Bureau of the Fiscal Service

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OTCnet Printable Job Aid

Edit a Batch 

To classify or edit a batch at the summary level online, complete the following steps:

1. From the Check Processing tab, click Batch Management. The Search Batch page 

appears.

2. Select or enter the batch search conditions you would like to view.

Under Batch Search Conditions, optional

• Select the OTC Endpoint you want to classify or edit a batch for by checking 

the under the Select column

Under Created On Date, optional

• Enter the From and To date range

• The From and To Created On Date must be entered in MM/DD/YYYY format.

• The Created On Date range cannot exceed 30 days. Additionally, if more than 1,000 

batches are created within 30 days, then only the most recent 1,000 batches appear.

• When running a search with the default From and To Created On Date range 

values, the search results include the most recent 30 days of batches that you have 

access to view. If more than 1,000 batches are created within the 30 days, then only 

the most recent 1,000 batches appear.

• When running a search without specifying any criteria (with the exception of the 

Batch ID field), the search results include the most recent 30 days of batches that 

you have access to view. If more than 1,000 batches are created within 30 days, 

then only the most recent 1,000 batches appear.

• Enter the Batch ID, optional

If the only search criteria entered is a valid Batch ID then only a single result appears 

regardless of other search criteria specified.

• Enter the Cashier ID, optional

Under Batch Status, optional

• Select the Status you want to view by checking the Open or Closed box 

under the Select column

Application Tips

Application Tip
Bureau of the Fiscal Service

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OTCnet Printable Job Aid

Batches in Open or Closed status can be classified or edited at the summary level.

3. Click Search. The View Batches page appears.

4. Click the Batch ID hyperlink. The View Checks page appears.

5. Click View/Edit Classification, as shown in Figure 1. The Account Classification dialog box 

appears.

Figure 1. View Checks - View/Edit Classification

Depending on your user role and batch status you either have access to View/Edit 

Classification or View Classification. View/Edit Classification indicates that the user 

has view and edit permission. View Classification indicates the user has view 

classification permission and is not permitted to edit or delete a classification.

6. Click Edit. The Account Classification dialog box refreshes.

7. Enter or update the necessary account classification data.

• Select an Agency Accounting Code

Application Tip

Application Tip
Bureau of the Fiscal Service

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OTCnet Printable Job Aid

• If an OTC Endpoint is associated with an Agency Location Code (ALC) that is 

designated as a Central Accounting Reporting System (CARS)/ Government-Wide 

Accounting (GWA) Reporter, all check transactions must be classified with an 

accounting code. If an ALC is not a CARS/GWA Reporter, classifying it with an 

accounting code is optional.

• The Agency Accounting Codes drop-down list displays the full Agency 

Accounting Code value (up to 50 alphanumeric characters) and some portion of the 

Description (up to 15 alphanumeric characters).

• Enter the Amount and click Add for each subtotal of the batch

• The classified total and batch total can remain unbalanced until the batch is 

approved. However, the Variance must equal $0.00 before a batch can be 

approved. If it does not, you must go back and re-validate your subtotal entries.

• To delete or remove an accounting code, check the Remove check box next to the 

accounting code you want to delete and click Update.

• Click Save

Application Tips

Application Tips
Bureau of the Fiscal Service

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OTCnet Printable Job Aid

• Click Cancel to return to the OTCnet Home Page. No data is saved.

• Click Previous to return to the previous page.

• Click Void All to void all items in the batch.

• Click Print Batch List to print the batch list.

• Click < to go to the first batch.

• Click > to go to the next batch.

• Click <<Image to return to the previous check.

• Click >>Image to view the next check.

• Click Zoom- to reduce the image size.

• Click Zoom+ to enlarge the image size.

• Click Rotate Left to turn the image to the left.

• Click Rotate Right to turn the image to the right.

• Click Show Item to view the check item and perform update.

• Click Void to void a single check item.

• Click Receipt to print a receipt.

• Click Print Item to print an Item List report.

Additional buttons on the Show Item page:

• Click -Front to return to the previous check.

• Click Back+ to view the next check.

• Click -Zoom to reduce the image size.

• Click Zoom+ to enlarge the image size.

• Click Rotate Left+ to turn the image to the left.

• Click Rotate Right+ to turn the image to the right.

Additional Buttons