Federal Register / Vol. 79, No. 241 / Tuesday, December 16, 2014 / Notices 74747 

the Chief Privacy Officer and Chief 

Freedom of Information Act Officer, 

http://www.dhs.gov/foia or 1–866–431– 

0486. In addition, you should: 

• Explain why you believe the 

Department would have information on 

you; 

• Identify which component(s) of the 

Department you believe may have the 

information about you; 

• Specify when you believe the 

records would have been created; and 

• Provide any other information that 

will help the FOIA staff determine 

which DHS component agency may 

have responsive records; and 

If your request is seeking records 

pertaining to another living individual, 

you must include a statement from that 

individual certifying his/her agreement 

for you to access his/her records. 

Without the above information, the 

component(s) may not be able to 

conduct an effective search, and your 

request may be denied due to lack of 

specificity or lack of compliance with 

applicable regulations. 

RECORD ACCESS PROCEDURES: 

See ‘‘Notification procedure’’ above. 

CONTESTING RECORD PROCEDURES: 

See ‘‘Notification procedure’’ above. 

RECORD SOURCE CATEGORIES: 

USCG obtains records from the 

individual’s original application for U.S. 

pilot’s registration and individual’s 

yearly report of medical examination. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

Dated: November 18, 2014. 

Karen L. Neuman, 

Chief Privacy Officer, Department of 

Homeland Security. 

[FR Doc. 2014–29380 Filed 12–15–14; 8:45 am] 

BILLING CODE 9110–04–P 

DEPARTMENT OF HOMELAND 

SECURITY 

Office of the Secretary 

[Docket No. DHS–2014–0072] 

Privacy Act of 1974; Department of 

Homeland Security/United States 

Coast Guard—060 Homeport System 

of Records 

AGENCY: Department of Homeland 

Security, Privacy Office. 

ACTION: Notice of Privacy Act System of 

Records. 

SUMMARY: In accordance with the 

Privacy Act of 1974, the Department of 

Homeland Security proposes to update 

and reissue a current Department of 

Homeland Security system of records 

titled, ‘‘Department of Homeland 

Security/United States Coast Guard 

Homeport System of Records.’’ This 

system of records allows the Department 

of Homeland Security/United States 

Coast Guard to validate the suitability 

and identify the eligibility of those who 

request permission and/or have access 

to the system. As a result of the biennial 

review of this system, the system 

manager and address category has been 

updated. Additionally, this notice 

includes non-substantive changes to 

simplify the formatting and text of the 

previously published notice. This 

updated system will be included in the 

Department of Homeland Security’s 

inventory of record systems. 

DATES: Submit comments on or before 

January 15, 2015. This updated system 

will be effective January 15, 2015. 

ADDRESSES: You may submit comments, 

identified by docket number DHS– 

2014–0072 by one of the following 

methods: 

• Federal e-Rulemaking Portal: 

http://www.regulations.gov. Follow the 

instructions for submitting comments. 

• Fax: 202–343–4010. 

• Mail: Karen L. Neuman, Chief 

Privacy Officer, Privacy Office, 

Department of Homeland Security, 

Washington, DC 20528. 

Instructions: All submissions received 

must include the agency name and 

docket number for this rulemaking. All 

comments received will be posted 

without change to http://

www.regulations.gov, including any 

personal information provided. 

Docket: For access to the docket to 

read background documents or 

comments received, please visit http:// 

www.regulations.gov. 

FOR FURTHER INFORMATION CONTACT: For 

general questions, please contact: 

Marilyn Scott-Perez (202) 475–3515, 

Privacy Officer, Commandant (CG–61), 

United States Coast Guard, Mail Stop 

7710, Washington, DC 20593. For 

privacy questions, please contact: Karen 

L. Neuman, (202) 343–1717, Chief 

Privacy Officer, Privacy Office, 

Department of Homeland Security, 

Washington, DC 20528. 

SUPPLEMENTARY INFORMATION: 

I. Background 

In accordance with the Privacy Act of 

1974, 5 U.S.C. 552a, the Department of 

Homeland Security (DHS) United States 

Coast Guard (USCG) proposes to update 

and reissue a current DHS system of 

records titled, ‘‘DHS/United States Coast 

Guard-060 Homeport System of 

Records. The collection and 

maintenance of this information will 

assist DHS/USCG in meeting its 

maritime security requirements under 

the Maritime Transportation Security 

Act (MTSA) of 2002. As a result of a 

biennial review of the system, the 

system manager and address category 

has been updated to include the new 

office symbol, and mail stop. 

Consistent with DHS’s informationsharing mission, information stored in 

the DHS/USCG–060 Homeport System 

of Records may be shared with other 

DHS components that have a need to 

know the information to carry out their 

national security, law enforcement, 

immigration, intelligence, or other 

homeland security functions. In 

addition, information may be shared 

with appropriate federal, state, local, 

tribal, territorial, foreign, or 

international government agencies 

consistent with the routine uses set 

forth in this system of records notice. 

This updated system will be included in 

DHS’s inventory of record systems. 

II. Privacy Act 

The Privacy Act embodies fair 

information practice principles in a 

statutory framework governing the 

means by which Federal Government 

agencies collect, maintain, use, and 

disseminate individuals’ records. The 

Privacy Act applies to information that 

is maintained in a ‘‘system of records.’’ 

A ‘‘system of records’’ is a group of any 

records under the control of an agency 

from which information is retrieved by 

the name of an individual or by some 

identifying number, symbol, or other 

identifying particular assigned to the 

individual. In the Privacy Act, an 

individual is defined to encompass U.S. 

citizens and lawful permanent 

residents. As a matter of policy, DHS 

extends administrative Privacy Act 

protections to all individuals when 

systems of records maintain information 

on U.S. citizens, lawful permanent 

residents, and visitors. 

Below is the description of the DHS/ 

USCG–060 Homeport System of 

Records. 

In accordance with 5 U.S.C. 552a(r), 

DHS has provided a report of this 

system of records to the Office of 

Management and Budget and to 

Congress. 

System of Records 

Department of Homeland Security (DHS)/

USCG –060 

SYSTEM NAME: 

DHS/USCG–060 Homeport System of 

Records. 

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74748 Federal Register / Vol. 79, No. 241 / Tuesday, December 16, 2014 / Notices 

SECURITY CLASSIFICATION: 

Classified, sensitive, and unclassified 

SYSTEM LOCATION: 

Records are maintained at the United 

States Coast Guard Headquarters in 

Washington, DC, the USCG Operations 

Systems Center, 600 Coast Guard Drive, 

Kearneysville, WV, and field offices. 

Homeport is the information technology 

(IT) system in which records associated 

with this function are maintained. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Categories of individuals covered by 

this system include: 

Representatives of the maritime 

industry, such as: Members of Area 

Maritime Security Committees (AMSC); 

National Harbor Safety Committees and 

Environmental Committees (NHSCEC); 

and other entities regulated under the 

Maritime Transportation Security Act 

(MTSA). 

Federal, State and local government 

agency members involved in maritime 

safety, security, and environmental 

protection missions. These persons may 

complete on-line forms and/or request 

an account to provide the information 

required by the USCG, access sensitive 

but unclassified information, and 

participate in collaboration 

communities. 

Individuals for whom background 

screening will be conducted for the 

purpose of facilitating the establishment 

of AMSC membership and to inform 

owners, operators, and security officers 

of MTSA regulated entities of the names 

of persons who have passed the 

background screening including, but not 

limited to Owners and Operators and 

their employees, and non-employees 

who require regular access privileges to 

such regulated vessels and facilities, as 

well as many credentialed merchant 

mariners. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

To participate in the Homeport portal 

for information dissemination and 

collection, the following information 

may be included in this record system: 

• Full name; 

• Complete address; 

• Country; 

• Company or organization name; 

• Work phone; 

• Mobile phone; 

• 24 hour contact phone; 

• Fax; 

• Pager; 

• Email address; 

• Alternate email address; and 

• Referral full name/work and cell 

phone/email address. 

For USCG active duty and civilian 

personnel, the following fields are prepopulated using data from the Direct 

Access system, the USCG’s enterprise 

human resource system: 

• Employee ID; 

• Billet control number; 

• Government Service Grade or 

Military Rate/Rank; and 

• Position number. 

For purposes of establishing AMSC 

membership, the following information 

will be included in accordance with 33 

CFR 103.305 ‘‘Composition of an Area 

Maritime Security (AMS) Committee:’’ 

• Full name; 

• Date of birth; and 

• Alien identification number (if 

applicable). 

For purposes of establishing 

Transportation Worker Identification 

Credential (TWIC) New Hire query, the 

following information will be included 

in accordance with Navigation and 

Vessel Inspection Circulars (NVIC) 03– 

07: 

• Full name; and 

• Social Security number (last 4 digits 

only) should it be provided (not 

required). 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

46 U.S.C. 3717; 46 U.S.C. 12501; 44 

U.S.C. 3507; 33 U.S.C. 1223; 50 U.S.C. 

191; 14 U.S.C. 93(a)(6); and 33 CFR part 

125. 

PURPOSE(S): 

The Homeport system is an enterprise 

tool that facilitates compliance with the 

requirements set forth in the Maritime 

Transportation Security Act (MTSA) of 

2002, by providing secure information 

dissemination, advanced collaboration, 

electronic submission and approval for 

vessel and facility security plans, and 

complex electronic and 

telecommunication notification 

capabilities. The collection of 

personally identifiable information 

concerning those with access to the 

Homeport system allows the USCG to 

validate the suitability and identify the 

eligibility of those who request 

permission and/or have access to the 

system. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

In addition to those disclosures 

generally permitted under 5 U.S.C. 

552a(b) of the Privacy Act, all or a 

portion of the records or information 

contained in this system may be 

disclosed outside DHS as a routine use 

pursuant to 5 U.S.C. 552a(b)(3) as 

follows: 

A. To the Department of Justice (DOJ), 

including Offices of the United States 

Attorneys, or other federal agency 

conducting litigation or in proceedings 

before any court, adjudicative, or 

administrative body, when it is relevant 

or necessary to the litigation and one of 

the following is a party to the litigation 

or has an interest in such litigation: 

1. DHS or any component thereof; 

2. Any employee or former employee 

of DHS in his/her official capacity; 

3. Any employee or former employee 

of DHS in his/her individual capacity 

when DOJ or DHS has agreed to 

represent the employee; or 

4. The United States or any agency 

thereof. 

B. To a congressional office from the 

record of an individual in response to 

an inquiry from that congressional office 

made at the request of the individual to 

whom the record pertains. 

C. To the National Archives and 

Records Administration (NARA) or 

General Services Administration 

pursuant to records management 

inspections being conducted under the 

authority of 44 U.S.C. 2904 and 2906. 

D. To an agency or organization for 

the purpose of performing audit or 

oversight operations as authorized by 

law, but only such information as is 

necessary and relevant to such audit or 

oversight function. 

E. To appropriate agencies, entities, 

and persons when: 

1. DHS suspects or has confirmed that 

the security or confidentiality of 

information in the system of records has 

been compromised; 

2. DHS has determined that as a result 

of the suspected or confirmed 

compromise, there is a risk of identity 

theft or fraud, harm to economic or 

property interests, harm to an 

individual, or harm to the security or 

integrity of this system or other systems 

or programs (whether maintained by 

DHS or another agency or entity) that 

rely upon the compromised 

information; and 

3. The disclosure made to such 

agencies, entities, and persons is 

reasonably necessary to assist in 

connection with DHS’s efforts to 

respond to the suspected or confirmed 

compromise and prevent, minimize, or 

remedy such harm. 

F. To contractors and their agents, 

grantees, experts, consultants, and 

others performing or working on a 

contract, service, grant, cooperative 

agreement, or other assignment for DHS, 

when necessary to accomplish an 

agency function related to this system of 

records. Individuals provided 

information under this routine use are 

subject to the same Privacy Act 

requirements and limitations on 

disclosure as are applicable to DHS 

officers and employees. 

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Federal Register / Vol. 79, No. 241 / Tuesday, December 16, 2014 / Notices 74749 

G. To an appropriate federal, state, 

tribal, local, international, or foreign law 

enforcement agency or other appropriate 

authority charged with investigating or 

prosecuting a violation or enforcing or 

implementing a law, rule, regulation, or 

order, when a record, either on its face 

or in conjunction with other 

information, indicates a violation or 

potential violation of law, which 

includes criminal, civil, or regulatory 

violations and such disclosure is proper 

and consistent with the official duties of 

the person making the disclosure. 

H. To the news media and the public, 

with the approval of the Chief Privacy 

Officer in consultation with counsel, 

when there exists a legitimate public 

interest in the disclosure of the 

information or when disclosure is 

necessary to preserve confidence in the 

integrity of DHS or is necessary to 

demonstrate the accountability of DHS’s 

officers, employees, or individuals 

covered by the system, except to the 

extent it is determined that release of 

the specific information in the context 

of a particular case would constitute an 

unwarranted invasion of personal 

privacy. 

DISCLOSURE TO CONSUMER REPORTING

AGENCIES: 

None. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

USCG stores Homeport information 

electronically or on paper in secure 

facilities in a locked drawer behind a 

locked door. The records may be stored 

on magnetic disc, tape, or digital media. 

RETRIEVABILITY: 

USCG retrieves homeport records by 

first name, last name, city, state, Captain 

of the Port Zone, vessel role, facility 

role, committee membership, vessel 

association, case identification number, 

or facility association. 

SAFEGUARDS: 

USCG safeguards Homeport records in 

accordance with applicable rules and 

policies, including all applicable DHS 

automated systems security and access 

policies. USCG imposes strict 

safeguards to minimize the risk of 

compromising the information stored in 

Homeport. Access to the computer 

system containing the records in this 

system is limited to those individuals 

who have a need to know the 

information for the performance of their 

official duties and who have appropriate 

clearances or permissions. 

RETENTION AND DISPOSAL: 

In accordance with NARA disposition 

Authority Number N1–026–06–06, 

records of registration information are 

destroyed upon account termination. 

Maritime personnel screening data is 

destroyed after two years. Responseassociated information, such as personal 

data needed for search and rescue 

purposes, is destroyed 120 days 

following completion of response 

operations. 

SYSTEM MANAGER AND ADDRESS: 

Commandant (CG–633), United States 

Coast Guard, Mail Stop 7710, 

Washington, DC 20593–0001. 

NOTIFICATION PROCEDURE: 

Individuals seeking notification of 

and access to any record contained in 

this system of records, or seeking to 

contest its content, may submit a 

request in writing to the Commandant 

(CG–611), United States Coast Guard, 

Mail Stop 7710, Washington, DC 20593. 

If an individual believes more than one 

component maintains Privacy Act 

records concerning him or her, the 

individual may submit the request to 

the Chief Privacy Officer and Chief 

Freedom of Information Act Officer, 

Department of Homeland Security, 245 

Murray Drive SW., Building 410, STOP– 

0655, Washington, DC 20528. 

When seeking records about yourself 

from this system of records or any other 

Departmental system of records, your 

request must conform with the Privacy 

Act regulations set forth in 6 CFR part 

5. You must first verify your identity, 

meaning that you must provide your full 

name, current address, and date and 

place of birth. You must sign your 

request, and your signature must either 

be notarized or submitted under 28 

U.S.C. 1746, a law that permits 

statements to be made under penalty of 

perjury as a substitute for notarization. 

While no specific form is required, you 

may obtain forms for this purpose from 

the Chief Privacy Officer and Chief 

Freedom of Information Act Officer, 

http://www.dhs.gov/foia or 1–866–431– 

0486. In addition, you should: 

• Explain why you believe the 

Department would have information on 

you; 

• Identify which component(s) of the 

Department you believe may have the 

information about you; 

• Specify when you believe the 

records would have been created; and 

• Provide any other information that 

will help the FOIA staff determine 

which DHS component agency may 

have responsive records; and 

If your request is seeking records 

pertaining to another living individual, 

you must include a statement from that 

individual certifying his/her agreement 

for you to access his/her records. 

Without the above information, the 

component(s) may not be able to 

conduct an effective search, and your 

request may be denied due to lack of 

specificity or lack of compliance with 

applicable regulations. 

RECORD ACCESS PROCEDURES: 

See ‘‘Notification procedure’’ above. 

CONTESTING RECORD PROCEDURES: 

See ‘‘Notification procedure’’ above. 

RECORD SOURCE CATEGORIES: 

Records are obtained by registered 

users; the general public (if completing 

an on-line form during marine casualty 

incidents or natural disasters); 

individuals who are authorized to have 

access to maritime facilities; 

government agencies; and USCG 

personnel. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

Dated: November 18, 2014. 

Karen L. Neuman, 

Chief Privacy Officer, Department of 

Homeland Security. 

[FR Doc. 2014–29354 Filed 12–15–14; 8:45 am] 

BILLING CODE 9110–04–P 

DEPARTMENT OF HOMELAND 

SECURITY 

Coast Guard 

[USCG–2013–1064; OMB Control Number 

1625—NEW] 

Collection of Information Under 

Review by Office of Management and 

Budget 

AGENCY: Coast Guard, DHS. 

ACTION: Thirty-day notice requesting 

comments. 

SUMMARY: In compliance with the 

Paperwork Reduction Act of 1995 the 

U.S. Coast Guard is forwarding 

Information Collection Requests (ICRs), 

abstracted below, to the Office of 

Management and Budget (OMB), Office 

of Information and Regulatory Affairs 

(OIRA), requesting approval of the 

following collection of information: 

1625—NEW, District Five, Coast Guard 

Auxiliary Safety Survey. Review and 

comments by OIRA ensure we only 

impose paperwork burdens 

commensurate with our performance of 

duties. 

DATES: Comments must reach the Coast 

Guard and OIRA on or before January 

15, 2015. 

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