IRC Meeting April 23, 2019 Handout 1

Section III Additional Updates – Account Transactions

Addition of USSGL 151200 to Transaction Codes

151200 -Operating Materials and Supplies Held in Reserve for Future Use 

C164 To record non-cash assets donated by the public. 

Budgetary Entry 

None 

Proprietary Entry 

Debit 151100 Operating Materials and Supplies Held for Use 

Debit 151200 Operating Materials and Supplies Held in Reserve for Future Use 

Debit 152500 Inventory - Raw Materials 

Debit 152700 Inventory - Finished Goods 

Debit 157200 Stockpile Materials Held for Sale 

Debit 159100 Other Related Property 

Debit 171100 Land and Land Rights 

Debit 173000 Buildings, Improvements, and Renovations 

Debit 174000 Other Structures and Facilities 

Debit 175000 Equipment 

Debit 182000 Leasehold Improvements 

Debit 183000 Internal-Use Software 

Debit 184000 Other Natural Resources 

Debit 189000 Other General Property, Plant, and Equipment 

Credit 561000 Donated Revenue - Non-Financial Resources

D418 To record the writeoff of assets other than investments. 

Budgetary Entry 

None 

Proprietary Entry 

Debit 152900 Inventory - Allowance 

Debit 154900 Forfeited Property - Allowance 

Debit 156900 Commodities - Allowance 

Debit 159900 Other Related Property - Allowance 

Debit 171900 Accumulated Depreciation on Improvements to Land 

Debit 173900 Accumulated Depreciation on Buildings, Improvements, and Renovations 

Debit 174900 Accumulated Depreciation on Other Structures and Facilities 

Debit 175900 Accumulated Depreciation on Equipment 

Debit 181900 Accumulated Depreciation on Assets Under Capital Lease 

Debit 182900 Accumulated Amortization on Leasehold Improvements 

Debit 183900 Accumulated Amortization on Internal-Use Software 

Debit 189900 Accumulated Depreciation on Other General Property, Plant, and Equipment 

Debit 721000 Losses on Disposition of Assets - Other 

Credit 151100 Operating Materials and Supplies Held for Use 

Credit 151200 Operating Materials and Supplies Held in Reserve for Future Use 

Credit 151600 Operating Materials and Supplies in Development 

Credit 152100 Inventory Purchased for Resale 

Credit 152500 Inventory - Raw Materials 

Credit 152600 Inventory - Work-in-Process 

Credit 152700 Inventory - Finished Goods 

Credit 154100 Forfeited Property Held for Sale 
IRC Meeting April 23, 2019 Handout 2

Credit 156100 Commodities Held Under Price Support and Stabilization Support Programs 

Credit 159100 Other Related Property

Credit 171100 Land and Land Rights 

Credit 171200 Improvements to Land 

Credit 172000 Construction-in-Progress 

Credit 173000 Buildings, Improvements, and Renovations 

Credit 174000 Other Structures and Facilities 

Credit 175000 Equipment 

Credit 181000 Assets Under Capital Lease.....

D542 To record the classification of operating materials and supplies held for use or future use that were damaged 

and cannot be consumed in operations. This entry also applies to excess or obsolete operating materials and supplies 

when the net realizable value is less than the book value. 

Reference: USSGL implementation guidance; FASAB SFFAS No. 3, "Accounting for Inventory and Related 

Property" 

Budgetary Entry 

None 

Proprietary Entry 

Debit 151300 Operating Materials and Supplies - Excess, Obsolete, and Unserviceable 

Debit 729000 Other Losses 

Credit 151100 Operating Materials and Supplies Held for Use

Credit 151200 Operating Materials and Supplies Held in Reserve for Future Use 

D566 To record inventory that has been lost and deemed immaterial. 

Comment: Reverse this entry for immaterial inventory that has been found. 

Budgetary Entry 

None 

Proprietary Entry 

Debit 650000 Cost of Goods Sold 

Debit 679000 Other Expenses Not Requiring Budgetary Resources 

Credit 151100 Operating Materials and Supplies Held for Use

Credit 151200 Operating Materials and Supplies Held in Reserve for Future Use 

Credit 152100 Inventory Purchased for Resale 

D568 To record inventory that has been lost and deemed material. 

Budgetary Entry 

None 

Proprietary Entry 

Debit 729000 Other Losses 

Credit 151100 Operating Materials and Supplies Held for Use 

Credit 151200 Operating Materials and Supplies Held in Reserve for Future Use 

Credit 152100 Inventory Purchased for Resale

D569 To record inventory that has been found and deemed material. 

Budgetary Entry 

None 

Proprietary Entry 

Debit 151100 Operating Materials and Supplies Held for Use 

Debit 151200 Operating Materials and Supplies Held in Reserve for Future Use 

Debit 152100 Inventory Purchased for Resale 

Credit 719000 Other Gains
IRC Meeting April 23, 2019 Handout 3

Modification to TC A712

A712 To record the refund of an advance to the ordering entity for the completion of a prior-year 

reimbursable order. 

Comment: Also post USSGL TC-D120 if the amount was previously obligated. Also post USSGL 

TC-B610. 

Reference: USSGL implementation guidance; Prior-Year Advances or Other Offsetting Collections 

Refunded in the Current Year as Obligations and Outlays. 

Budgetary Entry 

Debit 445000 Unapportioned Authority 

Debit 461000 Allotments - Realized Resources 

Debit 462000 Unobligated Funds Exempt From Apportionment 

Debit 465000 Allotments - Expired Authority 

Credit 490200 Delivered Orders - Obligations, Paid 

Proprietary Entry 

Debit 231000 Liability for Advances and Prepayments 

Credit 101000 Fund Balance With Treasury

Modification to TC D436

D436 To record a refund of offsetting collections, other than advances, that were collected in a prioryear. 

Comment: See USSGL TC-A712 for refunds of advances. See USSGL TC-D438 for refunds of trust 

or special fund receipts. 

Budgetary Entry 

Debit 445000 Unapportioned Authority 

Debit 461000 Allotments - Realized Resources 

Debit 462000 Unobligated Funds Exempt From Apportionment 

Debit 465000 Allotments - Expired Authority 

Credit 490200 Delivered Orders - Obligations, Paid 

Proprietary Entry 

Debit 510900 Contra Revenue for Goods Sold 

Debit 520900 Contra Revenue for Services Provided 

Debit 531700 Contra Revenue for Interest Revenue - Loans Receivable 

Debit 531800 Contra Revenue for Interest Revenue - Investments 

Debit 531900 Contra Revenue for Interest Revenue - Other 

Debit 532400 Contra Revenue for Penalties and Fines 

Debit 532900 Contra Revenue for Administrative Fees 

Debit 540900 Contra Revenue for Funded Benefit Program Revenue 

Debit 550900 Contra Revenue for Insurance and Guarantee Premium Revenue 

Debit 560900 Contra Revenue for Donations - Financial Resources 

Debit 561900 Contra Donated Revenue - Nonfinancial Resources 

Debit 590900 Contra Revenue for Other Revenue 

Credit 101000 Fund Balance With Treasury