U.S. Department of Education

Institute of Education Sciences

NCES 2005–330

State Library Agencies

Fiscal Year 2003

E.D. TAB

National Center for

Education Statistics

NCES

Library

Statistics

Program
U.S. Department of Education

Institute of Education Sciences

NCES 2005–330

State Library Agencies

Fiscal Year 2003

E.D. TAB

December 2004

Barbara Holton

Elaine Kroe

National Center for

Education Statistics

Patricia O’Shea

Cindy Sheckells

Suzanne Dorinski

Michael Freeman

Governments Division,

U.S. Census Bureau

Library

Statistics

Program

National Center for

Education Statistics

NCES
U.S. Department of Education

Rod Paige

Secretary

Institute of Education Sciences

Grover J. Whitehurst

Director

National Center for Education Statistics

Jeffrey Owings

Associate Commissioner

The National Center for Education Statistics (NCES) is the primary federal entity for collecting, analyzing,

and reporting data related to education in the United States and other nations. It fulfills a congressional

mandate to collect, collate, analyze, and report full and complete statistics on the condition of education in

the United States; conduct and publish reports and specialized analyses of the meaning and significance

of such statistics; assist state and local education agencies in improving their statistical systems; and review

and report on education activities in foreign countries.

NCES activities are designed to address high priority education data needs; provide consistent, reliable,

complete, and accurate indicators of education status and trends; and report timely, useful, and high

quality data to the U.S. Department of Education, the Congress, the states, other education policymakers,

practitioners, data users, and the general public.

We strive to make our products available in a variety of formats and in language that is appropriate to a

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would like to hear from you. Please direct your comments to:

National Center for Education Statistics

Institute of Education Sciences

U.S. Department of Education

1990 K Street NW

Washington, DC 20006

December 2004

The NCES World Wide Web Home Page is: http://nces.ed.gov

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This publication is only available online.

Suggested Citation

Holton, B., Kroe, E., O’Shea, P., Sheckells, C., Dorinski, S., and Freeman, M. (2004). State Library Agencies: Fiscal

Year 2003 (NCES 2005-330). U.S. Department of Education, NCES.

Content Contact:

Barbara Holton: (202) 219–7095

Fax: (202) 502–7468

E-mail: Barbara.Holton@ed.gov
iii 

Acknowledgments

Many individuals made important contributions to this report. The authors are grateful to NCES staff 

members Jeff Owings, Marilyn Seastrom, John Sietsema, Bruce Taylor, and Jeff Williams for their efforts 

on behalf of this report. The authors also appreciate Mike Planty and Deven Carlson of the Education 

Statistics Services Institute (ESSI) for their technical review of this report. The authors are also grateful to 

Duc-Le To, of IES, for his constructive comments. 

Sincere gratitude is expressed to all the individuals who provided the data that made this report possible 

and to Bruce Daniel of Pinkerton Computer Consultants, Inc., who provided additional technical support. 
iv 

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v

Table of Contents 

Page 

Acknowledgments............................................................................................................................. iii 

List of Tables ..........................................................................................................................................vi 

Summary................................................................................................................................................... 1

Introduction......................................................................................................................................... 1 

 Background ...................................................................................................................................... 1 

 Purpose of Survey............................................................................................................................ 1 

 Organization of This Report ............................................................................................................. 2 

 Congressional Authorization ............................................................................................................ 2 

Selected Findings.............................................................................................................................. 3

 Governance...................................................................................................................................... 3 

 Collections and Services.................................................................................................................. 4 

 Service Outlets and Staff.................................................................................................................. 8 

 Revenue......................................................................................................................................... 10 

 Expenditures .................................................................................................................................. 11 

 Public Policy Issues........................................................................................................................ 15 

Additional Information ................................................................................................................... 17 

Appendix A: Technical Notes...................................................................................................... 19 

Appendix B: Recipients of Other Federal Income, by State and 

 Type of Income Received ................................................................................... 23 

Appendix C: Survey Instrument (Data Entry Screens and Instructions) .................. 25 

Appendix D: References................................................................................................................. 65 
vi

List of Tables 

Table Page 

Table A Location of state library agencies, by branch of government and type of executive 

 branch agency: 50 states and the District of Columbia, Fall 2003............................................. 3 

Table B State library agencies in executive branch agencies, by type of agency, departmental 

 location in larger agency, and reporting method of independent agency: 50 states and 

 the District of Columbia, Fall 2003............................................................................................ 3 

Table C Average and median number of library materials in state library agencies, by type 

 of material: 50 states and the District of Columbia, Fiscal year 2003....................................... 4 

Table D Average and median number of library service transactions in state library agency 

 outlets that serve the general public or state government employees, by type of 

 transaction: 50 states and the District of Columbia, Fiscal year 2003...................................... 4 

Table 1 Number and percent of state library agencies providing services directly or by contract 

 to libraries and systems, by type of library and service: 50 states and the District of 

 Columbia, Fiscal year 2003 ....................................................................................................... 7 

Table 2 Number and percent of service outlets of state library agencies, by type of outlet and 

 user group served: 50 states and the District of Columbia, Fiscal year 2003............................ 9 

Table 3 Number and percentage distribution of budgeted full-time equivalent (FTE) positions 

 in state library agencies, by type of position and service: 50 states and the District of 

 Columbia, Fall 2003................................................................................................................... 9 

Table 4 Revenues of state library agencies, by source and type of revenue, and by size of state 

 population: 50 states and the District of Columbia, Fiscal year 2003...................................... 10 

Table 5 Total expenditures of state library agencies, from all sources, by type of expenditure and 

amount of revenue: 50 states and the District of Columbia, Fiscal year 2003......................... 12 

Table 6 Expenditures of state library agencies, from all sources, for operating expenditures, 

 by type of expenditure and amount of revenue: 50 states and the District of Columbia, 

 Fiscal year 2003 ...................................................................................................................... 13 

Table 7 Expenditures of state library agencies, from all sources, for financial assistance to 

 libraries, by type of library/program and amount of revenue: 50 states and the District 

 of Columbia, Fiscal year 2003 ................................................................................................. 14 

Table 8 Amount and percentage distribution of expenditures of state library agencies, from all 

 sources, to assist public libraries with state or federal education reform initiatives, 

 by type of initiative and amount of revenue: 50 states and the District of Columbia, 

 Fiscal year 2003 ...................................................................................................................... 15 

Appendix A Table 

Table A-1 Items with response rates below 100 percent: Fall 2003......................................................... 21 
1 

Summary 

Introduction

This report contains data on state library agencies in the 50 states and the District of Columbia for state fiscal 

year (FY) 2003.1 The data were collected through the State Library Agencies (StLA) Survey, the product of a 

cooperative effort between the Chief Officers of State Library Agencies (COSLA), the U.S. National Commission 

on Libraries and Information Science (NCLIS), the National Center for Education Statistics (NCES), and the U.S. 

Census Bureau. This cooperative effort makes possible the 100 percent response rate achieved for this survey. 

The frame or source of the list of respondents for this survey is based on the list that COSLA maintains of state 

library agencies. The FY 2003 survey is the tenth in the StLA series. The data upon which this report is based 

are final. Data from previous administrations of the survey have been revised, and a complete list of references 

can be found on page 65 of this report. 

Background

A state library agency is the official agency of a state that is charged by state law with the extension and 

development of public library services throughout the state and that has adequate authority under state law to 

administer state plans in accordance with the provisions of the Library Services and Technology Act (LSTA) (P.L. 

104–208). Beyond these two roles, state library agencies vary greatly. They are located in various departments 

of state government and report to different authorities. They are involved in various ways in the development and 

operation of electronic information networks. They provide different types of services to different types of 

libraries. They provide important reference and information services to state governments and administer the 

state libraries and special operations such as state archives, libraries for the blind and physically handicapped, 

and the State Center for the Book.2 The state library agency may also function as the state's public library at 

large, providing library services to the general public. This report provides information on the range of roles 

played by state library agencies and the various combinations of fiscal, human, and informational resources 

invested in such work. Some state library agencies perform allied operations, services not ordinarily considered a 

state library agency function. These special operations may include maintaining state archives, managing state 

records, conducting legislative research for the state, or operating a museum or art gallery. 

The state library agencies of the District of Columbia, Hawaii, and Maryland are different from the other state 

libraries in a variety of ways. They are administrative offices without a separate state library collection. In the 

District of Columbia, which is treated as a state for reporting purposes, the Martin Luther King Memorial Library, 

the central library of the District of Columbia Public Library, functions as a resource center for the municipal 

government. In Hawaii, the state library is located in the Hawaii State Public Library System. State law 

designates Enoch Pratt Free Library’s central library as the Maryland State Library Resource Center. These 

collections are reported on the NCES Public Libraries Survey (PLS) and thus are not reported on the StLA 

Survey, to avoid duplication. The state library agencies of the District of Columbia, Hawaii, and Maryland 

administer LSTA funds and report LSTA revenue and expenditures in this report. The District of Columbia and 

Maryland state library agencies administer and staff the Library for the Blind and Physically Handicapped 

(LBPH). The Library of Congress owns the LBPH collections. 

Purpose of Survey

The purpose of the StLA Survey is to provide state and federal policymakers, researchers, and other interested 

users with descriptive information about state library agencies. The data collected are useful to (1) chief officers 

of state library agencies; (2) policymakers in the executive and legislative branches of federal and state 

governments; (3) government and library administrators at the federal, state, and local levels; (4) the American 

Library Association and its members or customers; (5) library and public policy researchers; and (6) the public, 

 

1

See the section on Reporting Period in appendix A for more information on state fiscal year.

2

The State Center for the Book, which is part of the Center for the Book program sponsored by the Library of 

Congress, promotes books, reading, and literacy, and is hosted or funded by the state. 
2 

journalists, and others. Decisionmakers use this survey to obtain information about services and fiscal practices. 

Organization of This Report

This report presents selected findings and background information about the survey. The body of this report is 

composed of tables providing an overview of state library agencies during the 2003 fiscal year. The tables 

present data on six main topics. 

 Governance—describes the organizational location of state library agencies within state governments. 

 Collections and Services—characterizes state library agencies in terms of holdings, library service 

transactions, and services to libraries and systems. 

 Service Outlets and Staff—describes the availability of state library agency locations and bookmobiles 

providing services to the public or specific constituencies and characterizes staff and the functions they 

perform. 

 Revenue—identifies various sources of state library agency revenue or income. 

 Expenditures—describes how state library agency funds are expended. 

 Public Policy Issues—presents special projects sponsored by state library agencies. 

Finally, relevant references and four appendixes supply supporting information. Appendix A provides technical 

information about the survey, data processing, and response rates. State library agencies listed in appendix B 

have received federal income other than LSTA state library agency allocations. Appendix C contains the survey 

instrument, instructions, and definitions of terms used in the survey and this report. A reference list, consisting of 

reports and data files from previous administrations of this survey, appears in appendix D. 

The survey asks each state library agency about the kinds of services it provides, its staffing practices, its 

collections, its income and expenditures, and more. The data include services and financial assistance provided 

to public, academic, and school libraries, and to library systems. When added to the data collected through the 

NCES surveys of public, academic, and school libraries,3 these data help complete the national picture of library 

service. 

Congressional Authorization 

The StLA Survey is conducted in compliance with the NCES mission to “collect, report, analyze, and disseminate 

statistical data related to education in the United States and in other nations, including...assisting public and 

private educational agencies, organizations, and institutions in improving and automating statistical and data 

collection activities....” “The Statistics Center may establish one or more national cooperative education 

statistics systems for the purpose of producing and maintaining, with the cooperation of the States, comparable 

and uniform information and data on early childhood education, elementary and secondary, postsecondary 

education, adult education, and libraries, that are useful for policymaking at the Federal, State, and local levels.” 

(H.R. 3801, Education Sciences Reform Act of 2002 [ESRA 2002]) 

 

3

The NCES Public Libraries Survey collects data from U.S. public libraries. The Academic Libraries Survey 

collects data from postsecondary institution libraries. The “School Library Media Center Questionnaire” of the 

NCES Schools and Staffing Survey (SASS) collects data from elementary and secondary school library media 

centers.
3 

Selected Findings

Governance

 Nearly all state library agencies (49 agencies) are located in the executive branch of government (table A). 

Two state library agencies are located in the legislative branch. 

 Sixteen state library agencies are independent agencies within the executive branch (table A). Of the state 

library agencies located in the executive branch, almost two-thirds (33 agencies) are part of a larger agency. 

 Of the 33 state library agencies that were part of a larger state agency, 14 were part of the state department 

of education (table B). Four state library agencies were located in a department of cultural resources, and 5 

states were part of a department of state. 

Table B. State library agencies in executive branch agencies, by type of agency, departmental 

Table B. location in larger agency, and reporting method of independent agency: 50 states

Table B. and the District of Columbia, Fall 2003

 Independent agency

Part of larger agency reporting to

Department

Department of Cultural Department Board or 

of Education Resources of State Other Governor commission 

14 4 5 10 4 12

SOURCE: U.S. Department of Education, National Center for Education Statistics, State Library 

Agencies (StLA) Survey, Fiscal Year 2003.

Table A. Location of state library agencies, by branch of government

Table A. and type of executive branch agency: 50 states and the

Table B. District of Columbia, Fall 2003

Executive branch

Independent Part of Legislative

Total agency larger agency branch

49 16 33 2

SOURCE: U.S. Department of Education, National Center for Education

Statistics, State Library Agencies (StLA) Survey, Fiscal Year 2003.
4 

Collections and Services 

 State library agency collections averaged 531,000 uncatalogued government documents (table C). State 

library agencies averaged 457,000 book and serial volumes. The median number of books and serial 

volumes held by state library agencies was 179,000. 

 State library agencies also held audio or visual materials or serial subscriptions. The average number of 

such materials held by state library agencies varied by format: 3,700 audio materials, 3,000 video materials, 

and 1,300 serial subscriptions. 

 During the 2003 fiscal year, state library agencies averaged 37,000 library visits (table D). State library 

agencies averaged 61,000 circulation transactions. The median number of circulation transactions was 

9,400. State library agency staff responded to an average of 26,000 reference transactions in fiscal year 

2003. The median number of reference transactions was 14,000. 

Table C. Average and median number of library materials in state library agencies, by type of material: 50 states

Table C. and the District of Columbia, Fiscal year 2003

Uncatalogued

Characteristic Books and Audio Video Serial government

serial volumes materials materials subscriptions documents

Average 457,381 3,702 2,984 1,336 530,981

Median 178,728 129 963 473 72,299

SOURCE: U.S. Department of Education, National Center for Education Statistics, State Library Agencies (StLA) Survey,

Fiscal Year 2003.

 Table D. Average and median number of library service transactions in state library agency outlets that serve the 

 Table D. general public or state government employees, by type of transaction: 50 states and the District of Columbia, 

 Table D. Fiscal year 2003

Reference Interlibrary loan/document delivery

Library visits Circulation transactions Provided to Received from 

Average 37,327 60,672 25,820 9,373 3,540

Median 18,172 9,351 14,230 3,594 1,000

SOURCE: U.S. Department of Education, National Center for Education Statistics, State Library Agencies (StLA) Survey,

Fiscal Year 2003.

Characteristic
5 

Services to Public Libraries

Public libraries serve all residents of a given community, district, or region, and typically receive financial support, 

in whole or part, from public funds. 

 All state library agencies provided the following types of services to public libraries: administration of LSTA 

grants; collection of library statistics; continuing education programs; and library planning, evaluation, and 

research (table 1). Nearly all state library agencies (47 to 50 agencies) provided consulting services, 

interlibrary loan referral services, library legislation preparation or review, and review of technology plans for 

the E-rate discount program. 

 Services to public libraries provided by 40 to 45 state library agencies were administration of state aid, 

reference referral services, state standards or guidelines, statewide public relations or library promotion 

campaigns, and summer reading program support (table 1). Three-fourths of state library agencies (39 

agencies) provided literacy program support to public libraries. 

 Thirteen state library agencies reported accreditation of public libraries, and 24 state library agencies 

reported certification of public librarians (table 1). 

Services to Academic Libraries 

Academic Libraries are integral parts of colleges, universities, or other academic institutions for postsecondary 

education, organized and administered to meet the needs of students, faculty, and affiliated staff. 

 Over two-thirds of state library agencies (35 to 41 agencies) provided the following services to academic 

libraries: administration of LSTA grants, continuing education, interlibrary loan referral services, or reference 

referral services (table 1). Thirty-two state library agencies provided consulting services, 26 provided union 

list development, and 23 state library agencies provided statewide public relations/library promotion 

campaigns to academic libraries. 

 Services to academic libraries provided by 4 to 6 state library agencies were administration of state aid, 

certification of academic librarians, literacy program support, and state standards/guidelines (table 1). No 

state library agency accredited academic libraries. 

Services to School Library Media Centers

School library media centers (LMCs) are integral parts of the educational program of elementary and secondary 

schools, with materials and services that meet the curricular, information, and recreational needs of students, 

teachers, and administrators. 

 Almost two-thirds or more of state library agencies (33 to 41) provided administration of LSTA grants, 

continuing education, interlibrary loan referral services, or reference referral services to LMCs (table 1). 

 Twenty-nine state library agencies provided consulting services to school libraries, 24 provided library 

planning/evaluation research or statewide public relations/library promotions campaigns to LMCs, 21 

supported union list development, and 20 state library agencies provided library legislative 

preparation/review (table 1). 

 No state library agency reported accreditation of school library media centers (table 1). Three state library 

agencies administered state aid to school LMCs; four reported certification of library media specialists; six 

reviewed technology plans for the E-rate discount program; and eight state library agencies reported 

retrospective conversion of bibliographic records. 
6 

Services to Special Libraries

Special libraries are located in business firms, professional associations, government agencies, or other 

organized groups. A special library may be maintained by a parent organization to serve a specialized clientele; 

or an independent library may provide materials or services, or both, to the public, a segment of the public, or 

other libraries. Special libraries include libraries in state institutions. The scope of special library collections and 

services is limited to the subject interests of the host or parent institution. 

 Two-thirds or more of state library agencies (34 to 43 agencies) served special libraries through 

administration of LSTA grants, consulting services, continuing education, interlibrary loan referral services, 

and reference referral services (table 1). 

 Twenty-six state library agencies provided union list development; 25 agencies supported special library 

planning, evaluation, and research; and 20 offered statewide public relations/library program campaigns 

(table 1). 

 Six state library agencies administered state aid to special libraries, maintained state standards/guidelines, 

or reviewed technology plans for the E-rate discount program (table 1). Five state library agencies supported 

special library summer reading programs, and four reported certification of librarians of special libraries. No 

state library agency accredited special libraries. 

Services to Systems

Systems are groups of autonomous libraries joined together by formal or informal agreements to perform various 

services cooperatively, such as resource sharing or communications. Systems include multi-type library systems 

and public library systems, but not multiple outlets under the same administration. 

 Two-thirds of state library agencies (34 agencies) administered LSTA grants to library systems (table 1). 

 Furthermore, at least half of state library agencies (26 to 31 agencies) provided the following services to 

library systems: administration of state aid; collection of library statistics; consulting services; continuing 

education; interlibrary loan referral; library legislation preparation or review; library planning; evaluation and 

research; and review of technology plans for the E-rate discount program (table 1). 

 Six state library agencies reported library system accreditation, and seven reported certification of librarians 

of library systems (table 1). 
7 

Table 1. Number and percent of state library agencies providing services directly or by contract to libraries and systems,

Table 1. by type of library and service: 50 states and the District of Columbia, Fiscal year 2003

Type of service Public Academic School1 Special2 Systems3

Accreditation of libraries 13 0 0 0 6

Administration of LSTA grants 51 39 38 39 34

Administration of State aid 40 4 3 6 26

Certification of librarians 24 5 4 4 7

Collection of library statistics 51 18 12 13 26

Consulting services 50 32 29 34 31

Continuing education programs 51 35 35 36 31

Cooperative purchasing of library materials 20 14 11 12 10

Interlibrary loan referral services 48 41 41 43 29

Library legislation preparation/review 47 20 20 16 30

Library planning/evaluation/research 51 22 24 25 30

Literacy program support 39 6 11 8 18

OCLC Group Access Capability (GAC) 33 19 17 19 14

Preservation/conservation services 16 14 11 14 9

Reference referral services 44 37 33 37 25

Retrospective conversion of bibliographic records 20 10 8 10 9

State standards/guidelines 43 4 10 6 19

Statewide public relations/library program campaigns 43 23 24 20 24

Summer reading program support 43 † 19 5 20

Union list development 34 26 21 26 20

Universal Service (E-rate discount) Program review 50 † 6 6 26

Accreditation of libraries 25.5 0.0 0.0 0.0 11.8

Administration of LSTA grants 100.0 76.5 74.5 76.5 66.7

Administration of State aid 78.4 7.8 5.9 11.8 51.0

Certification of librarians 47.1 9.8 7.8 7.8 13.7

Collection of library statistics 100.0 35.3 23.5 25.5 51.0

Consulting services 98.0 62.7 56.9 66.7 60.8

Continuing education programs 100.0 68.6 68.6 70.6 60.8

Cooperative purchasing of library materials 39.2 27.5 21.6 23.5 19.6

Interlibrary loan referral services 94.1 80.4 80.4 84.3 56.9

Library legislation preparation/review 92.2 39.2 39.2 31.4 58.8

Library planning/evaluation/research 100.0 43.1 47.1 49.0 58.8

Literacy program support 76.5 11.8 21.6 15.7 35.3

OCLC Group Access Capability (GAC) 64.7 37.3 33.3 37.3 27.5

Preservation/conservation services 31.4 27.5 21.6 27.5 17.6

Reference referral services 86.3 72.5 64.7 72.5 49.0

Retrospective conversion of bibliographic records 39.2 19.6 15.7 19.6 17.6

State standards/guidelines 84.3 7.8 19.6 11.8 37.3

Statewide public relations/library program campaigns 84.3 45.1 47.1 39.2 47.1

Summer reading program support 84.3 † 37.3 9.8 39.2

Union list development 66.7 51.0 41.2 51.0 39.2

Universal Service (E-rate discount) Program review 98.0 † 11.8 11.8 51.0

† Not applicable.

1

A library that is an integral part of the educational program of an elementary or secondary school with materials and services that

meet he curricular, information, and recreational needs of students, teachers, and administrators.

2

A library in a business firm, professional association, government agency, or other organized group; a library that is maintained by a 

parent organization to serve a specialized clientele; or an independent library that may provide materials or services, or both, to the

public, a segment of the public, or to other libraries. Scope of collections and services are limited to the subject interests of the host 

or parent institution. Includes libraries in State institutions.

3

A system is a group of autonomous libraries joined together by formal or informal agreements to perform various services 

cooperatively such as resource sharing, communications, etc. Includes multitype library systems and public library systems. Excludes

multiple outlets under the same administration.

SOURCE: U.S. Department of Education, National Center for Education Statistics, State Library Agencies (StLA) Survey, Fiscal 

Year 2003

Percent

Number
8 

Service Outlets and Staff

State library agency service outlets have regular hours of service in which state library agency staff are present 

to serve users. The state library agency, as part of its regular operation, pays the staff and all service costs. The 

main or central outlet is a single unit library where the principal collections are located and handled. Other outlets 

have separate quarters, a permanent basic collection of books and/or other materials, permanent paid staff, and 

a regular schedule of hours open to users. Bookmobiles are trucks or vans specially equipped to carry books and 

other library materials. They serve as traveling branch libraries. 

 State library agencies reported a total of 134 service outlets—47 main or central outlets, 71 other outlets 

(excluding bookmobiles), and 16 bookmobiles (table 2). The user groups receiving library services through 

these outlets, and the number of outlets serving them, included the general public (95 outlets); state 

government employees (77 outlets); blind and physically handicapped individuals (56 outlets); residents of 

state correctional institutions (31 outlets); and residents of other state institutions (27 outlets).4

 

 The total number of budgeted full-time-equivalent (FTE) positions in state library agencies was 3,600 (table 

3). Librarians with American Library Association-accredited Master of Library Science degrees (ALA-MLS) 

represented 1,100 positions; other professionals accounted for 718 FTE positions; and other paid staff 

represented 1,700 FTE positions. 

 Most of the budgeted FTE positions in state library agencies (55 percent) provided library services; 19 

percent were in library development; and 13 percent of budgeted FTE positions were in administration or 

other services5

 (table 3). 

 

4 The number of outlets by user group may not sum to total outlets because some outlets serve multiple user 

groups. 

5

This includes staff not reported under administration, library development, or library services, such as staff in 

allied operations. 
9 

Table 3. Number and percentage distribution of budgeted full-time equivalent (FTE) positions in 

Table 3. state library agencies, by type of position and service: 50 states and the District of

Table 3. Columbia, Fall 2003

Librarians with Other Other 

Total ALA-MLS professionals paid staff 

Number (full-time equivalents)

 Total 3,585.3 1,138.3 717.7 1,729.3

Administration 459.4 104.7 158.3 196.4

Library development 687.7 364.7 88.8 234.2

Library services 1,974.9 636.6 288.3 1,050.0

Other services 463.3 32.3 182.2 248.8

Percentage distribution

 Total 100.0 100.0 100.0 100.0

Administration 12.8 9.2 22.1 11.4

Library development 19.2 32.0 12.4 13.5

Library services 55.1 55.9 40.2 60.7

Other services 12.9 2.8 25.4 14.4

NOTE: Number of staff are those on the payroll as of October 1, 2003, and unfilled but budgeted positions.

Detail may not sum to totals because of rounding. 

SOURCE: U.S. Department of Education, National Center for Education Statistics, State Library Agencies

(StLA) Survey, Fiscal Year 2003.

Type of service

Table 2. Number and percent of service outlets of state library agencies, by type of outlet and user group served:

Table 2. 50 states and the District of Columbia, Fiscal year 2003

Other outlets

User group served Main or (excluding

Total central outlet bookmobiles) Bookmobiles 

 Total outlets 134 47 71 16

General public 95 46 33 16

State government employees 77 47 26 4

Blind and physically handicapped individuals 56 33 19 4

Residents of state correctional institutions 31 15 16 0

Residents of other state institutions 27 14 11 2

General public 70.9 97.9 46.5 100.0

State government employees 57.5 100.0 36.6 25.0

Blind and physically handicapped individuals 41.8 70.2 26.8 25.0

Residents of state correctional institutions 23.1 31.9 22.5 0.0

Residents of other state institutions 20.1 29.8 15.5 12.5

SOURCE: U.S. Department of Education, National Center for Education Statistics, State Library Agencies (StLA) Survey, 

Fiscal Year 2003.

Percent2

Number1

2

This is the percent of outlets providing services to user groups. For example, the general public are served by 70.9 percent 

of the total outlets, 97.9 percent of main or central outlets, 46.5 percent of other outlets (excluding bookmobiles), and 100.0

percent of bookmobile outlets.

1

The number of outlets by user group may not sum to total outlets because some outlets serve multiple user groups.
10 

Revenue 

Sources of state library agency revenue are the federal government, state governments, and other sources, such 

as local, regional, or multi-jurisdictional sources. State library agencies may also receive income from private 

sources, such as foundations, corporations, Friends of Libraries groups, and individuals. State library agencies 

may also generate revenue through fees for service or fines. Revenue may be designated for aid to libraries, for 

the current and recurrent costs necessary for the provision of services by the state library agencies, or other 

purposes. 

 State library agencies reported a total revenue of $1.1 billion in FY 2003 (table 4). The states provided $916 

 million, $154 million came from federal sources, and $33 million came from other sources.6

 Among states with populations of 2.6 million to 5 million, 18 percent of state library agencies’ revenue came 

from LSTA (table 4). State library agencies in states with fewer than 800,000 residents received 8 percent of 

their revenue from LSTA. The state library agencies in the remaining population categories received between 

12 and 14 percent of their federal funds from LSTA. 

 States designated $595 million of state library agency revenue for state aid to libraries (table 4). Revenue 

from state sources for state aid to libraries varied by population categories from $2.44 per capita for states 

with 10 million or more residents to $.37 per capita among states with fewer than 800,000 residents. 

 

6 Federal income includes State Program income under the LSTA (P.L. 104–208), income from Title II of the 

Library Services and Construction Act (LSCA) (P.L. 101–254), and other federal income. Note: LSCA was 

superseded by LSTA, but LSCA Title II funds are still active. 

Table 4. Revenues of state library agencies, by source and type of revenue, and by size of state population: 50 states and the District 

Table 4. of Columbia, Fiscal year 2003 

Federal State

State population StLA State aid

Total Total LSTA1 Other Total operation to libraries Other Other

In thousands of dollars

 Total, all states $1,102,797 $153,803 $147,352 $6,451 $916,112 $259,033 $594,716 $62,362 $32,882

10 million or more 512,131 69,062 66,226 2,837 431,335 65,759 342,040 23,536 11,734

5 million to 9,999,999 318,233 43,830 42,998 832 267,800 56,039 181,039 30,722 6,604

2,600,000 to 4,999,999 130,187 24,905 23,046 1,860 101,166 50,978 46,484 3,704 4,116

800,000 to 2,599,999 96,413 12,078 11,363 715 78,100 50,352 23,783 3,966 6,235

Less than 800,000 45,833 3,928 3,720 208 37,711 35,905 1,371 435 4,194

Percentage distribution

 Total, all states 100.0 13.9 13.4 0.6 83.1 23.5 53.9 5.7 3.0

10 million or more 100.0 13.5 12.9 0.6 84.2 12.8 66.8 4.6 2.3

5 million to 9,999,999 100.0 13.8 13.5 0.3 84.2 17.6 56.9 9.7 2.1

2,600,000 to 4,999,999 100.0 19.1 17.7 1.4 77.7 39.2 35.7 2.8 3.2

800,000 to 2,599,999 100.0 12.5 11.8 0.7 81.0 52.2 24.7 4.1 6.5

Less than 800,000 100.0 8.6 8.1 0.5 82.3 78.3 3.0 0.9 9.2

Per capita

 Total, all states $3.79 $0.53 $0.51 $0.02 $3.15 $0.89 $2.05 $0.21 $0.11

10 million or more 3.65 0.49 0.47 0.02 3.07 0.47 2.44 0.17 0.08

5 million to 9,999,999 3.74 0.52 0.51 0.01 3.15 0.66 2.13 0.36 0.08

2,600,000 to 4,999,999 2.98 0.57 0.53 0.04 2.32 1.17 1.07 0.08 0.09

800,000 to 2,599,999 5.34 0.67 0.63 0.04 4.33 2.79 1.32 0.22 0.35

Less than 800,000 12.29 1.05 1.00 0.06 10.11 9.62 0.37 0.12 1.12

1

Library Services and Technology Act (LSTA) (P.L. 104-208) State Program revenue.

NOTE: Detail may not sum to totals because of rounding. 

SOURCE: U.S. Department of Education, National Center for Education Statistics, State Library Agencies (StLA) Survey, Fiscal Year 2003. 
11 

Expenditures 

Operating expenditures are the current and recurrent costs necessary for the provision of services by the state 

library agencies. Operating expenditures include LSTA expenditures for statewide services conducted directly by 

the state library agencies and administration of the LSTA funds. Not included are the LSTA expenditures for 

grants and other funds distributed to libraries. 

 State library agencies reported total expenditures of $1.1 billion in FY 2003 (table 5). Of those expenditures, 

$301 million were operating expenditures, representing 28 percent of total expenditures, and $764 million 

were financial assistance to libraries, or 70 percent of total expenditures. 

 Among states with $50 million or more in revenue, 84 percent ($3.94 per capita) of state library agency 

expenditures were for financial assistance to libraries, and 13 percent of expenditures ($.61 per capita) were 

for operating expenditures (table 5). States with less than $4 million in revenue used 85 percent ($2.86 per 

capita), of their expenditures for operating costs and 12 percent ($.40 per capita) of expenditures was for 

financial assistance to libraries. 

 State library agencies reported $172 million of their operating expenditures was for employee salaries and 

wages and benefits (table 6). State library agencies with the largest total revenue ($50 million or more) had 

employee costs of $38.7 million. The state library agencies with the smallest total revenue (less than $4 

million) had operating expenditures for salaries and benefits of $9.6 million. State library agencies’ total 

staffing costs ranged, by revenue category, from 53 percent to 62 percent of the total operating expenditures 

for fiscal year 2003. 

 Of the financial assistance to libraries provided by state library agencies in 2003, 50 percent ($385 million) 

were targeted to individual public libraries, and 21 percent ($163 million) went to public library systems (table 

7). 
12 

 Table 5. Total expenditures of state library agencies, from all sources, by type of expenditure and amount of 

 Table 5. revenue: 50 states and the District of Columbia, Fiscal year 2003

Financial

Revenues Operating assistance Capital

Total expenditures to libraries outlay Other

In thousands of dollars

 All revenues $1,095,744 $301,430 $764,047 $5,318 $24,949

$50 million or more 476,983 62,159 402,608 55 12,161

$20 million to $49,999,999 352,222 97,888 242,785 3,888 7,662

$10 million to $19,999,999 155,473 66,967 85,984 497 2,025

$4 million to $9,999,999 92,226 58,451 30,462 347 2,967

Less than $4 million 18,840 15,965 2,209 532 135

Percentage distribution

 All revenues 100.0 27.5 69.7 0.5 2.3

$50 million or more 100.0 13.0 84.4 # 2.5

$20 million to $49,999,999 100.0 27.8 68.9 1.1 2.2

$10 million to $19,999,999 100.0 43.1 55.3 0.3 1.3

$4 million to $9,999,999 100.0 63.4 33.0 0.4 3.2

Less than $4 million 100.0 84.7 11.7 2.8 0.7

Per capita

 All revenues $3.77 $1.04 $2.63 $0.02 $0.09

$50 million or more 4.67 0.61 3.94 # 0.12

$20 million to $49,999,999 3.75 1.04 2.58 0.04 0.08

$10 million to $19,999,999 2.93 1.26 1.62 0.01 0.04

$4 million to $9,999,999 2.56 1.62 0.85 0.01 0.08

Less than $4 million 3.37 2.86 0.40 0.10 0.02

# Rounds to zero.

NOTE: Detail may not sum to totals because of rounding. 

SOURCE: U.S. Department of Education, National Center for Education Statistics, State Library Agencies (StLA) Survey, 

Fiscal Year 2003
13 

 

 Table 6. Expenditures of state library agencies, from all sources, for operating expenditures, by type of 

 Table 6. expenditure and amount of revenue: 50 states and the District of Columbia, Fiscal year 2003

Staff

Revenues Salaries Employee

Total Total and wages benefits Collection Other

In thousands of dollars

 All revenues $301,430 $172,175 $137,133 $35,043 $25,288 $103,966

$50 million or more 62,159 38,656 31,867 6,789 7,410 16,092

$20 million to $49,999,999 97,888 51,394 42,120 9,274 6,647 39,847

$10 million to $19,999,999 66,967 39,404 31,037 8,367 4,854 22,709

$4 million to $9,999,999 58,451 33,120 24,919 8,201 4,751 20,579

Less than $4 million 15,965 9,601 7,189 2,412 1,625 4,739

Percentage distribution

 All revenues 100.0 57.1 45.5 11.6 8.4 34.5

$50 million or more 100.0 62.2 51.3 10.9 11.9 25.9

$20 million to $49,999,999 100.0 52.5 43.0 9.5 6.8 40.7

$10 million to $19,999,999 100.0 58.8 46.3 12.5 7.2 33.9

$4 million to $9,999,999 100.0 56.7 42.6 14.0 8.1 35.2

Less than $4 million 100.0 60.1 45.0 15.1 10.2 29.7

Per capita

 All revenues $1.04 $0.59 $0.47 $0.12 $0.09 $0.36

$50 million or more 0.61 0.38 0.31 0.07 0.07 0.16

$20 million to $49,999,999 1.04 0.55 0.45 0.10 0.07 0.42

$10 million to $19,999,999 1.26 0.74 0.59 0.16 0.09 0.43

$4 million to $9,999,999 1.62 0.92 0.69 0.23 0.13 0.57

Less than $4 million 2.86 1.72 1.29 0.43 0.29 0.85

NOTE: Detail may not sum to totals because of rounding. 

SOURCE: U.S. Department of Education, National Center for Education Statistics, State Library Agencies (StLA) Survey,

Fiscal Year 2003. 
14 

 Table 7. Expenditures of state library agencies, from all sources, for financial assistance to libraries, by type of library/program  Table 7. of revenue: 50 states and the District of Columbia, Fiscal year 2003

Individual Public Other Multitype Single 

Revenues public library individual library agency or Li

Total libraries systems libraries systems library constru

In thousands of dollars

 All revenues $764,047 $384,721 $162,684 $13,672 $65,017 $59,069 $4$50 million or more 402,608 178,734 111,261 10,123 36,821 30,210 1$20 million to $49,999,999 242,785 151,381 28,694 687 17,037 20,121 2$10 million to $19,999,999 85,984 38,768 20,585 1,426 5,943 6,195 1$4 million to $9,999,999 30,462 15,071 1,877 1,371 4,955 1,970 Less than $4 million 2,209 767 267 64 262 572 

Percentage distribution

 All revenues 100.0 50.4 21.3 1.8 8.5 7.7 $50 million or more 100.0 44.4 27.6 2.5 9.1 7.5 $20 million to $49,999,999 100.0 62.4 11.8 0.3 7.0 8.3 $10 million to $19,999,999 100.0 45.1 23.9 1.7 6.9 7.2 $4 million to $9,999,999 100.0 49.5 6.2 4.5 16.3 6.5 Less than $4 million 100.0 34.7 12.1 2.9 11.9 25.9 

Per capita

 All revenues $2.63 $1.32 $0.56 $0.05 $0.22 $0.20 $50 million or more 3.94 1.75 1.09 0.10 0.36 0.30 $20 million to $49,999,999 2.58 1.61 0.31 0.01 0.18 0.21 $10 million to $19,999,999 1.62 0.73 0.39 0.03 0.11 0.12 $4 million to $9,999,999 0.85 0.42 0.05 0.04 0.14 0.05 Less than $4 million 0.40 0.14 0.05 0.01 0.05 0.10 NOTE: Detail may not sum to totals because of rounding. SOURCE: U.S. Department of Education, National Center for Education Statistics, State Library Agencies (StLA) Survey, Fiscal Year 20
15 

Public Policy Issues 

State library agencies had a combined total of $26 million in grant and contract expenditures to assist 

public libraries with state or federal education reform initiatives (table 8). The area of adult literacy and 

family literacy accounted for 85 percent of such expenditures, and pre-kindergarten learning accounted for 

15 percent. State library agencies with total revenue of $50 million or more directed 92 percent of reform 

initiative funds to adult and family literacy and 8 percent to pre-kindergarten learning. For state library 

agencies with revenue of less than $4 million, 63 percent of reform initiative funds went to adult or family 

literacy and 37 percent of such funds were spent on pre-kindergarten learning.

 Table 8. Amount and percentage distribution of expenditures of state library agencies, from 

 Table 8. all sources, to assist public libraries with state or federal education reform initiatives,

 Table 8. by type of initiative and amount of revenue: 50 states and the District of Columbia,

 Table 8. Fiscal year 2003

Pre-kindergarten Adult literacy 

Revenues learning ("readiness and 

Total for school") family literacy 

In thousands of dollars

 All revenues $25,883 $3,900 $21,983

$50 million or more 20,121 1,635 18,486

$20 million to $49,999,999 1,693 769 924

$10 million to $19,999,999 988 384 605

$4 million to $9,999,999 3,061 1,104 1,957

Less than $4 million 19 7 12

 All revenues 100.0 15.1 84.9

$50 million or more 100.0 8.1 91.9

$20 million to $49,999,999 100.0 45.4 54.6

$10 million to $19,999,999 100.0 38.8 61.2

$4 million to $9,999,999 100.0 36.1 63.9

Less than $4 million 100.0 37.2 62.8

NOTE: Detail may not sum to totals because of rounding. These expenditures are included in table 5 

(under operating expenditures, financial assistance, and other expenditures).

SOURCE: U.S. Department of Education, National Center for Education Statistics, State Library 

Agencies (StLA) Survey, Fiscal Year 2003.

Percentage distribution
16 

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17 

Additional Information

The E.D. Tab: State Library Agencies, Fiscal Year 2003 and The Data File: State Library Agencies Data, 

Fiscal Year 2003 (the survey data file and database documentation) are only available on the Internet. 

The website for the National Center for Education Statistics Library Statistics Program is 

http://nces.ed.gov/surveys/libraries. To access state library agency reports or data files, click on 

Publications. 
18 

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19 

Appendix A: Technical Notes 

This report contains data on state library agencies in the 50 states and the District of Columbia for state 

fiscal year (FY) 2003. The data were collected through the State Library Agencies (StLA) Survey, 

conducted by the National Center for Education Statistics (NCES). The reporting unit for the survey is the 

state library agency. This report is based on final data from the FY 2003 survey (the 10th in the series). 

History of Survey 

The State Library Agencies (StLA) Survey is the product of a cooperative effort between the Chief Officers 

of State Library Agencies (COSLA), the U.S. National Commission on Libraries and Information Science 

(NCLIS), the U.S. Census Bureau, and NCES. The effort was based on the recommendations of COSLA 

in April 1992 and continuing discussions throughout 1992 which culminated in the appointment of the 

State Library Agencies Survey Steering Committee in November 1992. The survey was developed under 

NCES contract by the Director of the Library Research Service, Colorado Department of Education, in 

consultation with the StLA Survey Steering Committee. The StLA Survey replaced the annual COSLA 

Financial Survey of State Library Agencies. 

The StLA Survey Steering Committee includes the following representatives: 

♦ Four Chief Officers of state library agencies (including the chair of the COSLA Research and 

Statistics Committee); 

♦ The American Library Association (ALA) (the director of the ALA Office for Research and 

Statistics); 

♦ The Association of Specialized and Cooperative Library Agencies (ASCLA) (the president or 

designee); 

♦ NCES (the associate commissioner, director of the unit responsible for the StLA Survey, the 

survey director, and other assigned staff); 

♦ NCLIS (the executive director or designee); 

♦ The U.S. Census Bureau (one or two Governments Division program or technical staff); 

♦ The Institute of Museum and Library Services (IMLS) (the director or designee); 

♦ The Federal-State Cooperative System (FSCS) for Public Library Data (two FSCS state data 

coordinators appointed by NCES in consultation with NCLIS and drawn from the FSCS 

leadership, who have responsibility in their states for providing StLA survey data); and 

♦ Other expert persons as appropriate and determined by NCES. 

The StLA Survey was developed to provide useful information about state library agencies to: (1) Chief 

Officers of State Library Agencies, (2) policymakers in the executive and legislative branches of federal 

and state governments, (3) government and library administrators at federal, state, and local levels, (4) the 

American Library Association staff and members, (5) library and public policy researchers, and (6) the 

public, journalists, and others. The data collected on StLA services to public, academic, and school 

libraries, and library systems, when added to the data collected through the NCES surveys of public, 

academic, and school libraries, will help complete the national picture of library service. 

The StLA Survey has been conducted annually starting with the FY 1994 data collection. The survey has 

had 100 percent participation by the state library agencies in the 50 states and the District of Columbia (51 
20 

total) since its inception. The fiscal years 1994–98 surveys were conducted using DOS-based survey 

software. The FY 99 survey was redesigned to collect data over the Internet via a Web-based reporting 

system. 

A technical report (Evaluation of the NCES State Library Agencies Survey—An Examination of Duplication 

and Definitions in the Fiscal Section of the State Library Agencies Survey) was published in September 

1999 and is available on the NCES web site at 

http://nces.ed.gov/pubsearch/pubsinfo.asp?pubid=1999312. 

The report, prepared for NCES by the Governments Division of the U.S. Census Bureau, evaluates 

selected fiscal data collected on the survey. The evaluation had two objectives: (1) to check for 

duplication of fiscal data collected on this survey with compliance data collected on the Annual Financial 

and Performance Report forms of the Office of Library Programs, a former agency of the U.S. Department 

of Education; and (2) to analyze selected definitions of fiscal items on the survey. 

Survey Instrument 

The StLA data are collected over the Internet via a Web-based reporting system. The Web survey 

application includes a user guide and tutorial explaining its operation, the survey instrument (data entry 

form and instructions), and an edit check tool. The Web survey was designed to minimize response 

burden, to improve the timeliness and quality of the data, and to require minimal or no edit follow-up for 

data problems. 

The FY 2003 survey collected data on 339 items,7

 including state library agency identification, 

governance, public service hours, service outlets, collections, library service transactions, library 

development transactions, services to other libraries in the state, allied operations, staff, revenue, 

expenditures, electronic services and information, and public policy initiatives. The data items and 

definitions are provided in the survey instrument in appendix D. 

Note: Data were not collected for survey items 239-245 in Part N (see survey instrument at end of this 

report) due to significant reporting problems in FY 2002. The future collection of these data is under 

review. 

Reporting Period. The FY 2003 StLA Survey requested data for state fiscal year 2003, except for items 

in Part B—Governance and Part I—Staff which requested data as of October 1, 2003. The fiscal year of 

most states was July 1, 2002 to June 30, 2003. Exceptions were New York (April 1, 2002 to March 31, 

2003); Texas (September 1, 2002 to August 31, 2003); and Alabama, the District of Columbia, and 

Michigan (October 1, 2002 to September 30, 2003). 

Survey Universe 

The survey universe comprises the state library agencies in the 50 states and the District of Columbia 

(51 total). 

Survey Response Rate 

Unit Response. The FY 2003 StLA Survey achieved a 100 percent unit response rate. Respondents to 

the survey are defined as state library agencies that reported at least three of the five following items: total 

staff, total revenue, total expenditures, book and serial volumes, and total circulation. 

Item Response. Item response rates were calculated by dividing the total number of state library 

agencies reporting a specific item by the total number of state library agencies in the survey universe (51). 

Only two items (listed below) had response rates below 100 percent. 

 

7 The total number of items is lower than last year’s total (436 items) due to the exclusion of selected items 

due to confidentiality issues and because all generated totals on the survey are now excluded from the 

count. 
21 

Table A-1. Items with response rates below 100 percent: 

 Fiscal year 2003 

 Item Response 

 number Item rate 

110 Circulation 98.0 

 114 Library visits 88.2 

SOURCE: U.S. Department of Education, National Center 

for Education Statistics, State Library Agencies (StLA), 

 Survey, Fiscal Year 2003. 

Data Collection and Processing 

The StLA Survey was released on the Web to state library agencies for data entry on October 15, 2003. 

The survey had a due date of February 16, 2004. The U.S. Census Bureau was the data processing agent 

for the survey through an interagency agreement with NCES. Census administered the Web application, 

provided technical support, edited the data, conducted nonresponse follow-up, and produced the data files 

and the tabulations of the data. 

To reduce response burden, the survey was transmitted with pre-entered prior-year data for items where 

the data are not expected to change annually—most of Parts A through E, and N, or about 50 percent of 

the survey items. The respondent was requested to review the pre-entered data and update any 

information that had changed from the previous year. All other data cells were left blank for the respondent 

to fill in, not update. The Web application required a response of –1 (to denote missing data) to a numeric 

item if the respondent did not know the answer. A zero (0) is a reported response and indicates the state 

library agency had none of the item. A response was also required to all alpha-numeric items, except 

items that could legitimately be left blank due to skip patterns. Most alpha-numeric items had coded 

responses such as Yes/No or Directly/Contract/Not Provided. The respondent entered data for other 

alpha-numeric items, for example, the state library agency name and address. The respondent could not 

"lock" the data file to signify completion of the survey unless these conditions were met. Items with missing 

data were imputed. See the section below on "Imputation" for a discussion of the imputation methodology. 

An edit check tool alerted the respondent to questionable data via interactive "edit check warnings" during 

the data entry process and through edit check reports which could be viewed on-screen or printed. The 

edit check program enabled the respondent to submit an edited data file to NCES which usually required 

little or no follow-up for data problems. The edit check tool includes four types of edits: 

1. Relational edit checks. This is a data consistency check between related data elements. For 

example, an edit message is generated if the state library agency is designated as a federal 

depository library but does not indicate the type of federal depository library. 

2. Out-of-range edit checks. This is a comparison of data reported for an item to the "acceptable 

range" of numeric values. For example, an edit message is generated if annual circulation 

transactions per annual library visits is less than 0.5 circulation transactions per visit. 

3. Arithmetic edit checks. This is an arithmetic check comparing a reported total to the sum of its 

parts. For example, an edit message is generated if total operating expenditures is not equal to the 

sum of its parts (total staff expenditures, collection expenditures, and other operating 

expenditures). 

4. Blank/zero/invalid edit checks. This is a check of reported data against acceptable values. For 

example, an edit message is generated if book/serial volumes is 0 or blank. 
22 

The preliminary data file and draft tables were reviewed by the State Library Agencies Survey Steering 

Committee, NCES, and Census for data quality issues. Based on this review, states with questionable 

data were contacted to request verification or correction of the data. 

Imputation 

There was one method of imputation used on the FY 2003 data: the growth rule. There was no need to 

use the zero rule, the regression rule, or the sum rule on the FY 2003 file. The data are identified as either 

imputed or reported on the survey data file through the use of imputation flags. The survey’s imputation 

methodology follows: 

♦ Zero Rule. If the state does not report a value for FY 2003 and the value is zero for FY 2002, then 

the value for FY 2003 is set to 0. This rule was applied first, on the assumption that there has 

been no change since FY 2002. The 0 in the prior year could be an imputed value. There was no 

need to use the zero rule to impute missing data on the FY 2003 file. 

♦ Growth Rule. If the state does not report a value for FY 2003 and the value for FY 2002 is 

greater than zero, the growth rate from FY 2002 to FY 2003 is calculated for all states that have 

reported data in both years. The median of these growth rates is also calculated. The imputed 

value for FY 2003 is the median growth rate times the FY 2002 data. Although imputed prior year 

data is excluded from the growth rate calculations, the growth rule can be applied to prior year 

data that have been imputed. The method looks at the values for one prior year of data. States 

that cannot report a particular item tend to have ongoing problems reporting that item, so it is not 

useful to look back at FY 2001 data or earlier. 

♦ Regression modeling. Regression modeling uses auxiliary items that are reported by all states. 

The missing value is replaced with the regression-predicted value. Regression modeling is used 

to impute data during the first year an item is collected in the StLA survey. If the state does not 

report a value for a new item, regression is used to impute the missing value. There were no new 

items in the FY 2003 collection, so there was no need to use regression modeling to impute 

missing data on the FY 2003 file. 

♦ Sum Rule. When the details of a total and the total are missing, the details are imputed by the 

zero rule, growth rule, or regression modeling. Adding up the details then imputes the total. 

There was no need to use the sum rule to impute missing data on the FY 2003 file. 

Using the Data to Make Comparisons 

Missing data were imputed (see table A-1 under Survey Response Rate earlier in this appendix). 

Imputations were first included on the FY 99 survey file; users should therefore take into consideration that 

the data are not strictly comparable to data prior to FY 99, which rely only on reported data. 

State comparisons should be made with caution because states vary in their fiscal year reporting periods, 

as indicated above, and may vary in their interpretation of the survey definitions. The District of Columbia, 

while not a state, is included in the survey. Caution should be used in comparing District of Columbia data 

with state data. 

Tables in This Report 

This report consists of summary data from the FY 2003 survey. The per capita data in tables 4 to 7 are 

based on state population estimates as of July 1, 2003, provided by the U.S. Census Bureau. The state 

population estimates are included on the data file. 
23 

Appendix B: Recipients of Other Federal Income, 

by State and Type of Income Received

Alabama National Commission on Libraries and Information Science (NCLIS) (NCES 

Technical Training Grant) 

Alaska Fund for Improvement of Postsecondary Education (FIPSE) (Higher Education Act 

of 1965, Title VII) 

Arizona IMLS - National Leadership Grant 

Connecticut Newspaper Project, National Historical Publications & Records Commission 

(NHPRC), National Endowment for the Arts (NEA) Partnership Grant 

Idaho National Endowment for the Humanities (NEH), IMLS, COSLA National Book 

Festival 

Illinois LSTA National Leadership Grant 

Kansas IMLS National Leadership Grant: Western Trail Project 

Kentucky General Services Administration, U.S. National Archives and Records Administration 

(NARA)–NHPRC Grant Program, CFDA 89.003 

Michigan Reed Act, US Department of Labor Unemployment 

Missouri Library Services and Construction Act (LSCA) Title II 

Montana Natural Resource Information System (NRIS) - various sources 

Nebraska LSCA Title II 

Nevada Adult Education and Family Literacy; Nevada Reading Excellence Act Project 

New Hampshire IMLS Preservation Grant 

New York LSCA II Construction; NEH Newspaper Project; NEH New Netherland Project 

Oklahoma Temporary Assistance to Needy Families (TANF), NHPRC, NCLIS (NCES Tech 

Training Grant) 

Pennsylvania Elementary and Secondary Education Act (ESEA), Vocational Education Information 

Network (VEIN), Adult Literacy 

Texas NHPRC (State Board Administrative Support Grant) 

Utah Library of Congress Blind & Physically Handicapped Program 

Vermont IMLS National Leadership Grant 

Virginia NEH Newspaper Grant, LSCA Title II, NHPRC 

West Virginia Appalachian Regional Commission Program Grant 

Wisconsin No Child Left Behind (NCLB) (Titles II and V); Child Care and Development Fund 
24 

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25 

Appendix C: Survey Instrument (Data Entry Screens and Instructions) 

FY 2003 State Library Agencies Survey 

Part A. State Library Agency Identification 

001 StLA Name 

Physical location address: 

002 Street 

003 City 

004 State 005 ZIP 006 ZIP+4 

Mailing Address: 

007 Street 

008 City 

009 State 010a ZIP 010b ZIP+4 

011 Web address : http:// 

Chief Officer of State Library Agency: 

012 Name 013 Title 

014 Telephone 015 Fax 

016 Internet 

Survey Respondent:

017 Name 018 Title 

019 Telephone 020 Fax 

021 Internet 

Reporting Period. Report data for State fiscal year 2002-2003 (except parts B & I) 

022 FY starting date (mm/dd/yyyy) 

023 FY ending date (mm/dd/yyyy) 
26 

Part B. Governance 

1. What is the StLA's location in State government as of October 1, 2003? Specify either the legislative or 

executive branch, and, if the StLA is located within the executive branch, specify the appropriate 

information for your agency under independent agency or part of larger agency.

Branch of government: 

025 Legislative branch – Skip to question 2. 

 Executive branch – Skip information for your StLA, as appropriate: 

 

Independent agency – Specify to whom the agency reports: 

 

 026 Governor – Skip to question 2. 

 Board/commission – Specify selection method: 

 027 Appointed by Governor 

 028 Appointed by other official 

Part of larger agency – Specify: 

 

 029 Department of education 

 Department of cultural resources 

 Department of state 

 Other agency 

 Specify: 

 030 

Part C. Allied Operations, State Resource or Reference/Information Service Center, 

and State Center for the Book 

2. Are any of the following allied operations combined with StLA? Select applicable items. Specify Yes or No 

for each item. Do not report Library for the Blind and Physically Handicapped or State Center for the 

Book, or a contract with another library or other entity to provide a service on behalf of the StLA. 

 040 Yes No State archives 

 041 Yes No Primary State legislative research organization 

 042 Yes No State history museum/art gallery 

 043 Yes No State records management service 

 044 Yes No Other allied operation. 

 Specify 045 

3. Does the StLA contract with a local public library or academic library to serve as a state resource center 

or reference/information service center? Specify Yes or No. 

 046 Yes No 

4. Does the StLA host or provide any funding to a State Center for the Book? Specify Yes or No. 

 047 Yes No 
27 

Part D. Services to Libraries and Systems 

5. Which of the following services are provided directly or by contract by the StLA to libraries or systems? 

Specify Directly, Contract, or Not Provided for each service, for each type of library and systems. Note: 

Under "Systems" include only autonomous libraries joined together by formal or informal agreements to 

perform various services cooperatively such as resource sharing, communications, etc. Includes 

multitype library systems. Includes public library systems that are not under the same administration. 

Excludes multiple outlets under the same administration. 

Type of library 

Services to libraries and systems Public

(a)

Academic

(b)

School

(c)

Special

(d)

Systems

(e)

048 Accreditation of libraries 

049 Administration of LSTA grants 

050 Administration of State aid 

051 Certification of librarians 

052 Collection of library statistics 

053 Consulting services 

054 Continuing education programs 

055 Cooperative purchasing of library materials 

056 Interlibrary loan referral services 

057 Library legislation preparation/review 

058 Library planning/evaluation/research 

059 Literacy program support 

060 OCLC Group Access Capability (GAC) 

061 Preservation/conservation services 

062 Reference referral services 

063 Retro conversion of bibliog records 

064 State standards/guidelines 

065 Statewide public relations/library promotion 

campaigns 

066 Summer reading program support 

067 Union list development 

068 Universal Service Program (review and 

approval of technology plans) 
28 

Part E. Public Service Hours, Outlets, and User Groups 

6a. Enter the total hours open in a typical week for ALL StLA outlets, regardless of whom they serve. Do not 

report an allied operations outlet as an StLA outlet. 

Number 

077a Total hours/week (all StLA outlets, regardless of 

 whom they serve) 

6b. Enter the total hours that the main or central StLA outlet is open in a typical week to serve the general 

public or state government employees, by the following categories. Only one outlet may be designated 

as the main or central outlet. 

 

Number 

077b Total hours/week (main or central outlet) 

078 Monday–Friday after 5:00 p.m. (main or central outlet) 

079 Saturday and Sunday (main or central outlet) 

7. Enter the total number of StLA outlets by type, regardless of whom they serve. Only one outlet may be 

designated as the main or central outlet. Do not report an allied operations outlet as an StLA outlet. 

082 Main or central outlet 

083 Other outlets, excluding bookmobiles 

084 Bookmobiles 

085 TOTAL OUTLETS 

8. Enter the number of StLA outlets that serve the following user groups, in whole or in part, by type of 

outlet. 

Type of outlet 

User Groups Main or 

central 

outlet

(a)

Other 

outlets, 

excluding 

bookmobiles

(b)

Bookmobiles

(c)

TOTAL 

OUTLETS

(d)

086 Blind/physically handicapped individuals 

087 Residents of state correctional institutions 

088 Residents of other state institutions 

089 State government employees (executive, 

legislative, or judicial) 

090 General public 
29 

Part F. Collections 

9. Enter the total number of volumes or physical units in the following selected formats in all StLA outlets 

(main or central, bookmobiles, and other outlets) that serve the general public and/or state government 

employees. 

Selected formats Number 

091 

Book and serial volumes (exclude microforms) (exclude collections of braille 

books owned by the National Library Service for the Blind and Physically 

Handicapped, Library of Congress) 

092 Audio materials (exclude collections of talking books owned by the National 

Library Service for the Blind and Physically Handicapped, Library of Congress) 

094 Video materials 

095 Current serial subscriptions (titles, not individual issues) (include print 

subscriptions only) (exclude microform, electronic, and digital subscriptions) 

096 Government documents (include only government documents not accessible 

through the library catalog and not reported elsewhere) 

10. Does the StLA maintain a general collection? Specify Yes or No. 

097 Yes No 

11. Is the StLA designated as a Federal or State depository library for government documents? Specify Yes 

or No for each item. 

106 Yes No State depository library 

107 Yes No Federal depository library – Specify Yes or No for each item: 

108 Yes No Regional 

109 Yes No Selective 
30 

Part G. Library Service Transactions 

12. Enter ANNUAL totals for the following types of service transactions in all StLA outlets (main or central, 

bookmobiles, and other outlets) that serve the general public and/or state government employees. 

Service transactions Number 

110 Circulation (Exclude items checked out to another library) 

111 

Interlibrary loan/document delivery: 

 Provided to other libraries 

112 Received from other libraries and document delivery services 

113 Reference transactions 

114 Library visits 

Part H. Library Development Transactions 

13. Enter ANNUAL totals for the following types of library development transactions of the StLA. 

Library development transactions Number 

115 

LSTA and State grants: 

 Grants monitored 

116 On-site monitoring visits 

117 

Continuing education programs: 

 Number of events 

118 Total attendance at events 
31 

Part I. Staff(a) 

14. Enter total StLA staff in FTE’s (to 2 decimal places), by position and service, on the payroll as of October 

1, 2003. Include unfilled but budgeted positions. 

Type of service 

Librarians 

with ALAMLS

(a)

Other 

professionals

(b)

Other paid 

staff

(c)

TOTAL 

STAFF 

(d)

119 Administration 

Library development: 

120 Public library 

121 School library media center 

122 Academic library 

123 Special library 

124 Other library development 

125 TOTAL LIBRARY 

 DEVELOPMENT 

 Library services: 

126 Public services 

127 Technical services 

128 Other library services 

129 TOTAL LIBRARY SERVICES 

130 Other services 

131 TOTAL STAFF 
32 

Part I. Staff (b) 

15. Enter the number of StLA staff in FTE’s (to 2 decimal places), by position and selected staff specialty, on 

the payroll as of October 1, 2003. Include unfilled but budgeted positions. These staff should also be 

reported in question 14. 

Selected staff specialty 

Librarians 

with ALAMLS 

(a) 

Other 

professionals

(b)

Other paid 

staff 

(c)

TOTAL 

STAFF 

(d)

132a Administration of LSTA grants 

132b Administration of State aid 

133 Automation/electronic network 

development/telecommunications 

134 Blind and physically handicapped 

services 

135 Children's/young adult services 

136 Institutional library services 

137 Library statistics 

138 Literacy program support 

139 Marketing/communications 

16. Enter total StLA staff, by position, gender, and full-time status, on the payroll as of October 1, 2003. 

Exclude unfilled but budgeted positions. 

Position, gender, and fulltime/part-time status

Librarians 

with ALAMLS

(a)

Other 

professionals

(b)

Other paid 

staff 

(c)

TOTAL 

STAFF 

(d)

150a Men (full-time) 

150b Men (part-time) 

151a Women (full-time) 

151b Women (part-time) 
33 

Part J. Revenue 

17. Are all public library state funds administered by the StLA? Specify Yes or No. Note: Answer this 

question based on state funds distributed to libraries in state fiscal year 2003. If no state funds are 

reported in Part K in items 179(b) or 180(b), the answer should be No. 

152 Yes No 

18. Does the StLA administer any state funds for the following types of libraries? Specify Yes or No. Note: 

Answer this question based on state funds distributed to libraries in state fiscal year 2003. If no 

state funds are reported in Part K in related items 179(b) to 183(b) or 185(b), the answer should be 

No. 

153a Yes No Academic libraries 

153b Yes No School library media centers 

153c Yes No Special libraries 

153d Yes No Library cooperatives 

19. Enter total StLA revenue, by source and type of revenue. Exclude carryover funds. Include revenue for allied 

 operations only if it is part of StLA budget. Include all funds distributed to libraries if the funds are 

administered by the StLA. 

Federal revenue Amount 

154 

LSTA (Library Services and Technology Act) State Programs 

(Report all LSTA funds drawn down from the federal government during 

state fiscal year 2003, regardless 

of year of authorization.) 

155 Other Federal revenue: 

156 

 Specify program(s) and title(s): 

 __________ 

157 TOTAL FEDERAL REVENUE 

State and other revenue Amount 

 State Revenue 

167 StLA operation 

168 State aid to libraries 

169 Other State revenue 

170 TOTAL STATE REVENUE 

171 Other revenue 

172 TOTAL REVENUE 
34 

Part K. Expenditures 

20. Enter total StLA expenditures, by source of funds and type of expenditure. Include all LSTA 

expenditures. Include expenditures for allied operations only if the expenditures are from the StLA 

budget. Include all funds distributed to libraries if the funds are administered by the StLA. 

Operating expenditures Amount by source 

 for StLA and allied operations 

(Do not include funds distributed 

to libraries in items 173 to 178) 

Federal

(a)

State

(b)

Other

(c)

TOTAL

(d)

173 Salaries and wages 

174 Employee benefits 

175 TOTAL STAFF EXPENDITURES 

176 Collection expenditures 

177 Other operating expenditures 

178 TOTAL OPERATING EXPENDITURES 

Financial assistance to libraries and systems 

(include all funds distributed to libraries and systems if the funds are administered by the StLA)

179 Individual public libraries 

180 Public library systems 

181 Other individual libraries 

182 Multitype library systems 

183 Single agency or library providing 

statewide service 

184 Library construction 

185 Other assistance 

186 TOTAL FINANCIAL ASSISTANCE 

Other expenditures for StLA and allied operations only

187 Capital outlay 

188 Other expenditures 

 

189 TOTAL EXPENDITURES 
35 

Part L. LSTA State Program Expenditures 

21. Enter total LSTA state program expenditures, by type of expenditure. Report expenditures in one and 

only one category. These expenditures should also be reported in Part K. 

Type of expenditure Amount 

190 Statewide service (exclude sub-grants to single libraries or agencies 

providing statewide services) 

191 Grants (include sub-grants to single libraries or agencies providing 

statewide services) 

192 LSTA administration 

193 TOTAL LSTA EXPENDITURES 

22. Enter total LSTA state program expenditures, by use of expenditure. Report expenditures in one and 

only one category. These expenditures should also be reported in Part K.

Use of expenditure Amount 

194 Electronic networking/electronic access 

195 Services to persons having difficulty using a library 

196 Services to children in poverty 

197 LSTA administration (must equal amount reported in 192) 

198 TOTAL LSTA EXPENDITURES (must equal amount reported in 193) 

Part M. Allied Operations Expenditures 

23. Enter total expenditures from the StLA budget for the allied operations listed in Part C. These 

expenditures should also be reported in Part K. 

Operating Expenditures Amount 

199 Total staff expenditures 

200 Other operating expenditures 

201 TOTAL OPERATING EXPENDITURES 

202 Capital outlay 

 203 Other expenditures 

204 TOTAL EXPENDITURES 

Part N. Electronic Services and Information (a) 

24. Does the StLA support any of the following electronic networking functions at the state level? Specify 

Yes or No for each item. 

206 Yes No Electronic network planning or monitoring 

207 Yes No Electronic network operation 

Database development: 

208 Yes No Bibliographic databases 
36 

209 Yes No Full text or data files 

25. Does the StLA support library access to the Internet in any of the following ways? Specify Yes or No for 

each item. 

Training or consultation for participation: 

210a Yes No Library staff (state and local) 

210b Yes No State library customers or end-users 

211 Yes No Subsidy for participation 

212 Yes No Providing equipment 

213 Yes No Providing access to directories, databases, or online catalogs via the Internet 

214 Yes No Managing a gopher/Web site, file servers, bulletin boards, or listservs 

26. What is your StLA’s fastest Internet speed of connection? Select one. Specify speed if ‘Other speed’ is 

selected. 

 215 _ 56K (bits per second) 

 _ T1 (1.5 million bits per second) 

 _ T3 (45 million bits per second) 

 _ Other speed 

216 Specify 

27. Enter the number of workstations that are used for Internet access by the general public in all StLA 

outlets that serve the public, by the following categories. Include terminals used by both the StLA staff 

and the public. Exclude terminals that are for StLA staff use only. 

Internet workstations available to the general public Number 

220a 

Library-owned public-access graphical workstations that connect to 

the Internet for a dedicated purpose (e.g., to access an OPAC or 

specific database, or to train the public) ) or multiple purposes. (For this 

count, the term "library-owned" includes computers leased by the state 

library agency.) 

220b 

All other public access Internet workstations in the library. (Report non-library 

computers placed in the library by other agencies or groups. Report nongraphical workstations.) 

28. Does the StLA receive and respond to reference questions through the Internet? Specify Yes or No. 

221 Yes No 

Part N. Electronic Services and Information (b) 

29. Does the StLA, either on its own or in partnership with other agencies in the state, provide or facilitate 

access for other libraries in the state to online databases through subscription, lease, license, consortial 

membership, or agreement? Specify Yes or No. 

222 Yes No 

30. How much does the StLA expend for statewide database licensing, by source of funds? These 

expenditures should also be reported in Part K. 

 Federal State Other TOTAL 

 (a) (b) (c) (d) 

223 Statewide database licensing __ __ __ __

 
37 

 

31. Which user groups are covered by the statewide database licenses paid for by the funds reported in 

question 30? Specify Yes or No for each item. 

224 Yes No Public libraries 

225 Yes No Academic libraries 

226 Yes No School library media centers 

227 Yes No Special libraries 

228 Yes No Library cooperatives 

229 Yes No Other state agencies 

32. Do your statewide database licenses paid for by the funds reported in question 30 cover access for 

remote users? Specify Yes or No. 

230 Yes No 

33. Does the StLA facilitate or subsidize electronic access to the bibliographic records or holdings of other 

libraries in the state in any of the following ways? Specify Yes or No for each item. 

231 Yes No CD-ROM union catalog 

233 Yes No Telnet gateway 

234 Yes No Web-based union catalog (international, national, statewide, multistate, regional) 

236 Yes No Other type of electronic access 

237 Specify 

34. Is the StLA an applicant for the Universal Service (E-rate discount) program? Specify Yes or No. 

238 Yes No 
38 

Part N. Electronic Services and Information (c) 

Data not collected for questions 35 to 40 for FY 2003.

35. Enter the number of visits to the state library agency via the Internet. A visit occurs when an external 

user connects to a networked state library agency resource for any length of time or any purpose 

(regardless of the number of pages or elements viewed). Examples of a networked library resource 

include a state library agency OPAC, leased online database, or a state library agency Web page. In the 

case of a user visit to a state library agency Web site, a user who looks at 16 pages and 54 graphic 

images registers one visit on the Web server. 

Number 

239 Virtual visits to networked state library agency resources 

36. Enter the total count of the number of sessions (logins) initiated to all state library agency online 

databases. These figures may be available from the database company (EBSCO, Gale, etc.), and may 

also be available from the library network manager. 

Number 

240 Database sessions 

37. Enter the total count of the number of searches conducted in the state library agency’s online databases. 

 Subsequent activities by the users (e.g., browsing, printing) are not considered part of the search 

process. These figures may be available from the database company (EBSCO, Gale, etc.). 

Number 

241 Database queries/searches 

38. Enter the number of views to each entire host to which the state library agency subscribes. A view is 

defined as the number of full-text articles/pages, abstracts, citations, and text only, text/graphics viewed. 

 These figures may be available from the database company (EBSCO, Gale, etc.). 

Number 

242 Items examined using electronic subscription services 
39 

 Number 

243 Electronic full-text serial titles available by subscription 

244 Electronic full-text other titles available by subscription (including book 

titles) 

Part N. Electronic Services and Information (d) 

Data not collected for questions 35 to 40 for FY 2003.

39. Enter the number of electronic full-text titles that the state library agency subscribes to and offers to the 

public, computed one time annually. Include in this count full-text titles available through database 

subscription service (e.g., EBSCO, Gale, Wilson, etc.).

 

40. Enter the number of electronic full-text titles that the state library agency owns and offers to the public, 

computed one time annually. Report the total number of electronic serial and other titles owned by the 

state library agency. Include in this count the number of electronic books purchased from vendors such 

as Ingram, EBSCO and Net Library. Titles available through subscription should be counted in item 243 

or item 244 . Include digitized files or titles (such as historical documents preserved by the StLA or the 

state, runs of digitized state documents) that the StLA digitized or has acquired.

Number 

245 Electronic full-text titles owned (include serial and other titles) 

 
40 

Part O. Public Policy Issues 

41. Enter total grants and contracts expenditures (from all sources) by the StLA to assist public libraries in 

responding to goals in a state or federal education reform initiative in the following areas. These 

expenditures should also be reported in Part K. 

 Amount 

246 Readiness for school (Include expenditures 

for pre-Kindergarten learning only) 

247 

Adult literacy and family literacy (Do not include 

expenditures for "Readiness for School" reported in item 

246) 

42. Does your StLA monitor or track the following? Specify Yes or No for each item. 

248 Yes No Developments in interagency cooperation between libraries and other educational and 

 cultural institutions 

249 Yes No Progress in library partnerships with business/community organizations or other entities
41 

FY 2003 StLA Survey

Instructions

A State Library Agency (StLA) is the official agency of a State charged by law of that State with the extension and 

development of public library services throughout the State, which has adequate authority under law of the State to 

administer State plans in accordance with the provisions of the Library Services and Technology Act (LSTA). State 

Library Agency is abbreviated throughout this survey as StLA. 

Table of Contents

(Click the link to get corresponding help for the sub title) 

• General Instructions

• Part A—State Library Agency Identification 

• Part B—Governance 

• Part C—Allied Operations, State Resource or Reference/Information Service Center, and 

State Center for the Book 

• Part D—Services to Libraries and Systems 

• Part E—Public Service Hours, Outlets, and User Groups 

• Part F—Collections 

• Part G—Library Service Transactions 

• Part H—Library Development Transactions 

• Part I—Staff 

• Part J—Revenue 

• Part K—Expenditures 

• Part L—LSTA State Program Expenditures 

• Part M—Allied Operations Expenditures 

• Part N—Electronic Services and Information 

• Part O—Public Policy Issues 

GENERAL INSTRUCTIONS

1. Respond to each item in this survey. Read the definitions and/or instructions for the item before responding to it. 

2. Before responding to any items in a question, read the note (if any) following the question in the survey 

instructions. 
42 

3. All data in this survey, INCLUDING federal fiscal data, are to be reported on the basis of State fiscal year 

2003, as specified in items 022 and 023. EXCEPTION: Data in Part B and Part I are requested as of 

October 1, 2003. 

4. In responding to items, include data for all outlets of the StLA, unless otherwise directed. EXCLUDE data 

for a local public or academic library serving as a State resource center or State reference/information 

service center under contract with the StLA. 

5. For data items requiring numerical answers, please respond as follows: 

 (a) a value greater than 0 if appropriate. If exact data do not exist, and a good estimate can be given, 

please do so; 

 (b) 0 (zero) if the answer is zero or none; or 

 (c) -1 if your StLA has the item but does not collect data on the item, or if you don't know the answer. 

 

SPECIFIC INSTRUCTIONS

Part A. State Library Agency Identification Item 

001 StLA name. Enter the full official name of the StLA. 

 Physical Location Address 

002-006 Enter the address of the physical location of the StLA. Include the street address, city, State, Zip Code, and 

Zip + 4. 

 Mailing Address 

007-

010b 

Enter the mailing address of the StLA. Include the street address or post office box, city, State, Zip code, 

and Zip + 4. 

011 Web address. Enter the Web address of the StLA. The Web address is the Uniform Resource Locator 

(URL) of the World Wide Web home page of the StLA. 

 Chief Officer of StLA 

012-016 Enter the name, title, telephone number, fax number, and Internet address of the chief officer of the StLA. 

Add ".bitnet" to the end of a Bitnet address to convert it into an Internet address. 

 Survey Respondent 

017-021 Enter the name, title, telephone number, fax number, and Internet address of the respondent to this survey. 

Add ".bitnet" to the end of a Bitnet address to convert it into an Internet address. 

 Reporting Period 

022-023 Fiscal year starting and ending dates. Enter the starting and ending dates for State fiscal year 2003, which 

is the period for which data in this report are requested (except Part B and Part I data). Enter the month 

and day in two digits each, and the year in four digits. For example: June 30, 2003 would be entered as 

06/30/2003. 
43 

 

Part B. Governance 

1. Specify the StLA's location in State government as of October 1, 2003. 

024 (This item is reserved for future use.) 

025 Branch of government. Specify the branch of government in which the StLA is located. 

026-029 Type of executive branch agency. If the StLA is located in the executive branch, specify the appropriate 

information for your agency under independent agency or part of a larger agency. 

030 Specify. If the StLA is part of a larger agency that is not listed in item 029, enter the name of the agency in 

this item. 

031-039 (These items are reserved for future use.) 

 

Part C. Allied Operations, State Resource or Reference-Information Service Center, and 

 State Center for the Book 

2. Enter Yes or No for each item to indicate whether the StLA is combined with any of the allied operations 

listed below. Do not report a Library for the Blind and Physically Handicapped, a State Center for the Book, 

or a contract with another library or other entity to provide a service on behalf of the StLA. 

 Note: An allied operation is an office, bureau, division, center, or other organizational unit or service within 

an StLA with staff, mission, and resources to provide service not ordinarily considered a state library 

agency function. It is characterized by having: 

 (a) a specific mission, which may be a part of the StLA’s overall mission statement; 

 (b) staff assigned for that mission; that staff usually includes professionals other than librarians (such as 

historians, archivists, curators, etc.) appropriate to its mission; 

 (c) a high-level manager or supervisor who reports to the StLA chief officer or to a deputy designated by 

the chief officer; 

 (d) financial resources clearly identified and managed for the operation. 

 Note: Do not report the following as allied operations: a Library for the Blind and Physically Handicapped, a 

State Center for the Book, a law library, or a contract with another library or other entity to provide a service 

on behalf of the StLA. 

040 State archives. This operation is responsible for preserving and servicing noncurrent official records of 

State organizations and institutions that are of continuing value (1) to the legal and administrative 

functioning of State government, (2) for the verification and protection of the rights of individuals, and (3) for 

historical and other research. It usually includes records of antecedent colonial and territorial governments. 

Materials are stored, arranged, and described so that needed records can be found readily. 

041 Primary State legislative research organization. This operation conducts research and gathers, digests, 

and analyzes information in a close and confidential relationship with members of the State legislature and 

their staff. 

 Note: As an allied service, the organization is distinguished from specialized reference service which a 
44 

state library agency may provide to government and other users by responding to reference questions from 

legislative personnel, providing information service, furnishing bibliographic and net search results, and 

instructing and guiding users in conducting their research. At the federal level, the parallel might be the 

difference between parts of the Library of Congress: (1) the Congressional Research Service, and (2) 

various reference services and subject divisions of the Library. 

042 State history museum/art gallery. This operation collects, preserves, and displays cultural artifacts and/or 

works of art related to the State's political, social, economic, and cultural history. 

043 State records management service. This operation manages the life cycle of the State's own records and 

records of local government from creation to disposition. Disposition includes the preservation of certain 

records as well as the disposal of nonessential records. 

044 Other allied operation. If any other operations are allied with the StLA, enter Yes for this item. 

045 Specify. If any other operations are allied with the StLA, enter the name of the operation in this item. 

3. Enter Yes or No to indicate whether the StLA contracts with a local public library or academic library to 

serve as a State resource center or State reference/information service center. 

046 State resource center or State reference/information service center. This is an operation outside the StLA, 

administered by a local public library or academic library, which provides library materials and information 

services to libraries and individuals throughout the state. It is administratively separate from the StLA but 

receives grant or contract funds from the StLA for providing services. 

4. Enter Yes or No to indicate whether the StLA is the host institution for, or provides any funding to, a State 

Center for the Book. 

047 State Center for the Book. The State Center for the Book is part of the Center for the Book program 

sponsored by the Library of Congress which promotes books, reading, and literacy, and is hosted or funded 

by the State. 

 

Part D. Services to Libraries and Systems 

5. Indicate which of the specified services are provided directly or by contract by the StLA to 

different types of libraries or systems. Specify Directly, Contract, or Not Provided for each 

service, for each type of library and systems. 

Note: Under "Systems" include only autonomous libraries joined together by formal or informal agreements 

to perform various services cooperatively such as resource sharing, communications, etc. Includes 

multitype library systems. Includes public library systems that are not under the same administration. 

Excludes multiple outlets under the same administration. 

 Type of Library 

 Academic Library. A library forming an integral part of a college, university, or other academic institution for 

postsecondary education, organized and administered to meet the needs of students, faculty, and affiliated 

staff of the institution. 

 Public Library. A library that serves all residents of a given community, district, or region, and (typically) 

receives its financial support, in whole or part, from public funds. 

 School Library Media Center. A library that is an integral part of the educational program of an elementary 
45 

or secondary school with materials and services that meet the curricular, information, and recreational 

needs of students, teachers, and administrators. 

 Special Library. A library in a business firm, professional association, government agency, or other 

organized group; a library that is maintained by a parent organization to serve a specialized clientele; or an 

independent library that may provide materials or services, or both, to the public, a segment of the public, 

or to other libraries. Scope of collections and services are limited to the subject interests of the host or 

parent institution. Includes libraries in State institutions. 

 System. A system is a group of autonomous libraries joined together by formal or informal agreements to 

perform various services cooperatively such as resource sharing, communications, etc. Includes multitype 

library systems and public library systems. Excludes multiple outlets under the same administration. 

 Services to Libraries and Systems 

048 Accreditation of libraries. The StLA may endorse or approve officially libraries which meet criteria specified 

by the State. 

049 Administration of LSTA grants. Includes determining compliance with eligibility criteria and performance 

standards, overseeing processes through which grant recipients are determined, announcing grant 

recipients and disbursing funds, monitoring and receiving reports from grant recipients, submitting plans 

and reports to the Office of Library Services within the Institute of Museum and Library Services, and other 

activities involved in the management of financial assistance provided by the federal government to 

libraries under the Library Services and Technology Act. 

050 Administration of State aid. Includes determining compliance with eligibility criteria and performance 

standards, overseeing processes through which grant recipients are determined, announcing grant 

recipients and disbursing funds, monitoring and receiving reports from grant recipients, and other activities 

involved in the management of financial assistance provided by the State to libraries. 

051 Certification of librarians. The StLA may credential library staff with the rank or title of librarian by attesting 

officially to their qualifications. These qualifications may include a master's degree from a graduate 

program accredited by the American Library Association, another level or type of educational attainment, 

confirmation of participation in continuing education activities, and/or residency in the State for a specified 

period. 

052 Collection of library statistics. Every StLA collects statistics on public libraries and participates in the 

Federal-State Cooperative System (FSCS) for Public Library Data. Many StLAs collect statistics on 

institutional and other special libraries. Some StLAs assist in the collection of academic library statistics for 

the Integrated Postsecondary Education Data System (IPEDS). A few StLAs collect statistics on school 

library media centers. These data collections usually involve the design and administration of survey 

instruments as well as data entry and processing and report design and dissemination. 

053 Consulting services. Individual or small-group contacts to help libraries to attain goals and objectives and to 

deal with specific needs and problems. Consultants provide guidance on problems of concern to local 

personnel, assistance in identifying problems not clearly recognized, and identification of opportunities for 

increased or improved performance to specific groups. 

054 Continuing education programs. Includes staff development events for library personnel at all levels as well 

as training events for trustees and other State and local government officials who have authority over or 

responsibility for libraries. 

055 Cooperative purchasing of library materials. Two or more independent libraries of any type engaging in joint 

activities related to purchasing materials, together with the maintenance of the necessary records of these 

additions. Also included are joint activities related to the identification and verification of titles, fund 

accounting, processing payments, and claims. 

056 Interlibrary loan referral services. Activities involving bibliographic service centers or utilities, regional 
46 

systems(federations or cooperatives), consortia, and resource centers, such as identifying libraries 

believed to own requested materials and/or transmitting interlibrary loan requests in accordance with 

established protocols or prevailing practices. 

057 Library legislation preparation/review. Minimally, addresses the governance and financing of the StLA, 

public library service, and library service to blind and physically handicapped persons and residents of 

State institutions. It usually permits the types of public library structures, such as municipal, countywide, 

regional, federated, cooperative, and contractual agreements. It may also provide mandates for StLA 

functions, other types of libraries (e.g., academic, school), and multitype cooperation. 

058 Library planning/evaluation/research. Activities involved in designing and assessing library programs and 

services and studying issues facing libraries. Examples: the PLA planning and role-setting process for 

public libraries, the TELL IT! evaluation process. 

059 Literacy program support. Organized efforts to assist individuals with limited language and mathematical 

skills in developing skills in reading, writing, and computation that enable them to function in society without 

assistance from others. 

060 OCLC Group Access Capability (GAC). Use of the Online Computer Library Center (OCLC) system, 

originally the Ohio College Library Center, by a group of libraries for resource sharing and interlibrary 

lending (ILL). Group Access Capability (GAC) related activities may include coordinating group profiling, 

establishing group policies, coordinating ILL protocols within the group, and referring requests outside of a 

GAC group. 

061 Preservation/conservation services. Specific measures undertaken for the repair, maintenance, restoration, 

or protection of library materials, including but not limited to binding and rebinding, materials conversion (to 

microform for example), deacidification, and lamination. 

062 Reference referral services. Provision of information about or from groups or organizations. A reference 

referral transaction involves the provision of information about a group or organization and its activities, 

services or agencies, and calendar. Such a transaction typically requires the determination of the user's 

need and the appropriate group or organization to meet the need. Such a transaction may require directing 

the user to persons or organizations external to the library for an answer to a question. 

063 Retrospective conversion of bibliographic records. Retrospective conversion involves changing 

bibliographic records from one format, usually cards, to machine-readable form in order to produce or 

make additions to an automated catalog. 

064 State standards/guidelines. The StLA may promulgate standards or guidelines that define adequacy, 

equity, and/or excellence in library service. Standards or guidelines may be quantitative, qualitative, or 

both. Maintaining standards or following guidelines may be a requirement for receiving State aid and/or 

LSTA grants. 

065 Statewide public relations/library promotion campaigns. A concerted public relations program usually 

organized around a particular theme or issue, with specific objectives, and using a variety of techniques in 

concert (e.g., press releases, events, publications, exhibits). 

066 Summer reading program support. A particular kind of Statewide public relations and library promotion 

campaign designed to encourage reading by children between school years. The usual purpose of such 

programs is to maintain or improve the reading skills of children between school years. 

068 Universal Service Program (review and approval of technology plans). The state library agency reviews and 

approves technology plans for libraries or library systems applying for universal service discounts (also 

known as E-rate discounts) under the Universal Service Program, established by the Federal 

Communications Commission (FCC) under the Telecommunications Act of 1996. 

069-076 (These items are reserved for future use.) 
47 

Part E. Public Service Hours, Outlets, and User Groups

6a. Enter in the spaces provided the total hours open in a typical week for all StLA outlets (main or central, 

bookmobiles, and other outlets), regardless of whom them serve. Do no report an allied operations outlet 

as an StLA outlet. 

 Note: Main or central outlet, bookmobiles, and other outlets (excluding bookmobiles) are defined in the 

instructions to question 7. Report total hours open in a typical week for all StLA outlets, regardless of 

whom them serve, and regardless of whether they are open on a walk-in or referral basis. Exclude data for 

a local public or academic library serving as a State resource center or State reference/information service 

center under contract with the StLA. Do not report data for non-StLA outlets, even though the StLA may 

provide funding or services to such outlets. 

 A "typical week" is a time that is neither unusually busy nor unusually slow. Avoid holidays, vacation 

periods, days when unusual events are taking place in the community or in the library. Choose a week in 

which the library is open its regular hours. Include seven consecutive calendar days from Sunday through 

Saturday or whenever the library is usually open. 

077a Total hours/week (all StLA outlets, regardless of whom they serve). Sum of hours open during a typical 

week for all StLA outlets (main or central, bookmobiles, and other outlets), regardless of whom them serve. 

 Do no report an allied operations outlet as an StLA outlet. 

6b. Enter in the spaces provided the total hours that the main or central StLA outlet is open in a typical week to 

serve the general public or state government employees, by the specified categories. Only one outlet may 

be designated as the main or central outlet. 

 Note: Main or central outlet, is defined in the instructions to question 7. Report public service hours for the 

main or central StLA outlet, regardless of whether the outlet is open on a walk-in or referral basis. Exclude 

data for a local public or academic library serving as a State resource center or State reference/information 

service center under contract with the StLA. Exclude service hours if the outlet only serves blind and 

physically handicapped individuals through the National Library Service for the Blind and Physically 

Handicapped, Library of Congress. Also exclude service hours if the outlet only serves residents of State 

correctional institutions or residents of other State institutions, unless the outlet is administered and staffed 

by the StLA. Do not report data for a non-StLA outlet, even though the StLA may provide funding or 

services to such an outlet. 

077b Total hours/week (main or central outlet). Sum of hours open during a typical week for the main or central 

outlet. 

078 Monday–Friday after 5:00 p.m. (main or central outlet). Sum of hours open after 5:00 p.m. Monday through 

Friday during a typical week for the main or central outlet. 

079 Saturday and Sunday (main or central outlet). Sum of hours open on Saturday and Sunday during a typical 

week for the main or central outlet. 

080-081 (These items are reserved for future use.) 

7. Enter in the spaces provided the total number of StLA outlets, by type of outlet, regardless of whom they 

serve. Only one outlet may be designated as the main or central outlet. Do not report an allied operations 

outlet as an StLA outlet. 

 Note: An StLA outlet has regular hours of service in which StLA staff are present to serve its users. The 

staff and all service costs are paid by the StLA as part of its regular operation. A loan of books or total 

collections (whether permanent or short-term) to another agency, library, or school does not constitute an 

StLA outlet inasmuch as it is not administered and staffed by the StLA. 
48 

082 Main or central outlet. A single unit library or the unit where the principal collections are located and 

handled. Note: An StLA administrative center which is separate from the principal collections and is not 

open to users should not be included as an outlet. Only one outlet may be designated as the main or 

central outlet. When two or more outlets are considered main or central outlets, one outlet should be 

designated as the central outlet and the others should be designated as “other outlets (excluding 

bookmobiles)”. 

083 Other outlets (excluding bookmobiles). Units that have all of the following: (1) separate quarters; (2) a 

permanent basic collection of books and/or other materials; (3) a permanent paid staff; and (4) a regular 

schedule of hours open to users. 

084 Bookmobiles. Trucks or vans specially equipped to carry books and other library materials. They serve as 

traveling branch libraries. Count vehicles in use, rather than the number of stops each vehicle makes. 

085 Total outlets. Sum of items 082-084. 

8. Enter in the spaces provided the number of StLA outlets that serve the following user groups, in whole or in 

part, by type of outlet. 

 Note: Main or central outlet, bookmobiles, and other outlets (excluding bookmobiles) are defined in the 

instructions to question 7. 

086 Blind and physically handicapped individuals. Outlets serving this user group may contain talking books on 

discs and tapes and books in Braille made available from the National Library Service for the Blind and 

Physically Handicapped, Library of Congress. In addition, such outlets may contain large print books for the 

visually handicapped and captioned films for the deaf. These outlets provide such library materials and 

library services to blind or physically handicapped residents who have been certified by competent authority 

as unable to read or to use conventional printed materials as a result of physical limitations. 

087 Residents of State correctional institutions. Outlets serving this user group provide books, other library 

materials, and access to other information resources as well as other library services to residents of 

prisons, reformatories, and other correctional institutions operated or substantially supported by the State. 

088 Residents of other State institutions. Outlets serving this user group provide books, other library materials, 

and access to other information resources as well as other library services to patients or residents of 

residential training schools, hospitals, nursing homes, and other general or special institutions operated or 

substantially supported by the State. 

089 State government employees (executive, legislative, or judicial). Outlets serving this user group provide 

books, other library materials, and access to other information resources as well as other library services to 

employees of all branches of State government. 

090 General public. Report all StLA outlets that serve the general public, regardless of whether they are open 

on a walk-in or referral basis. Outlets serving this user group function as the State-level equivalent of a 

local public library, providing books, other library materials, and electronic access to locally mounted and 

remote information resources for all State residents. 

 

Part F. Collections 

9. Enter in the spaces provided the total number of volumes or physical units in the specified formats in all 

StLA outlets (main or central, bookmobiles, and other outlets) that serve the general public and/or State 

government employees. 

 Note: Main or central outlet, bookmobiles, and other outlets (excluding bookmobiles) are defined in the 

instructions to question 7. Report collections for all StLA outlets that serve the general public, regardless of 
49 

whether they are open on a walk-in or referral basis. Exclude data for a local public or academic library 

serving as a State resource center or State reference/information service center under contract with the 

StLA. Exclude collections of braille and talking books owned by the National Library Service for the Blind 

and Physically Handicapped, Library of Congress. Also exclude collections that are specifically intended to 

only serve residents of State correctional institutions or residents of other State institutions, unless such 

outlets are administered and staffed by the StLA. 

091 Book and serial volumes (exclude microforms) (exclude collections of braille books owned by the National 

Library Service for the Blind and Physically Handicapped, Library of Congress). Books are non-periodical 

printed publications bound in hard or soft covers, or in loose-leaf format, of at least 49 pages, exclusive of 

the cover pages; or juvenile non-periodical publications of any length bound in hard or soft covers. Serials 

are publications issued in successive parts, usually at regular intervals, and as a rule, intended to be 

continued indefinitely. Serials include periodicals(magazines), newspapers, annuals reports, yearbooks, 

etc.) memoirs, proceedings, and transactions of societies. Except for the current volume, count unbounded 

serials as volumes when the library has at least half of the issues in a publisher's volume. 

092 Audio materials (exclude collections of talking books owned by the National Library Service for the Blind 

and Physically Handicapped, Library of Congress). These are materials on which sounds (only)are stored 

(recorded) and that can be reproduced (played back) mechanically or electronically, or both. Included are 

records, audiocassettes, audio cartridges, audiodiscs, audioreels, talking books, and other sound 

recordings. 

093 (This item is reserved for future use.) 

094 Video materials. These are materials on which pictures, sound, or both are recorded. Electronic playback 

reproduces pictures, sounds, or both using a television receiver or monitor. 

095 Current serial subscriptions (titles, not individual issues) (include print subscriptions only) (exclude 

microform, electronic, and digital subscriptions). These include current subscriptions received, both 

purchased and gifts. This count does not include the number of individual issues, but rather each serial 

title. Report the total number of titles subscribed to, including duplicates. Do not report individual issues. 

Report print subscriptions only. Exclude microform, electronic, and digital subscriptions. 

096 Government documents (include only government documents not accessible through the library catalog 

and not reported elsewhere). For government documents not accessible through the library catalog and not 

reported on other lines, report the number of volumes or physical units of such materials in all formats. A 

government document is a publication in any format bearing a government imprint. Includes publications of 

federal, State, local, and foreign governments and intergovernmental organizations to which governments 

belong and appoint representatives (e.g., United Nations, Organization of American States). 

10. Enter Yes or No for this item to indicate whether the StLA maintains a general collection (fiction and/or 

nonfiction). 

097 General collection. 

098-105 (These items are reserved for future use.) 

11. Enter Yes or No for each item (106-109) to indicate whether the StLA is designated as a federal or State 

depository library for government documents, and whether it is a regional or selective federal depository. 

 Note: A government document is a publication in any format bearing a government imprint. Includes 

publications of federal, State, local, and foreign governments and intergovernmental organizations to which 

governments belong and appoint representatives (e.g., United Nations, Organization of American States). 

106 State depository library. A library officially designated as a depository of publications bearing the imprint of 

the State government. 

107 Federal depository library. A library officially designated as a depository of publications bearing the imprint 
50 

of the federal government. These libraries receive publications issued by the executive, judicial, and the 

legislative branches at no charge in exchange for providing free public access. Enter Yes or No to items 

108 and 109 to indicate if the StLA is a regional or selective depository 

108 Regional. Regional depositories receive one copy of all materials distributed by the federal government. 

109 Selective. Selective depositories receive only those materials they select. 

Part G. Library Service Transactions

12. Enter in the spaces provided ANNUAL totals for the specified types of service transactions for all StLA 

outlets (main or central, bookmobiles, and other outlets) that serve the general public and/or State 

government employees. 

 Note: Main or central outlet, bookmobiles, and other outlets (excluding bookmobiles) are defined in the 

instructions to question 7. Report library service transactions for all StLA outlets that serve the general 

public, regardless of whether they are open on a walk-in or referral basis. Exclude data for a local public or 

academic library serving as a State resource center or State reference/information service center under 

contract with the StLA. Exclude service transactions for outlets or outlet service points that only serve blind 

and physically handicapped individuals through the National Library Service for the Blind and Physically 

Handicapped, Library of Congress. Also exclude service transactions for outlets that only serve residents of 

State correctional institutions or other State institutions, unless such outlets are administered and staffed 

by the StLA. 

110 Circulation (Exclude items checked out to another library). These are transactions that involve lending an 

item from the State Library collection or borrowed from another library for use generally, although not 

always, outside the library. This activity includes charging materials manually or electronically. Also report 

each renewal as a circulation transaction. Exclude in-house use resulting from counting items in the 

collection as they are reshelved after use and without any formal tracking system. Exclude items checked 

out to another library. 

 Interlibrary Loan/Document Delivery 

111 Provided to other libraries. These are library materials, or copies of materials, loaned from the StLA 

collection to another library upon request. Do not include loans or copies of materials from one StLA outlet 

to another StLA outlet. 

112 Received from other libraries and document delivery services. These are library materials, or copies of 

materials, borrowed by the StLA from another library or obtained by the StLA from a commercial document 

delivery service. Do not include loans or copies of materials from one StLA outlet to another StLA outlet. 

113 Reference transactions. A reference transaction is an information contact which involves the knowledge, 

use, recommendations, interpretation or instruction in the use of one or more information sources by a 

member of the StLA staff. The term includes information and referral service. Information sources include 

printed and non-printed materials, machine-readable databases (including computer-assisted instruction), 

catalogs and other records of holdings, and, through communication or referral, other libraries, and 

institutions and persons both inside and outside the library. When a staff member utilizes information 

gained from previous use of information sources to answer a question, report as a reference transaction 

even if the source is not consulted again during the transaction. If necessary, multiply a typical week by 52. 

Exclude directional transactions. (See definition of typical week in question 6a.) 

114 Library visits. This is the total number of persons per year entering StLA outlets, including persons 

attending activities, meetings, and those persons requiring no staff services. If necessary, multiply a typical 

week by 52. A "typical week" is defined in the instructions to question 6a. 
51 

Part H. Library Development Transactions

13. Enter in the spaces provided ANNUAL totals for the specified types of library development transactions of 

the StLA. 

 LSTA and State Grants 

115 Grants monitored. Report the total annual number of LSTA and State grants monitored by the StLA. Count 

all grants monitored during the reporting period, regardless of their duration or the year in which they were 

awarded. 

116 On-site monitoring visits. Report the total annual number of visits made to monitor LSTA and State grant 

sites. Count site visits for all grants administered during the reporting period, regardless of their duration or 

the year in which they were awarded. 

 Continuing Education Programs 

117 Number of events. Report the total number of continuing education events (workshops, training sessions, 

etc.) which (1) the StLA sponsored and itself presented and (2) another agency presented with the help of 

StLA funding and planning support. Do not count events for which the StLA is only a nominal sponsor. Do 

not count events for an allied operation. 

118 Total attendance at events. Report the total annual attendance at continuing education events reported in 

item 117. 

Part I. Staff 

14. Enter in the spaces provided the total number of StLA staff in FTEs (full-time equivalents) (to two decimal 

places), by type of position and service. Report all staff on the payroll as of October 1, 2003, and unfilled 

but budgeted positions. 

 Note: Forty hours per week is the measure of full-time employment for this survey. FTEs (full-time 

equivalents) of employees in any category may be computed by taking the number of hours worked per 

week by all employees in that category and dividing it by 40. Report staff based on the StLA organization 

chart. A given position (e.g., State Data Coordinator) may be part of administration in one agency, library 

development in another, and library services in another agency. If an employee provides more than one 

service, allocate the FTE among appropriate categories. 

 Type of Position 

 (a) Librarians with ALA-MLS. Librarians with master’s degrees from programs of library and information 

studies accredited by the American Library Association. 

 (b) Other professionals. These are professionals other than ALA-MLS librarians employed by the StLA, 

such as archivists, accountants, business managers, public relations, and human resources staff. 

 (c) Other paid staff. This includes all other employees paid from the StLA budget, including plant 

operations, security, and maintenance staff. 

 (d) Total staff. Sum of columns (a), (b), and (c) for each item. 

 Type of Service 

119 Administration. Usually includes the chief officer of the StLA and his or her immediate staff. May include 

officers responsible for the StLA's fiscal affairs; public relations; and planning, evaluation, and research. 
52 

 Library Development 

 Note: Usually includes staff responsible for the development of public library services. May include staff 

responsible for administering State and LSTA grant programs; providing consulting and continuing 

education services; and promoting resource sharing and other forms of interlibrary cooperation. (See 

instructions to question 5 for definitions of types of libraries.) 

120 Public library. Staff who provide consulting, continuing education, and other services to public libraries. 

121 School library media center. Staff who provide consulting, continuing education, and other services to 

school library media centers. 

122 Academic library. Staff who provide consulting, continuing education, and other services to academic 

libraries. 

123 Special library. Staff who provide consulting, continuing education, and other services to special libraries. 

124 Other library development. Includes library development staff not reported in items 120-123. 

125 Total library development. Sum of items 120-124. 

 Library Services 

 Note: Staff responsible for providing library service from the StLA. Includes public, technical, and other 

library services. 

126 Public services. Includes circulation; reference/adult and children's/ young adult services; government 

publications; and interlibrary loan. 

 Circulation staff are those involved in lending items from the StLA collection for use generally (although not 

always) outside the library. Their activities include charging, renewals, books-by-mail, and delivering items 

directly to the user. 

 Reference/adult and children's/young adult services staff are those who use, recommend, interpret, or 

instruct library users in the use of one or more information sources, or provide knowledge of such sources 

from a member of the StLA staff. 

 Government publications staff are those responsible for materials published in any format by a government 

agency (e.g., publications of the federal, State, local, and foreign governments and of inter-governmental 

organizations to which governments belong and appoint representatives, such as the United Nations and 

the Organization of American States). 

 Interlibrary loan staff are those responsible for transactions in which library material, or a copy of the 

material (including materials sent by telefacsimile or other form of electronic transmission) is made 

available by one library to another upon request. It includes both lending and borrowing. The libraries 

involved in interlibrary loan are not under the same administration. Interlibrary loan also includes 

transactions for materials obtained through the interlibrary loan process that are supplied from non-library 

sources, such as commercial document delivery services. 

127 Technical services. Includes those activities related to the acquisition, organization, and preparation of 

materials. Included in this category are acquisition services, cataloging services, serials control, binding 

services, and computer services in support of these functions. 

128 Other library services. Includes library services staff not reported in items 126-127. 

129 Total library services. Sum of items 126-128. 
53 

130 Other services. Includes staff not reported in items 119-129, such as staff in allied operations. 

131 Total staff. Sum of items 119, 125, 129, and 130. 

15. Enter in the spaces provided the number of StLA staff in FTEs (full-time equivalents) (to two decimal 

places), by type of position and selected staff specialty. Report specified staff on the payroll as of October 

1, 2003, and unfilled but budgeted positions. These staff should also be reported in question 14. 

 Note: See definitions of types of positions and FTEs in instructions to question 14. If an employee serves in 

more than one specialty, allocate the FTE among appropriate categories. 

132a Administration of LSTA grants. Includes determining compliance with eligibility criteria and performance 

standards, overseeing processes through which recipients of LSTA funds are determined, announcing 

recipients and disbursing funds, monitoring and receiving reports from recipients, submitting plans and 

reports to the Office of Library Services within the Institute of Museum and Library Services, and other 

activities involved in the management of financial assistance provided by the federal government to 

libraries under the Library Services and Technology Act. 

132b Administration of State aid. Includes determining compliance with eligibility criteria and performance 

standards, overseeing processes through which recipients of State funds are determined, announcing 

recipients and disbursing funds, monitoring and receiving reports from recipients, and other activities 

involved in the management of funds provided by the State to libraries. 

133 Automation/electronic network development/telecommunications. Includes any activities described in Part 

N. Also includes consulting, continuing education, and other services that facilitate library automation and 

network participation. Includes telecommunications planning and development. Includes consulting 

services related to the review and approval of technology plans for the Universal Service Program (also 

called the E-rate discount program). 

134 Blind and physically handicapped services. Library services to individuals who have been certified by 

competent authority as unable to read or to use conventional printed materials as a result of physical 

limitations. 

135 Children's/young adult services. Includes consulting, continuing education, and other services to public 

libraries that facilitate the establishment and improvement of services to children (i.e., persons age 14 and 

under) and young adults (as defined by the StLA). 

136 Institutional library services. Includes providing books, other library materials, and access to other 

information resources as well as other library services to residents of prisons, reformatories, and other 

correctional institutions; patients or residents of residential training schools, hospitals, and nursing homes; 

and other general or special institutions operated or substantially supported by the State. 

137 Library statistics. Includes the design and administration of data collection instruments as well as data 

entry, data processing, and publication and dissemination of library data. Include the State Data 

Coordinator for the Federal State Cooperative System (FSCS) for Public Library Data, the Library 

Representative for the Integrated Postsecondary Education Data System (IPEDS) (if employed by the 

StLA), and others employed by the StLA who are involved in such efforts (e.g., public library consultant, 

data entry operator). 

138 Literacy program support. Includes consulting, continuing education, and other services to organized 

efforts to assist individuals with limited language and mathematical skills in developing skills in reading, 

writing, and computation that enable them to function in society without assistance from others. Include 

ESL (English As a Second Language) services. 

139 Marketing/communications. Includes activities planning and coordinating the implementation of a statewide 

communications program about programs and services of libraries; publications development; liaison to 

citizen groups and library partners in enhancing knowledge of library services and encouraging involvement 

of the public in determining the effectiveness of library services; and public information. 
54 

16. Enter in the spaces provided the total number of StLA staff, by position, gender, and full-time/part-time 

status, on the payroll as of October 1, 2003. Exclude unfilled but budgeted positions. 

 Note: See definitions of types of positions in instructions to question 14. 

140-149 (These items are reserved for future use.) 

150a151b Total staff. Enter total StLA by position, gender, and full-time/part-time status, on the payroll as of October 

1, 2003. Exclude unfilled but budgeted positions. 

Part J. Revenue 

17. Enter Yes or No to indicate whether all public library funds from state sources are administered by the 

StLA. 

Note: Answer this question based on state funds distributed to libraries in state fiscal year 2003. If no state 

funds are reported in Part K in items 179(b) or 180(b), the answer should be No. 

152 StLA administration of all public library state funds 

18. Enter Yes or No to indicate whether any funds from state sources are administered by the StLA for the 

following types of libraries. 

Note: Answer this question based on state funds distributed to libraries in state fiscal year 2003. If no state 

funds are reported in Part K in related items 179(b) to 183(b) or 185(b), the answer should be No. 

153a Academic libraries (definition is provided in question 5). 

153b School library media centers (definition is provided in question 5). 

153c Special libraries (definition is provided in question 5). 

153d Library cooperatives (definition is provided in question 5). 

19. Enter in the spaces provided total funds received as revenue by the StLA during the reporting period 

specified in items 022-023. EXCLUDE carryover. Include revenue for allied operations only if the revenue is 

part of the StLA budget. Include all funds distributed to libraries if the funds are administered by the StLA. 

 Note: Exclude carryover when reporting revenue. Carryover means funds carried forward from the previous 

year, sometimes called an “opening balance” or “fund balance”. 

 Federal Revenue 

154 LSTA (Library Services and Technology Act) State Programs 

 Note: Report the funds drawn down from the federal government from the LSTA State Program during 

state fiscal year 2003. Do not report LSTA National Leadership Grants--report these grants in item 155 

(Other Federal revenue). 

155 Other Federal revenue. If the StLA received other federal revenue (e.g., National Endowment for the 

Humanities grants, National Historical Publications and Records Commission grants, LSCA Title II grants, 

LSTA National Leadership Grants, etc.), report that revenue in this item. If your state acts as the fiscal 

agent for a multi-state grant, report only the funds designated for your state. 

156 Specify program(s) and title(s). If other federal revenue is reported in item 155, specify its source in this 

item. 
55 

157 Total Federal revenue. Sum of items 154 and 155. 

158-166 (These items are reserved for future use.) 

 State Revenue 

167 StLA operation. Report revenue received from the State to support operation and services of the StLA. 

Do not include revenue received for major capital expenditures, contributions to endowments, or 

revenue passed through to another agency, or funds unspent in the previous fiscal year. 

168 State aid to libraries. Report revenue received from the State for distribution to libraries, systems, and 

agencies. Include funds derived from State sources (exclusive of Federal funds) and appropriated by a 

State legislature to a State Library Agency for payment or transfer to an individual library; a group of 

libraries; or an agency or library, other than the StLA, that provides a Statewide service to libraries or 

citizens. Exclude State funds used to administer the State Library Agency or to deliver Statewide 

services to libraries or citizens where the service is administered directly by the StLA; State funds 

allocated for school library operations when the State Library Agency is under the State education 

agency; and federal funds. 

169 Other State revenue. Report revenue received from the State for any other purpose, such as 

interagency transfers. 

170 Total State revenue. Sum of items 167-169. 

171 Other revenue. Include (1) any other revenue from public sources; (2) revenue received from private 

sources, such as foundations, corporations, Friends groups, and individuals; and (3) StLA-generated 

revenue, such as fines and fees for services. 

172 Total revenues. Sum of items 157 +170 + 171. 

 

Part K. Expenditures 

20. Enter in the spaces provided total StLA expenditures, by source of funds and type of expenditure. 

Include all LSTA expenditures. Include expenditures for allied operations only if the expenditures are 

from the StLA budget. Include all funds distributed to libraries if the funds are administered by the StLA. 

 Operating Expenditures for StLA and Allied Operations (items 173-178) 

 Note: These are the current and recurrent costs necessary to the provision of services by the StLA. 

Include LSTA expenditures for statewide services (item 190) conducted directly by the StLA. Include 

LSTA expenditures for LSTA administration (item 192). Exclude LSTA expenditures for grants (item 

191). Do not include funds distributed to libraries; report them instead in items 179 to 186. 

173 Salaries and wages. Salaries and wages for all StLA staff, including plant operation, security and 

maintenance staff for the reporting year. Include salaries and wages before deductions, but exclude 

employee benefits. 

174 Employee benefits. Benefits outside of salaries and wages paid and accruing to employees, including 

plant 

operation, security and maintenance staff, regardless of whether the benefits or equivalent cash options 

are available to all employees. Include amounts spent by the StLA for direct, paid employee benefits, 

including Social Security, retirement, medical insurance, life insurance, guaranteed disability income 

protection, unemployment compensation, worker's compensation, tuition, and housing benefits. Only 

that part of any employee benefits paid out of the StLA budget should be reported. 
56 

175 Total staff expenditures. Sum of items 173-174. 

176 Collection expenditures. Includes all expenditures for materials purchased or leased for use by StLA 

users, including print materials, microforms, machine-readable materials, audiovisual materials, etc. 

177 Other operating expenditures. Includes all operating expenditures not reported in items 173-176. 

178 Total operating expenditures. Sum of items 175-177. 

 Financial Assistance to Libraries and Systems (items 179-186) 

 Note: Include LSTA expenditures for grants (item 191). Exclude LSTA expenditures for statewide 

services (190) conducted directly by the StLA and LSTA expenditures for LSTA administration (item 

192). Include all funds distributed to libraries if the funds are administered by the StLA. 

179 Individual public libraries. Financial assistance to individual public libraries for services to their 

population of legal service area. These are libraries that are governed exclusively by a single board or 

political subdivision. Municipal libraries, county libraries, consolidated multi-county libraries, and library 

districts are considered individual libraries if there is only one administrative entity. Exclude construction 

aid. 

180 Public library systems. Financial assistance to public library systems for services to their population of 

legal service area. These are headquarters of regional public library systems, federations, cooperatives, 

or public libraries serving in a regional capacity which includes grants to headquarters of regional public 

library systems. Exclude construction aid. 

181 Other individual libraries. Financial assistance to other individual libraries for services to their population 

or constituency. These are libraries other than public libraries and school library media centers. Exclude 

grants to public libraries and to school library media centers. Report financial assistance to school library 

media centers in item 185. Exclude construction aid. 

182 Multitype library systems. Financial assistance to multitype library systems for services to their 

population of legal service area. These are headquarters of regional multitype library systems, 

federations, and cooperatives, or libraries serving multitype libraries within a region. Multitype library 

systems may serve public, academic, school, and special libraries. Exclude construction aid. 

183 Single agency or library providing statewide service. Financial assistance to a single entity (agency, 

library, library system, etc.) for services offered to all libraries in the state, or all state residents, or a 

significant portion of all libraries or state residents. Exclude funds administered directly by the StLA to 

provide such services. Exclude construction aid. 

184 Library construction. Do not report data for this item in items 179-183, 185, or 187. Includes construction 

of new buildings and acquisition, expansion, remodeling, and alteration of existing buildings, and the 

purchase, lease, and installation of equipment of any such buildings, or any combination of such 

activities (including architects' fees and the cost of acquisition of land). Equipment includes information 

and building technologies, video and telecommunications equipment, machinery, utilities, and built-in 

equipment and any necessary enclosures or structures to house them. Exclude construction aid 

expended on the StLA. 

185 Other assistance. Expenditures for other assistance to libraries not reported in items 179-184. Exclude 

construction aid. 

186 Total financial assistance to libraries and systems. Sum of items 179-185. 

 Other expenditures for StLA and Allied Operations Only (items 187 and 188) 

187 Capital outlay. Funds for the acquisition of or additions to fixed assets such as building sites, new 
57 

buildings and building additions, new equipment (including major computer installations), initial book 

stock, furnishings for new or expanded buildings, and new vehicles. Exclude replacement and repair of 

existing furnishings and equipment, regular purchase of library materials, and investments for capital 

appreciation. Exclude the amount reported for this item from all other items except item 189. Include 

construction aid expended on the StLA. Exclude construction aid expended on other libraries and 

systems. Include expenditures for allied operations only if the expenditures are from the StLA budget. 

 Note: State accounting practices shall determine whether a specific item is a capital expense or an 

operating expense, regardless of the examples in this definition. 

188 Other expenditures. These are expenditures not reported in items 173-187. Exclude construction aid. 

Include expenditures for allied operations only if the expenditures are from the StLA budget. 

189 Total expenditures. Sum of items 178 and 186-188. 

Part L. LSTA State Program Expenditures

21. Enter in the spaces provided total LSTA state program expenditures, by type of expenditure. Report 

expenditures in one and only one category. These expenditures should also be reported in Part K. 

190 Statewide services (exclude sub-grants to single libraries or agencies providing statewide services). 

Funds expended by the StLA to provide services to libraries and individuals throughout the State. 

Include expenditures for statewide services conducted directly by the StLA. Exclude sub-grants made to 

single libraries or other outside agencies to provide or assist in providing such services. 

 Note: These expenditures should also be reported in Part K, under operating expenditures (items 173-

178); capital outlay (item 187); or other expenditures (item 188), as appropriate. DO NOT report them as 

financial assistance to libraries and systems (items 179-186). 

191 Grants (include sub-grants to single libraries or agencies providing statewide services). Funds 

distributed by the StLA to recipients who meet eligibility criteria specified by LSTA and the State. Such 

funds are usually awarded for purposes specified in successful grant proposals. Such grants may be 

awarded competitively or on a formula basis. Include sub-grants made to single libraries or other outside 

agencies to provide or assist in providing statewide services. 

 Note: These expenditures should also be reported in Part K, under financial assistance to libraries and 

systems (items 179-186), as appropriate. DO NOT report them as StLA operating expenditures (items 

173-178); capital outlay (item 187); or other expenditures (item 188). 

192 LSTA administration. Expenditures of LSTA funds for administrative costs in connection with programs 

and services carried out under this Act. 

193 Total LSTA expenditures. Sum of items 190-192. 

22. Enter in the spaces provided total LSTA state program expenditures, by use of expenditure. Report 

expenditures in one and only one category. These expenditures should also be reported in Part K. 

 Note: LSTA administration expenditures in item 197 must equal LSTA administration expenditures in 

item 192. And total LSTA expenditures in item 198 must equal total LSTA expenditures in item 193. 
58 

194 Electronic networking/electronic access. Report LSTA expenditures (including expenditures for 

statewide services and grants) for establishing electronic linkages among or between libraries; 

electronically linking 

libraries with educational, social, or information services; assisting libraries in accessing information 

through electronic networks; encouraging libraries in different areas, and encouraging different types of 

libraries, to establish consortia and share resources; and paying costs for libraries to acquire or share 

computer systems and telecommunications technologies. 

195 Services to persons having difficulty using a library. Report LSTA expenditures (including expenditures 

for statewide services and grants) for library and information services to persons having difficulty using a 

library and to underserved urban and rural communities. 

196 Services to children in poverty. Report LSTA expenditures (including expenditures for statewide services 

and grants) for library and information services to children (from birth through age 17) from families with 

incomes below the poverty line, as defined by the Office of Management and Budget and revised 

annually in accordance with section 673(2) of the Community Services Block Grant Act (42 U.S.C. 

9902(2)) applicable to a family of the size involved. 

197 LSTA administration (must equal amount reported in 192). Report expenditures of LSTA funds for 

administrative costs in connection with programs and services carried out under this Act. 

 Note: LSTA administration expenditures in item 197 must equal LSTA administration expenditures in 

item 192. 

198 Total LSTA expenditures (must equal amount reported in 193). Sum of items 194-197. 

 Note: Total LSTA expenditures in item 198 must equal total LSTA expenditures in item 193. 

Part M. Allied Operations Expenditures

23. Enter in the spaces provided total expenditures from the StLA budget for the allied operations listed in 

Part C. These expenditures should also be reported in Part K. 

 Operating Expenditures 

199 Total staff expenditures. Report StLA expenditures for salaries and wages and employee benefits for 

allied operations listed in Part C. Also see instructions for items 173-174 for guidance. 

200 Other operating expenditures. Report all other operating expenditures for allied operations, if these 

expenditures are from the StLA budget. 

201 Total operating expenditures. Sum of items 199 + 200. 

202 Capital outlay. Report StLA expenditures for capital outlay for the allied operations listed in Part C. See 

the description of capital outlay in the instructions for item 187. 

203 Other expenditures. These are other expenditures for allied operations not reported in items 199-202. 

Exclude construction aid. 

204 Total expenditures. Sum of items 201-203. 

205 (This item is reserved for future use.) 
59 

Part N. Electronic Services and Information (a)

24. Enter Yes or No for each item to indicate whether the StLA supports the specified electronic networking 

functions at the State level. 

 Note: A State-level electronic information network involves the wide-area use of telecommunications to 

link libraries via micro-computers or terminals to automated library systems. The network may include 

online public access catalogs and other library applications; locally mounted or online databases 

(bibliographic, full text, or data); bibliographic utilities; and other information resources. Access to such 

networks may be via modem (i.e., dial access) or dedicated lines (i.e., hard-wired). Such a network may 

or may not be connected to the Internet. 

206 Electronic network planning or monitoring. Includes drafting Statewide plans, requests for proposals, 

and contracts and monitoring contracts for network development. 

207 Electronic network operation. Includes acquiring, maintaining, or replacing substantial technological 

equipment necessary to provide access to information in electronic and other formats made possible by 

new information and communication technologies. May include hosting or sharing a mainframe, 

minicomputer, or file server, or facilitating reciprocal borrowing agreements and document delivery 

systems necessary to fully exploit such a network. Such a network may or may not be connected to the 

Internet. 

 Database Development 

 Note: Activities may include creation of new databases or conversion of existing databases into 

electronic format. Includes bibliographic databases as well as full text or data files. 

208 Bibliographic databases. Includes machine-readable catalog records, other electronic indexes, and 

other databases which contain only references to or condensed surrogates for original materials. 

209 Full text or data files. Full text files are files in which the information consists of the content of one or 

more complete intellectual products initially expressed primarily through the written word. Data files 

report the content of one or more complete intellectual products expressed primarily with numbers. 

25. Enter Yes or No for each item to indicate whether the StLA supports library access to the Internet in the 

specified ways. 

Note: The Internet is the global network of networks that, via a standardized addressing system and a 

common primary command structure, enables individuals and organizations to communicate via 

electronic mail, to access a host of online databases and other electronic information resources, and to 

transfer files electronically. 

 Training or consulting for participation (items 210a and 210b): 

210a Library staff (state and local). Includes all activities that facilitate Internet awareness and use by library 

staff (state and local) and "training the trainer" activities. 

210b State library customers or end-users. Includes all activities that facilitate Internet awareness by actual or 

potential state library customers or end-users. 

211 Subsidy for participation. Includes any grants of State, federal, and/or other StLA funds to libraries or 

related organizations that facilitate (1) establishing Internet accounts for library-related individuals or 

organizations; (2) acquiring computer hardware, software, or peripherals necessary for Internet access; 

and (3) training or consulting with actual and potential Internet users. 

212 Providing equipment. Includes computer hardware, software, and peripherals necessary for Internet 

access. Critical types of equipment, beyond basic hardware and operating system software, include 
60 

modems and telecommunications software. 

213 Providing access to directories, databases, or online catalogs via the Internet. Includes bibliographic 

files, locator files, and/or full text databases produced or licensed by the state library agency and 

available via the Internet. Note: This item focuses on content available via the Internet. 

214 Managing a gopher/Web site, file servers, bulletin boards, or listservs. Includes the development and 

maintenance of Internet menu systems, operation of equipment that provides Internet access to multiple 

files, or posting of electronic messages via the Internet. Note: This item focuses on the structure through 

which content is available via the Internet. 

26. What is your StLA’s fastest Internet speed of connection? Select one of the following: 

215 56K (bits per second) 

T1 (1.5 million bits per second) 

T3 (45 million bits per second) 

Other speed 

216 Specify. If ‘Other speed’ is selected in item 215, specify the speed in this item. 

217-219 (These items are reserved for future use.) 

27. Enter in the spaces provided the number of workstations that are used for Internet access by the 

general public in all StLA outlets that serve the public, by the specified categories. Include terminals 

used by both the StLA staff and the public. Exclude terminals that are for StLA staff use only. 

 Note: Report data only for all StLA outlets that serve the general public. Exclude data for: (a) a local 

public or academic library serving as a State resource center or State reference/ information service 

center under contract with the StLA; (b) outlets that only serve blind and physically handicapped 

individuals through the National Library Service for the Blind and Physically Handicapped, Library of 

Congress; (c) outlets that only serve residents of State correctional institutions or residents of other 

State institutions; (d) outlets that only serve state government employees; and (e) non-StLA outlets, 

even though the StLA may provide funding or services to such outlets. 

220a Number of library-owned public-access graphical workstations that connect to the Internet for 

a dedicated purpose (e.g., to access an OPAC or specific database, or to train the public) or 

multiple purposes. (For this count, the term "library-owned" includes computers leased by 

the state library agency.) 

220b Number of all other public access Internet workstations in the library. (Report non-library computers 

placed in the library by other agencies or groups. Report non-graphical workstations.) 

28. Enter Yes or No to indicate whether the StLA receives and responds to reference questions through the 

Internet. 

221 Reference questions. Include reference questions received through the Internet, including e-mail and 

 Web-based reference forms. 

Part N. Electronic Services and Information (b)

29. Enter Yes or No to indicate whether the StLA, either on its own or in partnership with other agencies in the 

state, provides or facilitates access for other libraries in the state to on-line databases through subscription, 

lease, license, consortial membership, or agreement. 

222 On-line databases. On-line databases include indexing and abstracting, encyclopedias, dictionaries, 
61 

statistical compilations, etc. 

30. Enter in the spaces provided total StLA expenditures for statewide database licensing, by source of funds. 

These expenditures should also be reported in Part K. 

223 Statewide database licensing. Statewide contracted rights for access to and use of database(s) by libraries 

that are parties to a licensing agreement. 

31. Enter Yes or No for each item to indicate which user groups are covered by the statewide database 

licenses paid for by the funds reported in question 30. 

224 Public libraries (definition is provided in question 5). 

225 Academic libraries (definition is provided in question 5). 

226 School library media centers (definition is provided in question 5). 

227 Special libraries (definition is provided in question 5). 

228 Library cooperatives (definition is provided in question 5 under “System”). 

229 Other state agencies 

32. Enter Yes or No to indicate whether your statewide database licenses paid for by the funds reported in 

question 30 cover access for remote users. 

230 Remote users. Authorized users having access to and use of licensed database(s) from sites outside of a 

library building. 

33. Enter Yes or No to indicate whether the StLA facilitates or subsidizes electronic access to the bibliographic 

records or holdings of other libraries in the state, by the specified categories. 

231 CD-ROM union catalog. A CD-ROM union catalog lists the holdings of participating libraries on one or 

more compact discs. The electronic indexes and bibliographic records can be accessed only by libraries 

with compatible hardware (computer, CD-ROM drives) and proprietary software. 

232 (This item is reserved for future use.) 

233 Telnet gateway. A Telnet gateway allows users to log onto the on-line catalogs of other libraries via the 

Internet. Telnet access is available in text format only. 

234 Web-based union catalog (international, national, statewide, multistate, regional). A Web-based union 

catalog makes the aggregated electronic holdings of libraries in a nation, region, a multitype system, or a 

state available via the World Wide Web. Holdings and indexes for a Web-based union catalog are mounted 

on a server that is connected to the Internet. Access to the bibliographic information in a Web-based union 

catalog is available to any user with an Internet connection and a standard Web browser. National union 

catalogs include The Library of Congress and OCLC. OCLC also provides the holdings of libraries outside 

the United States. Note: Report access to a Web-based union catalog via a Z39.50 gateway in this item, 

as it is a Web-based protocol. 

235 (This item is reserved for future use.) 

236 Other type of electronic access. If the StLA facilitates or subsidizes a type of electronic access to the 

holdings of other libraries in the state not covered in items 231 to 234, enter Yes for this item. 

237 Specify. If Yes was indicated for item 236, enter the type of electronic access in this item. 
62 

34. Enter Yes or No to indicate whether the StLA is an applicant for the Universal Service Program (also 

known as the E-rate discount program). 

238 Applicant for Universal Service Program. The Universal Service Program was established by the Federal 

Communications Commission (FCC) under the Telecommunications Act of 1996. To be considered an 

applicant, the StLA must have an FCC Form 470 and Form 471 on file with the FCC. 

Part N. Electronic Services and Information (c) 

(Data not collected for questions 35 to 40 for FY 2003)

35. Enter the number of visits to the state library agency via the Internet. A visit occurs when an external user 

connects to a networked state library agency resource for any length of time or any purpose (regardless of 

the number of pages or elements viewed). Examples of a networked library resource include a state library 

agency OPAC, leased online database, or a state library agency Web page. In the case of a user visit to a 

state library agency Web site, a user who looks at 16 pages and 54 graphic images registers one visit on 

the Web server. 

239 Virtual visits to networked state library agency resources. 

36. Enter the total count of the number of sessions (logins) initiated to all state library agency online 

databases. These figures may be available from the database company (EBSCO, Gale, etc.), and may 

also be available from the library network manager. 

240 Database sessions. 

37. Enter the total count of the number of searches conducted in the state library agency’s online databases. 

Subsequent activities by the users (e.g., browsing, printing) are not considered part of the search process. 

 These figures may be available from the database company (EBSCO, Gale, etc.). 

241 Database queries/searches. 

38. Enter the number of views to each entire host to which the state library agency subscribes. A view is 

defined as the number of full-text articles/pages, abstracts, citations, and text only, text/graphics viewed. 

These figures may be available from the database company (EBSCO, Gale, etc.). 

242 Items examined using electronic subscription services. 

39. Enter the number of electronic full-text titles that the state library agency subscribes to and offers to the 

public, computed one time annually. Include in this count full-text titles available through database 

subscription service (e.g., EBSCO, Gale, Wilson, etc.). 

243 Electronic full-text serial titles available by subscription. 

244 Electronic full-text other titles available by subscription (including book titles). 

40. Enter the number of electronic full-text titles that the state library agency owns and offers to the public, 

computed one time annually. Report the total number of electronic serial and other titles owned by the 

state library agency. Include in this count the number of electronic books purchased from vendors such as 

Ingram, EBSCO and Net Library. Titles available through subscription should be counted in item 243 or 

item 244. Include digitized files or titles (such as historical documents preserved by the StLA or the state, 

runs of digitized state documents) that the StLA digitized or has acquired. 

245 Electronic full-text titles owned (include serial and other titles). 
63 

Part O. Public Policy Issues

41. Enter in the spaces provided the total grants and contracts expenditures (from all sources) by the StLA to 

assist public libraries in responding to goals in a state or federal education reform initiative in the following 

areas. These expenditures should also be reported in Part K. 

246 Readiness for school. Pre-kindergarten learning that helps a child to enter kindergarten or first grade. 

Grants and contract purposes for “readiness for school” may include cooperative programs for children’s 

learning between or among public libraries and day care centers, schools, and other education and cultural 

organizations, including summer reading programs, toddler programs, etc. 

247 Adult literacy and family literacy. 

 Note: Adult literacy and family literacy are defined separately below, but report the total grants and 

contracts expenditures for “adult literacy” and “family literacy” as one sum. 

 Adult literacy. Any library or cooperative program with other agencies or literacy organizations that helps 

adults learn to develop or improve reading skills to function as learners, workers, consumers, and effective 

members of society. 

 Family literacy (exclude Readiness for School). Any library or cooperative program with other agencies or 

literacy organizations that provides integrated educational services for families, including adult education 

for parents to help them improve reading skills in conjunction with childhood education for their children. 

Exclude Readiness for School expenditures, which should only be reported in item 246. 

42. Enter Yes or No to indicate whether the StLA monitors or tracks developments in interagency cooperation 

or progress in library partnerships with business. 

248 Developments in interagency cooperation between libraries and other educational and cultural institutions. 

Any activity or program that a library, or group of libraries, sponsors with the assistance of, or in 

cooperation with, another government agency or cultural institution. The agency may be a local, county, 

state or federal agency. The cultural institution may include museums or other cultural organizations 

funded by tax dollars. The library does not need to be the initiator of such cooperation. 

249 Progress in library partnerships with business/community organizations or other entities. Any activity or 

program that a library, or group of libraries, sponsors with the support or participation of business and 

community organizations. Civic associations and non-profit cultural organizations, or associations that are not 

government agencies, should be considered community organizations. Civic associations may include parentteacher associations, unions and similar organizations. Non-profit cultural organizations may include historical 

societies, archives or similar organizations. 
64 

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65 

Appendix D: References 

Reports 

Aneckstein, L. R., and Kroe, E. (1999). Evaluation of the NCES State Library Agencies Survey (NCES 

1999–312). U.S. Department of Education. National Center for Education Statistics, Washington, DC: U.S. 

Government Printing Office. 

Holton, B., Kroe, E., O'Shea, P., Sheckells, C., Dorinski, S., and Freeman, M. (2004). State Library 

Agencies: Fiscal Year 2002 (NCES 2004-304). U.S. Department of Education, National Center for 

Education Statistics. Washington, DC. 

Holton, B., Kroe, E., O'Shea, P., Sheckells, C., Dorinski, S., and Freeman, M. (2002). State Library 

Agencies: Fiscal Year 2001 (NCES 2003-309). U.S. Department of Education, National Center for 

Education Statistics. Washington, DC. 

Kroe, E., Garner, P., and Sheckells, C. (2001). State Library Agencies: Fiscal Year 2000 (NCES 2002–

302). U.S. Department of Education, National Center for Education Statistics. Washington, DC. 

Kroe, E., (2000). State Library Agencies: Fiscal Year 1999 (NCES 2000-374). U.S. Department of 

Education, National Center for Education Statistics. Washington, DC. 

Kroe, E., (2000). State Library Agencies: Fiscal Year 1998 (NCES 2000-318). U.S. Department of 

Education, National Center for Education Statistics. Washington, DC: U.S. Government Printing Office. 

Kroe, E., (1999). State Library Agencies: Fiscal Year 1997 (NCES 99-304). U.S. Department of Education, 

National Center for Education Statistics. Washington, DC: U.S. Government Printing Office. 

Kroe, E., (1998). State Library Agencies: Fiscal Year 1996 (NCES 98-258). U.S. Department of Education, 

National Center for Education Statistics. Washington, DC: U.S. Government Printing Office. 

Kroe, E., (1997). State Library Agencies: Fiscal Year 1995 (NCES 97-434). U.S. Department of Education, 

National Center for Education Statistics. Washington, DC: U.S. Government Printing Office. 

Lance, K. C., and Kroe, E. (1996). State Library Agencies: Fiscal Year 1994 (NCES 96-121). U.S. 

Department of Education, National Center for Education Statistics. Washington, DC: U.S. Government 

Printing Office. 
66 

Data Files 

Kroe, E. (2004). Data File: State Library Agencies Survey: Fiscal Year 2002 (NCES 2004–312). U.S. 

Department of Education, National Center for Education Statistics, Washington, DC. 

Kroe, E. (2004). Data File: State Library Agencies Survey: Fiscal Year 2001 (Revised) (NCES 2003-342). 

U.S. Department of Education, National Center for Education Statistics, Washington, DC. 

Kroe, E. (2004). Data File: State Library Agencies Survey: Fiscal Year 2000 (Revised) (NCES 2002–307).

U.S. Department of Education, National Center for Education Statistics, Washington, DC. 

Kroe, E. (2004). Data File: State Library Agencies Survey: Fiscal Year 1999 (Revised) (NCES 2000-375). 

U.S. Department of Education, National Center for Education Statistics, Washington, DC. 

Kroe, E. (2004). Data File: State Library Agencies Survey: Fiscal Year 1998 (Revised) (NCES 2000-317). 

U.S. Department of Education, National Center for Education Statistics, Washington, DC. 

Kroe, E. (2004). Data File: State Library Agencies Survey: Fiscal Year 1997 (Revised) (NCES 1999-305). 

U.S. Department of Education, National Center for Education Statistics, Washington, DC. 

Kroe, E. (2004). Data File: State Library Agencies Survey: Fiscal Year 1996 (Revised) (NCES 1998-263).

U.S. Department of Education, National Center for Education Statistics, Washington, DC. 

Kroe, E. (2004). Data File: State Library Agencies Survey: Fiscal Year 1995 (Revised) (NCES 1997-520). 

U.S. Department of Education, National Center for Education Statistics, Washington, DC. 

Kroe, E. (2004). Data File: State Library Agencies Survey: Fiscal Year 1994 (Revised) (NCES 1996-856). 

U.S. Department of Education, National Center for Education Statistics, Washington, DC.