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Cash Management Improvement Act Agreement

between

The State of South Dakota

and

The Secretary of the Treasury,

United States Department of the Treasury

The Secretary of the Treasury, United States Department of the Treasury (hereafter 'Secretary'), and State of South Dakota

(hereafter 'State'), in order to implement Section 5 of the Cash Management Improvement Act of 1990, as amended (hereafter 

'Act'), agree as follows:

1.0 AGENTS OF THE AGREEMENT 

1.1 The Authorized Official(s) for the State of South Dakota shall be the Commissioner or Deputy Commissioner of the Bureau of 

Finance and Management in all matters concerning this Agreement.

1.2 The Assistant Commissioner, Revenue Collections Management, Bureau of the Fiscal Service (Fiscal Service), U.S. 

Department of the Treasury, shall act as the Secretary's representative in all matters concerning this Agreement.

2.0 AUTHORITY

2.1 The authority for this Agreement is the Cash Management Improvement Act of 1990 (Public Law 101-453), as amended by 

the Cash Management Improvement Act of 1992 (Public Law 102-589), codified at 31 U.S.C. 6501 and 31

U.S.C. 6503.

2.2 The regulations codified at 31 CFR Part 205 shall apply to all matters pertaining to this Agreement, and are incorporated 

herein by reference. In the event of any inconsistency between this Agreement and 31 CFR Part 205, the regulations shall govern.

3.0 DURATION, AMENDING, TERMINATING, AND MISCELLANEOUS PROVISIONS

3.1 This Agreement shall take effect on 07/01/2021 and shall remain in effect until 06/30/2022.

3.2 This Agreement may be amended at any time by written, mutual consent of the State and the Fiscal Service. This Agreement shall 

be amended annually to incorporate new programs that qualify as major Federal assistance programs and remove programs that no 

longer qualify as major Federal assistance programs. A State must notify the Fiscal Service in writing within 30 days of the time the 

State becomes aware of a change that involves additions or deletions of programs subject to Subpart A, changes in funding 

techniques, and/or changes in clearance patterns. The notification must include a proposed amendment for review by the Fiscal

Service.

3.3 Notwithstanding section 3.2, in the event of Federal or State non-compliance with Subpart B of 31 CFR, Part 205, the Fiscal 

Service may amend this Agreement at any time to incorporate additional programs and the entities that administer those programs.

3.4 This Agreement may be terminated by either party with 30 days written notice. If this Agreement is terminated, the Fiscal 

Service will prescribe the funding techniques, clearance patterns, and methods for calculating interest liabilities to be used by the 

State.

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4.0 PROGRAMS COVERED

4.1 The State's threshold and its major Federal assistance programs shall be determined based on the State's FY2020 Single 

Audit Report for fiscal year ending 06/30/2020.

All major Federal assistance programs shall be covered by this Agreement, unless otherwise specified in section 4.4 of this 

Agreement.

4.2 The State's threshold for major Federal assistance programs is $16,852,949.

The following programs meet or exceed the threshold and are not excluded in Section 4.4:

CFDA Program Name

10.551 Supplemental Nutrition Assistance Program

10.555 National School Lunch Program

12.401 National Guard Military Operations and Maintenance (O&M) 

Projects

17.225F Unemployment Insurance -- Federal Benefit Account and 

Administrative Costs

17.225S Unemployment Insurance -- State Benefit Account

20.205 Highway Planning and Construction

66.458 Capitalization Grants for Clean Water State Revolving Funds

66.468 Capitalization Grants for Drinking Water Revolving Fund

84.010 Title I Grants to Local Educational Agencies

84.027 Special Education -- Grants to States

93.558 Temporary Assistance for Needy Families

93.568 Low-Income Home Energy Assistance

93.767 Children's Health Insurance Program

93.778 Medical Assistance Program

4.3 The following programs fall below the State's threshold but have been required to be covered by Fiscal Service in 

accordance with the non-compliance provisions of Subpart B of 31 CFR Part 205:

There are currently no programs listed for Section 4.3.

4.4 The following programs exceed the State's threshold but have been excluded from coverage for the reason indicated:

CFDA Program Name Exclusion Reason

84.063 Federal Pell Grant Program Non-State

84.268 Federal Direct Student Loan Non-State

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5.0 ENTITIES COVERED

5.1 State agencies and instrumentalities that meet the definition of a State per 31 CFR Part 205, shall be subject to the terms of this 

Agreement. The following is a list of such entities that administer funds under the programs listed in Section

4.0 of this Agreement:

Agriculture & Natural Resources

Education

Labor & Regulation

Military

Social Services

Transportation

5.2 Entities that meet the definition of a Fiscal Agent per 31 CFR Part 205 shall be subject to the terms of this Agreement. The 

following is a list of Fiscal Agents that administer funds under the programs listed in the Section 4.0 of this Agreement:

Fiscal Agent CFDA Program Name

eFunds 10.551 Supplemental Nutrition Assistance 

Program

First National Bank 66.458 Capitalization Grants for Clean Water 

State Revolving Funds

First National Bank 66.468 Capitalization Grants for Drinking Water 

Revolving Fund

6.0 FUNDING TECHNIQUES

6.1 General Terms

6.1.1 The State shall request Federal funds in accordance with the appropriate cut-off times shown in Exhibit I to ensure funds will 

be received and credited to a State account by the times specified in the funding techniques. Exhibit I is incorporated by reference 

herein.

6.1.2 The State shall schedule the receipt of Federal funds such that the funds are received and credited to a State account in 

accordance with the clearance patterns specified in Exhibit II - List of State Clearance Patterns. Exhibit II is incorporated by 

reference herein.

6.1.3 In instances where the receipt of funds is scheduled for a Saturday, the State shall request funds for deposit on Friday. In 

instances where the receipt of funds is scheduled for a Sunday, the State shall request funds for deposit on Monday. In instances 

where the receipt of Federal funds is scheduled for deposit on a day when the State is not open for business, the State shall request 

funds for deposit the day following the scheduled day; in instances where the receipt of Federal funds is scheduled for deposit on a 

day when the Federal Government is not open for business, the State shall request funds for deposit the day prior to the scheduled 

day.

6.1.4 Estimates and Reconciliation of Estimates:

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Where estimated expenditures are used to determine the amount of the drawdown, the State will indicate in the terms of the State 

unique funding technique how the estimated amount is determined and when and how the State will reconcile the difference 

between the estimate and the State's actual expenditures.

6.1.5 Supplemental Funding:

Unless otherwise defined by program rules, Supplemental Funding is the award of additional funds to provide for an increase in 

costs due to unforeseen circumstances.

The State will comply with all Federal program agency policies and procedures for requesting supplemental grant funding.

The State will comply with the following guidelines when requesting supplemental funding for the Medical Assistance Program 

and associated administrative payments (CFDA 93.778):

The State must submit a revised Medicaid Program Budget Report (CMS-37) to request supplemental funding. The CMS guidelines 

and instructions for completing the CMS-37 are provided in Section 2600F of the State Medicaid Manual (SMM). The CMS/CO must 

receive the revised Form CMS-37 through the Medicaid Budget Expenditure System/Children's Budget Expenditure System 

(MBES/CBES) no later than 10 calendar days before the end of the quarter for which the supplemental grant award is being 

requested.

Additional guidance on this policy is available from the respective CMS Regional Office, U.S. Department of Health & Human 

Services.

The State will comply with the following guidelines when requesting supplemental funding for TANF (CFDA 93.558), CCDF 

(CFDA 93.575), CSE (93.563), and the FC/AA (CFDA 93.658 and CFDA 93.659) programs administered by the

U.S. Department of Human Services, Administration for Children and Families (HHS/ACF):

a. Timing of the Request

A State should initiate its request for supplemental funding during a quarter as soon as it becomes aware of the fact that a shortfall 

does/will exist. For the TANF and CCDF grants, supplemental funding requests (estimates) may be submitted by a State, for 

consideration by ACF, up through and including the 15th day of the third month of the first, second or third quarter of any fiscal year. 

Since TANF and CCDF are block grant programs, all unawarded portions of the annual allotment will automatically be issued at the 

beginning of the fourth quarter. Therefore, supplemental funding requests will not be available during the fourth quarter for these 

programs. For the CSE and FC/AA programs, supplemental funding requests may be submitted by a state, for consideration by ACF, 

up through and including the 15th day of the third month of any quarter of a fiscal year.

b. Justification for the Request

The request for a supplemental funding for any of the above-mentioned programs should contain a justification clearly documenting 

the need for the additional funding authority during the current quarter. This documentation should be in the form of State accounting 

records or similar documents that will show the actual expenditures through the most recent month for which such data are available, 

as well as the State's most accurate projection of its anticipated expenditures during the remaining month(s) of the quarter. For either 

the TANF or the CCDF program, the State's justification should also include an explanation of the activities requiring the obligation 

and/or expenditure of amounts that exceed the normal quarterly grant award restrictions and why these activities could not have been 

delayed until the next quarter.

c. Form Submittal

Supplemental funding requests should be made by completing the appropriate ACF quarterly report of expenditures and estimates

applicable to the particular program for which the grant award request is being made.

d. Approval Process

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Upon receipt of the state's request for additional funding authority for a quarter, the ACF Regional Office will promptly review the 

supporting documentation. If the request is properly justified, so long as ACF has adequate funding availability, the State's request 

will be expedited and supplemental funding will be issued within 5 days of ACF receiving the request. The State will be notified by 

the Regional Office when the supplemental award has been transmitted to the Payment Management System (PMS) and when it 

may initiate drawdowns against the supplemental funding.

Additional guidance on this policy is provided in the U.S. Department of Health & Human Services, Administration for Children

and Families, letter (May 19, 2004) to State Administrators from the Deputy Assistant Secretary for Administration.

6.2 Description of Funding Techniques

6.2.1 The following are terms under which standard funding techniques shall be implemented for all transfers of funds to which the 

funding technique is applied in section 6.3.2 of this Agreement.

There are currently no funding techniques listed in Section 6.2.1.

6.2.2 The following are terms under which funding techniques for administrative costs shall be implemented for all transfers 

of funds to which the funding technique is applied in section 6.3.2 of this Agreement.

There are currently no funding techniques listed in Section 6.2.2.

6.2.3 The following are terms under which miscellaneous funding techniques shall be implemented for all transfers of funds to 

which the funding technique is applied in section 6.3.2 of this Agreement.

Funding Technique Name Description

Capitalization Grants for State Revolving 

Funds

The State shall request funds to minimize the time between the drawdown of funds 

from Treasury and their deposit into the revolving fund. The timing of the drawdown 

of Federal funds for deposit to the revolving fund is subject to the interest provisions 

of 31 CFR Part 205, however there is an interest exemption for the interest the State 

earns once the funds are deposited into the revolving fund. The request for funds 

shall be made in accordance with the appropriate Federal agency cut-off time 

specified in Exhibit I. The amount of the request shall be for the amount of the funds 

to be used for immediate program purposes. The State will not incur an interest 

liability for interest earned on revolving fund loans. This funding technique is interest 

neutral.

6.2.4 The following are terms under which State unique funding techniques shall be implemented for all transfers of funds to which 

the funding technique is applied in section 6.3.2 of this Agreement.

Funding Technique Name Description

Admin/Tech Grants for State Revolving 

Funds

The State shall request funds such that they are deposited by electronic payment to the 

State Revolving Fund Trustee, which in turn deposits the funds by electronic payment 

in a State account. The request shall be made in accordance with the appropriate 

Federal agency cut-off time specified in Exhibit I. The amount of the request shall be 

based upon expenditure reports from State's accounting system and the State 

Revolving Fund grants. This funding technique is interest neutral.

Allocated Administrative Costs - Weekly The State, for the Department of Labor, shall request funds on Tuesdays for 

expenditures posted the previous Friday, and shall request funds on Fridays for 

expenditures posted the previous Tuesday. The request shall be made in accordance 

with the appropriate Federal agency cut-off time specified in Exhibit I. The State, for

the Department of Social Services, shall request funds on the first business day of the 

week, such that they are deposited ACH in a State account on the second business day 

of the week, to fund the allocated costs charged to the program during the prior week. 

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The request shall be made in accordance with the appropriate Federal agency cut-off 

time specified in Exhibit I. The amount of the request shall be 1/13 of the actual cost 

allocation of the prior quarter(s). If necessary, the State shall adjust the drawdown to 

the actual allocation at the end of the quarter. This funding technique is interest 

neutral.

Direct Costs - Weekly The State shall request funds on the first business day of the week, such that they are 

deposited ACH in a State account on the second business day of the week, to fund the 

actual direct costs charged to the program during the prior week. The request shall be 

made in accordance with the appropriate Federal agency cut-off time specified in 

Exhibit I. This funding technique is interest neutral.

Modified ACH The State shall request funds such that they are deposited by ACH in a State account. 

The State shall request funds on the second business day of the week such that funds 

are deposited on the third business day of the week to fund all non-cash transactions 

with a settlement date the prior week. The State shall request Administrative ACH 

transactions on Tuesdays and Fridays such that they are deposited the following 

business day. The request shall be based on payment reports issued by the State's 

accounting system. The request shall be made in accordance with the appropriate 

Federal agency cut-off time specified in Exhibit I. The amount of the request shall be 

for the amount of funds that clear the State's account on the settlement date.

The settlement date of payments issued by the State is the effective date of 

interagency transfers, journal vouchers, or other accounting system transactions made 

by the State to pay out funds for program purposes. This funding technique is interest 

neutral.

Modified Average Clearance The State shall request funds such that they are deposited by ACH on:

* The dollar-weighted average day of clearance for the disbursement, in accordance 

with the clearance pattern specified in Exhibit II; or,

* The effective date of interagency transfers, journal vouchers, or other accounting 

system transactions made by the State to pay out funds for program purposes.

The request for funds shall be made in accordance with the appropriate Federal agency 

cut-off time specified in Exhibit I. The amount of the request shall be rounded to the 

nearest dollar or the exact amount of the disbursement. This funding technique is 

interest neutral.

Modified Electronic Benefit Transfer eFunds, under a contractual agreement with the Department of Social Service, shall 

request funds via Fedwire as a same day, cash drawdown for Electronic Benefit 

Transfers. The funds will be deposited directly to the account of eFunds. The 

drawdown of funds shall be the same day that retailers are paid for transactions made 

at electronic point of sale machines. The funds shall always be drawn on the same day 

that settlement funds are paid out. This funding technique is interest neutral.

Modified Weekly Costs CFDA 17.225 The State, for the Department of Labor, shall request funds on Fridays to be received 

on the following Monday to cover expenditures from the prior week. Draws will only 

be made when the expenditures from the week are over $5,000. This funding 

technique is interest neutral.

Modified ZBA - ACH The State shall request funds such that they are deposited by ACH in a State account 

on the settlement date of payments issued by the State. The request shall be made in 

accordance with the appropriate Federal agency cut-off time specified in Exhibit I. 

The amount of the request shall be for the amount of funds that clear the State's 

account on the settlement date.

The settlement date of payments issued by the State is:

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* The settlement date of ACH payments (also called Direct Deposit payments) made 

by the State to pay out funds for program purposes; or,

* The effective date of interagency transfers, journal vouchers, or other accounting 

system transactions made by the State to pay out funds for program purposes.

The State shall request funds on the first business day of the week, such that they are 

deposited on the second day of the week, to fund all non-cash transactions with a 

settlement date during the prior week. This funding technique is interest neutral.

Modified ZBA - Same Day Payment The State shall request funds the same day it pays out funds, in accordance with the 

appropriate Federal agency cut-off time specified in Exhibit I. A Federal agency will 

deposit funds in a State account the same day as requested. The amount of the request 

shall be for the amount of funds that clear the State's account that day, less the amount 

of returns received on the prior banking day. This funding technique is interest 

neutral.

National Guard Reimbursable Costs The State shall request funds such that they are deposited by electronic payment. The 

request shall be made in accordance with the appropriate Federal agency cut off time 

specified in Exhibit I. The request for reimbursable expenses shall be based off the 

monthly expenditure report and shall not be requested prior to the issuance of the 

monthly expenditure report. The request for reimbursable expenses shall be based on 

the expenditure report issued by the State's accounting system and shall be made on a 

monthly basis. This funding technique is interest neutral.

6.3 Application of Funding Techniques to Programs

6.3.1 The State shall apply the following funding techniques when requesting Federal funds for the component cash flows of the 

programs listed in sections 4.2 and 4.3 of this Agreement.

6.3.2 Programs

Below are programs listed in Section 4.2 and Section 4.3.

10.551 Supplemental Nutrition Assistance Program

Recipient: Social Services

% of Funds Agency Receives: 100

Component: Electronic Benefit Transfer

Technique: Modified Electronic Benefit Transfer

Average Day of Clearance: 0 Days

10.555 National School Lunch Program

Recipient: Education

% of Funds Agency Receives: 100

Component: Grants

Technique: Modified ZBA - ACH

Average Day of Clearance: 1 Day

12.401 National Guard Military Operations and Maintenance (O&M) 

Projects

Recipient: Military

% of Funds Agency Receives: 100

Component: Reimbursable and Project Costs

Technique: National Guard Reimbursable Costs

Average Day of Clearance: N/A

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17.225F Unemployment Insurance -- Federal Benefit Account and 

Administrative Costs

Recipient: Labor & Regulation

% of Funds Agency Receives: 81.13

Component: State Payroll

Technique: Modified ZBA - ACH

Average Day of Clearance: 1 Day

17.225F Unemployment Insurance -- Federal Benefit Account and 

Administrative Costs

Recipient: Labor & Regulation

% of Funds Agency Receives: 7.32

Component: Direct Vouchers

Technique: Allocated Administrative Costs - Weekly

Average Day of Clearance: 1 Day

17.225F Unemployment Insurance -- Federal Benefit Account and 

Administrative Costs

Recipient: Labor & Regulation

% of Funds Agency Receives: 11.55

Component: Interagency Transfers

Technique: Allocated Administrative Costs - Weekly

Average Day of Clearance: 1 Day

17.225S Unemployment Insurance -- State Benefit Account

Recipient: Labor & Regulation

% of Funds Agency Receives: 100

Component: Benefits

Technique: Modified Weekly Costs CFDA 17.225

Average Day of Clearance: 1 Day

20.205 Highway Planning and Construction

Recipient: Transportation

% of Funds Agency Receives: 2.09

Component: State Payroll

Technique: Modified ZBA - ACH

Average Day of Clearance: 1 Day

20.205 Highway Planning and Construction

Recipient: Transportation

% of Funds Agency Receives: 73.87

Component: Program ACH

Technique: Modified ZBA - ACH

Average Day of Clearance: 1 Day

20.205 Highway Planning and Construction

Recipient: Transportation

% of Funds Agency Receives: 23.76

Component: Program Warrants

Technique: Modified Average Clearance

Average Day of Clearance: 6 Days

20.205 Highway Planning and Construction

Recipient: Transportation

% of Funds Agency Receives: .28

Component: Direct Costs

Technique: Direct Costs - Weekly

Average Day of Clearance: 1 Day

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66.458 Capitalization Grants for Clean Water State Revolving Funds

Recipient: Agriculture & Natural Resources

% of Funds Agency Receives: 93.61

Component: Program Grants

Technique: Capitalization Grants for State Revolving Funds

Average Day of Clearance: N/A

66.458 Capitalization Grants for Clean Water State Revolving Funds

Recipient: Agriculture & Natural Resources

% of Funds Agency Receives: 6.39

Component: Admin/Tech Costs

Technique: Admin/Tech Grants for State Revolving Funds

Average Day of Clearance: N/A

66.468 Capitalization Grants for Drinking Water Revolving Fund

Recipient: Agriculture & Natural Resources

% of Funds Agency Receives: 12.13

Component: Admin/Tech Costs

Technique: Admin/Tech Grants for State Revolving Funds

Average Day of Clearance: N/A

66.468 Capitalization Grants for Drinking Water Revolving Fund

Recipient: Agriculture & Natural Resources

% of Funds Agency Receives: 87.87

Component: Program Grants

Technique: Capitalization Grants for State Revolving Funds

Average Day of Clearance: N/A

84.010 Title I Grants to Local Educational Agencies

Recipient: Education

% of Funds Agency Receives: .94

Component: Interagency Transfers

Technique: Modified ZBA - ACH

Average Day of Clearance: 1 Day

84.010 Title I Grants to Local Educational Agencies

Recipient: Education

% of Funds Agency Receives: 97.52

Component: Grant Payments

Technique: Modified ZBA - ACH

Average Day of Clearance: 1 Day

84.010 Title I Grants to Local Educational Agencies

Recipient: Education

% of Funds Agency Receives: .28

Component: State Payroll

Technique: Modified ZBA - ACH

Average Day of Clearance: 1 Day

84.010 Title I Grants to Local Educational Agencies

Recipient: Education

% of Funds Agency Receives: 1.2

Component: Program Warrants

Technique: Modified Average Clearance

Average Day of Clearance: 8 Days

84.010 Title I Grants to Local Educational Agencies

Recipient: Education

% of Funds Agency Receives: .06

Component: Direct Costs / Admin Warrants

Technique: Direct Costs - Weekly

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Average Day of Clearance: 1 Day

84.027 Special Education -- Grants to States

Recipient: Education

% of Funds Agency Receives: 7.26

Component: Program Warrants

Technique: Modified Average Clearance

Average Day of Clearance: 11 Days

84.027 Special Education -- Grants to States

Recipient: Education

% of Funds Agency Receives: 1.15

Component: Interagency Transfers

Technique: Modified ZBA - ACH

Average Day of Clearance: 1 Day

84.027 Special Education -- Grants to States

Recipient: Education

% of Funds Agency Receives: 2.2

Component: State Payroll

Technique: Modified ZBA - ACH

Average Day of Clearance: 1 Day

84.027 Special Education -- Grants to States

Recipient: Education

% of Funds Agency Receives: 89.24

Component: Grant Payments

Technique: Modified ZBA - ACH

Average Day of Clearance: 1 Day

84.027 Special Education -- Grants to States

Recipient: Education

% of Funds Agency Receives: .15

Component: Direct Costs

Technique: Direct Costs - Weekly

Average Day of Clearance: 1 Day

93.558 Temporary Assistance for Needy Families

Recipient: Social Services

% of Funds Agency Receives: 4.6

Component: State Payroll

Technique: Modified ZBA - ACH

Average Day of Clearance: 1 Day

93.558 Temporary Assistance for Needy Families

Recipient: Social Services

% of Funds Agency Receives: .38

Component: TANF Payroll Warrants

Technique: Modified Average Clearance

Average Day of Clearance: 1 Day

93.558 Temporary Assistance for Needy Families

Recipient: Social Services

% of Funds Agency Receives: 6.8

Component: FACIS Payroll Warrants

Technique: Modified Average Clearance

Average Day of Clearance: 13 Days

93.558 Temporary Assistance for Needy Families

Recipient: Social Services

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% of Funds Agency Receives: 55.16

Component: Regular ADC Payroll ACH

Technique: Modified ZBA - ACH

Average Day of Clearance: 1 Day

93.558 Temporary Assistance for Needy Families

Recipient: Social Services

% of Funds Agency Receives: 11.85

Component: Direct Costs

Technique: Direct Costs - Weekly

Average Day of Clearance: 1 Day

93.558 Temporary Assistance for Needy Families

Recipient: Social Services

% of Funds Agency Receives: 21.21

Component: Allocated Costs

Technique: Allocated Administrative Costs - Weekly

Average Day of Clearance: 1 Day

93.568 Low-Income Home Energy Assistance

Recipient: Social Services

% of Funds Agency Receives: 1.93

Component: Allocated Costs

Technique: Allocated Administrative Costs - Weekly

Average Day of Clearance: 1 Day

93.568 Low-Income Home Energy Assistance

Recipient: Social Services

% of Funds Agency Receives: 5.36

Component: Direct Costs

Technique: Direct Costs - Weekly

Average Day of Clearance: 1 Day

93.568 Low-Income Home Energy Assistance

Recipient: Social Services

% of Funds Agency Receives: 20.07

Component: LIHEAP Payroll Warrant

Technique: Modified Average Clearance

Average Day of Clearance: 8 Days

93.568 Low-Income Home Energy Assistance

Recipient: Social Services

% of Funds Agency Receives: 1.04

Component: State Payroll

Technique: Modified ZBA - ACH

Average Day of Clearance: 1 Day

93.568 Low-Income Home Energy Assistance

Recipient: Social Services

% of Funds Agency Receives: 71.6

Component: LIHEAP Payroll ACH

Technique: Modified ZBA - ACH

Average Day of Clearance: 1 Day

93.767 Children's Health Insurance Program

Recipient: Social Services

% of Funds Agency Receives: 85.07

Component: MMIS Payroll ACH

Technique: Modified ZBA - ACH

Average Day of Clearance: 1 Day

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93.767 Children's Health Insurance Program

Recipient: Social Services

% of Funds Agency Receives: 13.02

Component: State Payroll

Technique: Modified ZBA - ACH

Average Day of Clearance: 1 Day

93.767 Children's Health Insurance Program

Recipient: Social Services

% of Funds Agency Receives: .74

Component: Managed Care Payroll ACH

Technique: Modified ZBA - ACH

Average Day of Clearance: 1 Day

93.767 Children's Health Insurance Program

Recipient: Social Services

% of Funds Agency Receives: .26

Component: Direct Costs

Technique: Direct Costs - Weekly

Average Day of Clearance: 1 Day

93.767 Children's Health Insurance Program

Recipient: Social Services

% of Funds Agency Receives: .91

Component: Allocated Costs

Technique: Allocated Administrative Costs - Weekly

Average Day of Clearance: 1 Day

93.778 Medical Assistance Program

Recipient: Social Services

% of Funds Agency Receives: 93.44

Component: MMIS Payroll ACH

Technique: Modified ZBA - ACH

Average Day of Clearance: 1 Day

93.778 Medical Assistance Program

Recipient: Social Services

% of Funds Agency Receives: .83

Component: Allocated Costs

Technique: Allocated Administrative Costs - Weekly

Average Day of Clearance: 1 Day

93.778 Medical Assistance Program

Recipient: Social Services

% of Funds Agency Receives: 2.26

Component: Direct Costs

Technique: Direct Costs - Weekly

Average Day of Clearance: 1 Day

93.778 Medical Assistance Program

Recipient: Social Services

% of Funds Agency Receives: .15

Component: Managed Care Payroll ACH

Technique: Modified ZBA - ACH

Average Day of Clearance: 1 Day

93.778 Medical Assistance Program

Recipient: Social Services

% of Funds Agency Receives: .42

Component: Health Home Payroll ACH

Technique: Modified ZBA - ACH

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Average Day of Clearance: 1 Day

93.778 Medical Assistance Program

Recipient: Social Services

% of Funds Agency Receives: .17

Component: NEMT Payroll ACH

Technique: Modified ZBA - ACH

Average Day of Clearance: 1 Day

93.778 Medical Assistance Program

Recipient: Social Services

% of Funds Agency Receives: .03

Component: EHR Payroll ACH

Technique: Modified ZBA - ACH

Average Day of Clearance: 1 Day

93.778 Medical Assistance Program

Recipient: Social Services

% of Funds Agency Receives: 2.7

Component: State Payroll

Technique: Modified ZBA - ACH

Average Day of Clearance: 1 Day

6.3.3 Materiality Exemptions

Agencies exempt from coverage on the basis of materiality:

None

6.4.0 State Draws for all Funding Techniques:

The State shall have the option to defer any draw or draws which do not exceed $1,000. When the State defers the 

drawing of funds they can include the amount or amounts with the next draw. The State considers this procedure to 

be interest neutral.

7.0 CLEARANCE PATTERNS

7.1 The State shall develop separate clearance patterns for each of the following:

The State shall use the same methodology to develop a separate clearance pattern for each program under the State Departments; 

Education, Social Services and Transportation.

7.2 The following shall develop the State's clearance patterns:

The Bureau of Finance and Management shall develop the State's clearance patterns.

7.3 The sources of data the State shall use when developing its clearance patterns are as follows:

The State shall use the following method to develop clearance patterns for System warrants:

For a three-month period, all checks or warrants issued shall have their dates compared to check or warrant clearance dates. From this 

information, dollar-weighted average clearance patterns shall be developed. For calculation purposes, all checks and warrants will be 

deemed cleared when 99% of the checks or warrants have been cleared.

For payroll, the following will be used on a statewide basis.

All State payroll will be drawn to be received on the 1st and 16th of each month. If a payday falls on a Saturday or Sunday, the payday 

will be moved up to the first working day before the 1st or 16th. This will differ for the months of January and July, when the payday 

will be the first working day of the calendar and fiscal year.

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7.4 The State shall use the following methodology when developing its clearance patterns:

When developing each clearance pattern, the State shall track at least 99% of the funds disbursed, from issuance to clearance, for a 

period of at least three months.

7.5 The State shall identify for each check or warrant (hereafter, check) in the population: (1) the date the check was released 

for payment; (2) the date the check was debited from the State's account, and, (3) the amount of the check.

7.6 The State shall use the following method to calculate the dollar-weighted average day of clearance:

To determine the number of days each check was outstanding (clearance time), the issue date shall be subtracted from the date the 

check cleared the State's account.

To determine the percentage of the disbursement paid out each day following issuance, the amount of the checks that clear the

State's account each day shall be summed and then divided by the amount of the total disbursement.

For each day following issuance, the clearance time of the checks paid out that day shall be multiplied by the percentage of the total 

disbursement those checks represent. This product is the clearance factor.

The dollar-weighted average day of clearance for the disbursement shall be determined by summing the clearance factor of each day 

following the disbursement.

7.7 The State shall adjust each clearance pattern to reflect the dollar-weighted proportion of funds paid out by EFT/Direct payroll, 

with the following exceptions:

None

The State shall also adjust each clearance pattern to reflect:

For the modified average clearance funding technique where percentages of checks mailed is reported by the State Department in 

section 6.3.2 as less than 1.00%, the program average day of clearance is adjusted to 1 day.

7.8 Each of the State's clearance patterns is calculated in Calendar days.

7.9 An authorized State official shall certify that each clearance pattern developed by the State accurately corresponds to the 

clearance activity of the programs to which it is applied. This certification shall be provided to the Fiscal Service prior to the 

effective date of the Agreement. The State shall recertify its clearance patterns at least every five years.

7.10 The State shall follow the procedures of 31 CFR 205 if it has actual or constructive knowledge, at any time, that a clearance

pattern does not correspond to a program's clearance activity.

8.0 INTEREST CALCULATION METHODOLOGY

8.1 General Terms

8.1.1 The State and the Secretary agree that no interest liabilities will be incurred for transfers of funds made in accordance 

with the procedures specified in section 6 of this Agreement where the following funding techniques are applied:

Admin/Tech Grants for State Revolving Funds

Allocated Administrative Costs - Weekly

Capitalization Grants for State Revolving Funds

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Direct Costs - Weekly

Modified ACH

Modified Average Clearance

Modified Electronic Benefit Transfer

Modified Weekly Costs CFDA 17.225

Modified ZBA - ACH

Modified ZBA - Same Day Payment

National Guard Reimbursable Costs

8.1.2 The State shall maintain information on disbursements and receipts of funds to verify the implementation of any funding 

technique and document interest liabilities.

For each disbursement, the State shall be able to identify:

(1) amount of the issuance

(2) date of issuance

(3) date Federal funds are received and credited to a State account

(4) amount of Federal funds received

(5) date funds were requested

8.2 Federal Interest Liabilities

8.2.1 A Federal interest liability shall accrue from the day the State pays out its own funds for program purposes to the day Federal 

funds are credited to a State account. With regard to funds transferred out of the Federal Highway Trust Fund, if a State does not bill 

at least weekly for current project costs, the Federal interest liability shall not accrue prior to the day the State submits a request for 

funds.

8.2.2 The State shall use the following method to calculate Federal interest liabilities:

For all transactions where the State pays out its own funds for program purposes prior to receiving Federal funds, the State shall track 

each payment from the date it is paid out of a State account to the date Federal funds are subsequently credited to a State account to 

cover that outlay. The Federal interest liability on each payment shall be based on the difference in whole days between the two events. 

With Federal-State matching programs, interest shall be calculated on the Federal percentage of the disbursement.

8.3 The Unemployment Trust Fund

8.3.1 The State shall use the following method to calculate State interest liabilities on funds withdrawn from the several accounts

in the Unemployment Trust Fund:

Based on statements provided by its financial institution, or other appropriate source, the State shall determine the actual interest 

earnings and the related banking costs attributable to funds withdrawn from its account in the UTF.

At the end of the State's fiscal year, the State shall calculate the percentage of its total unemployment compensation expenditures for (1) 

funds withdrawn from the State account in the UTF, or the State %, and (2) funds withdrawn from the Federal Employees 

Compensation Account (FECA) and the Extended Unemployment Compensation Account (EUCA) and any other accounts of Federal 

funds in the UTF, or the Federal %.

The State shall calculate the actual interest earnings and the related banking costs attributable to funds withdrawn from the State 

account in the UTF by multiplying the State % by the amount of the actual interest earnings and the related banking costs of the account 

as a whole. The State's liability for interest on funds withdrawn from its account in the UTF shall consist of the actual interest earnings 

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attributable to such funds less the related banking costs attributed to such funds.

The State shall determine the average daily cash balance of its unemployment compensation benefit payment account for its fiscal year. 

The State shall calculate the average daily cash balance of Federal funds by multiplying the Federal % by the average daily cash balance 

of the benefit payment account on the whole. The State's liability for interest on funds withdrawn from the FECA and EUCA (and any 

other benefit accounts of Federal funds in the UTF from which the State draws funds) shall be the average daily cash balance of Federal 

funds multiplied by the annualized rate equal to the average equivalent yields of 13-week Treasury bills auctioned during the State's 

fiscal year.

8.4 Refund Liabilities

8.4.1 The State shall be liable for interest on refunds from the date the refund is credited to a State account until the date the refund 

is debited from the State account for program purposes. The State shall apply a $50,000 refund transaction threshold below which 

the State shall not incur or calculate interest liabilities on refunds. A transaction is defined as a single deposit.

8.4.2 For each refund, the State shall maintain information identifying:

(1) date a refund is credited to a State account

(2) date of the subsequent deposit of Federal funds against which the refund is offset

(3) amount of the refund

8.4.3 The State shall use the following methodology to calculate interest liabilities on refunds:

With programs to which applicable interest neutral funding techniques are applied, the State interest liability shall be based on the 

difference in whole days between the date the refund is deposited in a State account and the date the refund is offset against a 

subsequent deposit of Federal funds.

8.5 Exemptions

8.5.1 Where more than one State agency is a recipient of Federal funds under a program, a particular State agency's funding may be 

excluded from interest calculation procedures if the State agency receives an amount of funds less than 5

% of the State's threshold for major Federal assistance programs. Notwithstanding this potential exemption, however, in no case 

shall less than 90% of a program's total funding be subject to interest calculation procedures.

Proration of calculations: If less than total program funding is subject to interest calculation procedures, the resulting interest 

liability calculations shall be prorated to 100% of program funding.

8.6 State Interest Liabilities

8.6.1 The State shall be liable for interest on Federal funds from the date Federal funds are credited to a State account until the 

date those funds are paid out for program purposes.

8.6.2 The State shall use the following method to calculate State interest liabilities on Federal funds:

8.6.2.1 Measuring Time Funds Are Held

To determine the total time Federal funds are held, the State shall measure the time between the date Federal funds are received and 

credit to a State's account and the date those funds are debited from the State's account.

8.6.2.2 Source of Data

Bank or Agency:

The time period from deposit date to clearance date shall be determined from information captured by each agency.

8.6.2.3 Standards Applied

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Census (Average Daily Balance):

The average daily cash balance of Federal Funds in the program's account reflects the actual activity of each draw from the date of 

deposit to the date of issuance or clearance, whichever is pertinent.

8.6.2.4 Calculation Procedure

I = ADB x R, where

I = State's total interest liability

ADB = Average Daily Balance of cash in a program's account, measured from deposit to clearance

R = Annualized rate equal to the average equivalent yields of 13-week Treasury bills auctioned during a State's fiscal year

8.7.0 There is no interest liability on WIC rebates, as per 1994 Appropriation Act, if used for program purposes.

For the Medical Assistance Program, each week the state shall deduct all posted refunds and/or adjustments made 

during the prior week against medical assistance payroll. The draw shall be based on the current week’s medical 

assistance payroll less any refunds and/or adjustments posted the prior week. This procedure will be considered 

interest neutral.

9.0 REVERSE FLOW PROGRAMS

The State is not required to cover any reverse flow programs under the terms of this Agreement because the State does not 

participate in the program.

10.0 INTEREST CALCULATION COSTS

10.1 As set forth in 31 CFR 205.27, interest calculation costs are defined as those costs necessary for the actual calculation of 

interest, including the cost of developing and maintaining clearance patterns in support of the interest calculations. Interest 

calculation costs do not include expenses for normal disbursing services, such as processing of checks or maintaining records for 

accounting and reconciliation of cash balances, or expenses for upgrading or modernizing accounting systems. Interest 

calculation costs in excess of $50,000 in any year are not eligible for reimbursement, unless the State provides justification with 

the annual report.

10.2 The State expects to incur the following types of interest calculation costs:

Developing and maintaining clearance patterns,

Performing the actual calculation of interest,

Compiling and analyzing data related to interest calculation,

Preparing the Annual report,

Programming and computer time related to clearance patterns

and interest calculations.

10.3 The State shall submit all claims for reimbursement of interest calculation costs with its Annual Report in accordance with 31 

CFR 205.

11.0 NON-COMPLIANCE

11.1 The provisions of 31 CFR Part 205.29 and 31 CFR Part 205.30 shall apply in cases of non-compliance with the terms of 

this Agreement.

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12.0 AUTHORIZED SIGNATURES

Liza Clark

Commissioner, Bureau of Finance & Management, State of South Dakota

Signature: Date Signed:

Date Submitted 7/9/2021

Sandra R. Paylor

Acting Assistant Commissioner

Revenue Collections Management

Bureau of the Fiscal Service

U.S. Department of the Treasury

Signature: Date Signed:

DocuSign Envelope ID: F6E5B942-6AED-43E1-A391-098502DFF0EA

7/12/2021

7/12/2021
Page 19 of 24

Exhibit I - Funds Request and Receipt Times Schedule

State of South Dakota

Federal Agency Payment Type Request Cut-Off Time Receipt Window

Agriculture-FNS ACH 11:59 PM 1 day

Agriculture-FNS Fedwire 5:45 PM 0 day

Agriculture-FS ACH 3:00 PM 1 day

Air National Guard ACH 12:00 PM 15 days

Army National Guard ACH 12:00 PM 15 days

Commerce-NOAA ACH 2:00 PM 1 day

Dept of Homeland Security (FEMA) Fedwire 2:00 PM 2 days

Dept of Homeland Security (ODP) ACH 2:00 PM 2 days

Dept of Homeland Security (ODP) Fedwire 2:00 PM 2 days

EPA ACH 2:00 PM 2 days

EPA Fedwire 2:00 PM 0 day

Education ACH 3:00 PM 1 day

Education Fedwire 2:00 PM 0 day

Energy ACH 4:00 PM 1 day

Energy Fedwire 3:00 PM 0 day

HHS ACH 5:00 PM 1 day

HHS Fedwire 3:00 PM 0 day

HUD ACH 5:30 PM 2 days

HUD Fedwire 3:00 PM 0 day

Interior-FWS ACH 11:59 PM 1 day

Interior-FWS Fedwire 5:45 PM 0 day

Interior-OSM ACH 3:00 PM 1 day

Interior-OSM Fedwire 1:00 PM 0 day

Justice ACH 11:00 PM 6 days

Justice Fedwire 2:00 PM 2 days

Labor-Non-UTF ACH 3:00 PM 1 day

Labor-UTF ACH 3:00 PM 1 day

Labor-UTF Fedwire 3:00 PM 0 day

National Science Foundation (NSF) ACH 8:00 PM 1 day

National Science Foundation (NSF) Fedwire 5:45 PM 0 day

Social Security Administration ACH 11:59 PM 1 day

Social Security Administration Fedwire 5:45 PM 0 day

Transportation (FAA) ACH 2:00 PM 1 day

Transportation (FHWA) ACH 12:00 PM 3 days

Transportation (FHWA) Fedwire 12:00 PM 0 day

Transportation (FTA) ACH 2:00 PM 1 day

Veterans Administration ACH 12:00 PM 3 days

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Exhibit II - State of South Dakota

LIST OF STATE CLEARANCE TIMES

(Rounded Dollar-Weighted Average Day of Clearance)

Clearance Times Where the Timing of A Draw Down Is Based on A Clearance Pattern

CFDA Program Name Recipient % Component Technique Rounded 

days

10.551 Supplemental 

Nutrition 

Assistance 

Program

Social Services 100.0 Electronic Benefit 

Transfer

Modified Electronic 

Benefit Transfer

0 Days

10.555 National School 

Lunch Program

Education 100.0 Grants Modified ZBA -

ACH

1 Day

12.401 National Guard 

Military 

Operations and 

Maintenance 

(O&M) Projects

Military 100.0 Reimbursable and 

Project Costs

National Guard 

Reimbursable Costs

N/A

17.225

F

Unemployment 

Insurance --

Federal Benefit 

Account and 

Administrative 

Costs

Labor & 

Regulation

81.13 State Payroll Modified ZBA -

ACH

1 Day

Unemployment 

Insurance --

Federal Benefit 

Account and 

Administrative 

Costs

Labor & 

Regulation

7.32 Direct Vouchers Allocated 

Administrative 

Costs - Weekly

1 Day

Unemployment 

Insurance --

Federal Benefit 

Account and 

Administrative 

Costs

Labor & 

Regulation

11.55 Interagency Transfers Allocated 

Administrative 

Costs - Weekly

1 Day

17.225

S

Unemployment 

Insurance -- State 

Benefit Account

Labor & 

Regulation

100.0 Benefits Modified Weekly 

Costs CFDA 17.225

1 Day

20.205 Highway Planning 

and Construction

Transportation 2.09 State Payroll Modified ZBA -

ACH

1 Day

Highway Planning 

and Construction

Transportation 73.87 Program ACH Modified ZBA -

ACH

1 Day

Highway Planning 

and Construction

Transportation 23.76 Program Warrants Modified Average 

Clearance

6 Days

Highway Planning 

and Construction

Transportation 0.28 Direct Costs Direct Costs -

Weekly

1 Day

66.458 Capitalization 

Grants for Clean 

Water State 

Revolving Funds

Agriculture & 

Natural Resources

93.61 Program Grants Capitalization 

Grants for State 

Revolving Funds

N/A

Capitalization 

Grants for Clean 

Water State 

Revolving Funds

Agriculture & 

Natural Resources

6.39 Admin/Tech Costs Admin/Tech Grants 

for State Revolving 

Funds

N/A

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66.468 Capitalization 

Grants for 

Drinking Water 

Revolving Fund

Agriculture & 

Natural Resources

12.13 Admin/Tech Costs Admin/Tech Grants 

for State Revolving 

Funds

N/A

Capitalization 

Grants for 

Drinking Water 

Revolving Fund

Agriculture & 

Natural Resources

87.87 Program Grants Capitalization 

Grants for State 

Revolving Funds

N/A

84.010 Title I Grants to 

Local Educational 

Agencies

Education 0.94 Interagency Transfers Modified ZBA 

-

ACH

1 Day

Title I Grants to 

Local Educational 

Agencies

Education 97.52 Grant Payments Modified ZBA 

-

ACH

1 Day

Title I Grants to 

Local Educational 

Agencies

Education 0.28 State Payroll Modified ZBA 

-

ACH

1 Day

Title I Grants to 

Local Educational 

Agencies

Education 1.2 Program Warrants Modified Average 

Clearance

8 Days

Title I Grants to 

Local Educational 

Agencies

Education 0.06 Direct Costs / Admin 

Warrants

Direct Costs -

Weekly

1 Day

84.027 Special Education 

-- Grants to States

Education 7.26 Program Warrants Modified Average 

Clearance

11 Days

Special Education 

-- Grants to States

Education 1.15 Interagency Transfers Modified ZBA 

-

ACH

1 Day

Special Education 

-- Grants to States

Education 2.2 State Payroll Modified ZBA 

-

ACH

1 Day

Special Education 

-- Grants to States

Education 89.24 Grant Payments Modified ZBA 

-

ACH

1 Day

Special Education 

-- Grants to States

Education 0.15 Direct Costs Direct Costs 

-

Weekly

1 Day

93.558 Temporary 

Assistance for 

Needy Families

Social Services 4.6 State Payroll Modified ZBA 

-

ACH

1 Day

Temporary 

Assistance for 

Needy Families

Social Services 0.38 TANF Payroll 

Warrants

Modified Average 

Clearance

1 Day

Temporary 

Assistance for 

Needy Families

Social Services 6.8 FACIS Payroll 

Warrants

Modified Average 

Clearance

13 Days

Temporary 

Assistance for 

Needy Families

Social Services 55.16 Regular ADC Payroll 

ACH

Modified ZBA -

ACH

1 Day

Temporary 

Assistance for 

Needy Families

Social Services 11.85 Direct Costs Direct Costs 

-

Weekly

1 Day

Temporary 

Assistance for 

Needy Families

Social Services 21.21 Allocated Costs Allocated 

Administrative 

Costs - Weekly

1 Day

93.568 Low

-Income 

Home Energy 

Assistance

Social Services 1.93 Allocated Costs Allocated 

Administrative 

Costs - Weekly

1 Day

Low-Income 

Home Energy 

Assistance

Social Services 5.36 Direct Costs Direct Costs 

-

Weekly

1 Day

Low-Income 

Home Energy 

Assistance

Social Services 20.07 LIHEAP Payroll 

Warrant

Modified Average 

Clearance

8 Days

Low-Income 

Home Energy 

Assistance

Social Services 1.04 State Payroll Modified ZBA 

-

ACH

1 Day

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Low-Income 

Home Energy 

Assistance

Social Services 71.6 LIHEAP Payroll 

ACH

Modified ZBA -

ACH

1 Day

93.767 Children's Health 

Insurance 

Program

Social Services 85.07 MMIS Payroll ACH Modified ZBA -

ACH

1 Day

Children's Health 

Insurance 

Program

Social Services 13.02 State Payroll Modified ZBA -

ACH

1 Day

Children's Health 

Insurance 

Program

Social Services 0.74 Managed Care 

Payroll ACH

Modified ZBA -

ACH

1 Day

Children's Health 

Insurance 

Program

Social Services 0.26 Direct Costs Direct Costs -

Weekly

1 Day

Children's Health 

Insurance 

Program

Social Services 0.91 Allocated Costs Allocated 

Administrative 

Costs - Weekly

1 Day

93.778 Medical 

Assistance 

Program

Social Services 93.44 MMIS Payroll ACH Modified ZBA -

ACH

1 Day

Medical 

Assistance 

Program

Social Services 0.83 Allocated Costs Allocated 

Administrative 

Costs - Weekly

1 Day

Medical 

Assistance 

Program

Social Services 2.26 Direct Costs Direct Costs -

Weekly

1 Day

Medical 

Assistance 

Program

Social Services 0.15 Managed Care 

Payroll ACH

Modified ZBA -

ACH

1 Day

Medical 

Assistance 

Program

Social Services 0.42 Health Home Payroll 

ACH

Modified ZBA -

ACH

1 Day

Medical 

Assistance 

Program

Social Services 0.17 NEMT Payroll ACH Modified ZBA -

ACH

1 Day

Medical 

Assistance 

Program

Social Services 0.03 EHR Payroll ACH Modified ZBA -

ACH

1 Day

Medical 

Assistance 

Program

Social Services 2.7 State Payroll Modified ZBA -

ACH

1 Day

Certification

I hereby certify that an authorized State official has certified at least every five years that the "Rounded Days of Clearance" listed 

in Exhibit 2 of this Treasury-State Agreement:

1. Have been prepared in accordance with the standards provided in 31 CFR 205.20;

2. Accurately represent the flow of Federal funds under the Federal assistance programs to which they apply;

3. Reflect seasonal or other periodic variations in the clearance activities; and,

4. Are auditable.

Date: 

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Printed Name: 

Certifying Signature: 

Title: 

DocuSign Envelope ID: F6E5B942-6AED-43E1-A391-098502DFF0EA

Liza Clark

Commissioner of Bureau of Finance and Management
Page 24 of 24

DocuSign Envelope ID: F6E5B942-6AED-43E1-A391-098502DFF0EA