GENERAL FUND RECEIPT (GFR) ACCOUNT GUIDE

Effective Fiscal 2021

 Page 1 of 23 IRC Handout July 16, 2020

Scenario 4: Non-Custodial Statement Collections: Collection of Receivables From Canceled Authority 

Canceled Appropriation

Agencies must close appropriation accounts available for obligation during a definite period on September 30th of the fifth fiscal year 

after the account’s obligational availability ends. Cancel any remaining balances (whether obligated or unobligated) in the account. 

Beginning Trial Balance – Expired Account which is Canceling

Expired Account which is Canceling

Account Description Debit Credit

Budgetary

425100 Reimbursements and Other Income Earned - Receivable 120 -

465000 Allotments – Expired Authority - 120

Total 120 120

- -

Proprietary

131000 (F) Accounts Receivable 120 -

331000 Cumulative Results of Operations - 120

Total 120 120
GENERAL FUND RECEIPT (GFR) ACCOUNT GUIDE

Effective Fiscal 2021

 Page 2 of 23 IRC Handout July 16, 2020

Year 6 (September 30 of 5th expired year) 

1. To record the cancellation of a receivable and reestablish cancelled receivable in the General Fund Receipt Account.

Canceling Account Debit Credit TC GFR Account Debit Credit TC

Budgetary Entry

465000 Allotments – Expired 

Authority

 425100 Reimbursements And 

 Other Income Earned - 

 Receivable

Proprietary Entry

590000 (F) Other Revenue

 (RC 24)

 131000 (F) Accounts 

 Receivable (RC 22)

120

120

120

120

F1441

Budgetary Entry

None

Proprietary Entry

131000 (F) Accounts

Receivable (RC 22)

 590000 (F) Other 

 Revenue (RC 24) 

120

120

C420

General Fund of the U.S. Government (099)

Budgetary Entry

None

Proprietary Entry

None

Budgetary Entry

None

Proprietary Entry

None

1 Note the entries for recording a canceled receivable is considered an adjusting entry. 
GENERAL FUND RECEIPT (GFR) ACCOUNT GUIDE

Effective Fiscal 2021

 Page 3 of 23 IRC Handout July 16, 2020

Also Post:

2. To record offset for the amount accrued in a General Fund receipt account and to establish a liability for non-entity assets that are not 

reported on the Statement of Custodial Activity or on the custodial footnote.

Canceling Account Debit Credit TC GFR Account Debit Credit TC

Budgetary Entry

None

Proprietary Entry

None

Budgetary Entry

None

Proprietary Entry

599400 (G) Offset to Non-Entity 

Accrued Collections – Statement 

of Changes in Net Position

 (RC 48)

 298500 (G) Liability For Non- 

 Entity Assets Not Reported on 

 The Statement of Custodial 

 Activity (RC 46) 

120

120

C405

General Fund of the U.S. Government (099)

Budgetary Entry

None

Proprietary Entry

None

Budgetary Entry

None

Proprietary Entry

198000 (F) Asset For 

Agency’s Custodial and NonEntity Liabilities – General 

Fund of the U.S. Government 

(RC 46)

 571200 (F) Accrual of 

 Agency Amount to be 

 Collected Custodial and

 Non-Entity – General 

 Fund of the U.S. 

 Government (RC 48)

120

120
GENERAL FUND RECEIPT (GFR) ACCOUNT GUIDE

Effective Fiscal 2021

 Page 4 of 23 IRC Handout July 16, 2020

Year 6 – Preclosing Adjusted Trial Balance

Canceling Account GFR Account

Account Description Debit Credit Debit Credit

Budgetary

None None - - - -

- - - -

Total - - - -

- -

Proprietary

131000 (F) Accounts Receivable - - 120 -

298500 (G) Liability for Non-Entity Assets Not Reported on the 

Statement of Custodial Activity

- - - 120

331000 Cumulative Results of Operations - 120 - -

590000 (F) Other Revenue 120 120

599400 (G) Offset to Non-Entity Accrued Collection – Statement of 

Changes in Net Position

- - 120 -

Total 120 120 240 240
GENERAL FUND RECEIPT (GFR) ACCOUNT GUIDE

Effective Fiscal 2021

 Page 5 of 23 IRC Handout July 16, 2020

Financial Statements:

CONSOLIDATED BALANCE SHEET AS OF SEPTEMBER 30, YEAR 6

Line 

No.

Assets (Note 2)

Intragovernmental

3. Accounts Receivable (Note 6) (131000E) 120

6. Total intragovernmental 120

15. Total assets 120

Liabilities (Note 13)

Intragovernmental

19. Other (Note 15, 16, and 17) (298500E) 120

20. Total Intragovernmental 120

28. Total Liabilities 120

Net Position

33. Cumulative results of operations – All Other Funds (Combined or Consolidated Totals) (331000B, 590000E, 599400E) -

35. Total Net Position – All Other Funds -

36. Total Net Position -

37. Total liabilities and net position 120
GENERAL FUND RECEIPT (GFR) ACCOUNT GUIDE

Effective Fiscal 2021

 Page 6 of 23 IRC Handout July 16, 2020

CONSOLIDATED STATEMENT OF CHANGES IN NET POSITION FOR THE YEAR ENDED SEPTEMBER 30, 

YEAR 6

Line 

No.

All 

Other 

Funds

Consolidated

Cumulative Results from Operations:

10. Beginning Balances (331000B) 120 120

12. Beginning balances, as adjusted 120 120

Budgetary Financing Sources:

15. Nonexchange revenue (590000E) - -

Other Financing Sources (Nonexchange):

22. Other (+/-) (599400E) (120) (120)

23. Total Financing Sources (120) (120)

24. Net Cost of Operations (+/-) - -

25. Net Change (120) (120)

26. Cumulative Results of Operations - -

27. Net Position - -
GENERAL FUND RECEIPT (GFR) ACCOUNT GUIDE

Effective Fiscal 2021

 Page 7 of 23 IRC Handout July 16, 2020

SF 133 AND SCHEDULE P: REPORT ON BUDGET EXECUTION AND BUDGETARY RESOURCES AND BUDGET 

PROGRAM AND FINANCING SCHEDULE FOR THE YEAR ENDED SEPTEMBER 30, YEAR 6

Line No. SF 133 Schedule P

BUDGETARY RESOURCES

Unobligated balance:

1000 Unobligated balance brought forward, Oct 1 (425100B) 120 120

1050 Unobligated balance (total) 120 120

1060 Expired unobligated balance brought forward, Oct 1 120 -

1099 Expired unobligated balance (total) 120 -

Budget authority:

Status of budgetary resources:

Spending authority from offsetting collections:

Discretionary:

1701 Change in uncollected payments, Federal sources (+ or-) (425100B, 425100E) (120) (120)

1750 Spending authority from offsetting collections, discretionary (total) (120) (120)

1900 Budget authority (total) (120) (120)

1910 Total budgetary resources - -

1930 Total budgetary resources available - -

STATUS OF BUDGETARY RESOURCES

New obligations and upward adjustments:

Reimbursable:

2190 New obligations and upward adjustments (total) - -

Unobligated balance:

Apportioned, unexpired accounts:

2413 Expired unobligated balance: end of year (465000E) - -

2490 Unobligated balance, end of year (total) - -

2500 Total budgetary resources - -
GENERAL FUND RECEIPT (GFR) ACCOUNT GUIDE

Effective Fiscal 2021

 Page 8 of 23 IRC Handout July 16, 2020

SF 133 AND SCHEDULE P: REPORT ON BUDGET EXECUTION AND BUDGETARY RESOURCES AND BUDGET 

PROGRAM AND FINANCING SCHEDULE AS OF SEPTEMBER 30, YEAR 6

Line No. SF 133 Schedule P

Memorandum (non-add) entries:

2501 Subject to apportionment – excluding anticipated amounts (465000E) - -

CHANGE IN OBLIGATED BALANCE

Unpaid obligations:

3060 Uncollected pymts, Fed sources, brought forward, Oct 1 (-) (425100B) (120) (120)

3061 Adjustments to uncollected pymts, Fed sources, brought forward, Oct 1 (+ or -) (425100E) 120 120

Memorandum (non-add) entries:

3100 Obligated balance, start of year (+ or -) - -

3200 Obligated balance, end of year (+ or -) - -

BUDGET AUTHORITY AND OUTLAYS, NET

Discretionary:

Gross budget authority and outlays:

4000 Budget authority, gross (120) (120)

Outlays, gross

4020 Outlays, gross (total) - -

4051 Change in uncollected pymts, Fed sources, expired accounts (+ or -) (425100B, 425100E) 120 120

4060 Additional offsets against budget authority only (total) 120 -

4070 Budget authority, net (discretionary) - (120)

4080 Outlays, net (discretionary) - -

Budget authority and outlays, net (total)

4141 Change in uncollected pymts, Fed sources, expired account (+ or -) (425100B, 425100E) 120 -

4150 Additional offsets against budget authority only (total) 120 -

4180 Budget authority, net (total) - -

4190 Outlays, net (total) - -
GENERAL FUND RECEIPT (GFR) ACCOUNT GUIDE

Effective Fiscal 2021

 Page 9 of 23 IRC Handout July 16, 2020

Reclassified Financial Statements:

RECLASSIFIED BALANCE SHEET AS OF SEPTEMBER 30, YEAR 6

Line 

No.

GFR 

Account

3 Federal

3.3 Accounts receivable (RC 22)/1 (131000E) 120

3.14 Total federal assets 120

4. Total assets 120

Liabilities 

7. Federal

7.11 Liability to agency Other Than the General Fund of the U.S. Government for custodial and other non-entity assets (RC 

10)/1 (298500E)

120

7.15 Total federal liabilities 120

8 Total liabilities 120

9 Net Position

9.2 Net Position – funds other than those from dedicated collections (331000B, 590000E, 599400E) -

10 Total net position -

11. Total liabilities and net position 120
GENERAL FUND RECEIPT (GFR) ACCOUNT GUIDE

Effective Fiscal 2021

 Page 10 of 23 IRC Handout July 16, 2020

RECLASSIFIED STATEMENT OF OPERATIONS AND CHANGES IN NET POSITION FOR THE YEAR ENDED 

SEPTEMBER 30, YEAR 6

Line 

No.

All 

Other 

Funds

Consolidated

1 Net position, beginning of period (331000B) 120 120

4 Net position, beginning of period - adjusted 120 120

6 Federal non-exchange revenue:

6.7 Accrual of Collections Yet to be Transferred to a TAS Other Than the General Fund of the U.S. 

Government – Nonexchange (RC 16) (599400E)

120 120

6.9 Total federal non-exchange revenue (120) (120)

9 Net cost of operations (+/-) - -

10 Net position, end of period - -
GENERAL FUND RECEIPT (GFR) ACCOUNT GUIDE

Effective Fiscal 2021

 Page 11 of 23 IRC Handout July 16, 2020

Closing Entries:

1. To record the closing of revenue, expense, and other financing source accounts to cumulative results of operations.

Canceling Account Debit Credit TC GFR Account Debit Credit

Budgetary Entry

None

Proprietary Entry

331000 Cumulative Results of Operations

 590000 (F) Other Revenue

120

120

F336

Budgetary Entry

None

Proprietary Entry

331000 Cumulative Results of 

Operations

 599400 (G) Offset to Non-Entity 

 Accrued Collection – Statement of 

 Changes in Net Position (RC 48)

590000 (F) Other Revenue

 331000 Cumulative Results of 

 Operations

120

120

120

120

General Fund of the U.S. Government (099)

Budgetary Entry

None

Proprietary Entry

571200 (F) Accrual of Agency Amount 

– To Be Collected – Custodial and 

Non-Entity – General Fund of the U.S. 

Government (RC 48)

 331000 Cumulative Results of 

 Operations

120

120
GENERAL FUND RECEIPT (GFR) ACCOUNT GUIDE

Effective Fiscal 2021

 Page 12 of 23 IRC Handout July 16, 2020

Year 6 (September 30 of 5th expired year) – Post-Closing Trial Balance

Canceling Account GFR Account

Account Description Debit Credit Debit Credit

Budgetary

None None - - - -

- - - -

Total - - - -

- -

Proprietary

131000 (F) Accounts Receivable - - 120 -

298500 (G) Liability for Non-Entity Assets Not Reported on the 

Statement of Custodial Activity

- - - 120

Total - - 120 120
GENERAL FUND RECEIPT (GFR) ACCOUNT GUIDE

Effective Fiscal 2021

 Page 13 of 23 IRC Handout July 16, 2020

Year 7 – 1st Quarter

1. To record the collection of receivables of custodial revenue from a non-Federal source that is deposited to a miscellaneous receipt 

account.

Canceled Account Debit Credit TC GFR Account Debit Credit TC

Budgetary Entry

None

Proprietary Entry

None 

Budgetary Entry

None

Proprietary Entry

101000 (G) Fund Balance With 

Treasury (RC 40)

 131000 (N) Accounts Receivable 

50

50

C143

General Fund of the U.S. Government (099)

Budgetary Entry

None

Proprietary Entry

None 

Budgetary Entry

None

 

Proprietary Entry 

198000 (F) Assets for Agency’s 

Custodial and Non-Entity Liability

 201000 (F) Liability for Fund 

 Balance With Treasury (RC 40)

50

50
GENERAL FUND RECEIPT (GFR) ACCOUNT GUIDE

Effective Fiscal 2021

 Page 14 of 23 IRC Handout July 16, 2020

Also Post:

2. To reclassify the offset from the revenue or other financing sources accrued to revenue or other financing sources collected for others 

that is not reported on the Statement of Custodial Activity or on the custodial footnote.

Canceled Account Debit Credit TC GFR Account Debit Credit TC

Budgetary Entry

None

Proprietary Entry

None 

Budgetary Entry

None

Proprietary Entry

599300 (G) Offset to Non-Entity 

Collections – Statement of Changes in 

Net Position (RC 44)

 599400 (G) Offset to Non-Entity 

 Accrued Collections – Statement of 

 Changes in Net Position (RC 48) 

50

50

D585

General Fund of the U.S. Government (099)

Budgetary Entry

None

Proprietary Entry

None 

Budgetary Entry

None

 

Proprietary Entry 

571200 (F) Accrual of Agency 

Amount – To Be Collected –

Custodial and Non-Entity – General 

Fund of the U.S. Government (RC 48)

 571000 (F) Transfer In Of Agency 

 Unavailable Custodial and Non-

 Entity Collections (RC 44)

50

50
GENERAL FUND RECEIPT (GFR) ACCOUNT GUIDE

Effective Fiscal 2021

 Page 15 of 23 IRC Handout July 16, 2020

Year 7 - Preclosing Trial Balance

GFR Account

Account Description Debit Credit

Budgetary

None

Proprietary

101000 (G) Fund Balance With Treasury 50 -

131000 (N) Accounts Receivable 70 -

298500 (G) Liability for Non-Entity Assets Not Reported on the Statement of 

Custodial Activity

- 120

599300 (G) Offset to Non-Entity Collections – Statement of Changes in Net 

Position

50 -

599400 (G) Offset to Non-Entity Accrued Collections – Statement of Changes in 

Net Position

- 50

Total 170 170
GENERAL FUND RECEIPT (GFR) ACCOUNT GUIDE

Effective Fiscal 2021

 Page 16 of 23 IRC Handout July 16, 2020

Financial Statements:

CONSOLIDATED BALANCE SHEET AS OF 1st QUARTER, DECEMBER 31, YEAR 7

Line 

No.

Assets (Note 2)

Intragovernmental

1. Fund Balance With Treasury (Note 3) (101000E) 50

3. Accounts Receivable (Note 6) (131000E) 70

6. Total intragovernmental 120

15. Total assets 120

Liabilities (Note 13)

Intragovernmental

19. Other (Note 15, 16, and 17) (298500E) 120

20. Total Intragovernmental 120

28. Total Liabilities 120

Net Position

33. Cumulative results of operations – All Other Funds (Combined or Consolidated Totals) (599300E, 599400E) -

35. Total Net Position – All Other Funds -

36. Total Net Position -

37. Total liabilities and net position 120
GENERAL FUND RECEIPT (GFR) ACCOUNT GUIDE

Effective Fiscal 2021

 Page 17 of 23 IRC Handout July 16, 2020

Year 7 – 4th Quarter

1. To record the collection of receivables of custodial revenue from a non-Federal source that is deposited to a miscellaneous receipt 

account.

Canceled Account Debit Credit TC GFR Account Debit Credit TC

Budgetary Entry

None

Proprietary Entry

None 

Budgetary Entry

None

Proprietary Entry

101000 (G) Fund Balance With 

Treasury (RC 40)

 131000 (N) Accounts Receivable 

70

70

C143

General Fund of the U.S. Government (099)

Budgetary Entry

None

Proprietary Entry

None 

Budgetary Entry

None

 

Proprietary Entry 

198000 (F) Assets for Agency’s 

Custodial and Non-Entity Liability 

 201000 (F) Liability for Fund 

 Balance With Treasury (RC 40)

70

70
GENERAL FUND RECEIPT (GFR) ACCOUNT GUIDE

Effective Fiscal 2021

 Page 18 of 23 IRC Handout July 16, 2020

Also Post:

2. To reclassify the offset from the revenue or other financing sources accrued to revenue or other financing sources collected for others 

that is not reported on the Statement of Custodial Activity or on the custodial footnote.

Canceled Account Debit Credit TC GFR Account Debit Credit TC

Budgetary Entry

None

Proprietary Entry

None 

Budgetary Entry

None

Proprietary Entry

599300 (G) Offset to Non-Entity 

Collections – Statement of Changes in 

Net Position (RC 44)

 599400 (G) Offset to Non-Entity 

 Accrued Collections – Statement of 

 Changes in Net Position (RC 48) 

70

70

D585

General Fund of the U.S. Government (099)

Budgetary Entry

None

Proprietary Entry

None 

Budgetary Entry

None

 

Proprietary Entry 

571200 (F) Accrual of Agency 

Amount – To Be Collected –

Custodial and Non-Entity – General 

Fund of the U.S. Government (RC 48)

 571000 (F) Transfer in of Agency 

 Unavailable Custodial and Non-

 Entity Collections (RC 44) 

70

70
GENERAL FUND RECEIPT (GFR) ACCOUNT GUIDE

Effective Fiscal 2021

 Page 19 of 23 IRC Handout July 16, 2020

Year 7 – Preclosing Trial Balance

GFR Account

Account Description Debit Credit

Budgetary

None

Proprietary

101000 (G) Fund Balance With Treasury 120 -

298500 (G) Liability for Non-Entity Assets Not Reported on the Statement of 

Custodial Activity

- 120

599300 (G) Offset to Non-Entity Collections – Statement of Changes in Net 

Position

120 -

599400 (G) Offset to Non-Entity Accrued Collections – Statement of Changes in 

Net Position

- 120

Total 240 240
GENERAL FUND RECEIPT (GFR) ACCOUNT GUIDE

Effective Fiscal 2021

 Page 20 of 23 IRC Handout July 16, 2020

Year 7 – Preclosing Adjusting Entry

1. To record the closing of FBWT collected in a General Fund receipt account at the year end. 

Canceled Account Debit Credit TC GFR Account Debit Credit TC

Budgetary Entry

None

Proprietary Entry

None 

Budgetary Entry

None

Proprietary Entry

298500 (G) Liability for Non-Entity 

Assets Not Reported on the Statement 

of Custodial Activity (RC 46)

 101000 (G) Fund Balance With 

 Treasury (RC 40) 

120

120

F124

General Fund of the U.S. Government (099)

Budgetary Entry

None

Proprietary Entry

None 

Budgetary Entry

None

 

Proprietary Entry 

201000 (F) Liability for Fund Balance 

With Treasury (RC 40)

 198000 (F) Asset for Agency’s 

 Custodial and Non-Entity Liabilities 

 General Fund of the U.S. 

 Government (RC 46)

120

120
GENERAL FUND RECEIPT (GFR) ACCOUNT GUIDE

Effective Fiscal 2021

 Page 21 of 23 IRC Handout July 16, 2020

Year 7 – Preclosing Adjusted Trial Balance

GFR Account

Account Description Debit Credit

Budgetary

None

Proprietary

599300 (G) Offset to Non-Entity Collections – Statement of Changes in Net 

Position

120 -

599400 (G) Offset to Non-Entity Accrued Collections – Statement of Changes in 

Net Position

- 120

Total 120 120
GENERAL FUND RECEIPT (GFR) ACCOUNT GUIDE

Effective Fiscal 2021

 Page 22 of 23 IRC Handout July 16, 2020

Closing Entries:

1. To record the closing of revenue, expense, and other financing source accounts to cumulative results of operations.

Canceled Account Debit Credit TC GFR Account

Budgetary Entry

None

Proprietary Entry

None

Budgetary Entry

None

Proprietary Entry

331000 Cumulative Results of Operations

 599300 (G) Offset to Non-Entity 

Collections – Statement of Changes in Net 

Position (RC 44)

599400 (G) Offset to Non-Entity Accrued 

Collections – Statement of Changes in Net 

Position (RC 48)

 331000 Cumulative Results of 

 Operations 

120

120

120

120

General Fund of the U.S. Government (099)

Budgetary Entry

None

Proprietary Entry

None

Budgetary Entry

None

Proprietary Entry

571000 (F) Transfer in of Agency 

Unavailable Custodial and Non-Entity 

Collections (RC 44)

 331000 Cumulative Results of 

 Operations

331000 Cumulative Results of Operations

 571200 (F) Accrual of Agency Amount –

 To Be Collected – Custodial and Non-

 Entity – General Fund of the U.S. 

 Government (RC 48) 

120

120

120

120
GENERAL FUND RECEIPT (GFR) ACCOUNT GUIDE

Effective Fiscal 2021

 Page 23 of 23 IRC Handout July 16, 2020

Post-Closing Trial Balance:

GFR Account

Account Description Debit Credit

Budgetary

None

Proprietary

None