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 Appendix I: Electronic File Format, Form BA-6A, Form BA-6 Address Report
 Home
          Labor Employer Reporting Instructions (LERI)
          Appendices
          Appendix I: Electronic File Formats
          Appendix I: Electronic File Format, Form BA-6A, Form BA-6 Address Report
 Topics
    

      
              Part I - Prerequisite Knowledge for Labor Employer Reporting
          Part II - Establishment of Employee Records
          Part III - Principles of Service and Compensation
          Part IV - Particular Types of Compensation Payments
          Part V - Reports of Creditable Service and Compensation
          Part VI - Reports Related to Service and Compensation
          Part VII - Additional Communications about Service and Compensation Reports
          Part VIII - Employer Reporting System (ERS) Internet User Instructions
          Appendices
                                Appendix I: Electronic File Formats
                                Appendix I: Electronic File Format, Form BA-3, Annual Report of Creditable Compensation
          Appendix I: Electronic File Format, Form BA-3, Annual Report of Creditable Compensation (Grand Total Record)
          Appendix I: Electronic File Format, Form BA-3, Annual Report of Creditable Compensation (Sub-Total Record)
          Appendix I: Electronic File Format, Form BA-4, Report of Creditable Compensation Adjustments
          Appendix I: Electronic File Format, Form BA-4, Report of Creditable Compensation Adjustments (Grand Total Record)
          Appendix I: Electronic File Format, Form BA-4, Report of Creditable Compensation Adjustments (Sub-Total Record)
          Appendix I: Electronic File Format, Form BA-6A, Form BA-6 Address Report
          Appendix I: Electronic File Format, Form BA-9, Report of Separation Allowance or Severance Pay
          Appendix I: Electronic File Format, Form BA-11 Report of Gross Earnings (Annual Earnings)
          Appendix I: Electronic File Format, Form BA-11 Report of Gross Earnings (Quarterly Earnings)
          Appendix I: Electronic File Format, Form BA-11, Report of Gross Earnings (Monthly Earnings)
          Appendix I: Electronic File Format, Form BA-15, Report of Stock Options and Other Payments
          Appendix II:  Railroad Retirement Board Jurisdiction Referral Guide
          Appendix III: Position Description: Special Agent/National Reporting Officer
          Appendix IV:  Instructions for Form OE-1a
          Appendix V:  Instructions for Form OE-1
          Appendix VI: Earnings Bases and Tax Rates
          Appendix VII:  Understanding Edit Checks of Tier I and Tier II Compensation
          Appendix VIII:  Service and Compensation Referrals to Employers Appendix I: Electronic File Format, Form BA-6A, Form BA-6 Address Report
							 
							
							
            pdf iconLERI-App. I_Form BA-6A (24.69 KB)
      
            The information specified on this form, which is required by law under Section 7(b)(6) of the Railroad Retirement Act and Section 209.12 of the Code of Federal Regulations, will be used by the Railroad Retirement Board to mail Form BA-6, Certificate of Service Months and Compensation, to the employees of your company. The information is authorized for collection under OMB control number 3220-0005. This report is due by April 1st each year. Failure to report or the making of a false or fraudulent report can result in criminal prosecution or civil penalties, or both.

We estimate the electronic versions of this form transmitted by a secure e-mail or a File Transfer Protocol (FTP) takes an average of 15 minutes per response to complete, including time for reviewing the instructions, getting the needed data, and reviewing the completed form. Federal agencies may not conduct or sponsor, and respondents are not required to respond to, a collection of information unless it displays a valid OMB number. If you wish, send comments regarding the accuracy of our estimate or any other aspect of this form, including suggestions for reducing completion time, to



Associate Chief Information Officer for Policy and ComplianceRailroad Retirement Board844 North Rush StreetChicago, IL 60611-1275.

This exhibit below explains the format for reports filed on CD ROM, electronic files, or an upload on ERSNet. For information about the data to be entered, refer to Part V, Chapter 5.

NOTE: Reports submitted on CD ROM, secure email, or FTP must be accompanied by Form G-440,  "Report Specifications Sheet"

**Form BA-6a Record Format****Field Length**
			**Record Position**
			**Data and Instructions**9
			1-9
			The employee's 9-digit social security number.15
			10-24
			First fifteen (15) characters of the employee's first name.1
			25
			Employee’s middle initial.20
			26-45
			First twenty (20) characters of the employee's surname. Spaces in such names as Mc Carthy, St Clair, De La Cross are acceptable.30
			46-75
			Mailing Address Line 1 (Street Number, Post Office Box, etc.).30
			76-105
			Mailing Address Line 2.20
			106-125
			City2
			126-127
			State5
			128-132
			Zip Code8
			133-140
			Blank Filler.4
			141-144
			Four-digit BA number assigned by the Railroad Retirement Board.8
			145-152
			Effective date of information (MMDDCCYY).28
			153-180
			Blank Filler.

**NOTE**: The file should be saved as a text (*.txt) file with the record format listed above.
        ‹ Appendix I: Electronic File Format, Form BA-4, Report of Creditable Compensation Adjustments (Sub-Total Record) | 
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                      Appendix I: Electronic File Format, Form BA-9, Report of Separation Allowance or Severance Pay ›To view and download PDF documents, you need the free Acrobat Reader. We recommend using the latest version. Viewers with visual disabilities can go to Adobe's Access Website for tools and information that will help make PDF files accessible.Get Adobe Acrobat Reader
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 Last updated: 07/27/2022