F I R S T L O O K

State Library Agencies

Fiscal Year 2005

December 2006

U.S. Department of Education

NCES 2007–300

Library

Statistics

Program

State Library Agencies

Fiscal Year 2005

December 2006

Barbara Holton

Elaine Kroe

National Center for

Education Statistics

Patricia O’Shea

Cindy Sheckells

Suzanne Dorinski

Michael Freeman

Governments Division,

U.S. Census Bureau

U.S. Department of Education

NCES 2007–300

Library

Statistics

Program

F I R S T L O O K
U.S. Department of Education

Margaret Spellings

Secretary

Institute of Education Sciences

Grover J. Whitehurst

Director

National Center for Education Statistics

Mark Schneider

Commissioner

The National Center for Education Statistics (NCES) is the primary federal entity for collecting, analyzing, 

and reporting data related to education in the United States and other nations. It fulfills a congressional 

mandate to collect, collate, analyze, and report full and complete statistics on the condition of education 

in the United States; conduct and publish reports and specialized analyses of the meaning and significance 

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and report on education activities in foreign countries.

NCES activities are designed to address high-priority education data needs; provide consistent, reliable, 

complete, and accurate indicators of education status and trends; and report timely, useful, and highquality data to the U.S. Department of Education, the Congress, the states, other education policymakers, 

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is in the public domain.

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would like to hear from you. Please direct your comments to

National Center for Education Statistics

Institute of Education Sciences

U. S. Department of Education

1990 K Street NW

Washington, DC 20006–5651

December 2006

The NCES World Wide Web Home Page is http://nces.ed.gov.

The NCES World Wide Web Electronic Catalog is http://nces.ed.gov/pubsearch.

This publication is only available online.

Suggested Citation

Holton, B., Kroe, E., O’Shea, P., Sheckells, C., Dorinski, S., and Freeman, M. (2006). State Library Agencies: 

Fiscal Year 2005 (NCES 2007-300). U.S. Department of Education, NCES. Retrieved [date] from 

http://nces.ed.gov/pubsearch.

Content Contact

Barbara Holton

(202) 219-7095

Barbara.Holton@ed.gov
iii 

Acknowledgments

Many individuals made important contributions to this report. First, we would like to thank the State Data 

Coordinator in each of the state library agencies for providing the information upon which this report is 

based. The authors are grateful to NCES staff members Bill Hussar, Jeff Owings, John Sietsema, and 

Jeff Williams for their efforts on behalf of this report. The authors also appreciate Steve Hocker, Alie 

Slade, and Jed Tank of the Education Statistics Services Institute (ESSI) for their technical review of this 

report. The authors are also grateful to Duc-Le To, of IES, for his constructive comments. 

Sincere gratitude is expressed to all the individuals who provided the data that made this report possible. 

The authors would also like to thank Bruce Daniels, Kforce Government Solution, for his contributions to 

this publication. Thanks also go to Lori Abrams, Hadi Heneveld, Barbara Lynch, and Virginia RoblesVillalba, of Synergy Enterprises, Inc., for their assistance in finalizing this report. 

v 

Contents 

 Page 

Acknowledgments ..................................................................................................... iii 

List of Tables ................................................................................................................vi 

Introduction .................................................................................................................. 1

Selected Findings ......................................................................................................... 3 

Tables............................................................................................................................. 5

References .................................................................................................................. 13 

Appendix A: Technical Notes .................................................................................. 15 

Appendix B: Survey Instrument and Instructions ................................................. 19 
vi

Tables 

Table Page 

1 Number of state library agencies, by location in state government: 50 states and the 

District of Columbia, Fall 2005 ........................................................................................................ 5 

2 Average and median number of library materials in state library agencies, by type of 

 material: 50 states and the District of Columbia, fiscal year 2005 .................................................. 5 

3 Average and median number of library service transactions in state library agency 

 outlets that serve the general public or state government employees, by type of 

 transaction: 50 states and the District of Columbia, fiscal year 2005 ............................................. 5 

4 Number and percent of state library agencies providing services directly or by contract 

 to libraries and library cooperatives, by type of library and service: 50 states and the 

 District of Columbia, fiscal year 2005 .............................................................................................. 6 

5 Number and percent of service outlets of state library agencies, by type of outlet and 

 user group served: 50 states and the District of Columbia, fiscal year 2005 .................................. 7 

6 Number and percentage distribution of budgeted full-time equivalent (FTE) positions 

 in state library agencies, by type of position and amount of revenue: 50 states and the 

District of Columbia, Fall 2005 ........................................................................................................ 7 

7 Revenues of state library agencies, by source and type of revenue, and size of state 

 population: 50 states and the District of Columbia, fiscal year 2005 .............................................. 8 

8 Total expenditures of state library agencies, from all sources, by type of expenditure and 

 amount of revenue: 50 states and the District of Columbia, fiscal year 2005 ................................. 9 

9 Expenditures of state library agencies, from all sources, for operating expenditures, 

 by type of expenditure and amount of revenue: 50 states and the District of Columbia, 

 fiscal year 2005 ............................................................................................................................. 10 

10 Expenditures of state library agencies, from all sources, for financial assistance to 

 libraries, by type of library/program and amount of revenue: 50 states and the District 

 of Columbia, fiscal year 2005 ........................................................................................................ 11 

A-1 Items with response rates below 100 percent: Fiscal year 2005 .................................................. 16 
1

Introduction

This report contains data on state library agencies in the 50 states and the District of Columbia for 

state fiscal year (FY) 2005.1 The data were collected through the State Library Agencies (StLA) 

Survey, the product of a cooperative effort between the Chief Officers of State Library Agencies 

(COSLA), the U.S. National Commission on Libraries and Information Science (NCLIS), the 

National Center for Education Statistics (NCES), and the U.S. Census Bureau. This cooperative 

effort makes possible the 100 percent response rate achieved for this survey. The frame or 

source of the list of respondents for this survey is based on the list that COSLA maintains of state 

library agencies. The FY 2005 survey is the twelfth in the StLA series. The data on which this 

report is based are final, and are available on the NCES web site at 

http://nces.ed.gov/pubsearch/pubsinfo.asp?pubid=2007321. 

Background 

A state library agency is the official agency of a state that is charged by state law with the 

extension and development of public library services throughout the state and that has adequate 

authority under state law to administer state plans in accordance with the provisions of the Library 

Services and Technology Act (LSTA) of 2003. Beyond these two roles, state library agencies vary 

greatly. They are located in various departments of state government and report to different 

authorities. They are involved in various ways in the development and operation of electronic 

information networks. They provide different types of services to different types of libraries. They 

provide important reference and information services to state governments and administer the 

state libraries and special operations such as state archives, libraries for the blind and physically 

handicapped, and the State Center for the Book.2

 The state library agency may also function as 

the state's public library at large, providing library services to the general public. This report 

provides information on the range of roles played by state library agencies and the various 

combinations of fiscal, human, and informational resources invested in such work. Some state 

library agencies perform allied operations, services not ordinarily considered a state library 

agency function. These special operations may include maintaining state archives, managing 

state records, conducting legislative research for the state, or operating a museum or art gallery. 

The state library agencies of the District of Columbia, Hawaii, and Maryland are different from the 

other state library agencies in that they are administrative offices, and do not function as state 

libraries. In the District of Columbia, the Martin Luther King, Jr. Memorial Library, the central 

library of the District of Columbia Public Library, functions as a resource center for the municipal 

government, and its data are reported on the NCES Public Libraries Survey (PLS). The main 

library of the Hawaii State Public Library System is called the Hawaii State Library; its data are 

reported on the PLS. Maryland’s Enoch Pratt Central, the central library of the Enoch Pratt Free 

Library, is designated by state law as the State Library Resource Center and its data are reported 

on the PLS. Collection data reported on the PLS are not reported on the StLA Survey, to avoid 

duplication. The state library agencies of the District of Columbia, Hawaii, and Maryland 

administer LSTA funds and report LSTA revenue and expenditures in this report. The state library 

agencies of the District of Columbia and Maryland administer the Library for the Blind and 

Physically Handicapped (LBPH), but the Library of Congress owns the LBPH collections. The 

District of Columbia is treated as a state for reporting purposes. 

 

1

See “Reporting Period” in appendix A for more information on state fiscal year.

2

The State Center for the Book, which is part of the Center for the Book program sponsored by 

the Library of Congress, promotes books, reading, and literacy, and is hosted or funded by the 

state. 
2

Purpose of Survey

The purpose of the StLA Survey is to provide state and federal policymakers, researchers, and 

other interested users with descriptive information about state library agencies. The data 

collected are useful to (1) chief officers of state library agencies; (2) policymakers in the executive 

and legislative branches of federal and state governments; (3) government and library 

administrators at the federal, state, and local levels; (4) the American Library Association and its 

members; (5) library and public policy researchers; and (6) the public, journalists, and others. 

Decisionmakers use this survey to obtain information about services and fiscal practices. 

Organization of This Report

This report presents selected findings and background information about the survey. The body of 

this report is composed of tables providing an overview of state library agencies during the 2005 

fiscal year, followed by references and two appendixes. Appendix A provides technical 

information about the survey, data processing, and response rates. Appendix B contains the 

survey instrument, instructions, and definitions of terms used in the survey and this report. 

The survey asks each state library agency about the kinds of services it provides, its staffing 

practices, its collections, its income and expenditures, and more. The data include services and 

financial assistance provided to public, academic, and school libraries, and to library systems. 

When added to the data collected through the NCES surveys of public, academic, and school 

libraries,3 these data help complete the national picture of library service. 

Congressional Authorization 

The StLA Survey is conducted in compliance with the NCES mission to “collect, report, analyze, 

and disseminate statistical data related to education in the United States and in other nations, 

including...assisting public and private educational agencies, organizations, and institutions in 

improving and automating statistical and data collection activities....” “The Statistics Center may 

establish one or more national cooperative education statistics systems for the purpose of 

producing and maintaining, with the cooperation of the States, comparable and uniform 

information and data on early childhood education, elementary and secondary, postsecondary 

education, adult education, and libraries, that are useful for policymaking at the Federal, State, 

and local levels” (Education Sciences Reform Act of 2002 [ESRA 2002]). 

 

3

The NCES Public Libraries Survey (PLS) collects data from U.S. public libraries. The Academic 

Libraries Survey (ALS) collects data from postsecondary institution libraries. The “School Library 

Media Center Questionnaire” of the NCES Schools and Staffing Survey (SASS) collects data 

from elementary and secondary school library media centers.
3

Selected Findings 

 In the fall of 2005, nearly all state library agencies (49 agencies) were located in the 

executive branch of government (table 1). Two state library agencies were located in the 

legislative branch. 

 State library agency collections averaged 537,000 uncatalogued government documents and 

461,000 books and serial volumes in fiscal year (FY) 2005 (table 2). 

 State library agencies averaged 33,000 library visits and 57,000 circulation transactions, 

during FY 2005 (table 3). 

 All state library agencies provided the following types of services to public libraries, during FY 

2005: administration of LSTA grants; collection of library statistics; library 

planning/evaluation/research; and review of technology plans for the E-rate discount 

program4

 (table 4). 

 State library agencies reported a total of 122 service outlets—47 main or central outlets, 71 

other outlets (excluding bookmobiles), and 4 bookmobiles in FY 2005 (table 5). 

 Most of the budgeted full-time equivalent (FTE) positions in state library agencies (52 

percent) were responsible for providing library services; 18 percent were in library 

development; 17 percent were in other services;5

 and 13 percent of budgeted FTE positions 

were in administration in the fall of 2005 (table 6). 

 In FY 2005, state library agencies reported total revenue of $1.1 billion in FY 2005 (table 7). 

The states provided state library agencies with $895 million in revenue, $158 million came 

from federal sources, 6 and $30 million came from other sources. 

 State library agencies reported total expenditures of $1.1 billion in FY 2005 (table 8). Of 

those expenditures, $733 million were for financial assistance to libraries (69 percent), and 

$310 million were operating expenditures (29 percent). 

 State library agencies reported that $172 million (56 percent) of their operating expenditures 

for FY 2005 was for employee salaries and benefits (table 9). 

 Of the financial assistance to libraries provided by state library agencies in FY 2005, some 56 

percent ($409 million) was targeted to individual public libraries (table 10). 

 

4 See Part D of appendix B for the definitions of services described in table 4.

5

This includes staff not reported under administration, library development, or library services, 

such as staff in allied operations. An allied operation is an office, bureau, division, center, or other 

organizational unit or service within an StLA with staff, mission, and resources to provide service 

not ordinarily considered a state library agency function. See appendix B, question 2 for the full 

definition. 

6 Federal income includes State Program income under the LSTA (P.L. 104–208), income from 

Title II of the Library Services and Construction Act (LSCA) (P.L. 101–254), and other federal 

income. Note: LSCA was superseded by LSTA, but LSCA Title II funds are still active. 

5 

Table 2. Average and median number of library materials in state library agencies, by type of material: 

Table 2. 50 states and the District of Columbia, fiscal year 2005

Uncataloged

Books and Audio Video Serial government

serial volumes materials materials subscriptions documents

Average 460,995 4,080 3,119 1,020 537,265

Median 228,137 189 1,052 352 50,000

NOTE: The large disparities between the average and median values of specific library materials (for example,

audio materials) are due to the uneven distribution among state library agencies in collection size.

Characteristic

SOURCE: U.S. Department of Education, National Center for Education Statistics, State Library Agencies

(StLA) Survey, fiscal year 2005.

Tables 

Table 1. state government: 50 states and the District of

Table 1. Columbia, Fall 2005

Government location Number

 Total 51

Legislative branch 2

Executive branch 49

 Independent agency 17

 Reporting to governor 3

 Reporting to board or commission 14

 Part of larger agency 32

 Department of Education 13

 Department of Cultural Resources 5

 Department of State 5

 Other 9

Table 1. Number of state library agencies, by location in 

NOTE: The fiscal year 2005 StLA Survey requested data on

governance and staff as of October 1, 2005.

SOURCE: U.S. Department of Education, National Center for

Education Statistics, State Library Agencies (StLA) Survey,

fiscal year 2005.

 Table 3. Average and median number of library service transactions in state library agency outlets that serve the 

 Table 3. general public or state government employees, by type of transaction: 50 states and the District of

 Table 3. Columbia, fiscal year 2005

Circulation Reference Interlibrary loan/document delivery

Library visits transactions transactions Provided to Received from

Average 33,435 57,261 22,219 8,291 3,752

Median 16,118 10,168 11,500 2,505 944

Characteristic

NOTE: The large disparities between the average and median values of specific library transactions (for example,

circulation transactions) are due to the uneven disribution among state library agencies in collection size, extent of direct

services to the general public and state government employees, and use of these services.

SOURCE: U.S. Department of Education, National Center for Education Statistics, State Library Agencies (StLA) Survey,

fiscal year 2005.
6 

Table 4. Number and percent of state library agencies providing services directly or by contract to libraries and library cooperatives, 

Table 4. by type of library and service: 50 states and the District of Columbia, fiscal year 2005

Type of service1 Public Academic

School library 

media center2 Special3

Library 

cooperatives4

Accreditation of libraries 13 0 0 0 5

Administration of LSTA grants 51 39 37 38 34

Administration of state aid 38 4 3 6 23

Certification of librarians 23 4 3 4 7

Collection of library statistics 51 17 12 12 21

Consulting services 50 31 30 34 31

Continuing education programs 50 37 39 39 30

Cooperative purchasing of library materials 21 17 13 14 10

Interlibrary loan referral services 47 41 41 42 27

Library legislation preparation/review 47 18 22 16 29

Library planning/evaluation/research 51 21 24 25 29

Literacy program support 40 5 10 8 16

OCLC Group Access Capability (GAC) 33 18 16 17 12

Preservation/conservation services 15 13 10 13 6

Reference referral services 41 36 32 35 25

Retrospective conversion of bibliographic records 19 11 8 12 8

State standards/guidelines 42 5 10 6 20

Statewide coordinated digital program or service 19 13 11 8 14

Statewide public relations/library promotion campaigns 43 23 25 20 22

Statewide virtual reference service 23 17 17 16 15

Summer reading program support 49 † 18 4 19

Union list development 34 27 23 26 17

Universal Service (e-rate discount) Program review 51 † 5 4 24

Accreditation of libraries 25.5 0.0 0.0 0.0 9.8

Administration of LSTA grants 100.0 76.5 72.5 74.5 66.7

Administration of state aid 74.5 7.8 5.9 11.8 45.1

Certification of librarians 45.1 7.8 5.9 7.8 13.7

Collection of library statistics 100.0 33.3 23.5 23.5 41.2

Consulting services 98.0 60.8 58.8 66.7 60.8

Continuing education programs 98.0 72.5 76.5 76.5 58.8

Cooperative purchasing of library materials 41.2 33.3 25.5 27.5 19.6

Interlibrary loan referral services 92.2 80.4 80.4 82.4 52.9

Library legislation preparation/review 92.2 35.3 43.1 31.4 56.9

Library planning/evaluation/research 100.0 41.2 47.1 49.0 56.9

Literacy program support 78.4 9.8 19.6 15.7 31.4

OCLC Group Access Capability (GAC) 64.7 35.3 31.4 33.3 23.5

Preservation/conservation services 29.4 25.5 19.6 25.5 11.8

Reference referral services 80.4 70.6 62.7 68.6 49.0

Retrospective conversion of bibliographic records 37.3 21.6 15.7 23.5 15.7

State standards/guidelines 82.4 9.8 19.6 11.8 39.2

Statewide coordinated digital program or service 37.3 25.5 21.6 15.7 27.5

Statewide public relations/library promotion campaigns 84.3 45.1 49.0 39.2 43.1

Statewide virtual reference service 45.1 33.3 33.3 31.4 29.4

Summer reading program support 96.1 † 35.3 7.8 37.3

Union list development 66.7 52.9 45.1 51.0 33.3

Universal Service (e-rate discount) Program review 100.0 † 9.8 7.8 47.1

4

A library cooperative is an organization that has its own budget and staff and provides library and information services for the mutual benefit of

participating or member libraries. The organization’s participants or members are primarily libraries which are not under the organization’s

administrative control. The organization may also be termed a network, system, district, or consortium. A library cooperative may serve singletype or multi-type libraries. 

SOURCE: U.S. Department of Education, National Center for Education Statistics, State Library Agencies (StLA) Survey, fiscal year 2005.

Percent

Number

2

A library that is an integral part of the educational program of an elementary or secondary school with materials and services that meet the

curricular, information, and recreational needs of students, teachers, and administrators. 3

A library in a business firm, professional association, government agency, or other organized group; a library that is maintained by a parent

organization to serve a specialized clientele; or an independent library that may provide materials or services, or both, to the public, a segment of

the public, or to other libraries. Scope of collections and services are limited to the subject interests of the host or parent institution. Includes

libraries in state institutions.

1

See Part D of appendix B for the definitions of these services.

† Not applicable.
7 

Table 5. Number and percent of service outlets of state library agencies, by type of outlet and user group served:

Table 5. 50 states and the District of Columbia, fiscal year 2005

Other outlets

Main or (excluding

Total central outlet bookmobiles) Bookmobiles

 Total outlets 122 47 71 4

General public 85 46 35 4

State government employees 75 46 25 4

Blind and physically handicapped individuals 58 33 21 4

Residents of state correctional institutions 31 15 16 0

Residents of other state institutions 24 13 11 0

General public 69.7 97.9 49.3 100.0

State government employees 61.5 97.9 35.2 100.0

Blind and physically handicapped individuals 47.5 70.2 29.6 100.0

Residents of state correctional institutions 25.4 31.9 22.5 0.0

Residents of other state institutions 19.7 27.7 15.5 0.0

User group served

SOURCE: U.S. Department of Education, National Center for Education Statistics, State Library Agencies (StLA) Survey,

fiscal year 2005.

Percent2

Number1

2

This is the percent of outlets providing services to user groups. For example, the general public are served by 69.7 percent

of the total outlets, 97.9 percent of main or central outlets, 49.3 percent of other outlets (excluding bookmobiles), and 100.0

percent of bookmobile outlets.

1

The number of outlets by user group may not sum to total outlets because some outlets serve multiple user groups.

Table 6. Number and percentage distribution of budgeted full-time equivalent (FTE) positions in state library agencies,

Table 6. by type of position and amount of revenue: 50 states and the District of Columbia, Fall 2005

Library Library Other

Total Administration development services services

Number (full-time equivalents)

 All revenues 3,580.6 464.6 645.3 1,873.9 596.8

$50 million or more 721.4 74.7 126.2 389.8 130.8

$20 million to $49,999,999 895.2 109.9 115.5 508.4 161.5

$10 million to $19,999,999 1,039.8 136.2 239.4 484.2 180.0

$4 million to $9,999,999 749.4 122.2 136.2 368.4 122.6

Less than $4 million 174.8 21.7 28.0 123.2 2.0

Percentage distribution

 All revenues 100.0 13.0 18.0 52.3 16.7

$50 million or more 100.0 10.4 17.5 54.0 18.1

$20 million to $49,999,999 100.0 12.3 12.9 56.8 18.0

$10 million to $19,999,999 100.0 13.1 23.0 46.6 17.3

$4 million to $9,999,999 100.0 16.3 18.2 49.2 16.4

Less than $4 million 100.0 12.4 16.0 70.5 1.1

NOTE: The fiscal year 2005 StLA Survey requested data on governance and staff as of October 1, 2005. The number of staff

includes those on the payroll and unfilled but budgeted positions. Detail may not sum to totals because of rounding. 

SOURCE: U.S. Department of Education, National Center for Education Statistics, State Library Agencies (StLA) Survey, fiscal

year 2005.

Revenues
8 

Table 7. Revenues of state library agencies, by source and type of revenue and size of state population: 50 states and the District of

Table 7. Columbia, fiscal year 2005 

Federal State

StLA State aid

Total Total LSTA1 Other2 Total operation3 to libraries Other Other4

In thousands of dollars

 Total, all states $1,083,462 $158,275 $153,121 $5,154 $895,489 $272,897 $562,374 $60,219 $29,698

10 million or more 456,551 70,153 67,672 2,481 379,451 64,330 305,722 9,399 6,947

5 million to 9,999,999 327,472 43,270 42,025 1,245 275,525 64,725 183,489 27,311 8,676

2,600,000 to 4,999,999 129,945 26,677 26,127 550 97,536 47,274 45,925 4,337 5,732

800,000 to 2,599,999 120,405 13,722 12,991 731 100,110 55,479 25,925 18,706 6,573

Less than 800,000 49,089 4,453 4,306 146 42,868 41,088 1,314 467 1,769

Percentage distribution

 Total, all states 100.0 14.6 14.1 0.5 82.7 25.2 51.9 5.6 2.7

10 million or more 100.0 15.4 14.8 0.5 83.1 14.1 67.0 2.1 1.5

5 million to 9,999,999 100.0 13.2 12.8 0.4 84.1 19.8 56.0 8.3 2.6

2,600,000 to 4,999,999 100.0 20.5 20.1 0.4 75.1 36.4 35.3 3.3 4.4

800,000 to 2,599,999 100.0 11.4 10.8 0.6 83.1 46.1 21.5 15.5 5.5

Less than 800,000 100.0 9.1 8.8 0.3 87.3 83.7 2.7 1.0 3.6

Per capita

 Total, all states $3.66 $0.53 $0.52 $0.02 $3.02 $0.92 $1.90 $0.20 $0.10

10 million or more 3.20 0.49 0.47 0.02 2.66 0.45 2.14 0.07 0.05

5 million to 9,999,999 3.77 0.50 0.48 0.01 3.17 0.74 2.11 0.31 0.10

2,600,000 to 4,999,999 2.93 0.60 0.59 0.01 2.20 1.07 1.04 0.10 0.13

800,000 to 2,599,999 6.48 0.74 0.70 0.04 5.39 2.99 1.40 1.01 0.35

Less than 800,000 13.06 1.18 1.15 0.04 11.40 10.93 0.35 0.12 0.47

State population 

1

Library Services and Technology Act (LSTA) (P.L. 104-208) State Program revenue.

NOTE: Detail may not sum to totals because of rounding. 

SOURCE: U.S. Department of Education, National Center for Education Statistics, State Library Agencies (StLA) Survey, fiscal year 2005. 

3

State revenue used to administer the state library agency or to deliver statewide services to libraries or citizens where the service is administered

directly by the StLA.

2

See Data File: State Library Agencies Survey: Fiscal Year 2005 (NCES 2007-321) for more information on the types of federal programs for which

StLAs received other federal revenue.

4

Other revenue includes (1) any other revenue from public sources; (2) revenue received from private sources, such as foundations, corporations,

Friends groups, and individuals; and (3) StLA-generated revenue, such as fines and fees for services. 
9 

 Table 8. Total expenditures of state library agencies, from all sources, by type of expenditure and amount of 

 Table 8. revenue: 50 states and the District of Columbia, fiscal year 2005

Financial

Operating assistance Capital

Total expenditures to libraries outlay Other

In thousands of dollars

 All revenues $1,067,675 $309,999 $733,493 $2,580 $21,603

$50 million or more 429,299 60,001 362,397 45 6,857

$20 million to $49,999,999 335,573 89,547 238,491 646 6,888

$10 million to $19,999,999 191,972 84,887 102,348 404 4,332

$4 million to $9,999,999 95,515 62,686 29,382 1,440 2,007

Less than $4 million 15,318 12,878 875 45 1,520

Percentage distribution

 All revenues 100.0 29.0 68.7 0.2 2.0

$50 million or more 100.0 14.0 84.4 # 1.6

$20 million to $49,999,999 100.0 26.7 71.1 0.2 2.1

$10 million to $19,999,999 100.0 44.2 53.3 0.2 2.3

$4 million to $9,999,999 100.0 65.6 30.8 1.5 2.1

Less than $4 million 100.0 84.1 5.7 0.3 9.9

Per capita

 All revenues $3.60 $1.05 $2.47 $0.01 $0.07

$50 million or more 4.13 0.58 3.49 # 0.07

$20 million to $49,999,999 3.64 0.97 2.59 0.01 0.07

$10 million to $19,999,999 3.54 1.57 1.89 0.01 0.08

$4 million to $9,999,999 2.27 1.49 0.70 0.03 0.05

Less than $4 million 3.97 3.34 0.23 0.01 0.39

# Rounds to zero.

NOTE: Detail may not sum to totals because of rounding. 

SOURCE: U.S. Department of Education, National Center for Education Statistics, State Library Agencies (StLA) Survey,

fiscal year 2005.

Revenues
10 

 Table 9. Expenditures of state library agencies, from all sources, for operating expenditures, by type of 

 Table 9. expenditure and amount of revenue: 50 states and the District of Columbia, fiscal year 2005

Staff

Salaries Employee

Total Total and wages benefits Collection Other

In thousands of dollars

 All revenues $309,999 $172,180 $132,639 $39,541 $24,716 $113,103

$50 million or more 60,001 36,490 28,939 7,552 7,983 15,527

$20 million to $49,999,999 89,547 41,847 33,407 8,440 4,612 43,088

$10 million to $19,999,999 84,887 49,749 38,874 10,875 6,678 28,459

$4 million to $9,999,999 62,686 36,782 26,212 10,570 4,477 21,427

Less than $4 million 12,878 7,312 5,208 2,104 966 4,600

Percentage distribution

 All revenues 100.0 55.5 42.8 12.8 8.0 36.5

$50 million or more 100.0 60.8 48.2 12.6 13.3 25.9

$20 million to $49,999,999 100.0 46.7 37.3 9.4 5.1 48.1

$10 million to $19,999,999 100.0 58.6 45.8 12.8 7.9 33.5

$4 million to $9,999,999 100.0 58.7 41.8 16.9 7.1 34.2

Less than $4 million 100.0 56.8 40.4 16.3 7.5 35.7

Per capita

 All revenues $1.05 $0.58 $0.45 $0.13 $0.08 $0.38

$50 million or more 0.58 0.35 0.28 0.07 0.08 0.15

$20 million to $49,999,999 0.97 0.45 0.36 0.09 0.05 0.47

$10 million to $19,999,999 1.57 0.92 0.72 0.20 0.12 0.53

$4 million to $9,999,999 1.49 0.87 0.62 0.25 0.11 0.51

Less than $4 million 3.34 1.90 1.35 0.55 0.25 1.19

Revenues

NOTE: Detail may not sum to totals because of rounding. 

SOURCE: U.S. Department of Education, National Center for Education Statistics, State Library Agencies (StLA) Survey,

fiscal year 2005. 
11 

 Table 10. Expenditures of state library agencies, from all sources, for financial assistance to libraries, by type of library/program and amount

 Table 10. of revenue: 50 states and the District of Columbia, fiscal year 2005

Library

Library cooperatives

Individual cooperatives Other serving more Single

public serving public individual than one type agency or Library Other

Total libraries library only libraries of library library construction assistance

In thousands of dollars

 All revenues $733,493 $409,497 $112,302 $13,694 $62,852 $59,580 $39,423 $36,144

$50 million or more 362,397 179,083 77,007 8,626 33,510 25,173 14,553 24,443

$20 million to $49,999,999 238,491 154,003 23,440 1,216 19,951 21,037 17,065 1,779

$10 million to $19,999,999 102,348 61,017 10,114 2,558 2,641 10,336 7,663 8,019

$4 million to $9,999,999 29,382 14,736 1,741 1,258 6,749 3,019 142 1,737

Less than $4 million 875 658 0 36 0 15 0 166

Percentage distribution

 All revenues 100.0 55.8 15.3 1.9 8.6 8.1 5.4 4.9

$50 million or more 100.0 49.4 21.2 2.4 9.2 6.9 4.0 6.7

$20 million to $49,999,999 100.0 64.6 9.8 0.5 8.4 8.8 7.2 0.7

$10 million to $19,999,999 100.0 59.6 9.9 2.5 2.6 10.1 7.5 7.8

$4 million to $9,999,999 100.0 50.2 5.9 4.3 23.0 10.3 0.5 5.9

Less than $4 million 100.0 75.2 0.0 4.1 0.0 1.7 0.0 19.0

Per capita

 All revenues $2.47 $1.38 $0.38 $0.05 $0.21 $0.20 $0.13 $0.12

$50 million or more 3.49 1.72 0.74 0.08 0.32 0.24 0.14 0.24

$20 million to $49,999,999 2.59 1.67 0.25 0.01 0.22 0.23 0.18 0.02

$10 million to $19,999,999 1.89 1.13 0.19 0.05 0.05 0.19 0.14 0.15

$4 million to $9,999,999 0.70 0.35 0.04 0.03 0.16 0.07 # 0.04

Less than $4 million 0.23 0.17 0.00 0.01 0.00 # 0.00 0.04

Revenues

NOTE: Detail may not sum to totals because of rounding. 

SOURCE: U.S. Department of Education, National Center for Education Statistics, State Library Agencies (StLA) Survey, fiscal year 2005. 

# Rounds to zero.

13 

References 

Reports 

Aneckstein, L..R. (1999). Evaluation of the NCES State Library Agencies Survey (NCES 1999-312). U.S. 

Department of Education, National Center for Education Statistics. Washington, DC: U.S. Government 

Printing Office. 

Data Files 

U.S. Department of Education, National Center for Education Statistics, Data File: State Library Agencies 

Survey: Fiscal Year 2005 (NCES 2007-321). 

Federal Statutes 

Education Sciences Reform Act of 2002, P.L. 107-279, 116 Stat. 1940 (2002). 

Library Services and Construction Act of 1956, 20 USC §§ 351-375 (1995). 

Library Services and Technology Act of 2003, 20 U.S.C. §§ 9121-9163 (2005). 

Appendix A: Technical Notes 

15

This report contains data on state library agencies in the 50 states and the District of Columbia for state 

fiscal year (FY) 2005. The data were collected through the State Library Agencies (StLA) Survey, 

conducted by the National Center for Education Statistics (NCES). The reporting unit for the survey is the 

state library agency. This report is based on final data from the FY 2005 survey (the 12th in the series). 

History of Survey 

The State Library Agencies (StLA) Survey is the product of a cooperative effort between the Chief Officers 

of State Library Agencies (COSLA), the U.S. National Commission on Libraries and Information Science 

(NCLIS), the U.S. Census Bureau, and NCES. The effort was based on the recommendations of COSLA in 

April 1992 and continuing discussions throughout 1992 which culminated in the appointment of the State 

Library Agencies Survey Steering Committee in November 1992. The survey was developed under NCES 

contract by the Director of the Library Research Service, Colorado Department of Education, in consultation 

with the StLA Survey Steering Committee. The StLA Survey replaced the annual COSLA Financial Survey 

of State Library Agencies. 

The StLA Survey Steering Committee includes the following representatives: 

♦ Four Chief Officers of state library agencies (including the chair of the COSLA Research and 

Statistics Committee); 

♦ The American Library Association (ALA) (the director of the ALA Office for Research and Statistics); 

♦ The Association of Specialized and Cooperative Library Agencies (ASCLA) (the president or 

designee); 

♦ NCES (the associate commissioner, director of the unit responsible for the StLA Survey, the survey 

director, and other assigned staff); 

♦ NCLIS (the executive director or designee); 

♦ The U.S. Census Bureau (one or two Governments Bureau program or technical staff); 

♦ The Institute of Library and Museum Services (IMLS) (the director or designee); 

♦ The Federal-State Cooperative System (FSCS) for Public Library Data (two FSCS state data 

coordinators appointed by NCES in consultation with NCLIS and drawn from the FSCS leadership, 

who have responsibility in their states for providing StLA survey data); and 

♦ Other expert persons as appropriate and determined by NCES. 

The StLA Survey has been conducted annually starting with the FY 1994 data collection. The survey has 

had 100 percent participation by the state library agencies in the 50 states and the District of Columbia (51 

total) since its inception. The fiscal years 1994–98 surveys were conducted using DOS-based survey 

software. The FY 99 survey was redesigned to collect data over the Internet via a web-based reporting 

system. 

A technical report (Evaluation of the NCES State Library Agencies Survey) was published in September 

1999 and is available on the NCES web site at http://nces.ed.gov/pubsearch/pubsinfo.asp?pubid=1999312. 

The report, prepared for NCES by the Governments Division of the U.S. Census Bureau, is an evaluation of 

selected fiscal data from the survey. The evaluation had two objectives: (1) to check for duplication of fiscal 

data collected on this survey with compliance data collected on the Annual Financial and Performance 
16

Report forms of the Office of Library Programs, a former agency of the U.S. Department of Education, and 

(2) to analyze selected definitions of fiscal items on the survey. 

Survey Instrument 

The StLA data are collected over the Internet via a web-based reporting system. The web survey application 

includes a user guide and tutorial explaining its operation, the survey instrument (data entry form and 

instructions), and an edit check tool. The web survey was designed to minimize response burden, to 

improve the timeliness and quality of the data, and to require minimal or no edit follow-up for data problems. 

The FY 2005 survey collected data on 282 items,1

 including state library agency identification, governance, 

allied operations, public service hours, service outlets, collections, library service transactions, library 

development transactions, services to other libraries in the state, staff, revenue, expenditures, and 

electronic services and information. The items and definitions are provided in the survey instrument in 

appendix B. 

Note: The data collected for new survey items 239-241 (see part N of survey instrument in appendix B) 

were not included on the data file or in this report due to significant reporting problems. The future 

collection of these items is under review. 

Reporting Period. The FY 2005 StLA Survey requested data for state fiscal year 2005, except for items in 

Part B (Governance) and Part I (Staff) that requested data as of October 1, 2005. The fiscal year of most 

states was July 1, 2004 to June 30, 2005. Exceptions were New York (April 1, 2004 to March 31, 2005); 

Texas (September 1, 2004 to August 31, 2005); and Alabama, the District of Columbia, and Michigan 

(October 1, 2004 to September 30, 2005). 

Survey Universe 

The survey universe comprises the state library agencies in the 50 states and the District of Columbia 

(51 total). 

Survey Response Rate 

Unit Response. The FY 2005 StLA Survey achieved a 100 percent unit response rate. Respondents to the 

survey are defined as state library agencies that reported at least three of the five following items: total staff, 

total revenue, total expenditures, book and serial volumes, and total circulation. 

Item Response. Item response rates were calculated by dividing the total number of state library agencies 

reporting a specific item by the total number of state library agencies in the survey universe (51). Two items 

(see following table) had response rates below 100 percent: 

Table A-1. Items with response rates below 100 percent: Fiscal year 2005 

 Item Response 

 number Item rate 

 

112 Interlibrary loans received from other libraries and document delivery services 98.0 

114 Library visits 90.2 

SOURCE: U.S. Department of Education, National Center for Education Statistics, State Library Agencies 

(StLA) Survey, fiscal year 2005. 

 

1

All subtotals and totals on the survey were automatically generated from the detail. 
17 

Data Collection and Processing 

The StLA Survey was released on the web to state library agencies for data entry on October 17, 2005. The 

survey had a due date of February 15, 2006. The U.S. Census Bureau was the data processing agent for the 

survey through an interagency agreement with NCES. Census administered the web application, providing 

technical support to respondents, performing edit and nonresponse follow-up, and producing the data files and 

tabulations. 

To reduce response burden, the survey was transmitted with pre-entered prior-year data for items where the 

data are not expected to change annually—most of Parts A through E and M, or about 65 percent of the 

survey items. The respondent was requested to review the pre-entered data and update any information that 

had changed from the previous year. All other data cells were left blank for the respondent to fill in, not update. 

The web application required a response of –1 to a numeric item if the respondent could not provide the data. 

A response was also required to all alpha-numeric items, except items that could legitimately be left blank due 

to skip patterns. Most alpha-numeric items had coded responses such as Yes/No. The respondent entered 

data for other alpha-numeric items, for example, the state library agency name and address. The respondent 

could not "lock" the data file to signify completion of the survey unless these conditions were met. A zero (0) is 

a reported response and indicates the state library agency had none of the item. Missing data were imputed. 

See the section below on "Imputation" for a discussion of the imputation methodology. 

An edit check tool alerted the respondent to questionable data via interactive "edit check warnings" during the 

data entry process and through edit check reports which could be viewed on-screen or printed. The edit check 

program enabled the respondent to submit an edited data file to NCES which usually required little or no 

follow-up for data problems. The edit check tool includes three types of edits: 

1. Relational edit checks. This is a data consistency check between related data elements. For example, 

an edit message is generated if the state library agency is designated as a federal depository library 

but does not indicate the type of federal depository library. 

2. Out-of-range edit checks. This is a comparison of data reported for an item to the "acceptable range" 

of numeric values. For example, an edit message is generated if the number of annual circulation 

transactions per annual library visits is less than 0.5. 

3. Blank/zero/invalid edit checks. This is a check of reported data against acceptable values. For 

example, an edit message is generated if book/serial volumes is 0 this year but was not 0 last year. 

Tables of edited data from the survey were reviewed by the State Library Agencies Survey Steering 

Committee, NCES, and Census for any remaining data quality concerns. Based on this review, states with 

questionable data were contacted to request verification or correction of the data. 

Imputation 

The growth rule was the only method of imputation used for the FY 2005 data. If the state does not report a 

value for FY 2005 and the value for FY 2004 is greater than zero, the growth rate from FY 2004 to FY 2005 

is calculated for all states that have reported data in both years. The median of those growth rates is also 

calculated. The imputed value for FY 2005 is the median growth rate times the FY 2004 data. Although 

imputed prior year data are excluded from the growth rate calculations, the growth rule can be applied to 

prior year data that have been imputed. The method looks at the values for one prior year of data. States 

that cannot report a particular item tend to have ongoing problems reporting that item, so it is not useful to 

look back at FY 2003 data or earlier. 

Using the Data to Make Comparisons 

Missing data were imputed (see above paragraph and table A-1 under Survey Response Rate earlier in this 

appendix). Imputations were first included on the FY 99 survey file; users should therefore take into 
18 

consideration that the data are not strictly comparable to data prior to FY 99, which rely only on reported 

data. 

State comparisons should be made with caution because states vary in their fiscal year reporting periods, 

as indicated above, and may vary in their interpretation of the survey definitions. The District of Columbia, 

while not a state, is included in the survey. Caution should be used in comparing data for a city to state 

data. 

Tables in This Report 

This report consists of summary data from the FY 2005 survey. The per capita data in tables 7 to 10 are 

based on state population estimates as of July 1, 2005, provided by the U.S. Census Bureau. The state 

population estimates are included on the data file. 

In addition to the tables in this report, extensive state-level tabulations based on the FY 2005 survey are 

provided in Supplemental State Tables to NCES 2007-300 on this report’s web page at 

http://nces.ed.gov/pubsearch/pubsinfo.asp?pubid=2007300. 

 
 Appendix B: Survey Instrument and Instructions 

19

FY 2005 StLA Survey 

Part A. State Library Agency Identification 

001 StLA Name 

Physical location address: 

002 Street 

003 City 

004 State 005 ZIP 006 ZIP+4 

Mailing Address: 

007 Street 

008 City 

009 State 010a ZIP 010b ZIP+4 

011 Web address : http:// 

Chief Officer of State Library Agency: 

012 Name 013 Title 

014 Telephone 015 Fax 

016 Internet 

Survey Respondent: 

017 Name 018 Title 

019 Telephone 020 Fax 

021 Internet 

Reporting Period. Report data for State fiscal year 2004-2005 (except parts B&I) 

022 FY starting date (mm/dd/yyyy) 

023 FY ending date (mm/dd/yyyy) 
20

Part B. Governance 

1. What is the StLA's location in State government as of October 1, 2005? Specify either the legislative or executive 

branch. If the StLA is located in the Executive branch, specify whether the StLA is an independent agency or 

part of a larger agency. 

Branch of government: 

025 Legislative branch – Skip to question 2. 

 Executive branch – Provide information in A or B, as appropriate: 

 

A. Independent agency (i.e., not part of a cabinet-level agency) – Specify to whom the 

 Agency reports: 

 

 026 Governor – Skip to question 2. 

 Board/commission – Specify selection method: 

 027 Appointed by Governor 

 028 Appointed by other official 

 

B. Part of larger agency – Specify: 

 029 Department of education 

 Department of cultural resources 

 Department of state 

 Other agency 

 Specify: 

 030 

If you specified 029 above, does your StLA have a board or commission? 

031 Yes – Specify the Board/commission selection method: 

 032 Appointed by Governor 

 033 Appointed by other official 

 No 
21

Part C. Allied Operations, State Resource or Reference/Information Service Center, 

 and State Center for the Book 

2. Are any of the following allied operations combined with StLA? Select applicable items. Specify Yes or No for 

each item. Do not report Library for the Blind and Physically Handicapped or State Center for the Book, or a 

contract with another library or other entity to provide a service on behalf of the StLA. 

 040 Yes No State archives 

 041 Yes No Primary State legislative research organization 

 042 Yes No State history museum/art gallery 

 043 Yes No State records management service 

 044 Yes No Other allied operation. 

 Specify 045 

3. Does the StLA contract with a local public library or academic library to serve as a state resource center or 

reference/information service center? Specify Yes or No. 

 046 Yes No 

4. Does the StLA host or provide any funding to a State Center for the Book? Specify Yes or No. 

 047 Yes No 
22

Part D. Services to Libraries and Library Cooperatives 

5. Which of the following services are provided directly or by contract by the StLA to libraries or library 

cooperatives? Specify Directly, Contract, or Not Provided for each service, for each type of library and 

library cooperatives. 

 Note: A Library Cooperative may serve single-type or multi-type libraries. Services provided directly by 

the StLA are those provided without any intermediary by the StLA to libraries or library cooperatives. 

Services provided by contract by the StLA are those provided by a third party or intermediary under legal 

contract to the StLA.

Type of library 

Services to libraries and library cooperatives Public

(a)

Academic

(b)

School

(c)

Special

(d)

Library 

cooperatives 

(e)

048 Accreditation of libraries 

049 Administration of LSTA grants 

050 Administration of State aid 

051 Certification of librarians 

052 Collection of library statistics 

053 Consulting services 

054 Continuing education programs 

055 Cooperative purchasing of library materials 

056 Interlibrary loan referral services 

057 Library legislation preparation/review 

058 Library planning/evaluation/research 

059 Literacy program support 

060 OCLC Group Access Capability (GAC) 

061 Preservation/conservation services 

062 Reference referral services 

063 Retro conversion of bibliog records 

064 State standards/guidelines 

065 Statewide coordinated digital program or 

service 

066 Statewide public relations/library promotion 

campaigns 

067 Statewide virtual reference service 

068 Summer reading program support 

069 Union list development 

070 Universal Service Program (review and 

approval of technology plans) 
23

Part E. Public Service Hours, Outlets, and User Groups 

6. Enter the total hours open in a typical week for ALL StLA outlets, regardless of whom they serve. Do not 

report an allied operations outlet as an StLA outlet. Example: If the StLA has a main outlet with no 

bookmobile or other outlets and is open for public service 40 hours in a typical week, report 40 hours. If the 

StLA has a main outlet, a bookmobile, and two other outlets open 40, 20, 35, and 35 hours, respectively, in a 

typical week, report 130 hours (40+20+35+35=130 hours per typical week). 

Number 

077a Total hours/week (all StLA outlets, regardless of 

 whom they serve)

7. Enter the total hours that the main or central StLA outlet is open in a typical week to serve the general public 

or state government employees, by the following categories. Only one outlet may be designated as the 

main or central outlet. 

 

Number 

077b Total hours/week (main or central outlet) 

078 Monday–Friday after 5:00 p.m. (main or central outlet) 

079 Saturday and Sunday (main or central outlet) 

8. Enter the total number of StLA outlets by type, regardless of whom they serve. Only one outlet may be 

designated as the main or central outlet. Do not report an allied operations outlet as an StLA outlet. 

082 Main or central outlet 

083 Other outlets, excluding bookmobiles 

084 Bookmobiles 

085 TOTAL OUTLETS 

9. Enter the number of StLA outlets that serve the following user groups, in whole or in part, by type of outlet. 

Type of outlet 

User Groups Main or 

Central 

outlet

(a)

Other 

outlets, 

excluding 

bookmobiles

(b)

Bookmobiles

(c)

TOTAL 

OUTLETS

(d)

086 Blind/physically handicapped individuals 

087 Residents of state correctional institutions 

088 Residents of other state institutions 

089 State government employees (executive, 

legislative, or judicial) 

090 General public 
24

Part F. Collections 

10. Enter the total number of volumes or physical units in the following selected formats in all SLA outlets 

(main or central, bookmobiles, and other outlets) that serve the general public and/or state government 

employees. 

Selected formats Number 

091 

Book and serial volumes (exclude microforms) (exclude collections of braille 

books owned by the National Library Service for the Blind and Physically 

Handicapped, Library of Congress) 

092 Audio materials (exclude collections of talking books owned by the National 

Library Service for the Blind and Physically Handicapped, Library of Congress) 

094 Video materials 

095 Current serial subscriptions (titles, not individual issues) (include print 

subscriptions only) (exclude microform, electronic, and digital subscriptions) 

096 Government documents (include only government documents not accessible 

through the library catalog and not reported elsewhere) 

11. Is the StLA designated as a Federal or State depository library for government documents? Specify Yes or 

No for each item. 

106 Yes No State depository library 

107 Yes No Federal depository library – Specify Yes or No for each item: 

108 Yes No Regional 

109 Yes No Selective 
25

Part G. Library Service Transactions 

12. Enter ANNUAL totals for the following types of service transactions in all StLA outlets (main or central, 

bookmobiles, and other outlets) that serve the general public and/or state government employees. 

Service transactions Number 

110 Circulation (Exclude items checked out to another library) 

111 

Interlibrary loan/document delivery: 

 Provided to other libraries 

112 Received from other libraries and document delivery services 

113 Reference transactions 

114 Library visits 

Part H. Library Development Transactions 

13. Enter ANNUAL totals for the following types of library development transactions of the StLA. 

Library development transactions Number 

115 

LSTA and State grants: 

 Grants awarded 

 

117 

Continuing education programs: 

 Number of events 

118 Total attendance at events 

Part I. Staff 

14. Enter total StLA staff in FTE’s (to 2 decimal places), by type of service, on the payroll as of October 1, 2005. 

Include unfilled but budgeted positions. 

Type of service Number 

119 Administration 

120 Library development 

121 Library services 

122 Other services 

123 TOTAL STAFF 
26

Part J. Revenue

15. Are all public library state funds administered by the StLA? Specify Yes or No. Note: Answer this question 

based on state funds distributed to individual public libraries and library cooperatives serving public 

libraries only in state fiscal year 2005. If no state funds are reported in Part K in items 179(b) or 180(b), the 

answer should be No. 

152 Yes No 

16. Does the StLA administer any state funds for the following types of libraries? Specify Yes or No. Note: 

Answer this question based on state funds distributed to libraries and library cooperatives in state fiscal 

year 2005. If no state funds are reported in Part K in related items 179(b) to 183(b) or 185(b), the answer 

should be No. 

153a Yes No Academic libraries 

153b Yes No School library media centers 

153c Yes No Special libraries 

153d Yes No Library cooperatives 

17. Enter total StLA revenue, by source and type of revenue. Exclude carryover funds. Include revenue for allied 

operations only if it is part of StLA budget. Include all funds distributed to libraries and library cooperatives 

if the funds are administered by the StLA. 

Federal revenue Amount 

154 

LSTA (Library Services and Technology Act) State Programs 

(Report all LSTA funds drawn down from the federal government during 

state fiscal year 2005, regardless 

of year of authorization.) 

155 Other Federal revenue: 

156 

 Specify program(s) and title(s): 

 

157 TOTAL FEDERAL REVENUE 

State and other revenue Amount 

 State Revenue 

167 StLA operation 

168 State aid to libraries 

169 Other State revenue 

170 TOTAL STATE REVENUE 

171 Other revenue 

172 TOTAL REVENUE 
27

Part K. Expenditures 

18. Enter total StLA expenditures, by source of revenue and type of expenditure. Include all LSTA expenditures. 

Include expenditures for allied operations only if the expenditures are from the StLA budget. Include all 

funds distributed to libraries and library cooperatives if the funds are administered by the StLA. 

Operating expenditures Amount by source 

 for StLA and allied operations 

(Do not include funds distributed 

to libraries and library cooperatives in 

items 173 to 178) 

Federal

(a)

State

(b)

Other

(c)

TOTAL

(d)

173 Salaries and wages 

174 Employee benefits 

175 TOTAL STAFF EXPENDITURES 

176 Collection expenditures 

177 Other operating expenditures 

178 TOTAL OPERATING EXPENDITURES 

Financial assistance to libraries and library cooperatives 

(include all funds distributed to libraries and library cooperatives if the funds are administered by the StLA)

179 Individual public libraries 

180 Library cooperatives serving public 

libraries only 

181 Other individual libraries 

182 Library cooperatives serving more than 

one type of library 

183 Single agency or library providing 

statewide service 

184 Library construction 

185 Other assistance 

186 TOTAL FINANCIAL ASSISTANCE 

Other expenditures for StLA and allied operations only

187 Capital outlay 

188 Other expenditures 

 

189 TOTAL EXPENDITURES 
28

Part L. LSTA State Program Expenditures 

19. Enter total LSTA state program expenditures, by type of expenditure. Report expenditures in one and only 

one category. These expenditures should also be reported in Part K. 

Type of expenditure Amount 

190 Statewide service (exclude sub-grants to single libraries or agencies 

providing statewide services) 

191 Grants (include sub-grants to single libraries or agencies providing 

statewide services) 

192 LSTA administration 

193 TOTAL LSTA EXPENDITURES 

20. Enter total LSTA state program expenditures, by use of expenditure. Report expenditures in one and only 

one category. These expenditures should also be reported in Part K.

Use of expenditure Amount 

194 Library technology, connectivity and services 

195 Services to persons having difficulty using libraries 

196 Services for lifelong learning 

197 LSTA administration (must equal amount reported in 192) 

198 TOTAL LSTA EXPENDITURES (must equal amount reported in 193) 
29

Part M. Electronic Services and Information (a) 

21. Does the StLA fund or facilitate any of the following electronic networking functions at the state level? 

Specify Yes or No for each item. 

206 Yes No Electronic network planning or monitoring 

207 Yes No Electronic network operation 

Database development: 

208 Yes No Bibliographic databases 

209 Yes No Full text or data files 

22. Does the StLA fund or facilitate digitization or digital programs or services in any of the following 

instances? Specify Yes or No for each item. 

210a Yes No For the StLA itself 

210b Yes No Via grants or contracts to other state agencies 

210c Yes No Via grants or contracts to other libraries or library cooperatives

23. Does the StLA fund or facilitate library access to the Internet in any of the following ways? Specify Yes or 

No for each item. 

Training or consulting to facilitate access: 

211a Yes No Library staff (state and local) 

211b Yes No State library end-users 

212 Yes No Providing direct funding for Internet access 

213 Yes No Providing equipment 

214 Yes No Providing access to directories, databases, or online catalogs via the Internet 

215 Yes No Managing a web site, file server, bulletin boards, or electronic mailing lists 

24. Enter the number of workstations that are used for Internet access by the general public in all StLA outlets 

that serve the public, by the following categories. Include terminals used by both the StLA staff and the 

public. Exclude terminals that are for StLA staff use only. 

Internet workstations available to the general public Number 

220a 

Library-owned public-access graphical workstations that connect to 

the Internet for a dedicated purpose (e.g., to access an OPAC or 

specific database, or to train the public) ) or multiple purposes. (For this 

count, the term "library-owned" includes computers leased by the state 

library agency.) 

220b 

All other public access Internet workstations in the library. (Report non-library 

computers placed in the library by other agencies or groups. Report nongraphical workstations.) 
30

Part M. Electronic Services and Information (b) 

25. How much does the StLA expend for statewide database licensing, by source of revenue? These 

expenditures should also be reported in Part K. 

 Federal State Other TOTAL 

 (a) (b) (c) (d) 

223 Statewide database licensing 

 

 

26. Do your statewide database licenses, paid for by funds reported in question 25, include access by the 

following? Specify Yes or No for each item. 

224 Yes No Public libraries 

225 Yes No Academic libraries 

226 Yes No School library media centers 

227 Yes No Special libraries 

228 Yes No Library cooperatives 

229 Yes No Other state agencies 

230 Yes No Remote users 

27. Does the StLA facilitate or subsidize electronic access to the bibliographic records or holdings of other 

libraries in the state in any of the following ways? Specify Yes or No for each item. 

231 Yes No CD-ROM union catalog 

233 Yes No Telnet gateway 

234 Yes No Web-based union catalog (international, national, statewide, multistate, regional) 

236 Yes No Other type of electronic access 

237 Specify 

28. Is the StLA an applicant for the Universal Service (E-rate discount) Program? Specify Yes or No. 

238 Yes No 

Part N. Public Policy Issues 

29. Enter total grants and contracts expenditures (from all sources) by the StLA to assist public libraries in 

responding to goals in a state or federal education reform initiative in the following areas. These 

expenditures should also be reported in Part K. 

Amount 

239 Library technology, connectivity and services 

240 Services to persons having difficulty using libraries 

241 Services for lifelong learning 
31

FY 2005 StLA Survey 

Instructions 

A State Library Agency (StLA) is the official agency of a State charged by law of that State with the extension and 

development of public library services throughout the State, which has adequate authority under law of the State to 

administer State plans in accordance with the provisions of the Library Services and Technology Act (LSTA). State 

Library Agency is abbreviated throughout this survey as StLA. 

Table of Contents

• General Instructions

• Part A—State Library Agency Identification 

• Part B—Governance 

• Part C—Allied Operations, State Resource or Reference/Information Service Center, and 

State Center for the Book 

• Part D—Services to Libraries and Library Cooperatives 

• Part E—Public Service Hours, Outlets, and User Groups 

• Part F—Collections 

• Part G—Library Service Transactions 

• Part H—Library Development Transactions 

• Part I—Staff 

• Part J—Revenue 

• Part K—Expenditures 

• Part L—LSTA State Program Expenditures 

• Part M—Electronic Services and Information 

• Part N—Public Policy Issues 

GENERAL INSTRUCTIONS

1. Respond to each item in this survey. Read the definitions and/or instructions for the item before 

responding to it. 

2. Before responding to any items in a question, read the note (if any) following the question in the survey 

instructions. 

3. All data in this survey, INCLUDING federal fiscal data, are to be reported on the basis of State fiscal 

year 2005, as specified in items 022 and 023. EXCEPTION: Data in Part B and Part I are requested as 

of October 1, 2005. 

4. In responding to items, include data for all outlets of the StLA, unless otherwise directed. EXCLUDE 

data for a local public or academic library serving as a State resource center or State 

reference/information service center under contract with the StLA. 

5. For data items requiring numerical answers, please respond as follows: 

 (a) a value greater than 0 if appropriate. If exact data do not exist, and a good estimate can be given, 

please do so; 

 (b) 0 (zero) if the answer is zero or none; or 
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 (c) -1 if your StLA has the item but does not collect data on the item, or if you don't know the answer. 

SPECIFIC INSTRUCTIONS 

Part A. State Library Agency Identification 

001 StLA name. Enter the full official name of the StLA. 

 Physical Location Address 

002-006 Enter the address of the physical location of the StLA. Include the street address, city, State, Zip Code, 

and Zip + 4. 

 Mailing Address 

007-010b Enter the mailing address of the StLA. Include the street address or post office box, city, State, Zip 

code, and Zip + 4. 

011 Web address. Enter the web address of the StLA. The web address is the Uniform Resource Locator 

(URL) of the World Wide Web home page of the StLA. 

 Chief Officer of StLA 

012-016 Enter the name, title, telephone number, fax number, and Internet address of the chief officer of the 

StLA. 

 Survey Respondent 

017-021 Enter the name, title, telephone number, fax number, and Internet address of the respondent to this 

survey. 

 Reporting Period 

022-023 Fiscal year starting and ending dates. Enter the starting and ending dates for State fiscal year 2005, 

which is the period for which data in this report are requested (except Part B and Part I data). Enter the 

month and day in two digits each, and the year in four digits. For example: June 30, 2005 would be 

entered as 06/30/2005. 

Part B. Governance 

1. Specify the StLA's location in State government as of October 1, 2005. 

024 (This item is reserved for future use.) 

025 Branch of government. Specify the branch of government in which the StLA is located. 

026-033 Type of executive branch agency. If the StLA is located in the Executive branch, specify whether the 

StLA is an independent agency or part of a larger agency. If the StLA is part of a larger agency that is 

not listed in item 029, enter the name of the agency in item 030. 

034-039 (These items are reserved for future use.) 

Part C. Allied Operations, State Resource or Reference-Information Service Center, and 

 StateCenter for the Book 
33

2. Enter Yes or No for each item to indicate whether the StLA is combined with any of the allied operations 

listed below. Do not report a Library for the Blind and Physically Handicapped, a State Center for the 

Book, or a contract with another library or other entity to provide a service on behalf of the StLA. 

 Note: An allied operation is an office, bureau, division, center, or other organizational unit or service 

within an StLA with staff, mission, and resources to provide service not ordinarily considered a state 

library agency function. It is characterized by having: 

 (a) a specific mission, which may be a part of the StLA’s overall mission statement; 

 (b) staff assigned for that mission; that staff usually includes professionals other than librarians (such as 

historians, archivists, curators, etc.) appropriate to its mission; 

 (c) a high-level manager or supervisor who reports to the StLA chief officer or to a deputy designated by 

the chief officer; 

 (d) financial resources clearly identified and managed for the operation. 

 Note: Do not report the following as allied operations: a Library for the Blind and Physically 

Handicapped, a State Center for the Book, a law library, or a contract with another library or other entity 

to provide a service on behalf of the StLA. 

040 State archives. This operation is responsible for preserving and servicing noncurrent official records of 

State organizations and institutions that are of continuing value (1) to the legal and administrative 

functioning of State government, (2) for the verification and protection of the rights of individuals, and (3) 

for historical and other research. It usually includes records of antecedent colonial and territorial 

governments. Materials are stored, arranged, and described so that needed records can be found 

readily. 

041 Primary State legislative research organization. This operation conducts research and gathers, digests, 

and analyzes information in a close and confidential relationship with members of the State legislature 

and their staff. 

 Note: As an allied service, the organization is distinguished from specialized reference service which a 

state library agency may provide to government and other users by responding to reference questions 

from legislative personnel, providing information service, furnishing bibliographic and net search results, 

and instructing and guiding users in conducting their research. At the federal level, the parallel might be 

the difference between parts of the Library of Congress: (1) the Congressional Research Service, and 

(2) various reference services and subject divisions of the Library. 

042 State history museum/art gallery. This operation collects, preserves, and displays cultural artifacts 

and/or works of art related to the State's political, social, economic, and cultural history. 

043 State records management service. This operation manages the life cycle of the State's own records 

and records of local government from creation to disposition. Disposition includes the preservation of 

certain records as well as the disposal of nonessential records. 

044 Other allied operation. If any other operations are allied with the StLA, enter Yes for this item. 

045 Specify. If any other operations are allied with the StLA, enter the name of the operation in this item. 

3. Enter Yes or No to indicate whether the StLA contracts with a local public library or academic library to 

serve as a State resource center or State reference/information service center. 

046 State resource center or State reference/information service center. This is an operation outside the 

StLA, administered by a local public library or academic library, which provides library materials and 

information services to libraries and individuals throughout the state. It is administratively separate from 

the StLA but receives grant or contract funds from the StLA for providing services. 

4. Enter Yes or No to indicate whether the StLA is the host institution for, or provides any funding to, a 

State Center for the Book. 
34

047 State Center for the Book. The State Center for the Book is part of the Center for the Book program 

sponsored by the Library of Congress which promotes books, reading, and literacy, and is hosted or 

funded by the State. 

Part D. Services To Libraries and Library Cooperatives 

5. Indicate which of the specified services are provided directly or by contract by the StLA to different types 

of libraries or library cooperatives. Specify Directly, Contract, or Not Provided for each service, for each 

type of library and library cooperatives. 

 Note: A Library Cooperative may serve single-type or multi-type libraries. Services provided directly by 

the StLA are those provided without any intermediary by the StLA to libraries or library cooperatives. 

Services provided by contract by the StLA are those provided by a third party or intermediary under legal 

contract to the StLA. 

 Type of Library 

Academic Library. A library forming an integral part of a college, university, or other academic institution 

for postsecondary education, organized and administered to meet the needs of students, faculty, and 

affiliated staff of the institution. 

 Public Library. A library that serves all residents of a given community, district, or region, and (typically) 

receives its financial support, in whole or part, from public funds. 

 School Library Media Center. A library that is an integral part of the educational program of an 

elementary or secondary school with materials and services that meet the curricular, information, and 

recreational needs of students, teachers, and administrators. 

 Special Library. A library in a business firm, professional association, government agency, or other 

organized group; a library that is maintained by a parent organization to serve a specialized clientele; or 

an independent library that may provide materials or services, or both, to the public, a segment of the 

public, or to other libraries. Scope of collections and services are limited to the subject interests of the 

host or parent institution. Includes libraries in State institutions. 

 Library Cooperative. A Library Cooperative is an organization that has its own budget and staff and 

provides library and information services for the mutual benefit of participating or member libraries. The 

organization’s participants or members are primarily libraries, which are not under the organization’s 

administrative control. The organization may also be termed a network, system, district, or consortium. 

A Library Cooperative may serve single-type or multi-type libraries. 

 Services to Libraries and Library Cooperatives 

048 Accreditation of libraries. The StLA may endorse or approve officially libraries which meet criteria 

specified by the State. 

049 Administration of LSTA grants. Includes determining compliance with eligibility criteria and performance 

standards, overseeing processes through which grant recipients are determined, announcing grant 

recipients and disbursing funds, monitoring and receiving reports from grant recipients, submitting plans 

and reports to the Office of Library Services within the Institute of Museum and Library Services, and 

other activities involved in the management of financial assistance provided by the federal government 

to libraries under the Library Services and Technology Act. 

050 Administration of State aid. Includes determining compliance with eligibility criteria and performance 

standards, overseeing processes through which grant recipients are determined, announcing grant 

recipients and disbursing funds, monitoring and receiving reports from grant recipients, and other 

activities involved in the management of financial assistance provided by the State to libraries. 
35

051 Certification of librarians. The StLA may credential library staff with the rank or title of librarian by 

attesting officially to their qualifications. These qualifications may include a master's degree from a 

graduate program accredited by the American Library Association, another level or type of educational 

attainment, confirmation of participation in continuing education activities, and/or residency in the State 

for a specified period. 

052 Collection of library statistics. Every StLA collects statistics on public libraries and participates in the 

Federal-State Cooperative System (FSCS) for Public Library Data. Many StLAs collect statistics on 

institutional and other special libraries. Some StLAs assist in the collection of academic library statistics. 

A few StLAs collect statistics on school library media centers. These data collections usually involve the 

design and administration of survey instruments as well as data entry and processing and report design 

and dissemination. 

053 Consulting services. Individual or small-group contacts to help libraries to attain goals and objectives 

and to deal with specific needs and problems. Consultants provide guidance on problems of concern to 

local personnel, assistance in identifying problems not clearly recognized, and identification of 

opportunities for increased or improved performance to specific groups. 

054 Continuing education programs. Includes staff development events for library personnel at all levels as 

well as training events for trustees and other State and local government officials who have authority 

over or responsibility for libraries. 

055 Cooperative purchasing of library materials. Two or more independent libraries of any type engaging in 

joint activities related to purchasing materials, together with the maintenance of the necessary records 

of these additions. Also included are joint activities related to the identification and verification of titles, 

fund accounting, processing payments, and claims. 

056 Interlibrary loan referral services. Activities involving bibliographic service centers or utilities, regional 

systems (federations or cooperatives), consortia, and resource centers, such as identifying libraries 

believed to own requested materials and/or transmitting interlibrary loan requests in accordance with 

established protocols or prevailing practices. 

057 Library legislation preparation/review. Minimally, addresses the governance and financing of the StLA, 

public library service, and library service to blind and physically handicapped persons and residents of 

State institutions. It usually permits the types of public library structures, such as municipal, countywide, 

regional, federated, cooperative, and contractual agreements. It may also provide mandates for StLA 

functions, other types of libraries (e.g., academic, school), and multitype cooperation. 

058 Library planning/evaluation/research. Activities involved in designing and assessing library programs 

and services and studying issues facing libraries. Examples: The Public Library Association (PLA) 

planning for results process for public libraries and the outcome based evaluation process. 

059 Literacy program support. Organized efforts to assist individuals with limited language and mathematical 

skills in developing skills in reading, writing, and computation that enable them to function in society 

without assistance from others. 

060 OCLC Group Access Capability (GAC). Use of the Online Computer Library Center (OCLC) system, 

originally the Ohio College Library Center, by a group of libraries for resource sharing and interlibrary 

lending (ILL). Group Access Capability (GAC) related activities may include coordinating group profiling, 

establishing group policies, coordinating ILL protocols within the group, and referring requests outside of 

a GAC group. 

061 Preservation/conservation services. Specific measures undertaken for the repair, maintenance, 

restoration, or protection of library materials, including but not limited to binding and rebinding, materials 

conversion (to microform for example), deacidification, and lamination. 

062 Reference referral services. Provision of information about or from groups or organizations. A reference 

referral transaction involves the provision of information about a group or organization and its activities, 

services or agencies, and calendar. Such a transaction typically requires the determination of the user's 

need and the appropriate group or organization to meet the need. Such a transaction may require 

directing the user to persons or organizations external to the library for an answer to a question. 
36

063 Retrospective conversion of bibliographic records. Retrospective conversion involves changing 

bibliographic records from one format, usually cards, to machine-readable form in order to produce or 

make additions to an automated catalog. 

064 State standards/guidelines. The StLA may promulgate standards or guidelines that define adequacy, 

equity, and/or excellence in library service. Standards or guidelines may be quantitative, qualitative, or 

both. Maintaining standards or following guidelines may be a requirement for receiving State aid and/or 

LSTA grants. 

065 Statewide coordinated digital program or service. Activities providing for the digitization of documents, 

publications, or sets of records or realia to be made available for public use (for example, digitization of 

a series of city reports, local newspapers, or genealogical records). 

066 Statewide public relations/library promotion campaigns. A concerted public relations program usually 

organized around a particular theme or issue, with specific objectives, and using a variety of techniques 

in concert (e.g., press releases, events, publications, exhibits). 

067 Statewide virtual reference service. Reference service supported by chat-based web technology that 

provides access for all or a significant portion of the residents of the state through libraries or remotely, 

typically on a 24-hours-per-day/7-days-a-week basis. 

068 Summer reading program support. A statewide reading promotion campaign typically implemented 

between school years to encourage children and young adults to maintain or improve their reading skills. 

069 Union list development. A list of titles of works, usually periodicals, and their locations in physically 

separate library collections. 

070 Universal Service Program (review and approval of technology plans). The state library agency reviews 

and approves technology plans for libraries or library cooperatives applying for universal service 

discounts (also known as E-rate discounts) under the Universal Service Program, established by the 

Federal Communications Commission (FCC) under the Telecommunications Act of 1996. 

071-076 (These items are reserved for future use.) 

Part E. Public Service Hours, Outlets, and User Groups 

6. Enter in the spaces provided the total hours open in a typical week for all StLA outlets (main or central, 

bookmobiles, and other outlets), regardless of whom them serve. Do no report an allied operations 

outlet as an StLA outlet. Example: If the StLA has a main outlet with no bookmobile or other outlets 

and is open for public service 40 hours in a typical week, report 40 hours. If the StLA has a main outlet, 

a bookmobile, and two other outlets open 40, 20, 35, and 35 hours, respectively, in a typical week, 

report 130 hours (40+20+35+35=130 hours per typical week). 

 Note: Main or central outlet, bookmobiles, and other outlets (excluding bookmobiles) are defined in the 

instructions to question 8. Report total hours open in a typical week for all StLA outlets, regardless of 

whom them serve, and regardless of whether they are open on a walk-in or referral basis. Exclude data 

for a local public or academic library serving as a State resource center or State reference/information 

service center under contract with the StLA. Do not report data for non-StLA outlets, even though the 

StLA may provide funding or services to such outlets. 

 A "typical week" is a time that is neither unusually busy nor unusually slow. Avoid holidays, vacation 

periods, and days when unusual events are taking place in the community or in the library. Choose a 

week in which the library is open its regular hours. Include seven consecutive calendar days from 

Sunday through Saturday or whenever the library is usually open. 

077a Total hours/week (all StLA outlets, regardless of whom they serve). Sum of hours open during a typical 

week for all StLA outlets (main or central, bookmobiles, and other outlets), regardless of whom them 

serve. Do no report an allied operations outlet as an StLA outlet. 
37

7. Enter in the spaces provided the total hours that the main or central StLA outlet is open in a typical week 

to serve the general public or state government employees, by the specified categories. Only one 

outlet may be designated as the main or central outlet. 

 Note: Main or central outlet is defined in the instructions to question 8. Report public service hours for 

the main or central StLA outlet, regardless of whether the outlet is open on a walk-in or referral basis. 

Exclude data for a local public or academic library serving as a State resource center or State 

reference/information service center under contract with the StLA. Exclude service hours if the outlet 

only serves blind and physically handicapped individuals through the National Library Service for the 

Blind and Physically Handicapped, Library of Congress. Also exclude service hours if the outlet only 

serves residents of State correctional institutions or residents of other State institutions, unless the outlet 

is administered and staffed by the StLA. Do not report data for a non-StLA outlet, even though the StLA 

may provide funding or services to such an outlet. 

077b Total hours/week (main or central outlet). Sum of hours open during a typical week for the main or 

central outlet. 

078 Monday–Friday after 5:00 p.m. (main or central outlet). Sum of hours open after 5:00 p.m. Monday 

through Friday during a typical week for the main or central outlet. 

079 Saturday and Sunday (main or central outlet). Sum of hours open on Saturday and Sunday during a 

typical week for the main or central outlet. 

080-081 (These items are reserved for future use.) 

8. Enter in the spaces provided the total number of StLA outlets, by type of outlet, regardless of whom they 

serve. Only one outlet may be designated as the main or central outlet. Do not report an allied 

operations outlet as an StLA outlet. 

 Note: An StLA outlet has regular hours of service in which StLA staff are present to serve its users. The 

staff and all service costs are paid by the StLA as part of its regular operation. A loan of books or total 

collections (whether permanent or short-term) to another agency, library, or school does not constitute 

an StLA outlet inasmuch as it is not administered and staffed by the StLA. 

082 Main or central outlet. A single unit library or the unit where the principal collections are located and 

handled. Note: An StLA administrative center which is separate from the principal collections and is not 

open to users should not be included as an outlet. Only one outlet may be designated as the main or 

central outlet. When two or more outlets are considered main or central outlets, one outlet should be 

designated as the central outlet and the others should be designated as “other outlets (excluding 

bookmobiles)”. 

083 Other outlets (excluding bookmobiles). Units that have all of the following: (1) separate quarters; (2) a 

permanent basic collection of books and/or other materials; (3) a permanent paid staff; and (4) a regular 

schedule of hours open to users. 

084 Bookmobiles. Trucks or vans specially equipped to carry books and other library materials. They serve 

as traveling branch libraries. Count vehicles in use, rather than the number of stops each vehicle makes. 

085 Total outlets. Sum of items 082-084. 

9. Enter in the spaces provided the number of StLA outlets that serve the following user groups, in whole 

or in part, by type of outlet. 

 Note: Main or central outlet, bookmobiles, and other outlets (excluding bookmobiles) are defined in the 

instructions to question 8. 
38

086 Blind and physically handicapped individuals. Outlets serving this user group may contain talking books 

on discs and tapes and books in Braille made available from the National Library Service for the Blind 

and Physically Handicapped, Library of Congress. In addition, such outlets may contain large print 

books for the visually handicapped and captioned films for the deaf. These outlets provide such library 

materials and library services to blind or physically handicapped residents who have been certified by 

competent authority as unable to read or to use conventional printed materials as a result of physical 

limitations. 

087 Residents of State correctional institutions. Outlets serving this user group provide books, other library 

materials, and access to other information resources as well as other library services to residents of 

prisons, reformatories, and other correctional institutions operated or substantially supported by the 

State. 

088 Residents of other State institutions. Outlets serving this user group provide books, other library 

materials, and access to other information resources as well as other library services to patients or 

residents of residential training schools, hospitals, nursing homes, and other general or special 

institutions operated or substantially supported by the State. 

089 State government employees (executive, legislative, or judicial). Outlets serving this user group provide 

books, other library materials, and access to other information resources as well as other library 

services to employees of all branches of State government. 

090 General public. Report all StLA outlets that serve the general public, regardless of whether they are 

open on a walk-in or referral basis. Outlets serving this user group function as the State-level equivalent 

of a local public library, providing books, other library materials, and electronic access to locally mounted 

and remote information resources for all State residents. 

Part F. Collections 

10. Enter in the spaces provided the total number of volumes or physical units in the specified formats in all 

StLA outlets (main or central, bookmobiles, and other outlets) that serve the general public and/or State 

government employees. 

 Note: Main or central outlet, bookmobiles, and other outlets (excluding bookmobiles) are defined in the 

instructions to question 8. Report collections for all StLA outlets that serve the general public, regardless 

of whether they are open on a walk-in or referral basis. Exclude data for a local public or academic 

library serving as a State resource center or State reference/information service center under contract 

with the StLA. Exclude collections of braille and talking books owned by the National Library Service for 

the Blind and Physically Handicapped, Library of Congress. Also exclude collections that are specifically 

intended to only serve residents of State correctional institutions or residents of other State institutions, 

unless such outlets are administered and staffed by the StLA. 

091 Book and serial volumes (exclude microforms) (exclude collections of braille books owned by the 

National Library Service for the Blind and Physically Handicapped, Library of Congress). Books are nonperiodical printed publications bound in hard or soft covers, or in loose-leaf format, of at least 49 pages, 

exclusive of the cover pages; or juvenile non-periodical publications of any length bound in hard or soft 

covers. Serials are publications issued in successive parts, usually at regular intervals, and as a rule, 

intended to be continued indefinitely. Serials include periodicals (magazines), newspapers, annuals 

reports, yearbooks, etc.) memoirs, proceedings, and transactions of societies. Except for the current 

volume, count unbounded serials as volumes when the library has at least half of the issues in a 

publisher's volume. 

092 Audio materials (exclude collections of talking books owned by the National Library Service for the Blind 

and Physically Handicapped, Library of Congress). These are materials on which sounds (only) are 

stored (recorded) and that can be reproduced (played back) mechanically or electronically, or both. 

Included are records, audiocassettes, audio cartridges, audiodiscs, audioreels, talking books, and other 

sound recordings. 

093 (This item is reserved for future use.) 
39

094 Video materials. These are materials on which pictures, sound, or both are recorded. Electronic 

playback reproduces pictures, sounds, or both using a television receiver or monitor. 

095 Current serial subscriptions (titles, not individual issues) (include print subscriptions only) (exclude 

microform, electronic, and digital subscriptions). These include current subscriptions received, both 

purchased and gifts. This count does not include the number of individual issues, but rather each serial 

title. Report the total number of titles subscribed to, including duplicates. Do not report individual issues. 

Report print subscriptions only. Exclude microform, electronic, and digital subscriptions. 

096 Government documents (include only government documents not accessible through the library catalog 

and not reported elsewhere). For government documents not accessible through the library catalog and 

not reported on other lines, report the number of volumes or physical units of such materials in all 

formats. A government document is a publication in any format bearing a government imprint. Includes 

publications of federal, State, local, and foreign governments and intergovernmental organizations to 

which governments belong and appoint representatives (e.g., United Nations, Organization of American 

States). 

097-105 (These items are reserved for future use.) 

11. Enter Yes or No for each item (106-109) to indicate whether the StLA is designated as a federal or State 

depository library for government documents, and whether it is a regional or selective federal depository. 

 Note: A government document is a publication in any format bearing a government imprint. Includes 

publications of federal, State, local, and foreign governments and intergovernmental organizations to 

which governments belong and appoint representatives (e.g., United Nations, Organization of American 

States). 

106 State depository library. A library officially designated as a depository of publications bearing the imprint 

of the State government. 

107 Federal depository library. A library officially designated as a depository of publications bearing the 

imprint of the federal government. These libraries receive publications issued by the executive, judicial, 

and the legislative branches at no charge in exchange for providing free public access. Enter Yes or No 

to items 108 and 109 to indicate if the StLA is a regional or selective depository 

108 Regional. Regional depositories receive one copy of all materials distributed by the federal government. 

109 Selective. Selective depositories receive only those materials they select. 

Part G. Library Service Transactions 

12. Enter in the spaces provided ANNUAL totals for the specified types of service transactions for all StLA 

outlets (main or central, bookmobiles, and other outlets) that serve the general public and/or State 

government employees. 

 Note: Main or central outlet, bookmobiles, and other outlets (excluding bookmobiles) are defined in the 

instructions to question 8. Report library service transactions for all StLA outlets that serve the general 

public, regardless of whether they are open on a walk-in or referral basis. Exclude data for a local public 

or academic library serving as a State resource center or State reference/information service center 

under contract with the StLA. Exclude service transactions for outlets or outlet service points that only 

serve blind and physically handicapped individuals through the National Library Service for the Blind and 

Physically Handicapped, Library of Congress. Also exclude service transactions for outlets that only 

serve residents of State correctional institutions or other State institutions, unless such outlets are 

administered and staffed by the StLA. 
40

110 Circulation (Exclude items checked out to another library). These are transactions that involve lending 

an item from the State Library collection or borrowed from another library for use generally, although not 

always, outside the library. This activity includes charging materials manually or electronically. Also 

report each renewal as a circulation transaction. Exclude in-house use resulting from counting items in 

the collection as they are reshelved after use and without any formal tracking system. Exclude items 

checked out to another library. 

 Interlibrary Loan/Document Delivery 

111 Provided to other libraries. These are library materials, or copies of materials, loaned from the StLA 

collection to another library upon request. Do not include loans or copies of materials from one StLA 

outlet to another StLA outlet. 

112 Received from other libraries and document delivery services. These are library materials, or copies of 

materials, borrowed by the StLA from another library or obtained by the StLA from a commercial 

document delivery service. Do not include loans or copies of materials from one StLA outlet to another 

StLA outlet. 

113 Reference transactions. A reference transaction is an information contact which involves the knowledge, 

use, recommendations, interpretation or instruction in the use of one or more information sources by a 

member of the StLA staff. The term includes information and referral service. Information sources 

include printed and non-printed materials, machine-readable databases (including computer-assisted 

instruction), catalogs and other records of holdings, and, through communication or referral, other 

libraries, and institutions and persons both inside and outside the library. When a staff member utilizes 

information gained from previous use of information sources to answer a question, report as a reference 

transaction even if the source is not consulted again during the transaction. If necessary, multiply a 

typical week by 52. Exclude directional transactions. (See definition of typical week in question 6.) 

114 Library visits. This is the total number of persons per year entering StLA outlets, including persons 

attending activities, meetings, and those persons requiring no staff services. If necessary, multiply a 

typical week by 52. A "typical week" is defined in the instructions to question 6. 

Part H. Library Development Transactions 

13. Enter in the spaces provided ANNUAL totals for the specified types of library development transactions 

of the StLA. 

 LSTA and State Grants 

115 Grants awarded. Report the total annual number of LSTA and State grants awarded by the StLA during 

state fiscal year 2005. 

116 (Item is reserved for future use.) 

117 

Continuing Education Programs 

Number of events. Report the total number of continuing education events (workshops, training 

sessions, etc.) which (1) the StLA sponsored and itself presented and (2) another agency presented 

with the help of StLA funding and planning support. Do not count events for which the StLA is only a 

nominal sponsor. Do not count events for an allied operation. 

Where event is offered via video conferencing, consider presentation simulcast to multiple locations as 

one event. If presentation is offered multiple times, each offering should be counted as a separate 

event. Where delivery is via synchronous web presentation and the number of concurrent participants is 

limited and they must sign up to participate, count each offering of the web training as one event. 

Where delivery is via the web with asynchronous participation and no limitation of participants, count 

web event as one event. 
41

118 Total attendance at events. Report the total annual attendance at continuing education events reported 

in item 117. Attendance should include total number of participants in events regardless of delivery 

method. If web event is delivered asynchronously, recommend counting only participants who complete 

the continuing education offering. 

Part I. Staff 

14. Enter in the spaces provided the total number of StLA staff in FTEs (full-time equivalents) (to two 

decimal places), by type of service. Report all staff on the payroll as of October 1, 2005, and unfilled but 

budgeted positions. 

 Note: Forty hours per week is the measure of full-time employment for this survey. FTEs (full-time 

equivalents) of employees in any category may be computed by taking the number of hours worked per 

week by all employees in that category and dividing it by 40. Report staff based on the StLA 

organization chart. A given position (e.g., State Data Coordinator) may be part of administration in one 

agency, library development in another, and library services in another agency. If an employee provides 

more than one service, allocate the FTE among appropriate categories. 

 Type of Service 

119 Administration. Usually includes the chief officer of the StLA and his or her immediate staff. 

May include officers responsible for the StLA's fiscal affairs; public relations; and planning, evaluation, 

and research. 

120 Library development. Usually includes staff responsible for the development of public library services. 

May include staff responsible for administering State and LSTA grant programs; providing consulting 

and continuing education services; and promoting resource sharing and other forms of interlibrary 

cooperation. (See instructions to question 5 for definitions of types of libraries.) 

121 Library services. Staff responsible for providing library service from the StLA. Includes public, technical, 

and other library services. 

122 Other services. Includes staff not reported in items 119-121, such as staff in allied operations. 

123 Total staff. Sum of items 119-122. 

124-151 (These items are reserved for future use.) 

Part J. Revenue 

15. Enter Yes or No to indicate whether all public library funds from state sources are administered by the 

StLA. 

Note: Answer this question based on state funds distributed to individual public libraries and library 

cooperatives serving public libraries only in state fiscal year 2005. If no state funds are reported in Part 

K in items 179(b) or 180(b), the answer should be No. 

152 StLA administration of all public library state funds 

16. Enter Yes or No to indicate whether any funds from state sources are administered by the StLA for the 

following types of libraries. 

Note: Answer this question based on state funds distributed to libraries and library cooperatives in state 

fiscal year 2005. If no state funds are reported in Part K in related items 179(b) to 183(b) or 185(b), the 

answer should be No. 

153a Academic libraries (definition is provided in question 5). 
42

153b School library media centers (definition is provided in question 5). 

153c Special libraries (definition is provided in question 5). 

153d Library cooperatives (definition is provided in question 5). 

17. Enter in the spaces provided total funds received as revenue by the StLA during the reporting period 

specified in items 022-023. EXCLUDE carryover. Include revenue for allied operations only if the 

revenue is part of the StLA budget. Include all funds distributed to libraries and library cooperatives if 

the funds are administered by the StLA. 

 Note: Exclude carryover when reporting revenue. Carryover means funds carried forward from the 

previous year, sometimes called an “opening balance” or “fund balance”. 

 Federal Revenue 

154 LSTA (Library Services and Technology Act) State Programs 

 Note: Report the funds drawn down from the federal government from the LSTA State Program during 

state fiscal year 2005. Do not report LSTA National Leadership Grants--report these grants in item 155 

(Other Federal revenue). 

155 Other Federal revenue. If the StLA received other federal revenue (e.g., National Endowment for the 

Humanities grants, National Historical Publications and Records Commission grants, LSCA Title II 

grants, LSTA National Leadership Grants, etc.), report that revenue in this item. If your state acts as the 

fiscal agent for a multi-state grant, report only the funds designated for your state. 

156 Specify program(s) and title(s). If other federal revenue is reported in item 155, specify its source in this 

item. 

157 Total Federal revenue. Sum of items 154 and 155. 

158-166 (These items are reserved for future use.) 

 State Revenue 

167 StLA operation. Report revenue received from the State to support operation and services of the StLA. 

Do not include revenue received for major capital expenditures, contributions to endowments, or 

revenue passed through to another agency, or funds unspent in the previous fiscal year. 

168 State aid to libraries. Report revenue received from the State for distribution to libraries, library 

cooperatives, and agencies. Include funds derived from State sources (exclusive of Federal funds) and 

appropriated by a State legislature to a State Library Agency for payment or transfer to an individual 

library; a group of libraries; or an agency or library, other than the StLA, that provides a Statewide 

service to libraries or citizens. Exclude State funds used to administer the State Library Agency or to 

deliver Statewide services to libraries or citizens where the service is administered directly by the StLA; 

State funds allocated for school library operations when the State Library Agency is under the State 

education agency; and federal funds. 

169 Other State revenue. Report revenue received from the State for any other purpose, such as 

interagency transfers. 

170 Total State revenue. Sum of items 167-169. 

171 Other revenue. Include (1) any other revenue from public sources; (2) revenue received from private 

sources, such as foundations, corporations, Friends groups, and individuals; and (3) StLA-generated 

revenue, such as fines and fees for services. 

172 Total revenue. Sum of items 157 +170 + 171. 
43

Part K. Expenditures 

18. Enter in the spaces provided total StLA expenditures, by source of revenue and type of expenditure. 

Include all LSTA expenditures. Include expenditures for allied operations only if the expenditures are 

from the StLA budget. Include all funds distributed to libraries and library cooperatives if the funds are 

administered by the StLA. 

 Operating Expenditures for StLA and Allied Operations (items 173-178) 

 Note: These are the current and recurrent costs necessary to the provision of services by the StLA. 

Include LSTA expenditures for statewide services (item 190) conducted directly by the StLA. Include 

LSTA expenditures for LSTA administration (item 192). Exclude LSTA expenditures for grants (item 

191). Do not include funds distributed to libraries and library cooperatives; report them instead in items 

179 to 186. 

173 Salaries and wages. Salaries and wages for all StLA staff, including plant operation, security and 

maintenance staff for the reporting year. Include salaries and wages before deductions, but exclude 

employee benefits. 

174 Employee benefits. Benefits outside of salaries and wages paid and accruing to employees, including 

plant operation, security and maintenance staff, regardless of whether the benefits or equivalent cash 

options are available to all employees. Include amounts spent by the StLA for direct, paid employee 

benefits, including Social Security, retirement, medical insurance, life insurance, guaranteed disability 

income protection, unemployment compensation, worker's compensation, tuition, and housing benefits. 

Only that part of any employee benefits paid out of the StLA budget should be reported. 

175 Total staff expenditures. Sum of items 173-174. 

176 Collection expenditures. Includes all expenditures for materials purchased or leased for use by StLA 

users, including print materials, microforms, machine-readable materials, audiovisual materials, etc. 

177 Other operating expenditures. Includes all operating expenditures not reported in items 173-176. 

178 Total operating expenditures. Sum of items 175-177. 

 Financial Assistance to Libraries and Library Cooperatives (items 179-186) 

 Note: Include LSTA expenditures for grants (item 191). Exclude LSTA expenditures for statewide 

services (190) conducted directly by the StLA and LSTA expenditures for LSTA administration (item 

192). Include all funds distributed to libraries and library cooperatives if the funds are administered by 

the StLA. 

179 Individual public libraries. Financial assistance to individual public libraries for services to their 

population of legal service area. These are libraries that are governed exclusively by a single board or 

political subdivision. Municipal libraries, county libraries, consolidated multi-county libraries, and library 

districts are considered individual libraries if there is only one administrative entity. Exclude construction 

aid. 

180 Library cooperatives serving public libraries only. Financial assistance to library cooperatives serving 

public libraries only for services to their population of legal service area. Exclude construction aid. 

181 Other individual libraries. Financial assistance to other individual libraries for services to their population 

or constituency. These are libraries other than public libraries and school library media centers. Exclude 

grants to public libraries and to school library media centers. Report financial assistance to school library 

media centers in item 185. Exclude construction aid. 

182 Library cooperatives serving more than one type of library. Financial assistance to library cooperatives 

serving more than one type of library for services to their population of legal service area. Exclude 

construction aid. 
44

183 Single agency or library providing statewide service. Financial assistance to a single entity (agency, 

library, library cooperative, etc.) for services offered to all libraries in the state, or all state residents, or a 

significant portion of all libraries or state residents. Exclude funds administered directly by the StLA to 

provide such services. Exclude construction aid. 

184 Library construction. Do not report data for this item in items 179-183, 185, or 187. Includes construction 

of new buildings and acquisition, expansion, remodeling, and alteration of existing buildings, and the 

purchase, lease, and installation of equipment of any such buildings, or any combination of such 

activities (including architects' fees and the cost of acquisition of land). Equipment includes information 

and building technologies, video and telecommunications equipment, machinery, utilities, and built-in 

equipment and any necessary enclosures or structures to house them. Exclude construction aid 

expended on the StLA. 

185 Other assistance. Expenditures for other assistance to libraries and library cooperatives not reported in 

items 179-184, such as financial assistance to school library media centers. Exclude construction aid. 

186 Total financial assistance to libraries and library cooperatives. Sum of items 179-185. 

 Other expenditures for StLA and Allied Operations Only (items 187 and 188) 

187 Capital outlay. Funds for the acquisition of or additions to fixed assets such as building sites, new 

buildings and building additions, new equipment (including major computer installations), initial book 

stock, furnishings for new or expanded buildings, and new vehicles. Exclude replacement and repair of 

existing furnishings and equipment, regular purchase of library materials, and investments for capital 

appreciation. Exclude the amount reported for this item from all other items except item 189. Include 

construction aid expended on the StLA. Exclude construction aid expended on other libraries and library 

cooperatives. Include expenditures for allied operations only if the expenditures are from the StLA 

budget. 

 Note: State accounting practices shall determine whether a specific item is a capital expense or an 

operating expense, regardless of the examples in this definition. 

188 Other expenditures. These are expenditures not reported in items 173-187. Exclude construction aid. 

Include expenditures for allied operations only if the expenditures are from the StLA budget. 

189 Total expenditures. Sum of items 178 and 186-188. 

Part L. LSTA State Program Expenditures 

19. Enter in the spaces provided total LSTA state program expenditures, by type of expenditure. Report 

expenditures in one and only one category. These expenditures should also be reported in Part K. 

190 Statewide services (exclude sub-grants to single libraries or agencies providing statewide services). 

Funds expended by the StLA to provide services to libraries and individuals throughout the State. 

Include expenditures for statewide services conducted directly by the StLA. Exclude sub-grants made to 

single libraries or other outside agencies to provide or assist in providing such services. 

 Note: These expenditures should also be reported in Part K, under operating expenditures (items 173-

178); capital outlay (item 187); or other expenditures (item 188), as appropriate. DO NOT report them as 

financial assistance to libraries and library cooperatives (items 179-186). 

191 Grants (include sub-grants to single libraries or agencies providing statewide services). Funds 

distributed by the StLA to recipients who meet eligibility criteria specified by LSTA and the State. Such 

funds are usually awarded for purposes specified in successful grant proposals. Such grants may be 

awarded competitively or on a formula basis. Include sub-grants made to single libraries or other outside 

agencies to provide or assist in providing statewide services. 

 Note: These expenditures should also be reported in Part K, under financial assistance to libraries and 

library cooperatives (items 179-186), as appropriate. DO NOT report them as StLA operating 

expenditures (items 173-178), capital outlay (item 187), or other expenditures (item 188). 
45

192 LSTA administration. Expenditures of LSTA funds for administrative costs in connection with programs 

and services carried out under this Act. 

193 Total LSTA expenditures. Sum of items 190-192. 

20. Enter in the spaces provided total LSTA state program expenditures, by use of expenditure. Report 

expenditures in one and only one category. These expenditures should also be reported in Part K. 

 Note: LSTA administration expenditures in item 197 must equal LSTA administration expenditures in 

item 192. And total LSTA expenditures in item 198 must equal total LSTA expenditures in item 193. 

194 Library technology, connectivity and services. Report LSTA expenditures (including expenditures for 

statewide services and grants) for digitization; database licenses/commercial databases; GIS 

(geographic information systems); computer equipment, software, labs; Internet and other networking 

capabilities; technical training for library staff; interlibrary loan systems; community information centers; 

retrospective conversion and automation; and videoconferencing equipment and connections. 

195 Services to persons having difficulty using libraries. Report LSTA expenditures (including expenditures 

for statewide services and grants) for services to persons with physical or learning disabilities; assistive 

technologies and devices; prison and jail services; services to nursing homes and other institutions; 

talking books; outreach services; bookmobiles; computer vans; and services for migrant workers and 

non-English speakers. 

196 Services for lifelong learning. Report LSTA expenditures (including expenditures for statewide services 

and grants) for homework center/helper; after school programs; literacy for children, adults, families; 

English for Speakers of Other Languages (ESOL); babies and books; summer reading clubs; 

information and computer literacy training; online and distance education; 24-7 online reference 

services; staff development and training; and library development initiatives. 

197 LSTA administration (must equal amount reported in 192). Report expenditures of LSTA funds for 

administrative costs in connection with programs and services carried out under this Act. 

 Note: LSTA administration expenditures in item 197 must equal LSTA administration expenditures in 

item 192. 

198 Total LSTA expenditures (must equal amount reported in 193). Sum of items 194-197. 

 Note: Total LSTA expenditures in item 198 must equal total LSTA expenditures in item 193. 

199-205 (These items are reserved for future use.) 

Part M. Electronic Services and Information (a) 

21. Enter Yes or No for each item to indicate whether the StLA funds or facilitates the specified electronic 

networking functions at the State level. 

 Note: A State-level electronic information network involves the wide-area use of telecommunications to 

link libraries via micro-computers or terminals to automated library systems. The network may include 

online public access catalogs and other library applications; locally mounted or online databases 

(bibliographic, full text, or data); bibliographic utilities; and other information resources. Access to such 

networks may be via modem (i.e., dial access) or dedicated lines (i.e., hard-wired). Such a network may 

or may not be connected to the Internet. 

206 Electronic network planning or monitoring. Includes drafting Statewide plans, requests for proposals, 

and contracts and monitoring contracts for network development. 
46

207 Electronic network operation. Includes acquiring, maintaining, or replacing substantial technological 

equipment necessary to provide access to information in electronic and other formats made possible by 

new information and communication technologies. May include hosting or sharing a mainframe, 

minicomputer, or file server, or facilitating reciprocal borrowing agreements and document delivery 

systems necessary to fully exploit such a network. Such a network may or may not be connected to the 

Internet. 

 Database Development 

 Note: Activities may include creation of new databases or conversion of existing databases into 

electronic format. Includes bibliographic databases as well as full text or data files. 

208 Bibliographic databases. Includes machine-readable catalog records, other electronic indexes, and 

other databases which contain only references to or condensed surrogates for original materials. 

209 Full text or data files. Full text files are files in which the information consists of the content of one or 

more complete intellectual products initially expressed primarily through the written word. Data files 

report the content of one or more complete intellectual products expressed primarily with numbers. 

22. Enter Yes or No to indicate whether the StLA funds or facilitates digitization or digital programs or 

services in any of the following instances. 

 Note: Digitization or digital programs or services includes activities providing for the digitization of 

documents, publications or sets of records or realia to be made available for public use. 

210a For the StLA itself 

210b Via grants or contracts to other state agencies 

210c Via grants or contracts to other libraries or library cooperatives 

23. Enter Yes or No for each item to indicate whether the StLA funds or facilitates library access to the 

Internet in the specified ways. 

Note: The Internet is the global network of networks that, via a standardized addressing system and a 

common primary command structure, enables individuals and organizations to communicate via 

electronic mail, to access a host of online databases and other electronic information resources, and to 

transfer files electronically. 

 Training or consulting to facilitate access (items 211a and 211b): 

211a Library staff (state and local). Includes all activities that facilitate Internet awareness and use by library 

staff (state and local) and "training the trainer" activities. 

211b State library end-users. Includes all activities that facilitate Internet awareness and use by actual or 

potential state library end-users. 

212 Providing direct funding for Internet access. Includes any grants of State, federal, and/or other StLA 

funds to libraries or related organizations that facilitate (1) establishing Internet accounts for libraryrelated individuals or organizations; (2) acquiring computer hardware, software, or peripherals 

necessary for Internet access; and (3) training or consulting with actual and potential Internet users. 

213 Providing equipment. Includes computer hardware, software, and peripherals necessary for Internet 

access. Critical types of equipment, beyond basic hardware and operating system software, include 

modems and telecommunications software. 

214 Providing access to directories, databases, or online catalogs via the Internet. Includes bibliographic 

files, locator files, and/or full text databases produced or licensed by the state library agency and 

available via the Internet. Note: This item focuses on content available via the Internet. 
47

215 Managing a web site, file server, bulletin boards, or electronic mailing lists. Includes the development 

and maintenance of Internet menu systems, operation of equipment that provides Internet access to 

multiple files, or posting of electronic messages via the Internet. Note: This item focuses on the structure 

through which content is available via the Internet. 

216-219 (These items are reserved for future use.) 

24. Enter in the spaces provided the number of workstations that are used for Internet access by the 

general public in all StLA outlets that serve the public, by the specified categories. Include terminals 

used by both the StLA staff and the public. Exclude terminals that are for StLA staff use only. 

 Note: Report data only for all StLA outlets that serve the general public. Exclude data for: (a) a local 

public or academic library serving as a State resource center or State reference/ information service 

center under contract with the StLA; (b) outlets that only serve blind and physically handicapped 

individuals through the National Library Service for the Blind and Physically Handicapped, Library of 

Congress; (c) outlets that only serve residents of State correctional institutions or residents of other 

State institutions; (d) outlets that only serve state government employees; and (e) non-StLA outlets, 

even though the StLA may provide funding or services to such outlets. 

220a Number of library-owned public-access graphical workstations that connect to the Internet for a 

dedicated purpose (e.g., to access an OPAC or specific database, or to train the public) or multiple 

purposes. (For this count, the term "library-owned" includes computers leased by the state library 

agency.) 

220b Number of all other public access Internet workstations in the library. (Report non-library computers 

placed in the library by other agencies or groups. Report non-graphical workstations.) 

Part M. Electronic Services and Information (b) 

221-222 (These items are reserved for future use.) 

25. Enter in the spaces provided total StLA expenditures for statewide database licensing, by source of 

revenue. These expenditures should also be reported in Part K. 

223 Statewide database licensing. Statewide contracted rights for access to and use of database(s) by 

libraries that are parties to a licensing agreement. 

26. Enter Yes or No for each item to indicate whether statewide database licenses, paid for by the funds 

reported in question 25, include access by the following: 

224 Public libraries (definition is provided in question 5). 

225 Academic libraries (definition is provided in question 5). 

226 School library media centers (definition is provided in question 5). 

227 Special libraries (definition is provided in question 5). 

228 Library cooperatives (definition is provided in question 5). 

229 Other state agencies 

230 Remote users. Authorized users having access to and use of licensed database(s) from sites outside of 

a library building. 

27. Enter Yes or No to indicate whether the StLA facilitates or subsidizes electronic access to the 

bibliographic records or holdings of other libraries in the state, by the specified categories. 
48

231 CD-ROM union catalog. A CD-ROM union catalog lists the holdings of participating libraries on one or 

more compact discs. The electronic indexes and bibliographic records can be accessed only by libraries 

with compatible hardware (computer, CD-ROM drives) and proprietary software. 

232 (This item is reserved for future use.) 

233 Telnet gateway. A Telnet gateway allows users to log onto the on-line catalogs of other libraries via the 

Internet. Telnet access is available in text format only. 

234 Web-based union catalog (international, national, statewide, multistate, regional). A web-based union 

catalog makes the aggregated electronic holdings of libraries in a nation, region, a library cooperative 

serving more than one type of library, or a state available via the world wide web. Holdings and indexes 

for a web-based union catalog are mounted on a server that is connected to the Internet. Access to the 

bibliographic information in a web-based union catalog is available to any user with an Internet 

connection and a standard web browser. National union catalogs include The Library of Congress and 

OCLC. OCLC also provides the holdings of libraries outside the United States. Note: Report access to 

a web-based union catalog via a Z39.50 gateway in this item, as it is a web-based protocol. 

235 (This item is reserved for future use.) 

236 Other type of electronic access. If the StLA facilitates or subsidizes a type of electronic access to the 

holdings of other libraries in the state not covered in items 231 to 234, enter Yes for this item. 

237 Specify. If Yes was indicated for item 236, enter the type of electronic access in this item. 

28. Enter Yes or No to indicate whether the StLA is an applicant for the Universal Service Program (also 

known as the E-rate discount program). 

238 Applicant for Universal Service Program. The Universal Service Program was established by the 

Federal Communications Commission (FCC) under the Telecommunications Act of 1996. To be 

considered an applicant, the StLA must have an FCC Form 470 and Form 471 on file with the FCC. 

Part N. Public Policy Issues 

29. Enter in the spaces provided the total grants and contracts expenditures (from all sources) by the StLA 

to assist public libraries in responding to goals in a state or federal education reform initiative in the 

following areas. These expenditures should also be reported in Part K. 

239 Library technology, connectivity and services. Digitization; database licenses/commercial databases; 

GIS (geographic information systems); computer equipment, software, labs; Internet and other 

networking capabilities; technical training for library staff; interlibrary loan systems; community 

information centers; retrospective conversion and automation; and videoconferencing equipment and 

connections. 

240 Services to persons having difficulty using libraries. Services to persons with physical or learning 

disabilities; assistive technologies and devices; prison and jail services; services to nursing homes and 

other institutions; talking books; outreach services; bookmobiles; computer vans; and services for 

migrant workers and non-English speakers. 

241 Services for lifelong learning. Homework center/helper; after school programs; literacy for children, 

adults, families; English for Speakers of Other Languages (ESOL); babies and books; summer reading 

clubs; information and computer literacy training; online and distance education; 24-7 online reference 

services; staff development and training; and library development initiatives.