Bureau of the Fiscal Service

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OTCnet Printable Job Aid

Create a Deposit for US Currency

To create a deposit for US Currency, complete the following steps:

1. From the Deposit Processing tab, select Create Deposit>US Currency. The Select OTC 

Endpoint page appears.

2. Select an OTC Endpoint to create a deposit. The Step 1 of 3: Define Deposit Preparation 

Information page appears.

3. Enter the information relevant to preparing the deposit.

For data security a message displays discouraging users from entering Personally 

Identifiable Information (PII) in user Defined Fields (UDFs).

Under Deposit Information:

• Enter the Deposit Total

• Select the Voucher Date

• When creating an OTCnet deposit ticket or deposit voucher, enter the Voucher Date 

for when the deposit is created, not the date you expect it to arrive to the Financial 

Institution. 

• Do not post-date the voucher date, even if you mail or send the deposit by 

courier.

• If the deposit arrives before the date entered on the voucher, your Financial 

Institution cannot confirm your deposit in a timely fashion.

• Select the Fiscal Year, optional

Under Financial Institution Information

• Select a Financial Institution

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Bureau of the Fiscal Service

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OTCnet Printable Job Aid

Under Agency Information, optional

o Enter comments in Agency Use (Block 6)

o Enter the dates the receipts are processed in From: and To:

o Enter the name of the Alternate Agency Contact

o Enter the User Defined Field (UDF) details

When completing the Alternate Agency Contact field, include the following: 

• Name

• Email Address

• Phone Number

The entry cannot exceed 400 characters

Under Currency Denomination, if applicable

• Enter the Paper Currency Count

• Enter the Coin Currency Count

Under Totals, if applicable

• Enter the Checks and Money Orders Subtotal

• Enter the Currency Subtotal

• Enter the Coin Currency Subtotal

• Click Calculate $ to determine the Deposit Variance. 

The Deposit Variance must equal $0.00 before proceeding to the next step. If it does 

not, you must go back and re-validate your subtotal entries.

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Bureau of the Fiscal Service

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OTCnet Printable Job Aid

4. Click Next. The Step 2 of 3: Define Subtotals by Accounting Code or TAS page appears as 

shown in Error! Reference source not found.. 

Figure 1. Step 2 of 3: Define Subtotals by Accounting Code or TAS for US Currency

5. Select an Agency Accounting Code, enter the Amount, and click Add for each subtotal of 

the deposit.

• If the Agency Accounting Code label has been customized at the organization 

level, the custom label displays instead of the default label of Agency Accounting 

Code

• At least one accounting code entry is required. Additional lines are optional

• The combined accounting code subtotal must be equal to the deposit total before 

proceeding to the next step. If it does not, you must go back and re-validate your 

subtotal entries

Accounting codes are listed in the drop-down menu:

• If they are not identified as TAS 

or

• If they are identified as TAS and designated by SAM as “Valid”

Accounting codes are not listed in the drop-down menu if they are identified as TAS and 

are in the process of being validated by SAM.

If no accounting codes are listed, contact your Accounting Specialist or Local 

Accounting Specialist for assistance.

6. Click Next. The Step 3 of 3: Review Deposit Preparation Information page appears. 

7. Verify the deposit information and click Save as Draft, Save for Approval, or Submit. 

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Bureau of the Fiscal Service

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OTCnet Printable Job Aid

• Click Save as Draft an Acknowledgement page appears showing the Voucher 

Number of the deposit and a message confirming that the deposit information has 

been saved with Draft status.

• Click Save for Approval an Acknowledgement page appears showing the Voucher 

Number of the deposit and a message confirming that the deposit information has 

been saved with Awaiting Approval status.

• Click Submit a Confirmation page appears showing the deposit information detail. 

The OTCnet deposit ticket will also generate at that time.

• Click Cancel to return to the OTCnet Home Page. No data is saved. 

• Click Edit to modify the deposit draft. (Visible if a user has Deposit

Preparer privileges.)

• Click Previous to return to the previous page.

• Click Return Home to return to the OTCnet Home Page. 

• Click Update to remove any accounting code subtotal date from the accounting code 

subtotal summary table

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