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 Program Letter 2018-02
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          Program Letter 2018-02
 Program Letter 2018-02
							 
							
							
            PDF Image
      
            PL 18-02 (120.31 KB)
      
  To
              Employer Contact Officials

  Subject
              New RRB Forms Available via the Employer Reporting System (ERSNet)

            **Please share this information with the appropriate members of your staff who file service and compensation reports and other related activities for employees of your organization.**



The Railroad Retirement Board (RRB) has added two new services to the ERSNet system. The following new services are available immediately on the ERSNet system and an explanation of their functions is shown below.

Form G-73a.1, Notice of Death of Railroad Annuitant
	RL-5a, Notice to Employer of Annuity Award Listing**Form G-73a.1:**

G-73a.1, Notice of Death of Railroad Annuitant, is used to notify an employer of an employee annuitant’s death whenever a first notice of death is processed. The report is generated on a monthly basis and released to the last employer of the former employee.

**RL-5a:**

The RL-5a, Notice to Employer of Annuity Award, is a monthly listing provided to a requesting employer that provides initial annuity payment information about their former employees who have retired in the current month. The notice includes an annuity tier breakdown, date rights relinquished and Supplemental annuity information (if eligible). Employers who want to receive this information are required to submit a written statement which explains how the information will be used.

Submit your request along with a completed Form BA-12, Application for Employer Reporting Internet Access, to the Quality Reporting Service Center (QRSC). After it is received, QRSC will forward the request to the RRB’s Office of General Counsel (OGC). OGC will render a decision as to whether the purpose of the employer’s request will allow disclosure of the employee’s annuity information.

*Note – If you are currently receiving this listing, you are not required to submit a new request statement.*

These notices are intended for employers that need this information from the RRB to administer their private pension plans or for other actuarial or budgetary planning purposes. The information is provided to employers for internal processing only and should be kept private and secure.

Enrollment in these services will eliminate the need for multiple releases of paper forms to employers. Both forms will be found under New Items in ERSNet (see Figure 1).



Figure 1



**ACCESS Levels on the ERSNet Site**

The ERSNet system is a role-based system which means that each user’s access is tailored to the role of work they perform for their company. Access levels are assigned by the company, allowing employers the ability to retain control over the forms employees of their organization can view and submit to the RRB. If you are not enrolled and want to begin filing your reports on the ERSNet follow the instructions below.

**Applying for Access**

To apply for access do the following:

Read the Security Guidelines explaining your responsibilities as a user of ERSNet. They are available at eitherhttps://www.rrb.gov/RERI_Chapter_8_Security_Guidelinesorhttps://www.rrb.gov/LERI_Chapter_8_Security_Guidelines.
	File the enclosed Form BA-12, Application for Employer Reporting Internet Access. Complete Sections A, B, C, D, and F, then have the designated employee sign Item 5 in Section E, and return the form to you. The certification in Section E must be completed by a certifying official of the company who has the authority to sign official RRB forms. If you have signature authority, sign the certification. Otherwise, the company president and those persons designated on the Form G-117a, Designation of Contact Official, are assumed to have signature authority. NOTE: In addition to the information above, current ERSNet users wanting to add access to these two forms should mark “Modify Access” for Section D(1) as well as mark the “R” box next to each form under Section F. For additional copies of Form BA-12 or information on how to complete it, go directly tohttps://www.rrb.gov/Employer/Forms/BA-12or contact the Quality Reporting Service Center at the telephone number or e-mail address shown on page 1 of this program letter. All employer forms can be accessed on the RRB website athttps://www.rrb.gov/Employers/Forms.Within five to seven days of receipt of an acceptable application, the RRB will mail your user ID and temporary password along with instructions for accessing the site. To deter fraudulent use of ERSNet, Form BA-12 cannot be completed or filed on our website. Original signatures (no reproductions) are needed, and the form must be transmitted by either the USPS or an express mail carrier. For security reasons, facsimiles are not acceptable.

Detailed instructions on how to use the system are covered in Part VIII of the Reporting Instructions. See below for direct links to the reporting instructions on our website.

Rail Employer Reporting Instructions

https://www.rrb.gov/RERI_Part_VIII_Employer_Reporting_System_ERS_Internet_User_Instructions

Labor Employer Reporting Instructions

https://www.rrb.gov/LERI_Part_VIII_Employer_Reporting_System_ERS_Internet_User_Instructions
      
      Published by: 
            Quality Reporting Service Center
       | 
    
  
            Phone: (312) 751-4992 | 
      
           Email: QRSC@rrb.gov
      
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 Last updated: 10/04/2019