MEMORANDUM OF AGREEMENT

BETWEEN THE

DEPARTMENT OF HOMELAND SECURITY, 

FEDERAL LAW ENFORCEMENT TRAINING CENTERS

AND THE

REGARDING USE OF

THE FEDERAL LAW ENFORCEMENT TRAINING CENTERS

CHELTENHAM, MARYLAND

I. PARTIES

The parties to this Memorandum of Agreement (MOA) are the Department of Homeland 

Security, Federal Law Enforcement Training Centers, Office of Cheltenham Operations 

Cheltenham, Maryland (hereafter, OCH or OCH Facility) and the

, , a non-partner organization. 

II. AUTHORITY

This MOA is authorized under the provisions of the Homeland Security Act 2002, 

codified in Title 6, United States Code; The Economy Act as amended (31 U.S.C. 

1535); Public Law 106-346, dated October 23, 2000; the Government Employees 

Training Act (5 U.S.C. 4101 et seq.); the U.S. Department of Homeland Security 

Management Directive Number 0450.1, and the Delegation of Authority for 

Supervision of Organization and Order of Succession at the Federal Law 

Enforcement Training Centers, 7050.02. 

III. PURPOSE

A. This MOA between the and the Department of Homeland 

Security (DHS), Federal Law Enforcement Training Centers (FLETC) outlines 

 the roles of the and the FLETC relating to the training of 

employees and use of the FLETC’s OCH training facility. 

B. This MOA agreement has no effect on any other agreement that may exist

between the and the FLETC.

IV. ROLES

A. A training manager, designated by the and the FLETC’s OCH Training 

 Management Division Chief, shall jointly manage and coordinate all 

 training at the OCH. The training manager will be responsible for 

 submitting requests for training and use of OCH venues. The OCH Scheduling

 Office will be responsible for scheduling all requests for training at all OCH 

 venues. 
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B. Subject to the Freedom of Information Act (5 U.S.C. 552), disclosure of 

information to the public regarding this MOA shall be made by 

following consultation with DHS FLETC’s Disclosure Office, Office of 

Budget, Policy and Plans, Chief Information Officer Directorate. 

C. The FLETC and the have determined that the use of the OCH 

for training is in the best interest of both organizations. The planning, 

coordination and scheduling of training at the OCH by both the 

and the FLETC is crucial to meeting both the ’s training 

requirements and the FLETC’s mission. The and the FLETC 

 jointly agree to the following:

1. FLETC

a. FLETC personnel assigned to the OCH are committed to providing the

highest quality training in the most cost effective and safe manner to all

law enforcement agencies.

b. The OCH Site Director is responsible for maintaining, operating, and

coordinating the use of the OCH facility in order to serve the Federal law

enforcement agencies in the National Capital Region. State and local law

enforcement agencies in the National Capital Region will be offered the

use of the OCH on a space-available basis.

c. The OCH Scheduling Office will make every effort to accommodate

 requests for facility usage provided sufficient 

advance notice is given. 

d. The FLETC will maintain control, oversight, scheduling and responsibility

for maintenance and repair of the infrastructure at the OCH.

a. The will ensure all personnel conducting training on the OCH

meet applicable FLETC-OCH standards for instructor qualifications.

The shall conduct all training in a manner that is safe, 

environmentally sound, and in compliance with published FLETC

policies and procedures.

b. The will submit Firearms Instructor Training Program

Certificates or equivalent instructor qualification documents to

the Chief, Cheltenham Advanced Weapons Branch for all agency

personnel conducting firearms training at the OCH.

c. The will ensure OCH venues utilized are restored to the

original condition at the conclusion of training. This includes the

policing of brass, refuse and other training material. will

report all maintenance problems and property damage to the OCH.

d. The will require students and staff to abide by FLETC

policies and regulations while at the OCH. The

and the FLETC agree all academic and disciplinary issues
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will be referred to supervisory personnel. The FLETC will not

discipline students or staff from the , but will assist the

as necessary in remediating or investigating any incident. The Director of 

the FLETC, however, retains the right to deny access to, or remove any 

student or staff member from any FLETC facility, in accordance 

with FLETC directives and regulations if such action is warranted. Action

will be taken only after notice and consultation with the 

Director of Training or designee. 

e. personnel engaged with training at the OCH shall wear agency 

uniform or designated training attire. personnel on the OCH are 

required to wear a clearly visible or FLETC issue identification 

 badge.

f. will provide all agency lesson plans and instructor 

guides to the FLETC CTMD Division Chief prior to the execution of 

training. Lesson plans and instructor guides are required for all agency 

specific training. All training at OCH is subject to a Risk Assessment, the 

CTMD will provide guidance on the execution of the Risk Assessment. 

g. The will provide the OCH Scheduling Office with all projected 

training and venue use requirements to prepare the Master Schedule. 

The OCH Scheduling Office will address additions, adjustments, 

and cancellations to the schedule in an equitable manner. 

h. The will provide the OCH Scheduling Office with training

requests at least sixty (60) days in advance of the quarter in which 

the training will be conducted via the online process. The OCH Scheduling 

Office will make every effort to meet the ’s requests. 

Requests and changes made after the sixty (60) day lead-time will be 

handled on a case-by-case basis, provided space is available. 

i. The use of any OCH venue will be coordinated and scheduled through the

OCH Scheduling Office prior to the conducting any activity in

order to maintain safety and appropriate coordination with other activities.

j. The will ensure all personnel attending training at the OCH

provide Personally Identifiable Information (PII) as required by the

FLETC, inclusive of: name, date of birth, social security number, and

email address. Failure to provide required PII will result in the denial of

training.

k. agrees to comply with the Training Policy Summary (Attachment 1). 

l. , (NON-FEDERAL AGENCIES ONLY) agrees to submit the 

attached Hold Harmless Agreement (Attachment 2). 
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V. POINTS OF CONTACT

A. The authorizing official for the or designee is the point 

of contact for all matters relating to training at the OCH. 

Name: 

Office: 

Address: 

Phone Number: 

Fax Number: 

E-mail address: 

B. The Cheltenham Site Director or designee is the point of contact for all activities

at the OCH. 

Name: Daniel W. Auer

Office: 

Address:

Site Director, Office of Cheltenham Operations 

9000 Commo Road, Cheltenham MD 20588-4000

Phone Number: 301-868-5461

Fax Number: 301-868-6549

E-mail address: Danny.W.Auer@fletc.dhs.gov

VI. FACILITIES

A. The FLETC retains ownership of all buildings and grounds at the OCH. The 

FLETC will maintain all buildings and grounds to ensure all facilities assigned to 

the are clean, safe, and mechanically sound. 

B. Any structural additions or modifications requested by the 

requiring new construction or renovations of space assigned must be mutually 

agreed upon by both parties. In the absence of an appropriation sent directly to 

the FLETC, both parties agree that funding for such renovations or modifications 

will be reimbursed to the FLETC by the . 

C. Building and office space assigned to the will be appropriately 

identified by the FLETC with mutually approved signage. The FLETC

will provide secure temporary storage space for weapons and 

 ammunition used in training at OCH. 

VII. FUNDING

A. Training:

1. FLETC Directive 33-01A and Federal Acquisition Regulations require that

financial agreements, reimbursable agreements, or training registration forms

that provide funding authority to the FLETC are submitted prior to the start of

the training program or prior to services rendered.

2. These documents may be submitted annually, monthly, or per occurrence in

advance and will obligate the for reimbursement of the direct costs
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 of training including tuition (expendables) and miscellaneous (operational)

costs, as defined by FLETC Directive 33-01.

3. The FLETC will prepare one consolidated invoice per month for all training

programs conducted during the previous month. Payments will be drawn

from the Intra-governmental Payment and Collection System (IPAC), or as

prescribed by the obligation document provided by

prior to the start of the training.

B. Space:

1. Requests for the use of office or other space require submission of an annual

obligation document that may be separate from or combined with that for

annual training.

2. FLETC will bill quarterly for only the pro-rata share of direct costs of

services/utilities provided as determined by actual invoices.

VIII. STAFFING

A. The FLETC will staff all firearms training with at least one

(1) firearms instructor. FLETC policy dictates specific instructor to shooter ratios 

based on the training activity. The is encouraged to staff 

the required number of firearms instructors to meet established ratios; however, if 

the agency cannot meet the specified ratios, the FLETC will provide firearms 

instructors on a reimbursable cost basis. 

B. The FLETC will staff select training with the requisite number of instructors or 

Safety Officers as deemed appropriate by OCH management. The 

will be notified in advance of instructor staffing requirements.

C. The is encouraged to provide detailed instructors to the OCH. Detailed 

Instructors must be capable of meeting the basic requirements outlined by the 

FLETC to instruct in FLETC programs. Detailed instructors will be supervised 

by their respective FLETC Branch Chief. 

D. Where feasible, instructors detailed to the FLETC will generally be

 assigned to instruct agency personnel before being assigned to instruct in

other training. Instructors detailed to the OCH shall be responsible for 

all agency personnel attending training at the OCH. 

E. instructors detailed to the OCH for more than ninety (90) 

days will receive a performance appraisal by the FLETC supervisor. This 

appraisal will be provided to the agency. 

F. The FLETC recognizes there may be times detailed instructors are

required for agency commitments. The will coordinate in advance with

 the FLETC supervisor.

G. The FLETC recognizes many National Capital Region law enforcement agencies 

have operational commitments that preclude the permanent assignment of

personnel to the OCH. In these cases, agencies are encouraged to have 

sufficient personnel trained as qualified alternate instructors. These instructors 
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will assist with training at the OCH and will return to their respective

agency upon conclusion.

IX. OTHER PROVISIONS

Nothing in this Agreement is intended to conflict with current law, regulations, Directives 

of the DHS or other party. If a term of this Agreement is inconsistent with such 

authority, then that term shall be invalid, but the remaining terms and conditions of this 

agreement shall remain in full force and effect.

X. EFFECTIVE DATE 

This MOA shall take effect immediately upon the signature of both parties.

XI. MODIFICATION/PERIODIC REVIEW

A. Either the FLETC or the has the right to request a review of this MOA at

any time. The party desiring a review shall provide the other party written 

notification not less than thirty (30) days prior to the requested review.

B. Changes to this MOA may only be made with the mutual consent of both parties 

and must be agreed upon in writing. 

XII. TERMINATION

Should either party wish to withdraw from this MOA, the party initiating such action must 

give the other party a minimum of thirty (30) days written notice. 

Date Date

Assistant Director

Regional and International Training Directorate

Federal Law Enforcement Training Centers

Department of Homeland Security