Intra-governmental Transactions

Working Group (ITWG)

January 11, 2022
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Today’s Agenda

• Tentative ITWG Schedule

• Program Updates

• Order Mod/Revert

• Office Hours

• Progress Towards the G-Inv Mandate

• January Survey Questions
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Tentative ITWG Schedule

 Nov 9 – Program Updates, Constructive Order Acceptance, October 

Survey Results, Progress towards the G-Inv Mandate, Office Hours

 Dec 14 – Program Updates, In-Flight Orders, 7600EZ Overview, Office 

Hours, Progress towards the G-Inv Mandate

 Jan 11 – Program Updates, Order Mod/Revert, Office Hours, Progress 

towards the G-Inv Mandate, January Survey Questions

Planned Dates: Feb 8, March 8, Apr 12

Future Topics:

• Post-mandate enhancements

2-3:30 pm ET
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Program Updates

• Q1 FY22 Implementation Plans were due to Treasury by December 31st

‒ Thank you for your timely submissions!

‒ These submissions will be reflected on your Q1 Scorecard

‒ Q2 FY22 Implementation Plans are due by March 31st

‒ Reminder: Pull templates from G-Invoicing webpage each quarter to ensure 

you are submitting the most up-to-date version.

• https://www.fiscal.treasury.gov/g-invoice/training.html

• G-Invoicing Rules of Engagement Guide – Published

‒ Details the appropriate protocols for entities to follow within the application 

and leading up to the implementation of G-Invoicing

‒ https://www.fiscal.treasury.gov/g-invoice/resources.html
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Program Updates Continued

• Trading Partner Directory (TPD) on OMB Max Updated to include 

Agency POC listing

‒ Reflective of Q1 FY22 Attachment A submissions

‒ Outdated POC Listing has been removed from OMB Max

‒ New tab included on TPD with current Agency POCs

‒ Refer to ‘Connecting With Your Trading Partners’ slide in the Appendix for 

more information and the link to access the page.
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Order Mod/Revert – Objectives 

• Describe set of post-mandate changes (FY ’23 or beyond) 

• Order Modification: Allow Performance to be reported while previously 

open Order is being modified

• Order Revert: Allow the agency that initiated the modification (Partner 

1) to Revert the Order back to its previous version

• Minimize the impact to external APIs

• Note: We also analyzed related enhancements for the future

1. Return an Order from Partner 2 (manager) to Partner 1 (manager)

o Currently, partner 2 manager must submit to approver for rejection

o Return not possible because no previous status when partner 1 uses API

2. Allow partner 2 to initiate Order modification

o Currently need to ask Partner 1 to initiate Mod

o Possible, but large effort to create new SFO and BIO flows
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Order Mod/Revert – Background 

• Current G-Invoicing Design

̶ Two sets of tables for Orders: Active and Archive

̶ The highest Order Modification Number (Mod ‘n’) is active

o Previous Mod Numbers are archived (each one in open or closed status)

o Currently, access to archive tables is limited to Order History export

̶ Performance only allowed when active Order is in open status

̶ No easy way to abandon a Mod and restore previous Order version

• API Transition

̶ Two partners and G-Invoicing must stay in sync

o Example: Partner 1 wants to Revert, but Partner 2 cannot interpret that action

̶ New API versions must be backwards compatible

o Use of a new feature that might corrupt an Order in their partner’s system will be 

controlled through Feature Management

Active

Order

Archived

Version(s)
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Revert Order to Previous Version

• Current Order flow for rejection by Partner 2

1. Partner 1 introduces modification to open Order, then approves

2. Partner 2 rejects the modification (with Reason)

3. Partner 1 must then restore previous values of the Order

4. Both partners must re-approve the Order (as it was)

• Partner 1 Order Manager provided two new options to Revert new feature

A. Revert a rejected Order (API or UI)

o Replaces steps 3 and 4 (above) 

B. Revert a draft Order (UI only)

• Active Order is replaced by archived version (Mod ‘n – 1’) new requirements

̶ UI will preview the prior version (i.e., the target for the Revert)

̶ Both partners must be able to interpret this action (Feature Management)

̶ Order Manager must supply a reason for the Revert action 

̶ Business Transaction ID from archived Order will be restored

̶ Last Updated Date/Time will be updated so API clients can pull the change

̶ Abandoned modification (number ‘n’) is audited, deleted, and available for reuse
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Performance During Order Modification

• Today, Performance only allowed when active Order is in open status

• Relax validation rules for Performance requests new feature

̶ Performance will be allowed when all three conditions are met: new rules

a) Order is being modified (i.e., states DR/P1A/SP2/P2A)

b) Previous Modification Number (n -1) is open (REC status)

c) Feature flag for ‘Order Mod’ is True for both partners

o Both partners must be able to handle this action

̶ Note: Performance is still allowed when active Order is open

• Flow of Order modification remains the same

̶ No changes to Push Order API

̶ G-Invoicing will validate the Order with each UI approval new requirement

̶ Changes needed to display Orders in G-Invoicing UI new requirements

o Show current version on Order List and Details pages

o Show “Performance ready” version from Order Schedule Balance page
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Office Hours

• G-Invoicing Program conducts virtual Office Hours sessions twice monthly where we host 

targeted discussions as well as “open-mic” styled discussions

• Future Topics Include:

‒ DOE Trading Partner Spotlight (January 11th)

‒ Working Capital Fund Round 3 (January 25th)

‒ Approaches to Brokering GT&Cs (February 1st)

‒ Trading Partner Spotlight: Providing Agencies a platform to discuss their G-Invoicing implementation approach with 

trading partners. (TBD)

Note: If Agencies would like to volunteer for a Trading Partner Spotlight session, please reach out to 

IGT@fiscal.treasury.gov

• Register for Office Hours here: https://fiscal.treasury.gov/training/g-invoicing-office-hours.html
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Pilot in QA-C

Establish 

Production 

Account

Define 

Organizational 

Hierarchy

Add/Train 

Users

Work with 

Trading 

Partners to 

Broker GT&Cs

Process 

Transactions

Sprinting Towards the October 1st, 2022 G-Invoicing Mandate

Progress Towards the G-Inv Mandate

• 97% of Significant Entities have established production accounts and are 

actively preparing for GT&Cs 

• AITs will continue to work with agencies to complete Organizational model, and 

train agency trainers in preparation for brokering GT&Cs. 

Agencies should be ready to broker GT&Cs with 

partners by June 2022.
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Survey Questions

1. With G-Invoicing how does your agency plan on brokering GT&C’s?

a) Very granular (bureau level) Agreements similar to the current 7600A/B 

process today

b) More generic (agency level) Umbrella Agreements

c) Mix of a & b depending on the need and/or activity

2. As a Requesting Agency, are you comfortable with the Servicing 

Agency collecting/initiating Performance while an Order is being 

Modified regardless of the reason why it’s being Modified?

3. As a Servicing Agency, are you comfortable collecting/initiating 

Performance while an Order is being Modified regardless of the reason 

why it’s being Modified?

*Link to Survey Questions: https://www.surveymonkey.com/r/VHR6XM6
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G-Invoicing Program Contacts

For IGT Program Management and Agency Outreach Support

Andy Morris

Manager, Intragovernmental Transaction & Reconciliation Branch (ITRB)

Bureau of the Fiscal Service – Fiscal Accounting

andrew.r.morris@fiscal.treasury.gov

Jeff Board

G-Invoicing Product Owner, ITRB

Bureau of the Fiscal Service – Fiscal Accounting

jeffrey.board@fiscal.treasury.gov

Keith Jarboe

IGT Agency Outreach, Engagement & Onboarding

Bureau of the Fiscal Service – Fiscal Accounting

keith.jarboe@fiscal.treasury.gov

For Intragovernmental Transactions Working Group Information

IGT@fiscal.treasury.gov

https://www.fiscal.treasury.gov/g-invoice/
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Appendix

• Post-Mandate Work Underway (Slide 15)

• Next Release Information (Slide 16)

• Upcoming Program Objectives (Slide 17)

• Resource, Knowledge, and Training Offerings (Slides 18-20)
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Post-Mandate Work Underway

• Working on post-mandate API Specifications

• Proposed features:

‒ In-Flight Orders

‒ Low Dollar Purchases (7600-EZ)

‒ Constructive Order Acceptance (GSA Rent)

‒ Allow Performance against an open Order while it’s being modified

‒ Allow Order Maintenance while GT&C is being modified

‒ Revert a modified GT&C or Order back to open status

‒ Allow Zero Quantity Refund

‒ Prohibit non-printable characters

‒ Budget Object Class – Required (Requesting Agency Only)

‒ Validate Line Item Code using Product Service Code

‒ Correct rounding issues
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Upcoming Release Information

• Release 4.4 – next production deployment tentatively planned for Spring 

2022

‒ GT&C Workflow by Org Group

‒ Continue improving user API efficiencies

‒ Undelivered Balance enhancements

• Addressed issues when two Accounting Periods are open

‒ More efficient GT&C Summary List page

‒ New Report Menu and Performance Report

‒ New Supervisor Roles created
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Upcoming Program Objectives

• Develop and Publish Post-Mandate Enhancement Specifications

‒ Including: Low Dollar (7600-EZ), In-Flight Order Upload and Constructive Order 

Acceptance

‒ Will NOT be included as enhancements in our next production deployment (PostMandate)

• G-Invoicing Program Guide – Under review for updates

‒ Guide for Basic Accounting and Reporting
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Knowledge and Training Offerings

G-Invoicing Learning Opportunities

• Our Agency Implementation Team hosts a variety of training options.

• Independent Training Resources including pre-recorded G-Invoicing training 

videos are available through the G-Invoicing website: 

https://www.fiscal.treasury.gov/g-invoice/training.html

• Register for Webinar-based Training and access to On-Demand Financial 

Management Training Videos here: https://www.fiscal.treasury.gov/training/
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Connecting With Your Trading Partners

• Staying up to date on your Partners’ progress is key to your own success in 

transitioning your IGT Buy/Sell activity to G-Invoicing

• Fiscal Service provides several utilities to facilitate effective communication with your 

Partners to gain an understanding of their implementation approach and timeline 

• G-Invoicing’s OMB Max page contains data 

related to each Agency’s Implementation 

Status including the following:

‒ Implementation Plans for Significant 

Reporting Entities who receive IGT 

Scorecards 

‒ Trading Partner Directory which displays 

enrollment status and transaction 

processing readiness by Implementation 

Entity

‒ Visit our OMB Max site to access these 

resources: 

https://community.max.gov/x/szd0ZQ
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You’re Not Alone – We’re Here To Help

Agency Implementation Team (AIT)

• Education

‒ Business Process Walkthroughs

‒ Application Demos

‒ User Training

• Account Establishment

• Enrollment Assistance

• Production Support

• Assistance with Agency-Led Implementation Team

Engagement | Outreach | Support