# CA2008145EN.01001401.xml

| 11.6.2008 | EN | Official Journal of the European Union | CA 145/14 |
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11.6.2008

EN

Official Journal of the European Union

CA 145/14

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RECRUITMENT NOTICE PE/114/S DIRECTOR

RECRUITMENT NOTICE

DIRECTOR

(Function group AD14)

DIRECTORATE-GENERAL FOR INTERPRETATION AND CONFERENCES — DIRECTORATE B — ORGANISATION AND PLANNING

DIRECTORATE-GENERAL FOR INTERPRETATION AND CONFERENCES — DIRECTORATE B — ORGANISATION AND PLANNING

(2008/C 145 A/03)

1.   VACANT POST

The President of the European Parliament has decided to open the procedure for filling a post of Director (AD, Grade 14) in the Parliament’s Directorate-General for Interpretation and Conferences — Directorate B — Organisation and Planning, in accordance with Article 29(2) of the Staff Regulations of officials of the European Communities.

Director

This selection procedure, which is designed to give the Appointing Authority a wider choice of candidates, will be conducted at the same time as the internal recruitment procedure.

Recruitment will be to Grade AD14 (1). The basic salary is EUR 12 312,60 per month. In addition to the basic salary, which is subject to Community tax and exempt from national tax, certain allowances may be payable in circumstances laid down by the Staff Regulations.

1

Candidates should note that this post is subject to the mobility policy rules adopted by Parliament’s Bureau on 29 March 2004.

The post will require commitment, frequent travel between the places of work and frequent contact with people inside and outside Parliament and with MEPs.

2.   LOCATION

Brussels. This post may be transferred to one of Parliament’s two other places of work.

3.   EQUAL OPPORTUNITIES

The European Parliament is an equal-opportunities employer and encourages applications from qualified women and men, without discrimination.

4.   JOB DESCRIPTION

Senior official responsible for the following duties (2), in the light of the guidelines and decisions laid down by the parliamentary authority and the Director-General:

2

| — | ensuring the smooth running of a department in the Secretariat comprising several units covering the Directorate’s area of responsibility, |
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ensuring the smooth running of a department in the Secretariat comprising several units covering the Directorate’s area of responsibility,

| — | managing, supervising, motivating and coordinating one or more teams; optimising the use of the department’s resources in order to provide a high-quality service (organisation, management of human and budget resources, innovation, etc.) in its areas of activity, |
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managing, supervising, motivating and coordinating one or more teams; optimising the use of the department’s resources in order to provide a high-quality service (organisation, management of human and budget resources, innovation, etc.) in its areas of activity,

| — | planning the Directorate’s activities (defining objectives and strategies), taking the decisions needed to achieve the objectives set, assessing the services provided with a view to ensuring quality, |
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planning the Directorate’s activities (defining objectives and strategies), taking the decisions needed to achieve the objectives set, assessing the services provided with a view to ensuring quality,

| — | advising the Director-General, the Secretariat and Members of Parliament in the relevant areas, |
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advising the Director-General, the Secretariat and Members of Parliament in the relevant areas,

| — | cooperating with the various directorates in the Secretariat, representing the institution and negotiating contracts or agreements in the relevant areas, |
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cooperating with the various directorates in the Secretariat, representing the institution and negotiating contracts or agreements in the relevant areas,

| — | managing and seeing through specific projects likely to involve financial responsibilities, |
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managing and seeing through specific projects likely to involve financial responsibilities,

| — | performing the duties of authorising officer by subdelegation. |
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performing the duties of authorising officer by subdelegation.

5.   ELIGIBILITY (profile required)

(profile required)

The procedure is open to candidates who fulfil the following conditions on the closing date for applications:

on the closing date for applications:

(a)   General conditions

Under Article 28 of the Staff Regulations of officials of the European Communities, you must:

| — | be a national of one of the Member States of the European Union (3), |
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be a national of one of the Member States of the European Union (3),

3

| — | enjoy full rights as a citizen, |
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enjoy full rights as a citizen,

| — | have fulfilled any obligations imposed on you by the laws on military service, |
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have fulfilled any obligations imposed on you by the laws on military service,

| — | produce appropriate character references as to your suitability to perform your duties. |
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produce appropriate character references as to your suitability to perform your duties.

(b)   Specific conditions

(i)   Qualifications and professional experience

| — | A level of education which corresponds to completed university studies attested by a diploma, when the normal period of university education is four years or more,
  or
  a level of education which corresponds to completed university studies attested by a diploma and appropriate professional experience of at least one year (4), when the normal period of university education is at least three years. |
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A level of education which corresponds to completed university studies attested by a diploma, when the normal period of university education is four years or more,

or

a level of education which corresponds to completed university studies attested by a diploma and appropriate professional experience of at least one year (4), when the normal period of university education is at least three years.

4

| — | At least 15 years’ professional experience gained after obtaining the qualifications referred to in the first indent, including at least eight years in managerial positions. |
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At least 15 years’ professional experience gained after obtaining the qualifications referred to in the first indent, including at least eight years in managerial positions.

15 years

eight years

(ii)   Knowledge required

| — | Excellent general knowledge of European affairs; |
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Excellent general knowledge of European affairs;

| — | Excellent understanding of internal, national and international policy issues; |
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Excellent understanding of internal, national and international policy issues;

| — | Very good understanding of the various cultures represented in the institutions; |
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Very good understanding of the various cultures represented in the institutions;

| — | Excellent knowledge of the Secretariat’s structure, organisation and work environment and the various people involved; |
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Excellent knowledge of the Secretariat’s structure, organisation and work environment and the various people involved;

| — | Very good knowledge of Parliament’s Rules of Procedure, legislative procedures, and internal rules and procedures; |
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Very good knowledge of Parliament’s Rules of Procedure, legislative procedures, and internal rules and procedures;

| — | Very good knowledge of the Financial Regulation, the Implementing Rules and Parliament’s internal rules and other subordinate texts; |
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Very good knowledge of the Financial Regulation, the Implementing Rules and Parliament’s internal rules and other subordinate texts;

| — | Very good administrative skills (in such areas as human resources, management, budgeting, finance, IT, etc.); |
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Very good administrative skills (in such areas as human resources, management, budgeting, finance, IT, etc.);

| — | Excellent knowledge of management techniques. |
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Excellent knowledge of management techniques.

(iii)   Language knowledge

An excellent knowledge of one of the official languages of the European Union (5) and a very good knowledge of a second.

5

For practical reasons a very good knowledge of English or French is required and a good knowledge of the other of these two languages. The Advisory Committee will take knowledge of other official languages of the European Union into account.

(iv)   Skills

| — | A flair for strategy; |
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A flair for strategy;

| — | Management skills; |
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Management skills;

| — | Ability to think ahead; |
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Ability to think ahead;

| — | Ability to react to events; |
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Ability to react to events;

| — | A meticulous approach; |
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A meticulous approach;

| — | Communication skills. |
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Communication skills.

6.   SELECTION PROCEDURE

With a view to helping the Appointing Authority make its choice, the Advisory Committee on the appointment of senior officials will draw up the list of applicants and recommend to the Bureau the names of the persons to be invited to interview. The Bureau will finalise the list of names and the Advisory Committee will hold the interviews and submit its final report to the Bureau for a decision. On that basis, the Bureau may then hear the applicants.

7.   APPLICATIONS

Please apply to the address below (quoting Recruitment Notice PE/114/S), enclosing a curriculum vitae (preferably a Europass CV) (6):

6

| The Secretary-General |
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| European Parliament |
| Konrad Adenauer Building |
| L-2929 Luxembourg. |

The Secretary-General

The Secretary-General

European Parliament

European Parliament

Konrad Adenauer Building

Konrad Adenauer Building

L-2929 Luxembourg.

L-2929 Luxembourg.

Applications must be sent by registered post by 26 June 2008 at the latest, as evidenced by the postmark.

26 June 2008

Please note that, if you are called for interview
   (7)
  , you must produce by the interview date only copies or photocopies of supporting documents relating to your studies, professional experience and current responsibilities. None of these documents will be returned to you.

Please note that, if you are called for interview

7

, you must produce by the interview date only copies or photocopies of supporting documents relating to your studies, professional experience and current responsibilities. None of these documents will be returned to you.

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(1)  On recruitment, the official will be placed in the appropriate step in accordance with Article 32 of the Staff Regulations of officials of the European Communities (OJ L 124, 27.4.2004).

1

(2)  See Annex for main tasks.

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(3)  The Member States of the European Union are: Belgium, Bulgaria, Czech Republic, Denmark, Germany, Estonia, Ireland, Greece, Spain, France, Italy, Cyprus, Latvia, Lithuania, Luxembourg, Hungary, Malta, the Netherlands, Austria, Poland, Portugal, Romania, Slovenia, Slovakia, Finland, Sweden and the United Kingdom.

3

(4)  This year of experience will not be taken into account when evaluating the professional experience required in the second indent.

4

(5)  The European Union’s official languages are: Bulgarian, Spanish, Czech, Danish, German, Estonian, Greek, English, French, Irish, Italian, Latvian, Lithuanian, Hungarian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovene, Finnish and Swedish.

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(6)  http://europass.cedefop.europa.eu/

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(7)  This does not apply to candidates working for the European Parliament on the closing date for applications.

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ANNEX

DIRECTORATE B — ORGANISATION AND PLANNING

1.   MAIN TASKS

| — | Directing, coordinating and supervising the Directorate's units and departments; |
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Directing, coordinating and supervising the Directorate's units and departments;

| — | Performing the tasks of officer by subdelegation; |
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Performing the tasks of officer by subdelegation;

| — | Managing projects; |
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Managing projects;

| — | Ensuring that the Directorate's notes and files are followed up; |
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Ensuring that the Directorate's notes and files are followed up;

| — | Maintaining relations with the other institutions. |
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Maintaining relations with the other institutions.

2.   ESTABLISHMENT PLAN (to be specified)

| — | 1 Director |
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1 Director

AUXILIARY CONFERENCE INTERPRETERS (ACI) RECRUITEMENT UNIT

1.   MAIN TASKS

| — | Coordinating the unit's activities and administration; |
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Coordinating the unit's activities and administration;

| — | Recruiting the ACIs needed to supplement the assignment of staff interpreters in the long, medium and short term; |
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Recruiting the ACIs needed to supplement the assignment of staff interpreters in the long, medium and short term;

| — | Coordinating recruitment priorities based on the quality criterion with the heads of the language units; |
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Coordinating recruitment priorities based on the quality criterion with the heads of the language units;

| — | Defining and implementing the medium- and long-term recruitment policy (all places of work); |
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Defining and implementing the medium- and long-term recruitment policy (all places of work);

| — | Defining the criteria, deadlines and arrangements for long-term recruitment, synchronised with the other institutions; |
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Defining the criteria, deadlines and arrangements for long-term recruitment, synchronised with the other institutions;

| — | Managing contacts with the ACIs (contacts, availability, engagement options, etc.) and the interinstitutional WebCalendar; |
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Managing contacts with the ACIs (contacts, availability, engagement options, etc.) and the interinstitutional WebCalendar;

| — | Issuing contracts, receiving and archiving signed contracts; |
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Issuing contracts, receiving and archiving signed contracts;

| — | Providing information to the ACI payments department, where necessary; |
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Providing information to the ACI payments department, where necessary;

| — | Drawing up a preliminary schedule of teams for meetings of the other institutions in Luxembourg (European Commission, Court of Auditors); |
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Drawing up a preliminary schedule of teams for meetings of the other institutions in Luxembourg (European Commission, Court of Auditors);

| — | Replying to information requests from ACIs concerning the Directorate-General's recruitment policy; |
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Replying to information requests from ACIs concerning the Directorate-General's recruitment policy;

| — | Managing individual requests from MEPs, recruiting the required ACIs and preliminary assignment; |
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Managing individual requests from MEPs, recruiting the required ACIs and preliminary assignment;

| — | Preparing notes and files for the Directorate-General on recruitment of ACIs; |
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Preparing notes and files for the Directorate-General on recruitment of ACIs;

| — | Maintaining relations with the interpreting profession (professional agreement, etc.); |
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Maintaining relations with the interpreting profession (professional agreement, etc.);

| — | Managing appropriations linked to the unit's missions; |
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Managing appropriations linked to the unit's missions;

2.   ESTABLISHMENT PLAN (to be specified)

PLANNING UNIT

1.   MAIN TASKS

| — | Coordinating the unit's activities and administration; |
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Coordinating the unit's activities and administration;

| — | Composing teams of interpreters according to the requirements of the user services at three levels: planning and management for the current week, medium-term programmes, long-term programmes; |
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Composing teams of interpreters according to the requirements of the user services at three levels: planning and management for the current week, medium-term programmes, long-term programmes;

| — | Providing information to requesting departments and negotiating with them on the possibilities for providing a service; |
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Providing information to requesting departments and negotiating with them on the possibilities for providing a service;

| — | Managing the availability of permanent staff (holidays, training, etc.) and estimating the subsequent need for recruitment of external interpreters, and then informing the recruitment unit; |
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Managing the availability of permanent staff (holidays, training, etc.) and estimating the subsequent need for recruitment of external interpreters, and then informing the recruitment unit;

| — | Finalising interpreter teams for the other institutions (European Commission in Luxembourg, Court of Auditors, Committee of the Regions, Ombudsman); |
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Finalising interpreter teams for the other institutions (European Commission in Luxembourg, Court of Auditors, Committee of the Regions, Ombudsman);

| — | Maintaining contacts and negotiating with the European Commission on interinstitutional exchanges; |
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Maintaining contacts and negotiating with the European Commission on interinstitutional exchanges;

| — | Updating and providing to the payments department information which is useful for drawing up and correcting electronic contract files as well as for any invoicing of interpretation services; |
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Updating and providing to the payments department information which is useful for drawing up and correcting electronic contract files as well as for any invoicing of interpretation services;

| — | Providing and checking planning support: meeting documents, specific documents for public hearings and for preparing missions (document desk), following up session reports and drawing up periodic reports on cancelled meetings or meetings requested too late (code of conduct), follow-up on team leader reports, monitoring compensation (in accordance with the Conditions of Work); |
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Providing and checking planning support: meeting documents, specific documents for public hearings and for preparing missions (document desk), following up session reports and drawing up periodic reports on cancelled meetings or meetings requested too late (code of conduct), follow-up on team leader reports, monitoring compensation (in accordance with the Conditions of Work);

| — | Checking the technical conditions of the rooms outside the places of work; |
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Checking the technical conditions of the rooms outside the places of work;

| — | Preparing notes and files for the Directorate-General relevant to Planning and on the assignment of permanent staff and questions connected with missions and documentation (planning support); |
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Preparing notes and files for the Directorate-General relevant to Planning and on the assignment of permanent staff and questions connected with missions and documentation (planning support);

| — | Finalising the planning of individual interpretation requests from MEPs in close cooperation with the ACI recruitment unit; |
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Finalising the planning of individual interpretation requests from MEPs in close cooperation with the ACI recruitment unit;

| — | Submitting proposals to the Director-General for compensation (in accordance with the Conditions of Work). |
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Submitting proposals to the Director-General for compensation (in accordance with the Conditions of Work).

2.   ESTABLISHMENT PLAN (to be specified)

MEETINGS AND CONFERENCES UNIT

(including ‘Rooms and Meetings Service’ and ‘Conference Technicians Service’

1.   MAIN TASKS

| — | Coordinating the unit's activities and administration; |
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Coordinating the unit's activities and administration;

| — | Managing appropriations linked to the unit's missions; |
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Managing appropriations linked to the unit's missions;

| — | Coordinating with the other Directorates-General and departments; |
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Coordinating with the other Directorates-General and departments;

| — | Drafting notes and letters and preparing files concerning the unit. |
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Drafting notes and letters and preparing files concerning the unit.

Room and meeting management

| — | Dealing with and following up interpreting requests from the political groups and the European Ombudsman; |
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Dealing with and following up interpreting requests from the political groups and the European Ombudsman;

| — | Preparing technical opinions in response to special requests and requests from the institution's administrative bodies; |
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Preparing technical opinions in response to special requests and requests from the institution's administrative bodies;

| — | Maintaining contacts with the political groups and the ‘ACI recruitment’ and ‘Planning’ units concerning the technical feasibility of interpretation requests and their conformity with the European Parliament's Code of Conduct, and in connection with consultancy requests; |
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Maintaining contacts with the political groups and the ‘ACI recruitment’ and ‘Planning’ units concerning the technical feasibility of interpretation requests and their conformity with the European Parliament's Code of Conduct, and in connection with consultancy requests;

| — | Managing appropriations linked to the department's activities; |
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Managing appropriations linked to the department's activities;

| — | Managing the meeting rooms in the three places of work and coordinating between the various internal and external users; |
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Managing the meeting rooms in the three places of work and coordinating between the various internal and external users;

| — | Entering details of all meetings of the political groups and the European Ombudsman into the Pericles application; |
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Entering details of all meetings of the political groups and the European Ombudsman into the Pericles application;

| — | Organising meetings outside the three places of work and coordinating on site the various departments concerned; |
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Organising meetings outside the three places of work and coordinating on site the various departments concerned;

| — | Paying and regularising invoices and advances; |
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Paying and regularising invoices and advances;

| — | Compiling files for invoicing external bodies in the three places of work and invoicing of conference technicians' costs. |
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Compiling files for invoicing external bodies in the three places of work and invoicing of conference technicians' costs.

Conference technicians

| — | Managing the assignment of conference technicians; |
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Managing the assignment of conference technicians;

| — | Drawing up tender documents and implementing any administrative procedures for the purchase of equipment and services from external companies; |
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Drawing up tender documents and implementing any administrative procedures for the purchase of equipment and services from external companies;

| — | Providing technical assistance for all European Parliament meetings; |
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Providing technical assistance for all European Parliament meetings;

| — | Recording meetings; |
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Recording meetings;

| — | Maintaining the technical equipment in the three places of work; |
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Maintaining the technical equipment in the three places of work;

| — | Ensuring that installations are working properly in cooperation with Planning and the official responsible for new technologies; |
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Ensuring that installations are working properly in cooperation with Planning and the official responsible for new technologies;

| — | Managing stocks of specific materials. |
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Managing stocks of specific materials.

2.   ESTABLISHMENT PLAN (55)

| — | 1 Head of unit |
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1 Head of unit

| — | 54 Assistants |
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54 Assistants

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