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 Chapter 02: Employee Name Changes
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          Labor Employer Reporting Instructions (LERI)
          Part II - Establishment of Employee Records
          Chapter 02: Employee Name Changes
 Topics
    

      
              Part I - Prerequisite Knowledge for Labor Employer Reporting
          Part II - Establishment of Employee Records
                                Chapter 01: Establishing New Records for New Hires
          Chapter 02: Employee Name Changes
          Chapter 03: Multiple Social Security Numbers
          Chapter 04: Form BA-6, Certificate of Service Months and Compensation
          Chapter 05:  Employee's Protest of Service and Compensation Record
          Part III - Principles of Service and Compensation
          Part IV - Particular Types of Compensation Payments
          Part V - Reports of Creditable Service and Compensation
          Part VI - Reports Related to Service and Compensation
          Part VII - Additional Communications about Service and Compensation Reports
          Part VIII - Employer Reporting System (ERS) Internet User Instructions
          Appendices Chapter 02: Employee Name Changes
							 
							
							
            pdf iconLERI-Part II_CH 2 (32.85 KB)
      
            **Employer Reports Name Changes**

Labor organizations should report an employee name change by sending a timely letter to the Chief of Compensation and Employer Services or by contacting a local field office of the RRB who will file the appropriate form. All name changes must include the former name, current name, and social security number.

**Name Changes Must Be Filed at RRB & SSA**

Please note that a change of name filed with the RRB does not change the records at the Social Security Administration (SSA) and a change of name filed with SSA does not change the records at the RRB. Because the correctness of an employee's name and account number is verified through the SSA's records, change requests must be filed at both agencies. Please advise your employees to file Form SS-5, Application for Social Security Number Card, in accordance with the instructions on the form to report a change of name. Name changes may also be reported to SSA by telephoning (800) 772-1213.

If the labor organization changes a name in their records but fails to notify the RRB, the name on the employer's service and compensation report will not match the name in the RRB record. The service and compensation will not be recorded until the name difference is resolved.

**Name Changes to be Filed Once a Year**

Labor organizations may extract employee name changes from their records on an annual basis and send them on a computer listing. The listing should contain the social security number, former name, and current name and should include only changes made within the last 12 months. These listings should be reported by a cover letter addressed to the Chief of Compensation and Employer Services. In order to ensure that these changes are processed prior to the annual reports, name change listings must be received no later than January 31 each year.
        ‹ Chapter 01: Establishing New Records for New Hires | 
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 Last updated: 06/02/2017