United States Government Standard General Ledger Position/Policy Statement

Effective on October 1, 1997 FASAB Standard Implementation for PP&E/Stewardship Page 1

(SFFAS # 6 & SFFAS #8) 

PRESENTATION TO THE 

UNITED STATES GOVERNMENT STANDARD GENERAL LEDGER BOARD

SGL IMPACT

FASAB STANDARDS

ACCOUNTING FOR PROPERTY, PLANT AND EQUIPMENT (SFFAS #6)

AND

SUPPLEMENTARY STEWARDSHIP REPORTING (SFFAS #8)

BY THE

IRC PP&E/STEWARDSHIP SUBCOMMITTEE

Karl Boettcher, Chairperson, Financial Management Service

Phil Daniels, Department of Interior

Dave Mielke, National Aeronautics and Space Administration

Sue Mundstuk, Department of Health and Human Services

Eileen Parlow, Department of Education

Thurman Soloman, Financial Management Service

NOVEMBER 21, 1996
United States Government Standard General Ledger Position/Policy Statement

Effective on October 1, 1997 FASAB Standard Implementation for PP&E/Stewardship Page 2

(SFFAS # 6 & SFFAS #8) 

Table of Contents 

 TABLE OF CONTENTS

SECTION I

Purpose and Impact .................... 4

SGL Accounts

New Accounts .................... 5

Removed Accounts .................. 6

Reduced Accounts .................. 6

Modified Accounts .................. 7

SECTION II

Illustrative Transactions

Property, Plant and Equipment

General ..................... 9

Stewardship

Federal Mission ............... 11

Heritage ................... 13

Stewardship Land ............... 15

Deferred Maintenance .............. 17

Cleanup Cost .................. 18

Stewardship

Stewardship PP&E ................ 20

Stewardship Investments

Nonfederal Physical Property ......... 21

Human Capital ................ 23

Research and Development ........... 24

Stewardship Responsibilities

Current Services Assessment ......... 25

ATTACHMENT

Accounts and Definitions ................ 26
United States Government Standard General Ledger Position/Policy Statement

Effective on October 1, 1997 FASAB Standard Implementation for PP&E/Stewardship Page 3

(SFFAS # 6 & SFFAS #8) 

Purpose and Impact 

SECTION I
United States Government Standard General Ledger Position/Policy Statement

Effective on October 1, 1997 FASAB Standard Implementation for PP&E/Stewardship Page 4

(SFFAS # 6 & SFFAS #8) 

Purpose and Impact 

PURPOSE AND IMPACT

The purpose of this presentation is to present the USSGL account

impact and the related illustrative transactions for the FASAB

standards for Accounting for Property, Plant and Equipment (SFFAS

#6), and the Supplementary Stewardship Reporting Standard (SFFAS

#8). These standards are for periods beginning after September

30, 1997. The illustrative transactions contain SGL accounts

which reflect the FASAB standards effective in FY 1998. Also

attached to this presentation are account definitions for the

affected SGL accounts.

A minimal number of new SGL asset and liability accounts would be

established. Existing expense account 6100 would be used to

record Stewardship PP&E and Investment costs and Cleanup costs.

The subcommittee initially discussed an option of establishing a

new expense account series (6200) for stewardship expenses.

However, a number of unresolved implementation issues related to

the draft JFMIP cost accounting document surfaced and are

currently being addressed by the CFO council and other groups. It

was therefore decided that at this time it would be advisable to

declare a moratorium on establishing new expense accounts. 

The collection of nonstandard financial and nonfinancial

Stewardship information would be collected outside the SGL. 

Initial discussions included the possible use of SGL 8000

memorandum account series to facilitate Stewardship reporting.

However, it was decided not to make this a governmentwide SGL

requirement. Information can be collected by the use of agency

data stores and/or the use of SGL 9000 series accounts reserved

for agency internal statistical/memorandum use. 

FASAB is currently undertaking a related project to address

natural resources (materials beneath the surface, space above the

surface, and the outer continental shelf). Preliminary FASAB

Board meetings to discuss the issue have taken place. The

treatment of natural resources as a stewardship item is a

possibility. A natural resources project task force has been

formed and will be chaired by a representative from the

Department of Interior. Any SGL impact (accounts 1840 and 1849) 

which may result from this initiative will be addressed in the

future.
United States Government Standard General Ledger Position/Policy Statement

Effective on October 1, 1997 FASAB Standard Implementation for PP&E/Stewardship Page 5

(SFFAS # 6 & SFFAS #8) 

Purpose and Impact 

USSGL ACCOUNTS

PROPERTY, PLANT & EQUIPMENT SGL ACCOUNTS 

CURRENT NEW

Balance Sheet

General PP&E Operations

Land, and Land Rights

(Exclude Stewardship) 1711

Improvements to Land 1712

Accumulated depreciation on

 Improvements to Land 1719

Accrued Clean-up cost

(General & Stewardship) 2995

Statement of Net Cost

Stewardship PP&E 6100 &

Stewardship Land Agency 

Heritage PP&E Specific 

Mission PP&E Identifier 

Clean-up costs "

________________________________________________________________

STEWARDSHIP REPORTING DATA STORES/9000 

I

N

T

Stewardship PP&E / D U E

Stewardship land / A S R

Heritage assets / T E N

Mission PP&E / A A

Weapons / O O L

Space Exploration C U F

Other S O T S

Stewardship Investments T L S U T

Non-Federal Physical property 6100 & E L I S A

 (federally financed) Agency W E D S T

Human capital Specific A C E O G I

Research & development Identifier R T R L S

 Basic research " D E O T

 Applied research " S D F 9 I

 Development " H 0 C

Transfers to State/Local I A 0 A

 Stewardship PP&E P N U 0 L

 Stewardship land / D S /

 Heritage assets / S S M

 Mission PP&E / S G E E

 General operations PP&E / T L R M

 Land / O I O

 Other PP&E / R E

Stewardship Responsibilities / E S A

Current Services Assessment / D C

C

T
United States Government Standard General Ledger Position/Policy Statement

Effective on October 1, 1997 FASAB Standard Implementation for PP&E/Stewardship Page 6

(SFFAS # 6 & SFFAS #8) 

Purpose and Impact 

REMOVE SGL ACCOUNTS

 Military Equipment 1760 Remove account - Now part of

Stewardship - Mission PP&E

 Accumulated Depreciation 

 on Military Equipment 1769 Remove account

REDUCE AMOUNTS IN SGL ACCOUNTS

Other USSGL accounts containing a mixture of Stewardship

PP&E (Mission/Heritage/Stewardship Land)and General PP&E

should be reduced by the stewardship portion.

 

Land 1710 Reduce balance for public

domain land amounts. Will no

longer be reported on the

balance sheet.

Other Fixed Assets 1890 Reduce balance for statues,

monuments, and artwork

amounts. Heritage assets will

no longer be reported on the

balance sheet.

Other Reduce balance in any other

SGL account and contra account

containing Stewardship PP&E.

1730 Buildings

1739 Accumulated Depreciation on

Buildings

1740 Other Structures and

Facilities

1749 Accumulated Depreciation on

Other Structures and

Facilities

1750 Equipment

1759 Accumulated Depreciation on

Equipment

1810 Assets Under Capital Lease

1819 Accumulated Depreciation on

Assets Under Capital Lease

1820 Leasehold Improvements

1829 Accumulated Amortization on

Leasehold Improvements
United States Government Standard General Ledger Position/Policy Statement

Effective on October 1, 1997 FASAB Standard Implementation for PP&E/Stewardship Page 7

(SFFAS # 6 & SFFAS #8) 

Purpose and Impact 

MODIFY SGL ACCOUNTS

 Fixed Assets, Net 1700 Modify - Title - Change Fixed

Assets to General PP&E.

Modify - Remove GAO criteria

and add Federal entity. Add

"meeting definitions of

General PP&E."

 Land, Net 1710 Modify - Change to Summary

account and reflect land for

agency general operations.

 Buildings 1730 Modify Title - Add

Improvements and Renovations

Modify - Definition - Reflect

improvements/renovations to

multi-use Heritage assets when

those costs are directly tied

to the conduct of government

operations. Also, remove lease

purchase.

 Accumulated Depreciation

 on Buildings 1739 Modify Title - Add

Improvements and Renovations

 Equipment 1750 Modify - Definition Remove

word processors, typewriters,

Personal computers,

calculators, furniture,

copiers, machinery, automotive

equipment

 Information Technology - 1830 Modify - Title - Change

 Software Automated Data Processing to

Information Technology

Software. 

Modify - Definition - add Offthe- shelf, contractor and

user charges.

 Accumulated Amortization on

 Information Technology - 1839 Modify - Title - Change

Automated Data Processing to

Information Technology

Software.

Modify - Definition - Add - 

Internally developed software.

 Other Fixed Assets 1890 Modify - Title - Change Fixed

Assets to General PP&E

Modify - Definition - Remove

statues, monuments, and

artwork. Change fixed assets

to General PP&E.
United States Government Standard General Ledger Position/Policy Statement

Effective on October 1, 1997 FASAB Standard Implementation for PP&E/Stewardship Page 8

(SFFAS # 6 & SFFAS #8) 

Illustrative Transactions 

SECTION II
United States Government Standard General Ledger Position/Policy Statement

Effective on October 1, 1997 FASAB Standard Implementation for PP&E/Stewardship Page 9

(SFFAS # 6 & SFFAS #8) 

Illustrative Transactions 

Illustrative Transactions

Proposed and existing proprietary and budgetary accounts needed

to implement the FASAB PP&E (SFFAS #6) and Stewardship Standards

(SFFAS #8).

PP&E - General 

IMPROVEMENTS TO HERITAGE ASSETS

1. PP&E Reference:

Improvements to Heritage assets

Cost of renovating, improving, or reconstructing operating 

components of heritage assets used in government operations

shall be included in general PP&E.

________________________

 TRANSACTIONS:

1a. To record the portion of improvements to Heritage property

which is used for General Operations.

Proprietary

1730 Buildings/Improvements/Renovations XXXX

1010 Fund Balance with Treasury XXXX

If Appropriated -

3100 Unexpended Appropriations XXXX

5700 Appropriations Used XXXX

Budgetary

4801 Undelivered Orders XXXX

4902 Expended Authority - Paid XXXX

1b. To record accumulated depreciation to Heritage property used

in general operations.

Proprietary

6100 Operating/Program Expense

 (Production Cost-Operating) XXXX

1739 Accumulated Depreciation on

Buildings/Improvements/

Renovations used in General

Operations XXXX

Budgetary

None
United States Government Standard General Ledger Position/Policy Statement

Effective on October 1, 1997 FASAB Standard Implementation for PP&E/Stewardship Page 10

(SFFAS # 6 & SFFAS #8) 

Illustrative Transactions 

IMPROVEMENTS TO LAND

2. PP&E Reference:

Certain improvements to Land (Including Stewardship Land)

Cost of pavement or gravel to roadbeds will be capitalized

and depreciated.

____________________

TRANSACTIONS:

2a. To record Non-Permanent Improvements to Land, e.g., cost of

pavement or gravel to roadbeds.

Proprietary

1712 Non-Permanent Improvements to Land

(Including Stewardship Real Property) XXXX

1010 Fund Balance with Treasury XXXX

If appropriated -

3100 Unexpended Appropriations XXXX

5700 Appropriations Used XXXX

Budgetary

4801 Undelivered Orders - Unpaid XXXX

4902 Expended Authority - Paid XXXX

2b. To record accumulated depreciation on Non-Permanent

Improvements to Land.

Proprietary

6100 Operating/Program Expenses

(Production Cost-Operating) XXXX

1719 Accumulated Depreciation

on Non-Permanent Improvements

to Land XXXX

Budgetary

None
United States Government Standard General Ledger Position/Policy Statement

Effective on October 1, 1997 FASAB Standard Implementation for PP&E/Stewardship Page 11

(SFFAS # 6 & SFFAS #8) 

Illustrative Transactions 

PP&E - Stewardship

Stewardship Summary *******

Stewardship PP&E includes Federal Mission PP&E, Heritage PP&E and

Stewardship Land

 

PP&E - Federal Mission ******

PP&E Reference:

3. Cost of acquiring, constructing, improving, reconstructing,

or renovating Federal Mission PP&E shall be shown as a "Cost

of Federal mission PP&E" on the statement of net cost.

Examples: Weapons systems and space exploration Equipment.

 a. Initial Implementation Recognition: Federal Mission

Federal mission PP&E previously recognized as assets and

contra assets shall be removed. Amounts removed shall be

charged to the Net Position of the entity and shown as a

prior period adjustment.

_________________________

TRANSACTIONS:

To remove Federal Mission from the SGL for Balance Sheet

reporting. The initial adjusting transaction entry assumes

that the balance in account 3210 Capital Investments has

been eliminated.

Proprietary

Adjusting Entry

7400 Prior Period Adjustment XXXX

1769 Accumulated Depreciation on 

Military Equipment XXXX

17X9 Accumulated Depreciation on Buildings

Equipment and Other Structures XXXX

1760 Military Equipment XXXX

17XX Buildings, Equipment, and

Other Structures XXXX

Closing Entry

3310 Cumulative Results of Operations XXXX

7400 Prior Period Adjustment XXXX

Budgetary

None
United States Government Standard General Ledger Position/Policy Statement

Effective on October 1, 1997 FASAB Standard Implementation for PP&E/Stewardship Page 12

(SFFAS # 6 & SFFAS #8) 

Illustrative Transactions 

 b. Establish expense accounts

Record the cost of Federal mission weapons, space and other

PP&E.

______________________

TRANSACTIONS 

To record purchase or cost of constructing, improving,

reconstructing, or renovating Federal Mission.

Proprietary

6100 Operating/Program Expenses

(Mission Property, Plant & Equipment) XXXX

1010 Fund Balance with Treasury XXXX

If Appropriated -

3100 Unexpended Appropriations XXXX

5700 Appropriations Used XXXX

Budgetary

4801 Undelivered Orders - Unpaid XXXX

4902 Expended Authority - Paid XXXX
United States Government Standard General Ledger Position/Policy Statement

Effective on October 1, 1997 FASAB Standard Implementation for PP&E/Stewardship Page 13

(SFFAS # 6 & SFFAS #8) 

Illustrative Transactions 

PP&E Heritage *********

PP&E Reference:

4. Those assets possessing significant natural, historical

significance; educational, cultural, or artistic importance;

or architectural characteristics.

Examples: Washington monument, federal office buildings.

 a. Initial Implementation Recognition of heritage assets

previously recognized as assets will be removed from the

balance sheet.

Amounts removed shall be charged to net position of entity,

shown as a prior period adjustment and disclosed as a

footnote.

_____________________

TRANSACTIONS:

To remove Heritage Assets from the SGL for Balance Sheet

reporting. The initial adjusting transaction entry assumes

that the balance in account 3210 Capital Investments has

been eliminated.

Proprietary

Adjusting Entry

7400 Prior Period Adjustment XXXX

17X9 Accumulated Depreciation on

Equipment/Building XXXX

1890 Other Fixed Assets -

(Statutes, Monuments, Artwork) XXXX

17XX Buildings, Equipment, Other

Structures XXXX

Closing Entry

3310 Cumulative Results of Operations XXXX

7400 Prior Period Adjustment XXXX

Budgetary

None
United States Government Standard General Ledger Position/Policy Statement

Effective on October 1, 1997 FASAB Standard Implementation for PP&E/Stewardship Page 14

(SFFAS # 6 & SFFAS #8) 

Illustrative Transactions 

 b. Cost of improving, reconstructing, or renovating heritage

asset shall be recognized as a cost in the period incurred

and disclosed on the face or as a footnote.

_____________________

TRANSACTIONS:

To record purchase or cost of constructing, improving,

reconstructing, or renovating Heritage Property.

Proprietary

6100 Operating/Program Expenses

(Heritage Property) XXXX

1010 Fund Balance with Treasury XXXX

If Appropriated -

3100 Unexpended Appropriations XXXX

5700 Appropriations Used XXXX

Budgetary

4801 Undelivered Orders - Unpaid XXXX

4902 Expended Authority - Paid XXXX

 c. Multi-use:

Heritage portion should be treated as periodic cost General

PP&E portion should be capitalized and depreciated (See

general PP&E).

__________________

TRANSACTIONS:

Multi-use:

Heritage portion should be treated as periodic cost - See

transaction 4b.

General PP&E portion should be capitalized and depreciated -

See transaction 1a.
United States Government Standard General Ledger Position/Policy Statement

Effective on October 1, 1997 FASAB Standard Implementation for PP&E/Stewardship Page 15

(SFFAS # 6 & SFFAS #8) 

Illustrative Transactions 

PP&E Stewardship Land ******

PP&E REFERENCE:

5. Land other than that included in general PP&E

Examples: National parks and forests.

 a. Initial Implementation Recognition: Stewardship Land

Stewardship Land previously recognized as an asset will be

removed from the balance sheet.

Amounts removed shall be charged to net position of entity,

shown as a prior period adjustment and disclosed as a

footnote.

________________________

TRANSACTIONS

To remove Stewardship Land from the SGL for Balance Sheet

reporting. The initial adjusting transaction entry assumes

that the balance in account 3210 Capital Investments has

been eliminated.

Proprietary

Adjusting Entry

7400 Prior Period Adjustment XXXX

1710 Land (Public Domain Lands) XXXX

Closing Entry

3310 Cumulative Results of Operations XXXX

7400 Prior Period Adjustment XXXX

Budgetary

None
United States Government Standard General Ledger Position/Policy Statement

Effective on October 1, 1997 FASAB Standard Implementation for PP&E/Stewardship Page 16

(SFFAS # 6 & SFFAS #8) 

Illustrative Transactions 

 b. Recognized stewardship land acquired as a cost in the period

incurred on the statement of net cost.

_________________________

TRANSACTIONS:

To record purchase of stewardship land

Proprietary

6100 Operating/Program Expenses

(Stewardship land) XXXX

1010 Fund Balance with Treasury XXXX

 

If Appropriated -

3100 Unexpended Appropriations XXXX

5700 Appropriations Used XXXX

Budgetary

4801 Undelivered Orders - Unpaid XXXX

4902 Expended Authority - Paid XXXX

 c. The cost of pavement and gravel are general PP&E and would

be capitalized and depreciated. (See general PP&E).
United States Government Standard General Ledger Position/Policy Statement

Effective on October 1, 1997 FASAB Standard Implementation for PP&E/Stewardship Page 17

(SFFAS # 6 & SFFAS #8) 

Illustrative Transactions 

Deferred Maintenance Standard

PP&E Reference:

Maintenance (Keeping fixed asset in acceptable condition)

not performed (put off or delayed) when it should have been.

Currently not sufficiently measurable to be recognized as a

liability on the balance sheet for all four categories of

PP&E.

Reporting:

A line item shall be presented on the Statement of Net Cost

with a note reference in lieu of a dollar amount.

SGL Impact: NONE
United States Government Standard General Ledger Position/Policy Statement

Effective on October 1, 1997 FASAB Standard Implementation for PP&E/Stewardship Page 18

(SFFAS # 6 & SFFAS #8) 

Illustrative Transactions 

Cleanup Cost Standard

PP&E REFERENCE:

Costs (required by Federal, state or local regulations as of

balance sheet date) of removing, containing and/or disposing of

hazardous waste (Solid, liquid or gas) from property or material

at permanent or temporary closure or shutdown of associated PP&E.

Cleanup can not occur until the end of the useful life or at

regular intervals during the life of the PP&E.

For General and Stewardship PP&E

6a. One Time Initial Implementation recognition

General PP&E and Stewardship

(1) a. Recognize as liability that portion that has

passed or

b. If costs are not to be recovered - Recognize total

estimated costs as a liability. Recognize total

liability for Stewardship.

(2) Offsetting implementation charge shall be made to net

position of the entity on the balance sheet.

(3) Prior period adjustment in statement of changes in net

position. No amounts shall be recognized as expense in

the period of implementation.

(4) Amounts involved disclosed.

__________________________

TRANSACTIONS:

To record initial implementation of past Cleanup costs

Proprietary

Adjusting Entry

7400 Prior Period Adjustment XXXX

2995 Accrued Unfunded Cleanup Costs XXXX

Closing Entry

3310 Cumulative Results of Operations

7400 Prior Period Adjustment

Budgetary

None
United States Government Standard General Ledger Position/Policy Statement

Effective on October 1, 1997 FASAB Standard Implementation for PP&E/Stewardship Page 19

(SFFAS # 6 & SFFAS #8) 

Illustrative Transactions 

PP&E Reference:

 b. General PP&E

Recognize a portion of the total cleanup costs as an expense

on statement of net cost and as a liability on the balance

sheet when placed in service and continued each period until

PP&E ceases operation.

Stewardship

Recognize the total estimated cleanup costs as an expense on

the statement of net cost and as a liability on the balance

sheet.

______________________

TRANSACTIONS:

To record current cleanup costs for general and stewardship

PP&E. Use existing expense account for general PP&E and

establish a new expense account for stewardship PP&E and a

new liability account for both general and stewardship

cleanup costs.

Proprietary

6100 Operating/Program Expenses

(General and stewardship

 cleanup costs) XXXX

2995 Accrued Unfunded Cleanup costs XXXX

Budgetary

None

PP&E Reference:

 c. Adjustments for reestimates of current and past operations

as an expense on the statement of net cost and as a

liability on the balance sheet in the period of the change.

____________________

TRANSACTIONS:

To record upward adjustment of cleanup costs.

Proprietary

6100 Operating/Program expenses 

(General and stewardship

 cleanup costs) XXXX

2995 Accrued Cleanup costs XXXX

Budgetary

None
United States Government Standard General Ledger Position/Policy Statement

Effective on October 1, 1997 FASAB Standard Implementation for PP&E/Stewardship Page 20

(SFFAS # 6 & SFFAS #8) 

Illustrative Transactions 

Supplementary Stewardship Reporting

Stewardship PP&E

Stewardship PP&E includes Federal Mission PP&E, Heritage PP&E and

Stewardship Land.

________________________________________________

Stewardship Heritage Standard ***

See PP&E - Heritage for transactions

Stewardship Federal Mission Standard ***

See PP&E - Federal Mission for transactions

Stewardship Land Standard ***

See PP&E - Stewardship Land for transactions

________________________________________________
United States Government Standard General Ledger Position/Policy Statement

Effective on October 1, 1997 FASAB Standard Implementation for PP&E/Stewardship Page 21

(SFFAS # 6 & SFFAS #8) 

Illustrative Transactions 

STEWARDSHIP INVESTMENTS

Stewardship - Non Federal Physical Property Standard ***********

Definition

Federal expenditures for the purchase, construction, renovation

(Major additions, alterations, and replacements) of physical

property owned by state or local governments. In addition, the

difference between the fair market value of federal property

transferred to state or local governments and any consideration

received.

Recognition/Measurement

Expenses related to related to nonfederal physical property

programs are reported as expenses in arriving at the net

cost of operations.

_______________________________

TRANSACTIONS:

8a. To record Federal expenses related to Stewardship Nonfederal

Physical Property.

Proprietary

6100 Operating/Program Expenses

(Nonfederal Physical Property) XXXX

1010 Fund Balance with Treasury XXXX

If appropriated -

3100 Unexpended Appropriations XXXX

5700 Appropriations Used XXXX

Budgetary

4801 Undelivered Orders - Unpaid XXXX

4902 Expended Authority - Paid XXXX
United States Government Standard General Ledger Position/Policy Statement

Effective on October 1, 1997 FASAB Standard Implementation for PP&E/Stewardship Page 22

(SFFAS # 6 & SFFAS #8) 

Illustrative Transactions 

TRANSACTIONS:

 b. To record the transfer of ownership of General PP&E (land,

buildings, equipment and other) to state and local

governments.

Proprietary

1719 Accumulated Depreciation on

Improvements to Land XXXX

17X9 Accumulated Depreciation on Buildings

Equipment and other Structures XXXX

7210 Losses on disposition of Assets XXXX

1711 Land and Land Rights XXXX

1712 Improvements to Land XXXX

17XX Buildings, Equipment, and

Other Structures XXXX

Budgetary

None
United States Government Standard General Ledger Position/Policy Statement

Effective on October 1, 1997 FASAB Standard Implementation for PP&E/Stewardship Page 23

(SFFAS # 6 & SFFAS #8) 

Illustrative Transactions 

Stewardship - Human Capital Standard ***********

Definition

Expenses incurred for public education and training programs

intended to maintain or increase national productive capacity and

that produce outputs and outcomes that provide evidence of

maintaining or increasing national productive capacity. (Training

for Federal civilian and military personnel not included).

Reporting - Recognition/Measurement: Form and Content 

(1) Actual program expenses incurred - Statement of Net Cost

(2) Program output and outcome - Stewardship Report

(1) Data in current dollars on investment for current year and

the preceding 4 years - Stewardship Report

___________________________

TRANSACTIONS:

9. To record Federal expenses related to Stewardship Human

Capital.

Proprietary

6100 Operating/Program Expenses

(Stewardship Human Capital) XXXX

1010 Fund Balance with Treasury XXXX

If Appropriated -

3100 Unexpended Appropriations XXXX

5700 Appropriations Used XXXX

Budgetary

4801 Undelivered Orders - Unpaid XXXX

4902 Expended Authority - Paid XXXX
United States Government Standard General Ledger Position/Policy Statement

Effective on October 1, 1997 FASAB Standard Implementation for PP&E/Stewardship Page 24

(SFFAS # 6 & SFFAS #8) 

Illustrative Transactions 

Stewardship - Research and Development Standard ************

Definition:

Expenses incurred to support the search for new or refined

knowledged and ideas and for the application or use of such

knowledge and ideas for the development of new or improved 

products and processes with the expectation of maintaining or

increasing national economic productive capacity or yielding

other future benefits.

Reporting - Recognition/Measurement

(1) Actual program expenses incurred

(2) Program output and outcome

(1) Data in current dollars for the current year and the

preceding 4 years.

________________________

TRANSACTIONS:

10. To record expenses related to research and development

- basic, applied and development.

Proprietary

6100 Operating/Program Expenses

(Research and development) XXXX

1010 Fund Balance with Treasury XXXX

If Appropriated -

3100 Unexpended Appropriations XXXX

5700 Appropriations Used XXXX

Budgetary

4801 Undelivered Orders - Unpaid XXXX

4902 Expended Authority - Paid XXXX
United States Government Standard General Ledger Position/Policy Statement

Effective on October 1, 1997 FASAB Standard Implementation for PP&E/Stewardship Page 25

(SFFAS # 6 & SFFAS #8) 

Illustrative Transactions 

Stewardship Responsibilities

Current Services Assessment Standard ************

Supplementary Stewardship Reference:

Definition

Provides receipt and outlay data on the basis of projections of

future activities of total government operations. This will aid

in assessing the sufficiency of future budgetary resources to 

sustain public services and meet obligations as they become due.

Measurement:

(1) CSA data for base year will represent receipt and outlay

data submitted for the budget and will be actual receipt and

outlay data for the last completed fiscal year.

(2) CSA data for 6 years subsequent to the base year will be

identical to projected data published in the President's

Budget for the same period.

Reporting:

Consolidated financial Statement of the US Government

OMB would provide projected 6 year data.

SGL Impact: None
United States Government Standard General Ledger Position/Policy Statement

Effective on October 1, 1997 FASAB Standard Implementation for PP&E/Stewardship Page 26

(SFFAS # 6 & SFFAS #8) 

Proposed Accounts and Definitions 

Accounts and Definitions

Proposed additions to and, modifications and removal of existing

U.S. Standard General Ledger accounts and definitions needed to

implement the FASAB PP&E (SFFAS #6) and Stewardship Standards

(SFFAS #8).

I. ASSET ACCOUNTS

Modify Title

Modify Definition

1. Account Title: General Property, Plant and Equipment, Net

Account Number: 1700

Normal Balance: Debit

Type of Account: Summary

Current Definition: The current book value of real and

personal property in accordance with capitalization criteria

established by GAO.

Revised Definition: The current book value of real and

personal property in accordance with capitalization criteria

established by the Federal entity.

____________________

Modify Definition

Change Posting to Summary

2. Account Title: Land, Net

Account Number: 1710

Normal Balance: Debit

Type of Account: Summary

Current definition: The cost or appraised value of land

owned by the government including public domain lands,

standby facilities, and permanent improvements to the land.

Revised definition: The current book value of land, land

rights and improvements made to land that were acquired for

agency general operations.
United States Government Standard General Ledger Position/Policy Statement

Effective on October 1, 1997 FASAB Standard Implementation for PP&E/Stewardship Page 27

(SFFAS # 6 & SFFAS #8) 

Proposed Accounts and Definitions 

New Account

3. Account Title: Land and Land Rights 

Account Number: 1711

Normal Balance: Debit

Type of Account: Posting

Definition: The identifiable cost of land and land rights of

unlimited duration acquired for or in connection with plant,

property and equipment used in general operations, including

permanent improvements. Stewardship land (national park or

forest and land in the public domain) is excluded. Also,

excluded are materials beneath or above the surface and

outer-continental shelf resources.

_____________________

New Account

4. Account Title: Improvements to Land

Account Number: 1712

Normal Balance: Debit

Type of Account: Posting

Definition: The cost of non-permanent, depreciable

improvements to land used in general operations. Also

includes similar costs to land subject to stewardship

reporting, as well as land rights of limited duration that

are associated with general operations.

_____________________

New Account

5. Account Title: Accumulated Depreciation on Improvements to

Land

Account Number: 1719

Normal Balance: Credit

Type of Account: Posting

Definition: Accumulates depreciation charged to expense for

improvements Land.
United States Government Standard General Ledger Position/Policy Statement

Effective on October 1, 1997 FASAB Standard Implementation for PP&E/Stewardship Page 28

(SFFAS # 6 & SFFAS #8) 

Proposed Accounts and Definitions 

Modify Definition

Modify Title

6. Account Title: Buildings/Improvements and Renovations

Account Number: 1730

Normal Balance: Debit

Type of Account: Posting

Current definition: The cost of Government-Owned Buildings

under the control of the Agency. This account includes

Buildings acquired under lease-Purchase Agreements. 

Revised definition: Cost of government-owned buildings

acquired for and used in providing general government

services or goods. Includes the cost of renovation,

improvement, restoration or reconstruction of multi-use

heritage assets when the costs are directly tied to the

conduct of government operations.

_____________________

Modify Title

Modify Definition

7. Account Title: Accumulated Depreciation on Buildings,

Improvements and Renovations 

Account Number: 1739

Normal Balance: Credit

Type of Account: Posting

Current definition: Accumulates depreciation charged to

expense for buildings.

Revised definition: Accumulates depreciation charged to

expense for buildings, Improvements and Renovations.
United States Government Standard General Ledger Position/Policy Statement

Effective on October 1, 1997 FASAB Standard Implementation for PP&E/Stewardship Page 29

(SFFAS # 6 & SFFAS #8) 

Proposed Accounts and Definitions 

Modify Definition

8. Account Title: Equipment

Account Number: 1750

Normal Balance: Debit

Type of Account: Posting

Current definition: Tangible items of a durable nature used

in the operations of an agency including but not limited to

items such as word processors, typewriters, personal

computers, calculators, furniture, copiers, machinery,

automotive equipment, and ADP Equipment (Excluding ADP

Software).

Revised definition: The capitalized cost of tangible

equipment items of a durable nature used by the agency in

providing goods and services. (Excluding computer software)

_____________________

Remove Account

9. Account Title: Military Equipment

Account Number: 1760

Normal Balance: Debit

Type of Account: Posting

Definition: All categories of combat-type equipment such

ships, aircraft, and other military hardware (tanks, weapon

systems, etc.)

_____________________

Remove Account

10. Account Title: Accumulated Depreciation on Military

Equipment

Account Number: 1769

Normal Balance: Credit

Type of Account: Posting

Definition: Accumulates depreciation charged to expense for

military equipment.
United States Government Standard General Ledger Position/Policy Statement

Effective on October 1, 1997 FASAB Standard Implementation for PP&E/Stewardship Page 30

(SFFAS # 6 & SFFAS #8) 

Proposed Accounts and Definitions 

Modify Title

Modify Definition

11. Account Title: Information Technology Software

Account Number: 1830

Normal Balance: Debit

Type of Account: Posting

Current definition: The capitalized amount of acquired

and/or internally developed automated data processing

software.

Revised definition: The capitalized cost of purchased offthe-shelf and contractor developed information technology

software. Also includes cost elements of internally

developed software when the cost of development is to be

recovered through charges to users.

_____________________

Modify Title

Modify Definition

12. Account Title: Accumulated Amortization on Information

Technology software

Account Number: 1839

Normal Balance: Credit

Type of Account: Posting

Current definition: Accumulates amortization charged to

expense for automated data processing software. Software

acquired for research and development with no alternative

future use will be amortized over the period of the project

as opposed to the normal life cycle amortization.

Revised definition: Accumulates amortization charged to

expense for information technology software.
United States Government Standard General Ledger Position/Policy Statement

Effective on October 1, 1997 FASAB Standard Implementation for PP&E/Stewardship Page 31

(SFFAS # 6 & SFFAS #8) 

Proposed Accounts and Definitions 

Modify Title

Modify Definition

13. Account Title: Other General Property, Plant and Equipment

Account Number: 1890

Normal Balance: Debit

Type of Account: Posting

Current definition: The value of fixed assets not otherwise

classified above such as statues, monuments, and artwork.

Revised definition: The value of General PP&E not otherwise

classified above.

II. LIABILITY ACCOUNT

New Account

1. Account Title: Accrued Cleanup costs

Account Number: 2995

Normal Balance: Credit

Type of Account: Posting

Definition: The estimated liability for projected future

clean-up costs associated with the removing, containing

and/or disposing of hazardous materials associated with the

current portion of general and the total portion of

stewardship PP&E.