How To Read a Request for Quotation (SF18) Updated: March 27, 2024
  
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 Guide to reading a Request for Quotation (Standard Form 18) which is used to solicit quotations from Vendors for procurements using simplified acquisition procedures.  13.307(b)
  eCFR 53.213(a)-SF18
 Jump To Sections: Boxes 1 - 5
 Boxes 6 - 9
 Boxes 10 - 11
 Boxes 12 - 16 **See all Articles part of Contract Basics Collection** **Resources and Terms Glossary**  Jump To any Box in SF18 Small Business Set-Aside Request Number
 Date Issued
 Requisition/Purchase Request Number
 Cert. For Nat. Def. Under BDSA Reg. 2 And/Or DMS Reg. 1
 Issue By (and associated information)
 Delivery By (Date)
 Delivery
 To: (Specific Vendor being requested on to bid)
 Destination
 Furnish Quotations to the Issue Office
 Schedule
 Discount for Prompt Payment
 Name and Address of Quoter
 Signature of Person Authorized to Sign Quotation
 Date of Quotation
 Signer
  *Boxes 1 - 5* Small Business Set-Aside











Request for Quotation or RFQ (SF18 form) top section determining whether the RFQ is a Small Business Set-Aside. If the RFQ is a Small Business Set-Aside the "is" box will be checked.
        How To Read Request for Quotation (SF18)
            Request for Quotation or RFQ (SF18 form) top section determining whether the RFQ is a Small Business Set-Aside. If the RFQ is a Small Business Set-Aside the "is" box will be checked.

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                    VIRIN: 231219-D-D0441-9002 The buyer will select"is"if the solicitation is set aside for small business*OR* **"is******not" if the solicitation is not a small business set-aside.  1. Request Number











Box 1 of the Request for Quotation (SF18 form) for Request Number
        How To Read Request for Quotation (SF18)
            Box 1 of the Request for Quotation (SF18 form) for Request Number

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                    VIRIN: 231219-D-D0441-9003 **Box 1:** This is the solicitation or Request For Quote (RFQ) number.  2. Date Issued











Box 2 of the Request for Quotation (SF18) for Date Issued.
        How To Read Request for Quotation (SF18)
            Box 2 of the Request for Quotation (SF18) for Date Issued.

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                    VIRIN: 231219-D-D0441-9004 **Box 2:** The date that the solicitation was issued. **Note:** The Government enters the four-position numeric year, three-position alpha month, and two-position numeric day (YYYYMMMDD).  3. Requisition/Purchase Request Number











Box 3 of the Request for Quotation (SF18) for Requisition/Purchase Request Number.
        How To Read Request for Quotation (SF18)
            Box 3 of the Request for Quotation (SF18) for Requisition/Purchase Request Number.

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                    VIRIN: 231219-D-D0441-9005 **Box 3:** This is the Purchase Request (PR) number that generates the purchase. If there are multiple PR numbers, this box will state “See Schedule.”  4. Cert. For Nat. Def. Under BDSA Reg. 2 And/Or DMS Reg. 1











Box 4 of the Request for Quotation (SF18) for Cert. For Nat. Def. Under BDSA Reg. 2 And/Or DMS Reg. 1 which indicates the Defense Priorities and Allocations System (DPAS) rating.
        How To Read Request for Quotation (SF18)
            Box 4 of the Request for Quotation (SF18) for Cert. For Nat. Def. Under BDSA Reg. 2 And/Or DMS Reg. 1 which indicates the Defense Priorities and Allocations System (DPAS) rating.

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                    VIRIN: 231219-D-D0441-9006 **Box 4:** This is the Defense Priorities and Allocations System (DPAS) rating. The Government enters the appropriate DPAS rating. The DPAS priority rating is assigned to the National Item Identification Number.
 **Meaning of box title:** Certified for National Defense Under Business and Defense Services Administration (BDSA) Regulation 2 and/or Defense Materials System (DMS) Regulation 1.  More Information on DPAS DPAS -Defense Priorities and Allocations System Rating:Indicates the priority the contractor should give to the performance of the award. There are two priority ratings that can be assigned to a procurement, “DX”and“DO.” “DX” - indicates the highest rated order; thus, the manufacturer will schedule its production before processing other lower rated orders.
 “DO” - indicates a regular rated order; thus, the manufacturer will schedule this production in its normal run.
 Note: DX ratings do not apply to DLA Direct procurements. A DX rating may apply to Customer Direct procurements.

 **Specific DPAS codes include:**
 A1 – Aircraft
 A2 – Missiles
 A3 – Ships
 A4 – Tank/Automotive
 A5 – Weapons
 A6 – Ammunition
 A7 – Electronics/Communications Equipment
 C9 – Miscellaneous
 **Example:** DO-A1 is a regular rated order for an Aircraft.
  5. Issue By











Box 5 of the Request for Quotation (SF18) for Issued By names, telephone and address information.
        How To Read Request for Quotation (SF18)
            Box 5 of the Request for Quotation (SF18) for Issued By names (both DLA office and buyers name), telephone and address information.

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                    VIRIN: 231219-D-D0441-9007 **Box 5a:** Identifies the name and address of the DLA office requesting pricing and delivery information.
 **Box 5b:**This is the buyer's information (name and phone number). Back to Top  *Boxes 6 - 9* 6. Deliver By (Date)











Box 6 of the Request for Quotation (SF18) for Deliver By (Date).
        How To Read Request for Quotation (SF18)
            Box 6 of the Request for Quotation (SF18) for Deliver By (Date).

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                    VIRIN: 231219-D-D0441-9008 **Box 6:** This is the delivery date the Government needs the material by.  7. Delivery











Box 7 of the Request for Quotation (SF18) for a Delivery option to be selected, either FOB Destination or Other (See Schedule).
        How To Read Request for Quotation (SF18)
            Box 7 of the Request for Quotation (SF18) for a Delivery option to be selected, either FOB Destination or Other (See Schedule).

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                    VIRIN: 231219-D-D0441-9009 Box 7:The solicitation will indicate “Destination” or “Other” as the means for delivering material or services. **Destination**: Vendor arranges transportation.**Other (Origin):** Government arranges transportation.  8. To: 











Box 8 of the Request for Quotation (SF18) for "To" field for Vendor information including: point of contact name, company name, street address, city, state, and zip code.
        How To Read Request for Quotation (SF18)
            Box 8 of the Request for Quotation (SF18) for "To" field for Vendor information including: point of contact name, company name, street address, city, state, and zip code.

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                    VIRIN: 231219-D-D0441-9010 Box 8: If this box is blank the Vendor may fill in the following information:

 8a - Name
  8b - Company
  8c - Street Address
  8d - City
  8e - State
  8f - Zip Code The box 8 may be filled in with information if the Vendor has provided the specific item previously.  9. Destination











Box 9 of the Request for Quotation (SF18) for Destination information including Name of Consignee, Street Address, City, State, and Zip Code.
        How To Read Request for Quotation (SF18)
            Box 9 of the Request for Quotation (SF18) for Destination information including Name of Consignee, Street Address, City, State, and Zip Code.

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                    VIRIN: 231219-D-D0441-9011 Box 9:Identifies where material will be shipped.

 9a - Name of Consignee
  9b - Street Address
  9c - City
  9d - State
  9e - Zip Code This box often states "See Schedule" which is usually attached as a continuation page. Back to Top  *Boxes 10 - 11* 10. Furnish Quotations to the Issuing Office











Box 10 of the Request for Quotation (SF18) for the field titled "Please furnish Quotations to the Issuing Office in Block 5a on or before close of business (Date)."
        How To Read Request for Quotation (SF18)
            Box 10 of the Request for Quotation (SF18) for the field titled "Please furnish Quotations to the Issuing Office in Block 5a on or before close of business (Date)."

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                    VIRIN: 231219-D-D0441-9012 **Box 10**: This is the closing date of the solicitation. Vendors should have their offers submitted by this date in order to be considered in the evaluation process for award.  11. Schedule











Box 11 of the Request for Quotation (SF18) for the solicitation Schedule with sections for: Item Number, Supplies/Services, Quantity, Unit, Unit Price, and Amount.
        How To Read Request for Quotation (SF18)
            Box 11 of the Request for Quotation (SF18) for the solicitation Schedule with sections for: Item Number, Supplies/Services, Quantity, Unit, Unit Price, and Amount.

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                    VIRIN: 231219-D-D0441-9013 **Box 11:**This section is often blank or will say "See Schedule."  The Schedule is often attached as a continuation page.  DLA Procurement Policy and Directives Page
 Back to Top  *Boxes 12 - 16*  Buyers are looking primarily for the following information from a Vendor: Pricing
 Delivery (Production Lead Time)
 Boxes 12-16 are Vendor fill-ins when responding to a Request For Quotation (RFQ). If a Vendor chooses to not fill in the boxes but still wants to respond to a RFQ then all information asked for in boxes 12-16 must be present in a "Cover Letter" or email sent back to the buyer who requested the information.  12. Discount for Prompt Payment











Box 12 of the Request for Quotation (SF18) for Discount for Prompt payment. Includes fill in discount percentage fields for 10, 20, and 30 Calendar Days as well as a field for a custom amount of calendar days with a specific discount percentage.
Underneath 12 is the note concerning Additional provisions or representations in the solicitation. The "are" box will checked if there are extra provisions or representations attached to the solicitation.
        How To Read Request for Quotation (SF18)
            Box 12 of the Request for Quotation (SF18) for Discount for Prompt payment. Includes fill in discount percentage fields for 10, 20, and 30 Calendar Days as well as a field for a custom amount of calendar days with a specific discount percentage.
Underneath 12 is the note concerning Additional provisions or representations in the solicitation. The "are" box will checked if there are extra provisions or representations attached to the solicitation.

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                    VIRIN: 231219-D-D0441-9014 **Box 12:** The Vendor enters the discount for prompt payment in terms of percentages and corresponding days, if applicable. If nothing is stated, the Government defaults to net 30. Note: Additional provisions and representations If additional provisions or representations for the solicitation are attached, the "are" box will be checked. Otherwise, the "are not attached" box will be checked.  13. Name and Address of Quoter











Box 13 of the Request for Quotation (SF18) for Name and Address information of the Quoter.
        How To Read Request for Quotation (SF18)
            Box 13 of the Request for Quotation (SF18) for Name and Address information of the Quoter.

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                    VIRIN: 231219-D-D0441-9015 **Box 13:**The Vendor is required to provide the following information:

 13a - Name of Quoter
  13b - Street Address
  13c - County
  13d - City
  13e - State
  13f - Zip Code  14. Signature of Person Authorized to Sign Quotation











Box 14 of the Request for Quotation (SF18) for Signature of Person Authorized to Sign Quotation.
        How To Read Request for Quotation (SF18)
            Box 14 of the Request for Quotation (SF18) for Signature of Person Authorized to Sign Quotation.

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                    VIRIN: 231219-D-D0441-9016 **Box 14:** This is the signature of the Vendor's point of contact who has the authority to negotiate and make decisions for the Vendor.  15. Date of Quotation











Box 15 of the Request for Quotation (SF18) for Date of Quotation.
        How To Read Request for Quotation (SF18)
            Box 15 of the Request for Quotation (SF18) for Date of Quotation.

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                    VIRIN: 231219-D-D0441-9017 **Box 15:** Date of the Vendor's quote.  16. Signer











Box 16 of the Request for Quotation (SF18) for Signer information including: name, telephone number, and signers title.
        How To Read Request for Quotation (SF18)
            Box 16 of the Request for Quotation (SF18) for Signer information including: name, telephone number, and signers title.

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                    VIRIN: 231219-D-D0441-9018 **Box 16:** The Vendor types/writes the name and contact information of their authorized point of contact.​​​​​​​

 16a - Name (Type or Print)
  16b - Telephone
  16c - Title (Type or Print) Back to Top  Contract Basics Collection Navigation  **Back: Overview of Common Government Documents**
 **Next: Reading an Award's Uniform Contract Format (Continuation Pages)**
  Article is Part of the Contract Basics Collection. See all Articles: Contracting Basics: Contracting Instruments and Terminology
 How to Read a Contract/Order Procurement Instrument Identification (PIID) Number
 Common Government Solicitation and Award Documents
 ​How To Read DD1155 - Order for Supplies or Services
  How To Read SF33 - Solicitation, Offer, and Award Form
  How To Read SF26 - Award/ Contract
  **How To Read SF18 - Request for Quotation (RFQ)**
  Reading a Solicitation or Award Using Uniform Contract Format
 Award Modifications
 Accessing a Contract/Award in DIBBS
 Resources: SF18 GSA Form Site
 FAR 2.101 for simplified acquisition definition
 FAR 13.5 for simplified acquisition procedures​​​​​​​ Terms Glossary Find meanings for acronyms, abbreviations, and codes used throughout the process article below in the table: Term Used
   Meaning/DefinitionBDSA
   Business and Defense Services AdministrationDD1155
   Department of Defense Form 1155 Order for Supplies or ServicesDIBBS
   DLA's Internet Bid Board SystemDLA
   Defense Logistics AgencyDMS
   Defense Materials SystemDPAS
   Defense Priorities and Allocation SystemPIID
   Procurement Instrument IdentificationPR
   Purchase RequestRFQ
   Request for QuotationSF18
   Standard Form 18 Request for QuotationSF26
   Standard Form 26 Award/ContractSF33
   Standard Form 33 Solicitation, Offer, and Award Form  **Submit Vendor Information Hub Site Suggestions and Feedback**