U.S. Department of Education

Office of Innovation and Improvement (OII)

CHARTER SCHOOL AUTHORIZER ANNUAL UPDATE 

The National Charter School Resource Center and the U.S. Department of Education’s Office of Innovation and 

Improvement are updating a national database of all charter authorizers and the schools they have chartered. This data 

update is designed to gather information about charter school closures and renewals for the database.

Answers to this data update and information gathered from public records will be posted at: 

http://www.charterschoolcenter.org/

Your participation in this data update is important to inform federal and state efforts to support and strengthen charter 

school authorizing.

We encourage you to complete this data update online. To do so, please go to:

http://auth.charterschoolcenter.org/authorizerupdate

If you have any questions, please contact the National Charter School Resource Center at: authorizerupdate@air.org or 

919-636-9193.

OMB CONTROL NUMBER: 1855-0023

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Authorized Schools

Step 1, Part 1: School List and Opening Date

1. Please review the information below and provide any missing information in the columns as indicated. You may update the first school year of 

student enrollment.

2. Please enter school status for each school. 

a. If you authorize any schools that are not listed below, even if multiple schools are operating under a single charter, please add them by 

clicking on the “add a school” button below. 

b. If any schools listed in the table below are not currently authorized by you and have been mistakenly listed, please indicate them in the 

school status column.

c. If any schools have been transferred to you, please indicate below by adding as a new school and indicating status as New School Authorized in 

2012-13.

School name

NCES ID

(12-digit)

State School ID State District ID First school year of 

student enrollment

(Example: 2005–06)

NOTE: This field is 

required for every 

school.

School Status:

Not under your 

oversight; Closed; 

New School 

Authorized in 2012-13;

Existing School

 Check here to add any schools missing from the schools list, including schools that have opened in the past year. Note: Saved information will be added to the school list in 

alphabetical order. 

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C

D

E

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Step 1, Part 2: Renewal Information

1. We’ve pre-populated some of your information from last year. If it is incorrect, please enter correct the information.

 Please check the box to confirm the information listed below is correct and you have no changes to make.

School name

Final school year 

of previous 

charter term, if 

school is not in 

its first charter 

term (Example: 

2010–11)

Final school year 

of current charter 

term (Example: 

2014–15)

Is the charter 

school currently 

in cautionary or 

remedial status?

Does the school 

have a provisional 

charter? (i.e., a 

shortened charter 

term)

Is this school 

closed? If so, 

please complete 

Step 2 for each 

closed school.

Y N Y N Y N

Y N Y N Y N

Y N Y N Y N

Y N Y N Y N

Y N Y N Y N

Y N Y N Y N

Y N Y N Y N

Y N Y N Y N

Y N Y N Y N

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Step 1, Part 3: School Characteristics

1. We’ve pre-populated some of your information from last year. If incorrect, please enter correct information.

 Please check the box to confirm the information listed below is correct and you have no changes to make.

School name

Is this school an 

alternative school?*

If yes, describe 

population served.

1=Dropout 

prevention/recovery

2=Adjudicated youth

3=Homeless youth

4= Students in foster 

care

5=Pregnant or 

parenting teens

6=Credit recovery

7=Other (please

describe)

Is this a cyber or 

virtual school? (All 

courses must be 

online. Do not 

include blended or 

hybrid programs.)

Was this charter 

school converted 

from a traditional 

district school?

If this school is a 

conversion, was the 

school converted to 

charter as part of a 

school turnaround 

effort?

Y N Y N Y N Y N

Y N Y N Y N Y N

Y N Y N Y N Y N

Y N Y N Y N Y N

Y N Y N Y N Y N

Y N Y N Y N Y N

Y N Y N Y N Y N

* Alternative schools are defined as: schools serving a student population in which 80 percent or more of the students belong to at least one of the following categories: former 

dropouts; students at high risk of dropping out; expelled students or those at high risk of expulsion; adjudicated youth, homeless youth; youth in, or transitioning from, foster care; 

pregnant or parenting teens. Alternative schools are not simply defined by serving high percentages of low-income students or English language learners.

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Step 1, Part 4: New Schools

Please provide the information requested for new schools you have chartered in the last year. This includes schools that transferred to you. To add a 

new school, please return to Step 1, Part 1, and "add a school."

School name

Did this school transfer to you from another authorizing 

agency?

Y N

If yes, please list the date of transfer and the name of the previous 

authorizer.

First School Year of your oversight: _______________________

Previous authorizer name: __________________________

Y N

If yes, please list the date of transfer and the name of the previous 

authorizer.

First School Year of your oversight: ________________________

Previous authorizer name: __________________________

Y N

If yes, please list the date of transfer and the name of the previous 

authorizer.

First School Year of your oversight: ________________________

Previous authorizer name: __________________________

Y N

If yes, please list the date of transfer and the name of the previous 

authorizer.

First School Year of your oversight: ________________________

Previous authorizer name: __________________________

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Step 2: Schools Not Under Your Oversight, Including School Closures

Please provide the following additional information for any school that is no longer under your oversight. If a school listed in Step 1 was never 

authorized by you, please indicate that below and choose Option 5 in the Reason column. 

School name Reason Closure Information

Check one. When was the 

decision made 

to close this 

school? 

(mm/yy)

What was 

the 

effective 

closing 

date of this 

school? 

(mm/yy)

Type of closure (Check one.) Reason(s) for 

school closure

(Please check all that apply.)

1. School closed (please fill out 

remaining sections to the right)

2. School moved under the oversight of 

another authorizer (please list the final 

school year of your oversight and the 

name of the new authorizer): 

 Final School Year of your oversight: 

____________________________

 Name of new authorizer:

 ____________________________

3. School converted back to traditional 

district school status 

Final School Year of your oversight: 

___________________________

4. School consolidated or merged with 

another charter school under your 

authorization

Date of merger:

____________________________ 

School(s) merged with:

____________________________ 

5. School was never authorized by your 

agency

6. Other, please explain: 

___________________________ 

1. Nonrenewal at end of 

charter term

2. Revocation of charter 

before end of charter term as a 

result of regularly scheduled 

high-stakes review process

3. Revocation of charter 

before end of charter term, but 

not as a result of a regularly 

scheduled high-stakes review

4. Voluntary 

closure/surrender of charter

1. Academic

2. Compliance 

3. Enrollment

4. Facilities

5. Financial

6. Governance

N 7. Other __________ 

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Step 3: Cautionary or Remedial Status

Please provide the following, additional, information for any charter school that you have placed under a cautionary or remedial status in the past year.

School name Was the action 

taken as the 

result of a 

formal review?

(Check one.)

If yes, what type of review?

(Please check all that apply.)

Reason for 

cautionary/remedial action taken

(Please check all that apply.)

Please describe the action taken.

 Y N

1. Review to inform 

renewal process

2. High-stakes review 

outside of renewal process

3. Other, please specify: 

_______________________

_______________________ 

_______________________

_______________________

1. Academic

2. Compliance 

3. Enrollment

4. Facilities

5. Financial

6. Governance

7. Other 

___________________ 

__________________________

 Y N

1. Review to inform 

renewal process

2. High-stakes review 

outside of renewal process

3. Other, please specify: 

_______________________

_______________________ 

_______________________

_______________________

1. Academic

2. Compliance 

3. Enrollment

4. Facilities

5. Financial

6. Governance

7. Other 

___________________ 

__________________________

 Y N

1. Review to inform 

renewal process

2. High-stakes review 

outside of renewal process

3. Other, please specify: 

_______________________

_______________________ 

_______________________

_______________________

1. Academic

2. Compliance 

3. Enrollment

4. Facilities

5. Financial

6. Governance

7. Other 

___________________ 

__________________________
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Step 4: Authorizer Standards and Practices/Renewal Process

1. Do you conduct high-stakes charter school reviews at any time other than during the renewal process?

(e.g., if charter terms are for fifteen years, are high-stakes reviews conducted every five years, with the possibility of closure as a result of the review?) 

 YES If yes, a. When do you conduct these reviews (e.g., every five years)? ___________________________

 b. Is this time period legislated by your state charter law? Yes No

 NO

2. In which quarter do you make most of your charter renewal decisions?

January–March April–June July–September October–December

3. Do you allow automatic renewals? Yes No

If yes, under what conditions? ______________________________________________________

4. Are all the charter schools that you authorize chartered/certified for the same length of time?

 YES If yes, a. What is the length of charters? ___________ years

 b. Is this time period legislated by your state charter law? Yes No

 NO If no, describe how charter length is set for charter schools that you authorize: _________________________

5. Do you use a standard renewal protocol across all schools? Yes No

6. How many charter applications did you receive between 7/1/11 and 6/30/12? ____________________

7. How many charter applications did you approve between 7/1/11 and 6/30/12? ___________________

8. Do you allow or require an incubation or planning period for new charter schools? 

YES, we require an incubation period

YES, we allow an incubation period

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NO

9. Do any of your schools have multiple authorizers? Yes No

If yes, please list schools and authorizers: ____________________________________

Step 5: Is there any additional information you would like to share?

___________________________________________________________________________________________________

__________________________________________________________________________________________________

___________________________________________________________________________________________________

__________________________________________________________________________________________________
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Step 6: Contact Information

Please provide your contact information:

Name __________________________________________________________________________________

Title ____________________________________________________________________________________

Phone Number ___________________________________________________________________________

E-mail Address ___________________________________________________________________________

Backup E-mail Address (of a colleague in the charter office) ________________________________________

Thank you for your time!

If you have any questions, please contact the National Charter School Resource Center at: authorizerupdate@air.org or 

919-636-9193.