GUIDE FOR BASIC ACCOUNTING AND REPORTING

NONFIDUCIARY DEPOSIT FUNDS WITH INVESTMENT AUTHORITY AND CLEARING 

ACCOUNTS

EFFECTIVE FISCAL YEAR 2016

UNITED STATES STANDARD GENERAL LEDGER DIVISION

GOVERNMENTWIDE ACCOUNTING

BUREAU OF THE FISCAL SERVICE

U.S. DEPARTMENT OF TREASURY
Nonfiduciary Deposit Funds with Investment Authority and Clearing Accounts

Effective Fiscal 2016

 2 of 78 December 2016 

 

Table of Contents

Version History........................................................................................................................................................................................... 3

Proprietary Attributes.................................................................................................................................................................................. 3

CrosswalksImpacted – Prior to Bulletin 2016-05 update .......................................................................................................................... 4

Crosswalks Impacted by Fed/NonFed Attribute Change: Investments in U.S. Treasury Securities – Effective FY 2016 ........................ 5

Background................................................................................................................................................................................................. 6

Nonfiduciary Deposit Funds................................................................................................................................................................... 6

Clearing Accounts................................................................................................................................................................................... 6

References: Deposit Funds ......................................................................................................................................................................... 7

References: Clearing Accounts................................................................................................................................................................. 11

New USSGL Account and Change to Existing USSGL Account (Effective FY 2016)........................................................................... 13

New USSGL Account and Change to Existing USSGL Account (Effective FY 2012)........................................................................... 14

Listing of USSGL Accounts Used in This Scenario................................................................................................................................. 15

Section I. Case Study: Nonfiduciary Deposit Funds with Investment Authority.................................................................................... 17

Year 1.................................................................................................................................................................................................... 18

Year 2.................................................................................................................................................................................................... 34

Section II. Case Study: Clearing Accounts............................................................................................................................................... 44

I. Unidentified Collection from Nonfederal Sources................................................................................................................................ 44

Year 1.................................................................................................................................................................................................... 44

Year 2.................................................................................................................................................................................................... 49

II. Unidentified Collection from Federal Sources..................................................................................................................................... 58

Year 1.................................................................................................................................................................................................... 58

Year 2.................................................................................................................................................................................................... 70
Nonfiduciary Deposit Funds with Investment Authority and Clearing Accounts

Effective Fiscal 2016

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Version History

Version 

Number

Date Description of Change Effective

USSGL TFM

Effective 

Date

1.0 6/6/2011 Original Version S2-11-01 FY 2012

2.0 09/08/2016 Updated Bulletin 2016-05 and 

Bulletin 2016-07

FY 2016

3.0 12/15/2016 Updated Bulletin 2017-01 FY 2017

Proprietary Attributes

No. USSGL Account Title Anticipated Budg

/Prop

Norm 

Bal

Begin/

End

Debit/

Credit

Auth 

Type 

Code

Apport 

Cat

Apport 

Cat B

240000 Liability for Nonfiduciary Deposit Funds 

and Undeposited Collections

N P C B/E D/C

241000 Liability for Clearing Accounts N P C B/E D/C

679500 Contra Expense – Nonfiduciary Deposit 

Fund Intragovernmental Administrative 

Fees

N P C E D/C

No. Avail 

Time

BEA 

Cat

Borrow 

Source

Budgetary 

Impact

Indicator

Cohort 

Yr

Cust/ 

Noncust

Exch/ 

Nonexch

Fed/ 

NonFed

Tradin

g Ptnr

Trading 

Ptnr 

Main

PY 

Adj

Program 

Indicator

240000 N/Z*

241000 N/Z

679500 S N
Nonfiduciary Deposit Funds with Investment Authority and Clearing Accounts

Effective Fiscal 2016

 4 of 78 December 2016 

 

No. Year 

of 

BA

Reduction 

Type

Fund Type Reporting 

Type 

Code

Financing 

Account

Code

TAS 

Status

Trans. 

Code

240000 DF/EC/EG/EM/EP/ER/ES/ET/GA/TR/UG/US/UT E/F/U D/G/N U/E X/N

241000 CF E/F/U D/G/N U/E X/N

679500 DF E/U N U/E X/N

*Effective with USSGL Bulletin 2016-05 with the Period 11 GTAS reporting window there will be a validation to no longer allow the 

Z domain value with Deposit Funds. 

CrosswalksImpacted – Prior to Bulletin 2016-05 update

USSGL 

Account 

Number

Balance 

Sheet

Net 

Cost

Net 

Position

Custodial 

Activity

SF 133 Schedule 

P

SBR Reclassified 

Balance Sheet

Reclassified 

Statement of 

Net Cost

Reclassified 

Statement of 

Changes in 

Net Position

240000 Line 27 N/A N/A N/A N/A N/A N/A Lines 6.9 N/A N/A

241000 Lines 

19,27

N/A N/A N/A N/A N/A N/A Lines 6.9, 7.11 N/A N/A
Nonfiduciary Deposit Funds with Investment Authority and Clearing Accounts

Effective Fiscal 2016

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Crosswalks Impacted by Fed/NonFed Attribute Change: Investments in U.S. Treasury 

Securities – Effective FY 2016

USSGL 

Account 

Number

Balance 

Sheet

Net 

Cost

Net 

Positio

n

Custodial 

Activity

SF 133 Schedule 

P

SBR Reclassified 

Balance 

Sheet

Reclassified 

Statement of 

Net Cost

Reclassified 

Statement of 

Changes in Net 

Position

134200 Line 2 N/A N/A N/A N/A N/A N/A Line 3.5 N/A N/A

161000 Line 2 N/A N/A N/A N/A N/A N/A Line 3.2 N/A N/A

161100 Line 2 N/A N/A N/A N/A N/A N/A Line 3.2 N/A N/A

161200 Line 2 N/A N/A N/A N/A N/A N/A Line 3.2 N/A N/A

161300 Line 2 N/A N/A N/A N/A N/A N/A Line 3.2 N/A N/A

679500 Lines 32 

and 33

Line 1 N/A N/A N/A N/A N/A Lines 9.1 

and 9.2

Line 2 N/A
Nonfiduciary Deposit Funds with Investment Authority and Clearing Accounts

Effective Fiscal 2016

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Background

Prior to FY 2012, USSGL account 2400, “Liability for Nonfiduciary Deposit Funds, Clearing Accounts, and Undeposited 

Collections,” was used to report both deposit fund and clearing account activities. Monies deposited into a clearing account belong to 

the Federal government, whereas deposit funds do not. Nonfiduciary deposit funds do not have a budgetary impact. Budgetary 

accounting entries are presented in Section I only for the Bureau of the Fiscal Service Treasury Account Symbol (TAS). Fiscal 

Service entries are presented in order to understand, from a governmentwide perspective, that the transactions properly eliminate 

between Fiscal Service and the agency purchasing the securities.

Nonfiduciary Deposit Funds

Nonfiduciary deposit funds are deposit funds that do not meet the definition and characteristics of fiduciary activities in SFFAS 31. 

For example, deposit funds that are excluded from being reported as fiduciary activities in SFFAS 31, paragraphs 13-15 are 

nonfiduciary deposit funds. According to SFFAS No 31, Accounting for Fiduciary Activities, paragraph 31. “ . . . .non-entity assets 

under an entity’s custody or management should be reported in the entity’s financial statements, except for non-entity assets meeting 

the definition of fiduciary assets, which should not be recognized on the balance sheet, but should be disclosed in accordance with the 

provisions of SFFAS 31, Accounting for Fiduciary Activities. Non-entity assets recognized on an entity’s balance sheet should be 

segregated from entity assets. An amount equal to non-entity assets recognized on the balance sheet should be recognized as a liability 

(due to Treasury or other entities).” It is acknowledged that deposit funds should only record non-entity asset and corresponding 

liability on the agencies balance sheet. If flow accounts are recorded in a deposit fund, contra flow accounts are needed, so that the 

agency’s net position will not be impacted resulting in a distortion of the agency’s net position. 

Clearing Accounts

USSGL guidance recognizes an offsetting liability for clearing account deposits. The two arguments for recognizing the offsetting 

liabilities for clearing account deposits are:

1) Accrual Method of Accounting

If agencies adhere to basic accounting principles of accrual method, then the performing agency should have recorded the revenue 

with corresponding receivable when the revenue was earned. We have determined that if a financing resource is recorded in a clearing 

account for this particular event, then it will result in double counting of revenue, therefore overstating the net position of the 

performing agency. 

2) Principle of Conservatism 
Nonfiduciary Deposit Funds with Investment Authority and Clearing Accounts

Effective Fiscal 2016

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We recognize a clearing account may have many different types of collections and may require different accounting treatments. As a 

result, we have applied conservatism principle to the clearing account collections. Conservatism should be used when a degree of 

skepticism is warranted and where prudence in financial accounting and reporting is applied. If there are two reasonable alternatives, 

the more conservative option should be chosen to have an alternative that will result in less income or less asset value. Conservatism 

principle anticipates or discloses losses but gains do not have a similar treatment. For clearing account collections, recognition of 

liability was chosen over recognition of the financing source to prevent any possible double counting of revenue. 

References: Deposit Funds

FASAB, SFFAS No. 1, Selected Assets and Liabilities, Paragraph 26

Both entity assets and non-entity assets under an entity's custody or management should be reported in the entity's financial statements. 

Non-entity assets reported in an entity's financial statements should be segregated from entity assets. An amount equal to non-entity 

assets should be recognized as a liability (due to Treasury or other entities) in the entity's financial statements.

FASAB, SFFAS 7, Accounting for Revenue and Other Financing Sources, Paragraph 239 

The final group of transactions in this appendix consists of transactions that produce amounts not recognized as revenues, gains, or other 

financing sources. Although in some instances there is overlap with other groups, they are presented together as a convenient reference to 

amounts not classified in any of the other categories. They include:

• A number of transactions in which there is no net inflow of resources (or the net inflow is less than the full amount of the 

transaction) because one asset is exchanged for another or there is an increase in both assets and liabilities.

• Certain transfers and donations that do not affect net cost or net position.

• A number of transactions involving direct loans and loan guarantees, which are recognized as expenses or reductions in expenses 

according to the standards in SFFAS No. 2, Accounting for Direct Loans and Loan Guarantees.

• Deposit fund transactions.

FASAB, SFFAS 31, Accounting for Fiduciary Activities, Paragraphs 7, 31, 26, 29, and 35

[7] Numerous “fund groups” are used in reporting to the Treasury Fiscal Service and the OMB. For example, “deposit funds” may be 

used for monies that do not belong to the Federal Government. Regardless of how a fund group may be classified in reporting to the 

Treasury Fiscal Service or to the OMB, only those activities that meet the definition of fiduciary activity promulgated in this standard are 

subject to the reporting requirements of this standard. Activities that do not meet the definition of fiduciary activities promulgated in this 

standard are not subject to the reporting requirements of this standard. Deposit funds that do not meet the definition of fiduciary activities, 

and therefore are not disclosed in the fiduciary note disclosure, should be recognized in the principal financial statements.
Nonfiduciary Deposit Funds with Investment Authority and Clearing Accounts

Effective Fiscal 2016

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[31] This standard affects current standards for reporting non-entity assets. Paragraphs 26 and 29 of SFFAS 1, Accounting for Selected 

Assets and Liabilities, are amended as follows:

[26] Both entity assets and non-entity assets under an entity’s custody or management should be reported in the entity’s financial 

statements, except for non-entity assets meeting the definition of fiduciary assets, which should not be recognized on the balance 

sheet, but should be disclosed in accordance with the provisions of SFFAS 31, Accounting for Fiduciary Activities. Non-entity assets 

reported in recognized on an entity’s financial statements balance sheet should be segregated from entity assets. An amount equal to nonentity assets recognized on the balance sheet should be recognized as a liability (due to Treasury or other entities) in the entity’s 

financial statements.

[29] Non-entity cash. Non-entity cash is cash that a federal entity collects and holds on behalf of the U.S. Government or other entities. In 

some circumstances, the entity deposits cash in its accounts in a fiduciary custodial capacity for the U.S. Treasury or other federal 

component entities, or in a fiduciary capacity for non-federal parties.

(a) Non-entity cash recognized on the balance sheet should be reported separately from entity cash.

(b) Non-entity cash meeting the definition of a fiduciary asset should not be recognized on the balance sheet, but 

should be disclosed in accordance with the provisions of SFFAS 31, Accounting for Fiduciary Activities.

[35] This standard also amends paragraphs 84 and 102 of SFFAC 2, Entity and Display, as follows:

Paragraph [102] Custodial collections do not include deposit funds, i.e., amounts held temporarily by the government (e.g., 

bidders’ earnest money or guarantees for performance) or amounts held by the Government as an agent for others, (e.g., state 

income taxes withheld from Federal employees’ salaries that are to be transferred to the states.). Both of These types of collections 

can be considered assets and liabilities until they are returned to the depositor or forwarded to the organization entitled to the 

funds should be reported in accordance with the provisions of SFFAS 31, Accounting for Fiduciary Activities.

Treasury Financial Manual (TFM), Volume 1, Part 2, Chapter 1500, DESCRIPTION OF ACCOUNTS RELATING TO FINANCIAL 

OPERATIONS

Section 1535—Deposit Fund Accounts are defined as:

Fiscal Service establishes deposit fund accounts to record monies that do not belong to the Federal Government. Deposit funds 

are a liability in the Government’s central summary general ledger since those assets do not belong to the Government. The 

deposit fund account (liability) classification is proper for any account that meets one of the following three criteria:

• Monies withheld from Government payments for goods and services received. Agencies may treat this transaction as a 

deposit fund liability only when they have charged a budget account and the Government is holding the funds pending 

payment (for example, payroll deductions for savings bonds or State income taxes).

• Monies the Government is holding awaiting distribution based on a legal determination or investigation. This category 

includes monies in dispute (between the Government and outside parties) where ownership is in doubt and there is no 

present basis for estimating ultimate distribution.
Nonfiduciary Deposit Funds with Investment Authority and Clearing Accounts

Effective Fiscal 2016

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• Deposits received from outside sources for which the Government is acting solely as a banker, fiscal agent, or 

custodian. This includes certain cash and investments held outside of Treasury. Also, refer to TFM Volume I, Part 2, 

Chapter 3400 for additional information.

TFM Volume 1, Part 2-4700 (Published May 2016)

4705.20e—Reporting of Government Account Series (GAS) Investments with Fiscal Service Purchased by Agencies 

Using Fiduciary or Non-fiduciary Funds. Treasury GAS securities purchased using a non-fiduciary fund are normally 

classified as intragovernmental. The investments in GAS securities by non-fiduciary funds and the associated USSGL 

accounts should be reported with a federal/non-federal attribute domain value of “F” with a corresponding federal trading 

partner of 020 for Treasury. Treasury GAS securities purchased using a fiduciary fund are classified as public/non-federal. 

The investments in GAS securities by a fiduciary fund and the associated USSGL accounts should be reported with a 

federal/non-federal attribute domain value of “N” and no trading partner.

OMB Circular A11, Preparation, Submission and Execution of the Budget

20.12(f) Deposit funds. 

You use deposit funds to account for monies that do not belong to the Government. This includes monies held temporarily by 

the Government until ownership is determined (such as earnest money paid by bidders for mineral leases) or held by the 

Government as an agent for others (such as State and local income taxes withheld from Federal employees' salaries and not yet

paid to the State or local government). We exclude deposit fund transactions, as such, from the budget totals because the funds 

are not owned by the Government. Therefore, the budget records transactions between deposit funds and budgetary accounts as 

transactions with the public. For example, when the mineral leasing process has been completed, the winning bidder's earnest 

money is transferred from the deposit fund to the appropriate receipt account and the budget records a receipt. Similarly, 

outlays are recorded in an agency's salaries and expense account when a Federal employee is paid, even though some of the 

amount is transferred to a deposit fund for State and local income taxes withheld and paid later to the State and local 

government. Deposits and associated disbursements are recorded in the same account.

OMB Circular A-136, Financial Reporting Requirements

II.4.3.3 Assets

Investments. Investments in Federal securities will be reported separately from investments in non-Federal securities. Investments 

in Federal securities include non-marketable par value Treasury securities, market-based Treasury securities, marketable Treasury 

securities, and securities issued by other Federal entities. Non-Federal securities include those issued by State and local 

governments, Government-Sponsored Enterprises, and other private corporations. Investments are normally reported at acquisition 

cost or amortized acquisition cost (less an allowance for losses, if any). The components of investments, including the market value 
Nonfiduciary Deposit Funds with Investment Authority and Clearing Accounts

Effective Fiscal 2016

 10 of 78 December 2016 

 

of market-based and marketable Treasury securities, will be disclosed (Note 5). (See SFFAS No. 1 for further information on 

investments in par value Treasury securities and in marketable and market-based Treasury securities expected to be held to 

maturity.) Reporting entities with material investments in Treasury securities attributable to Funds from Dedicated Collections must 

include in the required Note (Note 5) on Investments as described in SFFAS No. 27, as amended by SFFAS No. 43. Agencies with 

non-fiduciary deposit funds with investment authority that report intragovernmental FBWT should also report investments in 

Treasury securities as intragovernmental.

TFM Volume 1, Part 2-4700 Appendix 10 5.3 – Business Rules for Investments (Published May 2016)

Government Account Series (GAS) Securities: Fiscal Service accounts for GAS security Investments as follows, and the investing

agency must post the calculated balances as provided by Fiscal Service.

o Amortization method on market-based notes, bonds,zero coupon bonds, Treasury Inflation Protected Securities(TIPS), and 

Floating Rate Notes (FRN): Usesthe effective interest method calculated by Invest One. Amortization begins on the day of

purchase. Market-based notes, bonds, and TIPS purchased at premium will be amortized to the call date. Please contact the 

Federal Investments Program at FedInvestor@fiscal.treasury.gov for more information on FRNs.

o Amortization method on market-based bills: Uses the straight-line method for amortization on market-based bills.

Amortization begins the day after purchase.

o Carrying value: Fiscal Service reports all fixed-value Treasury securities at amortized cost value per SFFAS No. 5. Therefore,

trading partners that are required to report Treasury securities at fair market value per Financial Accounting Standards Board

(FASB) standards must not report these market adjustments and unrealized gains or losses using Fiscal Service as their trading

partner. 

o Interest accruals: Interest accruals begin the day after purchase and are calculated using actual calendar days. Inflation

compensation earned on non-business days should be included in the interest accruals until the next business day when it is

converted to principal.

o Early redemption: Early redemptions may be transacted using the specific id method or the first-in/first-out method if the 

accounts own multiple taxlots. If not specified, the FIFO method will be used. 

o Required reporting: Fiscal Service must report GAS security investment transactions on behalf of its trading partner to via IPAC

and CTA. Fiscal Service's trading partners are responsible for reporting all non-investment receipts and disbursementsto Fiscal 

Service. Fiscal Service provides its trading partners with a Monthly Statement of Account report in FedInvest for the agency to

reconcile with their CARS Account Statement Expenditure Activity report. Fiscal Service also provides its trading partners with a

Monthly Accrual Confirmation Report in FedInvest to reconcile to their USSGL account balances.
Nonfiduciary Deposit Funds with Investment Authority and Clearing Accounts

Effective Fiscal 2016

 11 of 78 December 2016 

 

References: Clearing Accounts

Clearing accounts are amounts that are known to belong to the Federal government but held temporarily until additional information is 

collected to correctly identify the collections into appropriate receipt or expenditure accounts.

OMB Circular A11, Preparation, Submission and Execution of the Budget

20.12 What do I need to know about accounts and fund types? 

(e) Clearing accounts. 

You use clearing accounts to temporarily account for transactions that you know belong to the Government while you wait for 

information that will allow you to match the transaction to a specific receipt or expenditure account. For example: 

• To temporarily credit unclassified transactions from the public when there is a reasonable presumption that the 

amounts belong to a Federal Government account other than miscellaneous receipts in the Treasury.

• To temporarily credit unclassified transactions between Federal agencies, including Intragovernmental Payment and 

Collection (IPAC) transactions. 

You should not use clearing accounts to mask an over obligation or over expenditure of an expenditure account.

TFM, Volume 1, Part 2 – Chapter 1500 DESCRIPTION OF ACCOUNTS RELATING TO FINANCIAL OPERATIONS

1520.25—Clearing Accounts

Fiscal Service establishes clearing accounts to temporarily hold unidentifiable general, special, or trust funds collections that 

belong to the Federal Government until they are classified to the proper receipt or expenditure account by the Federal entity. 

An “F” preceding the last four digits of the fund account symbol identifies these accounts. Clearing accounts consist of the 

“3800” series fund group preceded by the two-digit department regular code. Agencies should use the following:

• Budget clearing account (suspense), __F3875, to temporarily credit unclassified transactions from the public when 

there is a reasonable presumption that the amounts belong to their agencies.

• Undistributed intergovernmental payments account, __F3885, to temporarily credit unclassified transactions 

between Federal agencies, including Intra-governmental Payment and Collection (IPAC) transactions.
Nonfiduciary Deposit Funds with Investment Authority and Clearing Accounts

Effective Fiscal 2016

 12 of 78 December 2016 

 

Clearing accounts1 listed in the Federal Account Symbols and Titles (FAST) Book

Clearing 

Account

Description Comments

F3500 Collections and/or Payments Default (20A3045) Reported as offsetting receipts in MTS Table 5.

F3502 IPAC Default (20A3045) Reported as offsetting receipts in MTS Table 5.

F3810 Undistributed Proceeds from Sale of Foreign Currency (20A3045) Reported as offsetting receipts in MTS Table 5.

F3820 Unidentified Cash Collections, Federal Tax Deposits, Internal Revenue 

Service

(20A3040) Reported as receipts in MTS Table 4.

F3840 Real Property, General Services Administration (20A3045) Reported as offsetting receipts in MTS Table 5.

F3842 Broker Rebates, General Services Administration (20A3045) Reported as offsetting receipts in MTS Table 5.

F3844 Deposits of Litigations, Internal Revenue Service, Treasury (20A3045) Reported as offsetting receipts in MTS Table 5.

F3845 Proceeds of Sales, Personal Property (20A3045) Reported as offsetting receipts in MTS Table 5.

F3870 Undistributed Intragovernmental Payrolls, Health and Human Services (20A3045) Reported as offsetting receipts in MTS Table 5.

F3875 Budget Clearing Account (suspense) (20A3045) Reported as offsetting receipts in MTS Table 5. 

Grossly misused in the past, all agencies other than those 

with waivers2 should have a -0- balance.

F3880 Unavailable Check Cancellations and Overpayments (suspense) (20A3045) Reported as offsetting receipts in MTS Table 5.

F3385 Undistributed Intragovernmental Payments (20A3045) Reported as offsetting receipts in MTS Table 5. 

Grossly misused in the past, all agencies other than those 

with waivers2 should have a -0- balance

 1 OMB Circular A11, Section 20.12, What do I need to know about accounts and fund types? 

Characteristics of Fund Types and Their Accounts: Clearing accounts: What is the Purpose of the account? “Temporarily hold general, special, or trust fund 

Federal Government collections or disbursements to the applicable receipt or expenditure accounts. (Amounts in clearing accounts should not be used to make 

outlays or payments)”

2 TFM Volume I, Bulletin No. 2007-07, “Reporting agencies that have justifiable business needs for keeping a suspense account may submit a waiver to OMB 

and Fiscal Service to request the continued use of the F3875 and/or F3885 suspense accounts for specific business purposes. Agencies must submit a written 

waiver request to OMB and Fiscal Service (see paragraph 9) by January 31, 2008. . . .”
Nonfiduciary Deposit Funds with Investment Authority and Clearing Accounts

Effective Fiscal 2016

 13 of 78 December 2016 

 

New USSGL Account and Change to Existing USSGL Account (Effective FY 2016)

New USSGL Account (Effective FY 2016)

Account Title: Contra Expense- Nonfiduciary Deposit Fund Intragovernmental Administrative Fees

Account Number: 679500

Normal Balance: Credit

Definition: The amount that offsets intragovernmental administrative fees paid by nonfiduciary deposit funds, in compliance with 

SFFAS 7, paragraph 239. 

Justification: Deposit Funds are non-budgetary accounts and cannot have results of operations. However, intragovernmental 

expenses need to be recorded to offset intragovernmental revenues in the performing federal agency.

Change to Existing USSGL Account (Effective FY 2016)

Account Title: Contra Revenue for Interest Revenue- Investments

Account Number: 531800

Normal Balance: Debit

Old Definition: The amount reflecting a reduction in revenue for interest accrued on investments when realization is not expected.

New Definition: The amount reflecting a reduction in revenue for interest accrued on investments when realization is not expected, or 

to offset intragovernmental interest revenue in nonfiduciary deposit funds with investment authority, in compliance with SFFAS 7, 

paragraph 239.

Justification: Deposit Funds are non-budgetary accounts and cannot have results of operations. However, intragovernmental 

revenues need to be recorded in non-fiduciary deposit funds with investment authority to offset intragovernmental interest expense 

paid by Treasury Fiscal Service.
Nonfiduciary Deposit Funds with Investment Authority and Clearing Accounts

Effective Fiscal 2016

 14 of 78 December 2016 

 

New USSGL Account and Change to Existing USSGL Account (Effective FY 2012)

Changes to Existing USSGL Account (Effective FY 2012)

Account Number: 240000

Old Account Title: Liability for Nonfiduciary Deposit Funds, Clearing Accounts, and Undeposited Collections

New Account Title: Liability for Nonfiduciary Deposit Funds and Undeposited Collections

Normal Balance: Credit

Old Definition: Amounts offsetting undeposited collections and collections deposited in nonfiduciary deposit funds and clearing 

accounts, including suspense accounts, awaiting disposition or reclassification. This account does not close at yearend. 

New Definition: Amounts offsetting undeposited collections and collections deposited in nonfiduciary deposit funds awaiting 

disposition. This account does not close at yearend. 

Justification: Funds deposited into a clearing account belongs to the Federal Government therefore, a separate accounts was 

needed to separately identify clearing account transactions from a nonfiduciary deposit fund.

New USSGL Account (Effective FY 2012)

Account Title: Liability for Clearing Accounts 

Account Number: 241000

Normal Balance: Credit

Definition: The amount that offsets collections deposited in clearing accounts awaiting disposition or reclassification. This account 

does not close at year-end.

Justification: To separately identify clearing account transactions from nonfiduciary deposit fund transactions.
Nonfiduciary Deposit Funds with Investment Authority and Clearing Accounts

Effective Fiscal 2016

 15 of 78 December 2016 

 

Listing of USSGL Accounts Used in This Scenario

Budgetary

407000 Anticipated Collections From Federal Sources

411900 Other Appropriations Realized

420100 Total Actual Resources - Collected

421000 Anticipated Reimbursements and Other Income

422100 Unfilled Customer Orders Without Advance

425100 Reimbursements and Other Income Earned - Receivable

426100 Actual Collections of Business-Type Fees

426600 Other Actual Business-Type Collections From Non-Federal Sources

445000 Unapportioned Authority

461000 Allotments - Realized Resources

462000 Unobligated Funds Exempt From Apportionment

490100 Delivered Orders - Obligations, Unpaid

490200 Delivered Orders - Obligations, Paid

Proprietary

101000 Fund Balance With Treasury

131000 Accounts Receivable

134200 Interest Receivable - Investments

137000 Administrative Fees Receivable - Not Otherwise Classified

161000 Investments in U.S. Treasury Securities Issued by the Bureau of the Fiscal Service

161100 Discount on U.S. Treasury Securities Issued by the Bureau of the Fiscal Service

161200 Premium on U.S. Treasury Securities Issued by the Bureau of the Fiscal Service

161300 Amortization of Discount and Premium on U.S. Treasury Securities Issued by the Bureau of the Fiscal Service

211000 Accounts Payable
Nonfiduciary Deposit Funds with Investment Authority and Clearing Accounts

Effective Fiscal 2016

 16 of 78 December 2016 

 

214200 Accrued Interest Payable - Debt

240000 Liability for Nonfiduciary Deposit Funds and Undeposited Collections

241000 Liability for Clearing Account 

253000 Securities Issued by Federal Agencies Under General and Special Financing Authority

253100 Discount on Securities Issued by Federal Agencies Under General and Special Financing Authority

253300 Amortization of Discount and Premium on Securities Issued by Federal Agencies Under General and Special 

Financing Authority

253400 Amortization of Premium on Securities Issued by Federal Agencies Under General and Special Financing Authority

310000 Unexpended Appropriations - Cumulative 

310100 Unexpended Appropriations - Appropriations Received

310700 Unexpended Appropriations – Used

331000 Cumulative Results of Operations

520000 Revenue From Services Provided

531100 Interest Revenue - Investments

531800 Contra Interest Revenue - Investments

532500 Administrative Fees Revenue

570000 Expended Appropriations

610000 Operating Expenses/Program Costs

632000 Interest Expenses on Securities

679000 Other Expenses Not Requiring Budgetary Resources

679500 Contra Expense- Nonfiduciary Deposit Fund Intragovernmental Administrative Fees
Nonfiduciary Deposit Funds with Investment Authority and Clearing Accounts

Effective Fiscal 2016

 17 of 78 December 2016 

 

Section I. Case Study: Nonfiduciary Deposit Funds with Investment Authority
Nonfiduciary Deposit Funds with Investment Authority and Clearing Accounts

Effective Fiscal 2016

 18 of 78 December 2016 

 

Section I. Case Study: Nonfiduciary Deposit Funds with Investment Authority

Year 1

A beginning trial balance is not applicable in Year 1.

1. To record cash collections into nonfiduciary deposit fund.

Nonfiduciary Deposit Fund (Agency 40) DR CR TC Fiscal Service (020X0500) DR CR TC

Budgetary

None

Proprietary

101000 Fund Balance with Treasury

240000(N) Liability for 

Nonfiduciary Deposit Funds

100,000

100,000

C108

Budgetary

None

Proprietary

None

2. To record investment of Treasury securities by a nonfiduciary deposit fund that has investment authority.

Nonfiduciary Deposit Fund (Agency 40) DR CR TC Fiscal Service (020X0500/020X0550) DR CR TC

Budgetary

None

Proprietary

161000(F) Investment in US securities issued by the 

Bureau of the Fiscal Service

161100(F) Discount on US Treasury 

Securities Issued by the Bureau of the Fiscal 

Service

101000 Fund Balance with Treasury

100,000

10,000

90,000

B166

Budgetary

None

Proprietary

101000 Fund Balance with Treasury

253100(F) Discount on Securities Issued by 

Federal Agencies Under General and 

Special Financing Authority

253000(F) Securities Issued by 

Federal Agencies Under General 

and Special Financing Authority

90,000

10,000

100,000

B127
Nonfiduciary Deposit Funds with Investment Authority and Clearing Accounts

Effective Fiscal 2016

 19 of 78 December 2016 

 

3. To record amortization of the discount on the Fiscal Service securities. (Net interest revenue is not recognized in a deposit fund. See SFFAS 

No.7, paragraph 239.). Because a deposit fund must always have a net position of zero, the increase in total assets held by the deposit fund created 

by the amortization of the discount is offset by an increase in the corresponding liability for the deposit fund assets. 

Nonfiduciary Deposit Fund (Agency 40) DR CR TC Fiscal Service (020X0550) DR CR TC

Budgetary

None

Proprietary

161300(F) Amortization of Discount and Premium on US 

Treasury securities Issued by the Bureau of the Fiscal Service

531100(F) Interest Revenue - Investments

531800(N) Contra Revenue for Interest Revenue- Investments

 

 240000(N) Liability for Nonfiduciary Deposit Funds

400

400

400

400

Mod 

E117

New 

E205

Budgetary

None

Proprietary

632000 (F) Interest Expense on 

Securities

253300(F) Amortization of 

Discount on Securities Issued 

by Federal Agencies Under 

General and Special Financing 

Authority

400

400

E124

4. To record appropriation received for payment of interest. 

Nonfiduciary Deposit Fund (Agency 40) DR CR TC Fiscal Service (020X0550) DR CR TC

Budgetary

None

Proprietary

None

Budgetary

411900 Other Appropriations Realized

462000 Unobligated Funds Exempt from

Apportionment

Proprietary

101000 Fund Balance with Treasury

310100 Unexpended Appropriation Received

500

500

500

500

A104
Nonfiduciary Deposit Funds with Investment Authority and Clearing Accounts

Effective Fiscal 2016

 20 of 78 December 2016 

 

5. To record accrual of interest due from Fiscal Service for interest on U.S. Treasury securities. (Net interest revenue is not recognized in a deposit 

fund. See SFFAS No.7, paragraph 239)

Nonfiduciary Deposit Fund (Agency 40) DR CR TC Fiscal Service (020X0550) DR CR TC

Budgetary

None

Proprietary

134200(F) Interest Receivable - Investments

 531100(F) Interest Revenue - Investments

531800(N) Contra Revenue for Interest Revenue – Investments

 240000(N) Liability for Nonfid.Deposit Funds 

500

500

500

500

Mod 

C418

New

E205

Budgetary

None

Proprietary

632000 (F) Interest Expense on Securities

214200(F)Accrued Interest 

Payable – Debt

500

500

B418

6. To record GAS securities interest payment from Fiscal Service to the deposit fund.

Nonfiduciary Deposit Fund (Agency 40) DR CR TC Fiscal Service (020X0550) DR CR TC

Budgetary

None

Proprietary

101000 Fund Balance with Treasury

134200(F) Interest Receivable - Investments

500

500

C156

Budgetary

462000 Unobligated Funds Exempt from 

Apportionment

4902 Delivered Orders –

Obligations, Paid

Proprietary

214200(F)Accrued Interest Payable –

Debt

 101000 Fund Balance with Treasury

310700 Unexpended Appropriation -

Used

570000 Expended Appropriations

500

500

500

500

500

500

B112

B134
Nonfiduciary Deposit Funds with Investment Authority and Clearing Accounts

Effective Fiscal 2016

 21 of 78 December 2016 

 

7. To record administrative fees earned for administering the deposit fund by an agency that has the authority to charge an administrative fee to be 

paid by a nonfiduciary deposit fund. The nonfiduciary deposit fund should also record a contra expense. (See SFFAS 7, paragraph 239.) The 

intragovernmental payable and receivable would be eliminated on the government-wide financial report if the administrative fees were unpaid as 

of the financial statement date. However, the receivable from the nonfiduciary deposit fund is not a budgetary resource until collected. (Deposit 

funds are not in the budget, and receivables from deposit funds are not budgetary resources, regardless of whether the deposit funds are fiduciary 

or nonfiduciary.)

Agency 40 - Nonfiduciary Deposit Fund DR CR TC Agency 40 - Operating Fund DR CR TC

Budgetary

None

Proprietary

679000 (F) Other Expenses Not Requiring 

Budgetary Resources

 211000 (F) Accounts Payable

240000(N) Liability for Nonfiduciary Deposit 

Funds

 679500 (N)Contra Expense- Nonfiduciary 

Deposit Fund Intragovernmental 

Administrative Fees

100

100

100

100

New 

B405

New 

B407

Budgetary

None

Proprietary

137000(F) Administrative Fees Receivable –

Not Otherwise Classified

532500(F)Administrative Fee

Revenue

100

100

Mod

C402 
Nonfiduciary Deposit Funds with Investment Authority and Clearing Accounts

Effective Fiscal 2016

 22 of 78 December 2016 

 

8. To record payment of administrative fees to Agency 40’s operating fund. 

Agency 40 - Nonfiduciary Deposit 

Fund 

DR CR TC Agency 40 - Operating Fund DR CR TC

Budgetary

None

Proprietary

211000(F) Accounts Payable

101000 Fund Balance with 

Treasury

100

100

Mod

D506

Budgetary

426100 Actual Collections of Business-Type Fees

445000 Unapportioned Authority

Proprietary

101000 Fund Balance with Treasury

137000(F) Administrative Fees Receivable – Not 

Otherwise Classified

100

100

100

100

A140 

and 

C109

Pre-Closing Trial Balance Agency 40 Total

Agency 40 Deposit Fund DR CR Agency 40 Operating Fund DR CR DR CR

Budgetary Budgetary

 None 426100 Actual Collections of BusinessType Fees100 100 100

445000 Unapportioned Authority 100

Total Budgetary 100 100 100 100

Proprietary Proprietary

101000 Fund Balance With Treasury 10,400 101000 Fund Balance With Treasury 100 10,500

161000 Investment in US Sec Issued 

by the Bureau of the Fiscal Service

100,000 100,000

161100 Discount on US Sec Issued 

by the Bureau of the Fiscal Service

10,000 10,000

161300 Amortization of Discount 

and Premium

400 400

240000 Liability for Non-Fiduciary 

Deposit Funds

100,800 100,800

531100 Interest Revenue -

Investments

900 900
Nonfiduciary Deposit Funds with Investment Authority and Clearing Accounts

Effective Fiscal 2016

 23 of 78 December 2016 

 

Pre-Closing Trial Balance Agency 40 Total

Agency 40 Deposit Fund DR CR Agency 40 Operating Fund DR CR DR CR

531800 Contra Interest Revenue -

Investments

900 900

532500 Administrative Fee Revenue 100 100

679000 Other Expenses Not 

Requiring Budgetary Resources

100 100

679500 Contra ExpenseNonfiduciary Deposit Fund 

Intragovernmental Admin. Fees

100 100

Total Proprietary 111,800 111,800 Total Proprietary 100 100 111,900 111,900
Nonfiduciary Deposit Funds with Investment Authority and Clearing Accounts

Effective Fiscal 2016

 24 of 78 December 2016 

 

Closing Entries (For Agency Operating Fund)

Closing Entries – Agency 40 Operating Fund

C1. To record the consolidation of actual collections.

Agency 40 Operating Fund DR CR TC

Budgetary

420100 Total Actual Resources - Collected 

426100 Actual Collections of Business-Type Fees

Proprietary

None

100

100

F302 

C2. To record the closing of revenue, expense, and other financing source accounts to cumulative results of operations.

Agency 40 Operating Fund DR CR TC

Budgetary

None

Proprietary

532500 Administrative Fees Revenue 

 331000 Cumulative Results of Operations

100

100

F336 

Closing Entry – Agency 40 Deposit Fund

C3. To record the closing of revenue, contra revenue, expense and contra expense in the nonfiduciary deposit fund (which will net to zero 

cumulative results of operations in the deposit fund).

Agency 40 Deposit Fund DR CR TC

Budgetary

None

Proprietary

531100 Interest Revenue - Investments 

 531800 Contra Revenue for Interest Revenue - Investments

679500 Contra Expense- Nonfiduciary Deposit Fund Intragovernmental Administrative Fees

 679000 Other Expenses Not Requiring Budgetary Resources

900

100

900

500

Mod

F336 
Nonfiduciary Deposit Funds with Investment Authority and Clearing Accounts

Effective Fiscal 2016

 25 of 78 December 2016 

 

Year 1 Post Closing Trial Balance

Post Closing Trial Balance

Agency 40

Deposit Fund

Agency 40 

Operating Fund

Agency 40 

Total

USSGL Account DR CR DR CR DR CR

Budgetary

420100 Total Actual Resources - Collected 100 100

445000 Unapportioned Authority 100 100

Total Budgetary 100 100 100 100

Proprietary

101000 Fund Balance With Treasury 10,400 100 10,500

161000 Investments in U.S. Treasury Securities Issued by the Bureau of the Fiscal 

Service 100,000 100,000

161100 Discount on U.S. Treasury Securities Issued by the Bureau of the Fiscal Service 10,000 10,000

161300 Amortization of Discount and Premium on U.S. Treasury Securities Issued by 

the Bureau of the Fiscal Service 400 400

240000 Liability for Nonfiduciary Deposit Funds and Undeposited Collections 100,800 100,800

331000 Cumulative Results of Operations 100 100

Total Proprietary 110,800 110,800 100 100 110,900 110,900
Nonfiduciary Deposit Funds with Investment Authority and Clearing Accounts

Effective Fiscal 2016

 26 of 78 December 2016 

 

Year 1 Financial Statements

BALANCE SHEET – AGENCY 40

Assets:

Intragovernmental

1. Fund Balance with Treasury (101000E) 10,500

2. Investments (161000,161100,161300) 90,400

6. Total Intragovernmental (calc.) 100,900

15. Total Assets (calc.) 100,900

Liabilities:

27. Other 100,800

28. Total Liabilities (calc.) 100,800

Net Position:

33. Cumulative Results of Operations - All Other Funds 100

35. Total Net Position – All Other Funds (calc.) 100

36. Total Net Position (calc.) 100

37. Total Liabilities and Net Position (calc.) 100,900
Nonfiduciary Deposit Funds with Investment Authority and Clearing Accounts

Effective Fiscal 2016

 27 of 78 December 2016 

 

STATEMENT OF NET COST – AGENCY 40

Gross Program Costs: Consolidated

1. Gross costs (679500N and 679000F)) 0

2. Less: earned revenue (532500F) 100

3. Net program costs (calc. 1-2) (100)

8. Net cost of operations (calc.) (100)
Nonfiduciary Deposit Funds with Investment Authority and Clearing Accounts

Effective Fiscal 2016

 28 of 78 December 2016 

 

STATEMENT OF CHANGES IN NET POSITION – AGENCY 40

Cumulative Results of Operations:

Budgetary Financing Sources:

15. Net Cost of Operations (+/-) (100) 

16. Net Change (calc. 14-15) (100)

17. Cumulative Results of Operations (calc. 3+16) (100)

Unexpended Appropriations:

Budgetary Financing Sources:

21. Appropriations Received (310100E) 0

24. Appropriations Used (310700E) 0

25. Total Budgetary Financing Sources (calc. 21..24) 0

26. Total Unexpended Appropriations (calc. 20 + 25) 0

27. Net Position (calc. 17 + 26) (100)
Nonfiduciary Deposit Funds with Investment Authority and Clearing Accounts

Effective Fiscal 2016

 29 of 78 December 2016 

 

STATEMENT OF BUDGETARY RESOURCES – AGENCY 40 

Budgetary Resources:

1890 Spending authority from offsetting collections (discretionary and mandatory) (426100E) 100

1910 Total budgetary resources 100

Unobligated balance, end of year:

2404 Unapportioned (445000E) 100

2490 Total unobligated balance, end of year 100

2500 Total budgetary resources 100

Budget Authority and Outlays, Net:

4175 Budget authority, gross (discretionary and mandatory) 100

4180 Budget authority, net (total) (discretionary and mandatory) 100

4185 Outlays, gross (discretionary and mandatory) -

4190 Outlays, net (total) (discretionary and mandatory) -
Nonfiduciary Deposit Funds with Investment Authority and Clearing Accounts

Effective Fiscal 2016

 30 of 78 December 2016 

 

SF 133: Report on Budget Execution and Budgetary Resources &

Budget Program and Financing Schedule (Schedule P) – AGENCY 40

SF 133 Schedule P

BUDGETARY RESOURCES

Budget authority:

Appropriations:

Discretionary:

Spending authority from offsetting collections:

Discretionary:

1700 Spending authority from offsetting collections (426100E) 100 100

1910 Total budgetary resources (calc line 1910) 100 -

1930 Total budgetary resources available (calc line) - 100

Memorandum (non-add) entries:

All accounts:

1941 Unexpired unobligated balance, end of year (445000E) - 100

STATUS OF BUDGETARY RESOURCES

2403 Unobligated balance 100 -

2500 Total budgetary resources 100 -

BUDGET AUTHORITY AND OUTLAYS, NET

Discretionary:

Gross budget authority and outlays:
Nonfiduciary Deposit Funds with Investment Authority and Clearing Accounts

Effective Fiscal 2016

 31 of 78 December 2016 

 

SF 133: Report on Budget Execution and Budgetary Resources &

Budget Program and Financing Schedule (Schedule P) – AGENCY 40

SF 133 Schedule P

4000 Budget authority, gross 100 100

4070 Budget authority, net (discretionary) 100 100

Budget authority and outlays, net (total):

4180 Budget authority, net (total) 100 100

4190 Outlays, net - -
Nonfiduciary Deposit Funds with Investment Authority and Clearing Accounts

Effective Fiscal 2016

 32 of 78 December 2016 

 

Reclassified Financial Statements:

RECLASSIFIED BALANCE SHEET – AGENCY 40

1 Assets

3 Federal 

3.1 Fund Balance with Treasury (RC 40) (101000E) 10,500

3.2 Federal Investments (RC 01) (161000E,161100E,161300E) 90,400

3.14 Total Federal Assets (calc . 3.1..3.13) 100,900

4 Total Assets (calc. 2.10..3.14) 100,900

5 Liabilities:

6 Non-Federal

6.9 Other Liabilities (240000E) 100,800

6.10 Total Non-Federal Liabilities (calc. 6.1..6.9) 100,800

8 Total Liabilities ( calc. 6.10..7.14) 100,800

9 Net Position:

9.2 Net Position– Funds Other Than Those From Dedicated Collections 

(331000)

100

10 Total Net Position (calc. 9.1+9.2) 100,900

11 Total Liabilities and Net Position (calc. 8+10) 100,900

RECLASSIFIED STATEMENT OF NET COST – AGENCY 40

2 Non-Federal Gross Cost (679500N) (100)

6 Total Non-Federal Gross Cost (100)

7.3 Buy Sell Costs (679000F) 100

8 Total Federal Gross Cost 100

9 Department Total Gross Cost 0

10 Earned Revenue 0

11 Non-Federal Earned Revenue 0
Nonfiduciary Deposit Funds with Investment Authority and Clearing Accounts

Effective Fiscal 2016

 33 of 78 December 2016 

 

RECLASSIFIED STATEMENT OF NET COST – AGENCY 40

12.2 Buy Sell Revenue (532500F) 100

13 Total Federal Earned Revenue 100

14 Department Total Earned Revenue (calc. 11+13) 100

15 Net Cost of Operations (calc. 9-14) (100)

RECLASSIFIED STATEMENT OF CHANGES IN NET POSITION –

AGENCY 40

1 Beginning Net Position (331000B) 0

4 Adjusted Beginning Net Position Balance (calc. for current year 

1,2.1,2.2,3.1, and 3.2)

0

9 Net Cost of Operations (+/-) (100)

10 Ending Net Position Balance (calc. 4, 7.15, 9) (100)
Nonfiduciary Deposit Funds with Investment Authority and Clearing Accounts

Effective Fiscal 2016

 34 of 78 December 2016 

 

Year 2 

Note: Only Transactions and Trial Balances for Agency 40 are shown for Year 2

Year 2 Opening Trial Balance

Opening Trial Balance

Agency 40

Deposit Fund

Agency 40 

Operating Fund

Agency 40 

Total

USSGL Account DR CR DR CR DR CR

Budgetary

420100 Total Actual Resources - Collected 100 100

445000 Unapportioned Authority 100 100

Total Budgetary 100 100 100 100

Proprietary

101000 Fund Balance With Treasury 10,400 100 10,500

161000 Investments in U.S. Treasury Securities Issued by the Bureau of the Fiscal 

Service 100,000 100,000

161100 Discount on U.S. Treasury Securities Issued by the Bureau of the Fiscal Service 10,000 10,000

161300 Amortization of Discount and Premium on U.S. Treasury Securities Issued by 

the Bureau of the Fiscal Service 400 400

240000 Liability for Nonfiduciary Deposit Funds and Undeposited Collections 100,800 100,800

331000 Cumulative Results of Operations 100 100

Total Proprietary 110,800 110,800 100 100 110,900 110,900
Nonfiduciary Deposit Funds with Investment Authority and Clearing Accounts

Effective Fiscal 2016

 35 of 78 December 2016 

 

1. To record amortization of the discount on the Fiscal Service securities for six months. (See SFFAS No.7, paragraph 239.)

Nonfiduciary Deposit Fund (Agency 40) DR CR TC

Budgetary

None

Proprietary

161300(F) Amortization of Discount and Premium on U.S. Treasury securities 

Issued by the Bureau of the Fiscal Service

531100(F) Interest Revenue - Investments

531800(N) Contra Revenue for Interest Revenue- Investments

 

240000(N) Liability for Nonfiduciary Deposit Funds (Interest income)

200

200

200

200

Mod

E117

New

E205

2. To record accrual of six months of interest due from Fiscal Service for interest on U.S. Treasury securities. (See SFFAS No.7, paragraph 239.)

Nonfiduciary Deposit Fund (Agency 40) DR CR TC

Budgetary

None

Proprietary

134200(F) Interest Receivable - Investments

 531100(F) Interest Revenue - Investments

531800(N) Contra Revenue for Interest Revenue- Investments

 240000(N) Liability for Deposit Funds

250

250

250

250

Mod

C418

New

E205
Nonfiduciary Deposit Funds with Investment Authority and Clearing Accounts

Effective Fiscal 2016

 36 of 78 December 2016 

 

3. To record interest payment from Fiscal Service received by the deposit fund.

Nonfiduciary Deposit Fund (Agency 40) DR CR TC

Budgetary

None

Proprietary

101000 Fund Balance with Treasury

134200(F) Interest Receivable - Investment

250

250

C156
Nonfiduciary Deposit Funds with Investment Authority and Clearing Accounts

Effective Fiscal 2016

 37 of 78 December 2016 

 

4. To record administrative fees earned for administering the deposit fund. As a nonbudgetary account, the nonfiduciary deposit fund should not 

have results of operations. (See SFFAS 7, paragraph 239.) The intragovernmental payable and receivable would be eliminated on the governmentwide financial report if the administrative fees were unpaid as of the financial statement date. However, the receivable from the nonfiduciary 

deposit fund is not a budgetary resource until collected. (Deposit funds are not in the budget, and receivables from deposit funds are not budgetary 

resources, regardless of whether the deposit funds are fiduciary or nonfiduciary.)

Agency 40 - Nonfiduciary Deposit 

Fund 

DR CR TC Agency 40 - Operating Fund DR CR TC

Budgetary

None

Proprietary

679000(F) Other Expenses Not 

Requiring Budgetary Resources

 211000(F) Accounts Payable

240000(N) Liability for Nonfiduciary 

Deposit Funds 

 679500 (N) Contra ExpenseNonfiduciary Deposit Fund 

Intragovernmental Administrative Fees

50

50

50

50

New

B405

New 

B407

Budgetary

None

Proprietary

137000(F) Administrative Fees Receivable –

Not Otherwise Classified

532500(F) Administrative Fee Revenue

50

50

Mod

C402
Nonfiduciary Deposit Funds with Investment Authority and Clearing Accounts

Effective Fiscal 2016

 38 of 78 December 2016 

 

5. To record payment of administrative fees to Agency 40’s operating fund. 

Agency 40 - Nonfiduciary Deposit 

Fund 

DR CR TC Agency 40 - Operating Fund DR CR TC

Budgetary

None

Proprietary

2110(F) Accounts Payable

101000 Fund Balance with 

Treasury

50

50

Mod

D506

Budgetary

426100 Actual Collections of Business-Type 

Fees

445000 Unapportioned Authority

Proprietary

101000 Fund Balance with Treasury

137000(F) Administrative Fees 

Receivable – Not Otherwise Classified

50

50

50

50

A140 and

C109

6. U.S. Treasury Investments early redemption at a gain of $300.*

Nonfiduciary Deposit Fund (Agency 40) DR CR TC

Budgetary

None

Proprietary

101000 Fund Balance with Treasury 

161100(F) Discount on US Treasury Securities Issued by the Fiscal Service

531800(N) Contra Revenue for Interest Revenue-Investments

161000(F) Investment in US securities issued by Fiscal Service

161300 (F) Amortization of Discount and Premium on U.S. Treasury securities Issued by the Bureau 

of the Fiscal Service

240000(N) Liability for Deposit Funds (Gain on Sale)

531100(F) Interest Revenue - Investments

90,900

10,000

 300

100,000

600

300

300

C607
Nonfiduciary Deposit Funds with Investment Authority and Clearing Accounts

Effective Fiscal 2016

 39 of 78 December 2016 

 

7. To disburse part of the deposit fund’s assets to non-federal parties in accordance with legislation and/or judicial orders.

Nonfiduciary Deposit Fund (Agency 40) DR CR TC

Budgetary

None

Proprietary

240000(N) Liability for Deposit Funds

101000 Fund Balance with Treasury 

100,000

100,000

Mod

D506
Nonfiduciary Deposit Funds with Investment Authority and Clearing Accounts

Effective Fiscal 2016

 40 of 78 December 2016 

 

8. To transfer the remainder of the deposit fund’s assets to the General Fund of the U.S. Government in accordance with legislation 

and/or judicial orders.

Nonfiduciary Deposit Fund (Agency 40) DR CR TC

Budgetary

None

Proprietary

240000(N) Liability for Deposit Funds

101000 Fund Balance with Treasury 

1,500

1,500

Mod

D506

Year 2 Pre-Closing Trial Balance

Pre-Closing Trial Balance

Agency 40

Deposit Fund

Agency 40 

Operating Fund

Agency 40 

Total

USSGL Account DR CR DR CR DR CR

Budgetary

420100 Total Actual Resources - Collected 100 100

426100 Actual Collections of Business-Type Fees 50 50

445000 Unapportioned Authority 150 150

Total Budgetary 150 150 150 150

Proprietary

101000 Fund Balance With Treasury 0 150 150

240000 Liability for Nonfiduciary Deposit Funds and Undeposited Collections 0

331000 Cumulative Results of Operations 100 100

531100 Interest Revenue - Investments 750 750

531800 Contra Revenue for Interest Revenue - Investments 750 750

532500 Administrative Fee Revenue 50 50

679000 Other Expenses Not Requiring Budgetary Resources 50 50

679500 Contra Expense – Nonfiduciary Deposit Fund Intragovernmental /Admin Fees 50 50

Total Proprietary 800 800 150 150 950 950
Nonfiduciary Deposit Funds with Investment Authority and Clearing Accounts

Effective Fiscal 2016

 41 of 78 December 2016 

 

Year 2 Closing Entries – Agency 40 Operating Fund

C1. To record the consolidation of actual collections.

Agency 40 Operating Fund DR CR TC

Budgetary

420100 Total Actual Resources - Collected 

426100 Actual Collections of Business-Type Fees

Proprietary

None

50

50

F302 

C2. To record the closing of revenue, expense, and other financing source accounts to cumulative results of operations.

Agency 40 Operating Fund DR CR TC

Budgetary

None

Proprietary

532500 Administrative Fees Revenue 

 331000 Cumulative Results of Operations

50

50

Mod

F336 

Year 2 Closing Entries – Agency 40 Deposit Fund

C3. To record the closing of revenue, contra revenue, expense and contra expense in the nonfiduciary deposit fund (which will net to zero 

cumulative results of operations in the deposit fund).

Agency 40 Deposit Fund DR CR TC

Budgetary

None

Proprietary

531100 Interest Revenue - Investments 

 531800 Contra Revenue for Interest Revenue - Investments

679500 Contra Expense- Nonfiduciary Deposit Fund Intragovernmental Administrative Fees

 679000 Other Expenses Not Requiring Budgetary Resources

750

50

750

50

Mod

F336
Nonfiduciary Deposit Funds with Investment Authority and Clearing Accounts

Effective Fiscal 2016

 42 of 78 December 2016 

 

Year 2 Post-Closing Trial Balance

Post-Closing Trial Balance

Agency 40

Deposit Fund

Agency 40 

Operating Fund

Agency 40 

Total

USSGL Account DR CR DR CR DR CR

Budgetary

420100 Total Actual Resources - Collected 150 150

445000 Unapportioned Authority 150 150

Total Budgetary 150 150 150 150

Proprietary

101000 Fund Balance With Treasury 150 150

240000 Liability for Nonfiduciary Deposit Funds and Undeposited Collections

331000 Cumulative Results of Operations 150 150

Total Proprietary 150 150 150 150
Nonfiduciary Deposit Funds with Investment Authority and Clearing Accounts

Effective Fiscal 2016

 43 of 78 December 2016 

 

Section II. Case Study: Clearing Accounts
Nonfiduciary Deposit Funds with Investment Authority and Clearing Accounts

Effective Fiscal 2016

 44 of 78 December 2016 

 

Section II. Case Study: Clearing Accounts

I. Unidentified Collection from Nonfederal Sources

Year 1

1) To record revenue earned from nonfederal entity

Clearing/Suspense Fund (Agency 40) DR CR TC Agency Operating Fund (Agency 40) DR CR TC

Budgetary

None

Proprietary

None 

Budgetary

None

Proprietary

131000N Accounts receivable

520000N Revenue from 

Services Provided

100

100

C420

2) To record nonfederal collection deposited into a clearing account. The collection belongs to the Federal government but appropriate agency 

operating fund is not yet identified.

Clearing/Suspense Fund (Agency 40) DR CR TC Agency Operating Fund (Agency 40) DR CR TC

Budgetary

None

Proprietary

101000 Fund Balance with Treasury

241000N Liability for Clearing Account 

100

100

C111

Budgetary

None

Proprietary

None
Nonfiduciary Deposit Funds with Investment Authority and Clearing Accounts

Effective Fiscal 2016

 45 of 78 December 2016 

 

PRE-CLOSING ADJUSTING TRIAL BALANCE

YEAR 1

Agency 40 Clearing Fund Operating Fund Consolidated

BUDGETARY DR CR DR CR DR CR

None

PROPRIETARY

101000 Fund Balance With Treasury 100 100

131000N Accounts Receivable 100 100

241000N Liability for Clearing Account 100 100

520000N Revenue from Services Provided 100 100

TOTALS 100 100 100 100 200 200
Nonfiduciary Deposit Funds with Investment Authority and Clearing Accounts

Effective Fiscal 2016

 46 of 78 December 2016 

 

 Closing entries for Year 1

 C1. To record the closing of revenue to cumulative results of operations.

DR CR

520000 Revenue from Services Provided

331000 Cumulative Results of Operations

100

100

F336

POST-CLOSING TRIAL BALANCE

YEAR 1

Agency 40 Clearing Fund Operating Fund Combined

BUDGETARY DR CR DR CR DR CR

None

PROPRIETARY

101000 Fund Balance With Treasury 100 100

131000N Accounts Receivable 100 100

241000N Liability for Clearing Account 100 100

331000 Cumulative Results of Operations 100 100

TOTALS 100 100 100 100 200 200
Nonfiduciary Deposit Funds with Investment Authority and Clearing Accounts

Effective Fiscal 2016

 47 of 78 December 2016 

 

BALANCE SHEET

YEAR 1

Assets:

Intragovernmental

1. Fund Balance with Treasury (101000E) 100

6. Total Intragovernmental 100

9. Accounts Receivable, net (131000E) 100

15. Total Assets (calc.) 200

Liabilities:

27. Other Liabilities (241000E) 100

28. Total Liabilities (calc.) 100

Net Position:

33. Cumulative Results of Operations - All Other Funds 100

35. Total Net Position – All Other Funds (calc.) 100

36. Total Net Position (calc.) 100

37. Total Liabilities and Net Position (calc.) 200
Nonfiduciary Deposit Funds with Investment Authority and Clearing Accounts

Effective Fiscal 2016

 48 of 78 December 2016 

 

STATEMENT OF NET COST

YEAR 1

Gross Program Costs:

1. Gross costs (610000E) 0 

2. Less: earned revenue (520000E) (100)

3. Net program costs (calc. 1-2) (100)

5. Net program costs including Assumption changes: (calc. 3+4) (100)

8. Net cost of operations (calc. 5+6-7) (100)

STATEMENT OF CHANGES IN NET POSITION

YEAR 1

Cumulative Results of Operations:

Budgetary Financing Sources:

15. Net Cost of Operations (+/-) (100) 

16. Net Change (calc. 14-15) (100)

17. Cumulative Results of Operations (calc. 3+16) (100)

Unexpended Appropriations:

Budgetary Financing Sources:

21. Appropriations Received (310100E) 0

24. Appropriations Used (310700E) 0

25. Total Budgetary Financing Sources (calc. 21..24) 0

26. Total Unexpended Appropriations (calc. 20 + 25) 0

27. Net Position (calc. 17 + 26) (100)
Nonfiduciary Deposit Funds with Investment Authority and Clearing Accounts

Effective Fiscal 2016

 49 of 78 December 2016 

 

Year 2

Beginning Trial Balance

BEGINNING TRIAL BALANCE

Agency 40 Clearing Fund Operating Fund Combined

BUDGETARY DR CR DR CR DR CR

None

PROPRIETARY

101000 Fund Balance With Treasury 100 100

131000N Accounts Receivable 100 100

241000N Liability for Clearing Account 100 100

331000 Cumulative Results of Operations 100 100

TOTALS 100 100 100 100 200 200

1) To record anticipated collections from nonfederal entity.

Clearing/Suspense Fund (Agency 40) DR CR TC Operating Fund (Agency 40) DR CR TC

Budgetary

None

Proprietary

None 

Budgetary

407000 Anticipated Collection from Nonfederal 

Entity

445000 Unapportioned Authority

Proprietary

None

100

100

A140
Nonfiduciary Deposit Funds with Investment Authority and Clearing Accounts

Effective Fiscal 2016

 50 of 78 December 2016 

 

2. To record reclassification of collection from a clearing account once amounts are identified to appropriate agency account (reverse the 

original entry recorded in the clearing account).

Clearing/Suspense Fund (Agency 40) DR CR TC Operating Fund (Agency 40) DR CR TC

Budgetary

None

Proprietary

241000N Liability for Clearing Account

101000 Fund Balance with Treasury

100

100

D507

Budgetary

426600 Other Actual Business Type 

Collections from Nonfederal Sources

407000 Anticipated Collection 

from Nonfederal Entity

Proprietary

101000 Fund Balance with Treasury

131000N Accounts Receivable

100

100

100

100

C109
Nonfiduciary Deposit Funds with Investment Authority and Clearing Accounts

Effective Fiscal 2016

 51 of 78 December 2016 

 

Agency 40

PRE-CLOSING TRIAL BALANCE

YEAR 2

Clearing Fund Operating Fund Consolidated

Agency 40

BUDGETARY DR CR DR CR DR CR

426600 Other Actual Business-Type 

Collections From Non-Federal Sources

100 100

445000 Unapportioned Authority 100 100

TOTALS 100 100 100 100

PROPRIETARY

101000 Fund Balance With Treasury - 100 100

131000N Accounts Receivable -

241000N Liability for Clearing Account

331000 Cumulative Results of Operations - 100 100

TOTALS - - 100 100 100 100
Nonfiduciary Deposit Funds with Investment Authority and Clearing Accounts

Effective Fiscal 2016

 52 of 78 December 2016 

 

CLOSING ENTRIES FOR END OF YEAR 2

 C1. To record the consolidation of actual net funded resources.

DR CR

420100 Total Actual resources collected

426600 Other Actual Business Type Collections from 

Nonfederal Sources

100

100

F302

POST-CLOSING TRIAL BALANCE

YEAR 2

Agency 40 Clearing Fund Operating Fund Consolidated

DR CR DR CR DR CR

BUDGETARY

420100 Total Actual resources collected 100 100

445000 Unapportioned Authority 100 100

 TOTALS - - 100 100 100 100

PROPRIETARY

101000 Fund Balance With Treasury 100 100

331000 Cumulative Results of Operations 100 100

TOTALS - - 100 100 100 100
Nonfiduciary Deposit Funds with Investment Authority and Clearing Accounts

Effective Fiscal 2016

 53 of 78 December 2016 

 

BALANCE SHEET

YEAR 2

Assets:

Intragovernmental

1. Fund Balance with Treasury (101000E) 100

6. Total Intragovernmental 100

15. Total Assets (calc.) 100

Liabilities:

28. Total Liabilities (calc.) -

Net Position:

33. Cumulative Results of Operations - All Other Funds 100

35. Total Net Position – All Other Funds (calc.) 100

36. Total Net Position (calc.) 100

37. Total Liabilities and Net Position (calc.) 100
Nonfiduciary Deposit Funds with Investment Authority and Clearing Accounts

Effective Fiscal 2016

 54 of 78 December 2016 

 

STATEMENT OF NET COST

YEAR 2

Gross Program Costs:

1. Gross costs (610000E) - 

2. Less: earned revenue (520000E) -

3. Net program costs (calc. 1-2) -

5. Net program costs including Assumption changes: (calc. 3+4) -

8. Net cost of operations (calc. 5+6-7) -

STATEMENT OF CHANGES IN NET POSITION

YEAR 2

Cumulative Results of Operations:

1 Beginning balance (100)

3 Beginning Balance, as Adjusted (100)

Budgetary Financing Sources:

15. Net Cost of Operations (+/-) - 

16. Net Change (calc. 14-15) -

17. Cumulative Results of Operations (calc. 3+16) -

Unexpended Appropriations:

Budgetary Financing Sources:

21. Appropriations Received (310100E) -

24. Appropriations Used (310700E) -

25. Total Budgetary Financing Sources (calc. 21..24) -

26. Total Unexpended Appropriations (calc. 20 + 25) -

27. Net Position (calc. 17 + 26) (100)
Nonfiduciary Deposit Funds with Investment Authority and Clearing Accounts

Effective Fiscal 2016

 55 of 78 December 2016 

 

STATEMENT OF BUDGETARY RESOURCES

YEAR 2

Budgetary Resources:

1890 Spending authority from offsetting collections (discretionary and mandatory) (426600E) 100

1910 Total budgetary resources 100

Status of Budgetary Resources:

Unobligated balance, end of year:

2404 Unapportioned (445000E) 100

2490 Total unobligated balance, end of year 100

2500 Total budgetary resources 100

Change in obligated balance

3050 Unpaid obligations, end of year -

Budget Authority and Outlays, Net:

4175 Budget authority, gross (discretionary and mandatory) 100

4177 Actual offsetting collections (discretionary and mandatory) (-) (426600E) (100)

4180 Budget authority, net (total) (discretionary and mandatory) 100

4187 Actual offsetting collections (discretionary and mandatory) (-) (426600E) (100)

4190 Outlays, net (total) (discretionary and mandatory) -
Nonfiduciary Deposit Funds with Investment Authority and Clearing Accounts

Effective Fiscal 2016

 56 of 78 December 2016 

 

SF 133: Report on Budget Execution and Budgetary Resources &

Budget Program and Financing Schedule (Schedule P)

YEAR 2

SF 133 Schedule P

BUDGETARY RESOURCES

Budget authority:

Spending authority from offsetting collections:

Discretionary:

1700 Collected (426600E) 100 100

1900 Budget authority (total) 100 100

1910 Total budgetary resources 100 100

1930 Total budgetary resources available - 100

Memorandum (non-add) entries:

All accounts:

1941 Unexpired unobligated balance, end of year (445000E) 100

STATUS OF BUDGETARY RESOURCES

Unobligated balance:

Apportioned:

2403 Unobligated balance 100 -

2490 Unobligated balance, end of year 100 -

2500 Total budgetary resources 100
Nonfiduciary Deposit Funds with Investment Authority and Clearing Accounts

Effective Fiscal 2016

 57 of 78 December 2016 

 

SF 133: Report on Budget Execution and Budgetary Resources &

Budget Program and Financing Schedule (Schedule P)

YEAR 2

SF 133 Schedule P

BUDGET AUTHORITY AND OUTLAYS, NET

Discretionary:

Gross budget authority and outlays:

4000 Budget authority, gross 100 100

4070 Budget authority, net (discretionary) 100 100

Offsets against gross budget authority and outlays:

Offsetting collections (collected) from:

4033 Non-Federal sources (-) (426600E) 100 100

4040 Offsets against gross budget authority and outlays (total) (-) 100 100

Additional offsets against gross budget authority only:

4070 Budget authority, net (discretionary) 100 100

4080 Outlays, net (discretionary) 100 100

Budget authority and outlays, net (total):

4180 Budget authority, net (total) (discretionary and mandatory) 100 100

4190 Outlays, net (total) (discretionary and mandatory) - -
Nonfiduciary Deposit Funds with Investment Authority and Clearing Accounts

Effective Fiscal 2016

 58 of 78 December 2016 

 

II. Unidentified Collection from Federal Sources

Year 1

1) Agency 30 - To record appropriation received, apportioned and allotted; Agency 40- To record anticipated reimbursement for services provided 

Partner Agency operating fund (Agency 30) Agency 40 - Clearing/suspense fund Agency 40 - Operating fund

Budgetary (A104, A116, A120)

411900 Other Appropriations Realized 100

445000 Unapportionment 100

445000 Unapp Authority 100

451000 Apportionment 100

451000 Apportionment 100

461000 Allotment Realized Resources 100

Proprietary

101000 Fund Balance with Treasury 100

310100 Unexpended Appropriation 

Received 100

Budgetary

None

Proprietary

None

Budgetary (A702)

421000 Anticipated Reimbursement and Other 

Income 100

445000 Unapp Authority 100

Proprietary

None

2) To record reimbursable agreement without advance that was previously anticipated

Partner Agency operating fund (Agency 30) Agency 40 - Clearing/suspense fund Agency 40 - Operating fund

Budgetary

None

Proprietary

None 

Budgetary

None

Proprietary

None

Budgetary (A706)

422100 Unfilled Customer without 

Advance 100

421000 Anticipated Reimbursement and 

Other Income 100

Proprietary

None
Nonfiduciary Deposit Funds with Investment Authority and Clearing Accounts

Effective Fiscal 2016

 59 of 78 December 2016 

 

2a) To record revenue earned for services provided to agency 30 by agency 40. The cost incurred by agency 40 to provide service is not shown 

in this scenario.

Partner Agency operating fund (Agency 30) Agency 40 - Clearing/suspense fund Agency 40 - Operating fund

Budgetary (B402, B134)

461000 Allotment Realized Resources 100

490100 Delivered Orders – Obligations, 

UnPaid 100

Proprietary

610000(F40) Operating Expense 100

211000 Accounts Payable 100

310700Unexpended Appropriation – Used 100

570000 Expended Appropriations 

 100

Budgetary

None

Proprietary

None

Budgetary (A714)

425100 Reimbursement and Other Income 

Earned – Receivable 100

422100 Unfilled Customer without 

Advance 100

Proprietary

131000(F30) Accounts Receivable 100

520000(F30) Revenue from Service 

Provided 100

3) To record Federal collection that are deposited into a clearing account but not yet identified to appropriate agency 40’s operating account.

Partner Agency operating fund (Agency 30) Agency 40 - Clearing/suspense fund Agency 40 - Operating fund

Budgetary (B110)

490100 Delivered Orders – Obligations, 

UnPaid 100

490200 Delivered Orders – Obligations, 

Paid 100

Proprietary

211000(F40) Accounts Payable 100

101000 Fund Balance with Treasury 100

Budgetary

None

Proprietary(New)

101000 Fund Balance with Treasury 100

241000(Z) Liability for Clearing 

Account 100

Budgetary

None

Proprietary

None

Note: TFM, 2-4700, section 4706.30 – “ . . . Trading partner code “00” is limited to the House of Representatives, Senate, classified transactions, or any truly

unidentifiable activity/balances.” 
Nonfiduciary Deposit Funds with Investment Authority and Clearing Accounts

Effective Fiscal 2016

 60 of 78 December 2016 

 

PRE-CLOSING TRIAL BALANCE

YEAR 1

Agency 30 Agency 40

Clearing 

Fund

Agency 40

Operating 

Fund

Agency 40

Consolidated

BUDGETARY DR CR DR CR DR CR DR CR

411900 Other Appropriations Realized 100 - - -

425100 Reimbursement and Other Income Earned –

Receivable

100 100

445000 Unapportioned Authority 100 100

490200 Delivered Orders – Obligations, Paid 100 - -

TOTALS 100 100 0 0 100 100 100 100

PROPRIETARY

101000 Fund Balance With Treasury - 100 100

131000F(30) Accounts Receivable 100 100

241000Z Liability for Clearing Account - 100 100

310100 Unexpended Appropriation Received 100

310700 Unexpended Appropriation - Used 100

331000 Cumulative Results of Operations

520000F(30) Revenue from Service Provide 100 100

570000 Expended Appropriations 100

610000F(40) Operating Expense 100

TOTALS 200 200 100 100 100 100 200 200
Nonfiduciary Deposit Funds with Investment Authority and Clearing Accounts

Effective Fiscal 2016

 61 of 78 December 2016 

 

 CLOSING ENTRIES FOR END OF YEAR 1

C1. To record the consolidation of actual net funded resources. 

Partner Agency operating fund (Agency 30) DR CR TC Operating Fund (Agency 40) DR CR TC

Budgetary

420100 Total Actual resources collected

411900 Other Appropriation Realized 

Proprietary

None

100

100

F302

Budgetary

None

Proprietary

None

C2. To record the closing of paid delivered orders to total actual resources.

Partner Agency operating fund (Agency 30) DR CR TC Operating Fund (Agency 40) DR CR TC

Budgetary

490200 Delivered Orders – Obligations, Paid

420100 Total Actual resources collected

Proprietary

None

100

100

F314

Budgetary

None

Proprietary

None

C3. To record the closing of revenue, expense and other financing sources to cumulative results of operations. 
Nonfiduciary Deposit Funds with Investment Authority and Clearing Accounts

Effective Fiscal 2016

 62 of 78 December 2016 

 

Partner Agency operating fund (Agency 30) DR CR TC Operating Fund (Agency 40) DR CR TC

Budgetary

None

Proprietary

570000 Expended Appropriation 

 331000 Cumulative Results of Operations

 610000 Operating expense

100

 0

100

F336

Budgetary

None

Proprietary

520000 Revenue from Service Provided

 331000 Cumulative Results of Operations

100

100

F336

C4. To record the closing of Unexpended Appropriations Used and Received to Unexpended Appropriations- Cumulative.

Partner Agency operating fund(Agency 30) DR CR TC Operating Fund (Agency 40) DR CR TC

Budgetary

None

Proprietary

310100 Unexpended Appr Received 

310700 Unexpended Appr Used 

310000 Unexpended Appr – Cumulative 

100

 100

 0

F342

Budgetary

None

Proprietary

None
Nonfiduciary Deposit Funds with Investment Authority and Clearing Accounts

Effective Fiscal 2016

 63 of 78 December 2016 

 

POST-CLOSING TRIAL BALANCE

YEAR 1

Agency 30 Agency 40

Clearing Fund

Agency 40

Operating Fund

Agency 40

Consolidated

BUDGETARY DR CR DR CR DR CR DR CR

425100 Reimbursement and Other Income Earned –

Receivable

100 100

445000 Unapportioned Authority 100 100

490200 Delivered Orders – Obligations, Paid

TOTALS - - - - 100 100 100 100

PROPRIETARY

101000 Fund Balance With Treasury 100 100

131000F(30) Accounts Receivable 100 100

241000Z Liability for Clearing Account 100 100

331000 Cumulative Results of Operations 100 100

TOTALS - - 100 100 100 100 200 200
Nonfiduciary Deposit Funds with Investment Authority and Clearing Accounts

Effective Fiscal 2016

 64 of 78 December 2016 

 

BALANCE SHEET

YEAR 1

Agency 30 Agency 40

Assets:

Intragovernmental

1. Fund Balance with Treasury (101000E) - 100

3. Accounts Receivable, net (131000E) - 100

6. Total Intragovernmental - 200

15. Total Assets (calc.) - 200

Liabilities:

Intragovernmental

19. Other - 100

20. Total Intragovernmental - 100

28. Total Liabilities (calc.) - 100

Net Position:

33. Cumulative Results of Operations - All Other Funds - 100

35. Total Net Position – All Other Funds (calc.) - 100

36. Total Net Position (calc.) - 100

37. Total Liabilities and Net Position (calc.) - 200
Nonfiduciary Deposit Funds with Investment Authority and Clearing Accounts

Effective Fiscal 2016

 65 of 78 December 2016 

 

STATEMENT OF NET COST

YEAR 1

Agency 30 Agency 40

Gross Program Costs:

1. Gross costs (610000E) 100 -

2. Less: earned revenue (520000E) - 100

3. Net program costs (calc. 1-2) - (100)

5. Net program costs including Assumption changes: (calc. 3+4) - -

8. Net cost of operations (calc. 5+6-7) 100 (100)

STATEMENT OF CHANGES IN NET POSITION

YEAR 1

Agency 30 Agency 40

Cumulative Results of Operations:

1 Beginning balance - -

3 Beginning Balance, as Adjusted - -

5 Appropriations Used (570000) 100

Budgetary Financing Sources:

14. Total Financing Sources 100

15. Net Cost of Operations (+/-) (100) 100

16. Net Change (calc. 14-15) - 100

17. Cumulative Results of Operations (calc. 3+16) - 100

Unexpended Appropriations:

Budgetary Financing Sources:

21. Appropriations Received (310100E) 100 -

24. Appropriations Used (310700E) (100) -
Nonfiduciary Deposit Funds with Investment Authority and Clearing Accounts

Effective Fiscal 2016

 66 of 78 December 2016 

 

25. Total Budgetary Financing Sources (calc. 21..24) - -

26. Total Unexpended Appropriations (calc. 20 + 25) - -

27. Net Position (calc. 17 + 26) - 100

STATEMENT OF BUDGETARY RESOURCES

YEAR 1

Agency 30 Agency 40

Budgetary Resources:

1290 Appropriations (discretionary and mandatory) 100 -

1890 Spending authority from offsetting collections (discretionary and mandatory) (425100E) - 100

1910 Total budgetary resources 100 100

Status of Budgetary Resources:

2190 Obligations incurred 100 -

Unobligated balance, end of year:

2404 Unapportioned (445000E) - 100

2490 Total unobligated balance, end of year - 100

2500 Total budgetary resources 100 100

Uncollected payments:

3072 Change in uncollected payments, Fed sources (425100 E-B) - 100
Nonfiduciary Deposit Funds with Investment Authority and Clearing Accounts

Effective Fiscal 2016

 67 of 78 December 2016 

 

3090 Uncollected payments, Fed sources, end of year(-) (425100E) - (100)

3200 Obligated balance, end of year (+ or -) - 100

Budget Authority and Outlays, Net:

4175 Budget authority, gross (discretionary and mandatory) 100 100

4180 Budget authority, net (total) (discretionary and mandatory) 100 100

4185 Outlays, gross (discretionary and mandatory) 100 100

4190 Outlays, net (total) (discretionary and mandatory) 100 100
Nonfiduciary Deposit Funds with Investment Authority and Clearing Accounts

Effective Fiscal 2016

 68 of 78 December 2016 

 

SF 133: Report on Budget Execution and Budgetary Resources &

Budget Program and Financing Schedule (Schedule P)

Agency 30 Agency 40

SF 133 Schedule P SF 133 Schedule P

BUDGETARY RESOURCES

Budget authority:

Appropriations:

Discretionary:

1100 Appropriations (411900E) 100 100 - -

Spending authority from offsetting collections:

Discretionary:

1701 Changes in Uncollected Customer Payments from Federal Source 

(425100 E-B)

- - 100 100

1910 Total budgetary resources (calc line 1910) 100 - 100 -

1930 Total budgetary resources available (calc line) - 100 - 100

Memorandum (non-add) entries:

All accounts:

1941 Unexpired unobligated balance, end of year (445000E) - - - -

STATUS OF BUDGETARY RESOURCES

2001 Obligation Incurred, Direct (490200E) 100 - - -

Unobligated balance:

Apportioned:

2403 Unobligated balance - - 100 -

2500 Total budgetary resources 100 - - -
Nonfiduciary Deposit Funds with Investment Authority and Clearing Accounts

Effective Fiscal 2016

 69 of 78 December 2016 

 

SF 133: Report on Budget Execution and Budgetary Resources &

Budget Program and Financing Schedule (Schedule P)

Agency 30 Agency 40

SF 133 Schedule P SF 133 Schedule P

CHANGE IN OBLIGATED BALANCE

Change in obligated balance during the year

3030 Obligations incurred, unexpired accounts (490200E) 100 100 - -

3040 Outlays (gross)(-)(490200E) (100) (100) - -

3100 Obligated balance, end of the year - - - -

BUDGET AUTHORITY AND OUTLAYS, NET

Discretionary:

Gross budget authority and outlays:

4000 Budget authority, gross 100 100 - -

4010 Outlays from new discretionary authority (4902E) 100 100 - -

4020 Total outlays, gross 100 100 - -

4070 Budget authority, net (discretionary) 100 100 - -

4080 Outlays, net (discretionary) 100 100 - -

Budget authority and outlays, net (total):

4180 Budget authority, net (total) 100 100 - -

4190 Outlays, net 100 100 - -
Nonfiduciary Deposit Funds with Investment Authority and Clearing Accounts

Effective Fiscal 2016

 70 of 78 December 2016 

 

II. Unidentified Federal Collections

Year 2 – Only illustrates Agency 40 activities

Beginning Trial Balance

Agency 40 

Clearing Fund

Agency 40

Operating Fund

Agency 40

Consolidated

BUDGETARY DR CR DR CR DR CR

425100 Reimbursement and Other Income Earned – Receivable 100 100

445000 Unapportioned Authority 100 100

TOTALS 100 100 100 100

PROPRIETARY

101000 Fund Balance With Treasury 100 100

131000F(30) Accounts Receivable 100 100

241000Z Liability for Clearing Account 100 100

331000 Cumulative Results of Operations 100 100

TOTALS 100 100 100 100 200 200
Nonfiduciary Deposit Funds with Investment Authority and Clearing Accounts

Effective Fiscal 2016

 71 of 78 December 2016 

 

1) To record a classification of money from the clearing account to appropriate operating fund (reverse the original entry recorded in the clearing 

account).

Clearing/suspense fund(Agency 40) DR CR TC Agency operating fund(Agency 40) DR CR TC

Budgetary

None

Proprietary

241000Z Liability for Clearing Account 

101000 Fund Balance with 

Treasury

100

100

D507

Budgetary

425200 Reimbursement and Other Income 

Earned – Collected

425100 Reimbursement and Other 

Income Earned – Receivable 

Proprietary

101000 Fund Balance with Treasury

131000(F30) Accounts Receivable

100

100

100

100

C186
Nonfiduciary Deposit Funds with Investment Authority and Clearing Accounts

Effective Fiscal 2016

 72 of 78 December 2016 

 

PRE-CLOSING TRIAL BALANCE

YEAR 2

Agency 40

Clearing 

Fund

Agency 40

Operating 

Fund

Agency 40

Consolidated

BUDGETARY DR CR DR CR DR CR

420100 Total Actual resources collected

425200 Reimbursement and Other Income Earned – Collected 100 100

445000 Unapportioned Authority 100 100

TOTALS - - 100 100 100 100

PROPRIETARY

101000 Fund Balance With Treasury 100 100

131000(F30) Accounts Receivable -

241000Z Liability for Clearing Account -

331000 Cumulative Results of Operations 100 100

TOTALS - - 100 100 100 100
Nonfiduciary Deposit Funds with Investment Authority and Clearing Accounts

Effective Fiscal 2016

 73 of 78 December 2016 

 

 CLOSING ENTRIES FOR END OF YEAR 2

 C1. To record the consolidation of actual net funded resources.

DR CR

420100 Total Actual resources collected

 425200 Reimbursement and Other Income Earned – Collected

100

100

F302

POST-CLOSING TRIAL BALANCE

YEAR 2

Agency 40 

Clearing Fund

Agency 40

Operating Fund

Agency 40

Consolidated

BUDGETARY DR CR DR CR DR CR

420100 Total Actual resources collected 100 100

445000 Unapportioned Authority 100 100

TOTALS - - 100 100 100 100

PROPRIETARY

101000 Fund Balance With Treasury 100 100

331000 Cumulative Results of Operations 100 100

TOTALS - - 100 100 100 100
Nonfiduciary Deposit Funds with Investment Authority and Clearing Accounts

Effective Fiscal 2016

 74 of 78 December 2016 

 

BALANCE SHEET

YEAR 2

Assets:

Intragovernmental

1. Fund Balance with Treasury (101000E) 100

6. Total Intragovernmental (calc.) 100

15. Total Assets (calc.) 100

Liabilities:

28. Total Liabilities (calc.) -

Net Position:

33. Cumulative Results of Operations - All Other Funds 100

35. Total Net Position – All Other Funds (calc.) 100

36. Total Net Position (calc.) 100

37. Total Liabilities and Net Position (calc.) 100
Nonfiduciary Deposit Funds with Investment Authority and Clearing Accounts

Effective Fiscal 2016

 75 of 78 December 2016 

 

STATEMENT OF NET COST

YEAR 2

Gross Program Costs:

1. Gross costs (610000E) - 

2. Less: earned revenue (5325000E) -

3. Net program costs (calc. 1-2) -

5. Net program costs including Assumption changes: (calc. 3+4) -

8. Net cost of operations (calc. 5+6-7) -

STATEMENT OF CHANGES IN NET POSITION

YEAR 2

Cumulative Results of Operations:

1. Beginning Balance 100

3. Beginning Balance, as adjusted 100

Budgetary Financing Sources:

15. Net Cost of Operations (+/-) -

16. Net Change (calc. 14-15) -

17. Cumulative Results of Operations (calc. 3+16) 100

Unexpended Appropriations:

Budgetary Financing Sources:

21. Appropriations Received (310100E) -

24. Appropriations Used (310700E) -

25. Total Budgetary Financing Sources (calc. 21..24) -

26. Total Unexpended Appropriations (calc. 20 + 25) -

27. Net Position (calc. 17 + 26) 100
Nonfiduciary Deposit Funds with Investment Authority and Clearing Accounts

Effective Fiscal 2016

 76 of 78 December 2016 

 

STATEMENT OF BUDGETARY RESOURCES

YEAR 2

Budgetary Resources:

1890 Spending authority from offsetting collections (discretionary and mandatory) (425200E) 100

1910 Total budgetary resources 100

Status of Budgetary Resources:

2190 Obligations incurred 100

Unobligated balance, end of year:

2404 Unapportioned (445000E) 100

2490 Total unobligated balance, end of year 100

2500 Total budgetary resources 100

Budget Authority and Outlays, Net:

4175 Budget authority, gross (discretionary and mandatory) 100

4180 Budget authority, net (total) (discretionary and mandatory) 100

4185 Outlays, gross (discretionary and mandatory) -

4190 Outlays, net (total) (discretionary and mandatory) -
Nonfiduciary Deposit Funds with Investment Authority and Clearing Accounts

Effective Fiscal 2016

 77 of 78 December 2016 

 

SF 133: Report on Budget Execution and Budgetary Resources &

Budget Program and Financing Schedule (Schedule P)

Year 2

SF 133 Schedule P

BUDGETARY RESOURCES

Budget authority:

Appropriations:

Discretionary:

Spending authority from offsetting collections:

Discretionary:

1700 Spending authority from offsetting collections (425200E) 100 100

1910 Total budgetary resources (calc line 1910) 100 -

1930 Total budgetary resources available (calc line) - 100

Memorandum (non-add) entries:

All accounts:

1941 Unexpired unobligated balance, end of year (445000E) - 100

STATUS OF BUDGETARY RESOURCES

2403 Unobligated balance 100 -

2500 Total budgetary resources 100 -

BUDGET AUTHORITY AND OUTLAYS, NET

Discretionary:

Gross budget authority and outlays:

4000 Budget authority, gross 100 100
Nonfiduciary Deposit Funds with Investment Authority and Clearing Accounts

Effective Fiscal 2016

 78 of 78 December 2016 

 

SF 133: Report on Budget Execution and Budgetary Resources &

Budget Program and Financing Schedule (Schedule P)

Year 2

SF 133 Schedule P

4070 Budget authority, net (discretionary) 100 100

Budget authority and outlays, net (total):

4180 Budget authority, net (total) 100 100

4190 Outlays, net - -