Bureau of the Fiscal Service

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OTCnet Printable Job Aid

Capture a Check Online

To capture a check in OTCnet Online, complete the following steps:

1. From the Check Processing tab, Click Check Scan. The Check Scan-Select Batch page 

appears.

Under Select Open Batch, if applicable

• Click Select for the OTC Endpoint where you want to scan one or more 

checks

• Click Next

• If an operator has an OTC Endpoint with an Open batch, the batch details (Void 

Count, Approved Count, and Amount) are displayed.

• If a batch is in use and another user attempts to access the same batch, a Batch 

Lock message appears stating the batch is in use and he/she cannot access the 

batch.

2. The Check Scan – Perform Check Scan page appears as shown in Figure 1.

Application Tips
Bureau of the Fiscal Service

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OTCnet Printable Job Aid

Figure 1. Agency Form Data Entry Fields

Under ALC+2 (Agency Location Code +2),

• Verify the OTC Endpoint. To change the OTC Endpoint, click Previous and 

return to Step 2

Under Processing Method,

• Select the Customer Present, Customer Not Present, or Back Office

Under Item Type, 

• Select Personal or Non-personal

3. Click Start Scan, under Scan Controls to scan a check.

If communication with the OLB application is not active, the Start Scan button is

disabled. The OLB communication status must be active in order to scan a check. 

Determine if OLB communication is active by looking at the OLB Communication

indicator, located in the upper right-hand corner of the screen, under the Connection 

Status indicator. The indicator is either green and shows Active, or red and shows

Inactive.

4. Insert the check into the scanner.

Application Tip
Bureau of the Fiscal Service

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OTCnet Printable Job Aid

Recapture a check image if it is inserted upside down, appears skewed, or the image is 

illegible. Click Cancel and reinsert the check in the scanner. Click Start Scan and reenter the necessary data.

Under Scanned Check Image, optional

• Click Cancel to cancel the transaction. No data is saved. 

• Click Receipt to access a receipt for review or printing. This is only available once 

the initial check is scanned.

• Click Clear Form to clear the data entered.

• Click Save to save the transaction.

• Click < to view the front of the check

• Click > to view the back of the check

• Click - to reduce the image of the check

• Click + to increase the image of the check

• Click Left Rotate to turn the image to the left

• Click Right Rotate to turn the image to the right

5. Enter the Amount under Agency Form Data and enter the check data in the field(s) 

provided.

• OTCnet accepts two different Amount entry formats. If the deposit amount is for 

thirty-five dollars and fifteen cents, enter 35.15. If no decimal point is entered, 

OTCnet adds a decimal and two zeroes at the end and save it as 3515.00 (three 

thousand five hundred and fifteen dollars).

• Use the Tab key on the keyboard to navigate to the next data field for entry.

Click the Agency Accounting Code, if applicable

• Click the Agency Accounting Code radio button, and select a single 

accounting code from the drop-down list

Or

• Click the Multiple radio button and from the Account Classification dialog 

box, select an Agency Accounting Code, enter the Amount, and click Add

for each subtotal of the deposit. Then click Save.

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Additional Buttons

Application Tips
Bureau of the Fiscal Service

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OTCnet Printable Job Aid

6. Click Save to save the check image and the data you entered. A message appears stating 

the transaction, Individual Reference Number (IRN) and check amount were successfully 

saved.

Upon scanning the check and clicking enter on your keyboard to finalize, the Individual 

Reference Number (IRN), Bank Number, Check Number, Account Number, and 

Date & Time fields automatically populate (located in the frame of the Agency Form 

Data).

Click Return Home to return to the OTCnet Home Page.

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Additional Button