Highlights of the Changes to the

Budgetary Accounting Guide

‡ Major changes are based on the new A-34 and updated SF-133.

‡ Delete the SF-142 and SF-143; Merge appropriate credit data on the new SF-133.

‡ Reflect the new OMB focus on the receipt and disbursement of cash; To

accommodate this change, the SGL created new accounts 4251, 4252, 4281, 4282,

4283, 4284, 4285, 4286, 4287, 4288, 4801, 4802, 4901, 4902 and new

transactions. These are presented on the next two pages.

‡ This guide illustrates the SGL Budgetary Accounts added to provide a complete

set of budgetary accounts to support the SF-133 "Report on Budget Execution"

which is a budgetary report.

The following statements provide necessary disclosures about the updated guide:

‡ For simplicity, throughout the guide, we will illustrate the more common from of

4801 Undelivered orders - Unpaid and 4902 Expended Authority - Paid.

(The following page provides examples of the new entries and choices associated

with these SGL accounts.)

‡ All receivables will be assumed to have been received. (The next page provides

the alternative methods.)

‡ For all anticipated Non-Federal resources, we will be using the new account 4590

Apportionments - Unavailable.

 

September 1996 Highlights Page 1
Changes to Undelivered Orders:

‡ To record an undelivered order for authority not previously committed and no

advance is sent with the order.

4610 Allotments - Realized Resources

4801 Undelivered Orders - Unpaid

‡ To record an undelivered order for authority not previously committed and an

advance is sent with the order. P

4610 Allotments - Realized Resources

4802 Undelivered Orders - Paid

Changes to Expended Authority:

‡ To record expended authority with an undelivered order and cash was paid

immediately. P

4801 Undelivered Order - Unpaid

4902 Expended Authority - Paid

‡ To record expended authority where the undelivered order was sent with an

advance. P

4802 Undelivered Order - Paid

4902 Expended Authority - Paid

‡ To record expended authority with an undelivered order and no cash was sent (an

accounts payable was established). P

4801 Undelivered Order - Unpaid

4901 Expended Authority - Unpaid

 

Highlights Page 2 September 1996
‡ When the accounts payable is liquidated the following budgetary entry must be

recorded. P

4901 Expended Authority - Unpaid

4902 Expended Authority - Paid

Changes to Receivable Resources:

‡ To apportion Non-Federal Anticipated Collections.

4450 Unapportioned Authority

4590 Apportionments - Unavailable

‡ To record the collection of Non-Federal Resources. *Non-Federal Receivables do

not constitute Budgetary Resources and are therefore not recorded until collected. P

4261 Actual Collection of Fees

4262 Actual Collection of Loan Principal

4263 Actual Collection of Loan Interest

4264 Actual Collection of Rent

4265 Proceeds from Collateral

4266 Other Actual Collections

4060 Anticipated Collections from Non-Federal Sources

AND

4590 Apportionments - Unavailable

4510 Apportionments - Available

‡ To apportion Federal Anticipated Collections

4450 Unapportioned Authority

4510 Apportionments - Available

 

September 1996 Highlights Page 3
‡ To record realization of the Federal Resources Receivable. P

4281 Actual Program Fund Subsidy - Definite - Current - Receivable

4282 Actual Program Fund Subsidy - Indefinite - Permanent - Receivable

4283 Interest From Treasury - Receivable

4284 Actual Program Fund Subsidy - Indefinite - Current - Receivable

4285 Receipts from Liquidating Fund - Receivable

4286 Actual Collections from Financing Fund - Receivable

4287 Other Actual Collections - Receivable

4070 Anticipated Collections from Federal Sources

‡ To record collection of Federal Resources Receivable. P

4271 Actual Program Fund Subsidy - Definite - Current - Collected

4281 Actual Program Fund Subsidy - Definite - Current - Receivable

4272 Actual Program Fund Subsidy - Indefinite - Permanent - Collected

4282 Actual Program Fund Subsidy - Indefinite - Permanent - Receivable

4273 Interest from Treasury - Collected

4283 Interest from Treasury - Receivable

4274 Actual Program Fund Subsidy - Indefinite - Current - Collected

4284 Actual Program Fund Subsidy - Indefinite - Current - Receivable

4275 Receipts from Liquidating Fund - Collected

4285 Receipts from Liquidating Fund - Receivable

4276 Actual Collections from Financing Fund - Collected

4286 Actual Collections from Financing Fund - Receivable

4277 Other Actual Collections - Collected

4287 Other Actual Collections - Receivable

 

Highlights Page 4 September 1996
New Post Closing Budgetary Equation

 

September 1996 Highlights Page 5

4201 Total Actual Resources 4450 Unapportioned Authority

+

4281 Actual Program Fund - - orSubsidy - Definite - Current

- Receivable 4650 Expired Authority

+ +

4282 Actual Program Fund - 4801 Undelivered Orders -

Subsidy - Indefinite - Unpaid

Permanent - Receivable = +

+ 4802 Undelivered Orders - Paid

4283 Interest from Treasury - +

Receivable 4901 Expended Authority -

+ Unpaid

4284 Actual Program Fund

Subsidy - Indefinite -

Current - Receivable

+

4285 Receipts from Liquidating

Fund - Receivable

+

4286 Actual Collections from

Financing Fund - Receivable

+

4287 Other Actual Collections

- Receivable

+

4251 Reimbursements and Other

Income Earned - Receivable