1 

Technology Modernization Fund (Thereafter TMF) 

Background:

GSA’s Technology Modernization Fund (TMF) (TAFS 047X0616) received a $100 million appropriation derived from the General 

Fund of the United States pursuant to Public Law 115-141 (132 STAT. 571) enacted in March 2018 and an additional $25 million 

appropriation pursuant to P.L. 116-6. 

The fund was authorized by the Modernizing Government Technology Act of 2017 to fund projects for technology-related activities to 

improve information technology and enhance cybersecurity across the Federal government. Agency projects that are approved by the 

Technology Modernization Board (https://tmf.cio.gov/board/) are eligible to receive funding in the form of SF 1151: Non-expenditure 

Transfer Authorization. Projects recommended for funding by the Board receive incremental funding contingent on the successful 

execution of milestones. This funding could be full or incremental funding based on an agreed-upon schedule, detailing both the 

transfers-out (non-expenditure) and repayments to GSA (expenditure). Repayments, in accordance with the written agreement, must 

occur within 5 years of the last transfer-out to the recipient agency. More detailed information is available at https://tmf.cio.gov/. 

In the repayment process, GSA will assess and collect an administrative fee on each repayment made, to recover the costs of 

administering the program, in accordance with the original/amended repayment schedule. 

Addendum 1: TMF Guidance Amended June 2021:

The Technology Management Fund (TMF) was created in 2018 by Public Law 115-141 (132 STAT. 571). The TMF receives 

additional funding occasionally as new public laws are enacted. In March 2021 pursuant to the American Rescue Plan (ARP) Public 

Law 117-2 (135 STAT. SEC. 4011), TMF (TAFS 047 0616 2021/2025) received a $1 Billion appropriation derived from the General 

Fund of the Treasury. As with other funds authorized by the Modernization Government Technology Act of 2017, agency approved 

projects for ARP will receive funding in the form of SF-1151 Non-Expenditure Transfer Authorization. The Budget Authority for the 

TMF ARP program is classified as Mandatory. The funding can be full or incremental. The agreed upon schedule and Interagency 

agreement will detail both the transfer out (non-expenditure) and repayments to GSA (expenditure). 

Repayments, in accordance with the written agreement, must occur within 5 years of the last transfer-out to the recipient agency. More 
2 

detailed information is available at https://tmf.cio.gov/. Additionally, the Modernizing Government Technology Act (MGT Act) does 

not require agencies to reimburse the TMF on a full cost recovery basis. The MGT Act permits partial or minimal repayment for TMF 

transfers if the repayments are sufficient to ensure solvency of the fund. 

*The automatic apportionment authority in section 120.41 of Circular A-11, which automatically apportions newly enacted full year 

appropriations, does not apply to amounts appropriated in ARP. 

**Please see the Appendix to view additional Illustrative Transactions for TAFS 047 0616 2021/2025 (ARP) transfers. 

Addendum 2: TMF Accounting Guidance for Expenditure Transfer (Rare Situations) Amended 2023

The Technology Modernization Fund has approved budget authority to transfer to trust funds. Please see Addendum 2 section of this 

document for transactions to be reported for this type of scenario. 
3

Scenario Assumptions:

Note: This example is illustrative and is intended to provide context and a frame of reference.

1. Amounts are presented in the thousands of dollars.

2. TMF anticipates $38 million in transfers of current year authority to agency recipients. GSA’s TMF receives an approved 

apportionment from the Office of Management and Budget that includes anticipated transfers of current year authority of $38 

million of transfers out in FY 2018.

3. In year one, the TMF Board approves a $7 million project to modernize a recipient agency’s, Agency-Alpha, email system 

(implement new email system and sunset legacy email system). The recipient agency receives the non-expenditure transfer in a 

no-year Treasury Appropriation Fund Symbol (TAFS) that is required to be repaid to GSA’s TMF in accordance with the 

repayment schedule. There will be one non-expenditure transfer-out to the recipient, and two annual repayments starting in the 

1st year after the initial funding from GSA.

4. In year two, the recipient agency will repay GSA’s TMF with unobligated balances from a prior appropriation.

5. In year three, the recipient agency will receive a new appropriation in a separate TAFS (Beta) that will be used to repay GSA’s 

TMF. Also, the recipient agency will return $500,000 of unused authority to the TMF via SF 1151: Non-expenditure Transfer 

Authorization from Agency-Alpha’s TAFS to GSA.

6. Typically, repayment will occur over 5 years. In this example, repayment will occur over 2 years starting in the fiscal year after 

the initial funding.

7. In addition to the project cost, GSA will be paid a flat 3.0% fee for administrative costs. The fee will be added to each of the 

two annual repayments. In this scenario, the fee will be $210 in total ($7,000 x 0.03).

Repayment Number Repayment Year Repayment Amount

1 Year 2 3,605

2 Year 3 3,605

Total Collections 7,210

Principal Repayment = $3,500x 2 = $7,000

Fee Assessed/Collected = 210 (210 /2 = 105)

Total Collected = $7,210
4 

Illustrative Transactions:

Year 1: 

1. Year 1 - Beginning Trial Balance (Summary):

USSGL Account Title GSA Alpha

Budgetary Debit Credit Debit Credit

420100(D) Total Actual Resources - Collected 4,000

445000(D) Unapportioned Authority 4,000

Proprietary

101000 Fund Balance with Treasury 4,000

310000 Unexpended Appropriations – Cumulative 4,000

2. Year 1 - June (AP 09) – Funding Received

To record the enactment of appropriation and receipt of Treasury appropriation warrant.

GSA TMF Recipient Entity (Alpha)

USSGL Amount TC USSGL Amount TC

Budgetary Entry

A104

Budgetary Entry

411900(D)1 Other Appropriations Realized 100,000 N/A

445000(D) Unapportioned Authority 100,000

Proprietary Entry Proprietary Entry

101000(G)2 Fund Balance with Treasury 100,000 N/A

(RC 40)

310100(G) Unexpended Authority 100,000

(RC 41)

1 Attribute domain value referenced with budgetary USSGLs in this document will reflect the appropriate Reimbursable Flag Indicator. 2 Attribute domain value referenced with proprietary USSGLs in this document will reflect the appropriate Fed/Non-fed Indicator.
5 

3. Year 1 - July (AP 10) – Approved Apportionment Received from OMB for both GSA and Alpha-Agency

To record the anticipated transfer of current-year authority.

GSA TMF Recipient Entity (Alpha)

USSGL Amount TC USSGL Amount TC

Budgetary Entry

445000(D) Unapportioned Authority 

416000(D) Anticipated Transfers – 

Current-Year Authority

38,000

38,000 A470

Budgetary Entry

416000(D) Anticipated Transfers – CurrentYear Authority 

445000(D) Unapportioned Authority 

445000(D) Unapportioned Authority

459000(D) Apportionments – 

Anticipated Resources – Programs 

Subject to Apportionment

38,000

38,000

38,000

38,000

A468 

A118

Proprietary Entry

N/A

Proprietary Entry

N/A
6 

4. Year 1 - August (AP 11) – Project Approved and Transfer-Out Processed and Agency-Alpha receives subsequent 

allotment.

To record the transfer of current-year authority previously anticipated, accomplished via SF 1151: Nonexpenditure Transfer 

Authorization from a no - year fund 047X0616 to Alpha X fund

GSA TMF Recipient Entity (Alpha)

USSGL Amount TC USSGL Amount TC

Budgetary Entry

A4763 (Modified)

Budgetary Entry

7,000

7,000

7,000

7,000

210

210

A472

(Modified)

416000(D) Anticipated Transfers – 7,000 417000(D) Transfers – Current-Year

Current-Year Authority Authority

417000(D) Transfers – Current- 7,000 416000(D) Anticipated Transfers

Year Authority – Current-Year Authority

Proprietary Entry Proprietary Entry

131000(F) Accounts Receivable (RC 

22)

101000(G) Fund Balance with

7,000

7,000

101000(G) Fund Balance with 

Treasury (RC 40)

299000(F) Other Liabilities

Treasury (RC 40) without Related Budgetary

131000(F) Accounts Receivable (RC 210 Obligations (RC 22)

22) 680000(F) Future Funded Expense (RC

590000(F) Other Revenue (RC 210 24)

24) 299000(F) Other Liabilities

without Related Budgetary

Obligations (RC 22)

3 Due to the proprietary modifications to TC’s A476 and A472, the Technology Modernization Fund and the recipient entities TAFS is expected to fail GTAS 

Edits 35 and 36, respectively. Both entities must submit GTAS Edit override requests to GTAS.Team@fiscal.treasury.gov to receive an override due to this 

transaction. TC’s A472 and A476 are being modified to allow for consistent accounting treatment throughout the life of GSA’s Technology Modernization Fund.
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5. Year 1 - August (AP 11) – Budget Execution to modernize “approved TMF project”.

To record current-year undelivered orders without an advance.

GSA TMF Recipient Entity (Alpha)

USSGL Amount TC USSGL Amount TC

Budgetary Entry Budgetary Entry

N/A 461000(D) Allotments – Realized Resources 6,500

480100(D) Undelivered Orders – 6,500

Obligations, Unpaid B306

Proprietary Entry Proprietary Entry

N/A N/A

To record payment and disbursement of funds not previously accrued.

GS

A

TMF Recipient Entity (Alpha)

USSGL Amount TC USSGL Amount TC

Budgetary Entry Budgetary Entry

B107

N/A 480100(D) Undelivered Orders – Obligations, 6,500

Unpaid

490200(D) Delivered Orders – 6,500

Obligations, Paid

Proprietary Entry Proprietary Entry

N/A 610000(N) Operating Expenses/Program 6,500

Costs

101000(G) Fund Balance with Treasury 6,500

(RC 40)
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6. Year 1 - Pre-Closing Entries - September (AP 12)

To record adjustments for anticipated non-expenditure transfers not realized.

GSA TMF Recipient Entity (Alpha)

USSGL Amount TC USSGL Amount TC

Budgetary Entry

416000(D) Anticipated Transfers – 

Current-Year Authority

445000(D) Unapportioned Authority

31,000

31,000 F104

Budgetary Entry

445000(D) Unapportioned Authority 

416000(D) Anticipated Transfers – 

Current-Year Authority

31,000

31,000

F104

Proprietary Entry

N/A

Proprietary Entry

N/A

To record adjustments for anticipated non-expenditure transfers not realized.

GSA TMF Recipient Entity (Alpha)

USSGL Amount TC USSGL Amount TC

Budgetary Entry Budgetary Entry

N/A 461000 Allotments – Realized Resources 500

Proprietary Entry

445000 – Unapportioned Authority 500 F308

N/A Proprietary Entry

N/A
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7. Year 1 - Pre-Closing Adjusted Balances (Summary):

USSGL Account Title GSA Alpha

Budgetary Debit Credit Debit Credit

411900(D) Other Appropriations Realized 100,000

417000(D) Transfers – Current-Year Authority 7,000 7,000

420100(D) Total Actual Resources - Collected 4,000

445000(D) Unapportioned Authority 93,000 4,000

461000(D) Allotments – Realized Resources 500

490200(D) Delivered Orders – Obligations, Paid 6,500

Proprietary

101000 Fund Balance with Treasury 93,000 4,500

131000 Accounts Receivable 7,210

299000 Other Liabilities without Related Budgetary 

Obligations 7,210

310000 Unexpended Appropriations - Cumulative 4,000

310100 Unexpended Appropriations – Appropriations 

Received 100,000

590000 Other Revenue 210

610000 Operating Expenses/Program Costs 6,500

680000 Future Funded Expense 210
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8. Year 1 - Closing Entries – September (AP 12)

To record the consolidation of actual net-funded resources.

GSA TMF Recipient Entity (Alpha)

USSGL Amount TC USSGL Amount TC

Budgetary Entry

417000(D) Anticipated Transfers – 

Current-Year Authority

420100 Total Actual Resources - Collected 

411900(D) Other Appropriations 

Realized

7,000

93,000

100,000 F302

Budgetary Entry

420100(D) Total Actual Resources - 

Collected

417000(D) Anticipated Transfers – 

Current-Year Authority

7,000

7,000

F302

Proprietary Entry

N/A

Proprietary Entry

N/A

To record the closing of paid delivered orders to total actual resources.

GSA TMF Recipient Entity (Alpha)

USSGL Amount TC USSGL Amount TC

Budgetary Entry Budgetary Entry

N/A 490200 Delivered Orders – Obligations, Paid 6,500

420100 Total Actual Resources - 6,500

Collected F314

Proprietary Entry Proprietary Entry

N/A N/A
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To record adjustments for anticipated non-expenditure transfers not realized.

GSA TMF Recipient Entity (Alpha)

USSGL Amount TC USSGL Amount TC

Budgetary Entry

N/A

Proprietary Entry

310100 Unexpended Appropriations – 

Appropriations Received 

310000 Unexpended Appropriations – 

Cumulative

100,000

100,000

F342

Budgetary Entry

N/A

Proprietary Entry

N/A

To record the closing of expenses to cumulative results of operations.

GSA TMF Recipient Entity (Alpha)

USSGL Amount TC USSGL Amount TC

Budgetary Entry

N/A

210

210

F336

Budgetary Entry

N/A

6,710

6,500

210

F336 Proprietary Entry

590000 Other Revenue

331000 Cumulative Results of 

Operations

Proprietary Entry

331000 Cumulative Results of Operations 

610000 Operating Expenses/Program 

Costs

680000 Future Funded Expense
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9. Year 1 - Closing Adjusted Balances (Summary):

USSGL Account Title GSA Alpha

Budgetary Debit Credit Debit Credit

420100(D) Total Actual Resources - Collected 93,000 4,500

445000(D) Unapportioned Authority 93,000 4,500

Proprietary

101000 Fund Balance with Treasury 93,000 4,500

131000 Accounts Receivable 7,210

299000 Other Liabilities without Related Budgetary 

Obligations 7,210

310000 Unexpended Appropriations – Cumulative 100,000 4,000

331000 Cumulative Results of Operations 210 6,710
13

Year 2: 

10. Year 2 - Beginning Trial Balance (Summary):

USSGL Account Title GSA Alpha

Budgetary Debit Credit Debit Credit

420100(D) Total Actual Resources - Collected 93,000 4,500

445000(D) Unapportioned Authority 93,000 4,500

Proprietary

101000 Fund Balance with Treasury 93,000 4,500

131000 Accounts Receivable 7,210

299000 Other Liabilities without Related Budgetary 

Obligations 7,210

310000 Unexpended Appropriations – Cumulative 100,000 4,000

331000 Cumulative Results of Operations 210 6,710

11. Year 2 - November (AP 02) – Alpha-Agency decides to use unobligated balances not derived from GSA transfers to repay 

GSA. Approved Apportionment from OMB and allotment subsequently received.

To record budgetary authority apportioned by the Office of Management and Budget and available for allotment.

GSA TMF Recipient Entity (Alpha)

USSGL Amount TC USSGL Amount TC

Budgetary Entry Budgetary Entry

N/A 445000(D) Unapportioned Authority 4,500

451000(D) Apportionments 4,500 A116

Proprietary Entry Proprietary Entry

N/A N/A
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To record the allotment of authority for the repayment to GSA’s Technology Modernization Fund.

GSA TMF Recipient Entity (Alpha)

USSGL Amount TC USSGL Amount TC

Budgetary Entry Budgetary Entry

N/A 451000(D) Apportionments 3,605

461000(D) Allotments –Realized 3,605

Resources A120

Proprietary Entry Proprietary Entry

N/A N/A

12. Year 2 - November (AP 02) – GSA Receives Approved Apportionment reflecting Anticipated Collections from AlphaAgency for repayment.

To record anticipated collections from Federal Sources

GSA TMF Recipient Entity (Alpha)

USSGL Amount TC USSGL Amount TC

Budgetary Entry Budgetary Entry

407000(D) Anticipated Collections from 3,605 N/A

Federal Sources

445000(D) Unapportioned Authority 3,605 A140

Proprietary Entry Proprietary Entry

N/A N/A
15

3 n

13. Year 2 - (AP 08) – Actual collections received from Agency-Alpha in May of Year 2 via IPAC, including 3.0% fee ($3,500 

x 3.0% = $105). 

To record current-year undelivered orders without an advance.

GSA TMF Recipient Entity (Alpha)

USSGL Amount TC USSGL Amount TC

Budgetary Entry Budgetary Entry

N/A 461000(D) Allotments – Realized Resources 3,605

480100(D) Undelivered Orders – 3,605

Obligations, Unpaid B306

Proprietary Entry Proprietary Entry

N/A N/A

To record the receipt of previously anticipated collections.

GSA TMF Recipient Entity (Alpha)

USSGL Amount TC USSGL Amount TC

Budgetary Entry Budgetary Entry

427700(D) Other Actual Collections - 3,605 480100(D) Undelivered Orders – Obligations, 3,605

Federal/Non-Federal Exception Sources Unpaid

407000(D) Anticipated Collections 3,605 490200(D) Delivered Orders – 3,605

from Federal Sources Obligations, Paid

Proprietary Entry

101000(G) Fund Balance with Treasury 

(RC 40)

3,605 C109

Proprietary Entry

299000(F) Other Liabilities without Related 

Budgetary Obligations (RC 22)

3,605 B107 

B2344

131000(F) Accounts Receivable (RC 3,605 101000(G) Fund Balance with Treasury 3,605

22) (RC 40)

310710(G) Unexpended Appropriations – 3,605

Appropriations -Used - Disbursed (RC 39)

570010(G) Expended Appropriations 3,605

-Disbursed (RC 38)

4 Only recordtransaction B2 Treasury Appropriation Fund Symbols that receive amounts appropriated from the General Fund of the U.S. Government

via Treasury Appropriation Warrant.
16

14. Year 2 - Pre-Closing Adjusted Balances (Summary):

USSGL Account Title GSA Alpha

Budgetary Debit Credit Debit Credit

420100(D) Total Actual Resources - Collected 93,000 4,500

427700(D) Other Actual Collections – Federal/Non-Federal 

Exception Sources

3,605

445000(D) Unapportioned Authority 96,605

451000(D) Apportionments 895

490200(D) Delivered Orders – Obligations, Paid 3,605

Proprietary

101000 Fund Balance with Treasury 96,605 895

131000 Accounts Receivable 3,605

299000 Other Liabilities without Related Budgetary 

Obligations 3,605

310000 Unexpended Appropriations – Cumulative 100,000 4,000

310710 Unexpended Appropriations - Used - Disbursed 3,605

331000 Cumulative Results of Operations 210 6,710

570010 Expended Appropriations - Disbursed 3,605

15. Year 2 - Closing Entries

To record the consolidation of actual net-funded resources.

GSA TMF Recipient Entity (Alpha)

USSGL Amount TC USSGL Amount TC

Budgetary Entry

420100 Total Actual Resources - Collected 

427700 Other Actual Collections – 

Federal/Non-Federal Exceptions

Proprietary Entry

N/A

3,605

3,605

F302

Budgetary Entry

N/A

Proprietary Entry

N/A
17

To record the closing of paid delivered orders to total actual resources.

GSA TMF Recipient Entity (Alpha)

USSGL Amount TC USSGL Amount TC

Budgetary Entry Budgetary Entry

N/A 490200 Delivered Orders – Obligations, Paid 3,605

420100 Total Actual Resources - 3,605

Collected F314

Proprietary Entry Proprietary Entry

N/A N/A

To record the closing of revenue, expense, and other financing sources to cumulative results of operations.

GSA TMF Recipient Entity (Alpha)

USSGL Amount TC USSGL Amount TC

Budgetary Entry Budgetary Entry

N/A N/A

Proprietary Entry Proprietary Entry F336

N/A 570010 Expended Appropriations - Disbursed 3,605

331000 Cumulative Results of 3,605

Operations

To record the closing of unobligated balances in programs subject to apportionment to unapportioned authority for unexpired multiyear and no-year funds.

GSA TMF Recipient Entity (Alpha)

USSGL Amount TC USSGL Amount TC

Budgetary Entry Budgetary Entry

N/A 451000(D) Apportionments 895

445000(D) Unapportioned Authority 895 F308

Proprietary Entry Proprietary Entry

N/A N/A
18

To record the closing of fiscal-year activity to unexpended appropriations.

GSA TMF Recipient Entity (Alpha)

USSGL Amount TC USSGL Amount TC

Budgetary Entry Budgetary Entry

N/A N/A

Proprietary Entry

N/A

Proprietary Entry

310000 Unexpended Appropriations – 3,605 F342

Cumulative

310710 Unexpended Appropriations – 3,605

Used - Disbursed

16. Year 2 - Closing Adjusted Balances (Summary):

USSGL Account Title GSA Alpha

Budgetary Debit Credit Debit Credit

420100(D) Total Actual Resources - Collected 96,605 895

445000(D) Unapportioned Authority 96,605 895

Proprietary

101000 Fund Balance with Treasury 96,605 895

131000 Accounts Receivable 3,605

299000 Other Liabilities without Related Budgetary 

Obligations 3,605

310000 Unexpended Appropriations – Cumulative 100,000 395

331000 Cumulative Results of Operations 210 3,105

.
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Year 3 : 

• The TMF Recipient Entity will repay GSA’s TMF $500,000 of unused authority out of the Agency’s Alpha TAFS via SF 

1151: Non-expenditure Transfer Authorization (transactions 18 and 19). THIS TRANSACTION DOES NOT 

CONSTITUTE A REPAYMENT.

• The TMF Recipient Entity will receive a new appropriation in a separate TAFS (Beta) to repay GSA the remaining balance. A 

transfer of accounts payable from the TMF Recipient Entity is necessary (transactions 20-22)5. 

17. Year 3 - Beginning Trial Balance (Summary):

USSGL Account Title GSA Alpha

Budgetary Debit Credit Debit Credit

420100(D) Total Actual Resources - Collected 96,605 895

445000(D) Unapportioned Authority 96,605 895

Proprietary

101000 Fund Balance with Treasury 96,605 895

131000 Accounts Receivable 3,605

299000 Other Liabilities without Related Budgetary 

Obligations 3,605

310000 Unexpended Appropriations – Cumulative 100,000 395

331000 Cumulative Results of Operations 210 3,105

5 If the appropriation is received to the same TAFS that originally received the non-expenditure transfer from GSA’s Technology Modernization Fund, then 

disregard transaction #22.
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18. Year 3 - November (AP 02) – Approved Apportionment Received from OMB for both GSA and Alpha-Agency to transfer 

back unobligated balances which were originally provided for “approved TMF project” in year one to GSA via SF 1151: 

Non-expenditure Transfer Authorization.

To record the anticipated transfer of current-year authority. The amount transferred back via non-expenditure transfer represents 

unused “approved TMF project” amounts by alpha-agency and does not constitute repayment.

GSA TMF Recipient Entity (Alpha)

USSGL Amount TC USSGL Amount TC

Budgetary Entry

416000(D) Anticipated Transfers – 

Current-Year Authority

445000(D) Unapportioned Authority 

445000(D) Unapportioned Authority

459000(D) Apportionments – 

Anticipated Resources – Programs 

Subject to Apportionment

500

500

500

500

A468 

A118

Budgetary Entry

445000(D) Unapportioned Authority 

416000(D) Anticipated Transfers – 

Current-Year Authority

500

500

A470

Proprietary Entry

N/A

Proprietary Entry

N/A
21

19. Year 3 - November (AP 02) – Project Approved and Transfer-Out Processed and Agency-Alpha receives subsequent 

allotment.

To record the transfer of current-year authority previously anticipated, accomplished via SF 1151: Non-expenditure Transfer 

Authorization.

Note: Only unobligated amounts previously received from GSA’s Technology Modernization Fund will be transferred back via SF 1151: Non-expenditure 

Transfer Authorization, otherwise, it will be an expenditure transfer.

GSA TMF Recipient Entity (Alpha)

USSGL Amount TC USSGL Amount TC

Budgetary Entry

417000(D) Transfers – Current-Year 

Authority

416000(D) Anticipated 

Transfers – Current-Year 

Authority

Proprietary Entry

101000(G) Fund Balancewith 

Treasury (RC 40)

131000(F) Accounts Receivable 

(RC 22)

500

500

500

500

A4726 (Modified)

Budgetary Entry

416000(D) Anticipated Transfers – 

Current-Year Authority

417000(D) Transfers – CurrentYear Authority 

Proprietary Entry

299000(F) Other Liabilities without 

Related Budgetary Obligations (RC 22)

101000(G) Fund Balance with 

Treasury (RC 40)

500

500

500

500

A476

(Modified)

6 Due to the proprietary modifications to TC’s A476 and A472, the Technology Modernization Fund and the recipient entities TAFS is expected to fail GTAS 

Edits 35 and 36, respectively. Both entities must submit GTAS Edit override requests to GTAS.Team@fiscal.treasury.gov to receive an override due to this 

transaction. TC’s A472 and A476 are being modified to allow for consistent accounting treatment throughout the life of GSA’s Technology Modernization Fund.
22

20. Year 3 - November (AP 02) – The TMF Recipient TAFS (Beta) Receives Annual Appropriation and Treasury 

Appropriation Warrant to Repay GSA. Approved Apportionment from OMB and allotment subsequently received.

To record the enactment of appropriations for Agency-Alpha.

GSA TMF Recipient Entity (Beta)

USSGL Amount TC USSGL Amount TC

Budgetary Entry Budgetary Entry

A104

N/A 411900(D) Other Appropriations Realized 50,000

445000(D) Unapportioned Authority 50,000

Proprietary Entry Proprietary Entry

N/A 101000(G) Fund Balance with Treasury (RC 50,000

40)

310100(G) Unexpended Appropriations 50,000

– Appropriations Received (RC 41)

To record budgetary authority apportioned by the Office of Management and Budget and available for allotment.

GSA TMF Recipient Entity (Beta)

USSGL Amount TC USSGL Amount TC

Budgetary Entry Budgetary Entry

N/A 445000(D) Unapportioned Authority 50,000

451000(D) Apportionments 50,000 A116

Proprietary Entry Proprietary Entry

N/A N/A

To record the allotment of authority for the repayment to GSA’s Technology Modernization Fund.

GSA TMF Recipient Entity (Beta)

USSGL Amount TC USSGL Amount TC

Budgetary Entry Budgetary Entry

N/A 451000(D) Apportionments 3,105

461000(D) Allotments 3,105 A120

Proprietary Entry Proprietary Entry

N/A N/A
23

21. Year 3 - November (AP 02) – GSA Receives Approved Apportionment reflecting Anticipated Collections from AlphaAgency for repayment.

To record anticipated collections from Federal Source.

GSA TMF Recipient Entity

USSGL Amount TC USSGL Amount TC

Budgetary Entry Budgetary Entry

407000(D) Anticipated Collections from 3,105 N/A

Federal Sources

445000(D) Unapportioned Authority 3,105 A140

Proprietary Entry Proprietary Entry

N/A N/A

22. Year 3 - May (AP 08) – The TMF Recipient Entity transfers the accounts payable from TAFS Alpha to TAFS Beta.7

To record the transfer of accounts payable to/from other federal entities without reimbursement.

TMF Recipient Entity (Alpha) TMF Recipient Entity (Beta)

USSGL Amount TC USSGL Amount TC

Budgetary Entry

N/A

3,105

3,105

E514

Budgetary Entry

N/A

3,105

3,105

E610

Proprietary Entry

299000(F) Other Liabilities Without 

Related Budgetary Obligations 

573000(F) Financing Sources 

Transferred Out Without 

Reimbursement

Proprietary Entry

572000(F) Financing Sources Transferred In 

Without Reimbursement 

299000(F) Other Liabilities Without 

Related Budgetary Obligations 

7 If the appropriation is received to the same TAFS that originally received the non-expenditure transfer from GSA’s Technology Modernization Fund, then 

disregard transaction #22.
24 

23. Year 3 - May (AP 08) – Actual collections received from Agency-Alpha which included the 3.0% fee summarized in the 

original agreement.

To record current-year undelivered orders without an advance.

GSA TMF Recipient Entity (Beta)

USSGL Amount TC USSGL Amount TC

Budgetary Entry

N/A

Proprietary Entry

N/A

Budgetary Entry

461000(D) Allotments – Realized Resources 

480100(D) Undelivered Orders – 

Obligations, Unpaid 

Proprietary Entry

N/A

3,105

3,105

B306

To record the receipt of previously anticipated collections for the GSA’s Technology Modernization Fund and to record the gross 

disbursement for Alpha-Agency.

GSA TMF Recipient Entity (Beta)

USSGL Amount TC USSGL Amount TC

Budgetary Entry

427700(D) Other Actual Collections - 

Federal/Non-Federal Exceptions

407000(D) Anticipated Collections 

from Federal Sources

Proprietary Entry

101000(G) Fund Balance with Treasury 

(RC 40)

131000(F) Accounts Receivable (RC

22)

3,105

3,105

3,105

3,105

C109

Budgetary Entry

480100(D) Undelivered Orders – Obligations, 

Unpaid

490200(D) Delivered Orders – 

Obligations, Paid 

Proprietary Entry

299000(F) Other Liabilities without Related 

Budgetary Obligations (RC 22) 

101000(G) Fund Balance with Treasury

(RC 40)

310710(G) Unexpended Appropriations – 

Appropriations Used - Disbursed (RC 39)

570010(G) Expended Appropriations - 

Disbursed (RC 38)

3,105

3,105

3,105

3,105

3,105

3,105

B107 

B2348

8 Only record transaction B234 in Treasury Appropriation Fund Symbols that receive amounts appropriated from the General Fund of the U.S. Government via 

Treasury Appropriation Warrant.
25 

24. Year 3 - Pre-Closing Adjusted Balances (Summary):

USSGL Account Title GSA Alpha Beta

Budgetary Debit Credit Debit Credit Debit Credit

411900(D) Other Appropriations Realized 50,000

407000(D) Anticipated Collectionsfrom Federal 

Sources

417000(D) Transfers – Current-Year Authority 500 500

420100(D) Total Actual Resources - Collected 96,605 895

427700(D) Other Actual Collections – Federal/NonFederal Exceptions3,105

445000(D) Unapportioned Authority 100,210 395

451000(D) Apportionments 46,895

490200(D) Delivered Orders – Obligations, Paid 3,105

Proprietary

101000 Fund Balance with Treasury 100,210 395 46,895

131000 Accounts Receivable

299000 Other Liabilities without Related Budgetary 

Obligations

310000 Unexpended Appropriations – Cumulative 100,000 395

310100 Unexpended Appropriations –

Appropriations Received

50,000

310710 Unexpended Appropriations -Used-Disbursed 3,105

331000 Cumulative Results of Operations 210 3,105

570010 Expended Appropriations - Disbursed 3,105

572000 Financing Sources Transferred In Without 

Reimbursement

3,105

573000 Financing Sources Transferred Out Without 

Reimbursement 3,105
26 

25. Year 3 - Closing Entries – September (AP12):

TMF Recipient Entity

To record the consolidation of actual net-funded resources.

TMF Recipient Entity (Alpha) TMF Recipient Entity (Beta)

USSGL Amount TC USSGL Amount TC

Budgetary Entry Budgetary Entry

420100 Total Actual Resources – Collected 

411900 Other Appropriations Realized

417000 Transfers – Current-Year 500 50,000

Authority 50,000

420100 Total Actual Resources –

Collected

500 F302 F302

Proprietary Entry Proprietary Entry

N/A N/A

To record the closing of paid delivered orders to total actual resources.

TMF Recipient Entity (Alpha) TMF Recipient Entity (Beta)

USSGL Amount TC USSGL Amount TC

Budgetary Entry Budgetary Entry

N/A 490200 Delivered Orders – Obligations, Paid 3,105

420100 Total Actual Resources - 3,105

Collected F314

Proprietary Entry Proprietary Entry

N/A N/A
27 

To record the closing of unobligated balances in programs subject to apportionment to unapportioned authority for unexpired multiyear and no-year funds.

TMF Recipient Entity (Alpha) TMF Recipient Entity (Beta)

USSGL Amount TC USSGL Amount TC

Budgetary Entry Budgetary Entry

N/A 451000(D) Apportionments 46,895

445000(D) Unapportioned Authority 46,895 F308

Proprietary Entry Proprietary Entry

N/A N/A

To record the closing of revenue, expense, and other financing sources to cumulative results of operations.

TMF Recipient Entity (Alpha) TMF Recipient Entity (Beta)

USSGL Amount TC USSGL Amount TC

Budgetary Entry

N/A

3,105

3,105

F336

Budgetary Entry

N/A

3,105

3,105

3,105

3,105

F336

Proprietary Entry

573000 Financing Sources Transferred Out 

Without Reimbursement 

331000 Cumulative Results of 

Operations

Proprietary Entry

570010 Expended Appropriations - Disbursed 

331000 Cumulative Results of 

Operations

331000 Cumulative Results of Operations

572000 Financing Sources Transferred In 

Without Reimbursement
28 

To record the closing of fiscal-year activity to unexpended appropriations.

TMF Recipient Entity (Alpha) TMF Recipient Entity (Beta)

USSGL Amount TC USSGL Amount TC

Budgetary Entry

N/A

Proprietary Entry

N/A

Budgetary Entry

N/A

Proprietary Entry

310100 Unexpended Appropriations 

310000 Unexpended Appropriations – 

Cumulative

310710 Unexpended Appropriations – 

Used - Disbursed

50,000

46,895

3,105

F342

GSA Technology Modernization Fund

To record the consolidation of actual net-funded resources.

USSGL Amount TC

Budgetary Entry

500

3,105

3,605 F302

417000 Transfers – Current-Year Authority 

427700 Other Actual Collections – Federal/NonFederal Sources

420100 Total Actual Resources - Collected

Proprietary Entry

N/A

To record the consolidation of actual net-funded resources.

USSGL Amount TC

Budgetary Entry

500

3,105

3,605 F302

417000 Transfers – Current-Year Authority 

427700 Other Actual Collections – Federal/NonFederal Sources

420100 Total Actual Resources - Collected

Proprietary Entry

N/A
29 

26. Year 3 - Closing Adjusted Balances (Summary):

USSGL Account Title GSA Alpha Beta

Budgetary Debit Credit Debit Credit Debit Credit

420100(D) Total Actual Resources - Collected 100,210 395 46,895

445000(D) Unapportioned Authority 100,210 395 46,895

Proprietary

101000 Fund Balance with Treasury 100,210 395 46,895

310000 Unexpended Appropriations – Cumulative 100,000 395 46,895

331000 Cumulative Results of Operations 210
30

Appendix:

Addendum 1:

Scenario Assumptions:

Consider previous scenario assumptions applied to example below. Funds will be transferred from the American Rescue Plan -ARP- 047 0616 

2021/2025. Repayments are reduced. Fees are NOT included. 

Note: This example is illustrative and intended to provide context and a frame of reference. The additional items are included where 

changes in SGL postings or processes are needed. Not all SGL postings need change. 

Repayment Number Repayment Year Repayment Amount

1 Year 2 500

2 Year 3 500

Total Collections 1,000

Total Transfer Amount: $7,000

Principal Repayment = $500x2 = $1,000

Fee Assessed/Collected = 0

Total Collected = 1,000

Total forgiven= 6,000
31 

Item: 4. (A) Project approved. Transfer out processed with flexible payments.

Due to the proprietary modifications to TC’s A476 and A472, the Technology Modernization Fund and the recipient entities TAFS is expected to fail GTAS 

Edits 35 and 36, respectively for 131000/101000 and 101000/299000. Both entities must submit GTAS Edit override requests to 

GTAS.Team@fiscal.treasury.gov to receive an override due to this transaction. TC’s A472 and A476 are being modified to allow for consistent accounting

treatment throughout the life of GSA’s Technology Modernization Fund.

In some cases, GSA will not receive full repayment. The receivable due back is reduced to the amount in Interagency agreement. The unexpended appropriations transferred 

out/in equals to the forgiven amount. Fees are not included. Budget SGL accounts are not impacted. If full repayment is made, 131000/101000 (only) is used to transfer out.

To record the transfer of current-year authority previously anticipated, accomplished via SF 1151: Non-expenditure Transfer Authorization from

ARP.

GSA TMF Recipient Entity (Alpha)

USSGL Amount TC USSGL Amount TC

Budgetary Entry

418000(D) Anticipated Transfers – 

Current-Year Authority

419000(D) Transfers – CurrentYear Authority 

Proprietary Entry

131000(F) Accounts Receivable (RC 

22)

101000(G) Fund Balance with

Treasury (RC 40)

310300(F) Unexpended 

Appropriations Transferred Out 

(RC08)

101000(G)Fund Balance with 

Treasury (RC40)

7,000

7,000

1,000

1,000

6,000

6,000

A476 (Modified)

Budgetary Entry

419000(D) Transfers – 

Current-Year Authority

418000(D) Anticipated 

Transfers – Current-Year 

Authority

Proprietary Entry 

101000(G) Fund Balance with 

Treasury (RC 40)

299000(F) Other Liabilities

without Related Budgetary 

Obligations (RC 22)

101000(G)Fund Balance with 

Treasury (RC 40) 

 310200 (F)Unexpended 

Appropriations Transferred in 

RC08)

7,000

7,000

1,000

1,000

6,000

6,000

A472

(Modified)
32 

Item 5. (A) Record Disbursement of funds not accrued

To record non repaid expenditures (49XX).

GSA TMF Recipient Entity (Alpha)

USSGL Amount TC USSGL Amount TC

Budgetary Entry

N/A

6,000

6,000 

B234

Proprietary Entry

310710 (G)-Unexpended AppropriationsDisbursed (RC39)

 570010 (G) Expended AppropriationsDisbursed (RC 38)
33 

13. (A) Year 2 - (AP 08) – Actual collections received from Agency-Alpha. No fee is included.

To record current-year undelivered orders without an advance.

GSA TMF Recipient Entity (Alpha)

USSGL Amount TC USSGL Amount TC

Budgetary Entry Budgetary Entry

N/A 461000(D) Allotments – Realized Resources 500

480100(D) Undelivered Orders – 500

Obligations, Unpaid B306

Proprietary Entry Proprietary Entry

N/A N/A

To record the receipt of previously anticipated collections.

GSA TMF Recipient Entity (Alpha)

USSGL Amount TC USSGL Amount TC

Budgetary Entry Budgetary Entry

427700(D) Other Actual Collections - 500 480100(D) Undelivered Orders – Obligations, 500 B107

Federal/Non-Federal Exception Sources C109 Unpaid

407000(D) Anticipated Collections 500 490200(D) Delivered Orders – 500

from Federal Sources Obligations, Paid

Proprietary Entry

101000(G) Fund Balance with Treasury 

(RC 40)

500

Proprietary Entry

299000(F) Other Liabilities without Related 

Budgetary Obligations (RC 22)

500 B2349

131000(F) Accounts Receivable (RC 500 101000(G) Fund Balance with Treasury 500

22) (RC 40)

310710(G) Unexpended Appropriations – 500

Appropriations -Used - Disbursed (RC 39)

570010(G) Expended Appropriations 500

-Disbursed (RC 38)

9 Only record transaction B234 in Treasury Appropriation Fund Symbols that receive amounts appropriated from the General Fund of the U.S. Government via 

Treasury Appropriation Warrant.
34 

Addendum 2: TMF Accounting Guidance for Expenditure Transfer (Rare Situations) Amended 2023

The Technology Modernization Fund has approved budget authority to transfer to trust funds. In this case an agency will receive funds via 

expenditure transfer (e.g., to a trust fund). GSA will process the transfer via Intra-Governmental Payment and Collection (IPAC). 

TMF receives $200M in funding and the Trust Fund Agency requests $5.2M. TMF Board approves $5.2M, with flexible repayments of 

approximately 25% over 5 years beginning Year 2. 

1. Year 1 – June (AP 09) – Funding Received.

Note: This Transaction is independent of the inter-agency transfer agreement. The TMF appropriations may occur in either the 

current or a prior fiscal year.

GSA TMF Recipient Entity (Trust Fund Agency)

Debit Credit TC Debit Credit TC

Budgetary:

411900(D) Other Appropriations 

 Realized

 445000(D) Unapportioned - 

 Unexpired Authority 

Proprietary:

101000(G) Fund Balance With 

 Treasury (RC 40) 

 310100(G) Unexpended 

 Appropriations – 

 Appropriations 

 Received (RC41)

200,000 

200,000 

200,000 

200,000 

A104 

Budgetary:

421500(D) Anticipated 

 Expenditure Transfers 

 from Trust Funds 

 449000(D) Anticipated 

 Resources – 

 Unapportioned 

 Authority 

Proprietary:

N/A

*In Exceptional cases, this 

transaction may be recorded for 

an expenditure transfer receivable 

to a trust fund account. This 

example includes but is not 

limited to a recipient account with 

a Limitation on Administrative 

Expenses trust fund (LAE).

5,200 

5,200 

A114* 
35 

2. Year 1 – July (AP 10) - Approved apportionment received from OMB for both GSA and the trust fund agency.

GSA TMF Recipient Entity (Trust Fund Agency)

Debit Credit TC Debit Credit TC

Budgetary:

445000(D) Unapportioned – 

 Unexpired Authority 

 451000(D) Apportionments 

Proprietary:

N/A

200,000 

200,000 

A116 

Budgetary:

449000(D) Anticipated 

 Resources – 

 Unapportioned 

 Authority 

 459000(D) Apportionments 

 – Anticipated 

 Resources – Programs 

 Subject to 

 Apportionment 

Proprietary:

N/A

5,200 

5,200 

A118 
36 

3. Year 1 – July (AP 10) – GSA processes allotment.

GSA TMF Recipient Entity (Trust Fund Agency)

Debit Credit TC Debit Credit TC

Budgetary:

451000(D) Apportionments 

 461000(D) Allotments – 

 Realized Resources

Proprietary:

N/A

200,000 

200,000 A120 

Budgetary:

N/A

Proprietary:

N/A
37 

4. Year 1 – July (AP 10) - Project approved and agreement signed.

GSA TMF Recipient Entity (Trust Fund Agency)

Debit Credit TC Debit Credit TC

Budgetary:

461000(D) Allotments – 

 Realized Resources 

 490100(D) Delivered Orders – 

 Obligations, Unpaid 

Proprietary:

576000 (F) Expenditure 

 Financing Sources – 

 Transfers-Out (RC 09) 

 215500 (F) Expenditure 

 Transfers Payable 

 (RC 27) 

310700 (G) Unexpended 

 Appropriations – Used - 

 Accrued (RC 39)

 570000 (G) Expended 

 Appropriations – 

 Accrued (RC 38) 

5,200 

5,200 

5,200 

5,200 

5,200 

5,200 

A500 

A500 

B134 

Budgetary:

422500(D) Expenditure Transfers 

 From Trust Funds – 

 Receivable

 421500 Anticipated 

 Expenditure Transfers 

 from Trust Funds 

459000 Apportionments – 

 Anticipated Resources – 

 Programs Subject to 

 Apportionment 

 451000 Apportionments 

 

Proprietary:

133500 (F) Expenditure Transfers 

 Receivable (RC 27)

 575000 Expenditure Financing 

 Sources–Transfers-In (RC 09) 

Note: It is expected that this transaction would follow 

the TMF Board’s approval of the agency funding 

request or upon signing of the interagency agreement. 

**In exceptional cases, this transaction may be recorded 

for an expenditure transfer receivable in a trust fund 

account. This example includes, but is not limited to a 

recipient account with a Limitation on Administrative 

Expenses trust fund (LAE). 

5,200 

5,200 

5,200 

5,200 

5,200 

5,200 

A498** 

A123 

A498** 
38 

5. Year 1 – July (AP 10) Transfer-out processed, and trust fund agency received subsequent allotment.

GSA TMF Recipient Entity (Trust Fund Agency)

Debit Credi

t

TC Debit Credi

t

TC

Budgetary:

490100 (D) Delivered Orders – 

 Obligations, Unpaid 

 490200 (D) Delivered Orders – 

 Obligations, Paid 

Proprietary:

215500 (F) Expenditure Transfers

 Payable (RC 27) 

 101000 (G) Fund Balance With 

 Treasury (RC 40) 

131000 (F) Accounts Receivable (RC 22) 

 590000 (F) Other Revenue (RC 24) 

310710 (G) Unexpended Appropriations 

 – Use – Disbursed (RC 39) 

 310700 (G) Unexpended 

 Appropriations - Used – 

 Accrued (RC 39)

570000 (G) Expended Appropriations – 

 Used – Accrued (RC 39) 

 570010 (G) Expended Appropriations 

 – Disbursed (RC 38) 

5,200 

5,200 

1,300 

5,200 

5,200 

5,200 

5,200 

1,300 

5,200 

5,200 

A504 

A504 

C422 

B235 

Budgetary:

425500 (D) Expenditure Transfer 

 From Trust Funds – 

 Collected

 422500 (D) Expenditure 

 Transfers From Trust 

 Funds – Receivable

451000 (D) Apportionments 

 461000 (D) Allotments – 

 Realized Resources

Proprietary:

101000 (G) Fund Balance With 

 Treasury (RC 40) 

 133500 (F) Expenditure 

 Transfers Receivable 

 (RC 27) 

680000 (F) Future Funded 

 Expenses (RC 24) 

 299000 (F) Other Liabilities 

 Without Related 

 Budgetary Obligations 

 (RC 22) 

***In exceptional cases, this transaction may be 

recorded for a trust fund collection resulting from 

an expenditure transfer from a federal fund 

account.

5,200 

5,200 

5,200 

1,300 

5,200 

5,200 

5,200 

1,300 

A502*** 

A120 

A502*** 

B420 
39

Pre-closing Trial Balance -Year 1

USSGL

Account

GSA TMF Recipient Entity (Trust Fund 

Agency)

Debit Credit Debit Credit

411900(D) $200,000

425500(D) $5,200

461000(D) $194,800 $5,200

490200(D) 5,200

Total $200,000 $200,000 $5,200 $5,200

101000(G) $194,800 $5,200

131000(F) 1,300

299000(F) $1,300

310100(G) $200,000

310710(G) 5,200

570010(G) 5,200

575000(F) 5,200 

576000(F) 5,200

590000(F) 1,300

680000(F) 1,300

Total $206,500 $206,500 $6,500 $6,500
40 

Closing Entries (Year 1): 

6. To record the consolidation of actual net-funded resources.

GSA TMF Recipient Entity (Trust Fund Agency)

Debit Credit TC Debit Credit TC

Budgetary:

420100(D) Total Actual 

Resources

 Collected

 411900(D) Other 

Appropriations 

 Realized

Proprietary:

N/A

200,000 

200,000 

F302 

Budgetary:

420100(D) Total Actual 

Resources

 Collected

 425500(D) Expenditure 

Transfers

 from Trust Funds - 

 Collected

Proprietary:

N/A

5,200 

5,200 

F302 

7. To record the closing of unobligated balances in programs subject to apportionment to unapportioned authority for unexpended multiyear and no-year funds.

GSA TMF Recipient Entity (Trust Fund Agency)

Debit Credit TC Debit Credit TC

Budgetary:

461000(D) Allotments – Realized 

 Resources

 445000(D) Unapportioned - 

 Unexpired Authority 

Proprietary:

N/A

194,800 

194,800 

F308 

Budgetary:

461000(D) Allotments – Realized 

 Resources

 445000(D) Unapportioned - 

 Unexpired Authority 

Proprietary:

N/A

5,200 

5,200 

F308 
41 

8. To record the closing of paid delivered orders to total resources.

GSA TMF Recipient Entity (Trust Fund Agency)

Debit Credit TC Debit Credit TC

Budgetary:

490200(D) Delivered Orders – 

 Obligations, Paid 

 420100(D) Total Actual 

 Resources - Collected

Proprietary:

N/A

5,200 

5,200 

F314 

Budgetary:

N/A

Proprietary:

N/A
42 

9. To record the closing of fiscal-year activity to unexpended appropriations.

GSA TMF Recipient Entity (Trust Fund Agency)

Debit Credit TC Debit Credit TC

Budgetary:

N/A

Proprietary:

310100(G) Unexpended 

 Appropriations- 

 Appropriations Received 

 310710(G) Unexpended 

 Appropriations – Used – 

 Disbursed 

 310000(G) Unexpended 

 Appropriations – 

 Cumulative 

200,000 

5,200 

194,800 

F342 

Budgetary:

N/A

Proprietary:

N/A
43 

10. To record closing of revenue, expense, and other financing source accounts to cumulative results of operations.

GSA TMF Recipient Entity (Trust Fund Agency)

Debit Credit TC Debit Credit TC

Budgetary:

N/A

Proprietary:

331000(G) Cumulative Results of 

 Operations 

 576000(F) Expenditure 

 Financing Sources – 

 Transfers – Out 

590000(F) Other Revenue 

570010(G) Expended 

 Appropriations – 

Disbursed 

 331000(G) Cumulative Results 

of 

 Operations 

5,200 

1,300 

5,200 

5,200 

6,500 

F336 

Budgetary:

N/A

Proprietary:

575000(F) Expenditure Financing 

 Sources – Transfers – In

 331000(G) Cumulative Results 

of 

 Operations 

331000(G) Cumulative Results of 

 Operations 

 680000(F) Future Funded 

 Expenses 

5,200 

1,300 

5,200 

1,300 

F336 
44

Post-Closing Trial Balance – Year 1

USSGL

Account

GSA TMF Recipient Entity (Trust Fund 

Agency)

Debit Credit Debit Credit

420100(D) $194,800 $5,200

445000(D) $194,800 $5,200

Total $194,800 $194,800 $5,200 $5,200

101000(G) $194,800 $5,200

131000(F) 1,300

299000(F) $1,300

310000(G) $194,800

331000(G) 1,300 3,900

Total $196,500 $196,500 $5,200 $5,200
45 

11. Year 2 – October (AP01) Trust Fund Agency (Non TMF funding) receives $125,000 apportionment and allotment (TAFS that is the 

non TMF funding TAFS).

GSA TMF Recipient Entity (Trust Fund Agency) – Non-TMF funding

Debit Credit TC Debit Credit TC

Budgetary:

N/A

Proprietary:

N/A

Budgetary:

422500 (D) Expenditure Transfers 

 From Trust Funds – 

 Receivable (from other 

 sources – not GSA TMF)

 445000 (D) Unapportioned – 

 Unexpired Authority 

445000 (D) Unapportioned – 

 Unexpired Authority 

 451000 (D) Apportionments 

451000 (D) Apportionments 

 461000 (D) Allotments – 

 Realized Resources

Proprietary:

133500 Expenditure Transfers 

 Receivable

 575000 Expenditure Financing 

 Sources – Transfer – 

In 

 (Not from GSA TMF 

 account)

125 

125 

125 

125 

125 

125 

125 

125 

A498 

A116 

A120 

A498 
46 

12. Year 2 – July (AP10) - The TMF Recipient Entity transfers the accounts payable from the TMF receipt TAFS to another TAFS within 

their entity. (Repayment is not coming from the TMF TAFS) – please refer to transaction 22 from the current TMF accounting scenario.

TMF Receipt Entity (Trust Fund Agency) -TMF Account TMF Recipient Entity (Trust Fund Agency) – Non-TMF funding

Debit Credit TC Debit Credit TC

Budgetary:

N/A

Proprietary:

299000 (F) Other Liabilities 

 Without Related 

Budgetary 

 Obligations 

 573000 (F) Financing Sources 

 Transferred Out 

Without 

 Reimbursement

125 

125 

E514 

Budgetary:

N/A 

Proprietary:

572000 (F) Financing Sources 

 Transferred In Without 

 Reimbursement

 299000 (F) Other Liabilities 

 Without Related 

 Budgetary Obligations 

125 

125 

E610 
47 

13. Year 2 – October (AP01) – Trust Fund Agency records funded liability for first year’s repayment of $125,000 and GSA records expenditure transfer 

receivable.

GSA TMF Recipient Entity (Trust Fund Agency)-Non-TMF funding

Debit Credit TC Debit Credit TC

Budgetary:

449000 (D) Anticipated Resources 

 – Unapportioned Authority 

 445000 (D) Unapportioned – 

 Unexpired Authority 

421500 (D) Anticipated 

 Expenditure Transfers 

 From Trust Funds 

 449000 (D) Anticipated 

 Resources – 

 Unapportioned 

 Authority 

422500 (D) Expenditure Transfers 

 From Trust Funds – 

 Receivable

 421500 (D) Anticipated 

 Expenditure Transfers 

 From Trust Funds 

Proprietary:

133500 (F) Expenditure Transfers 

 Receivable (RC 27)

 575000 (F) Expenditure 

 Financing Sources – 

 Transfers-In (RC 09) 

590000 (F) Other Revenue (RC 24) 

 131000 (F) Accounts 

 Receivable (RC 22)

125 

125 

125 

125 

125 

125 

125 

125 

125 

125 

A123 

A114 

A498 

A498 

C420R

Budgetary:

461000 (D) Allotments – Realized

 Resources 

 490100 (D) Delivered Orders 

 – Obligations, Unpaid 

Proprietary:

576000 (F) Expenditure Financing 

 Sources – Transfers-Out 

 (RC 09) 

 215500 (F) Expenditure 

 Transfers Payable

 (RC 27) 

299000 (F) Other Liabilities 

 Without Related Budgetary 

 Obligations (RC 22)

 680000 (F) Future Funded

 Expenses (RC 24)

125 

125 

125 

125 

125 

125 

A500 

A500 

B420R
48 

14. Year 2 – July (AP10) – TMF Recipient Entity (Non-TMF Funding TAFS) draw cash for TMF repayment.

GSA TMF Recipient Entity (Trust Fund Agency) -Non-TMF funding

Debit Credit TC Debit Credit TC

Budgetary:

N/A

Proprietary:

N/A

Budgetary:

425500 (D) Expenditure Transfers 

 From Trust Funds – 

 Collected 

 422500 (D) Expenditure 

 Transfers From Trust 

 Funds - Receivable

Proprietary:

101000 (G) Fund Balance With 

 Treasury (RC 40) 

 133500 (F) Expenditure 

 Transfers Receivable 

 (RC 27) 

125 

125 

125 

125 

A502 
49 

15. Year 2 – July (AP10) – Actual initial collection received from Trust Fund Agency. No fee is included. (Step 13, from the current 

TFM Custodial Guidance.

GSA TMF Recipient Entity (Trust Fund Agency) -Non-TMF funding

Debit Credit TC Debit Credit TC

Budgetary:

425500 (D) Expenditure Transfers 

 from Trust Funds – 

 Collected 

 422500 (D) Expenditure 

 Transfers From Trust 

 Funds - Receivable

Proprietary:

101000 (G) Fund Balance With 

 Treasury (FC 40)

 133500 (F) Expenditures 

 Transfers Receivable 

 (RC 27) 

125 

125 

125 

125 

A502 

Budgetary:

490100 (D) Delivered Orders – 

 Obligations, Unpaid 

 490200 (D) Delivered Orders – 

 Obligations, Paid 

Proprietary:

215500 (F) Expenditure Transfers 

 Payable (RC 27) 

 101000 (G) Fund Balance With 

 Treasury

125 

125 

125 

125 

A504 
50

Pre-closing Trial Balance -Year 2

USSGL

Account

GSA TMF Recipient Entity (Trust Fund 

Agency) – Non-TMF funding

Debit Credit Debit Credit

420100(D) $194,800

425500(D) 125 $125

445000(D) $194,925

490200(D) $125

Total $194,925 $194,925 $125 $125

101000(G) $194,925

131000(F) 1,175

215500(F)

310000(G) $194,800

331000(G) 1,300

572000(F) $125

575000(F) 125 $125 

576000(F) 125

590000(F) 125

680000(F) 125

Total $196,225 $196,225 $250 $250
51 

Closing Entries (Year 2): 

. To record the consolidation of actual net-funded resources.

GSA TMF Recipient Entity (Trust Fund Agency) Non-TMF funding

Debit Credit TC Debit Credit TC

Budgetary:

420100(D) Total Actual Resources

 Collected

 425500(D)Expenditure 

Transfers

 from Trust Funds - 

 Collected

Proprietary:

N/A

125 

125 

F302 

Budgetary:

420100(D) Total Actual 

Resources

 Collected 

 425500(D) Expenditure 

 Transfers from Trust 

 Funds - Collected

Proprietary:

N/A

125 

125 

F302 

16. To record the closing of paid delivered orders to actual resources.

GSA TMF Recipient Entity (Trust Fund Agency) Non-TMF funding

Debit Credit TC Debit Credit TC

Budgetary:

N/A

Proprietary:

N/A

Budgetary:

490200(D) Delivered Orders – 

 Obligations, Paid 

 420100(D) Total Actual 

 Resources Collected

Proprietary:

N/A

125 

125 

F314 
52 

17. To record the closing of revenue, expense, and other financing source accounts to cumulative results of operations.

GSA TMF Recipient Entity (Trust Fund Agency) Non-TMF funding

Debit Credit TC Debit Credit TC

Budgetary:

N/A

Proprietary:

575000(F) Expenditure Financing 

 Sources – Transfers In

 331000(G) Cumulative Results 

 of Operations 

331000(G) Cumulative Results of 

 Operations 

 590000(F) Other Revenue 

125 

125 

125 

125 

F336 

Budgetary:

N/A

Proprietary:

331000(G) Cumulative Results of 

 Operations 

 576000(F) Expenditure 

 Financing Sources - 

 Transfers-Out

680000(F) Future Funded 

Expenses 

 331000(G) Cumulative Results 

 of Operations 

331000(G) Cumulative Results of 

 Operations 

 572000(F) Financing Sources 

 Transferred In Without 

 Reimbursement

575000(F) Expenditure Financing 

 Sources – Transfers – In

 331000(G) Cumulative Results 

 of Operations 

125 

125 

125 

125 

125 

125 

125 

125 

F336 
53

Post-Closing Trial Balance - Year 2

USSGL

Account

GSA TMF Recipient Entity (Trust Fund 

Agency) Non-TMF funding

Debit Credit Debit Credit

420100(D) $194,925

445000(D) $194,925

Total $194,925 $194,925 $0 $0

101000(G) $194,925

131000(F) 1,175

299000(F)

310000(G) $194,800

331000(G) 1,300

Total $196,100 $196,100 $0 $0