DRAFT GUIDE FOR BASIC ACCOUNTING AND REPORTIN

G-INVOICING 

PREPARED BY: 

BUREAU OF THE FISCAL SERVICE 

U.S. DEPARTMENT OF THE TREASURY 
Background Since 1997, the U.S. Government Accountability Office (GAO) has disclaimed an opinion on the Financial Report (FR) of the U.S. cited a material weakness related to the Federal Government’s inability to account for and eliminate Intragovernmental Transactionagencies.  Buy/Sell Intragovernmental differences play a significant part in the material weakness.  G‐Invoicing is being developed tfor Federal Program Agencies (FPAs) to communicate with one another.  While it is not an accounting system, G‐Invoicing will be

the accounting of Buy/Sell transaction events. Many FPAs are aware of challenges in the current Intragovernmental Buy/Sell environment:  Not all FPAs utilize Interagency Agr

same IAA activities in parallel before they initiate the Intragovernmental Payment and Collection (IPAC) movement of funds.  Th

IPAC charges, potentially invalid charges, and a burdensome level of reconciliation.  G‐Invoicing will provide FPAs a necessary IAA btoday; IAA details can be agreed upon before accounting  transactions are initiated or  funds settle between FPA accounts.  In 

standard data set so all the FPAs are exchanging data in the same language.   

G‐Invoicing will be able to capture required/necessary data needed by both trading partners.  After FPAs agree upon the data in the

(GT&C and Order), they must submit a performance transaction(s) in order to generate an IPAC for fund settlement.  Due to syst

analogous  data  standards,  FPAs  will  see  a  vast  reduction  in  the  number  of  chargebacks  and  disputed  transactions.    G‐Invoic

differences such as accruals and help agencies with their liquidation process.  These features not only help reconciliations betweeassist the efforts of Fiscal Service during the IGT quarterly scorecard process. With streamlined efforts between trading partners, FPAs should realize cost savings from the synergies of working together.  Theas one agency not spending as much time on IPAC chargebacks, or another agency having fewer IGT scorecard issues or financial re

and resolve.  G‐Invoicing will improve the quality and reliability of IGT Buy/Sell information, and ultimately assist FPAs with achiev

Reimbursable Buy/Sell activity and IAAs encompass a diverse set of operations and business events, many of which are unique

addition, numerous stakeholders within an organization perform their own distinct tasks to ensure Buy/Sell transactions are procorrectly.  G‐Invoicing’s very flexible data access model provides FPAs with many administration options that best suit their bus

FPAs should assess their business processes to evaluate the impact of the adoption of G‐Invoicing. 
Overview G‐Invoicing is an online platform for all FPA staff involved with IGT reimbursable activity (including funding officials, program offic

originate and settle Buy/Sell IAAs electronically.  FPAs will use G‐Invoicing to reflect their agreement on the funding terms and th

reimbursable activity, and to exchange that data with one another for consistent financial reporting.  

G‐Invoicing will serve as: 

 An agreement broker (the mechanism by which FPAs arrange and negotiate the terms of the IAA); 

 A data exchange utility (the facilitation of the exchange of information between FPAs that ensures well‐defined lines of co A conduit for sharing data and exchanging information on Buy/Sell IGT activity. 

Transitioning from a manual, paper‐based IAA to G‐Invoicing will allow FPAs to manage the processing and approval of each stage

lifecycle: The General Terms and Conditions (GT&Cs), Orders, Performance, and Funds Settlement stages.  IPAC will continue to o

settlement of funds between federal agencies; however, the IPAC transaction will be initiated through the Performance transactioAll IGT Buy/Sell activity will be accomplished through the use of the Federal Intragovernmental Data Standards (FIDS); The most reoccur during the development/enhancement of G‐Invoicing) can be viewed at: https://www.fiscal.treasury.gov/fsservices/gov/acct

The FIDS are  designed  to  capture  the  necessary information  that  trading  partners  rely  upon  for  the  correct accounting  of IGTinitiation through settlement. When FPAs develop an IAA and complete the receipt/acceptance process with their trading partnerFIDS  to  trigger accounting events related  to  the respective business activities of  the Agreement Performance  transaction.  FPAcommunication of the FIDS facilitates the accurate recording of business events in every stage of the Buy/Sell transaction life cycSystem Mapping and Validation Rules (SM&VR).   Fiscal Service has emphasized that the key to addressing IGT Buy/Sell differences is for agencies to communicate with each othe

tool to make this communication seamless!  This reference guide will walk through the various stages of G‐Invoicing and how thaallow FPAs to properly account for their Buy/Sell transactions using the USSGL TFM Supplement. 

Please note ‐ The Ordering Agency is considered to be the Buyer and the Performing Agency is the Seller.   
IGT Buy/Sell Transaction Stages & Events 
General Terms & Conditions (GT&C) Stage As FPAs onboard and begin conducting reimbursable IGT transactions in G‐Invoicing, they may begin the exchange of central traThe Ordering Agency and the Performing Agency will complete a GT&C, which allows FPAs to exchange contact information and se

that will apply to the subsequent referencing Orders.  The GT&C section identifies the general terms that govern Buy/Sell trades between the Ordering Agency and Performing Agency, infor both FPAs to ensure effective management of the IAA.  GT&C data elements and information include contact information, agcontact for each agency, and any terms for resolution or agreement termination. No fiscal obligations are created through the

proprietary accounting events are recorded.  An IAA must contain one GT&C and at least one Order, but may contain many Order

G-Invoicing Events: 

 Either the Ordering Agency (Buyer) or the Performing Agency (Seller) begins the G‐Invoicing document flow by creat

initiating the document enters their contact information, authorizing officials, agreement scope, roles, and any claus

 The initiating party reviews the GT&C and shares a draft with trading partner.  Once all data is entered by both tradi

approval, either trading partner may approve first. 

 Both parties approve the GT&C, and the agreement becomes Open for Orders. 

Proprietary Entries for All Scenarios: No IGT Buy/Sell proprietary entries are entered at this stage. 
Order Stage After FPAs have exchanged basic contact information and each partner’s roles and responsibilities, the next step is for the OrderJust one example of a barrier to effective communication between FPAs has been when staff members are responsible for negonecessary knowledge of accounting or information systems and are not prepared to make accounting/finance decisions for the ag

G‐Invoicing that FPAs will discover is that it allows staff members from assorted FPA departments to communicate and share knterminology. The Order is the funding section of the IAA that identifies the specific Ordering Agency requirements for the expected delivery of Performing Agency, and the corresponding accounting treatment. When both trading partners provide all the required fields dete

be created.   Only  the Ordering  Agency may  initiate  an Order  from  an  approved  GT&C  within  G‐Invoicing.    However,  both  partners  will  eadditional accounting information, and shipping/delivery details.  Modifications may occur to Order data, however they must bFPAs’ Program Officials and Funding Officials must approve the Order.  After officials from both sides approve, the Order will be the performance of goods/services ordered.  After this point, Order data can only be edited with approved Order modifications thOrder modifications cannot occur through the user interface. 

G-Invoicing Events: 

 The Buyer initiates an Order from an open GT&C.  The Buyer completes the Order with their Statutory Authority and

appropriate Order Schedule lines.  The Buyer approves the Order. 

 The Seller enters their Statutory Authority and supporting data onto the Order Schedule lines on the Order draft, an

their trading partner. The Seller approves the Order. 

 The Seller approves the Order prompting the Order to become Open. The Seller incurs obligations against Order #1.  Performance transactions may occur now that the Order is in Open status. 

 An Order cannot be closed until the respective totals of Performance Transactions by the Buyer and Seller are in agr

FOB Point selected, a Buyer’s Performance Transaction is optional, unless the Buyer disagrees with the Seller’s PerfoFOB definition below for more detail.) 

The FIDS completed within the Order stage convey a physical stamp of transaction type, period of performance, 

requirements for both agencies. The FIDS within the Order stage will affect the accounting treatment of transactthe transaction lifecycle. 
FIDS recorded within G-Invoicing from which both FPAs should reference for their accounting transactions: 

 Capitalization Indicator – Identifies if the Performing Agency has capitalized the good. For example, the Perfo

recognized the good as “Inventory.” This information is necessary for the Ordering Agency to make the proper afacilitate IGT eliminations. 

 Assisted Acquisitions Indicator – Identifies whether the Agreement will accommodate Assisted Acquisitions. T

the Servicing Agency provides acquisition support services on behalf of the Requesting Agency. The Requesting Servicing Agency’s administrative services and contracting vehicles to obtain goods/services from a third-party 

only capture the transactions between/to FPAs, it will not capture any activities with a non-federal third party du

 Advance Payment Indicator - Identifies whether Advance Payments are allowed for the Orders supporting the  FOB Point – Specifies at what point the Seller transfers ownership of the goods/services to the Buyer. This also 

Performance Transaction Type will initiate fund settlement (The Seller’s Delivered/Performed or the Buyer’s Re

o FOB Point: Source –The Buyer’s Performance Transactions are optional, unless the Buyer disagrees with the Seller’s Perf

cannot be closed if the Buyer submits a Performance Transaction “Received/Accepted” that disagrees with the Seller’s Perf“Delivered/Performed”. 

o FOB Point: Destination/Other – The Seller’s “Delivered/Performed” transaction totals must equal the Buyer’s “Received/

can be closed. The Buyer’s Performance Transactions are required. 

 Constructive Receipt Days – The agreed-upon number of days a Buyer has to respond to a Performance Trans

submit a Performance Transaction within this time frame, fund settlement will automatically initiate from the Performance Type. The Constructive Receipt Days timer begins on the later of Transaction Date or Performanc

Proprietary Entries: No IGT Buy/Sell proprietary entries are entered at this stage. 
Performance and Fund Settlement Stages In today’s Buy/Sell transaction process, there is no standard form or means for exchanging accrual information.  FPAs currently eemail using different formats, or they do not share it at all.  Accountants responsible for recording USSGL entries try to record this 

systems before month‐end, and this accounting information is in turn reported to the Governmentwide Treasury Account Symbo(GTAS).  Once both FPAs have loaded their GTAS files, it quickly becomes apparent when FPAs have recorded conflicting inform

significant, requiring subsequent research and resolution.   In addition, differences can exist from variations in policy interpretations, differences in delivery methods, and/or discrepancies 

services performed for continuous contracts.  One example is when one FPA recognizes its accounting transactions at the shippidoes not recognize events until the point at which goods are received.  Another instance occurs when a Buyer and Seller cannot r

contract at the same proportion of performance completed because both partners use different calculation methods.  FASAB guidance states that revenue is to be recognized as goods are delivered and as services are performed, or in proportionperformed.  By communicating with each other throughout the lifecycle of the transaction and using consistent policy for recordina better opportunity to record transactions to GTAS in a consistent manner, and thus reduce the number of IGT differences. 

How exactly will G‐invoicing accomplish the goal of allowing FPAs to communicate and share information with one another?   Fi

stage  to  the  Buy/Sell  transaction  process,  called  the  Performance  Transaction.    The  Buyer  and  Seller must  agree  on  the  FOBdetermines which Performance transaction initiates fund settlement as seen below: 

 Source ‐ Fund settlement is initiated by the Seller’s Performance transaction when Performance Type is ‘Delivered/Perfo

 Destination  ‐  Fund  settlement  is  initiated  by  the  Buyer’s  Performance  transaction  when  Performance  Type  is  ‘R

constructive receipt days, previously agreed upon at the Order level, have expired 

 Other  ‐ Fund settlement is initiated by the Buyer’s Performance transaction when Performance Type is ‘Received/Acc

receipt days, previously agreed upon at the Order level, have expired 

Based upon the Performance Date and Transaction Date, both the Buyer and Seller will be able to record the accrual in the sam

same amount.  This selection, along with the exchange of the applicable performance record, will determine the amount to be re

Fund settlement occurs upon completion of the Performance Transaction.  Agencies will no longer be manually creating IPACs or 

system for buy/sell transactions.  G‐Invoicing will create the IPACs on the agencies behalf.  G‐Invoicing will also retrieve the remittsystem and update the associated Orders. 
FIDS recorded within G-Invoicing from which both FPAs should reference for their accounting transactions:

 Performance Type – Identifies the type of performance recorded (Delivered/Performed, Received/Accepted, Advance, a

Accounting events; Shipped and Estimated Delivery will share information only.) 

o Delivered/Performed – A Seller completes this Performance Type to indicate it has transferred control of the goods/compo Received/Accepted – A Buyer completes this Performance Type to indicate it has received the goods/services from the Selo Advance – The Performance Transaction Type used for transactions in which advance payments are settled prior to 

goods/services. As delivery/performance occurs, entries are shared to liquidate the advance and to recognize revenue/exp

o Deferred Payment – The Performance Transaction Type used for work in progress transactions to communicate the amou

but to settle funds at a later date from work completion. 

 Performance Date – The date on which the delivery of goods/completion of services actually takes place. The Performan

accruals should be made for revenue/expense and accounts payable/accounts receivable. 

 Transaction Date – The date and time which an agency’s authorized user enters the performance transaction into G-In

initiates the IPAC transaction and fund settlement. 

 Accomplished Date – The date in which IPAC data is sent back to G-Invoicing in the remittance file and the fund settlemen

cases, the Transaction Date and Accomplished Date may differ because of an IPAC cutoff at the end of a monthly reporting 

G-Invoicing Events: FOB Point – Source 

 Seller submits Performance Transaction with Performance Type ‘Delivered/Performed’.   

 Accruals are recorded as of the Performance Date entered by the Seller, and an IPAC is automatically initiated to settle fu

 Buyer may submit a Performance Transaction.  (Not submitting a Performance Transaction infers the agreement with the

FOB Point – Destination 

 Seller submits Performance Transaction with Performance Type ‘Delivered/Performed’.  Constructive receipt days begin. 

 Accruals are recorded as of the Performance Date based on the Seller’s Performance Transaction with Performance Type 

 Buyer submits Performance Transaction with Performance Type ‘Received/Accepted’.   

 An IPAC is created as of this Transaction Date (if completed before constructive receipt days expire). 

FOB Point – Other 

 Seller submits Performance Transaction with Performance Type ‘Delivered/Performed’.  Constructive receipt days begin. 

 Accruals are recorded as of the Performance Date based on the Seller’s Performance Transaction with Performance Type 

 Buyer submits Performance Transaction with Performance Type ‘Received/Accepted’.   

 An IPAC is created as of this Transaction Date (if completed before constructive receipt days expire). 
By the end of the Performance and/or Fund Settlement stages, both FPAs should have entered the following entri

accounting period, based on the respective G-Invoicing FIDs and FOB Point. FOB POINT - SOURCE: The following transactions depict the flow of accounting events for the Performing and Ordering age

agreed upon at the Order stage is Source.  The Performing Agency completes a Performance Transaction with the respective G‐IPerformance FIDS presented below. Reimbursable Agreement without an Advance:

ORDERING AGENCY TC PERFORMING AGENCY 

610000 Operating Expenses (RC 24) B402 131000 Accounts Receivable (RC 22) 

211000 Accounts Payable (RC 22) 510000 Revenue from Goods Sold (RC 2

PERFORMANCE DATE: 09/30/2018 PERFORMANCE DATE: 09/30/2018 TC B107 records the payment and disbursement of funds not previously accrued. TC A708 records the collection of revenue earned in the 

reimbursable agreement without an advance. 

211000 Accounts Payable (RC 22) B110 101000 Fund Balance with Treasury 

101000 Fund Balance with Treasury 131000 Accounts Receivable (RC 22) 

ACCOMPLISHED DATE: 10/07/2018 ACCOMPLISHED DATE: 10/07/2018To record a confirmed disbursement schedule previously accrued. To record the collection of receivables in the performing 

services. 

FIDS on the Order and Performing Agency’s Performance Transactions 

ORDER PERFORMANCE 

FOB POINT CAPITALIZATION INDICATOR ASSISTED ACQUISITION INDICATOR PERFORMANCE TYPE PERFORM

DATE 

SOURCE FALSE NO DELIVERED/PERFORMED 09/30/20
Capital Asset Buy/Sell1: 

ORDERING AGENCY TC PERFORMING AGENCY 

175000 Equipment B402 131000 Accounts Receivable (RC 22) 

211000 Accounts Payable (RC 22) 510000 Revenue From Goods Sold (RC 

PERFORMANCE DATE: 09/30/2018 PERFORMANCE DATE: 09/30/2018(Assumes a title has been passed when the goods are received.) TC B402 can include supplies, inventory, materials, land, equipment, buildings, PPE, or costs. However, additional memo entries are required for capital assets. 

TC A714 includes revenue accounts for both goods and is necessary. A714 can include supplies, inventory, matPPE, or costs. However, additional memo entries are req

880200 Purchases of Property, Plant, & Equipment (RC 24) G1202

650000 Cost of Goods Sold (RC 24) 

880100 Offset for Purchases of Assets (RC 24) 152100 Inventory Purchased for Resale 

PERFORMANCE DATE: 09/30/2018 PERFORMANCE DATE: 09/30/2018To record activity for current-year purchases of inventory and related property. To record cost of goods sold. 211000 Accounts Payable (RC 22) B110 101000 Fund Balance with Treasury 

101000 Fund Balance with Treasury 131000 Accounts Receivable (RC 22) 

ACCOMPLISHED DATE: 10/07/2018 ACCOMPLISHED DATE: 10/07/2018To record a confirmed disbursement schedule previously accrued. To record the collection of receivables in the performing 

services. 

1 Also refer to “Intragovernmental Capital Asset and Inventory Buy/Sell Transactions” USSGL Implementation Guidance.   2 The Performing Agency completes the ‘Capitalization Indicator’ FID on the Order so that the Ordering Agency will know to record the corr

Ordering Agency records TC G120 for capital asset purchases if the Performing Agency’s Capitalization Indicator is “TRUE”, or TC D514 to recthe Performing Agency’s Capitalization Indicator is “FALSE”.) The Ordering Agency would record a capital asset (such as in TC B402) if its own capitalization threshold were met; however, there is no newith the Performing Agency. 

FIDS on the Order and Performing Agency’s Performance Transactions 

ORDER PERFORMANCE 

FOB POINT CAPITALIZATION INDICATOR ASSISTED ACQUISITION INDICATOR PERFORMANCE TYPE PERFORM

DATE 

SOURCE TRUE NO DELIVERED/PERFORMED 09/30/20
Assisted Acquisition:3 G-Invoicing will only capture the transactions between/to FPAs, not activities with a non-federal third pafunctionality and its associated data elements are currently in the development stage. Tentative information surrounding assisted abased on future G-Invoicing development requirements.

ORDERING AGENCY TC PERFORMING AGENCY 

610000 Operating Expenses/Program Costs (RC 24) B402 131000 Accounts Receivable (RC 22) 

211000 Accounts Payable (RC 22) 510000 Revenue From Goods Sold (RC 

PERFORMANCE DATE: 09/30/2018 PERFORMANCE DATE: 09/30/2018(Assumes a title has been passed when the goods are received.) TC B402 can include supplies, inventory, materials, land, equipment, buildings, PPE, or costs. However, additional memo entries are required for capital assets. 

TC A714 includes revenue accounts for both goods and is necessary. A714 can include supplies, inventory, matPPE, or costs. However, additional memo entries are req

175000 Equipment D514 661000 (N) Cost Capitalization Offset PERFORMANCE DATE: 09/30/2018To record the reclassification of expenses to asset accounts.211000 Accounts Payable (RC 22) B110 101000 Fund Balance with Treasury 

101000 Fund Balance with Treasury 131000 Accounts Receivable (RC 22) 

ACCOMPLISHED DATE: 10/07/2018 ACCOMPLISHED DATE: 10/07/2018To record a confirmed disbursement schedule previously accrued. To record the collection of receivables in the performing 

services. 

880200 (N) Purchases of Property, Plant, & Equipment G120  880100 (N) Offset for Purchases of Assets PERFORMANCE DATE: 09/30/2018To record activity for current-year purchases of inventory and related property. 

3 Also, refer to “Assisted Acquisitions Guidance” within USSGL Implementation Guidance. 

FIDS on the Order and Performing Agency’s Performance Transactions 

ORDER PERFORMANCE 

FOB POINT CAPITALIZATION INDICATOR ASSISTED ACQUISITION INDICATOR PERFORMANCE TYPE PERFORMANCE DAT

SOURCE FALSE YES DELIVERED/PERFORMED 09/30/2018 
FOB POINT - Destination: The following transactions depict the flow of accounting events for the Performing and Ordering aagreed upon at the Order stage is Destination.  The Performing Agency completes a Performance Transaction (starting the constRevenue/Expense accruals will be generated.  Next, the Ordering Agency completes a Performance Transaction with Performance

(or the number of constructive receipt days expires) along with the respective Order and Performance FIDS shown below, and fun

Reimbursable Agreement without an Advance: 

ORDERING AGENCY TC PERFORMING AGENCY 

610000 Operating Expenses (RC 24) B402 131000 Accounts Receivable (RC 22) 

211000 Accounts Payable (RC 22) 510000 Revenue from Goods Sold (RC 

PERFORMANCE DATE: 09/30/2018 PERFORMANCE DATE: 09/30/2018 (Assumes a title has been passed when the goods are received.) TC B402 can include supplies, inventory, materials, land, equipment, buildings, PPE, or costs. However, additional memo entries are required for capital assets. 

TC A714 includes revenue accounts for both goods and is necessary. A714 can include supplies, inventory, matPPE, or costs. However, additional memo entries are req

ORDERING AGENCY TC PERFORMING AGENCY 

211000 Accounts Payable (RC 22) B110 101000 Fund Balance with Treasury 

101000 Fund Balance with Treasury 131000 Accounts Receivable (RC 2

ACCOMPLISHED DATE: 10/07/2018 ACCOMPLISHED DATE: 10/07/2018 To record a confirmed disbursement schedule previously accrued. To record the collection of receivables in the performing 

services. 

FIDS on the Order and Performing Agency’s Performance Transactions 

ORDER PERFORMANCE 

FOB POINT CAPITALIZATION INDICATOR ASSISTED ACQUISITION INDICATOR PERFORMANCE TYPE PERFORM

DATE 

DESTINATION FALSE NO DELIVERED/PERFORMED 09/30/20

FIDS on the Order and Ordering Agency’s Performance Transactions 

ORDER PERFORMANCE 

FOB POINT CAPITALIZATION INDICATOR ASSISTED ACQUISITION INDICATOR PERFORMANCE TYPE PERFORM

DATE 

DESTINATION FALSE NO RECEIVED/ACCEPTED 09/30/20
Capital Asset Buy/Sell4: 

ORDERING AGENCY TC PERFORMING AGENCY 

175000 Equipment B402 131000 Accounts Receivable (RC 22) 

211000 Accounts Payable (RC 22) 510000 Revenue From Goods Sold (RC 

PERFORMANCE DATE: 09/30/2018 PERFORMANCE DATE: 09/30/2018(Assumes a title has been passed when the goods are received.) TC B402 can include supplies, inventory, materials, land, equipment, buildings, PPE, or costs. However, additional memo entries are required for capital assets. 

TC A714 includes revenue accounts for both goods and is necessary. A714 can include supplies, inventory, matPPE, or costs. However, additional memo entries are req

880200 Purchases of Property, Plant, & Equipment (RC 24) G120 

650000 Cost of Goods Sold (RC 24) 

 880100 Offset for Purchases of Assets (RC 24) 152100 Inventory Purchased for Resale PERFORMANCE DATE: 09/30/2018 PERFORMANCE DATE: 09/30/2018To record activity for current-year purchases of inventory and related property. To record cost of goods sold. 

ORDERING AGENCY TC PERFORMING AGENCY 

211000 Accounts Payable (RC 22) B110 101000 Fund Balance with Treasury 

101000 Fund Balance with Treasury 131000 Accounts Receivable (RC 2

ACCOMPLISHED DATE: 10/07/2018 ACCOMPLISHED DATE: 10/07/2018 To record a confirmed disbursement schedule previously accrued. To record the collection of receivables in the performing 

services. 

4 Also refer to “Intragovernmental Capital Asset and Inventory Buy/Sell Transactions” USSGL Implementation Guidance. 

FIDS on the Order and Performing Agency’s Performance Transactions 

ORDER PERFORMANCE 

FOB POINT CAPITALIZATION INDICATOR ASSISTED ACQUISITION INDICATOR PERFORMANCE TYPE PERFORM

DATE 

DESTINATION TRUE NO DELIVERED/PERFORMED 09/30/20

FIDS on the Order and Ordering Agency’s Performance Transactions 

ORDER PERFORMANCE 

FOB POINT CAPITALIZATION INDICATOR ASSISTED ACQUISITION INDICATOR PERFORMANCE TYPE PERFORM

DATE 

DESTINATION TRUE NO RECEIVED/ACCEPTED 09/30/20
Assisted Acquisition5: G-Invoicing only will capture the transactions between/to FPAs, not activities with a non-federal third party. The acurrently in the development stage. Tentative information surrounding assisted acquisitions is subject to change based on future development re

ORDERING AGENCY TC PERFORMING AGENCY 

610000 Operating Expenses/Program Costs (RC 24) B402 131000 Accounts Receivable (RC 22) 

211000 Accounts Payable (RC 22) 510000 Revenue From Goods Sold (RC 

PERFORMANCE DATE: 09/30/2018 PERFORMANCE DATE: 09/30/2018(Assumes a title has been passed when the goods are received.) TC B402 can include supplies, inventory, materials, land, equipment, buildings, PPE, or costs. 

TC A714 includes revenue accounts for both goods and service

inventory, materials, land, equipment, buildings, PPE, or costs

175000 Equipment D514 661000 (N) Cost Capitalization Offset PERFORMANCE DATE: 09/30/2018To record the reclassification of expenses to asset accounts.880200 (N) Purchases of Property, Plant, & Equipment G120  880100 (N) Offset for Purchases of Assets PERFORMANCE DATE: 09/30/2018To record activity for current-year purchases of inventory and related property. 

ORDERING AGENCY TC PERFORMING AGENCY 

211000 Accounts Payable (RC 22) B110 101000 Fund Balance with Treasury 

101000 Fund Balance with Treasury 131000 Accounts Receivable (RC 2

ACCOMPLISHED DATE: 10/07/2018 ACCOMPLISHED DATE: 10/07/2018 To record a confirmed disbursement schedule previously accrued. To record the collection of receivables in the performing agency 

5 Also, refer to “Assisted Acquisitions Guidance” within USSGL Implementation Guidance. 

FIDS on the Order and Performing Agency’s Performance Transactions 

ORDER PERFORMANCE 

FOB POINT CAPITALIZATION INDICATOR ASSISTED ACQUISITION INDICATOR PERFORMANCE TYPE PERFORMANCE D

DESTINATION FALSE YES DELIVERED/PERFORMED 09/30/2018 

FIDS on the Order and Ordering Agency’s Performance Transactions 

ORDER PERFORMANCE 

FOB POINT CAPITALIZATION INDICATOR ASSISTED ACQUISITION INDICATOR PERFORMANCE TYPE PERFORMANCE D

DESTINATION FALSE YES RECEIVED/ACCEPTED 09/30/2018 
Reimbursable Agreement with an Advance: The Performing Agency initiates the Advance Performance Transaction to genpayment/collection of funds, regardless of whether the FOB Point domain value is Source or Destination.

ORDERING AGENCY TC PERFORMING AGENCY 

141000 Advances and Prepayments (RC 23) 

B308 

101000 Fund Balance with Treasury 

101000 Fund Balance with Treasury 231000 Liability for Advances and Prepa

(RC 23) 

ACCOMPLISHED DATE: 10/07/2018 ACCOMPLISHED DATE: 10/07/2018 To record current-year undelivered orders with an advance. To record a collection of an advance for an unfilled custo

Liquidation of a Reimbursable Agreement with an Advance: Like the initiation of an advance, only the Performing Agenliquidation after the completion of delivery/performance and a completed Performance Transaction of “Delivered/Performed.” ThiFOB Type is selected.

ORDERING AGENCY TC PERFORMING AGENCY 

610000 Operating/Program Expenses (RC 24) B308 231000 Liability for Advances and Prepayme

141000 Advances and Prepayments (RC 23) 520000 Revenue from Services Provided 

ACCOMPLISHED DATE: 10/31/2018 ACCOMPLISHED DATE: 10/31/2018 To record current-year undelivered orders with an advance. To record a collection of an advance for an unfilled custoFIDS on the Order and Performing Agency’s Performance Transactions 

ORDER PERFORMANCE 

FOB POINT CAPITALIZATION INDICATOR ASSISTED ACQUISITION INDICATOR PERFORMANCE TYPE PERFORMANCE DA

SOURCE or 

DESTINATION FALSE NO ADVANCE N/A 

FIDS on the Order and Performing Agency’s Performance Transactions 

ORDER PERFORMANCE 

FOB POINT CAPITALIZATION INDICATOR ASSISTED ACQUISITION INDICATOR PERFORMANCE TYPE PERFORMANCE DA

SOURCE or 

DESTINATION FALSE NO DELIVERED/PERFORMED 10/31/2018 
Work In Progress Completed within a Reimbursable Agreement (Deferred Payment): A Performance Type of “Deferrecommunicate work completed and revenue earned, but in which the fund settlement should be withheld until a later date. The Deferred Paymenterm Buy/Sell projects such as construction or other work in progress events. FPAs will share completion information via the Performance Traninitiate fund settlement within a separate transaction. 

ORDERING AGENCY TC PERFORMING AGENCY 

610000 Operating Expenses (RC 24) B402 131000 Accounts Receivable (RC 22) 

211000 Accounts Payable (RC 22) 510000 Revenue from Goods Sold (

PERFORMANCE DATE: 09/25/2018 PERFORMANCE DATE: 09/25/2018 (Assumes a title has been passed when the goods are received.) TC B402 can include supplies, inventory, materials, land, equipment, buildings, PPE, or costs. However, additional memo entries are required for capital assets. 

TC A714 includes revenue accounts for both goods and sis necessary. A714 can include supplies, inventory, mate

PPE, or costs. However, additional memo entries are req

Fund Settlement for Work In Progress Completed within a Reimbursable Agreement (Deferred Payment): Whenpayment is necessary, a new Performance Transaction must be initiated to settle funds. The FOB Point agreed upon (Source or Destination) wou

initiate the settlement.

FOB POINT: SOURCE 

ORDERING AGENCY TC PERFORMING AGENCY 

211000 Accounts Payable (RC 22) B110 101000 Fund Balance with Treasury 

101000 Fund Balance with Treasury 131000 Accounts Receivable (RC 2

ACCOMPLISHED DATE: 10/07/2018 ACCOMPLISHED DATE: 10/07/2018 To record a confirmed disbursement schedule previously accrued. To record the collection of receivables in the performing FIDS on the Order and Performing Agency’s Performance Transactions 

ORDER PERFORMANCE 

FOB POINT CAPITALIZATION INDICATOR ASSISTED ACQUISITION INDICATOR PERFORMANCE TYPE PERFORMANCE DA

SOURCE or 

DESTINATION FALSE NO DEFERRED PAYMENT 09/25/2018 

FIDS on the Order and Performing Agency’s Performance Transactions 

ORDER PERFORMANCE 

FOB POINT CAPITALIZATION INDICATOR ASSISTED ACQUISITION INDICATOR PERFORMANCE TYPE PERFORMANCE DA

SOURCE FALSE NO DELIVERED/PERFORMED 09/25/2018 
FOB POINT: DESTINATION 

ORDERING AGENCY TC PERFORMING AGENCY 

211000 Accounts Payable (RC 22) B110 101000 Fund Balance with Treasury 

101000 Fund Balance with Treasury 131000 Accounts Receivable (RC 2

ACCOMPLISHED DATE: 10/07/2018 ACCOMPLISHED DATE: 10/07/2018 To record a confirmed disbursement schedule previously accrued. To record the collection of receivables in the performing 

services. 

FIDS on the Order and Ordering Agency’s Performance Transactions 

ORDER PERFORMANCE 

FOB POINT CAPITALIZATION INDICATOR ASSISTED ACQUISITION INDICATOR PERFORMANCE TYPE PERFORMANCE DA

DESTINATION FALSE NO RECEIVED/ACCEPTED 09/25/2018 
Adjustments In today’s Buy/Sell environment, FPAs spend a vast amount of resources on IPAC chargebacks.  They experience sizable levels o

transactions near  the end of accounting periods in attempts  to correctly account  for  reimbursable activity. In addition, charge

reconciliations of Fund Balance With Treasury, Order balances, and other metrics.  In some cases, chargebacks and adjustments cforth  between agency accounts,  further  complicating  reconciliations and  procurement work.   However, as  Buy/Sell  data is ex

application, the amount of chargebacks will be appreciably reduced.   Required data needed by trading partners will be recorde

available to reference in any events of disputed transactions. G‐Invoicing will offer FPAs the ability to correct transactions via Adjustments through “negative” Performance Transactions.  Adju

FOB Point: Under FOB Source transactions, the Seller may adjust; Under FOB Destination, the Buyer may adjust.G-Invoicing Events (with Adjustments): FOB Point – Source 

 Seller submits a Performance Transaction with Performance Type ‘Delivered/Performed’.   

 Both partners record accruals as of the Performance Date, based on the Seller’s Performance Transaction, and an IPAC is 

funds on the Transaction Date. 

 Buyer submits an informational Performance Transaction with Performance Type “Received/Accepted”. 

*Later, adjustments are deemed necessary by the Buyer* 

 After determining a refund is needed, the Buyer submits a negative Performance Transaction to the Seller, showing the a

does not accept.  No funds are settled in IPAC. 

 The Seller completes a negative Performance Transaction to adjust the original fund settlement down to the correct amo

by the Buyer. An IPAC is automatically initiated to settle funds on the Transaction Date. 

Reimbursable Agreement without an Advance, Adjustments Necessary. FOB Source. 

G-Invoicing 

Initiator G-Invoicing Event Amount 

Transaction 

Date Accou

Seller  Order is approved for $20,000 and Open.  $20,000  09/07/2018  Seller  Seller delivers $1,000 of goods and enters a Performance Type  of“Delivered/Performed”.  $1,000  09/09/2018  Both partners recor

Both partners r

Buyer  Buyer receives $1,000 of goods and enters a Performance Type  “Received/Accepted” (Informational Purposes Only.)  $1,000  09/15/2019  
Buyer  Buyer requests a $200 refund adjustment by entering a  Performance Type of “Received/Accepted”.  ‐ $200  10/09/2018  

Seller  Seller agrees and completes a $200 refund adjustment with a  Performance Type of “Delivered/Performed”.  ‐ $200  10/12/2018  Both partners recor

Both partners r

Buyer  Order is Closed; The remaining Order balance is $200.  $200  10/31/2018  

o FOB Point: Source –The Buyer’s Performance Transactions are optional, unless the Buyer disagrees with the Seller’s Perf

cannot be closed if the Buyer submits a Performance Transaction “Receives/Accepted” that disagrees with the Seller’s Perfo

“Delivered/Performed”. 

o FOB Point: Destination/Other – The Seller’s “Delivered/Performed” transaction totals must equal the Buyer’s “Received/

can be closed. The Buyer’s Performance Transactions are required. 

FOB Point – Destination 

 Seller submits Performance Transaction with Performance Type ‘Delivered/Performed’.  Constructive receipt days begin. 

 Both partners record accruals as of the Performance Date, based on the Seller’s Performance Transaction. 

 Buyer submits Performance Transaction with Performance Type ‘Received/Accepted’.   

 An IPAC is created as of this Transaction Date (if completed before constructive receipt days expire) and funds settle. 

*Later, adjustments are deemed necessary by the Buyer* 

 After determining a refund is needed, the Buyer submits a negative Performance Transaction to the Seller, showing the a

does not accept.  An IPAC is automatically initiated to settle funds on the Transaction Date. 

 The Seller’s “Delivered/Performed” transaction totals must equal the Buyer’s “Received/Accepted” totals before Orders c

Reimbursable Agreement without an Advance, Adjustments Necessary. FOB Destination.

G-Invoicing 

Initiator G-Invoicing Event Amount 

Transaction 

Date 

Accoun

Seller  Order is approved for $20,000 and Open.  $20,000  09/07/2018  Seller  Seller delivers $1,000 of goods and enters a Performance  Type of “Delivered/Performed”.  $1,000  09/09/2018  Both partners record

Buyer  Buyer receives $1,000 of goods and enters a Performance  Type of “Received/Accepted”.  $1,000  09/15/2019  Both partners reBuyer  Buyer requests a $200 refund adjustment by entering a  Performance Type of “Received/Accepted”.  ‐ $200  10/09/2018  Both partners re

Seller  Seller agrees and completes a $200 refund adjustment with  a Performance Type of “Delivered/Performed”.  ‐ $200  10/12/2018  Both partners record

Buyer  Order is Closed; The remaining Order balance is $200.  $200  10/31/2018  
Conclusion Fiscal Service’s intent is to provide onboarding FPAs the flexibility required to meet their varied business process needs, while 

standardization and process steps to address the accounting challenges that affect the government today.  With G‐Invoicing, FPAs

information with  one another, laying  the groundwork  to  drive improved  transaction  processing and  financial  reporting, and  tGovernmentwide!  Efforts should begin now to start along the road towards full G‐Invoicing implementation.  

Disclaimers 

 As FPAs are negotiating their GT&C and Order, they may see Budgetary accounting events at different stages of the transa

partners.  The enactment of an appropriation, the apportionment of funds by OMB, and the allotment of authority ma

stage.  In addition, some budgetary events may vary depending on the types of funds and their authority prior to the OrdFIDS from G‐Invoicing when appropriate, and use professional discernment and refer to the Transaction Codes already in

for budgetary accounting entries.  Ultimately, agencies should refer  to  their  respective budget office and OMB Circula

entries are properly recorded. 

 Each FPA's accounting office must verify the accuracy of the transactions retrieved from IPAC and G‐Invoicing.  FPAs follow

the transactions applicable to their TAS as of the accomplished/transaction date reflected in IPAC and G‐Invoicing.  Furtfor their own Anti‐Deficiency Act (ADA) monitoring. 

 Reporting requirements for CARS and GTAS will not be affected by the implementation of G‐Invoicing. 

 G‐Invoicing accommodates  Buy/Sell,  reimbursable exchange  transactions,  in  which  one  federal agency  provides goods

agency and funds are exchanged. 

o Fiduciary (Investments & Borrowings), Retirement and Insurance Transfer System (RITS), Treasury Receivable Ac

(TRACS), Grants, Pension, and non‐Buy/Sell activity will still be maintained in IPAC. 

o Non‐expenditure transfers should be managed in the appropriate CARS modules. o Payments to state and local governments should continue to be disbursed through other payment mechanisms.