IRC Handout April 26, 2018

Custodial Activity Collected on Behalf of a Federal Entity Other 

than the General Fund of the U.S. Government

(Exchange)

(Effective Fiscal 2019)

GENERAL LEDGER AND ADVISORY BRANCH

FISCAL ACCOUNTING OPERATIONS

BUREAU OF THE FISCAL SERVICE

U.S. DEPARTMENT OF THE TREASURY
IRC Handout April 26, 2018 Page 2 of 33

Version 

Number Date Description of Change EffectiveUSSGL TFM

1.0 FY 2019 Original version of the document. Bulletin No. 2015-05
IRC Handout April 26, 2018 Page 3 of 33

Background

FASAB Standard: SFFAS 7 – Accounting for Revenue and Other Financing Sources and Concepts for Reconciling Budgetary and Financial Accounting, provides accounting standards regarding 

the recognition of revenue by Government entities. This standard delineates revenues as either exchange or nonexchange depending upon the event generating the revenue. Exchange revenues are 

defined as revenues that result when goods or services are provided to the public or another Government entity for a price. Nonexchange revenues are defined as those revenues arising primarily 

from the exercise of the Government’s power to demand payments from the public (e.g., taxes, duties, fines, and penalties). The standard further segregates revenue collections as either custodial 

or non-custodial. Custodial collections are those collections received by a Government entity on behalf of another entity other than the collecting entity. Custodial collections should not be 

reflected in the collecting entity’s operating results. Non-custodial collections are retained by the collecting Government entity and are recognized as a financing source in determining the 

collecting entity’s operating results. 

In the past, Federal agencies have had little written guidance defining the proper reporting of custodial collections. The Bureau of Fiscal Service (Fiscal Service) formed the Custodial Working 

group consisting of representatives from different areas within Fiscal Service as well as subject matter experts from other Federal agencies familiar with the reporting of custodial collections. 

This working group has been tasked to provide written guidance regarding the accounting entries to be recorded and their effect to Agency reporting related to custodial collections.

The scenario has been developed to provide accounting and reporting guidance to Federal agencies responsible for collecting and distributing funds defined as custodial collections to another 

Federal agency other than the General Fund of the U.S. Government (General Fund). In this specific scenario, these custodial collections are considered exchange in nature arising when a

Government entity provides goods and services to the public or to another Government entity for a price. This document also is intended to provide guidance to those Agencies that are the 

recipient agency with legal authority to spend these exchange custodial collections.

The scenario is not intended to be all inclusive of the different types of revenues and/or expenses that may be recorded. The intent is to illustrate the main concepts through basic transactions. 

Refer to Section III, Accounting Transactions, for a complete listing of USSGL accounts that may be recorded. Section III may be accessed using the following link on the USSGL Web site 

(http://tfm.fiscal.treasury.gov/v1/supplements/ussgl.html).

Budgetary and financial reports reflect the pertinent lines to be reported based on the main concepts illustrated. For full presentations of the reports and line descriptions, refer to the appropriate 

authoritative guidance (i.e. OMB Circular A-136: Financial Reporting Requirements, OMB Circular No. A-11: Preparing, Submitting, and Executing the Budget, Treasury Financial Manual 

references).

The reader of this scenario will find references to the collecting agency and the receiving agency. The collecting agency is the agency that receives the custodial collection but does not have the 

budgetary authority to spend the collection. The receiving agency is the agency to whom the custodial collection is transferred and who has the legal authority to the custodial collection as a 

resource.
IRC Handout April 26, 2018 Page 4 of 33

New USSGL Accounts (Effective FY 2019)

Account Title: Asset for Agency’s Custodial and Non-Entity Liabilities – Other than the General Fund of the U.S. Government

Account Number: 198100

Normal Balance: Debit

Definition: The total amount of non-entity custodial assets for collections, or amounts to be collected, by Federal agencies on behalf of

 another Federal agency other than the General Fund of the U.S. Government. These assets are a direct offset to the collecting entity’s Custodial Liability

 (USSGL account 298000) and Liability for Non-Entity Assets Not Reported on the Statement of Custodial Liability (USSGL account 298500). This 

 account does not close at yearend.

Justification: New USSGL account needed to allow proper reporting of the receipt of custodial collections and non-entity accruals by a Federal entity on behalf of a Federal entity 

 other than the General Fund of the U. S. Government.

Account Title: Accrual of Agency Amount to Be Collected – Custodial and Non-Entity - Other than the General Fund of the U.S. Government

Account Number: 571300

Normal Balance: Credit

Definition: The accrued amount of Non-Entity, custodial collections, and custodial revenues to be collected by a reporting entity on behalf of another Federal Agency other

 than the General Fund of the U.S. Government. This account corresponds to the collecting entity’s Accrued Collections for Others Statement of Custodial Activity 

 (USSGL account 599100), Offset to Non-Entity Accrued Collections Statement of Changes in Net Position (USSGL account 599400), and in certain situations, 

Collections for Others – Statement of Custodial Activity (USSGL account 599000).

Justification: New USSGL account needed to allow proper reporting by the receiving agency of accrued custodial and non-entity amounts on behalf of a Federal entity other than the 

 General Fund of the U. S. Government.

Updated USSGL Accounts (Effective FY 2019)

Account Title: Asset for Agency’s Custodial and Non-Entity Liabilities – General Fund of the U.S. Government

Account Number: 198000

Normal Balance: Debit

Definition: The total amount of non-entity custodial assets for collections, or amounts to be collected, by Federal agencies on behalf of the General Fund of the U.S. Government.

 This amount will be reduced, at yearend, by the amount of associated Fund Balance With Treasury that is transferred (swept). These assets are a direct offset to the 

 collecting entity's Custodial Liability (USSGL account 298000) and Liability for Non-Entity Assets Not Reported on the Statement of Custodial Liability (USSGL

 account 298500). This account is for the General Fund of the U.S. Government use only. This account does not close at yearend. 
IRC Handout April 26, 2018 Page 5 of 33

Justification: Update the USSGL account title to distinguish its use for reporting the collection of custodial activity on behalf of the General Fund of the U.S. Government only.

Account Title: Accrual of Agency Amount to Be Collected – Custodial and Non-Entity - General Fund of the U.S. Government

Account Number: 571200

Normal Balance: Credit

Definition: The accrued amount of non-entity, custodial collections and custodial revenues to be collected by a reporting entity on behalf of the General Fund of the U.S. 

 Government. This account corresponds to the Federal reporting entity's Accrual Collections for Others Statement of Custodial Activity (USSGL account 599100)

 and Offset to Non-Entity Accrued Collections Statement of Changes in Net Position (USSGL account 599400). This account is for the General Fund of the U.S. 

 Government use only.

Justification: Update the USSGL account title to distinguish its use for reporting the collection of custodial activity on behalf of the General Fund of the U.S. Government only.

Account Title: Financing Sources Transferred In From Custodial Statement Collections

Account Number: 599700

Normal Balance: Credit

Definition: The amount of financing sources transferred in to a Treasury Account Symbol (TAS) from collections previously recorded on the Statement of Custodial Activity.

 Unless specifically identified by the Bureau of the Fiscal Service in conjunction with OMB, this transfer creates a budgetary resource in the receiving TAS.

Justification: Update the USSGL account definition to allow this type of collection to not have a budgetary effect if specifically identified by Fiscal Service.
IRC Handout April 26, 2018 Page 6 of 33

Attribute Additions and Updates:

USSGL 

Acct.

USSGL Account Title AnticipatedBudg/

Prop

Norm 

Bal

Begin

/End

Debit/

Credit

Auth 

Type 

Code

Apport 

Cat

Apport 

Cat B

198100 Asset for Agency’s Custodial and Non-Entity Liabilities – Other 

than the General Fund of the U.S. Government

N P D B/E D/C

298000 Custodial Liability N P C B/E D/C

298500 Liability for Non-Entity Assets Not Reported on the Statement of 

Custodial Activity

N P C B/E D/C

520000 Revenue From Services Provided N P C E D/C

571300 Accrual of Agency Amount to Be Collected – Custodial and NonEntity- Other than the General Fund of the U.S. GovernmentN P C E D/C

599000 Collections for Others – Statement of Custodial Activity N P D E D/C

599100 Accrued Collections for Others – Statement of Custodial N P D E D/C

599300 Offset to Non-Entity Collections - Statement of Changes in Net 

Position

N P D E D/C

599400 Offset to Non-Entity Accrued Collections - Statement of Changes 

in Net Position

N P D E D/C

599700 Financing Sources Transferred In From Custodial Statement 

Collections

N P C E D/C

599800 Custodial Collections Transferred Out to a Treasury Account 

Symbol Other Than the General Fund of the U.S. Government

N P D E D/C
IRC Handout April 26, 2018 Page 7 of 33

USSGL 

Acct.

Avail 

Time

BEA 

Cat

Borrow 

Source

Budgetary 

Impact 

Indicator

Cohort 

Year

Cust/

NonCust

Exch/

Nonexch

Fed/

Nonfed

Trading 

Partner

Trading 

Partner 

Main

PY 

Adj

Program 

Indicator

Pgm Rpt 

Category

198100 A F ### /####

298000 S F/G/N/Z ### ####

298500 A F/G/Z ### ####

520000 S X F/N ### ####

571300 A E/T/X F ### ####

599000 D/E S E/T/X F/G/N/Z ### ####

599100 D/E S E/T/X F/G/N/Z ### ####

599300 E A F/G/Z ### ####

599400 E A F/G/Z ### ####

599700 A E/T/X F ### /####

599800 S E/T/X F ### /####

USSGL 

Acct.

Reimb 

Flag

Year 

of 

BA

Reduction 

Type

Fund Type Reporting 

Type 

Code

Financing 

Account 

Code

TAS 

Status

Trans. 

Code

198100 CF/DF/EC/EG/EM/EP/ER/ES/ET/GA/MR/TR/UG/US/UT E/F/U D/G/N U/E X/N

298000 CF/DF/EC/EG/EM/EP/ER/ES/ET/GA/MR/TR/UG/US/UT E/F/U D/G/N U/E X/N

298500 CF/DF/EC/EG/EM/EP/ER/ES/ET/GA/MR/TR/UG/US/UT E/F/U D/G/N U/E X/N

520000 CF/DF/EC/EG/EM/EP/ER/ES/ET/GA/TR/UG/US/UT E/F/U D/G/N U/E X/K/N

571300 CF/DF/EC/EG/EM/EP/ER/ES/ET/GA/MR/TR/UG/US/UT E/F/U D/G/N U/E X/N

599000 CF/DF/EC/EG/EM/EP/ER/ES/ET/GA/MR/TR/UG/US/UT E/F/U D/G/N U/E X/K/N

599100 CF/DF/EC/EG/EM/EP/ER/ES/ET/GA/TR/UG/US/UT E/F/U D/G/N U/E X/K/N

599300 CF/DF/EC/EG/EM/EP/ER/ES/ET/GA/TR/UG/US/UT E/F/U D/G/N U/E X/K/N

599400 CF/DF/EC/EG/EM/EP/ER/ES/ET/GA/TR/UG/US/UT E/F/U D/G/N U/E X/K/N

599700 CF/DF/EC/EG/EM/EP/ER/ES/ET/GA/TR/UG/US/UT E/F/U D/G/N U/E X/K/N

599800 CF/DF/EC/EG/EM/EP/ER/ES/ET/GA/TR/UG/US/UT E/F/U D/G/N U/E X/K/N
IRC Handout April 26, 2018 Page 8 of 33

USSGL Accounts As Reflected In Statement Crosswalks:

USSGL 

Account

Balance Sheet Statement 

of 

Custodial 

Activity

Statement of Net 

Cost

Statement of 

Changes in Net 

Position

Reclassified Balance 

Sheet1

Reclassified Statement

of Net Cost2

Reclassified Statement 

of Operations and 

Changes in Net 

Position3

SF 133: 

Report on 

Budget 

Execution 

and Schedule 

P and 

Statement of 

Budgetary 

Resources

198100 Line 5 N/A N/A N/A Line 3.12 N/A N/A N/A

571300

Line 32-Report Type 

 Code E

Line 33-Report Type 

 Code U N/A

Line 7-Exch/Nonexch

 X

 N/A-Exch/Nonexch 

 E/T

N/A- Exch/Nonexch 

 X

Line 9-Exch/Nonexch 

 E/T

Line 9.1-Report Type 

 Code E

Line 9.2-Report Type

 Code U

Line 12.10-Exch/Nonexch

 X

 N/A-Exch/Nonexch

 E/T

 N/A-Exch/Nonexch

 X

Line 7.14-Exch/Nonexch

 E/T N/A

599700

Line 32-Report Type 

 Code E

Line 33-Report Type

 Code U N/A

Line 7-Exch/Nonexch

 X

 N/A-Exch/Nonexch

 E/T

 N/A- Exch/Nonexch

 X

Line 6-Exch/Nonexch

 E/T

Line 9.1-Report Type

 Code E

Line 9.2-Report Type

 Code U

Line 12.8- Exch/Nonexch

 X

 N/A-Exch/Nonexch 

 E/T

 N/A – Exch/Nonexch

 X

Line 7.12-Exch/Nonexch

 E/T N/A

 1 Part 2 GTAS (FY 2019) will be updated to reflect the changes as presented in the document in June 2018, but TFM Chapter 2-4700 Appendix 7 will not be updated to reflect the new Reciprocal Categories until May 2019. 2 See Footnote 1 above.

3 See Footnote 1 above.
IRC Handout April 26, 2018 Page 9 of 33

New Transaction Codes (Effective FY 2019)

C133 To record the receivable for custodial collections on behalf of a Federal entity other than the General Fund of the U.S. Government.

Comment: This transaction is recorded by the federal agency that will become the recipient with authority to use the funds collected. The federal agency collecting these

 funds should record TC-C142 to establish the payable for the custodial collections on behalf of another federal agency

Reference: Custodial Activity Collected on Behalf of a Federal Entity Other than the General Fund of the U.S. Government

Budgetary Entry

None

Proprietary Entry

Debit 198100 Asset for Agency’s Custodial and Non-Entity Liabilities – Other than the General Fund of the U.S. Government

Credit 571300 Accrual of Agency Amount to be Collected - Custodial and Non-Entity Other than the General Fund of the U.S. Government

Justification: Provide TC to allow proper intragovernmental eliminations

C135 To record the collection of non-Federal revenue reported on the Statement of Custodial Activity or on the custodial footnote that is deposited into a Clearing Account. 

Comment: This transaction is recorded by the federal agency collecting the funds on behalf of the recipient agency with authority to use the collected funds. 

Reference: Custodial Activity Collected on Behalf of a Federal Entity Other than the General Fund of the U.S. Government 

Budgetary Entry 

None 

Proprietary Entry 

Debit 101000 Fund Balance With Treasury 

Credit 520000 Revenue From Services Provided

Credit 531000 Interest Revenue - Other 

Credit 531100 Interest Revenue - Investments 

Credit 531200 Interest Revenue - Loans Receivable/Uninvested Funds 

Credit 532000 Penalties and Fines Revenue 
IRC Handout April 26, 2018 Page 10 of 33

Credit 532500 Administrative Fees Revenue 

Credit 560000 Donated Revenue - Financial Resources 

Credit 580000 Tax Revenue Collected - Not Otherwise Classified 

Credit 580100 Tax Revenue Collected - Individual 

Credit 580200 Tax Revenue Collected - Corporate 

Credit 580300 Tax Revenue Collected - Unemployment 

Credit 580400 Tax Revenue Collected - Excise

Credit 580500 Tax Revenue Collected - Estate and Gift 

Credit 580600 Tax Revenue Collected - Customs 

Credit 590000 Other Revenue 

Credit 592300 Valuation Change in Investments - Beneficial Interest in

Justification: Create transaction for the use of custodial revenues deposited into a clearing account.

Updated Transaction Codes (Effective FY 2019)

C404 To record contra-revenue in the amount of revenue accrued and establish a custodial liability. 

Comment: Also post USSGL TC-C402. For custodial collections on behalf of the General Fund receipt account post USSGL TC-C402. For custodial collections for transfer

 to another federal agency also post TC-C420 

Budgetary Entry 

None 

Proprietary Entry 

Debit 599100 Accrued Collections for Others - Statement of Custodial Activity 

Credit 298000 Custodial Liability

Justification: Update Comment section to provide clarification of other transaction codes to be used by users in specific situations.
IRC Handout April 26, 2018 Page 11 of 33

C420 To record accrued revenue or other financing sources without budgetary impact. 

Comment: Receivables from non-Federal sources are not budgetary resources until collected. This transaction should be used if you have a receivable recorded from a transaction 

 with nonfiduciary deposit funds. For receivables reported for non-Federal custodial collections, also post USSGL TC-C404. For Federal and

 non-Federal receivables reported in a General Fund receipt account, also post USSGL TC-C405. See USSGL TC-F124 for the preclosing adjusting entry recorded at yearend. 

Reference: OMB Circular No. A-11, the Budget totals exclude amounts from deposit fund transactions because the funds are not owned by the Government. Therefore, the budget 

 records transactions between deposit funds and budgetary accounts as transactions with public. Other USSGL Guidance: Accounting and Reporting Exchange Stabilization Fund 

Budgetary Entry 

None 

Proprietary Entry 

Debit 131000 Accounts Receivable 

Debit 132000 Funded Employment Benefit Contributions Receivable 

Debit 134000 Interest Receivable - Not Otherwise Classified 

Debit 134100 Interest Receivable - Loans 

Debit 134200 Interest Receivable - Investments 

Debit 134300 Interest Receivable - Taxes 

Debit 136000 Penalties and Fines Receivable - Not Otherwise Classified 

Debit 136100 Penalties and Fines Receivable - Loans 

Debit 136300 Penalties and Fines Receivable - Taxes 

Debit 137000 Administrative Fees Receivable - Not Otherwise Classified 

Debit 137100 Administrative Fees Receivable - Loans 

Debit 137300 Administrative Fees Receivable - Taxes 

Debit 138100 Interest Receivable - Loans - Troubled Assets Relief Program 

Debit 138400 Interest Receivable - Foreign Currency Denominated Assets 

Credit 510000 Revenue From Goods Sold 

Credit 520000 Revenue From Services Provided 

Credit 531000 Interest Revenue - Other 

Credit 531100 Interest Revenue - Investments 

Credit 531200 Interest Revenue - Loans Receivable/Uninvested Funds 

Credit 532000 Penalties and Fines Revenue 

Credit 532500 Administrative Fees Revenue 

Credit 540000 Funded Benefit Program Revenue 

Credit 550000 Insurance and Guarantee Premium Revenue 

Credit 560000 Donated Revenue - Financial Resources 

Credit 577500 Nonbudgetary Financing Sources Transferred In 
IRC Handout April 26, 2018 Page 12 of 33

Credit 590000 Other Revenue

Justification: Update Comment section to provide clarification of other transaction codes to be used by users in specific situations.

Listing of USSGL Accounts Used in This Scenario

Account 

Number Account Name

Budgetary 

411400 Appropriated Receipts Derived From Available Trust or Special Fund Receipts

445000 Unapportioned Authority

Proprietary

101000 Fund Balance With Treasury

131000 Accounts Receivable

131900 Allowance for Loss on Accounts Receivable

198100 Asset for Agency’s Custodial and Non-Entity Liabilities – Other than the General Fund of the U.S. Government

298000 Custodial Liability

520000 Revenue From Services Provided

520900 Contra Revenue for Services Provided 

571300 Accrual of Agency Amount to Be Collected – Custodial and Non-Entity- Other than the General Fund of the U.S. Government

599000 Collections for Others – Statement of Custodial Activity

599100 Accrued Collections for Others – Statement of Custodial

599700 Financing Sources Transferred In From Custodial Statement Collections

599800 Custodial Collections Transferred Out to a Treasury Account Symbol Other Than the General Fund of the U.S. Government
IRC Handout April 26, 2018 Page 13 of 33

Illustrative Transactions:

1. To record the receipt of exchange custodial collection by the Collecting Agency (TAFS XX1).

Collecting Agency

(TAFS XX1)

DR CR Cust/

Non

Cust

Exch/

Non

Exch

Fed/

Non

Fed

Trade

Ptnr

RC TC Receiving Agency

(TAFS XX2)

DR CR Cust/

Non

Cust

Exch/

Non

Exch

Fed/

Non

Fed

Trade

Ptnr

RC TC

Budgetary Entry

N/A

Proprietary Entry

101000 Fund Balance With

 Treasury

 520000 Revenue From 

 Services Provided 

600

600 S X

G

N

099 40

C134

Budgetary Entry

N/A

Proprietary Entry

N/A
IRC Handout April 26, 2018 Page 14 of 33

2. To record the receivable/payable resulting from the exchange custodial collection by the Collecting Agency (TAFS XX1) reported in Transaction 1.

Collecting Agency 

(TAFS XX1)

DR CR Cust/

Non

Cust

Exch/

Non

Exch

Fed/

Non

Fed

Trade

Ptnr

RC TC Receiving Agency

(TAFS XX2)

DR CR Cust/

Non

Cust

Exch/

Non

Exch

Fed/

Non

Fed

Trade

Ptnr

RC TC

Budgetary Entry

N/A

Proprietary Entry

599000 Collections for 

 Others – Statement

 of Custodial Activity

 298000 Custodial Liability 

600

600

S

S

X F

F

XX2

XX2

14

10

C142

Budgetary Entry

N/A

Proprietary Entry

198100 Asset for Agency’s

 Custodial and Non-

 Entity Liabilities –

 Other than the 

 General Fund of the 

 U.S. Government

 571300 Accrual of Agency 

 Amount to be 

 Collected -

 Custodial and Non-

 Entity Other than 

 the General Fund of 

 the U.S. Government

600

600 X

F

F

XX1

XX1

10

14

C133
IRC Handout April 26, 2018 Page 15 of 33

3. To record the transfer of the exchange custodial collection from the Collecting Agency (TAFS XX1) to the Receiving Agency (TAFS XX2).

Collecting Agency 

(TAFS XX1)

DR CR Cust/

Non

Cust

Exch/

Non

Exch

Fed/

Non

Fed

Trade

Ptnr

RC TC Receiving Agency

(TAFS XX2)

DR CR Cust/

Non

Cust

Exch/

Non

Exch

Fed/

Non

Fed

Trade

Ptnr

RC TC

Budgetary Entry

N/A

Proprietary Entry

599800 Custodial Collections

 Transferred Out to a

 Treasury Account

 Symbol Other Than

 the General Fund of 

 the U.S. Government

 101000 Fund Balance 

 With Treasury 

600

600

S X F

G

XX2

099

13

40

A210

Budgetary Entry

411400 Appropriated Receipts

 Derived from 

 Available Trust or 

 Special Fund Receipts

 445000 Unapportioned 

 Authority

Proprietary Entry

101000 Fund Balance With 

 Treasury

 599700 Custodial Collections 

 Transferred In From 

 Custodial Statement 

 Collections

600

600

600

600 X

G

F

099

XX1

40

13

A212
IRC Handout April 26, 2018 Page 16 of 33

4. To record the reduction of the custodial liability by the Collecting Agency (TAFS XX1)and the custodial receivable by the Receiving Agency (TAFS XX2) resulting from the transfer of the 

exchange custodial collection from the Collecting Agency (TAFS XX1) to the Receiving Agency (TAFS XX2).

Collecting Agency 

(TAFS XX1)

DR CR Cust/

Non

Cust

Exch/

Non

Exch

Fed/

Non

Fed

Trade

Ptnr

RC TC Receiving Agency

(TAFS XX2)

DR CR Cust/

Non

Cust

Exch/

Non

Exch

Fed/

Non

Fed

Trade

Ptnr

RC TC

Budgetary Entry

N/A

Proprietary Entry

298000 Custodial Liability

 599000 Collections for 

 Others – Statement

 of Custodial

 Activity

 

600

600

S

S X

F

F

XX2

XX2

10

14

C142

R

Budgetary Entry

N/A

Proprietary Entry

571300 Accrual of Agency

 Amount to Be 

 Collected – Custodial 

 and Non-Entity – Other

 Than the General Fund

 of the U.S. Treasury

 198100 Asset for Agency’s 

 Custodial and Non-

 Entity Liabilities –

 Other Than the 

 General Fund of the 

 U.S. Treasury

600

600

X F

F

XX1

XX1

14

10

C133

R
IRC Handout April 26, 2018 Page 17 of 33

5. To record the accrual for any outstanding exchange custodial collections at month end.4

Collecting Agency

(TAFS XX1)

DR CR Cust/

Non

Cust

Exch/

Non

Exch

Fed/

Non

Fed

Trade

Ptnr

RC TC

Budgetary Entry

N/A

Proprietary Entry

131000 Accounts Receivable

 520000 Revenue From Services Provided

100

100

S

S X

N

N

C420

 4

 For illustrative purposes only, this scenario provides the accrual transactions in Transaction 5 which would normally be recorded at the end of each reporting period and the reversal of the accrual transactions in Transaction 9 which 

would normally be recorded at the beginning of the accounting period following the accrual. As a result, these transactions are not reflected in the financial statements because they have both been recorded in the same period in this 

scenario.
IRC Handout April 26, 2018 Page 18 of 33

6. To record the receivable/payable resulting from the accrual entry made by the Collecting Agency (TAFS XX1) at month end reported in Transaction 5.

Collecting Agency 

(TAFS XX1)

DR CR Cust/

Non

Cust

Exch/

Non

Exch

Fed/

Non

Fed

Trade

Ptnr

RC TC Receiving Agency

(TAFS XX2)

DR CR Cust/

Non

Cust

Exch/

Non

Exch

Fed/

Non

Fed

Trade

Ptnr

RC TC

Budgetary Entry

N/A

Proprietary Entry

599100 Accrued Collections

 for Others –

 Statement of

 Custodial Activity

 298000 Custodial Liability 

100

100

S

S

X F

F

XX2

XX2

14

10

C404

Budgetary Entry

N/A

Proprietary Entry

198100 Asset for Agency’s

 Custodial and Non-

 Entity Liabilities –

 Other than the 

 General Fund of the 

 U.S. Government

 571300 Accrual of Agency 

 Amount to be 

 Collected -

 Custodial and Non-

 Entity Other than 

 the General Fund of 

 the U.S. Government

100

100 X

F

F

XX1

XX1

10

14

C133
IRC Handout April 26, 2018 Page 19 of 33

7. To record the allowance for loss as recognized by the Collecting Agency (TAFS XX1).

Collecting Agency

(TAFS XX1)

DR CR Cust/

Non

Cust

Exch/

Non

Exch

Fed/

Non

Fed

Trade

Ptnr

RC TC

Budgetary Entry

N/A

Proprietary Entry

520900 Contra Revenue for Services Provided 

 Statement of Custodial Activity

 131900 Allowance for Loss on Accounts 

 Receivable

 

20

20

S

S

X N

N

D402
IRC Handout April 26, 2018 Page 20 of 33

8. To record the reduction of the receivable/payable resulting from the allowance for loss entry made by the Collecting Agency (TAFS XX1) in Transaction 7.

Collecting Agency 

(TAFS XX1)

DR CR Cust/

Non

Cust

Exch/

Non

Exch

Fed/

Non

Fed

Trade

Ptnr

RC TC Receiving Agency

(TAFS XX2)

DR CR Cust/

Non

Cust

Exch/

Non

Exch

Fed/

Non

Fed

Trade

Ptnr

RC TC

Budgetary Entry

N/A

Proprietary Entry

298000 Custodial Liability 

 599100 Accrued 

 Collections for 

 Others – Statement

 Of Custodial 

 Activity

20

20

S

S X

F

F

XX2

XX2

10

14

C404

R

Budgetary Entry

N/A

Proprietary Entry

571300 Accrual of Agency 

 Amount to be 

 Collected - Custodial

 and Non-Entity Other

 than the General Fund

 of the U.S. 

 Government

 198100 Asset for Agency’s

 Custodial and Non-

 Entity Liabilities –

 Other than the 

 General Fund of the

 U.S. Government

20

20

X F

F

XX1

XX1

14

10

C133

R
IRC Handout April 26, 2018 Page 21 of 33

9. To record the reversal of the accrual of exchange custodial collections at month end (Transaction 5) and the allowance for loss related 

to exchange custodial collections at month end (Transaction 7).5

Collecting Agency

(TAFS XX1)

DR CR Cust/

Non

Cust

Exch/

Non

Exch

Fed/

Non

Fed

Trade

Ptnr

RC TC

Budgetary Entry

N/A

Proprietary Entry

131900 Allowance for Loss on Accounts

 Receivable

 520900 Contra Revenue for Services Provided

520000 Revenue from Services Provided

 131000 Accounts Receivable

 

20

100

20

100

S

S

S

S

X

X

N

N

N

N

D402R

C420R

 5 For illustrative purposes only, this scenario provides the accrual transactions in Transaction 5 which would normally be recorded at the end of each reporting period and the reversal of the accrual transactions in Transaction 9 which 

would normally be recorded at the beginning of the accounting period following the accrual. As a result, these transactions are not reflected in the financial statements because they have both been recorded in the same period in this 

scenario.
IRC Handout April 26, 2018 Page 22 of 33

10. To record the reversal of the custodial liability balance remaining of the original accrual recorded at month end to create the receivable/payable reduced by the allowance for loss entry 

made by the Collecting Agency (TAFS XX1).

Note: In lieu of reversing entries 9 and 10, and entry 5, the agencies may elect to adjust balances at the subsequent month end when appropriate.

Collecting Agency 

(TAFS XX1)

DR CR Cust/

Non

Cust

Exch/

Non

Exch

Fed/

Non

Fed

Trade

Ptnr

RC TC Receiving Agency

(TAFS XX2)

DR CR Cust/

Non

Cust

Exch/

Non

Exch

Fed/

Non

Fed

Trade

Ptnr

RC TC

Budgetary Entry

N/A

Proprietary Entry

298000 Custodial Liability 

 599100 Accrued 

 Collections for 

 Others – Statement

 Of Custodial 

 Activity

80

80

S

S X

F

F

XX2

XX2

10

14

C404

R

Budgetary Entry

N/A

Proprietary Entry

571300 Accrual of Agency 

 Amount to be 

 Collected - Custodial

 and Non-Entity Other

 than the General Fund

 of the U.S. 

 Government

 198100 Asset for Agency’s

 Custodial and Non-

 Entity Liabilities –

 Other than the 

 General Fund of the

 U.S. Government

80

80

X F

F

XX1

XX1

14

10

C133
IRC Handout April 26, 2018 Page 23 of 33

Pre-Closing Trial Balance

USSGL

Account Description

Collecting Agency

TAFS XX1 

Receiving Agency

TAFS XX2

DR CR DR CR

Budgetary:

411400 Appropriated Receipts Derived from Available Trust or Special Fund 

Receipts

600

445000 Unapportioned Authority 600

Total Budgetary 0 0 600 600

Proprietary:

101000 (G) Fund Balance With Treasury 600

520000 (N) Revenue from Services Provided 600

599700 (F) Financing Sources Transferred In From Custodial Statement 

Collections 

600

599800 (F) Custodial Collections Transferred Out to a Treasury Account Symbol 

Other Than the General Fund of the U.S. Government

600

Total Proprietary 600 600 600 600
IRC Handout April 26, 2018 Page 24 of 33

Illustrative Closing Entry Transactions:

11. To record closing of revenue, expense, and other financing source accounts to cumulative results of operations.

Collecting Agency 

(TAFS XX1)

DR CR Cust/

Non

Cust

Exch/

Non

Exch

Fed/

Non

Fed

Trade

Ptnr

RC TC Receiving Agency

(TAFS XX2)

DR CR Cust/

Non

Cust

Exch/

Non

Exch

Fed/

Non

Fed

Trade

Ptnr

RC TC

Budgetary Entry

N/A

Proprietary Entry

331000 Cumulative Results 

 of Operations

520000 Revenue from

 Services Provided

 599800 Custodial 

 Collections 

 Transferred Out to

 a Treasury Account

 Symbol Other 

 Than the General 

 Fund of the U.S. 

 Government

 331000 Cumulative Results

 of Operations

600

600

600

600

S X N

F XX2 13

F336

Budgetary Entry

420100 Total Actual Resources

 – Collected

 411400 Appropriated 

 Receipts Derived 

 from Unavailable

 Trust or Special Fund

 Receipts

Proprietary Entry

599700 Custodial Collections 

 Transferred In From 

 Custodial Statement 

 Collections

 331000 Cumulative Results

 of Operations

600

600

600

600

X F XX1 13

F302

F336
IRC Handout April 26, 2018 Page 25 of 33

Post Closing Trial Balance

USSGL

Account Description

Collecting Agency

TAFS XX1 

Receiving Agency

TAFS XX2

DR CR DR CR

Budgetary:

411400 Appropriated Receipts Derived from Available Trust or Special Fund 

Receipts

420100 Total Actual Resources Collected 600

445000 Unapportioned Authority 600

Total Budgetary 0 0 600 600

Proprietary:

101000 (G) Fund Balance With Treasury 600

331000 Cumulative Results of Operations 0 600

520000 (N) Revenue from Services Provided 0

599700 (F) Financing Sources Transferred In From Custodial Statement 

Collections 

0

599800 (F) Custodial Collections Transferred Out to a Treasury Account Symbol 

Other Than the General Fund of the U.S. Government

0

Total Proprietary 0 0 600 600
IRC Handout April 26, 2018 Page 26 of 33

Illustrative Financial Statements:

BALANCE SHEET

Collecting 

Agency

TAFS XX1

Receiving 

Agency

TAFS XX2

Assets:

 Intragovernmental

 1 Fund Balance With Treasury (101000) 600

 6 Total Intragovernmental (calc.) 600

 15 Total Assets (calc.) 0 600

Liabilities:

 28 Total Liabilities (calc.) 0 0

Net Position:

 32 Cumulative Results of Operations– Funds From Dedicated

 Collections

0 (600)

 34 Total Net Position– Funds From Dedicated Collections (calc.) 0 (600)

 36 Total Net Position (calc.) 0 (600)

 37 Total Liabilities and Net Position (calc.) 0 (600)
IRC Handout April 26, 2018 Page 27 of 33

STATEMENT OF NET COST

Collecting 

Agency

TAFS XX1

Receiving 

Agency

TAFS XX2

Gross Program Costs:

 Program A:

1 Gross costs (610000) 0 0

2 Less: earned revenue 0 0

3 Net Program costs (calc. 1 - 2) 0 0

4 (Gains)/Loss on premium, or ORB or OPEB Assumption Changes 0 0

5 Net program costs including Assumption change: (calc. 3 + 4) 0 0

6 Costs not assigned to programs 0 0

7 Less: earned revenues not attributed to programs (599700 X) 0 600

8 Net cost of operations (calc. 5 + 6 - 7) 0 600

STATEMENT OF CHANGES IN NET POSITION

Collecting 

Agency

TAFS XX1

Receiving 

Agency

TAFS XX2

Cumulative Results of Operations:

3 Beginning Balances, as Adjusted (calc. 1...2b) 0 0

Budgetary Financing Sources:

5 Appropriations Used 

8 Transfers-in/out without reimbursement (+/-) 0 0

12 Imputed Financing (578000)

13 Other (590000)

14 Total Financing Sources (calc. 4...13) 0 0

15 Net Cost of Operations (+/-) 0 600

16 Net Change (calc. 14 - 15) 0 (600)

17 Cumulative Results of Operations (calc. 3+16) 0 (600)

27 Net Position (calc. 17 + 26) 0 (600)
IRC Handout April 26, 2018 Page 28 of 33

STATEMENT OF CUSTODIAL ACTIVITY

Collecting 

Agency

TAFS XX1

Receiving 

Agency

TAFS XX2

Revenue Activity:

 Sources of Cash Collections:

7 Miscellaneous ( 520000 X) 600 0

8 Total Cash Collections (calc. 1...7) 600 0

9 Accrual Adjustments (+/-) 0 0

10 Total Custodial Revenue (calc. 8...9) 600 0

11 Transferred to Others (by Recipient) (599800 X) 600 0

15 Total Disposition of Collections (calc. 11+12+13+14) 600 0

 “Optional Method” (calc. 11-12+13+14) 0

16 Net Custodial Activity (calc. 10-15) 0 0
IRC Handout April 26, 2018 Page 29 of 33

STATEMENT OF BUDGETARY RESOURCES

Collecting 

Agency

TAFS XX1

Receiving 

Agency

TAFS XX2

 Budgetary resources

Line 

No. Mandatory:

1000 Unobligated balance brought forward, Oct 1 0 0

1290 Appropriations (discretionary and mandatory) (411400, 414600) 0 600

1910 Total budgetary resources 0 600

 Status of budgetary resources

Unobligated balance, end of year:

2404 Unapportioned (445000) 0 600

2412 Unexpired unobligated balance, end of year (Sum of SBR lines 

2204,2304,2404) 0 600

2490 Total unobligated balance, end of year (Sum of SBR lines 2412 and 

2413) 0 600

2500 Total budgetary resources (Sum of SBR lines 2190 and 2490) 0 600

Budget authority and outlays, net

 Discretionary and Mandatory:

4175 Budget authority, gross (discretionary and mandatory) (Sum of 

SBR lines 1290, 1490, 1690, and 1890) 0 600

4176 Actual offsetting collections (discretionary and mandatory) (-) 

(425200) 0

4180 Budget authority, net (total) (discretionary and mandatory) (Sum of 

SBR lines 4175, 4176, 4177, 4178, and 4179) 0 600

4185 Outlays, gross (discretionary and mandatory) (490200)

0 0

4190 Outlays, net (total) (discretionary and mandatory) (Sum of SBR 

lines 4185 and 4187) 0 0
IRC Handout April 26, 2018 Page 30 of 33

SF 133: REPORT ON BUDGET EXECUTION AND BUDGETARY RESOURCES & SCHEDULE P 

BUDGET PROGRAM AND FINANCING SCHEDULE

Receiving Agency

TAFS XX2

SF 133 Schedule P

Line No BUDGETARY RESOURCES

Budget authority:

Appropriations:

Mandatory:

1201 Appropriation (special or trust fund) (411400) 600 600

1260 Appropriation, mandatory (total) 600 600

1900 Budget authority (total) 600 600

1910 Total budgetary resources 600 600

1930 Total budgetary resources available 600 600

 Memorandum (non-add) entries:

All Accounts:

1941 Unexpired unobligated balance, end of year (445000) 0 600

STATUS OF BUDGETARY RESOURCES

New obligations and upward adjustments:

2403 Other (445000) 600 0

2412 Unexpired unobligated balance: end of year 600 0

2490 Unobligated balance, end of year 600 0

2500 Total budgetary resources 600 0

 BUDGET AUTHORITY AND OUTLAYS, NET

4170 Outlays, net (mandatory) 0 0

 4190 Outlays, net (total) 0 0
IRC Handout April 26, 2018 Page 31 of 33

RECLASSIFIED BALANCE SHEET

Collecting 

Agency

TAFS XX1

Receiving 

Agency

TAFS XX2

1 Assets

3 Federal 

3.1 Fund balance with Treasury (RC 40) /1 (101000) 0 600

4 Total assets (calc. 2.9 + 3.14) 0 600

5 Liabilities:

8 Total liabilities ( calc. 6.10 + 7.14) 0 0

9 Net position:

9.1 Net position - funds from dedicated collections 0 (600)

9.2 Net position – funds other than from dedicated collections

10 Total net position (calc. 9.1 + 9.2) 0 (600)

11 Total liabilities and net position (calc. 8 + 10) 0 (600)
IRC Handout April 26, 2018 Page 32 of 33

RECLASSIFIED STATEMENT OF NET COST

Collecting 

Agency

TAFS XX1

Receiving 

Agency

TAFS XX2

1 Gross cost

2 Non-federal gross cost 0 0

6 Total non-federal gross cost ( calc. 2...5) 0 0

7 Federal gross cost

7.3 Buy/sell cost (RC 24)/2 0 0

8 Total federal gross cost (calc. 7.1...7.9) 0 0

9 Department total gross cost (calc. 6 + 8) 0 0

10 Earned revenue

11 Non-federal earned revenue (520000X) (600) 0

12 Federal earned revenue 0 0

12.2 Buy/sell revenue (exchange) (RC 24)/2 (590000X ) 0 0

12.7 Custodial collections transferred to a TAS other than the General Fund of the 

U.S. Government – exchange (RC 13) (599800X) 600 0

12.9 Custodial collections transferred to a TAS other than the General Fund of the 

U.S. Government – exchange (RC 13) (599700X) 0 (600)

13 Total federal earned revenue (calc. 12.1...12.11) 600 (600)

14 Department total earned revenue (calc. 11 + 13) 0 (600)

15 Net cost of operations (calc. 14 - 9) 0 (600)
IRC Handout April 26, 2018 Page 33 of 33

RECLASSIFIED STATEMENT OF OPERATIONS AND CHANGES IN NET POSITION

Collecting 

Agency

TAFS XX1

Receiving 

Agency

TAFS XX2

4 Net position, beginning of period - adjusted (calculated) 0 0

5.9 Total non-federal non-exchange revenue (calc. 5.1...5.8) 0 0

7 Budgetary financing sources:

7.12 Collections transferred to a TAS other than the General Fund of the U.S. 

Government – non-exchange (RC 15) /1 (599800E)

0 0

7.14 Collections transferred to a TAS other than the General Fund of the U.S. 

Government – non-exchange(RC 15)/1 (599700E)

0 0

7.17 Collections for others transferred to the General Fund (RC 44) (599000E) 0 0

7.24 Total budgetary financing sources (calc. 7.1...7.23) 0 0

8 Other financing sources:

8.1 Transfers-in without reimbursement (RC 18)/1 (577500E) 0 0

8.2 Transfers-out without reimbursement (RC 18)/1 (577600E) 0 0

8.4 Non-entity collections transferred to the General Fund 0 0

8.11 Total other financing sources (calc. 8.1, 8.2, 8.4) 0 0

9 Net cost of operations (+/-) 0 (600)

10 Net position, end of period (calc. 4,5.9,7.18, 8.11, and 9) 0 (600)