Bureau of the Fiscal Service

1

OTCnet Printable Job Aid

Modify a Processing Option

To modify a processing option, complete the following steps:

1. From the Administration tab, select Manage Organizations>Processing 

Options>Modify. The Step 1 of 3: Select Organization Endpoint page appears.

• Processing options must first be defined for the highest-level organization before 

any lower level organization’s processing options are defined. 

• If the processing options are not defined for the highest-level organization, all 

lower level organization links are disabled.

2. Select the OTC Endpoint for which you want to modify a processing option. The Step 2 of 3: 

Define Processing Options page appears. 

3. Modify the processing option(s) and click Next.

To modify Accounting Classifications for Adjustments, Corrections, and Returned 

Items, complete the following:

• An accounting code is assigned to both a debit adjustment and credit adjustment.

• Accounting classifications for adjustments apply to Accounting Specialists, 

Check Capture Supervisors and Check Capture Lead Operators. Accounting 

Classifications for corrections and returned items apply to Check Capture 

Supervisors and Check Capture Lead Operators.

Update Default Accounting Codes by completing the following:

• Selecting either Use parent’s values or Use my values

• Entering the search criteria for the accounting code you would like to view and 

click Search (magnifying glass)

To narrow an accounting code search, enter a partial or full accounting code. 

Or

• Clicking Search (magnifying glass) to view accounting codes

Application Tips

Application Tips

Application Tip
Bureau of the Fiscal Service

2

OTCnet Printable Job Aid

• All accounting codes that meet your search criteria and are not applied as 

a debit or credit adjustment, correction or returned item to your OTC Endpoint 

are displayed on the page. If you do not enter search criteria, all the accounting 

codes defined for the highest-level organization appear.

• By default, the first ten accounting codes display, first by ascending special 

character order, by numerical order and finally by ascending alphabetical order 

by accounting code.

• If organization has more than ten accounting codes, click the pagination menu 

above the section containing the existing accounting codes to view additional 

pages of results. The system will only allow a user to view and apply active 

accounting codes not designated as Treasury Account Symbol (TAS) or those 

designated as TAS and have been validated by Share Accounting Module 

(SAM).

• Selecting the accounting code to apply a credit and/or debit type and clicking

Assign to Debit and/or Assign to Credit

• An accounting code is assigned to debit and credit adjustment, correction, and 

returned item types.

• After an accounting code is assigned to debit or credit adjustment it appears in 

the Adjustment Type/Default Accounting Code table.

• Selecting Yes or No to allow changes by an organization lower in hierarchy

Update Default Accounting Code Usage by completing the following steps:

▪ Selecting either Use parent’s values or Use my values

▪ Selecting either Always Use the Default for Deposit Adjustments or Default

based upon Deposit Subtotals for Deposit Adjustments

▪ Selecting Yes or No to allow changes by an organization lower in hierarchy

To modify Correspondence, complete the following steps:

Update Returned Items by completing the following steps:

• Selecting Use parent’s values or Use my values

• Entering the corresponding address information that you would like to be 

displayed to a financial institution when return item adjustment is created

• Selecting Yes or No to allow changes by an organization lower in hierarchy

Update Deposit Adjustment by completing the following steps:

• Selecting Use parent’s values or Use my values

• Entering the corresponding address information that you would like to be 

displayed to a financial institution when a deposit adjustment is created

• Selecting Yes or No to allow changes by an organization lower in hierarchy

Application Tips

Application Tips
Bureau of the Fiscal Service

3

OTCnet Printable Job Aid

To modify Deposit Preparation, complete the following steps:

Update ITGA Deposit Creation by:

• Selecting Use parent’s values or Use my values

• Selecting Yes or No to allow endpoint to create foreign deposits

▪ If the endpoint accepts foreign deposits, enter the Default foreign currency 

when creating deposits details

• Selecting Yes or No to allow changes by an organization lower in hierarchy

Update Subtotals and Cash Count by completing the following steps:

• Selecting Use parent’s values or Use my values

• Selecting Yes or No for each of the following options 

▪ Include Sub-totals for Checks/Money Orders and Cash

▪ Include Currency count and sub-totals by denomination 

▪ Include Coin count and sub-totals by denomination

▪ Allow changes by an organization lower in hierarchy

Update Accounting Code Subtotals by completing the following steps:

• Selecting Use parent’s values or Use my values

• Selecting Yes or No for each of the following options 

▪ Allow negative accounting code subtotals

▪ Allow changes by an organization lower in hierarchy

Update Separation of Duties as shown in Figure 1 and by completing the following 

steps:

• Selecting Use parent’s values or Use my values

• Selecting Yes or No for each of the following options 

▪ Deposits must be prepared and approved by different employees

▪ Allow changes by an organization lower in hierarchy 
Bureau of the Fiscal Service

4

OTCnet Printable Job Aid

Figure 1. Update Deposit Processing Options with Deposit Preparation expanded
Bureau of the Fiscal Service

5

OTCnet Printable Job Aid

To modify Transaction History, complete the following steps:

▪ Selecting Use parent’s values or Use my values

▪ Entering the Number of days displayed in the text box, if applicable

4. Selecting Yes or No to allow changes by an organization lower in hierarchy

The Step 3 of 3: Review the following processing options page appears. Verify the 

information is correct and click Submit. A Confirmation page appears showing which 

processing options were applied to the organization.

• Click Cancel to return to the OTCnet Home Page. No data is saved.

• Click Edit to return to the previous page. 

• Click Next to advance to the next page.

• Click Previous to return to the previous page.

• Click Submit to complete the process and display the Confirmation page.

• Click Return Home to return to the OTCnet Home Page. 

Additional Buttons