Bureau of the Fiscal Service

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OTCnet Printable Job Aid

Void All Checks in a Batch in OTCnet Offline

To void all scanned checks in a batch, complete the following steps:

1. From the Check Processing tab, click Batch Management. The Search Batch page 

appears.

2. Select or enter the batch search conditions.

You can only void all checks at once in batches with an Open status. 

Under Batch Search Conditions, optional

• Select the OTC Endpoint you want to void a check for by checking the box 

under the Select column

Under Created On Date, optional

• Enter the From and To date range

• The From and To Created On Date must be entered in MM/DD/YYYY format.

• The Created On Date range cannot exceed 30 days. Additionally, if more than a 

1,000 batches are created within 30 days, then only the most recent 1,000 batches 

appear.

• If you run a search with the default From and To Created On Date range values, the 

search results include the most recent 30 days of batches that you have access to 

view. If more than 1,000 batches are created within the 30 days, then only the most 

recent 1,000 batches appear.

• If you run a search without specifying any criterion (with the exception of the Batch 

ID field), the search results include the most recent 30 days of batches that you have 

access to view. If more than 1,000 batches are created within 30 days, then only the 

most recent 1,000 batches appear.

• Enter the Cashier ID, optional

Under Batch Status, 

• Select the Status you want to view by checking the Open or Closed box 

under the Select column

3. Click Search. The View Batch page appears.

4. Click the Batch ID hyperlink. The View Checks page appears.

Application Tip

Application Tips
Bureau of the Fiscal Service

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OTCnet Printable Job Aid

5. Under Batch Commands, click Void All as shown in Figure 1.

Figure 1. View Checks (Voiding)

6. Click Confirm at the prompt asking if you want to void all checks.

7. Enter comments concerning the void, at the prompt, and click OK. 

8. Click OK at the final prompt stating that the checks in the batches have been voided 

successfully. 

After an entire batch of checks is voided, it is recommended that the batch be 

deactivated so that it is not accidently forwarded for settlement. Deactivated batches will 

still be archived to the Historical Database after 18 months as all batches and their 

associated check items are archived regardless of the batch status.

Application Tip
Bureau of the Fiscal Service

3

OTCnet Printable Job Aid

• Click Cancel to return to the OTCnet Home Page. No data will be saved.

• Click Previous to return to the previous page.

• Click Void All to void all items in the batch.

• Click Print Batch List to print the batch list.

• Click < to go to the first batch.

• Click > to go to the next batch.

• Click <<Image to return to the previous check.

• Click >>Image to view the next check.

• Click Zoom- to reduce the image size.

• Click Zoom+ to enlarge the image size.

• Click Rotate Left to turn the image to the left.

• Click Rotate Right to turn the image to the right.

• Click Show Item to view the check item details.

• Click Void to void a single check item.

• Click Receipt to print a receipt.

• Click Print Item to print a batch list report.

Additional Buttons