PRIOR PERIOD ADJUSTMENT – GENERAL FUND OF THE U.S. GOVERNMENT – PRO FORMA

Page 1 of 6

IRC Handout April 23, 2019

FLOWCHART FOR CORRECTIONS OF ERRORS IN A PREVIOUS PERIOD

Restate

(Use USSGL

account 

740000)

Is the event 

material to 

your agency’s 

financials?

YES NO

Is FBWT 

affected?

Is FBWT ≥ 

$500,000?

Do not request a 

backdated Treasury 

document –

Use PYA attribute 

domain value “P”

Do not restate –

Use current-year 

USSGL

account

Request a backdated

Treasury document –

Use PYA attribute 

domain value “B”

YES

Do not request a 

backdated Treasury 

document -

Use PYA attribute 

domain value “X”

NO YES NO
PRIOR PERIOD ADJUSTMENT – GENERAL FUND OF THE U.S. GOVERNMENT – PRO FORMA

Page 2 of 6

IRC Handout April 23, 2019

This pro forma uses information from the March 2019 U.S. Standard General Ledger, which is a Supplement to the Treasury Financial Manual (TFM) See Bulletin No. 2019-06 Part 2.

Proposed FY 2020 USSGL Accounts

Account Title: Appropriations Outstanding – Prior Period Adjustments due to Corrections of Errors 

Account Number: 320800

Normal Balance: Credit 

Definition: The amount of net increase or decrease to unexpended appropriations due to an Agency’s error(s) in prior-period financial statements that resulted from mathematical mistakes, mistakes in the application of accounting 

principles, or oversight or misuse of facts that existed at the time the financial statements were prepared. Although the normal balance for this account is credit, it is acceptable in certain instances for this account to have a debit 

balance. 

Account Title: Appropriations – Expended- Prior-Period Adjustments Due to Corrections of Errors 

Account Number: 570810 

Normal Balance: Debit

Definition: The amount of net increase or decrease to expended appropriations due to Agency’s errors in prior-period financial statements that resulted from mathematical mistakes, mistakes in the application of accounting principles, 

or oversight or misuse of facts that existed at the time the financial statements were prepared. Although the normal balance for this account is debit, it is acceptable in certain instances for this account to have a credit balance. 

Attributes

USSGL 

Acct.

USSGL Account Title AnticipatedBudg/

Prop

Norm 

Bal

Begin/

End

Debit/C

redit

Auth 

Type 

Code

Apport 

Cat

Apport 

Cat B

320800 Appropriations Outstanding – Prior-Period Adjustments Due to Corrections of 

Errors

N P C E D/C

570810 Appropriations – Expended – Prior-Period Adjustments Due to Corrections of 

Errors

N P D E D/C

USSGL 

Acct.

Avail 

Time

BEA 

Cat

Borrow 

Source

Budgetary 

Impact 

Indicator

Cohort 

Year

Cust/N

onCust

Exch/

Nonexch

Fed/

Nonfed

Trading 

Partner

Trading 

Partner Main

PY 

Adj

DEFC Prgm Rpt 

Category

320800 F ### ####

570810 F ### ####

USSGL 

Acct.

Reimb 

Flag

Year 

of 

BA

Reduction 

Type

Fund Type Reporting 

Type Code

Financing 

Account 

Code

TAS 

Status

Trans. 

Code

320800 GA U N U N

570810 GA U N U N
PRIOR PERIOD ADJUSTMENT – GENERAL FUND OF THE U.S. GOVERNMENT – PRO FORMA

Page 3 of 6

IRC Handout April 23, 2019

Transactions

1. During fiscal 2019, an error that occurred in fiscal 2018 was discovered. The error understated expenses by $2,000,000. A bill for a delivered unpaid order had not been recorded. No prior related obligation 

had been previously recorded. The error is material and requires restatement of the proprietary financial statements.1

FPA (XXX) GF (099)

System Only (GTAS) Debit Credit TC Work Paper Only (Non-GTAS) Debit Credit TC (GTAS) Debit Credit TC

Budgetary Entry

445000 (P) Unapportioned Authority

 490100 (P) Delivered Orders –

 Obligations, Unpaid

Proprietary Entry (prior-year activity)

740000 (Z) PPA - DCE 

 211000 (F) Accounts Payable 

310800 (G099) Unexpend. Approp. – PPA

 - DCE

 570800 (G099) Expend. Approp. – PPA 

 - DCE

 

2,000

 

 

2,000

2,000

2,000

 

2,000

2,000

D312

D304

Budgetary Entry

None 

Proprietary Entry 

610000 (F) Operating Expenses/

 Program Costs

 740000 (Z) PPA-DCE

570800 (Z) Expend. Approp. – PPA –

 DCE

 570000 (G) Expend. Approp. 

310700 (G) Unexpend. Approp. – Used

 310800 (Z) Unexpend Approp – PPA

 - DCE

2,000

2,000

2,000

2,000

2,000

2,000

Budgetary Entry

None 

Proprietary Entry 

570810 (FXXX) Approp. –

 Expend – PPA - DCE

 320800 (FXXX) Approp. 

 Outstanding – PPA –

 DCE

2,000

2,000

 1 The PYA attribute domain value “P” is used because FBWT is not affected. A matching backdated Treasury central accounting document is not prepared after the GTAS window period has closed for the period being corrected.
PRIOR PERIOD ADJUSTMENT – GENERAL FUND OF THE U.S. GOVERNMENT – PRO FORMA

Page 4 of 6

IRC Handout April 23, 2019

2. During fiscal 2019, an error that occurred in fiscal 2018 was discovered. The error understated expenses and overstated cash by $7,000,000. A bill for a delivered unpaid order had not been recorded. The 

error is material and requires restatement of the proprietary financial statements.2

FPA (XXX) GF (099)

System Only (GTAS) Debit Credit TC Work Paper Only (Non-GTAS) Debit Credit TC (GTAS) Debit Credit TC

Budgetary Entry

445000 (B) Unapportioned Authority

 490200 (B) Delivered Orders –

 Obligations, Paid

Proprietary Entry (prior-year activity)

740000 (Z) PPA- DCE 

 101000 (G099) Fund Balance With

 Treasury

310800 (G099) Unexpend. Approp. – PPA

 – DCE

 570800 (G099) Expend.Approp. – PPA –

 DCE

 

7,000

 

7,000

7,000

7,000

7,000

7,000

D306

D304

Budgetary Entry

None 

Proprietary Entry 

610000 (F) Operating Expenses/

 Program Costs

 740000 (Z) PPA – DCE

570800 (Z) Expend. Approp. – PPA DCE

 570000 (G) Expend. Approp. 

310700 (G) Unexpend.Approp. – Used

 310800 (Z) Unexpend. Approp. –

 PPA - DCE

7,000

7,000

7,000

7,000

7,000

7,000

Budgetary Entry

None 

Proprietary Entry 

201000 (FXXX) Liability

 for FBWT

 198000 (F020) Asset for

 Agency's Custodial and 

 Non-Entity Liabilities –

 GF of the U.S. Gov’t.

570810 (FXXX) Approp. – Expend –

 PPA – DCE

320800 (FXXX) Approp. Outstand.

 – PPA – DCE

7,000

7,000

7,000

7,000

 2 The PYA attribute domain value “B” is used because FBWT is > $500,000. A backdated Treasury central accounting document is prepared after the GTAS window period has closed for the period being corrected. 
PRIOR PERIOD ADJUSTMENT – GENERAL FUND OF THE U.S. GOVERNMENT – PRO FORMA

Page 5 of 6

IRC Handout April 23, 2019

3. During fiscal 2019, an error that occurred in fiscal 2018 was discovered. It understated expenses and overstated cash by $450,000. A bill and payment for a delivered paid order had not been recorded. This 

error is material and requires restatement of the proprietary financial statements.3

FPA (XXX) GF (099)

System Only (GTAS) Debit Credit TC Work Paper Only (Non-GTAS) Debit Credit TC (GTAS) Debit Credit TC

Budgetary Entry

461000 Allotments – Realized Resources 

 490200 (P) Delivered Orders –

 Obligations, Paid

Proprietary Entry 

740000 (Z) PPA- DCE 

 101000 (G) FBWT

310800 (G099 ) Unexpend.Approp. - PPA 

 DCE

 570800 (G099) Expend. Approp. – PPA 

 DCE

 

450

 

450

450

450

 

450

450

D306

D304

Budgetary Entry

None 

Proprietary Entry 

610000 (F) Operating Expenses/

 Program Costs

 740000 (Z) PPA - DCE

570800 (Z) Expend. Approp. – PPA

 DCE

 570000 (G) Expend. Approp. 

310700 (G) Unexpend. Approp. – Used

 310800 (Z) Unexpend. Approp. –

 PPA - DCE

450

450

450

450

450

450

Budgetary Entry

None 

Proprietary Entry 

201000 (FXXX) Liability for FBWT

 198000 (F020) Asset for Agency's 

 Custodial and Non-Entity Liab.

 - GF of the U.S. Gov’t.

570810 (FXXX) Approp. – Expend –

 PPA – DCE 

 320800 (FXXX) Approp. Outstanding –

 PPA – DCE

 

450

450

450

450

 3 The PYA attribute domain value “X” is used because FBWT is < $500,000. A backdated Treasury central accounting document is not prepared after the GTAS window period has closed for the period being corrected. 
PRIOR PERIOD ADJUSTMENT – GENERAL FUND OF THE U.S. GOVERNMENT – PRO FORMA

Page 6 of 6

IRC Handout April 23, 2019

4. During fiscal 2019, an error that occurred in fiscal 2018 was discovered. It understated expenses by $100,000. A bill for a delivered unpaid order had not been recorded. No prior related obligation had been 

previously recorded. This error is immaterial and does not require restatement of the proprietary financial statements.4

FPA (XXX) GF

System Only (GTAS) Debit Credit TC Work Paper Only

(Non-GTAS)

Debit Credit TC (GTAS) Debit Credit TC

Budgetary Entry

445000 (P) Unapportioned Authority

 490100 (P) Delivered Orders – Obligations,

 Unpaid

Proprietary Entry (current-year activity)

610000 (N) Operating Expenses/Program Costs 

 211000 (N) Accounts Payable

310700 (G099) Unexpended Appropriations –

 Used

 570000 (G099) Expended Appropriations

100

 

 

100

100

100

 

100

100

B134

Budgetary Entry

None 

Proprietary Entry 

None

Budgetary Entry

None 

Proprietary Entry 

570005 (FXXX) Approp.-Expend.

 320700 (FXXX) Approp.

 Outstanding - Used

100

100

 4 A budgetary entry is required to reflect a beginning balance adjustment. The PYA attribute domain value “P” is used because FBWT is not affected. A backdated Treasury central accounting document is not prepared after the GTAS 

window period has closed for the period being corrected.