DATA Act Implementation Update

Briefing for the USSGL‐IRC

May 14, 2015

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DATA Act Goals

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PRE-DECISIONAL/FOR DISCUSSION PURPOSES ONLY

Expand the Federal Funding Accountability and Transparency Act of 2006 by disclosing direct federal agency expenditures and linking federal contract, loan, and grant spending information to programs of federal agencies to enable taxpayers and policy makers to track federal spending more effectively.

Provide consistent, reliable, and searchable government‐wide spending data that is displayed accurately for taxpayers and policy makers on the USASpending.gov website.

Analyze federal spending data to proactively prevent waste, fraud, abuse, and improper payments.

Simplify reporting for entities receiving federal funds by streamlining reporting requirements and reducing compliance costs while improving transparency.

Improve the quality of data submitted to USASpending.gov by holding federal agencies accountable for the completeness and accuracy of the data submitted.

Vision & Agency Opportunity

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Vision

Provide reliable, timely, secure, and consumable financial management data for the purpose of promoting transparency, facilitating better decision making, and improving operational efficiency.

Better Data, Better Decision, Better Government

GOALS

 Capture and make available financial management data to enable the data consumers to follow the complete life cycle of Federal spending ‐‐ from appropriations to the disbursements of grants, contracts, and administrative spending

 Standardized information exchanges – definitions and format – to enable timely access to discoverable and reusable detail transaction level data

 Design and refine processes and systems to streamline reporting requirements and reduce compliance costs while improving transparency

DATA Act in Context of Spending Life Cycle

Appropriation

Apportionment

Allotment (Allocation)

Commitment

Obligation

Payment

Award

Receipts/ Financing

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|  | 360 Spending Life Cycle |
|--|-------------------------|
|  | DATA Act                |
|  | FFATA(USAspending.gov)  |

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DATA Act Requirements

FFATA Sec. 3 “Full disclosure of federal funds”

Source: Agency financial systems

Source: Agency management systems/FPDS

Implementation Approach

We will work to both provide the necessary linkages between financial events as well as enable users to query data across the government.

Implementation is not about adding an additional field to a system to answer a particular question; it is about working towards being able to access information to answer any question.

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Agency 8‐Step Plan

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| Steps for Agencies                                                                                                                                                                                                                                                                         | Timeline                         |
|--------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------|----------------------------------|
| 1) Organize teamCreate an agency DATA Act work group including impacted communities (e.g., CIO, Budget, Accounting, etc.) and Identify Senior Accountability Officer (SAO)                                                                                                                 | By spring 2015                   |
| 2) Review elementsReview list of 83 DATA Act elements and participate in data definitions standardization                                                                                                                                                                                  | By spring 2015                   |
| 3) Inventory dataPerform inventory of Agency data and associated business processes                                                                                                                                                                                                        | February 2015 – August 2015      |
| 4) Design & strategizea)   Plan changes (e.g., adding Award IDs to financial systems) to systems and business processes to capture data that are complete multi‐level (e.g., summary and award detail) fully‐linked datab)   Prepare cost estimates for FY 2017 budget projections     | March 2015 – August 2015         |
| 5) Execute brokerImplement broker (includes mapping of data from agency schema to the DATA Act schema; and the validation) iteratively                                                                                                                                                     | September 2015 – February 2016   |
| 6) Test broker implementationTest broker outputs to ensure data are valid iteratively                                                                                                                                                                                                      | September 2015 – February 2016   |
| 7) Update systemsImplement other system changes iteratively (e.g., establish linkages between program and financial data, capture any new data)                                                                                                                                            | September 2015 – February 2017   |
| 8) Submit dataUpdate and refine process (repeat 5‐7 as needed)                                                                                                                                                                                                                             | March 2016 – May 9, 2017         |

High Level Data Flows

Broker:

Aggregates Agency data from internal/external systems (e.g SAM, FPDS, Oracle, etc).

USAspending:

Re‐validates agency data

Publishes/visualizes data

Agency BI Tools:

Assists Agency managers with analyzing, transforming, and reporting data

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Activities

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May 8th  Guidance Package

OMB Policy guidance

Data element definitions

Data exchange standard (“Schema”)

Agency Implementation Playbook Summary

Next steps

Finalize standards for all data elements

Complete pilots

Work with Agencies on implementation

Resources

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Primary Contact

DATA Act Program Office

Email: DATAPMO@fiscal.treasury.gov

Websites

MAX page

https://community.max.gov/x/OYIkDw

GitHub

https://fedspendingtransparency.github.io/

Appendix

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Lead

OMB

Treasury

Treasury

OMB

Treasury

Design and Implement

Treasury

OMB

Support	Consult

Senior Accountable Officials from Federal Agencies

Governance and Implementation Structure

Executive Steering Committee – OMB and Treasury

Inter‐Agency Advisory Committee – OMB, Treasury, OSTP, GSA and Representatives from: CFOC, BOAC, ACE, COFAR, CAOC, CIOC, PIC

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Data Broker

Broker:

Exists inside Agency’s firewall;

Maps Agency Schema to the DATA Act Schema

Validates the data in the DATA Act Schema

Provides validation report for further processing by the Agency

If validation is successful, data is ready for Agency submission to Treasury

Resources: Broker developer documentation and test plan is planned and will be available at a

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later time.

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