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HomeAviationBusinessVendor Information HubVendor Resources

                        - Vendor Information Hub                            - Vendor Resources
                          - Table of Contents
                          - All Vendor Information
                          - Contact Us

# Vendor Resources

Find quick, necessary resources from top asks by Vendors. Use the subject tabs below to find relative content which is updated regularly based on topic priorities and updates to the site.

See all tab subjects below that can be opened

See all subjects that can be opened below:

                                    - Get Business and Help **:**                                        - Source Approval Request (SAR)
                                      - RPPOB Program
                                      - Small Business Assistance Programs
                                      - APEX Accelerator Program
                                      - Challenging SPRS 
                                    - **DIBBS and DIBBS Tools:**                                        - CFolders
                                      - Supplier Requirements Visibility Application (SRVA) & Forecasting
                                      - Post Award Requests (PARs) 
                                    - **Other Systems/Tools:**                                        - System for Award Management (SAM)
                                      - Vendor Shipment Module (VSM) 
                                    - **Packaging (PPP & M)**

 

 

 

----

### Select a tab below to view desired content.

                          - **Get Business and HelpSAR, RPPOB, SB Help, APEX, SPRS
                          - **DIBBS and DIBBS ToolsCFolders, SRVA, PARs
                          - **Other Systems/ToolsSAM, VSM
                          - **PackagingPreservation, Packaging, Packing and Marking

                                  - SARSource Approval Request
                                  - RPPOB ProgramReplenish Parts, Purchase, or Borrow
                                  - Small Business Assistance
                                  - APEX Program
                                  - Challenge SPRSSupplier Performance Risk System

### Source Approval Request (SAR)

Source Approval Request (SAR) package is an assembly of information required of a prospective new supplier for a specific item that is currently procured as other than full–and–open. A SAR contains all technical data needed to demonstrate that the prospective Vendor can competently manufacture the item to the same level of quality, or better, than the already approved source.

There are four different types of SARs based upon what type of item the Vendor is proposing to the Government:
                                      - SAR Category 1 - Actual Item (have already manufactured or performed Repair, Overhaul, Maintenance and Modification (ROMM))
                                      - SAR Category 2 - Similar Item (have not previously manufactured or ROMM)
                                      - SAR Category 3 - New Manufacturer of Item (does not fit above 2 categories)
                                      - SAR Category 4 - Alternate Item (proposal for alternative item)

#### Key Resources Include:

                                      - AVN SAR Submission Instructions 12-14-2022   (PDF)
                                      - DLA Source Approval Request SAR and Alternate Offer (AO) Guide  (PDF)
                                      - Source Approval Request Template Example  (PDF)

#### Auxiliary Resources Include:

                                      - Alternate Offer (AO) and Source Approval Request (SAR) Overview  (PDF)
                                      - DLA Aviation Source Approval Request Process  (PDF)
                                      - Small Business Office (SBO) SAR Process Overview  (PDF)                                          - Note:  The above SBO guide is particularly geared toward Land and Maritime. Only difference is when the vendor is ready to submit SAR package they need to email the AVN Small Business Office. 
                                      - Source Approval Request Approval Process 2019 Brief Overview  (PDF)

### Replenishment Parts, Purchase, or Borrow (RPPOB) Program

The purpose of the Replenishment Parts, Purchase, or Borrow (RPPOB) Program is to allow manufacturers to obtain currently approved items from DLA stock to develop Source Approval Requests (SARs). This is not a funded program for Reverse Engineering, all of the costs are the responsibility of the requesting company. In return, the company will maintain the rights to the resulting developed data if done completely with non-government funding.

#### Key Resources:

                                      - RPPOB: Replenishment Parts Purchase or Borrow Main Page
                                      - Process for DLA Aviation Reverse Engineering Program (RPPOB)
                                      - DLA Aviation RPPOB Parts Catalog  - To review items eligible for the RPPOB program

#### Auxiliary Resources:

                                      - RPPOB Aviation Industrial Supply Day Conference - Display Supplier Brief (PDF)  - Slideshow overview of the RPPOB program
                                      - Accessing Technical Data through DIBBS - cFolders  (PDF)- Slideshow overview of how to access technical data in DIBBS cFolders (system is used for Vendors to review technical data related to approved RPPOB item(s))

### Small Business Assistance Programs

The Small Business Office is dedicated to helping businesses achieve their partnership goals with DLA. To get started, follow the "Checklist for Success" on Getting Started with DLA Small Business. Examples of Small Business (SB) programs can be found in the **SB Assistance Programs and Grants** article or on the DLA Small Business Programs page.

#### Aviation Small Business Contact Information:

                                      - Address:  Visitors Center, Building 210, 6090 Strathmore Road, Richmond, VA 23237. For directions and visitor requirements, please access  DLA Aviation's visitor's webpage .
                                      - Email: **  DLAAVNSMALLBUS@dla.mil 
                                      - Associate Director: ** john.henley@dla.mil 

#### Key Resources:

                                      - SB Assistance Programs and Grants article
                                      - Other Small Business Resources from DoD and other Federal Agencies (dla.mil)
                                      - Small Business Innovation Programs (dla.mil)
                                      - Small Business Vet Disabled SB Assistance Program
                                      - Small Business Training Opportunities
                                      - Small Business Small Disadvantaged Business 8a Program

### APEX Accelerators** (Formerly PTAP)

Apex Accelerators, formally known as Procurement Technical Assistance Programs, assists businesses in pursuit of Federal Government contracts by providing education and training to ensure that all businesses become capable of participating in federal, state, and local Government contracts. Some education and training topics include:
                                      - How to use DLA applications like DLA's Internet Bid Board System (DIBBS) and the System for Award Management (SAM.gov)
                                      - Understanding compliance with DoD's cybersecurity requirements
                                      - Helping Small Businesses navigate solicitations and potential funding opportunities

#### Resources on APEX include:

                                      - Overview of APEX Accelerators  (PDF)
                                      - Start APEX by Finding and Reaching out to Closest One  
                                      - More About what APEX Does  
                                      - APEX Contact Us  

### Supplier Performance Risk System**

SPRS is a DLA Internet Bid Board System (DIBBS) application used to visualize a Vendor's performance risk of not delivering on contracts/awards.

#### Key Resources:

                                      - SPRS Overview (Challenging SPRS on slide 25)  (PDF)
                                      - SPRS Reference Material (Evaluation Criteria )  
                                      - SPRS Training  
                                      - SPRS FAQs  
                                      - SPRS Access Instructions for Vendors  

Ratings can be challenged by contacting SPRS directly via phone, email, or writing:

#### Customer Support Desk Information

**Phone:**Commercial: **(207) 438-1690DSN: **684-1690Email: **nslcports-helpdesk@us.navy.mil

**Address:**Naval Sea Logistics Center PortsmouthPortsmouth Naval ShipyardBldg 153, 2nd FloorPortsmouth, NH 03804-5000

                                  - CFoldersin DIBBS
                                  - SRVA & Forecasting​Supplier Requirements Visibility Application
                                  - PARsPost Award Requests

### Collaboration Folders (cFolders)

cFolders gives access to DLA technical data associated with open solicitations so that vendors can supply DLA with the correct material requested.

#### Key Resources:

                                      - cFolders and Technical Data Overview (How to Access, Navigation, TDPs)  (PDF)
                                      - DIBBS cFolders Login  
                                      - Information about inactive cFolders and DIBBS Accounts  
                                      - DIBBS online Tech Data/cFolder Guidance  

#### cFolders Contact Information:

For cFolders System Issues, Passwords, and Resets:
                                      - Reach out to DISA Global Service Desk:                                          -   1-844-347-2457  Press5
                                        - Speak or enter D-L-A 

#### For cFolders Admin Teams:

                                      - For Land and Maritime support:    dscc.cddwgs@dla.mil
                                      - For Aviation support:    dscr.pdmddistribution@dla.mil
                                      - For Troop Support:    trpsptdrawings@dla.mil

### Supplier Requirements Visibility Application**

The Supplier Requirements Visibility Application (SRVA) is a DIBBS based tool that uses data from the DLA planning system to provide 2 years of Projected Purchase Order (PPO) quantity information. This system can be used to help a vendor evaluate: 
                                      - Past demand for an item
                                      - Approximate future forecasting for demand of an item

#### Resources:

                                      - Supplier Requirements Visibility Application Guidance  (PDF)

#### To access the SRVA in DIBBS:

                                      - Open  DLA Internet Bid Board System (DIBBS)   .
                                      - Locate the References section.
                                      - Select the  Supplier Requirements Visibility Application    link.
                                      - Login with Username and Password.
                                      - Review SRVA content.

### Post Award Requests

A Post Award Request (PAR) is the primary method of communication between a Vendor and a Post Award Contract Administrator. A Vendor sends a PAR to make a request or ask a question through the DIBBS portal to the Contract Administrator about a Contract or Purchase Order (PO).

#### Key Resources on PARs:

                                      - How to Submit a PAR process in DIBBS
                                      - How to View a PAR's Status in DIBBS and Find Contract Administrator information

#### PAR Escalation Process

Currently, Vendors can elevate PARs via a PAR escalation mailbox (**VendorPARescalation@dla.mil). The Escalation Administrator determines if the request meets the criterial for a valid escalation, e.g., whether age of PAR exceeds 60 days. When request is verified, the first line Contract Administration Supervisor will contact the Vendor within 24-72 hours via email to aid with resolving the PAR.

**Important Notes:**
                                      - This escalation mailbox is  only  for orders issued to suppliers by DLA Aviation Commodities Directorate, Richmond, VA. 
                                      - The  PAR Escalation Checklist  (PDF) contains a list of Vendors that should not use the escalation mailbox and a checklist with an email template for the escalation process.
                                      - This process is NOT intended to circumvent the PAR process, expedite established PAR processing times, or shift PAR workload priorities. 

                                  - SAMSystem for Award Management
                                  - VSMVendor Shipment Module

### System for Award Management**

The System for Award Management is the centralized portal for Vendors to find opportunities & contract data, solicit, and manage their awards with the US Government (including DLA).

#### Key Videos to Help in SAM Registration Process:

                                      - How to Register in the System for Award Management (SAM) from APEX - YouTube  
                                      - Validating your Entity in SAM.gov - YouTube  

#### Key Resources Include:

                                      - How to Search in SAM.gov for Award Opportunities  
                                      - From Federal Service Desk: How do I register a new entity or obtain a new UEI in SAM.gov?  
                                      - From Federal Service Desk: 7 Common Reasons SAM Entity Validation Documents Get Rejected  
                                      - From Federal Service Desk: I am unable to find a matching entity when asked to enter or validate my entity information. What documentation should I provide?  

### Vendor Shipment Module (VSM)**

VSM is a DLA enterprise-wide, web based system that supports cargo movement from DLA suppliers to DLA customers and DLA warehouses. VSM can be used to notify DLA that a Free On Board (FOB) Origin order is ready for pick up or DLA suppliers can access VSM Military shipping labels, packing lists, and bill of ladings.

#### Key resources for Vendor Shipment Module:

                                      - VSM - Vendor Shipment Module Simplified Overview
                                      - VSM FAQs for Help  
                                      - VSM Detailed User Guide  (PDF)
                                      - VSM Registration Application  

#### Contact VSM Support Staff (DLA Administered Contracts)

Help Desk personnel are available Monday - Friday from 6 a.m. - 5 p.m. Eastern**Phone:****1-800-456-5507**Email:****delivery@dla.mil

#### VSM Help Desk for DCMA Administered Contracts

Defense Contracting Management Agency Help Desk personnel are available Monday - Friday from 7 a.m. - 3:30 p.m. Central**Phone:****314-331-5573**Email:****dcma.stlouis-mo.central-rc.mbx.vsm-shipments-transportation@mail.mil

### **P**reservation, **P**ackaging, **P**acking and **M**arking (PPP & M) for Materials

Vendors must follow any preservation, packaging, packing, palletization, and marking requirements outlined in the solicitation, awarded contract, or special packaging instructions in cFolders.

#### Primary Military and Commercial Standards to review and follow include:

                              - DLA Master List of Technical and Quality Requirements on the  Procurement Policy and Directives Page
                              - MIL STD 2073-1E    - DoD Standard practice for Military Packaging
                              - MIL STD 129R    - DoD Standard Practice for Military Marking for Shipment and Storage
                              - MIL STD 147E    - DoD Standard Practice, Palletized Unit Loads
                              - If applicable,  ASTM D3951    - Commercial Standards

#### Overview Video on PPP & M 

#### PPP & M Resources for review include:

                              - DLA Packaging Overview Page
                              - DLA Packaging and Marking Guide  (PDF)
                              - Packaging Detailed Overview from a Packaging Specialist  (PDF)

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