Part 2, Section III: Account Transactions

This section provides accounting transactions for events occurring throughout the federal government. The

transactions illustrate both proprietary and budgetary entries for each accounting event. Transactions are

grouped under the following categories:

 A 100-799 Funding Sources

 B 100-699 Disbursements and Payables

 C 100-799 Collections and Receivables

 D 100-799 Adjustments/Write-offs/Reclassifications

 E 100-799 Accruals/Non-Budgetary Transfers Other Than Disbursements

 and Collections

 F 100-499 Year-end

 G 100-299 Memorandum Entries

 H 100-799 Other Specialized Transaction Entries

The above categories provide a basic framework for organizing the transactions. Also included, as a quick

reference, is a listing of transaction descriptions. These accounting transactions document basic standard

posting logic for financial events across the federal government.

The following notes explain conventions to follow when using the USSGL and the limitations of this

compilation of USSGL transactions:

There are valid accounting events/postings not yet documented. Agencies may engage in

financial activity that the USSGL Board has not yet addressed. If so, submit an issue to the

USSGL Board through the agency’s USSGL representative. To illustrate the issue, document

accounting events specific to the activity in a simple accounting scenario. Include references to

specific legislation, accounting standards, or central agency requirements that make the activity

unique from those currently documented. This documentation may be useful for explaining

variances from the USSGL standard to auditors.

For deposit funds, there are valid accounting postings not yet documented. When recording any

transaction in a deposit fund, agencies should not record (a) budgetary entries or (b) entries

that result in net revenues, expenses, gains, or losses in nonfiduciary deposit funds. Examples

of many transactions commonly used in non-fiduciary deposit funds are provided in the USSGL

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Implementation Guide: Nonfiduciary Deposit Funds with Investment Authority and Clearing

Accounts.

For nonexpenditure transfers of budget authority between Treasury Appropriation Fund Symbols

(TAFS), the "Transfer From" entity will determine the source of funds being transferred and

record a proprietary USSGL account that designates the funding as being derived from either:

Unexpended appropriations from general fund resources not earmarked by law for

a specific purpose–USSGL account 310300, “Unexpended Appropriations–

Transfers-Out,” or 

Financing sources that impact cumulative results of operations-USSGL account

576500, “Nonexpenditure Financing Sources–Transfers-Out.”

The “Transfer To” entity must use a proprietary USSGL account that corresponds to the proprietary USSGL

account used by the “Transfer From” entity. USSGL account 310200, “Unexpended Appropriations–

Transfers-In” corresponds to USSGL account 310300. USSGL account 575500, “Nonexpenditure Financing

Sources–Transfers-In” corresponds to USSGL account 576500. Failure of both entities to record the

matching proprietary USSGL account category (310200/310300 or 575500/576500) will result in agencywide and/or government-wide elimination discrepancies.

There may be mixed funding in a single TAFS. The net position of a TAFS may be a mix of:

Unexpended appropriations derived from general fund resources not earmarked by law for a

specific purpose, and

Financing sources, such as Economy Act revenue, that impact cumulative results of operations.

To facilitate reconciliation of interagency expenses and revenues, do not post cost directly to “in-process

type” asset accounts. Agencies must first record cost, such as direct labor (payroll and benefits) and direct

materials that do not meet agency established capitalization thresholds, in the appropriate USSGL account

600000 series expense account. Use USSGL account 661000, “Cost Capitalization Offset” to apply the

cost to the desired “in-process type” asset account. Do not record amounts applied to asset accounts under

this method to USSGL account 88XXXX series accounts.

The transactions illustrate USSGL accounts without applicable attribute values. Therefore, a single

transaction listed here may translate to several similar transactions in the agency’s accounting system

depending on how many combinations of USSGL accounts and attribute values are valid to record the

agency’s activities. Agencies must post transactions using the 6-digit USSGL account plus valid attribute

values to fully comply with implementation of the USSGL at the transaction level and to facilitate necessary

central agency reporting. Additionally, since the 6-digit base account combined with valid attributes is itself

a USSGL account, agencies must post debit and credit entries to reclassify balances even when the 6-digit

base account is the same.

Transactions affecting budgetary status may contain debit or credit postings to multiple USSGL status

accounts that may be valid for a particular transaction. Choose a USSGL account appropriate to the status

of authority in the affected TAFS and the accounting event recorded.

All transactions apply to activity with federal and non-federal entities unless limited by account definition or

otherwise noted in the transaction description.

A USSGL transaction crosswalk can be obtained on the TFM website.

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The transaction reference provides an example of where this transaction appears. It may not provide all

possible USSGL implementation guidance that contains this transaction.

Section III Page Number

USSGL Account Transaction Categories (AC) III AC - 1

USSGL Account Transaction Listing (AL) III AL - 1

USSGL Account Transactions (AT) III AT - 1

USSGL Account Transaction Postings (AP) III AP - 1

Note: The following alpha extensions to transaction numbers indicate:

 R = The USSGL transaction noted with the “R” extension contains instructions to reverse in the

comment.

 AP = The USSGL transaction noted with the “AP” extension contains instructions to also post another

transaction in the comment.

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