OPERATING MATERIALS AND SUPPLIES HELD FOR REPAIR OR IN DEVELOPMENT

EFFECTIVE FISCAL YEAR 2018

PREPARED BY:

GENERAL LEDGER AND ADVISORY BRANCH

FISCAL ACCOUNTING

BUREAU OF THE FISCAL SERVICE

U.S. DEPARTMENT OF THE TREASURY
OPERATING MATERIALS AND SUPPLIES HELD FOR REPAIR OR IN DEVELOPMENT

EFFECTIVE 2018

Page 2 of 43

 March 2018

 

Version Number Date Description of Change Effective

USSGL TFM

Effective 

Date

1.0 2002 Original Version

2.0 05/2017 Updated case study (account numbers and titles, Transaction 

Codes, crosswalks) in accordance with T/L S2-17-06, revised 

the Introduction, added USSGL account 151600, and added 

Scenario 2.

17-06 FY2018

3.0 12/2017 Revised wording for transactions and updated SF-133 18-04 FY2018
OPERATING MATERIALS AND SUPPLIES HELD FOR REPAIR OR IN DEVELOPMENT

EFFECTIVE 2018

Page 3 of 43

 March 2018

 

Introduction

The Department of Defense purchases reparable components, subsystems and assemblies, consumable repair parts, bulk items and 

material, subsistence, and expendable end items, including clothing and other personal gear to hold in stock. The Department of 

Defense also purchases munitions ranging from tactical missiles and bombs to small caliber ammunition. If items are purchased with 

working capital funds and held in stock for sale to end users, then the stock is reported as inventory on the financial statements of the 

pertinent working capital fund entity. If items are purchased with procurement funds and held for issue without reimbursement to end 

users, then the stock is reported as operating materials and supplies (OM&S) on the financial statements of the pertinent general fund 

entity.

The material in stock is held for sale or issue, held for future sale or future issue, held for repair, or held as excess, obsolete or 

condemned pending transfer to disposal. 

Inventory Account Account Title OM&S Account Account Title

152100 Inventory Purchased for Resale 151100 Operating Materials and Supplies Held for Use

152200 Inventory Held in Reserve for Future Sale 151200 Operating Materials and Supplies Held in 

 Reserve for Future Use

152300 Inventory Held for Repair 151400 Operating Materials and Supplies Held for 

 Repair

152400 Inventory – Excess, Obsolete, and 151300 Operating Materials and Supplies - Excess, 

 Unserviceable Obsolete, and Unserviceable

152900 Inventory – Allowance 151900 Operating Materials and Supplies 

 Allowance

 151600 Operating Materials and Supplies in

 Development 

The Department of Defense has OM&S items that are held for repair. For instance, if the tail fin of a bomb is bent, the bomb is not 

thrown away. Replacing the damaged tail fin repairs the bomb. Similarly, spare parts for certain aircraft (e.g., the C-17) are stocked 

in the general fund and issued to replace broken parts. The broken parts are then repaired and returned to stock as serviceable assets. 
OPERATING MATERIALS AND SUPPLIES HELD FOR REPAIR OR IN DEVELOPMENT

EFFECTIVE 2018

Page 4 of 43

 March 2018

 

In addition, the Department of Defense enters into contracts with suppliers to build munitions that can take several years to develop 

and complete. During this time, the Department of Defense makes progress payments to their suppliers. Title to the portion completed 

in the progress billings passes to the Department of Defense at the time of payment. Therefore, these payments would be recorded in 

the new USSGL account 151600, “Operating Materials and Supplies in Development” until completion of the contract and all 

progress payments have been made. 

Sample transactions and further details follow.

Note that the illustrative transactions above use the allowance account. Statement of Federal Financial Accounting Standard # 3, 

Accounting for Inventory and Related Property, permits the use of either the direct method or the allowance method with inventory 

held for repair. The Department of Defense has opted for the allowance method. To be consistent, the allowance method also will be 

used for OM&S.

New USSGL Account (Approved June 2017)

Account Title: Operating Materials and Supplies in Development 

Account Number: 151600 

Normal Balance: Debit

Definition: The cost incurred or value of tangible personal property, such as operating materials and supplies in development that will 

be consumed in normal operations upon completion of development. Upon completion, these costs will be transferred to USSGL 

account 151100, “Operating Materials and Supplies Held for Use,” or USSGL account 151200 “Operating Materials and Supplies 

Held in Reserve for Future Use.” Only the Department of Defense may use this account. This account does not close at yearend.

Justification: Department of Defense procures various items as part of their Operating Material and Supplies that often require 

development by contractors/vendors. Such items result in progress payments made over a number of years while the items are 

developed. However, title is passed to DOD upon payment and not necessarily on delivery of the good. This USSGL account will 

provide a standard means for DOD to record this asset.
OPERATING MATERIALS AND SUPPLIES HELD FOR REPAIR OR IN DEVELOPMENT

EFFECTIVE 2018

Page 5 of 43

 March 2018

 

Attribute Table

No. USSGL Account Title Anticipated Budg/ 

Prop

Norm 

Bal

Begin

/End

Debit/ 

Credit

Auth 

Type 

Code

Apport 

Cat

Apport 

Cat B

151600 Operating Materials and Supplies 

in Development

N P D B/E D/C

Avail 

Time

BEA Cat Borrow 

Source

Budgetary

Impact 

Indicator

Cohort 

Yr

Cust/ 

Noncust

Exch/ 

Nonexch

Fed/ 

Non 

Fed

Trading 

Ptnr

Trading 

Ptnr 

Main

PY

Adj

Program 

Indicator

Program 

Rpt Cat

Reimb 

Flag

Year

of 

BA

Reduction 

Type Fund Type

Reporting 

Type 

Code

Financing

Account 

Code

TAS

Status

Trans. 

Code

EG/ER/ET E/F/U D/G/N U/E X/K/N

 Impact on Crosswalks (FY 2018)

USSGL

Account

 Balance 

 Sheet

 Net 

Cost

 Net 

Position

Custodial 

Activity

Reclassified 

Balance 

Sheet

Reclassified 

 Net 

 Cost

Reclassified

Net 

Position

SF133 Schedule 

P

SBR

151600 Line 12 N/A N/A N/A Line 2.4 N/A N/A N/A N/A N/A
OPERATING MATERIALS AND SUPPLIES HELD FOR REPAIR OR IN DEVELOPMENT

EFFECTIVE 2018

Page 6 of 43

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Listing of USSGL Accounts Used in This Scenario

Account Number Account Title

Budgetary

411900 Other Appropriations Realized

420100 Total Actual Resources - Collected

445000 Unapportioned Authority

451000 Apportionments

461000 Allotments - Realized Resources

470000 Commitments- Programs Subject to Apportionment

480100 Undelivered Orders - Obligations, Unpaid

490100 Delivered Orders - Obligations, Unpaid

490200 Delivered Orders - Obligations, Paid

Proprietary

101000 Fund Balance With Treasury

151100 Operating Materials and Supplies Held for Use

151400 Operating Materials and Supplies Held for Repair

151600 Operating Materials and Supplies in Development 

151900 Operating Materials and Supplies - Allowance

211000 Accounts Payable

310000 Unexpended Appropriations - Cumulative

310100 Unexpended Appropriations – Appropriations Received 

310700 Unexpended Appropriations - Used

331000 Cumulative Results of Operations

570000 Expended Appropriations

610000 Operating Expenses/Program Costs

679000 Other Expenses Not Requiring Budgetary Resources

*For Account Definitions please refer to the USSGL TFM Section II.
OPERATING MATERIALS AND SUPPLIES HELD FOR REPAIR OR IN DEVELOPMENT

EFFECTIVE 2018

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 March 2018

 

Scenario 1: Operating Materials and Supplies Held for Repair

Year 1

Beginning Trial Balances

Debit Credit

Accounts

Budgetary

None

Total - -

Proprietary

151100 Operating Materials and Supplies Held For Use 4,000

331000 Cumulative Results of Operations 4,000

Total 4,000 4,000
OPERATING MATERIALS AND SUPPLIES HELD FOR REPAIR OR IN DEVELOPMENT

EFFECTIVE 2018

Page 8 of 43

 March 2018

 

Illustrative Transactions

Transactions for an exchange of a serviceable spare part for a reparable one so a broken end item can be fixed.

1-1 To record the issue of the serviceable item

DR CR TC

Budgetary Entry

None

Proprietary Entry

679000 Other Expenses Not Requiring Budgetary Resources

 151100 Operating Materials and Supplies Held for Use

1,000

1,000

 

 E406

1-2 To record the turn-in of the broken part and to revalue the part based on the estimated repair costs.

DR CR TC

Budgetary Entry

None

Proprietary Entry

151400 Operating Materials and Supplies Held for Repair

 679000 Other Expenses Not Requiring Budgetary Resources

679000 Other Expenses Not Requiring Budgetary Resources

 151900 Operating Materials and Supplies-Allowance

1,000

400

1,000

400

 

 

 D526

 

 D528
OPERATING MATERIALS AND SUPPLIES HELD FOR REPAIR OR IN DEVELOPMENT

EFFECTIVE 2018

Page 9 of 43

 March 2018

 

Pre-Closing Trial Balances

Debit Credit

Accounts

Budgetary

None

Total - -

Proprietary

151100 Operating Materials and Supplies Held For Use 3,000

151400 Operating Materials and Supplies Held for Repair 1,000

151900 Operating Materials and Supplies – Allowance 400

331000 Cumulative Results of Operations 4,000

679000 Other Expenses Not Requiring Budgetary Resources 400

Total 4,400 4,400

Closing Entries

DR CR TC

Budgetary Entry

None

Proprietary Entry

331000 Cumulative Results of Operations

 679000 Expenses Not Requiring Budgetary Resources

400

400

 

 F336
OPERATING MATERIALS AND SUPPLIES HELD FOR REPAIR OR IN DEVELOPMENT

EFFECTIVE 2018

Page 10 of 43

 March 2018

 

Post-Closing Trial Balances

Debit Credit

Accounts

Budgetary

None

Total - -

Proprietary

151100 Operating Materials and Supplies Held For Use 3,000

151400 Operating Materials and Supplies Held for Repair 1,000

151900 Operating Materials and Supplies – Allowance 400

331000 Cumulative Results of Operations 3,600

Total 4,000 4,000

BALANCE SHEET

Assets:

12. Inventory and related property, net (151100E, 151400E, 151900E) 3,600

15. Total assets (calc.) 3,600

Net Position:

33. Cumulative results of operations - All Other Funds (3310000B, 679000E) 3,600

35. Total Net Position – All Other Funds (calc.) 3,600

36. Total Net Position (calc.) 3,600

37. Total liabilities and net position (calc.) 3,600
OPERATING MATERIALS AND SUPPLIES HELD FOR REPAIR OR IN DEVELOPMENT

EFFECTIVE 2018

Page 11 of 43

 March 2018

 

STATEMENT OF NET COST

Gross Program Costs:

Program A:

1. Gross costs (679000E) 400 

3. Net program costs: (calc. 1-2) 400

8. Net cost of operations (calc. 5+6-3) 400

STATEMENT OF CHANGES IN NET POSITION 

Cumulative Results from Operations:

1. Beginning Balances (331000B) 4,000

3. Beginning balances, as adjusted (calc. 1 through 2B) 4,000

Budgetary Financing Sources:

14. Total Financing Sources (calc. 4 through 13) -

15. Net Cost of Operations (+/-) 400 

16. Net Change (calc. 14-15) (400)

17. Cumulative Results of Operations (calc. 3+16) 3,600

Unexpended Appropriations:

Budgetary Financing Sources:

25. Total Budgetary Financing Sources ( calc. 21 through 24) -

26. Total Unexpended Appropriations ( calc. 20 + 25) -

27. Net Position (calc. 17 + 26) 3,600
OPERATING MATERIALS AND SUPPLIES HELD FOR REPAIR OR IN DEVELOPMENT

EFFECTIVE 2018

Page 12 of 43

 March 2018

 

Reclassified Statements

RECLASSIFIED BALANCE SHEET 

1 Assets

2 Non-federal

2.4 Inventories and related properties, net (151100E, 151400E, 151900E) 3,600

2.9 Total non-federal assets (calc. 2.1..2.8) 3,600

3 Federal 

3.14 Total federal assets (calc. 3.1..3.13) -

4 Total assets (calc. 2.9+3.14) 3,600

5 Liabilities:

6 Non-federal

6.10 Total non-federal liabilities (calc. 6.1..6.9) -

8 Total liabilities ( calc. 6.10+7.14) -

9 Net position:

9.2 Net position– funds other than those from dedicated collections ( 331000E, 679000E) 3,600

10 Total net position (calc. 9.1+9.2) 3,600

11 Total liabilities and net position (calc. 8+10) 3,600

RECLASSIFIED STATEMENT OF NET COST

1 Gross costs -

2 Non-federal gross costs (679000E) 400

6 Total non-federal gross cost (calc. 2..5) 400

8 Total federal gross cost (calc. 7.1..7.8) -

9 Department total gross cost (calc. 6+8) 400

10 Earned revenue

11 Non-federal earned revenue -

12 Federal earned revenue

13 Total federal earned revenue (calc. 12.1..12.7) -
OPERATING MATERIALS AND SUPPLIES HELD FOR REPAIR OR IN DEVELOPMENT

EFFECTIVE 2018

Page 13 of 43

 March 2018

 

RECLASSIFIED STATEMENT OF NET COST

14 Department total earned revenue (calc. 11+13) -

15 Net Cost of Operations (calc. 14-9) 400

RECLASSIFIED STATEMENT OF OPERATIONS AND CHANGES IN NET POSITION

1 Net position, beginning of period (331000E) 4,000

4 Net position, beginning of period – adjusted (calc. 1..2.1..2.2..3.1..and 3.2) 4,000

5 Non-federal non-exchange revenue:

5.9 Total non-federal non-exchange revenue (calc. 5.1..5.8) -

6 Federal non-exchange revenue: -

6.5 Total federal non-exchange revenue (calc. 6.1..6.4) -

7 Budgetary financing sources:

7.20 Total budgetary financing sources (calc. 7.1..7.19) -

8 Other financing sources:

8.11 Total other financing sources (calc. 8.1..8.10) -

9 Net cost of operations (+/-) -

10 Net position, end of period (calc. 4, 5.9, 6.5, 7.20, 8.11, and 9) 4,000
OPERATING MATERIALS AND SUPPLIES HELD FOR REPAIR OR IN DEVELOPMENT

EFFECTIVE 2018

Page 14 of 43

 March 2018

 

Year 2

Transactions to record the repair of the broken item and its return to stock as a serviceable asset.

2-1 To record the record enactment of appropriation, apportionment of authority by OMB, and the allotment of authority.

DR CR TC

Budgetary Entry

411900 Other Appropriations Realized

 445000 Unapportioned Authority

445000 Unapportioned Authority

 451000 Apportionments

451000 Apportionments

 461000 Allotments- Realized Resources

Proprietary Entry

101000 Fund Balance With Treasury

 310100 Unexpended Appropriations – Appropriations Received

500

 500

 

 500

 500

 500

 500

 

 500

 500

 A104

 

 A116

 

A120

 

 A104

2-2 To record the obligation for repair contract

DR CR TC

Budgetary Entry

461000 Allotments – Realized Resources

 480100 Undelivered Orders – Obligations, Unpaid

Proprietary Entry

None

400

 400 B306
OPERATING MATERIALS AND SUPPLIES HELD FOR REPAIR OR IN DEVELOPMENT

EFFECTIVE 2018

Page 15 of 43

 March 2018

 

2-3 To record the repair of the broken part

DR CR TC

Budgetary Entry

480100 Undelivered Orders – Obligations, Unpaid

 490100 Delivered Orders – Obligations, Unpaid

Proprietary Entry

610000 Operating Expenses/Program Costs

 211000 Accounts Payable

310700 Unexpended Appropriations-Used

 570000 Expended Appropriations

400

400

400

 400

 

 400

 400

 

D134

 

 B134

2-4 To record the item’s return to stock as a serviceable item

DR CR TC

Budgetary Entry

None

Proprietary Entry

151100 Operating Materials and Supplies Held for Use

 151400 Operating Materials and Supplies Held for Repair

151900 Operating Materials and Supplies – Allowance

 679000 Other Expenses Not Requiring Budgetary Resources

1,000

400

 

 

 1,000

 400 

 

 

 D530

 D528R
OPERATING MATERIALS AND SUPPLIES HELD FOR REPAIR OR IN DEVELOPMENT

EFFECTIVE 2018

Page 16 of 43

 March 2018

 

Pre-Closing Trial Balances

Debit Credit

Accounts

Budgetary

411900 Other Appropriations Realized 500

461000 Allotments – Realized Resources 100

490100 Delivered Orders – Obligations, Unpaid 400

Total 500 500

Proprietary

101000 Fund Balance With Treasury 500

151100 Operating Materials and Supplies Held For Use 4,000

211000 Accounts Payable 400

310100 Unexpended Appropriations – Appropriations Received 500

310700 Unexpended Appropriations-Used 400

331000 Cumulative Results of Operations 3,600

570000 Expended Appropriations 400

610000 Operating Expenses/Program Costs 400

679000 Other Expenses Not Requiring Budgetary Resources 400

Total 5,300 5,300
OPERATING MATERIALS AND SUPPLIES HELD FOR REPAIR OR IN DEVELOPMENT

EFFECTIVE 2018

Page 17 of 43

 March 2018

 

Closing Entries

DR CR TC

Budgetary Entry

4201000 Total Actual Resources – Collected

 411900 Other Appropriations Realized

461000 Allotments – Realized Resources

 445000 Unapportioned Authority

Proprietary Entry

570000 Expended Appropriations

679000 Other Expenses Not Requiring Budgetary Resources

 331000 Cumulative Results of Operations

 610000 Operating Expenses/Program Costs

310100 Unexpended Appropriations – Appropriations Received

 310000 Unexpended Appropriations – Cumulative

 310700 Unexpended Appropriations-Used

500

 100

 

 400

400

 500 

 500

100

 

 400

400

100

400

 F302

 

 

 F308

 

 

 F336

 

 

 

F342
OPERATING MATERIALS AND SUPPLIES HELD FOR REPAIR OR IN DEVELOPMENT

EFFECTIVE 2018

Page 18 of 43

 March 2018

 

Post-Closing Trial Balances

Debit Credit

Accounts

Budgetary

420100 Total Actual Resources - Collected 500

445000 Unapportioned Authority 100

490100 Delivered Orders – Obligations, Unpaid 400

Total 500 500

Proprietary

101000 Fund Balance With Treasury 500

151100 Operating Materials and Supplies Held For Use 4,000

211000 Accounts Payable 400

310000 Expended Appropriations - Cumulative 100

331000 Cumulative Results of Operations 4,000

Total 4,500 4,500
OPERATING MATERIALS AND SUPPLIES HELD FOR REPAIR OR IN DEVELOPMENT

EFFECTIVE 2018

Page 19 of 43

 March 2018

 

BALANCE SHEET

Assets:

1. Fund Balance With Treasury (101000E) 500

12. Inventory and related property, net (151100E) 4,000

15. Total assets (calc.) 4,500

Liabilities:

17. Accounts Payable (211000E) 400

28. Total Liabilities (calc.) 400

Net Position:

31. Unexpended appropriations – All Other Funds(310100E, 310700E) 100

33. Cumulative results of operations - All Other Funds (331000E) 4,000

35. Total Net Position – All Other Funds (calc.) 4,100

36. Total Net Position (calc.) 4,100

37. Total liabilities and net position (calc.) 4,500

STATEMENT OF NET COST

Gross Program Costs:

Program A:

1. Gross costs (610000E, 679000E) - 

3. Net program costs: (calc.) -
OPERATING MATERIALS AND SUPPLIES HELD FOR REPAIR OR IN DEVELOPMENT

EFFECTIVE 2018

Page 20 of 43

 March 2018

 

STATEMENT OF NET COST

8. Net cost of operations (calc.) -

STATEMENT OF CHANGES IN NET POSITION 

Cumulative Results from Operations:

1. Beginning Balances (331000E) 3,600

3. Beginning balances, as adjusted (calc. 1 + 2B) 3,600

Budgetary Financing Sources:

5. Appropriations used (570000E) 400

14. Total Financing Sources ( calc. 4 through 13) 400

15. Net Cost of Operations (+/-) - 

16. Net Change (calc. 14-15) 400

17. Cumulative Results of Operations (calc. 3+16) 4,000

Unexpended Appropriations:

18. Beginning Balance -

Budgetary Financing Sources:

19. Adjustments (+ or -)

20. Beginning balance, as adjusted (calc. 18 through 19B) -

21. Appropriations received (310100E) 500

24. Appropriations used (310700E) (400)

25. Total Budgetary Financing Sources ( calc. 21 through 24) 100

26. Total Unexpended Appropriations ( calc. 20 + 25) 100

27. Net Position (calc. 17 + 26) 4,100
OPERATING MATERIALS AND SUPPLIES HELD FOR REPAIR OR IN DEVELOPMENT

EFFECTIVE 2018

Page 21 of 43

 March 2018

 

STATEMENT OF BUDGETARY RESOURCES

Budgetary resources:

1290 Appropriations (discretionary and mandatory) (411900E) 500

1910 Total budgetary resources (calc.) 500

Status of Budgetary Resources:

2190 New obligations and upward adjustments (total) (490100E) 400

2204 Apportioned, unexpired accounts (461000E) 100

2490 Unobligated balance, end of year (total) (calc. 2204 + 2304 +2404 + 2413 and 2412 + 2413) 100

2500 Total budgetary resources (calc. 2190 and 2490) 500 

Change in obligated balance:

Unpaid obligations:

3012 New obligations and upward adjustments (490100E) 400

3050 Unpaid obligations, end of year (490100E) 400

3200 Obligated balance, end of year 400

Budget Authority and Outlays, Net:

4175 Budget authority, gross (discretionary and mandatory) (calc.) 500

4180 Budget authority, net (total) (discretionary and mandatory) (calc.) 500
OPERATING MATERIALS AND SUPPLIES HELD FOR REPAIR OR IN DEVELOPMENT

EFFECTIVE 2018

Page 22 of 43

 March 2018

 

SF 133: REPORT ON BUDGET EXECUTION AND BUDGETARY RESOURCES & BUDGET PROGRAM AND 

FINANCING SCHEDULE 

(SCHEDULE P)

Budgetary Resources SF 133 Schedule P

All accounts: 

0900 Total new obligations, unexpired accounts (490100E) 400

Budget Authority:

Appropriations:

Discretionary:

1100 Appropriation (411900E) 500 500

1160 Appropriation, discretionary (total) 500 500

1900 Budgetary authority (total) 500 500

1910 Total budgetary resources (calc.) 500

1930 Total budgetary resources available 500

Memorandum (non-add) entries:

All accounts:

1941 Unexpired unobligated balance, end of year (461000E) 100

STATUS OF BUDGETARY RESOURCES

New obligations and upward adjustments:

Direct:

2001 Category A (by quarter) (490100E) 400

2004 Direct obligations (total) 400

2190 New obligations and upward adjustments (total) 400
OPERATING MATERIALS AND SUPPLIES HELD FOR REPAIR OR IN DEVELOPMENT

EFFECTIVE 2018

Page 23 of 43

 March 2018

 

SF 133: REPORT ON BUDGET EXECUTION AND BUDGETARY RESOURCES & BUDGET PROGRAM AND 

FINANCING SCHEDULE

(SCHEDULE P)

Unobligated balance:

Apportioned , unexpired accounts:

2201 Available in the current period (461000E) 100

2412 Unexpired unobligated balance: end of year (calc.) 100

2500 Total budgetary resources (calc.) 500

CHANGE IN OBLIGATED BALANCE

Unpaid obligations:

3010 New obligations, unexpired accounts (490100E) 400 400

3200 Obligated balance, end of year (+ or -) 400 400

BUDGET AUTHORITY AND OUTLAYS, NET

Discretionary:

Gross budget authority and outlays:

4000 Budget authority, gross (calc.) 500 500

Reclassified Statements

RECLASSIFIED BALANCE SHEET 

1 Assets

2 Non-federal

2.4 Inventories and related properties, net (151100E) 4,000

2.9 Total non-federal assets (calc. 2.1..2.8) 4,000

3 Federal 

3.1 Fund balance with Treasury (RC/40)/1 (101000E) 500
OPERATING MATERIALS AND SUPPLIES HELD FOR REPAIR OR IN DEVELOPMENT

EFFECTIVE 2018

Page 24 of 43

 March 2018

 

RECLASSIFIED BALANCE SHEET 

3.14 Total federal assets (calc. 3.1..3.13) 500

4 Total assets (calc. 2.9+3.14) 4,500

5 Liabilities:

6 Non-federal

6.1 Accounts payable (211000E) 400

6.10 Total non-federal liabilities (calc. 6.1..6.9) 400

8 Total liabilities ( calc. 6.10+7.14) 400

9 Net position:

9.2 Net position– funds other than those from dedicated collections ( 310100E, 310700E, 331000E, 570000E, 

610000E, 679000E)

4,100

10 Total net position (calc. 9.1+9.2) 4,100

11 Total liabilities and net position (calc. 8+10) 4,500

RECLASSIFIED STATEMENT OF NET COST

1 Gross costs -

2 Non-federal gross costs (610000E, 679000E) 800

6 Total non-federal gross cost (calc. 2..5) 800

8 Total federal gross cost (calc. 7.1..7.8) -

9 Department total gross cost (calc. 6+8) 800

10 Earned revenue

11 Non-federal earned revenue -

12 Federal earned revenue

13 Total federal earned revenue (calc. 12.1..12.7) -

14 Department total earned revenue (calc. 11+13) -

15 Net cost of operations (calc. 14-9) 800

RECLASSIFIED STATEMENT OF OPERATIONS AND CHANGES IN NET POSITION

1 Net position, beginning of period (331000E) 3,600
OPERATING MATERIALS AND SUPPLIES HELD FOR REPAIR OR IN DEVELOPMENT

EFFECTIVE 2018

Page 25 of 43

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RECLASSIFIED STATEMENT OF OPERATIONS AND CHANGES IN NET POSITION

4 Net position, beginning of period – adjusted (calc. 1..2.1..2.2..3.1..and 3.2) 3,600

5 Non-federal non-exchange revenue:

5.9 Total non-federal non-exchange revenue (calc. 5.1..5.8) -

6 Federal non-exchange revenue: -

6.5 Total federal non-exchange revenue (calc. 6.1..6.4) -

7 Budgetary financing sources:

7.1 Appropriations received as adjusted (rescissions and other adjustments) (RC 41)/1 (310100E) 500

7.2 Appropriations used (RC 39)/1 (310700E) 400

7.3 Appropriations expended (RC 38)/1 (570000E) 400

7.20 Total budgetary financing sources (calc. 7.1..7.19) 500

8 Other financing sources:

8.11 Total other financing sources (calc. 8.1..8.10) -

9 Net cost of operations (+/-) -

10 Net position, end of period (calc. 4, 5.9, 6.5, 7.20, 8.11, and 9) 4,100
OPERATING MATERIALS AND SUPPLIES HELD FOR REPAIR OR IN DEVELOPMENT

EFFECTIVE 2018

Page 26 of 43

 March 2018

 

Scenario 2: Operating Materials and Supplies in Development

Year 1

1-1 To record the enactment of appropriation, apportionment of authority by OMB, and the allotment of authority.

DR CR TC

Budgetary Entry

411900 Other Appropriations Realized

 445000 Unapportioned Authority

445000 Unapportioned Authority

451000 Apportionment

451000 Apportionment

 461000 Allotments – Realized Resources

Proprietary Entry

101000 (G) Fund Balance With Treasury

 310100 (G) Unexpended Appropriations – Appropriations Received

12,000

12,000

 12,000

 12,000

 12,000 

 

 12,000

 12,000

 12,000

 

 A104

 

 A116

 A120

 

 

 

 

1-2 Department of Defense commits resources to build and deliver munitions.

DR CR TC

Budgetary Entry

461000 Allotments-Realized Resources

 470000 Commitments- Programs Subject to Apportionment

Proprietary Entry

None

 12,000

12,000 B302

 

 
OPERATING MATERIALS AND SUPPLIES HELD FOR REPAIR OR IN DEVELOPMENT

EFFECTIVE 2018

Page 27 of 43

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1-3 Department of Defense enters into contract with supplier and records current-year undelivered orders without an advance.

DR CR TC

Budgetary Entry

470000 Commitments- Programs Subject to Apportionment

 480100 Undelivered Orders - Obligations, Unpaid

Proprietary Entry

None

 12,000

12,000 B306

 

1-4 Department of Defense receives progress billing from supplier.

DR CR TC

Budgetary Entry

480100 Undelivered Orders- Obligations, Unpaid

490100 Delivered Orders- Obligations, Unpaid

Proprietary Entry

151600 Operating Materials and Supplies in Development

 211000 (N) Accounts Payable

310700 (G) Unexpended Appropriations – Used

 570000 (G) Expended Appropriations

4,000

4,000

 4,000

 4,000

4,000

 4,000

 

 B402

 

 

 

 B134
OPERATING MATERIALS AND SUPPLIES HELD FOR REPAIR OR IN DEVELOPMENT

EFFECTIVE 2018

Page 28 of 43

 March 2018

 

1-5 Department of Defense makes progress payment to supplier for work performed through progress billing.

DR CR TC

Budgetary Entry

490100 Delivered Orders - Obligations, Unpaid

490200 Delivered Orders - Obligations, Paid

Proprietary Entry

211000 (N) Accounts Payable

101000 (G) Fund Balance With Treasury

4,000

4,000

 4,000

4,000

 

 

 B110

 

 

Pre-Closing Trial Balances

Debit Credit

Accounts

Budgetary

411900 Other Appropriations Realized 12,000

480100 Undelivered Orders- Obligations, Unpaid 8,000

490200 Delivered Orders - Obligations, Paid 4,000

Total 12,000 12,000

Proprietary

101000 (G) Fund Balance With Treasury 8,000

151600 Operating Materials and Supplies in Development 4,000

310100 (G) Unexpended Appropriations – Appropriations Received 12,000

310700 (G) Unexpended Appropriations – Used 4,000

570000 (G) Expended Appropriations 4,000

Total 16,000 16,000
OPERATING MATERIALS AND SUPPLIES HELD FOR REPAIR OR IN DEVELOPMENT

EFFECTIVE 2018

Page 29 of 43

 March 2018

 

Closing Entries

DR CR TC

Budgetary Entry

4201000 Total Actual Resources – Collected

 411900 Other Appropriations Realized

490200 Delivered Orders - Obligations, Paid

 420100 Total Actual Resources - Collected

Proprietary Entry

310100 (G)Unexpended Appropriations – Appropriations Received

 310000 Unexpended Appropriations – Cumulative

310000 Unexpended Appropriations – Cumulative

 310700 (G) Unexpended Appropriations – Used

570000 (G) Expended Appropriations 

 331000 Cumulative Results of Operations

12,000

4,000

12,000

4,000

4,000

 12,000

4,000

12,000

4,000

4,000

F302

 

 

 F314

 F342

F342

F336
OPERATING MATERIALS AND SUPPLIES HELD FOR REPAIR OR IN DEVELOPMENT

EFFECTIVE 2018

Page 30 of 43

 March 2018

 

Post-Closing Trial Balances

Debit Credit

Accounts

Budgetary

420100 Total Actual Resources – Collected 8,000

480100 Undelivered Orders- Obligations, Unpaid 8,000 

Total 8,000 8,000

Proprietary

101000 (G) Fund Balance With Treasury 8,000

151600 Operating Materials and Supplies in Development 4,000

310000 Unexpended Appropriations – Cumulative 8,000

331000 Cumulative Results of Operations 4,000

Total 12,000 12,000

BALANCE SHEET

Assets:

1. Fund Balance With Treasury (101000E) 8,000

12. Inventory and related property, net (151600E) 4,000

15. Total assets (calc.) 12,000

Liabilities:

17. Accounts Payable (211000E) -

28. Total Liabilities (calc.) -
OPERATING MATERIALS AND SUPPLIES HELD FOR REPAIR OR IN DEVELOPMENT

EFFECTIVE 2018

Page 31 of 43

 March 2018

 

BALANCE SHEET

Net Position:

31. Unexpended appropriations – All Other Funds(310100E, 310700E) 8,000

33. Cumulative results of operations - All Other Funds (570000E) 4,000

35. Total Net Position – All Other Funds (calc.) 12,000

36. Total Net Position (calc.) 12,000

37. Total liabilities and net position (calc.) 12,000

STATEMENT OF CHANGES IN NET POSITION 

Cumulative Results from Operations:

1. Beginning Balances -

5. Appropriations used (570000E) 4,000

14. Total Financing Sources (calc.) 4,000

15. Net Cost of Operations -

16. Net Change (calc.) 4,000

17. Cumulative Results of Operations (calc. 3 + 16) 4,000

Unexpended Appropriations:

18. Beginning Balance -

20. Beginning balance, as adjusted (calc. 18 through 19B) -

Budgetary Financing Sources:

21. Appropriation received (310100E) 12,000

24. Appropriations used (310700E) (4,000)

25. Total Budgetary Financing Sources ( calc. 21 through 24) 8,000
OPERATING MATERIALS AND SUPPLIES HELD FOR REPAIR OR IN DEVELOPMENT

EFFECTIVE 2018

Page 32 of 43

 March 2018

 

STATEMENT OF CHANGES IN NET POSITION

26. Total Unexpended Appropriations ( calc. 20 + 25) 8,000

27. Net Position (calc. 17 + 26) 12,000

STATEMENT OF BUDGETARY RESOURCES

Budgetary resources:

1290 Appropriations (discretionary and mandatory) (411900E) 12,000

1910 Total budgetary resources 12,000

Status of budgetary resources:

2190 New obligations and upward adjustments (total) (480100E, 490200E) 12,000

2490 Unobligated balances, end of year (total) -

2500 Total budgetary resources 12,000

Change in obligated balance:

Unpaid obligations:

3012 New obligations and upward adjustments (480100E, 490200E) 12,000

3020 Outlays (gross) (490200E) (4,000)

3050 Unpaid obligations, end of the year (480100E) 8,000

3200 Obligated balance, end of the year (calc.) 8,000

Budget Authority and Outlays, Net:

4175 Budget authority, gross (discretionary and mandatory) (calc.) 12,000

4180 Budget authority, net (total) (discretionary and mandatory) (calc.) 12,000

4185 Outlays, gross (discretionary and mandatory) (490200E) 4,000
OPERATING MATERIALS AND SUPPLIES HELD FOR REPAIR OR IN DEVELOPMENT

EFFECTIVE 2018

Page 33 of 43

 March 2018

 

STATEMENT OF BUDGETARY RESOURCES

4190 Outlays, net (total) (discretionary and mandatory) 4,000

SF 133: REPORT ON BUDGET EXECUTION AND BUDGETARY RESOURCES & BUDGET PROGRAM AND 

FINANCING SCHEDULE 

(SCHEDULE P)

BUDGETARY RESOURCES SF 133 Schedule P

All accounts: 

0900 Total new obligations (480100E, 490200E) 12,000

Budget authority:

Appropriations:

Discretionary:

1100 Appropriations (411900E) 12,000 12,000

1160 Appropriation, discretionary (total) 12,000 12,000

1900 Budgetary authority (total) 12,000 12,000

1910 Total budgetary resources (calc.) 12,000

1930 Total budgetary resources available 12,000

STATUS OF BUDGETARY RESOURCES

New obligations and upward adjustments:

Direct:

2001 Category A (by quarter) (480100E, 490200E) 12,000

2004 Direct obligations (total) 12,000

2190 New obligations and upward adjustments (total) 12,000

2500 Total budgetary resources (calc.) 12,000
OPERATING MATERIALS AND SUPPLIES HELD FOR REPAIR OR IN DEVELOPMENT

EFFECTIVE 2018

Page 34 of 43

 March 2018

 

SF 133: REPORT ON BUDGET EXECUTION AND BUDGETARY RESOURCES & BUDGET PROGRAM AND 

FINANCING SCHEDULE 

(SCHEDULE P)

CHANGE IN OBLIGATED BALANCE

Unpaid obligations:

3010 New obligations, unexpired accounts (480100E) 12,000 12,000

3020 Outlays (gross) (-) (490200E) (4,000) (4,000)

3050 Unpaid obligations, end of year 8,000 8,000

3200 Obligated balance, end of year (+ or -) 12,000 12,000

BUDGET AUTHORITY AND OUTLAYS, NET

Discretionary:

Gross budget authority and outlays:

4000 Budget authority, gross (calc.) 12,000 12,000

Outlays, gross

4010 Outlays from new discretionary authority (490200E) 4,000 4,000

4020 Outlays, gross (total) (calc.) 4,000 4,000

4070 Budget authority, net (discretionary) (calc.) 12,000 12,000

4080 Outlays, net (discretionary) (calc.) 4,000 4,000

4180 Budget authority, net (total) 12,000 12,000

4190 Outlays, net, (total) 4,000 4,000

Reclassified Statements

RECLASSIFIED BALANCE SHEET 

1 Assets

2 Non-Federal
OPERATING MATERIALS AND SUPPLIES HELD FOR REPAIR OR IN DEVELOPMENT

EFFECTIVE 2018

Page 35 of 43

 March 2018

 

RECLASSIFIED BALANCE SHEET 

2.4 Inventories and related properties, net (151600E) 4,000

2.9 Total Non-Federal Assets (calc. 2.1..2.8) 4,000

3 Federal 

3.1 Fund balance with Treasury (RC 40) (101000E) 8,000

3.14 Total federal assets (calc. 3.1..3.13) 8,000

4 Total assets (calc. 2.9+3.14) 12,000

5 Liabilities:

6 Non-federal

6.10 Total non-federal liabilities (calc. 6.1..6.9) -

8 Total liabilities (calc. 6.10+7.14) -

9 Net position:

9.2 Net Position– funds other than those from dedicated collections ( 310100E, 310700E, 570000E) 12,000

10 Total net position (calc. 9.1+9.2) 12,000

11 Total liabilities and net position (calc. 8+10) 12,000

RECLASSIFIED STATEMENT OF OPERATIONS AND CHANGES IN NET POSITION

7 Budgetary financing sources:

7.1 Appropriations received as adjusted (rescissions and other adjustments) (RC 41) / 1 (310100E) 12,000

7.2 Appropriations used (RC 39) (310700E) (4,000)

7.3 Appropriations expended (RC38) / 1 (570000E) 4,000

7.20 Total budgetary financing sources (calc. 7.1..7.19) 12,000

10 Net position, end of period (calc. 4..5.9..6.5..7.20.. 8.11..and 9) 12,000
OPERATING MATERIALS AND SUPPLIES HELD FOR REPAIR OR IN DEVELOPMENT

EFFECTIVE 2018

Page 36 of 43

 March 2018

 

Year 2

2-1 Department of Defense receives another progress billing from supplier.

DR CR TC

Budgetary Entry

480100 Undelivered Orders- Obligations, Unpaid

490100 Delivered Orders- Obligations, Unpaid

Proprietary Entry

151600 Operating Materials and Supplies in Development

 211000 (N) Accounts Payable

310700 (G) Unexpended Appropriations – Used

 570000 (G) Expended Appropriations

8,000

8,000

8,000

8,000

8,000

8,000

 

 B402

B134

2-2 Department of Defense makes $8,000 payment to supplier to complete the contract.

DR CR TC

Budgetary Entry

490100 Delivered Orders - Obligations, Unpaid

490200 Delivered Orders - Obligations, Paid

Proprietary Entry

211000 (N) Accounts Payable

101000 (G) Fund Balance With Treasury

8,000

8,000

 8,000

8,000

 

 B110

 

 
OPERATING MATERIALS AND SUPPLIES HELD FOR REPAIR OR IN DEVELOPMENT

EFFECTIVE 2018

Page 37 of 43

 March 2018

 

2-3 The contract for munitions is complete and Operating Materials and Supplies in Development is moved to Operating Materials 

and Supplies Held for Use.1

DR CR TC

Budgetary Entry

None

Proprietary Entry

151100 Operating Materials and Supplies Held for Use

151600 Operating Materials and Supplies in Development

12,000

12,000

 

 

 D545 

 

Pre-Closing Trial Balances

Debit Credit

Accounts

Budgetary

420100 Total Actual Resources - Collected 8,000

490200 Delivered Orders - Obligations, Paid 8,000

Total 8,000 8,000

Proprietary

151100 Operating Materials and Supplies Held for Use 12,000

310000 Unexpended Appropriations – Cumulative 8,000

310700 (G) Unexpended Appropriations – Used 8,000

331000 Cumulative Results of Operations 4,000

570000 (G) Expended Appropriations 8,000

Total 20,000 20,000

 1 At any time during the development and production phase, if the supplier cannot fulfill their obligation on the remaining contract, the Department of Defense 

would be entitled to claim ownership of any and all munitions on which progress payments have been made since title passes to the Department of Defense at the 

time of progress payments.
OPERATING MATERIALS AND SUPPLIES HELD FOR REPAIR OR IN DEVELOPMENT

EFFECTIVE 2018

Page 38 of 43

 March 2018

 

Closing Entry 

DR CR TC

Budgetary Entry

490200 Delivered Orders - Obligations, Paid

 420100 Total Actual Resources - Collected

 8,000

 8,000 F314

Proprietary Entry

310000 Unexpended Appropriations – Cumulative

 310700 (G) Unexpended Appropriations – Used

570000 (G) Expended Appropriations 

 331000 Cumulative Results of Operations

8,000

8,000

8,000

8,000

F342

F336
OPERATING MATERIALS AND SUPPLIES HELD FOR REPAIR OR IN DEVELOPMENT

EFFECTIVE 2018

Page 39 of 43

 March 2018

 

Post-Closing Trial Balances

Debit Credit

Accounts

Budgetary

None - -

Proprietary

151100 Operating Materials and Supplies Held for Use 12,000

331000 Cumulative Results of Operations 12,000

Total 12,000 12,000
OPERATING MATERIALS AND SUPPLIES HELD FOR REPAIR OR IN DEVELOPMENT

EFFECTIVE 2018

Page 40 of 43

 March 2018

 

BALANCE SHEET

Assets:

12. Inventory and related property, net (151100E) 12,000

15. Total assets (calc.) 12,000

Net Position

31. Unexpended appropriations – All Other Funds -

33. Cumulative results of operations - All Other Funds (331000E, 570000E) 12,000

35. Total Net Position – All Other Funds (calc.) 12,000

36. Total Net Position (calc.) 12,000

37. Total liabilities and net position (calc.) 12,000

STATEMENT OF BUDGETARY RESOURCES

Budgetary resources:

1000 Unobligated balance brought forward, Oct 1 (420100B, 480100B) -

1910 Total budgetary resources -

Status of budgetary resources:

2190 New obligations and upward adjustments (total) (490200E, 480100B) -

2500 Total budgetary resources -

Change in obligated balance:

Unpaid obligations:

3000 Unpaid obligations, brought forward, Oct. 1 (480100B) 8,000
OPERATING MATERIALS AND SUPPLIES HELD FOR REPAIR OR IN DEVELOPMENT

EFFECTIVE 2018

Page 41 of 43

 March 2018

 

STATEMENT OF BUDGETARY RESOURCES

3020 Outlays (gross) (490200E) (8,000)

3100 Obligated balance, start of year (+ or -) 8,000

3200 Obligated balance, end of year (+ or -) -

Budget authority and outlays, net:

4185 Outlays, gross (discretionary and mandatory) (490200E) 8,000

4190 Outlays, net (total) (discretionary and mandatory) 8,000

4210 Agency outlays, net (discretionary and mandatory) 8,000

SF 133: REPORT ON BUDGET EXECUTION AND BUDGETARY RESOURCES & BUDGET PROGRAM AND 

FINANCING SCHEDULE 

(SCHEDULE P)

SF 133 Schedule P

BUDGETARY RESOURCES

All accounts: 

0900 Total new obligations (480100B, 490200E) -

Unobligated balance:

1000 Unobligated balance brought forward, Oct 1 (420100B, 480100B) - -

1050 Unobligated balance, (total) - -

1910 Total budgetary resources (calc.) -

1930 Total budgetary resources available -

STATUS OF BUDGETARY RESOURCES

New obligations and upward adjustments:
OPERATING MATERIALS AND SUPPLIES HELD FOR REPAIR OR IN DEVELOPMENT

EFFECTIVE 2018

Page 42 of 43

 March 2018

 

SF 133: REPORT ON BUDGET EXECUTION AND BUDGETARY RESOURCES & BUDGET PROGRAM AND 

FINANCING SCHEDULE

(SCHEDULE P)

SF 133 Schedule P

Direct:

2001 Category A (by quarter) (480100B, 490200E) -

2004 Direct obligations (total) -

2190 New obligations and upward adjustments (total) -

2500 Total budgetary resources (calc.) -

CHANGE IN OBLIGATED BALANCE

Unpaid obligations:

3000 Unpaid obligations, brought forward, Oct. 1 (480100E, 490200E) 8,000 8,000

3020 Outlays (gross) (-) (490200E) (8,000) (8,000)

3100 Obligated balance, start of year (+ or -) 8,000 8,000

3200 Obligated balance, end of year (+ or -) - -

BUDGET AUTHORITY AND OUTLAYS, NET

Discretionary:

Gross budget authority and outlays:

4000 Budget authority, gross - -

Outlays, gross

4011 Outlays from discretionary balances (490200E) 8,000 8,000

4020 Outlays, gross (total) 8,000 8,000

4080 Outlays, net (discretionary) 8,000 8,000
OPERATING MATERIALS AND SUPPLIES HELD FOR REPAIR OR IN DEVELOPMENT

EFFECTIVE 2018

Page 43 of 43

 March 2018

 

Reclassified Statements

RECLASSIFIED BALANCE SHEET 

1 Assets

2 Non-federal

2.4 Inventories and related property, net (151100E) 12,000

2.9 Total non-federal assets (calc. 2.1..2.8) 12,000

4 Total assets (calc. 2.9..3.14) 12,000

5 Liabilities:

6 Non-federal

6.10 Total non-federal liabilities (calc. 6.1..6.9) -

8 Total Liabilities (calc. 6.10 +7.14) -

9 Net position:

9.2 Net position– funds other than those from dedicated collections (310000B, 331000B) 12,000

10 Total net position (calc. 9.1+9.2) 12,000

11 Total liabilities and net position (calc. 8+10) 12,000

RECLASSIFIED STATEMENT OF OPERATIONS AND CHANGES IN NET POSITION

1 Net position, beginning of period (310000B, 331000B) 12,000

4 Net position, beginning of period – adjusted (1..2.1..2.2..2.3..3.1..3.2..and 3.3) 12,000

7 Budgetary financing sources:

7.2 Appropriations used (RC 39) (310700E) (8,000)

7.3 Appropriations expended (RC 38) / 1 (570000E) 8,000

7.20 Total budgetary financing sources (calc. 7.1..7.19) -

10 Net position, end of period (calc. 4..5.9..6.5..7.20.. 8.11..and 9) 12,000