41390 Federal Register / Vol. 62, No. 148 / Friday, August 1, 1997 / Notices

ANNUAL BURDEN ESTIMATES

Instrument Number of

respondents

Number of

responses per

respondent

Average burden

hours per

response

Total

burden

hours

ACF–196 ........................................................................................... 54 4 8 1,728

Estimated Total Annual Burden Hours: 1,728.

Additional Information: ACF is

requesting that OMB grant a 180 day

approval for this information collection

under procedures for emergency

processing by August 15, 1997. A copy

of this information collection, with

applicable supporting documentation,

may be obtained by calling the

Administration for Children and

Families, Reports Clearance Officer, Bob

Driscoll at (202) 401–6465.

Comments and questions about the

information collection described above

should be directed to the Office of

Information and Regulatory Affairs,

Attn: OMB Desk Officer for ACF, Office

of Management and Budget, Paperwork

Reduction Project, 725 17th Street NW.,

Washington, DC 20503, (202) 401–9313.

Dated: July 25, 1997.

Bob Sargis,

Acting Reports Clearance Officer.

[FR Doc. 97–20181 Filed 7–31–97; 8:45 am]

BILLING CODE 4184–01–M

DEPARTMENT OF HEALTH AND

HUMAN SERVICES

Administration for Children and

Families

Agency Recordkeeping/Reporting

Requirements Under Emergency

Review by the Office of Management

and Budget (OMB)

Title: National Directory of New

Hires.

OMB No.: New.

Description: Public Law 104–193, the

‘‘Personal Responsibility and Work

Opportunity Reconciliation Act of

1996,’’ requires the Office of Child

Support Enforcement (OCSE) to develop

a National Directory of New Hires

(NDNH) to improve the ability of State

child support agencies to locate

noncustodial parents and collect child

support across State lines.

The NDNH will contain employment,

earning and employment compensation

data on all employees within the United

States. The law requires States and

territories to periodically transmit new

hire data received from employers to the

NDNH, and to transmit quarterly wage

and unemployment compensation

claims data to the NDNH on a quarterly

basis.

Employers must report specified

information (based on information

reported on the IRS W–4 Form) on all

new hires to State agencies for

transmittal to the NDNH. States will

transmit all data to the NDNH

electronically. The purpose of the

NDNH is to develop a repository of

information on newly-hired employees,

and on the earnings and unemployment

compensation claims data on all

employees, to provide the necessary

information to locate child support

obligors, and to establish and enforce

child support orders.

Please refer below to the

Supplemental Specifications in addition

to the Record Layouts and field

descriptions for input to the National

Directory of New Hire (NDNH).

Respondents: States and Employers.

ANNUAL BURDEN ESTIMATES

Instrument Number of

respondents

Number of

responses per

respondent

Average burden

hours per

response

Total

burden

hour

New Hire: Employers Not Currently Required to Report (manual

reporting)* ..................................................................................... 3,372,250 3.484 .0417 489,930

New Hire: Employers Not Currently Required to Report (electronically)* ............................................................................................ 740,250 37,037 .00028 7,677

New Hire: Multistate Employers’ Registration Form ........................ 375,000 1 .050 18,750

New Hire: States Not Currently Requiring New Hire Reporting ...... 29 83,333 266,668 644,445

New Hire: States Currently Requiring New Hire Reporting ............. 25 83.333 70.741 147,376

Quarterly Wage & Unemployment Compensation ........................... 54 4 .033 7.13

*Estimated Total Annual Burden Hours: 1,308,185.

Footnotes

The above numbers are based on the

following: Twenty-five States already had a

new hire reporting system in place before

PRWORA was passed. Within those 25

States, on average, it is estimated that 75%

of employers already report new hire data

(based on the fact that some States require all

employers to report, some require only

targeted industries to report, and some are

voluntary reporting programs). It is estimated

that these employers represent the same

proportional number of new hire reports

(75% of 25/54).

These estimates include the 25%

remaining employers who do not report

within those 25 States, in addition to all of

the employers within the remaining 29

States.

* Eighteen percent of all employers

will report manually and 82% will

report electronically (based on SSA’s

experience). The number of employers

is based on the following calculation:

the total number of employers

(6,300,000) multiplied by 29/54 (the

proportion of States that do not have

new hire programs) plus the total

number of employers multiplied by the

number of employers not already

reporting in the States that do have new

hire programs (25% of 25/54). The

result (4,122,500) is then broken down

into two categories: those who report

manually and those who report

electronically.

** For the ‘‘Employers’’ tiers,

‘‘response’’ is defined as the number of

new hire reports. Thirty percent of all

new hire reports will be reported

manually and 70% will be reported

electronically (based on SSA’s

experience).

***Based on the assumption that

employers reporting new hires

electronically will most likely transmit
Federal Register / Vol. 62, No. 148 / Friday, August 1, 1997 / Notices 41391

their reports in a batch file, thus

significantly reducing the per-response

burden.

  For the ‘‘States’’ tiers,

‘‘response’’ is defined as the number of

transmissions to the NDNH. All States

are required by law to transmit new hire

data to the NDNH electronically, within

three business days after entering the

data into the SDNH. There are 250

business days per year. States will send

a transmission once every three

business days, which is equal to 83.333

transmissions per year.

** ***Based on the average number of

reports per transmission and the average

burden per new hire report. The average

number of reports per transmission is

calculated by dividing 32,222,220 (total

number of new hire reports in those 29

States) by 29 (number of States). The

result 1,111,111) is then divided by

83.333 (estimated number of

transmissions per State, see above

explanation). Based on this calculation,

the average number of reports per

transmission is 13,333.39 reports. The

average burden per new hire report is

estimated to be .02 hours (1.2 minutes),

which is based on a range of two

seconds to four minutes. The burden is

estimated to be two seconds per report

for the 70% of new hire reports

submitted to the State electronically.

This two second burden estimate is

based on the same batch-file assumption

as above, and includes data receipt and

data transmission. If the State has to

manually enter the new hire data before

transmitting to the NDNH (which is the

case for 30% of all new hire reports), the

burden is estimated to be four minutes

(based on the number of characters in a

record). The average burden hours per

report (.02) multiplied by the average

number of reports per transmission

(13,333.39) is equal to the average

burden hours per transmission

(266.668).

****** Within the 25 States that

already have a new hire reporting

program in place, the burden is broken

down into three categories. The total

number of new hire reports for those 25

States is 27.8 million (46% of 60

million, or 25/54 times 60 million).

Seventy-five percent of employers

already submit to those States, so the

incremental burden for that group is

only the transmission to the NDNH (1

second per report). Twenty-five percent

of employers do not already submit to

those States, so the burden for that

group is based on the same calculation

as above: 30% of all new hire reports are

reported manually (@ 4 minutes each)

and 70% are reported electronically (@

2 seconds each). The following table

represents the exact formula for the

calculation:

Types of reports

Number of

new hire

reports

Time per new hire report Total time

Already Received From Employers (75%) .................................... 20,833,333 .000278 hours (1 second) ...... 5787.0370 hours.

Reports Not Currently Received (25%)—Manual (30%) .............. 2,083,333 .066667 hours (4 minutes) ..... 138888.8889 hours.

Reports Not Currently Received (25%)—Electronic (70%) .......... 4,861,111 .000556 hours (2 seconds) .... 2700.6173 hours.

Total time for all three types of reports: 147,376.543 hours.

Total time per transmission (83.333) per State (25): 70.741 hours.

******* ‘‘Response’’ is defined here

as the number of transmissions to the

NDNH. States are required to transmit

quarterly wage and unemployment

compensation data four times a year.

Detailed Input Information

Supplement to New Hire Record

Specifications

At the suggestion of the workgroup

that assisted in developing the record

specifications for the National Directory

of New Hires (NDNH), this is an

accompanying document that contains

some additional clarification or

explanation of items in the record

specifications.

Mandatory Fields: The legislation

mandates the collection of only the

following six data elements from the

W–4 form:

Employee SSN

Employee Name

Employee Address

Employer Name

Employer Address

Employer ID number

On the W–4 record specifications

these fields are marked with (M) to

designate mandatory. There are three

additional optional fields that are highly

desirable for the New Hire data base.

These are:

Employee Date of Birth

Employee Date of Hire

Employee State of Hire

While the legislation precludes the

federal government from mandating the

collection and retention of additional

data elements, the states are not bound

by those rules. The New Hire record

specifications were developed in

collaboration with State child support

enforcement staff, State Employment

Security Agency (SESA) staff, and

federal and Department of Defense staff.

Consequently, the specifications include

additional data elements that can be

collected by the states and passed to the

NDNH. These data elements can then be

used by the states and other authorized

users of NDNH data.

Following are some clarifying

statements that apply to all of the NDNH

data elements and record formats.

All data is to be in EBCDIC format.

All alphanumeric data are to be in

upper case.

All alphanumeric data are to be left

justified.

All numeric data are to be right justified

and zero filled.

All dates are to be in the Year 2000-

compliant format of YYYYMMDD.

Name and city data are to be stripped

of special characters except for the

hyphen.

State and territory abbreviations in

addresses should be the U.S. Postal

Service abbreviations.

Name fields should not include

suffixes such as ‘‘Jr.’’, ‘‘Sr.’’, and

‘‘III’’.

The NDNH will contain two addresses

for the employer. The first address

is that noted on the W–4 form. The

second address is where child

support orders should be sent. If

only one address is available or

known, use the first set of address

data elements and leave the second

set of data elements blank.

National standard codes are to be

used for foreign country code

abbreviations as assigned by the

Department of Commerce FIPS

codes (FIPS PUB 10–4).

For Quarterly Wage data, the

employee wage amount is to be the

gross amount paid during the

quarter, regardless of when the

amount was earned.

For Unemployment Insurance data,

the benefit amount is to be the gross

amount paid within the quarter

before any deductions or offsets are

applied, regardless of when the

benefit was earned or accrued.

WHEN IN DOUBT, SEND THE

DATA. While the NDNH wants to

receive clean, edited data, we want
41392 Federal Register / Vol. 62, No. 148 / Friday, August 1, 1997 / Notices

to receive all data in a timely

manner. Consequently, if some data

is missing or incomplete at the time

of transmission, include the

record(s) in the transmission.

Hopefully, this will also make

processing easier at the State level.

Output records returned from the

NDNH will contain all of the input

data sent to the NDNH and

indications of errors or changes that

took place at the federal level.

States have the option of receiving error

records. The NDNH will maintain a

matrix of which states want to be

notified of errors and which do not.

Input Records

When sending data to the federal

level, there will be three record types in

each transmission of data. These will

include a header record, a series of data

records, and concluded by a trailer

record.

Header Record: The header record will be the first record in the data set and will contain the following fields.

Field name Comments

Record Identifier .............................................................. Enter ‘H4’ for W4 data.

Enter ‘HQ’ for Quarterly Wage data.

Enter ‘HU’ for Unemployment Insurance data.

Transmitter State Code ................................................... Refer to US Department of Commerce FIPS code manual, National Institute of Standards and Technology, FIPS PUB 10–4 (April 1995).

Transmitter Agency Code ................................................ Some federal agencies act as service bureaus for other federal agencies. Enter the

Federal Employer Identification Number (FEIN) of the agency transmitting the data

to the National Directory of New Hires.

Transmission Type .......................................................... Identifies the type of data in this data set.

Enter ‘W4’ for W4 data.

Enter ‘QW’ for Quarterly Wage data.

Enter ‘UI’ for Unemployment Insurance data.

Department of Defense Code ......................................... This field is mandatory only for DOD data transmissions. All others can ignore this

field. DOD data is separated into several categories. This field indicates with category of data is being transmitted.

Enter ‘A’ for active duty personnel.

Enter ‘C’ for civilian personnel

Enter. ‘R’ for reservist personnel.

Version Control Number .................................................. It is assumed that the system will be modified over time to accommodate future requirements. The version Control Number indicates which version of the system is in

operation and will provide a means of communicating with data suppliers about

record formats.

Enter ‘01’ until notified by OCSE to change this value.

Data Stamp ...................................................................... Enter the system generated date on the date the data set is transmitted to the federal

level. Enter the date in the format YYYYMMDD.

Batch Number .................................................................. A sequential number generated by the transmitting agency. This field is to uniquely

identify a transmission. Do not repeat batch numbers.

Filler ................................................................................. Each record contains filler to be used for future versions of the record formats.

Total Record: Each data set is to be terminated with a Total Record which will contain the count of the total

number of records transmitted in this data set.

Field name Comments

Record Identifier .............................................................. Enter ‘T4’ for W4 data.

Enter ‘TQ’ for Quarterly Wage data.

Enter ‘TU’ for Unemployment Insurance data.

Data Record Count .......................................................... Enter the total number of records transmitted in this data set, including the header and

trailer records. This will be used to verify that all records are received and processed.

Filler ................................................................................. Spaces. To be used for future versions of the system.

Data Record: Each of the data records for W4, Quarterly Wage, and UI is different in several ways. Following

is further explanation of some of the data elements in those record layouts. See the Record Layout specifications for

detailed information on all data elements.

Field name Comments

Record Identifier .............................................................. Enter ‘W4’ for the W4 record.

Enter ‘QW’ for the Quarterly Wage record.

Enter ‘UI’ for the Unemployment Insurance record.

Foreign Address Data Elements ..................................... If an address supplied for the employee or employer is outside the United States, include the Foreign Country Code for the address, the Foreign Country Name, and

the Foreign Zip Code

Employee Wage Amount (QW) ....................................... For Quarterly Wage data, provide the gross amount paid to the employee during the

quarter, regardless of when the amount was earned.
Federal Register / Vol. 62, No. 148 / Friday, August 1, 1997 / Notices 41393

Field name Comments

Reporting Period .............................................................. Use the quarters that correspond to the calendar year rather than quarters that correspond to fiscal accounting periods. Use the format QYYYY where

Q=1 for January–March.

Q=2 for April–June.

Q=3 for July–September.

Q=4 for October–December.

Benefit Amount (UI) ......................................................... The UI Benefit Amount is the gross amount paid within the reporting quarter before

any withholding offsets are applied. This amount should be the sum of benefits received from all programs tracked electronically by the State. However, only include

those benefits that are housed in the same hardware environment. Do not include

benefits from sources that must be translated or imported to the mainframe environment.

Output Records

FPLS will return records to the data

transmitters when errors were detected.

The states can elect to have these

records returned for error resolution or

not as they choose. Federal agencies,

however, will receive all error records

from each transmittal.

The record formats for the error

records are identical to the input record

provided by the submitter except that

error codes will be appended that

explain the nature of the error. Errors

can occur at the transmission level and

at the individual record level.

Transmission Control Records: This is

the output equivalent of the input

TRANSMITTER RECORD and includes

counts of records received, records

rejected, error records returned, records

posted to the National Directory of New

Hires, records posted to the Suspense

File, and up to five Error Codes

pertaining to the transmission level

error conditions encountered.

Data Records: Each output version of

the input DATA RECORD had appended

to it up to five record level error codes

that indicate the nature of the error

encountered during editing. It also

contains a Social Security Number

Verification Indicator that indicates

whether multiple valid SSNs were

encountered during the SSN verification

process. In addition, a corrected SSN is

returned if during the SSN verification

process the supplied SSN was

determined to be incorrect and the

verification procedure was able to

provide the correct SSN.

Total Records: No transmission total

records will be returned to the

submitting State or federal agency.

Updates to this information will be

issued on a periodic basis based on

questions from data submitters or as

global editing indicates the need for

them. These updates will be issued as

updates to User Manuals and

Implementation Guides provided by

OCSE.

When questions arise regarding record

layouts, transmission requirements, edit

criteria, error codes, or other data

related issues, please contact George

Laufert at (202) 205–3605 or

glaufert@acf.dhhs.gov.

RECORD LAYOUTS AND FIELD DESCRIPTIONS FOR INPUT TO THE NATIONAL DIRECTORY OF NEW HIRE (NDNH)

Field name Location/

position Length Alpha/numeric Description/remarks Mandatory/optional

W4 Transmitter Record

Record Identifier ................... 1–2 2 A/N ‘H4’ ...................................................................................... M.

Transmitter State Code ........ 3–4 2 N State FIPS code (for states only) ....................................... M for states.

Transmitter Agency Code .... 5–13 9 A/N Federal Agency Code (for federal agencies only) ............. M for agencies.

Transmission Type ............... 14–15 2 A/N ‘W4’ for W4 data ................................................................. M.

Department of Defense ........ 16 1 A ‘A’ for active duty ................................................................ M for DOD.

Code ..................................... .................. ............ ‘C’ for civilian

‘R’ for reserves

States may leave this field blank.

Version Control Number ....... 17–18 2 A/N Must be ‘01’, controlled by OCSE ...................................... M

Date Stamp .......................... 19–26 8 N Format=YYYYMMDD ..........................................................

Must be current system date of file generation .................

M

Batch Number ...................... 27–32 6 N Sequential number to identify a submission as unique ..... M

Filler ...................................... 33–801 769 A/N Spaces. To be used for future versions..

W4 Total Record

Record Identifier ................... 1–2 2 A/N ‘T4’ ...................................................................................... M

Data Record Count .............. 3–13 11 N Total record count for transmission, including header and

trailer records.

M

Filler ...................................... 14–801 788 A/N Spaces. To be used for future versions .............................

W4 Data Record

Record Identifier ................... 1–2 2 A/N ‘W4’ ..................................................................................... M

Employee SSN ..................... 3–11 9 N As reported by employee ................................................... M

Employee Name:

First Name ..................... 12–27 16 A At least one character ........................................................

No special characters

M

Middle Name ................. 28–43 16 A If non-blank, must be at least one character .....................

No special characters

O
41394 Federal Register / Vol. 62, No. 148 / Friday, August 1, 1997 / Notices

RECORD LAYOUTS AND FIELD DESCRIPTIONS FOR INPUT TO THE NATIONAL DIRECTORY OF NEW HIRE (NDNH)—

Continued

Field name Location/

position Length Alpha/numeric Description/remarks Mandatory/optional

Last Name ..................... 44–73 30 A At least one character ........................................................

No special characters, except for hyphen

M

Employee Address:

Street Address (line 1) .. 74–113 40 A/N Non-blank ........................................................................... M

Street Address (line 2) ..

Street Address (line 3) ..

114–153

154–193

40

40

A/N

A/N

If your address line is less than 40 characters, do not

concatenate into one line.

O

O

City ................................ 194–218 25 A At least two characters .......................................................

No special characters, except for hyphen

M

State .............................. 219–220 2 A Valid state or territory abreviation ...................................... M

Zip Code (1) .................. 221–225 5 N Must be numeric ................................................................. M

Zip Code (2) .................. 226–229 4 A/N If present, must be numeric ............................................... O

Employee Foreign Address:

Foreign Country Code ... 230–231 2 A/N Refer to U.S. Department of Commerce FIPS code manual, National Institute of Standards and Technology,

FIPS PUB 10–4 (April 1995).

M for foreign address

Foreign Country Name .. 232–256 25 A/N If present, at least two characters ...................................... O

Foreign Zip Code .......... 257–271 15 A/N ............................................................................................. O

Employee Date of Birth ........ 272–279 8 A/N If present, numeric ..............................................................

Format—YYYYMMDD

O

Employee Date of Hire ......... 280–287 8 A/N If present, numeric ..............................................................

Format—YYYYMMDD

O

Employee State of Hire ........ 288–289 2 A Alphabetic state or territory abbreviation ........................... O

Federal EIN .......................... 290–298 9 N Federal Employer Identification Number ............................ M

State EIN .............................. 299–310 12 A/N If no FEIN is available, send the State EIN .......................

If present and less than 12 characters, left justify

O

Employer Name ....................

Employer Address:

311–355 45 A/N At least two characters

FEIN address from W4

Street Address (line 1) .. 356–395 40 A/N At least two characters ....................................................... M

Street Address (line 2) ..

Street Address (line 3) ..

396–435

436–475

40

40

A/N

A/N

If your address line is less than 40 characters, do not

concatenate into one line.

O

O

City ................................ 476–500 25 A At least two characters ....................................................... M

State .............................. 501–502 2 A Valid state or territory abbreviation .................................... M

Zip Code (1) .................. 503–507 5 N Must be numeric ................................................................. M

Zip Code (2) .................. 508–511 4 A/N If present, must be numeric ............................................... O

Employer Foreign Address:

Foreign Country Code ... 512–513 2 A/N Refer to U.S. Department of Commerce FIPS code manual, National Institute of Standards and Technology,

FIPS PUB 10–4 (April 1995).

M for foreign address

Foreign Country Name .. 514–538 25 A/N If present, at least two characters ...................................... O

Foreign Zip Code .......... 539–553 15 A/N ............................................................................................. O

Employer Optional Address .................. ............ This address will be blank if only collecting one address.

If there is a second address, it should be the address

where child support orders should be sent.

O

Street Address (line 1) ..

Street Address (line 2) ..

554–593

594–633

40

40

A/N

A/N

If your address line is less than 40 characters, do not

concatenate into one line.

O

O

Street Address (line 3) .. 634–673 40 A/N ............................................................................................. O

City ................................ 674–698 25 A If present, at least two characters ...................................... O

State .............................. 699–700 2 A If present, valid state or territory abbreviation .................... O

Zip Code (1) .................. 701–705 5 A/N If present, must be numeric ............................................... O

Zip Code (2) .................. 706–709 4 A/N If present, must be numeric ............................................... O

Employer Optional Foreign

Address:

Foreign Country Code ... 710–711 2 A/N Refer to U.S. Department of Commerce FIPS code manual, National Institute of Standards and Technology,

FIPS PUB 10–4 (April 1995).

O

Foreing Country Name .. 712–736 25 A/N If present, at least two characters ...................................... O

Foreign Zip Code .......... 737–751 15 A/N ............................................................................................. O

Filler ...................................... 752–801 50 A/N Spaces. To be used for future versions .............................

Quarterly Wage Transmitter Record

Record Identifier ................... 1–2 2 A ‘HQ’ ..................................................................................... M

Transmitter State Code ........ 3–4 2 N State FIPS code (for states only) ....................................... M for states

Transmitter Agency Code .... 5–13 9 A/N Federal Agency Code (for federal agencies only) ............. M for agencies

Transmission Type ............... 14–15 2 A/N ‘QW’ for quarterly wage data ............................................. M

Department of Defense ........ 16 1 A ‘A’ for active duty ................................................................ M for DOD
Federal Register / Vol. 62, No. 148 / Friday, August 1, 1997 / Notices 41395

RECORD LAYOUTS AND FIELD DESCRIPTIONS FOR INPUT TO THE NATIONAL DIRECTORY OF NEW HIRE (NDNH)—

Continued

Field name Location/

position Length Alpha/numeric Description/remarks Mandatory/optional

Code ..................................... .................. ............ ‘C’ for civilian ......................................................................

‘R’ for reserves

States may leave this field blank

M for DOD

Version Control Number ....... 17–18 2 A/N Must be ‘01’, controlled by OCSE ...................................... M

Date Stamp .......................... 19–26 8 N Format=YYYYMMDD ..........................................................

Must be current system date of file generation

M

Batch Number ...................... 27–32 6 N Sequential number to identify a submission as unique ..... M

Filler ...................................... 33–601 569 A/N Spaces. To be used for future versions.

Quarterly Wage Total Record

Record Identifier ................... 1–2 2 A ‘TQ’ ..................................................................................... M

Data Record Count .............. 3–13 11 N Total record count for transmission, including header and

trailer record.

M

Filler ...................................... 14–601 588 A/N Spaces. To be used for future versions.

Quarterly Wage Data Record

Record Identifier ................... 1–2 2 A ‘QW’ .................................................................................... M

Employee SSN ..................... 3–11 9 N As reported by employee ................................................... M

Employee Name:

First Name ..................... 12–27 16 A At least one character ........................................................

No special characters

M

Middle Name ................. 28–43 16 A If non-blank, must be at least one character .....................

No special characters

O

Last Name ..................... 44–73 30 A At least one character ........................................................

No special characters, except for hyphen.

NM

Employee Wage Amount ..... 74–84 11 N Last two positions are decimal places ...............................

No negative values, zeroes are allowed

Gross amount paid within the quarter

M

Reporting Period .................. 85–89 5 N Format—QYYYY for Calendar year ...................................

Q=1 for Jan–Mar

Q=2 for Apr–Jun

Q=3 for Jul–Sep

Q=4 for Oct–Dec

M

Federal EIN .......................... 90–98 9 N Federal Employer Identification Number ............................ M

State EIN .............................. 99–110 12 A/N If present and less than 12 characters, left justify ............. O

Employer Name ....................

Employer Address:

111–155 45 A/N At least two characters .......................................................

FEIN address:

M

Street Address (line 1) .. 156–195 40 A/N At least two characters ....................................................... M

Street Address (line 2) ..

Street Address (line 3) ..

196–235

236–275

40

40

A/N

A/N

If your address line is less than 40 characters, do not

concatenate into one line.

O

City ................................ 276–300 25 A At least two characters ....................................................... M

State .............................. 301–302 2 A Valid state or territory abbreviation .................................... M

Zip Code (1) .................. 303–307 5 N ............................................................................................. M

Zip Code (2) .................. 308–311 4 A/N If present, must be numeric ............................................... O

Employer Foreign Address:

Foreign Country Code ... 312–313 2 A/N Refer to U.S. Department of Commerce FIPS code manual, National Institute of Standards and Technology,

FIPS PUB 10–4 (April 1995).

M for foreign address

Foreign Country Name .. 314–338 25 A/N If present, at least two characters ...................................... O

Foreign Zip Code .......... 339–353 15 A/N ............................................................................................. O

Employee Optional Address: This address will be blank if only collecting one address.

If there is a second address, it should be the address

where child support orders should be sent

Street Address (line 1) .. 354–393 40 A/N At least two characters ....................................................... O

Street Address (line 2) ..

Street Address (line 3) ..

394–433

434–473

40

40

A/N

A/N

If your address is less than 40 characters, do not concatenate into one line.O

O

City ................................ 474–498 25 A If present, at least two characters ...................................... O

State .............................. 499–500 2 A If present, valid state or territory abbreviation .................... O

Zip Code (1) .................. 501–505 5 A/N If present, must be numeric ............................................... O
41396 Federal Register / Vol. 62, No. 148 / Friday, August 1, 1997 / Notices

RECORD LAYOUTS AND FIELD DESCRIPTIONS FOR INPUT TO THE NATIONAL DIRECTORY OF NEW HIRE (NDNH)—

Continued

Field name Location/

position Length Alpha/numeric Description/remarks Mandatory/optional

Zip Code (2) .................. 506–509 4 A/N If present, must be numeric ............................................... O

Employer Optional Foreign

Address:

Foreign Country Code ... 510–511 2 A/N Refer to U.S. Department of Commerce FIPS code manual, National Institute of Standards and Technology,

FIPS PUB 10– (April 1995).

O

Foreign Country Name .. 512–536 25 A/N If present, at least two characters ...................................... O

Foreign Zip Code .......... 537–551 15 A/N ............................................................................................. O

Filler ...................................... 552–601 50 A/N Spaces. To be used for future versions.

UI Transmitter Record

Record Identifier ................... 1–2 2 A ‘HU’ ..................................................................................... M

Transmitter State Code ........ 3–4 2 N State FIPS code (for states only) ....................................... M for states

Transmitter Agency Code .... 5–13 9 A/N Federal Agency Code (for federal agencies only) ............. M for agencies

Transmission Type ............... 14–15 2 A/N ‘UI’ for unemployment insurance data ............................... M

Filler ...................................... 16 1 A/N ............................................................................................. M for DOD

Version Control Number ....... 17–18 2 A/N Must be ‘01’, controlled by OCSE ...................................... M

Date Stamp .......................... 19–26 8 N Format = YYYYMMDD .......................................................

Must be current system date of file generation.

M

Batch number ....................... 27–32 6 N Sequential number to identify a submission as unique ..... M

Filler ...................................... 32–295 263 A/N Spaces. To be used for future versions.

UI Total Record

Record Identifier ................... 1–2 2 A ‘TU’ ..................................................................................... M

Data Record Count .............. 3–13 11 N Total record count for transmission, including header and

trailer record.

M

Filler ...................................... 14–295 282 A/N Spaces. To be used for future versions.

UI Data Record

Record Identifier ................... 1–2 2 A ‘UI’ ....................................................................................... M

Claimant SSN ....................... 3–11 9 N As reported by claimant ..................................................... M

Claimant Name:

First Name ..................... 12–27 16 A At least one character ........................................................

No special characters

M

Middle Name ................. 28–43 16 A If non-blank, must be at least one character .....................

No special characters

O

Last Name ..................... 44–73 30 A At least one character ........................................................

No special characters, except for hyphen.

M

Claimant Address:

Street Address (line 1) .. 74–113 40 A/N Non-bank ............................................................................ M

Street Address (line 2) ..

Street Address (line 3) ..

114–153 40

40

A/N

A/N

If your address line is less than 40 characters, do not

concatenate into one line.

O

O

City ................................ 194–218 25 A At least two characters .......................................................

No special characters, except for hyphen

M

State .............................. 219–220 2 A Valid state or territory abbreviation .................................... M

Zip Code (1) .................. 221–225 5 N Must be numeric ................................................................. M

Zip Code (2) .................. 226–229 4 A/N If present, must be numeric ............................................... O

Benefit Amount ..................... 230–240 11 N Last two positions are decimal places ...............................

No negative values, zeroes are allowed ............................

Gross amount paid within the quarter before withholding

offsets. This amount is a total of all benefits that are

tracked electronically

M

Reporting Period .................. 241–245 5 N Format—QYYYY for Calendar year ...................................

Q=1 for Jan–Mar

Q=2 for Apr–Jun

Q=3 for Jul–Sep

Q=4 for Oct–Dec

M

Filler ...................................... 246–295 50 A/N Spaces. to be used for future versions

Additional Information: ACF is

requesting that OMB grant a 180 day

approval for this information collection

under procedures for emergency

processing by September 15, 1997. A

copy of this information collection, with

applicable supporting documentation,

may be obtained by calling the

Administration for Children and

Families, Reports Clearance Officer,

Robert Driscoll at (202) 401–9313 or

Internet: ‘‘rdriscoll@acf.dhhs.gov’’.

Comments and questions about the

information collection described above

should be directed to the Office of
Federal Register / Vol. 62, No. 148 / Friday, August 1, 1997 / Notices 41397

Information and Regulatory Affairs,

Attn: OMB Desk Officer for ACF, Office

of Management and Budget, Paperwork

Reduction Project, 725 17th Street N.W.,

Washington, D.C. 20503, (202) 395–

7316.

Dated: July 28, 1997.

Robert Driscoll,

Reports Clearance Officer.

[FR Doc. 97–20315 Filed 7–31–97; 8:45 am]

BILLING CODE 4184–01–M

DEPARTMENT OF HEALTH AND

HUMAN SERVICES

Food and Drug Administration

[Docket No. 97N–0201]

Agency Information Collection

Activities: Proposed Collection;

Comment Request; Extension;

Reopening of Comment Period

AGENCY: Food and Drug Administration,

HHS.

ACTION: Notice.

SUMMARY: The Food and Drug

Administration (FDA) is announcing a

reopening of the comment period on the

proposed collection of certain

information by the agency. Under the

Paperwork Reduction Act of 1995,

Federal agencies are required to publish

notice in the Federal Register

concerning each proposed collection of

information, including each proposed

extension or reopening of an existing

collection of information, and to allow

60 days for public comment in response

to the notice. The notice is reopening

the comment period for a data collection

effort consisting of consumer surveys

regarding preferences for, and

comprehension of information

contained in different formats and

methods for communication in over-thecounter (OTC drug labels), studies C and

D.

DATES: Submit written comments on the

collection of information studies C and

D by September 30, 1997.

ADDRESSES: Submit written comments

of information for studies C and D to the

Dockets Management Branch (HFA–

305), Food and Drug Administration,

12420 Parklawn Dr., rm. 1–23,

Rockville, MD 20857, ATTN: OTC Drug

Labeling Data Collection. All comments

should be identified with the docket

number found in brackets in the

heading of this document.

FOR FURTHER INFORMATION CONTACT:

Denver Presley, Office of Information

Resources Management (HFA–250),

Food and Drug Administration, 5600

Fishers Lane, rm. 16B–19, Rockville,

MD 20857, 301–827–1472.

SUPPLEMENTARY INFORMATION: In the

Federal Register of May 23, 1997 (62 FR

28482), FDA published a notice

soliciting comments on a data collection

effort consisting of four consumer

surveys regarding preferences for, and

comprehension of information

contained in different formats and

methods for communication in over-thecounter (OTC) drug labels. To give

interested persons additional time to

submit comments on the proposed data

collection for studies C and D. The

agency is reopening the comment period

for studies C and D only until

September 30, 1997.

Dated: July 28, 1997.

William K. Hubbard,

Associate Commissioner for Policy

Coordination.

[FR Doc. 97–20389 Filed 7-31-97; 8:45 am]

BILLING CODE 4160–01–F

DEPARTMENT OF HEALTH AND

HUMAN SERVICES

Food and Drug Administration

[Docket No. 97D–0304]

Draft Guidance on Medical Device

Labeling—Suggested Form and

Content; Availability

AGENCY: Food and Drug Administration,

HHS.

ACTION: Notice.

SUMMARY: The Food and Drug

Administration (FDA) is announcing the

availability of a draft guidance for

medical devices entitled ‘‘Medical

Device Labeling—Suggested Form and

Content.’’ The draft guidance is

intended to assist the device

manufacturers in designing labeling and

FDA in evaluating labeling and to

promote clarity and uniformity in

medical device labeling. The draft

guidance identifies a suggested content

for device labeling and each element of

the suggested labeling is discussed.

DATES: Written comments concerning

this draft guidance must be received by

October 30, 1997.

ADDRESSES: Written comments

concerning this draft guidance must be

submitted to the Dockets Management

Branch (HFA–305), Food and Drug

Administration, 12420 Parklawn Dr.,

rm. 1–23, Rockville, MD 20857.

Comments should be identified with the

docket number found in brackets in the

heading of this document. Submit

written requests for single copies of

‘‘Medical Device Labeling—Suggested

Form and Content’’ to the Division of

Small Manufacturers Assistance (HFZ–

220), Center for Devices and

Radiological Health (CDRH), Food and

Drug Administration, 1350 Piccard Dr.,

Rockville, MD 20850. Send two selfaddressed adhesive labels to assist that

office in processing your request, or fax

your request to 301–443–8818. See the

SUPPLEMENTARY INFORMATION

section for electronic access to the draft

guidance.

FOR FURTHER INFORMATION CONTACT: Dan

A. Spyker, Center for Devices and

Radiological Health (HFZ–450), Food

and Drug Administration, 9200

Corporate Blvd., Rockville, MD 20850,

301–443–8320, or e-mail:

dxs@cdrh.fda.gov.

SUPPLEMENTARY INFORMATION:

I. Background

There are labeling requirements for

medical devices in the Federal Food,

Drug, and Cosmetic Act (the act) and in

the regulations issued under the act in

Title 21 of the Code of Federal

Regulations (CFR). General labeling

requirements can be found in 21 CFR

part 801, while detailed and specific

labeling requirements for in vitro

diagnostic products appear in 21 CFR

809.10. In 1991 FDA issued a Blue Book

Memorandum #G91–1, entitled ‘‘Device

Labeling Guidance.’’ The ‘‘Device

Labeling Guidance’’ has been in use

since it was issued, but CDRH studies

and experience have demonstrated a

need for greater direction in the format

and content of device labeling.

Therefore, this updated and expanded

guidance has been drafted. Neither the

act nor the regulations provide specific

definitions or explanations of some

significant labeling terms such as

warnings, precautions,

contraindications and adverse events.

Because labeling is a key factor in the

FDA clearance of premarket

notifications (510(k)’s) and approval of

premarket approval applications

(PMA’s), it is important that

manufacturers and FDA personnel have

a common understanding of how these

terms and other elements of labeling are

defined. An alternative approach may

be used if such approach satisfies the

applicable statute and regulations.

Furthermore, this draft guidance will

not be retrospective; it is intended for

use in the preparation and review of

labeling prior to the issuance of a final

FDA decision.

This draft guidance represents the

agency’s current thinking on device

labeling. It does not create or confer any

rights for or on any person and does not

operate to bind FDA or the public. An

alternative approach may be used if