Revised 8/23/02

Scenario - Memorandum Accounts for Current-year Asset Activity – Purchases

1

The purpose of this scenario is to illustrate the use of memorandum USSGL accounts that track current-year purchases of assets. 

Agencies will use this information to complete FACTS I Note 24.

USSGL Account Title USSGL Account Number

Asset Activity Summary 8801 

Purchases - Assets – Fed/Non-Fed 8802

1. The ordering Federal entity receives an appropriation warrant and SF132 Apportionment Schedule for an annual appropriation of 

$50,000. The ordering entity head allots funds and records the change in status. The performing entity anticipates $25,000 in 

reimbursable activity and receives an approved SF132 Apportionment Schedule apportioning the total $25,000. 

ORDERING ENTITY – Federal – Treasury 20 PERFORMING ENTITY – Federal – GSA 47

Budgetary

4119 Other Appropriations Realized 50,000

4450 Unapportioned Authority 50,000

4450 Unapportioned Authority 50,000

4510 Apportionments 50,000

4510 Apportionments 50,000

4610 Allotments – Realized Resources 50,000

Proprietary

1010 Fund Balance with Treasury 50,000

3101 Unexpended Appropriations - Approp Rcvd 50,000

Budgetary

4210 Antic Reimbursements and Other Income 25,000

4450 Unapportioned Authority 25,000

4450 Unapportioned Authority 25,000

4590 Apportionments Unavail – Antic Resources 25,000

Proprietary

No entry.

(Section III Transactions A104, A116 and A120)

2. The ordering entity issues an order to the performing entity for $12,000 of goods and does not provide an advance. 

ORDERING ENTITY – Federal – Treasury 20 PERFORMING ENTITY – Federal – GSA 47

Budgetary

4610 Allotments – Realized Resources 12,000

4801 Undelivered Orders – Obligations, Unpaid 12,000

Proprietary

No entry.

Budgetary

4221 Unfilled Customer Orders Without Advance 12,000

4210 Antic Reimbursements and Other Income 12,000

4590 Apportionments Unavailable 12,000

4610 Allotments – Realized Resources 12,000

Proprietary

No entry.

(Section III Transactions B204, A304 and A122.)
Revised 8/23/02

Scenario - Memorandum Accounts for Current-year Asset Activity – Purchases

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3. The performing entity orders inventory for resale from a non-Federal vendor and incurs obligations of $12,000. 

ORDERING ENTITY – Federal – Treasury 20 PERFORMING ENTITY – Federal – GSA 47

Budgetary

No entry.

Proprietary

No entry.

Budgetary

4610 Allotments – Realized Resources 12,000

4801 Undelivered Orders – Obligations, Unpaid 12,000

Proprietary

No entry.

(Section III, transaction B204.)

4. The performing entity accepts delivery of goods for resale. 

ORDERING ENTITY – Federal – Treasury 20 PERFORMING ENTITY – Federal – GSA 47

Budgetary

No entry.

Proprietary

No entry.

Budgetary

4801 Undelivered Orders – Obligations, Unpaid 12,000

4901 Delivered Orders – Obligations, Unpaid 12,000

Proprietary

1521 Inventory Purchased for Resale 12,000

2110 N Accounts Payable 12,000 

8802 N Purchases - Assets 12,000

8801 Asset Activity Summary 12,000

(Section III, transaction B304.)
Revised 8/23/02

Scenario - Memorandum Accounts for Current-year Asset Activity – Purchases

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5. The performing entity delivers goods to the ordering entity and invoices for $12,000. 

ORDERING ENTITY – Federal – Treasury 20 PERFORMING ENTITY – Federal – GSA 47

Budgetary

4801 Undelivered Orders – Obligations, Unpaid 12,000

4901 Delivered Orders – Obligations, Unpaid 12,000

Proprietary

1750 Equipment 12,000

2110 (F47) Accounts Payable 12,000

3107 Unexpended Appropriations - Approp Used 12,000

5700 Expended Appropriations 12,000

8802 (F47) Purchase - Assets 12,000

8801 Asset Activity Summary 12,000

Budgetary

4251 Reimbursements & Other Inc Ernd - Rec 12,000

4221 Unfilled Customer Orders Without Advance 12,000

Proprietary

1310 (F 20) Accounts Receivable 12,000

5100 (F20) Rev f/ Goods Sold/ 12,000

6500 Cost of Goods Sold 12,000

1521 Inventory Purchase for Resale 12,000

(Section III, transactions B304, B134, A310 and E212.) E212 might not be the new transaction code when the consolidation is completed.

ADJUSTING ENTRIES

6. The performing entity posts adjustments for anticipated orders that were not realized. 

ORDERING ENTITY – Federal – Treasury 20 PERFORMING ENTITY – Federal – GSA 47

Budgetary

No entry.

Proprietary

No entry.

Budgetary

4590 Apportionments Unavailable – Antic Resources 13,000

4210 Antic Reimbursements & Other Income 13,000

Proprietary

No entry.

(Section III, transaction F112.)
Revised 8/23/02

Scenario - Memorandum Accounts for Current-year Asset Activity – Purchases

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PRE-CLOSING ADJUSTED TRIAL BALANCE

ORDERING ENTITY – Federal –

Treasury 20

DR CR PERFORMING ENTITY – Federal 

– GSA 47

DR CR

BUDGETARY

4119 Other Appropriations Realized

4610 Allotments - Realized Resources

4901 Delivered Orders–Obligations, Unpaid

TOTALS

PROPRIETARY

1010 Fund Balance with Treasury

1750 Equipment

2110 (F47) Account Payable

3101 Unexpended Approps - Approps Rcvd

3107 Unexpended Approps - Approps Used

5700 Expended Appropriations

TOTALS

MEMORANDUM

8801 Asset Activity Summary

8802 (F47) Purchases - Assets

TOTALS

50,000

0

0 

50,000

50,000

12,000

12,000

74,000

12,000

 12,000

38,000

12,000

50,000

12,000

50,000

12,000

74,000

12,000

12,000

BUDGETARY

4251 Reimbs & Other Inc Ernd - Receivable

4901 Delivered Orders-Obligations, Unpaid

TOTALS

PROPRIETARY

1310 (F20) Accounts Receivable

2110 (N) Accounts Payable

5100 (F20) Revenue for Goods Sold

6500 (N) Cost of Goods Sold

TOTALS

MEMORANDUM

8801 Asset Activity Summary 

8802 (N) Purchases – Assets

TOTALS

12,000

0

12,000

12,000

12,000

24,000

12,000

12,000

0

12,000

12,000

12,000

12,000

24,000

12,000

12,000
Revised 8/23/02

Scenario - Memorandum Accounts for Current-year Asset Activity – Purchases

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Government-wide Pre-Closing ATB

Federal Federal Non-Federal Non-Federal

YEAR 1 Debit Credit Debit Credit

Proprietary 

1010 

1310 

1750

2110

3101

3107

5100

5700

6500

Total

Memorandum

8801

8802 

Total

50,000 (F99)

12,000 (F20)

12,000 (F99)

74,000

12,000 (F47)

12,000

12,000 (F47)

50,000 (F99)

12,000 (F20)

12,000 (F99)

86,000

12,000

12,000

12,000

12,000

24,000

12,000

12,000

12,000

12,000

12,000

12,000

Fiscal Service will compare the following in the eliminations process.

Revenue = Expenses plus purchases

Treasury – USSGL 8801 (F47) Purchases – Assets 12,000

GSA – USSGL 5100 (20) Revenue from Goods Sold (12,000)

Difference 0
Revised 8/23/02

Scenario - Memorandum Accounts for Current-year Asset Activity – Purchases

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CLOSING ENTRIES

7. To record the consolidation of net-funded resources. 

ORDERING ENTITY – Federal – Treasury 20 PERFORMING ENTITY – Federal – GSA 47

Budgetary

4201 Total Actual Resources – Collected 50,000

4119 Other Appropriations Realized 50,000

Proprietary

No entry.

Budgetary

No entry.

Proprietary

No entry.

(Section III, transaction F204.)

8. To record the closing of unobligated balances to expiring authority. 

ORDERING ENTITY – Federal – Treasury 20 PERFORMING ENTITY – Federal – GSA 47

Budgetary

4610 Allotments – Realized Resources 38,000

4650 Allotments – Expired Authority 38,000

Proprietary

No entry.

Budgetary

No entry.

Proprietary

No entry.

(Section III, transaction F212.)

9. To record the closing of revenue, expense and other financing sources to cumulative results of operations. 

ORDERING ENTITY – Federal – Treasury 20 PERFORMING ENTITY – Federal – GSA 47

Budgetary

No entry.

Proprietary

5700 Expended Appropriations 12,000

3310 Cumulative Results of Operations 12,000

Budgetary

No entry.

Proprietary

5100 Revenue from Goods Sold 12,000

 3310 Cumulative Results of Operations 12,000

3310 Cumulative Results of Operations 12,000

 6500 Cost of Goods Sold 12,000

(Section III, transaction F228.)
Revised 8/23/02

Scenario - Memorandum Accounts for Current-year Asset Activity – Purchases

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10. To record the closing of fiscal year activity that increases unexpended appropriations. 

ORDERING ENTITY – Federal – Treasury 20 PERFORMING ENTITY – Federal – GSA 47

Budgetary

No entry.

Proprietary

3101 Unexpended Appropriations - Approps Rcvd 50,000

3100 Unexpended Appropriations - Cumulative 38,000

3107 Unexpended Appropriations - Approps Used 12,000

Budgetary

No entry.

Proprietary

No entry.

(Section III, transaction F233.)

11. To record the closing of memorandum accounts.

ORDERING ENTITY – Federal – Treasury 20 PERFORMING ENTITY – Federal – GSA 47

Budgetary

No entry.

Proprietary

No entry

emorandum

8801 Asset Activity Summary 12,000

8802 (F47) Purchase - Assets 12,000

Budgetary

No entry.

Proprietary

No entry.

Memorandum

8801 Asset Activity Summary 12,000

 8802 N Purchase – Assets 12,000

(Section III, transaction F255.)
Revised 8/23/02

Scenario - Memorandum Accounts for Current-year Asset Activity – Purchases

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POST-CLOSING ADJUSTED TRIAL BALANCE

ORDERING ENTITY – Federal –

Treasury 20

DR CR PERFORMING ENTITY – Federal 

– GSA 47

DR CR

BUDGETARY

4201 Total Actual Resources - Collected

4650 Allotments – Expired Authority

4901 Delivered Orders–Obligations, Unpaid

TOTALS

PROPRIETARY

1010 Fund Balance with Treasury

1750 Equipment

2110 Accounts Payable

3100 Unexpended Appropriations - Cum 

3310 Cumulative Results of Operations

TOTALS

50,000

0 

50,000

 50,000

 12,000

62,000

 38,000

 12,000

 50,000

12,000

38,000

12,000

62,000

BUDGETARY

4251 Reimburs & Other Income Earn-Rec

4901 Delivered Orders-Obligations,Unpaid

TOTALS

PROPRIETARY

1310 Accounts Receivable

2110 Accounts Payable

TOTALS

12,000

12,000

12,000

0

12,000

12,000

12,000

0

Reporting Entity

USSGL 2108 Year-end Closing Statement

As of September 30, 20xx

ORDERING PERFORMING

Column 5 (1010E) 50,000 0

Column 7(4251F) 12,000

Column 10(4901) 12,000 12,000

Column 11 (calc)=(4650E) 38,000 0
Revised 8/23/02

Scenario - Memorandum Accounts for Current-year Asset Activity – Purchases

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Reporting Entity

CONSOLIDATED BALANCE SHEET

As of September 30, 20xx

Assets: TREASURY GSA

Intragovernmental:

1. Fund Balance with Treasury (1010E) 50,000 0

3. Accounts receivable (1310 F20) 12,000

_____________________

6. Total Intragovernmental 50,000 12,000

13. General property, plant and equipment 12,000 _____

15. Total Assets 62,000 12,000

Liabilities:

Intragovernmental

16. Accounts Payable (2110 F47) 12,000

19. Total intragovernmental _____0 0

20. Accounts Payable (2110 N) 12,000

27. Total liabilities 12,000 12,000

Net Position:

29. Unexpended Appropriations (3100E) 38,000 0

30. Cumulative results of operations (3310E) 12,000 0

31. Total net position 50,000 0

8. Total Liabilities and Net Position 62,000 12,000
Revised 8/23/02

Scenario - Memorandum Accounts for Current-year Asset Activity – Purchases

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Reporting Entity

CONSOLIDATED STATEMENT OF NET COST

For the year ended September 30, 20xx

TREASURY GSA

Program Costs

Program A

Intra-Governmental Gross Costs

1. Intragovernmental (6100) 0

2. Less Intra-Governmental Earned Revenues (5100 F20) 0 (12,000)

3. Intra-Governmental Net Costs (calc) 0 (12,000)

Gross Costs with the Public

4. With the Public (6500 N) 12,000

5. Less: Earned Revenues 0 0

6. Net Costs with the Public 0 12,000

7. Total Net Costs (calc) 0 0

8. Costs Not Assigned to Programs

9. Less: Earned Revenues Not Attributed to Programs

 10. Net Cost of Operations 0 0

Reporting Entity

CONSOLIDATED STATEMENT OF CHANGES IN NET POSITION

For the year ended September 30, 20xx

TREASURY GSA

Cumulative Results Unexpended Cumulative Results Unexpended

Of Operations Appropriations of Operations Appropriations

1. Beginning Balances (3100B, 3310B) 0 0 0 0

2. Prior period adjustments

3. Beginning balances, as adjusted 0 0 0 0

Budgetary Financing Sources:

4. Appropriations received (3101) 50,000

7. Appropriations used (5700) (3107) 12,000 (12,000)

8. Non-exchange revenue

 

16. Total Financing Sources 12,000 38,000 0

17. Net Cost of Operations 0 0 0

18. Ending Balances (3100E) 12,000 38,000
Revised 8/23/02

Scenario - Memorandum Accounts for Current-year Asset Activity – Purchases

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Reporting Entity

COMBINED STATEMENT OF BUDGETARY RESOURCES

For the year ended, September 30, 20xx

TREASURY GSA

Non-Budgetary Non-Budgetary

Budgetary Financing Accts Budgetary Financing Accts

Budgetary Resources:

1. Budget authority 

1a. Appropriations received (4119E) 50,000

3. Spending authority from offsetting collections

3a. Earned

1. Collected 

2. Receivable from Federal sources (4251 E) 12,000

 ______________________

7. Total Budgetary Resources 50,000 12,000

Status of Budgetary Resources:

8. Obligations Incurred 

8a. Direct (4901E) 12,000

8b. Reimbursable (4901E) 12,000

8c. Subtotal 12,000 12,000

9. Unobligated balance:

9a. Apportioned (4610E) 38,000

_______________________________________

11. Total Status of Budgetary Resources 50,000 12,000

12. Obligated balance, net - beg of period 0 0

13. Obligated balance transferred, net 

14. Obligated balance, net - end of period:

14a. Accounts receivable

14b. Unfilled customer orders from Federal sources

14c. Undelivered Orders

14d. Accounts Payable 

15.Outlays:

15a.Disbursements (4902E) 0 0

15b.Collections (4252E) 0

15c. Subtotal 0 0

16. Less: Offsetting receipts 0 0

17. Net Outlays 0 0
Revised 8/23/02

Scenario - Memorandum Accounts for Current-year Asset Activity – Purchases

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Reporting Entity

CONSOLIDATED STATEMENT OF FINANCING

For the year ended, September 30, 20xx

TREASURY GSA

Resources Used to Finance Activities:

Budgetary Resources Obligated

1. Obligations incurred (4901E) 12,000 12,000

2. Less: Spending authority from offsetting collections and recoveries (4251E) 12,000

3. Obligations net of offsetting collections and recoveries 12,000 0

4. Less: Offsetting receipts _

5. Net obligations 12,000 0

____

11. Total resources used to finance activities 12,000 0

Resources Used to Finance Items not Part of the Net Cost of Operations

15. Resources that finance the acquisition of assets or

liquidation of liabilities (8802) 12,000

16. Other resources or adjustments to net obligated resources that do not

affect net cost of operations ______0 0

17. Total resources used to finance items not part of the net cost of operations 12,000 0

18. Total resources used to finance the net cost of operations 0 0

_____________________________________

30. Net Cost of Operations 0 0