DRAFT GUIDE FOR BASIC ACCOUNTING AND 

REPORTING

FOR UPWARD AND DOWNWARD ADJUSTMENTS TO 

PRIOR YEAR OBLIGATIONS

(Effective Fiscal 2018)

GENERAL LEDGER AND ADVISORY BRANCH 

FISCAL ACCOUNTING OPERATIONS

BUREAU OF THE FISCAL SERVICE

U.S. DEPARTMENT OF THE TREASURY
UPWARD AND DOWNWARD ADJUSTMENTS TO PRIOR YEAR OBLIGATIONS

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IRC Handout December 5, 2017

Version Number Date Description of Change Effective

USSGL TFM

1.0 03/03/2000 Original Version Not in Archives

2.0 12/05/2017 Updated Transaction Codes, financial statements and 

appendices

Bulletin 2017-16
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IRC Handout December 5, 2017

Overview

This guide is designed for those who:

• Prepare agency Financial and non-Financial statements;

• Audit the agency financial statements;

• Manage or provide service to participants in upward and downward adjustments

• Design and maintain computer systems for financial programs;

• Instruct others in basic accounting and reporting.

In order to understand and gain the most from this guide, users must have a working knowledge of the following:

• Budgetary and proprietary accounting, reporting, and terminology;

• The United States Standard General Ledger (USSGL) accounts for basic annual operating appropriations, revolving fund and Special and 

Trust Funds 

• The concepts of Federal credit program accounting and reporting, fund structures, and terminology. 

Some transactions in this guidance will create abnormal balances in budgetary USSGL accounts. This in line with current USSGL TFM 

Supplement guidance, but the normal balance of budgetary USSGL accounts is being reviewed by OMB and Fiscal Service to determine their 

validity in the future.

Scenario Assumptions

Scenarios can vary depending on many variables. Below is clarifying guidance to assist in the identification of an upward or downward 

adjustment. 

In general, the status of the appropriation (unexpired vs. expired) is not used as a basis for determining upward or downward adjustments. This 

scenario can be applied to annual, no year as well as multiple year appropriations. This scenario occurs as a two year multiyear appropriation.

The basis for determining whether a transaction should be classified as an upward or downward adjustment depends on the specific event and the 

fiscal year of the adjustment. Upward and downward adjustments are based strictly on dollar value adjustments. An error or mistake does not 

constitute an upward or downward adjustment. In addition, changes to the budget/accounting structure (i.e. object class, direct/reimbursable 

indicator, budget (cost) center, program, Federal/nonfederal indicator, vendor code, etc. [within a TAFS]) does not constitute an upward or 

downward adjustment. Reference to OMB guidance Appendix F of OMB Circular No. A-11.

Unexpired and Expired Phase TAS:

• Upward and downward adjustments occur in subsequent years (year two and later), year one and year two are unexpired. The upward or 

downward adjustments are to be recorded in year two if the original transaction occurred in year one. 

Recovery of prior year Obligations:
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IRC Handout December 5, 2017

• During the expired phase the upward and downward adjustments occur in subsequent years (year two and later) when year one was 

unexpired and year two was expired whereby expired unobligated balances are available for upward adjustments of obligations (obligated 

or paid).

Unpaid:

• Upward and downward adjustments of prior year unpaid obligations occur in subsequent years (year two and later), even if year one and 

year two are unexpired. 

Refunds of Prior Year Paid Obligations:

• Downward adjustments of prior year paid obligations should occur in subsequent years (year two and later). Original disbursement 

adjustments in year one (first year of disbursement) do not require a downward adjustment. 

Prior Year Budgetary entries:

• All budgetary accounts with the GTAS domain value is X where applicable unless otherwise specified

The Chart of Accounts and beginning trial balance will be the same for all years, and the outstanding orders differently illustrated for each TAS 

Year. The scenario highlights events that occur during the second year of a two year appropriation as well as the third, fourth, and fifth year 

(expired) of the appropriation. Matching USSGL Section III Transaction Codes are shown at the end of the description and/or in the Table for 

each entry. Where necessary, a new transaction Code is proposed and shown in italics. This scenario does not include entries for cancellations. 

Several blocks of Purchase Order numbers are used in the scenario. PO numbers falling in the range of 10 through 50 are used for Purchase 

Orders that were outstanding at the beginning of the first year. Purchase Order numbers 101, 102, 103, and 104 are used for transactions that 

occurred in Year two of the two year appropriations. No new PO’s were incurred in Year two.
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CHART OF ACCOUNTS

Listing of USSGL Accounts Used in This Scenario

Account Number Account Title

Budgetary

420100 Total Actual Resources – Collected

431000 Anticipated Recoveries of Prior-Year Obligations

459000 Apportionments - Anticipated Resources - Programs Subject to Apportionment

461000 Allotments – Realized Resources

465000 Allotments – Expired Authority

480100 Undelivered Orders – Obligations, Unpaid

480200 Undelivered Orders - Obligations, Prepaid/Advance

487100 Downward Adjustments of Prior-Year Unpaid Undelivered Orders – Obligations, Recoveries

487200 Downward Adjustments of Prior-Year Prepaid/Advance Unexpended - Obligations, Refunds 

Collected

488100 Upward Adjustments of Prior-Year Undelivered Orders - Obligations, Unpaid

488200 Upward Adjustments of Prior-Year Undelivered Orders - Obligations, Prepaid/Advanced

490100 Delivered Orders – Obligation, Unpaid

490200 Delivered Orders – Obligation, Paid

497100 Downward Adjustments of Prior-Year Unpaid Delivered Orders – Obligations, Recoveries

497200 Downward Adjustments of Prior-Year Paid Delivered Orders- Refunds Collected

498100 Upward Adjustments of Prior-Year Delivered Orders-Obligations, Unpaid

498200 Upward Adjustments of Prior-Year Delivered Orders-Obligations, Paid
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Account Number Account Title

Proprietary

101000 Fund Balance With Treasury

131000 Accounts Receivable 

141000 Advances and Prepayments 

211000 Accounts Payable 

310000 Unexpended Appropriations – Cumulative

310100 Unexpended Appropriations – Appropriations Received

310700 Unexpended Appropriations – Used

570000 Expended Appropriations 

610000 Operating Expenses/Program Costs

679000 Other Expenses not Requiring Budgetary Resources
UPWARD AND DOWNWARD ADJUSTMENTS TO PRIOR YEAR OBLIGATIONS

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USSGL TAS Scenario 

TRIAL BALANCE

BEGINNING OF SECOND YEAR

Trial Balance Beginning (Second Year)

Accounts

Budgetary Debit Credit

420100 Total Actual Resources-Collected 34,500

461000 Allotments – Realized Resources 5,980

480100 Undelivered Orders - Obligations , Unpaid 13,800

480200 Undelivered Orders – Obligations, Prepaid/Advanced 10,220

490100 Delivered Orders – Obligation, Unpaid 4,500

TOTAL 34,500 34,500

Proprietary Debit Credit

101000 Fund Balance with Treasury 24,280

141000(F) Advances and Prepayments 2,000

141000(N) Advances and Prepayments 8,220

211000(F) Accounts Payable 4,500

310000 Unexpended Appropriations – Cumulative 30,000

TOTAL 34,500 34,500
UPWARD AND DOWNWARD ADJUSTMENTS TO PRIOR YEAR OBLIGATIONS

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480100 Undelivered Orders – Obligations, Unpaid

PO#10 = 7,000 Fed

PO#15 = 600 NFed

PO#20 = 5,000 NFed

PO#25 = 1,200 Fed

480200 Undelivered Orders - Obligations, Paid

PO#30 = 8,000 NFed

PO#40 = 2,000 Fed 

PO#45 = 220 NFed

490100 Delivered Orders – Obligation, Unpaid

Invoice#50 = 4,500 Fed

UNPAID

1. Due to a dollar value contract modification adjustment, PO#10 increases from $7,000 to $8,600. No goods

and services were delivered. Post an upward adjustment to Undelivered Orders – Obligations, Unpaid 

Account 488100. 

Budgetary Entry DR CR TC

461000 Allotments – Realized Resources 1,600

 488100 Upward Adjustments of Prior-Year Undelivered Orders – Obligations,

Unpaid 1,600 D114

Proprietary Entry

None
UPWARD AND DOWNWARD ADJUSTMENTS TO PRIOR YEAR OBLIGATIONS

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2. Post an invoice for $9,000 against PO#10 for $8,600. Post an upward adjustment to Undelivered Orders –

Obligations, Unpaid Account 488100.

Budgetary Entry DR CR TC

461000 Allotments – Realized Resources 

400 

 488100 Upward Adjustments of Prior-Year Delivered Orders - Obligations, 

Unpaid 400 D114

480100 Undelivered Orders – Obligations, Unpaid 

9,000 

 490100 Delivered Orders – Obligation, Unpaid 

9,000 

B402

Proprietary Entry

610000(F) Operating Expenses/Program Costs 

9,000 

 211000(F) Accounts Payable 

9,000 

B402

310700 Unexpended Appropriations – Used 

9,000 

 570000 Expended Appropriations 

9,000 

B134
UPWARD AND DOWNWARD ADJUSTMENTS TO PRIOR YEAR OBLIGATIONS

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3. Goods and services delivered for $655 against PO#15 for $600. Post an upward adjustment to Undelivered 

Orders - Obligations, Unpaid Account 498100. 

Budgetary Entry DR CR TC

461000 Allotments – Realized Resources 

55 

 488100 Upward Adjustments of Prior-Year Delivered Orders - Obligations, Unpaid 

 

55 

D114

480100 Undelivered Orders – Obligations, Unpaid 

655

 490100 Delivered Orders – Obligation, Unpaid 

655

B402

Proprietary Entry

610000(N) Operating Expenses/Program Costs 

655 

 211000(N) Accounts Payable 

655 

B402

310700 Unexpended Appropriations – Used 

655 

 570000 Expended Appropriations 

655 

B134

4a. Delivered a progress billing for $330 against PO#25 for $1,200. 

Budgetary Entry DR CR TC

480100 Undelivered Orders – Obligations, Unpaid 

330 

 490100 Delivered Orders – Obligation, Unpaid 

330 

B402 

Proprietary Entry

610000(F) Operating Expenses/Program Costs 

330 

 211000(F) Accounts Payable 

330 

B402

310700 Unexpended Appropriations - Used 

330 

 570000 Expended Appropriations 330 B134
UPWARD AND DOWNWARD ADJUSTMENTS TO PRIOR YEAR OBLIGATIONS

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4b. The progress bill is for $30 more than originally anticipated for this portion of the order. No payment 

made at this time. Post an upward adjustment to Upward Adjustments of Prior-Year Undelivered Orders –

Obligations, Unpaid Account 498100. 

Budgetary Entry DR CR TC

461000 Allotments – Realized Resources 

30 

 488100 Upward Adjustments of Prior-Year Undelivered Orders – Obligations, Unpaid

 

30 

D114

5. Due to a dollar value contract modification adjustment, PO#20 is reduced from $5,000 to $4,700. No goods, 

services or invoice delivered. Post a downward adjustment to Downward Adjustments of Prior-Year 

Unpaid Undelivered Orders – Obligations, Recoveries 487100. 

Budgetary Entry DR CR TC

487100 Downward Adjustments of Prior-Year Unpaid Undelivered Orders –

Obligations, Recoveries

 

300 

D134

 431000 Anticipated Recoveries of Prior-Year Obligations 300

459000 Apportionments - Anticipated Resources - Programs Subject to Apportionment 300

 461000 Allotments – Realized Resources 

300 

A122

Proprietary Entry

None
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IRC Handout December 5, 2017

6. Goods, services delivered for $2,700 against PO#20 for $4,700. Post a downward adjustment to Downward 

Adjustments of Prior Prior-Year Unpaid Undelivered Orders – Obligations, Recoveries Account 487100. 

Budgetary Entry DR CR TC

487100 Downward Adjustments of Prior-Year Unpaid Undelivered Orders –

Obligations, Recoveries

 

2,000 

 461000 Allotments – Realized Resources 

2,000 

480100 Undelivered Orders – Obligations, Unpaid 2,700 

 490100 Delivered Orders – Obligation, Unpaid 

2,700 

Proprietary Entry

610000(N) Operating Expenses/Program Costs 

2,700 

 211000(N) Accounts Payable 

2,700 

310700 Unexpended Appropriations -Used 

2,700 

 570000 Expended Appropriations 

2,700 

7. Due to a dollar value contract modification adjustment, a previously unrecorded obligation of $4,000 -

PO#101 is discovered. No goods, services or invoice delivered. The obligation is properly chargeable to 

the prior year. 

Budgetary Entry DR CR TC

461000 Allotments – Realized Resources 4,000 

 480100 Undelivered Orders – Obligations, Unpaid 4,000 B306

Proprietary Entry

None
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8. Goods and services of $4,000 are delivered for PO#101. 

Note: This transactions represents an adjustment to a current year Unpaid obligation.

Budgetary Entry DR CR TC

480100 Undelivered Orders – Obligations, Unpaid 

4,000 

B402

B134

 490100 Delivered Orders – Obligation, Unpaid 

4,000 

Proprietary Entry

610000(F) Operating Expenses/Program Costs 

4,000 

 211000(F) Accounts Payable 

4,000 

310700 Unexpended Appropriations - Used 

4,000 

 570000 Expended Appropriations 

4,000 

9. An error was discovered recording PO#101 in Year 2. Purchase Order should have been recorded on line 2 

versus Line 1 of contract. Additionally, the budget (cost) center and object class were incorrect in the 

budget/accounting structure. Based on the error no dollar value contract value changed. Therefore, this 

does not constitute a dollar value contract modification adjustment justifying an upward or downward 

adjustment of a prior year obligation.

Budgetary Entry DR CR TC

None

Proprietary Entry

None
UPWARD AND DOWNWARD ADJUSTMENTS TO PRIOR YEAR OBLIGATIONS

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IRC Handout December 5, 2017

PAID

10. Goods and services of $4,000 are paid for PO#101. Payment of a previously recorded unpaid obligation is 

not an adjustment. 

Budgetary Entry DR CR TC

490100 Delivered Orders – Obligation, Unpaid 

4,000 

490200 Delivered Orders – Obligation, Paid

 

4,000 

B110

Proprietary Entry

211000(F) Accounts Payable 

4,000 

 101000 Fund Balance with Treasury 

4,000 

11. Due to a dollar value contract modification adjustment, PO#30 decreased by $80 in Year 2. No goods and 

services are delivered. Post Downward Adjustments of Prior-Year Unpaid Undelivered OrdersObligations, Recoveries.

Budgetary Entry DR CR TC

487100 Downward Adjustments of Prior-Year Unpaid Undelivered OrdersObligations, Recoveries 80 

 461000 Allotments – Realized Resources 80 D120D134

Proprietary Entry

None.
UPWARD AND DOWNWARD ADJUSTMENTS TO PRIOR YEAR OBLIGATIONS

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IRC Handout December 5, 2017

12. The $80 dollar value contract modification adjustment was determined to be incorrect in Year 2 and 

should have only been a $50 decrease to PO#30. No goods and services have been delivered. Post a 

reversal of the Downward Adjustments of Prior-Year Unpaid Undelivered Orders- Obligations, Recoveries

(previously recorded in transaction 11, in Year 2).

Budgetary Entry DR CR TC

461000 Allotments – Realized Resources 30 D120R

 487100 Downward Adjustments of Prior-Year Unpaid Undelivered OrdersObligations, Recoveries 30 D134

Proprietary Entry

None.

Pre Closing Entries Second Year

PC1. Close Anticipated Recoveries of Prior Year Obligations

Budgetary Entry DR CR TC

431000 Anticipated Recoveries of Prior-Year Obligations 300 F112R

 459000 Apportionments - Anticipated Resources - Programs Subject to 

Apportionment 300

Proprietary Entry

None
UPWARD AND DOWNWARD ADJUSTMENTS TO PRIOR YEAR OBLIGATIONS

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IRC Handout December 5, 2017

Pre closing Adjusted Trial Balances (Second Year)

Accounts

Budgetary Debit Credit

420100 Total Actual Resources-Collected 34,500

461000 Allotments – Realized Resources 2,245

480100 Undelivered Orders Obligations, Unpaid 1,115

480200 Undelivered Orders – Obligations, Prepaid/Advanced 10,220

487100 Downward Adjustments of Prior-Year Unpaid Undelivered Orders- Obligations, 

Recoveries 2,350

488100 Upward Adjustments of Prior-Year Undelivered Orders – Obligations, Unpaid 2,085

490100 Delivered Orders – Obligation, Unpaid 17,185

490200 Delivered Orders – Obligation, Paid - 4,000

TOTAL 36,850 36,850

Proprietary Debit Credit

101000 Fund Balance with Treasury 20,280

141000(F) Advances and Prepayments 2,000

141000(N) Advances and Prepayments 8,220

211000(N) Accounts Payable 3,355

211000(F) Accounts Payable 13,830

310000 Unexpended Appropriations – Cumulative 30,000

310700 Unexpended Appropriations 16,685

570000 Expended Appropriations 16,685

610000(F) Operating Expenses/Program Costs 13,330

610000(N) Operating Expenses/Program Costs 3,355 -

TOTAL 63,870 63,870
UPWARD AND DOWNWARD ADJUSTMENTS TO PRIOR YEAR OBLIGATIONS

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IRC Handout December 5, 2017

BALANCE SHEET

Assets:

Intragovernmental

1. Fund Balance with Treasury (101000E) 20,280

5. Other (141000(F)) 2,000

6. Total intragovernmental 22,280

14. Other (141000(N)) 8,220

15. Total assets 30,500

Liabilities:

Intragovernmental

17. Accounts Payable (211000(F)) 13,830

20. Total Intragovernmental 13,830

21. Accounts payable (210000(N)) 3,355

Total liabilities 17,185

Net Position:

31. Unexpended Appropriations-All Other Funds 13,315

33. Cumulative results of operations-All Other Funds (570000E, 610000E) -

35. Total Net Position – All Other Funds 13,315

37. Total liabilities and net position 30,500

STATEMENT OF NET COST

Gross Program Costs

1. Gross costs (610000E) 16,685

2. Less: earned revenue -

3. Net program costs 16,685

5. Net Program Costs including Assumption Changes 16,685

8. Net cost of operations 16,685
UPWARD AND DOWNWARD ADJUSTMENTS TO PRIOR YEAR OBLIGATIONS

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STATEMENT OF NET POSITION

Line 

No.

Cumulative Results from Operations:

Budgetary Financing Sources:

5. Appropriations used (570000E) 16,685

14. Total Financing Sources (calc.) 16,685

15. Net Cost of Operations (+/-) (16,685)

16. Net Change (calc.) -

17. Cumulative Results of Operations (calc.) -

Unexpended Appropriations:

18. Beginning Balance (310000E) 30,000

20. Beginning balance, as adjusted 30,000

Budgetary Financing Sources:

24. Appropriations used (310700E) (16,685)

25. Total Budgetary Financing Sources (calc.) (16,685)

26. Total Unexpended Appropriations (calc.) 13,315

27. Net Position (calc.) 13,315
UPWARD AND DOWNWARD ADJUSTMENTS TO PRIOR YEAR OBLIGATIONS

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IRC Handout December 5, 2017

STATEMENT OF BUDGETARY RESOURCES Budgetary resources

Line No.

1000 Unobligated balance brought forward, Oct 1 (420100B, 480100B, 480200B,490100B) 5,980 

1020 Adjustment to unobligated balance brought forward, Oct 1 (487100E) 0

1020.5 Unobligated balance brought forward, Oct 1, as adjusted (calc.) 5,980

1021 Recoveries of Prior Year Unpaid Obligations (487100E) 2,350

1051 Unobligated balance from prior year budget authority, net

This line is calculated. Equals sum of SBR lines 1000, 1020, 1021, and 1043 8,330

1910 Total budgetary resources (calc.) 8,330 

 Status of budgetary resources

Unobligated balance, end of year:

2190 New obligations and upward adjustments (total) (Note 31) (480100E – 480100B, 480200E 

– 480200B, 488100E, 490100E – 490100B, 490200E) 6,085

Unobligated balance, end of year:

2204 Apportioned: unexpired account (461000E) 2,245

2412 Unexpired unobligated balance, end of year

This line is calculated. Equals sum of SBR lines 2204, 2304, and 2404 2,245 

2490 Unobligated balance, end of year (total) 2,245

2500 Total budgetary resources (calc.) 8,330 

Change in obligated balance

Unpaid obligations:

3000 Unpaid obligations, brought forward Oct 1 (480100B, 490100B) 18,300

3012 New obligations and upward adjustments (480100E – 480100B, 480200E – 480200B, 

488100E, 490100E – 490100B, 490200E)

6,085

3020 Outlays gross (-) (480200E - 480200B, 490200E) (4,000)

3042 Recoveries of prior year unpaid obligations (487100E) (2,350)

3050 Unpaid obligations, end of year (480100E, 487100E, 488100E, 490100E) 18,035
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STATEMENT OF BUDGETARY RESOURCES

Memorandum add entries:

3100 Obligated balance, start of year (+ or -) (calc.) 18,300

3200 Obligated balance, end of year (+ or -) (calc.) 18,035

Budget Authority and Outlays, Net

4185 Outlays, gross (discretionary and mandatory) (480200E – 480200B, 490200E) 4,000

4190 Outlays, net (total) (discretionary and mandatory) (calc.) 4,000

SF 133 AND SCHEDULE P- REPORT ON BUDGET EXECUTION AND BUDGETARY 

RESOURCES & BUDGET PROGRAM AND FINANCING SCHEDULE

SF 133 Schedule P

Line No.

Obligations by Program activity

0900 Total new Obligations, unexpired accounts 6,085

BUDGETARY RESOURCES

Unobligated balance:

1000 Unobligated balance brought forward, Oct 1 (420100B, 480100B, 480200B, 

490100B) 5,980 5,980

1020 Adjustment to unobligated balance brought forward, Oct 1 (487100E) - -

1021 Recoveries of prior year unpaid obligations 2,350 2,350

1050 Unobligated balance (total) 8,330 8,330

1910 Total budgetary resources (calc.) 8,330

1930 Total budgetary resources available (calc.) 8,330
UPWARD AND DOWNWARD ADJUSTMENTS TO PRIOR YEAR OBLIGATIONS

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SF 133 AND SCHEDULE P- REPORT ON BUDGET EXECUTION AND BUDGETARY 

RESOURCES & BUDGET PROGRAM AND FINANCING SCHEDULE

SF 133 Schedule P

Memorandum (non-add) entries:

1940 Unobligated balance expiring (-) (461000E, (2,245)

STATUS OF BUDGETARY RESOURCES

New obligations and upward adjustments:

Direct

2001 Category A (by Quarter) (480100E- 480100B, 480200E – 480200E, 488100E, 

490100E-490100B, 490200E) 6,085

2004 Direct obligations (total) (calc) 6,085

2170 New obligations, unexpired accounts 6,085

2180 Obligations (“upward adjustments”), expired accounts (480100E – 480100B, 480200E 

– 480200B, 488100E, 490100E – 490100B) -

2190 New obligations and upward adjustments (total) (calc.) 6,085

2201 Allotments – Realized Resources 2,245 

2412 Unexpired unobligated balance: end of year (total) (calc.) 2,245

2500 Total budgetary resources (calc.) 8,330

Memorandum (non-add) entries:

2501 Subject to apportionment – excluding anticipated amounts (465000E, 480100E –

480100B, 480200E – 480200B, 488100E, 490100E – 490100B, 490200E) 6,085

CHANGE IN OBLIGATED BALANCE

Unpaid obligations:

3000 Unpaid obligations brought forward, Oct 1( 480100B, 490100B) 18,300 18,300

3001 Adjustments to unpaid obligations brought forward, Oct 1 (480100E, 488100E, 

487100E, 490100E) 18,080 18,080

3010 New obligations, unexpired accounts 6,085 6,085

3020 Outlays (gross) (-) (480200E – 480200B, 490200E) (4,000) (4,000)

3040 Recoveries of prior year unpaid obligations, unexpired accounts (-) (2,350) (2,350)

3050 Unpaid obligations, end of year (480100E, 487100E, 488100E, 490100E) 18,035 18,035
UPWARD AND DOWNWARD ADJUSTMENTS TO PRIOR YEAR OBLIGATIONS

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SF 133 AND SCHEDULE P- REPORT ON BUDGET EXECUTION AND BUDGETARY 

RESOURCES & BUDGET PROGRAM AND FINANCING SCHEDULE

SF 133 Schedule P

3100 Obligated balance, start of year (+ or -) (calc.) 18,300

3200 Obligated balance, end of year (+ or -) (calc.)

18,035 18,035

BUDGET AUTHORITY AND OUTLAYS, NET

Discretionary:

Outlays, gross

4011 Outlays from discretionary balances (480200E – 480200B, 490200E) 4,000 4,000

4020 Outlays, gross total (calc.) 4,000 4,000

4080 Outlays, net (discretionary) (calc.) 4,000 4,000

4190 Outlays, net (total) (calc.) 4,000 4,000

CLOSING ENTRIES FOR SECOND YEAR

UNPAID

C1. To record the closing of upward adjustments and transfers to undelivered orders – obligations, unpaid. 

Budgetary Entry DR CR TC

488100 Upward Adjustments of Prior-Year Undelivered Orders – Obligations, Unpaid 2,085 

 480100 Undelivered Orders - Obligations, Unpaid

 

2,085 

F330

Proprietary Entry
UPWARD AND DOWNWARD ADJUSTMENTS TO PRIOR YEAR OBLIGATIONS

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IRC Handout December 5, 2017

None

C2. To record the closing of downward adjustments and transfers to undelivered orders – obligations, unpaid. 

Budgetary Entry DR CR TC

48010 Delivered Orders - Obligations, Unpaid 2,350 

 487100 Downward Adjustments of Prior-Year Unpaid Undelivered Orders –

Obligations, Recoveries 2,350 F332

Proprietary

None

PAID

C3. To record the closing of expended authority – paid. 

Budgetary Entry DR CR TC

490200 Delivered Orders – Obligation, Paid 4,000 

 420100 Total Actual Resources – Collected 4,000 F314

Proprietary Entry

None
UPWARD AND DOWNWARD ADJUSTMENTS TO PRIOR YEAR OBLIGATIONS

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C4. To record the closing of revenue, expense and other financing source accounts to cumulative results of 

operations. 

Budgetary Entry DR CR TC

None

Proprietary Entry

331000 Cumulative Results of Operations 

16,685 

F336

 610000(F) Operating Expenses/Program Costs 

13,330

 610000(N) Operating Expenses/Program Costs 3,355

570000 Expended Appropriations 

16,685 

 331000 Cumulative Results of Operations 

16,685 

C5. To record closing of fiscal-year activity to unexpended appropriations. 

Budgetary Entry DR CR TC

None

Proprietary Entry

310000 Unexpended Appropriation – Cumulative 16,685

F342 310700 Unexpended Appropriations - Used 16,685

C6. To record the closing of unobligated balances to expiring authority.

Budgetary Entry DR CR TC

461000 Allotments – Realized Resources 2,245

F312

 465000 Allotments – Expired Authority 2,245

Proprietary Entry

None
UPWARD AND DOWNWARD ADJUSTMENTS TO PRIOR YEAR OBLIGATIONS

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IRC Handout December 5, 2017

Post-Closing Trial Balance End (Second Year)

Accounts

Budgetary Debit Credit

420100 Total Actual Resources-Collected 30,500

465000 Allotments – Expired Authority 2,245

480100 Undelivered Orders - Obligations, Unpaid 850

480200 Unexpended Obligations – Prepaid/Advance 10,220

490100 Expended Authority – Unpaid 0 17,185

TOTAL 30,500 30,500

Proprietary Debit Credit

101000 Fund Balance with Treasury 20,280

141000(F) Advances and Prepayments 2,000

141000(N) Advances and Prepayments 8,220

211000(N) Accounts Payable 3,355

211000(F) Accounts Payable 13,830

310000 Unexpended Appropriation – Cumulative 0 13,315

TOTAL 30,500 30,500

480100 Undelivered Orders-Obligations, Unpaid

PO#25 = 900 Fed

480200 Undelivered Orders - Obligations, Prepaid/Advanced

PO#30 = 8,000 NFed
UPWARD AND DOWNWARD ADJUSTMENTS TO PRIOR YEAR OBLIGATIONS

26

IRC Handout December 5, 2017

PO#40 = 2,000 Fed 

PO#45 = 220 NFed

490100 Delivered Orders – Obligations, Unpaid

PO#10 = 9,000 Fed

PO#15 = 655 NFed

PO#20 = 2,700 NFed

PO#25 = 330 Fed

PO#50 = 4,500 Fed
UPWARD AND DOWNWARD ADJUSTMENTS TO PRIOR YEAR OBLIGATIONS

27

IRC Handout December 5, 2017

THIRD YEAR

13. Payment processed for outstanding PO#10 for $9,000 and PO#20 for $2,700. Payment of an outstanding 

obligation in an expired year is not an adjustment. 

Budgetary Entry DR CR TC

490100 Delivered Orders-Obligations, Unpaid 11,700

B110

 490200 Delivered Orders-Obligations, Paid 11,700

Proprietary Entry

211000(F) Accounts Payable 9,000

211000(N) Accounts Payable 2,700

 101000 Fund Balance with Treasury 11,700

14. Received dollar value contract modification adjustment for goods and services of a $700 increase to PO#40 

(Fed). The goods and services were paid in advance. Post an upward adjustment to Upward Adjustments of 

Prior-Year Undelivered Orders-Obligations, Prepaid/Advanced– 488200. This transaction is a valid adjustment an 

existing unpaid obligation recorded during the unexpired phase.

Budgetary Entry DR CR TC

465000 Allotments – Expired Authority 700

D122

 488200 Upward Adjustments of Prior-Year Undelivered Orders-Obligations, 

Prepaid/Advanced 700

Proprietary Entry

141000(F) Advances and Prepayments 700

 101000 Fund Balance with Treasury 700
UPWARD AND DOWNWARD ADJUSTMENTS TO PRIOR YEAR OBLIGATIONS

28

IRC Handout December 5, 2017

15. Received dollar value contract modification adjustment for a $40 increase on PO#45. Invoice NOT paid. No 

goods and services delivered. Post an upward adjustment to Upward Adjustments of Prior-Year Undelivered 

Orders -– Obligations, Unpaid – 488100. This transaction is a valid adjustment an existing unpaid obligation 

recorded during the unexpired phase.

Budgetary Entry DR CR TC

465000 Allotments – Expired Authority 40

D114

 488100 Upward Adjustments of Prior-Year Undelivered Orders – Obligations, Unpaid 40

Proprietary Entry

None

16. Prepaid PO#30 (Non Fed) for $8,000 is reduced to $6,850 and the refund is collected. No goods and services 

are delivered. Post a downward adjustment to Downward Adjustments of Prior-Year Prepaid/Advanced 

Undelivered Orders -Obligations Refund Collected – 487200. 

Budgetary Entry DR CR TC

487200 Downward Adjustments of Prior-Year Prepaid/Advanced Undelivered Orders -

Obligations Refund Collected 1,150

C130

 465000 Allotments – Expired Authority 1,150

Proprietary Entry

101000 Fund Balance with Treasury 1,150

 141000(N) Advances and Prepayments 1,150
UPWARD AND DOWNWARD ADJUSTMENTS TO PRIOR YEAR OBLIGATIONS

29

IRC Handout December 5, 2017

17. Prepaid PO#40 (Fed) for $2,700 (after transaction #11) is reduced to $2,410. Do not collect refund. Reclassify 

advance to receivable. No goods or services delivered. 

Budgetary Entry DR CR TC

For this example, the SGL does not endorse recording a budgetary resource for 

federal refunds receivable.

D130 Proprietary Entry

131000(F) Accounts Receivable 290

 141000(F) Advances and Prepayments 290

18. Prepaid PO#30 for $6,850 will be reduced to $5,000. Do not collect refund. Reclassify advance to a 

receivable. No goods or services delivered. A budgetary resource cannot be recorded because PO#30 is with a 

non-Federal entity. 

Budgetary Entry DR CR TC

For this example, the SGL does not endorse recording a budgetary resource for 

federal refunds receivable.

D130 Proprietary Entry

131000(N) Accounts Receivable 1,850

 141000(N) Advances and Prepayments 1,850
UPWARD AND DOWNWARD ADJUSTMENTS TO PRIOR YEAR OBLIGATIONS

30

IRC Handout December 5, 2017

19. Partial portion of goods and services delivered for $3,200 against PO#30. PO is not complete. 

Budgetary Entry DR CR TC

480200 Undelivered Orders- Obligations, Prepaid/Advanced 3,200

B604

B134

 490200 Delivered Orders-Obligations, Paid 3,200

Proprietary Entry

610000(N) Operating Expenses/Program Costs 3,200

 141000(N) Advances and Prepayments 3,200

310700 Unexpended Appropriations – Used 3,200

 570000 Expended Appropriations 3,200

20. The $80 dollar value contract modification adjustment was determined to be incorrect and should have been 

a $50 decrease in PO#30. No goods and services have been delivered. Post a reversal of downward adjustment 

to Downward Adjustments of Prior-Year Unpaid Undelivered Orders Obligations, Recoveries. 

Note: Even though there is a possibility of an abnormal balance in Year 3 with SGL 487100, the documentation 

supporting the adjustment is the contract modification to Year 2, in this situation the GTAS prior year adjustment 

domain value is “P’. 

Budgetary Entry DR CR TC

465000 Allotments – Expired Authority 20 

 487100 Downward Adjustments of Prior-Year Unpaid Undelivered Orders

Obligations Recoveries 20 D120R

Proprietary Entry

None.
UPWARD AND DOWNWARD ADJUSTMENTS TO PRIOR YEAR OBLIGATIONS

31

IRC Handout December 5, 2017

NO PRE-CLOSING ADJUSTING ENTRIES REQUIRED FOR EXPIRED YEAR 3

PRE-CLOSING TRIAL BALANCE

EXPIRED YEAR 3

BUDGETARY Debit Credit

420100 Total Actual Resources-Collected 30,500

465000 Allotments – Expired Authority 2,635

480100 Undelivered Orders – Obligations, Unpaid 850

480200 Undelivered Orders – Obligations, Prepaid/Advanced 7,020

487100 Downward Adjustments of Prior-Year Unpaid Undelivered Orders –

Obligations, Recoveries 20

487200 Downward Adjustments of Prior-Year Prepaid/Advanced Undelivered OrdersObligations, Refunds Collected 1,150

488100 Upward Adjustments of Prior-Year Undelivered Orders- Obligations, Unpaid 40

488200 Upward Adjustments of Prior-Year Undelivered Orders-Obligations,

Prepaid/Advanced 700

490100 Delivered Orders – Obligations, Unpaid 5,485

490200 Delivered Orders – Obligations, Paid 0 14,900

TOTALS 31,650 31,650

PROPRIETARY Debit Credit

101000 Fund Balance with Treasury 9,030

131000(F) Accounts Receivable 290

131000(N) Accounts Receivable 1,850

141000(F) Advances and Prepayments 2,410

141000(N) Advances and Prepayments 2,020

211000(N) Accounts Payable 655

211000(F) Accounts Payable 4,830

310000 Unexpended Appropriations – Cumulative 13,315
UPWARD AND DOWNWARD ADJUSTMENTS TO PRIOR YEAR OBLIGATIONS

32

IRC Handout December 5, 2017

310700 Unexpended Appropriations – Used 3,200

570000 Expended Appropriations 3,200

610000(N) Operating Expenses/Program Costs 3,200 0

TOTALS 22,000 22,000

BALANCE SHEET

Assets:

Intragovernmental

1. Fund Balance with Treasury (101000E) 9,030

3 Accounts Receivable (131000(F)) 290

5. Other (141000(F)) 2,410

6 Total Intragovernmental 11,730

9 Accounts Receivable, net (131000(N)) 1,850

14 Other (141000(N)) 2,020

15. Total assets 15,600

Liabilities:

Intragovernmental

17 Accounts Payable (211000(F)) 4,830

20 Total Intragovernmental 4,830

21 Accounts payable (211000(N)) 655

Total liabilities 5,485

Net Position:

30. Unexpended Appropriations (310000E) (310700E) 10,115

33. Cumulative results of operations- All Other Funds (610000E) -

35. Total Net Position – All Other Funds 10,115

36. Total Net Position 10,115

37. Total liabilities and net position 15,600
UPWARD AND DOWNWARD ADJUSTMENTS TO PRIOR YEAR OBLIGATIONS

33

IRC Handout December 5, 2017

STATEMENT OF NET COST

Gross Program Costs

1. Gross costs (610000E) (3,200)

2. Less: earned revenue -

3. Net program costs (3,200)

7. Less: earned revenues not attributed to programs -

8. Net cost of operations (3,200)

STATEMENT OF NET POSITION

Cumulative Results from Operations:

Beginning Balances

1. Cumulative Results of Operations -

Budgetary Financing Sources:

5. Appropriations used (570000E) 3,200

14. Total Financing Sources 3,200

15. Net Cost of Operations (+/-) (3,200)

16. Net Change -

17. Cumulative Results of Operations -

Unexpended Appropriations:

18. Beginning Balance (310000E) 13,315

20. Beginning balance, as adjusted 13,315

Budgetary Financing Sources:

24. Appropriations used (310700E) (3,200)
UPWARD AND DOWNWARD ADJUSTMENTS TO PRIOR YEAR OBLIGATIONS

34

IRC Handout December 5, 2017

25. Total Budgetary Financing Sources (3,200)

26. Total Unexpended Appropriations 10,115

27. Net Position 10,115

STATEMENT OF BUDGETARY RESOURCES Budgetary resources

Line No. Mandatory:

1000 Unobligated balance brought forward, Oct 1 (420100B, 480100B, 480200B,490100B) 2,245

1020.5 Unobligated balance brought forward, Oct 1, as adjusted 2,245

1021 Recoveries of Prior Year Unpaid Obligations (487100B, 497100B) (20)

1043 Other changes in unobligated balance 1,150

1051 Unobligated balance from prior year budget authority, net 3,375

1910 Total budgetary resources 3,375

 Status of budgetary resources

Unobligated balance, end of year:

2190 New obligations and upward adjustments (total) (Note 31) (480100E – 480100B, 480200E –

480200B, 488100E, 490100E – 490100B, 490200E) 740

2413 Expired unobligated balance, end of year (465000E) 2,635

2490 Unobligated balance, end of year (total) 2,635

2500 Total budgetary resources 3,375

Change in obligated balance

Unpaid obligations:

3000 Unpaid obligations, brought forward Oct 1 (480100B, 490100B) 18,035

3012 New obligations and upward adjustments (480100E – 480100B, 480200E – 480200B, 

488100E, 490100E – 490100B, 490200E) 740

3020 Outlays gross (-) (480200E - 480200B, 490200E) (12,400)

3042 Recoveries of prior year unpaid obligations (-) 20
UPWARD AND DOWNWARD ADJUSTMENTS TO PRIOR YEAR OBLIGATIONS

35

IRC Handout December 5, 2017

STATEMENT OF BUDGETARY RESOURCES

3050 Unpaid obligations, end of year (480100E, 487100E, 490100E) 6,395

Memorandum add entries:

3100 Obligated balance, start of year (+ or -) 

This line is calculated. Equals sum of SBR lines 3000, 3006, 3060, and 3066 18,035

3200 Obligated balance, end of year (+ or -) This line is calculated. Equals sum of detailed 

SBR lines 3000, 3006, 3012, 3020, 3032, 3042, 3060, 3066, 3072 and 3082. Line 3200 

also equals the sum of SBR lines 3050 and 3090 6,395

Budget Authority and Outlays, Net

4176 Actual offsetting collections (1,150)

4178 Recoveries of prior year paid obligations 1,150

4180 Budget Authority, net, (total) -

4185 Outlays, gross (discretionary and mandatory) (480200E – 480200B, 490200E) 12,400

4187 Actual offsetting collections (1,150)

4210 Outlays, net (total) (discretionary and mandatory) 11,250

4187 Agency outlays, net 11,250

SF 133 AND SCHEDULE P- REPORT ON BUDGET EXECUTION AND BUDGETARY 

RESOURCES & BUDGET PROGRAM AND FINANCING SCHEDULE

SF 133 Schedule P

Line No.

BUDGETARY RESOURCES

Unobligated balance:

1000 Unobligated balance brought forward, Oct 1 (420100B, 480100B, 

480200B, 490100B) 2,245

1020 Adjustment to unoblicated balance brought forward, Oct 1 (487100E) (20)
UPWARD AND DOWNWARD ADJUSTMENTS TO PRIOR YEAR OBLIGATIONS

36

IRC Handout December 5, 2017

SF 133 AND SCHEDULE P- REPORT ON BUDGET EXECUTION AND BUDGETARY 

RESOURCES & BUDGET PROGRAM AND FINANCING SCHEDULE

SF 133 Schedule P

1033 Recoveries of prior year paid obligations 1,150

1050 Unobligated balance total 3,375

1060 Expired unobligated balance brought forward, Oct 1 (480100B, 480200B, 

490100B)

1080 Adjustment of expired unobligated balance brought forward, Oct 1 (+ or -) 

(487100E, 488100E, 490100E, 490200E)

1081 Recoveries of prior year unpaid obligations in expired accounts 

(487100E)

1099 Expired unobligated balance total 3,375

1910 Total budgetary resources 3,350

1930 Total budgetary resources available

STATUS OF BUDGETARY RESOURCES

New obligations and upward adjustments:

Direct

2001 Category A (by Quarter) (480100E- 480100B, 480200E – 480200E, 

488100E, 490100E-490100B, 490200E) 740

2004 Direct obligations (total) 740

2180 Obligations (“upward adjustments”), expired accounts (480100E –

480100B, 480200E – 480200B, 488100E, 490100E – 490100B) 740

2190 New obligations and upward adjustments (total) 740

2413 Expired unobligated balance, end of year total (46500E) 2,635

2490 Unobligated balance, end of year (total) 2,635

2500 Total budgetary resources 3,375

Memorandum (non-add entries):

2501 Subject to apportionment – excluding anticipated amounts (465000E, 

480100E – 480100B, 480200E – 480200B, 488100E, 490100E –

490100B, 490200E) 2,675

CHANGE IN OBLIGATED BALANCE

Unpaid obligations:
UPWARD AND DOWNWARD ADJUSTMENTS TO PRIOR YEAR OBLIGATIONS

37

IRC Handout December 5, 2017

SF 133 AND SCHEDULE P- REPORT ON BUDGET EXECUTION AND BUDGETARY 

RESOURCES & BUDGET PROGRAM AND FINANCING SCHEDULE

SF 133 Schedule P

3000 Unpaid obligations brought forward, Oct 1( 480100B, 490100B) 18,035 18,035

3001 Adjustments to unpaid obligations brought forward, Oct 1 (480100E, 

488100E, 487100E, 490100E) 20 20

3011 Obligations (“upward adjustments”), expired accounts (480100E –

480100B, 480200E – 480200B, 488100E, 490100E – 490100B) 740 740

3020 Outlays (gross) (-) (480200E – 480200B, 490200E) (12,400) (12,400)

3050 Unpaid obligations, end of year (480100E, 487100E, 488100E, 490100E) 6,395 6,395

3100 Obligated balance, start of year (+ or -) 18,035 18,035

3200 Obligated balance, end of year (+ or -) 6,395 6,395

BUDGET AUTHORITY AND OUTLAYS, NET

Discretionary:

Gross budget authority and outlays:

4011 Outlays from discretionary balances (480200E – 480200B, 490200E) 12,400 12,400

4020 Outlays, gross total 12,400 12,400

4033 Non-Federal sources (-)

(1,150) (1,150)

4080 Outlays, net (discretionary) 11,250 11,250
UPWARD AND DOWNWARD ADJUSTMENTS TO PRIOR YEAR OBLIGATIONS

38

IRC Handout December 5, 2017

CLOSING ENTRIES FOR EXPIRED YEAR 3

C1. To record the closing of downward adjustments to Unexpended Obligations – refund collected. 

Budgetary Entry DR CR TC

480200 Undelivered Orders – Obligations, Prepaid/Advanced 1,150

 487200 Downward Adjustments of Prior-Year Prepaid/Advanced Undelivered 

Orders-Obligations, Refunds Collected 1,150 F328

Proprietary Entry

None.

C2. To record the closing of upward adjustments to Unexpended Obligations Paid. 

Budgetary Entry DR CR TC

488200 Upward Adjustments of Prior-Year Undelivered Orders-Obligations, 

Prepaid/Advanced 700

F326 480200 Undelivered Orders - Obligations, Prepaid/Advanced 700

Proprietary Entry

None.

C3. To record the closing of upward adjustments to Undelivered Orders - Obligations, Unpaid . 

Budgetary Entry DR CR TC

488100 Upward Adjustments of Prior-Year Undelivered Orders - Obligations, Unpaid 40

F330 480100 Undelivered Orders - Obligations, Unpaid 40

Proprietary Entry

None.
UPWARD AND DOWNWARD ADJUSTMENTS TO PRIOR YEAR OBLIGATIONS

39

IRC Handout December 5, 2017

C4. To record the closing of expended authority – paid. 

Budgetary Entry DR CR TC

490200 Delivered Orders – Obligations, Paid 14,900

F314

 420100 Total Actual Resources – Collected 14,900

Proprietary Entry

None.

C5. To record the closing of revenue, expense and other financing source accounts to Cumulative Results of 

Operations. 

Budgetary Entry DR CR TC

None.

F336

Proprietary Entry

331000 Cumulative Results of Operations 3,200

 610000(N) Operating Expenses/Program Costs 3,200

570000 Expended Appropriations 3,200

 331000 Cumulative Results of Operations 3,200

C6. To record closing of fiscal-year activity to unexpended appropriations.

Budgetary Entry DR CR TC

None.

F336 Proprietary Entry

310000 Unexpended Appropriation – Cumulative 3,200

310700 Unexpended Appropriations - Used 3,200
UPWARD AND DOWNWARD ADJUSTMENTS TO PRIOR YEAR OBLIGATIONS

40

IRC Handout December 5, 2017

C7. To record the closing of downward adjustments and transfers to Undelivered Orders - Obligations, Unpaid

Budgetary Entry DR CR TC

480100 Undelivered Orders - Obligations, Unpaid 20

F332

487100 Downward Adjustments of Prior-Year Unpaid Undelivered Orders -

Obligations, Recoveries 20

Proprietary Entry

None

 
UPWARD AND DOWNWARD ADJUSTMENTS TO PRIOR YEAR OBLIGATIONS

41

IRC Handout December 5, 2017

 POST-CLOSING TRIAL BALANCE

END OF EXPIRED YEAR 3

BUDGETARY Debit Credit

420100 Total Actual Resources-Collected 15,600

465000 Allotments – Expired Authority 2,635

480100 Undelivered Orders - Obligations, Unpaid 910

480200 Undelivered Orders - Obligations, Prepaid/Advance 6,570

490100 Delivered Orders – Obligations, Unpaid 0 5,485

TOTALS 15,600 15,600

PROPRIETARY Debit Credit

101000 Fund Balance with Treasury 9,030

131000F Accounts Receivable 290

131000N Accounts Receivable 1,850

141000F Advances and Prepayments 2,410

141000N Advances and Prepayments 2,020

211000F Accounts Payable 4,830

211000N Accounts Payable 655

310000 Unexpended Appropriations- Cumulative 0 10,115

TOTALS 15,600 15,600
UPWARD AND DOWNWARD ADJUSTMENTS TO PRIOR YEAR OBLIGATIONS

42

IRC Handout December 5, 2017

480100 Undelivered Orders - Obligations, Unpaid

PO#25 = 900 Fed

PO#45 = 40 NFed

480200 Undelivered Orders – Obligations, Paid

PO#30 = 3,650 NFed

PO#40 = 2,700 Fed

PO#45 = 220 NFed

490100 Expended Authority – Unpaid

PO#15 = 655 NFed

PO#25 = 330 Fed

PO#50 = 4,500 Fed
UPWARD AND DOWNWARD ADJUSTMENTS TO PRIOR YEAR OBLIGATIONS

43

IRC Handout December 5, 2017

FOURTH YEAR

21. Pay first progress bill for PO#25 for $330. 

Budgetary Entry DR CR TC

490100 Delivered Orders – Obligations, Unpaid 330

B110

 490200 Delivered Orders – Obligations, Paid 330

Proprietary Entry

211000F Accounts Payable (F) 330

 101000 Fund Balance with Treasury 330

22. Receive, but do not pay, a second progress bill for PO#25 for $450. The second progress bill was $50 less 

than the unpaid obligations for this phase of the order. 

Budgetary Entry DR CR TC

487100 Downward Adjustments of Prior-Year Unpaid Undelivered Orders - 

Obligations, Recoveries 50

D120

B402

B134

 465000 Allotments – Expired Authority 50

480100 Undelivered Orders - Obligations, Unpaid 450

 490100 –Delivered Orders – Obligations, Unpaid 450

Proprietary Entry

610000(F) Operating Expenses/Program Costs 450

 211000(F) Accounts Payable 450

310700 Unexpended Appropriations - Used 450

 570000 Expended Appropriations 450
UPWARD AND DOWNWARD ADJUSTMENTS TO PRIOR YEAR OBLIGATIONS

44

IRC Handout December 5, 2017

23. Goods and services are delivered for a $500 order, but never recorded in an unexpired year – PO#102. Post a

Delivered Orders - Obligations, Unpaid– 490100. 

Note: The Obligation was not recorded in year 2 and now it is being recorded as a PYAP in Year 4 with SGL 

490100, in this situation the GTAS prior year adjustment domain value is “P’. 

Budgetary Entry DR CR TC

465000 Allotments – Expired Authority 500

D106

B134

 490100Delivered Orders - Obligations, Unpaid 500

Proprietary Entry

610000(F) Operating Expenses/Program Costs 500

 211000(F) Accounts Payable 500

310700 Unexpended Appropriations - Used 500

 570000 Expended Appropriations 500

24. Goods and services were delivered for $3,000 against PO#50, presently recorded for $4,500. Post a 

downward adjustment to Downward Adjustments of Prior-Year Unpaid Delivered Orders - Obligations, 

Recoveries - 497100. This adjustment is not material. If the adjustment is material, make a prior-period 

adjustment to SGL account 740000, 740500 or 740100. 

Budgetary Entry DR CR TC

497100 Downward Adjustments of Prior-Year Unpaid Undelivered Orders –

Obligations, Recoveries 1,500

D102

B134 465000 Allotments - Expired Authority 1,500

Proprietary Entry

211000(F) Accounts Payable 1,500

 610000(F) Operating Expenses/Program Costs 1,500

570000 Expended Appropriations 1,500

 310700 Unexpended Appropriations - Used 1,500
UPWARD AND DOWNWARD ADJUSTMENTS TO PRIOR YEAR OBLIGATIONS

45

IRC Handout December 5, 2017

NO PRE-CLOSING ADJUSTING ENTRIES REQUIRED FOR EXPIRED YEAR 4

PRE-CLOSING TRIAL BALANCE

EXPIRED YEAR 4

BUDGETARY Debit Credit

420100 Total Actual Resources-Collected 15,600

465000 Allotments – Expired Authority 3.685

480100 Undelivered Orders - Obligations, Unpaid 460

480200 Undelivered Orders - Obligations, Prepaid/Advanced 6,570

487100 Downward Adjustments of Prior-Year Unpaid

Undelivered Orders - Obligations, Recoveries 50

490100 Delivered Orders – Obligations, Unpaid 6,105

490200 Delivered Orders – Obligations, Paid 330

497100 Downward Adjustments of Prior-Year Unpaid Delivered Orders -

Obligations, Recoveries 1,500

TOTALS 17,150 17,150

PROPRIETARY Debit Credit

101000 Fund Balance with Treasury 8,700

131000(F) Accounts Receivable 290

131000(N) Accounts Receivable 1,850

141000(F) Advances and Prepayments 2,410

141000(N) Advances and Prepayments 2,020

211000(F) Accounts Payable 3,950

211000(N) Accounts Payable 655

310000 Unexpended Appropriations- Cumulative 10,115

310700 Unexpended Appropriations - Used 550

570000 Expended Appropriations 550

610000(F) Operating Expenses/Program Costs 0 550

TOTALS 15,820 15,820
UPWARD AND DOWNWARD ADJUSTMENTS TO PRIOR YEAR OBLIGATIONS

46

IRC Handout December 5, 2017

BALANCE SHEET

Assets:

Intragovernmental

1. Fund Balance with Treasury (101000E) 8,700

3. Accounts Receivable (131000(F)) 290

5. Other (141000(F)) 2,410

6. Total Intragovernmental 11,400

9. Accounts receivable, net (131000(N)) 1,850

14. Other (141000(N)) 2,020

15. Total Assets 15,270

Liabilities:

Intragovernmental

17. Accounts Payable (211000(F)) 3,950

20. Total Intragovernmental 3,950

21. Accounts payable (211000(N)) 655

28. Total liabilities 4,605

Net Position:

31. Unexpended appropriations-All Other Funds (Combined or Consolidated Totals) (310000E) (310700) 10,665

33. Cumulative results of operations All Other Funds (Combined or Consolidated Totals) (610000) -

35. Total Net Position All Other Funds Combined or Consolidated Totals (10,665)

37. Total liabilities and net position 15,270

STATEMENT OF NET COST

Gross Program Costs

1. Gross costs (610000E) (550)

2. Less: earned revenue -

3. Net program costs 550

7. Less: earned revenues not attributed to programs -
UPWARD AND DOWNWARD ADJUSTMENTS TO PRIOR YEAR OBLIGATIONS

47

IRC Handout December 5, 2017

8. Net cost of operations (550)

STATEMENT OF NET POSITION

Cumulative Results from Operations:

Beginning Balances

1. Cumulative Results of Operations -

Budgetary Financing Sources:

5. Appropriations used (570000E) 550

14. Total Financing Sources 550

15. Net Cost of Operations (+/-) (550)

16. Net Change -

17. Cumulative Results of Operations -

Unexpended Appropriations:

18. Beginning Balance (310000E) 10,115

20. Beginning balance, as adjusted 10,115

Budgetary Financing Sources:

24. Appropriations used (310700E) (550)

25. Total Budgetary Financing Sources (550)

26. Total Unexpended Appropriations 10,665

27. Net Position 10,665
UPWARD AND DOWNWARD ADJUSTMENTS TO PRIOR YEAR OBLIGATIONS

48

IRC Handout December 5, 2017

STATEMENT OF BUDGETARY RESOURCES Budgetary resources

Line No. Mandatory:

1000 Unobligated balance brought forward, Oct 1 (420100B, 480100B, 480200B,490100B) 2,635

1020 Adjustment to unobligated balance brought forward, Oct 1 (487100E)

1020.5 Unobligated balance brought forward, Oct 1, as adjusted 2,635

1021 Recoveries of Prior Year Unpaid Obligations 1,550

1051 Unobligated balance from prior year budget authority, net 4,185

1910 Total budgetary resources 4,185

 Status of budgetary resources

Unobligated balance, end of year:

2190 New obligations and upward adjustments (total) (Note 31) (480100E – 480100B, 480200E –

480200B, 488100E, 490100E – 490100B, 490200E)

500

2413 Expired unobligated balance, end of year (465000E) 3,685

2490 Unobligated balance, end of year (total) 3,685

2500 Total budgetary resources 4,185

Change in obligated balance

Unpaid obligations:

3000 Unpaid obligations, brought forward Oct 1 (480100B, 490100B) 6,395

3006 Adjustment to unpaid obligations, start of year (+ or -) (Note 28) (480100E, 487100E, 48810E, 

490100E)

3012 New obligations and upward adjustments (480100E – 480100B, 480200E – 480200B, 488100E, 

490100E – 490100B, 490200E)

500

3020 Outlays gross (-) (480200E - 480200B, 490200E) (330)
UPWARD AND DOWNWARD ADJUSTMENTS TO PRIOR YEAR OBLIGATIONS

49

IRC Handout December 5, 2017

STATEMENT OF BUDGETARY RESOURCES

3042 Recoveries of prior year unpaid obligations (-) (1,550)

3050 Unpaid obligations, end of year (480100E, 487100E) 5,015

Memorandum add entries:

3100 Obligated balance, start of year (+ or -) 

This line is calculated. Equals sum of SBR lines 3000, 3006, 3060, and 3066

6,395

3200 Obligated balance, end of year (+ or -) 

This line is calculated. Equals sum of detailed SBR lines 3000, 3006, 3012, 3020, 3032, 3042, 

3060, 3066, 3072 and 3082. Line 3200 also equals the sum of SBR lines 3050 and 3090

5,015

Budget Authority and Outlays, Net

4185 Outlays, gross (discretionary and mandatory) (480200E – 480200B, 490200E) 330

4190 Outlays, net (total) (discretionary and mandatory) 330

4210 Agency outlays, net 330
UPWARD AND DOWNWARD ADJUSTMENTS TO PRIOR YEAR OBLIGATIONS

50

IRC Handout December 5, 2017

SF 133: REPORT ON BUDGET EXECUTION AND BUDGETARY RESOURCES &

BUDGET PROGRAM AND FINANCING SCHEDULE (SCHEDULE P)

SF 133 Schedule P

Line No.

BUDGETARY RESOURCES

Unobligated balance:

1000 Unobligated balance brought forward, Oct 1 (420100B, 480100B, 480200B, 490100B) 2,635

1020 Adjustment to unobligated balance brought forward, Oct 1 (490100E PYA) (500)

1021 Recoveries of prior year unpaid obligations 1,550

1050 Unobligated balance total 4,185

1060 Expired unobligated balance brought forward, Oct 1 (480100B, 480200B, 490100B)

1080 Adjustment of expired unobligated balance brought forward, Oct 1 (+ or -) (487100E, 488100E, 

490100E, 490200E)

1081 Recoveries of prior year unpaid obligations in expired accounts (487100E)

1099 Expired unobligated balance total 4,185

1910 Total budgetary resources 3,685

STATUS OF BUDGETARY RESOURCES

New obligations and upward adjustments:

Direct

2001 Category A (by Quarter) (480100E- 480100B, 480200E – 480200E, 488100E, 490100E490100B, 490200E)

2004 Direct obligations (total)

2180 Obligations (“upward adjustments”), expired accounts (480100E – 480100B, 480200E –

480200B, 488100E, 490100E – 490100B) 0

2190 New obligations and upward adjustments (total) 0

2413 Expired unobligated balance, end of year total (46500E) 3,685

2490 Unobligated balance, end of year (total) 3,685

2500 Total budgetary resources 3,685

Memorandum (non-add entries):
UPWARD AND DOWNWARD ADJUSTMENTS TO PRIOR YEAR OBLIGATIONS

51

IRC Handout December 5, 2017

SF 133: REPORT ON BUDGET EXECUTION AND BUDGETARY RESOURCES &

BUDGET PROGRAM AND FINANCING SCHEDULE (SCHEDULE P)

SF 133 Schedule P

2501 Subject to apportionment – excluding anticipated amounts (465000E, 480100E – 480100B, 

480200E – 480200B, 488100E, 490100E – 490100B, 490200E) 3,685

Change in obligated balance

Unpaid obligations:

3000 Unpaid obligations brought forward, Oct 1( 480100B, 490100B) 6,395 6,395

3001 Adjustments to unpaid obligations brought forward, Oct 1 (480100E, 488100E, 487100E, 

490100E) 500 500

3011 Obligations (“upward adjustments”), expired accounts (480100E – 480100B, 480200E –

480200B, 488100E, 490100E – 490100B)

3020 Outlays (gross) (-) (480200E – 480200B, 490200E) (300) (300)

3041 Recoveries of prior year unpaid obligations, expired account (-) (487100E) (1,550) (1,550)

3050 Unpaid obligations, end of year (480100E, 487100E, 488100E, 490100E) 5,015 5,015

BUDGET AUTHORITY AND OUTLAYS, NET

Discretionary:

Outlays, gross

4011 Outlays from discretionary balances (480200E – 480200B, 490200E) 330 330

4020 Outlays, gross total 330 330

4080 Outlays, net (discretionary) 330 330
UPWARD AND DOWNWARD ADJUSTMENTS TO PRIOR YEAR OBLIGATIONS

52

IRC Handout December 5, 2017

CLOSING ENTRIES FOR EXPIRED YEAR 4

C1. To record the closing of adjustments to Unpaid Delivered Orders – Obligations, Unpaid. 

Budgetary Entry DR CR TC

490100 –Delivered Orders – Obligations, Unpaid 1500

F325

 497100 Downward Adjustments of Prior-Year Unpaid Delivered Orders –

Obligations, Recoveries 1500

Proprietary Entry

None.

C2. To record the closing of adjustments to Undelivered Orders - Obligations, Unpaid. 

Budgetary Entry DR CR TC

480100 Undelivered Orders - Obligations, Unpaid 50

F332

 487100 Downward Adjustments of Prior-Year Unpaid Undelivered Orders –

Obligations, Recoveries 50

Proprietary Entry

None.

C3. To record the closing of adjustments to Unpaid Delivered Orders – Obligations, Unpaid. 

Budgetary Entry DR CR TC

498100 Upward Adjustments of Prior-Year Delivered Orders – Obligations, Unpaid 500

F324 490100 –Delivered Orders – Obligations, Unpaid 500

Proprietary Entry

None.
UPWARD AND DOWNWARD ADJUSTMENTS TO PRIOR YEAR OBLIGATIONS

53

IRC Handout December 5, 2017

C4. To record the closing of Paid Delivered Orders – Obligations, Paid. 

Budgetary Entry DR CR TC

490200 Delivered Orders – Obligations, Paid 330

F314 420100 Total Actual Resources – Collected 330

Proprietary Entry

None.

C5. To record the closing of revenue, expense and other financing source accounts to Cumulative Results of 

Operations.

Budgetary Entry DR CR TC

None

F336

Proprietary Entry

610000(F) Operating Expenses/Program Costs 550

 331000 Cumulative Results of Operations 550

331000 Cumulative Results of Operations 550

 570000 Expended Appropriations 550

C6. To record closing of fiscal-year activity to Unexpended Appropriation – Cumulative. 

Budgetary Entry DR CR TC

None

F336 Proprietary Entry

310000 Unexpended Appropriation – Cumulative 550

 310700 Unexpended Appropriations - Used 550
UPWARD AND DOWNWARD ADJUSTMENTS TO PRIOR YEAR OBLIGATIONS

54

IRC Handout December 5, 2017

POST-CLOSING TRIAL BALANCE

END OF EXPIRED YEAR 4

BUDGETARY Debit Credit

420100 Total Actual Resources-Collected 15,270

465000 Allotments – Expired Authority 3,685

480100 Undelivered Orders - Obligations, Unpaid 410

480200 Undelivered Orders – Obligations, Prepaid/Advanced 6,570

490100 Delivered Orders – Obligations, Unpaid 4,605

TOTALS 15,270 15,270

PROPRIETARY Debit Credit

101000 Fund Balance with Treasury 8,700

131000(F) Accounts Receivable 290

131000(N) Accounts Receivable 1,850

141000(F) Advances and Prepayments 2,410

141000(N) Advances and Prepayments 2,020

211000(F) Accounts Payable 3,950

211000(N) Accounts Payable 655

310000 Unexpended Appropriations 9,565

TOTALS 15,270 15,270
UPWARD AND DOWNWARD ADJUSTMENTS TO PRIOR YEAR OBLIGATIONS

55

IRC Handout December 5, 2017

480100 Undelivered Orders - Obligations, Unpaid

PO#25 = 400 Fed

PO#45 = 40 NFed

480200 Undelivered Orders - Obligations, Paid

PO#30 = 3,650 NFed

PO#40 = 2,700 Fed

PO#45 = 220 NFed

490100 Expended Authority – Unpaid

PO#15 = 655 NFed

PO#25 = 450 Fed

PO#50 = 3,000 Fed

PO#102 = 500 Fed

FIFTH YEAR

25. Received a corrected invoice for the amount of $3,000 for PO#100 for previously delivered and paid goods 

and services. Post an Upward Adjustment of Prior Delivered Orders – Obligations, Paid – 498200. 

Budgetary Entry DR CR TC

465000 Allotments - Expired Authority 3,000

D126

B134

 498200 Upward Adjustments of Prior-Year Delivered Orders – Obligations, Paid 3,000

Proprietary Entry

610000(F) Operating Expenses/Program Costs 3,000

 101000 Fund Balance with Treasury 3,000

310700 Unexpended Appropriations - Used 3,000

 570000 Expended Appropriations 3,000

26. Collect refund receivable from non-Federal entity of $1,850 on PO#30. (From transaction 18 in year 3)
UPWARD AND DOWNWARD ADJUSTMENTS TO PRIOR YEAR OBLIGATIONS

56

IRC Handout December 5, 2017

Budgetary Entry DR CR TC

487200 Downward Adjustments of Prior Year Prepaid/Advanced Undelivered Orders –

Obligations, Refunds Collected 1,850

C130

 465000 Allotments - Expired Authority 1,850

Proprietary Entry

101000 Fund Balance with Treasury 1,850

 131000(N) Accounts Receivable 1,850

27. Received a corrected invoice for the amount of $25 for PO#101 for previously delivered, paid goods and 

services. Post and upward adjustment of Prior year Delivered Orders-Obligations, Unpaid- 498100, that the 

agency is not required to pay at this time.

Budgetary Entry DR CR TC

465000 Allotments - Expired Authority 25

D106

B134

 498100 Upward Adjustments of Prior-Year Delivered Orders – Obligations, Unpaid 25

Proprietary Entry

610000(F) Operating Expenses/Program Costs 25

 211000(F) Accounts Payable 25

310700 Unexpended Appropriations - Used 25

 570000 Expended Appropriations 25
UPWARD AND DOWNWARD ADJUSTMENTS TO PRIOR YEAR OBLIGATIONS

57

IRC Handout December 5, 2017

28. Received a $500 refund for overpayment of Goods and Services of PO#102. Post a Downward Adjustments 

of Prior-Year Paid Delivered Orders - Obligations, Refunds Collected– 497200. The downward adjustment is 

not material. If material, the adjustment would be treated as a prior-period adjustment using SGL account 

740000. 

Budgetary Entry DR CR TC

497200 Downward Adjustments of Prior-Year Delivered Orders – Obligations, 

Refunds Collected 500

D108

B134 465000 Allotments - Expired Authority 500

Proprietary Entry

101000 Fund Balance with Treasury 500

 610000(F) Operating Expenses/Program Costs 500

570000 Expended Appropriations 500

 310700 Unexpended Appropriations - Used 500

29. Paid for goods and services outstanding PO#50 for $3,000. 

Budgetary Entry DR CR TC

490100 –Delivered Orders – Obligations, Unpaid 3,000

B110

 490200 Delivered Orders – Obligations, Paid 3,000

Proprietary Entry

211000(F) Accounts Payable 3,000

 101000 Fund Balance with Treasury 3,000
UPWARD AND DOWNWARD ADJUSTMENTS TO PRIOR YEAR OBLIGATIONS

58

IRC Handout December 5, 2017

30. Paid for goods and services outstanding PO#25 for $450. 

Budgetary Entry DR CR TC

490100 Delivered Orders – Obligations, Unpaid 450

B110

 490200 Delivered Orders – Obligations, Paid 450

Proprietary Entry

211000(F) Accounts Payable 450

 101000 Fund Balance with Treasury 450

31. Received a corrected invoice for the amount of $2,380 for PO#103 for previously delivered, paid goods and 

services paid in the amount of 3,000. Post a Downward Adjustment of Prior Delivered Orders – Obligations, Paid

– 497200.

Budgetary Entry DR CR TC

For this example, the SGL does not endorse recording a budgetary resource for 

federal refunds receivable.

Proprietary Entry D128

131000(F) Accounts Receivable 620

 679000(F) Other Expenses not Requiring Budgetary Resources 620
UPWARD AND DOWNWARD ADJUSTMENTS TO PRIOR YEAR OBLIGATIONS

59

IRC Handout December 5, 2017

32. Received a corrected invoice for the amount of $265 for PO#104 for previously delivered, paid goods and 

services paid in the amount of $1,000. Post a Downward Adjustment of Prior Delivered Orders – Obligations, 

Paid – 497200.

Budgetary Entry DR CR TC

None

Proprietary Entry D128

131000(N) Accounts Receivable 735

 679000(N) Other Expenses Not Requiring Budgetary Resources 735

33. Paid for goods and services delivered PO#15 of $655. 

Budgetary Entry DR CR TC

490100 Delivered Orders – Obligations, Unpaid 655

B110

 490200 Delivered Orders – Obligations, Paid 655

Proprietary Entry

211000(N) Accounts Payable 655

 101000 Fund Balance with Treasury 655
UPWARD AND DOWNWARD ADJUSTMENTS TO PRIOR YEAR OBLIGATIONS

60

IRC Handout December 5, 2017

34. Paid for goods and services delivered for second progress bill for PO#25. 

Budgetary Entry DR CR TC

48010 Undelivered Orders - Obligations, Unpaid 400

B134

B402

 490100 Delivered Orders – Obligations, Unpaid 400

490100 Delivered Orders – Obligations, Unpaid 400

 490200 Delivered Orders – Obligations, Paid 400

Proprietary Entry

610000(F) Operating Expenses/Program Costs 400

 211000(F) Accounts Payable 400

310700 Unexpended Appropriations - Used 400

 570000 Expended Appropriations 400

211000(F) Accounts Payable 400

 101000 Fund Balance with Treasury 400
UPWARD AND DOWNWARD ADJUSTMENTS TO PRIOR YEAR OBLIGATIONS

61

IRC Handout December 5, 2017

35. Goods and services delivered in the amount of $2,410 for PO#40, resulting in a $290 refund. (Transaction #14 

in year 3) 

Budgetary Entry DR CR TC

487200 Downward Adjustments of Prior-Year Prepaid/Advanced Undelivered Orders

– Obligations, Refunds Collected 290

B604

B134

C130

 465000 Allotments – Expired Authority 290

480200 Undelivered Orders - Obligations, Prepaid/Advanced 2,410

 490200 Delivered Orders – Obligations, Paid 2,410

Proprietary Entry

101000 Fund Balance with Treasury 290

 131000(F) Accounts Receivable 290

610000(F) Operating Expenses/Program Costs 2,410

 141000(F) Advances and Prepayments 2,410

310700 Unexpended Appropriations - 2,410

 570000 Expended Appropriations 2,410
UPWARD AND DOWNWARD ADJUSTMENTS TO PRIOR YEAR OBLIGATIONS

62

IRC Handout December 5, 2017

36. Paid for goods and services delivered for PO#45. 

Note: PO#45 = 480200 of $220 + 488100 of $40 (Trans #12). 

Budgetary Entry DR CR TC

480100 Undelivered Orders - Obligations, Unpaid 40

B402

B134

B604

 490100 Delivered Orders – Obligations, Unpaid 40

490100 Delivered Orders – Obligations, Unpaid 40

 490200 Delivered Orders – Obligations, Paid 40

480200 Undelivered Orders - Obligations, Prepaid/Advanced 220

 490200 Delivered Orders – Obligations, Paid 220

Proprietary Entry

610000(F) Operating Expenses/Program Costs 40

 211000(F) Accounts Payable 40

310700 Unexpended Appropriations - Used 40

 570000 Expended Appropriations 40

610000(N) Operating Expenses/Program Costs 220

141000(N) Advances and Prepayments 220

310700 Unexpended Appropriations - 220

 570000 Expended Appropriations 220
UPWARD AND DOWNWARD ADJUSTMENTS TO PRIOR YEAR OBLIGATIONS

63

IRC Handout December 5, 2017

37. Paid for goods and services delivered for PO#102 for $500. 

Budgetary Entry DR CR TC

490100 Delivered Orders – Obligations, Unpaid 500

B110

 490200 Delivered Orders – Obligations, Paid 500

Proprietary Entry

211000(F) Accounts Payable 500

 101000 Fund Balance with Treasury 500

38. Paid for goods and services delivered for PO#30 for $1,800. 

Budgetary Entry DR CR TC

480200 Undelivered Orders - Obligations, Paid 1800

B604

B134

 490200 Delivered Orders – Obligations, Paid 1800

Proprietary Entry

610000(N) Operating Expenses/Program Costs 1800

 141000(N) Advances and Prepayments 1800

310700 Unexpended Appropriations – Used 1800

 570000 Expended Appropriations 1800
UPWARD AND DOWNWARD ADJUSTMENTS TO PRIOR YEAR OBLIGATIONS

64

IRC Handout December 5, 2017

39. Collect refund from Federal entity against PO#103. 

Budgetary Entry DR CR TC

497200 Downward Adjustments of Prior-Year Paid Delivered Orders - Obligations

Refunds Collected 620

C136

B134

D582

 465000 Allotments – Expired Authority 620

Proprietary Entry

101000 Fund Balance with Treasury 620

 131000(F) Accounts Receivable 620

570000 Expended Appropriations 620

 310700 Unexpended Appropriations – Used 620

679000(F) Other Expenses not Requiring Budgetary Resources 620

 610000(F) Operating Expenses/Program Costs 620

40. Collect refund receivable from non-Federal entity against PO#104. 

Budgetary Entry DR CR TC

497200 Downward Adjustments of Prior-Year Paid Delivered Orders – Obligations,

Refunds Collected 735

C136

B134

D582

 465000 Allotments – Expired Authority 735

Proprietary Entry

101000 Fund Balance with Treasury 735

 131000(N) Accounts Receivable 735

570000 Expended Appropriations 735

 310700 Unexpended Appropriations - Used 735

679000(N) Other Expenses not Requiring Budgetary Resources 735

 610000(N) Operating Expenses/Program Costs 735
UPWARD AND DOWNWARD ADJUSTMENTS TO PRIOR YEAR OBLIGATIONS

65

IRC Handout December 5, 2017

41. Paid for goods and services for PO#101 in transaction #23. 

Budgetary Entry DR CR TC

490100 Delivered Orders – Obligations, Unpaid 25

B110

 490200 Delivered Orders – Obligations, Paid 25

Proprietary Entry

211000(F) Accounts Payable 25

 101000 Fund Balance with Treasury 25
UPWARD AND DOWNWARD ADJUSTMENTS TO PRIOR YEAR OBLIGATIONS

66

IRC Handout December 5, 2017

PRE-CLOSING TRIAL BALANCE

EXPIRED YEAR 5

BUDGETARY Debit Credit

420100 Total Actual Resources-Collected 15,270

465000 Allotments – Expired Authority 4,655

480100 Undelivered Orders - Obligations, Unpaid 30

480200 Unexpended Obligations – Prepaid/Advance 2,140

487200 Down Adjusts of Prior-Year Prepaid/Advance Unexpended Obligations Refunds 

Collected 2,140

490100 Expended Authority – Unpaid 25

490200 Expended Authority - Paid 9,500

497200 Downward Adjustments of Prior-Year Paid Delivered Orders -

Obligations, Refunds Collected 1,855

498100 Up Adjusts of Prior-Year Unpaid Expended Authority 25

498200 Up Adjusts of Prior-Year Paid Expended Authority 0 3,000

TOTALS 19,320 19,320

PROPRIETARY Debit Credit

101000 Fund Balance with Treasury 4,665

141000(F) Advances and Prepayments -

141000(N) Advances and Prepayments -

211000(F) Accounts Payable 40

211000(N) Accounts Payable -

310000 Unexpended Appropriations- Cumulative 10,665

310700 Unexpended Appropriations - Used 6,040

570000 Expended Appropriations 6,040

610000(F) Operating Expenses/Program Costs 4,020 0

610000(N) Operating Expenses/Program Costs 2,020

TOTALS 16,745 16,745
UPWARD AND DOWNWARD ADJUSTMENTS TO PRIOR YEAR OBLIGATIONS

67

IRC Handout December 5, 2017

BALANCE SHEET

Assets:

Intragovernmental

1. Fund Balance with Treasury (101000E) 4,665

6 Total intragovernmental 4,665

15. Total assets 4,665

Liabilities:

Intragovernmental

21 Accounts payable (211000(F)) 40

Total liabilities 40

Net Position:

31. Unexpended Appropriations - All Other Funds (310000E) (310700E) 4,665

33. Cumulative results of operations - All Other Funds (610000E) -

36. Total Net Position –All Other Funds Combined or Consolidated Totals (4,665)

37. Total liabilities and net position 4,665

STATEMENT OF NET COST

Gross Program Costs

1. Gross costs (610000E) (6,040)

2. Less: earned revenue 0

3. Net program costs (6,040)

7. Less: earned revenues not attributed to programs 0

8. Net cost of operations (6,040)
UPWARD AND DOWNWARD ADJUSTMENTS TO PRIOR YEAR OBLIGATIONS

68

IRC Handout December 5, 2017

STATEMENT OF NET POSITION

Cumulative Results from Operations:

Beginning Balances

1. Cumulative Results of Operations -

Budgetary Financing Sources:

5. Appropriations used (570000E) 6,040

14. Total Financing Sources 6,040

15. Net Cost of Operations (+/-) (6,040)

16. Net Change -

17. Cumulative Results of Operations -

Unexpended Appropriations:

18. Beginning Balance (310000E) 10,665

20. Beginning balance, as adjusted 10,665

Budgetary Financing Sources:

24. Appropriations used (310700E) (6,040)

25. Total Budgetary Financing Sources (6,040)

26. Total Unexpended Appropriations 4,625

27. Net Position 4,625
UPWARD AND DOWNWARD ADJUSTMENTS TO PRIOR YEAR OBLIGATIONS

69

IRC Handout December 5, 2017

STATEMENT OF BUDGETARY RESOURCES Budgetary resources

Line No. Mandatory:

1000 Unobligated balance brought forward, Oct 1 (420100B, 480100B, 480200B,490100B) 3,685

1020 Adjustment to unobligated balance brought forward, Oct 1 (487100E)

1020.5 Unobligated balance brought forward, Oct 1, as adjusted 3,685

1043 Other changes in unobligated balance 3,995

1051 Unobligated balance from prior year budget authority, net 7,680

1910 Total budgetary resources 7,680

 Status of budgetary resources

Unobligated balance, end of year:

2190 New obligations and upward adjustments (total) (Note 31) (480100E – 480100B, 480200E 

– 480200B, 488100E, 490100E – 490100B, 490200E) 3,025

2413 Expired unobligated balance, end of year (465000E) 4,655

2490 Unobligated balance, end of year (total) 4,655

2500 Total budgetary resources 7,680

Change in obligated balance

Unpaid obligations:

3000 Unpaid obligations, brought forward Oct 1 (480100B, 490100B) 5,015

3006 Adjustment to unpaid obligations, start of year (+ or -) (Note 28) (480100E, 487100E, 

48810E, 490100E) -

3012 New obligations and upward adjustments (480100E – 480100B, 480200E – 480200B, 

488100E, 490100E – 490100B, 490200E)

3,025

3020 Outlays gross (-) (480200E - 480200B, 490200E) (8,070)

3042 Recoveries of prior year unpaid obligations (-)

3050 Unpaid obligations, end of year (480100E, 487100E) (30)
UPWARD AND DOWNWARD ADJUSTMENTS TO PRIOR YEAR OBLIGATIONS

70

IRC Handout December 5, 2017

STATEMENT OF BUDGETARY RESOURCES

Memorandum add entries:

3100 Obligated balance, start of year (+ or -) 

This line is calculated. Equals sum of SBR lines 3000, 3006, 3060, and 3066 5,015

3200 Obligated balance, end of year (+ or -) 

This line is calculated. Equals sum of detailed SBR lines 3000, 3006, 3012, 3020, 

3032, 3042, 3060, 3066, 3072 and 3082. Line 3200 also equals the sum of SBR lines 

3050 and 3090 (30)

Budget Authority and Outlays, Net

4176 Actual offsetting collections (3,995)

4178 Recoveries of prior year paid obligations 3,995

4180 Budget authority, net -

4185 Outlays, gross (discretionary and mandatory) (480200E – 480200B, 490200E) 8,070

4187 Actual offsetting collections (3,995)

4190 Outlays, net (total) (discretionary and mandatory) 4,075

4210 Agency outlays, net 4,075
UPWARD AND DOWNWARD ADJUSTMENTS TO PRIOR YEAR OBLIGATIONS

71

IRC Handout December 5, 2017

SF 133: REPORT ON BUDGET EXECUTION AND BUDGETARY RESOURCES &

BUDGET PROGRAM AND FINANCING SCHEDULE (SCHEDULE P)

SF 133 Schedule P

BUDGETARY RESOURCES

Line No.

Budget Authority:

Unobligated balance:

1000 Unobligated balance brought forward, Oct 1 (420100B, 480100B, 480200B, 

490100B) 3,665

1020 Adjustment to unobligated balance brought forward, Oct 1 (487100E)

1043 Other changes in unobligated balance 3,995

1050 Unobligated balance total 7,680

1060 Expired unobligated balance brought forward, Oct 1 (480100B, 480200B, 

490100B)

1080 Adjustment of expired unobligated balance brought forward, Oct 1 (+ or -) 

(487100E, 488100E, 490100E, 490200E)

1081 Recoveries of prior year unpaid obligations in expired accounts (487100E)

1099 Expired unobligated balance total 7,680

1910 Total budgetary resources 7,680

STATUS OF BUDGETARY RESOURCES

New obligations and upward adjustments:

Direct

2001 Category A (by Quarter) (480100E- 480100B, 480200E – 480200E, 488100E, 

490100E-490100B, 490200E)

2004 Direct obligations (total)

2180 Obligations (“upward adjustments”), expired accounts (480100E – 480100B, 

480200E – 480200B, 488100E, 490100E – 490100B) 3,025 3,025

2190 New obligations and upward adjustments (total) 3,025

2413 Expired unobligated balance, end of year total (46500E) 4,655

2490 Unobligated balance, end of year (total) 4,655

2500 Total budgetary resources 7,680
UPWARD AND DOWNWARD ADJUSTMENTS TO PRIOR YEAR OBLIGATIONS

72

IRC Handout December 5, 2017

SF 133: REPORT ON BUDGET EXECUTION AND BUDGETARY RESOURCES &

BUDGET PROGRAM AND FINANCING SCHEDULE (SCHEDULE P)

SF 133 Schedule P

Memorandum (non-add entries):

2501 Subject to apportionment – excluding anticipated amounts (465000E, 480100E –

480100B, 480200E – 480200B, 488100E, 490100E – 490100B, 490200E)

Change in obligated balance

Unpaid obligations:

3000 Unpaid obligations brought forward, Oct 1( 480100B, 490100B) 5,015 5,015

3001 Adjustments to unpaid obligations brought forward, Oct 1 (480100E, 488100E, 

487100E, 490100E)

3012 New obligations and upward adjustments (480100E – 480100B, 480200E –

480200B, 488100E, 490100E – 490100B, 490200E) 3,025 3,025

3020 Outlays (gross) (-) (480200E – 480200B, 490200E) (8,070) (8,070)

3041 Recoveries of prior year unpaid obligations, expired account (-) (487100E)

3050 Unpaid obligations, end of year (480100E, 487100E, 488100E, 490100E) (30) (30)

Budget Authority and Outlays, Net

Discretionary:

Outlays, gross

4011 Outlays from discretionary balances (480200E – 480200B, 490200E) 8,070 8,070

4020 Outlays, gross total 3,995 3,995

4080 Outlays, net (discretionary) 4,075 4,075
UPWARD AND DOWNWARD ADJUSTMENTS TO PRIOR YEAR OBLIGATIONS

73

IRC Handout December 5, 2017

NO PRE-CLOSING ADJUSTING ENTRIES REQUIRED

CLOSING ENTRIES

C1. To record the closing of adjustments to Paid Delivered Orders – Obligations, Paid. 

Budgetary Entry DR CR TC

490200 Delivered Orders – Obligations, Paid 9,500

F320

F314

498200 Upward Adjustments of Prior-Year Delivered Orders – Obligations, Paid 3,000

 420100 Total Actual Resources – Collected 12,500

Proprietary Entry

None.

C2. To record the closing of adjustments to Total Actual Resources – Collected. 

Budgetary Entry DR CR TC

420100 Total Actual Resources – Collected 1,855

F322

F314

 497200 Downward Adjustments of Prior-Year Paid Delivered Orders – Obligations,

Refunds Collected 1,855

Proprietary Entry

None.
UPWARD AND DOWNWARD ADJUSTMENTS TO PRIOR YEAR OBLIGATIONS

74

IRC Handout December 5, 2017

C3. To record the closing of adjustments to Undelivered Orders - Obligations, Prepaid/Advanced. 

Budgetary Entry DR CR TC

480200 Undelivered Orders - Obligations, Prepaid/Advanced 2,140

F328

 487200 Downward Adjustments of Prior-Year Prepaid/Advance Undelivered Orders 

– Obligations, Refunds Collected

2,140 

Proprietary Entry

None.

C4. To record the closing of revenue, expense and other financing source accounts to Cumulative Results of 

Operations.

Budgetary Entry DR CR TC

None.

F336

Proprietary Entry

331000 Cumulative Results of Operations 6,040

 610000(F) Operating Expenses/Program Costs 4,240

610000(N) Operating Expenses/Program Costs 1,800

570000 Expended Appropriations 6,040

 331000 Cumulative Results of Operations 6,040
UPWARD AND DOWNWARD ADJUSTMENTS TO PRIOR YEAR OBLIGATIONS

75

IRC Handout December 5, 2017

C5. To record closing of fiscal-year activity to unexpended appropriations. 

Budgetary Entry DR CR TC

None

Proprietary Entry

310000 Unexpended Appropriation – Cumulative 6,040 F342

 310700 Unexpended Appropriations - Used 6,040

POST-CLOSING TRIAL BALANCE

END OF EXPIRED YEAR 5

BUDGETARY Debit Credit

420100 Total Actual Resources-Collected 4,625

 465000 Allotments – Expired Authority 0 4,625

TOTALS 4,625 4,625

PROPRIETARY Debit Credit

101000 Fund Balance with Treasury 4,625

 310000 Unexpended Appropriations- Cumulative 0 4,625

TOTALS 4,625 4,625