Bureau of the Fiscal Service

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OTCnet Printable Job Aid

Void All Checks in a Batch

To void all scanned checks in a batch, complete the following steps:

1. From the Check Processing tab, click Batch Management. The Search Batch page 

appears.

Only batches in Open status can have all checks voided at once.

2. Select or enter the batch search conditions you would like view.

Under Batch Search Conditions, optional

• Select the OTC Endpoint you want to void a check for by checking the box 

under the Select column

Under Created On Date, optional

• Enter the From and To date range

• The From and To Created On Date must be entered in MM/DD/YYYY format.

• The Created On Date range cannot exceed 30 days. Additionally, if more than 1,000 

batches are created within 30 days, then only the most recent 1,000 batches appear.

• When running a search with the default From and To Created On Date range 

values, the search results include the most recent 30 days of batches that you have 

access to view. If more than 1,000 batches are created within the 30 days, then only 

the most recent 1,000 batches appear.

• When running a search without specifying any criterion (with the exception of the 

Batch ID field), the search results include the most recent 30 days of batches that 

you have access to view. If more than 1,000 batches are created within 30 days, 

then only the most recent 1,000 batches appear.

• Enter the Batch ID, optional

If the only search criteria entered is a valid Batch ID, then only a single result appears 

regardless of other search criteria specified.

• Enter the Cashier ID, optional

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Bureau of the Fiscal Service

2

OTCnet Printable Job Aid

Under Batch Status, 

• Select the Status you want to view by checking the Open or Closed box 

under the Select column

3. Click Search. The View Batch page appears.

4. Click the Batch ID hyperlink. The View Checks page appears.

5. Under Batch Commands, click Void All, as shown in Figure 1.

Figure 1. View Checks (Voiding)

6. Click Confirm at the prompt to void all checks.

7. Enter comments concerning the void request at the prompt and click OK. 

8. Click OK at the final prompt stating that the checks in the batches have been voided 

successfully.
Bureau of the Fiscal Service

3

OTCnet Printable Job Aid

After an entire batch of checks is voided, as a best practice, it is recommended that the 

batch be deactivated so that it is not accidently forwarded for settlement. Deactivated 

batches are archived to the Historical Database after 18 months as all batches and their 

associated check items are archived regardless of the batch status.

• Click Cancel to return to the OTCnet Home Page. No data is saved.

• Click Previous to return to the previous page.

• Click Void All to void all items in the batch.

• Click Print Batch List to print the batch list.

• Click < to go to the first batch.

• Click > to go to the next batch.

• Click <<Image to return to the previous check.

• Click >>Image to view the next check.

• Click Zoom- to reduce the image size.

• Click Zoom+ to enlarge the image size.

• Click Rotate Left to turn the image to the left.

• Click Rotate Right to turn the image to the right.

• Click Show Item to view the check item details.

• Click Void to void a single check item.

• Click Receipt to print a receipt.

• Click Print Item to print a batch list report.

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