September 2010

Federal Railroad Administration

ARRA Section 1512(c) Report Instructions - HSIPR

1

Data Element Instructions

PRIME RECIPIENT

REPORT INFORMATION

1. Award Type: Select “Grant” or “Cooperative Agreement,” depending on award type in the 

Notice of Grant Award (NGA)

2. Award Number: Enter the Agreement Number found in the NGA (Field 2)

3. Final Report:

Enter ‘‘Yes’’ if this is the final report for the project/grant period specified; 

otherwise, enter "No." If you mark your report "final," you are saying that all 

work is completed and you will not be reporting in the next reporting cycle.

AWARD RECIPIENT INFORMATION

4. Recipient 

DUNS No: Enter the DUNS found in the NGA (Field 1B)

5.

Recipient 

Account 

Number:

If applicable, enter the account number or any other identifying number 

assigned by the recipient to the award. This field is optional.

6.

Recipient 

Congressional 

District:

Enter or select the congressional district corresponding to the recipient's 

DUNS address zip code + 4

PROJECT / AWARD INFORMATION

7. Funding 

Agency Code: Enter "6930"

8. Awarding 

Agency Code: Enter "6930"

9. Program 

Source (TAS):

Enter “69-0718” Department of Transportation – Federal Railroad 

Administration - Capital Assistance for High Speed Rail Corridors, Recovery 

Act

10.

Sub Account 

Number for 

Program 

Source (TAS):

N/A

11. CFDA Number: Enter “20.319” High-Speed Rail Corridors and Intercity Passenger Rail 

Service – Capital Assistance Grants

12. Amount of 

Award:

Enter the Amount of this Agreement or Amendment found in the NGA (Field 

10)

13. Award Date: Enter the date that the authorized FRA official signed the NGA (Field 18A)

14. Award 

Description:

Enter a description that captures the overall purpose of the award. This 

should be consistent with the Project Description in the SOW portion of the 

NGA.

15.

Total number 

of sub-awards 

less than 

$25,000/award:

Enter the total number of sub-awardees that received a total grant award of 

less than $25,000. 

A prime recipient is not required to aggregate its awards for instances 

where sub-awards are less than $25,000. If the prime recipient chooses it 
September 2010

Federal Railroad Administration

ARRA Section 1512(c) Report Instructions - HSIPR

2

Data Element Instructions

can disaggregate reporting for all sub-awards, regardless of the award 

amount.

16.

Total amount of 

sub-awards 

less than 

$25,000.

Enter the total dollar value of awards less than $25,000 awarded to subrecipients. 

Please see the guidance above for total number of sub-awards less than 

$25,000/award.

17.

Total number 

of sub-awards 

to individuals:

If applicable, enter the total number of sub-awards made to individuals. 

Please note that prime recipients must submit aggregate reports on all subawards to individuals. 

18.

Total amount of 

sub-awards to 

individuals:

If applicable, enter the total dollar value of awards made to individuals. 

Please see the guidance above for total number of sub-awards to 

individuals.

19.

Total number 

of payments to 

vendors less 

than 

$25,000/award:

Enter the total number of vendor payments of less than $25,000/award. 

Include only vendor payments made by the Prime Recipient.

A prime recipient is not required to aggregate its awards for instances 

where payments to vendors are less than $25,000. If the prime recipient 

chooses, it can disaggregate reporting for all vendors, regardless of the 

payment amount. OMB's guidance also clarifies that, if a prime recipient 

chooses to aggregate vendor payments less than $25,000, the $25,000 

threshold is triggered by individual payments to a vendor within a quarter 

and not cumulative payments to a vendor over the life of the project. Please 

note, the number of aggregated vendor payments and associated dollars 

should be reported cumulatively.

20.

Total amount of 

payments to 

vendors less 

than $25,000: 

Enter the total dollar value of awards less than $25,000 awarded to 

vendors. Include only vendor payments made by the Prime Recipient.

Please see above for Total number of payments to vendors less than 

$25,000/award.

PROJECT INFORMATION

21.

Project Name

or Project/ 

Program Title:

Enter the Project Title in the NGA (Field 8) 

22.

Quarterly 

Activities/

Project 

Description: 

Provide a narrative description of the project activities accomplished during 

the quarter. This should include a summary of the overall purpose and 

expected outputs and outcomes of the prime recipient and sub-recipient 

activities. The narrative should be consistent with the activities described in 

the FRA Quarterly Progress Report for the same reporting period.

23. Project Status:

For grants funding multiple projects and services, recipients need to provide 

a best estimate of completion status (i.e., 100% complete, 50% complete, 

less than 50% complete) of all projects or activities supported by the whole 

grant. This will be a rough estimate. For grants that are distributed to subrecipients, and then used by the sub-recipients for a variety of expenses, 

the prime recipient should use the percentage of its award that the prime 

recipient has drawn down to measure the project status. 
September 2010

Federal Railroad Administration

ARRA Section 1512(c) Report Instructions - HSIPR

3

Data Element Instructions

24.

Total Federal 

Amount ARRA 

Funds 

Received/

Invoiced:

Enter the amount the recipient has drawn-down. 

25. Number of 

Jobs1:

Enter the combined number of jobs that were created and retained and 

funded by the Recovery Act during the current reporting quarter in the 

United States and outlying areas. For more information on how to perform 

this calculation, please see the FRA Job Creation Guidance for ARRA 

Recipients and the OMB Memorandum M-10-08. 

26. Description of 

Jobs Created:

Provide a brief description of the types of jobs created or retained and a 

narrative description of the employment impact resulting from the use of

Recovery Act funds. This description may rely on job titles, broader labor 

categories, or the recipient's existing practice for describing jobs as long as 

the terms used are widely understood and describe the general nature of 

the work. 

27. Activity Code: 

(up to 10) 

Enter either the NAICS or NTEE-NPC codes that describe the Recovery Act 

projects or activities under the award. A searchable code list is available at 

http://www.census.gov/naics/. Up to 10 codes can be listed.

28.

Total Federal 

Amount of 

ARRA 

Expenditure:

Enter the cumulative amount of Federal Recovery Act funds received that 

were expended to projects or activities. This information should be 

consistent with the figure submitted in the quarterly SF-425 report (line 10e).

For reports prepared on a cash basis, expenditures are the sum of cash 

disbursements for direct charges for property and services, the amount of 

indirect expense charged, the value of third-party in-kind contributions 

applied, and the amount of cash advance payments and payments made to 

sub-recipients. 

For reports prepared on an accrual basis, expenditures are the sum of cash 

disbursements for direct charges for property and services; the amount of 

indirect expense incurred; the value of in-kind contributions applied; and the 

net increase or decrease in the amounts owed by the recipient for (1) goods 

and other property received; (2) services performed by employees, 

contractors, sub-recipients, and other payees; and (3) programs for which 

no current services or performance are required.

Do not include program income expended in accordance with the 

deduction alternative, rebates, refunds, or other credits.

29.

Total Federal 

ARRA 

Infrastructure 

Expenditure:

Enter the total federal ARRA Infrastructure expenditure. For construction 

grants, this should equal the Total Federal Amount of ARRA Expenditures. 

For planning grants, the amount should equal zero.

 

1

The Recipient will only report direct jobs in the 1512(c) jobs calculation. 
September 2010

Federal Railroad Administration

ARRA Section 1512(c) Report Instructions - HSIPR

4

Data Element Instructions

INFRASTRUCTURE CONTACT

30.

Infrastructure 

Contact Name:

If applicable, enter the contact information for the contact at the State level 

who could best speak to infrastructure projects being funded with ARRA 

funds. 

Infrastructure 

Contact Email:

Infrastructure 

Contact Phone:

Infrastructure 

Contact Ext:

Infrastructure 

Contact Street 

Address 1:

Infrastructure 

Contact Street 

Address 2:

Infrastructure 

Contact Street 

Address 3:

Infrastructure 

Contact City:

Infrastructure 

Contact State:

Infrastructure 

Contact Zip Code 

+ 4:

PRIMARY PLACE OF PERFORMANCE

31.

Street Address 1:

Enter the Recipient Address found in the NGA (Field 1), unless the primary 

place of performance is different.

Street Address 2:

City:

State:

Country:

Zip Code + 4:

32. Congressional 

District:

Enter the U.S. (not state) congressional district corresponding to the project 

location address zip code + 4, if the primary place of performance is 

different.

RECIPIENT HIGHLY COMPENSATED OFFICERS

33.

Prime 

Recipient 

Indication of 

Reporting 

Applicability:

Select 'Yes' if in the Recipient's preceding fiscal year, the Recipient 

received 80% or more and $25M or more annual gross revenue from

Federal contracts, loans, grants, and cooperative agreements, and public 

does not have access to senior executive compensation. Otherwise, select 

'No.'

34. Officer Name:

If the criteria are met, report the name of the highly compensated officer for 

the recipient.

35. Officer 

Compensation: 

If the criteria are met, report the compensation of the highly compensated 

officer for the recipient.