*

Presentation to Railroad Accident Reporting PersonnelTraining Module AFRA Form F 6180.55Railroad Injury and Illness Summary

 Self Instruction - Part 225 Training  

Based on the FRA Guide for Preparing Accident/Incident Reports and Related Reporting and Record Keeping Forms

FRA Guide Revision of June 1, 2011 

Federal Railroad Administration

Washington, DC 

Last Revision:  August 1, 2017

*

Training Module A - FRA Form F 6180.55 Railroad Injury and Illness Summary

*

Inspection of the Monthly SubmissionRailroad Injury and Illness SummaryFRA Form F 6180.55

When you conduct a Part 225 inspection, among the items that you request should be the railroad's copies of its Monthly Accident/Incident Report Submissions.  

The regulations require that an FRA Form F6180.55 – “Railroad Injury and Illness Summary” – must be completed and sent to FRA’s Project Office each month, even if no accidents/incidents occurred during the month.

*

Inspection of the Monthly SubmissionRailroad Injury and Illness SummaryFRA Form F 6180.55

The regulation at 49 CFR 225.27(c), “Retention of Records”, requires that a railroad retain a copy of each FRA Form F 6180.55 for a period of 5 years.   

Each railroad shall retain the original hard copy of each completed and signed Form FRA F 6180.55, “Railroad Injury and Illness Summary,” that the railroad submits to FRA on optical media (CD-ROM) or electronically via the Internet to RsisAiReports@dot.gov for at least five years after the calendar year to which it relates. If the railroad opts to submit the report to FRA electronically via the internet, the railroad must also retain a hard copy print out of FRA's electronic notice acknowledging receipt of the railroad's submission for a period of five years after the calendar year to which the report acknowledged relates.

*

Inspection of the Monthly SubmissionRailroad Injury and Illness SummaryFRA Form F 6180.55

As of July 23, 2007, notarization of Form F6180.55 is no longer required.  

However, a signature is still required to acknowledge a true and correct report under penalty of perjury.

*

Inspection of the Monthly SubmissionRailroad Injury and Illness SummaryFRA Form F 6180.55

Form FRA F 6180.55, “Railroad Injury and Illness Summary”, must be submitted each month, even if there were no reportable accidents/incidents during the month. 

49 CFR 225.11 requires that the report shall be made on the forms prescribed in 49 CFR 225.21 in hard copy or, alternatively, by means of optical media or electronic submission via the Internet, as prescribed in 49 CFR 225.37, and shall be submitted within 30 days after expiration of the month during which the accidents/incidents occurred. 

*

Inspection of the Monthly SubmissionRailroad Injury and Illness SummaryFRA Form F 6180.55
        - IMPORTANT -- Railroads need to send a signed copy of Form FRA F 6180.55 to FRA’s Project Office (Inter Image) every month, regardless of whether the railroad submits their FRA reports manually or electronically.  This is still an FRA requirement! WHY?

*

Inspection of the Monthly SubmissionRailroad Injury and Illness SummaryFRA Form F 6180.55
        - One BIG reason is because 49 CFR 225.21(b) requires “Verification” of the railroad’s monthly report submission.
        - Form F 6180.55, Item 10:   “I declare (or certify, verify, or state) under penalty of perjury that the information on this form is true and correct.

	Executed on ____________ (date) 

	_______________________ (Signature)...”

*

Inspection of the Monthly SubmissionRailroad Injury and Illness SummaryFRA Form F 6180.55

Also, this form provides the vehicle for all railroads to report their “Operational Data and Accident/Incident counts” for the Report Month.
        - Freight Train Miles

___________________

12.  Passenger Train Miles

___________________

13. Yard Switching Miles

___________________

14. Other Train Miles

___________________

15. Railroad Worker Hours

___________________

16.  Passenger Miles Operated

___________________

17. No. Passengers Transported

___________________

*

Inspection of the Monthly SubmissionRailroad Injury and Illness SummaryFRA Form F 6180.55

What happens if a railroad doesn’t send in a monthly report?
        - It constitutes noncompliance with the 49 CFR 225.11, as well as FRA’s Part 225 regulations, which subjects the railroad to a possible civil penalty.  
        - The lack of a railroad’s report compromises the accuracy and completeness of FRA’s national accident/incident database.

*
        - No decimals or fractions in the operational data fields. 
        - If there were no accidents/incidents for the month being reported, this fact must be noted on the form.  (See FRA Guide, page 29, Chapter 3, Paragraph 3.2, General Inspections and Interpretations.)

Inspection of the Monthly SubmissionRailroad Injury and Illness SummaryFRA Form F 6180.55

*
        - If actual operational data (mileage, hours worked, etc.) are not available when the report is due, then an estimate must be provided.  An amended report must be sent when actual figures are known. See 49 CFR 225.13.

Inspection of the Monthly SubmissionRailroad Injury and Illness SummaryFRA Form F 6180.55

*
        - If there are substantial fluctuations in month-to-month operational data, the reason for such variations (seasonal operation, strikes, consolidation, line abandonment, etc.) must be explained.

Inspection of the Monthly SubmissionRailroad Injury and Illness SummaryFRA Form F 6180.55

*
        - An inspection revealed the  following “Yard Switching Miles,” reported by a short line railroad:  

	January	440		July 		 440

	February	440		August	 440

	March	440		September 440

	April		440		October	 440

	May		440		November	 440

	June		440		December	 440

Be observant for incorrect reporting like this.    

Inspection of the Monthly SubmissionRailroad Injury and Illness SummaryFRA Form F 6180.55

*
        -  Ensure each monthly F 6180.55:
        - Is signed under penalty of perjury
        - Is submitted on time (within 30 days following the month in which the accidents/incidents occurred), and
        - Has no decimals or fractions in 

   operational data fields.

					(Continued on next slide)

Summary of Audit ProcedureRailroad Injury and Illness SummaryFRA Form F 6180.55

*
        - For each monthly F 6180.55 (Continued):
        - When there were no accidents/incidents for the month being reported, this fact is noted on the form.
        - When substantial fluctuations in month-to-month operational data occurs, the reason for such variations is explained.

						(Continued on next slide)

Summary of Audit ProcedureRailroad Injury and Illness SummaryFRA Form F 6180.55

*
        - Ensure each monthly F 6180.55(Continued):
        - Does not have the same figures reported each month in any of the operational data fields, which may indicate incorrect reporting. 
        - Written inspection reports should be filed for any finding of noncompliance, taking the proper level of enforcement as deemed appropriate by the inspector. 

Summary of Audit ProcedureRailroad Injury and Illness SummaryFRA Form F 6180.55

*

END OF TRAINING MODULE A

ARE THERE ANY QUESTIONS OR COMMENTS?

Please contact Bob Portsche at robert.portsche@dot.gov, or Michael Wissman at michael.wissman@dot.gov

Summary of Audit ProcedureRailroad Injury and Illness SummaryFRA Form F 6180.55