McCormickVIRIN: 230222-D-D0441-9026

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                Stand Alone Invoicing Process                            Picture shows where someone is in the Stand Alone Invoice Process. In this case it is Step 10. Add any Necessary Email Notifications.            SHARE IMAGE:Download ImageImage DetailsPhoto By: John McCormickVIRIN: 230222-D-D0441-9034
10. Add Any Necessary Email Notifications**Note**: This is the last step in the process as a new screen will display indicating successful submission of the invoice, with a list of who received an email notification.- To send additional email notifications to others not on the specified list, select Send Additional Email Notifications and enter your recipients  
- If you need to add additional documents for invoicing or go back and correct information at the Create Additional Document screen, select the Return button

                Stand Alone Invoicing Process                            Graphic demonstrates a stand alone invoice submission confirmation and how to add an additional email contact to receive invoice submission information or add additional documents.            SHARE IMAGE:Download ImageImage DetailsPhoto By: John McCormickVIRIN: 230222-D-D0441-9027

**Important:** If the Workflow Information by WAWF section appears giving you an Action By, WAWF field, and a check mark beside "Document Rejected" then your invoice has been rejected. Resubmit by following the steps above again and correct the WAWF specified by the system.

                Combo and Stand Alone Invoicing Processes                            When WAWF rejects the attempted creation of an invoice it will notify the user by showing the Payment Official action is Document rejected in the Workflow Information section.            SHARE IMAGE:Download ImageImage DetailsPhoto By: John McCormickVIRIN: 230804-D-D0441-9002

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Terms Glossary
Find meanings for acronyms, abbreviations and codes used throughout the process article below in the table:
Term UsedMeaning/DefinitionCAGECommercial and Government EntityCLINContract Line Item NumberDD1155Order for Supplies or ServicesDD250Material Inspection and Receiving ReportDFARSDefense Federal Acquisition Regulation SupplementDLADefense Logistics AgencyDODelivery OrderDoDAACDepartment of Defense (DoD) Activity Address CodeDUNSData Universal Numbering SystemELINExhibit Line Item NumberFAQFrequently Asked QuestionsFATFirst Article TestingIDIdentifierMILSTRIPMilitary Standard Requisitioning and Issue ProceduresNNoNo.NumberPDFPortable Document FormatPDSProcurement Data SystemPIEEProcurement Integrated Enterprise EnvironmentPLTProduction Lot TestingQtyQuantitySF1449Solicitation/Contract/Order for Commercial ItemsSF26Award/ContractSF33Solicitation, Offer, And AwardSLINSubline Item NumberTMTSTextile, Material, Test SamplingUIDUnique IdentifierWAWFWide Area WorkflowYYes
Jump to Step:- Open WAWF and Create New Document
- Enter/Verify Contract Information
- Enter/Verify Pay Official
- Select Document Type
- Fill In Appropriate Routing
- Fill In Invoice and Shipping Information
- Add Line Item
- Add Appropriate Attachments
- Review Documents and Submit Invoice
- Add Any Necessary Email Notification

**Submit Vendor Information Hub Site Suggestions and Feedback****

                    Vendor Information                Go to Combo Invoicing Process when creating a single document combining an invoice and receiving report