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GTAS: Implementation and

Year End Process  

Year End 2014

LEAD ∙ TRANSFORM ∙ DELIVER

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Agency Perspective

“Initially we had profound difficulty uploading the entire appropriations in bulk, but when we devised the means of breaking up the appropriations, it became easier, simpler, and faster to upload the appropriations.”                                                                        - NASA

“GTAS is a vast improvement over FACTS II. We spend a lot less time.”                                                                        - DOI

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LEAD ∙ TRANSFORM ∙ DELIVER

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Increased Treasury Account Symbol (TAS) reporting

Improved SF 133 Options

Published the USSGL Treasury Financial Manual (TFM) from GTAS

Polished edits and validations

FY 2014 Implementation

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LEAD ∙ TRANSFORM ∙ DELIVER

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FY 2014 Progress

Number of TAS

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Agency ATB loaded into GTAS

Initial processing validations 

Data validation process of verifying valid domain values and combinations

Statement lines are written

Edits are calculated

TAS’ passing edits are moved to pending certification by agency

Agency certifies data

ATB Status Process Flow 

LEAD ∙ TRANSFORM ∙ DELIVER

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Agencies can re-certify at any point during the open window

Re-certify by loading new bulk file

Contact POC for assistance if experiencing issues

	http://www.fiscal.treasury.gov/fsservices/gov/acctg/gtas/contacts.htm

ATB Certification

LEAD ∙ TRANSFORM ∙ DELIVER

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No need to wait until the last day to certify

Not certifying will result in
        - Absence of Intragovernmental Data causing extra differences on IGT scorecards
        - No GTAS data sent to GFRS

 Only Certifiers can certify ATB’s in Period 12

ATB Certification

LEAD ∙ TRANSFORM ∙ DELIVER

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        - USSGLs 4350 (Canceling Authority) and 4391 (Adjustments to Indefinite Authority) Reported in FACTS II
        - FACTS II triggered transactions in STAR that reduced or adjust FBWT
        - FACTS II FBWT edit contains 4350 and 4391, forcing cancellations and adjustments to balance with FBWT

Year End Prior to GTAS implementation

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        - CARS Year end ATM module
        - Cancel Authority - ( BETC:SWYE) Single or Multi Year Appropriations
        - Adjust Indefinite Appropriation – (BETC: APINDYEC/APINDYED) 
        - GTAS Edits 1 (FBWT), 65 ( Cancelled Auth Edit) and 66 (Adj to Ind. Approp. Edit)

Year end after GTAS implementation

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Eliminate the FMS 2108

Implement the Intragovernmental Module in 1st Quarter

Phase in Trading Partner Main Account Code for Treasury Account Symbols

FY 2015 Enhancements

Coming in FY 2015... 

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        - Opens October 6th at 8 am
        - Closes October 20th at or around 5pm
        - OMB pulls their data for budgetary reporting
        - Window Re-opens October 20th
        - Proprietary Adjustments and Trading Partner breakouts (If applicable)	
        - Budgetary Adjustments (If applicable)
        - Window Closes November 17th
        - Same day as Financial Statements due date

Year End Window (Period 12)

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Intragovernmental ATB’s need to be certified  by COB Oct 24th 2014

The IGT team will pull all certified data at EOD on Oct 24th to calculate 4th qtr differences

Year End Intragovernmental

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Begins in FY 2015 and continues for all new current year TAS’ for subsequent fiscal years until 2019 

All TAS’ will require a Trading Partner Main Account Code starting in fiscal year 2019

Trading Partner Main Account Code

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Complete information pertaining to GTAS can be found on the GTAS website 

http://www.fiscal.treasury.gov/fsservices/gov/acctg/gtas/gtas_home.htm

Frequently Asked Questions 	http://www.fiscal.treasury.gov/fsservices/gov/acctg/gtas/questions.htm

GTAS Enrollment Process  	http://www.fiscal.treasury.gov/fsservices/gov/acctg/gtas/treas_supp_center.htm

FY2014 GTAS Reporting Windows 	http://www.fiscal.treasury.gov/fsservices/gov/acctg/gtas/reporting_schedule.htm

GTAS Edits and Validations - Detailed and Summary Reports that describe both Edits and Validations

http://www.fiscal.treasury.gov/fsservices/gov/acctg/gtas/edits-validates.htm

To subscribe for GTAS web updates

https://www.fms.treas.gov/fmsweb/EmailSubscribeAction.do

Helpful Links

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Attribute Table
        - Lists USSGLs & applicable attributes; useful in resolving validation issues

http://fms.treas.gov/ussgl/tfm_releases/fiscal-14-01/part-1/sec4_attribtable_2014.pdf

SF 133 Crosswalk 
        - Shows what flows to each financial statement from the ATB; Helps with the 133 related edits (2, 14, 20, 53, 54 and 55)

http://fms.treas.gov/ussgl/tfm_releases/fiscal-14-01/part-1/sec5_sf133_2014.pdf

Treasury Financial Manual (TFM)

Any Questions?