Bureau of the Fiscal Service

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OTCnet Printable Job Aid

Modify a Deposit

To modify a deposit, complete the following steps: 

1. From the Deposit Processing tab, click View Deposits. The View Deposits page appears. 

You can also select Search Deposits to locate deposits.

2. From the Select Display drop-down menu, select My Deposits in Process.

3. Click the Voucher number of the deposit you would like to view from the list displayed.

To modify the number of records displayed per page, select from the drop-down menu 

options next to the record count.

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Bureau of the Fiscal Service

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OTCnet Printable Job Aid

4. The View Draft Deposit page appears. Click Edit as shown in Figure 1.

Figure 1. Edit Draft Deposit
Bureau of the Fiscal Service

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OTCnet Printable Job Aid

5. The View Submitted Deposit page appears. Click Edit. The Step 1 of 3: The Update Deposit 

Preparation Information page appears as shown in Figure 2.

Figure 2. 1 of 3: Update Deposit Preparation Information for Foreign Currency Cash
Bureau of the Fiscal Service

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OTCnet Printable Job Aid

6. Update the deposit preparation information for the type of currency for the deposit, per the 

instructions provided below, and click Next. The Step 2 of 3: Update Subtotals by 

Accounting Code or TAS page appears.

For US Currency For Foreign Currency Cash For Foreign Check Items

Deposit Information:

• Enter the Deposit Total

• Select the Voucher Date

• Select the Fiscal Year, optional

Agency Information, (optional):

• Enter comments in Agency Use 

(Block 6)

• Enter the date the From: and To: 

dates the receipts were processed

• Enter the name, email address, and 

phone number of the Alternate 

Agency Contact

• Enter the User Defined Field details

Currency Denomination, 

(if applicable):

• Enter the Paper Currency Count

• Enter the Coin Currency Count

Totals, (if applicable):

• Enter the Checks and Money Orders 

Subtotal

• Click Calculate $ to determine the 

Deposit Variance. The Deposit 

Variance must equal $0.00 before 

proceeding to the next step. If it does 

not, you must go back and re-check 

your subtotal entries.

Foreign Currency Information:

• Select the Currency Code

• Enter the Foreign Currency 

Amount

Agency Information, (optional):

• Enter comments in Agency Use 

(Block 6)

• Enter the date the From: and To: 

dates the receipts were 

processed

• Enter the name, email address, 

and phone number of the 

Alternate Agency Contact

• Enter the User Defined Field 

details

Foreign Currency Information:

• Select the Country of Deposit

• Enter the Foreign Currency 

Amount

Agency Information, (optional):

• Enter comments in Agency Use 

(Block 6)

• Enter the date the From: and To: 

dates the receipts were 

processed

• Enter the name, email address, 

and phone number of the 

Alternate Agency Contact

• Enter the User Defined Field 

details

7. Update the subtotals by Accounting Code or Treasury Account Symbol (TAS) and click 

Add. The combined accounting code subtotals must be equal to the deposit total before 

proceeding to the next step. If it does not, re-validate the subtotal entries. The Step 3 of 3: 

Review Deposit Preparation Information page appears.
Bureau of the Fiscal Service

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OTCnet Printable Job Aid

• If the Agency Accounting Code label is customized at the organization level, the 

custom label is displayed instead of the default label of Agency Accounting Code.

• If the Country of Deposit selected in Step 1 was Other, amounts are displayed as 

foreign currency values. Otherwise, if a country name was selected, amounts are

displayed as US Equivalent (USE) dollar values. 

Accounting codes are listed in the Agency Accounting Code drop-down menu:

• If they are not identified as TAS or

• If they are identified as TAS and designated by SAM as “Valid”

Accounting codes are not listed in the drop-down menu if they are identified as TAS and 

are in the process of being validated by SAM.

If no accounting codes are listed, contact your Accounting Specialist or Local 

Accounting Specialist for assistance.

8. Verify the deposit information and click Save as Draft, Save for Approval or Submit.

• Click Delete an Acknowledgment page appears stating the Voucher Number has 

been deleted.

• Click Save as Draft or Save for Approval an Acknowledgement page appears 

showing the Voucher Number.

• Click Submit a Confirmation page appears. 

Click Return Home to return to the OTCnet Home Page. 

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