80804 Federal Register / Vol. 88, No. 222 / Monday, November 20, 2023 / Notices 

DATES: Thursday, December 7, 2023, 

from 9:00 a.m. to 3:00 p.m. ET. 

ADDRESSES: The meeting will be held 

virtually via Microsoft Teams. 

FOR FURTHER INFORMATION CONTACT: The 

meeting is open to the public via 

Microsoft Teams; however advance 

notice of attendance is strongly 

encouraged. To RSVP and confirm 

attendance, the general public should 

email veteransbusiness@sba.gov with 

subject line, ‘‘RSVP for December 7, 

2023, ACVBA Public Meeting.’’ To 

submit a written comment, individuals 

should email veteransbusiness@sba.gov 

with subject line, ‘‘Response for 

December 7, 2023, ACVBA Public 

Meeting’’ no later than December 1, 

2023, or contact Timothy Green, Acting 

Associate Administrator, Office of 

Veterans Business Development (OVBD) 

at (202) 205–6773. Comments received 

in advanced will be addressed as time 

allows during the public comment 

period. All other submitted comments 

will be included in the meeting record. 

During the live meeting, those who wish 

to comment will be able to do so during 

the public comment period. 

Participants can join the meeting via 

computer https://bit.ly/ACVBA-Dec23 

or by phone. Call in (audio only): Dial: 

+1 206–413–7980: Phone Conference 

905 930 636#. 

All applicable documents will be 

posted on the ACVBA website prior to 

the meeting: https://www.sba.gov/aboutsba/sba-locations/headquarters-offices/ 

office-veterans-businessdevelopment#sba-card-collection-- 

heading-7381. For more information on 

veteran-owned small business programs, 

please visit www.sba.gov/ovbd. 

SUPPLEMENTARY INFORMATION: Pursuant 

to section 10(a)(2) of the Federal 

Advisory Committee Act (5 U.S.C., 

appendix 2), SBA announces the 

meeting of the Advisory Committee on 

Veterans Business Affairs. The ACVBA 

is established pursuant to 15 U.S.C. 

657(b) note and serves as an 

independent source of advice and 

policy. The purpose of this meeting is 

to discuss efforts that support veteranowned small businesses, updates on 

past and current events, and the 

ACVBA’s objectives for fiscal year 2024. 

Dated: November 9, 2023. 

Andrienne Johnson, 

Committee Manager Officer. 

[FR Doc. 2023–25540 Filed 11–17–23; 8:45 am] 

BILLING CODE P 

DEPARTMENT OF STATE 

[Public Notice: 12265] 

Privacy Act of 1974; System of 

Records 

AGENCY: Department of State. 

ACTION: Notice of a modified system of 

records. 

SUMMARY: This system of records 

comprises information gathered in 

connection with the Department’s role 

in providing consular assistance to U.S. 

citizens overseas, and its role as the 

United States Central Authority under 

the Hague Adoption and Abduction 

Conventions. 

DATES: In accordance with 5 U.S.C. 

552a(e)(4) and (11), this system of 

records notice is effective upon 

publication, with the exception of 

routine uses E, F, G, K, M, N, O, P, R, 

S, U, V, W, X, Y, Z, AA, CC, DD, EE, 

FF, GG, HH, II, JJ, KK, LL, MM, and NN 

that are subject to a 30-day period 

during which interested persons may 

submit comments to the Department. 

Please submit any comments by 

December 20, 2023. 

ADDRESSES: Questions can be submitted 

by mail, email, or by calling Eric F. 

Stein, the Senior Agency Official for 

Privacy, on (202) 485–2051. If by mail, 

please write to: U.S. Department of 

State; Office of Global Information 

Systems, A/GIS; 2201 C St. NW, Room 

4534; Washington, DC 20520. If email, 

please address the email to the Senior 

Agency Official for Privacy, Eric F. 

Stein, at Privacy@state.gov. Please write 

‘‘Overseas Citizens Services Records 

and Other Overseas Records, State-05’’ 

on the envelope or the subject line of 

your email. 

FOR FURTHER INFORMATION CONTACT: Eric 

F. Stein, Senior Agency Official for 

Privacy; U.S. Department of State; Office 

of Global Information Services, A/GIS; 

2201 C St., Room 4534 NW; 

Washington, DC 20520 or by calling 

(202) 485–2051. 

SUPPLEMENTARY INFORMATION: The 

modified system of records notice 

includes revisions and additions to the 

following sections: Authority for 

Maintenance of the System; Purpose(s) 

of the System; Categories of Individuals 

Covered by the System; Categories of 

Records in the System; Record Source 

Categories; Routine Uses; Policies and 

Practices for Storage of Records; Policies 

and Practices for Retention and Disposal 

of Records; Administrative, Technical, 

and Physical Safeguards. In addition, 

this notice makes administrative 

updates to the following sections: 

Record Access Procedures, Contesting 

Record Procedures, Notification 

Procedures, and History. This notice is 

being modified to reflect the 

Department’s move to cloud storage, 

new OMB guidance, updated contact 

information, new routine uses 

compatible with the provision of 

consular assistance, additional cited 

authorities, and a notice publication 

history. 

System Name and Number: Overseas 

Citizens Services Records and Other 

Overseas Records, State-05. 

Security Classification: Unclassified 

and Classified. 

System Location: Department of State, 

Bureau of Consular Affairs, Overseas 

Citizens Services, SA–17, 10th Floor, 

Washington, DC 20522–1710 and 

overseas at U.S. embassies, U.S. 

consulates general, U.S. consulates, and 

U.S. consular agencies. Records may 

also be located within a government 

cloud provided, implemented, and 

overseen by the Department’s Enterprise 

Server Operations Center (ESOC) 2201 C 

Street NW, Washington, DC 20520. 

System Manager(s): Deputy Assistant 

Secretary for Overseas Citizens Services; 

SA–17, 10th Floor, Washington, DC 

20522–1710 at (202) 485–6044. At 

overseas locations, the onsite system 

manager is the Chief of the Consular 

Section or another Department of State 

employee with responsibility for 

consular services as provided by the 

post in question. 

Authority for Maintenance of the 

System: 

(a) 8 U.S.C. 1104 (Powers and Duties 

of the Secretary of State); 

(b) 22 U.S.C. 2656 (Management of 

foreign affairs); 

(c) 22 U.S.C. 3904 (Functions of the 

Foreign Service, including protection of 

U.S. citizens in foreign countries 

pursuant to the Vienna Convention on 

Consular Relations and providing 

assistance to other agencies); 

(d) 22 U.S.C. 211a et seq. (Passport 

application and issuance); 

(e) 22 U.S.C. 2705 (Documentation of 

citizenship); 

(f) 8 U.S.C. 1501–1504 (Adjudication 

of possible loss of nationality and 

cancellation of U.S. passports and 

CRBAs); 

(g) 22 U.S.C. 1731 (Protection of 

naturalized U.S. citizens in foreign 

countries); 

(h) 22 U.S.C. 1732 (Release of citizens 

imprisoned by foreign governments); 

(i) 22 U.S.C. 2671(b)(2)(A)–(B) and (d) 

(Evacuation assistance and repatriation 

loans for destitute U.S. citizens abroad); 

(j) 22 U.S.C. 2670(j) (Provision of 

emergency medical, dietary and other 

assistance); 

(k) 22 U.S.C. 4802 (Overseas 

evacuations); 


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(l) 22 U.S.C. 2151n–1 (Assistance to 

arrested citizens) (Repealed, but 

applicable to past records); 

(m) 22 U.S.C. 5503–5511 (Aviation 

disaster response); 

(n) 22 U.S.C. 2715 (Procedures 

regarding major disasters and incidents 

abroad affecting United States citizens); 

(o) 22 U.S.C. 2715a (Responsibility to 

inform victims and their families 

regarding crimes against U.S. citizens 

abroad); 

(p) 22 U.S.C. 2715b (Notification of 

next of kin of death of U.S. citizens in 

foreign countries); 

(q) 22 U.S.C. 2715c (Conservation and 

Disposition of Estates); 

(r) 22 U.S.C. 4195, 4196 (Official 

notification of death of U.S. citizens in 

foreign countries; transmission of 

inventory of effects) (22 U.S.C. 4195 

repealed, but applicable to past records); 

(s) 22 U.S.C. 2729 (State Department 

records of overseas deaths of United 

States citizens from nonnatural causes); 

(t) 22 U.S.C. 4197 (Assistance with 

disposition of estates of U.S. citizens 

upon death in a foreign country); 

(u) 22 U.S.C. 4198 (Bond as 

Administrator or Guardian; Action on 

Bond); 

(v) 22 U.S.C. 4193, 4194; 22 U.S.C. 

4205–4207; 46 U.S.C. 10308, 10309, 

10318 (Merchant seamen protection and 

relief); 

(w) 22 U.S.C. 256 (Jurisdiction of 

consular officers in disputes between 

seamen); 

(x) 46 U.S.C. 10704–10705 

(Responsibility for deceased seamen and 

their effects); 

(y) 22 U.S.C. 4215, 4221 

(Administration of oaths, affidavits, and 

other notarial acts); 

(z) 28 U.S.C. 1740, 1741 

(Authentication of documents); 

(aa) 28 U.S.C. 1781–1785 (Judicial 

Assistance to U.S. and foreign courts 

and litigants); 

(bb) 28 U.S.C. 1608 (Service on a 

Foreign State); 

(cc) 28 U.S.C. 1696 (Service in 

International and Foreign Litigation); 

(dd) 42 U.S.C. 14901–14954; 

Intercountry Adoption Act of 2000, 

(Assistance with intercountry adoptions 

under the Hague Intercountry Adoption 

Convention, maintenance of related 

records); 

(ee) 22 U.S.C. 9001–9011, 

International Child Abduction Remedies 

Act (Assistance to applicants in the 

location and return of children 

wrongfully removed or retained or for 

securing effective exercise of rights of 

access); 

(ff) 22 U.S.C. 9101, 9111–9114, 9121– 

9125, 9141, International Child 

Abduction Prevention and Return Act of 

2014 (Reporting requirements, 

prevention measures, and other 

assistance on international parental 

child abduction cases); 

(gg) 6 U.S.C. 241, Prevention of 

International Parental Child Abduction; 

(hh) 42 U.S.C. 1973ff–1973ff–6 

(Overseas absentee voting); 

(ii) 42 U.S.C. 402 (Social Security 

benefits payments); 

(jj) 50 U.S.C. App. 453, 454, 

Presidential Proclamation No. 4771, July 

2, 1980 as amended by Presidential 

Proclamation 7275, February 22, 2000 

(Selective Service registration), and 

(kk) 22 U.S.C. 3306 (Services to 

United States citizens on Taiwan). 

Purpose(s) of the System: The primary 

purpose of this system of records is the 

furtherance of the Department of State’s 

responsibilities to provide consular 

protection and services for U.S. citizens 

overseas, as well as its responsibilities 

as the United States Central Authority 

under the Hague Adoption and 

Abduction Conventions. Such 

responsibilities relate to matters 

including but not necessarily limited to: 

adjudication of claims relating to 

acquisition (providing Consular Report 

of Birth Abroad and passport services) 

or loss of U.S. citizenship; assistance to 

individuals abroad, including in death 

cases, loan and destitution cases, 

welfare and whereabouts cases, prisoner 

(including prisoner transfer) cases, 

arrest cases, hostage and kidnapping 

cases; assistance to minors, including to 

children who may be victims of abuse, 

neglect, or who are abandoned or 

runaways; assistance to individuals 

involved in child support enforcement 

proceedings; persons collecting federal 

benefits overseas; resolution of property, 

estate, and benefits claims arising under 

pertinent law; assistance to individuals 

involved in intercountry adoption cases 

and in possible or actual international 

child custody disputes and/or 

international parental child abduction 

cases, including the fulfillment of the 

Department’s obligations and duties as 

the United States Central Authority 

under the Hague Adoption and 

Abduction Conventions and related 

authorities; and oversight of accredited 

and approved adoption service 

providers and the designated 

accrediting entities for intercountry 

adoption. 

Categories of Individuals Covered by 

the System: Individuals, assisted by or 

who otherwise interact with the 

Department of State’s Directorate of 

Overseas Citizens Services (OCS), 

within the Bureau of Consular Affairs, 

or by or with consular personnel 

overseas, who: (a) seek to establish a 

claim to U.S. nationality or inquire 

about possible loss of U.S. nationality; 

(b) apply for U.S. passports and/or 

Consular Reports of Birth of a U.S. 

Citizen Abroad; (c) register as U.S. 

persons living, studying, working, or 

traveling abroad to include U.S. persons 

who have demonstrated an intention to 

travel outside the United States through 

registering in the Department of State’s 

Smart Traveler Enrollment Program; (d) 

request and/or receive information or 

assistance regarding travel abroad; (e) 

seek assistance from U.S. embassies 

and/or consulates overseas or from OCS; 

(f) initiate requests relating to another 

U.S. citizen’s welfare and whereabouts 

or are themselves the subjects of such 

requests; (g) are reported as or are 

otherwise believed to be missing or held 

hostage overseas; (h) are or may be a 

victim of a crime abroad; (i) are 

involved in a case of child welfare 

abroad, including children who may be 

victims of abuse, neglect, or who are 

abandoned or are runaways; (j) are 

involved in a child support enforcement 

proceeding; (k) request and/or receive 

temporary refuge in a U.S. embassy or 

consulate; (l) request to be and/or are 

evacuated to the United States or a third 

country as a result of a civil disorder, 

natural disaster, or other emergency 

overseas; (m) request and/or receive 

assistance, including financial 

assistance, for repatriation and/or 

emergency needs; (o) are detained, 

arrested, or incarcerated overseas and/or 

their families; (p) request and/or receive 

notarial or authentication services or 

judicial assistance; (q) die overseas or 

are involved in the disposition of a 

decedent’s personal estate; (r) have or 

assert an interest in property (real or 

personal) abroad; (s) are living overseas 

and claim or receive federal benefits; (t) 

have sought or received assistance or 

benefits by virtue of having been held 

hostage overseas or because of their 

relationship with a person held hostage 

overseas; (u) vote in U.S. federal and/or 

state elections while overseas; (v) 

register with the U.S. Selective Service 

System while living overseas; (w) are 

seamen inquiring about consular 

services; (x) request and/or receive 

information or assistance regarding the 

Children’s Passport Issuance Alert 

Program, and/or other international 

parental child abduction prevention 

programs; (y) are involved in a possible 

or actual international child custody 

dispute and/or international parental 

child abduction case (covered 

individuals may include parents and/or 

guardians, child(ren), and/or any other 

parties to the case or dispute), including 

but not limited to a Hague Abduction 

Convention proceeding for return of or 


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access to a child; (z) seek to adopt and/ 

or adopt a child from a foreign country; 

(aa) participate in the intercountry 

adoption process; (bb) are children who 

are eligible for intercountry adoption 

and/or are adopted, and either 

immigrate to or emigrate from the 

United States, whether or not such 

adoption is covered by the Hague 

Convention on Protection of Children 

and Co-operation in Respect of 

Intercountry Adoption, Treaty Doc. 

105–51, signed May 29, 1993 (Hague 

Adoption Convention) and its 

implementing legislation (Intercountry 

Adoption Act of 2000 (IAA), (42 U.S.C. 

14901 et seq.)) and related regulations; 

(cc) seek to provide, have provided, 

and/or do provide intercountry 

adoption services, in connection with 

an intercountry adoption case whether 

or not such case is covered by the Hague 

Adoption Convention and the IAA; and 

(dd) contribute to, or are a subject of, a 

complaint in the Complaint Registry 

created pursuant to 22 CFR 96.68 et seq. 

Records may also pertain to individuals 

who are otherwise involved in the 

discussion, establishment, execution, or 

definition of United States foreign 

policy. The Privacy Act defines an 

individual at 5 U.S.C. 552a(a)(2) as a 

United States citizen or lawful 

permanent resident. 

Categories of Records in the System: 

Emergency Medical and Dietary 

Assistance loan applications; 

repatriation and evacuation loan 

applications; past applications for 

benefits for hostages and/or their 

families; seamen services records; 

welfare and whereabouts records; 

records related to missing persons and 

hostage cases; Reports of Presumptive 

Death Abroad; records of U.S. citizens 

who register as visiting or residing 

overseas; records related to federal 

benefits and property claims; records 

related to arrest cases, death and estate 

cases, evacuation cases, prisoner, 

transfer cases, refuge cases, victims of 

crime cases, child abuse and neglect 

cases, abandoned children and runaway 

cases, ; records related to marriage; 

records related to publicly available 

attorney and medical professional lists; 

records related to judicial assistance 

cases; records related to intercountry 

adoption cases (including those covered 

under the Hague Intercountry Adoption 

Convention and the Intercountry 

Adoption Act of 2000); records related 

to possible or actual international child 

custody disputes and/or international 

parental child abduction cases, 

including but not limited to Hague 

Abduction Convention proceedings for 

return of or access to a child; and 

records related to minors entered into 

the Children’s Passport Issuance Alert 

Program and other abduction prevention 

programs. OCS records may also include 

completed ‘‘Local American Citizens 

Skills/Resources Survey’’ forms; 

registration cards; interview worksheets; 

case notes; fingerprint cards; documents 

of identity; passenger manifests; and 

various related forms not otherwise 

stated. Records in the system may also 

include communications to and from: 

U.S. embassies, U.S. consulates, and 

consular agencies; federal, state, and 

local government agencies; members of 

Congress; officials of foreign 

governments; U.S. and foreign courts; 

U.S. and foreign nongovernmental 

organizations, including disaster or 

emergency relief organizations such as 

the International Red Cross, Red 

Crescent and others; the subject(s) of the 

records, their relatives, and other 

interested parties; records involving 

other legal matters; and other 

administrative records. In addition, the 

system may contain applications for 

passports and registration as U.S. 

citizens; Consular Reports of Birth 

Abroad; Certificates of Loss of 

Nationality of the United States; and 

Consular Reports of Death Abroad. Such 

records are maintained, stored, subject 

to and preserved as Passport Records, 

State–26. 

Record Source Categories: These 

records contain information that is 

primarily obtained from the individual 

who is the subject of the records. 

Information may also be obtained from 

federal, state, local and foreign 

government entities and 

nongovernmental authorities and other 

relevant entities, commercial sources, 

and individuals in accordance with the 

fulfillment of consular responsibilities. 

Routine Uses of Records Maintained 

in the System, Including Categories of 

Users and Purposes of Such Uses: 

Records in the Overseas Citizens 

Services Records and Other Overseas 

Records system may be disclosed to: 

A. The Social Security 

Administration, Office of Personnel 

Management, Department of Veterans 

Affairs, Railroad Retirement Board, 

Department of Labor, and Department of 

the Treasury in connection with 

administration of U.S. federal benefits to 

persons located abroad; 

B. The Federal Aviation 

Administration and National 

Transportation Safety Board in 

connection with individuals traveling 

abroad and aviation accidents; 

C. The Department of Commerce, U.S. 

Maritime Administration, and U.S. 

Coast Guard in connection with 

international commerce, shipping, and 

seamen; 

D. The Department of Health and 

Human Services, U.S. Public Health 

Service, and Centers for Disease Control 

in connection with international travel 

and public health issues; 

E. The Department of Health and 

Human Services, and its contractors’ 

designees, in connection with 

repatriation of individuals abroad and 

child support enforcement; 

F. The Department of Justice and its 

components, including the Drug 

Enforcement Administration and the 

Federal Bureau of Investigation (FBI) in 

connection with the arrest or detention 

of individuals overseas, prisoner 

transfer agreements, and in connection 

with reporting to the National Instant 

Criminal Background Check System 

(NICS); 

G. The FBI’s Victims Services 

Division in connection with assisting 

victims of crime; 

H. The Foreign Claims Settlement 

Commission in connection with the 

adjudication of claims of individuals 

against foreign governments; 

I. The Selective Service in connection 

with Armed Services registration 

requirements of individuals; 

J. The Department of Defense, 

Department of Homeland Security, 

Department of Justice, and the Secret 

Service in connection with coordinating 

evacuations abroad; 

K. The Department of Defense, or 

entities whose assistance it has 

requested, in connection with cases 

involving active-duty or former service 

members; 

L. The Department of Homeland 

Security in connection with 

intercountry adoptions and in 

connection with processing of 

immigration and naturalization matters; 

M. The Internal Revenue Service to 

provide current addresses of specifically 

identified taxpayers in connection with 

pending actions to collect taxes accrued, 

examinations, and/or other related tax 

activities, and to provide names, other 

personal identifying information, and 

current location of taxpayers who are 

held hostage, kidnapped, or detained 

abroad; 

N. The Executive Office of the 

President in connection with consular 

functions and services; 

O. Federal, state, territorial, tribal, 

local and foreign courts in connection 

with litigation and related matters, such 

as inquiries regarding child custody 

orders; 

P. Foreign and domestic airlines and 

other transportation carriers in 

connection with assisting individuals in 

emergency situations, including those 


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involving aviation or other 

transportation disasters, individuals 

who may pose a threat to themselves or 

others, and international child 

abduction cases; 

Q. Shipping companies when the 

information is maintained pursuant to 

the Department’s responsibilities under 

Titles 22 and 46 of the U.S. Code; 

R. In connection with assisting 

individuals during a crisis, including 

war, civil unrest, or natural disasters, 

other individuals or entities including: 

federal, state, territorial, tribal, local, 

and foreign government authorities, 

congressional offices, airlines and other 

transportation carriers; in a crisis 

situation, information may also be 

disclosed to international or nongovernmental organizations, family 

members, or medical personnel, or other 

private individuals or groups in a 

position to assist; 

S. Private citizen liaison volunteers 

designated by U.S. embassies and U.S. 

consulates and further defined in 

Volume 7 of the Foreign Affairs Manual, 

who serve as channels of 

communication with other individuals 

in the local community, to prepare for 

and assist with evacuations, disasters, 

and other emergency situations; 

T. Foreign-based organizations of 

private U.S. citizens to assist 

individuals in evacuations and other 

emergency situations; 

U. Foreign governments including 

foreign embassies and consulates when 

the information is requested or provided 

pursuant to customary international 

practice, including in compliance with 

consular notification and access 

provisions set out in the Vienna 

Convention on Consular Relations and 

other matters related to detention and/ 

or arrest by a foreign government; or to 

assist individuals in evacuations and 

other emergency situations; or to 

provide foreign governments with 

information on an individual’s U.S. 

citizenship status in response to a 

request; 

V. INTERPOL and international and 

foreign government entities in 

connection with health, safety, welfare 

and related matters, including but not 

limited to intercountry adoption and 

child abduction cases, custody disputes, 

cases of runaways and abused or 

neglected children, family abuse 

situations, missing persons, and 

notification of next of kin; 

W. U.S. federal, state, territorial, 

tribal, and local government entities, in 

connection with health, safety, welfare 

and related matters, including but not 

limited to child abduction and 

intercountry adoption cases, custody 

disputes, cases of runaways and abused 

or neglected children, family abuse 

situations, missing persons, and 

notification of next of kin; 

X. U.S. departments, agencies, and 

federal interagency bodies who assist in 

the recovery of, and investigation and 

prosecution of cases involving 

individuals taken hostage and/or in 

armed conflict, kidnapped, or who can 

provide assistance or support related to 

detentions abroad, when the detention 

is covered by or in order to assess 

applicable of Executive Order 13698, 

issued on June 24, 2015, and/or by the 

Robert Levinson Hostage Recovery and 

Hostage-Taking Accountability Act of 

2020; 

Y. Family members and familydesignated representatives when the 

subject of the record is unable or 

unavailable to provide written consent 

to disclosure of information, is involved 

in an emergency, and the disclosure is 

for the benefit of the subject; 

Z. Family members and familydesignated representatives when the 

subject of the record has disappeared or 

gone missing, in circumstances where it 

appears likely that the individual has 

died, and the release is for the benefit 

of the individual, his estate or his next 

of kin; 

AA. Members of Congress when the 

information is requested on behalf of a 

family member or representative of the 

individual to whom disclosure is 

authorized under routine uses Y or Z; 

BB. To the subject of a welfare/ 

whereabouts inquiry where the inquirer 

requests that the Department provide 

information to the subject for the 

purpose of establishing contact or 

passing a message; 

CC. Hospitals, shelters, hotels, 

hostels, study abroad institutions, group 

travel company offices, and other 

entities where U.S. citizens needing 

assistance could be located, to inquire if 

a subject of a welfare/whereabouts case 

may be present in their facility; 

DD. A minor’s educational institution, 

in cases involving the minor’s health, 

safety, or welfare; 

EE. Attorneys, or other professional 

service providers, when the individual 

to whom the information pertains is the 

client of the attorney or other provider 

making the request, or when the 

attorney or other provider is acting on 

behalf of some other individual to 

whom access is authorized under this 

notice, or in connection with litigation 

or administrative proceedings; 

FF. Translators at the request of 

consular personnel or an applicant for 

consular services abroad, in connection 

with provision of consular services or 

other official purposes; 

GG. Funeral homes and related 

service providers in connection with the 

death abroad of an individual; 

HH. The news media in furtherance of 

a consular function, as determined by 

the Bureau of Consular Affairs, where 

disclosure could not reasonably be 

expected to constitute an unwarranted 

invasion of personal privacy or to have 

an undue adverse effect on either the 

subject or individuals associated with 

the subject, where there is a legitimate 

public interest in the information 

disclosed. Such consular functions may 

include providing information regarding 

arrests of U.S. citizens, to provide alerts, 

assessments, or similar information on 

potential threats to life, health, or 

property, or to keep the public 

appropriately informed of other 

consular matters; 

II. Duly accredited, and Departmentauthorized, DNA relationship testing 

facilities in connection with consular 

services or functions, including 

adjudication of claims to U.S. 

citizenship; 

JJ. With respect to intercountry 

adoption and international parental 

child abduction cases, records may be 

shared with: 

(1) Individuals and entities identified 

by governments to assist in intercountry 

adoption and abduction cases, including 

adoption service providers, Bar 

Associations, and legal aid services; 

(2) biological and adoptive parents, 

guardians, and children involved in 

intercountry adoption and abduction 

cases; and 

(3) the Hague Conference on Private 

International Law; 

KK. With respect to international 

abduction cases: 

(1) The National Center for Missing 

and Exploited Children; 

(2) Appropriate foreign government 

authorities, including central authorities 

of, and bodies duly accredited in, State 

Parties to the Hague Abduction 

Convention, in connection with specific 

child abduction cases; 

(3) members of the International 

Hague Network of Judges; and 

(4) prospective attorneys pursuant to 

a request for legal assistance; 

LL. With respect to intercountry 

adoption cases: 

(1) Central authorities of, and bodies 

duly accredited in, State Parties to the 

Hague Adoption Convention, and any 

other relevant competent authority that 

has jurisdiction and authority to make 

decision in matters of child welfare 

including adoption in a foreign State; 

(2) organizations designated by the 

Department of State as Accrediting 

Entities in accordance with the IAA in 

connection with accreditation or 


ddrumheller on DSK120RN23PROD with NOTICES1
80808 Federal Register / Vol. 88, No. 222 / Monday, November 20, 2023 / Notices 

approval or monitoring of adoption 

service providers; and 

(3) adoption service providers in 

connection with the health, safety, and 

welfare of participants in intercountry 

adoptions as well as diplomatic 

inquiries regarding compliance with the 

Hague Adoption Convention, the IAA, 

and compliance with accreditation 

standards; 

MM. Appropriate agencies, entities, 

and persons when (1) the Department of 

State suspects or has confirmed that 

there has been a breach of the system of 

records; (2) the Department of State has 

determined that as a result of the 

suspected or confirmed breach there is 

a risk of harm to individuals, the 

Department of State (including its 

information systems, programs, and 

operations), the federal government, or 

national security; and (3) the disclosure 

made to such agencies, entities, and 

persons is reasonably necessary to assist 

in connection with the Department of 

State efforts to respond to the suspected 

or confirmed breach or to prevent, 

minimize, or remedy such harm; 

NN. Another federal agency or federal 

entity, when the Department of State 

determines that information from this 

system of records is reasonably 

necessary to assist the recipient agency 

or entity in (1) responding to a 

suspected or confirmed breach or (2) 

preventing, minimizing, or remedying 

the risk of harm to individuals, the 

recipient agency or entity (including its 

information systems, programs, and 

operations), the federal government, or 

national security, resulting from a 

suspected or confirmed breach. 

This information may also be released 

on a need-to-know basis to other 

government agencies having statutory or 

other lawful authority to maintain such 

information. Disclosure of passport 

applications, Consular Reports of Birth 

Abroad, Certificates of Loss of 

Nationality of the United States, 

Consular Reports of Death, and related 

documentation, is subject to the routine 

uses specified in this notice as well as 

to the routine uses set forth in the 

System of Records Notice for Passport 

Records, STATE–26. 

The Department of State periodically 

publishes in the Federal Register its 

standard routine uses that apply to all 

its Privacy Act systems of records. 

These notices appear in the form of a 

Prefatory Statement (published in 

Volume 73, Number 136, Public Notice 

6290, on July 15, 2008). All these 

standard routine uses apply to Overseas 

Citizens Services Records and Other 

Overseas Records, State-05. 

Policies and Practices for Storage of 

Records: Records are stored both in hard 

copy and on electronic media. A 

description of standard Department of 

State policies concerning storage of 

electronic records is found here https:// 

fam.state.gov/FAM/05FAM/

05FAM0440.html. All hard copies of 

records containing personal information 

are maintained in secured file cabinets 

in restricted areas, access to which is 

limited to authorized personnel only. 

Policies and Practices for Retrieval of 

Records: By individual name, birth date, 

or other personal identifier if available. 

Policies and Practices for Retention 

and Disposal of Records: Records are 

retired and destroyed in accordance 

with published Department of State 

Records Disposition Schedules as 

approved by the National Archives and 

Records Administration (NARA) and 

outlined here https://foia.state.gov/ 

Learn/RecordsDisposition.aspx. The 

retention period for Overseas Citizens 

Services Records and Other Overseas 

Records spans from two years to 

permanent, depending on the specific 

purpose of the collection and the nature 

of the information. Some files related to 

requests for government benefits and 

miscellaneous facilitative services are 

destroyed six months or one year after 

issuance. In some instances, files with 

historical significance are permanent 

records. Most files related to American 

Citizens Services consular assistance 

cases are stored in the Consular 

Consolidated Database and are retained 

for 20 years after closure of the case. 

More specific information may be 

obtained by writing to the following 

address: U.S. Department of State; 

Director, Office of Information Programs 

and Services; A/GIS/IPS; 2201 C Street 

NW; Room B–266; Washington, DC 

20520. 

Administrative, Technical, and 

Physical Safeguards: All users are given 

cyber security awareness training which 

covers the procedures for handling 

Sensitive but Unclassified information, 

including personally identifiable 

information (PII). Annual refresher 

training is mandatory. In addition, all 

Department OpenNet users are required 

to take the Foreign Service Institute’s 

distance learning course instructing 

employees on privacy and security 

requirements, including the rules of 

behavior for handling PII and the 

potential consequences if it is handled 

improperly. Before being granted access 

to Overseas Citizens Services Records 

and Other Overseas Records, a user 

must first be granted access to the 

Department of State computer system. 

Employees and contractors are 

instructed that, as a general matter, any 

disclosure of Department-maintained 

information about an individual should 

be of the minimum amount of 

information reasonably necessary to 

accomplish the Department objective 

and undertaken in accordance with 

guidance contained in the Foreign 

Affairs Manual. 

Department of State employees and 

contractors may remotely access this 

system of records using non-Department 

owned information technology. Such 

access is subject to approval by the 

Department’s access program and is 

limited to information maintained in 

unclassified information systems. 

Remote access to the Department’s 

information systems is configured in 

compliance with OMB Circular A–130 

multifactor authentication requirements 

and includes a time-out function. 

All Department of State employees 

and contractors with authorized access 

to records maintained in this system of 

records have undergone a thorough 

background security investigation. 

Access to the Department of State, its 

annexes and posts abroad is controlled 

by security guards and admission is 

limited to those individuals possessing 

a valid identification card or individuals 

under proper escort. Access to 

computerized files is passwordprotected and under the direct 

supervision of the system manager. The 

system manager has the capability of 

printing audit trails of access from the 

computer media, thereby permitting 

regular and ad hoc monitoring of 

computer usage. When it is determined 

that a user no longer needs access, the 

user account is disabled. 

The safeguards in the following 

paragraphs apply only to records that 

are maintained in government-certified 

cloud systems. All cloud systems that 

provide IT services and process 

Department of State information must 

be specifically authorized by the 

Department of State Authorizing Official 

and Senior Agency Official for Privacy. 

Information that conforms with 

Department-specific definitions for 

FISMA low, moderate, or high 

categorization are permissible for cloud 

usage and must specifically be 

authorized by the Department’s Cloud 

Management Office and the Department 

of State Authorizing Official. Specific 

security measures and safeguards will 

depend on the FISMA categorization of 

the information in a given cloud system. 

In accordance with Department policy, 

systems that process more sensitive 

information will require more stringent 

controls and review by Department 

cybersecurity experts prior to approval. 

Prior to operation, all Cloud systems 

must comply with applicable security 

measures that are outlined in FISMA, 

FedRAMP, OMB regulations, National 


ddrumheller on DSK120RN23PROD with NOTICES1
Federal Register / Vol. 88, No. 222 / Monday, November 20, 2023 / Notices 80809 

Institute of Standards and Technology 

(NIST) Special Publications (SP) and 

Federal Information Processing 

Standards (FIPS) and Department of 

State policies and standards. 

All data stored in cloud environments 

categorized above a low FISMA impact 

risk level must be encrypted at rest and 

in-transit using a federally-approved 

encryption mechanism. The encryption 

keys shall be generated, maintained, and 

controlled in a Department data center 

by the Department key management 

authority. Deviations from these 

encryption requirements must be 

approved in writing by the Department 

of State Authorizing Official. High 

FISMA impact risk level systems will 

additionally be subject to continual 

auditing and monitoring, multifactor 

authentication mechanisms utilizing 

Public Key Infrastructure (PKI) and 

NIST 800–53 controls concerning 

virtualization, servers, storage, and 

networking, as well as stringent 

measures to sanitize data from the cloud 

service once the contract is terminated. 

Record Access Procedures: 

Individuals who wish to gain access to 

or to amend records pertaining to 

themselves should write to U.S. 

Department of State; Director, Office of 

Information Programs and Services; A/ 

GIS/IPS; 2201 C St. NW, Room B–266; 

Washington, DC 20520. The individual 

must specify that he or she wishes 

Overseas Citizens Services Records and 

Other Overseas Records to be checked. 

At a minimum, the individual must 

include: full name (including maiden 

name, if appropriate) and any other 

names used; current mailing address 

and zip code; date and place of birth; 

notarized signature or statement under 

penalty of perjury; a brief description of 

the circumstances that caused the 

creation of the record (including the city 

and/or country and the approximate 

dates) which gives the individual cause 

to believe that Overseas Citizens 

Services Records and Other Overseas 

Records include records pertaining to 

him or her. A request to search Overseas 

Citizens Services Records and Other 

Overseas Records, STATE–05, will be 

directed to the Passport Office when it 

pertains to passport, registration, 

citizenship, birth or death records, and 

any records transferred from STATE–05 

to STATE–26. Detailed instructions on 

Department of State procedures for 

accessing and amending records can be 

found at the Department’s FOIA website 

(https://foia.state.gov/Request/Guide.

aspx). 

Contesting Record Procedures: 

Individuals who wish to contest record 

procedures should write to U.S. 

Department of State; Director, Office of 

Information Programs and Services; A/ 

GIS/IPS; 2201 C St. NW, Room B–266; 

Washington, DC 20520. 

Notification Procedures: Individuals 

who have reason to believe that this 

system of records may contain 

information pertaining to them may 

write to U.S. Department of State; 

Director, Office of Information Programs 

and Services; A/GIS/IPS; 2201 C St. 

NW; Room B–266; Washington, DC 

20520. The individual must specify that 

he/she wishes the Overseas Citizens 

Services Records and Other Overseas 

Records to be checked. At a minimum, 

the individual must include: full name 

(including maiden name, if appropriate) 

and any other names used; current 

mailing address and zip code; date and 

place of birth; notarized signature or 

statement under penalty of perjury; a 

brief description of the circumstances 

that caused the creation of the record 

(including the city and/or country and 

the approximate dates) which gives the 

individual cause to believe that 

Overseas Citizens Services Records and 

Other Overseas Records include records 

pertaining to him or her. At a minimum, 

the individual must submit a request 

that complies with 22 CFR part 171. 

Exemptions Promulgated for the 

System: Pursuant to 5 U.S.C. 552a (k)(1), 

(k)(2), (k)(3), (k)(4), and (k)(5), certain 

records contained within this system of 

records may be exempt from subsections 

5 U.S.C. 552a(c)(3), (d), (e)(1), (e)(4)(G), 

(e)(4)(H), (e)(4)(I) and (f). 

History: Previously published at 81 

FR 62235. 

Eric F. Stein, 

Deputy Assistant Secretary, Global 

Information Services (A/GIS), U.S. 

Department of State. 

[FR Doc. 2023–25571 Filed 11–17–23; 8:45 am] 

BILLING CODE 4710–06–P 

DEPARTMENT OF TRANSPORTATION 

Federal Highway Administration 

[Docket No. FHWA–2023–0048] 

Agency Information Collection 

Activities: Notice of Request for 

Comments for a New Information 

Collection 

AGENCY: Federal Highway 

Administration (FHWA), DOT. 

ACTION: Notice and request for 

comments. 

SUMMARY: The FHWA invites public 

comments about our intention to request 

the Office of Management and Budget’s 

(OMB) approval for an information 

collection, which is summarized below 

under Supplementary Information. We 

are required to publish this notice in the 

Federal Register by the Paperwork 

Reduction Act of 1995. 

DATES: Please submit comments by 

January 19, 2024. 

ADDRESSES: You may submit comments 

identified by DOT Docket ID Number 

0048 by any of the following methods: 

website: For access to the docket to 

read background documents or 

comments received go to the Federal 

eRulemaking Portal: Go to http://

www.regulations.gov. 

Follow the online instructions for 

submitting comments. 

Fax: 1–202–493–2251. 

Mail: Docket Management Facility, 

U.S. Department of Transportation, 

West Building Ground Floor, Room 

W12–140, 1200 New Jersey Avenue SE, 

Washington, DC 20590–0001. 

Hand Delivery or Courier: U.S. 

Department of Transportation, West 

Building Ground Floor, Room W12–140, 

1200 New Jersey Avenue SE, 

Washington, DC 20590, between 9 a.m. 

and 5 p.m. ET, Monday through Friday, 

except Federal holidays. 

FOR FURTHER INFORMATION CONTACT: 

Melissa Corder, 202–366–5853, Office of 

Real Estate Services, Federal Highway 

Administration, Department of 

Transportation, 1200 New Jersey 

Avenue SE, Washington, DC 20590, 

between 7:30 a.m. to 4:30 p.m., Monday 

through Friday, except Federal holidays. 

SUPPLEMENTARY INFORMATION: 

Title: Relocation Assistance and Real 

Property Acquisition Regulations for 

Federal and Federally Assisted 

Programs. 

Background: This program 

implements 42 U.S.C. 4602, concerning 

acquisition of real property and 

relocation assistance for persons 

displaced by Federal and federallyassisted programs. It prohibits the 

provision of relocation assistance and 

payments to persons not legally present 

in the United States (with certain 

exceptions). The information collected 

consists of a certification of residency 

status from affected persons to establish 

eligibility for relocation assistance and 

payments. Displacing agencies will 

require each person who is to be 

displaced by a Federal or federallyassisted project, as a condition of 

eligibility for relocation payments or 

advisory assistance, to certify they are 

lawfully present in the United States. 

Respondents: Federal agencies, 50 

State Transportation Departments, the 

District of Columbia, Puerto Rico, 

Guam, American Samoa, and the Virgin 

Islands, local government agencies, 

persons administering projects or 


ddrumheller on DSK120RN23PROD with NOTICES1