2023 RUIA Tax Forms Available in myRRB - Read More... Search
    
      Search
  
  
  Search myRRB
 **U.S. Railroad Retirement Board**
 Our AgencyAgency OverviewOffice of the ChairmanChairmanChairman Staff DirectoryOffice of the Labor MemberLabor Member of the BoardLabor Member Staff DirectoryPre-Retirement SeminarsEducational MaterialsQuestions and AnswersOffice of the Management MemberManagement Member of the BoardManagement Member Staff DirectoryOffice of Inspector GeneralOffice of Inspector GeneralAuditInvestigationsHotline to Report Fraud, Waste and AbuseLibraryWhistleblower Protection InformationOrganization ChartBenefitsRetirementGeneral InformationDownloadable FormsmyRRBSurvivorGeneral InformationDownloadable FormsmyRRBDisabilityGeneral InformationDownloadable FormsmyRRBUnemploymentGeneral InformationDownloadable FormsmyRRBSicknessGeneral InformationDownloadable FormsmyRRBIncome TaxGeneral InformationDownloadable FormsmyRRBMedicareGeneral InformationmyRRBEn EspañolmyRRBEmployersEmployer Online ServicesERSNet LoginEFTPS.govPay.govFormsRailLaborReporting InstructionsRailLaborCreditable SicknessPublicationsEmployer Exchange NewsletterProgram and Circular LettersAdditional InformationResourcesRailroad JobsLegal InformationBoard OrdersThe Federal RegisterLegal Opinions and Board Coverage DecisionsPartition of Railroad Retirement AnnuitiesAdministrative Staff Manuals IndexPay Debts OnlineOffice of Equal OpportunityOverviewEEO PoliciesFiling A Complaint of DiscriminationNo FEAR ActFrequently Asked QuestionsRRBVision Video LibraryAppealsRailroad Retirement HandbookFOIA Reading RoomGlossary of RRB TermsFinancial & ReportingAgency ReportsInventoriesPlansReportsFinancial, Actuarial & StatisticalBudget and Financial Reports: Current and ProjectedPerformance and Accountability ReportsEarnings Limits, Tax Rates and COLAsAnnualMonthly & Quarterly RRA and RUIA DataNational Railroad Retirement Investment TrustNRRIT IntroductionBackground InformationReportsCorrespondenceNewsroomNews ReleasesMedia ContactField Office LocatorFAQ
 Program Letter 2022-03
 Home
          Employers
          Publications
          Program and Circular Letters
          Program Letter 2022-03
 Program Letter 2022-03
							 
							
							
            PDF Image
      
            PL 22-03 (224.96 KB)
      
  To
              Employer Contact Officials

  Subject
              Online Version of Form G-117A Available Through the Employer Reporting System

            **Please share this information with all individuals within your organization who may need the information in connection with their work.**

Form G-117A, *Designation of Contact Officials*, was added to the Employer Reporting System (ERSNet) on September 28, 2022.  All employers can sign up to use Form G-117A to view and manage their Contact Official information securely and conveniently.
This new addition joins the twenty-one employer forms and notices currently available in ERSNet. For a full list of forms, please refer to Section F of the attached BA-12 form.

**Form G-117A Background**
An employer profile is created in the RRB’s reporting system when a railroad or labor employer is ruled as covered under the Railroad Retirement Act (RRA) and Railroad Unemployment Insurance Act (RUIA).  This employer profile contains a list of eleven Contact Officials who are the designated recipients for official RRB correspondence and inquiries related to their specific area of expertise.  These Contact Officials are also granted signature authority to act on behalf of the employer.  The eleven areas of expertise are:



Contact Official Areas of ExpertiseExecutive
			Section 2(f)Railroad Retirement Awards
			Section 12(o)Service & Compensation Reports
			RUIA Prepayment VerificationDisability
			RRA Annuity EstimatesHiring Activities
			Tier I Tax Reports for RUIASupplemental Annuities

When the new employer profile is created, the individual listed in the employer coverage decision is entered as the Global contact for all eleven areas of expertise until the employer provides RRB with more detailed information.  Form G-117A is used by employers to add, update and remove individuals from the Contact Official listing.

Detailed instructions on how to complete Form G-117A are covered in Part VIII of both the Rail Employer Reporting Instructionsand the Labor Employer Reporting Instructions.

**Access Levels on the ERSNet Site**
Access on ERSNet is role-based, meaning each user’s account can be tailored so they are only granted access to forms required for their specific position. In addition, some forms allow employers to specify whether employees can submit the forms themselves, or if additional levels of approval are required before the form can be submitted.  All of these access levels are assigned by the company, allowing employers to retain control over the forms their employees can view and submit.

If you are not enrolled and wish to begin filing Form G-117A or any other forms electronically through ERSNet, follow the instructions below.

**Applying for ERSNet Access**
 
To apply for ERSNet access, do the following: 
 
•    Read the “Security Guidelines” in Part 8 of both the Rail Employer and the Labor Employer Reporting Instructions.
 
•    File Form BA-12, Application for Employer Reporting Internet Access. Complete Sections A, B, C, and D then have the designated employee sign Item 5 in Section B and return the form to you. The certification in Section E must be completed by an official of the company who has authority to sign official RRB forms. If you have signature authority, sign the certification. Otherwise, the company president and the Contact Officials designated on Form G-117A are assumed to have signature authority. For additional copies of Form BA-12 or information on how to complete it, go directly to https://rrb.gov/Employer/Forms/BA-12 or contact the Quality Reporting Service Center at the telephone number or email address shown at the bottom of this notice. All employer forms can be accessed on the RRB website.
      
      Published by: 
            Quality Reporting Service Center
       | 
    
  
            Phone: (312) 751-4992 | 
      
           Email: QRSC@rrb.gov
      
            | Fax: (312) 751-7123To view and download PDF documents, you need the free Acrobat Reader. We recommend using the latest version. Viewers with visual disabilities can go to Adobe's Access Website for tools and information that will help make PDF files accessible.Get Adobe Acrobat Reader
To view and download PDF documents, you need the free Acrobat Reader. We recommend using the latest version. Viewers with visual disabilities can go to Adobe's Access Website for tools and information that will help make PDF files accessible.
 JobsRailroad Jobs



HotlineFraud Hotline

RSSField Office Locator
 RRB Seal

U.S. Railroad Retirement BoardWilliam O. Lipinski Federal Building844 North Rush Street
Chicago, IL 60611-1275
Toll Free: (877) 772-5772
TTY: (312) 751-4701
Directory: (312) 751-4300

Privacy PolicyPolicies & LinksSite MapContact UsRRB CareersWebsite Feedback

PlainLanguage.govData.govBenefits.govUSA.govRRB @ Data.govVote.gov

Freedom of Information ActNo FEAR Act DataOffice of Special CounselPlain Writing @ RRBOpen Gov @ RRBOffice of Inspector General
 Last updated: 12/29/2022