Bureau of the Fiscal Service

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OTCnet Printable Job Aid

Edit a Check Item

To edit a check item, complete the following steps:

1. Select the Check Processing tab and select Batch Management. The Search Batch page 

appears.

2. Select or enter the batch search conditions you would like to view.

Under Batch Search Conditions, optional

o Select the OTC Endpoint you want to Edit a batch for by checking the under the 

Select column.

Under Created On Date, optional

o Enter the From and To date range.

• The From and To Created On Date must be entered in MM/DD/YYYY format.

• The Created On Date range cannot exceed 30 days. Additionally, if more than a 

1,000 batches are created within 30 days then only the most recent 1,000 batches 

appear.

• If you run a search with the default From and To Created On Date range values, the 

search results include the most recent 30 days of batches that you have access to 

view. If more than 1,000 batches are created within the 30 days then only the most 

recent 1,000 batches appear.

• If you run a search without specifying any criteria (with the exception of the Batch 

ID field), the search results include the most recent 30 days of batches that you have 

access to view. If more than 1,000 batches are created within 30 days then only the 

most recent 1,000 batches appear.

o Enter the Batch ID, optional.

o Enter the Cashier ID, optional.

If the only search criteria entered is a valid Batch ID, only a single result appears,

regardless of other search criteria specified.

Under Batch Status, optional

o Select the Status you want to view by checking the Open or Closed box under the 

Select column.

Application Tips

Application Tip
Bureau of the Fiscal Service

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OTCnet Printable Job Aid

Only batches in Open or Closed status can be edited.

3. Select Search. The View Batches page appears.

4. Select the Batch ID hyperlink. The View Checks page appears.

5. Select the Item ID of the scanned check you would like to edit. An image and details of the 

check appear in a window below.

6. Select Show Item to the right of the check image to edit as shown in Figure 1. The Show 

Item page appears.

Figure 1. View Checks Page

7. Update the necessary form data.

To edit the form data, complete the following:

Under Agency Form Data, update the check data in the field(s) provided, if applicable

o Enter the Amount

o Enter the UDF details

Application Tip
Bureau of the Fiscal Service

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OTCnet Printable Job Aid

• The Agency Form Data form is customizable and can include fields beyond the 

Amount field (e.g., Driver’s License Number). If your Agency has additional fields, 

they are displayed under the Amount field. Your Agency may deem the field(s) 

either mandatory or optional for you to complete an entry.

• Ensure that you type in the data rather than copying and pasting from another 

source. Data that has been copied and pasted may result in an error.

Under Agency Accounting Code, if applicable

o Select the Agency Accounting Code radio button and select a single accounting 

code from the drop-down list

Or

o Select the Multiple radio button. The Account Classification dialog box appears.

▪ Select an Accounting Code, enter the Amount, and select Add for each 

subtotal of the deposit

▪ Select Save

Under Server Controls, required

o Select Update

8. Select Confirm to confirm to update the check data.

9. Enter comments concerning the updated request at the prompt and select OK.

10. Select OK at the confirmation prompt stating that the check has been successfully updated.

Application Tips
Bureau of the Fiscal Service

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OTCnet Printable Job Aid

Additional buttons on the pages that help you perform other tasks:

• Select Cancel to return to the OTCnet Home Page. No data is saved.

• Select Previous to return to the previous page.

• Select Void All to void all items in the batch.

• Select Print Batch List to print the batch list.

• Select < to go to the first batch.

• Select > to go to the next batch.

• Select <<Image to return to the previous check.

• Select >>Image to view the next check.

• Select Zoom- to reduce the image size.

• Select Zoom+ to enlarge the image size.

• Select Rotate Left to turn the image to the left.

• Select Rotate Right to turn the image to the right.

• Select Show Item to view the check item and perform update.

• Select Void to void a single check item.

• Select Receipt to print a receipt.

• Select Print Item to print an Item List report.

Additional buttons on the Show Item page that help you perform other tasks:

• Select -Front to return to the previous check.

• Select Back+ to view the next check.

• Select -Zoom to reduce the image size.

• Select Zoom+ to enlarge the image size.

• Select Rotate Left+ to turn the image to the left.

• Select Rotate Right+ to turn the image to the right.

Additional Buttons