GENERAL FUND RECEIPT ACCOUNT (GFR) GUIDE: SCENARIO 5: NON-CUSTODIAL 

STATEMENT COLLECTIONS: COLLECTION OF PROCEEDS FROM DISPOSITION OF PERSONAL 

PROPERTY

EFFECTIVE FISCAL YEAR 2021

PREPARED BY:

GENERAL LEDGER AND ADVISORY BRANCH

FISCAL ACCOUNTING OPERATIONS

BUREAU OF THE FISCAL SERVICE

U.S. DEPARTMENT OF THE TREASURY
Version 

Number

Date Description of Change Effective USSGL TFM

1.0 08/2007 Original TFM Bulletin No. 2018-04

2.0 12/2020 Added General Fund of the U.S. 

Government Transactions, Updated 

Financial Statements

 

 

 

 

 

 

 

 

 

 

 
GENERAL FUND RECEIPT (GFR) ACCOUNT GUIDE: SCENARIO 5: NON-CUSTODIAL STATEMENT 

COLLECTIONS: COLLECTION OF PROCEEDS FROM DISPOSITION OF PERSONAL PROPERTY

Effective Fiscal 2021

Page 3 of 32

IRC Handout December 3, 2020

Background

Definition of a General Fund Receipt (GFR) Account 

The Government Accountability Office (GAO) defines a GFR Account as: “A receipt account credited with all collections that are not 

earmarked by law for another account for a specific purpose. These collections are presented in the President’s budget as either 

governmental (budget) receipts or offsetting receipts. These include taxes, customs duties, and miscellaneous receipts.” (Government 

Accountability Office, A Glossary of Terms Used in the Federal Budget Process, September 2005, GAO–05-734SP)

Purpose

This guidance proposes accounting and reporting guidance for various collections classified in GFR accounts. The following 

scenarios illustrate accounting transactions and reporting for specific types of collections. The focus of this guidance is on the GFR 

account activity. Related transactions illustrated in the scenarios such as credit reform activities are covered in more detail in the other 

case studies. Refer to those case studies for questions not specifically related to GFR activity. 

Federal Account Symbols (FAS), Treasury Account Symbols (TAS), and Collections

The Federal Account Symbols and Titles (FAST) Book, published by Treasury, lists all FAS available for Federal agency use. A

collection can be classified to any of the listed accounts. To classify a receipt, append your agency’s two digit department code to the 

FAS. This combination of department code and FAS creates TAS. For example, collections for work performed in accordance with 

Economy Act can be deposited into any type of expenditure account. On the other hand, National Park Service fees are designated by 

law to be deposited to a special fund receipt account. Similarly, collections for the National Endowment for the Arts Gift Fund are 

designated by law to be deposited to a trust fund receipt account. Amounts collected in the course of business by the U.S. Postal 

Service are, by law, deposited to a revolving fund. Amounts not belonging to the Government are, by law, classified to deposit fund 

accounts. As you can see, a specific law determines how the collections in the preceding examples are classified in a TAS.

Absent specific legislation, collections should be classified to a General Fund Receipt TAS. Title 31, United States Code (USC), 

chapter 33, section 3302(b) establishes this concept by stating: “Except as provided in section 3718 (b) of this title, an official or agent 

of the Government receiving money for the Government from any source shall deposit the money in the Treasury as soon as 

practicable without deduction for any change or claim.” Also, Title 31, USC, chapter 33, section 3302(e) states that “an official or 

agent of the Government having custody or possession of public money shall keep an accurate entry of each amount of public money 

received, transferred, and paid.”
GENERAL FUND RECEIPT (GFR) ACCOUNT GUIDE: SCENARIO 5: NON-CUSTODIAL STATEMENT 

COLLECTIONS: COLLECTION OF PROCEEDS FROM DISPOSITION OF PERSONAL PROPERTY

Effective Fiscal 2021

Page 4 of 32

IRC Handout December 3, 2020

GFR Account Categories in the FAST Book

The “Types of Collections and Relevant FASAB References” column was included in the table to assist users in providing 

background information. The users should note that the types of collections and limited paragraph references listed on the chart are 

suggestions and they should not be solely relied on. Each entity should perform its own research to determine the appropriate 

category for its collection.

FAS Description of Types of GFR Accounts Types of Collections and Relevant 

FASAB Reference

2600 – Sale of Government property Proceeds from the sale of tangible property, real or personal, representing the 

liquidation of, or realization upon, assets other than the sale of products. Includes 

S and E funded activity and grant-funded activity.

Exchange-gain/loss, SFFAS No. 7, par. 

295, 354

GFR Account Reporting Responsibility

Within each GFR account category listed in the FAST Book there are unique FAS to identify specific activity. After selecting the 

proper TAS, the reporting entity should append its 3-digit agency identifier code to the beginning of the TAS for classifying the 

receipt to Treasury. A collecting entity typically reports all GFR TAS beginning with its 3-digit agency identifier code within its 

entity financial statements.
GENERAL FUND RECEIPT (GFR) ACCOUNT GUIDE: SCENARIO 5: NON-CUSTODIAL STATEMENT 

COLLECTIONS: COLLECTION OF PROCEEDS FROM DISPOSITION OF PERSONAL PROPERTY

Effective Fiscal 2021

Page 5 of 32

IRC Handout December 3, 2020

FLOWCHART - GFR COLLECTIONS TO COLLECTING AGENCY’S FINANCIAL STATEMENTS

Yes No

Yes

No

No

Custodial Revenue

Yes

No

Yes

Yes

Does the collecting 

agency have costs 

related to generating 

the revenue?

Is the custodial

revenue material?

Agency Revenue

Statement of 

Changes in Net 

Position

Balance 

Sheet

Not Revenue

Balance 

Sheet

Footnote 

Disclosure

Statement of 

Custodial Activity

Balance Sheet

Statement 

of Net 

Cost

Statement of 

Changes in Net 

Position

Is the GFR collection 

revenue?

Is the GFR collection 

exchange revenue?

Balance 

Sheet

Scenarios:

5 – Proceeds from disposition of assets 

(Transferred-In)

6 – Downward reestimate (Transferred-In)

7 - Seigniorage

Scenarios:

3 – Exchange Revenue

4 – Receivables from Canceled 

Authority

Scenarios: 1 Nonexchange Revenue

 2 Nonexchange Revenue
GENERAL FUND RECEIPT (GFR) ACCOUNT GUIDE: SCENARIO 5: NON-CUSTODIAL STATEMENT 

COLLECTIONS: COLLECTION OF PROCEEDS FROM DISPOSITION OF PERSONAL PROPERTY

Effective Fiscal 2021

Page 6 of 32

IRC Handout December 3, 2020

Listing of USSGL Accounts Used in This Scenario

Proprietary

101000 Fund Balance With Treasury 

175000 Equipment

175900 Accumulated Depreciation on Equipment

298500 Liability for Non-Entity Assets Not Reported on the Statement of Custodial Activity

331000 Cumulative Results of Operations

577500 Non-Budgetary Financing Sources Transferred In 

577600 Non-Budgetary Financing Sources Transferred Out 

599300 Offset to Non-Entity Collections - Statement of Changes in Net Position

711000 Gains on Disposition of Assets – Other

721000 Losses on Disposition of Assets – Other
GENERAL FUND RECEIPT (GFR) ACCOUNT GUIDE: SCENARIO 5: NON-CUSTODIAL STATEMENT 

COLLECTIONS: COLLECTION OF PROCEEDS FROM DISPOSITION OF PERSONAL PROPERTY

Effective Fiscal 2021

Page 7 of 32

IRC Handout December 3, 2020

Scenario 5 Non-Custodial Statement Collections: Collection of Proceeds From Disposition of Personal Property

(Assume the replacement property is not acquired within a 2 year period; therefore, the money is deposited into Treasury’s 

GFR Account.) 

Disposition of Personal Property

Agencies can use the proceeds from the disposal of personal property to acquire replacement property within a prescribed time limit 

(the year the property is disposed plus one subsequent year.) If an acquisition of the replacement property does not occur within the 

prescribed time, the proceeds must be transferred to a GFR account.

If agencies have authority from legislation to keep proceeds for more than the prescribed period, then this scenario may not be 

applicable. The purpose of this section is to show how sales proceeds are collected into a GFR account. 

NOTE: In reality, proceeds are deposited directly into an agency’s budget clearing account F3845, “Proceeds of Sales, Personal 

Property,” when personal property is disposed. However, for reporting purposes, the money will appear as if it’s coming into the 

program fund first and is then transferred to the budget clearing account. The accounting entries are illustrated this way so that the 

asset (property) is properly removed from the program fund. 

Currently clearing accounts only record assets and liabilities. But, in this case, when the fund balance is “transferred out” from a 

collecting entity to a clearing account the matching “transferred in” account will not be recorded in the General Fund receipt account 

until the clearing account disburses the fund balance in a subsequent year. For example, a collecting entity will record “transferred 

out” in one year but the matching “transferred in” will not be recorded in the General Fund receipt account until the following year. 

Therefore, the Issues Resolution Committee (IRC) decided that it would be cleaner to record a matching transferred in/out pair when 

the proceeds are transferred from the collecting entity to the clearing account and also when the fund balance is transferred from the 

clearing account to the GFR account in the subsequent period. This process will cause F3845 to have a net position, because the 

proceeds transferred in to the clearing account is generally not used or returned to the GFR account within the same accounting period. 

Having a net position in a budget clearing account, F3845, is an exception, and should not be normal practice for most clearing 

accounts.
GENERAL FUND RECEIPT (GFR) ACCOUNT GUIDE: SCENARIO 5: NON-CUSTODIAL STATEMENT 

COLLECTIONS: COLLECTION OF PROCEEDS FROM DISPOSITION OF PERSONAL PROPERTY

Effective Fiscal 2021

Page 8 of 32

IRC Handout December 3, 2020

Beginning Trial Balance

Collecting Entity

Account Description Debit Credit

Budgetary

None

Proprietary

175000 Equipment 1,200

175900 Accumulated Depreciation on Equipment 480

331000 Cumulative Results of Operations 720

Total 1,200 1,200
GENERAL FUND RECEIPT (GFR) ACCOUNT GUIDE: SCENARIO 5: NON-CUSTODIAL STATEMENT 

COLLECTIONS: COLLECTION OF PROCEEDS FROM DISPOSITION OF PERSONAL PROPERTY

Effective Fiscal 2021

Page 9 of 32

IRC Handout December 3, 2020

Year 2 – 1st Quarter

1. To record the sale of agency equipment for $300. (Assume this is not distributed receipts.) NOTE: Money is deposited to a 

clearing account, but in order to remove the PPE when it is sold, the Fund Balance With Treasury has to come into the 

collecting entity first (See Transaction #2 for the transfer of funds).

Collecting Entity Clearing Account

Description DR CR TC Description DR CR TC

Budgetary Entry

None

Proprietary Entry

101000 (G)1 Fund Balance With 

Treasury2 (RC 40)3

175900 (N) Accumulated Depreciation 

on Equipment

 175000 (N) Equipment

 711000 (N) Gain on Disposition of 

 Assets – Other

 

300

300

500

100

C610

Budgetary Entry

None

Proprietary Entry

None

General Fund of the U.S. Government (099)

Budgetary Entry

None

Proprietary Entry

198000 (F) Asset for Agency’s 

Custodial and Non-Entity Liabilities –

General Fund of the U.S. Government

 201000 (F) Liability for Fund 

 Balance With Treasury (RC 40)

300

300

Budgetary Entry

None

Proprietary Entry

None

1 The Federal/Non-Federal attribute domain value of “G” will always have trading partner 099 agency identifier. 

2 Although USSGL account 101000 is deposited into the General Fund of the U.S. Government, the collecting agency still has to carry the 

balances of USSGL accounts 101000 and 298500 on its quarterly Balance Sheet. Treasury’s CARS system does not sweep USSGL account 

101000 until the year end. The agency should make a note of this as a reconciling item.

3 RC – Reciprocal Category is shown for Intragovernmental Elimination Analysis (not included in GTAS upload)
GENERAL FUND RECEIPT (GFR) ACCOUNT GUIDE: SCENARIO 5: NON-CUSTODIAL STATEMENT 

COLLECTIONS: COLLECTION OF PROCEEDS FROM DISPOSITION OF PERSONAL PROPERTY

Effective Fiscal 2021

Page 10 of 32

IRC Handout December 3, 2020

2. To record the transfer of the funds from the sale of equipment.

Collecting Entity Clearing Account

Description DR CR TC Description DR CR TC

Budgetary Entry

None

Proprietary Entry

577600 (F) Non-Budgetary Financing 

Sources Transferred Out (RC 18)

 101000 (G) Fund Balance With 

 Treasury (RC 40) 

300

300

E509

Budgetary Entry

None

Proprietary Entry

101000 (G) Fund Balance With 

Treasury

 577500 (F) Non-Budgetary 

 Financing Sources Transferred In 

 (RC 18)

300

300

C155

General Fund of the U.S. Government (099)

Budgetary Entry

None

Proprietary Entry

201000 (F) Liability for Fund Balance 

With Treasury (RC 40)

 198000 (F) Asset for Agency’s 

 Custodial and Non-Entity Liabilities

 General Fund of the U.S. 

 Government 

300

300

Budgetary Entry

None

Proprietary Entry

198000 (F) Asset for Agency’s 

Custodial and Non-Entity Liabilities 

– General Fund of the U.S. 

Government 

 201000 (F) Liability For Fund 

 Balance With Treasury (RC 40)

300

300
GENERAL FUND RECEIPT (GFR) ACCOUNT GUIDE: SCENARIO 5: NON-CUSTODIAL STATEMENT 

COLLECTIONS: COLLECTION OF PROCEEDS FROM DISPOSITION OF PERSONAL PROPERTY

Effective Fiscal 2021

Page 11 of 32

IRC Handout December 3, 2020

3. To record receipts returned to the Treasury GFR account. (It was determined that the replacement property will not be acquired and the receipt will 

be returned to the Treasury. This transaction would also apply to the agency that does not replace the property within the prescribed time limit. 

Clearing Account GFR Account

Description DR CR TC Description DR CR TC

Budgetary Entry

None

Proprietary Entry

577600 (F) Non-Budgetary Financing Sources 

Transferred Out (RC 18)

 101000 (G) Fund Balance With Treasury

 (RC 40)

300

300

E509

Budgetary Entry

None

Proprietary Entry

101000 (G) Fund Balance With Treasury

 577500 (F) Non-Budgetary 

 Financing Sources Transferred In 

 (RC 18)

599300 (G) Offset to Non-Entity Collections 

– Statement of Changes in Net Position

 (RC 44)

 298500 (G) Liability for Non- Entity 

 Assets Not Reported on the Statement of 

 Custodial Activity (RC 46) 

300

300

300

300

C155

C147

General Fund of the U.S. Government (099)

Budgetary Entry

None

Proprietary Entry

201000 (F) Liability For Fund Balance With 

Treasury (RC 40)

 198000 (F) Asset for Agency’s 

 Custodial and Non-Entity Liabilities 

 General Fund of the U.S. Government 

300

300

Budgetary Entry

None

Proprietary Entry

198000 (F) Asset for Agency’s Custodial 

and Non-Entity Liabilities General Fund of 

the U.S. Government

 201000 (F) Liability For Fund

 Balance With Treasury (RC 40)

198000 (F) Asset for Agency’s Custodial 

and Non-Entity Liabilities – General Fund of 

the U.S. Government (RC 46)

 571000 (F) Transfer in of Agency

 Unavailable and Custodial Non-

 Entity Collections (RC 44)

300

300

300

300
GENERAL FUND RECEIPT (GFR) ACCOUNT GUIDE: SCENARIO 5: NON-CUSTODIAL STATEMENT 

COLLECTIONS: COLLECTION OF PROCEEDS FROM DISPOSITION OF PERSONAL PROPERTY

Effective Fiscal 2021

Page 12 of 32

IRC Handout December 3, 2020

Preclosing Trial Balance

Account Description Collecting Entity Clearing Account GFR Account

DR CR DR CR DR CR

Budgetary

None

Proprietary

101000 (G) Fund Balance With Treasury 300

175000 (N) Equipment 700

175900 (N) Accumulated Depreciation on 

Equipment 180

298500 (G) Liability for Non-Entity Assets Not 

Reported on the Statement of 

Custodial Activity 300

331000 Cumulative Results of Operations 720

577500 (F) Non-Budgetary Financing Sources 

Transferred In 300 300

577600 (F) Non-Budgetary Financing Sources 

Transferred Out 300 300

599300 (G) Offset to Non-Entity Collections –

Statement of Changes in Net 

Position 300

711000 (N) Gains on Disposition of Assets -

Other 100

Total 1,000 1,000 300 300 600 600
GENERAL FUND RECEIPT (GFR) ACCOUNT GUIDE: SCENARIO 5: NON-CUSTODIAL STATEMENT 

COLLECTIONS: COLLECTION OF PROCEEDS FROM DISPOSITION OF PERSONAL PROPERTY

Effective Fiscal 2021

Page 13 of 32

IRC Handout December 3, 2020

Financial Statements:

CONSOLIDATED BALANCE SHEET AS OF 1ST QUARTER, DECEMBER 31, YEAR 2

Line 

No.

Assets (Note 2)

Intragovernmental

1. Fund Balance With Treasury (101000E) 300

6. Total intragovernmental 300

11. General property, plant, and equipment, net (Note 10) (175000E, 175900E) 520

15. Total with the public 520

16. Total assets 820

Liabilities (Note 13)

Intragovernmental

22.4 Liability to the General Fund of the U.S. Government for custodial and other non-entity assets (Note 17) (298500E) 300

23 Total Intra-governmental 300

34. Total Liabilities 300

35 Commitments and Contingencies (Note 19)

Net position:

37.2 Cumulative results of operations – Funds other than those from Dedicated Collections (331000B, 577500E, 577600E, 

599300E, 711000E, 721000E)

520

38. Total net position 520

39. Total liabilities and net position 820
GENERAL FUND RECEIPT (GFR) ACCOUNT GUIDE: SCENARIO 5: NON-CUSTODIAL STATEMENT 

COLLECTIONS: COLLECTION OF PROCEEDS FROM DISPOSITION OF PERSONAL PROPERTY

Effective Fiscal 2021

Page 14 of 32

IRC Handout December 3, 2020

CONSOLIDATED STATEMENT OF NET COST FOR THE 1ST QUARTER ENDED DECEMBER 31, YEAR 2

Line 

No.

Gross Program Costs (Note 22):

Program A:

1. Gross Costs -

2. Less: earned revenue (711000E) 100

3. Net program costs: (100)

5. Net program costs including Assumption Changes: (100)

8. Net cost of operations (100)
GENERAL FUND RECEIPT (GFR) ACCOUNT GUIDE: SCENARIO 5: NON-CUSTODIAL STATEMENT 

COLLECTIONS: COLLECTION OF PROCEEDS FROM DISPOSITION OF PERSONAL PROPERTY

Effective Fiscal 2021

Page 15 of 32

IRC Handout December 3, 2020

Year 2 – 4th Quarter

1. To record the sale of agency equipment. (Assume this is not distributed receipts.) NOTE: Money is deposited to a clearing 

account, but in order to remove the PPE when it is sold, the Fund Balance With Treasury has to come to the collecting entity

first (See Transaction #2 for the transfer of funds).

Collecting Entity Clearing Account

Description DR CR TC Description DR CR TC

Budgetary Entry

None

Proprietary Entry

101000 (G) Fund Balance With 

Treasury (RC 40)

175900 (N) Accumulated Depreciation 

on Equipment

721000 (N) Loss on Disposition of 

Assets - Other

 175000 (N) Equipment 

 

400

180

120

700

C610

Budgetary Entry

None

Proprietary Entry

None

General Fund of the U.S. Government (099)

Budgetary Entry

None

Proprietary Entry

198000 (F) Asset for Agency’s 

Custodial and Non-Entity Liabilities –

General Fund of the U.S. Government

 201000 (F) Liability for Fund 

 Balance With Treasury (RC 40)

400

400

Budgetary Entry

None

Proprietary Entry

None
GENERAL FUND RECEIPT (GFR) ACCOUNT GUIDE: SCENARIO 5: NON-CUSTODIAL STATEMENT 

COLLECTIONS: COLLECTION OF PROCEEDS FROM DISPOSITION OF PERSONAL PROPERTY

Effective Fiscal 2021

Page 16 of 32

IRC Handout December 3, 2020

2. To record the sale of agency equipment. 

Collecting Entity Clearing Account

Description DR CR TC Description DR CR TC

Budgetary Entry

None

Proprietary Entry

577600 (F) Non-Budgetary Financing 

Sources Transferred Out (RC 18)

 101000 (G) Fund Balance With 

 Treasury 

400

400

E509

Budgetary Entry

None

Proprietary Entry

101000 (G) Fund Balance With 

Treasury

 577500 (F) Non-Budgetary 

 Financing Sources Transferred In 

 (RC 18)

400

400

C155

General Fund of the U.S. Government (099)

Budgetary Entry

None

Proprietary Entry

201000 (F) Liability for Fund Balance 

With Treasury (RC 40)

 198000 (F) Asset for Agency’s 

 Custodial and Non-Entity Liabilities 

 General Fund of the U.S. 

 Government 

400

400

Budgetary Entry

None

Proprietary Entry

198000 (F) Asset for Agency’s 

Custodial and Non-Entity Liabilities 

– General Fund of the U.S. 

Government 

 201000 (F) Liability For Fund 

 Balance With Treasury (RC 40)

400

400
GENERAL FUND RECEIPT (GFR) ACCOUNT GUIDE: SCENARIO 5: NON-CUSTODIAL STATEMENT 

COLLECTIONS: COLLECTION OF PROCEEDS FROM DISPOSITION OF PERSONAL PROPERTY

Effective Fiscal 2021

Page 17 of 32

IRC Handout December 3, 2020

3. To record receipts returned to the Treasury GFR account. (It was determined that the replacement property will not be acquired and the receipt will be 

returned to the Treasury. This transaction would also apply to the agency that does not replace the property within the prescribed time limit.)

Clearing Account GFR Account

Description DR CR TC Description DR CR TC

Budgetary Entry

None

Proprietary Entry

577600 (F) Non-Budgetary Financing 

Sources Transferred Out (RC 18)

 101000 (G) Fund Balance With 

 Treasury (RC 40)

400

400

E509

Budgetary Entry

None

Proprietary Entry

101000 (G) Fund Balance With 

Treasury

 577500 (F) Non-Budgetary 

 Financing Sources Transferred In 

 (RC 18)

599300 (G) Offset to Non-Entity 

Collections – Statement of Changes in 

Net Position (RC 44)

 298500 (G) Liability for Non-

 Entity Assets Not Reported on the

 Statement of Custodial Activity

 (RC 46)

400

400

400

400

C155

C147

General Fund of the U.S. Government (099)

Budgetary Entry

None

Proprietary Entry

201000 (F) Liability for Fund Balance 

With Treasury (RC 40)

 198000 (F) Asset for Agency’s 

 Custodial and Non-Entity Liabilities

 General Fund of the U.S. Government 

400

400

Budgetary Entry

None

Proprietary Entry

198000 (F) Asset for Agency’s 

Custodial and Non-Entity Liabilities 

General Fund of the U.S. Government

 201000 (F) Liability for Fund 

 Balance With Treasury (RC 40)

198000 (F) Asset for Agency’s 

Custodial and Non-Entity Liabilities –

General Fund of the U.S. Government 

(RC 46)

 571000 (F) Transfer in of Agency

 Unavailable and Custodial Non-

 Entity Collections (RC 44)

400

400

400

400
GENERAL FUND RECEIPT (GFR) ACCOUNT GUIDE: SCENARIO 5: NON-CUSTODIAL STATEMENT 

COLLECTIONS: COLLECTION OF PROCEEDS FROM DISPOSITION OF PERSONAL PROPERTY

Effective Fiscal 2021

Page 18 of 32

IRC Handout December 3, 2020

Year 2 Preclosing Trial Balance

Account Description Collecting Entity Clearing Account GFR Account

DR CR DR CR DR CR

Budgetary

None

Proprietary

101000 (G) Fund Balance With Treasury 700

298500 (G) Liability for Non-Entity Assets 

Not Reported on the Statement of 

Custodial Activity

700

331000 Cumulative Results of Operations 720

577500 (F) Non-Budgetary Financing Sources 

Transferred In

700 700

577600 (F) Non-Budgetary Financing Sources 

Transferred Out

700 700

599300 (G) Offset to Non-Entity Collections –

Statement of Changes in Net 

Position

700

711000 (N) Gains on Disposition of Assets -

Other

100

721000 (N) Losses on Disposition of Assets -

Other

120

Total 820 820 700 700 1,400 1,400
GENERAL FUND RECEIPT (GFR) ACCOUNT GUIDE: SCENARIO 5: NON-CUSTODIAL STATEMENT 

COLLECTIONS: COLLECTION OF PROCEEDS FROM DISPOSITION OF PERSONAL PROPERTY

Effective Fiscal 2021

Page 19 of 32

IRC Handout December 3, 2020

Year 2 – Preclosing Adjusting Entry

1. To record the closing of Fund Balance With Treasury collected in a General Fund receipt account at the year end. 

Collecting Entity Debit Credit TC GFR Account Debit Credit TC

Budgetary Entry

None

Proprietary Entry

None 

Budgetary Entry

None

 

Proprietary Entry 

298500 (G) Liability for Non-Entity 

Assets Not Reported on the Statement 

of Custodial Activity (RC 46)

 101000 (G) Fund Balance With 

 Treasury (RC 40) 

700

700

F124

General Fund of the U.S. Government (099)

Budgetary Entry

None

 

Proprietary Entry 

201000 (F) Liability for Fund Balance 

With Treasury (RC 40)

 198000 (F) Asset for Agency’s 

 Custodial and Non-Entity Liabilities 

 General Fund of the U.S. 

 Government (RC 46)

700

700
GENERAL FUND RECEIPT (GFR) ACCOUNT GUIDE: SCENARIO 5: NON-CUSTODIAL STATEMENT 

COLLECTIONS: COLLECTION OF PROCEEDS FROM DISPOSITION OF PERSONAL PROPERTY

Effective Fiscal 2021

Page 20 of 32

IRC Handout December 3, 2020

Year 2 Preclosing Adjusted Trial Balance

Account Description Collecting Entity Clearing Account GFR Account

DR CR DR CR DR CR

Budgetary

None

Proprietary

331000 Cumulative Results of Operations 720

577500 (F) Non-Budgetary Financing Sources 

Transferred In 700 700

577600 (F) Non-Budgetary Financing Sources 

Transferred Out 700 700

599300 (G) Offset to Non-Entity Collections –

Statement of Changes in Net 

Position 700

711000 (N) Gains on Disposition of Assets -

Other 100

721000 (N) Losses on Disposition of Assets -

Other 120

Total 820 820 700 700 700 700
GENERAL FUND RECEIPT (GFR) ACCOUNT GUIDE: SCENARIO 5: NON-CUSTODIAL STATEMENT 

COLLECTIONS: COLLECTION OF PROCEEDS FROM DISPOSITION OF PERSONAL PROPERTY

Effective Fiscal 2021

Page 21 of 32

IRC Handout December 3, 2020

Financial Statements

CONSOLIDATED BALANCE SHEET AS OF SEPTEMBER 30, YEAR 2

Line 

No.

Assets (Note 2)

Intra-governmental

1. Fund Balance With Treasury (Note 3) (101000E) -

6. Total Intra-governmental -

11. General property, plant, and equipment, net (Note 10) (175000E, 175900E) -

15. Total with the public -

16. Total assets -

Liabilities (Note 13)

Intra-governmental

22.4 Liability to the General Fund of the U.S. Government for custodial and other non-entity assets (Note 17) (298500E) -

23. Total Intra-governmental -

34. Total liabilities -

35. Commitments and Contingencies (Note 19)

Net position:

37.2 Cumulative results of operations – Funds other than those from Dedicated Collections (331000B, 577500E, 577600E, 

599300E, 711000E, 721000E)

-

38. Total net position -

39. Total liabilities and net position -
GENERAL FUND RECEIPT (GFR) ACCOUNT GUIDE: SCENARIO 5: NON-CUSTODIAL STATEMENT 

COLLECTIONS: COLLECTION OF PROCEEDS FROM DISPOSITION OF PERSONAL PROPERTY

Effective Fiscal 2021

Page 22 of 32

IRC Handout December 3, 2020

CONSOLIDATED STATEMENT OF NET COST FOR THE YEAR ENDED SEPTEMBER 30, YEAR 2

Line 

No.

Gross Program Costs (Note 22):

Program A:

1. Gross Costs (721000E) 120

2. Less: earned revenue (711000E) 100

3. Net program costs: 20

5. Net program costs including Assumption Changes: 20

8. Net cost of operations 20
GENERAL FUND RECEIPT (GFR) ACCOUNT GUIDE: SCENARIO 5: NON-CUSTODIAL STATEMENT 

COLLECTIONS: COLLECTION OF PROCEEDS FROM DISPOSITION OF PERSONAL PROPERTY

Effective Fiscal 2021

Page 23 of 32

IRC Handout December 3, 2020

CONSOLIDATED STATEMENT OF CHANGES IN NET POSITION FOR THE YEAR ENDED SEPTEMBER 30, 

YEAR 2

Line 

No.

All 

Other 

Funds

Consolidated

Cumulative Results from Operations:

10. Beginning Balances (310000B) 720 720

12. Beginning balances, as adjusted 720 720

Budgetary Financing Sources:

15. Nonexchange revenue - -

Other Financing Sources (Nonexchange):

20. Transfers-in/out without reimbursement (+/-) (577500E, 577600E) - -

22. Other (+/-) (599300E) (700) (700)

23. Total Financing Sources (700) (700)

24. Net Cost of Operations (+/-) 20 20

25. Net Change (720) (720)

26. Cumulative Results of Operations - -

27. Net Position - -
GENERAL FUND RECEIPT (GFR) ACCOUNT GUIDE: SCENARIO 5: NON-CUSTODIAL STATEMENT 

COLLECTIONS: COLLECTION OF PROCEEDS FROM DISPOSITION OF PERSONAL PROPERTY

Effective Fiscal 2021

Page 24 of 32

IRC Handout December 3, 2020

CONSOLIDATED STATEMENT OF CUSTODIAL ACTIVITY FOR THE YEAR ENDED SEPTEMBER 30, YEAR 2

Line 

No.

Revenue Activity:

Sources of Cash Collections:

7. Miscellaneous -

8. Total Cash Collections -

10. Total Custodial Revenue -

14. Retained by Reporting Entity -

15. Total Disposition of Collections -

16. Net Custodial Activity -

STATEMENT OF BUDGETARY RESOURCES FOR THE YEAR ENDED SEPTEMBER 30, YEAR 2

For Program Fund

Line 

No.

Budgetary resources:

1071 Unobligated balance from prior year budget authority, net (discretionary and mandatory) -

1890 Spending authority from offsetting collections (discretionary and mandatory) -

1910 Total budgetary resources -

Memorandum (non-add) entries:

1980 Net adjustments to unobligated balance brought forward, Oct 1 (Note 26) -

Status of budgetary resources:

2413 Expired unobligated balance, end of year -

2490 Unobligated balance, end of year (total) -

2500 Total budgetary resources -

Outlays, net:

4190 Outlays, net (total) (discretionary and mandatory) -
GENERAL FUND RECEIPT (GFR) ACCOUNT GUIDE: SCENARIO 5: NON-CUSTODIAL STATEMENT 

COLLECTIONS: COLLECTION OF PROCEEDS FROM DISPOSITION OF PERSONAL PROPERTY

Effective Fiscal 2021

Page 25 of 32

IRC Handout December 3, 2020

SF 133 AND SCHEDULE P: REPORT ON BUDGET EXECUTION AND BUDGETARY RESOURCES AND BUDGET 

PROGRAM AND FINANCING SCHEDULE FOR THE YEAR ENDED SEPTEMBER 30, YEAR 2

Line No. SF 133 Schedule P

BUDGETARY RESOURCES

Unobligated balance:

1000 Unobligated balance brought forward, Oct 1 - -

1070 Unobligated balance (total) - -

1080 Expired unobligated balance brought forward, Oct 1 - -

1099 Expired unobligated balance (total) - -

Budget authority:

Status of budgetary resources:

Spending authority from offsetting collections:

Discretionary:

1701 Change in uncollected payments, Federal sources (+ or-) - -

1750 Spending authority from offsetting collections, discretionary (total) - -

1900 Budget authority (total) - -

1910 Total budgetary resources - -

1930 Total budgetary resources available - -

STATUS OF BUDGETARY RESOURCES

New obligations and upward adjustments:

Reimbursable:

2190 New obligations and upward adjustments (total) - -

Unobligated balance:

Apportioned, unexpired accounts:

2413 Expired unobligated balance: end of year - -

2490 Unobligated balance, end of year (total) - -

2500 Total budgetary resources - -
GENERAL FUND RECEIPT (GFR) ACCOUNT GUIDE: SCENARIO 5: NON-CUSTODIAL STATEMENT 

COLLECTIONS: COLLECTION OF PROCEEDS FROM DISPOSITION OF PERSONAL PROPERTY

Effective Fiscal 2021

Page 26 of 32

IRC Handout December 3, 2020

SF 133 AND SCHEDULE P: REPORT ON BUDGET EXECUTION AND BUDGETARY RESOURCES AND BUDGET 

PROGRAM AND FINANCING SCHEDULE AS OF SEPTEMBER 30, YEAR 2

Line No. SF 133 Schedule P

Memorandum (non-add) entries:

2501 Subject to apportionment unobligated balance, end of year - -

CHANGE IN OBLIGATED BALANCE

Unpaid obligations:

3060 Uncollected pymts, Fed sources, brought forward, Oct 1 (-) - -

3061 Adjustments to uncollected pymts, Fed sources, brought forward, Oct 1 (+ or -) - -

Memorandum (non-add) entries:

3100 Obligated balance, start of year (+ or -) - -

3200 Obligated balance, end of year (+ or -) - -

BUDGET AUTHORITY AND OUTLAYS, NET

Discretionary:

Gross budget authority and outlays:

4000 Budget authority, gross - -

Outlays, gross

4020 Outlays, gross (total) - -

4051 Change in uncollected pymts, Fed sources, expired accounts (+ or -) - -

4060 Additional offsets against budget authority only (total) - -

4070 Budget authority, net (discretionary) - -

4080 Outlays, net (discretionary) - -

Budget authority and outlays, net (total)

4141 Change in uncollected pymts, Fed sources, expired account (+ or -) - -

4150 Additional offsets against budget authority only (total) - -

4180 Budget authority, net (total) - -

4190 Outlays, net (total) - -
GENERAL FUND RECEIPT (GFR) ACCOUNT GUIDE: SCENARIO 5: NON-CUSTODIAL STATEMENT 

COLLECTIONS: COLLECTION OF PROCEEDS FROM DISPOSITION OF PERSONAL PROPERTY

Effective Fiscal 2021

Page 27 of 32

IRC Handout December 3, 2020

Reclassified Statements:

Note: Effective FY 2021, the Reclassified Balance Sheet is the same as the Balance Sheet. Therefore, the Reclassified Balance Sheet is not 

presented in this scenario.

RECLASSIFIED STATEMENT OF NET COST FOR THE YEAR ENDED SEPTEMBER 30, YEAR 2

Line 

Gross cost

2. Non-federal gross cost (721000N) 120

6. Total non-federal gross cost 120

9. Department total gross cost 120

10. Earned Revenue

11 Non-federal earned revenue (711000E) 100

14. Department total earned revenue 100

15. Net cost of operations 20
GENERAL FUND RECEIPT (GFR) ACCOUNT GUIDE: SCENARIO 5: NON-CUSTODIAL STATEMENT 

COLLECTIONS: COLLECTION OF PROCEEDS FROM DISPOSITION OF PERSONAL PROPERTY

Effective Fiscal 2021

Page 28 of 32

IRC Handout December 3, 2020

RECLASSIFIED STATEMENT OF OPERATIONS AND CHANGES IN NET POSITION FOR THE YEAR ENDED 

SEPTEMBER 30, YEAR 2

Line 

No.

All

Other 

Funds

Consolidated

1 Net position, beginning of period (331000B) 720 720

4 Net position, beginning of period - adjusted 720 720

Federal non-exchange revenue:

6.7 Accrual of Collections Yet to be Transferred to a TAS Other Than the General Fund of the U.S. 

 

(700) (700)

6.9 Total federal non-exchange revenue (700) (700)

9 Net cost of operations (+/-) (20) (20)

10 Net position, end of period - -
GENERAL FUND RECEIPT (GFR) ACCOUNT GUIDE: SCENARIO 5: NON-CUSTODIAL STATEMENT 

COLLECTIONS: COLLECTION OF PROCEEDS FROM DISPOSITION OF PERSONAL PROPERTY

Effective Fiscal 2021

Page 29 of 32

IRC Handout December 3, 2020

Closing Entries

1. To record the closing of revenue, expense, and other financing source accounts to cumulative results of operations.

Collecting Entity Debit Credit TC GFR Account Debit Credit TC

Budgetary Entry

None

Proprietary Entry

331000 Cumulative Results of Operation

 577600 (F) Non-Budgetary Financing

 Transferred Out (RC 18)

700

700

F336

Budgetary Entry

None

Proprietary Entry

331000 Cumulative Results of Operations

 599300 (G) Offset to Non-Entity 

 Collections Statement of Changes in Net 

 Position (RC 44)

577500 (F) Non-Budgetary Financing 

Sources Transferred In (RC 18)

 331000 Cumulative Results of Operations

700

700

700

700

F336

General Fund of the U.S. Government (099)

Budgetary Entry

None

Proprietary Entry

None

Budgetary Entry

None

Proprietary Entry

571000 (F) Transfer in of Agency 

Unavailable Custodial and Non-Entity 

Collections (RC 44)

 331000 Cumulative Results of Operations

700

700
GENERAL FUND RECEIPT (GFR) ACCOUNT GUIDE: SCENARIO 5: NON-CUSTODIAL STATEMENT 

COLLECTIONS: COLLECTION OF PROCEEDS FROM DISPOSITION OF PERSONAL PROPERTY

Effective Fiscal 2021

Page 30 of 32

IRC Handout December 3, 2020

2. To record the closing of revenue, expense, and other financing source accounts to cumulative results of operations.

Collecting Entity Debit Credit TC GFR Account Debit Credit

Budgetary Entry

None

Proprietary Entry

577500 (F) Non-Budgetary Financing 

Sources Transferred In

 331000 Cumulative Results of Operations

331000 Cumulative Results of Operations

 577600 (F) Non-Budgetary Financing

 Sources Transferred Out

700

700

700

700

F336

Budgetary Entry

None

Proprietary Entry

None

General Fund of the U.S. Government (099)

Budgetary Entry

None

Proprietary Entry

None

Budgetary Entry

None

Proprietary Entry

None
GENERAL FUND RECEIPT (GFR) ACCOUNT GUIDE: SCENARIO 5: NON-CUSTODIAL STATEMENT 

COLLECTIONS: COLLECTION OF PROCEEDS FROM DISPOSITION OF PERSONAL PROPERTY

Effective Fiscal 2021

Page 31 of 32

IRC Handout December 3, 2020

3. To record the closing of gains into cumulative results of operations.

Collecting Entity Debit Credit TC GFR Account Debit Credit

Budgetary Entry

None

Proprietary Entry

711000 (N) Gain on Disposition of Assets -

Other

 331000 Cumulative Results of Operations

100

100

F338

Budgetary Entry

None

Proprietary Entry

None

General Fund of the U.S. Government (099)

Budgetary Entry

None

Proprietary Entry

None

Budgetary Entry

None

Proprietary Entry

None
GENERAL FUND RECEIPT (GFR) ACCOUNT GUIDE: SCENARIO 5: NON-CUSTODIAL STATEMENT 

COLLECTIONS: COLLECTION OF PROCEEDS FROM DISPOSITION OF PERSONAL PROPERTY

Effective Fiscal 2021

Page 32 of 32

IRC Handout December 3, 2020

4. To record the closing of gains into cumulative results of operations.

Collecting Entity Debit Credit TC GFR Account

Budgetary Entry

None

Proprietary Entry

331000 Cumulative Results of Operations

 721000 (N) Losses on Disposition of 

 Assets – Other 

120

120

F340

Budgetary Entry

None

Proprietary Entry

None

General Fund of the U.S. Government (099)

Budgetary Entry

None

Proprietary Entry

None

Budgetary Entry

None

Proprietary Entry

None

Post-Closing Trial Balance

Account Description Debit Credit

Budgetary - -

None - -

- -

Proprietary - -

None - -

Total - -

Note: All accounts should be zero in Post-Closing Trial Balance.