U.S. Department of Education

Institute of Education Sciences

NCES 2006–303

Library

Statistics

Program

National Center for

Education Statistics

NCES State Library Agencies

Fiscal Year 2004

E.D. TAB

State Library Agencies

Fiscal Year 2004

E.D. TAB

October 2005

Barbara Holton

Elaine Kroe

National Center for

Education Statistics

Patricia O’Shea

Cindy Sheckells

Suzanne Dorinski

Michael Freeman

Governments Division,

U.S. Census Bureau

U.S. Department of Education

Institute of Education Sciences

NCES 2006-303

Library

Statistics

Program

National Center for

Education Statistics

NCES
U.S. Department of Education

Margaret Spellings

Secretary

Institute of Education Sciences

Grover J. Whitehurst

Director

National Center for Education Statistics

Grover J. Whitehurst

Acting Commissioner

The National Center for Education Statistics (NCES) is the primary federal entity for collecting, analyzing, and

reporting data related to education in the United States and other nations. It fulfills a congressional mandate

to collect, collate, analyze, and report full and complete statistics on the condition of education in the United

States; conduct and publish reports and specialized analyses of the meaning and significance of such statistics;

assist state and local education agencies in improving their statistical systems; and review and report on

education activities in foreign countries.

NCES activities are designed to address high-priority education data needs; provide consistent, reliable, complete,

and accurate indicators of education status and trends; and report timely, useful, and high-quality data to the

U.S. Department of Education, the Congress, the states, other education policymakers, practitioners, data users,

and the general public. Unless specifically noted, all information contained herein is in the public domain.

We strive to make our products available in a variety of formats and in language that is appropriate to a

variety of audiences. You, as our customer, are the best judge of our success in communicating information

effectively. If you have any comments or suggestions about this or any other NCES product or report, we would

like to hear from you. Please direct your comments to

National Center for Education Statistics

Institute of Education Sciences

U.S. Department of Education

1990 K Street NW

Washington, DC 20006-5651

October 2005

The NCES World Wide Web Home Page address is http://nces.ed.gov.

The NCES World Wide Web Electronic Catalog is http://nces.ed.gov/pubsearch.

This publication is only available online. To download, view, and print the report as a PDF file, go to

the NCES World Wide Web Electronic Catalog address shown above.

Suggested Citation

Holton, B., Kroe, E., O’Shea, P., Sheckells, C., Dorinski, S., and Freeman, M. (2005). State Library Agencies: Fiscal

Year 2004 (NCES 2006-303). U.S. Department of Education. Washington, DC: National Center for Education

Statistics.

Content Contact

Barbara Holton

(202) 219-7095

barbara.holton@ed.gov
iii 

Acknowledgments

Many individuals made important contributions to this report. The authors are grateful to NCES staff 

members Jeff Owings, Marilyn Seastrom, John Sietsema, Tom Snyder, and Jeff Williams for their efforts 

on behalf of this report. The authors also appreciate Lauren Gilbertson, Aparna Sundaram, and Jed Tank 

of the Education Statistics Services Institute (ESSI) for their technical review of this report. The authors 

are also grateful to Lisa Bridges, of IES, for her constructive comments. 

Sincere gratitude is expressed to all the individuals who provided the data that made this report possible 

and to Bruce Daniel of Pinkerton Computer Consultants, Inc., who provided additional technical support. 
iv 

(page intentionally blank)
v

Contents 

 

Page 

Acknowledgments ............................................................................................................................ iii 

List of Tables .........................................................................................................................................vi 

Summary ................................................................................................................................................. 1

Introduction ........................................................................................................................................ 1 

 Background ..................................................................................................................................... 1 

 Purpose of Survey ........................................................................................................................... 1 

 Organization of This Report ............................................................................................................ 2 

 Congressional Authorization ........................................................................................................... 2 

Selected Findings ............................................................................................................................. 3 

 Governance ..................................................................................................................................... 3 

 Collections and Services ................................................................................................................. 4 

 Service Outlets and Staff ................................................................................................................ 8 

 Revenue ........................................................................................................................................ 10 

 Expenditures ................................................................................................................................. 12 

Additional Information .................................................................................................................. 17 

References ....................................................................................................................................... 19 

Appendix A: Technical Notes ..................................................................................................... 21 

Appendix B: Survey Instrument (Data Entry Screens and Instructions) ................. 25 
vi

Tables 

Table Page 

A Location of state library agencies, by branch of government, type of executive 

 branch agency, reporting method of independent agency, and departmental location in 

 larger agency: 50 states and the District of Columbia, Fall 2004 .................................................. 3 

B Average and median number of library materials in state library agencies, by type of 

 material: 50 states and the District of Columbia, Fiscal year 2004 ................................................. 4 

C Average and median number of library service transactions in state library agency 

 outlets that serve the general public or state government employees, by type of 

 transaction: 50 states and the District of Columbia, Fiscal year 2004 ............................................ 4 

1 Number and percent of state library agencies providing services directly or by contract 

 to libraries and systems, by type of library and service: 50 states and the District of 

 Columbia, Fiscal year 2004 ............................................................................................................ 7 

2 Number and percent of service outlets of state library agencies, by type of outlet and 

 user group served: 50 states and the District of Columbia, Fiscal year 2004 ................................ 9 

3 Number and percentage distribution of budgeted full-time equivalent (FTE) positions 

 in state library agencies, by type of position and service: 50 states and the District of 

 Columbia, Fall 2004 ........................................................................................................................ 9 

4 Revenues of state library agencies, by source and type of revenue, and by size of state 

 population: 50 states and the District of Columbia, Fiscal year 2004 ........................................... 11 

5 Total expenditures of state library agencies, from all sources, by type of expenditure and 

 amount of revenue: 50 states and the District of Columbia, Fiscal year 2004 ............................. 13 

6 Expenditures of state library agencies, from all sources, for operating expenditures, 

 by type of expenditure and amount of revenue: 50 states and the District of Columbia, 

 Fiscal year 2004 ............................................................................................................................ 14 

7 Expenditures of state library agencies, from all sources, for financial assistance to 

 libraries, by type of library/program and amount of revenue: 50 states and the District 

 of Columbia, Fiscal year 2004 ...................................................................................................... 15 

A-1 Items with response rates below 100 percent: Fiscal year 2004 .................................................. 23 
1 

Summary 

Introduction

This report contains data on state library agencies in the 50 states and the District of Columbia for state fiscal 

year (FY) 2004.1

 The data were collected through the State Library Agencies (StLA) Survey, the product of a 

cooperative effort between the Chief Officers of State Library Agencies (COSLA), the U.S. National Commission 

on Libraries and Information Science (NCLIS), the National Center for Education Statistics (NCES), and the U.S. 

Census Bureau. This cooperative effort makes possible the 100 percent response rate achieved for this survey. 

The frame or source of the list of respondents for this survey is based on the list that COSLA maintains of state 

library agencies. The FY 2004 survey is the eleventh in the StLA series. The data upon which this report is 

based are final. 

Background 

A state library agency is the official agency of a state that is charged by state law with the extension and 

development of public library services throughout the state and that has adequate authority under state law to 

administer state plans in accordance with the provisions of the Library Services and Technology Act (LSTA) of 

2003. Beyond these two roles, state library agencies vary greatly. They are located in various departments of 

state government and report to different authorities. They are involved in various ways in the development and 

operation of electronic information networks. They provide different types of services to different types of 

libraries. They provide important reference and information services to state governments and administer the 

state libraries and special operations such as state archives, libraries for the blind and physically handicapped, 

and the State Center for the Book.2

 The state library agency may also function as the state's public library at 

large, providing library services to the general public. This report provides information on the range of roles 

played by state library agencies and the various combinations of fiscal, human, and informational resources 

invested in such work. Some state library agencies perform allied operations, services not ordinarily considered 

a state library agency function. These special operations may include maintaining state archives, managing 

state records, conducting legislative research for the state, or operating a museum or art gallery. 

The state library agencies of the District of Columbia, Hawaii, and Maryland are different from the other state 

libraries in a variety of ways. They are administrative offices without a separate state library collection. In the 

District of Columbia, which is treated as a state for reporting purposes, the Martin Luther King Memorial Library, 

the central library of the District of Columbia Public Library, functions as a resource center for the municipal 

government. In Hawaii, the state library is located in the Hawaii State Public Library System. State law 

designates Enoch Pratt Free Library’s central library as the Maryland State Library Resource Center. These 

collections are reported on the NCES Public Libraries Survey (PLS) and thus are not reported on the StLA 

Survey, to avoid duplication. The state library agencies of the District of Columbia, Hawaii, and Maryland 

administer LSTA funds and report LSTA revenue and expenditures in this report. The District of Columbia and 

Maryland state library agencies administer and staff the Library for the Blind and Physically Handicapped 

(LBPH). The Library of Congress owns the LBPH collections. 

Purpose of Survey

The purpose of the StLA Survey is to provide state and federal policymakers, researchers, and other interested 

users with descriptive information about state library agencies. The data collected are useful to (1) chief officers 

of state library agencies; (2) policymakers in the executive and legislative branches of federal and state 

governments; (3) government and library administrators at the federal, state, and local levels; (4) the American 

Library Association and its members; (5) library and public policy researchers; and (6) the public, journalists, 

and others. Decisionmakers use this survey to obtain information about services and fiscal practices. 

 

1

See the section on “Reporting Period” in appendix A for more information on state fiscal year.

2

The State Center for the Book, which is part of the Center for the Book program sponsored by the Library of 

Congress, promotes books, reading, and literacy, and is hosted or funded by the state. 
2 

Organization of This Report

This report presents selected findings and background information about the survey. The body of this report is 

composed of tables providing an overview of state library agencies during the 2004 fiscal year. The tables 

present data on the following five main topics: 

 Governance—describes the organizational location of state library agencies within state governments. 

 Collections and Services—characterizes state library agencies in terms of holdings, library service 

transactions, and services to libraries and systems. 

 Service Outlets and Staff—describes the availability of state library agency locations and bookmobiles 

providing services to the public or specific constituencies and characterizes staff and the functions they 

perform. 

 Revenue—identifies various sources of state library agency revenue or income. 

 Expenditures—describes how state library agency funds are spent. 

Finally, references and two appendixes supply supporting information. Appendix A provides technical 

information about the survey, data processing, and response rates. Appendix B contains the survey instrument, 

instructions, and definitions of terms used in the survey and this report. 

The survey asks each state library agency about the kinds of services it provides, its staffing practices, its 

collections, its income and expenditures, and more. The data include services and financial assistance provided 

to public, academic, and school libraries, and to library systems. When added to the data collected through the 

NCES surveys of public, academic, and school libraries,3 these data help complete the national picture of library 

service. 

Congressional Authorization 

The StLA Survey is conducted in compliance with the NCES mission to “collect, report, analyze, and 

disseminate statistical data related to education in the United States and in other nations, including...assisting 

public and private educational agencies, organizations, and institutions in improving and automating statistical 

and data collection activities....” “The Statistics Center may establish one or more national cooperative 

education statistics systems for the purpose of producing and maintaining, with the cooperation of the States, 

comparable and uniform information and data on early childhood education, elementary and secondary, 

postsecondary education, adult education, and libraries, that are useful for policymaking at the Federal, State, 

and local levels” (Education Sciences Reform Act of 2002 [ESRA 2002]). 

 

3

The NCES Public Libraries Survey collects data from U.S. public libraries. The Academic Libraries Survey 

collects data from postsecondary institution libraries. The “School Library Media Center Questionnaire” of the 

NCES Schools and Staffing Survey (SASS) collects data from elementary and secondary school library media 

centers.
3 

Selected Findings

Governance

 In the fall of 2004, nearly all state library agencies (49 agencies) were located in the executive branch of 

government (table A). Two state library agencies were located in the legislative branch. 

 Sixteen state library agencies were independent agencies within the executive branch in the fall of 2004 

(table A). Of the state library agencies located in the executive branch, more than two-thirds (33 agencies) 

were part of a larger agency. 

 Of the 33 state library agencies that were part of a larger state agency, 14 were part of the state department 

of education (table A). In the fall of 2004, four state library agencies were located in a department of cultural 

resources, and 5 state library agencies were part of a department of state. 

Table A. government, type of executive branch agency, 

Table A. reporting method of independent agency, and

Table A. departmental location in larger agency: 50 states 

Table A. and the District of Columbia, Fall 2004

Characteristic Number

 Total 51

Legislative branch 2

Executive branch 49

 Independent agency 16

 Reporting to governor 4

 Reporting to board or commission 12

 Part of larger agency 33

 Department of Education 14

 Department of Cultural Resources 4

 Department of State 5

 Other 10

Table A. Location of state library agencies, by branch of 

NOTE: The Fiscal Year 2004 StLA Survey requested data on

governance and staff as of October 1, 2004.

SOURCE: U.S. Department of Education, National Center for

Education Statistics, State Library Agencies (StLA) Survey,

Fiscal Year 2004.
4 

Collections and Services 

 State library agency collections averaged 528,000 uncatalogued government documents in fiscal year 2004 

(table B). State library agencies averaged 466,000 books and serial volumes. The median number of books 

and serial volumes held by state library agencies was 226,000. 

 State library agencies also held audio or video materials or serial subscriptions, during fiscal year 2004. The 

average number of such materials held by state library agencies varied by format: 3,900 audio materials, 

3,000 video materials, and 1,100 serial subscriptions (table B). 

 During the 2004 fiscal year, state library agencies provided a variety of services to the general public and to 

state government employees. State library agencies averaged 34,000 library visits and 60,000 circulation 

transactions (table C). The median number of circulation transactions was 9,100. State library agency staff 

responded to an average of 23,000 reference transactions in fiscal year 2004. The median number of 

reference transactions was 13,000. 

 Table C. Average and median number of library service transactions in state library agency outlets that serve the 

 Table C. general public or state government employees, by type of transaction: 50 states and the District of

 Table C. Columbia, Fiscal year 2004

Circulation Reference Interlibrary loan/document delivery

Library visits transactions transactions Provided to Received from

Average 34,158 59,674 22,997 9,656 3,709

Median 15,990 9,119 13,427 3,163 1,146

Characteristic

NOTE: The large disparities between the average and median values of specific library transactions (for example,

circulation transactions) are due to the wide variation among state library agencies in collection size, extent of direct

services to the general public and state government employees, and use of these services.

SOURCE: U.S. Department of Education, National Center for Education Statistics, State Library Agencies (StLA) Survey,

Fiscal Year 2004.

Table B. Average and median number of library materials in state library agencies, by type of material: 

Table B. 50 states and the District of Columbia, Fiscal year 2004

Uncataloged

Books and Audio Video Serial government

serial volumes materials materials subscriptions documents

Average 465,683 3,870 2,983 1,124 528,177

Median 225,981 122 955 420 90,323

NOTE: The large disparities between the average and median values of specific library materials (for example,

audio materials) are due to the wide variation among state library agencies in collection size.

Characteristic

SOURCE: U.S. Department of Education, National Center for Education Statistics, State Library Agencies

(StLA) Survey, Fiscal Year 2004.
5 

Services to Public Libraries

Public libraries serve all residents of a given community, district, or region, and typically receive financial 

support, in whole or part, from public funds. The following were highlights of state library services to public 

libraries in fiscal year 2004: 

 All state library agencies provided the following types of services to public libraries: administration of LSTA 

grants; collection of library statistics; consulting services; continuing education programs; library 

planning/evaluation/research; and review of technology plans for the E-rate discount program4

 (table 1). 

Nearly all state library agencies (47 agencies) provided interlibrary loan referral services, library legislation 

preparation or review, and summer reading program support. 

 Services to public libraries provided by 42 to 44 state library agencies were reference referral services, state 

standards or guidelines, and statewide public relations or library promotion campaigns (table 1). Threefourths of state library agencies (39 agencies) provided literacy program support to public libraries, and 38 

administered state aid to public libraries. 

 Thirteen state library agencies reported accreditation of public libraries, and 24 state library agencies 

reported certification of public librarians (table 1). 

Services to Academic Libraries 

Academic libraries are integral parts of colleges, universities, or other academic institutions for postsecondary 

education, organized and administered to meet the needs of students, faculty, and affiliated staff. The following 

were highlights of state library services to academic libraries in fiscal year 2004: 

 Over two-thirds of state library agencies (35 to 41 agencies) provided the following services to academic 

libraries: administration of LSTA grants, continuing education, interlibrary loan referral services, or reference 

referral services (table 1). Thirty-two state library agencies provided consulting services, 26 provided union 

list development, 23 provided statewide public relations/library promotion campaigns to academic libraries, 

and 22 state library agencies provided library planning/evaluation/research. 

 Services such as administration of state aid, certification of academic librarians, literacy program support, 

and state standards/guidelines were provided by 4–6 state library agencies to academic libraries (table 1). 

No state library agency accredited academic libraries. 

Services to School Library Media Centers

School library media centers (LMCs) are integral parts of the educational program of elementary and secondary 

schools, with materials and services that meet the curricular, information, and recreational needs of students, 

teachers, and administrators. The following were highlights of state library services to school library media 

centers in fiscal year 2004: 

 Almost two-thirds or more of state library agencies (32 to 40) provided administration of LSTA grants, 

continuing education, interlibrary loan referral services, or reference referral services to LMCs (table 1). 

 Twenty-nine state library agencies provided consulting services to school libraries, 25 provided statewide 

public relations/library promotions campaigns to LMCs, 23 provided library planning/evaluation/research, 21 

supported union list development, and 20 state library agencies provided library legislative 

preparation/review (table 1). 

 

4 See pages 46-47 of appendix B for the definitions of services described in table 1.
6 

 No state library agency reported accreditation of school library media centers (table 1). Three state library 

agencies administered state aid to school LMCs; four reported certification of library media specialists; six 

reviewed technology plans for the E-rate discount program; and eight state library agencies reported 

retrospective conversion of bibliographic records. 

Services to Special Libraries

Special libraries are located in business firms, professional associations, government agencies, or other 

organized groups. A special library may be maintained by a parent organization to serve a specialized clientele; 

or an independent library may provide materials or services, or both, to the public, a segment of the public, or 

other libraries. Special libraries also include libraries in state institutions. The scope of special library collections 

and services is limited to the subject interests of the host or parent institution. The following were highlights of 

state library services to special libraries in fiscal year 2004: 

 Two-thirds or more of state library agencies (34 to 42 agencies) served special libraries through 

administration of LSTA grants, consulting services, continuing education, interlibrary loan referral services, 

and reference referral services (table 1). 

 Twenty-five state library agencies provided library planning/evaluation/research and union list development 

for special libraries (table 1). Twenty state library agencies offered Online Computer Library Center (OCLC) 

Group Access Capability and statewide public relations/library program campaigns. 

 Eight state library agencies provided literacy program support and seven maintained state 

standards/guidelines for special libraries (table 1). Six state library agencies administered state aid to 

special libraries. Five state library agencies supported special library summer reading programs and 

reviewed technology plans for the E-rate discount program. Four state library agencies reported certification 

of librarians of special libraries. No state library agency accredited special libraries. 

Services to Systems

Systems are groups of autonomous libraries joined together by formal or informal agreements to perform 

various services cooperatively, such as resource sharing or communications. Systems include multi-type library 

systems and public library systems, but not multiple outlets under the same administration. The following were 

highlights of state library services to library systems in fiscal year 2004: 

 Two-thirds of state library agencies (34 agencies) administered LSTA grants to library systems (table 1). 

 Furthermore, at least half of state library agencies (26 to 31 agencies) provided the following services to 

library systems: administration of state aid, collection of library statistics, consulting services, continuing 

education, interlibrary loan referral, library legislation preparation or review, library 

planning/evaluation/research, and review of technology plans for the E-rate discount program (table 1). 

 Six state library agencies reported library system accreditation, and eight state library agencies reported 

certification of librarians of library systems (table 1). 
7 

 

Table 1. Number and percent of state library agencies providing services directly or by contract to libraries and systems, 

Table 1. by type of library and service: 50 states and the District of Columbia, Fiscal year 2004

Type of service1 Public Academic

School library 

media center2 Special3 Systems4

Accreditation of libraries 13 0 0 0 6

Administration of LSTA grants 51 39 37 38 34

Administration of state aid 38 4 3 6 26

Certification of librarians 24 5 4 4 8

Collection of library statistics 51 16 12 13 26

Consulting services 51 32 29 34 31

Continuing education programs 51 35 35 36 31

Cooperative purchasing of library materials 21 15 12 13 11

Interlibrary loan referral services 47 41 40 42 29

Library legislation preparation/review 47 19 20 16 30

Library planning/evaluation/research 51 22 23 25 31

Literacy program support 39 6 11 8 18

OCLC Group Access Capability (GAC) 35 20 18 20 15

Preservation/conservation services 16 14 11 14 9

Reference referral services 42 36 32 35 24

Retrospective conversion of bibliographic records 21 11 8 11 10

State standards/guidelines 44 5 10 7 21

Statewide public relations/library program campaigns 43 23 25 20 24

Summer reading program support 47 † 19 5 21

Union list development 33 26 21 25 19

Universal Service (e-rate discount) Program review 51 † 6 5 26

Accreditation of libraries 25.5 0.0 0.0 0.0 11.8

Administration of LSTA grants 100.0 76.5 72.5 74.5 66.7

Administration of state aid 74.5 7.8 5.9 11.8 51.0

Certification of librarians 47.1 9.8 7.8 7.8 15.7

Collection of library statistics 100.0 31.4 23.5 25.5 51.0

Consulting services 100.0 62.7 56.9 66.7 60.8

Continuing education programs 100.0 68.6 68.6 70.6 60.8

Cooperative purchasing of library materials 41.2 29.4 23.5 25.5 21.6

Interlibrary loan referral services 92.2 80.4 78.4 82.4 56.9

Library legislation preparation/review 92.2 37.3 39.2 31.4 58.8

Library planning/evaluation/research 100.0 43.1 45.1 49.0 60.8

Literacy program support 76.5 11.8 21.6 15.7 35.3

OCLC Group Access Capability (GAC) 68.6 39.2 35.3 39.2 29.4

Preservation/conservation services 31.4 27.5 21.6 27.5 17.6

Reference referral services 82.4 70.6 62.7 68.6 47.1

Retrospective conversion of bibliographic records 41.2 21.6 15.7 21.6 19.6

State standards/guidelines 86.3 9.8 19.6 13.7 41.2

Statewide public relations/library program campaigns 84.3 45.1 49.0 39.2 47.1

Summer reading program support 92.2 † 37.3 9.8 41.2

Union list development 64.7 51.0 41.2 49.0 37.3

Universal Service (e-rate discount) Program review 100.0 † 11.8 9.8 51.0

4

A system is a group of autonomous libraries joined together by formal or informal agreements to perform various services cooperatively

such as resource sharing, communications, etc. Includes multitype library systems and public library systems. Excludes multiple outlets

under the same administration.

SOURCE: U.S. Department of Education, National Center for Education Statistics, State Library Agencies (StLA) Survey, Fiscal Year 2004.

Percent

Number

2

A library that is an integral part of the educational program of an elementary or secondary school with materials and services that meet the

curricular, information, and recreational needs of students, teachers, and administrators. 3

A library in a business firm, professional association, government agency, or other organized group; a library that is maintained by a parent

organization to serve a specialized clientele; or an independent library that may provide materials or services, or both, to the public, a

segment of the public, or to other libraries. Scope of collections and services are limited to the subject interests of the host or parent

institution. Includes libraries in state institutions.

1

See pages 46-47 of appendix B for the definitions of these services.

† Not applicable.
8 

Service Outlets and Staff

State library agency service outlets have regular hours of service in which state library agency staff are present 

to serve users.5

 The state library agency, as part of its regular operation, pays the staff and all service costs. 

The main or central outlet is a single unit library where the principal collections are located and handled. Other 

outlets have separate quarters, a permanent basic collection of books and/or other materials, permanent paid 

staff, and a regular schedule of hours open to users. Bookmobiles are trucks or vans specially equipped to carry 

books and other library materials and they serve as traveling branch libraries. 

 State library agencies reported a total of 121 service outlets—47 main or central outlets, 70 other outlets 

(excluding bookmobiles), and 4 bookmobiles in fiscal year 2004 (table 2). The user groups receiving library 

services through these outlets included the general public (84 outlets); state government employees (76 

outlets); blind and physically handicapped individuals (56 outlets); residents of state correctional institutions 

(30 outlets); and residents of other state institutions (24 outlets).6

 

 During the fall of 2004, the total number of budgeted full-time-equivalent (FTE) positions in state library 

agencies was 3,500 (table 3). Librarians with American Library Association-accredited Master of Library 

Science degrees (ALA-MLS) represented 1,100 positions; other professionals accounted for 688 FTE 

positions; and other paid staff represented 1,700 FTE positions. 

 Most of the budgeted FTE positions in state library agencies (55 percent) provided library services; 19 

percent were in library development; and 13 percent of budgeted FTE positions were in administration or 

other services7

 in the fall of 2004 (table 3). 

 

5

 The StLA survey collects service outlet, staff, and other data on state library agencies only; similar data on 

public libraries are collected through NCES’s Public Libraries Survey. 

6 The number of outlets by user group may not sum to total outlets because some outlets serve multiple user 

groups. 

7

This includes staff not reported under administration, library development, or library services, such as staff in 

allied operations. An allied operation is an office, bureau, division, center, or other organizational unit or service 

within an StLA with staff, mission, and resources to provide service not ordinarily considered a state library 

agency function. See appendix A, question 2 for the full definition. 
9 

Table 2. Number and percent of service outlets of state library agencies, by type of outlet and user group served:

Table 2. 50 states and the District of Columbia, Fiscal year 2004

Other outlets

Main or (excluding

Total central outlet bookmobiles) Bookmobiles

 Total outlets 121 47 70 4

General public 84 46 34 4

State government employees 76 46 26 4

Blind and physically handicapped individuals 56 33 19 4

Residents of state correctional institutions 30 14 16 0

Residents of other state institutions 24 13 11 0

General public 69.4 97.9 48.6 100.0

State government employees 62.8 97.9 37.1 100.0

Blind and physically handicapped individuals 46.3 70.2 27.1 100.0

Residents of state correctional institutions 24.8 29.8 22.9 0.0

Residents of other state institutions 19.8 27.7 15.7 0.0

User group served

SOURCE: U.S. Department of Education, National Center for Education Statistics, State Library Agencies (StLA) Survey,

Fiscal Year 2004.

Percent2

Number1

2

This is the percent of outlets providing services to user groups. For example, the general public are served by 69.4 percent

of the total outlets, 97.9 percent of main or central outlets, 48.6 percent of other outlets (excluding bookmobiles), and 100.0

percent of bookmobile outlets.

1

The number of outlets by user group may not sum to total outlets because some outlets serve multiple user groups.

Table 3. Number and percentage distribution of budgeted full-time equivalent (FTE) positions in 

Table 3. state library agencies, by type of position and service: 50 states and the District of

Table 3. Columbia, Fall 2004

Librarians with Other Other

Total ALA-MLS1 professionals paid staff

Number (full-time equivalents)

 Total 3,498.2 1,118.4 688.4 1,691.3

Administration 457.3 107.2 150.4 199.8

Library development 658.8 351.8 90.7 216.3

Library services 1,929.5 631.9 260.9 1,036.7

Other services 452.5 27.5 186.5 238.5

Percentage distribution

 Total 100.0 100.0 100.0 100.0

Administration 13.1 9.6 21.9 11.8

Library development 18.8 31.5 13.2 12.8

Library services 55.2 56.5 37.9 61.3

Other services 12.9 2.5 27.1 14.1

Type of service

NOTE: The Fiscal Year 2004 StLA Survey requested data on governance and staff as of October 1, 2004.

The number of staff include those on the payroll and unfilled but budgeted positions. Detail may not sum to

totals because of rounding. 

SOURCE: U.S. Department of Education, National Center for Education Statistics, State Library Agencies

(StLA) Survey, Fiscal Year 2004.

1

An ALA-MLS is a master's degree from a graduate library education program accredited by the American

Library Association (ALA). 
10 

Revenue 

Sources of state library agency revenue are the federal government, state governments, and other sources, 

such as local, regional, or multi-jurisdictional sources. State library agencies may also receive income from 

private sources, such as foundations, corporations, Friends of Libraries groups, and individuals. State library 

agencies may also generate revenue through fees for service or fines. Revenue may be designated for aid to 

libraries, StLA operation, or other purposes.8

 

 In fiscal year 2004, state library agencies reported a total revenue of $1.1 billion in FY 2004 (table 4). The 

states provided $853 million, $160 million came from federal sources, and $37 million came from other 

sources.9

 Among states with populations of 2.6 million to 5 million, 20 percent of state library agencies’ revenue came 

from LSTA in fiscal year 2004 (table 4). State library agencies in states with fewer than 800,000 residents 

received 7 percent of their revenue from LSTA. The state library agencies in the remaining population 

categories received between 11 and 15 percent of their federal funds from LSTA. 

 States designated $547 million of state library agency revenue for state aid to libraries in fiscal year 2004 

(table 4). Revenue from state sources for state aid to libraries varied by population categories from $2.11 

per capita for states with 5 million to 10 million residents to $.35 per capita among states with fewer than 

800,000 residents. 

 

8

StLA operation consists of the current and recurrent costs necessary for the provision of services by the state 

library agencies. 

9 Federal income includes State Program income under the LSTA (P.L. 104–208), income from Title II of the 

Library Services and Construction Act (LSCA) (P.L. 101–254), and other federal income. Note: LSCA was 

superseded by LSTA, but LSCA Title II funds are still active. 
11 

Table 4. Revenues of state library agencies, by source and type of revenue, and by size of state population: 50 states and the District 

Table 4. of Columbia, Fiscal year 2004 

Federal State

StLA State aid

Total Total LSTA1 Other2 Total operation3 to libraries Other Other

In thousands of dollars

 Total, all states $1,051,291 $160,477 $149,376 $11,100 $853,319 $253,882 $547,349 $52,088 $37,495

10 million or more 451,595 70,125 67,399 2,726 369,883 59,911 296,875 13,097 11,587

5 million to 9,999,999 320,206 48,544 41,872 6,672 264,494 56,581 181,509 26,404 7,168

2,600,000 to 4,999,999 123,893 25,544 24,780 764 93,166 46,929 43,131 3,106 5,183

800,000 to 2,599,999 104,554 12,529 11,680 848 85,570 52,003 24,520 9,046 6,455

Less than 800,000 51,043 3,735 3,646 89 40,207 38,457 1,314 436 7,102

Percentage distribution

 Total, all states 100.0 15.3 14.2 1.1 81.2 24.1 52.1 5.0 3.6

10 million or more 100.0 15.5 14.9 0.6 81.9 13.3 65.7 2.9 2.6

5 million to 9,999,999 100.0 15.2 13.1 2.1 82.6 17.7 56.7 8.2 2.2

2,600,000 to 4,999,999 100.0 20.6 20.0 0.6 75.2 37.9 34.8 2.5 4.2

800,000 to 2,599,999 100.0 12.0 11.2 0.8 81.8 49.7 23.5 8.7 6.2

Less than 800,000 100.0 7.3 7.1 0.2 78.8 75.3 2.6 0.9 13.9

Per capita

 Total, all states $3.58 $0.55 $0.51 $0.04 $2.91 $0.86 $1.86 $0.18 $0.13

10 million or more 3.19 0.49 0.48 0.02 2.61 0.42 2.10 0.09 0.08

5 million to 9,999,999 3.73 0.56 0.49 0.08 3.08 0.66 2.11 0.31 0.08

2,600,000 to 4,999,999 2.82 0.58 0.56 0.02 2.12 1.07 0.98 0.07 0.12

800,000 to 2,599,999 5.71 0.68 0.64 0.05 4.68 2.84 1.34 0.49 0.35

Less than 800,000 13.64 1.00 0.97 0.02 10.74 10.28 0.35 0.12 1.90

State population 

1

Library Services and Technology Act (LSTA) (P.L. 104-208) State Program revenue.

NOTE: Detail may not sum to totals because of rounding. 

SOURCE: U.S. Department of Education, National Center for Education Statistics, State Library Agencies (StLA) Survey, Fiscal Year 2004. 

3

State revenue used to administer the state library agency or to deliver statewide services to libraries or citizens where the service is administered

directly by the StLA.

2

See Data File: State Library Agencies Survey: Fiscal Year 2004 (NCES 2005-364) for more information on the types of federal programs for which

StLAs received other federal revenue.
12 

Expenditures 

Operating expenditures are the current and recurrent costs necessary for the provision of services by the state 

library agencies. Operating expenditures include LSTA expenditures for statewide services conducted directly 

by the state library agencies and administration of the LSTA funds. Not included are the LSTA expenditures for 

grants and other funds distributed to libraries. 

 In fiscal year 2004, state library agencies reported total expenditures of $1.0 billion in FY 2004 (table 5). Of 

those expenditures, $301 million were operating expenditures, representing 29 percent of total 

expenditures, and $707 million were financial assistance to libraries, or 68 percent of total expenditures. 

 Among states with $50 million or more in revenue, 83 percent ($3.40 per capita) of state library agency 

expenditures were for financial assistance to libraries, and 14 percent of expenditures ($.59 per capita) were 

for operating expenditures (table 5). In fiscal year 2004, states with less than $4 million in revenue used 89 

percent ($3.00 per capita), of their expenditures for operating costs and 10 percent ($.34 per capita) of 

expenditures was for financial assistance to libraries. 

 State library agencies reported that $167 million of their operating expenditures was for employee salaries 

and wages and benefits in fiscal year 2004 (table 6). State library agencies with the largest total revenue 

($50 million or more) had total employee costs of $36.4 million. The state library agencies with the smallest 

total revenue (less than $4 million) had total operating expenditures for salaries and benefits of $9.7 million. 

State library agencies’ total staffing costs ranged, by revenue category, from 53 percent to 60 percent of the 

total operating expenditures for fiscal year 2004. 

 Of the financial assistance to libraries provided by state library agencies in 2004, 51 percent ($358 million) 

were targeted to individual public libraries, and 22 percent ($152 million) went to public library systems 

(table 7). 
13 

 Table 5. Total expenditures of state library agencies, from all sources, by type of expenditure and amount of 

 Table 5. revenue: 50 states and the District of Columbia, Fiscal year 2004

Financial

Operating assistance Capital

Total expenditures to libraries outlay Other

In thousands of dollars

 All revenues $1,042,438 $301,025 $706,674 $1,858 $32,880

$50 million or more 423,534 60,418 351,358 118 11,639

$20 million to $49,999,999 323,610 76,590 237,569 288 9,163

$10 million to $19,999,999 175,295 79,416 86,138 366 9,375

$4 million to $9,999,999 100,857 67,648 29,674 847 2,688

Less than $4 million 19,142 16,953 1,935 240 14

Percentage distribution

 All revenues 100.0 28.9 67.8 0.2 3.2

$50 million or more 100.0 14.3 83.0 # 2.7

$20 million to $49,999,999 100.0 23.7 73.4 0.1 2.8

$10 million to $19,999,999 100.0 45.3 49.1 0.2 5.3

$4 million to $9,999,999 100.0 67.1 29.4 0.8 2.7

Less than $4 million 100.0 88.6 10.1 1.3 0.1

Per capita

 All revenues $3.55 $1.03 $2.41 $0.01 $0.11

$50 million or more 4.10 0.59 3.40 # 0.11

$20 million to $49,999,999 3.54 0.84 2.60 # 0.10

$10 million to $19,999,999 3.58 1.62 1.76 0.01 0.19

$4 million to $9,999,999 2.27 1.52 0.67 0.02 0.06

Less than $4 million 3.39 3.00 0.34 0.04 #

# Rounds to zero.

NOTE: Detail may not sum to totals because of rounding. 

SOURCE: U.S. Department of Education, National Center for Education Statistics, State Library Agencies (StLA) Survey,

Fiscal Year 2004.

Revenues
14 

 

 Table 6. Expenditures of state library agencies, from all sources, for operating expenditures, by type of 

 Table 6. expenditure and amount of revenue: 50 states and the District of Columbia, Fiscal year 2004

Staff

Salaries Employee

Total Total and wages benefits Collection Other

In thousands of dollars

 All revenues $301,025 $167,466 $131,462 $36,004 $22,988 $110,571

$50 million or more 60,418 36,424 29,439 6,986 8,008 15,986

$20 million to $49,999,999 76,590 40,662 32,330 8,331 3,790 32,138

$10 million to $19,999,999 79,416 42,954 34,334 8,620 5,462 31,000

$4 million to $9,999,999 67,648 37,738 28,184 9,555 4,427 25,482

Less than $4 million 16,953 9,688 7,175 2,513 1,301 5,965

Percentage distribution

 All revenues 100.0 55.6 43.7 12.0 7.6 36.7

$50 million or more 100.0 60.3 48.7 11.6 13.3 26.5

$20 million to $49,999,999 100.0 53.1 42.2 10.9 4.9 42.0

$10 million to $19,999,999 100.0 54.1 43.2 10.9 6.9 39.0

$4 million to $9,999,999 100.0 55.8 41.7 14.1 6.5 37.7

Less than $4 million 100.0 57.1 42.3 14.8 7.7 35.2

Per capita

 All revenues $1.03 $0.57 $0.45 $0.12 $0.08 $0.38

$50 million or more 0.59 0.35 0.29 0.07 0.08 0.15

$20 million to $49,999,999 0.84 0.45 0.35 0.09 0.04 0.35

$10 million to $19,999,999 1.62 0.88 0.70 0.18 0.11 0.63

$4 million to $9,999,999 1.52 0.85 0.63 0.21 0.10 0.57

Less than $4 million 3.00 1.72 1.27 0.45 0.23 1.06

Revenues

NOTE: Detail may not sum to totals because of rounding. 

SOURCE: U.S. Department of Education, National Center for Education Statistics, State Library Agencies (StLA) Survey,

Fiscal Year 2004. 
15 

 Table 7. Expenditures of state library agencies, from all sources, for financial assistance to libraries, by type of library/progr Table 7. of revenue: 50 states and the District of Columbia, Fiscal year 2004

Individual Public Other Multitype Single

public library individual library agency or L

Total libraries systems libraries systems library constru

In thousands of dollars

 All revenues $706,674 $357,620 $151,907 $12,168 $52,469 $63,125 $3$50 million or more 351,358 150,642 99,745 9,078 28,659 29,832 $20 million to $49,999,999 237,569 149,295 28,333 808 15,948 20,446 1$10 million to $19,999,999 86,138 42,193 22,031 344 1,006 8,862 1$4 million to $9,999,999 29,674 14,697 1,595 1,711 6,795 3,637 Less than $4 million 1,935 793 202 227 60 348 

Percentage distribution

 All revenues 100.0 50.6 21.5 1.7 7.4 8.9 $50 million or more 100.0 42.9 28.4 2.6 8.2 8.5 $20 million to $49,999,999 100.0 62.8 11.9 0.3 6.7 8.6 $10 million to $19,999,999 100.0 49.0 25.6 0.4 1.2 10.3 $4 million to $9,999,999 100.0 49.5 5.4 5.8 22.9 12.3 Less than $4 million 100.0 41.0 10.4 11.7 3.1 18.0 

Per capita

 All revenues $2.41 $1.22 $0.52 $0.04 $0.18 $0.21 $50 million or more 3.40 1.46 0.97 0.09 0.28 0.29 $20 million to $49,999,999 2.60 1.63 0.31 0.01 0.17 0.22 $10 million to $19,999,999 1.76 0.86 0.45 0.01 0.02 0.18 $4 million to $9,999,999 0.67 0.33 0.04 0.04 0.15 0.08 Less than $4 million 0.34 0.14 0.04 0.04 0.01 0.06 RevenuesNOTE: Detail may not sum to totals because of rounding. SOURCE: U.S. Department of Education, National Center for Education Statistics, State Library Agencies (StLA) Survey, Fiscal Year 2
16 

(page intentionally blank)
17 

Additional Information

The E.D. Tab: State Library Agencies, Fiscal Year 2004 and The Data File: State Library Agencies Data, 

Fiscal Year 2004 (the survey data file and database documentation) are only available on the Internet. 

The website for the National Center for Education Statistics Library Statistics Program is 

http://nces.ed.gov/surveys/libraries. To access state library agency reports or data files, click on 

Publications. 
18 

(page intentionally blank)
19 

References 

Reports 

Aneckstein, L. R. (1999). Evaluation of the NCES State Library Agencies Survey (NCES 1999-312). U.S. 

Department of Education, National Center for Education Statistics. Washington, DC: U.S. Government 

Printing Office. 

Data Files 

U.S. Department of Education, National Center for Education Statistics, Data File: State Library Agencies 

Survey: Fiscal Year 2004 (NCES 2005-364). Retrieved July 12, 2005, from 

http://nces.ed.gov/pubsearch/pubsinfo.asp?pubid=2005364. 

Federal Statutes 

Education Sciences Reform Act of 2002, P.L. 107-279, 116 Stat. 1940 (2002). 

Library Services and Construction Act of 1956, 20 USC §§ 351-375 (1995). 

Library Services and Technology Act of 2003, 20 U.S.C. §§ 9121-9163 (2005). 
20 

(page intentionally blank)

 
21 

Appendix A: Technical Notes

This report contains data on state library agencies in the 50 states and the District of Columbia for state 

fiscal year (FY) 2004. The data were collected through the State Library Agencies (StLA) Survey, 

conducted by the National Center for Education Statistics (NCES). The reporting unit for the survey is the 

state library agency. This report is based on final data from the FY 2004 survey (the 11th in the series). 

History of Survey 

The State Library Agencies (StLA) Survey is the product of a cooperative effort between the Chief 

Officers of State Library Agencies (COSLA), the U.S. National Commission on Libraries and Information 

Science (NCLIS), the U.S. Census Bureau, and NCES. The effort was based on the recommendations of 

COSLA in April 1992 and continuing discussions throughout 1992 which culminated in the appointment of 

the State Library Agencies Survey Steering Committee in November 1992. The survey was developed 

under NCES contract by the Director of the Library Research Service, Colorado Department of Education, 

in consultation with the StLA Survey Steering Committee. The StLA Survey replaced the annual COSLA 

Financial Survey of State Library Agencies. 

The StLA Survey Steering Committee includes the following representatives: 

♦ Four Chief Officers of state library agencies (including the chair of the COSLA Research and 

Statistics Committee); 

♦ The American Library Association (ALA) (the director of the ALA Office for Research and 

Statistics); 

♦ The Association of Specialized and Cooperative Library Agencies (ASCLA) (the president or 

designee); 

♦ NCES (the associate commissioner, director of the unit responsible for the StLA Survey, the 

survey director, and other assigned staff); 

♦ NCLIS (the executive director or designee); 

♦ The U.S. Census Bureau (one or two Governments Bureau program or technical staff); 

♦ The Institute of Library and Museum Services (IMLS) (the director or designee); 

♦ The Federal-State Cooperative System (FSCS) for Public Library Data (two FSCS state data 

coordinators appointed by NCES in consultation with NCLIS and drawn from the FSCS 

leadership, who have responsibility in their states for providing StLA survey data); and 

♦ Other expert persons as appropriate and determined by NCES. 

The StLA Survey has been conducted annually starting with the FY 1994 data collection. The survey has 

had 100 percent participation by the state library agencies in the 50 states and the District of Columbia 

(51 total) since its inception. The fiscal years 1994–98 surveys were conducted using DOS-based survey 

software. The FY 99 survey was redesigned to collect data over the Internet via a web-based reporting 

system. 

A technical report (Evaluation of the NCES State Library Agencies Survey) was published in September 

1999 and is available on the NCES web site at: 

http://nces.ed.gov/pubsearch/pubsinfo.asp?pubid=1999312. 
22 

The report, prepared for NCES by the Governments Division of the U.S. Census Bureau, evaluates 

selected fiscal data collected on the survey. The evaluation had two objectives: (1) to check for 

duplication of fiscal data collected on this survey with compliance data collected on the Annual Financial 

and Performance Report forms of the Office of Library Programs, a former agency of the U.S. Department 

of Education, and (2) to analyze selected definitions of fiscal items on the survey. 

Survey Instrument 

The StLA data are collected over the Internet via a web-based reporting system. The web survey 

application includes a user guide and tutorial explaining its operation, the survey instrument (data entry 

form and instructions), and an edit check tool. The web survey was designed to minimize response 

burden, to improve the timeliness and quality of the data, and to require minimal or no edit follow-up for 

data problems. 

The FY 2004 survey collected data on 339 items, 10 including state library agency identification, 

governance, public service hours, service outlets, collections, library service transactions, library 

development transactions, services to other libraries in the state, allied operations, staff, revenue, 

expenditures, and electronic services and information. The data items and definitions are provided in the 

survey instrument in appendix B. Note: Data were not collected for survey items 239-245 in Part N and 

items 246-249 in Part O due to significant reporting problems or data burden. The future collection of 

these data is under review. 

Reporting Period 

The FY 2004 StLA Survey requested data for state fiscal year 2004, except for items in Part B 

(Governance) and Part I (Staff) that requested data as of October 1, 2004. The fiscal year of most states 

was July 1, 2003 to June 30, 2004. Exceptions were New York (April 1, 2003 to March 31, 2004); Texas 

(September 1, 2003 to August 31, 2004); and Alabama, the District of Columbia, and Michigan (October 

1, 2003 to September 30, 2004). 

Survey Universe 

The survey universe comprises the state library agencies in the 50 states and the District of Columbia 

(51 total). 

Survey Response Rate 

Unit Response. The FY 2004 StLA Survey achieved a 100 percent unit response rate. Respondents to 

the survey are defined as state library agencies that reported at least three of the five following items: 

total staff, total revenue, total expenditures, book and serial volumes, and total circulation. 

Item Response. Item response rates were calculated by dividing the total number of state library 

agencies reporting a specific item by the total number of state library agencies in the survey universe 

(51). Two items had response rates below 100 percent: 

 

10All sub-totals and totals on the survey were automatically generated from the detail. 
23 

Table A-1. Items with response rates below 100 percent: 

 Fiscal year 2004 

 Item Response 

 number Item rate 

 

 112 Interlibrary loans received from other 

 libraries and document delivery services 98.0 

 114 Library visits 86.3 

SOURCE: U.S. Department of Education, National Center for 

Education Statistics, State Library Agencies (StLA) Survey, 

Fiscal Year 2004.

Data Collection and Processing 

The StLA Survey was released on the web to state library agencies for data entry on October 15, 2004. The 

survey had a due date of February 15, 2004. The U.S. Census Bureau was the data processing agent for 

the survey through an interagency agreement with NCES. Census administered the web application, 

providing technical support to respondents, performing edit and nonresponse follow-up, and producing the 

data files and tabulations. 

To reduce response burden, the survey was transmitted with pre-entered prior-year data for items where the 

data are not expected to change annually—most of Parts A through E and N, or about 50 percent of the 

survey items. The respondent was requested to review the pre-entered data and update any information 

that had changed from the previous year. All other data cells were left blank for the respondent to fill in, not 

update. The web application required a response of –1 (to denote missing data) to a numeric item if the 

respondent could not provide the data. A response was also required to all alpha-numeric items, except 

items that could legitimately be left blank due to skip patterns. Most alpha-numeric items had coded 

responses such as Yes/No. The respondent entered data for other alpha-numeric items, for example, the 

state library agency name and address. The respondent could not "lock" the data file to signify completion of 

the survey unless these conditions were met. A zero (0) is a reported response and indicates the state 

library agency had none of the item. Missing data were imputed. See the section below on imputation for a 

discussion of the imputation methodology. 

An edit check tool alerted the respondent to questionable data via interactive "edit check warnings" during 

the data entry process and through edit check reports which could be viewed on-screen or printed. The edit 

check program enabled the respondent to submit an edited data file to NCES which usually required little or 

no follow-up for data problems. The edit check tool includes three types of edits: 

1. Relational edit checks. This is a data consistency check between related data elements. For 

example, an edit message is generated if the state library agency is designated as a federal 

depository library but does not indicate the type of federal depository library. 

2. Out-of-range edit checks. This is a comparison of data reported for an item to the "acceptable 

range" of numeric values. For example, an edit message is generated if annual circulation 

transactions per annual library visits is less than 0.5 circulation transactions per visit. 

3. Blank/zero/invalid edit checks. This is a check of reported data against acceptable values. For 

example, an edit message is generated if book/serial volumes is 0 this year but was not 0 last year. 

The preliminary data file and draft tables were reviewed by the State Library Agencies Survey Steering 

Committee, NCES, and Census for data quality issues. Based on this review, states with questionable 

data were contacted to request verification or correction of the data. 
24 

Imputation 

The growth rule was the only method of imputation used for the FY 2004 data. If the state does not report 

a value for FY 2004 and the value for FY 2003 is greater than zero, the growth rate from FY 2003 to FY 

2004 is calculated for all states that have reported data in both years. The median of these growth rates 

is also calculated. The imputed value for FY 2004 is the median growth rate times the FY 2003 data. 

Although imputed prior year data are excluded from the growth rate calculations, the growth rule can be 

applied to prior year data that have been imputed. The method looks at the values for one prior year of 

data. States that cannot report a particular item tend to have ongoing problems reporting that item, so it 

is not useful to look back at FY 2002 data or earlier. 

Using the Data to Make Comparisons 

Missing data were imputed (see table A-1 under Survey Response Rate earlier in this appendix). 

Imputations were first included on the FY 99 survey file; users should therefore take into consideration 

that the data are not strictly comparable to data prior to FY 99, which rely only on reported data. 

State comparisons should be made with caution because states vary in their fiscal year reporting periods, 

as indicated above, and may vary in their interpretation of the survey definitions. The District of 

Columbia, while not a state, is included in the survey. Caution should be used in comparing District of 

Columbia data with state data. 

Tables in This Report 

This report consists of summary data from the FY 2004 survey. The per capita data in tables 4 to 7 are 

based on state population estimates as of July 1, 2004, provided by the U.S. Census Bureau. The state 

population estimates are included on the data file. 

In addition to the tables in this report, extensive state-level tabulations based on the FY 2004 survey are 

provided in the link entitled “Supplemental State Tables to State Library Agencies: Fiscal Year 2004 

(NCES 2006-303)” on this report’s web page http://nces.ed.gov/pubsearch/pubsinfo.asp?pubid=2006303. 

 
25 

Appendix B—Survey Instrument (Data Entry Screens and Instructions) 

FY 2004 StLA Survey 

Part A. State Library Agency Identification 

001 StLA Name 

Physical location address: 

002 Street 

003 City 

004 State 005 ZIP 006 ZIP+4 

Mailing Address: 

007 Street 

008 City 

009 State 010a ZIP 010b ZIP+4 

011 Web address : http:// 

Chief Officer of State Library Agency: 

012 Name 013 Title 

014 Telephone 015 Fax 

016 Internet 

Survey Respondent:

017 Name 018 Title 

019 Telephone 020 Fax 

021 Internet 

Reporting Period. Report data for State fiscal year 2003-2004 (except parts B & I) 

022 FY starting date (mm/dd/yyyy) 

023 FY ending date (mm/dd/yyyy) 
26

Part B. Governance 

1. What is the StLA's location in State government as of October 1, 2004? Specify either the legislative or 

executive branch, and, if the StLA is located within the executive branch, specify the appropriate 

information for your agency under independent agency or part of larger agency.

Branch of government: 

025 Legislative branch – Skip to question 2. 

 Executive branch – Skip information for your StLA, as appropriate: 

 

Independent agency – Specify to whom the agency reports: 

 

 026 Governor – Skip to question 2. 

 Board/commission – Specify selection method: 

 027 Appointed by Governor 

 028 Appointed by other official 

Part of larger agency – Specify: 

 

 029 Department of education 

 Department of cultural resources 

 Department of state 

 Other agency 

 Specify: 

 030 
27

Part C. Allied Operations, State Resource or Reference/Information 

Service Center, and State Center for the Book 

2. Are any of the following allied operations combined with StLA? Select applicable items. Specify Yes or No 

for each item. Do not report Library for the Blind and Physically Handicapped or State Center for the 

Book, or a contract with another library or other entity to provide a service on behalf of the StLA. 

 040 Yes No State archives 

 041 Yes No Primary State legislative research organization 

 042 Yes No State history museum/art gallery 

 043 Yes No State records management service 

 044 Yes No Other allied operation. 

 Specify 045 

3. Does the StLA contract with a local public library or academic library to serve as a state resource center 

or reference/information service center? Specify Yes or No. 

 046 Yes No 

4. Does the StLA host or provide any funding to a State Center for the Book? Specify Yes or No. 

 047 Yes No 
28

Part D. Services to Libraries and Systems 

5. Which of the following services are provided directly or by contract by the StLA to libraries or systems? 

Specify Directly, Contract, or Not Provided for each service, for each type of library and systems. Note: 

Under "Systems" include only autonomous libraries joined together by formal or informal agreements to 

perform various services cooperatively such as resource sharing, communications, etc. Includes 

multitype library systems. Includes public library systems that are not under the same administration. 

Excludes multiple outlets under the same administration. 

Type of library 

Services to libraries and systems Public

(a)

Academic

(b)

School

(c)

Special

(d)

Systems

(e)

048 Accreditation of libraries 

049 Administration of LSTA grants 

050 Administration of State aid 

051 Certification of librarians 

052 Collection of library statistics 

053 Consulting services 

054 Continuing education programs 

055 Cooperative purchasing of library materials 

056 Interlibrary loan referral services 

057 Library legislation preparation/review 

058 Library planning/evaluation/research 

059 Literacy program support 

060 OCLC Group Access Capability (GAC) 

061 Preservation/conservation services 

062 Reference referral services 

063 Retro conversion of bibliog records 

064 State standards/guidelines 

065 Statewide public relations/library promotion 

campaigns 

066 Summer reading program support 

067 Union list development 

068 Universal Service Program (review and approval 

of technology plans) 
29

Part E. Public Service Hours, Outlets, and User Groups 

6a. Enter the total hours open in a typical week for ALL StLA outlets, regardless of whom they serve. Do not 

report an allied operations outlet as an StLA outlet. 

Number 

077a Total hours/week (all StLA outlets, regardless of 

 whom they serve) 

6b. Enter the total hours that the main or central StLA outlet is open in a typical week to serve the general 

public or state government employees, by the following categories. Only one outlet may be designated 

as the main or central outlet. 

 

Number 

077b Total hours/week (main or central outlet) 

078 Monday–Friday after 5:00 p.m. (main or central outlet) 

079 Saturday and Sunday (main or central outlet) 

7. Enter the total number of StLA outlets by type, regardless of whom they serve. Only one outlet may be 

designated as the main or central outlet. Do not report an allied operations outlet as an StLA outlet. 

082 Main or central outlet 

083 Other outlets, excluding bookmobiles 

084 Bookmobiles 

085 TOTAL OUTLETS 

8. Enter the number of StLA outlets that serve the following user groups, in whole or in part, by type of 

outlet. 

Type of outlet 

User Groups Main or 

central 

outlet

(a)

Other 

outlets, 

excluding 

bookmobiles

(b)

Bookmobiles

(c)

TOTAL 

OUTLETS

(d)

086 Blind/physically handicapped individuals 

087 Residents of state correctional institutions 

088 Residents of other state institutions 

089 State government employees (executive, 

legislative, or judicial) 

090 General public 
30

Part F. Collections 

9. Enter the total number of volumes or physical units in the following selected formats in all StLA outlets 

(main or central, bookmobiles, and other outlets) that serve the general public and/or state government 

employees. 

Selected formats Number 

091 

Book and serial volumes (exclude microforms) (exclude collections of braille 

books owned by the National Library Service for the Blind and Physically 

Handicapped, Library of Congress) 

092 Audio materials (exclude collections of talking books owned by the National 

Library Service for the Blind and Physically Handicapped, Library of Congress) 

094 Video materials 

095 Current serial subscriptions (titles, not individual issues) (include print 

subscriptions only) (exclude microform, electronic, and digital subscriptions) 

096 Government documents (include only government documents not accessible 

through the library catalog and not reported elsewhere) 

10. Does the StLA maintain a general collection? Specify Yes or No. 

097 Yes No 

11. Is the StLA designated as a Federal or State depository library for government documents? Specify Yes 

or No for each item. 

106 Yes No State depository library 

107 Yes No Federal depository library – Specify Yes or No for each item: 

108 Yes No Regional 

109 Yes No Selective 
31

Part G. Library Service Transactions

12. Enter ANNUAL totals for the following types of service transactions in all StLA outlets (main or central, 

bookmobiles, and other outlets) that serve the general public and/or state government employees. 

Service transactions Number 

110 Circulation (Exclude items checked out to another library) 

111 

Interlibrary loan/document delivery: 

 Provided to other libraries 

112 Received from other libraries and document delivery services 

113 Reference transactions 

114 Library visits 

Part H. Library Development Transactions 

13. Enter ANNUAL totals for the following types of library development transactions of the StLA. 

Library development transactions Number 

115 

LSTA and State grants: 

 Grants monitored 

116 On-site monitoring visits 

117 

Continuing education programs: 

 Number of events 

118 Total attendance at events 
32

Part I. Staff (a) 

14. Enter total StLA staff in FTE’s (to 2 decimal places), by position and service, on the payroll as of October 

1, 2004. Include unfilled but budgeted positions. 

Type of service 

Librarians 

with ALAMLS

(a)

Other 

professionals

(b)

Other paid 

staff

(c)

TOTAL 

STAFF 

(d)

119 Administration 

Library development: 

120 Public library 

121 School library media center 

122 Academic library 

123 Special library 

124 Other library development 

125 TOTAL LIBRARY 

 DEVELOPMENT 

 Library services: 

126 Public services 

127 Technical services 

128 Other library services 

129 TOTAL LIBRARY SERVICES 

130 Other services 

131 TOTAL STAFF 
33

Part I. Staff (b) 

15. Enter the number of StLA staff in FTE’s (to 2 decimal places), by position and selected staff specialty, on 

the payroll as of October 1, 2004. Include unfilled but budgeted positions. These staff should also be 

reported in question 14. 

Selected staff specialty 

Librarians 

with ALAMLS 

(a) 

Other 

professionals

(b)

Other paid 

staff 

(c)

TOTAL 

STAFF 

(d)

132a Administration of LSTA grants 

132b Administration of State aid 

133 Automation/electronic network 

development/telecommunications 

134 Blind and physically handicapped 

services 

135 Children's/young adult services 

136 Institutional library services 

137 Library statistics 

138 Literacy program support 

139 Marketing/communications 

16. Enter total StLA staff, by position, gender, and full-time status, on the payroll as of October 1, 2004. 

Exclude unfilled but budgeted positions. 

Position, gender, and fulltime/part-time status

Librarians 

with ALAMLS

(a)

Other 

professionals

(b)

Other paid 

staff 

(c)

TOTAL 

STAFF 

(d)

150a Men (full-time) 

150b Men (part-time) 

151a Women (full-time) 

151b Women (part-time) 
34

Part J. Revenue 

17. Are all public library state funds administered by the StLA? Specify Yes or No. Note: Answer this 

question based on state funds distributed to libraries in state fiscal year 2004. If no state funds are 

reported in Part K in items 179(b) or 180(b), the answer should be No. 

152 Yes No 

18. Does the StLA administer any state funds for the following types of libraries? Specify Yes or No. Note: 

Answer this question based on state funds distributed to libraries in state fiscal year 2004. If no 

state funds are reported in Part K in related items 179(b) to 183(b) or 185(b), the answer should be 

No. 

153a Yes No Academic libraries 

153b Yes No School library media centers 

153c Yes No Special libraries 

153d Yes No Library cooperatives 

19. Enter total StLA revenue, by source and type of revenue. Exclude carryover funds. Include revenue for 

allied operations only if it is part of StLA budget. Include all funds distributed to libraries if the funds 

are administered by the StLA. 

Federal revenue Amount 

154 

LSTA (Library Services and Technology Act) State Programs 

(Report all LSTA funds drawn down from the federal government 

during state fiscal year 2004, regardless 

of year of authorization.) 

155 Other Federal revenue: 

156 

 Specify program(s) and title(s): 

 __________ 

157 TOTAL FEDERAL REVENUE 

State and other revenue Amount 

 State Revenue 

167 StLA operation 

168 State aid to libraries 

169 Other State revenue 

170 TOTAL STATE REVENUE 

171 Other revenue 

172 TOTAL REVENUES 
35

Part K. Expenditures 

20. Enter total StLA expenditures, by source of funds and type of expenditure. Include all LSTA 

expenditures. Include expenditures for allied operations only if the expenditures are from the StLA 

budget. Include all funds distributed to libraries if the funds are administered by the StLA. 

Operating expenditures Amount by source 

 for StLA and allied operations 

(Do not include funds distributed 

to libraries in items 173 to 178) 

Federal

(a)

State

(b)

Other

(c)

TOTAL

(d)

173 Salaries and wages 

174 Employee benefits 

175 TOTAL STAFF EXPENDITURES 

176 Collection expenditures 

177 Other operating expenditures 

178 TOTAL OPERATING EXPENDITURES 

Financial assistance to libraries and systems 

(include all funds distributed to libraries and systems if the funds are administered by the StLA)

179 Individual public libraries 

180 Public library systems 

181 Other individual libraries 

182 Multitype library systems 

183 Single agency or library providing 

statewide service 

184 Library construction 

185 Other assistance 

186 TOTAL FINANCIAL ASSISTANCE 

Other expenditures for StLA and allied operations only

187 Capital outlay 

188 Other expenditures 

 

189 TOTAL EXPENDITURES 
36

Part L. LSTA State Program Expenditures 

21. Enter total LSTA state program expenditures, by type of expenditure. Report expenditures in one and 

only one category. These expenditures should also be reported in Part K. 

Type of expenditure Amount 

190 Statewide service (exclude sub-grants to single libraries or agencies 

providing statewide services) 

191 Grants (include sub-grants to single libraries or agencies providing 

statewide services) 

192 LSTA administration 

193 TOTAL LSTA EXPENDITURES 

22. Enter total LSTA state program expenditures, by use of expenditure. Report expenditures in one and 

only one category. These expenditures should also be reported in Part K.

Use of expenditure Amount 

194 Electronic networking/electronic access 

195 Services to persons having difficulty using a library 

196 Services to children in poverty 

197 LSTA administration (must equal amount reported in 192) 

198 TOTAL LSTA EXPENDITURES (must equal amount reported in 193) 

Part M. Allied Operations Expenditures 

23. Enter total expenditures from the StLA budget for the allied operations listed in Part C. These 

expenditures should also be reported in Part K. 

Operating Expenditures Amount 

199 Total staff expenditures 

200 Other operating expenditures 

201 TOTAL OPERATING EXPENDITURES 

202 Capital outlay 

 203 Other expenditures 

204 TOTAL EXPENDITURES 
37

Part N. Electronic Services and Information (a) 

24. Does the StLA support any of the following electronic networking functions at the state level? Specify 

Yes or No for each item. 

206 Yes No Electronic network planning or monitoring 

207 Yes No Electronic network operation 

Database development: 

208 Yes No Bibliographic databases 

209 Yes No Full text or data files 

25. Does the StLA support library access to the Internet in any of the following ways? Specify Yes or No for 

each item. 

Training or consultation for participation: 

210a Yes No Library staff (state and local) 

210b Yes No State library customers or end-users 

211 Yes No Subsidy for participation 

212 Yes No Providing equipment 

213 Yes No Providing access to directories, databases, or online catalogs via the Internet 

214 Yes No Managing a gopher/Web site, file servers, bulletin boards, or listservs 

26. What is your StLA’s fastest Internet speed of connection? Select one. Specify speed if ‘Other speed’ is 

selected. 

 215 _ 56K (bits per second) 

 _ T1 (1.5 million bits per second) 

 _ T3 (45 million bits per second) 

 _ Other speed 

216 Specify 

27. Enter the number of workstations that are used for Internet access by the general public in all StLA 

outlets that serve the public, by the following categories. Include terminals used by both the StLA staff 

and the public. Exclude terminals that are for StLA staff use only. 

Internet workstations available to the general public Number 

220a 

Library-owned public-access graphical workstations that connect to 

the Internet for a dedicated purpose (e.g., to access an OPAC or 

specific database, or to train the public) ) or multiple purposes. (For this 

count, the term "library-owned" includes computers leased by the state 

library agency.) 

220b 

All other public access Internet workstations in the library. (Report non-library 

computers placed in the library by other agencies or groups. Report nongraphical workstations.) 

28. Does the StLA receive and respond to reference questions through the Internet? Specify Yes or No. 

221 Yes No 
38

Part N. Electronic Services and Information (b) 

29. Does the StLA, either on its own or in partnership with other agencies in the state, provide or facilitate 

access for other libraries in the state to online databases through subscription, lease, license, consortial 

membership, or agreement? Specify Yes or No. 

222 Yes No 

30. How much does the StLA expend for statewide database licensing, by source of funds? These 

expenditures should also be reported in Part K. 

 Federal State Other TOTAL 

 (a) (b) (c) (d) 

223 Statewide database licensing __ __ __ __

 

 

31. Which user groups are covered by the statewide database licenses paid for by the funds reported in 

question 30? Specify Yes or No for each item. 

224 Yes No Public libraries 

225 Yes No Academic libraries 

226 Yes No School library media centers 

227 Yes No Special libraries 

228 Yes No Library cooperatives 

229 Yes No Other state agencies 

32. Do your statewide database licenses paid for by the funds reported in question 30 cover access for 

remote users? Specify Yes or No. 

230 Yes No 

33. Does the StLA facilitate or subsidize electronic access to the bibliographic records or holdings of other 

libraries in the state in any of the following ways? Specify Yes or No for each item. 

231 Yes No CD-ROM union catalog 

233 Yes No Telnet gateway 

234 Yes No Web-based union catalog (international, national, statewide, multistate, regional) 

236 Yes No Other type of electronic access 

237 Specify 

34. Is the StLA an applicant for the Universal Service (E-rate discount) program? Specify Yes or No. 

238 Yes No 
39

Part N. Electronic Services and Information (c)

Data not collected for questions 35 to 40 for FY 2004.

35. Enter the number of visits to the state library agency via the Internet. A visit occurs when an external 

user connects to a networked state library agency resource for any length of time or any purpose 

(regardless of the number of pages or elements viewed). Examples of a networked library resource 

include a state library agency OPAC, leased online database, or a state library agency Web page. In the 

case of a user visit to a state library agency Web site, a user who looks at 16 pages and 54 graphic 

images registers one visit on the Web server. 

Number 

239 Virtual visits to networked state library agency resources 

36. Enter the total count of the number of sessions (logins) initiated to all state library agency online databases. These 

figures may be available from the database company (EBSCO, Gale, etc.), and may also be available from the library 

network manager. 

Number 

240 Database sessions 

37. Enter the total count of the number of searches conducted in the state library agency’s online databases. Subsequent 

activities by the users (e.g., browsing, printing) are not considered part of the search process. These figures may be 

available from the database company (EBSCO, Gale, etc.). 

Number 

241 Database queries/searches 

38. Enter the number of views to each entire host to which the state library agency subscribes. A view is defined as the 

number of full-text articles/pages, abstracts, citations, and text only, text/graphics viewed. These figures may be 

available from the database company (EBSCO, Gale, etc.). 

Number 

242 Items examined using electronic subscription services 
40

Part N. Electronic Services and Information (d)

Data not collected for questions 35 to 40 for FY 2004.

39. Enter the number of electronic full-text titles that the state library agency subscribes to and offers to the public, 

computed one time annually. Include in this count full-text titles available through database subscription service 

(e.g., EBSCO, Gale, Wilson, etc.).

 

 Number 

243 Electronic full-text serial titles available by subscription 

244 Electronic full-text other titles available by subscription (including book 

titles) 

40. Enter the number of electronic full-text titles that the state library agency owns and offers to the public, 

computed one time annually. Report the total number of electronic serial and other titles owned by the 

state library agency. Include in this count the number of electronic books purchased from vendors such 

as Ingram, EBSCO and Net Library. Titles available through subscription should be counted in item 243 

or item 244 . Include digitized files or titles (such as historical documents preserved by the StLA or the 

state, runs of digitized state documents) that the StLA digitized or has acquired.

Number 

245 Electronic full-text titles owned ( include serial and other titles) 

 
41

Part O. Public Policy Issues 

Data not collected for questions 41 and 42 for FY 2004.

41. Enter total grants and contracts expenditures (from all sources) by the StLA to assist public libraries in 

responding to goals in a state or federal education reform initiative in the following areas. These 

expenditures should also be reported in Part K. 

 Amount 

246 Readiness for school (Include expenditures 

for pre-Kindergarten learning only) 

247 

Adult literacy and family literacy (Do not include 

expenditures for "Readiness for School" reported in item 

246) 

42. Does your StLA monitor or track the following? Specify Yes or No for each item. 

248 Yes No Developments in interagency cooperation between libraries and other 

 educational and cultural institutions 

249 Yes No Progress in library partnerships with business/community organizations or other 

 entities
42

FY 2004 StLA Survey

Instructions

A State Library Agency (StLA) is the official agency of a State charged by law of that State with the extension and 

development of public library services throughout the State, which has adequate authority under law of the State to 

administer State plans in accordance with the provisions of the Library Services and Technology Act (LSTA). State 

Library Agency is abbreviated throughout this survey as StLA. 

Table of Contents

(Click the link to get corresponding help for the sub title)

• General Instructions

• Part A—State Library Agency Identification 

• Part B—Governance 

• Part C—Allied Operations, State Resource or Reference/Information Service Center, and 

State Center for the Book 

• Part D—Services to Libraries and Systems 

• Part E—Public Service Hours, Outlets, and User Groups 

• Part F—Collections 

• Part G—Library Service Transactions 

• Part H—Library Development Transactions 

• Part I—Staff 

• Part J—Revenue 

• Part K—Expenditures 

• Part L—LSTA State Program Expenditures 

• Part M—Allied Operations Expenditures 

• Part N—Electronic Services and Information 

• Part O—Public Policy Issues 

GENERAL INSTRUCTIONS

1. Respond to each item in this survey. Read the definitions and/or instructions for the item before responding 

to it. 

2. Before responding to any items in a question, read the note (if any) following the question in the survey 

instructions. 

3. All data in this survey, INCLUDING federal fiscal data, are to be reported on the basis of State fiscal year 

2004, as specified in items 022 and 023. EXCEPTION: Data in Part B and Part I are requested as of October 

1, 2004. 

4. In responding to items, include data for all outlets of the StLA, unless otherwise directed. EXCLUDE data for 

a local public or academic library serving as a State resource center or State reference/information service 

center under contract with the StLA. 

5. For data items requiring numerical answers, please respond as follows: 

 (a) a value greater than 0 if appropriate. If exact data do not exist, and a good estimate can be given, 

please do so; 
43

 (b) 0 (zero) if the answer is zero or none; or 

 (c) -1 if your StLA has the item but does not collect data on the item, or if you don't know the answer. 

 

SPECIFIC INSTRUCTIONS

Part A. State Library Agency Identification Item 

001 StLA name. Enter the full official name of the StLA. 

 Physical Location Address 

002-006 Enter the address of the physical location of the StLA. Include the street address, city, State, Zip Code, and 

Zip + 4. 

 Mailing Address 

007-

010b 

Enter the mailing address of the StLA. Include the street address or post office box, city, State, Zip code, and 

Zip + 4. 

011 Web address. Enter the Web address of the StLA. The Web address is the Uniform Resource Locator (URL) 

of the World Wide Web home page of the StLA. 

 Chief Officer of StLA 

012-016 Enter the name, title, telephone number, fax number, and Internet address of the chief officer of the StLA. 

Add ".bitnet" to the end of a Bitnet address to convert it into an Internet address. 

 Survey Respondent 

017-021 Enter the name, title, telephone number, fax number, and Internet address of the respondent to this survey. 

Add ".bitnet" to the end of a Bitnet address to convert it into an Internet address. 

 Reporting Period 

022-023 Fiscal year starting and ending dates. Enter the starting and ending dates for State fiscal year 2004, which is 

the period for which data in this report are requested (except Part B and Part I data). Enter the month and 

day in two digits each, and the year in four digits. For example: June 30, 2004 would be entered as 

06/30/2004. 

 

Part B. Governance 

1. Specify the StLA's location in State government as of October 1, 2004. 

024 (This item is reserved for future use.) 

025 Branch of government. Specify the branch of government in which the StLA is located. 

026-029 Type of executive branch agency. If the StLA is located in the executive branch, specify the appropriate 

information for your agency under independent agency or part of a larger agency. 

030 Specify. If the StLA is part of a larger agency that is not listed in item 029, enter the name of the agency in 

this item. 

031-039 (These items are reserved for future use.) 
44

 

Part C. Allied Operations, State Resource or Reference-Information Service Center, and 

State Center for the Book

2. Enter Yes or No for each item to indicate whether the StLA is combined with any of the allied operations 

listed below. Do not report a Library for the Blind and Physically Handicapped, a State Center for the Book, 

or a contract with another library or other entity to provide a service on behalf of the StLA. 

 Note: An allied operation is an office, bureau, division, center, or other organizational unit or service within an 

StLA with staff, mission, and resources to provide service not ordinarily considered a state library agency 

function. It is characterized by having: 

 (a) a specific mission, which may be a part of the StLA’s overall mission statement; 

 (b) staff assigned for that mission; that staff usually includes professionals other than librarians (such as 

historians, archivists, curators, etc.) appropriate to its mission; 

 (c) a high-level manager or supervisor who reports to the StLA chief officer or to a deputy designated by the 

chief officer; 

 (d) financial resources clearly identified and managed for the operation. 

 Note: Do not report the following as allied operations: a Library for the Blind and Physically Handicapped, a 

State Center for the Book, a law library, or a contract with another library or other entity to provide a service 

on behalf of the StLA. 

040 State archives. This operation is responsible for preserving and servicing noncurrent official records of State 

organizations and institutions that are of continuing value (1) to the legal and administrative functioning of 

State government, (2) for the verification and protection of the rights of individuals, and (3) for historical and 

other research. It usually includes records of antecedent colonial and territorial governments. Materials are 

stored, arranged, and described so that needed records can be found readily. 

041 Primary State legislative research organization. This operation conducts research and gathers, digests, and 

analyzes information in a close and confidential relationship with members of the State legislature and their 

staff. 

 Note: As an allied service, the organization is distinguished from specialized reference service which a state 

library agency may provide to government and other users by responding to reference questions from 

legislative personnel, providing information service, furnishing bibliographic and net search results, and 

instructing and guiding users in conducting their research. At the federal level, the parallel might be the 

difference between parts of the Library of Congress: (1) the Congressional Research Service, and (2) various 

reference services and subject divisions of the Library. 

042 State history museum/art gallery. This operation collects, preserves, and displays cultural artifacts and/or 

works of art related to the State's political, social, economic, and cultural history. 

043 State records management service. This operation manages the life cycle of the State's own records and 

records of local government from creation to disposition. Disposition includes the preservation of certain 

records as well as the disposal of nonessential records. 

044 Other allied operation. If any other operations are allied with the StLA, enter Yes for this item. 

045 Specify. If any other operations are allied with the StLA, enter the name of the operation in this item. 

3. Enter Yes or No to indicate whether the StLA contracts with a local public library or academic library to serve 

as a State resource center or State reference/information service center. 
45

046 State resource center or State reference/information service center. This is an operation outside the StLA, 

administered by a local public library or academic library, which provides library materials and information 

services to libraries and individuals throughout the state. It is administratively separate from the StLA but 

receives grant or contract funds from the StLA for providing services. 

4. Enter Yes or No to indicate whether the StLA is the host institution for, or provides any funding to, a State 

Center for the Book. 

047 State Center for the Book. The State Center for the Book is part of the Center for the Book program 

sponsored by the Library of Congress which promotes books, reading, and literacy, and is hosted or funded 

by the State. 

 

Part D. Services To Libraries and Systems 

5. Indicate which of the specified services are provided directly or by contract by the StLA to 

different types of libraries or systems. Specify Directly, Contract, or Not Provided for each 

service, for each type of library and systems. 

Note: Under "Systems" include only autonomous libraries joined together by formal or informal agreements to 

perform various services cooperatively such as resource sharing, communications, etc. Includes multitype 

library systems. Includes public library systems that are not under the same administration. Excludes multiple 

outlets under the same administration. 

 Type of Library 

 Academic Library. A library forming an integral part of a college, university, or other academic institution for 

postsecondary education, organized and administered to meet the needs of students, faculty, and affiliated 

staff of the institution. 

 Public Library. A library that serves all residents of a given community, district, or region, and (typically) 

receives its financial support, in whole or part, from public funds. 

 School Library Media Center. A library that is an integral part of the educational program of an elementary or 

secondary school with materials and services that meet the curricular, information, and recreational needs of 

students, teachers, and administrators. 

 Special Library. A library in a business firm, professional association, government agency, or other organized 

group; a library that is maintained by a parent organization to serve a specialized clientele; or an independent 

library that may provide materials or services, or both, to the public, a segment of the public, or to other 

libraries. Scope of collections and services are limited to the subject interests of the host or parent institution. 

Includes libraries in State institutions. 

 System. A system is a group of autonomous libraries joined together by formal or informal agreements to 

perform various services cooperatively such as resource sharing, communications, etc. Includes multitype 

library systems and public library systems. Excludes multiple outlets under the same administration. 

 Services to Libraries and Systems 

048 Accreditation of libraries. The StLA may endorse or approve officially libraries which meet criteria specified by 

the State. 

049 Administration of LSTA grants. Includes determining compliance with eligibility criteria and performance 

standards, overseeing processes through which grant recipients are determined, announcing grant recipients 

and disbursing funds, monitoring and receiving reports from grant recipients, submitting plans and reports to 

the Office of Library Services within the Institute of Museum and Library Services, and other activities 

involved in the management of financial assistance provided by the federal government to libraries under the 

Library Services and Technology Act. 
46

050 Administration of State aid. Includes determining compliance with eligibility criteria and performance 

standards, overseeing processes through which grant recipients are determined, announcing grant recipients 

and disbursing funds, monitoring and receiving reports from grant recipients, and other activities involved in 

the management of financial assistance provided by the State to libraries. 

051 Certification of librarians. The StLA may credential library staff with the rank or title of librarian by attesting 

officially to their qualifications. These qualifications may include a master's degree from a graduate program 

accredited by the American Library Association, another level or type of educational attainment, confirmation 

of participation in continuing education activities, and/or residency in the State for a specified period. 

052 Collection of library statistics. Every StLA collects statistics on public libraries and participates in the FederalState Cooperative System (FSCS) for Public Library Data. Many StLAs collect statistics on institutional and 

other special libraries. Some StLAs assist in the collection of academic library statistics for the Integrated 

Postsecondary Education Data System (IPEDS). A few StLAs collect statistics on school library media 

centers. These data collections usually involve the design and administration of survey instruments as well 

as data entry and processing and report design and dissemination. 

053 Consulting services. Individual or small-group contacts to help libraries to attain goals and objectives and to 

deal with specific needs and problems. Consultants provide guidance on problems of concern to local 

personnel, assistance in identifying problems not clearly recognized, and identification of opportunities for 

increased or improved performance to specific groups. 

054 Continuing education programs. Includes staff development events for library personnel at all levels as well 

as training events for trustees and other State and local government officials who have authority over or 

responsibility for libraries. 

055 Cooperative purchasing of library materials. Two or more independent libraries of any type engaging in joint 

activities related to purchasing materials, together with the maintenance of the necessary records of these 

additions. Also included are joint activities related to the identification and verification of titles, fund 

accounting, processing payments, and claims. 

056 Interlibrary loan referral services. Activities involving bibliographic service centers or utilities, regional 

systems(federations or cooperatives), consortia, and resource centers, such as identifying libraries believed 

to own requested materials and/or transmitting interlibrary loan requests in accordance with established 

protocols or prevailing practices. 

057 Library legislation preparation/review. Minimally, addresses the governance and financing of the StLA, public 

library service, and library service to blind and physically handicapped persons and residents of State 

institutions. It usually permits the types of public library structures, such as municipal, countywide, regional, 

federated, cooperative, and contractual agreements. It may also provide mandates for StLA functions, other 

types of libraries (e.g., academic, school), and multitype cooperation. 

058 Library planning/evaluation/research. Activities involved in designing and assessing library programs and 

services and studying issues facing libraries. Examples: the PLA planning and role-setting process for public 

libraries, the TELL IT! evaluation process. 

059 Literacy program support. Organized efforts to assist individuals with limited language and mathematical 

skills in developing skills in reading, writing, and computation that enable them to function in society without 

assistance from others. 

060 OCLC Group Access Capability (GAC). Use of the Online Computer Library Center (OCLC) system, 

originally the Ohio College Library Center, by a group of libraries for resource sharing and interlibrary lending 

(ILL). Group Access Capability (GAC) related activities may include coordinating group profiling, establishing 

group policies, coordinating ILL protocols within the group, and referring requests outside of a GAC group. 

061 Preservation/conservation services. Specific measures undertaken for the repair, maintenance, restoration, 

or protection of library materials, including but not limited to binding and rebinding, materials conversion (to 

microform for example), deacidification, and lamination. 
47

062 Reference referral services. Provision of information about or from groups or organizations. A reference 

referral transaction involves the provision of information about a group or organization and its activities, 

services or agencies, and calendar. Such a transaction typically requires the determination of the user's need 

and the appropriate group or organization to meet the need. Such a transaction may require directing the 

user to persons or organizations external to the library for an answer to a question. 

063 Retrospective conversion of bibliographic records. Retrospective conversion involves changing bibliographic 

records from one format, usually cards, to machine-readable form in order to produce or make additions to 

an automated catalog. 

064 State standards/guidelines. The StLA may promulgate standards or guidelines that define adequacy, equity, 

and/or excellence in library service. Standards or guidelines may be quantitative, qualitative, or both. 

Maintaining standards or following guidelines may be a requirement for receiving State aid and/or LSTA 

grants. 

065 Statewide public relations/library promotion campaigns. A concerted public relations program usually 

organized around a particular theme or issue, with specific objectives, and using a variety of techniques in 

concert (e.g., press releases, events, publications, exhibits). 

066 Summer reading program support. A particular kind of Statewide public relations and library promotion 

campaign designed to encourage reading by children between school years. The usual purpose of such 

programs is to maintain or improve the reading skills of children between school years. 

067 Union list development. A union list is a list of titles of works, usually periodicals, in physically separate library 

collections. Location data indicate libraries in which a given item may be found. 

068 Universal Service Program (review and approval of technology plans). The state library agency reviews and 

approves technology plans for libraries or library systems applying for universal service discounts (also 

known as E-rate discounts) under the Universal Service Program, established by the Federal 

Communications Commission (FCC) under the Telecommunications Act of 1996. 

069-076 (These items are reserved for future use.) 

 

Part E. Public Service Hours, Outlets, and User Groups 

6a. Enter in the spaces provided the total hours open in a typical week for all StLA outlets (main or central, 

bookmobiles, and other outlets), regardless of whom them serve. Do no report an allied operations outlet as 

an StLA outlet. 

 Note: Main or central outlet, bookmobiles, and other outlets (excluding bookmobiles) are defined in the 

instructions to question 7. Report total hours open in a typical week for all StLA outlets, regardless of whom 

them serve, and regardless of whether they are open on a walk-in or referral basis. Exclude data for a local 

public or academic library serving as a State resource center or State reference/information service center 

under contract with the StLA. Do not report data for non-StLA outlets, even though the StLA may provide 

funding or services to such outlets. 

 A "typical week" is a time that is neither unusually busy nor unusually slow. Avoid holidays, vacation periods, 

days when unusual events are taking place in the community or in the library. Choose a week in which the 

library is open its regular hours. Include seven consecutive calendar days from Sunday through Saturday or 

whenever the library is usually open. 

077a Total hours/week (all StLA outlets, regardless of whom they serve). Sum of hours open during a typical 

week for all StLA outlets (main or central, bookmobiles, and other outlets), regardless of whom them serve. 

Do no report an allied operations outlet as an StLA outlet. 

6b. Enter in the spaces provided the total hours that the main or central StLA outlet is open in a typical week to 

serve the general public or state government employees, by the specified categories. Only one outlet may 

be designated as the main or central outlet. 
48

 Note: Main or central outlet, is defined in the instructions to question 7. Report public service hours for the 

main or central StLA outlet, regardless of whether the outlet is open on a walk-in or referral basis. Exclude 

data for a local public or academic library serving as a State resource center or State reference/information 

service center under contract with the StLA. Exclude service hours if the outlet only serves blind and 

physically handicapped individuals through the National Library Service for the Blind and Physically 

Handicapped, Library of Congress. Also exclude service hours if the outlet only serves residents of State 

correctional institutions or residents of other State institutions, unless the outlet is administered and staffed 

by the StLA. Do not report data for a non-StLA outlet, even though the StLA may provide funding or services 

to such an outlet. 

077b Total hours/week (main or central outlet). Sum of hours open during a typical week for the main or central 

outlet. 

078 Monday–Friday after 5:00 p.m. (main or central outlet). Sum of hours open after 5:00 p.m. Monday through 

Friday during a typical week for the main or central outlet. 

079 Saturday and Sunday (main or central outlet). Sum of hours open on Saturday and Sunday during a typical 

week for the main or central outlet. 

080-081 (These items are reserved for future use.) 

7. Enter in the spaces provided the total number of StLA outlets, by type of outlet, regardless of whom they 

serve. Only one outlet may be designated as the main or central outlet. Do not report an allied operations 

outlet as an StLA outlet. 

 Note: An StLA outlet has regular hours of service in which StLA staff are present to serve its users. The staff 

and all service costs are paid by the StLA as part of its regular operation. A loan of books or total collections 

(whether permanent or short-term) to another agency, library, or school does not constitute an StLA outlet 

inasmuch as it is not administered and staffed by the StLA. 

082 Main or central outlet. A single unit library or the unit where the principal collections are located and handled. 

Note: An StLA administrative center which is separate from the principal collections and is not open to users 

should not be included as an outlet. Only one outlet may be designated as the main or central outlet. When 

two or more outlets are considered main or central outlets, one outlet should be designated as the central 

outlet and the others should be designated as “other outlets (excluding bookmobiles)”. 

083 Other outlets (excluding bookmobiles). Units that have all of the following: (1) separate quarters; (2) a 

permanent basic collection of books and/or other materials; (3) a permanent paid staff; and (4) a regular 

schedule of hours open to users. 

084 Bookmobiles. Trucks or vans specially equipped to carry books and other library materials. They serve as 

traveling branch libraries. Count vehicles in use, rather than the number of stops each vehicle makes. 

085 Total outlets. Sum of items 082-084. 

8. Enter in the spaces provided the number of StLA outlets that serve the following user groups, in whole or in 

part, by type of outlet. 

 Note: Main or central outlet, bookmobiles, and other outlets (excluding bookmobiles) are defined in the 

instructions to question 7. 

086 Blind and physically handicapped individuals. Outlets serving this user group may contain talking books on 

discs and tapes and books in Braille made available from the National Library Service for the Blind and 

Physically Handicapped, Library of Congress. In addition, such outlets may contain large print books for the 

visually handicapped and captioned films for the deaf. These outlets provide such library materials and 

library services to blind or physically handicapped residents who have been certified by competent authority 

as unable to read or to use conventional printed materials as a result of physical limitations. 
49

087 Residents of State correctional institutions. Outlets serving this user group provide books, other library 

materials, and access to other information resources as well as other library services to residents of prisons, 

reformatories, and other correctional institutions operated or substantially supported by the State. 

088 Residents of other State institutions. Outlets serving this user group provide books, other library materials, 

and access to other information resources as well as other library services to patients or residents of 

residential training schools, hospitals, nursing homes, and other general or special institutions operated or 

substantially supported by the State. 

089 State government employees (executive, legislative, or judicial). Outlets serving this user group provide 

books, other library materials, and access to other information resources as well as other library services to 

employees of all branches of State government. 

090 General public. Report all StLA outlets that serve the general public, regardless of whether they are open on 

a walk-in or referral basis. Outlets serving this user group function as the State-level equivalent of a local 

public library, providing books, other library materials, and electronic access to locally mounted and remote 

information resources for all State residents. 

 

Part F. Collections 

9. Enter in the spaces provided the total number of volumes or physical units in the specified formats in all StLA 

outlets (main or central, bookmobiles, and other outlets) that serve the general public and/or State 

government employees. 

 Note: Main or central outlet, bookmobiles, and other outlets (excluding bookmobiles) are defined in the 

instructions to question 7. Report collections for all StLA outlets that serve the general public, regardless of 

whether they are open on a walk-in or referral basis. Exclude data for a local public or academic library 

serving as a State resource center or State reference/information service center under contract with the 

StLA. Exclude collections of braille and talking books owned by the National Library Service for the Blind and 

Physically Handicapped, Library of Congress. Also exclude collections that are specifically intended to only 

serve residents of State correctional institutions or residents of other State institutions, unless such outlets 

are administered and staffed by the StLA. 

091 Book and serial volumes (exclude microforms) (exclude collections of braille books owned by the National 

Library Service for the Blind and Physically Handicapped, Library of Congress). Books are non-periodical 

printed publications bound in hard or soft covers, or in loose-leaf format, of at least 49 pages, exclusive of the 

cover pages; or juvenile non-periodical publications of any length bound in hard or soft covers. Serials are 

publications issued in successive parts, usually at regular intervals, and as a rule, intended to be continued 

indefinitely. Serials include periodicals(magazines), newspapers, annuals reports, yearbooks, etc.) memoirs, 

proceedings, and transactions of societies. Except for the current volume, count unbounded serials as 

volumes when the library has at least half of the issues in a publisher's volume. 

092 Audio materials (exclude collections of talking books owned by the National Library Service for the Blind and 

Physically Handicapped, Library of Congress). These are materials on which sounds (only)are stored 

(recorded) and that can be reproduced (played back) mechanically or electronically, or both. Included are 

records, audiocassettes, audio cartridges, audiodiscs, audioreels, talking books, and other sound recordings. 

093 (This item is reserved for future use.) 

094 Video materials. These are materials on which pictures, sound, or both are recorded. Electronic playback 

reproduces pictures, sounds, or both using a television receiver or monitor. 

095 Current serial subscriptions (titles, not individual issues) (include print subscriptions only) (exclude microform, 

electronic, and digital subscriptions). These include current subscriptions received, both purchased and gifts. 

This count does not include the number of individual issues, but rather each serial title. Report the total 

number of titles subscribed to, including duplicates. Do not report individual issues. Report print subscriptions 

only. Exclude microform, electronic, and digital subscriptions. 
50

096 Government documents (include only government documents not accessible through the library catalog and 

not reported elsewhere). For government documents not accessible through the library catalog and not 

reported on other lines, report the number of volumes or physical units of such materials in all formats. A 

government document is a publication in any format bearing a government imprint. Includes publications of 

federal, State, local, and foreign governments and intergovernmental organizations to which governments 

belong and appoint representatives (e.g., United Nations, Organization of American States). 

10. Enter Yes or No for this item to indicate whether the StLA maintains a general collection (fiction and/or 

nonfiction). 

097 General collection. 

098-105 (These items are reserved for future use.) 

11. Enter Yes or No for each item (106-109) to indicate whether the StLA is designated as a federal or State 

depository library for government documents, and whether it is a regional or selective federal depository. 

 Note: A government document is a publication in any format bearing a government imprint. Includes 

publications of federal, State, local, and foreign governments and intergovernmental organizations to which 

governments belong and appoint representatives (e.g., United Nations, Organization of American States). 

106 State depository library. A library officially designated as a depository of publications bearing the imprint of 

the State government. 

107 Federal depository library. A library officially designated as a depository of publications bearing the imprint of 

the federal government. These libraries receive publications issued by the executive, judicial, and the 

legislative branches at no charge in exchange for providing free public access. Enter Yes or No to items 108 

and 109 to indicate if the StLA is a regional or selective depository 

108 Regional. Regional depositories receive one copy of all materials distributed by the federal government. 

109 Selective. Selective depositories receive only those materials they select. 

 

Part G. Library Service Transactions 

12. Enter in the spaces provided ANNUAL totals for the specified types of service transactions for all StLA 

outlets (main or central, bookmobiles, and other outlets) that serve the general public and/or State 

government employees. 

 Note: Main or central outlet, bookmobiles, and other outlets (excluding bookmobiles) are defined in the 

instructions to question 7. Report library service transactions for all StLA outlets that serve the general public, 

regardless of whether they are open on a walk-in or referral basis. Exclude data for a local public or 

academic library serving as a State resource center or State reference/information service center under 

contract with the StLA. Exclude service transactions for outlets or outlet service points that only serve blind 

and physically handicapped individuals through the National Library Service for the Blind and Physically 

Handicapped, Library of Congress. Also exclude service transactions for outlets that only serve residents of 

State correctional institutions or other State institutions, unless such outlets are administered and staffed by 

the StLA. 

110 Circulation (Exclude items checked out to another library). These are transactions that involve lending an 

item from the State Library collection or borrowed from another library for use generally, although not always, 

outside the library. This activity includes charging materials manually or electronically. Also report each 

renewal as a circulation transaction. Exclude in-house use resulting from counting items in the collection as 

they are reshelved after use and without any formal tracking system. Exclude items checked out to another 

library. 
51

 Interlibrary Loan/Document Delivery 

111 Provided to other libraries. These are library materials, or copies of materials, loaned from the StLA collection 

to another library upon request. Do not include loans or copies of materials from one StLA outlet to another 

StLA outlet. 

112 Received from other libraries and document delivery services. These are library materials, or copies of 

materials, borrowed by the StLA from another library or obtained by the StLA from a commercial document 

delivery service. Do not include loans or copies of materials from one StLA outlet to another StLA outlet. 

113 Reference transactions. A reference transaction is an information contact which involves the knowledge, use, 

recommendations, interpretation or instruction in the use of one or more information sources by a member of 

the StLA staff. The term includes information and referral service. Information sources include printed and 

non-printed materials, machine-readable databases (including computer-assisted instruction), catalogs and 

other records of holdings, and, through communication or referral, other libraries, and institutions and 

persons both inside and outside the library. When a staff member utilizes information gained from previous 

use of information sources to answer a question, report as a reference transaction even if the source is not 

consulted again during the transaction. If necessary, multiply a typical week by 52. Exclude directional 

transactions. (See definition of typical week in question 6a.) 

114 Library visits. This is the total number of persons per year entering StLA outlets, including persons attending 

activities, meetings, and those persons requiring no staff services. If necessary, multiply a typical week by 

52. A "typical week" is defined in the instructions to question 6a. 

 

Part H. Library Development Transactions 

13. Enter in the spaces provided ANNUAL totals for the specified types of library development transactions of the 

StLA. 

 LSTA and State Grants 

115 Grants monitored. Report the total annual number of LSTA and State grants monitored by the StLA. Count all 

grants monitored during the reporting period, regardless of their duration or the year in which they were 

awarded. 

116 On-site monitoring visits. Report the total annual number of visits made to monitor LSTA and State grant 

sites. Count site visits for all grants administered during the reporting period, regardless of their duration or 

the year in which they were awarded. 

 Continuing Education Programs 

117 Number of events. Report the total number of continuing education events (workshops, training sessions, 

etc.) which (1) the StLA sponsored and itself presented and (2) another agency presented with the help of 

StLA funding and planning support. Do not count events for which the StLA is only a nominal sponsor. Do not 

count events for an allied operation. 

118 Total attendance at events. Report the total annual attendance at continuing education events reported in 

item 117. 

 

Part I. Staff 

14. Enter in the spaces provided the total number of StLA staff in FTEs (full-time equivalents) (to two decimal 

places), by type of position and service. Report all staff on the payroll as of October 1, 2004, and unfilled but 

budgeted positions. 
52

 Note: Forty hours per week is the measure of full-time employment for this survey. FTEs (full-time 

equivalents) of employees in any category may be computed by taking the number of hours worked per week 

by all employees in that category and dividing it by 40. Report staff based on the StLA organization chart. A 

given position (e.g., State Data Coordinator) may be part of administration in one agency, library 

development in another, and library services in another agency. If an employee provides more than one 

service, allocate the FTE among appropriate categories. 

 Type of Position 

 (a) Librarians with ALA-MLS. Librarians with master’s degrees from programs of library and information 

studies accredited by the American Library Association. 

 (b) Other professionals. These are professionals other than ALA-MLS librarians employed by the StLA, such 

as archivists, accountants, business managers, public relations, and human resources staff. 

 (c) Other paid staff. This includes all other employees paid from the StLA budget, including plant operations, 

security, and maintenance staff. 

 (d) Total staff. Sum of columns (a), (b), and (c) for each item. 

 Type of Service 

119 Administration. Usually includes the chief officer of the StLA and his or her immediate staff. May include 

officers responsible for the StLA's fiscal affairs; public relations; and planning, evaluation, and research. 

 Library Development 

 Note: Usually includes staff responsible for the development of public library services. May include staff 

responsible for administering State and LSTA grant programs; providing consulting and continuing education 

services; and promoting resource sharing and other forms of interlibrary cooperation. (See instructions to 

question 5 for definitions of types of libraries.) 

120 Public library. Staff who provide consulting, continuing education, and other services to public libraries. 

121 School library media center. Staff who provide consulting, continuing education, and other services to school 

library media centers. 

122 Academic library. Staff who provide consulting, continuing education, and other services to academic 

libraries. 

123 Special library. Staff who provide consulting, continuing education, and other services to special libraries. 

124 Other library development. Includes library development staff not reported in items 120-123. 

125 Total library development. Sum of items 120-124. 

 Library Services 

 Note: Staff responsible for providing library service from the StLA. Includes public, technical, and other library 

services. 

126 Public services. Includes circulation; reference/adult and children's/ young adult services; government 

publications; and interlibrary loan. 

 Circulation staff are those involved in lending items from the StLA collection for use generally (although not 

always) outside the library. Their activities include charging, renewals, books-by-mail, and delivering items 

directly to the user. 
53

 Reference/adult and children's/young adult services staff are those who use, recommend, interpret, or 

instruct library users in the use of one or more information sources, or provide knowledge of such sources 

from a member of the StLA staff. 

 Government publications staff are those responsible for materials published in any format by a government 

agency (e.g., publications of the federal, State, local, and foreign governments and of inter-governmental 

organizations to which governments belong and appoint representatives, such as the United Nations and the 

Organization of American States). 

 Interlibrary loan staff are those responsible for transactions in which library material, or a copy of the material 

(including materials sent by telefacsimile or other form of electronic transmission) is made available by one 

library to another upon request. It includes both lending and borrowing. The libraries involved in interlibrary 

loan are not under the same administration. Interlibrary loan also includes transactions for materials obtained 

through the interlibrary loan process that are supplied from non-library sources, such as commercial 

document delivery services. 

127 Technical services. Includes those activities related to the acquisition, organization, and preparation of 

materials. Included in this category are acquisition services, cataloging services, serials control, binding 

services, and computer services in support of these functions. 

128 Other library services. Includes library services staff not reported in items 126-127. 

129 Total library services. Sum of items 126-128. 

130 Other services. Includes staff not reported in items 119-129, such as staff in allied operations. 

131 Total staff. Sum of items 119, 125, 129, and 130. 

15. Enter in the spaces provided the number of StLA staff in FTEs (full-time equivalents) (to two decimal places), 

by type of position and selected staff specialty. Report specified staff on the payroll as of October 1, 2004, 

and unfilled but budgeted positions. These staff should also be reported in question 14. 

 Note: See definitions of types of positions and FTEs in instructions to question 14. If an employee serves in 

more than one specialty, allocate the FTE among appropriate categories. 

132a Administration of LSTA grants. Includes determining compliance with eligibility criteria and performance 

standards, overseeing processes through which recipients of LSTA funds are determined, announcing 

recipients and disbursing funds, monitoring and receiving reports from recipients, submitting plans and 

reports to the Office of Library Services within the Institute of Museum and Library Services, and other 

activities involved in the management of financial assistance provided by the federal government to libraries 

under the Library Services and Technology Act. 

132b Administration of State aid. Includes determining compliance with eligibility criteria and performance 

standards, overseeing processes through which recipients of State funds are determined, announcing 

recipients and disbursing funds, monitoring and receiving reports from recipients, and other activities 

involved in the management of funds provided by the State to libraries. 

133 Automation/electronic network development/telecommunications. Includes any activities described in Part N. 

Also includes consulting, continuing education, and other services that facilitate library automation and 

network participation. Includes telecommunications planning and development. Includes consulting services 

related to the review and approval of technology plans for the Universal Service Program (also called the Erate discount program). 

134 Blind and physically handicapped services. Library services to individuals who have been certified by 

competent authority as unable to read or to use conventional printed materials as a result of physical 

limitations. 

135 Children's/young adult services. Includes consulting, continuing education, and other services to public 

libraries that facilitate the establishment and improvement of services to children (i.e., persons age 14 and 

under) and young adults (as defined by the StLA). 
54

136 Institutional library services. Includes providing books, other library materials, and access to other information 

resources as well as other library services to residents of prisons, reformatories, and other correctional 

institutions; patients or residents of residential training schools, hospitals, and nursing homes; and other 

general or special institutions operated or substantially supported by the State. 

137 Library statistics. Includes the design and administration of data collection instruments as well as data entry, 

data processing, and publication and dissemination of library data. Include the State Data Coordinator for the 

Federal State Cooperative System (FSCS) for Public Library Data, the Library Representative for the 

Integrated Postsecondary Education Data System (IPEDS) (if employed by the StLA), and others employed 

by the StLA who are involved in such efforts (e.g., public library consultant, data entry operator). 

138 Literacy program support. Includes consulting, continuing education, and other services to organized efforts 

to assist individuals with limited language and mathematical skills in developing skills in reading, writing, and 

computation that enable them to function in society without assistance from others. Include ESL (English As 

a Second Language) services. 

139 Marketing/communications. Includes activities planning and coordinating the implementation of a statewide 

communications program about programs and services of libraries; publications development; liaison to 

citizen groups and library partners in enhancing knowledge of library services and encouraging involvement 

of the public in determining the effectiveness of library services; and public information. 

16. Enter in the spaces provided the total number of StLA staff, by position, gender, and full-time/part-time 

status, on the payroll as of October 1, 2004. Exclude unfilled but budgeted positions. 

 Note: See definitions of types of positions in instructions to question 14. 

140-

149 

(These items are reserved for future use.) 

150a151b 

Total staff. Enter total StLA by position, gender, and full-time/part-time status, on the payroll as of October 1, 

2004. Exclude unfilled but budgeted positions. 

 

Part J. Revenue 

17. Enter Yes or No to indicate whether all public library funds from state sources are administered by the StLA. 

Note: Answer this question based on state funds distributed to libraries in state fiscal year 2004. If no state 

funds are reported in Part K in items 179(b) or 180(b), the answer should be No. 

152 StLA administration of all public library state funds 

18. Enter Yes or No to indicate whether any funds from state sources are administered by the StLA for the 

following types of libraries. 

Note: Answer this question based on state funds distributed to libraries in state fiscal year 2004. If no state 

funds are reported in Part K in related items 179(b) to 183(b) or 185(b), the answer should be No. 

153a Academic libraries (definition is provided in question 5). 

153b School library media centers (definition is provided in question 5). 

153c Special libraries (definition is provided in question 5). 

153d Library cooperatives (definition is provided in question 5). 

19. Enter in the spaces provided total funds received as revenue by the StLA during the reporting period 

specified in items 022-023. EXCLUDE carryover. Include revenue for allied operations only if the revenue is 

part of the StLA budget. Include all funds distributed to libraries if the funds are administered by the StLA. 
55

 Note: Exclude carryover when reporting revenue. Carryover means funds carried forward from the previous 

year, sometimes called an “opening balance” or “fund balance”. 

 Federal Revenue 

154 LSTA (Library Services and Technology Act) State Programs 

 Note: Report the funds drawn down from the federal government from the LSTA State Program during state 

fiscal year 2004. Do not report LSTA National Leadership Grants--report these grants in item 155 (Other 

Federal revenue). 

155 Other Federal revenue. If the StLA received other federal revenue (e.g., National Endowment for the 

Humanities grants, National Historical Publications and Records Commission grants, LSCA Title II grants, 

LSTA National Leadership Grants, etc.), report that revenue in this item. If your state acts as the fiscal agent 

for a multi-state grant, report only the funds designated for your state. 

156 Specify program(s) and title(s). If other federal revenue is reported in item 155, specify its source in this item. 

157 Total Federal revenue. Sum of items 154 and 155. 

158-

166 

(These items are reserved for future use.) 

 State Revenue 

167 StLA operation. Report revenue received from the State to support operation and services of the StLA. Do 

not include revenue received for major capital expenditures, contributions to endowments, or revenue 

passed through to another agency, or funds unspent in the previous fiscal year. 

168 State aid to libraries. Report revenue received from the State for distribution to libraries, systems, and 

agencies. Include funds derived from State sources (exclusive of Federal funds) and appropriated by a State 

legislature to a State Library Agency for payment or transfer to an individual library; a group of libraries; or an 

agency or library, other than the StLA, that provides a Statewide service to libraries or citizens. Exclude State 

funds used to administer the State Library Agency or to deliver Statewide services to libraries or citizens 

where the service is administered directly by the StLA; State funds allocated for school library operations 

when the State Library Agency is under the State education agency; and federal funds. 

169 Other State revenue. Report revenue received from the State for any other purpose, such as interagency 

transfers. 

170 Total State revenue. Sum of items 167-169. 

171 Other revenue. Include (1) any other revenue from public sources; (2) revenue received from private 

sources, such as foundations, corporations, Friends groups, and individuals; and (3) StLA-generated 

revenue, such as fines and fees for services. 

172 Total revenues. Sum of items 157 +170 + 171. 

 

Part K. Expenditures 

20. Enter in the spaces provided total StLA expenditures, by source of funds and type of expenditure. Include all 

LSTA expenditures. Include expenditures for allied operations only if the expenditures are from the StLA 

budget. Include all funds distributed to libraries if the funds are administered by the StLA. 

 Operating Expenditures for StLA and Allied Operations (items 173-178) 
56

 Note: These are the current and recurrent costs necessary to the provision of services by the StLA. Include 

LSTA expenditures for statewide services (item 190) conducted directly by the StLA. Include LSTA 

expenditures for LSTA administration (item 192). Exclude LSTA expenditures for grants (item 191). Do not 

include funds distributed to libraries; report them instead in items 179 to 186. 

173 Salaries and wages. Salaries and wages for all StLA staff, including plant operation, security and 

maintenance staff for the reporting year. Include salaries and wages before deductions, but exclude 

employee benefits. 

174 Employee benefits. Benefits outside of salaries and wages paid and accruing to employees, including plant 

operation, security and maintenance staff, regardless of whether the benefits or equivalent cash options are 

available to all employees. Include amounts spent by the StLA for direct, paid employee benefits, including 

Social Security, retirement, medical insurance, life insurance, guaranteed disability income protection, 

unemployment compensation, worker's compensation, tuition, and housing benefits. Only that part of any 

employee benefits paid out of the StLA budget should be reported. 

175 Total staff expenditures. Sum of items 173-174. 

176 Collection expenditures. Includes all expenditures for materials purchased or leased for use by StLA users, 

including print materials, microforms, machine-readable materials, audiovisual materials, etc. 

177 Other operating expenditures. Includes all operating expenditures not reported in items 173-176. 

178 Total operating expenditures. Sum of items 175-177. 

 Financial Assistance to Libraries and Systems (items 179-186) 

 Note: Include LSTA expenditures for grants (item 191). Exclude LSTA expenditures for statewide services 

(190) conducted directly by the StLA and LSTA expenditures for LSTA administration (item 192). Include all 

funds distributed to libraries if the funds are administered by the StLA. 

179 Individual public libraries. Financial assistance to individual public libraries for services to their population of 

legal service area. These are libraries that are governed exclusively by a single board or political subdivision. 

Municipal libraries, county libraries, consolidated multi-county libraries, and library districts are considered 

individual libraries if there is only one administrative entity. Exclude construction aid. 

180 Public library systems. Financial assistance to public library systems for services to their population of legal 

service area. These are headquarters of regional public library systems, federations, cooperatives, or public 

libraries serving in a regional capacity which includes grants to headquarters of regional public library 

systems. Exclude construction aid. 

181 Other individual libraries. Financial assistance to other individual libraries for services to their population or 

constituency. These are libraries other than public libraries and school library media centers. Exclude grants 

to public libraries and to school library media centers. Report financial assistance to school library media 

centers in item 185. Exclude construction aid. 

182 Multitype library systems. Financial assistance to multitype library systems for services to their population of 

legal service area. These are headquarters of regional multitype library systems, federations, and 

cooperatives, or libraries serving multitype libraries within a region. Multitype library systems may serve 

public, academic, school, and special libraries. Exclude construction aid. 

183 Single agency or library providing statewide service. Financial assistance to a single entity (agency, library, 

library system, etc.) for services offered to all libraries in the state, or all state residents, or a significant 

portion of all libraries or state residents. Exclude funds administered directly by the StLA to provide such 

services. Exclude construction aid. 
57

184 Library construction. Do not report data for this item in items 179-183, 185, or 187. Includes construction of 

new buildings and acquisition, expansion, remodeling, and alteration of existing buildings, and the purchase, 

lease, and installation of equipment of any such buildings, or any combination of such activities (including 

architects' fees and the cost of acquisition of land). Equipment includes information and building 

technologies, video and telecommunications equipment, machinery, utilities, and built-in equipment and any 

necessary enclosures or structures to house them. Exclude construction aid expended on the StLA. 

185 Other assistance. Expenditures for other assistance to libraries not reported in items 179-184. Exclude 

construction aid. 

186 Total financial assistance to libraries and systems. Sum of items 179-185. 

 Other expenditures for StLA and Allied Operations Only (items 187 and 188) 

187 Capital outlay. Funds for the acquisition of or additions to fixed assets such as building sites, new buildings 

and building additions, new equipment (including major computer installations), initial book stock, furnishings 

for new or expanded buildings, and new vehicles. Exclude replacement and repair of existing furnishings and 

equipment, regular purchase of library materials, and investments for capital appreciation. Exclude the 

amount reported for this item from all other items except item 189. Include construction aid expended on the 

StLA. Exclude construction aid expended on other libraries and systems. Include expenditures for allied 

operations only if the expenditures are from the StLA budget. 

 Note: State accounting practices shall determine whether a specific item is a capital expense or an operating 

expense, regardless of the examples in this definition. 

188 Other expenditures. These are expenditures not reported in items 173-187. Exclude construction aid. Include 

expenditures for allied operations only if the expenditures are from the StLA budget. 

189 Total expenditures. Sum of items 178 and 186-188. 

 

Part L. LSTA State Program Expenditures 

21. Enter in the spaces provided total LSTA state program expenditures, by type of expenditure. Report 

expenditures in one and only one category. These expenditures should also be reported in Part K. 

190 Statewide services (exclude sub-grants to single libraries or agencies providing statewide services). Funds 

expended by the StLA to provide services to libraries and individuals throughout the State. Include 

expenditures for statewide services conducted directly by the StLA. Exclude sub-grants made to single 

libraries or other outside agencies to provide or assist in providing such services. 

 Note: These expenditures should also be reported in Part K, under operating expenditures (items 173-178); 

capital outlay (item 187); or other expenditures (item 188), as appropriate. DO NOT report them as financial 

assistance to libraries and systems (items 179-186). 

191 Grants (include sub-grants to single libraries or agencies providing statewide services). Funds distributed by 

the StLA to recipients who meet eligibility criteria specified by LSTA and the State. Such funds are usually 

awarded for purposes specified in successful grant proposals. Such grants may be awarded competitively or 

on a formula basis. Include sub-grants made to single libraries or other outside agencies to provide or assist 

in providing statewide services. 

 Note: These expenditures should also be reported in Part K, under financial assistance to libraries and 

systems (items 179-186), as appropriate. DO NOT report them as StLA operating expenditures (items 173-

178); capital outlay (item 187); or other expenditures (item 188). 

192 LSTA administration. Expenditures of LSTA funds for administrative costs in connection with programs and 

services carried out under this Act. 

193 Total LSTA expenditures. Sum of items 190-192. 
58

22. Enter in the spaces provided total LSTA state program expenditures, by use of expenditure. Report 

expenditures in one and only one category. These expenditures should also be reported in Part K. 

 Note: LSTA administration expenditures in item 197 must equal LSTA administration expenditures in item 

192. And total LSTA expenditures in item 198 must equal total LSTA expenditures in item 193. 

194 Electronic networking/electronic access. Report LSTA expenditures (including expenditures for statewide 

services and grants) for establishing electronic linkages among or between libraries; electronically linking 

libraries with educational, social, or information services; assisting libraries in accessing information through 

electronic networks; encouraging libraries in different areas, and encouraging different types of libraries, to 

establish consortia and share resources; and paying costs for libraries to acquire or share computer systems 

and telecommunications technologies. 

195 Services to persons having difficulty using a library. Report LSTA expenditures (including expenditures for 

statewide services and grants) for library and information services to persons having difficulty using a library 

and to underserved urban and rural communities. 

196 Services to children in poverty. Report LSTA expenditures (including expenditures for statewide services and 

grants) for library and information services to children (from birth through age 17) from families with incomes 

below the poverty line, as defined by the Office of Management and Budget and revised annually in 

accordance with section 673(2) of the Community Services Block Grant Act (42 U.S.C. 9902(2)) applicable to 

a family of the size involved. 

197 LSTA administration (must equal amount reported in 192). Report expenditures of LSTA funds for 

administrative costs in connection with programs and services carried out under this Act. 

 Note: LSTA administration expenditures in item 197 must equal LSTA administration expenditures in item 

192. 

198 Total LSTA expenditures (must equal amount reported in 193). Sum of items 194-197. 

 Note: Total LSTA expenditures in item 198 must equal total LSTA expenditures in item 193. 

 

Part M. Allied Operations Expenditures 

23. Enter in the spaces provided total expenditures from the StLA budget for the allied operations listed in Part 

C. These expenditures should also be reported in Part K. 

 Operating Expenditures 

199 Total staff expenditures. Report StLA expenditures for salaries and wages and employee benefits for allied 

operations listed in Part C. Also see instructions for items 173-174 for guidance. 

200 Other operating expenditures. Report all other operating expenditures for allied operations, if these 

expenditures are from the StLA budget. 

201 Total operating expenditures. Sum of items 199 + 200. 

202 Capital outlay. Report StLA expenditures for capital outlay for the allied operations listed in Part C. See the 

description of capital outlay in the instructions for item 187. 

203 Other expenditures. These are other expenditures for allied operations not reported in items 199-202. 

Exclude construction aid. 

204 Total expenditures. Sum of items 201-203. 

205 (This item is reserved for future use.) 
59

 

Part N. Electronic Services and Information (a)

24. Enter Yes or No for each item to indicate whether the StLA supports the specified electronic networking 

functions at the State level. 

 Note: A State-level electronic information network involves the wide-area use of telecommunications to link 

libraries via micro-computers or terminals to automated library systems. The network may include online 

public access catalogs and other library applications; locally mounted or online databases (bibliographic, full 

text, or data); bibliographic utilities; and other information resources. Access to such networks may be via 

modem (i.e., dial access) or dedicated lines (i.e., hard-wired). Such a network may or may not be connected 

to the Internet. 

206 Electronic network planning or monitoring. Includes drafting Statewide plans, requests for proposals, and 

contracts and monitoring contracts for network development. 

207 Electronic network operation. Includes acquiring, maintaining, or replacing substantial technological 

equipment necessary to provide access to information in electronic and other formats made possible by new 

information and communication technologies. May include hosting or sharing a mainframe, minicomputer, or 

file server, or facilitating reciprocal borrowing agreements and document delivery systems necessary to fully 

exploit such a network. Such a network may or may not be connected to the Internet. 

 Database Development 

 Note: Activities may include creation of new databases or conversion of existing databases into electronic 

format. Includes bibliographic databases as well as full text or data files. 

208 Bibliographic databases. Includes machine-readable catalog records, other electronic indexes, and other 

databases which contain only references to or condensed surrogates for original materials. 

209 Full text or data files. Full text files are files in which the information consists of the content of one or more 

complete intellectual products initially expressed primarily through the written word. Data files report the 

content of one or more complete intellectual products expressed primarily with numbers. 

25. Enter Yes or No for each item to indicate whether the StLA supports library access to the Internet in the 

specified ways. 

Note: The Internet is the global network of networks that, via a standardized addressing system and a 

common primary command structure, enables individuals and organizations to communicate via electronic 

mail, to access a host of online databases and other electronic information resources, and to transfer files 

electronically. 

 Training or consulting for participation (items 210a and 210b): 

210a Library staff (state and local). Includes all activities that facilitate Internet awareness and use by library staff 

(state and local) and "training the trainer" activities. 

210b State library customers or end-users. Includes all activities that facilitate Internet awareness by actual or 

potential state library customers or end-users. 

211 Subsidy for participation. Includes any grants of State, federal, and/or other StLA funds to libraries or related 

organizations that facilitate (1) establishing Internet accounts for library-related individuals or organizations; 

(2) acquiring computer hardware, software, or peripherals necessary for Internet access; and (3) training or 

consulting with actual and potential Internet users. 

212 Providing equipment. Includes computer hardware, software, and peripherals necessary for Internet access. 

Critical types of equipment, beyond basic hardware and operating system software, include modems and 

telecommunications software. 
60

213 Providing access to directories, databases, or online catalogs via the Internet. Includes bibliographic files, 

locator files, and/or full text databases produced or licensed by the state library agency and available via the 

Internet. Note: This item focuses on content available via the Internet. 

214 Managing a gopher/Web site, file servers, bulletin boards, or listservs. Includes the development and 

maintenance of Internet menu systems, operation of equipment that provides Internet access to multiple files, 

or posting of electronic messages via the Internet. Note: This item focuses on the structure through which 

content is available via the Internet. 

26. What is your StLA’s fastest Internet speed of connection? Select one of the following: 

215 56K (bits per second) 

T1 (1.5 million bits per second) 

T3 (45 million bits per second) 

Other speed 

216 Specify. If ‘Other speed’ is selected in item 215, specify the speed in this item. 

217-

219 

(These items are reserved for future use.) 

27. Enter in the spaces provided the number of workstations that are used for Internet access by the general 

public in all StLA outlets that serve the public, by the specified categories. Include terminals used by both 

the StLA staff and the public. Exclude terminals that are for StLA staff use only. 

 Note: Report data only for all StLA outlets that serve the general public. Exclude data for: (a) a local public or 

academic library serving as a State resource center or State reference/ information service center under 

contract with the StLA; (b) outlets that only serve blind and physically handicapped individuals through the 

National Library Service for the Blind and Physically Handicapped, Library of Congress; (c) outlets that only 

serve residents of State correctional institutions or residents of other State institutions; (d) outlets that only 

serve state government employees; and (e) non-StLA outlets, even though the StLA may provide funding or 

services to such outlets. 

220a Number of library-owned public-access graphical workstations that connect to the Internet for a dedicated 

purpose (e.g., to access an OPAC or specific database, or to train the public) or multiple purposes. (For this 

count, the term "library-owned" includes computers leased by the state library agency.) 

220b Number of all other public access Internet workstations in the library. (Report non-library computers placed 

in the library by other agencies or groups. Report non-graphical workstations.) 

28. Enter Yes or No to indicate whether the StLA receives and responds to reference questions through the 

Internet. 

221 Reference questions. Include reference questions received through the Internet, including e-mail and Webbased reference forms. 

Part N. Electronic Services and Information (b)

29. Enter Yes or No to indicate whether the StLA, either on its own or in partnership with other agencies in the 

state, provides or facilitates access for other libraries in the state to on-line databases through subscription, 

lease, license, consortial membership, or agreement. 

222 On-line databases. On-line databases include indexing and abstracting, encyclopedias, dictionaries, 

statistical compilations, etc. 

30. Enter in the spaces provided total StLA expenditures for statewide database licensing, by source of funds. 

These expenditures should also be reported in Part K. 
61

223 Statewide database licensing. Statewide contracted rights for access to and use of database(s) by libraries 

that are parties to a licensing agreement. 

31. Enter Yes or No for each item to indicate which user groups are covered by the statewide database licenses 

paid for by the funds reported in question 30. 

224 Public libraries (definition is provided in question 5). 

225 Academic libraries (definition is provided in question 5). 

226 School library media centers (definition is provided in question 5). 

227 Special libraries (definition is provided in question 5). 

228 Library cooperatives (definition is provided in question 5 under “System”). 

229 Other state agencies 

32. Enter Yes or No to indicate whether your statewide database licenses paid for by the funds reported in 

question 30 cover access for remote users. 

230 Remote users. Authorized users having access to and use of licensed database(s) from sites outside of a 

library building. 

33. Enter Yes or No to indicate whether the StLA facilitates or subsidizes electronic access to the bibliographic 

records or holdings of other libraries in the state, by the specified categories. 

231 CD-ROM union catalog. A CD-ROM union catalog lists the holdings of participating libraries on one or more 

compact discs. The electronic indexes and bibliographic records can be accessed only by libraries with 

compatible hardware (computer, CD-ROM drives) and proprietary software. 

232 (This item is reserved for future use.) 

233 Telnet gateway. A Telnet gateway allows users to log onto the on-line catalogs of other libraries via the 

Internet. Telnet access is available in text format only. 

234 Web-based union catalog (international, national, statewide, multistate, regional). A Web-based union 

catalog makes the aggregated electronic holdings of libraries in a nation, region, a multitype system, or a 

state available via the World Wide Web. Holdings and indexes for a Web-based union catalog are mounted 

on a server that is connected to the Internet. Access to the bibliographic information in a Web-based union 

catalog is available to any user with an Internet connection and a standard Web browser. National union 

catalogs include The Library of Congress and OCLC. OCLC also provides the holdings of libraries outside 

the United States. Note: Report access to a Web-based union catalog via a Z39.50 gateway in this item, as 

it is a Web-based protocol. 

235 (This item is reserved for future use.) 

236 Other type of electronic access. If the StLA facilitates or subsidizes a type of electronic access to the 

holdings of other libraries in the state not covered in items 231 to 234, enter Yes for this item. 

237 Specify. If Yes was indicated for item 236, enter the type of electronic access in this item. 

34. Enter Yes or No to indicate whether the StLA is an applicant for the Universal Service Program (also known 

as the E-rate discount program). 

238 Applicant for Universal Service Program. The Universal Service Program was established by the Federal 

Communications Commission (FCC) under the Telecommunications Act of 1996. To be considered an 

applicant, the StLA must have an FCC Form 470 and Form 471 on file with the FCC. 
62

Part N. Electronic Services and Information (c) 

(Data not collected for questions 35 to 40 for FY 2004)

35. Enter the number of visits to the state library agency via the Internet. A visit occurs when an external user 

connects to a networked state library agency resource for any length of time or any purpose (regardless of 

the number of pages or elements viewed). Examples of a networked library resource include a state library 

agency OPAC, leased online database, or a state library agency Web page. In the case of a user visit to a 

state library agency Web site, a user who looks at 16 pages and 54 graphic images registers one visit on the 

Web server. 

239 Virtual visits to networked state library agency resources. 

36. Enter the total count of the number of sessions (logins) initiated to all state library agency online databases. 

These figures may be available from the database company (EBSCO, Gale, etc.), and may also be available 

from the library network manager. 

240 Database sessions. 

37. Enter the total count of the number of searches conducted in the state library agency’s online databases. 

Subsequent activities by the users (e.g., browsing, printing) are not considered part of the search process. 

These figures may be available from the database company (EBSCO, Gale, etc.). 

241 Database queries/searches. 

38. Enter the number of views to each entire host to which the state library agency subscribes. A view is defined 

as the number of full-text articles/pages, abstracts, citations, and text only, text/graphics viewed. These 

figures may be available from the database company (EBSCO, Gale, etc.). 

242 Items examined using electronic subscription services. 

39. Enter the number of electronic full-text titles that the state library agency subscribes to and offers to the 

public, computed one time annually. Include in this count full-text titles available through database 

subscription service (e.g., EBSCO, Gale, Wilson, etc.). 

243 Electronic full-text serial titles available by subscription. 

244 Electronic full-text other titles available by subscription (including book titles). 

40. Enter the number of electronic full-text titles that the state library agency owns and offers to the public, 

computed one time annually. Report the total number of electronic serial and other titles owned by the state 

library agency. Include in this count the number of electronic books purchased from vendors such as 

Ingram, EBSCO and Net Library. Titles available through subscription should be counted in item 243 or item 

244. Include digitized files or titles (such as historical documents preserved by the StLA or the state, runs of 

digitized state documents) that the StLA digitized or has acquired. 

245 Electronic full-text titles owned (include serial and other titles). 

Part O. Public Policy Issues 

(Data not collected for questions 41 and 42 for FY 2004)

41. Enter in the spaces provided the total grants and contracts expenditures (from all sources) by the StLA to 

assist public libraries in responding to goals in a state or federal education reform initiative in the following 

areas. These expenditures should also be reported in Part K. 

246 Readiness for school. Pre-kindergarten learning that helps a child to enter kindergarten or first grade. Grants 

and contract purposes for “readiness for school” may include cooperative programs for children’s learning 

between or among public libraries and day care centers, schools, and other education and cultural 

organizations, including summer reading programs, toddler programs, etc. 
63

247 Adult literacy and family literacy. 

 Note: Adult literacy and family literacy are defined separately below, but report the total grants and contracts 

expenditures for “adult literacy” and “family literacy” as one sum. 

 Adult literacy. Any library or cooperative program with other agencies or literacy organizations that helps 

adults learn to develop or improve reading skills to function as learners, workers, consumers, and effective 

members of society. 

 Family literacy (exclude Readiness for School). Any library or cooperative program with other agencies or 

literacy organizations that provides integrated educational services for families, including adult education for 

parents to help them improve reading skills in conjunction with childhood education for their children. Exclude 

Readiness for School expenditures, which should only be reported in item 246. 

42. Enter Yes or No to indicate whether the StLA monitors or tracks developments in interagency cooperation or 

progress in library partnerships with business. 

 Note: 1. The distinction is made between “developments in interagency cooperation” and “progress in library 

partnerships with business,” recognizing new initiatives versus ongoing partnerships, and recognizing 

initiatives directed at government agencies and the arts versus initiatives directed at business and civic 

organizations. 

 2. “Monitoring” means the StLA maintains a list of libraries engaging in such cooperation and information 

about the participating organization and the purpose of the cooperation to the extent feasible. 

248 Developments in interagency cooperation between libraries and other educational and cultural institutions. 

Any activity or program that a library, or group of libraries, sponsors with the assistance of, or in cooperation 

with, another government agency or cultural institution. The agency may be a local, county, state or federal 

agency. The cultural institution may include museums or other cultural organizations funded by tax dollars. 

The library does not need to be the initiator of such cooperation. 

249 Progress in library partnerships with business/community organizations or other entities. Any activity or 

program that a library, or group of libraries, sponsors with the support or participation of business and 

community organizations. Civic associations and non-profit cultural organizations, or associations that are 

not government agencies, should be considered community organizations. Civic associations may include 

parent-teacher associations, unions and similar organizations. Non-profit cultural organizations may include 

historical societies, archives or similar organizations.