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 Chapter 3e: Form BA-9, Report of Separation Allowance or Severance Pay
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          Rail Employer Reporting Instructions (RERI)
          Part VIII - Employer Reporting System (ERS) Internet User Instructions
          Chapter 03: How to Initiate Service and Compensation Reports
          Chapter 3e: Form BA-9, Report of Separation Allowance or Severance Pay
 Topics
    

      
              Part I - Prerequisite Knowledge for Rail Employer Reporting
          Part II - Establishment of Employee Records
          Part III - Principles of Service and Compensation
          Part IV - Particular Types of Compensation Payments
          Part V - Reports of Creditable Service and Compensation
          Part VI - Reports Related to Service and Compensation
          Part VII - Additional Communications about Service and Compensation Reports
          Part VIII - Employer Reporting System (ERS) Internet User Instructions
                                Chapter 01: Introduction
          Chapter 02: General Instructions for Accessing the Employer Reporting System (ERSNet)
          Chapter 03: How to Initiate Service and Compensation Reports
                                Chapter 3a: Form BA-4, Report of Creditable Compensation Adjustments
          Chapter 3b: Form BA-6a, Form BA-6 Address Report
          Chapter 3c: Form BA-3, Annual Report of Creditable Compensation
          Chapter 3d: Form BA-11, Report of Gross Earnings
          Chapter 3e: Form BA-9, Report of Separation Allowance or Severance Pay
          Chapter 04: How to Reply to Request from RRB
          Chapter 05: Informational Notices to Employers
          Chapter 06: Administrative Forms
          Chapter 07: Email Notices to Employers and Employer Comments to RRB
          Chapter 08: Summary Report of Compensation Reported Using the Internet
          Chapter 09: Security Guidelines
          Appendices Chapter 3e: Form BA-9, Report of Separation Allowance or Severance Pay
							 
							
							
            pdf iconRERI-Part VIII_CH 3e (400.51 KB)
      
            To initiate the Internet version of Form BA-9, select the Forms tab and then click on BA-9 on the drop down menu (see Figure 1).



Figure 1





Next, select one of the following options (see Figure 2):

Manually Enter an Individual BA-9 Report
	Upload a completed BA-9 Report File

Figure 2





To manually enter a report, first providethe applicable tax year and the employee’s identifying information (social security number, last name, first name, and middle initial); see Figure 3.



Figure 3





Information is then prefilled onto the BA-9 screen (see Figure 4). Detailed instructions for completing the rest of the BA-9 are accessed by clicking on the Instructionslinkprovided at the top of the BA-9 screen (see Figure 4).



Figure 4





To upload a report, the file must be formatted according to the BA-9 electronic file format.See Appendix I of theRail Employer Reporting Instructions for the format.



A successful upload will result in a “Form BA-9 Grand Totals” screen comparable toFigure 5.



Figure 5





After clicking the “Update BA-9” button, you will be redirected to the Pending Items Screen (see Figure 6). .



Figure 6





Notifications



After clicking the “Approve All” button and answering YES to the “Approve Record(s)” pop-up box, an on-screen confirmation message will be displayed from ERSNet (see Figure 7). The ERSNet system will redirectthe user tothe “Completed Items” screen (see Figure 8).



Figure 7





Figure 8





To verify the information was correctly submitted for a report, click the “Please Select a Batch” arrow and select the appropriate batch from the drop down menu. Then select either “Print Summary” or “Print Detail” Report of the BA-9.
        ‹ Chapter 3d: Form BA-11, Report of Gross Earnings | 
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 Last updated: 09/30/2019