## U.S. Department of Education **Office of Vocational and Adult Education**



## PERKINS **DISCRETIONAR**

**Y GRANT** **PERFORMANCE REPOR T** 

OMB NO: 1830 - EXPIRES: According to the Paperw ork Reduction Act of 1995, no persons are required to respond to a col lection of information unless such collection displays a valid OMB control number. Public reporting burden for this collection of information is estimated to average 22 hours per response, including time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. The obligation to respond to this collection is required to obtain or retain benefit ( Education Department General Administrative Regulations ) . Send comments regarding the burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to the U.S. Department of Education, 400 Maryland Ave., SW, Washington, DC 20210 - 4537 or email ICDocketMgr@ed.gov and reference the OMB Control Number 1830 - XXXX. Note: Please do not return the completed Perkins Discretionary Grant Performance Report to this address.- 2 - **TABLE OF CONTENTS** IN TRODUCTION ................................ ................................ ................................ .................. 3 I. GENERAL INS TRUCTIONS AND REPORTING REQUI REMENTS ...................... 4 Submission Deadlines ................................ ................................ ................................ .... 4 Submission Information ................................ ................................ ................................ . 4 Requests for Extensions ................................ ................................ ................................ . 4 Amended Perkins Discretionary Grant Performance Report Submissions .................... 4 Further Information ................................ ................................ ................................ ........ 5 II. CHEC KLIST OF REQUIRED REPORT FORMS/SECTI ONS ................................ ... 6 III. PERKI

NS DISCRETIONARY GRANT PROGRAM PERFORMANCE REPORT INSTRUMENT AND INSTRUCTIONS ................................ ................................ ...... 7 Cover Sheet and Executive Summary ................................ ................................ ............ 8 Instructions ................................ ................................ ................................ ................... 10 Part A: GPRA Performance Measures ................................ ................................ ......... 13  Student Enrollment Form ................................ ................................ .................... 13  Instructions ................................ ................................ ................................ .......... 14  GPRA Per formance Measures Data Tables ................................ ........................ 15  Instructions ................................ ................................ ................................ .......... 16 Part B: Project Objectives and Project - Specific Performance Measures ..................... 18  Project Objectives and Project - Specific Perf ormance Measures Data Tables .... 18  Instructions ................................ ................................ ................................ .......... 20 Part C: Additional Informati on ................................ ................................ .................... 22  Additional Information ................................ ................................ ....................... 22  Instructions ................................ ................................ ................................ .......... 23 Part D: Budget Information ................................ ................................ ......................... 24  Budget Summary

and Narrative Form ................................ ................................ 24  Instructions ................................ ................................ ................................ .......... 25  Budget Expenditure Report ................................ ................................ ................. 26  Instructions ................................ ................................ ................................ .......... 27- 3 -



### INTRODUCTION This document contains the U.S. Department of Education (Department), Office of Vocational and Adult Education’s (OVAE’s) Perkins Discretionary Grant Performance Report. OVAE’s Division of Academic and Technical Education (DATE) administers discretionary grants to states, local education agencies, community and tribal colleges, and other public or private nonprofit institutions that offer career and technical education programs. The Perkins Discretionary Grant Performance Report is a generic, single reporting instrument that combines all of the reporting requirements referenced below. It is designed to be used by all OVAE - DATE discretionary grant recipients for annual and final performance/financial reporting, as well as quarterl y and semi annual performance/financial rep orting, if such reports are required b y a given grant program. The Perkins Discretionary

Grant Performance Report must be submitted electronically via the Department’s Perkins Web Portal at Perkins.ed.gov. The Education Department General Administrative Regulations (EDGAR) set forth the reporting requirements for discretionary grant recipients in 34 CFR 74.51, 74.52, 75.118, 75.253, 75.590, 75.720, and 80.40. EDGAR requires discretionary grant recipients to submit an annual and final performance report that describes: a) the recipient’s progress in achieving the objectives in its approved application; b) the effectiveness of the project in meeting the purposes of the program, and c) the effect of the project on participants being served b y the project (3 4 CFR 75.590). EDGAR also requires financial status reporting but, as with performance reporting, allows the Department to determine the frequency of reporting for each project or program, considering the size and complexity

of the particular project or p rogram. Discretionary grant recipients also are required to report on their progress towards meeting the performance measures established for the grant program and an y project - specific performance measures that were included in their approved grant applic ation. This document has three sections. Section Icontains general instructions and reporting requirements for the Perkins Discretionary Grant Performance Report submission . Section II provides a checklist to assist the grant recipient in tracking th e required report forms that must be included in different ty

pes of reports. Section II I contains the Perkins Discretionary Grant Performance Report instrument and instructions. The instrument is divided into f ive parts: Cover Sheet and Executive Summary; Part A: GPRA Performance Measures ; Part B: Project Objectives and Project - Specific Performance Measures ; Part C: Additional Information ; and Part D: Budget In formation . Specific instructions are provided for each part to help OVAE - DATE discretionary gr ant recipient s prepar e and submit complete, accurate, and timel y reports , thereb y meeting their reporting responsibilities to the Department.- 4 - **I. GENERAL INSTRUCTIONS AND REPORTING REQUIREMENTS A.**  **Submission Deadlines** Because the Perkins Discretionary Grant Performance Report is designed to be used b y all OVAE DATE discretionary

grant recipients for different discretionary grant program s and for different kinds of reporting (quarterly , semi - annual, annual, and final), actual calendar submission deadli nes will depend on the discretionary program under which the grant recipient has been funded and on the ty pe of report being submitted. As a general rule, however, quarterly and semi - annual reports are due 30 day s after the reporting period, and final per formance reports are due 90 day s after the expiration of the award. The submission deadline for annual performance reports would depend on whether the discretionary grant award is a continuation grant award with multiple budget periods or a multiple - ye ar award with only one budget period. OVAE discretionary grant recipients will be notified by their OVAE Discretionary Program Manager (Program Manager) each ye ar of submission deadlines for the different reports required under that discretionary program. **B .**  **Submission Information** Each discretionary

grant recipient will submit the Perkins Discretionary Grant Performance Report electronically

via the Department’s Perkins Web Portal at Perkins.ed.gov. This Web site allows a grant recipient to complete its re port using Web - based forms and to certify to the accuracy

and completeness of its submission using electronic Personal Identification Numbers (PINs) supplied to the discretionary

grant recipient by

the Department. The grant recipient’s project director mu st use one PIN to certify

and sign the entire Perkins Discretionary Grant Performance Report submission. The authorized official responsible for certifying and signing budget expenditure reports must use another PI N. It is important to note that the use of the PINs to certify and sign the Perkins Discretionary

Grant Performance Report and budget expenditure reports is the same as certifying the documents with a hand - written signature by the responsible official. Officials are responsible for protecting the confidentiality of their PIN and for any

use of their PIN by

another individual. **C. Requests for Extensions**  The Department may

grant to a discretionary grant recipient a brief extension to the submission deadline for the Perkins Discretionary Grant P erformance Report upon receipt of a justified request. The request must indicate the specific factors necessitating the grant recipient’s extension and the reasons the grant recipient did not become aware of these factors to ensure that its submission was timely . An extension must be requested via e - mail to the Program Manager. **D. Am**  **ended Perkins Discretionary Grant Performance**  **Report Submissions** The Department may

permit a grant recipient to file an amended Perkins Discretionary Grant Performance Report upon receipt of a justified request, indicating the specific factors necessitating the grant recipient’s revision of its report and the reasons the grant recipient did not become aware- 5 -

of these factors in time to ensure its original submission was comple te, accurate, and timel y. An extension must be requested via e - mail to the Program Manager. Once a grant recipient has received OVAE approval, the grant recipient may submit its amended report electronicall y via the Department’s Perkins Web Portal at Per kins.ed.gov. The grant recipient’s project director must use their PIN to certify and sign the amended report. If budget information has been amended, the authorized official responsible for certifying and signing budgets and expenditure reports must use their pin to certify and sign that section of the amended report. **E. Further Information**  Questions regarding the Perkins Discretionary Grant Performance Report instrument and reporting requirements should be directed to the grant recipient’s Program M anager as indicated in Block 3 of the grant recipient’s Grant Award Notification.- 6 - **II. CHECKLIST OF REQUIRED REPORT FORMS Form Name or Items Required**  **(For Grant Recipient Use) Check When Completed**  **Because reporting requirements differ for differen t programs and for different**  **types of reports, check with your OVAE Discretionary Program Manager for more detailed instructions as to what must be included in each report.**  **Qrtly Report**  **Semi**  

** Annual** **Report Annual** 

**Perf. Report**  **Final**

**Perf. Report**  **Complete**

**Dat a**  **Report*** **REPORT COVER SHEET**  Cover Sheet  Executive Summary **PART A: GPRA PERFORMANCE MEASURES**  Student Enrollment Form  GPRA Performance M easure # 1 Data Table  GPRA Performance M easure #2 Data Table  GPRA Perfor

mance M easure #3 Data Table (add measures/data tables as necessary)  **PART B: PROJECT OBJECTIVES AND PROJECT**  **- SPECIFIC PERFORMANCE MEASURES**   Project Objective #1  Project Objective #2  Project Objective #3 (add objectives as necessar y)  **PART C : ADDITIONAL INFORMATION**   Additional Information **PART D : BUDGET INFORMATION**   Budget Summary

and Narrative  Budget Expenditure Report *** Som e programs**  **may require grant recipients to submit a Complete Data Rep ort of GPRA performance measures**  **if complete GPRA data was not available by the deadline for submission of the Annual Performance Report. Your Program Manager will**  **provide further instructions if your program requires the submission of a Complete Data Rep**  **ort.**- 7 - 

# III. **PERKINS DISCRETIONARY GRANT PERFORMANCE** 

**REPORT INSTRUM**  **ENT AND INSTRUCTIONS** - 8 - **U.S. Depart me**  **nt of Education Office of Vocational and Adult Education**  **PERKINS DISCRETIONARY GRANT PERFORMANCE REPORT COVER SHEET**  **Check only one box per Instructions** **.**  **Quarterly Performance Report**  **Semi -**  **Annual Performance Report**  **Annual Performance Report**  **Final Performance Report**  **Complete Data Report General Information**  1. PR/Award #:

**___________________________________ __________**  (Block 5 of the Grant Award Notification.) 2. Project Title: ________________________________________________________________________________________________

____________________________ _ (Enter the same title as on the approv ed application.) 3. Grant Recipient Name:

________________________________________________________________________________________ ____________________________ _ (Block 1 of the Grant Award Notification.) 4. Grant Recipient Address: ( See Instructions.) 5. Project Director Name: _______________________________________ Title: ____________________________________________

___________________________ _ Phone #: ( ) _____ -

____________ Ext: _____ Fax#: ( ) _____ -

______________ _ Email Address: ________________________________________________________________

______________

_ **Reporting Period** 6. Reporting Period: From: _____/_____/________ To: _____/_____/________ (mm/dd/yyyy) **Budget Expenditures (To be completed by your**  **Business Office. Se e instructions** **.)** 7. Budget Expenditures **Federal Grant Funds Non**  **- Federal Funds**  **(Match/Cost Share)** a. Current Reporting Period b. Entire Project Period (For Final Performance Reports only) **Indirect Cost Information (To be co**  **mpleted by your Business Office. See instructions.)** 8. I ndirect Cost I

nformation a. Are you claiming indirect costs under this grant? __Yes __No b. I f yes, do you have an I ndirect Cost rate Agreement approved by the Federal Government?

__Yes __No c. I f yes, provide the following information: Period covered by the I

ndirect Cost Rate Agreement: From: _____/_____/_______ To: _____/_____/_______ (mm/dd/yyyy) Approving Federal agency: __ED __Other (Please Specify) :__________

_____________________________ __________________________________ Type of Rate: __Provisional __Final __Other (Please Specify) :______________

_______________________________________________________ _ d. For Restricted Rate Programs (check one)

– Are you using a restricted indirect cost rate that: __I s included in your approved Indirect Cost Rate Agreement? __Complies with 34 CFR 76.564(c)(2)? **Human Subjects (See instructions.)**  9. Annual Certification of I nstitutional Review Board (IRB) Approval? __Yes __No __N/A **GPRA Performance Measures Status and Certification (See instructions.)**  10. Performance measures status a. Are complete data on performance measures for the current budget period included in this report ? __Yes __No b. I f “N o ” , when will you submit complete data to the Department? _____/_____/________ (mm/dd/yyyy) 11. I certify t o the best of my knowledge and belief that this report, consisting of performance data, narrative performanc e information , and budget information, is accurate and complete, and that the report fully discloses all known weaknesses concerning the accuracy, reliability, and completeness of the data. I understand that the use of the Personal I dentificati on Number (PIN) supplied to me by the Department to certify and submit this report is the same as certifying and signing the document with a hand - written signature. Name of Authorized Representative: Title: Signature or PI

N: Date:- 9 - **U.S. Depart m**  **ent of Education Office of Vocational and Adult Education**  **PERKINS DISCRETIONARY GRANT PERFORMANCE REPORT EXECUTIVE SUMMARY**  **Grant Recipient: Reporting Period:**  **Program: (See Instructions.)** - 10 -

**INSTRUCTIONS FOR THE PERKINS DISCRETIONARY GRANT PERFORMANCE**  **REPORT COVER SHEET**  **and EXECUTIVE SUMMARY** At the top of the Cover Sheet, check the t ype of report being submitted. Complete the Cover Sheet with the appropriate information for that ty pe of report, per these instr uctions and/or instructions from y our OVAE Discretionary

Program Manager (Program Manager). Instructions for items 1, 2, and 3 are included on the Cover Sheet. Instructions for items 4 through 11 are included below. **4. Grant Recipient**  **Address** Enter th e address that is listed in Block 1 of the Grant Award Notification (GAN). If y our address has changed yo u may update y our address via the Perkins Web Portal at Perkins.ed.gov. **5. Project Director**  Enter all the contact information for y our approved P roject Director listed in Block 3 of the GAN. Please note that changing the approved Project Director requires prior approval from the Department and may only be requested for a grant whose performance period has not ended. **6. Reporting Period Informa**  **tion** Enter the reporting period for the t ype of report being submitted, as directed by your Program Manager. **7. Budget Expenditures** DO NOT complete this section if y ou are submitting a Complete Data Report. The budget expenditure information requested in items 7a - 7b must be completed by y our Business Office, b y an authorized individual responsible for certifying and signing budget expenditure reports for y our grant . For the purpose of this report, the term “Budget Expenditures” means allowable grant obligations incurred during the periods specified. (See EDGAR 34 CFR 74.2, 75.703, 75.707, and 80.3, as applicable.) For budget expenditures made with Federal grant funds , y ou must provide an explanation in Part C .a. if y ou have not drawn down funds from the Department’s G5 Sy stem to pay for these budget expenditures being reported. If you are required to provide non - Federal funds or resources for the grant because the funding program has a statutory matching or cost sharing requirement or y ou voluntaril y committed to providing non - Federal funds or resources in y our approved grant application, y ou must complete the Non - Federal Funds (Match/Cost Share) column in items 7a

– 7b, as applicable. You are encouraged to review the following information regarding allowable cost sharing/matching contributions:  The funding program’s statute and regulations (if any);  The Department’s general cost sharing and matching regulations, which include specific limitations, in 34 CFR 74.23, applicable to non - governmental entities, and 34 CFR 80,24, applicable to governments, and the applicable Office of Management and Budget (OMB) cost principles for your entit y typ e- 11 -

regarding donations, capital assets, depreciation and use allowances. OMB cost principle circulars are ava ilable on OMB’s website at: http://www.whitehouse.gov/omb/circulars/index.html . Note: DO NOT complete the Non - Federal Funds (Match/Cost Share) column if y ou are submitting a Quarterl y or Semi - Annual Performance Report or a Complete Data Report. **8. Indirect Cost Information**  DO NOT complete this section if y ou are submitting a Quarterl y or Semi - Annual Performance Report or a Complete Data Report. The indirect cost information requeste d in items 8a - 8d must be completed by y our Business Office, by an authorized individual responsible for certifying and signing budgets and expenditure reports for y our grant . For Annual and Final Performance Reports:  Item 8a

—Please check “Yes” or “No” to indicate whether or not y ou are claiming indirect costs under the grant.  Item 8b

— If you checked “Yes” in item 8a, please indicate whether or not your agency/organization has an Indirect Cost Rate Agreement that was approved by the Federal Government.  Item 8c

— If you checked “Yes” in item 8b, please indicate the beginning and ending dates covered by the Indirect Cost Rate Agreement. In addition, indicate whether ED or another Federal agency (Other) issued the approved agreement. If you checked “Other”, specify the name of the Federal agency that issued the approved agreement. C heck the appropriate box to indicate the ty pe of indirect cost rate that yo u have

—Provisional, Final, or Other. If you check “Other”, please specify the type of indirect cost rate.  Item 8d

—For grants under Restricted Rate Programs (see EDGAR, 34 CFR 75.563), please indicate whether you are using a restricted indirect cost rate that is included on y our approved Indirect Cost Rate Agreement or whether you are using a restricted in direct cost rate that complies with 34 CFR 76.564(c)(2). Check only one response. Note: State or Local government agencies may not use the provision for a restricted indirect cost rate specified in EDGAR 34CFR 76.564(c)(2). Leave blank, if this item is not applicable. **9. Human Subjects (Annual Institutional Review Board (IRB) Certification)** This section must be completed for Annual Performance Reports onl y. If Attachment HS1, Continuing IRB Reviews, was attached to the GAN, annual IRB certification is required for yo ur grant. Check “Yes” and attach a copy of the IRB certification for the current reporting period to the Annual Performance Report. Check “No” if annual IRB certification is required but y ou have not attached a copy of the IRB certification to the Annual Performance Report. Indicate the reason why the IRB certification is not attached (e.g., the research has been completed) in Part C .a. of the report. Check “N/A” if Attachment HS1 was not attached to the GAN.- 12 - **10. Performance Measur es Status**  Do NOT complete this section if y ou are submitting a Quarterl y or Semi - Annual Performance Report. For Annual Performance Reports:  Item 10a

—Please check “Yes” or “No” to indicate whether complete data (i.e., all of the data that you anticipate will be collected) on performance measures for the current budget period are included in this report.  Item 10b

— If you checked “No” in item 10a, indicate the date when you will submit complete data to the Department.  Complete data must be submitted fo r an y performance measures established by the Department for the grant program and for any additional performance measures that were included in your approved grant application.  If complete data on performance measures for the entire budget period have no t been obtained when y ou submit your Annual Performance Report, please submit all the available data for the budget period to date, unless instructed otherwise b y your Program Manager. Be sure to check the “Partial Data” box in Part A and B of the report for each performance measure for which you do not have complete data. For Final Performance Reports:  You must check “Yes” in item 10a. Complete data on performance measures for the final budget period must be submitted with the final performance report.  Leave item 10b blank. **11. Certification** The grant recipient’s project director must sign the certification for the Perkins Discretionary Grant Performance Report submission. I f the grant recipient has an y known internal control weaknesses (as disclo sed through audits or other reviews), this information must be disclosed in Section C .a. of the report, along with steps taken to rectify

the weaknesses. **Executive Summary** Do NOT complete this section if y ou are submitting a Quarterl y Performance Report, Semi - Annual Performance Report, or Complete Data Report. For Annual and Final Performance Reports:  Provide a 2 - 3 page s ynopsis of project activities and accomplishments during the reporting period.  In clude specific challenges that may have been encount ered during the reporting period and steps undertaken to address them.  Note: The Executive Summary for the Final Performance Report must cover the entire project period.- 13 - **PART A: GPRA PERFORMANCE MEASURES DATA**

**STUDENT ENROLLMENT FORM**

**Grant Recipien t:**  **Reporting Period: Program:**  **PROGRAM PARTICIPANTS**  Partial Data  Complete Data **Code: Line**  **Population Number**  **of Secondary**  **Students Number of** 

**Postsecondary Students**  **Number of**

**Adult Students**  **1 GRAND TOTAL**  **2 GENDER**  **3** Male **4** Female **Additional Information:**- 14 -

**INSTRUCTIONS FOR THE PERKINS DISCRETIONARY GRANT PERFORMA**  **NCE REPORT**  **STUDENT ENROLLMENT FORM** Each grant recipient must provide an unduplicated count of program participants and must disaggregate participant data b y gender. **Code:** In the upper left column of the form, enter the program code as directed b y y our Program Manager. **Cells:** Each cell on the Student Enrollment Form must contain a digit, a “0” (zero), an NP (not provided) , or an NA . A “0” indicates that there are no students in the cell. An NP means that the grant recipient was unable to obtain the data, in which case, the grant recipient must explain why it was unable to obtain the data in the Additional Information text box. Please note that an NP will be counted as a “0” in aggregated totals. **Additional Information** Enter an y additional in formation y ou deem necessary to explain the student enrollment data being reported.- 15 - **GPRA PERFORMANCE MEASURES DATA TABLES**  **Grant Recipient: Reporting Period:**  **Program: Code**  **Line Performance Measure:**  **(See instructions)**  Partial Data  Complete Data **Number of Students in the**  **Numerator Number of** 

**Students in the**  **Denominator Target in** 

**Original Application**  **Actual Met/Not**  **Met 1**  **GRAND TOTAL Does this performance measure require a percentage?**  **__Yes __No Does this performance measure require a raw number? __Yes __No**  **Additional Information:**

**Add a Measure ?**  **__Yes __No**- 16 -

**INSTRUCTIONS FOR THE PERKINS DISCRETIONARY GRANT PERFORMANCE**  **REPORT**

**GPRA PERFORMANCE MEASURES DATA TABLES** The 1993 Government Performance and Results Act (GPRA) hold s federal agencies accountable for using resource s wisel y and achieving program results. GPRA seeks to shift the focus of government decision making and accountability

away from a preoccupation with the activities that are undertaken to a focus on the results of those activit ies, such as real gains in p rogram quality , student outcomes, etc. GPRA requires agencies to develop plans for what they intend to accomplish, measure how well they are doing, make appropriate decisions based on the information they have gathered, and communicate information about their performance to Congress and to the public. In response to GPRA, the U.S. Department of Education has identified specific performance measures for each of its education progr ams that must be used to evaluate the overall effectiveness of thos e programs . **Code:** In the upper left column of the form, enter the code for each GPRA performance measure as directed by your Program Manager. **Performance Measure:** The Federal Register Notice Inviting Applications for New Awards for the discretionary program un der which yo ur grant was funded contained the GPRA pe rformance measures for which all grant recipients funded under that program are required to collect and report data to the Department. You must collect and report performance data for each GPRA performance measure established for the discretionary program under which yo ur grant was funded, using the measurement definition that was published in the Federal Register Notice Inviting Applications . You must use the GPRA Performance Measures Data Tables to re port y our GPRA performance data to the Department. Enter only

one GPRA performance measure per row, following instructions provided by y our Program Manager.  **Partial/Complete Data:** In dicate whether y ou are submitting Partial or Complete Data. Note: C omplete Data must be checked for Complete Data Reports and for Final Performance Reports.  **Target and Actual Performance Data:** In the Target and Actual columns, provide the target you established in y our approved grant application for each performance m easure and provide actual performance data to demonstrate your progress towards meeting or exceeding the target. If the Department has approved revised targets for a GPRA performance measure, the revised target should be used when entering data.  **Percen tage:**  If a performance measure is stated in terms of a percentage (e.g., percentage of students that attain proficiency), c heck “ Yes ” under the question: Does this performance measure require a percentage? Check “No” under the question: Does this perfo rmance measure require a raw number ? Enter the target and actual performance data as a percentage. Enter a single number in the Numerator and Denominator columns, following the measurement definition that was established for that performance measure as p ublished in the Federal Register Notice Inviting Applications . P rovide the measurement definition for that performance measure in the block entitled, Explanation of Progress.- 17 -

 **Raw Number:**  If a performance measure is stated in terms of a single number (e. g., the number of workshops that will be conducted or the number of students that will be served), check “Yes” under the question: Does this performance measure require a raw number ? Check “No” under the question: Does this performance measure require a percentage? Enter the target and actual performance data as a single number and leave the Numerator and Denominator columns blank. **Additional Information:** Provide an explanation for the data being reported, including the measurement definition that w as used to collect and report data for that performance measure. If you are missing data, explain why the data was not reported and when you anticipate being able to report the missing data. In clude relevant qualitative data, if an y, for the performance measure. **Add a Measure:** If multiple GPRA performance measures were established for your grant program, c heck “ Yes ” under the question: Add a Measure? This will open additional GPRA Performance Measures Data Tables as needed. You must submit a GPRA P erformance Measures Data Table for each GPRA performance measure required under the funding program.- 18 -

**PART B: PROJECT OBJECT**  **IVES AND**  **PROJECT -**  **SPECIFIC PERFORMANCE MEASURES**  **PROJECT OBJECTIVES AND PROJECT**  **- SPECIFIC**  **PERFORMANCE MEASURES DATA TABLES**  **Grant Recipient:**  **Reporting Period: Program**  **: 1. Project Objective:** 

**1.a. Performance Measure:**  Partial Data  Complete Data **Number of Students in**  **the Numerator**  **Number of**

**Students in the**  **Denominator Target in** 

**Original Application**  **Actual Met/Not**  **Met**
**TOTAL Does this perform**  **ance measure require a percentage? __Yes _ _No**  **Does this perform a**  **nce measure require a raw num ber**  **? __Yes __No Add a Measure**  **? __Yes __No**  **Add a Project Objective?**  **__Yes __No 1.b. Performance Measure:**   Partial Data  Complete Data **Number of Students in**  **the Numerator**  **Number of**

**Students in the**  **Denominator Target in** 

**Original Application**  **Actual Met/Not**  **Met**
**TOTAL Does this perform**  **ance measure require a percentage? __Yes __No Does this perform**  **a nce measure require a raw num**  **ber ? __Yes __No**  **Add a Measure ?**  **__Yes __No Add a**  **Project Objective? __Yes __No**  **1. Explanation of Progress 1.1.**  **W hat activities did you conduct during the reporting period that relate to this project objective?** 

**1.2. What preliminary findings or outcomes can you report for the reporting period that relate to this project objective?** 

**1.3. What challenges occurred during**  **the reporting period that relate to this project objective?**- 19 -

**2. Project Objective: 2.a. Performance Measure:**   Partial Data  Complete Data **Number of Students in**  **the Numerator**  **Number of**

**Students in the**  **Denominator Target in** 

**Original Application**  **Actual Met/Not**  **Met**
**TOTAL Does this perform**  **ance measure require a percentage? __Yes __No**  **Does this perform a**  **nce measure require a raw num ber**  **? __Yes __No Add a Measure**  **? __Yes __No**  **Add a Project Objective?**  **__Yes __No 2.b. Performance Measure:**   Partial Data  Complete Data **Number of Students in**  **the Numerator**  **Number of**

**Students in the**  **Denominator Target in** 

**Original A**  **pplication Actual**  **Met/Not Met** 
**TOTAL Does this perform**  **ance measure require a percentage? __Yes __No Does this perform**  **a nce measure require a raw num**  **ber ? __Yes __No**  **Add a Measure ?**  **__Yes __No Add a**  **Project Objective? __Yes __No**  **2 .**  **Explanation of Progress 2.1 What activities did you conduct during the reporting period that relate to this project objective?** 
**2.2. What preliminary findings or outcomes can you report for the reporting period that relate to this project objective?**

**2.3 .**  **What challenges occurred during the reporting period that relate to this project objective?**- 20 -

**INSTRUCTIONS FOR THE PERKINS DISCRETIONARY GRANT PERFORMANCE**  **REPORT PROJECT OBJECT**  **IVES AND**  **PROJECT -**  **SPECIFIC PERFORMANCE MEASURES**  **DATA TABLES**  **Pr oject Objective:**  Enter each project objective that was included in y our original grant application. If y ou revised an y of your project objectives as a result of discussions with the Department , enter the revised approved project objecti ves rather than th e original. If y ou added any project objectives as a result of discussions with the Department , enter those project objectives as well. Enter only

one project objective per row and number the project objectives sequentially , i.e., 1, 2, 3, etc. **Perfo rmance Measure:**  Project - specific performance measures are non - GPRA performance measures that y ou, the grant recipient, established in y our approved original grant application to meet your project objectives. For each project objective, enter each associated project - specific performance measure that you have established for that project objective. You may

have established multiple project - specific performance measures for each project objective. Enter only

one project - specific performance measure per row . Each project - specific performance measure that is associated with a particular project objective should be labeled using an alpha indicator. For example, the first performance measure for project objective “1” should be labeled “1.a”, the second perfor mance measure for project objective “1” should be labeled “1.b”, etc.  **Partial/Complete Data:** In dicate whether y ou are submitting Partial or Complete Data. NOTE: Complete Data must be checked for Complete Data Reports and for Final Performance Reports.  **Target and Actual Performance Data:** In the Target and Actual columns, provide the target you established for each performance measure and provide actual performance data to demonstrate your progress towards meeting or exceeding the target. If the Dep artment has approved revised targets for a project - specific performance measure, the revised target should be used when entering data.  **Percentage:** If a performance measure is stated in terms of a percentage (e.g., percentage of students that attain pro ficiency), c heck “ Yes ” under the question: Does this performance measure require a percentage? Check “No” under the question: Does this performance measure require a raw number ? Enter the target and actual performance data as a percentage. Enter a sin gle number in the Numerator and Denominator columns, following the measurement definition that you, the grant recipient, established in y our approved original grant application for that performance measure. P rovide the measurement definition that y ou esta blished for that performance measure in the block entitled, Explanation of Progress.  **Raw Number:**  If a performance measure is stated in terms of a single number (e.g., the number of workshops that will be conducted or the number of students that will be s erved), check “Yes” under the question: Does this performance measure require a raw number ? Check “No” under the question: Does this performance measure require a percentage? Enter the target and actual performance data as a single number and leave the Numerator and Denominator columns blank .- 21 -

 **Qualitative data:** If the collection of quantitative data is not appropriate for a particular performance measure, leave the columns blank and provide an explanation and any relevant qualitative data for the perfo rmance measure in the text boxes under Explanation of Progress. **Explanation of Progress:** For each project objective , describe the activities conducted, findings or outcomes, and challenges encountered during the reporting period. Provide an explanation for the data being reported, including the measurement definition for each performance measure listed under each project objective. If y ou are missing data, explain why the data was not reported and when y ou anticipate being able to report the missing dat a. **Add a Measure:** If you wish to include more than one performance measure under a given project objective, c heck “ Yes ” under the question: Add a Measure? This will open additional Project - Specific Performance Measure Data boxes. **Add a Project Obj ective:**  If you established multiple project objectives for your project, check “ Yes ” under the question: Add a Project Objective? This will open additional Project Objective boxes.- 22 - **PART C: ADDITIONAL INFORMATION**

**ADDITIONAL INFORMA TION** 

**Grant Recipient: Reporting Period:**  **Program:** a. What additional information do you wish to report for this reporting period?

b. What questions or concerns do you wish to share with your project officer?

c. In what areas would yo u like to receive technical assistance?

d. What is your proposed plan for the next project period? (For Annual Performance Reports only.)- 23 -

**INSTRUCTIONS FOR THE PERKINS DISCRETIONARY GRANT PERFORMANCE**  **REPORT ADDITIONAL INFORMATIO**  **N** Grant recipient s should address each question in Part C. You may use bullets, tables, and charts as needed to provide the necessary

information. For Annual Performance Reports: **Part C.d. --**  **Proposed plan for the next project period:** Provide a brief d escription of y our proposed project activities for the next project period. If you propose to institute a new activity , identify the approved project objective that it would support. If you propose to add a new Project Objective, provide a justification as to why the new objective is necessary to the success of the project and explain how it falls within the scope of your approved grant application. NOTE: You may not implement a new activity or project objective without the prior approval of your OVAE P rogram Man **Part C.a. --**  **Cover Sheet Explanations :**   **Budget Expenditures made with Federal grant funds:**  I f you have not drawn down funds from the Department’s G5 Sy stem to pay for the Federal budget expenditures being reported in 7a. of the Cover Sheet, you must provide an explanation in Part C.a .  **Human Subjects (For Annual Performance Reports**  **only )**  **:** For Annual Performance Reports only , i f annual IR B certification is required for your grant but yo u did not attach a cop y of the IRB certification to y our Annu al Performance Report, provide an explanation in Part C.a. as to why the IRB certification is not attached.  **Certification:** If your grant has an y known internal control weaknesses (as disclosed through audits or other reviews), you must disclose this in format i on in Part C.a. and describe the steps being taken to rectify the weaknesses. **Part C.d. --**  **Proposed plan for the next project period (For Annual Performance Reports**  **only )**  **:** P rovide a brief description of y our proposed project activities for the n ext project period. If y ou propose to institute a new activity , identify the ap proved Project O bjective that the new activity would support. If y ou propose to add a new Project Objective, p rovide a justification for why the new objective is necessary to the success of the project and explain how it falls within the scope of your approved grant application. NOTE: You may not implement a new activity or project objective without the prior approval of your Program Manager.- 24 - **PART D: BUDGET INFORMATION BUDGE**  **T SUMMARY AND**  **NARRATIVE FORM**

**Grant Recipient: Reporting Period:**  **Program: BUDGET SUMMARY AND NARRATIVE**  **Check only one box per Instructions**  **Proposed Budget for Next Grant Year**  **Revised Budget for Current Budget Period**  **No Change**

**Cost Category Federal**  **Funds Non**  **- Federal** 

**Funds (Match/Cost Share)**  **(if applicable) Estimated** 

**Carryover Funds**  **Total** 1. Personnel 2. Fringe Benefits 3. Travel 4. Equipment 5. Supplies 6. Contractual 7. Construction 8. Other 9. Total Direct Costs (lines 1 - 8) 10. Indirect Costs 11. Training Stipends 12. Total Costs (lines 9 - 11) Budget Narrative:- 25 -

**INSTRUCTIONS FOR THE PERKINS DISCRETIONARY GRANT PE**  **RFORMANCE REPORT**  **BUDGET SUMMARY AND**  **NARRATIVE FORM** Do NOT complete this form if y ou are submitting a Final Performance Report or Complete Data Report. For Quarterl y Performance Report s and Semi - Annual Performance Report s:  Check the Revised Budget for Current Budget Period box if you are submitting a revised budget for the current budget period. Provide a complete revised budget.  Under Budget Narrative, provide an explanation as to why the budget changes are necessary and a detailed justification f

or funds budgeted under each federal budget category.  If you are required to provide non - Federal funds or resources for the grant because the funding program has a statutory

matching or cost sharing requirement or y ou voluntaril y committed to providing non Federal funds or resources in y our approved grant application, y ou must complete the Non - Federal Funds (Match/Cost Share) column .  Check the No Change box if are not proposing any changes to your current budget. Leave the rest of the form blank. For Annual Performance Report s:  Check the Proposed Budget for Next Grant Year box and complete y our proposed budget for the next grant y ear.  Under Budget Narrative, provide a detailed justification for funds budgeted under each federal budget category .  If you are required to provide non - Federal funds or resources for the grant because the funding program has a statutory

matching or cost sharing requirement or y ou voluntaril y committed to providing non Federal funds or resources in y our approved grant a pplication, y ou must complete the Non - Federal Funds (Match/Cost Share) column .- 26 - **BUDGET EXPENDITURE**  **REPORT Grant Recipient:**  **Reporting Period: Program:**  **BUDGET EXPENDITURE REPORT**  **Grant award: Unobligated Federal funds:**  Federal Funds Non - F ederal Fun ds (Match/Cost Share) (if applicable) Total Funds 1. Personnel 2. Fringe Benefits 3. Travel 4. Equipment 5. Supplies 6. Contractual 7. Construction 8. Other 9. Total Direct Costs (lines 1 - 8) 10. Indirect Cost s 11. Training Stipends 12. Total Costs Explanation: I certify to the best of my knowledge and belief that this Expenditure Report is accurate and complete . I understand that the use of the Personal Identification Number (PIN) supplied to me by the Department to certify and submit this report is the same as certifyingand signing the document with a hand - written signature. Name of Authorized Representative: Title: Signature or PIN: Date:- 27 -

**INSTRUCTIONS FOR THE PERKINS DISCRETIONARY G**  **RANT PERFORMANCE REPORT**  **BUDGET EXPENDITURE REPORT**  Do NOT complete this form if y ou are submitting a Complete Data Report. Do NOT complete this form if y ou are submitting a Quarterl y, Semi - Annual, or Annual Performance Report, unless y ou are given specifi c instructions to do so by y our Program Manager. For Final Performance Reports:  **Reporting Period:** Enter the performance period of the grant as listed in Block 6 of the GAN.  **Grant Award:** Enter the amount listed for the full performance period in Block 7 of the most recent GAN.  **Federal Funds:** Enter the total amount of Federal funds expended under each budget category over the entire performance period.  **Non -**  **Federal Funds:** If you are required to provide non - Federal funds or resources for the grant beca use the funding program has a statutory matching or cost sharing requirement or y ou voluntarily committed to providing non - Federal funds or resources in your approved grant application, you must complete the Non - Federal Funds (Match/Cost Share) column .  **To tal Funds:**  Enter the total funds expended under each budget category over the entire performance period.  **Explanation:** Provide an explanation if: a) y ou did not meet the required or anticipated match/cost share for the grant; b) yo u have significantl y h igher or lower Federal budget expenditures in a given budget category

than what was originall y budgeted; c) you have not drawn down funds from the Department’s G5 Sy stem to pay for the Federal budget expenditures being reported ; or d) you have unobligated Federal funds at the end of the performance period.  **Authorized Representative:** The Budget Expenditure Report must be completed by y our Business Office, b y an authorized individual responsible for certifying and signing budget expenditure reports for yo ur grant .