GTAS Updates

Alex Abshire and Dan Adams

May 2021
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• Can we utilize our GTAS ATB’s in our Data Act File submissions? 

• Yes, currently all of the data is contained within GTAS for File A

• Data Act broker currently has the capability to generate the File A submission 

for agencies from the GTAS data that feeds into the broker

• What about the Data Act File B submission? 

• GTAS currently has all of the needed data except:

• Budget Object Class (BOC)

• Program Activity Code

• Data Act File C submission

• There are currently no plans for GTAS data to be able to generate File C for 

agencies

Utilizing GTAS data for Data Act submissions
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• 4-Character Code within GTAS bulk file (no decimal places)

• GTAS will be ready to accept BOC’s beginning this summer of 2021

• Agencies can start submitting BOC at that time

• It will not be required until a later date

• The list of acceptable BOC values to use in GTAS bulk file will be 

provided

• Initially 3 digits will only be used with the 4th digit being a placeholder 

• Leaves room for flexibility in the future with minimal impact to agencies

Budget Object Class (BOC)
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• Future enhancement to GTAS

• There is currently an internal project within OMB to look further into the 

Program Activity Code before implementing in GTAS

• Will be implemented at a later date

• Fiscal Service/OMB will communicate this out once the GTAS implementation 

date has been finalized

• Automates File B in Data Act broker from GTAS data

Program Activity Code
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• Currently the DEFC is a 1 alpha character format

• Expanding the DEFC due to remaining available characters

• DEFC will be updated to be a 3 alpha character field

• Fiscal Service will be ready to accept the updated format in Summer 

2021

• Exact date will be communicated to agencies once GTAS deployment date has 

been finalized

• Fiscal Service will be able to accept 1-digit or 3-digit DEFC during 

implementation phase 

• We will be converting the 1-digit DEFC to the 3-digit systematically in GTAS

• This will be required for agencies at a later date

• Fiscal Service/OMB will communicate this out when date has been finalized

Disaster Emergency Fund Code (DEFC)
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• DEFC Interface and Validation 90

• August 2021

• OMB source file for DEFC use

• Eliminates need for scripts

• Allows for faster turn-around on newly approved exceptions

• Build Validations Refactor

• Mostly invisible to external users

• May add flexibility for validation changes during the reporting window

• Abnormal Balances

• Expected for period 08 or 09

Validations
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• Edits 125-132

• Loan BETCs added in March 2020

• Set to go fatal in period 10

• Memo Lines

• Lines 5311-5314, 5321-5324, 5331, and 5341 must be positive

• Proposed Analytical for FY21, Fatal for FY22

• Additional review to be done for lines 5332-5334 and 5342-5344

• Build Edits Refactor

• Mostly invisible to external users

• May add flexibility for dealing with recurring overrides

Edits
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• Prior Year Comparison

• Bureau/Sub-Component

• Variance Analysis

• Customized Line Breakout

• User Interface Preview

Financial Statements
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• Fiscal Service met with all Significant Entities in 2020 regarding 

generating financial statements from GTAS 

• A request we received was being able to generate financial statements 

at a bureau or sub-component level 

• Fiscal Service is looking to implement a bureau code within the GTAS 

bulk file to enable this functionality within GTAS

• This will not be required for agencies that are generating statements at the 

department/FR Entity level

• Currently analyzing different types of functionality within GTAS to accept 

multiple types of bulk files 

Bureau Code
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Contact Information

Alex Abshire, Supervisory Accountant 

General Ledger & Advisory Branch 

Bureau of the Fiscal Service

(304) 480-8383

Alexander.Abshire@fiscal.treasury.gov

Dan Adams, Senior Accountant 

General Ledger & Advisory Branch 

Bureau of the Fiscal Service

(304) 480-5152

Daniel.Adams@fiscal.treasury.gov

GTAS Questions:

GTAS.Team@fiscal.treasury.gov