GENERAL FUND RECEIPT ACCOUNT (GFR) GUIDE: SCENARIO 4: NON-CUSTODIAL 

STATEMENT COLLECTIONS: COLLECTION OF RECEIVABLES FROM CANCELED AUTHORITY

EFFECTIVE FISCAL YEAR 2021

PREPARED BY:

GENERAL LEDGER AND ADVISORY BRANCH

FISCAL ACCOUNTING OPERATIONS

BUREAU OF THE FISCAL SERVICE

U.S. DEPARTMENT OF THE TREASURY
Version 

Number

Date Description of Change Effective USSGL TFM

1.0 08/2007 Original TFM Bulletin No. 2018-04

2.0 12/2020 Added General Fund of the U.S. 

Government Transactions, Updated 

Financial Statements

 

 

 

 

 
GENERAL FUND RECEIPT (GFR) ACCOUNT GUIDE: SCENARIO 4: NON-CUSTODIAL 

STATEMENT COLLECTIONS: COLLECTION OF RECEIVABLES FROM CANCELED AUTHORITY

Effective Fiscal 2021

Page 3 of 28

IRC Handout December 3, 2020

Background

Definition of a General Fund Receipt (GFR) Account 

The Government Accountability Office (GAO) defines a GFR Account as: “A receipt account credited with all collections that are not 

earmarked by law for another account for a specific purpose. These collections are presented in the President’s budget as either 

governmental (budget) receipts or offsetting receipts. These include taxes, customs duties, and miscellaneous receipts.” (Government 

Accountability Office, A Glossary of Terms Used in the Federal Budget Process, September 2005, GAO–05-734SP)

Purpose

This guidance proposes accounting and reporting guidance for various collections classified in GFR accounts. The following 

scenarios illustrate accounting transactions and reporting for specific types of collections. The focus of this guidance is on the GFR 

account activity. Related transactions illustrated in the scenarios such as credit reform activities are covered in more detail in the other 

case studies. Refer to those case studies for questions not specifically related to GFR activity. 

Federal Account Symbols (FAS), Treasury Account Symbols (TAS), and Collections

The Federal Account Symbols and Titles (FAST) Book, published by Treasury, lists all FAS available for Federal agency use. A

collection can be classified to any of the listed accounts. To classify a receipt, append your agency’s two digit department code to the 

FAS. This combination of department code and FAS creates TAS. For example, collections for work performed in accordance with 

Economy Act can be deposited into any type of expenditure account. On the other hand, National Park Service fees are designated by 

law to be deposited to a special fund receipt account. Similarly, collections for the National Endowment for the Arts Gift Fund are 

designated by law to be deposited to a trust fund receipt account. Amounts collected in the course of business by the U.S. Postal 

Service are, by law, deposited to a revolving fund. Amounts not belonging to the Government are, by law, classified to deposit fund 

accounts. As you can see, a specific law determines how the collections in the preceding examples are classified in a TAS.

Absent specific legislation, collections should be classified to a General Fund Receipt TAS. Title 31, United States Code (USC), 

chapter 33, section 3302(b) establishes this concept by stating: “Except as provided in section 3718 (b) of this title, an official or agent 

of the Government receiving money for the Government from any source shall deposit the money in the Treasury as soon as 

practicable without deduction for any change or claim.” Also, Title 31, USC, chapter 33, section 3302(e) states that “an official or 
GENERAL FUND RECEIPT (GFR) ACCOUNT GUIDE: SCENARIO 4: NON-CUSTODIAL 

STATEMENT COLLECTIONS: COLLECTION OF RECEIVABLES FROM CANCELED AUTHORITY

Effective Fiscal 2021

Page 4 of 28

IRC Handout December 3, 2020

agent of the Government having custody or possession of public money shall keep an accurate entry of each amount of public money 

received, transferred, and paid.”

GFR Account Reporting Responsibility

Within each GFR account category listed in the FAST Book there are unique FAS to identify specific activity. After selecting the 

proper TAS, the reporting entity should append its 3-digit agency identifier code to the beginning of the TAS for classifying the 

receipt to Treasury. A collecting entity typically reports all GFR TAS beginning with its 3-digit agency identifier code within its 

entity financial statements.
GENERAL FUND RECEIPT (GFR) ACCOUNT GUIDE: SCENARIO 4: NON-CUSTODIAL 

STATEMENT COLLECTIONS: COLLECTION OF RECEIVABLES FROM CANCELED AUTHORITY

Effective Fiscal 2021

Page 5 of 28

IRC Handout December 3, 2020

FLOWCHART - GFR COLLECTIONS TO COLLECTING AGENCY’S FINANCIAL STATEMENTS

Yes No

Yes

No

No

Custodial Revenue

Yes

No

Yes

Yes

Does the collecting 

agency have costs 

related to generating 

the revenue?

Is the custodial

revenue material?

Agency Revenue

Statement of 

Changes in Net 

Position

Balance 

Sheet

Not Revenue

Balance 

Sheet

Footnote 

Disclosure

Statement of 

Custodial Activity

Balance Sheet

Statement 

of Net 

Cost

Statement of 

Changes in Net 

Position

Is the GFR collection 

revenue?

Is the GFR collection 

exchange revenue?

Balance 

Sheet

Scenarios:

5 – Proceeds from disposition of assets 

(Transferred-In)

6 – Downward reestimate (Transferred-In)

7 - Seigniorage

Scenarios:

3 – Exchange Revenue

4 – Receivables from Canceled 

Authority

Scenarios: 1 Nonexchange Revenue

 2 Nonexchange Revenue
GENERAL FUND RECEIPT (GFR) ACCOUNT GUIDE: SCENARIO 4: NON-CUSTODIAL 

STATEMENT COLLECTIONS: COLLECTION OF RECEIVABLES FROM CANCELED AUTHORITY

Effective Fiscal 2021

Page 6 of 28

IRC Handout December 3, 2020

Listing of USSGL Accounts Used in This Scenario

Account Number Account Name

Budgetary

425100 Reimbursements and Other Income Earned - Receivable

465000 Allotments – Expired Authority

Proprietary

101000 Fund Balance With Treasury 

131000 Accounts Receivable

298500 Liability for Non-Entity Assets Not Reported on the Statement of Custodial Activity

331000 Cumulative Results of Operations

590000 Other Revenue

599000 Collections for Others – Statement of Custodial Activity

599300 Offset to Non-Entity Collections - Statement of Changes in Net Position

599400 Offset to Non-Entity Accrued Collections - Statement of Changes in Net Position
GENERAL FUND RECEIPT (GFR) ACCOUNT GUIDE: SCENARIO 4: NON-CUSTODIAL 

STATEMENT COLLECTIONS: COLLECTION OF RECEIVABLES FROM CANCELED AUTHORITY

Effective Fiscal 2021

Page 7 of 28

IRC Handout December 3, 2020

Scenario 4: Non-Custodial Statement Collections: Collection of Receivables From Canceled Authority

Canceled Appropriation

Agencies must close appropriation accounts available for obligation during a definite period on September 30th of the fifth fiscal year 

after the account’s obligational availability ends. Cancel any remaining balances (whether obligated or unobligated) in the account. 

Beginning Trial Balance – Expired Account which is Canceling

Expired Account which is Canceling

Account Description Debit Credit

Budgetary

425100 Reimbursements and Other Income Earned - Receivable 120 -

465000 Allotments – Expired Authority - 120

Total 120 120

- -

Proprietary

131000 (F) Accounts Receivable 120 -

331000 Cumulative Results of Operations - 120

Total 120 120
GENERAL FUND RECEIPT (GFR) ACCOUNT GUIDE: SCENARIO 4: NON-CUSTODIAL 

STATEMENT COLLECTIONS: COLLECTION OF RECEIVABLES FROM CANCELED AUTHORITY

Effective Fiscal 2021

Page 8 of 28

IRC Handout December 3, 2020

Year 6 (September 30 of 5th expired year) 

1. To record the cancellation of a receivable and reestablish cancelled receivable in the General Fund Receipt Account.

Canceling Account Debit Credit TC GFR Account Debit Credit TC

Budgetary Entry

465000 Allotments – Expired 

Authority

 425100 Reimbursements And 

 Other Income Earned - 

 Receivable

Proprietary Entry

590000 (F) Other Revenue

 (RC 24)1

 131000 (F) Accounts 

 Receivable (RC 22)

120

120

120

120

F1442

Budgetary Entry

None

Proprietary Entry

131000 (F) Accounts

Receivable (RC 22)

 590000 (F) Other 

 Revenue (RC 24) 

120

120

C420

General Fund of the U.S. Government (099)

Budgetary Entry

None

Proprietary Entry

None

Budgetary Entry

None

Proprietary Entry

None

1 RC – Reciprocal Category is shown for Intragovernmental Elimination Analysis (not included in GTAS upload)

2 Note the entries for recording a canceled receivable is considered an adjusting entry. 
GENERAL FUND RECEIPT (GFR) ACCOUNT GUIDE: SCENARIO 4: NON-CUSTODIAL 

STATEMENT COLLECTIONS: COLLECTION OF RECEIVABLES FROM CANCELED AUTHORITY

Effective Fiscal 2021

Page 9 of 28

IRC Handout December 3, 2020

Also Post:

2. To record offset for the amount accrued in a General Fund receipt account and to establish a liability for non-entity assets that are not 

reported on the Statement of Custodial Activity or on the custodial footnote.

Canceling Account Debit Credit TC GFR Account Debit Credit TC

Budgetary Entry

None

Proprietary Entry

None

Budgetary Entry

None

Proprietary Entry

599400 (G)3 Offset to Non-Entity 

Accrued Collections – Statement of 

Changes in Net Position (RC 48)

 298500 (G) Liability For Non- 

 Entity Assets Not Reported on 

 The Statement of Custodial 

 Activity (RC 46) 

120

120

C405

General Fund of the U.S. Government (099)

Budgetary Entry

None

Proprietary Entry

None

Budgetary Entry

None

Proprietary Entry

198000 (F) Asset For Agency’s 

Custodial and Non-Entity Liabilities –

General Fund of the U.S. Government 

(RC 46)4

 571200 (F) Accrual of 

 Agency Amount to be 

 Collected Custodial and

 Non-Entity – General 

 Fund of the U.S. 

 Government (RC 48)

120

120

3 The Federal/Non-Federal attribute domain value of “G” will always have trading partner 099 agency identifier.

4 The Trading Partner is Department of the Treasury (020).
GENERAL FUND RECEIPT (GFR) ACCOUNT GUIDE: SCENARIO 4: NON-CUSTODIAL 

STATEMENT COLLECTIONS: COLLECTION OF RECEIVABLES FROM CANCELED AUTHORITY

Effective Fiscal 2021

Page 10 of 28

IRC Handout December 3, 2020

Year 6 – Preclosing Adjusted Trial Balance

Canceling Account GFR Account

Account Description Debit Credit Debit Credit

Budgetary

None None - - - -

- - - -

Total - - - -

- -

Proprietary

131000 (F) Accounts Receivable - - 120 -

298500 (G) Liability for Non-Entity Assets Not Reported on the 

Statement of Custodial Activity

- - - 120

331000 Cumulative Results of Operations - 120 - -

590000 (F) Other Revenue 120 120

599400 (G) Offset to Non-Entity Accrued Collection – Statement of 

Changes in Net Position

- - 120 -

Total 120 120 240 240
GENERAL FUND RECEIPT (GFR) ACCOUNT GUIDE: SCENARIO 4: NON-CUSTODIAL 

STATEMENT COLLECTIONS: COLLECTION OF RECEIVABLES FROM CANCELED AUTHORITY

Effective Fiscal 2021

Page 11 of 28

IRC Handout December 3, 2020

Financial Statements:

CONSOLIDATED BALANCE SHEET AS OF SEPTEMBER 30, YEAR 6

Line 

No.

Assets (Note 2)

Intra-governmental

3. Accounts receivable, net (Note 6) (131000E) 120

6. Total Intra-governmental 120

16. Total assets 120

Liabilities: (Note 13)

Intra-governmental

22 Other Liabilities (Notes 15 and 17)

22.4 Liability to the General Fund of the U.S. Government for custodial and other non-entity assets (Note 17) (298500E) 120

23. Total Intra-governmental 120

34. Total liabilities 120

35. Commitments and Contingencies (Note 19)

Net position:

37.2 Cumulative results of operations – Funds other than those from Dedicated Collections (331000B, 590000E, 599400E) -

38. Total net position -

39. Total liabilities and net position 120
GENERAL FUND RECEIPT (GFR) ACCOUNT GUIDE: SCENARIO 4: NON-CUSTODIAL 

STATEMENT COLLECTIONS: COLLECTION OF RECEIVABLES FROM CANCELED AUTHORITY

Effective Fiscal 2021

Page 12 of 28

IRC Handout December 3, 2020

CONSOLIDATED STATEMENT OF CHANGES IN NET POSITION FOR THE YEAR ENDED SEPTEMBER 30, 

YEAR 6

Line 

No.

All 

Other 

Funds

Consolidated

Cumulative Results from Operations:

10. Beginning Balances (331000B) 120 120

12. Beginning balances, as adjusted 120 120

Budgetary Financing Sources:

15. Nonexchange revenue (590000E) - -

Other Financing Sources (Nonexchange):

22. Other (+/-) (599400E) (120) (120)

23. Total Financing Sources (120) (120)

24. Net Cost of Operations (+/-) - -

25. Net Change (120) (120)

26. Cumulative Results of Operations - -

27. Net Position - -
GENERAL FUND RECEIPT (GFR) ACCOUNT GUIDE: SCENARIO 4: NON-CUSTODIAL 

STATEMENT COLLECTIONS: COLLECTION OF RECEIVABLES FROM CANCELED AUTHORITY

Effective Fiscal 2021

Page 13 of 28

IRC Handout December 3, 2020

SF 133 AND SCHEDULE P: REPORT ON BUDGET EXECUTION AND BUDGETARY RESOURCES AND BUDGET 

PROGRAM AND FINANCING SCHEDULE FOR THE YEAR ENDED SEPTEMBER 30, YEAR 6

Line No. SF 133 Schedule P

BUDGETARY RESOURCES

Unobligated balance:

1000 Unobligated balance brought forward, Oct 1 (425100B) 120 120

1070 Unobligated balance (total) 120 120

1080 Expired unobligated balance brought forward, Oct 1 120 -

1099 Expired unobligated balance (total) 120 -

Budget authority:

Status of budgetary resources:

Spending authority from offsetting collections:

Discretionary:

1701 Change in uncollected payments, Federal sources (+ or-) (425100B, 425100E) (120) (120)

1750 Spending authority from offsetting collections, discretionary (total) (120) (120)

1900 Budget authority (total) (120) (120)

1910 Total budgetary resources - -

1930 Total budgetary resources available - -

STATUS OF BUDGETARY RESOURCES

New obligations and upward adjustments:

Reimbursable:

2190 New obligations and upward adjustments (total) - -

Unobligated balance:

Apportioned, unexpired accounts:

2413 Expired unobligated balance: end of year (465000E) - -

2490 Unobligated balance, end of year (total) - -

2500 Total budgetary resources - -
GENERAL FUND RECEIPT (GFR) ACCOUNT GUIDE: SCENARIO 4: NON-CUSTODIAL 

STATEMENT COLLECTIONS: COLLECTION OF RECEIVABLES FROM CANCELED AUTHORITY

Effective Fiscal 2021

Page 14 of 28

IRC Handout December 3, 2020

SF 133 AND SCHEDULE P: REPORT ON BUDGET EXECUTION AND BUDGETARY RESOURCES AND BUDGET 

PROGRAM AND FINANCING SCHEDULE AS OF SEPTEMBER 30, YEAR 6

Line No. SF 133 Schedule P

Memorandum (non-add) entries:

2501 Subject to apportionment unobligated balance, end of year (465000E) - -

CHANGE IN OBLIGATED BALANCE

Unpaid obligations:

3060 Uncollected pymts, Fed sources, brought forward, Oct 1 (-) (425100B) (120) (120)

3061 Adjustments to uncollected pymts, Fed sources, brought forward, Oct 1 (+ or -) (425100E) 120 120

Memorandum (non-add) entries:

3100 Obligated balance, start of year (+ or -) - -

3200 Obligated balance, end of year (+ or -) - -

BUDGET AUTHORITY AND OUTLAYS, NET

Discretionary:

Gross budget authority and outlays:

4000 Budget authority, gross (120) (120)

Outlays, gross

4020 Outlays, gross (total) - -

4051 Change in uncollected pymts, Fed sources, expired accounts (+ or -) (425100B, 425100E) 120 120

4060 Additional offsets against budget authority only (total) 120 -

4070 Budget authority, net (discretionary) - (120)

4080 Outlays, net (discretionary) - -

Budget authority and outlays, net (total)

4141 Change in uncollected pymts, Fed sources, expired account (+ or -) (425100B, 425100E) 120 -

4150 Additional offsets against budget authority only (total) 120 -

4180 Budget authority, net (total) - -

4190 Outlays, net (total) - -
GENERAL FUND RECEIPT (GFR) ACCOUNT GUIDE: SCENARIO 4: NON-CUSTODIAL 

STATEMENT COLLECTIONS: COLLECTION OF RECEIVABLES FROM CANCELED AUTHORITY

Effective Fiscal 2021

Page 15 of 28

IRC Handout December 3, 2020

Reclassified Financial Statements:

Note: Effective FY 2021, the Reclassified Balance Sheet is the same as the Balance Sheet. Therefore, the Reclassified Balance Sheet is not 

presented in this scenario.

RECLASSIFIED STATEMENT OF OPERATIONS AND CHANGES IN NET POSITION FOR THE YEAR ENDED 

SEPTEMBER 30, YEAR 6

Line 

No.

All 

Other 

Funds

Consolidated

1 Net position, beginning of period (331000B) 120 120

4 Net position, beginning of period - adjusted 120 120

6 Federal non-exchange revenue:

6.7 Accrual of Collections Yet to be Transferred to a TAS Other Than the General Fund of the U.S. 

Government – Nonexchange (RC 16) (599400E)

120 120

6.9 Total federal non-exchange revenue (120) (120)

9 Net cost of operations (+/-) - -

10 Net position, end of period - -
GENERAL FUND RECEIPT (GFR) ACCOUNT GUIDE: SCENARIO 4: NON-CUSTODIAL 

STATEMENT COLLECTIONS: COLLECTION OF RECEIVABLES FROM CANCELED AUTHORITY

Effective Fiscal 2021

Page 16 of 28

IRC Handout December 3, 2020

Closing Entries:

1. To record the closing of revenue, expense, and other financing source accounts to cumulative results of operations.

Canceling Account Debit Credit TC GFR Account Debit Credit

Budgetary Entry

None

Proprietary Entry

331000 Cumulative Results of Operations

 590000 (F) Other Revenue

120

120

F336

Budgetary Entry

None

Proprietary Entry

331000 Cumulative Results of 

Operations

 599400 (G) Offset to Non-Entity 

 Accrued Collection – Statement of 

 Changes in Net Position (RC 48)

590000 (F) Other Revenue

 331000 Cumulative Results of 

 Operations

120

120

120

120

General Fund of the U.S. Government (099)

Budgetary Entry

None

Proprietary Entry

571200 (F) Accrual of Agency Amount 

– To Be Collected – Custodial and 

Non-Entity – General Fund of the U.S. 

Government (RC 48)

 331000 Cumulative Results of 

 Operations

120

120
GENERAL FUND RECEIPT (GFR) ACCOUNT GUIDE: SCENARIO 4: NON-CUSTODIAL 

STATEMENT COLLECTIONS: COLLECTION OF RECEIVABLES FROM CANCELED AUTHORITY

Effective Fiscal 2021

Page 17 of 28

IRC Handout December 3, 2020

Year 6 (September 30 of 5th expired year) – Post-Closing Trial Balance

Canceling Account GFR Account

Account Description Debit Credit Debit Credit

Budgetary

None None - - - -

- - - -

Total - - - -

- -

Proprietary

131000 (F) Accounts Receivable - - 120 -

298500 (G) Liability for Non-Entity Assets Not Reported on the 

Statement of Custodial Activity

- - - 120

Total - - 120 120

Year 7 – 1st Quarter
GENERAL FUND RECEIPT (GFR) ACCOUNT GUIDE: SCENARIO 4: NON-CUSTODIAL 

STATEMENT COLLECTIONS: COLLECTION OF RECEIVABLES FROM CANCELED AUTHORITY

Effective Fiscal 2021

Page 18 of 28

IRC Handout December 3, 2020

1. To record the collection of receivables of custodial revenue from a non-Federal source that is deposited to a miscellaneous receipt 

account.

Canceled Account Debit Credit TC GFR Account Debit Credit TC

Budgetary Entry

None

Proprietary Entry

None 

Budgetary Entry

None

Proprietary Entry

101000 (G) Fund Balance With 

Treasury5 (RC 40)

 131000 (N) Accounts Receivable 

50

50

C143

General Fund of the U.S. Government (099)

Budgetary Entry

None

Proprietary Entry

None 

Budgetary Entry

None

 

Proprietary Entry 

198000 (F) Assets for Agency’s 

Custodial and Non-Entity Liability

 201000 (F) Liability for Fund 

 Balance With Treasury (RC 40)

50

50

5 Although USSGL account 101000 is deposited into the General Fund of the U.S. Government, the collecting agency still has to carry the 

balances of USSGL accounts 101000 and 298500 on its quarterly Balance Sheet. Treasury’s CARS system does not sweep USSGL account 

101000 until the year end. The agency should make a note of this as a reconciling item.
GENERAL FUND RECEIPT (GFR) ACCOUNT GUIDE: SCENARIO 4: NON-CUSTODIAL 

STATEMENT COLLECTIONS: COLLECTION OF RECEIVABLES FROM CANCELED AUTHORITY

Effective Fiscal 2021

Page 19 of 28

IRC Handout December 3, 2020

Also Post:

2. To reclassify the offset from the revenue or other financing sources accrued to revenue or other financing sources collected for others 

that is not reported on the Statement of Custodial Activity or on the custodial footnote.

Canceled Account Debit Credit TC GFR Account Debit Credit TC

Budgetary Entry

None

Proprietary Entry

None 

Budgetary Entry

None

Proprietary Entry

599300 (G) Offset to Non-Entity 

Collections – Statement of Changes in 

Net Position (RC 44)

 599400 (G) Offset to Non-Entity 

 Accrued Collections – Statement of 

 Changes in Net Position (RC 48) 

50

50

D585

General Fund of the U.S. Government (099)

Budgetary Entry

None

Proprietary Entry

None 

Budgetary Entry

None

 

Proprietary Entry 

571200 (F) Accrual of Agency 

Amount – To Be Collected –

Custodial and Non-Entity – General 

Fund of the U.S. Government (RC 48)

 571000 (F) Transfer In Of Agency 

 Unavailable Custodial and Non-

 Entity Collections (RC 44)

50

50
GENERAL FUND RECEIPT (GFR) ACCOUNT GUIDE: SCENARIO 4: NON-CUSTODIAL 

STATEMENT COLLECTIONS: COLLECTION OF RECEIVABLES FROM CANCELED AUTHORITY

Effective Fiscal 2021

Page 20 of 28

IRC Handout December 3, 2020

Year 7 - Preclosing Trial Balance

GFR Account

Account Description Debit Credit

Budgetary

None

Proprietary

101000 (G) Fund Balance With Treasury 50 -

131000 (N) Accounts Receivable 70 -

298500 (G) Liability for Non-Entity Assets Not Reported on the Statement of 

Custodial Activity

- 120

599300 (G) Offset to Non-Entity Collections – Statement of Changes in Net 

Position

50 -

599400 (G) Offset to Non-Entity Accrued Collections – Statement of Changes in 

Net Position

- 50

Total 170 170
GENERAL FUND RECEIPT (GFR) ACCOUNT GUIDE: SCENARIO 4: NON-CUSTODIAL 

STATEMENT COLLECTIONS: COLLECTION OF RECEIVABLES FROM CANCELED AUTHORITY

Effective Fiscal 2021

Page 21 of 28

IRC Handout December 3, 2020

Financial Statements:

CONSOLIDATED BALANCE SHEET AS OF 1st QUARTER, DECEMBER 31, YEAR 7

Line 

No.

Assets (Note 2)

Intra-governmental

1. Fund Balance With Treasury (Note 3) (101000E) 50

3. Accounts receivable, net (Note 6) (131000E) 70

6. Total Intra-governmental 120

16. Total assets 120

Liabilities: (Note 13)

Intra-governmental

22 Other Liabilities (Notes 15 and 17)

22.4 Liability to the General Fund of the U.S. Government for custodial and other non-entity assets (Note 17) (298500E) 120

23. Total Intra-governmental 120

34. Total liabilities 120

35 Commitments and Contingencies (Note 19)

Net Position:

37. Total net position – Funds other than those from Dedicated Collections (Combined or Consolidated)

37.2 Cumulative results of operations – Funds other than those from Dedicated Collections (599300E, 599400E) -

38. Total net position -

39. Total liabilities and net position 120
GENERAL FUND RECEIPT (GFR) ACCOUNT GUIDE: SCENARIO 4: NON-CUSTODIAL 

STATEMENT COLLECTIONS: COLLECTION OF RECEIVABLES FROM CANCELED AUTHORITY

Effective Fiscal 2021

Page 22 of 28

IRC Handout December 3, 2020

Year 7 – 4th Quarter

1. To record the collection of receivables of custodial revenue from a non-Federal source that is deposited to a miscellaneous receipt 

account.

Canceled Account Debit Credit TC GFR Account Debit Credit TC

Budgetary Entry

None

Proprietary Entry

None 

Budgetary Entry

None

Proprietary Entry

101000 (G) Fund Balance With 

Treasury (RC 40)

 131000 (N) Accounts Receivable 

70

70

C143

General Fund of the U.S. Government (099)

Budgetary Entry

None

Proprietary Entry

None 

Budgetary Entry

None

 

Proprietary Entry 

198000 (F) Assets for Agency’s 

Custodial and Non-Entity Liability 

 201000 (F) Liability for Fund 

 Balance With Treasury (RC 40)

70

70
GENERAL FUND RECEIPT (GFR) ACCOUNT GUIDE: SCENARIO 4: NON-CUSTODIAL 

STATEMENT COLLECTIONS: COLLECTION OF RECEIVABLES FROM CANCELED AUTHORITY

Effective Fiscal 2021

Page 23 of 28

IRC Handout December 3, 2020

Also Post:

2. To reclassify the offset from the revenue or other financing sources accrued to revenue or other financing sources collected for others 

that is not reported on the Statement of Custodial Activity or on the custodial footnote.

Canceled Account Debit Credit TC GFR Account Debit Credit TC

Budgetary Entry

None

Proprietary Entry

None 

Budgetary Entry

None

Proprietary Entry

599300 (G) Offset to Non-Entity 

Collections – Statement of Changes in 

Net Position (RC 44)

 599400 (G) Offset to Non-Entity 

 Accrued Collections – Statement of 

 Changes in Net Position (RC 48) 

70

70

D585

General Fund of the U.S. Government (099)

Budgetary Entry

None

Proprietary Entry

None 

Budgetary Entry

None

 

Proprietary Entry 

571200 (F) Accrual of Agency 

Amount – To Be Collected –

Custodial and Non-Entity – General 

Fund of the U.S. Government (RC 48)

 571000 (F) Transfer in of Agency 

 Unavailable Custodial and Non-

 Entity Collections (RC 44) 

70

70
GENERAL FUND RECEIPT (GFR) ACCOUNT GUIDE: SCENARIO 4: NON-CUSTODIAL 

STATEMENT COLLECTIONS: COLLECTION OF RECEIVABLES FROM CANCELED AUTHORITY

Effective Fiscal 2021

Page 24 of 28

IRC Handout December 3, 2020

Year 7 – Preclosing Trial Balance

GFR Account

Account Description Debit Credit

Budgetary

None

Proprietary

101000 (G) Fund Balance With Treasury 120 -

298500 (G) Liability for Non-Entity Assets Not Reported on the Statement of 

Custodial Activity

- 120

599300 (G) Offset to Non-Entity Collections – Statement of Changes in Net 

Position

120 -

599400 (G) Offset to Non-Entity Accrued Collections – Statement of Changes in 

Net Position

- 120

Total 240 240
GENERAL FUND RECEIPT (GFR) ACCOUNT GUIDE: SCENARIO 4: NON-CUSTODIAL 

STATEMENT COLLECTIONS: COLLECTION OF RECEIVABLES FROM CANCELED AUTHORITY

Effective Fiscal 2021

Page 25 of 28

IRC Handout December 3, 2020

Year 7 – Preclosing Adjusting Entry

1. To record the closing of FBWT collected in a General Fund receipt account at the year end. 

Canceled Account Debit Credit TC GFR Account Debit Credit TC

Budgetary Entry

None

Proprietary Entry

None 

Budgetary Entry

None

Proprietary Entry

298500 (G) Liability for Non-Entity 

Assets Not Reported on the Statement 

of Custodial Activity (RC 46)

 101000 (G) Fund Balance With 

 Treasury (RC 40) 

120

120

F124

General Fund of the U.S. Government (099)

Budgetary Entry

None

Proprietary Entry

None 

Budgetary Entry

None

 

Proprietary Entry 

201000 (F) Liability for Fund Balance 

With Treasury (RC 40)

 198000 (F) Asset for Agency’s 

 Custodial and Non-Entity Liabilities 

 General Fund of the U.S. 

 Government (RC 46)

120

120
GENERAL FUND RECEIPT (GFR) ACCOUNT GUIDE: SCENARIO 4: NON-CUSTODIAL 

STATEMENT COLLECTIONS: COLLECTION OF RECEIVABLES FROM CANCELED AUTHORITY

Effective Fiscal 2021

Page 26 of 28

IRC Handout December 3, 2020

Year 7 – Preclosing Adjusted Trial Balance

GFR Account

Account Description Debit Credit

Budgetary

None

Proprietary

599300 (G) Offset to Non-Entity Collections – Statement of Changes in Net 

Position

120 -

599400 (G) Offset to Non-Entity Accrued Collections – Statement of Changes in 

Net Position

- 120

Total 120 120
GENERAL FUND RECEIPT (GFR) ACCOUNT GUIDE: SCENARIO 4: NON-CUSTODIAL 

STATEMENT COLLECTIONS: COLLECTION OF RECEIVABLES FROM CANCELED AUTHORITY

Effective Fiscal 2021

Page 27 of 28

IRC Handout December 3, 2020

Closing Entries:

1. To record the closing of revenue, expense, and other financing source accounts to cumulative results of operations.

Canceled Account Debit Credit TC GFR Account

Budgetary Entry

None

Proprietary Entry

None

Budgetary Entry

None

Proprietary Entry

331000 Cumulative Results of Operations

 599300 (G) Offset to Non-Entity 

Collections – Statement of Changes in Net 

Position (RC 44)

599400 (G) Offset to Non-Entity Accrued 

Collections – Statement of Changes in Net 

Position (RC 48)

 331000 Cumulative Results of Operations 

120

120

120

120

General Fund of the U.S. Government (099)

Budgetary Entry

None

Proprietary Entry

None

Budgetary Entry

None

Proprietary Entry

571000 (F) Transfer in of Agency 

Unavailable Custodial and Non-Entity 

Collections (RC 44)

 331000 Cumulative Results of 

 Operations

331000 Cumulative Results of Operations

 571200 (F) Accrual of Agency Amount –

 To Be Collected – Custodial and Non-

 Entity – General Fund of the U.S. 

 Government (RC 48) 

120

120

120

120
GENERAL FUND RECEIPT (GFR) ACCOUNT GUIDE: SCENARIO 4: NON-CUSTODIAL 

STATEMENT COLLECTIONS: COLLECTION OF RECEIVABLES FROM CANCELED AUTHORITY

Effective Fiscal 2021

Page 28 of 28

IRC Handout December 3, 2020

Post-Closing Trial Balance:

GFR Account

Account Description Debit Credit

Budgetary

None

Proprietary

None