Chapter 7. Managing AdjustmentsOTCnet Participant User Guide

****
Chapter 4 Managing Your Agency's Hierarchy Accounting Codes and Processing Options

Bureau of the Fiscal Service

	Bureau of the Fiscal Service

Chapter 7. Managing Adjustments

Check Capture and Check Processing

User guide section												

Table of Contents

Overview, Topics, and Audience1

Overview1

Topics1

Audience1

Topic 1 Reasons for Creating a Returned Item Adjustment2

Create a Returned Item Adjustment for US Currency3

Create a Returned Item Adjustment for Foreign Check Item6

Summary8

List of Figures

Figure 1. Define Returned Item Adjustment4

Figure 2. Step 1 of 2: Define  Returned Item Adjustment Information7

****

Glossary

Click this link to access the full OTCnet Glossary.

1									         User Guide Category category								

1

	Deposit Processing

## Overview, Topics, and Audience

### Overview

Welcome to *Creating Adjustments*. In this chapter, you will learn:

The reasons for creating a returned item adjustment

How to create a returned item adjustment for US Currency and Foreign Check Items

### Topics

This chapter is organized by the following topics:

· Reasons for Creating a Returned Item Adjustment

### Audience

The intended audience for the *Creating Adjustments* Participant User Guide includes:

Deposit Confirmer

## Topic 1 Reasons for Creating a Returned Item Adjustment

As a **Deposit Confirmer**, you are authorized to create a returned item adjustment for US Currency Check Items and Foreign Check Items.

If an item is received that must be returned to the agency, a *return item adjustment* must be created. Only deposits with a **Submitted** status can be returned. Examples of reasons for adjustments include:

Checks returned for insufficient funds

Closed account

Stop payment

Uncollected funds

**Create a Returned Item Adjustment for US Currency**

To create a returned item adjustment for US Currency, complete the following steps:

1. From the **Deposit Processing**tab, select **Create Returned Item Adjustment**>**US Currency**. The *Step 1 of 2: Define Returned Item Adjustment Information* page appears.

Enter the information to prepare the returned item adjustment and click **Next**. The *Step 2 of 2: Review Item Adjustment* appears as shown in Figure 1.

Under **Adjustment Information, complete the following:**

· Select the **ALC (Agency Location Code)**

· Select the **CAN/Acct Key (CA$HLINK II Account Number/Account Key)**

· Select the **RTN – DDA (Route Transit Number – Demand Deposit Account)**

· Enter the **Date of Deposit**

· Enter the **Voucher Date**

· Enter the **Amount of Returned Item**

· Select a **Reason for Returned Item**

· Enter the **Returned Item(s) Count**

· Select an **OTC Endpoint**

· Enter **Adjustment Comments**

Figure 1. Define Returned Item Adjustment

Application Tip

The **CCWU** is for FRB deposits only.

**Adjustment Comments** are required if the reason for the returned item is **Other**.

Under **Optional: Provide original deposit information,***optional*

· Select the **Original Deposit Date**

· Enter the **Original Voucher #**

Verify the information is correct and click **Submit**. Click **Edit** to make changes to the information entered. A *Confirmation* page appears stating that the returned item adjustment was created.

Additional Buttons

Click **Cancel** to return to the OTCnet Home Page. No data is saved.

Click **Previous** to return to the previous page.

Click **Return** Home to return to the OTCnet Home Page.

Create a Returned Item Adjustment for Foreign Check Item

To create a returned item adjustment for Foreign Check Items, complete the following steps:

1. From the **Deposit Processing**tab, select **Create Returned Item Adjustment**>**Foreign Check Item**. The *Step 1 of 2: Define Returned Item Adjustment Information* page appears.

Enter the information to prepare the returned item adjustment and click **Next**. The Step 2 of 2: Review Item Adjustment page appears as shown in Figure 2 below.

· Select the **ALC (Agency Location Code), CAN/Acct Key (CA$HLINK II Account Number/Account Key)** and **RTN-DDA (Routing Transit Number- Demand Deposit Account)** from their drop-down lists

· Enter the **Date of Deposit, Voucher Date**, and **Foreign Currency Amount**

· Select the **Original Deposit Date** and enter the **Original #**, *optional*

· Select the **Country of Deposit**

If the name of the country is not listed, select **Other**. The Currency Code and Exchange Rate will automatically populate based on the Country of Deposit selection

· Enter the **Amount of Returned Item (USE)**

· Select a **Reason for Returned Item** and **OTC Endpoint**

· Enter **Adjustment Comments**, *required* if the reason for the returned item is “other” 

Figure 2. Step 1 of 2: Define  Returned Item Adjustment Information

Verify the information is correct and click **Submit**. Click **Edit** to make changes to the information entered.

A *Confirmation* page appears stating that the returned item adjustment was created.

****
Additional Buttons

Click **Cancel** to return to the OTCnet Home Page. No data is saved.

Click **Previous** to return to the previous page.

Click **Return Home** to return to the OTCnet Home Page.

## Summary

In this chapter, you learned: 

The reasons for creating a returned item adjustment

How to create a returned item adjustment for US Currency and Foreign Check Items

# image1.jpg

# image2.png

# image3.emf

# image4.emf

# image5.png

# image6.png

# image7.png