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OTCnet Printable Job Aid

Configure a Check Capture Terminal Offline

To configure a check capture terminal offline, complete the following steps:

1. From the Administration tab, select Manage Check Processing>Terminal Configuration

>Modify. The Step 1 of 4: Gathering Terminal Information page may appear briefly as 

shown in Figure 1.

Figure 1. Step 1 of 4: Gathering Terminal Information

When the Automated terminal detection in progress message appears, the system reads 

the desktop settings and displays the appropriate information on the next page.

2. The Step 2 of 4: Update the Terminal Configuration page appears. Enter the system 

configuration. 

Under System Configuration:

Set Task Execution by completing the following:

• Checking or unchecking Start Up and/or Close Batch for the following:

o Download OTC Endpoint

o LVD Download

o Acknowledge Batch

o Upload Batch

3. Click Next. The Step 3 of 4: Update the Configured OTC Endpoints page appears as shown 

in Figure 2.

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Figure 2. Step 3 of 4: Update the Configured OTC Endpoints

• By default, all tasks execute on Start Up and Close Batch. Unless you want the 

tasks to execute on Start Up and Batch Close every time, customize your options 

appropriately. If none of the tasks are checked, then none of the tasks are executed.

• Download OTC Endpoint: If enabled, the offline application automatically 

downloads updated forms, organization information, DDS flags, and the endpoint 

status from the OTCnet Online servers.

• LVD Download: If enabled and there is no previous LVD located on the terminal, the 

full LVD downloads. Subsequent LVD Downloads:

• Update existing records (if necessary)

• Download new records

• Acknowledge Batch: If enabled, the offline application automatically acknowledges 

any uploaded batches that have successfully been processed by the OTCnet Online 

application.

• Upload Batch: If enabled, OTCnet Offline automatically uploads any approved 

batches. If the supervisor approval flag is unchecked in terminal configuration, the 

Upload Batch task uploads Closed batches. The local activity log also uploads during 

the Upload Batch task. Additionally, the terminal configuration information uploads 

for use by Customer Service in Terminal Query.

Set LVD Usage as shown in Figure 3 by, optional

• Checking or unchecking Personal Check and/or Non Personal for Customer 

Present

• Checking or unchecking Personal Check and/or Non Personal for Customer Not 

Present

• Entering the number of days an LVD Download override is required after

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OTCnet Printable Job Aid

Figure 3. LVD Usage

• By default, all four checkboxes (Personal and/or Non Personal checks and 

Customer Present and/or Customer Not Present) for (Local Verification Database) 

LVD Usage are checked and they are optional. If none of these items are checked, 

the LVD verification feature is disabled.

• If any of the LVD Usage check boxes are checked, the number of days an LVD 

Download override is required after is required. The LVD Download override is 

required after field specifies the number of days that can pass before the LVD is 

considered stale and requires a Check Capture Supervisor to approve scanning 

checks against the stale LVD; otherwise, the operator is required to download the 

latest LVD.

Set Receipt Printing by, optional

• Checking Person Present, optional

o Click the Manual or Automatic radio button

▪ Check with preview

• Checking Person Not Present, optional

o Click the Manual or Automatic radio button

▪ Check with preview

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OTCnet Printable Job Aid

• Leaving both the Person Present and Person Not Present fields unchecked results 

in the disabling of this option. If receipts are desired, click the appropriate box(es). 

• Choosing Manual requires that the operator take additional steps to print the receipt. 

• Choosing Automatic results in a receipt printout each time a transaction has been 

entered.

• Choosing the with preview option allows the operator to see the receipt on the 

screen prior to the generation of the printout. 

• When the Person Present and/or Person Not Present fields are clicked, the default 

setting is Manual.

• When printing receipts, the system prints to the Windows default printer. All receipts 

print to the Windows default printer.

Under Application Configuration, enter the Terminal ID, Processing option, 

Cashflow, Batch Control and Batch Control Attempts:

• Enter the Terminal ID

• The Terminal ID field is available for data entry during initial setup. After the 

Terminal ID is assigned it is protected and cannot be changed.

• The Host Name field is automatically generated based on your computer’s registry 

and cannot be changed.

• Select Single or Batch for Processing mode

• Single processing mode allows the user to scan only one check at a time. 

• Batch processing mode allows groups of checks to be scanned all at once, prior to 

the data entry for the items. The Batch processing mode is available for EC7000i, 

EC9100i, and all Panini scanners.

• Select Settle Best Method or Truncate All Items for Cashflow

o Check Back Office Processing Only

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OTCnet Printable Job Aid

• The Settle Best Method is the default selection and when selected exclusively on 

the configuration screen, all processing methods (Customer Present, Customer 

Not Present, and Back Office) are allowed for either personal or non-personal items 

on the Entry Screen. 

• The Back Office Processing method should be used by agencies that receive 

payments in person, and scan the checks at a later time in a controlled, back office 

environment. 

• Truncate All Items represents only non-personal items are allowed (for all 

processing methods) on the Entry Screen.

• Select Optional or Mandatory for Batch Control

• If the Batch Control is set to Optional, OTCnet prompts the user to use the batch 

control and enter the batch control totals. 

• If the Batch Control is set to Mandatory, OTCnet prompts for batch control totals.

• Click Prompt on Batch Create and/or Prompt on Batch Close for Batch Control 

Prompts..

Under Devices Configuration as shown in Figure 4,

• Select the Scanner model, required

• Select USB Port or Serial Port, required

o Select the Serial Port type

Figure 4: Device Configuration

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• USB Port: EC7000i, EC9100i, Panini MyVision, Panini VisionX, and Panini I: Deal 

scanners require a USB port communication channel. EC7000i scanners support 

USB and Serial communication channels.

• Serial Port and COM dropdown: The user selects the serial port (i.e., COM port) 

where they have connected a serial scanner.

• USB-to-serial adapters: USB-to-serial adapters are not supported. EC7000i scanners 

support USB and Serial communication channels.

• A “No Serial Ports are available for configuration” message displays if a Serial Port is 

not available for the terminal. A “No Serial Ports are available for configuration” 

message does not display if the terminal has a COM port enabled or if there a COM 

port enabled and there is no physical Serial Port.

• Check Franking Enabled, optional

The Franking Enabled option allows the scanner to automatically stamp the front of 

checks. Franking is available for EC7000i, EC9100i, and Panini I: Deal scanners.

Under Standalone Configuration, 

• Set Secondary Storage by, required

o Specifying the preferred Secondary Storage folder location in the 

Secondary Storage location

• As a best practice, it is recommended that you use an external secondary storage 

folder location, for example a shared or network drive (e.g., 

E:\OTCnet\SecondaryStorage). 

• If you do not specify an external folder location and attempt to use a folder on your 

local workstation, you receive a warning message. 

• You can use Windows Explorer to specify (and enter) the preferred folder location for 

Secondary Storage on the terminal. 

• You can either manually enter the preferred folder location or copy the path from the 

Windows Explorer path field and paste it into the Secondary Storage field.

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• Set Supervisor Approval by, optional

o Checking or unchecking Supervisor Approval Required for Upload Batch

• By default, the Supervisor Approval Required for Upload Batch is unchecked. 

Checking Supervisor Approval Required for Upload Batch indicates that a Check 

Capture Supervisor’s (CCS), or a check capture user with the Batch Approver 

permission, approval is required to upload a batch to the OTCnet server when there 

is internet connectivity. 

• Additionally, the Check Capture Supervisor must

• .+ approve the batch from the terminal where the checks were captured. If 

unchecked, batches that are Closed but not Approved may be uploaded but must be 

approved once the batch is available in Online OTCnet.

• Set Retention Periods by,

o Entering the number of days for Batch Retention Period

o Entering the number of days for Audit Log Retention Period

• The Batch Retention Period refers to the period of time that a batch is available in 

both primary storage and secondary storage. 

• After the Batch Retention Period passes for a batch, the batch is removed from 

Primary and Secondary Storage. This only applies to Acknowledged and Deactivated 

batches. All other batches remain in Primary and Secondary storage indefinitely.

• By default, the Batch Retention Period is set to 30 days. By default, the Audit Log 

Retention Period is set to 365 days.

Under Secure Batch Transmission,

• Set the WSDL URL by, 

o Selecting the Number of Re-Tries

o Entering the number of milliseconds for Re-Try Interval

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OTCnet Printable Job Aid

• By default, the WSDL URL Number of Retries is set to 3. 

• The Number of Re-Tries is the number of attempts the OTCnet Offline application 

makes to connect with the OTCnet Online server. 

• The Re-Try Interval allows for specifying the number of milliseconds before the 

OTCnet Offline attempts another connection to the OTCnet Online server (to 

maximum of 100,000 ms) in order to transmit the batch.

Under Proxy Server Configuration, if applicable

• Check Use Firewall Agent

o Enter the Firewall Agent

• Check User Proxy

o Enter the Proxy Timeout

o Enter the Proxy User

o Enter the Proxy Password

o Enter the Proxy Server

o Enter the Proxy Port

• If Proxy Server Configuration settings are entered when the Check Capture 

Administrator’s profile was retrieved, then the Proxy Server Configuration settings 

are saved in the system, are displayed here, and can be modified.

• If the Use Firewall Agent option is enabled, then the Fire Agency is available for 

configuration and the agent name can be entered.

• If the Use Proxy option is enabled, then Proxy Timeout, Proxy User, Proxy 

Password, Proxy Server, and Proxy Port are available for configuration.

4. Add or remove the OTCnet endpoint(s) that performs check scan, designate a default OTC 

Endpoint. Click Next.

Under Available OTC Endpoints,

• Select the OTC Endpoint(s) you want to add by checking the box(es) under the Add

column, and click Add as seen in Figure 5.

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OTCnet Printable Job Aid

Figure 5. Step 3 of 4: Update the Configured OTC Endpoints

Under Configure OTC Endpoint,

• Select a Default OTC Endpoint, required

• Select the OTC Endpoint(s) you want to Delete by checking the box(es) under the 

Remove column, and click Remove, if applicable

• The OTC Endpoints are permission based and are only visible to users with the 

appropriate permissions.

• Selecting a Default OTC Endpoint determines which OTC Endpoint to use when 

performing Scan Checks actions.

• Multiple OTC Endpoints can be selected but only one can be set as a Default OTC 

Endpoint.

• At least one Default OTC Endpoint is required per terminal.

5. Click Next. The Step 4 of 4: Review the Terminal Configuration page appears. Verify the 

Terminal Configuration is correct and click Submit. Click Edit to modify the information 

entered. A Confirmation page appears stating that the Terminal Configuration record has 

been updated.

Click Return Home to the OTCnet Home Page.

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