RULE 9410 EMPLOYER BASED TRIP REDUCTION (Adopted December 17, 2009) 

1.0 Purpose 

The purpose of this rule is reduce vehicle miles traveled (VMT) from private vehicles used 

by employees to commute to and from their worksites to reduce emissions of oxides of 

nitrogen (NOx), volatile organic compounds (VOC) and particulate matter (PM). 

2.0 Applicability 

. 

2.1 The trip reduction and administrative requirements of this rule apply to each 

employer in the San Joaquin Valley Air Basin with at least 100 Eligible Employees 

at a worksite for at least 16 consecutive weeks during the employer’s previous 

fiscal year, that is located either, 

2.1.1 Within an incorporated city with a population of at least 10,000, as 

determined by the Demographic Research Unit of the Department of 

Finance, or 

2.1.2 Within an incorporated city with a population of less than 10,000, as 

determined by the Demographic Research Unit of the Department of 

Finance, and more than 50 percent of their employees work at least 2,040 

hours per year, or 

2.1.3 Within the unincorporated area of a county, and more than 50 percent of 

their employees work at least 2,040 hours per year. 

3.0 Definitions 

3.1 APCO: the Air Pollution Control Officer of the San Joaquin Valley Unified Air 

Pollution Control District. 

3.2 Attendance at a Marketing Class/Focus Group: (ETRIP measure) Annual 

attendance by the Employee Transportation Coordinator at an Employee Trip 

Reduction program marketing class/focus group provided by the District or its 

designee. 

3.3 “Best Workplaces for Commuters” Recognition: (ETRIP measure) Businesses 

who, through application to the Best Workplaces for Commuters program, are 

found to meet the National Standard of Excellence in commuter benefits can be 

included in the national list of Best Workplaces for Commuters. This is a 

standard created by the Center for Urban Transportation Research and the U.S. 

Environmental Protection Agency. See www.bestworkplaces.org for more 

information. 

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3.4 Bicycle Subsidy: (ETRIP measure) Employers pay for all or part of the purchase 

of a bicycle and/or bicycle improvements, repair, and storage for Eligible 

Employees that use these services and regularly commute by bicycle, as 

determined by the employer. The employer must provide information on the 

ETRIP regarding the monetary value of the bicycle subsidy and the frequency of 

distribution to Eligible Employees. 

3.5 Bicycle Racks: (ETRIP measure) Racks and secure bicycle parking is provided 

to accommodate Eligible Employees who bicycle to work. The employer must 

provide secure bicycle parking for the foreseeable need of the bicycle 

commuters. 

3.6 Break and/or Lunch Activities: (ETRIP measure) Employer-sanctioned or 

employer-promoted activities that may reduce the amount of Eligible Employees 

going offsite during breaks and/or lunches at least two times per month. May 

include activities such as games, movies, etc. 

3.7 Carpool: a vehicle occupied by two (2) or more potential drivers, sixteen (16) years 

of age or older, traveling together to their worksites or destinations that eliminates 

at least a portion of one of their commute trips. Employers may set minimum 

eligibility criteria for incentives, including qualifying levels of ridership and trip 

distances. 

3.8 CEO Communication: (ETRIP measure) Direct communication by the 

employer’s CEO to introduce alternative commute modes, outline incentives, 

and encourage participation in a rideshare program. This must occur, at a 

minimum, on an annual basis. May occur as verbal or written communication. 

3.9 Commute Trip: The trip made by an employee from home to the worksite. The 

commute trip may include stops between home and the worksite. 

3.10 Commute Verification Form: A required questionnaire, distributed by employers to 

all Eligible Employees, designed to assess employee modes of transportation. 

3.11 Commute Verification Period: A period of at least one week, selected by the 

employer to represent a typical work week. The Commute Verification Period shall 

not contain a federal, state, or local holiday, regardless of whether the holiday is 

observed by the employer. Employers with a Compressed Work Week schedule 

may opt to collect employee commute mode information over a two-week pay 

period providing that period does not contain a federal, state, or local holiday, 

regardless of whether or not the holiday is observed by the employer. 

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3.12 Comprehensive Bicycle Program: (ETRIP measure) Employer-promoted 

program which encourages bicycle commuting. This is intended to be a multifaceted program that includes bicycle racks, information (such as bicycle lanes 

and safety considerations), and a repair kit or tools (such as a tire pump). The 

employer should also publicize any local Bike to Work events, typically held in 

May, to its employees. 

3.13 Comprehensive Carpool Program: (ETRIP measure) Employer-promoted 

program designed to encourage the use of existing carpools or the development 

of new carpools. This is intended to be a multi-faceted program that includes 

internal ride matching or personalized commute assistance, ridesharing 

information, and resources on how to start a carpool. The employer should also 

publicize any local ridesharing events to its employees. 

3.14 Comprehensive Vanpool Program: (ETRIP measure) Employer-promoted 

program designed to encourage the use of existing vanpools or the development 

of new vanpools. This is intended to be a multi-faceted program that includes 

information on vanpool availability, benefits of vanpooling, and any incentives 

offered by the employer or an outside agency. 

3.15 Compressed Work Week (CWW): (ETRIP measure) A regular, full-time work 

schedule which eliminates at least one round-trip commute trip (both home-towork and work-to-home) at least once every two (2) weeks for participating 

employees. A CWW schedule must be implemented in a manner that reduces 

trips to the worksite, as an alternative to completing the basic work requirement 

of five eight-hour workdays in one week, or ten eight hour workdays in two 

weeks. CWW examples include, but are not limited to, working three twelve-hour 

days (3/36) or four ten-hour days (4/10) within a one week period; or eight ninehour days and one eight-hour day (9/80) within a two week period. 

3.16 Discount Transit Passes: (ETRIP measure) Employers pay for part of the cost 

of commuting by local transit, commuter rail or train for Eligible Employees 

that use these services. 

3.17 Discounted/Free Meals: (ETRIP measure) Employers provide participating 

Eligible Employees with meals free or at least fifty (50) percent discounted for 

their participation in the trip reduction program. The employer must offer meals 

to all participating Eligible Employees at least once per month. 

3.18 Dry Cleaning: (ETRIP measure) Onsite pick up and delivery of Eligible 

Employees personal laundry through an outside agency. 

3.19 Eligible Employee: Any employee that is not defined as an Excluded Employee. 

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3.20 Emergency Health and Safety Employee: Any employee that is required to have an 

authorized emergency response vehicle, as defined by California Vehicle Code 

Section 165, at home on an on-call basis, or any sworn peace officer or firefighter. 

3.21 Employee Transportation Coordinator (ETC): An individual or entity appointed by 

an employer to develop, market, administer, and monitor the Employer Trip 

Reduction Implementation Plan (ETRIP) on a full or part-time basis. An employer 

with multiple worksites may select worksite-specific ETCs or select one ETC to 

serve for all worksites. 

3.22 Employer: A person(s), firm, business, education institution, government agency, 

non-profit agency or corporation, or other entity which employs persons at a 

worksite. Several subsidiaries or units that occupy the same worksite and report to 

one common governing board or governing entity or that function as one corporate 

unit are considered to be one employer. 

3.23 Employer-Provided Bicycles: (ETRIP measure) Bicycles that are provided by the 

employer and made available for employee use during lunch and breaks. 

3.24 Employer Rideshare Event: (ETRIP measure) Employer sponsored events 

available to all Eligible Employees which promote rideshare opportunities, such 

as: 

3.24.1 Employee Rideshare Fair that has multiple agencies or resources about 

alternative transportation in the vicinity of the worksite. 

3.24.2 Presentation on the alternative transportation opportunities and services 

available to the worksite and benefits of ridesharing. This should be at 

least a one-hour meeting for all Eligible Employees or the equivalent. 

3.24.3 Week-long Alternative Transportation/Rideshare event where Eligible 

Employees are encouraged to try alternative transportation throughout 

the week. 

3.25 Employer Rideshare Newsletter: (ETRIP measure) An employer-distributed 

newsletter that discusses alternative transportation modes, outlines incentives, 

and encourages participation in a rideshare program. Must be distributed at 

least quarterly to all Eligible Employees. A newsletter should be at least two 

pages long and be text-driven to provide Eligible Employees with detailed 

information about ridesharing and alternative transportation. Could be an 

electronic newsletter. 

3.26 Employer Rideshare/Alternative Transportation Focus Group(s): (ETRIP 

measure) Meetings conducted at least semiannually with a sample of Eligible 

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Employees to solicit input on commute behavior, incentives to rideshare, and 

any constraints to alternative commute modes. 

3.27 Employer Rideshare/Alternative Transportation Meetings: (ETRIP measure)

Semiannual meetings available to all Eligible Employees to help those 

employees identify those who live in similar areas to foster rideshare 

coordination. 

3.28 Employer Trip Reduction Implementation Plan (ETRIP): A group of measures 

implemented by an employer, designed to provide transportation information, 

assistance, and/or incentives to employees. The purpose of such measures is to 

reduce mobile source emissions by reducing the number of vehicle miles traveled 

to the worksite. 

3.29 Employment Agency Personnel: A person employed by an employment service or 

agency who reports to a worksite other than the employment agency’s worksite, 

under a contractual arrangement with a temporary employer. 

3.30 External Employee Ride Matching Services: (ETRIP measure) The employer 

promotes the use of a third-party rideshare program to help Eligible Employees 

identify appropriate opportunities for ridesharing. Employers must promote 

these services at least annually. 

3.31 Excluded Employee: Emergency health and safety employees; employment agency 

personnel; farm workers; field personnel; field construction workers; home garage 

employees; on-call employees; part-time employees; seasonal employees; 

volunteers; and employees who do not report to work during the peak period. 

3.32 External Guaranteed Ride Home Service: (ETRIP measure) The employer 

utilizes a third-party service to provide Eligible Employees with a return trip to 

the point of commute origin, when a need for the return trip arises and the 

employee participated in ridesharing or alternative transportation that day. This 

need, as defined by the employer, may be a personal emergency, an unplanned 

situation or business-related activities (such as overtime). The employer needs to 

indicate if this service would be provided by, rental car, taxi, or by a 

Transportation Management Association or Organization (TMA/TMO). 

3.33 Extra time Off: (ETRIP measure) The employer provides Eligible Employees 

additional time off for participation in the trip reduction program. This can 

include, but is not limited to, allowing Eligible Employees to accrue time off for 

every time they use alternative transportation or ridesharing. 

3.34 Farm Worker: Any person employed in the growing of crops, or the raising of 

fowl or animals. 

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3.35 Field Construction Worker: Any employee who reports directly to work at a 

temporary field construction site. 

3.36 Field Personnel: Employees who spend 20 percent or less of their work time per 

week at the worksite and either do not report to the worksite for pick-up of an 

employer-provided vehicle or do not return to the worksite at the end of the work 

day. 

3.37 Fitness Area and/or Classes: (ETRIP measure) Employer-provided area to 

exercise during breaks or lunches. Examples may include, but are not limited to 

a fitness area with exercise equipment available for employee use or a room 

designated for an exercise video or fitness instruction during lunch at least once 

per week. External fitness area or classes within 1⁄4 mile of the worksite also 

qualifies. 

3.38 Flex Time Schedule: (ETRIP measure) Eligible Employees are permitted to 

adjust their work hours in order to accommodate alternative commute schedules 

or arrangements. 

3.39 Health Facilities: (ETRIP measure) Services that provide first aid to Eligible 

Employees including, but not limited to, first aid, onsite nurse, etc. External 

health facilities within 1⁄4 mile of the worksite also qualifies. 

3.40 Healthy Air Living Partner: (ETRIP measure) An employer who registers with 

the San Joaquin Valley Air Pollution Control District as a Healthy Air Living 

Partner and remains a partner in good standing. See www.healthyairliving.com

for more information. 

3.41 Home Garage Employee: An employee who is assigned an employer-owned 

vehicle for commutes to and from the worksite. 

3.42 Independent Contractor: Any individual who enters into a direct written contract or 

agreement with an employer to perform certain services and is not on the 

employer’s payroll. 

3.43 Internal Guaranteed Ride Home Service: (ETRIP measure) The employer 

directly provides Eligible Employees with a return trip to the point of commute 

origin, when a need for the return trip arises and the employee participated in 

ridesharing or alternative transportation that day. This need, as defined by the 

employer, may be a personal emergency, an unplanned situation or businessrelated activities (such as overtime). This service may be provided by employer 

vehicle, rental car, taxi, or another employee. 

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3.44 Internal Ride Matching: (ETRIP measure) The employer provides rideshare 

matching service, zip code list or assistance in finding commute alternatives for 

all interested Eligible Employees. Information must be updated semiannually. 

3.45 Lunch Delivery: (ETRIP measure) Employer-organized lunch delivery at least 

twice per month available to all Eligible Employees. 

3.46 Monetary Incentive: (ETRIP measure) The employer, or other funding sources, 

provides Eligible Employees with cash subsidies, at least on a quarterly basis, 

for participation in the trip reduction program. This can include, but is not 

limited to, providing a monetary incentive to Eligible Employees who use 

alternative transportation a predetermined, minimum number of times per month 

or pay period. 

3.47 Onsite Bicycle Repair: (ETRIP measure) Services that would allow a bicycle 

repair person to repair and/or tune up employee bicycles by appointment when 

Eligible Employees sign up and agree to pay for said services. 

3.48 Onsite Child Care: (ETRIP measure) Daycare service provided to Eligible 

Employees. External child care within 1⁄4 mile of the worksite also qualifies. 

3.49 Onsite Food Service: (ETRIP measure) Employer provides an onsite area where 

Eligible Employees can consistently purchase meals, such as a cafeteria or lunch 

truck service. External food service within 1⁄4 mile of the worksite also 

qualifies. 

3.50 Onsite Break Room and Kitchenette: (ETRIP measure) Eating area for employees 

at the worksite that includes at least a sink and a microwave or conventional stove. 

3.51 Onsite Transit Information Center: (ETRIP measure) Employer-provided transit 

information center for general transit information and/or the onsite sale of public 

transit passes, tickets or tokens to that worksite’s Eligible Employees. 

Information must be verified and updated, as necessary, at least quarterly. 

3.52 On-call Employee: An employee who is required to be on-call for at least 50% 

of their work time per year and the time on-call is subject to the following 

conditions: 

3.52.1 The employee receives monetary compensation for the on-call or standby 

time; or 

3.52.2 Geographic restrictions are placed on employee’s movements, and 

The extent by which the employee can engage in personal activities 

during on-call or standby periods is restricted by policy, and 

The employee can not trade his or her on-call responsibilities with 

another employee without prior approval from the employer. 

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3.53 Part-Time Employee: Any employee who reports to a worksite on a part-time basis 

for fewer than 32 hours per week. 

3.54 Peak Period: The time from 6:00 a.m. through 10:00 a.m. on Monday through 

Friday, inclusive. 

3.55 Personalized Commute Assistance: (ETRIP measure) The employer provides 

personalized assistance such as transit itineraries, carpool matching and personal 

follow-up to Eligible Employees at least annually. Examples of ways an 

employer can provide this service to Eligible Employees are: 

3.55.1 Organize carpool/vanpool formation meeting(s). 

3.55.2 Assist in identifying bicycle and pedestrian routes. 

3.55.3 Assist in identifying park and ride lots. 

3.55.4 Assist in providing personalized transit routes and schedule 

information. 

3.55.5 Provide personalized follow-up assistance to maintain participation in 

the commute program. 

3.56 Points Program: (ETRIP measure) Program where Eligible Employees earn 

points for each day of participation in the trip reduction program. As defined by 

the employer, points are redeemed for rewards such as, but not limited to: time 

off, gift certificates, cash or merchandise. 

3.57 Postal Service: (ETRIP measure) Stamps for sale onsite and onsite mail pick up 

for Eligible Employees’ personal mail. Post office within 1⁄4 mile of worksite 

also qualifies. 

3.58 Preferential Parking: (ETRIP measure) The employer provides preferential 

parking spaces for use by Eligible Employees when they participate in 

ridesharing. These spaces must be clearly posted or marked in a manner that 

identifies them for carpool or vanpool use only. Of all parking spaces available 

for Eligible Employees (not including spaces reserved for management, visitors, 

or employer fleet), at least five (5) percent should be permanently designated as 

carpool/vanpool spaces. 

3.59 Prize Drawing: (ETRIP measure) Eligible Employees are provided with a 

chance to win prizes, at least quarterly, for participation in the trip reduction 

program. 

3.60 Production Worker: An employee whose wage and working conditions at a 

facility are regulated under Industrial Welfare Commission Wage Orders 1-2001 

(Manufacturing Industry), 3-2001 (Canning, Freezing, and Preserving Industry), 

or 8-2001 (Industries Handling Products After Harvest) excluding those whose 

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job responsibilities are professional, administrative, legal, clerical, sales, or 

accounting. 

3.61 Ride Match Bulletin Board: (ETRIP measure) An employer-provided bulletin 

board available to all Eligible Employees to voluntarily find rideshare partners. 

May including a map of the surrounding area and push pins. 

3.62 Rideshare and Alternative Transportation Bulletin Boards: (ETRIP measure) A 

communication tool that displays materials that publicizes incentives and 

encourages participation in a rideshare program. The bulletin board should be in 

a location that would be most likely viewed by the majority of the Eligible 

Employees. It may be necessary to have more than one bulletin board. The 

board should be verified and updated, as necessary, at least quarterly. 

3.63 Rideshare Agency Registration: (ETRIP measure) Provide worksite information to 

a regional rideshare agency and maintain or update information as appropriate and 

requested by the regional agency. 

3.64 Rideshare Flyer: (ETRIP measure) A flyer that provides updates to Eligible 

Employees on alternative commute modes and incentives offered by the 

employer to encourage participation in a rideshare program. The flyer would be 

one page and may include graphics and short summaries to highlight program 

basics and updates. Must be distributed at least quarterly to all Eligible 

Employees. 

3.65 Rideshare Orientation for New Employees: (ETRIP measure) Explanation of 

alternative transportation modes and if applicable, employer incentives to 

promote and encourage participation in a rideshare program during the 

employer’s regular orientations for new, Eligible Employees. 

3.66 Seasonal Employee: Any employee who is employed for less than 16 consecutive 

weeks in any fiscal year. 

3.67 Shuttles: (ETRIP measure) Employers provide a shuttle for daily work 

commutes between employer worksites or between transportation stations and 

the worksite. 

3.68 SOV: Single-Occupancy Vehicle, a vehicle occupied by one person. 

3.69 Staggered Work Schedule: (ETRIP measure) The employer selects different start 

and stop times for departments or individuals within the company to promote 

ridesharing and accommodate public transit. 

3.70 Startup Incentive: (ETRIP measure) Designed to reward Eligible Employees 

who previously commuted via single occupancy vehicle by offering a one-time 

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or short-term incentive when they begin using ridesharing or alternative 

transportation on a regular basis. 

3.71 Telecommuting Program: (ETRIP measure) A system of working at home, 

offsite, or at a telecommuting center for a full workday. Telecommuting should 

eliminate the trip to work or reduce the travel distance to the worksite by more 

than 80 percent. The employer should make telecommuting available to at least 

10 percent of its Eligible Employees excluding production workers, and 

employees who spend 20 percent or less of their work time per week at the 

worksite. In making telecommuting available to at least 10 percent of applicable 

employees, the employer can claim ETRIP points for this measure even if the 

possible participants do not take advantage of the program. Each participant who 

telecommutes should be allowed to telecommute at least one day per week. 

3.72 Tier One Worksite: A worksite with one hundred (100) to two hundred and forty 

nine (249) Eligible Employees, for at least 16 consecutive weeks during the 

previous fiscal year. 

3.73 Tier Two Worksite: A worksite with two hundred and fifty (250) or more Eligible 

Employees, for at least 16 consecutive weeks during the previous fiscal year. 

3.74 Transit Subsidy: (ETRIP measure) Employers pay for all of the cost of 

commuting by local transit, commuter rail or train for Eligible Employees that 

use these services. The employer must provide information on the ETRIP 

regarding the monetary value of the transit subsidy and the frequency of 

distribution to Eligible Employees. 

3.75 Vanpool Subsidy: (ETRIP measure) Employers pay for all or part of the cost of 

commuting by vanpool for Eligible Employees that use these services. The 

employer must provide information on the ETRIP regarding the monetary value 

of the vanpool subsidy and the frequency of distribution to Eligible Employees. 

3.76 Vehicle Miles Traveled (VMT): The measurement of the total miles traveled by all 

vehicles in a specified area during a specified time. 

3.77 Volunteer: Any individual at a worksite who, of their own free will, provides 

goods or services without receiving any wages, salary, or other form of financial 

compensation from the employer for services provided. 

3.78 Worksite: A location, structure, building, portion of a building, or grouping of 

buildings in close proximity in and around which employees work for the same 

employer. Close proximity means that the individual buildings making up the group 

of buildings are no more than one mile from a central work location with the 

largest number of employees reporting, are served by a common circulation or 

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access system, and are not separated by an impassable barrier to pedestrian travel 

which may include a freeway, flood control channel, railroad, etc. 

4.0 Exemption 

An employer with fewer than 100 Eligible Employees at each worksite in the San Joaquin 

Valley Air Basin is exempt from all provisions of this rule. 

5.0 Trip Reduction Requirements 

5.1 Employers shall implement an Employer Trip Reduction Implementation Plan 

(ETRIP) for each worksite with 100 or more Eligible Employees. Employers shall 

implement an ETRIP to meet the applicable point targets specified in Table 1. 

Employers subject to California Labor Code Sections 1682 through 1684 or with 

Eligible Employees (not excluded under Section 3.31) protected by the Migrant and 

Seasonal Agricultural Worker Protection Act will be required to comply with Phase 

1 and Phase 2 point targets only. 

5.2 An ETRIP shall include measures from each of the strategies, given in Table 2, to 

reach the specified point total for each strategy by the implementation deadlines 

specified in Table 1. Note that ETRIP strategies are initially phased in over a 

period of three years. The measures chosen to meet the point values specified in 

Table 1 shall be listed in the ETRIP as described in Section 6.3. 

Table 1: ETRIP Point Targets 

ETRIP Tier One

Worksite 

Tier Two 

Worksite 

Initial Submittal 

Deadline 

Starting 

Implementation 

Total Points Goal 44 66 September 1, 

2013 

January 1, 2014 

Minimum points per strategy 

Phase 1: Marketing Strategy 6 10 September 1, 2011 January 1, 2012 

Phase 1: Program Support 

Strategy 

6 8 September 1, 2011 January 1, 2012 

Phase 2: Services and 

Facilities Strategy 

8 10 September 1, 2012 January 1, 2013 

Phase 3: Transportation, 

Alternative Schedule, and 

Incentives Strategy 

14 20 September 1, 2013 January 1, 2014 

Additional Points Needed (from 

any measure or combination of 

measures, or from points earned 

by applying ETRIP measures to 

Excluded Employees or exempt 

worksites, as described in Section 

10 18 September 1, 2013 January 1, 2014 

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5.3) 

Table 2: Trip Reduction Strategies 

Phase 1: Marketing Strategy 

Measures that help increase trip reduction program awareness & 

accessibility. 

Point 

Values 

Healthy Air Living Partner 6 

Employer rideshare event 5 

Employer rideshare and alternative transportation meetings 5 

Employer rideshare and alternative transportation focus group(s) 5 

Onsite transit information center 3 

Rideshare and alternative transportation bulletin boards 3 

Attendance at a marketing class/focus group 3 

Employer rideshare newsletter 3 

“Best Workplaces for Commuters” Recognition 3 

Rideshare flyer 1 

CEO communication 1 

Employer-adopted policy statement supporting employee ridesharing and 

alternative transportation 

1 

Rideshare orientation for new employees 1 

Register with a local rideshare agency 1 

Other measures approved by the District Varies 

Phase 1: Program Support Strategy 

Measures that promote trip reduction program implementation 

Point 

Values 

Internal Guaranteed Ride Home Service 

For Production Workers 5 

For staff who are not Production Workers (i.e., office staff) 5 

Internal ride matching 5 

Personalized commute assistance 5 

Ride match bulletin board 3 

External employee ride matching services 3 

External Guaranteed Ride Home Service 3 

Other measures approved by the District Varies 

Phase 2: Services and Facilities Strategy 

Measures that increase the convenience of program participation. 

Point 

Values 

Onsite food service, or within 1⁄4 mile of worksite 7 

Onsite child care, or within 1⁄4 mile of worksite 7 

Showers and/or Lockers onsite 7 

Onsite break room and kitchenette 5 

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Electric vehicle recharging 5 

Onsite bicycle repair 2 

Onsite ATM 2 

Onsite vending machines 2 

Bicycle racks 2 

Health facilities, or within 1⁄4 mile of worksite 2 

Employer-provided bicycles 2 

Fitness area and/or classes, or within 1⁄4 mile of worksite 2 

Lunch delivery 1 

Check cashing 1 

Direct deposit 1 

Break and/or lunch activities 1 

Dry cleaning 1 

Postal service, or post office within 1⁄4 mile of worksite 1 

Onsite picnic tables 1 

Maps to local conveniences 1 

Other measures approved by the District Varies 

Phase 3: Transportation, Alternative Schedules, and Incentives 

Strategy 

Measures that provide options to decrease VMT or encourage trip 

reduction program participation through monetary based incentives. 

Point 

Values 

Compressed work week schedule (can receive credit for one of the 

following categories, and for only Column A or Column B) 

A B 

At least 75% employee participation rate* 15 8 

50% - 74% employee participation rate* 12 6 

25% - 49% employee participation rate* 9 4 

10% - 24% employee participation rate* 6 2 

* For a percentage based on all Eligible Employees, use Column A points. For a 

percentage based on all Eligible Employees except Production Workers, use 

Column B points. 

Telecommuting program 9 

Comprehensive Vanpool program 8 

Comprehensive Carpool program 8 

Comprehensive Bicycle program 7 

Shuttles 5 

Flex time schedules 

For Production Workers 3 

For staff who are not Production Workers (i.e., office staff) 3 

Staggered work schedules 3 

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Monetary incentive 12 

Extra time off 7 

Vanpool subsidy 5 

Transit subsidy 5 

Bicycle subsidy 5 

Startup incentive 3 

Discount Transit Passes 3 

Discounted or free meals 3 

Preferential parking 1 

Points program 1 

Prize drawing 1 

Other measures approved by the District Varies 

5.3 Points for ETRIP measures applied to Excluded Employees or exempt worksites 

5.3.1 An employer can earn prorated ETRIP points for a worksite by applying 

ETRIP measures to Excluded Employees or exempt worksites. The 

employer will complete an Extra Points analysis to determine the total 

points for measures available to these employees. 

5.3.2 Extra points are prorated for each ETRIP measure, up to the assigned point 

value, as specified in the following equation: 

Extra Points = (EE ÷ Tier Threshold) x Points for the ETRIP measure 

Where EE = the total employees and for whom an ETRIP measure is 

applied: 

(a) who are Excluded Employees or 

(b) who work at exempt worksites 

Tier Threshold = 100 for Tier 1 Worksites and 250 for Tier 2 Worksites 

If (EE ÷ Tier Threshold) is greater than 1.0, substitute 1.0 for 

(EE ÷ Tier Threshold) 

5.3.3 The Extra Points can be applied to a worksite’s ETRIP in the “Additional 

Points Needed” category only (see Section 5.1). 

6.0 Administrative Requirements 

6.1 Employer Registration 

 No later than July 1, 2010, or within 180 days after becoming subject to the trip 

reduction requirements of this rule, whichever is later, employers subject to the trip 

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reduction requirements of this rule shall submit a complete Employer Registration 

form to the APCO. 

6.1.1 As part of the complete Employer Registration form, employers shall 

provide the following information: 

6.1.1.1 Employer’s business name and mailing address. 

6.1.1.2 Separate identification of each worksite, including location 

address. 

6.1.1.3 The employer’s designated Employee Transportation 

Coordinator name(s) and telephone number(s) for each worksite. 

 

6.1.1.4 The total number of employees reporting or assigned to each 

worksite, the total number of Eligible Employees, and the total 

number of Excluded Employees. 

6.1.1.5 The trip reduction measures from Table 2 that are already in 

place. 

6.2 Employee Notification 

Employers shall facilitate the participation of employees and employee 

organizations in the development of Employer Trip Reduction Programs by 

providing information to its employees explaining the requirements and 

applicability of this rule to the employer and its worksite(s) prior to or at the 

time of registration. 

6.3 Employer Trip Reduction Implementation Plan (ETRIP) 

Employers shall prepare and submit an ETRIP for each worksite to the APCO, 

according to the schedule in Table 1. Each ETRIP shall be implemented according 

to the schedule in Table 1 or 30 days after APCO approval, whichever is later. The 

ETRIP shall be updated as necessary annually thereafter as included in the Annual 

Report. 

6.3.1 The ETRIP shall contain a checklist of the measures chosen from each 

trip reduction strategy and the point total for each as listed in Section 

5.0, according to Table 1 and Table 2. 

6.3.2 An employer may submit a single ETRIP that covers multiple worksites 

when those worksites are using the same ETRIP measures. If worksites are 

SJVUAPCD 9410-15 12/17/2009 
using differing ETRIP measures, then each worksite should have its own 

ETRIP. 

 

6.3.3 The plan shall be signed by the highest ranking responsible official of the 

employer at the worksite or each worksite when a consolidated plan is 

submitted that covers multiple worksites. The official shall certify that 

the information provided is correct and that the commitments for the 

selected measures will be fulfilled according to the implementation 

schedule in the plan. 

6.3.4 Employees shall be notified, in writing, of the content, implementation 

schedule, and availability of the ETRIP at least ten (10) calendar days 

prior to the submittal of the ETRIP to the APCO. 

6.3.5 Employers shall keep records of steps taken to implement measures chosen 

to be included in the ETRIP on file for at least five years and shall make the 

records available to the APCO and United States Environmental Protection 

Agency (EPA), upon request. 

6.3.6 Employers may modify ETRIP as necessary throughout the year and submit 

those revisions to the APCO within 30 days after implementation. 

6.3.7 Failure to implement the measures stated in an APCO-approved ETRIP 

or failure to comply with the administrative requirements constitutes a 

violation of this rule. 

6.3.8 The APCO shall act on ETRIPs within 45 days of submittal. 

6.3.9 An employer shall revise and resubmit to the APCO any disapproved 

plan within 90 days of the disapproval. Disapproval of a resubmitted 

plan constitutes a final disapproval. Failure to submit a revised plan or 

final disapproval of the revised plan is a violation of this rule. 

6.3.10 An employer may appeal any APCO disapproval of its ETRIP pursuant 

to the procedures listed in Regulation V (Procedures Before the Hearing 

Board). 

6.3.11 An employer shall revise and resubmit its ETRIP within 90 days of a 

final determination that an element of an approved ETRIP violates any 

provision of law issued by an agency or court with jurisdiction to make 

such a determination. 

6.4 Commute Verification 

SJVUAPCD 9410-16 12/17/2009 
6.4.1 For the calendar year beginning in January 1, 2014, and at least annually 

thereafter, employers shall collect information on the modes of 

transportation used for each Eligible Employee’s commutes both to and 

from work for every day of the Commute Verification Period, as defined in 

Section 3.0, using either the Mandatory Commute Verification Method or a 

Representative Survey Method as described below: 

6.4.1.1 Mandatory Commute Verification Method: The employer shall 

distribute Mandatory Commute Verification Forms to all 

Eligible Employees and require their completion and return by 

each Eligible Employee. The employer may utilize the example 

shown in Figure 1, other equivalent forms or electronic methods 

provided or approved by the APCO. 

 

6.4.1.2 Representative Survey Method: The employer may propose an 

alternative data collection approach that will collect data from a 

representative sample of Eligible Employees. 

6.4.1.2.1 The employer shall submit its sampling methodology 

to the District 120 days prior to the start of the 

calendar year in which the employer intends to use 

the method. 

6.4.1.2.2 The APCO shall notify employers of its approval or 

disapproval of this method within 60 days of receipt. 

Figure 1: Mandatory Commute Verification Form 

Commute Verification Form Number: _________________________________Date:_________ 

Day Monday Tuesday Wednesday Thursday Friday 

Worked?

Yes No Yes No Yes No Yes No Yes No Arrived to work by Left work by Arrived to work by Left work by Arrived to work by Left work by Arrived to work by Left work by Arrived to work by Left work by 

Single occupant vehicle, 

gas motorcycle, etc.

Carpool – 2 people

Carpool – 3+ people

Vanpool (at least 6 people)

Public transit, bicycle, 

SJVUAPCD 9410-17 12/17/2009 
pedestrian, electric 

vehicle, telecommute, 

compressed schedule nonwork day

6.4.2 Employers shall keep commute verification records on file for at least five 

years and shall make the records available to the APCO and United States 

Environmental Protection Agency (EPA), upon request. 

6.5 Annual Report 

No later than March 31, 2015, and by March 31 annually thereafter, the employer 

shall submit a report to the APCO containing the following information: 

6.5.1 The results of the Commute Verification for the previous calendar year, 

including the number of forms distributed, the number of forms completed 

and returned, the total number of trips to and from work, and the total 

number of each commute mode for the Eligible Employees during the 

Commute Verification period. 

6.5.2 The measures implemented as outlined in the ETRIP and, if necessary, any 

updates to the ETRIP. 

6.6 Changes in the Workforce 

6.6.1 Employers who meet the applicability level in Section 2.1 after the initial 

registration deadline of July 1, 2010: 

6.6.1.1 Shall register within 180 days to provide the information 

specified in Section 6.1 and shall notify employees per 

Section 6.2. 

6.6.1.2 Shall conduct Commute Verification in accordance with 

Section 6.4 starting with the calendar year beginning in 

January in the first full calendar year after registration with 

the APCO. 

6.6.1.3 Shall submit an ETRIP in accordance with Section 6.3 and the 

schedule in Table 1 beginning the first full calendar year after 

registration with the APCO and updated as a part of the 

Annual Report every calendar year thereafter. 

6.6.1.4 Shall submit Annual Reports per Section 6.5 for the first full 

calendar year following their Employer Registration 

submission. 

SJVUAPCD 9410-18 12/17/2009 
6.6.2 Employers who fall below the 100 Eligible Employee level after 

registering with the District for this rule shall notify the District in 

writing of their change in status within 90 days of their change in status. 

7.0 District Support 

 The District shall supply Rule 9410 compliance support materials, services, and tools 

according to Table 4 below. As appropriate, these will be available via the District 

website and by contacting District offices. 

Table 4 Rule Compliance Support Materials to be Provided by the District 

District-provided Resource Corresponding 

Employer Requirement 

Deadline 

District webpage and listserv 

dedicated to Rule 9410 

NA February 1, 2010 

Employer Registration Template 

and online Registration option 

Section 6.1 May 1, 2010 

Guidance and resources: Marketing 

and Program Support Strategies 

Marketing and 

Program Support 

Strategies, 

Section 5.2 

March 1, 2011 

Training sessions, organized and 

facilitated by the District, 

Marketing and Program Support 

Strategies 

Marketing and 

Program Support 

Strategies, Section 5.2 

April 1 – December 1, 2011, 

with public noticing and 

outreach at least 30 days before 

the first training session 

Electronic ETRIP submittal system Section 6.3 July 1, 2011 

Guidance and resources: Services 

and Facilities 

Services and Facilities 

Strategy, Section 5.2 

March 1, 2012 

Training sessions, organized and 

facilitated by the District, Services 

and Facilities Strategy 

Services and Facilities 

Strategy, Section 5.2 

April 1 – December 1, 2012, 

with public noticing and 

outreach at least 30 days before 

the first training session 

Guidance and resources: 

Transportation and Alternative 

Schedules Strategy and Incentives 

Strategy 

Transportation, 

Alternative Schedules 

and Incentives 

Strategy, Section 5.2 

March 1, 2013 

Training sessions, organized and 

facilitated by the District, 

Transportation and Alternative 

Schedules Strategy and Incentives 

Strategy 

Transportation, 

Alternative Schedules 

and Incentives 

Strategy, Section 5.2 

First training to be held by 

April 1, 2013, with public 

noticing and outreach at least 

30 days before the first training 

session 

Commute Verification Methods 

templates and online reporting 

options 

Sections 6.4 and 6.5 September 1, 2013 

SJVUAPCD 9410-19 12/17/2009 
Annual Report guidance, 

resources, and online reporting 

system 

Section 6.5 September 1, 2014 

8.0 Compliance Schedule 

 Employers shall comply with the requirements of this rule according to the deadlines 

indicated for the above sections and summarized in Table 5 below. 

Table 5: Compliance Deadline Summary Table 

Requirement Worksites subject to Trip 

Reduction Requirements 

in 2010 

Worksites subject to Trip 

Reduction Requirements after 

July 1, 2010 

Employer Registration By July 1, 2010 

(Section 6.1) 

Within 180 days of becoming 

subject to the Trip Reduction 

Requirements. 

(Section 6.6.1.1) 

Employer Trip 

Reduction Plan (ETRIP) 

Submit by September 1, 

2011, September 2012, 

and September 2013; and 

implement by January 1, 

2012, January 1, 2013, 

and January 1, 2014, 

respectively. 

(See Table 1) 

Submit revisions as 

necessary in the Annual 

Report starting March 31, 

2015 and every calendar 

year thereafter 

(Section 6.3) 

Submit every calendar year by 

January 1 starting in the first 

full calendar year after 

registration with the APCO and 

implement within 120 days. 

Include revisions in the Annual 

Report thereafter. 

(Section 6.6.1.3) 

Commute Verification Once per year, every 

calendar year starting 

January 1, 2014 

(Section 6.4) 

Once per year every calendar 

year starting with the calendar 

year beginning in January in 

the first full calendar year after 

registration with the APCO. 

(Section 6.6.1.2) 

Annual Report of 

previous year’s 

Commute Verification 

results and ETRIP 

Submit every March 31 

starting in 2015 

(Section 6.5) 

Submit every March 31 after 

the first full calendar year of 

Commute Verification 

(Section 6.6.1.4) 

SJVUAPCD 9410-20 12/17/2009