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The GTAS Webinar will begin shortly.  Please put your phone on mute.

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GTASGovernmentwide Treasury Account Symbol Adjusted Trial Balance System

 Kim Poling, Shannon Redding, and Kirstie Hart

March 19 & 20, 2013

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Rules for Webinar
        - Please do NOT take your phone off mute – ask questions through the live chat only
        - If your question is not answered during the Webinar, a GTAS representative will respond to your question via email by the end of the next business day

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Shannon

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Agenda Topics
        - Testing Updates
        - General Requirements
        - Intragovernmental Updates
        - System Information
        - FY 2014 Reporting Window
        - GTAS News and Training

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Shannon

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Testing Updates

Bulk File Submission
        - Please submit complete trial balance information
        - Budgetary and Proprietary
        - Beginning and Ending balances are required for applicable USSGL accounts

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Rita

Testing Updates

Trading Partner (TP) Main Account
        - The TP main account code reporting requirement will be phased-in 
        - FY 2014: The TP main account code is required for TAS with a 2014 beginning period of availability
        - FY 2015-2018: Each year, the TP main account will be required for the current FY period of availability
        - FY 2019:  The TP main account will be required for all TAS including X year

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Testing Updates

Fed Non-fed Indicators F and G
        - Current TFM guidance requires agencies to report a Fed Non-fed indicator F with TP 99 for General Fund activity
        - GTAS requires the use of a Fed Non-fed indicator G with TP 099 for General Fund activity

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Testing Updates

Testing Progress
        - Test Window 2: Agencies submitted bulk files for approximately 3800 TAS with over 800 TAS passing fatal edits
        - Test Window 3: Agencies have submitted bulk files for approximately 1600 TAS with over 200 TAS passing fatal edits

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General Requirements

TAS Reporting
        - Agencies with multiple accounting centers reporting information independently to the same TAS will need to consolidate and report that information at the department level
        - Each accounting center’s bulk file submission for that TAS will be overwritten by each succeeding bulk file submission for that same account
        - A bulk file for all active TAS will need to be submitted
        - If a TAS has no activity and zero balances, a bulk file with a $0.00 101000 balance will need to be submitted

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General Requirements

Apportionment Category B (ACB) and Program Report Category (PRC) Codes
        - GTAS receives the codes from OMB based upon the agency SF 132 submission 
        - Any missing TAS/code combinations will need to be manually entered into GTAS
        - ACB and PRC information will carry over to each period

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General Requirements

SMAF Review
        - If you have a TAS you feel should no longer be active, please follow instructions in TFM Part 2, Chapter 2000, Section 2025.50:  http:// www.tfm.fiscal.treasury.gov/v1/p1/c200.pdf
        - For questions pertaining to this TFM, contact a member of the Budget Appropriations and Analysis Section (BAAS).

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General Requirements

User Roles
        - Preparer 

Submits bulk files

Certifies ATB periods 2, 3, 4, 5, 6, 9, 10 and 11

Explains material differences periods 3, 6, 9 and 12
        - Certifier 

Certifies ATB period 12

Agency CFO or designee certifies material differences report periods 3, 6, 9 and 12
        - Executive

 View and print reports
        - Each user can have only one agency role 

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Shannon

General Requirements

TAS Assignments
        - Upon receiving a GTAS User ID, review your SMAF to ensure all assigned TAS are valid 
        - If you are missing a TAS or you have TAS assigned that you don’t report, please notify the Treasury Support Center at 1-877-440-9476 or gtas@stls.frb.org
        - A TAS can be assigned to multiple User IDs

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General Requirements

Resources
        - Bulk File Test Periods and Bulk File Format:   http:// http://www.fiscal.treasury.gov/fsservices/gov/acctg/gtas/gtas_home.htm
        - GTAS Enrollment Process:   http:// fiscal.treasury.gov/fsservices/gov/acctg/gtas/ forms.htm
        - USSGL TFM Part 3 – Fiscal 2014 GTAS Implementation Testing:   http://www.tfm.fiscal.treasury.gov/v1/supplements/ussgl/ussgl_part_3.html

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Intragovernmental Updates

Trading Partner Communications
        - Agencies should be communicating with Trading Partners to ensure correct Trading Partner data is used on bulk file submissions

Intragovernmental Reports
        - Agencies can only see Trading Partner data on Intragovernmental Reports within GTAS after it has been certified by the Trading Partner

Certifier
        - Agencies need to ensure that current certifiers of Intragovernmental data today have access to certify this data in GTAS

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System Information

Requirements
        - Internet Access
        - Internet Explorer – IE 8 
        - Java Script Enabled

Post June 30 Testing
        - Agencies can continue testing until September 2013
        - Data available for testing is TBD

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GTAS News and Training
        - Webinars

Learn more about GTAS without leaving your office!	
        - GTAS Newsletter

Look for the GTAS newsletter in your email inbox or Updates box on-line to find out the latest news about GTAS: http://www.fiscal.treasury.gov/fsservices/gov/acctg/gtas/gtas_home.htm

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Rita

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Contact Information

	GTAS Contacts: http://www.fiscal.treasury.gov/fsservices/gov/acctg/gtas/contacts.htm

Todd Shafer    304-480-5183

Todd.Shafer@fiscal.treasury.gov

	Shannon Redding 202 874-1562

Shannon.Redding@fiscal.treasury.gov

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