Bureau of the Fiscal Service

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OTCnet Printable Job Aid

Close a Single Batch 

To close a single batch in OTCnet Offline, complete the following steps:

1. From the Check Processing tab, click Batch Management. The Search Batch page 

appears.

• Before closing a batch or multiple batches offline, you must first access the OTCnet 

Offline icon on your terminal’s desktop and enter your User ID and password. After 

you have successfully logged on, search for the batch.

• To determine if your terminal is connected to the online OTCnet server, refer to the 

Connection Status indicator located on the top-right of the page. If the Connection 

Status is green, the terminal is connected to the online OTCnet server. If the 

Connection Status indicator is red, the terminal is not connected to the online 

OTCnet server.

2. Select or enter the batch search conditions.

Under Batch Search Conditions, optional

• Select the OTC Endpoint you want to Close a batch for by checking the box 

under the Select column

Under Created On Date, optional

• Enter the From and To date range

• The From and To Created On Date must be entered in MM/DD/YYYY format.

• The Created On Date range cannot exceed 30 days. Additionally, if more than a 

1,000 batches are created within 30 days, then only the most recent 1,000 batches 

appear.

• If you run a search with the default From and To Created On Date range values, the 

search results include the most recent 30 days of batches that you have access to 

view. If more than 1,000 batches are created within the 30 days, then only the most 

recent 1,000 batches appear.

• If you run a search without specifying any criterion (with the exception of the Batch 

ID field), the search results include the most recent 30 days of batches that you have 

access to view. If more than 1,000 batches are created within 30 days, then only the 

most recent 1,000 batches appear.

• Enter the Batch ID, optional

Application Tips

Application Tips
Bureau of the Fiscal Service

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OTCnet Printable Job Aid

If the only search criteria entered is a valid Batch ID, then only a single result appears 

regardless of other search criteria specified.

• Enter the Cashier ID, optional

Under Batch Status, optional

• Select the Status you want to Close by checking the Open or Closed box 

under the Select column

Batches in Open or Closed status can be classified or edited at the summary level.

3. Click Search. The View Batches page appears as shown in Figure 1.

Figure 1. Check Scan- Select Batch Page

4. Click the Batch ID hyperlink. The View Checks page appears.

5. Click the Item ID of each scanned check. An image of the check and details of the check 

appear in the window. 

6. Verify the details are correct and click Previous to return to the View Batches page.

7. Select the batch you want to close by checking the box to the left of the Batch ID.

8. Click Close Batch as shown in Figure 2. The Close Batch page appears.

Figure 2. Select to Close Batch

9. Verify that you want to close the batch and click Confirm. The Batch Control page appears 

with the batch details. 

10. Enter the Batch Control Count and Batch Control Amount, if your terminal is configured 

for this action on batch close.

Application Tip

Application Tip
Bureau of the Fiscal Service

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OTCnet Printable Job Aid

11. Click Next. The Close Batch page appears.

12. Click Confirm to close the batch.

• The Confirm button is enabled. As a best practice, export or print the Batch List 

Report prior to clicking the Confirm button.

• For offline, the user can close the batch without needing to print the PDF report or 

export the batch list report, regardless if the Close Batch and/or Approve Batch

checkboxes are checked or unchecked. The Confirm button is enabled.

• If the user is closing and/or approving multiple batches offline, Confirm is enabled 

and the user can close and/or approve multiple batches without needing to print the 

PDF reports or export the batch list reports. As a best practice, print the PDF reports 

or export the batch lists prior to closing and approving multiple batches

13. A Close Batch page appears verifying the batch has been closed.

14. Click Return to Batch Summary. The View Batches page appears.

15. Click Return Home to return to the OTCnet Homepage.

If a Check Capture Lead Operator (CCLO) or Check Capture Operator (CCO) closes 

a batch, the batch status changes from Open to Closed. If a Check Capture 

Supervisor (CCS) closes a batch, the batch status changes from Open to Approved. If 

Skip is clicked, the Status remains Open and the batch is not closed.

Application Tips

Application Tip