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FEDERAL RAILROAD ADMINISTRATION (FRA)

DRUG AND ALCOHOL MANAGEMENT INFORMATION SYSTEM (DAMIS) 

INTERNET REPORTING USER MANUAL

ISSUED FEBRUARY 2024 

49 CFR Part 219 Subpart I – Annual Report - Who is required to report FRA drug and alcohol MIS data:

Each railroad that has a total of 400,000 or more employee hours (including hours worked by all 

employees of the railroad, regardless of occupation, not only while in the United States, but also while 

outside the United States), must submit to FRA by March 15 of each year a report covering the previous 

calendar year (January 1–December 31), summarizing the results of its alcohol misuse and drug abuse 

prevention program. 

In addition, a contractor who establishes an independent alcohol and drug testing program that meets the 

requirements of this part and is acceptable to the railroad, must comply with this subpart if it has 200 or 

more regulated employees. 

Start Here: 

Sign into https://Damis.dot.gov 

First time users will click “Register” (for reporting year 2023, everyone will need to register a DAMIS 

account with Login.gov). Enter the activation code from the notification letter or invitation email.
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Once the code is entered, click “Submit”. This will bring you to the https://Login.gov screen.

If you already have a Login.gov account, choose “Sign in”. Once you have signed into your Login.gov 

account, you will be brought back to your DAMIS company page where you may start entering your data.

If you do not have a Login.gov account, click “Create an account” and follow the steps below.
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Once an account is created, you will see the following screen directing you to check your email for the 

confirmation code. This email will be from Login.gov. 
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The confirmation email will look similar to the screenshot below.
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Once the email is confirmed, you will be asked to create a password for Login.gov. 
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After your password is set, you will be asked to select a second authentication method. Follow prompts 

depending on the method chosen. 

**If you choose “Backup Codes” as your validation method, be aware that once this list of 10 codes has 

been exhausted, you will no longer have access to your Login.gov account. Your account will need to be 

deactivated and reactivated by Login.gov and you will need to re-register your account with DAMIS. 

You may request an additional list of “Backup Codes” from Login.gov before you use the last code. 
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You may choose to add an additional authentication method, or you may skip this and set it up later. 
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After you click “Agree and continue”, you will be redirected to your company reporting page in DAMIS. 

Note: If you are an FRA regulated Railroad or Railroad Contractor required to report to DAMIS,

FRA will provide your 32-digit activation code in a letter sent to the “Certifying Official” as 

provided in the previous year’s MIS. 
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Status Page

You are now on the Status page. The status column shows the standing of your data submission. The 

table below provides status descriptions of an employer’s MIS data.

Below is the list of options under the “Data” column and a description of each option. 

Data Column Description

Edit or Enter Your Data Click to begin entering data

View Your Data (Read Only) Select to view data previously entered

MIS Data Collection Form (PDF 

Format) 

Download completed data on the U.S. DOT 

Drug and Alcohol Testing MIS Data 

Collection Form

Notification Letter Download a copy of your notification letter

(once you have used the 32-digit activation 

code to register your account, it is no 

longer valid).

To start entering your data, click on “Edit or Enter Your Data”. 

Helpful Hints: 

 Context-related help is accessible by clicking on the icon. 

 After 15 minutes of inactivity, your browser will time out and you will be required to log in again to 

continue entering your data. Prior to timing out, all data entered is saved.

 If you have questions about the Internet reporting process or any regulatory questions, please call 

the FRA Drug and Alcohol Program Specialist at (615) 719-2951 or email sam.noe@dot.gov.
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Employer Information 

Enter or edit the appropriate information in the fields provided. 

Note: An asterisk marks a required field; a section is complete once you populate all required fields. 

When a section is complete, a green check mark (√) will appear on the section tab at the top of the page. 

To advance to the next section, click the Covered/Regulated Employees tab at the top or bottom of the 

page. 

Helpful Hint: 

 You can navigate to any section at any time by clicking on one of the corresponding tabs at the 

top of the screen.
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Covered/Regulated Employees 

Enter the number of covered/regulated employees in the appropriate employee category. Determine the 

number of covered/regulated employees by averaging the number of the employers’ covered/regulated

employees in the random testing pool for the calendar-reporting year. (Example: If you perform monthly 

random selections, add the number of your employees in the random testing pool for each of the 12 

months and divide by 12). You must enter a zero for any employee category for which you did not have 

covered/regulated employees in order to complete the section. 

 

Helpful Hint: 

 Click the icon next to “II. Employees Subject to Testing” for assistance in determining the 

number of covered/regulated employees.

To advance to the next section, click the Drug Testing Data tab at the top or bottom of the page. 
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Drug Testing Data

Begin with Column 2 (Column 1 is the sum of columns 2, 3, 9, 10, 11, and 12, and will be automatically 

totaled). Enter data in the appropriate testing categories provided. 

 

Enter all drug testing data for each test type (Pre-Employment, Random, Reasonable Suspicion/Cause, 

Return-to-Duty, and Follow-up) performed during the reporting year for each employee category. 

Advance to the next employee category by clicking the appropriate tab at the top of the page, or by 

clicking the employee category button near the bottom of the page. 

You must enter a value in each field to complete this section.
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Helpful Hints: 

 There are three buttons at the bottom of the drug testing data table: Undo Changes, Clear All, 

and Set Blanks to Zero. Clicking Undo Changes will revert all fields to their original values. 

Clicking Clear All will completely clear all fields on the screen, leaving them blank. Clicking 

Set Blanks to Zero will enter a zero (0) in any blank field.

 Zeros entered in the covered/regulated Employees section will automatically fill into the testing 

fields for that employee category. You must still proceed to each employee category to accept.

To advance to the next section, click the Alcohol Testing Data tab at the top or bottom of the page. 
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Alcohol Testing Data

The Alcohol Testing Data section is similar to the Drug Testing Data section. The same directions apply 

for entering data for each of the six test types conducted for each of the five employee categories. You must 

enter a value in each field in order to complete this section.

Reminder: Zeros entered in the Covered/Regulated Employees section will fill zeros into the testing 

fields for that employee category. You must still proceed to each employee category to accept.

To advance to the next section, click the Wrap Up tab at the top or bottom of the page. 
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Wrap Up 

Helpful Hint: 

 Incomplete sections will prompt the following message: You have not finished entering your 

data. Please click the following button(s) to return to any incomplete section(s). 

Validation checks run against the data entered. Items flagged by the validation checks will have a button 

to the right of each error or data check message linking directly back to that section. 

Validation Checks Description

ERROR You must correct any data Error before 

electronically signing your data.

DATA CHECK Review all “questionable” data that triggers a 

Data Check message. Verify the data entered and

make corrections if the information is incorrect. If 

the data entered is correct, you do not need to 

change it. 
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 Clicking the Sign and Submit button at the bottom of the page will complete the reporting process. 

Helpful Hints: 

 Confirm the email address listed and click the “Send” button to receive an email confirmation of 

your data submission. Check off the “Include PDF” box to include a PDF attachment with the 

confirmation email.

 To download your completed data and view it in Adobe Reader as it would appear on a U.S. 

DOT Drug and Alcohol Testing MIS Data Collection Form, click Print and/or save a copy of 

your MIS submittal. 
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Thank you for reporting your drug and alcohol results using the U.S. DOT’s Drug and Alcohol Testing 

MIS online reporting application. If you have any questions about the reporting process, please call (615) 

719-2951 or email sam.noe@dot.gov. 

Note: Be sure to print/save a copy of your submission. You are required to retain copies of your annual 

MIS reports for at least five years. 

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