1

Fiscal Year 2008

Annual Report

October 1, 2007 through

September 30, 2008

Minnesota

Federal Executive Board

Bishop Henry Whipple Federal Building

1 Federal Drive, Suite 510

Saint Paul, Minnesota 55111-4008

P (612) 713-7200 F (612) 713-7203

www.feb.gov

Supported by the U.S. Department

of the Interior, Office of the Secretary,

National Business Center

v.10.15
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Federal Executive Boards Nationwide

Philadelphia, PA

*DoD

¤55,000

143

Newark, NJ

*DHS

¤36,000

79

Boston, MA

*EPA

¤45,479

150

San Antonio, TX

*VA

¤63,342

88

San Francisco, CA

*DOL

¤75,000

150

Pittsburgh, PA

*OPM

¤20,454

107

Kansas City, MO

*DOT

¤27,000 Plus

Undetermined

Military

156

Dallas-Fort Worth, TX

*HHS

¤71,000

80

Seattle, WA

*HUD

¤24,000

147

Denver, CO

*DoD

¤39,161

160

Atlanta, GA

*SSA

¤46,053

133

Miami, FL

*DOC

¤35,672

122

Albuquerque-Santa Fe, NM

*DOE

¤30,000

94

Baltimore, MD

*DoD

¤73,914

145

New York, NY

*DOT

¤52,000

152

Buffalo, NY

*DHS

¤11,000

100

Cincinnati, OH

*VA

¤15,000

123

Cleveland, OH

*NASA

¤19,000

90

Detroit, MI

*DoD

¤31,395

85

Honolulu, HI

*DoD

¤78,000

90 Houston, TX

*DHS

¤26,062

106

Los Angeles, CA

*DHS

¤151,000

200

Minneapolis-St. Paul, MN

*DOI

¤36,000

120

New Orleans, LA

*DOA

¤20,141

71

Oklahoma City, OK

*DoD

¤66,105

252

Portland, OR

*DOE

¤28,000

125 Plus 150

Post Office Stations

St. Louis, MO

*DoD

¤30,000

85

* Sponsoring Agency

¤ Civilian, Military, and Postal Population

 Number of Federal Agencies Served

Chicago, IL

*GSA

¤78,000

180

TABLE OF CONTENTS

Demographics .................................................................................... 3

Executive Summary ........................................................................... 4

Background ....................................................................................... 8

Fiscal Year 2008 Results

I. Emergency Preparedness, Employee Safety and Security ......... 9

II. Human Capital Readiness ..................................................... 13

III. Foundational Activities: Intergovernmental and Community

 Activities .............................................................................. 18

2008 Alternative Dispute Resolution (ADR) and

Training Cost Avoidance Template .............................................. 20

Organizational Chart .......................................................................... 21
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Leadership Fiscal Year 2008

Chair

Anne Lewandowski, District Manager

Social Security Administration, Saint Paul

First Vice Chair

Terrance Virden, Regional Director

Department of the Interior, Bureau of Indian Affairs

Second Vice Chair

W. Charles Becoat, Director

Food and Drug Administration

DEMOGRAPHICS: Minnesota

Federal Workforce by the Numbers*

√ The Federal government is the third largest employer in the State of Minnesota

among public or private institutions.

√ There are approximately 34,000 civilian Federal employees (includes full and

part time) who work in over 300 duty stations across Minnesota.

√ Upwards of 20,000 postal employees live and work in Minnesota.

√ More than 43,000 Federal retirees reside here.

√ More than 400,000 veterans live and work in Minnesota.

MASS FACTS*

√ Approximately 120 Federal agencies maintain a presence in Minnesota.

√ The Twin Cities of Minneapolis and Saint Paul are regional centers for Federal

bureaus in the Departments of Interior and Agriculture; Peace Corps.

√ The National Payroll and Data operation of the U.S. Postal Service is located in

the Twin Cities.

√ Minnesota has 8 U.S. Congressional Districts.

√ The Federal Executive Associations based in Fargo and Grand Forks,

North Dakota that are supported by the Minnesota FEB.

Visit www.feb.gov to learn more
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The Minnesota Federal Executive Board (FEB) fosters communication, coordination

and collaboration among Federal offices across Minnesota. We produce new ideas

and approaches to advance Federal initiatives and programs in the field. We identify

strategic partners, bring them together and inspire them to work towards common

goals.

The Twin Cities Federal Executive Board was chartered in 1966 and revised in 1998

to reflect our statewide network.The Minnesota Federal Executive Board achieved

effective results during a year of leaner budgets and tighter resources. We provided a

variety of cost-effective programs and activities, in response to the needs and expectations of our member agencies.

TOP FIVE FEB MINNESOTA ACTIVITIES IN FISCAL YEAR 2008

√ Homeland Security Activities and Education Sessions and the Republican

National Convention

√ Interagency training programs and Diversity/EEO programming

√ FEB Minnesota student internship program

√ 9th Annual Government On Display Exposition at Mall Of America

√ 31st Annual Minnesota Federal Civil Servant of the Year Luncheon

Vision: To become a premier and valued asset to the Federal agencies and

personnel within the State of Minnesota and the contiguous states.

Mission: Federal Executive Boards are catalysts for developing partnerships

to coordinate intergovernmental cooperation to advance local and

national initiatives.

In Fiscal Year 2008, the US Office of Personnel Management continued to refine and

define the two new lines of business for the FEB Network. The FEB successfully met

the mandates under each line of business. This executive summary is addressed by

each business line.

Emergency Preparedness, Employee Safety and Security

√ 10/10/07– FEB Emergency Preparedness Seminar XI, the sole subject was the

response to the I-35W Bridge Collapse.

√ 4/30/07– FEB Cosponsored Identify Theft Training Seminar for Law

Enforcement.

√ 6/24/08- FEB Emergency Preparedness Seminar XII, this event had an agenda

that included: Briefing on the National Response Framework; Personal

Preparedness; Severe Weather in Minnesota and specifically the Hugo, MN

Tornado; Infrastructure Protection in Minnesota.

Executive Summary
5

√ The Federal Executive Board is a founding member of the U.S. Coast Guard

Area Upper Midwest Area Maritime Security Committee.

√ The FEB played an active role in the preparations before and during the

Republican National Convention (RNC), held in St. Paul and the Twin Cities

from September 1-4, 2008. We issued confidential briefing newsletters before

and during the convention and released downtown St. Paul non-emergency

employees early due to large demonstrations on September 4.

√ Director Morris was invited to and attended the 11/30/07 meeting of the

Manitoba Regional Federal Council in Winnipeg, Canada. He spoke to FEB

emergency preparedness and human capital readiness issues.

√ The FEB maintains a presence on the FBI Joint Terrorism Task Force executive

council and the Infragard program. FEB MN also maintains an active role in

the Association of Minnesota Emergency Managers and the Metropolitan

Emergency Managers Association.

√ The FEB attends all quarterly FEMA Region V Regional Interagency Steering

Committee (RISC) Meetings in Chicago.

√ The FEB continued to work with the Minnesota Department of Health (MDH) -

Emergency Preparedness Division on priority prophylaxis treatment for key

Federal employees in the event of a terror attack or pandemic outbreak in the

Minnesota population.

√ FEB Minnesota continues with the National Communications System as a

Federal Points Of Contact (POC) for the Government Emergency

Telecommunications System and Wireless Priority Service (GETS/WPS).

Human Capital Readiness

√ Two initial briefings to the FEB Policy Board were conducted by officials from

the U.S. Secret Service in FY 2007 on the potential impact of the September 1-

4, 2008 Republican National Convention on Twin Cities Federal agencies.

√ The FEB continued to expand and develop our intern program in FY2008. To

meet this end we worked with several universities on internships and career

opportunities for their college students and graduates. A total 22 interns

reflecting 2.3 work years of donated intern time was accomplished in FY2008,

with a cost savings of $79,358 in direct work/service to the FEB and Federal

community.

Executive Summary
6

√ A total of 7 Pre-Retirement classes were held and 4 FERS Mid-Career programs

were conducted. Nearly 700 Federal employees were trained in these sessions.

√ The FEB held on 8/26-27/08 3 Thrift Savings Program Seminars that were

attended by 276 employees.

√ On 6/03-05/08 the FEB sponsored the 6 Core Competencies of Leadership

Seminar that was attended by 47 people at a great cost savings to agencies.

√ In July the FEB launched its Federal Outreach Leadership Development

(FOLD) program. There are 18 participants from 9 different agencies and the

goals of the program are to assist in the development of future federal leaders

and to address projected leadership vacancies brought on my retirements.

√ The FEB Sponsors the Toastmasters Federal United Professionals chapter in

Fort Snelling.

√ Federal Diversity Day was held in Fiscal Year 2008 on 10/10/07. It was

attended by 245 government employees.

√ Sponsored 31th Annual Minnesota Federal Employee Awards Program on

5/09/08. A total of 122 employees were honored with 5 outstanding winners.

Attended by over 540 employees from all over state

√ FEB Interagency Shared Neutrals Council (Alternative Dispute Resolution)

Mediates most difficult cases - 8 cases in FY 08 (a 400% increase). Very cost

effective (e.g. little or no cost to agencies) and is Statewide in scope.

√ The FEB Small and Disadvantaged Business Opportunity Council hosted a

Government Procurement Fair in Brooklyn Park, MN - 4/29/08 that drew 700+

people and provided 20 specialized seminars on contracting opportunities

within the government including a major trade fair of agencies and prime

contractors.

√ The FEB sponsors the Twin Cities Field Federal Safety and Health Council that

facilitates the exchange of ideas and information about Occupational Safety

and Health.

Executive Summary
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Executive Summary

Foundational Activities

√ The FEB again hosted a huge Federal and State Government fair at the nation’s

largest shopping mall, the Mall Of America. The 9th Annual Government On

Display Exposition (GODE) at Mall Of America was held on January 26-27,

2008. A total of 24 Federal agencies exhibited at the expo and was attended by

225,000 visitors.

√ The FEB oversees the Local Federal Coordinating Committee of the Northern

Lights Combined Federal Campaign. The Fall 2007 Campaign $1,025,545

(down – 6.1% from 2006, $1,088,586)- 13.7% participation rate.

We are grateful for the support of our member agencies

who assist us daily in achieving our goals.
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BACKGROUND

By Presidential Directive in 1961, President John F. Kennedy established Federal

Executive Boards (FEBs) to achieve better interagency coordination and

communication among Federal departments and activities outside of Washington,

DC. In 1982, the Executive Office of the President transferred authority for the FEB

functions to the U.S. Office of Personnel Management (OPM), which today maintains

oversight of the FEB program.

The need for effective coordination among Federal organizations’ field activities was

clear then and is even more important in today’s environment. Approximately 88% of

all Federal employees work outside of the National Capital area and most Federal

programs are implemented through the regional and local offices of Federal

departments and agencies. Our regional and local Federal officials are the Federal

government’s principal representatives to the vast majority of our nation’s citizens.

The Boards function in four general areas: (1) providing a forum for the exchange of

information between Washington and the field about programs, management

methods and administrative issues; (2) coordination of local approaches to national

programs as approved by the Director, OPM; (3) communication from Washington to

the field of management initiatives and other concerns for the improvement of

coordination; and (4) referral to the national level of problems that cannot be revolved

locally.

Today, there are 28 FEBs located in areas with a significant Federal population. The

Boards are comprised of the highest ranking local officials from each Federal agency

in the FEB area. Board leadership and structure consists of elected officers (Chair

and Vice Chairs) Councils and Committees specific to FEB programs. The FEB staff

manages the daily operations of the board.

Thank you to the U.S. Department of the Interior, Office of the Secretary,

National Business Center for the outstanding support of

The Minnesota Federal Executive Board
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I. Line of Business: Emergency Preparedness,

Employee Safety and Security

Activity Category: Training, Exercises and Educational Forums

√ Federal Executive Board of Minnesota (FEB MN) sponsored major interagency

Homeland Security Briefings: by the Department of Homeland Security;

Minnesota Division of Homeland Security and Emergency Management; The

City of Minneapolis Emergency Management and Police Department; Hennepin

County Sheriff’s Office; Hennepin County EMS; American Red Cross;

Department of Commerce - NOAA - National Weather Service; U.S. Army -

NORTHCOM; DHS FEMA, Region V; General Services Administration, Region V.

Noteworthy Accomplishments

√ 10/10/07– FEB Emergency Preparedness Seminar XI, the sole subject was the

response to the I-35W Bridge Collapse. This was the first interagency

presentation on the response. Presenting agencies included: Minnesota

Division of Homeland Security and Emergency Management; The City of

Minneapolis Emergency Management and Police Department; Hennepin County

Sheriff’s Office; Hennepin County EMS; American Red Cross; U.S. Army -

NORTHCOM; Department of Commerce - NOAA National Weather Service. A

total of 92 attendees from Federal agencies were in attendence (Federal only

event). On 4/22/08, the FEB received an award from the Twin Cities Chapter

of the American Red Cross on behalf of the Federal response to the Bridge

Collapse.

√ 4/15-18/08– FEB Assistant Director Mulvihill attended a Canadian/U.S.

Border Emergency Management program exploring issues relating to terrorism,

pandemic influenza and other health concerns between officials in the Upper

Midwest and corresponding Canadian officials from Manitoba and Ontario.

√ 4/30/07– FEB Cosponsored Identify Theft Training Seminar for Law

Enforcement. The training was done in conjunction with the U.S. Attorneys

Office, U.S. Secret Service, and the U.S. Postal Inspection Service. Over 180

people from Federal, State and Local government agencies attended the daylong class.

√ 6/24/08- FEB Emergency Preparedness Seminar XII, this event had an agenda

that included: Briefing on the National Response Framework; Personal

Preparedness; Severe Weather in Minnesota and specifically the Hugo, MN

Tornado; Infrastructure Protection in Minnesota. Presenting agencies included:

Minnesota Division of Homeland Security and Emergency Management;
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Department of Commerce - NOAA National Weather Service. A total of 92

attendees from Federal agencies were in attendence.

√ The Federal Executive Board continues to play an active role in the Association

of Minnesota Emergency Managers. Director Morris continues on the AMEM

Board of Directors as Federal Agency Liaison. The FEB again assisted AMEM

on their 48th Annual training Workshop, September 14-17, 2008. The FEB

secured speakers from the State of California and Federal Bureau of

Investigation to address the San Diego Fires and Evacuations and

Cyberterrorism, respectively.

√ The Federal Executive Board is a founding member of the U.S. Coast Guard

Area Upper Midwest Area Maritime Security Committee. In this endeavor the

FEB attended the initial meeting of the committee on 10/02/07 and

participated in a tabletop exercise on 5/16/08. Both meetings were held in the

Minnesota State Emergency Operations Center.

Activity Category: Crisis Communications and Partnerships

√ The FEB played an active role in the preparations before and during the

Republican National Convention (RNC), held in St. Paul and the Twin Cities

from September 1-4, 2008. The FEB held two briefings to the Policy Board with

the U.S. Secret Service and researched, edited, prepared and released biweekly

For Official Use Only (FOUO) briefing newsletters to all Federal agencies on the

RNC on July 17, July 29, August 12, August 22 and August 29. The FEB also

developed and released daily newsletter briefings to all Federal agencies during

the work days of the RNC, September 2-4.

√ During the RNC the FEB on September 4 recommeded an early release of all

nonemergency Federal agencies in the downtown St. Paul zip code zone 55111

due to large demonstrations that obstructed the normal flow of traffic in the

non-secure zones of the city. The FEB used the U.S. Public and Private

Partnership (USP3) FBI communications system using the email and text to

voice functions. The USP3 system worked flawlessly.

√ Director Morris was invited to and attended the 11/30/07 meeting of the

Manitoba Regional Federal Council in Winnipeg, Canada. The Federal Regional

Council is an entity similar to the Federal Executive Board System. Morris

presented a program detailing the FEB system and our work in emergency

preparedness within our Federal sector. Morris also met with the

U.S. Consular Officials at our Consulate in Winnipeg.

√ The FEB continues to refine relations with all appropriate Federal agencies

working in Homeland Security issues and Emergency Preparedness.
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√ During FY2008 FEB Minnesota continued the transition to the new FBI United

States Public and Private Partnership (USP3) critical information

communications program and updated all Federal agency emergency contacts.

The system was tested live 2 times prior to the Republican National

Convention.

√ The FEB Intergovernmental Emergency Preparedness Council leadership

continues with Department of Homeland Security - Transportation Security

Administration as lead Federal agency.

√ Director Morris received a Secret Security Clearance from the Department of

the Interior following a field background investigation conducted by the OPM.

Mr. Morris will join Assistant Director Mulvihill at the FBI Joint Terrorism Task

Force’s monthly executive meetings in Minneapolis representing the FEB.

√ The FEB continued to work with the Minnesota Department of Health (MDH) -

Emergency Preparedness Division on priority prophylaxis treatment for key

Federal employees in the event of a terror attack or pandemic infection of the

population. FEB Staff held several meetings with MDH officials on the

Strategic National Stockpile issues. Our FEB also discussed the issue with the

Centers for Disease Control and Prevention which is working on this issue.

√ Morris continues to serve on the FEB Network’s Emergency Preparedness

Council. This group helps to shape policy and direction for all FEBs in the area

of emergency preparedness.

√ On 3/7/08 the FEB assisted the Canadian Consulate General of Minneapolis

on a meeting of Canadian/U.S. Federal and State/Provincial emergency

management officials at the Consulate on the subject of creating a Midwest

regional emergency compact between Canada and the United States.

√ The FEB was represented at the quarterly FY 2008 DHS FEMA quarterly

Regional Interagency Steering Committee (RISC) meetings in Chicago and also

attended a joint Region V FEMA/FEB/FEA regional meeting at FEMA Head

quarters.

√ The FEB continues as a secure member of the FBI Infrastructure Protection -

Infraguard program. FEB Director Morris and/or Assistant Director Mulvihill

attended most of the monthly general meetings in FY08.

√ The State of Minnesota Division of Homeland Security and Emergency

Management includes a report on FEB Minnesota’s emergency management

activities in their monthly metropolitan newsletter that goes out to all State and

Local government agencies in the metro region. The FEB Director and

Assistant Director met on numerous occasions with Minnesota Commissioner
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of Public Safety Michael Campion and Minnesota Division of Homeland

Security and Emergency Management Director, Kris Eide on mutual issues and

emergency preparedness concerns.

√ The FEB website has continues to enhance a special homeland security

segment on FEB web www.doi.gov/febtc dedicated to homeland security with

links, information and other resources. Weather related closures, delays or

early releases are posted via the FEB website.

√ The FEB forwards regular statewide emails and faxes to Federal agencies on

the latest information from the White House Office of Homeland Security /

Department of Homeland Security and the ICEFISHX http://www.icefishx.org

Statewide information sharing network with some classified at the Law

Enforcement Sensitive level. On 11/27/07 Assistant Director Mulvihill

attended a briefing on the MNJAC (MN Joint Analysis Center) Fusion

Orientation Process at the MN Bureau of Criminal Apprehension.

√ FEB continued in an active role in the Metropolitan (Twin Cities) Emergency

Managers Association (MEMA) organization and reported on FEB training

opportunities for state and local EMA managers.

√ Director Morris and Assistant Director Mulvihill and other members of the

Interagency Emergency Preparedness Council attended the M-STEP Minnesota

Terrorism Symposium in Brooklyn Park, MN on November 13-14, 2007.

√ FEB Minnesota continues with the National Communications System as a

Federal Points Of Contact (POC) for the Government Emergency

Telecommunications System and Wireless Priority Service (GETS/WPS). FEB

Minnesota assisted several Minnesota Federal agencies to obtain GETS/WPS

for their senior staff. FEB Minnesota also secured GETS/WPS for 18 key

personnel of other FEBs throughout the country.

√ The FEB organized the participation of key state and local government response

and emergency management agencies for a meeting at the U.S. Postal Service,

Accounting Operations Center in Eagan. Key postal service officials, state and

local representatives and the FEB attended a emergency preparedness meeting

at the payroll and computing center on 6/17/08.

√ In September 2008 the FEB was invited and joined the Emergency

Preparedness Committee (EPC), Minnesota Governor’s Council on Geographic

Information Meeting. This council works on Geographic Information System

(GIS) issues in relation to emergencies. Morris attended an earlier meeting on

7/24/08 on intergovernmental/interagency coordination of GIS.
13

√ The FEB emailed many different preparedness guides and materials to agencies

throughout the year. Information transferred to agencies included the

following items: general information on terrorism, emergency planning and

preparedness including pandemic influenza. COOP fill in the blanks

templates; templates for preparedness resources; mental health resources, etc.

√ The FEB continued to distribute to agencies an updated self-booting CD-ROM

based Homeland Security - Emergency Preparedness resource diskette

including streaming videos, handbooks, guidelines, medical approaches and

resources from many Federal, State and Local government agencies and nonprofit preparedness materials from the Red Cross and like organizations. Over

600 MB of updated materials are on each diskette.

√ FEB staff also maintains fully functioning offices in their residences and

regularly tests teleworking from those locations. The FEB also has a defined

and signed Memorandum of Agreement with another agency for a longer term

COOP location, if needed.

II. Line of Business: Human Capital Readiness

FEB Minnesota Succession Planning and Leadership Development

Initiative

√ Negotiated partnerships with local universities for management training.

√ University of Minnesota, Humphrey Institute of Public Affairs - seminars,

Humphrey Forum Fellows, special intergovernmental meetings including a

briefing on the results and findings from leading national speakers.

√ Assistant Director Mulvihill was selected as a Humphrey Policy Fellow for

the 2007-2008 school term. She had an excellent leadership experience.

√ Director Morris was invited to and attended the 11/30/07 meeting of the

Manitoba Regional Federal Council in Winnipeg, Canada. The Federal Regional

Council is an entity similar to the Federal Executive Board System. Morris

presented a program detailing the FEB system and our work in human

resources readiness within our Federal sector.

√ Many agencies at the January 2007 Government On Display Exposition at Mall

Of America did recruitment for vacant positions.

FEB Interagency Personnel Council

√ Met periodically throughout the year to discuss OPM issues; the President’s

Management Agenda; Getting to Green initiatives of the OMB and OPM.

√ Two initial briefings to the FEB Policy Board by officials from the U.S. Secret
14

Service were conducted in FY 2007 on the potential impact of the September 1-

4, 2008 Republican National Convention on Twin Cities Federal agencies.

√ The FEB Interagency Employee Development Council worked on revising its

mission to be more reactive to the younger generations of employees and

agency needs.

√ The group is an interagency diverse group of young, emerging leaders who meet

to plan strategy for ensuring a smooth transition to the new generation.

Council co-chairs also sit on the FEB Policy Board (Executive Committee) to

represent the general interests of emerging Federal leaders to the senior

leadership.

√ The FEB continued to expand and develop our intern program in FY2008. To

meet this end we worked with several universities on internships and career

opportunities for their college students and graduates. A total 22 interns

reflecting 2.3 work years of donated intern time was accomplished in FY2008,

doubling last year’s totals.

√ The FEB participated in the MN CUCSA 4th Annual Government Job and

Internship Fair held at University of Minnesota on 10/22/87. The FEB

successfully recruited interns for the Fall, Spring and Summer terms.

√ The FEB participated in the 7th Annual University of Minnesota Career and

Intern fair on 2/25/08 and successfully recruited interns for the Spring and

Summer terms.

√ An estimated total of 2.23 work years of time were donated by FEB

interns that at a GS-5/1 salary and 10% additional benefits would equate

to $79,358 worth of direct work/service to the FEB and Federal

community.

FEB Interagency Training Council

√ Offers a wide range of classes (benefits, personnel, IDP, etc.) in conjunction

with the Minnesota Cooperative Administrative Support Unit (CASU) and with

the VA Debt Management Center after the CASU was dissolved.

√ A total of 7 Pre-Retirement classes were held and 4 FERS Mid-Career programs

were conducted. Nearly 700 Federal employees were trained in these sessions.

√ On 6/03-05/08 the FEB sponsored the 6 Core Competencies of Leadership

Seminar that was attended by 47 people at a great cost savings to agencies.
15

√ In July 2008, the FEB launched its Federal Outreach Leadership Development

(FOLD) program. There are 18 participants from 9 different agencies and the

goals of the program are to assist in the development of future federal leaders

and to address projected leadership vacancies brought on my retirements.

FOLD participants interact with local executives, visit local agencies, work in

groups, refine their writing and speaking skills, share information and explore

unique challenges faced and addressed by federal leaders in Minnesota. The

program is self-managed and participant-driven.

√ The FEB held in conjunction with the FAA the 7th Annual Federal Employee

Education Fair with Colleges and Universities on 3/4/08. Over 20 Colleges and

over 300 Federal employees attended the 4 hour event.

√ The FEB Sponsors the Toastmasters Federal United Professionals chapter in

Fort Snelling. Toastmasters International is a nonprofit organization which

gives its members the opportunity to develop and improve their public speaking

abilities through local club meetings, training seminars and speech contests.

√ The FEB held 3 Thrift Savings Program Seminars on 8/26-27/08 that was

attended by 276 employees. The instructor came from D.C. from the Thrift

Savings Board.

The FEB Intergovernmental Small and Disadvantaged Business

Opportunity Council (SADBOC)

√ Provides forum to share upcoming contracting opportunities for 8A &

SDBs among Federal, State and Local Government agencies and nonprofit agencies which help SDBs.

√ Hosted a Government Procurement Fair in Brooklyn Park, MN - 4/29/08

that drew 700+ people and provided 20 specialized seminars on

contracting opportunities within the government. There is a major trade

fair in addition to the educational sessions which are taught by Federal

State and Local government agency representatives.

√ Meetings were held with new Federal agency heads and 6 U.S. Congressional

field offices by Director Morris and Assistant Director Mulvihill.

FEB Interagency Diversity Council

√ Develops and frames consistent Diversity/EEO policy among all

Minnesota Federal agencies.

√ Federal Diversity Day was held in Fiscal Year 2008 on 10/10/07. It was

attended by 245 government employees. Throughout the spring and

summer of 2008 the Council developed and planned a large, day-long
16

Diversity Day training program to be held on 11/19/08.

√ Conducted special drives for special needs people/groups/organizations.

√ School Supply Drive for needy children/schools.

√ Food drive during the Martin Luther King holiday period.

√ Professional clothing drive for needy men/women.

√ Morris presented a Multigenerational Workplace program to 30 members of

command staff of the 133rd Air National Guard Airlift Wing in Fort Snelling on

2/09/08.

√ Sponsored 31th Annual Minnesota Federal Employee Awards Program -

5/09/08.

√ A total of 122 employees were honored with 5 outstanding (record

number of awardees).

√ Attended by over 540 employees from all over state.

√ Attended by 6 U.S. Congressional Offices who assisted with awards

process on 4/22/08.

√ Federal Employee Health Benefit Program (FEHB).

√ Organized 19 FEHB Health Fairs throughout the state- 11/13-12/06/07.

√ Coordinate visits by Health Insurance Agencies.

√ FEB Minnesota contributed to numerous Federal Times articles in FY08 on

field perspectives to national policies/issues.

√ FEB Minnesota contributed to numerous Government Executive Magazine

articles in FY08.

√ Assistant Director Mulvihill attended the FEB Directors meeting in Atlanta, GA

2/4-7/08 and Director Morris and Chair Anne Lewandowski attended the

FEB National Conference in Washington, D.C. 7/29-8/01/08.

√ FEB MN assists employee morale by negotiating and offering discount

programs to Minnesota professional sporting and other events including: MLB

Minnesota Twins Baseball; NFL Minnesota Vikings Football; NHL Minnesota

Wild Hockey; NBA Minnesota Timberwolves and WNBA Minnesota Lynx; St.

Paul Saints Minor League Baseball Team; numerous music/events/shows at

Excel Energy Center in St. Paul and the Target Center in Minneapolis; Actors

Theatre in St. Paul.

√ Active FEB participation in the Northern Lights (MN) Chapter of the Society of

Government Meeting Professionals - All FY08.

√ Forum between contractors (hotels, restaurants, convention and visitor

bureaus) and government meeting professionals.
17

√ Assistant Director Tiffany Mulvihill is the FEB representative to the

organization. Director Morris continues as a founding member of the

chapter.

√ FEB assisted the GSA Office of Governmentwide Policy on travel issues during

FY08.

√ Provided assistance and communication to local hotels, motels and convention

and visitor bureaus regarding questions on the new GSA Premier Lodging

program called Fedrooms for the Minneapolis/St. Paul metropolitan area - All

FY06.

√ Director Morris served as a national workshop speaker at CFC Workshop in

Las Vegas, NV. Assistant Director Mulvihill attended the CFC Workshop in

Orlando, FL.

Federal Field Safety and Health Council

√ The FEB sponsors the Twin Cities Field Federal Safety and Health Council

that facilitates the exchange of ideas and information about Occupational

Safety and Health. The council is designed to be a dynamic forum for sharing

knowledge, ideas, expertise, technology, and other OSH resources among

participating agencies to help reduce the incidence, severity and cost of

injuries and illnesses at Federal facilities. Federal OSHA (WI) is a primary

participant and advisor to the council.

Improved Financial Performance

√ FEB Policy Board (Executive Committee) Retreat in Rochester, MN - 10/17-18

√ Annual strategic planning session which benefits all agency performance

and bottom line.

√ Received tour of the Mayo Clinic Emergency Preparedness capabilities.

√ The FEB continued to enhance our web-based online registration program for

all major FEB events during Fiscal Year 2008. This program was initially

created by a former VA Information Technology department intern

(now a contractor) and saves the FEB and government at least $10,000

annually. Credit cards are taken online using the secure financial services of

Verisign/Paypal. See http://www.minnesotafeb.org.

√ FEB Interagency Shared Neutrals Council (Alternative Dispute Resolution) -

√ Mediates most difficult cases - 8 cases in FY 08 (a 400% increase)

√ Very cost effective (e.g. little or no cost to agencies)

√ Statewide in scope
18

√ The FEB completely revamped all agency records in concert with the FBI

USP3 Critical Infrastructure Network - communications program. Several test

messages were sent to all agencies using this redundant systems’

communication network. This enhanced web-based notification system can

contact more than 800 contacts in over 200 locations statewide.

√ The FEB website was completely overhauled this year by an intern in FY08.

This was the first major revision to the site in 4 years. The site is now

periodically updated and meets Section 508 accessibility standards. This site

continues to be located at our host agency, the Department of the Interior.

√ The FEB continued to distribute to agencies a constantly updated CD-ROM on

FEB activities, councils, bylaws, a complete on-disk version of the FEB web

and interactive one click links to other important management

resources like Results.Gov for Federal managers. This electronic business card

replaces many handouts that the FEB had and the cost of each card is

approximately $.20.

√ The FEB continued to update and distribute to agencies a second self-booting

CD-ROM based Homeland Security - Emergency Preparedness resource

diskette including streaming videos, handbooks, guidelines, medical

approaches and resources from many Federal, State and Local government

agencies and nonprofit preparedness materials from the Red Cross and like

organizations. Over 600 MB of materials are on each diskette.

Please refer to previous goals which contain many intergovernmental and

community outreach activities that reach those objectives too.

III. Foundational Function: Intergovernmental and Community Activities

Ninth Annual Government On Display at Mall Of America:

√ The FEB again hosted a huge Federal and State Government fair at the nation’s

largest shopping mall, the Mall Of America. The 9th Annual Government On

Display Exposition (GODE) at Mall Of America was held on January 26-27,

2008. A total of 24 Federal agencies exhibited at the expo, including a NASA

exhibit from the Glenn Research Center in Cleveland, OH. A congressional

booth was staffed by all district U.S. Congressional Offices. Over 250,000

visitors attended this year’s two-day event. Special program events included:

The DHS - Citizenship and Immigration Services bureau held a Naturalization

Ceremony conducted by Chief Judge emeritus Paul Magnuson who swore in 30

new citizens; A program honoring the first responding organizations from the

I-35W Bridge Collapse, Congressman Keith Ellison presented flags that flew

over the U.S. Capital to all honorees. Other U.S. Congressional Offices were in

attendence for the ceremony.
19

Administers Northern Lights Combined Federal Campaign (Minnesota/Dakotas/

Western Wisconsin) -

√ Fall 2007 Campaign $1,025,545 (down – 6.1% from 2006, $1,088,586)-

13.7% participation rate by the Minnesota/Dakotas Workforce collected

for charity 10/07.

√ Oversees Local Federal Coordinating Committee

√ Recruits Federal volunteers. Recruited adequate number of Community

Liaison (Loaned Executive) positions for the Fall 2008 campaign.

√ Director Morris national workshop speaker at CFC Workshop in Las

Vegas, NV.

Partnerships

√ Morris held meetings on mutual issues with Canadian Consul General Kim

Butler/Martin Loken and many with Consul Robert Pengally of the Canadian

Consulate in Minneapolis in FY2008.

√ FEB is a member of the St. Paul Chamber of Commerce

√ Developed special pricing for Federal agency membership

√ Enhance business/government cooperation

The FEB maintains active partnerships with the following organizations:

√ St. Paul Chamber of Commerce

√ Metropolitan Council

√ Association of Minnesota Emergency Managers (AMEM)

√ Metropolitan Emergency Managers Association (MEMA)

√ Director Morris serves as a Board of Director to this organization in the

position of Federal Agency Liaison

√ Society of Government Meeting Professionals, Northern Lights Chapter (MN)

√ Federal Executive Associations in Fargo and Grand Forks, North Dakota

√ All Minnesota U.S. Congressional Offices

√ Canadian Consulate General in Minneapolis

√ Mexican Consulate in Saint Paul

√ MultiCultural Development Center (Twin Cities)

√ Numerous Minnesota State Government Agencies including: Department of

Public Safety; MN Division of Homeland Security and Emergency Management;

Department of Education; Department of Revenue; Department of Natural

Resources; Department of Health.

√ American Red Cross Blood Services – North Central Blood Region.

√ Morris was Vice Chairman and a member of the Board of Directors of the

North Central Blood Region.

√ The FEB sponsored several Red Cross blood drives in Fort Snelling and

other locations in the metropolitan area.
20

2008 ADR and Training Cost Avoidance Template

Minnesota Federal Executive Board 

Combined Federal Campaign (CFC)

2007 Total Contributions $1,025,545

Awards and Recognition

(name of event) Number of Attendees Number of AwardsPresented

31st Minnesota Federal Civil Servant of the Year Luncheon 562 127

ȱ ȱȱ

Totals: 562 127

Alternate Dispute

Resolution (ADR)ȱȬȱShared

Neutrals Program

Number of

Cases Accepted

Number of

Cases Resolved

Cost Avoidance Per

Resolution

Total Cost

Avoidance

Realized

Workplace Dispute:ȱȱ 8 5 $16,846.86 $84,234.30

PreȬEEO Complaint:ȱȱȱ ȱ ȱ $68,858.10ȱ ȱ

EEO Complaint (after

entering formal process):ȱȱȱ

ȱ ȱ $65,742.70ȱ ȱ

Totals: 8 5ȱ ȱ $84,234.30

FEBȬȱSponsored Training Sessions Market

Price

FEB Price Cost

Savings

Number

of

Attendees

Estimated Cost

Avoidance

(Cost Savings x # of

Attendees)

PreȬRetirement – CSRS 4 classes $250 $65 $185 240 $44,400

PreȬRetirement – FERS 3 classes $250 $65 $185 180 $33,300

FERS Mid Career Planning Seminar – 4 $250 $65 $185 240 $44,400

TSP Thrift Savings Financial Seminarȱȱ $100 $10 $90 276 $24,840

Emerg Prep XI Seminar: IȬ35W Bridge

Collapse Lessons Learned

$25 $0 $25 92 $2,300

Emerg Prep XII Seminar: Various

Topics (NRF, Severe Weather, etc.)

$25 $0 $25 110 $2,750

Six Core Competencies of Leadership $600 $410 $190 47 $8,930

SADBOC Procurement Fair & Training

Federal Diversity Day

$150

$100

$0

$35

$150

$65

815

235

$122,250

$15,275

Totals: 2,235 $298,445

September 2008 
21

Minnesota Federal Executive Board Organizational Chart

Federal Executive Board of Minnesota

Organizational Chart - Fiscal Year 2009

Officers and Staff

Chair Terrance Virden

1st Vice Chair W. Charles Becoat

2nd Vice Chair Chester Slipek

Executive Director Raymond Morris

Assistant/Program Analyst Tiffany Mulvihill

Intern Staff

Federal Executive Board

of Minnesota

Policy Board

Small and Disadvantaged

Business Opportunity

Council (SADBOC)

Community Support

Programs

Diversity Programs Communications

Programs

Employee Support

Programs

Human Resources

Programs

Combined Federal Campaign Diversity Programs Council

Diversity Day

Workgroup

Special Emphasis Program

Mgrs. Training Workgroup (as

needed)

Public Affairs Council Federal Emergency

Preparedness Council Interagency Training

Council

Personnel Officers

Council

Shared Neutrals

Council (ADR)

Rev. 10/2008

Mall of America Government

On Display Expo Workgroup Federal Leadership

Development Council