Institutional Registration Page (IRP) – Field Test

Institution Registration Page

NCES is required to follow strict procedures to protect the confidentiality of persons in the collection, reporting, and 

publication of data. All individually identifiable information supplied by individuals or institutions to a federal 

agency may be used only for statistical purposes and may not be disclosed or used in identifiable form for any other 

purpose, unless otherwise compelled by law (20 U.S.C. § 9573). NCES adheres to the guidelines issued by the 

Confidential Information Protection and Statistical Efficiency Act (CIPSEA) of 2002 for ensuring the privacy and 

confidentiality of data collected for statistical purposes.

1. Please enter the start and end dates for the term/enrollment period (sometimes referred to as payment 

period) that includes April 30, 2011. If your institution has multiple terms (including summer sessions 

and short sessions of over a month) that include April 30, 2011, please enter the one that begins the 

latest.

Start date:

Month Day Year

January 1 2011

End date: April 1 2011

Check here if your institution has continuous/open enrollment.

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The 2011-12 National Postsecondary Student Aid Study

(NPSAS:12)
2. You will be asked to provide a list of all students enrolled at your institution. The table below depicts 

the data elements to be included on the list for each student. For more information on Student Data 

elements, please refer to the Student List File Specifications in the Student List Preparation 

Instructions (PDF).

When will you be able to provide the list of all students enrolled?

1. Within two weeks after the beginning of the last term which includes the date April 30, 2011.

2. After this date. (A project staff member will call to establish a specific date.)

Student Data Element

1. First name

11. Is the student a first-time beginner? 

(i.e., entering postsecondary 

education for the first time) (yes/no)

21. Local Telephone Number

2. Middle name 12. Students major for degree program 22. Campus e-mail

3. Last name

13. Student’s classification of 

Instructional Program (CIP) for 

degree program.

23. Permanent Address 1

4. Name Suffix (e.g., Jr., Sr., III, etc.) 14. Veteran status 24. Permanent Address 2

5. Student ID 15. Have you received an ISIR for the 

student from CPS? (yes/no) 25. Permanent City

6. Social Security Number 16. Local Address 1 26. Permanent State

7. Date of birth 17. Local Address 2 27. Permanent country (if not U.S.)

8. Education level 18. Local City 28. Permanent ZIP Code

9. Class level of Undergraduates 19. Local State 29. Permanent Telephone Number

10. High School Graduation Date 

(month, year) 20. Local ZIP Code 30. Permanent e-mail

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3. When RTI receives your list of enrolled students, a random sample will be selected. During the final 

stage of the study, you will be asked to provide specific data from sampled students’ records pertaining 

to enrollment and financial aid status. An Internet application has been developed to assist in your 

completing this student record abstraction. It will be available on the study web site once the sample has 

been selected. 

Submit

Back
Institutional Registration Page (IRP) – Full-scale

Institution Registration Page

NCES is required to follow strict procedures to protect the confidentiality of persons in the collection, reporting, and 

publication of data. All individually identifiable information supplied by individuals or institutions to a federal 

agency may be used only for statistical purposes and may not be disclosed or used in identifiable form for any other 

purpose, unless otherwise compelled by law (20 U.S.C. § 9573). NCES adheres to the guidelines issued by the 

Confidential Information Protection and Statistical Efficiency Act (CIPSEA) of 2002 for ensuring the privacy and 

confidentiality of data collected for statistical purposes.

1. Please enter the start and end dates for the term/enrollment period (sometimes referred to as payment 

period) that includes April 30, 2012. If your institution has multiple terms (including summer sessions 

and short sessions of over a month) that include April 30, 2012, please enter the one that begins the 

latest.

Start 

date:

Month Day Year

January 1

End 

date:

April 1 2012

Continue

Back

The 2011-12 National Postsecondary Student Aid Study

(NPSAS:12)
2. You will be asked to provide a list of all students enrolled at your institution. The table below depicts 

the data elements to be included on the list for each student. For more information on Student Data 

elements, please refer to the Student List File Specifications in the Student List Preparation 

Instructions (PDF).

When will you be able to provide the list of all students enrolled?

3. Within two weeks after the beginning of the last term which includes the date April 30, 2012.

4. After this date. (A project staff member will call to establish a specific date.)

Student Data Element

11. First name

21. Is the student a first-time beginner? 

(i.e., entering postsecondary 

education for the first time) (yes/no)

30. Local Telephone Number

12. Middle name 22. Students major for degree program 31. Campus e-mail

13. Last name

23. Student’s classification of 

Instructional Program (CIP) for 

degree program.

32. Permanent Address 1

14. Name Suffix (e.g., Jr., Sr., III, etc.) 24. Veteran status 33. Permanent Address 2

15. Student ID 25. Have you received an ISIR for the 

student from CPS? (yes/no) 34. Permanent City

16. Social Security Number 26. Local Address 1 35. Permanent State

17. Date of birth 27. Local Address 2 36. Permanent country (if not U.S.)

18. Education level 28. Local City 37. Permanent ZIP Code

19. Class level of Undergraduates 29. Local State 38. Permanent Telephone Number

20. High School Graduation Date 

(month, year) 30. Local ZIP Code 31. Permanent e-mail

Continue

Back

3. When RTI receives your list of enrolled students, a random sample will be selected. During the final 

stage of the study, you will be asked to provide specific data from sampled students’ records pertaining 

to enrollment and financial aid status. An Internet application has been developed to assist in your 

completing this student record abstraction. It will be available on the study web site once the sample has 

been selected. 

Submit

Back