Spending Authority from Offsetting Collections 

Applied to Liquidate a Deficiency 

Scenario 

Spending authority from offsetting collections applied to liquidate a deficiency occurs 

when spending authority from offsetting collections is made available to liquidate 

obligations in excess of budgetary resources. The spending authority from offsetting 

collections would be derived from other income earned and collection to date during the 

current fiscal year and would exclude reimbursable activity and unfilled customer orders. 

Include the amount to liquidate the deficiency on line 3A1 of the Report on Budget 

Execution and Budgetary Resources (SF 133) and the Statement of Budgetary Resources 

(SBR). This should cover the deficiency (reflected as a negative unobligated balance 

carried forward on line 2A of the SF 133 and SBR). Normally, there are no excess 

amounts because it is requested after the deficiency is known. 

At year-end, it was determined that a deficiency of $1,000 existed. The SF 133/SBR 

and the Budget Program and Financing Schedule at year-end are as follows: 

SF133: REPORT ON BUDGET EXECUTION AND BUDGETARY RESOURCES/ 

SBR: STATEMENT OF BUDGETARY RESOURCES 

(YEAR-END) 

YEAR 1 

BUDGETARY RESOURCES 

1. Budget authority 

A. Appropriations received (4119E) 

7. Total budgetary resources 

STATUS OF BUDGETARY RESOURCES 

8. Obligations incurred: 

A. Direct (4801E+4902E)1 

9. Unobligated balance: 

A. Apportioned (4610E) 2 

11. Total status of budgetary resources 

RELATIONSHIP OF OBLIGATIONS TO OUTLAYS 

14. Obligated balance, net, end of period: 

C. Undelivered orders (4801E) 

15. Outlays: 

A. Disbursements (4902E) 

1

 8A1 on crosswalk

2

 9A1 on crosswalk; allotted more than apportioned

3

 Obligated more than apportioned.

2,000 

2,000 

3,000 

(1,000)3 

2,000 

1,000 

2,000 

Page 1 of 12 5/23/02 

Presented by : Melinda Pope 
Spending Authority from Offsetting Collections 

Applied to Liquidate a Deficiency 

Scenario 

BUDGET PROGRAM AND FINANCING (P&F) SCHEDULE PRIOR-YEAR 

ACTUAL COLUMN FOR YEAR 1 REPORTING 

OBLIGATIONS BY PROGRAM ACTIVITY 

1000 Total new obligations (4801E+4902E) 3,000 

BUDGETARY RESOURCES AVAILABLE FOR OBLIGATION 

2200 New budget authority (gross) 

2395 Total new obligations 

2397 Deficiency (4610E) 

NEW BUDGET AUTHORITY (GROSS), DETAIL 

4000 Appropriation (4119E) 

CHANGE IN OBLIGATED BALANCES 

7310 Total new obligations 

7320 Total outlays (gross) (4902E) 

7440 Obligated balance, end of year (4801E) 

OUTLAYS (GROSS), DETAIL 

8690 Outlays from new discretionary authority (4902E) 

NET BUDGET AUTHORITY AND OUTLAYS 

8900 Budget authority (net) 

9000 Outlays (net) 

MEMORANDUM (NON-ADD) ENTRIES 

9190 Unpaid obligation, end of year: Deficiency 

2,000 

(3,000) 

1,000 

2,000 

3,000 

(2,000) 

1,000 

2,000 

2,000 

2,000 

1,000 

Page 2 of 12 5/23/02 

Presented by : Melinda Pope 
Spending Authority from Offsetting Collections 

Applied to Liquidate a Deficiency 

Scenario 

Beginning Trial Balance 

YEAR 2 

YEAR 2 Debit Credit 

Budgetary 

44504 

4801 

Total 

Proprietary 

1010 

3100 

Total 

1,000 

0 

1,000 

1,000 

1,000 

1,000 

1,000 

1,000 

0 

1,000 

Year 2 

Anticipated collections of $2,000 from federal sources. The Office of Management and 

Budget has approved using $1,000 of the collections to liquidate the deficiency. 

1. To record anticipated collections other than refunds. 

YEAR 2 

Budgetary Entry 

DR 4070 Anticipated Collections from Federal Sources 2,000 

CR 4450 Unapportioned Authority 2,000 

TC 

A140 

2. To record anticipated resources apportioned but not available for use until they are 

realized. 

YEAR 2 

Budgetary Entry 

DR 4450 Unapportioned Authority 2,000 

CR 4590 Apportionments Unavailable – 

Anticipated Resources 2,000 

TC 

A118 

4

 Closed USSGL 4610, Allotments – Realized to USSGL 4450, Unapportioned Authority at year-end 

Page 3 of 12 5/23/02 

Presented by : Melinda Pope 
Spending Authority from Offsetting Collections 

Applied to Liquidate a Deficiency 

Scenario 

3. To record the receipt of previously anticipated collections. 

YEAR 2 

Budgetary Entry 

DR 42775 Other Actual Collections – Federal 2,000 

CR 4070 Anticipated Collections from Federal Sources 2,000 

Proprietary Entry 

DR 1010 Fund Balance With Treasury 2,000 

5900 Other Revenue 2,000 

TC 

C109 

4. To record the realization of previously anticipated and apportioned authority. 

YEAR 2 

Budgetary Entry 

DR 4590 Apportionments Unavailable – 

Anticipated Resources 2,000 

CR 4510 Apportionments 2,000 

TC 

A122 

5. To reclassify collections to liquidate prior-year deficiency. 

YEAR 2 

Budgetary Entry 

DR 4212 Liquidation of Deficiency – Offsetting Collections 1,000 

CR 4277 Other Actual Collections – Federal 1,000 

TC 

C110 

6. To record an adjustment to unapportioned authority to liquidate deficiency. 

YEAR 2 

Budgetary Entry 

DR 4510 Apportionments 1,000 

CR 4450 Unapportioned Authority 1,000 

TC 

A116 

7. To record allotment of authority. 

YEAR 2 

Budgetary Entry 

DR 4510 Apportionments 1,000 

CR 4610 Allotments – Realized Resources 1,000 

TC 

A120 

5

 This collection account is used in this entry (and others) for illustrative purposes only. Other collection 

accounts can also be used which are included in transaction C110 (and other respective transactions). 

Page 4 of 12 5/23/02 

Presented by : Melinda Pope 
Spending Authority from Offsetting Collections 

Applied to Liquidate a Deficiency 

Scenario 

8. The Budget Office approved purchase request for goods/services. (Commitment) 

YEAR 2 

Budgetary Entry 

DR 4610 Allotments – Realized Resources 1,000 

CR 4700 Commitments 1,000 

TC 

B202 

9. To record current-year undelivered orders without an advance. 

YEAR 2 

Budgetary Entry 

DR 4700 Commitments 500 

CR 4801 Undelivered Orders Obligations – Unpaid 500 

TC 

B204 

10. To record the delivery of goods and accrue a liability for current and prior year 

obligations (prior year - $1,000). 

YEAR 2 

Budgetary Entry 

DR 4801 Undelivered Orders Obligations – Unpaid 1,500 

CR 4901 Delivered Orders – Obligations, Unpaid 1,500 

Proprietary Entry 

DR 6100 Operating Expenses 1,500 

CR 2110 Accounts Payable 1,500 

TC 

B302 

11. Payment schedule certified and confirmed. 

YEAR 2 

Budgetary Entry 

DR 4901 Delivered Orders – Obligations – Unpaid 1,500 

CR 4902 Delivered Orders- Obligations, Paid. 1,500 

Proprietary Entry 

DR 2110 Accounts Payable 1,500 

CR 1010 Fund Balance with Treasury 1,500 

TC 

B110 

Page 5 of 12 5/23/02 

Presented by : Melinda Pope 
Spending Authority from Offsetting Collections 

Applied to Liquidate a Deficiency 

Scenario 

Pre-Closing Trial Balance 

YEAR 2 

YEAR 2 Debit Credit 

Budgetary 

4212 

4277 

4700 

4902 

Total 

Proprietary 

1010 

5900 

6100 

Total 

1,000 

1,000 

0 

2,000 

500 

1,500 

2,000 

500 

1,500 

2,000 

2,000 

0 

2,000 

Closing Entry 

1. To record the consolidation of actual net-funded resources. 

Budgetary Entry 

DR 4201 Total Actual Resources Collected 2,000 

CR 4212 Liquidation of Deficiency -

Offsetting Collections 1,000 

CR 4277 Other Actual Collections – Federal 1,000 

Proprietary Entry 

None 

TC 

F204 

2. To record the closing of Expended Authority - Paid. 

Budgetary Entry 

DR 4902 Delivered Orders – Obligations, Paid 1,500 

CR 4201 Total Actual Resources Collected 1,500 

TC 

F214 

Page 6 of 12 5/23/02 

Presented by : Melinda Pope 
Spending Authority from Offsetting Collections 

Applied to Liquidate a Deficiency 

Scenario 

3. To record closing of revenue, expense and other financing source accounts to 

cumulative results of operations.. 

Budgetary Entry 

None 

Proprietary Entry 

DR 3310 Cumulative Results of Operations 1,500 

CR 6100 Operating Expense 1,500 

DR 5900 Other Revenue 2,000 

CR 3310 Cumulative Results of Operations 2,000 

TC 

F228 

4. To record the closing of unobligated balances to unapportioned authority for 

unexpended multi-year funds. 

YEAR 2 

Budgetary Entry 

DR 4700 Commitments 500 

CR 4450 Unapportioned Authority 500 

Proprietary Entry 

None 

TC 

F210 

Page 7 of 12 5/23/02 

Presented by : Melinda Pope 
Spending Authority from Offsetting Collections 

Applied to Liquidate a Deficiency 

Scenario 

Post – Closing Trial Balance 

YEAR 2 

YEAR 2 Debit Credit 

Budgetary 

4201 

4450 

Total 

Proprietary 

1010 

3310 

Total 

500 

0 

500 

500 

0 

500 

500 

500 

500 

500 

SF133: REPORT ON BUDGET EXECUTION AND BUDGETARY RESOURCES/

SBR: STATEMENT OF BUDGETARY RESOURCES

(YEAR-END) 

YEAR 2 

BUDGETARY RESOURCES 

2. Unobligated balance: 

A. Beginning of the period (4201+4801 (E-B)) 

3. Spending authority from offsetting collections: 

A. Earned 

1. Collected (4212E + 4277E) 

7. Total budgetary resources 

STATUS OF BUDGETARY RESOURCES 

8. Obligations incurred: 

A. Direct (4801+4902(E-B)) 6 

9. Unobligated Balance: 

A. Apportioned (4700E) 7 

11. Total status of budgetary resources 

RELATIONSHIP OF OBLIGATIONS TO OUTLAYS 

12. Obligated balance, net, beginning of period (4801(E-B)) 

15. Outlays 

A. Disbursements (4902E) 

B. Collections (4212E + 4277E) 

6

 8A1 on crosswalk 

7

 9A1 on crosswalk 

(1,000) 

2,000 

1,000 

500 

500 

1,000 

1,000 

1,500 

2,000 

Page 8 of 12 5/23/02 

Presented by : Melinda Pope 
Spending Authority from Offsetting Collections 

Applied to Liquidate a Deficiency 

Scenario 

FMS 2108 Year-end Closing Statement 

YEAR 2 

Column 5 (1010E) 500 

Column 11 (4700E) 500 

Total 0 

Department/Agency/Reporting Entity 

CONSOLIDATED BALANCE SHEET 

As of September 30, Year 2 

(in dollars/thousands/millions) 

Assets (Note 2) 

Intragovernmental: 

1. Fund Balance with Treasury (Note 3) (1010) 

6. Total Intragovernmental 

15. Total Assets 

Liabilities (Note 12) 

27. Total Liabilities 

28. Commitments and contingencies (Note 16) 

Net position: 

29. Unexpended appropriations (Note 20) (3100) 

30. Cumulative Results of Operations (3310) 

31. Total net position 

32. Total liabilities and net position 

500 

500 

500 

0 

0 

500 

500 

500 

Page 9 of 12 5/23/02 

Presented by : Melinda Pope 
Spending Authority from Offsetting Collections 

Applied to Liquidate a Deficiency 

Scenario 

Department/Agency/Reporting Entity 

CONSOLIDATED STATEMENT OF NET COST 

For the year ended September 30, Year 2 

(in dollars/thousands/millions) 

Program Costs: 

Program A: 

1. Intragovernmental gross costs (6100E) 1,500 

3. Intragovernmental net costs 1,500 

Total net costs 1,500 

7. Net Cost of Operations 1,500 

Department/Agency/Reporting Entity

CONSOLIDATED STATEMENT OF CHANGES IN NET POSITION

For the year ended September 30, Year 1

(in dollars/thousands/millions) 

Budgetary Financing Sources: 

8. Non-exchange Revenue (5900E) 

Other Financing Sources: 

16. Total Financing Sources 

17. Net Cost of Operations 

Ending Balances 

Cumulative Results 

of Operations 

0 

0 

0 

Unexpended 

Appropriations 

2,000 

2,000 

1,500 

500 

Page 10 of 12 5/23/02 

Presented by : Melinda Pope 
Spending Authority from Offsetting Collections 

Applied to Liquidate a Deficiency 

Scenario 

Department/Agency/Reporting Entity 

COMBINED STATEMENT OF FINANCING 

For the year ended September 30, Year 1 

(in dollars/thousands/millions) 

Resources Used to Finance Activities: 

Budgetary Resources Obligated 

1. Obligations incurred (4801 (E-B)+ 4902E) 500 

2. Less: Spending Authority from Offsetting 

Collections and Recoveries (4212E+ 4277E) 2,000 

3. Obligations Net of Offsetting Collections 

Recoveries (1-2) 1,500 

5. Net Obligations (3-4) 1,500 

11. Total Resources Used to Finance Activities (5+10) 1,500 

Resources Used to Finance Items not Part of the Net Cost of Operations 

17. Total Resources Used to Finance Items 

Not Part of the Net Cost of Operations (12..16) 0 

18. Total Resources Used to Finance the 

Net Cost of Operations (11-17) 0 

Components of the Net Cost of Operations That Will Not Require 

Or Generate Resources in the Current Period: 

29. Total Components of the Net Cost of Operations 

That Will Not Require Or Generate Resources in 

the Current Period 0 

30. Net Cost of Operations (18+29) 1,500 

Page 11 of 12 5/23/02 

Presented by : Melinda Pope 
Spending Authority from Offsetting Collections 

Applied to Liquidate a Deficiency 

Scenario 

BUDGET PROGRAM AND FINANCING (P&F) SCHEDULE PRIOR-YEAR 

ACTUAL COLUMN FOR YEAR 1 REPORTING 

OBLIGATIONS BY PROGRAM ACTIVITY 

1000 Total new obligations (4801+4902 (E-B)) 500 

BUDGETARY RESOURCES AVAILABLE FOR OBLIGATION 

2200 New budget authority (gross) 1,000 

2395 Total new obligations (500) 

2440 Unobligated balance carried forward, end of year (4700E) 500 

NEW BUDGET AUTHORITY (GROSS), DETAIL 

SPENDING AUTHORITY FROM OFFSETTING COLLECTIONS 

6800 Offsetting collections (cash) (4212E+4277E) 2,000 

6833 Portion applied to liquidate deficiencies (4212E) (1,000) 

6890 Spending authority from offsetting collections (total discretionary) 1,000 

CHANGE IN OBLIGATED BALANCE 

7240 Obligated balance, start of year (4801E)

7310 Total new obligations

7320 Total outlays (gross)

OUTLAYS (GROSS), DETAIL 

8690 Outlays from new discretionary authority (4902E new) 

8693 Outlays from discretionary balances (4902E bal) 

8700 Total Outlays (gross) 

OFFSETS 

8800 Federal sources (4212E8+4277) 

NET BUDGET AUTHORITY AND OUTLAYS 

8900 Budget authority (net) 

9000 Outlays (net) 

8

 Use FACTS II attribute - Trans. Partner F – Federal. 

1,000 

500 

(1,500) 

500 

1,000 

1,500 

2,000 

(1,000) 

(500) 

Offsets to liquidate the deficiency can come from three sources. Federal sources (Trans. 

Partner – F; line 8800, Non-Federal sources (Trans. Partner – X; line 8840) or Offsetting 

governmental collections from non-Federal sources (Trans. Partner – E; line 8845). 

Page 12 of 12 5/23/02 

Presented by : Melinda Pope