43666 Federal Register / Vol. 76, No. 140 / Thursday, July 21, 2011 / Notices 

the electronic address described in 

ADDRESSES. 

V. Application Review Information 

1. Selection Criteria—Upon validating 

the eligibility of the interested 

respondent to apply for assistance, an 

evaluation panel, designated by OEA, 

evaluates proposal content conforming 

to this notice as the basis for inviting a 

formal grant application. The proposed 

selection criteria, with relative weights, 

are: 

(a) The extent to which the 

transportation issue impedes the 

provision of care, i.e., the military 

medical mission (e.g., the greater the 

number of patients, patient visitors and 

patient care workers impacted, the more 

serious the consequences to patients, 

etc., the higher the score), 25%; 

(b) The magnitude (e.g. overall 

number of people affected, degree of 

failure, etc.) of the transportation issue 

that affects the military medical facility, 

expressed in terms of accepted and 

appropriate transportation planning and 

assessment techniques (the greater the 

magnitude of the issue, the higher the 

score), 25%; 

(c) The applicant’s ability to execute 

the proposed project, including the 

extent of other funding for the project 

and the ability to meet project timelines 

and budgets, acquire site control, 

permits or concurrences of affected 

parties, etc. (the greater the 

demonstration of the applicant’s ability, 

the greater the score), 25%; and 

(d) The extent to which the proposed 

construction project resolves the 

transportation issue (the more the 

project does to resolve the 

transportation issue, the higher the 

score), 25%. 

Comments on the above selection 

criteria that are received by OEA not 

later than August 19, 2011, will be 

considered, and changes to these 

selection criteria, if any, will be 

announced in the Federal Register on or 

about September 9, 2011. 

2. Review and Selection Process—The 

composition of the evaluation panel, to 

include other Federal agency staff with 

technical proficiencies and relevant 

experience, will be finalized after the 

Proposal Deadline, based on the number 

and nature of proposals received. The 

panel will rank all proposals against the 

Selection Criteria, and make 

recommendations to the Director, OEA. 

Panel members will be subject to a nondisclosure agreement and be expected to 

keep the review of these proposals 

confidential until released from the nondisclosure agreement by OEA. 

OEA will notify each respondent 

within 30 days of the Proposal Deadline 

whether the respondent’s proposal: 

• Was successful and invite the 

successful respondent to submit a grant 

application directly to OEA. OEA will 

assign a Project Manager to advise and 

assist successful respondents in the 

completion of the grant application; 

• Was unsuccessful and state the 

reasons why; or 

• Remains under consideration 

pending the receipt of additional 

information which OEA will identify. 

VI. Award Administration Information 

1. Award Notices—A successful 

applicant (Grantee) will be invited to 

complete an eGrant application and 

receive a notice of award in the form of 

a Grant Agreement, signed by the 

Director, OEA (Grantor), on behalf of 

DoD. The Grant Agreement will be 

transmitted electronically. OEA reserves 

the right to transfer funds to another 

Federal agency for award on behalf of a 

state or local government, when OEA 

determines that it is in the best interests 

of the Government to do so. 

2. Administrative and National Policy 

Requirements—The Grantee and any 

consultant/contractor operating under 

the terms of a grant shall comply with 

all Federal, State, and local laws 

applicable to its activities including the 

following: National Environmental 

Policy Act; National Historic 

Preservation Act; 32 CFR Part 33, 

‘‘Uniform Administrative Requirements 

for Grants and Cooperative Agreements 

to State and Local Governments;’’ OMB 

Circulars A–87, ‘‘Cost Principles for 

State and Local Governments’’ and the 

revised A–133, ‘‘Audits of States, Local 

Governments and Non-Profit 

Organizations;’’ 32 CFR Part 25, 

‘‘Government-wide Debarment and 

Suspension (Non-procurement);’’ 32 

CFR Part 26,’’Drug-free Workplace;’’ and 

32 CFR Part 28, ‘‘New Restrictions on 

Lobbying (Grants).’’ 

3. Reporting—OEA requires interim 

performance reports and one final 

performance report for each award. The 

performance reports will contain 

information on the following: 

• A comparison of actual 

accomplishments to the objectives 

established for the reporting period; 

• Reasons for slippage and proposed 

plan to mitigate; 

• Additional pertinent information 

when appropriate; 

• A comparison of actual and 

projected expenditures for the period; 

• The amount of awarded funds on 

hand at the beginning and end of the 

reporting period. 

The final performance report must 

contain a summary of activities for the 

entire award period. An SF 425, 

‘‘Financial Status Report,’’ must be 

submitted to OEA within ninety (90) 

days after the end date of the award. 

Any grant funds actually advanced and 

not needed for grant purposes shall be 

returned immediately to the Office of 

Economic Adjustment. 

OEA will provide a schedule for 

reporting periods and report due dates 

in the Award Agreement. 

VII. Agency Contacts 

For further information, to answer 

questions, or for help with problems, 

contact: David F. Witschi, Associate 

Director, OEA, telephone: (703) 604– 

6020, e-mail: 

david.witschi@wso.whs.mil 

mailto:david.larson@wso.whs.mil or 

regular mail at 400 Army Navy Drive, 

Suite 200, Arlington, VA 22202–4704. 

VIII. Other Information 

The OEA Internet address is http:// 

www.oea.gov. 

Dated: July 15, 2011. 

Aaron Siegel, 

Alternate OSD Federal Register Liaison 

Officer, Department of Defense. 

[FR Doc. 2011–18400 Filed 7–20–11; 8:45 am] 

BILLING CODE 5001–06–P 

DEPARTMENT OF DEFENSE 

Office of the Secretary 

[Docket ID DOD–2011–OS–0080] 

Privacy Act of 1974; System of 

Records 

AGENCY: Office of the Secretary of 

Defense, DoD. 

ACTION: Notice to Alter a System of 

Records. 

SUMMARY: The Office of the Secretary of 

Defense proposes to alter a system of 

records in its inventory of record 

systems subject to the Privacy Act of 

1974 (5 U.S.C. 552a), as amended. 

DATES: This proposed action would be 

effective without further notice on 

August 22, 2011 unless comments are 

received which result in a contrary 

determination. 

ADDRESSES: You may submit comments, 

identified by docket number and/ 

Regulatory Information Number (RIN) 

and title, by any of the following 

methods: 

* Federal Rulemaking Portal: http:// 

www.regulations.gov. Follow the 

instructions for submitting comments. 


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Federal Register / Vol. 76, No. 140 / Thursday, July 21, 2011 / Notices 43667 

* Mail: Federal Docket Management 

System Office, 1160 Defense Pentagon, 

Washington, DC 20301–1160. 

Instructions: All submissions received 

must include the agency name and 

docket number or Regulatory 

Information Number (RIN) for this 

Federal Register document. The general 

policy for comments and other 

submissions from members of the public 

is to make these submissions available 

for public viewing on the Internet at 

http://www.regulations.gov as they are 

received without change, including any 

personal identifiers or contact 

information. 

FOR FURTHER INFORMATION CONTACT: Ms. 

Cindy Allard, Chief, OSD/JS Privacy 

Office, Freedom of Information 

Directorate, Washington Headquarters 

Services, 1155 Defense Pentagon, 

Washington, DC 20301–1155, or by 

phone at (703) 588–6830. 

SUPPLEMENTARY INFORMATION: The Office 

of the Secretary of Defense notices for 

systems of records subject to the Privacy 

Act of 1974 (5 U.S.C. 552a), as amended, 

have been published in the Federal 

Register and are available from the 

address in FOR FURTHER INFORMATION

CONTACT. 

The proposed system report, as 

required by 5 U.S.C. 552a(r) of the 

Privacy Act of 1974, as amended, was 

submitted on July 15, 2011, to the House 

Committee on Oversight and 

Government Reform, the Senate 

Committee on Governmental Affairs, 

and the Office of Management and 

Budget (OMB) pursuant to paragraph 4c 

of Appendix I to OMB Circular No. A– 

130, ‘‘Federal Agency Responsibilities 

for Maintaining Records About 

Individuals,’’ dated February 8, 1996 

(February 20, 1996, 61 FR 6427). 

Dated: July 18, 2011. 

Aaron Siegel, 

Alternate OSD Federal Register Liaison 

Officer, Department of Defense. 

DMDC 02 DoD 

SYSTEM NAME: 

Defense Enrollment Eligibility 

Recording System (DEERS) (August 7, 

2009, 74 FR 39657). 

CHANGES: 

* * * * * 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Delete entry and replace with 

‘‘Beneficiary’s name; Service or Social 

Security Number (SSN); DoD ID 

number, enrollment number; 

relationship of beneficiary to sponsor; 

residence address of beneficiary or 

sponsor; date of birth of beneficiary; 

gender of beneficiary; branch of Service 

of sponsor; dates of beginning and 

ending eligibility; number of family 

members of sponsor; primary unit duty 

location of sponsor; race and ethnic 

origin of beneficiary; occupation of 

sponsor; rank/pay grade of sponsor; 

disability documentation; wounded, ill 

and injured identification information; 

other health information, i.e. tumor/ 

reportable disease registry; Medicare 

eligibility and enrollment data; primary 

and secondary fingerprints and 

photographs of beneficiaries; blood test 

results; Deoxyribonucleic Acid (DNA); 

dental care eligibility codes and dental 

x-rays. 

Patient registration data for shared 

DoD/VA beneficiary populations, 

including VA Integration Control 

Number (ICN), VA patient type, patient 

category code and patient category name 

of sponsor and beneficiary, patient 

location Defense Medical Information 

System, patient location date, identity 

and relationship data, command interest 

code and name, command security code 

and name, medical fly status code. 

Catastrophic Cap and Deductible 

(CCD) transactions, including monetary 

amounts; CHAMPUS/TRICARE claim 

records containing enrollee, participant 

and health care facility, provider data 

such as cause of treatment, amount of 

payment, name and Social Security or 

tax identification number of providers 

or potential providers of care; 

citizenship data/country of birth; civil 

service employee employment 

information (agency and bureau, pay 

plan and grade, nature of action code 

and nature of action effective date, 

occupation series, dates of promotion 

and expected return from overseas, 

service computation date); claims data; 

compensation data; contractor fee 

payment data; date of separation of 

former enlisted and officer personnel; 

third party health insurance information 

on dependents; demographic data (kept 

on others beyond beneficiaries) date of 

birth, home of record state, sex, race, 

education level; VA disability payment 

records; digital signatures where 

appropriate to assert validity of data; email (home/work); emergency contact 

person information; care giver 

information; immunization data; 

Information Assurance (IA) Work Force 

information; language data; military 

personnel information (rank, 

assignment/deployment, length of 

service, military occupation, education, 

and benefit usage); pharmacy benefits; 

reason leaving military service or DoD 

civilian service; Reserve member’s 

civilian occupation and employment 

information; education benefit 

eligibility and usage; special military 

pay information; SGLI/FGLI; stored 

documents for proofing identity and 

association; workforces information (e.g. 

acquisition, first responders); Privacy 

Act audit logs.’’ 

* * * * * 

DELETE ENTRY AND REPLACE WITH ‘‘ROUTINE

USES OF RECORDS MAINTAINED IN THE SYSTEM, 

INCLUDING CATEGORIES OF USERS AND THE

PURPOSES OF SUCH USES: 

In addition to those disclosures 

generally permitted under 5 U.S.C. 

552a(b) of the Privacy Act of 1974, as 

amended, these records may specifically 

be disclosed outside the DoD as a 

routine use pursuant to 5 U.S.C. 

552a(b)(3) as follows: 

1. To the Social Security 

Administration (SSA) to perform 

computer data matching against the SSA 

Wage and Earnings Record file for the 

purpose of identifying employers of 

Department of Defense (DoD) 

beneficiaries eligible for health care. 

This employer data will in turn be used 

to identify those employed beneficiaries 

who have employment-related group 

health insurance, to coordinate 

insurance benefits provided by DoD 

with those provided by the other 

insurance. This information will also be 

used to perform computer data 

matching against the SSA Master 

Beneficiary Record file for the purpose 

of identifying DoD beneficiaries eligible 

for health care who are enrolled in the 

Medicare program, to coordinate 

insurance benefits provided by DoD 

with those provided by Medicare. 

2. To the Office of Disability and 

Insurance Security Programs, for the 

purpose of expediting disability 

processing of wounded military service 

members and veterans. 

3. To other Federal agencies and state, 

local and territorial governments to 

identify fraud and abuse of the Federal 

agency’s programs and to identify 

debtors and collect debts and 

overpayment in the DoD health care 

programs. 

4. To each of the fifty states and the 

District of Columbia for the purpose of 

conducting an on-going computer 

matching program with state Medicaid 

agencies to determine the extent to 

which state Medicaid beneficiaries may 

be eligible for Uniformed Services 

health care benefits, including 

CHAMPUS, TRICARE, and to recover 

Medicaid monies from the CHAMPUS 

program. 

5. To provide dental care providers 

assurance of treatment. 

6. To Federal agencies and/or their 

contractors, the Transportation Security 

Administration and other Federal 

transportation agencies, for purposes of 

authenticating the identity of 


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individuals who, incident to the 

conduct of official business, present the 

Common Access Card or similar 

identification as proof of identity to gain 

physical or logical access to government 

and contractor facilities, locations, 

networks, or systems. 

7. To State and local child support 

enforcement agencies for purposes of 

providing information, consistent with 

the requirements of 29 U.S.C. 1169(a), 

42 U.S.C. 666(a)(19), and E.O. 12953 

and in response to a National Medical 

Support Notice (NMSN) (or equivalent 

notice if based upon the statutory 

authority for the NMSN), regarding the 

military status of identified individuals 

and whether, and for what period of 

time, the children of such individuals 

are or were eligible for DoD health care 

coverage. NOTE: Information requested 

by the States is not disclosed when it 

would contravene U.S. national policy 

or security interests (42 U.S.C. 653(e)). 

8. To the Department of Health and 

Human Services (HHS): 

a. For purposes of providing 

information, consistent with the 

requirements of 42 U.S.C. 653 and in 

response to an HHS request, regarding 

the military status of identified 

individuals and whether, and for what 

period of time, the children of such 

individuals are or were eligible for DoD 

healthcare coverage. NOTE: Information 

requested by HHS is not disclosed when 

it would contravene U.S. national policy 

or security interests (42 U.S.C. 653(e)). 

b. For purposes of providing 

information so that specified Medicare 

determinations, specifically late 

enrollment and waiver of penalty, can 

be made for eligible (1) DoD military 

retirees and (2) spouses (or former 

spouses) and/or dependents of either 

military retirees or active duty military 

personnel, pursuant to section 625 of 

the Medicare Prescription Drug, 

Improvement, and Modernization Act of 

2002 (as codified at 42 U.S.C. 1395p and 

1395r). 

c. To the Office of Child Support 

Enforcement, Federal Parent Locator 

Service, pursuant to 42 U.S.C. 653 and 

653a; to assist in locating individuals for 

the purpose of establishing parentage; 

establishing, setting the amount of, 

modifying, or enforcing child support 

obligations; or enforcing child custody 

or visitation orders; the relationship to 

a child receiving benefits provided by a 

third party and the name and SSN of 

those third party providers who have a 

legal responsibility. Identifying 

delinquent obligors will allow state 

child support enforcement agencies to 

commence wage withholding or other 

enforcement actions against the 

obligors. 

d. For purposes of providing 

information to the Centers for Medicare 

and Medicaid Services (CMS) to account 

for the impact of DoD healthcare on 

local reimbursement rates for the 

Medicare Advantage program as 

required in 42 CFR 422.306. 

9. To the American Red Cross for 

purposes of providing emergency 

notification and assistance to members 

of the Armed Forces, retirees, family 

members or survivors. 

10. To the Department of Veterans 

Affairs (DVA): 

a. To provide military personnel, pay 

and wounded, ill and injured 

identification data for present and 

former military personnel for the 

purpose of evaluating use of veterans’ 

benefits, validating benefit eligibility 

and maintaining the health and well 

being of veterans and their family 

members. 

b. To provide identifying military 

personnel data to the DVA and its 

insurance program contractor for the 

purpose of notifying separating eligible 

Reservists of their right to apply for 

Veteran’s Group Life Insurance coverage 

under the Veterans Benefits 

Improvement Act of 1996 (38 U.S.C. 

1968) and for DVA to administer the 

Traumatic Servicemember’s Group Life 

Insurance (TSGLI) (Traumatic Injury 

Protection Rider to Servicemember’s 

Group Life Insurance (TSGLI), 38 CFR 

part 9.20). 

c. To register eligible veterans and 

their dependents for DVA programs. 

d. Providing identification of former 

military personnel and survivor’s 

financial benefit data to DVA for the 

purpose of identifying military retired 

pay and survivor benefit payments for 

use in the administration of the DVA’s 

Compensation and Pension Program (38 

U.S.C. 5106). The information is to be 

used to process all DVA award actions 

more efficiently, reduce subsequent 

overpayment collection actions, and 

minimize erroneous payments. 

e. To conduct computer matching 

programs regulated by the Privacy Act 

of 1974, as amended (5 U.S.C. 552a), for 

the purposes of: 

(1) Providing full identification of 

active duty military personnel, 

including full time National Guard/ 

Reserve support personnel, for use in 

the administration of DVA’s 

Compensation and Pension benefit 

program. The information is used to 

determine continued eligibility for DVA 

disability compensation to recipients 

who have returned to active duty so that 

benefits can be adjusted or terminated 

as required and steps taken by DVA to 

collect any resulting over payment (38 

U.S.C. 5304(c)). 

(2) Providing military personnel and 

financial data to the Veterans Benefits 

Administration, DVA for the purpose of 

determining initial eligibility and any 

changes in eligibility status to insure 

proper payment of benefits for GI Bill 

education and training benefits by the 

DVA under the Montgomery GI Bill (10 

U.S.C., Chapter 1606—Selected Reserve 

and 38 U.S.C., Chapter 30—Active 

Duty), the REAP educational benefit 

(Title 10 U.S.C, Chapter 1607), and the 

National Call to Service enlistment 

educational benefit (10, Chapter 510), 

the Post 9/11 GI Bill (38 U.S.C., Chapter 

33) and The Transferability of Education 

Assistance to Family Members. The 

administrative responsibilities 

designated to both agencies by the law 

require that data be exchanged in 

administering the programs. 

(3) Providing identification of reserve 

duty, including full time support 

National Guard/Reserve military 

personnel, to the DVA, for the purpose 

of deducting reserve time served from 

any DVA disability compensation paid 

or waiver of VA benefit. The law (10 

U.S.C. 12316) prohibits receipt of 

reserve pay and DVA compensation for 

the same time period, however, it does 

permit waiver of DVA compensation to 

draw reserve pay. 

(4) Providing identification of former 

active duty military personnel who 

received separation payments to the 

DVA for the purpose of deducting such 

repayment from any DVA disability 

compensation paid. The law requires 

recoupment of severance payments 

before DVA disability compensation can 

be paid (10 U.S.C. 1174). 

f. To provide identifying military 

personnel data to the DVA for the 

purpose of notifying such personnel of 

information relating to educational 

assistance as required by the Veterans 

Programs Enhancement Act of 1998 (38 

U.S.C. 3011 and 3034). 

11. To DoD Civilian Contractors and 

grantees for the purpose of performing 

research on manpower problems for 

statistical analyses. 

12. To consumer reporting agencies to 

obtain current addresses of separated 

military personnel to notify them of 

potential benefits eligibility. 

13. To Defense contractors to monitor 

the employment of former DoD 

employees and military members 

subject to the provisions of 41 U.S.C. 

423. 

14. To Federal and quasi Federal 

agencies, territorial, state, and local 

governments to support personnel 

functions requiring data on prior 

military service credit for their 

employees or for job applications. To 

determine continued eligibility and help 


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eliminate fraud and abuse in benefit 

programs and to collect debts and over 

payments owed to these programs. 

Information released includes name, 

SSN, and military or civilian address of 

individuals. To detect fraud, waste and 

abuse pursuant to the authority 

contained in the Inspector General Act 

of 1978, as amended (Pub. L. 95–452) 

for the purpose of determining 

eligibility for, and/or continued 

compliance with, any Federal benefit 

program requirements. 

15. To Federal and quasi Federal 

agencies, territorial, state and local 

governments, and contractors and 

grantees for the purpose of supporting 

research studies concerned with the 

health and well being of active duty, 

reserve, and retired personnel or 

veterans, to include family members. 

DMDC will disclose information from 

this system of records for research 

purposes when DMDC: 

a. Has determined that the use or 

disclosure does not violate legal or 

policy limitations under which the 

record was provided, collected, or 

obtained; 

b. Has determined that the research 

purpose (1) cannot be reasonably 

accomplished unless the record is 

provided in individually identifiable 

form, and (2) warrants the risk to the 

privacy of the individual that additional 

exposure of the record might bring; 

c. Has required the recipient to (1) 

establish reasonable administrative, 

technical, and physical safeguards to 

prevent unauthorized use or disclosure 

of the record, and (2) remove or destroy 

the information that identifies the 

individual at the earliest time at which 

removal or destruction can be 

accomplished consistent with the 

purpose of the research project, unless 

the recipient has presented adequate 

justification of a research or health 

nature for retaining such information, 

and (3) make no further use or 

disclosure of the record except (A) in 

emergency circumstances affecting the 

health or safety of any individual, (B) 

for use in another research project, 

under these same conditions, and with 

written authorization of the Department, 

(C) for disclosure to a properly 

identified person for the purpose of an 

audit related to the research project, if 

information that would enable research 

subjects to be identified is removed or 

destroyed at the earliest opportunity 

consistent with the purpose of the audit, 

or (D) when required by law; 

d. Has secured a written statement 

attesting to the recipients’ 

understanding of, and willingness to 

abide by these provisions. 

16. To Federal and State agencies for 

purposes of obtaining socioeconomic 

information on Armed Forces personnel 

so that analytical studies can be 

conducted with a view to assessing the 

present needs and future requirements 

of such personnel. 

17. To Federal and State agencies to 

validate demographic data (e.g., SSN, 

citizenship status, date and place of 

birth, etc.) for individuals in DoD 

personnel and pay files so that accurate 

information is available in support of 

DoD requirements. 

18. To the Bureau of Citizenship and 

Immigration Services, Department of 

Homeland Security, for purposes of 

facilitating the verification of 

individuals who may be eligible for 

expedited naturalization (Pub. L. 108– 

136, Section 1701, and E.O. 13269, 

Expedited Naturalization). 

19. To the Federal voting program to 

provide unit and e-mail addresses for 

the purpose of notifying the military 

members where to obtain absentee 

ballots. 

20. To the Department of Homeland 

Security for the conduct of studies 

related to the health and well-being of 

Coast Guard members and to 

authenticate and identify Coast Guard 

personnel. 

21. To Coast Guard recruiters in the 

performance of their assigned duties. 

22. To Federal Agencies, to include 

OPM, Postal Service, Executive Office of 

the President and Administrative Office 

of the Courts; to conduct computer 

matching programs regulated by the 

Privacy Act of 1974, as amended (5 

U.S.C. 552a), for the purpose of: 

a. Providing all reserve military 

members who could be eligible for 

TRICARE Premium Based programs, 

such as TRICARE Reserve Select (TRS) 

and TRICARE Retired Reserve (TRR) to 

be matched against the Federal agencies 

for providing those reserve military 

members that are also Federal civil 

service employees. This disclosure by 

the Federal agencies will provide the 

DoD with the FEHB eligibility and 

Federal employment information 

necessary to determine continuing 

eligibility for the TRS program. Only 

those reservists not eligible for FEHB are 

eligible for TRS (10 U.S.C. 1076d). 

b. Providing all reserve military 

members to be matched against the 

Federal agencies for the purpose of 

identifying the Reserve Forces who are 

also employed by the Federal 

Government in a civilian position, so 

that reserve status can be terminated if 

necessary. To accomplish an emergency 

mobilization, individuals occupying 

critical civilian positions cannot be 

mobilized as Reservists. 

c. To the Department of Education for 

the purpose of identifying dependent 

children of those military members 

killed in Operation Iraqi Freedom and 

Operation Enduring Freedom (OIF/ 

OEF), Afghanistan Only, for possible 

benefits. 

23. To Federal and contractor medical 

personnel at joint DoD/VA health care 

clinics, for purposes of authenticating 

the identity of individuals who are 

registered as patients at the clinic and 

maintaining, through the correlation of 

DoD ID number and Integration Control 

Number (ICN), a shared population of 

DoD and VA beneficiaries who are users 

of the clinic. 

The DoD ‘‘Blanket Routine Uses’’ 

published at the beginning of the Office 

of the Secretary of Defense (OSD) 

compilation of systems of records 

notices apply to this system.’’ 

* * * * * 

RETENTION AND DISPOSAL: 

Delete entry and replace with 

‘‘Hardcopy version of DD Form 1172: 

Destroy once written to optical disk. 

Optical disks: Destroy primary and 

backup copies after 5 years. 

The DEERS database is Permanent: 

Cut off (take a snapshot) at end of Fiscal 

Year and transfer to the National 

Archives and Records Administration in 

accordance with 36 CFR 1228.270 and 

36 CFR 1234. (N1–330–03–01) 

Output records (electronic or paper 

summary reports) are deleted or 

destroyed when no longer needed for 

operational purposes. Note: This 

disposition instruction applies only to 

recordkeeping copies of the reports 

retained by DMDC. The DoD office 

requiring creation of the report should 

maintain its record keeping copy in 

accordance with NARA approved 

disposition instructions for such 

reports.’’ 

* * * * * 

DMDC 02 DoD 

SYSTEM NAME: 

Defense Enrollment Eligibility 

Recording System (DEERS). 

SYSTEM LOCATION: 

EDS—Service Management Center, 

1075 West Entrance Drive, Auburn 

Hills, MI 48326–2723. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Members, former members, retirees, 

civilian employees (includes nonappropriated fund) and contractor 

employees of all of the Uniformed 

Services; Presidential appointees of all 

Federal Government agencies; Medal of 

Honor recipients; U.S. Military 


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Academy students; non-Federal agency 

civilian associates (e.g., American Red 

Cross paid employees, non-DoD contract 

employees); DoD local national hires; 

DoD beneficiaries; dependents; civilian 

retirees; prior military eligible for 

Department of Veterans Affairs (VA) 

benefits; and members of the public 

treated for a medical emergency in a 

DoD or joint DoD/VA medical facility. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Beneficiary’s name; Service or Social 

Security Number (SSN); DoD ID 

number, enrollment number; 

relationship of beneficiary to sponsor; 

residence address of beneficiary or 

sponsor; date of birth of beneficiary; 

gender of beneficiary; branch of Service 

of sponsor; dates of beginning and 

ending eligibility; number of family 

members of sponsor; primary unit duty 

location of sponsor; race and ethnic 

origin of beneficiary; occupation of 

sponsor; rank/pay grade of sponsor; 

disability documentation; wounded, ill 

and injured identification information; 

other health information, i.e. tumor/ 

reportable disease registry; Medicare 

eligibility and enrollment data; primary 

and secondary fingerprints and 

photographs of beneficiaries; blood test 

results; Deoxyribonucleic Acid (DNA); 

dental care eligibility codes and dental 

x-rays. 

Patient registration data for shared 

DoD/VA beneficiary populations, 

including VA Integration Control 

Number (ICN), VA patient type, patient 

category code and patient category name 

of sponsor and beneficiary, patient 

location Defense Medical Information 

System, patient location date, identity 

and relationship data, command interest 

code and name, command security code 

and name, medical fly status code. 

Catastrophic Cap and Deductible 

(CCD) transactions, including monetary 

amounts; CHAMPUS/TRICARE claim 

records containing enrollee, participant 

and health care facility, provider data 

such as cause of treatment, amount of 

payment, name and Social Security or 

tax identification number of providers 

or potential providers of care; 

citizenship data/country of birth; civil 

service employee employment 

information (agency and bureau, pay 

plan and grade, nature of action code 

and nature of action effective date, 

occupation series, dates of promotion 

and expected return from overseas, 

service computation date); claims data; 

compensation data; contractor fee 

payment data; date of separation of 

former enlisted and officer personnel; 

third party health insurance information 

on dependents; demographic data (kept 

on others beyond beneficiaries) date of 

birth, home of record state, sex, race, 

education level; VA disability payment 

records; digital signatures where 

appropriate to assert validity of data; email (home/work); emergency contact 

person information; care giver 

information; immunization data; 

Information Assurance (IA) Work Force 

information; language data; military 

personnel information (rank, 

assignment/deployment, length of 

service, military occupation, education, 

and benefit usage); pharmacy benefits; 

reason leaving military service or DoD 

civilian service; Reserve member’s 

civilian occupation and employment 

information; education benefit 

eligibility and usage; special military 

pay information; SGLI/FGLI; stored 

documents for proofing identity and 

association; workforces information (e.g. 

acquisition, first responders); Privacy 

Act audit logs. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

5 U.S.C. App. 3, Inspector General Act 

of 1978; 5 U.S.C. Chapter 90, Federal 

Long-Term Care Insurance; 10 U.S.C. 

136, Under Secretary of Defense for 

Personnel and Readiness; 10 U.S.C. 

Chapter 53, Miscellaneous Rights and 

Benefits; 10 U.S.C. Chapter 54, 

Commissary and Exchange Benefits; 10 

U.S.C. Chapter 55 Medical and Dental 

Care; 10 U.S.C. Chapter 58, Benefits and 

Services for Members being Separated 

or Recently Separated; 10 U.S.C. 

Chapter 75, Deceased Personnel; 10 

U.S.C. § 2358, Research and 

Development Projects; 20 U.S.C. 1070a 

(f)(4), Higher Education Opportunity 

Act; 31 U.S.C. 3512(c), Executive 

Agency Accounting and Other Financial 

Management; 42 U.S.C. 1973ff, Federal 

Responsibilities; 50 U.S.C. Chapter 23, 

Internal Security; DoD Directive 1000.4, 

Federal Voting Assistance Program 

(FVAP); DoD Directive 1341.1, Defense 

Enrollment/Eligibility Reporting 

System; DoD Instruction 1341.2, DEERS 

Procedures; Homeland Security 

Presidential Directive 12, Policy for a 

common Identification Standard for 

Federal Employees and Contractors; 38 

CFR part 9.20, Traumatic injury 

protection; and E.O. 9397 (SSN), as 

amended. 

PURPOSE(S): 

To provide a database for determining 

eligibility for DoD entitlements and 

privileges; to support DoD health care 

management programs; to provide 

identification of deceased members; to 

record the issuance of DoD badges and 

identification cards, i.e. Common 

Access Cards (CAC) or beneficiary 

identification cards; and to detect fraud 

and abuse of the benefit programs by 

claimants and providers to include 

appropriate collection actions arising 

out of any debts incurred as a 

consequence of such programs. 

To authenticate and identify DoD 

affiliated personnel (e.g., contractors); to 

assess manpower, support personnel 

and readiness functions; to perform 

statistical analyses; identify current DoD 

civilian and military personnel for 

purposes of detecting fraud and abuse of 

benefit programs; to register current 

DoD civilian and military personnel and 

their authorized dependents for 

purposes of obtaining medical 

examination, treatment or other benefits 

to which they are entitled; to ensure 

benefit eligibility is retained after 

separation from the military; 

information will be used by agency 

officials and employees, or authorized 

contractors, and other DoD Components 

for personnel and manpower studies; 

and to assist in recruiting prior-service 

personnel. 

Routine uses of records maintained in 

the system, including categories of users 

and the purposes of such uses: 

In addition to those disclosures 

generally permitted under 5 U.S.C. 

552a(b) of the Privacy Act of 1974, as 

amended, these records may specifically 

be disclosed outside the DoD as a 

routine use pursuant to 5 U.S.C. 

552a(b)(3) as follows: 

1. To the Social Security 

Administration (SSA) to perform 

computer data matching against the SSA 

Wage and Earnings Record file for the 

purpose of identifying employers of 

Department of Defense (DoD) 

beneficiaries eligible for health care. 

This employer data will in turn be used 

to identify those employed beneficiaries 

who have employment-related group 

health insurance, to coordinate 

insurance benefits provided by DoD 

with those provided by the other 

insurance. This information will also be 

used to perform computer data 

matching against the SSA Master 

Beneficiary Record file for the purpose 

of identifying DoD beneficiaries eligible 

for health care who are enrolled in the 

Medicare program, to coordinate 

insurance benefits provided by DoD 

with those provided by Medicare. 

2. To the Office of Disability and 

Insurance Security Programs, for the 

purpose of expediting disability 

processing of wounded military service 

members and veterans. 

3. To other Federal agencies and state, 

local and territorial governments to 

identify fraud and abuse of the Federal 

agency’s programs and to identify 

debtors and collect debts and 

overpayment in the DoD health care 

programs. 


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4. To each of the fifty states and the 

District of Columbia for the purpose of 

conducting an on-going computer 

matching program with state Medicaid 

agencies to determine the extent to 

which state Medicaid beneficiaries may 

be eligible for Uniformed Services 

health care benefits, including 

CHAMPUS, TRICARE, and to recover 

Medicaid monies from the CHAMPUS 

program. 

5. To provide dental care providers 

assurance of treatment. 

6. To Federal agencies and/or their 

contractors, the Transportation Security 

Administration and other Federal 

transportation agencies, for purposes of 

authenticating the identity of 

individuals who, incident to the 

conduct of official business, present the 

Common Access Card or similar 

identification as proof of identity to gain 

physical or logical access to government 

and contractor facilities, locations, 

networks, or systems. 

7. To State and local child support 

enforcement agencies for purposes of 

providing information, consistent with 

the requirements of 29 U.S.C. 1169(a), 

42 U.S.C. 666(a)(19), and E.O. 12953 

and in response to a National Medical 

Support Notice (NMSN) (or equivalent 

notice if based upon the statutory 

authority for the NMSN), regarding the 

military status of identified individuals 

and whether, and for what period of 

time, the children of such individuals 

are or were eligible for DoD health care 

coverage. Note: Information requested 

by the States is not disclosed when it 

would contravene U.S. national policy 

or security interests (42 U.S.C. 653(e)). 

8. To the Department of Health and 

Human Services (HHS): 

a. For purposes of providing 

information, consistent with the 

requirements of 42 U.S.C. 653 and in 

response to an HHS request, regarding 

the military status of identified 

individuals and whether, and for what 

period of time, the children of such 

individuals are or were eligible for DoD 

healthcare coverage. Note: Information 

requested by HHS is not disclosed when 

it would contravene U.S. national policy 

or security interests (42 U.S.C. 653(e)). 

b. For purposes of providing 

information so that specified Medicare 

determinations, specifically late 

enrollment and waiver of penalty, can 

be made for eligible (1) DoD military 

retirees and (2) spouses (or former 

spouses) and/or dependents of either 

military retirees or active duty military 

personnel, pursuant to section 625 of 

the Medicare Prescription Drug, 

Improvement, and Modernization Act of 

2002 (as codified at 42 U.S.C. 1395p and 

1395r). 

c. To the Office of Child Support 

Enforcement, Federal Parent Locator 

Service, pursuant to 42 U.S.C. 653 and 

653a; to assist in locating individuals for 

the purpose of establishing parentage; 

establishing, setting the amount of, 

modifying, or enforcing child support 

obligations; or enforcing child custody 

or visitation orders; the relationship to 

a child receiving benefits provided by a 

third party and the name and SSN of 

those third party providers who have a 

legal responsibility. Identifying 

delinquent obligors will allow state 

child support enforcement agencies to 

commence wage withholding or other 

enforcement actions against the 

obligors. 

d. For purposes of providing 

information to the Centers for Medicare 

and Medicaid Services (CMS) to account 

for the impact of DoD healthcare on 

local reimbursement rates for the 

Medicare Advantage program as 

required in 42 CFR 422.306. 

9. To the American Red Cross for 

purposes of providing emergency 

notification and assistance to members 

of the Armed Forces, retirees, family 

members or survivors. 

10. To the Department of Veterans 

Affairs (DVA): 

a. To provide military personnel, pay 

and wounded, ill and injured 

identification data for present and 

former military personnel for the 

purpose of evaluating use of veterans’ 

benefits, validating benefit eligibility 

and maintaining the health and well 

being of veterans and their family 

members. 

b. To provide identifying military 

personnel data to the DVA and its 

insurance program contractor for the 

purpose of notifying separating eligible 

Reservists of their right to apply for 

Veteran’s Group Life Insurance coverage 

under the Veterans Benefits 

Improvement Act of 1996 (38 U.S.C. 

1968) and for DVA to administer the 

Traumatic Servicemember’s Group Life 

Insurance (TSGLI) (Traumatic Injury 

Protection Rider to Servicemember’s 

Group Life Insurance (TSGLI), 38 CFR 

part 9.20). 

c. To register eligible veterans and 

their dependents for DVA programs. 

d. Providing identification of former 

military personnel and survivor’s 

financial benefit data to DVA for the 

purpose of identifying military retired 

pay and survivor benefit payments for 

use in the administration of the DVA’s 

Compensation and Pension Program (38 

U.S.C. 5106). The information is to be 

used to process all DVA award actions 

more efficiently, reduce subsequent 

overpayment collection actions, and 

minimize erroneous payments. 

e. To conduct computer matching 

programs regulated by the Privacy Act 

of 1974, as amended (5 U.S.C. 552a), for 

the purposes of: 

(1) Providing full identification of 

active duty military personnel, 

including full time National Guard/ 

Reserve support personnel, for use in 

the administration of DVA’s 

Compensation and Pension benefit 

program. The information is used to 

determine continued eligibility for DVA 

disability compensation to recipients 

who have returned to active duty so that 

benefits can be adjusted or terminated 

as required and steps taken by DVA to 

collect any resulting over payment (38 

U.S.C. 5304(c)). 

(2) Providing military personnel and 

financial data to the Veterans Benefits 

Administration, DVA for the purpose of 

determining initial eligibility and any 

changes in eligibility status to insure 

proper payment of benefits for GI Bill 

education and training benefits by the 

DVA under the Montgomery GI Bill (10 

U.S.C., Chapter 1606—Selected Reserve 

and 38 U.S.C., Chapter 30—Active 

Duty), the REAP educational benefit 

(Title 10 U.S.C, Chapter 1607), and the 

National Call to Service enlistment 

educational benefit (10, Chapter 510), 

the Post 9/11 GI Bill (38 U.S.C., Chapter 

33) and The Transferability of Education 

Assistance to Family Members. The 

administrative responsibilities 

designated to both agencies by the law 

require that data be exchanged in 

administering the programs. 

(3) Providing identification of reserve 

duty, including full time support 

National Guard/Reserve military 

personnel, to the DVA, for the purpose 

of deducting reserve time served from 

any DVA disability compensation paid 

or waiver of VA benefit. The law (10 

U.S.C. 12316) prohibits receipt of 

reserve pay and DVA compensation for 

the same time period, however, it does 

permit waiver of DVA compensation to 

draw reserve pay. 

(4) Providing identification of former 

active duty military personnel who 

received separation payments to the 

DVA for the purpose of deducting such 

repayment from any DVA disability 

compensation paid. The law requires 

recoupment of severance payments 

before DVA disability compensation can 

be paid (10 U.S.C. 1174). 

f. To provide identifying military 

personnel data to the DVA for the 

purpose of notifying such personnel of 

information relating to educational 

assistance as required by the Veterans 

Programs Enhancement Act of 1998 (38 

U.S.C. 3011 and 3034). 

11. To DoD Civilian Contractors and 

grantees for the purpose of performing 


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research on manpower problems for 

statistical analyses. 

12. To consumer reporting agencies to 

obtain current addresses of separated 

military personnel to notify them of 

potential benefits eligibility. 

13. To Defense contractors to monitor 

the employment of former DoD 

employees and military members 

subject to the provisions of 41 U.S.C. 

423. 

14. To Federal and quasi Federal 

agencies, territorial, state, and local 

governments to support personnel 

functions requiring data on prior 

military service credit for their 

employees or for job applications. To 

determine continued eligibility and help 

eliminate fraud and abuse in benefit 

programs and to collect debts and over 

payments owed to these programs. 

Information released includes name, 

SSN, and military or civilian address of 

individuals. To detect fraud, waste and 

abuse pursuant to the authority 

contained in the Inspector General Act 

of 1978, as amended (Pub. L. 95–452) 

for the purpose of determining 

eligibility for, and/or continued 

compliance with, any Federal benefit 

program requirements. 

15. To Federal and quasi Federal 

agencies, territorial, state and local 

governments, and contractors and 

grantees for the purpose of supporting 

research studies concerned with the 

health and well being of active duty, 

reserve, and retired personnel or 

veterans, to include family members. 

DMDC will disclose information from 

this system of records for research 

purposes when DMDC: 

a. Has determined that the use or 

disclosure does not violate legal or 

policy limitations under which the 

record was provided, collected, or 

obtained; 

b. Has determined that the research 

purpose (1) cannot be reasonably 

accomplished unless the record is 

provided in individually identifiable 

form, and (2) warrants the risk to the 

privacy of the individual that additional 

exposure of the record might bring; 

c. Has required the recipient to (1) 

establish reasonable administrative, 

technical, and physical safeguards to 

prevent unauthorized use or disclosure 

of the record, and (2) remove or destroy 

the information that identifies the 

individual at the earliest time at which 

removal or destruction can be 

accomplished consistent with the 

purpose of the research project, unless 

the recipient has presented adequate 

justification of a research or health 

nature for retaining such information, 

and (3) make no further use or 

disclosure of the record except (A) in 

emergency circumstances affecting the 

health or safety of any individual, (B) 

for use in another research project, 

under these same conditions, and with 

written authorization of the Department, 

(C) for disclosure to a properly 

identified person for the purpose of an 

audit related to the research project, if 

information that would enable research 

subjects to be identified is removed or 

destroyed at the earliest opportunity 

consistent with the purpose of the audit, 

or (D) when required by law; 

d. Has secured a written statement 

attesting to the recipients’ 

understanding of, and willingness to 

abide by these provisions. 

16. To Federal and State agencies for 

purposes of obtaining socioeconomic 

information on Armed Forces personnel 

so that analytical studies can be 

conducted with a view to assessing the 

present needs and future requirements 

of such personnel. 

17. To Federal and State agencies to 

validate demographic data (e.g., SSN, 

citizenship status, date and place of 

birth, etc.) for individuals in DoD 

personnel and pay files so that accurate 

information is available in support of 

DoD requirements. 

18. To the Bureau of Citizenship and 

Immigration Services, Department of 

Homeland Security, for purposes of 

facilitating the verification of 

individuals who may be eligible for 

expedited naturalization (Pub. L. 108– 

136, Section 1701, and E.O. 13269, 

Expedited Naturalization). 

19. To the Federal voting program to 

provide unit and e-mail addresses for 

the purpose of notifying the military 

members where to obtain absentee 

ballots. 

20. To the Department of Homeland 

Security for the conduct of studies 

related to the health and well-being of 

Coast Guard members and to 

authenticate and identify Coast Guard 

personnel. 

21. To Coast Guard recruiters in the 

performance of their assigned duties. 

22. To Federal Agencies, to include 

OPM, Postal Service, Executive Office of 

the President and Administrative Office 

of the Courts; to conduct computer 

matching programs regulated by the 

Privacy Act of 1974, as amended (5 

U.S.C. 552a), for the purpose of: 

a. Providing all reserve military 

members who could be eligible for 

TRICARE Premium Based programs, 

such as TRICARE Reserve Select (TRS) 

and TRICARE Retired Reserve (TRR) to 

be matched against the Federal agencies 

for providing those reserve military 

members that are also Federal civil 

service employees. This disclosure by 

the Federal agencies will provide the 

DoD with the FEHB eligibility and 

Federal employment information 

necessary to determine continuing 

eligibility for the TRS program. Only 

those reservists not eligible for FEHB are 

eligible for TRS (10 U.S.C. 1076d). 

b. Providing all reserve military 

members to be matched against the 

Federal agencies for the purpose of 

identifying the Reserve Forces who are 

also employed by the Federal 

Government in a civilian position, so 

that reserve status can be terminated if 

necessary. To accomplish an emergency 

mobilization, individuals occupying 

critical civilian positions cannot be 

mobilized as Reservists. 

c. To the Department of Education for 

the purpose of identifying dependent 

children of those military members 

killed in Operation Iraq Freedom and 

Operation Enduring Freedom (OIF/ 

OEF), Afghanistan Only, for possible 

benefits. 

23. To Federal and contractor medical 

personnel at joint DoD/VA health care 

clinics, for purposes of authenticating 

the identity of individuals who are 

registered as patients at the clinic and 

maintaining, through the correlation of 

DoD ID number and Integration Control 

Number (ICN), a shared population of 

DoD and VA beneficiaries who are users 

of the clinic. 

The DoD ‘‘Blanket Routine Uses’’ 

published at the beginning of the Office 

of the Secretary of Defense (OSD) 

compilation of systems of records 

notices apply to this system. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Electronic storage media. 

RETRIEVABILITY: 

Records about individuals are 

retrieved by an algorithm which uses 

name, SSN, date of birth, rank, and duty 

location as possible inputs. Retrievals 

are made on summary basis by 

geographic characteristics and location 

and demographic characteristics. 

Information about individuals will not 

be distinguishable in summary 

retrievals. Retrievals for the purposes of 

generating address lists for direct mail 

distribution may be made using 

selection criteria based on geographic 

and demographic keys. 

SAFEGUARDS: 

Computerized records are maintained 

in a controlled area accessible only to 

authorized personnel. Entry to these 

areas is restricted to those personnel 

with a valid requirement and 

authorization to enter. Physical entry is 


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restricted by the use of locks, guards, 

and administrative procedures (e.g., fire 

protection regulations). 

Access to personal information is 

restricted to those who require the 

records in the performance of their 

official duties, and to the individuals 

who are the subjects of the record or 

their authorized representatives. Access 

to personal information is further 

restricted by the use of passwords, 

which are changed periodically. All 

individuals granted access to this 

system of records are to have received 

Information Assurance and Privacy Act 

training. 

RETENTION AND DISPOSAL: 

Hardcopy version of DD Form 1172: 

Destroy once written to optical disk. 

Optical disks: Destroy primary and 

backup copies after 5 years. 

The DEERS database is Permanent: 

Cut off (take a snapshot) at end of Fiscal 

Year and transfer to the National 

Archives and Record Administration in 

accordance with 36 CFR 1228.270 and 

36 CFR 1234. (N1–330–03–01) 

Output records (electronic or paper 

summary reports) are deleted or 

destroyed when no longer needed for 

operational purposes. Note: This 

disposition instruction applies only to 

recordkeeping copies of the reports 

retained by DMDC. The DoD office 

requiring creation of the report should 

maintain its record keeping copy in 

accordance with NARA approved 

disposition instructions for such 

reports. 

SYSTEM MANAGER(S) AND ADDRESS: 

Deputy Director, Defense Manpower 

Data Center, DoD Center Monterey Bay, 

400 Gigling Road, Seaside, CA 93955– 

6771. 

NOTIFICATION PROCEDURE: 

Individuals seeking to determine 

whether information about themselves 

is contained in this system should 

address written inquiries to the Deputy 

Director, Defense Manpower Data 

Center, DoD Center Monterey Bay, 400 

Gigling Road, Seaside, CA 93955–6771. 

Written requests should contain the 

full name, SSN, date of birth, and 

current address and telephone number 

of the individual. 

RECORD ACCESS PROCEDURES: 

Individuals seeking access to 

information about themselves contained 

in this system should address written 

inquiries to the Office of the Secretary 

of Defense/Joint Staff Freedom of 

Information Act Requester Service 

Center, 1155 Defense Pentagon, 

Washington, DC 20301–1155. 

Written requests should contain the 

name and number of this system of 

records notice along with the full name, 

SSN, date of birth, and current address 

and telephone number of the individual 

and be signed. 

CONTESTING RECORD PROCEDURES: 

The OSD rules for accessing records, 

for contesting contents and appealing 

initial agency determinations are 

published in OSD Administrative 

Instruction 81; 32 CFR part 311; or may 

be obtained from the system manager. 

RECORD SOURCE CATEGORIES: 

Individuals and the personnel, pay, 

and benefit systems of the military and 

civilian departments and agencies of the 

Uniformed Services, VA, and other 

Federal agencies. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

[FR Doc. 2011–18397 Filed 7–20–11; 8:45 am] 

BILLING CODE 5001–06–P 

DEPARTMENT OF DEFENSE 

Office of the Secretary 

Renewal of Department of Defense 

Federal Advisory Committee 

AGENCY: Department of Defense. 

ACTION: Renewal of Federal Advisory 

Committee. 

SUMMARY: Under the provisions of 10 

U.S.C. 2904, the Federal Advisory 

Committee Act of 1972, (5 U.S.C. 

Appendix), the Government in the 

Sunshine Act of 1976 (5 U.S.C. 552b), 

and 41 CFR 102–3.50, the Department of 

Defense (DoD) gives notice that it is 

renewing the charter for the Strategic 

Environmental Research and 

Development Program Scientific 

Advisory Board (hereafter referred to as 

the ‘‘Board’’). 

Pursuant to 10 U.S.C. 2904(a), the 

Secretary of Defense and the Secretary 

of Energy, in consultation with the 

Administrator of the Environmental 

Protection Agency, shall jointly 

establish the Strategic Environmental 

Research and Development Program 

Scientific Advisory Board. The 

Advisory Board, pursuant to 10 U.S.C. 

2904, shall operate and comply with the 

provisions of the Federal Advisory 

Committee Act of 1972 (5 U.S.C. 

Appendix), and 41 CFR 102–3.50(a). 

Pursuant to 10 U.S.C. 2902 and 

2904(e), the Strategic Environmental 

Research and Development Program 

Council (hereafter referred to as the 

Council), shall refer to the Advisory 

Board, and the Advisory Board shall 

review, each proposed research project 

including its estimated cost, for research 

in and development of technologies 

related to environmental activities in 

excess of $1,000,000. The Council, 

pursuant to its responsibilities under 10 

U.S.C. 2902(d)(1) and in an effort to 

enhance the Advisory Board’s review 

process, has lowered the Advisory 

Board’s dollar threshold to any 

proposed research projects in excess of 

$900,000. The Advisory Board shall 

make any recommendations to the 

Council that the Advisory Board 

considers appropriate regarding such 

project or proposal. 

The Advisory Board may make 

recommendations to the Council 

regarding technologies, research, 

projects, programs, activities, and, if 

appropriate, funding within the scope of 

the Strategic Environmental Research 

and Development Program. In addition, 

the Advisory Board shall assist and 

advise the Council in identifying the 

environmental data and analytical 

assistance activities that should be 

covered by the policies and procedures 

prescribed pursuant to 10 U.S.C. 

2902(d)(1). 

Pursuant to 10 U.S.C. 2904(e), the 

Advisory Board shall make any 

recommendations to the Council that 

the Advisory Board considers 

appropriate regarding projects or 

proposals. 

The Advisory Board, pursuant to 10 

U.S.C. 2904(a), shall be comprised of 

not more than 14 members. Pursuant to 

10 U.S.C. 2904(b), the Advisory Board 

membership shall be comprised of the 

following: 

a. Permanent members of the 

Advisory Board are the Science Advisor 

to the President, the Administrator of 

the National Oceanic and Atmospheric 

Administration, or their designees; 

b. Non-permanent members of the 

Advisory Board shall be appointed from 

among persons eminent in the fields of 

basic sciences, engineering, ocean and 

environmental sciences, education, 

research management, international and 

security affairs, health physics, health 

sciences, or social sciences, with due 

regard given to the equitable 

representation of scientists and 

engineers who are women or who 

represent minority groups. One such 

member of the Advisory Board shall be 

a representative of environmental public 

interest groups, and one such member 

shall be a representative of the interests 

of State governments. 

Pursuant to 10 U.S.C. 2904(b)(3), the 

Secretary of Defense and the Secretary 

of Energy, in consultation with the 

Administrator of the Environmental 


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