# CA2008145EN.01000101.xml

| 11.6.2008 | EN | Official Journal of the European Union | CA 145/1 |
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11.6.2008

EN

Official Journal of the European Union

CA 145/1

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RECRUITMENT NOTICE PE/108/S

RECRUITMENT NOTICE

DIRECTOR (Function group AD14)

DIRECTOR

DIRECTORATE-GENERAL FOR TRANSLATION — DIRECTORATE A — TECHNOLOGY SUPPORT SERVICES FOR TRANSLATION

DIRECTORATE-GENERAL FOR TRANSLATION — DIRECTORATE A — TECHNOLOGY SUPPORT SERVICES FOR TRANSLATION

(2008/C 145 A/01)

1.   VACANT POST

The President of the European Parliament has decided to open the procedure for filling a post of Director (AD, Grade 14) in the Parliament’s Directorate-General for Translation — Directorate A — Technology Support Services for Translation, in accordance with Article 29(2) of the Staff Regulations of officials of the European Communities.

Director

This selection procedure, which is designed to give the Appointing Authority a wider choice of candidates, will be conducted at the same time as the internal recruitment procedure.

Recruitment will be to Grade AD14 (1). The basic salary is EUR 12 312,60 per month. In addition to the basic salary, which is subject to Community tax and exempt from national tax, certain allowances may be payable in circumstances laid down by the Staff Regulations.

1

Candidates should note that this post is subject to the mobility policy rules adopted by Parliament’s Bureau on 29 March 2004.

The post will require commitment, travel between the places of work, and frequent contact with people inside and outside Parliament and with MEPs.

2.   LOCATION

Luxembourg. This post may be transferred to one of Parliament’s two other places of work.

3.   EQUAL OPPORTUNITIES

The European Parliament is an equal-opportunities employer and encourages applications from qualified women and men, without discrimination.

4.   JOB DESCRIPTION

Senior official responsible for the following duties (2), in the light of the guidelines and decisions laid down by the parliamentary authority and the Director-General:

2

| — | ensuring the smooth running of a department in the Secretariat comprising several units covering the Directorate's area of responsibility, |
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ensuring the smooth running of a department in the Secretariat comprising several units covering the Directorate's area of responsibility,

| — | managing, supervising, motivating and coordinating one or more teams; optimising the use of the department’s resources in order to provide a high-quality service (organisation, management of human and budget resources, innovation, etc.) in its areas of activity, |
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managing, supervising, motivating and coordinating one or more teams; optimising the use of the department’s resources in order to provide a high-quality service (organisation, management of human and budget resources, innovation, etc.) in its areas of activity,

| — | planning the Directorate’s activities (defining objectives and strategies), taking the decisions needed to achieve the objectives set, assessing the services provided with a view to ensuring quality, |
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planning the Directorate’s activities (defining objectives and strategies), taking the decisions needed to achieve the objectives set, assessing the services provided with a view to ensuring quality,

| — | advising the Director-General, the Secretariat and Members of Parliament in the relevant areas, |
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advising the Director-General, the Secretariat and Members of Parliament in the relevant areas,

| — | cooperating with the various directorates in the Secretariat, representing the institution and negotiating contracts or agreements in the relevant areas, |
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cooperating with the various directorates in the Secretariat, representing the institution and negotiating contracts or agreements in the relevant areas,

| — | managing and seeing through specific projects likely to involve financial responsibilities, |
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managing and seeing through specific projects likely to involve financial responsibilities,

| — | performing the duties of authorising officer by subdelegation. |
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performing the duties of authorising officer by subdelegation.

5.   ELIGIBILITY (profile required)

The procedure is open to candidates who fulfil the following conditions on the closing date for applications:

on the closing date for applications

(a)   General conditions

Under Article 28 of the Staff Regulations of officials of the European Communities, you must:

| — | be a national of one of the Member States of the European Union (3), |
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be a national of one of the Member States of the European Union (3),

3

| — | enjoy full rights as a citizen, |
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enjoy full rights as a citizen,

| — | have fulfilled any obligations imposed on you by the laws on military service, |
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have fulfilled any obligations imposed on you by the laws on military service,

| — | produce appropriate character references as to your suitability to perform your duties. |
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produce appropriate character references as to your suitability to perform your duties.

(b)   Specific conditions

(i)   Qualifications and professional experience

| — | A level of education which corresponds to completed university studies attested by a diploma, when the normal period of university education is four years or more,
  or
  a level of education which corresponds to completed university studies attested by a diploma and appropriate professional experience of at least one year (4), when the normal period of university education is at least three years. |
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A level of education which corresponds to completed university studies attested by a diploma, when the normal period of university education is four years or more,

or

a level of education which corresponds to completed university studies attested by a diploma and appropriate professional experience of at least one year (4), when the normal period of university education is at least three years.

4

| — | At least 15 years’ professional experience gained after obtaining the qualifications referred to in the first indent, including at least eight years in managerial positions. |
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At least 15 years’ professional experience gained after obtaining the qualifications referred to in the first indent, including at least eight years in managerial positions.

15 years

eight years

(ii)   Knowledge required

| — | Excellent general knowledge of European affairs; |
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Excellent general knowledge of European affairs;

| — | excellent understanding of internal, national and international policy issues; |
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excellent understanding of internal, national and international policy issues;

| — | very good understanding of the various cultures represented in the institutions; |
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very good understanding of the various cultures represented in the institutions;

| — | excellent knowledge of the Secretariat's structure, organisation and work environment and the various people involved; |
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excellent knowledge of the Secretariat's structure, organisation and work environment and the various people involved;

| — | very good knowledge of Parliament’s Rules of Procedure, legislative procedures, and internal rules and procedures; |
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very good knowledge of Parliament’s Rules of Procedure, legislative procedures, and internal rules and procedures;

| — | very good knowledge of the Financial Regulation, its Implementing Rules and Parliament’s internal rules and other subordinate texts; |
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very good knowledge of the Financial Regulation, its Implementing Rules and Parliament’s internal rules and other subordinate texts;

| — | very good administrative skills (in such areas as human resources, management, budgeting, finance, IT, etc.); |
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very good administrative skills (in such areas as human resources, management, budgeting, finance, IT, etc.);

| — | excellent knowledge of management techniques. |
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excellent knowledge of management techniques.

(iii)   Language knowledge

An excellent knowledge of one of the official languages of the European Union (5) and a very good knowledge of another such language are required.

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For practical reasons a very good knowledge of English or French is required and a good knowledge of the other of these two languages. The Advisory Committee will take knowledge of other official languages of the European Union into account.

(iv)   Skills

| — | A flair for strategy; |
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A flair for strategy;

| — | Management skills; |
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Management skills;

| — | Ability to think ahead; |
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Ability to think ahead;

| — | Ability to react to events; |
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Ability to react to events;

| — | A meticulous approach; |
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A meticulous approach;

| — | Communication skills. |
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Communication skills.

6.   SELECTION PROCEDURE

With a view to helping the Appointing Authority make its choice, the Advisory Committee on the appointment of senior officials will draw up the list of applicants and recommend to the Bureau the names of the persons to be invited to interview. The Bureau will finalise the list of names and the Advisory Committee will hold the interviews and submit its final report to the Bureau for a decision. On that basis, the Bureau may then hear the applicants.

7.   APPLICATIONS

Please apply to the address below (quoting Recruitment Notice PE/108/S), enclosing a curriculum vitae (preferably a Europass CV) (6):

6

| The Secretary-General |
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| European Parliament |
| Konrad Adenauer Building |
| L-2929 Luxembourg. |

The Secretary-General

The Secretary-General

European Parliament

European Parliament

Konrad Adenauer Building

Konrad Adenauer Building

L-2929 Luxembourg.

L-2929 Luxembourg.

Applications must be sent by registered post by 26 June 2008 at the latest, as evidenced by the postmark.

26 June 2008

Please note that, if you are called for interview
   (7)
  , you must produce by the interview date only copies or photocopies of supporting documents relating to your studies, professional experience and current responsibilities. None of these documents will be returned to you.

Please note that, if you are called for interview

7

, you must produce by the interview date only copies or photocopies of supporting documents relating to your studies, professional experience and current responsibilities. None of these documents will be returned to you.

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(1)  On recruitment, the official will be placed in the appropriate step in accordance with Article 32 of the Staff Regulations of officials of the European Communities (OJ L 124, 27.4.2004).

1

(2)  See Annex for main tasks.

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(3)  The Member States of the European Union are: Belgium, Bulgaria, Czech Republic, Denmark, Germany, Estonia, Ireland, Greece, Spain, France, Italy, Cyprus, Latvia, Lithuania, Luxembourg, Hungary, Malta, the Netherlands, Austria, Poland, Portugal, Romania, Slovenia, Slovakia, Finland, Sweden and the United Kingdom.

3

(4)  This year of experience will not be taken into account when evaluating the professional experience required in the second indent.

4

(5)  The European Union's official languages are: Bulgarian, Spanish, Czech, Danish, German, Estonian, Greek, English, French, Irish, Italian, Latvian, Lithuanian, Hungarian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovene, Finnish and Swedish.

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(6)  http://europass.cedefop.europa.eu/

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(7)  This does not apply to candidates working for the European Parliament on the closing date for applications.

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ANNEX

DIRECTORATE A — TECHNOLOGY SUPPORT SERVICES FOR TRANSLATION

1.   MAIN TASKS

| — | Directing, coordinating and leading the Directorate's units. |
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Directing, coordinating and leading the Directorate's units.

| — | Performing the duties of authorising officer by subdelegation. |
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Performing the duties of authorising officer by subdelegation.

2.   ESTABLISHMENT (1)

| — | 1 Director |
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1 Director

INFORMATION TECHNOLOGY SUPPORT UNIT

1.   MAIN TASKS

Information technology: LSU for the Directorate-General

| — | Analysing and defining the translation units' needs with a view to developing or purchasing IT tools. |
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Analysing and defining the translation units' needs with a view to developing or purchasing IT tools.

| — | Managing IT equipment and providing user support for all departments. |
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Managing IT equipment and providing user support for all departments.

| — | Developing/helping develop and/or introducing the tools required for document production by the translation units (DocEP, SEI-AMD, Euramis), and introducing new translation assistance technologies. |
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Developing/helping develop and/or introducing the tools required for document production by the translation units (DocEP, SEI-AMD, Euramis), and introducing new translation assistance technologies.

| — | Training users and defining the structure of translation memories. |
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Training users and defining the structure of translation memories.

| — | Representing the Directorate on IT projects and committees at Parliament and interinstitutional level. |
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Representing the Directorate on IT projects and committees at Parliament and interinstitutional level.

| — | Monitoring the translation-related IT market and analysing/testing translation tools on the market. |
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Monitoring the translation-related IT market and analysing/testing translation tools on the market.

| — | Designing, managing and maintaining the translation units' Intranet service. |
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Designing, managing and maintaining the translation units' Intranet service.

| — | Providing the Directorate-General's IT Helpdesk function. |
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Providing the Directorate-General's IT Helpdesk function.

Language

| — | Entering data in, managing and maintaining the interinstitutional terminology database (IATE). |
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Entering data in, managing and maintaining the interinstitutional terminology database (IATE).

| — | Monitoring the Union's terminology database in cooperation with the other institutions. |
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Monitoring the Union's terminology database in cooperation with the other institutions.

| — | Providing translators with terminological assistance. |
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Providing translators with terminological assistance.

Documentation

| — | Distributing, storing and managing paper and electronic documents for the translation units. |
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Distributing, storing and managing paper and electronic documents for the translation units.

| — | Managing the translation units' central archives. |
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Managing the translation units' central archives.

| — | Developing and managing a centralised document search application. |
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Developing and managing a centralised document search application.

| — | Ordering, managing and distributing books and periodicals for use by the translation units. |
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Ordering, managing and distributing books and periodicals for use by the translation units.

| — | Taking part in in-house and interinstitutional discussions and decision-making on the provision and exchange of electronic documents. |
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Taking part in in-house and interinstitutional discussions and decision-making on the provision and exchange of electronic documents.

PreTranslation Service

| — | Entering data in the interinstitutional translation memory database. |
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Entering data in the interinstitutional translation memory database.

| — | Providing coordination with the Euramis Project's participating institutions. |
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Providing coordination with the Euramis Project's participating institutions.

| — | Training Euramis system users. |
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Training Euramis system users.

2.   ESTABLISHMENT (42)

| — | 1 Head of unit |
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1 Head of unit

| — | 13 Administrators |
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13 Administrators

| — | 28 Assistants |
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28 Assistants

EXTERNAL TRANSLATION UNIT

1.   MAIN TASKS

| — | Coordinating the work of the unit's services and providing the unit's administrative management. |
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Coordinating the work of the unit's services and providing the unit's administrative management.

| — | Managing enlargement-related work. |
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Managing enlargement-related work.

| — | Supervising interinstitutional cooperation. |
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Supervising interinstitutional cooperation.

| — | Participating in the production of studies for IT development projects. |
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Participating in the production of studies for IT development projects.

| — | Managing requests for external translation using the freelance database (FLUID). |
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Managing requests for external translation using the freelance database (FLUID).

| — | Providing financial management for Items 1420-1, 1420-2 and 1420-3 and assigned revenue. |
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Providing financial management for Items 1420-1, 1420-2 and 1420-3 and assigned revenue.

| — | Responding to verifiers' requests. |
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Responding to verifiers' requests.

| — | Preparing invitations to tender in the area of external translation. |
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Preparing invitations to tender in the area of external translation.

| — | Managing contracts. |
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Managing contracts.

| — | Managing translation of the verbatim report of proceedings (CRE). |
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Managing translation of the verbatim report of proceedings (CRE).

2.   ESTABLISHMENT (36)

| — | 1 Head of unit |
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1 Head of unit

| — | 4 Administrators |
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4 Administrators

| — | 31 Assistants |
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31 Assistants

EURAMIS PRETRANSLATION UNIT

1.   MAIN TASKS

| — | Entering data in and maintaining shared translation memories in the Euramis database. |
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Entering data in and maintaining shared translation memories in the Euramis database.

| — | Providing pre- and post-translation assistance in the Directorate-General, including counselling and Helpdesk services for users and support services during Parliament's part-sessions. |
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Providing pre- and post-translation assistance in the Directorate-General, including counselling and Helpdesk services for users and support services during Parliament's part-sessions.

| — | Training and informing users in the Directorate-General. |
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Training and informing users in the Directorate-General.

| — | Providing coordination and cooperation at interdepartmental and interinstitutional level in the area of pre-translation and translation memories. |
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Providing coordination and cooperation at interdepartmental and interinstitutional level in the area of pre-translation and translation memories.

2.   ESTABLISHMENT (11)

| — | 1 Head of unit |
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1 Head of unit

| — | 3 Administrators |
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3 Administrators

| — | 7 Assistants |
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7 Assistants

TRAINING AND TRAINEESHIPS UNIT

1.   MAIN TASKS

| — | Advising the Director-General in the area of human resources. |
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Advising the Director-General in the area of human resources.

| — | Managing paid and unpaid traineeships for translators. |
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Managing paid and unpaid traineeships for translators.

| — | Performing the duties of authorising officer by subdelegation. |
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Performing the duties of authorising officer by subdelegation.

| — | Managing the teleworking scheme, secondments to committees and interinstitutional exchanges. |
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Managing the teleworking scheme, secondments to committees and interinstitutional exchanges.

| — | Managing the Directorate-General's training schemes. |
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Managing the Directorate-General's training schemes.

| — | Managing and monitoring the budget for the Training Missions sub-item. |
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Managing and monitoring the budget for the Training Missions sub-item.

2.   ESTABLISHMENT (7)

| — | 1 Head of unit |
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1 Head of unit

| — | 6 Assistants |
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6 Assistants

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