Bureau of the Fiscal Service

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OTCnet Printable Job Aid

Close a Single Batch

To close a single batch, complete the following steps:

1. From the Check Processing tab, click Batch Management. The Search Batch page 

appears.

2. Select or enter the batch search conditions you would like view.

Under Batch Search Conditions, optional

• Select the OTC Endpoint you want to Close a batch for by checking the 

under the Select column

Under Created On Date, optional

• Enter the From and To date range

• The From and To Created On Date must be entered in MM/DD/YYYY format.

• The Created On Date range cannot exceed 30 days. Additionally, if more than 1,000 

batches are created within 30 days, then only the most recent 1,000 batches appear.

• When running a search with the default From and To Created On Date range 

values, the search results include the most recent 30 days of batches that you have 

access to view. If more than 1,000 batches are created within the 30 days, then only 

the most recent 1,000 batches appear.

• When running a search without specifying any criteria (with the exception of the 

Batch ID field), the search results include the most recent 30 days of batches that 

you have access to view. If more than 1,000 batches are created within 30 days, 

then only the most recent 1,000 batches appear.

• Enter the Batch ID

If the only search criteria entered is a valid Batch ID then only a single result appears 

regardless of other search criteria specified.

• Enter the Cashier ID

Under Batch Status, optional

• Select the Status you want to view by checking the Open box under the 

Select column

3. Click Search. The View Batches page appears.

Application Tips

Application Tip
Bureau of the Fiscal Service

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OTCnet Printable Job Aid

4. Click the Batch ID hyperlink. The View Checks page appears.

5. Click the Item ID of each scanned check. An image of the check and details of the check 

appear in the window below. 

6. Click Previous to return to the View Batches page.

7. Select the batch you want to close by checking the boxes to the left of the Batch IDs.

8. Click Close Batch. The Close Batch appears.

9. Verify that you want to close the batch and click Confirm. The Batch Control page appears.

10. Enter the Batch Control Count and Batch Control Amount, if applicable.

11. Click Next. The Close Batch page appears. 

12. Click Print PDF Report or Export and click Confirm to close the batch(es).

• After Print PDF Report or Export is clicked, the Confirm button is enabled. The 

batch(es) is(are) not closed until Confirm is clicked.

• The system generates one report for all selected batches.

• If the CCS or CCA checked the Close Batch checkbox under Advanced 

Administration, then the user must print the PDF report or export the batch list 

report. Afterwards, the user can proceed to close the batch.

• If the user is closing multiple batches online and the Close Batch checkbox is 

checked at any OTCnet endpoint, then the user must print the PDF reports or export 

the batch list reports. The batch is not closed until Confirm is clicked, which is 

enabled when the Print PDF Report or Export is clicked. 

• If the user is closing multiple batches online and the Close Batch checkbox is not 

checked, then the user can close multiple batches without printing the PDF reports or 

exporting the batch list reports. Confirm is enabled and the user can click to close 

the multiple batches.

• A user may print the PDF report or export the batch list report, regardless if the 

Close Batch and/or Approve Batch checkboxes are checked or unchecked. A CCS 

or CCA can specify the Batch List Report Print/Export Required During options 

under Advanced Administration.

13. A Close Batch page appears verifying the batches have been closed.

14. Click Return to Batch Summary. The View Batches page appears.

15. Click Return Home to return to the OTCnet Homepage.

Application Tips
Bureau of the Fiscal Service

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OTCnet Printable Job Aid

If a CCLO or CCO closes a batch, the batch status changes from Open to Closed. If a 

CCS closes a batch, the batch status changes from Open to Approved. If Skip is 

clicked, the Status remains Open and the batch is not closed.

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