Bureau of the Fiscal Service

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OTCnet Printable Job Aid

Void a Check in OTCnet Offline

To void a scanned check, complete the following steps:

1. From the Check Processing tab, click Batch Management. The Search Batch page 

appears.

2. Select or enter the batch search conditions you would like view.

Under Batch Search Conditions, optional

• Select the OTC Endpoint you want to Edit a batch for by checking the under 

the Select column

Under Created On Date, optional

• Enter the From and To date range

• The From and To Created On Date must be entered in MM/DD/YYYY format.

• The Created On Date range cannot exceed 30 days. Additionally, if more than a 

1,000 batches are created within 30 days, then only the most recent 1,000 batches 

appear.

• If you run a search with the default From and To Created On Date range values, the 

search results include the most recent 30 days of batches that you have access to 

view. If more than 1,000 batches are created within the 30 days, then only the most 

recent 1,000 batches appear.

• If you run a search without specifying any criterion (with the exception of the Batch 

ID field), the search results include the most recent 30 days of batches that you have 

access to view. If more than 1,000 batches are created within 30 days, then only the 

most recent 1,000 batches appear.

• Enter the Batch ID, optional

If the only search criteria entered is a valid Batch ID, then only a single result appears 

regardless of other search criteria specified.

• Enter the Cashier ID, optional

Under Batch Status, optional

• Select the Status you want to view by checking the Open or Closed box 

under the Select column

Application Tips

Application Tip
Bureau of the Fiscal Service

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OTCnet Printable Job Aid

3. Click Search. The View Batch page appears.

4. Click the Batch ID hyperlink. The View Checks page appears.

5. Click the Item ID of the scanned check you would like to void. An image and details of the 

check appear in the window. 

6. Click Void to the right of the check image to void the check as shown in Figure 1.

Figure 1. Check Image/ Details

• If a check is voided and there is more than one check in the batch, and the Agency 

Location Code (ALC) is designated to classify at the summary level, ensure that the 

combined accounting code subtotal is equal to the batch total prior to batch approval. 

If it does not, you must go back and re-validate your subtotal entries.

• If a check is voided and there is only one check in the batch, as a best practice it is 

recommended that the batch is deactivated so that it is not accidently forwarded for 

settlement. Deactivated batches will still be archived to the Historical Database.

7. Click Confirm at the prompt.

8. Enter comments concerning the void request at the prompt. Click OK. 

9. Click OK at the final prompt stating that the check is voided successfully. 

Application Tips
Bureau of the Fiscal Service

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OTCnet Printable Job Aid

• Click Cancel to return to the OTCnet Home Page. No data will be saved.

• Click Previous to return to the previous page.

• Click Void All to void all items in the batch.

• Click Print Batch List to print the batch list.

• Click < to go to the first batch.

• Click > to go to the next batch.

• Click <<Image to return to the previous check.

• Click >>Image to view the next check.

• Click Zoom- to reduce the image size.

• Click Zoom+ to enlarge the image size.

• Click Rotate Left to turn the image to the left.

• Click Rotate Right to turn the image to the right.

• Click Show Item to view the check item details.

• Click Void to void a single check item.

• Click Receipt to print a receipt.

• Click Print Item to print a batch list report.

Additional Buttons