Updates to Federal Employees’ Compensation Act (Workers’ Compensation)

1 of 71 5/3/2012

GUIDE FOR BASIC ACCOUNTING AND REPORTING

Updates to Federal Employees’ Compensation Act (Workers’ Compensation)

Effective Date: Fiscal year 2013

Note: The update to FECA implementation guidance was prepared in GTAS implementation test environment. 

GTAS implementation date is effective for fiscal 2014. If you have 2013 reporting questions related 

to this guidance, please contact USSGL Advisory Division

Prepared by:

UNITED STATES STANDARD GENERAL LEDGER ADVISORY DIVISION

GOVENRMENTWIDE ACCOUNTING

BUREAU OF THE FISCAL SERVICE

U.S. DEPARTMENT OF TREASURY
Updates to Federal Employees’ Compensation Act (Workers’ Compensation)

1 of 71 5/3/2012

Version 

Number

Date Description of Change Effective

USSGL TFM

Effective 

Date

1.0 Updated Version – Updated earlier version FY 2002

2.0 5/ 3 /2012 Updated Version incorporating DOL’s accounting 

transactions using new USSGL accounts.

S2-12-03 FY 2013

Note: This scenario follow USSGL TFM S2-12-03 (July 2012), Part 2 Fiscal 2013 crosswalks, and Part 3 “GTAS Implementation 

Testing” Fiscal 2014 format of USSGL accounts and attributes.
Updates to Federal Employees’ Compensation Act (Workers’ Compensation)

1 of 71 5/3/2012

USSGL Proprietary and Budgetary Account Attribute Table1

USSGL Account

USSGL Account 

Attributes Bulk File Attributes

No. USSGL Account Title Normal Bal. 

Ind.

Budge/

Prop

Anticipated Debit/

Credit

Begin/

End

Fed/

NonFed

Trading

Partner

Trading 

Ptnr Main

Exch/

Nonexch

132100 Unfunded FECA Benefit Contributions 

Receivable

D P N D B/E F ### #### *2

540500 Unfunded FECA Benefit Revenue C P N C E F ### #### X

540600 Contra Revenue for Unfunded FECA 

Benefit Revenue

D P N D E F ### #### X

USSGL Proprietary and Budgetary Account Attribute Table - Continue

USSGL Account

TAS Attributes

USSGL Account Title Fund Type Reporting Type Code TAS Status Trans Code

132100 Unfunded FECA Benefit Contributions Receivable EG U U N

540500 Unfunded FECA Benefit Revenue EG U U N

540600 Contra Revenue for Unfunded FECA Benefit 

Revenue

EG U U N

Crosswalk Impact

USSGL 

Account 

Number

Balance 

Sheet

Net Cost Net 

Position

Custodial 

Activity

P&F/

SF133

SBR 2108 Reclassified 

Balance

Sheet3

Reclassified 

Net Cost3

Reclassified Net 

Position3

1321 Line 3 N/A N/A N/A N/A N/A N/A Line 2.2 N/A N/A

5405 Line 33 Line 2 N/A N/A N/A N/A N/A Line 9.1 Line 11.1 N/A

5406 Line 33 Line 2 N/A N/A N/A N/A N/A Line 9.1 Line 11.1 N/A

 

1 Refer to TFM S2-12-03(July 2012), Part 2, Section IV for a listing of domain values. 2 Asterisk indicates a particular attribute does not apply to the specific USSGL account.

3 Fiscal 2013 reclassified statements are not yet available. It is possible for the line numbers on the reclassified crosswalks to change at that time.
Updates to Federal Employees’ Compensation Act (Workers’ Compensation)

1 of 71 5/3/2012

Background:

Federal Employees’ Compensation Act (FECA) is administered by the Department of Labor (DOL), Office of Workers’

Compensation Programs (OWCP). FECA provides income and medical cost protection worldwide for job-related injuries, diseases, 

or deaths of civilian employees of the Federal Government through a special benefit fund called the Federal Employees' Compensation 

Fund. The Employees Compensation Fund consists of reimbursements for benefits from insured worker’s employing agencies and 

annual appropriation from the General Fund of Treasury.

The FECA fund pays benefits on behalf of Federal entities as costs are incurred and bills the entity annually before August 15 for the 

costs incurred during the previous 12-month period ended June 30 (July 1 – June 30). Federal entities fund the FECA payments 

through appropriations reimbursed to the FECA fund. For those agencies that have funding though appropriation, each entity shall 

include in its annual budget estimates for the fiscal year beginning in the next calendar year a request for an appropriation for the 

amount equal to the costs (approximately 15 months). Once the appropriation is received, the payments are due to DOL within 30 

days. 

There are 4 different types of FECA payment activities:

a. Appropriated Agencies under 2-year cycle 

b. Non-appropriated Agencies 

c. Non-billable agencies 

d. Prepayment by Agency

This guidance will address the most common FECA payment activity, appropriated agencies under 2 year cycle. The USSGL may 

provide additional guidance on other FECA payment activities in the future should there be a need. 

FECA Liability:

Workers’’ Compensation claims are submitted to, and approved by, the DOL. DOL pays the claim holders. DOL then prepares a 

chargeback billing to the responsible agencies. Public Law (PL) 93-416, Section 8147 (the FECA law) essentially gives agencies

funded by appropriation 2 years to pay the chargeback bill; thereby allowing time for applicable amount to be included in budget 

submissions. Therefore, there should be an unfunded liability reported in the agencies’ books for these 2 years (bills are for periods 

July 1 – June 30), plus an accrual for the 4th quarter of the current FY. This amount must be split into a current portion for the amount 
Updates to Federal Employees’ Compensation Act (Workers’ Compensation)

1 of 71 5/3/2012

to be paid in the next FY and a non-current portion for the remaining amount. Pursuant to the FECA law, once funding is received the 

FECA chargeback bill should be paid within 30 days. FECA chargeback bills that are still outstanding after the 30-day period are 

considered delinquent and should be reflected as a funded liability with a footnote disclosure.4

FECA Actuarial Information:

The FECA Actuarial liability includes the expected liability for death, disability, medical, and other approved costs. It is estimated 

using the paid-loss extrapolation method. This method uses historical benefit payment patterns related to a specific incurred period to 

predict the entire payments related to that period. The payments are discounted to present value.

The DOL sends each agencies the actuarial liability estimates for future worker’s compensation benefits amounts for both the current 

and prior years. The current figure is what the new balance in the Actuarial FECA Liability Account (2650) should be after the source 

data (DOL information) journal voucher entry is completed by the entity. This entry represents a change in accounting estimate, and 

is strictly proprietary, as actuarial liabilities are unfunded.5 The expense is determined by comparing the current-year amount to the 

prior-year amount.

Journal Voucher Entry Support:

The following support must be included with the Actuarial FECA Liability entry:

1. The DOL Memorandum for Chief Financial Officers of Executive Departments and Agencies, which contains the actuarial 

balances.

2. Agency-Wide Financial Statements Directorate allocation spreadsheet reflecting the percentage allocation to the entity level.

3. A copy of the last three annual chargeback bills for the department level.

 

4 See Illustration 1 for sample journal entry to record Unfunded FECA liability 5 If there is an increase in FECA actuarial liability, debit USSGL account 7600 and credit USSGL account 2650. Reverse the entry if there is a decrease in the 

FECA actuarial liability.
Updates to Federal Employees’ Compensation Act (Workers’ Compensation)

1 of 71 5/3/2012

Questions and Answers for Paying agencies with Permanent Indefinite Authority.

Question: Can a paying agency with permanent indefinite budget authority always record a FECA liability as funded? 

Answer: No. Although an agency may have a permanent indefinite appropriation, the Treasury Appropriation Fund Symbol must 

have budgetary resources available for the FECA obligation as of end of the fiscal year and must be apportioned (if applicable) in 

order to record a budgetary account payable. 

Question: Can a paying agency with permanent indefinite budget authority record a FECA liability as funded where its Treasury 

Appropriation Fund Symbol has budgetary resources available for obligation as of the end of the fiscal year but the FECA chargeback 

bill is budgeted for a subsequent fiscal year? 

Answer: No, the paying agency with permanent indefinite budget authority should not record a budgetary account payable with the 

budgetary resources available for obligation as of the end of the fiscal year. As of the end of the fiscal year, the FECA liability would 

be classified as unfunded. In a future fiscal year, the agency would record the funded FECA liability for the period the FECA 

chargeback bill was budgeted. 
Updates to Federal Employees’ Compensation Act (Workers’ Compensation)

1 of 71 5/3/2012

Relevant References:

Per SFFAS No. 7, FECA transactions are considered exchange revenue.

Paragraph 320. Employer entity payments for unemployment benefits and workers compensation.-The employer entity 

recognizes a liability and an expense for Federal employees who are laid-off or injured on the job and are entitled under law to 

unemployment benefits or workers compensation, respectively. The payment to the former or current employee is made by the 

unemployment trust fund (Department of Labor) in the case of unemployment benefits and by the special benefits fund (Department 

of Labor) in the case of workers compensation. Unemployment benefits are reimbursed by the former employer entity; and workers 

compensation costs are mostly charged back to the employer entity.

Paragraph 321. Since the costs are recognized by the employer entity and its payment to the unemployment trust fund or the special 

benefits fund reimburses these funds for the costs they incur, the amounts these funds receive from the employer entity are exchange 

revenues.

OMB Circular A11, section 32.2, How do I treat agency benefit payments under the Federal Employees’ Compensation Act? 

For accounts subject to appropriations action, include in your budget year estimates the amount billed by the Employment Standards 

Administration (Office of Workers’ Compensation Program) of the Department of Labor for benefits paid on behalf of employees of 

your agency in the past year under the Federal Employees’ Compensation Act. 

For accounts not subject to appropriations action, you must pay the bill in the current year.
Updates to Federal Employees’ Compensation Act (Workers’ Compensation)

1 of 71 5/3/2012

Assumptions Used in This guidance:

1) Department of Labor’s 016 1521 is a no year fund. 

2) DOL uses FECA reimbursements from agencies to pay for the FECA claims filed by the injured employees. DOL will use this 

resource to pay the FECA claims. For the purpose of this illustration, assume agency 040’s reimbursement is used to pay agency 30’s 

employees. Agency 040 was chosen for illustrative purpose only. 

3) Agency codes 030 and 040 are fictious agency code. They are used to illustrate partner codes in this guidance.

4) Assume agency 030 is a newly formed agency and it started its operation in Year X1.

5) Agency 030 receives a chargeback in Year X2 for actual FECA payments made by DOL on behalf of Agency 030 from Jul X1 –

June X2. Assume DOL did not pay FECA claims to agency 030 employees prior to Oct 1, X1(fiscal year X2).

6) To simplify the FECA illustration, agency 030 will not have any other activity recorded except FECA related activities.

7) Assume agency 030 FECA reimbursement to DOL is paid out from a multi year fund which is also mandatory program.
Updates to Federal Employees’ Compensation Act (Workers’ Compensation)

1 of 71 5/3/2012

New USSGL Accounts

Account Title: Unfunded FECA Benefit Contributions Receivable

Account Number: 132100

Account Definition: The amount recorded by the Department of Labor for unfunded FECA contributions due from Federal 

employers. Until the Federal paying agency records the actual budgetary obligation, the associated FECA liability and receivable are 

considered unfunded. This account does not close at yearend.

Normal Balance: Debit

Justification: To assist agencies with interagency reconciliation of benefit programs.

Account Title: Unfunded FECA Benefit Revenue

Account Number: 540500

Account Definition: The amount of unfunded FECA accrued revenue recorded by the Department of Labor due from Federal 

employers. 

Normal Balance: Credit

Justification: To assist agencies with interagency reconciliation of benefit programs.

Account Title: Contra Revenue for Unfunded FECA Benefit Revenue

Account Number: 540600

Account Definition: The amount reflecting a reduction in unfunded FECA revenue for a benefit program based on adjustments as 

stipulated by law.

Normal Balance: Debit

Justification: To assist agencies with interagency reconciliation of benefit programs.
Updates to Federal Employees’ Compensation Act (Workers’ Compensation)

1 of 71 5/3/2012

Changes to Existing Accounts:

Account Title: Funded Employment Benefit Contributions Receivable

Account Number: 132000

Normal Balance: Debit

Account Definition: The amount recorded by administering agencies for funded contributions due from Federal employers and/or 

covered employees for employment related benefits such as retirement, health insurance, life insurance, Federal Employees’ 

Compensation Act, and unemployment compensation. This amount excludes Social Security taxes. When the Federal paying agency 

records the actual budgetary obligation, the associated FECA liability and receivable are considered funded. This account does not 

close at yearend.

Justification: To assist agencies with inter-agency reconciliation of benefit programs.

Account Title: Funded Benefit Program Revenue

Account Number: 540000

Normal Balance: Credit

Account Definition: The amount of funded revenue recorded by administering agencies for retirement plans, insurance plans, and 

other annuities. 

Justification: To assist agencies with inter-agency reconciliation of benefit programs.

New Account Title: Contra Revenue for Funded Benefit Program Revenue

Account Number: 540900

Normal Balance: Debit

Account Definition: The amount reflecting a reduction in funded revenue for a benefit program based on adjustments as stipulated by 

law.

Justification: To assist agencies with inter-agency reconciliation of benefit programs.
Updates to Federal Employees’ Compensation Act (Workers’ Compensation)

1 of 71 5/3/2012

Listing of USSGL Accounts Used In This Scenario

Account 

Number Account Name

Budgetary

411900 Appropriation Realized

420100 Total Actual Resource Realized - Collection

421000 Anticipated Reimbursements and Other Income

422100 Unfilled Customer Order without Advance

425100 Reimbursements and Other Income Earned - Receivable

425200 Reimbursements and Other Income Earned - Collected

445000 Unapportioned Authority

451000 Apportionment

459000 Apportionment – Anticipated Resources – Program Subject to Apportionment

461000 Allotment

490100 Delivered Orders – Obligations, Unpaid

490200 Delivered Orders – Obligations Pd

Proprietary

101000 Fund Balance with Treasury

132000 Funded Employment Benefit Contributions Receivable 

132100 Unfunded Employee Benefit Contributions Receivable

221500 Other Post Employment Benefits Due and Payable

222500 Unfunded FECA Liability 

265000 Actuarial FECA Liability 

310000 Unexpended Appropriation

310100 Unexpended Appropriation -Appropriation Received 

310700 Unexpended Appropriation Used

331000 Cumulative Results of Operations

540000 Funded Benefit Program Revenue 
Updates to Federal Employees’ Compensation Act (Workers’ Compensation)

1 of 71 5/3/2012

540500 Unfunded Benefit Program Revenue

570000 Appropriation Used

640000 Benefit Expense

685000 Employer Contributions to Employee Benefit Programs Not Requiring Current-Year Budget Authority

760000 Changes in Actuarial Liability
Updates to Federal Employees’ Compensation Act (Workers’ Compensation)

1 of 71 5/3/2012

Beginning Trial Balance

Agency (030) DOL (016 1521)

Budgetary DR CR Budgetary DR CR

420100 Total Actual Resource Realized -

Collection

0 425100 –Reimbursements and Other Income Earned -

Receivable

700,000

445000 Unapportioned Authority 0 445000 Unapportioned Authority 700,000

Totals Totals 700,000 700,000

Proprietary Proprietary

310000(G099) Unexpended Appropriation 0 132000(F040) Funded Employment Benefit Contributions

Receivable

700,000

331000 Cumulative Results of Operations 0 331000 Cumulative Results of Operations 700,000

TOTALS 0 0 TOTALS 700,000 700,000
Updates to Federal Employees’ Compensation Act (Workers’ Compensation)

1 of 71 5/3/2012

FECA Calculations Provided by DOL to Agency 030 for 20X2

Calculation Table:

Funded/Unfunded FECA Liability/FECA 

Receivable

Chargeback 

Period or FY

Amounts Funded/Unfunded FECA Expense/FECA 

Revenue

Chargeback 

Period or FY

Amounts

Year X1 Year X1

Annual Chargeback 07/01/X0-06/30/X1 0 Annual Chargeback 07/01/X0-06/30/X1 0

Quarter 4, Year X1 07/01/X1-09/30/X1 0 Quarter 4, Year X1 07/01/X1-09/30/X1 0

Total Unfunded Liability\ Receivable Year X1 10/01/X0-09/30/X1 0 Total Unfunded FECA Exp/Revenue Year X1 10/01/X0-09/30/X1 0

Cumulative Unfunded Liability\ Receiv Year X1 10/01/X0-09/30/X1 0

Year X2 Year X2

Quarter 4, Year X1 07/01/X1-09/30/X1 0 Quarter 4, Year X1 07/01/X1-09/30/X1 0

Quarter 1, Year X2 10/01/X1-12/31/X1 60,000 Quarter 1, Year X2 10/01/X1-12/31/X1 60,000

Quarter 2, Year X2 01/01/X2-03/31/X2 70,000 Quarter 2, Year X2 01/01/X2-03/31/X2 70,000

Quarter 3, Year X2 04/01/X2-06/30/X2 40,000 Quarter 3, Year X2 04/01/X2-06/30/X2 40,000

Annual Chargeback 07/01/X1-06/30/X2 170,000 Annual Chargeback 07/01/X1-06/30/X2 170,000

Quarter 4, Year X2 07/01/X2-09/30/X2 35,000 Quarter 4, Year X2 07/01/X2-09/30/X2 35,000

Total Unfunded Liability\ Receivable Year X2 10/01/X1-09/30/X2 205,000 Total Unfunded FECA Exp/Revenue Year X2 10/01/X1-09/30/X2 205,000

Cumulative Unfunded Liability\ Receivable Year X2 10/01/X0-09/30/X2 205,000

Year X3 Year X3

Quarter 4, Year X2 07/01/X2-09/30/X2 35,000 Quarter 4, Year X2 07/01/X2-09/30/X2 35,000

Quarter 1, Year X3 10/01/X2-12/31/X2 45,000 Quarter 1, Year X3 10/01/X2-12/31/X2 45,000

Quarter 2, Year X3 01/01/X3-03/31/X3 60,000 Quarter 2, Year X3 01/01/X3-03/31/X3 60,000

Quarter 3, Year X3 04/01/X3-06/30/X3 50,000 Quarter 3, Year X3 04/01/X3-06/30/X3 50,000

Annual Chargeback 07/01/X2-06/30/X3 190,000 Annual Chargeback 07/01/X2-06/30/X3 190,000

Quarter 4, Year X3 07/01/X3-09/30/X3 55,000 Quarter 4, Year X3 07/01/X3-09/30/X3 55,000

Total Unfunded Liability\ Receivable Year X3 10/01/X2-09/30/X3 210,000 Total Unfunded FECA Exp/Revenue Year X3 10/01/X2-09/30/X3 210,000

Cumulative Unfunded Liability\ Receivable Year X3 10/01/X0-09/30/X3 415,000

Year X4 Year X4

Quarter 4, Year X3 07/01/X3-09/30/X3 55,000 Quarter 4, Year X3 07/01/X3-09/30/X3 55,000
Updates to Federal Employees’ Compensation Act (Workers’ Compensation)

1 of 71 5/3/2012

Quarter 1, Year X4 10/01/X3-12/31/X3 50,000 Quarter 1, Year X4 10/01/X3-12/31/X3 50,000

Quarter 2, Year X4 01/01/X4-03/31/X4 65,000 Quarter 2, Year X4 01/01/X4-03/31/X4 65,000

Quarter 3, Year X4 04/01/X4-06/30/X4 80,000 Quarter 3, Year X4 04/01/X4-06/30/X4 80,000

Annual Chargeback 07/01/X3-06/30/X4 250,000 Annual Chargeback 07/01/X3-06/30/X4 250,000

Quarter 4, Year X4 07/01/X4-09/30/X4 45,000 Quarter 4, Year X4 07/01/X4-09/30/X4 45,000

Total Unfunded Liability\ Receivable Year X4 10/01/X3-09/30/X4 240,000 Total Unfunded FECA Exp/Revenue Year X4 10/01/X3-09/30/X4 240,000

Cumulative Unfunded Liability\ Receivable Year X4

+205,000 + 210,000 +240,000 = 655,000 -170,000 = 485,000

10/01/X0-09/30/X4 485,000 Net Unfunded FECA Exp/Revenue Year X4

+240,000 – 170,000 = 70,000 

10/01/X3-09/30/X4 70,000

Total Funded Liability\ Receivable Year X4 10/01/X1-09/30/X2 170,000 Total Funded FECA Exp/Revenue Year X4 10/01/X1-09/30/X2 170,000
Updates to Federal Employees’ Compensation Act (Workers’ Compensation)

1 of 71 5/3/2012

Year X2

1) DOL receives apportionment and allotment for reimbursements from agency 040. Note: DOL is using reimbursements from prior claims 

from other agencies to fund the FECA claim for agency 030 employees. 

Agency (030) Transaction Transaction 

Code

DOL (016 1521) Transaction

Budgetary

None

Proprietary

None

Budgetary

445000 Unapportioned Authority 700,000

451000 Apportionment 700,000

451000 Apportionment 700,000

461000 Allotment 700,000

Proprietary

None

A116

A120

2) DOL receives FECA reimbursements from agency 040. Although DOL receives reimbursements from the other Federal agencies on a regular 

basis, for this illustration purpose the payment from agency 040 will only appear once to show the funding of agency 030’s actual FECA 

compensation.

Agency (030) Transaction Transaction 

Code

DOL (016 1521) Transaction

Budgetary

None

Proprietary

None

Budgetary

425200 Reimbursements and Other Income Earned – Collected 700,000

425100 Reimbursements and Other Income Earned – Receivable 700,000

Proprietary

101000(G099) Fund Balance with Treasury 700,000

 132000(F040) Funded Employment Benefit Contributions Receivable 700,000

New
Updates to Federal Employees’ Compensation Act (Workers’ Compensation)

1 of 71 5/3/2012

3) DOL pays workers’ compensation to employees of agency 030 from Qtr 1, Year 2(10/1/X1-12/31/X1). Assume this is the first FECA claim 

payments for agency 030.

Agency (030) Transaction Transaction 

Code

DOL (016 1521) Transaction

Budgetary

None

Proprietary

None

Budgetary

461000 Allotment 60,000

490200 Delivered Orders – Obligations Pd 60,000

Proprietary

640000(N) Benefit expense 60,000

101000(G099) Fund Balance with Treasury 60,000

E106

B110

4) DOL notifies6 agency 030 of $60,000 which reflects its workers’ compensation paid out during Qtr 1, Year 2(10/1/X1-12/31/X1). DOL records 

unfunded FECA receivable and FECA revenue and agency 030 records unfunded FECA liability and FECA expense. 

Agency (030) Transaction TC DOL (016 1521) Transaction TC

Budgetary

None

Proprietary

685000 (F016) Employer Contributions to Employee Benefit Programs Not 

Requiring Current-Year Budget Authority (Unobligated) 60,000

222500(F016) Unfunded FECA Liability7 60,000

B422

Budgetary8

None

Proprietary

132100(F030) Unfunded Employee Benefit Contrib Rec 60,000

 540500(F030) Unfunded Benefit Program Revenue 60,000

C421

 

6 DOL notifies the agencies by providing them with the quarterly chargebacks.

7 From an agency or fund perspective, the accrued unfunded FECA liability is the difference between the FECA benefits paid by the FECA Special Benefits Fund and the 

agency's actual cash payment to the Fund. For example, the Special Benefits Fund will pay benefits on behalf of an agency or fund through the current year. However, most 

agencies' actual cash payments to the FECA Special Benefit Fund for the current FY will reimburse the Fund for benefits paid through a prior fiscal year. The difference between 

these two amounts -- benefits paid by the Fund and reimbursements made by the agencies -- is the accrued unfunded liability.

8 OMB A11 20.4

Changes in uncollected customer payments from Federal sources. You need to adjust the spending authority from cash collections if the account is authorized to perform 

reimbursable work for another Federal account and you incur obligations against receivables from Federal sources and unfilled customer orders from Federal sources without an 

advance—that is, before receiving the cash. The law allows you to incur such obligations as long as the paying account is a Federal account and an obligation is recorded against 

resources available to the paying account. For example, a financing account can obligate against a subsidy accounts receivable from the program account before the cash is 

received from the program account if the program account has recorded an obligation in the form of a subsidy accounts payable to the financing account.
Updates to Federal Employees’ Compensation Act (Workers’ Compensation)

1 of 71 5/3/2012

5) DOL pays workers’ compensation to employees of agency 030 from Qtr 2, Year 2(01/01/X2-03/31/X2).

Agency (030) Transaction Transaction 

Code

DOL (016 1521) Transaction

Budgetary

None

Proprietary

None

Budgetary

461000 Allotment 70,000

490200 Delivered Orders – Obligations Pd 70,000

Proprietary

640000(N) Benefit expense 70,000

101000(G099) Fund Balance with Treasury 70,000

E106

B110

6) DOL notifies agency 030 of $70,000 which reflects its workers’ compensation paid out during Qtr 2, Year 2(01/01/X2-03/31/X2). DOL 

records unfunded FECA receivable and FECA revenue and agency 030 records unfunded FECA liability and FECA expense. 

Agency (030) Transaction TC DOL (016 1521) Transaction TC

Budgetary

None

Proprietary

685000 (F016) Employer Contributions to Employee Benefit Programs Not 

Requiring Current-Year Budget Authority (Unobligated) 70,000

222500(F016) Unfunded FECA Liability 70,000

B422

Budgetary

None

Proprietary

132100(F030) Unfunded Employee Benefit Contrib Rec 70,000

 540500(F030) Unfunded Benefit Program Revenue 70,000

C421

7) DOL pays workers’ compensation to employees of agency 030 from Qtr 3, Year 2(04/01/X2-06/30/X2).

Agency (030) Transaction Transaction 

Code

DOL (016 1521) Transaction

Budgetary

None

Proprietary

None

Budgetary

461000 Allotment 40,000

490200 Delivered Orders – Obligations Pd 40,000

Proprietary

640000(N) Benefit expense 40,000

101000(G099) Fund Balance with Treasury 40,000

E106

B110
Updates to Federal Employees’ Compensation Act (Workers’ Compensation)

1 of 71 5/3/2012

8) DOL notifies agency 030 of $40,000 which reflects its workers’ compensation paid out during Qtr 3, Year 2(04/01/X2-06/30/X2). DOL 

records unfunded FECA receivable and FECA revenue and agency 030 records unfunded FECA liability and FECA expense. 

Agency (030) Transaction TC DOL (016 1521) Transaction TC

Budgetary

None

Proprietary

685000 (F016) Employer Contributions to Employee Benefit Programs Not 

Requiring Current-Year Budget Authority (Unobligated) 40,000

222500(F016) Unfunded FECA Liability 40,000

B422

Budgetary

None

Proprietary

132100(F030) Unfunded Employee Benefit Contrib Rec 40,000

 540500(F030) Unfunded Benefit Program Revenue 40,000

C421

9) Before 8/15/X2, the Department of Labor issues first FECA annual chargeback bill (7/1/X1-6/30/x2) to agency 030 for the actual amount of 

workers’ compensation DOL has paid on behalf of agency 030 from 10/1/X1 to 6/30/X2. Note: agency 030 did not have any FECA claims paid 

until 10/1/X1. Any difference between the actual amount from the annual chargeback and the sum of quarterly chargebacks are adjusted in the 

following quarter. Assume for illustration purpose the sum of the quarterly amounts and the annual chargeback amounts are equal. 

Approximately after 15 months (fiscal year 20X4), agency 030 receives funding to reimburse DOL.

Agency (030) Transaction TC DOL (016 1521) Transaction TC

Budgetary

None

Proprietary

None

Budgetary

None

Proprietary

None 

Note: Any agency that identifies a discrepancy on their annual chargeback bill should communicate the need for the adjustment to DOL. 

Once the validity of the adjustment is confirmed, DOL will make the correction to its records which will then be reflected on the next 

Chargeback bill. No adjusting entries should be made preemptively on the part of the agency; otherwise, the correction will be reflected twice 

on that agency’s financial statements.
Updates to Federal Employees’ Compensation Act (Workers’ Compensation)

1 of 71 5/3/2012

10) DOL pays workers’ compensation claim of $35,000 to agency 030’s employees from Qtr 4, Year 2(7/1/X2-9/30/X2).

Agency (030) Transaction Transaction 

Code

DOL (016 1521) Transaction

Budgetary

None

Proprietary

None

Budgetary

461000 Allotment 35,000

490200 Delivered Orders – Obligations Pd 35,000

 Proprietary

640000(N) Benefit expense 35,000

101000(G099) Fund Balance with Treasury 35,000

E106

B110

11) DOL notifies agency 030 of $35,000 which reflects its workers’ compensation paid out during Qtr 4, Year 2(7/1/X2-9/30/X2). Any difference 

between the actual amount from the annual chargeback and the sum of quarterly chargebacks are adjusted in the 4th quarter. Assume there are no 

differences for this illustration purpose. DOL records unfunded FECA receivable and FECA revenue and agency 030 records unfunded FECA 

liability and FECA expense. 

Agency (030) Transaction TC DOL (016 1521) Transaction TC

Budgetary

None

Proprietary

685000 (F016) Employer Contributions to Employee Benefit Programs Not 

Requiring Current-Year Budget Authority (Unobligated) 35,000

222500(F016) Unfunded FECA Liability 35,000

B422

Budgetary

None

Proprietary

132100(F030) Unfunded Employee Benefit Contrib Rec 35,000

 540500(F030) Unfunded Benefit Program Revenue 35,000

C421

12) Agency 030 submits annual budget estimates for the fiscal year beginning in the next calendar year to request for an appropriation for 

unfunded FECA cost.

Agency (030) Transaction TC DOL (016 1521) Transaction TC

Budgetary

None

Proprietary

None

Budgetary

None

Proprietary

None 
Updates to Federal Employees’ Compensation Act (Workers’ Compensation)

1 of 71 5/3/2012

13) Department of Labor provides FECA actuarial liability9 to agency 030. This entry is made at the Fiscal-Year-end only and there is no 

budgetary impact.

Agency (030) Transaction TC DOL (016 1521) Transaction TC

Budgetary

None

Proprietary

760000 (N) Changes in Actuarial Liability10 3,000,000

265000 (N) Actuarial FECA Liability 3,000,000

B426

Budgetary

None

Proprietary

None

 

9 The FECA actuarial liability includes the expected liability for death, disability, medical, and other approved costs. It is estimated using the paid-loss 

extrapolation method. This method uses historical benefit payment patterns related to a specific incurred period to predict the entire payments related to that 

period. The payments are discounted to present value.

10 This is the first year that agency 030 is in operation; therefore there is no prior year FECA actuarial liability recorded. The change will be EndingBeginning(0)
Updates to Federal Employees’ Compensation Act (Workers’ Compensation)

1 of 71 5/3/2012

PRE-CLOSING TRIAL BALANCE

YEAR 2

Agency (030) DOL (016 1521) Transaction

Budgetary DR CR Budgetary DR CR

420100 Total Actual Resource Realized -

Collection

0 425200 Reimbursements and Other Income Earned –

Collected

700,000

445000 Unapportioned Authority 0 461000 Allotment 495,000

490200 Delivered Orders – Obligations Pd 205,000

700,000 700,000

Proprietary Proprietary

222500(F016) Unfunded FECA Liability 205,000 101000(G099) Fund Balance with Treasury 495,000

265000N Actuarial FECA Liability 3,000,000 132100(F030) Unfunded Employee Benefit 

Contributions Receivable

205,000

310000 (G099)Unexpended Appropriation 0 331000 Cumulative Results of Operations 700,000

331000 Cumulative Results of Operations 0 540500(F030) Unfunded Benefit Program revenue 205,000

685000(F016) Employer Contributions to 

employee Benefit Programs Not requiring CY 

Budget Authority

205,000 640000N Benefits Expense 205,000

760000N Changes in Actuarial Liability 3,000,000

TOTALS 3,205,000 3,205,000 TOTALS 905,000 905,000
Updates to Federal Employees’ Compensation Act (Workers’ Compensation)

1 of 71 5/3/2012

CLOSING ENTRIES FOR END OF YEAR 2

C1. To record the closing of revenue, expense, and other financing source accounts to cumulative results of operations.

Agency (030) DOL (016 1521) Transaction

USSGL Account Debit Credit TC Debit Credit TC

Budgetary

None

Proprietary

331000 Cumulative Results of Operations 

760000 (N) Changes in Actuarial Liability 

331000 Cumulative Results of Operations 

685000 (F16) Employer Contributions to 

Employee Benefit Programs Not Requiring 

Current-Year Budget Authority (Unobligated) 

3,000,000

205,000

3,000,000

205,000

F340

F336 

Budgetary

None

Proprietary

540500(F030) Unfunded Benefit Program 

Revenue

331000 Cumulative Results of 

Operations 

640000(N) Benefit Expense 

205,000

0

205,000

F336

C2. To record the closing of budgetary resources. 

Agency (030) DOL (016 1521) Transaction

USSGL Account Debit Credit TC Debit Credit TC

Budgetary

None

Proprietary

None 

Budgetary

420100 Total Actual ResourcesCollected

 425200 –Reimbursements and Other 

Income Earned – Collected

Proprietary

None

700,000

700,000

F302
Updates to Federal Employees’ Compensation Act (Workers’ Compensation)

1 of 71 5/3/2012

C3. To record the closing of unobligated balances to no year funds. 

Agency (030) DOL (016 1521) Transaction

USSGL Account Debit Credit TC Debit Credit TC

Budgetary

None

Proprietary

None

Budgetary

461000 Allotment

 445000 Unapportioned Authority

 

Proprietary

None

495,000

495,000

F308

C4. To record the closing of paid delivered order to total actual resources. 

Agency (030) DOL (016 1521) Transaction

USSGL Account Debit Credit TC Debit Credit TC

Budgetary

None

Proprietary

None

 

Budgetary

490200 Delivered Orders-Obligations Pd

 420100 Total Actual Resources-Collected

Proprietary

None

205,000

205,000

F314
Updates to Federal Employees’ Compensation Act (Workers’ Compensation)

1 of 71 5/3/2012

POST-CLOSING TRIAL BALANCE

YEAR 2

Agency (030) DOL (016)

Budgetary DR CR Budgetary DR CR

420100 Total Actual Resource Realized -

Collection

0 420100 Total Actual Resources-Collected 495,000

445000 Unapportioned Authority 0 445000 Unapportioned Authority 495,000

 

TOTALS

495,000 495,000

Proprietary Proprietary

222500(F016) Unfunded FECA Liability 205,000 101000(G099) Fund Balance with Treasury 495,000

265000(N) Actuarial FECA Liability 3,000,000 132100(F030) Unfunded Employee Benefit 

Contributions Receivable

205,000

331000 Cumulative Results of Operations 3,205,000 331000 Cumulative Results of Operations 700,000

TOTALS 3,205,000 3,205,000 TOTALS 700,000 700,000
Updates to Federal Employees’ Compensation Act (Workers’ Compensation)

1 of 71 5/3/2012

BALANCE SHEET

YEAR 2

Agency 030 DOL(016)

Assets

Intragovernmental

1. Fund Balance with Treasury (101000) 495,000

3. Accounts Receivable (132100E) 0 205,000

6. Total Intragovernmental 700,000

15. Total Assets 700,000

Liabilities 

Intragovernmental

19 Other (222500) 205,000

Total Intragovernmental 205,000

Liabilities with Public

24. Federal Employee and Veteran Benefits (265000) 3,000,000

28.Total Liabilities 3,205,000

Net Position

31. Unexpended Appropriation – Other Funds 0

33. Cumulative Results of Operations-Other Funds (640000, 685000,760000) (3,205,000) 700,000

34. Total Net Position (3,205,000) 700,000

35. Total Liabilities and Net Position 0 700,000

 
Updates to Federal Employees’ Compensation Act (Workers’ Compensation)

1 of 71 5/3/2012

STATEMENT OF NET COST

YEAR 2

Program Costs Agency (030) DOL(016)

Program A:

1. Gross Cost :

(685000F, 640000N) 205,000 205,000

(760000N) 3,000,000

2. Less: Earned Income(540500E) 0 205,000 

3. Net Program Costs 3,205,000 0

5. Net Program Costs Including Assumption Changes 3,205,000 0

6. Costs Not Assigned to Programs

7. Less: Earned Revenues Not Attributable to Programs

8. Net Cost of Operations 3,205,000 0

USSGL 2108 YEAR-END CLOSING STATEMENT

 YEAR 2

Agency (030) DOL(016)

Column 5 (101000E) 0 495,000

Column 11 (461000E) 0 495,000
Updates to Federal Employees’ Compensation Act (Workers’ Compensation)

1 of 71 5/3/2012

Statement of Changes In Net Position

YEAR 2

Cumulative Results of Operations Agency (030) DOL(016)

1. Beginning Balance 0 700,000

2. Adjustments

3. Beginning Balances, as Adjusted 0 700,000

Budgetary Financing Sources

4. Other Adjustments

5. Appropriations Used 

6. Nonexchange Revenue

7. Donations and Forfeitures

8. Transfers in/out without reimbursements 

9. Other

Other Financing Sources:

10. Donations and Forfeitures

13. Other (599400)

14. Total Financing Sources 0

15. Net Cost of Operations (3,205,000) 0

16. Net Change (3,205,000) 0

17. Cumulative Results of Operations (3,205,000) 0

Unexpended Appropriations

18. Beginning Balance 0 0

19. Adjustments

20. Beginning Balance, as adjusted 0 0

Budgetary Financing Sources

21. Appropriations Received (310100) 0 0

22. Appropriations Transferred in/out

23. Other Adjustments

24. Appropriations Used (310700) 0 0

25. Total Budgetary Financing Sources 0 0 

26. Total Unexpended Appropriations 0 0

27. Net Position (3,205,000) 700,000
Updates to Federal Employees’ Compensation Act (Workers’ Compensation)

1 of 71 5/3/2012

STATEMENT OF BUDGETARY RESOURCES

TAFS (030) TAFS (16 1521)

BUDGETARY RESOURCES

1000 Unobligated balance brought forward, October (420100B) 0 0

1890 Spending Authority for Offsetting Collection (425200E) 0 700,000

1910 Total Budgetary Resources (sum of SBR lines 1000, 1020, 1021, 1043, 1290, 

1490, 1690, and 1890.) 0 700,000

STATUS OF BUDGETARY RESOURCES

2190 Obligations Incurred (490200E) 0 205,000

2204 Apportioned (461000E) 0 495,000

2490 Unobligated balance brought forward, end of year (sum of SBR lines 2204, 2304, 

and 2404.) 495,000

2500 Total Budgetary Resources (sum of SBR lines 2190 and 2490) 0 700,000
Updates to Federal Employees’ Compensation Act (Workers’ Compensation)

1 of 71 5/3/2012

SF133: REPORTING ON BUDGET EXECUTIONS AND BUDGETARY RESOURCES

AND BUDGET PROGRAM & FINANCING (P&F) SCHEDULE

YEAR 2

Agency (030) DOL(016)

BUDGETARY RESOURCES SF 133 P&F SF133 P&F

All Accounts:

0900 Total New Obligations (490200E) N/A 0 N/A 205,000

Unobligated Balance

1000 Unobligated Balances Brought Forward 10/1 (420001E)

1200 Appropriation (411900E) 0 0

1800 Spending Authority from Offsetting Collections (Mandatory) (425200) 700,000 700,000

1801Change in Uncollected Customer Payments from Federal Sources

1910 Total budgetary resources (calc. line 1800-1842) 700,000 N/A

1930 Total budgetary resources available (calc. line 1800) N/A 700,000

STATUS OF BUDGETARY RESOURCES

2102 Reimbursable ( 490200)

0

205,000 N/A

2104 Reimbursable Obligations (total) 205,000 N/A

Unobligated balance:

2201 Available in the Current Period (461000) 495,000 N/A

2403 Other 0 N/A

2500 Total budgetary resources (equals line 1910) 700,000 N/A

CHANGE IN OBLIGATED BALANCE

Changes in obligated balance during the year:

3010 Obligations incurred, unexpired accounts (490200E) 0 0 205,000 205,000

3020 Outlays (gross) (-) (490200E) (205,000) (205,000)

Uncollected Payments

3090 Uncollected Payments from Federal Sources (422100E) 0 0

3100 Obligated balance, start of year 0 0

3200 Obligated balance, end of year (calc. lines 3010 and 3020) 0 0

BUDGET AUTHORITY AND OUTLAYS, NET

Mandatory:

Gross budget authority and outlays:

4090 Budget authority gross (calc. lines 1800) 700,000 700,000
Updates to Federal Employees’ Compensation Act (Workers’ Compensation)

1 of 71 5/3/2012

4100 Outlays from new mandatory authority (490200) 205,000 205,000

4110 Total outlays, gross (calc. line 4100) 205,000 205,000

4120 Offsets against gross budget authority and outlays (425200) (-) (700,000) (700,000)

4140 Change in Uncollected Customer Payments from Federal sources (Unexpired) 0 0

4160 Budget authority, net (mandatory) (Cal line 4090 and 4120, 4140) 0 0

4170 Outlays, net (mandatory) (Calc line 4110+ 4120 through 4124) (495,000) (495,000) 

Budget authority and outlays, net (total):

4180 Budget authority, net (discretionary and mandatory) (Sum of line 4070 and 4160) 0 0

4190 Outlays, net (discretionary and mandatory) (calc. line 4080 and 4170) 0 0 (495,000) (495,000)
Updates to Federal Employees’ Compensation Act (Workers’ Compensation)

1 of 71 5/3/2012

FECA Calculations Provided by DOL for 20X3

Calculation Table:

Funded/Unfunded FECA Liability/FECA 

Receivable

Chargeback 

Period or FY

Amounts Funded/Unfunded FECA Expense/FECA 

Revenue

Chargeback 

Period or FY

Amounts

Year X1 Year X1

Annual Chargeback 07/01/X0-06/30/X1 0 Annual Chargeback 07/01/X0-06/30/X1 0

Quarter 4, Year X1 07/01/X1-09/30/X1 0 Quarter 4, Year X1 07/01/X1-09/30/X1 0

Total Unfunded Liability\ Receivable Year X1 10/01/X0-09/30/X1 0 Total Unfunded FECA Exp/Revenue Year X1 10/01/X0-09/30/X1 0

Cumulative Unfunded Liability\ Receivable Year X1 10/01/X0-09/30/X1 0

Year X2 Year X2

Quarter 4, Year X1 07/01/X1-09/30/X1 0 Quarter 4, Year X1 07/01/X1-09/30/X1 0

Quarter 1, Year X2 10/01/X1-12/31/X1 60,000 Quarter 1, Year X2 10/01/X1-12/31/X1 60,000

Quarter 2, Year X2 01/01/X2-03/31/X2 70,000 Quarter 2, Year X2 01/01/X2-03/31/X2 70,000

Quarter 3, Year X2 04/01/X2-06/30/X2 40,000 Quarter 3, Year X2 04/01/X2-06/30/X2 40,000

Annual Chargeback 07/01/X1-06/30/X2 170,000 Annual Chargeback 07/01/X1-06/30/X2 170,000

Quarter 4, Year X2 07/01/X2-09/30/X2 35,000 Quarter 4, Year X2 07/01/X2-09/30/X2 35,000

Total Unfunded Liability\ Receivable Year X2 10/01/X1-09/30/X2 205,000 Total Unfunded FECA Exp/Revenue Year X2 10/01/X1-09/30/X2 205,000

Cumulative Unfunded Liability\ Receivable Year X2 10/01/X0-09/30/X2 205,000

Year X3 Year X3

Quarter 4, Year X2 07/01/X2-09/30/X2 35,000 Quarter 4, Year X2 07/01/X2-09/30/X2 35,000

Quarter 1, Year X3 10/01/X2-12/31/X2 45,000 Quarter 1, Year X3 10/01/X2-12/31/X2 45,000

Quarter 2, Year X3 01/01/X3-03/31/X3 60,000 Quarter 2, Year X3 01/01/X3-03/31/X3 60,000

Quarter 3, Year X3 04/01/X3-06/30/X3 50,000 Quarter 3, Year X3 04/01/X3-06/30/X3 50,000

Annual Chargeback 07/01/X2-06/30/X3 190,000 Annual Chargeback 07/01/X2-06/30/X3 190,000

Quarter 4, Year X3 07/01/X3-09/30/X3 55,000 Quarter 4, Year X3 07/01/X3-09/30/X3 55,000

Total Unfunded Liability\ Receivable Year X3 10/01/X2-09/30/X3 210,000 Total Unfunded FECA Exp/Revenue Year X3 10/01/X2-09/30/X3 210,000

Cumulative Unfunded Liability\ Receivable Year X3 10/01/X0-09/30/X3 415,000

Year X4 Year X4
Updates to Federal Employees’ Compensation Act (Workers’ Compensation)

1 of 71 5/3/2012

Quarter 4, Year X3 07/01/X3-09/30/X3 55,000 Quarter 4, Year X3 07/01/X3-09/30/X3 55,000

Quarter 1, Year X4 10/01/X3-12/31/X3 50,000 Quarter 1, Year X4 10/01/X3-12/31/X3 50,000

Quarter 2, Year X4 01/01/X4-03/31/X4 65,000 Quarter 2, Year X4 01/01/X4-03/31/X4 65,000

Quarter 3, Year X4 04/01/X4-06/30/X4 80,000 Quarter 3, Year X4 04/01/X4-06/30/X4 80,000

Annual Chargeback 07/01/X3-06/30/X4 250,000 Annual Chargeback 07/01/X3-06/30/X4 250,000

Quarter 4, Year X4 07/01/X4-09/30/X4 45,000 Quarter 4, Year X4 07/01/X4-09/30/X4 45,000

Total Unfunded Liability\ Receivable Year X4 10/01/X3-09/30/X4 240,000 Total Unfunded FECA Exp/Revenue Year X4 10/01/X3-09/30/X4 240,000

Cumulative Unfunded Liability\ Receivable Year X4

+205,000 + 210,000 +240,000 = 655,000 -170,000 = 485,000

10/01/X0-09/30/X4 485,000 Net Unfunded FECA Exp/Revenue Year X4

+240,000 – 170,000 = 70,000 

10/01/X3-09/30/X4 70,000

Total Funded Liability\ Receivable Year X4 10/01/X1-09/30/X2 170,000 Total Funded FECA Exp/Revenue Year X4 10/01/X1-09/30/X2 170,000
Updates to Federal Employees’ Compensation Act (Workers’ Compensation)

1 of 71 5/3/2012

Year 3

1) DOL receives apportionment and allotment on unobligated balance carried forward from PY. Assume it is available for obligation.

Agency (030) Transaction TC DOL (016 1521) Transaction TC

Budgetary

None

Proprietary

None

B422

Budgetary

445000 Unapportioned Authority 495,000

451000 Apportionment 495,000

451000 Apportionment 495,000

461000 Allotment 495,000

Proprietary

None

A116

A120

2) DOL pays workers’ compensation to employees of agency 030 from Qtr 1, Year 3(10/1/X2-12/31/X2).

Agency (030) Transaction Transaction 

Code

DOL (016 1521) Transaction

Budgetary

None

Proprietary

None

Budgetary

461000 Allotment 45,000

490200 Delivered Orders – Obligations Pd 45,000

Proprietary

640000(N) Benefit expense 45,000

101000(G099) Fund Balance with Treasury 45,000

E106

B110

3) DOL notifies agency 030 of $45,000 which reflects its workers’ compensation paid out during Qtr 1, Year 3(10/1/X2-12/31/X2).

 DOL records unfunded FECA receivable and FECA revenue and agency 030 records unfunded FECA liability and FECA expense. 

Agency (030) Transaction TC DOL (016 1521) Transaction TC

Budgetary

None

Proprietary

685000 (F016) Employer Contributions to Employee Benefit Programs Not 

Requiring Current-Year Budget Authority (Unobligated) 45,000

222500(F016) Unfunded FECA Liability 45,000

B422

Budgetary

None

Proprietary

132100(F030) Unfunded Employee Benefit Contrib Rec 45,000

 540500(F030) Unfunded Benefit Program Revenue 45,000

C421
Updates to Federal Employees’ Compensation Act (Workers’ Compensation)

1 of 71 5/3/2012

4) DOL pays workers’ compensation to employees of agency 030 from Qtr 2, Year 3(01/01/X3-03/31/X3).

Agency (030) Transaction Transaction 

Code

DOL (016 1521) Transaction

Budgetary

None

Proprietary

None

Budgetary

461000 Allotment 60,000

490200 Delivered Orders – Obligations Pd 60,000

Proprietary

640000(N) Benefit expense 60,000

101000(G099) Fund Balance with Treasury 60,000

E106

B110

5) DOL notifies agency 030 of $60,000 which reflects its workers’ compensation paid out during Qtr 2, Year 3(01/01/X3-03/31/X3). DOL 

records unfunded FECA receivable and FECA revenue and agency 030 records unfunded FECA liability and FECA expense. 

Agency (030) Transaction TC DOL (016 1521) Transaction TC

Budgetary

None

Proprietary

685000 (F016) Employer Contributions to Employee Benefit Programs Not 

Requiring Current-Year Budget Authority (Unobligated) 60,000

222500(F016) Unfunded FECA Liability 60,000

B422

Budgetary

None

Proprietary

132100(F030) Unfunded Employee Benefit Contrib Rec 60,000

 540500(F030) Unfunded Benefit Program Revenue 60,000

C421

6) DOL pays workers’ compensation to employees of agency 030 from Qtr 3, Year 3(04/01/X3-06/30/X3).

Agency (030) Transaction Transaction 

Code

DOL (016 1521) Transaction

Budgetary

None

Proprietary

None

Budgetary

461000 Allotment 50,000

490200 Delivered Orders – Obligations Pd 50,000

Proprietary

640000(N) Benefit expense 50,000

101000(G099) Fund Balance with Treasury 50,000

E106

B110
Updates to Federal Employees’ Compensation Act (Workers’ Compensation)

1 of 71 5/3/2012

7) DOL notifies agency 030 of $50,000 which reflects its workers’ compensation paid out during Qtr 3, Year 3(04/01/X3-06/30/X3). DOL 

records unfunded FECA receivable and FECA revenue and agency 030 records unfunded FECA liability and FECA expense. 

Agency (030) Transaction TC DOL (016 1521) Transaction TC

Budgetary

None

Proprietary

685000 (F016) Employer Contributions to Employee Benefit Programs Not 

Requiring Current-Year Budget Authority (Unobligated) 50,000

222500(F016) Unfunded FECA Liability 50,000

B422

Budgetary

None

Proprietary

132100(F030) Unfunded Employee Benefit Contrib Rec 50,000

 540500(F030) Unfunded Benefit Program Revenue 50,000

C421

8) Before 8/15/X3, the Department of Labor issues FECA annual chargeback bill (7/1/X2-6/30/X3) to agency 030 for the actual amount of 

workers’ compensation DOL has paid on behalf of agency 030 from 7/1/X2-6/30/X3. No accounting entry is needed when the annual chargeback 

is sent to the agencies. Both Agency 030 and DOL have already recorded their unfunded liability/receivable and unfunded expense/revenue when 

the quarterly chargebacks were sent at each quarter. Any difference between the actual amount from the annual chargeback and the sum of 

quarterly chargebacks are adjusted in the following quarter. Assume for illustration purpose the sum of the quarterly amounts and the annual 

chargeback amounts are equal. Approximately after 15 months (fiscal year 20X5), agency 030 receives funding to reimburse DOL.

Agency (030) Transaction TC DOL (016 1521) Transaction TC

Budgetary

None

Proprietary

None

Budgetary

None

Proprietary

None 

Note: Any agency that identifies a discrepancy on their chargeback bill should communicate the need for the adjustment to DOL. Once the 

validity of the adjustment is confirmed, DOL will make the correction to its records which will then be reflected on the next Chargeback bill. 

No adjusting entries should be made preemptively on the part of the agency; otherwise, the correction will be reflected twice on that agency’s 

financial statements.
Updates to Federal Employees’ Compensation Act (Workers’ Compensation)

1 of 71 5/3/2012

9) DOL pays workers’ compensation claim of $55,000 to agency 030’s employees from Qtr 4, Year 3(7/1/X3-9/30/X3).

Agency (030) Transaction Transaction 

Code

DOL (016 1521) Transaction

Budgetary

None

Proprietary

None

B422

Budgetary

461000 Allotment 55,000

490200 Delivered Orders – Obligations Pd 55,000

 Proprietary

640000(N) Benefit expense 55,000

101000(G099) Fund Balance with Treasury 55,000

E106

B110

10) DOL notifies agency 030 of $55,000 which reflects its workers’ compensation paid out during Qtr 4, Year 3(7/1/X3-9/30/X3). Any difference 

between the actual amount from the annual chargeback and the sum of quarterly chargebacks are adjusted in the 4th quarter. Assume there are no 

differences. DOL records unfunded FECA receivable and FECA revenue and agency 030 records unfunded FECA liability and FECA expense. 

Agency (030) Transaction TC DOL (016 1521) Transaction TC

Budgetary

None

Proprietary

685000 (F016) Employer Contributions to Employee Benefit Programs Not 

Requiring Current-Year Budget Authority (Unobligated) 55,000

222500(F016) Unfunded FECA Liability 55,000

B422

Budgetary

None

Proprietary

132100(F030) Unfunded Employee Benefit Contrib Rec 55,000

 540500(F030) Unfunded Benefit Program Revenue 55,000

C421

11) Agency 030 submits annual budget estimates for the fiscal year beginning in the next calendar year to request for an appropriation for 

unfunded FECA cost.

Agency (030) Transaction TC DOL (016 1521) Transaction TC

Budgetary

None

Proprietary

None

Budgetary

None

Proprietary

None 
Updates to Federal Employees’ Compensation Act (Workers’ Compensation)

1 of 71 5/3/2012

12) Department of Labor provides FECA actuarial liability to agency 030. This entry is made at the Fiscal-Year-end only and there is no budgetary 

impact.

Agency (030) Transaction TC DOL (016 1521) Transaction TC

Budgetary

None

Proprietary

760000 (N) Changes in Actuarial Liability 2,500,000

265000 (N) Actuarial FECA Liability 2,500,000

B426

Budgetary

None

Proprietary

None
Updates to Federal Employees’ Compensation Act (Workers’ Compensation)

1 of 71 5/3/2012

PRE-CLOSING TRIAL BALANCE

YEAR 3

Agency (030) DOL (016)

Budgetary DR CR Budgetary DR CR

420100 Total Actual Resource Realized 

- Collection

0 420100 Total Actual Resources-Collected 495,000

445000 Unapportioned Authority 0 461000 Allotment 285,000

 

TOTALS

0 0 490200 Delivered Orders - Pd 210,000

 TOTALS 495,000 495,000

Proprietary Proprietary

101000(G099) Fund Balance with Treasury 285,000

222500(F016) Unfunded FECA Liability 415,000 1321(F030) Unfunded Employee Benefit Contributions 

Receivable

415,000

265000N Actuarial FECA Liability 5,500,000 331000 Cumulative Results of Operations 700,000

331000 Cumulative Results of Operations 3,205,000 5405(F030) Unfunded Benefit Program revenue 210,000

685000(F016) Employer Contributions to 

Employee Benefit Programs Not Requiring 

Current-Year Budget Authority 

(Unobligated)

210,000 640000N Benefits Expense 210,000

760000N Changes in Actuarial Liability 2,500,000

TOTALS 5,915,000 5,915,000 TOTALS 910,000 910,000
Updates to Federal Employees’ Compensation Act (Workers’ Compensation)

1 of 71 5/3/2012

CLOSING ENTRIES FOR END OF YEAR 3

C1. To record the closing of revenue, expense, and other financing source accounts to cumulative results of operations.

Agency (030) DOL (016)

USSGL Account Debit Credit TC Debit Credit TC

Budgetary

None

Proprietary

331000 Cumulative Results of Operations 

760000 (N) Changes in Actuarial Liability 

331000 Cumulative Results of Operations 

685000 (F016) Employer Contributions to 

Employee Benefit Programs Not Requiring 

Current-Year Budget Authority (Unobligated) 

2,500,000

210,000

2,500,000

210,000

F340

F336 

Budgetary

None

Proprietary

540500(F030) Unfunded Benefit 

Program Revenue

331000 Cumulative Results of Operations 

640000(N) Benefit Expense 

210,000

0

210,000

F336
Updates to Federal Employees’ Compensation Act (Workers’ Compensation)

1 of 71 5/3/2012

C2. To record the closing of unobligated balance to no year funds. 

Agency (030) DOL (016)

USSGL Account Debit Credit TC Debit Credit TC

Budgetary

None

Proprietary

None 

Budgetary

461000 Allotment

445000 Unapportioned Authority

Proprietary

None

285,000

285,000

F308

C3. To record the closing of paid delivered orders to total actual resources. 

Agency (030) DOL (016)

USSGL Account Debit Credit TC Debit Credit TC

Budgetary

None

Proprietary

None

 

Budgetary

490200 Delivered Orders-Obligations Pd

 420100 Total Actual Resources-Collected

Proprietary

None

210,000

210,000

F314
Updates to Federal Employees’ Compensation Act (Workers’ Compensation)

1 of 71 5/3/2012

POST-CLOSING TRIAL BALANCE

YEAR 3

Agency (030) DOL (016)

Budgetary DR CR Budgetary DR CR

420100 Total Actual Resource Realized -

Collection

0 420100 Total Actual Resources-Collected 285,000

445000 Unapportioned Authority 0 445000 Unapportioned Authority 285,000

 

TOTALS

285,000 285,000

Proprietary Proprietary

101000(G099) Fund Balance with Treasury 285,000

222500(F016) Unfunded FECA Liability 415,000 132100(F030) Unfunded Employee Benefit 

Contributions Receivable

415,000

265000N Actuarial FECA Liability 5,500,000 331000 Cumulative Results of Operations 700,000

331000 Cumulative Results of Operations 5,915,000

TOTALS 5,915,000 5,915,000 TOTALS 700,000 700,000
Updates to Federal Employees’ Compensation Act (Workers’ Compensation)

1 of 71 5/3/2012

BALANCE SHEET

YEAR 3

Agency (030) DOL(016)

Assets

Intragovernmental

1. Fund Balance With Treasury (101000) 285,000

3. Accounts Receivable (132100E) 0 415,000

6. Total Intragovernmental 700,000

15. Total Assets 0 700,000

Liabilities 

Intragovernmental

17 Accounts Payable (222500E) 415,000

20 Total Intragovernmental 415,000

Liabilities with Public

24. Federal Employee and Veteran Benefits (265000) 5,500,000

28 Total Liabilities 5,915,000

Net Position

31. Unexpended Appropriation – Other Funds 0 0

33. Cumulative Results of Operations-Other Funds(6400000,685000,760000) (5,915,000) 700,000

34. Total Net Position (5,915,000) 700,000

35. Total Liabilities and Net Position 0 700,000

 
Updates to Federal Employees’ Compensation Act (Workers’ Compensation)

1 of 71 5/3/2012

STATEMENT OF NET COST

YEAR 3

Program Costs Agency (030) DOL(016)

Program A:

1. Gross Cost :

(685000E, 640000N) 210,000 210,000

(760000E) 2,500,000

2. Less: Earned Income(540500E) 0 (210,000) 

3. Net Program Costs 2,710,000 0

5. Net Program Costs including Assumption Changes: 2,710,000 0

6. Costs Not Assigned to Programs(685000,640000) 

7. Less: Earned Revenues Not Attributable to Programs

8. Net Cost of Operations 2,710,000 0

USSGL 2108 YEAR-END CLOSING STATEMENT

 YEAR 3

Agency (030) DOL(016)

Column 5 (101000E) 0 285,000

Column 11 (461000E) 0 285,000
Updates to Federal Employees’ Compensation Act (Workers’ Compensation)

1 of 71 5/3/2012

Statement of Changes In Net Position

YEAR 3

Cumulative Results of Operations Agency (030) DOL(016)

1. Beginning Balance (3,205,000) 700,000

2. Adjustments

3. Beginning Balances, as Adjusted (3,205,000) 700,000

Budgetary Financing Sources

4. Other Adjustments

5. Appropriations Used 0 

6. Nonexchange Revenue

9. Other

Other Financing Sources:

12. Imputed Financing

13. Other 

14. Total Financing Sources 

15. Net Cost of Operations (2,710,000 ) 0

16. Net Change (2,710,000)

17. Cumulative Results of Operations (5,915,000) 700,000

Unexpended Appropriations

18. Beginning Balance 0

19. Adjustments

20. Beginning Balance, as adjusted 0 

Budgetary Financing Sources

21. Appropriations Received (310100) 

22. Appropriations Transferred in/out

23. Other Adjustments

24. Appropriations Used (310700)

25. Total Budgetary Financing Sources 

26. Total Unexpended Appropriations 

27. Net Position (5,915,000) 700,000
Updates to Federal Employees’ Compensation Act (Workers’ Compensation)

1 of 71 5/3/2012

STATEMENT OF BUDGETARY RESOURCES

TAFS (030) TAFS (16 1521)

BUDGETARY RESOURCES

1000 Unobligated balance brought forward, October (420100B,) 0 495,000

1890 Spending Authority from Offsetting Collection 0 0

1910 Total Budgetary Resources (sum of SBR lines 1000, 1020, 1021, 1043, 1290, 

1490, 1690, and 1890.) 0 495,000

STATUS OF BUDGETARY RESOURCES

2190 Obligation Incurred (490200E) 0 210,000

2204 Apportioned (461000E) 0 285,000

2490 Unobligated balance brought forward, end of year (sum of SBR lines 2204, 2304, 

and 2404.) 0 285,000

2500 Total Budgetary Resources (sum of SBR lines 2190 and 2490) 0 495,000
Updates to Federal Employees’ Compensation Act (Workers’ Compensation)

1 of 71 5/3/2012

SF133: REPORTING ON BUDGET EXECUTIONS AND BUDGETARY RESOURCES

AND BUDGET PROGRAM & FINANCING (P&F) SCHEDULE

YEAR 3

Agency (030) DOL(016)

BUDGETARY RESOURCES SF 133 P&F SF133 P&F

All Accounts:

0900 Total New Obligations (490200E) N/A 210,000

Unobligated Balance

1000 Unobligated Balances Brought Forward 10/1 (420100E)

495,000 495,000

1200 Appropriation (411900E) 0 0

1800 Spending Authority from Offsetting Collections (Mandatory) (425200) 0 0

1801Change in Uncollected Customer Payments from Federal Sources (422100E-B) 0 0

1910 Total budgetary resources (calc. line 1800-1842) 495,000 N/A

1930 Total budgetary resources available (calc. line 1000,1800) N/A 495,000

STATUS OF BUDGETARY RESOURCES

2102 Reimbursable (490200) 210,000 N/A

2104 Reimbursable Obligations (total) 210,000 N/A

Unobligated balance:

2201 Available in Current pd (461000)

285,000 N/A

2500 Total budgetary resources 495,000 N/A

CHANGE IN OBLIGATED BALANCE

Changes in obligated balance during the year:

3010 Obligations incurred, unexpired accounts (490200E) 210,000 210,000

3020 Outlays (gross) (-) (490200E) (210,000) (210,000)

3060 Uncollected Payments, Fed Sources brought forward Oct 1(422100B) 0 0

3070 Change in Uncollected Payments, Fed Sources, unexpired accounts (+or-) (210,000) (210,000)

3090 Uncollected Payments from Federal Sources (422100E) (-) 0 0

3100 Obligated balance, start of year (calc. lines) (205,000) (205,000)

3200 Obligated balance, end of year (calc. lines) (415,000) (415,000)

BUDGET AUTHORITY AND OUTLAYS, NET

Mandatory:

Gross budget authority and outlays:
Updates to Federal Employees’ Compensation Act (Workers’ Compensation)

1 of 71 5/3/2012

4090 Budget authority gross (calc. lines 1800-1821) 0 0

4100 Outlays from mandatory balances (490200) 210,000 210,000

4110 Total outlays, gross (calc. line 4100) 210,000 210,000

4120 Offsets against gross budget authority and outlays (425200) (-) 0 0

4140 Change in Uncollected Customer Payments from Federal sources (Unexpired) 0 0

4160 Budget authority, net (mandatory) (Cal line 4090 and 4120) 210,000 210,000

4170 Outlays, net (mandatory) (Calc line 4110+ 4120 through 4124)

210,000 210,000

Budget authority and outlays, net (total):

4180 Budget authority, net (discretionary and mandatory) (Sum of line 4070 and 4160)

210,000 210,000

4190 Outlays, net (discretionary and mandatory) (calc. line 4080 and 4170) 210,000 210,000
Updates to Federal Employees’ Compensation Act (Workers’ Compensation)

1 of 71 5/3/2012

FECA Calculations Provided by DOL for 20X4

Calculation Table:

Funded/Unfunded FECA Liability/FECA 

Receivable

Chargeback 

Period or FY

Amounts Funded/Unfunded FECA Expense/FECA 

Revenue

Chargeback 

Period or FY

Amounts

Year X1 Year X1

Annual Chargeback 07/01/X0-06/30/X1 0 Annual Chargeback 07/01/X0-06/30/X1 0

Quarter 4, Year X1 07/01/X1-09/30/X1 0 Quarter 4, Year X1 07/01/X1-09/30/X1 0

Total Unfunded Liability\ Receivable Year X1 10/01/X0-09/30/X1 0 Total Unfunded FECA Exp/Revenue Year X1 10/01/X0-09/30/X1 0

Cumulative Unfunded Liability\ Receivable Year X1 10/01/X0-09/30/X1 0

Year X2 Year X2

Quarter 4, Year X1 07/01/X1-09/30/X1 0 Quarter 4, Year X1 07/01/X1-09/30/X1 0

Quarter 1, Year X2 10/01/X1-12/31/X1 60,000 Quarter 1, Year X2 10/01/X1-12/31/X1 60,000

Quarter 2, Year X2 01/01/X2-03/31/X2 70,000 Quarter 2, Year X2 01/01/X2-03/31/X2 70,000

Quarter 3, Year X2 04/01/X2-06/30/X2 40,000 Quarter 3, Year X2 04/01/X2-06/30/X2 40,000

Annual Chargeback 07/01/X1-06/30/X2 170,000 Annual Chargeback 07/01/X1-06/30/X2 170,000

Quarter 4, Year X2 07/01/X2-09/30/X2 35,000 Quarter 4, Year X2 07/01/X2-09/30/X2 35,000

Total Unfunded Liability\ Receivable Year X2 10/01/X1-09/30/X2 205,000 Total Unfunded FECA Exp/Revenue Year X2 10/01/X1-09/30/X2 205,000

Cumulative Unfunded Liability\ Receivable Year X2 10/01/X0-09/30/X2 205,000

Year X3 Year X3

Quarter 4, Year X2 07/01/X2-09/30/X2 35,000 Quarter 4, Year X2 07/01/X2-09/30/X2 35,000

Quarter 1, Year X3 10/01/X2-12/31/X2 45,000 Quarter 1, Year X3 10/01/X2-12/31/X2 45,000

Quarter 2, Year X3 01/01/X3-03/31/X3 60,000 Quarter 2, Year X3 01/01/X3-03/31/X3 60,000

Quarter 3, Year X3 04/01/X3-06/30/X3 50,000 Quarter 3, Year X3 04/01/X3-06/30/X3 50,000

Annual Chargeback 07/01/X2-06/30/X3 190,000 Annual Chargeback 07/01/X2-06/30/X3 190,000

Quarter 4, Year X3 07/01/X3-09/30/X3 55,000 Quarter 4, Year X3 07/01/X3-09/30/X3 55,000

Total Unfunded Liability\ Receivable Year X3 10/01/X2-09/30/X3 210,000 Total Unfunded FECA Exp/Revenue Year X3 10/01/X2-09/30/X3 210,000

Cumulative Unfunded Liability\ Receivable Year X3 10/01/X0-09/30/X3 415,000

Year X4 Year X4

Quarter 4, Year X3 07/01/X3-09/30/X3 55,000 Quarter 4, Year X3 07/01/X3-09/30/X3 55,000
Updates to Federal Employees’ Compensation Act (Workers’ Compensation)

1 of 71 5/3/2012

Quarter 1, Year X4 10/01/X3-12/31/X3 50,000 Quarter 1, Year X4 10/01/X3-12/31/X3 50,000

Quarter 2, Year X4 01/01/X4-03/31/X4 65,000 Quarter 2, Year X4 01/01/X4-03/31/X4 65,000

Quarter 3, Year X4 04/01/X4-06/30/X4 80,000 Quarter 3, Year X4 04/01/X4-06/30/X4 80,000

Annual Chargeback 07/01/X3-06/30/X4 250,000 Annual Chargeback 07/01/X3-06/30/X4 250,000

Quarter 4, Year X4 07/01/X4-09/30/X4 45,000 Quarter 4, Year X4 07/01/X4-09/30/X4 45,000

Total Unfunded Liability\ Receivable Year X4 10/01/X3-09/30/X4 240,000 Total Unfunded FECA Exp/Revenue Year X4 10/01/X3-09/30/X4 240,000

Cumulative Unfunded Liability\ Receivable Year X4

+205,000 + 210,000 +240,000 = 655,000 -170,000 = 485,000

10/01/X0-09/30/X4 485,000 Net Unfunded FECA Exp/Revenue Year X4

+240,000 – 170,000 = 70,000 

10/01/X3-09/30/X4 70,000

Total Funded Liability\ Receivable Year X4 10/01/X1-09/30/X2 170,000 Total Funded FECA Exp/Revenue Year X4 10/01/X1-09/30/X2 170,000
Updates to Federal Employees’ Compensation Act (Workers’ Compensation)

1 of 71 5/3/2012

Year 4

1) DOL receives apportionment and allotment on unobligated balance carried forward from PY. Assume it is available for obligation.

Agency (030) Transaction TC DOL (016 1521) Transaction TC

Budgetary

None

Proprietary

None

Budgetary

445000 Unapportioned Authority 700,000

451000 Apportionment 700,000

451000 Apportionment 700,000

461000 Allotment 700,000

Proprietary

None

A116

A120

2) DOL anticipates reimbursement from agency 030 for 10/01/X3-09/30/X4. 

Agency (030) Transaction Transaction 

Code

DOL (016 1521) Transaction

Budgetary

None

Proprietary

None

Budgetary

421000 Anticipated Reimbursements and Other Income 170,000

445000 Unapportioned Authority 170,000

445000 Unapportioned Authority 170,000

459000 Apportionment – Anticipated Resources – Programs Subject to 

Apportionment 170,000

Proprietary

None

A702

A118
Updates to Federal Employees’ Compensation Act (Workers’ Compensation)

1 of 71 5/3/2012

3) Agency 030 receives its appropriation and is able to pay FECA chargeback from 7/1/X1 – 6/30/X2, assume Agency 030’s appropriation is 

apportioned and allotted. (Pursuant to the FECA law, once funding is received the FECA bill should be paid within 30 days. FECA bills that are 

still outstanding after the 30-day period are considered delinquent and should be reflected as a funded liability with a footnote disclosure.)

Agency (030) Transaction TC DOL (016 1521) Transaction TC

Budgetary

411900 Other Appropriations Realized 170,000

 445000 Unapportioned Authority 170,000

445000 Unappropriated Authority 170,000 

 451000 Apportionments 170,000

451000 Apportionments 170,000

 461000 Allotments – Realized Resources 170,000

Proprietary

101000(G099) Fund Balance with Treasury 170,000

 310100(G099) Unexpected Appropriations – Received 170,000

A104

A116

A120

Budgetary

None

Proprietary

None 
Updates to Federal Employees’ Compensation Act (Workers’ Compensation)

1 of 71 5/3/2012

4) To reclassify unfunded liability and expense to funded liability and expense11. At this time, the DOL will record a budgetary federal receivable from 

agency 030. When a unfunded proprietary receivable was recorded by DOL, the paying account did not have budgetary resource to record an 

obligation to DOL, therefore, DOL should not record a budgetary receivable until the paying account records obligations to DOL (see OMB A11 

section 20.4). 

Agency (030) Transaction TC DOL (016 1521) Transaction TC

Budgetary

461000 Allotments – Realized Resources 170,000

 490100 Delivered Orders – Obligations, Unpaid 170,000

Proprietary

222500 (F016) Unfunded FECA Liability 170,000 

685000 (F016) Employer Contributions to Employee 

Benefit Programs Not Requiring Current Year Budget Authority 

(Unobligated) 170,000

640000 (F016) Benefit Expense 170,000

221500 (F016) Other Post Employment Benefits Due 

and Payable 170,000 

310700(G099) Unexpended Appropriations – Used 170,000

 570000(G099) Expended Appropriations 

170,000

E106

B422R

E106

B134

Budgetary

422100 Unfilled Customer Order without Advance 170,000

 421000 Anticipated Reimbursements and Other Income 170,000

425100 Reimbursements and Other Inc Earned-Receivable 170,000

422100 Unfilled Customer Order without Advance 170,000

459000 Apportionment – Anticipated Resources – Programs Subject to 

Apportionment 170,000

 461000 Allotments – Realized Resources 170,000

Proprietary

132000(F030) Funded Employment Benefit Contributions 

 Receivable 170,000

540000(F030) Funded Benefit Program Revenue 170,000 

540500(F030) Unfunded Benefit Program Revenue 170,000

 132100(F030) Unfunded Employment Benefit Contributions 

 Receivable 170,000

A706

A715

A122

Reverse 

C421

 

11 When the agencies receive appropriations to pay DOL for the accrued FECA costs, the unfunded FECA liability and unfunded expense should be reclassified 

to funded liability and benefit expense.
Updates to Federal Employees’ Compensation Act (Workers’ Compensation)

1 of 71 5/3/2012

5) Agency 030 makes the payments to DOL from 7/1/X1 – 6/30/X2. 

Agency (030) Transaction TC DOL (016 1521) Transaction TC

Budgetary

490100 Delivered Orders – Obligations, Unpaid 170,000

 490200 Delivered Orders – Obligations, paid 170,000

Proprietary

221500 (F016) Other Post Employment Benefits Due 

and Payable 170,000 

101000(G099) Fund Balance with Treasury 170,000

B110

Budgetary

425200 Reimbursements and Other Inc Earned- Collected 170,000

425100 Reimbursements and Other Inc Earned-Receivable 170,000

Proprietary

101000(G099) Fund Balance with Treasury 170,000

132000(F030) Funded Employment Benefit Contributions 

Receivable 170,000

Revise

C186

6) DOL pays workers’ compensation to employees of agency 030 from Qtr 1, Year 4(10/1/X3-12/31/X3).

Agency (030) Transaction Transaction 

Code

DOL (016 1521) Transaction

Budgetary

None

Proprietary

None

Budgetary

461000 Allotment 50,000

490200 Delivered Orders – Obligations Pd 50,000

Proprietary

640000(N) Benefit expense 50,000

101000(G099) Fund Balance with Treasury 50,000

E106

B110

7) DOL notifies agency 030 of $50,000 which reflects its workers’ compensation paid out during Qtr 1, Year 4(10/1/X3-12/31/X3). DOL records 

unfunded FECA receivable and FECA revenue and agency 030 records unfunded FECA liability and FECA expense. 

Agency (030) Transaction TC DOL (016 1521) Transaction TC

Budgetary

None

Proprietary

685000 (F016) Employer Contributions to Employee Benefit Programs Not 

Requiring Current-Year Budget Authority (Unobligated) 50,000

222500(F016) Unfunded FECA Liability 50,000

B422

Budgetary

None

Proprietary

132100(F030) Unfunded Employee Benefit Contrib Rec 50,000

 540500(F030) Unfunded Benefit Program Revenue 50,000

C421
Updates to Federal Employees’ Compensation Act (Workers’ Compensation)

1 of 71 5/3/2012

8) DOL pays workers’ compensation to employees of agency 030 from Qtr 2, Year 4(01/01/X4-03/31/X4).

Agency (030) Transaction Transaction 

Code

DOL (016 1521) Transaction

Budgetary

None

Proprietary

None

Budgetary

461000 Allotment 65,000

490200 Delivered Orders – Obligations Pd 65,000

Proprietary

640000(N) Benefit expense 65,000

101000(G099) Fund Balance with Treasury 65,000

E106

B110

9 DOL notifies agency 030 of $65,000 which reflects its workers’ compensation paid out during Qtr 2, Year 4(01/01/X4-03/31/X4). DOL records 

unfunded FECA receivable and FECA revenue and agency 030 records unfunded FECA liability and FECA expense. 

Agency (030) Transaction TC DOL (016 1521) Transaction TC

Budgetary

None

Proprietary

685000 (F016) Employer Contributions to Employee Benefit Programs Not 

Requiring Current-Year Budget Authority (Unobligated) 65,000

222500(F016) Unfunded FECA Liability 65,000

B422

Budgetary

None

Proprietary

132100(F030) Unfunded Employee Benefit Contrib Rec 65,000

 540500(F030) Unfunded Benefit Program Revenue 65,000

C421

10) DOL pays workers’ compensation to employees of agency 030 from Qtr 3, Year 4(04/01/X4-06/30/X4).

Agency (030) Transaction Transaction 

Code

DOL (016 1521) Transaction

Budgetary

None

Proprietary

None

Budgetary

461000 Allotment 80,000

490200 Delivered Orders – Obligations Pd 80,000

Proprietary

640000(N) Benefit expense 80,000

101000(G099) Fund Balance with Treasury 80,000

E106

B110
Updates to Federal Employees’ Compensation Act (Workers’ Compensation)

1 of 71 5/3/2012

11) DOL notifies agency 030 of $80,000 which reflects its workers’ compensation paid out during Qtr 3, Year 4(04/01/X4-06/30/X4).. DOL 

records unfunded FECA receivable and FECA revenue and agency 030 records unfunded FECA liability and FECA expense. 

Agency (030) Transaction TC DOL (016 1521) Transaction TC

Budgetary

None

Proprietary

685000 (F016) Employer Contributions to Employee Benefit Programs Not 

Requiring Current-Year Budget Authority (Unobligated) 80,000

222500(F016) Unfunded FECA Liability 80,000

B422

Budgetary

None

Proprietary

132100(F030) Unfunded Employee Benefit Contrib Rec 80,000

 540500(F030) Unfunded Benefit Program Revenue 80,000

C421

12) Before 8/15/X4, the Department of Labor issues FECA annual chargeback bill (7/1/X3-6/30/X4) to agency 030 for the actual amount of 

workers’ compensation DOL has paid on behalf of agency 030 from 7/1/X3 to 6/30/X4. No accounting entry is needed when the annual 

chargeback is sent to the agencies. Both Agency 030 and DOL have already recorded their unfunded liability/receivable and unfunded 

expense/revenue when the quarterly chargebacks were sent at each quarter. Any difference between the actual amount from the annual chargeback 

and the sum of quarterly chargebacks are adjusted in the following quarter. Assume for illustration purpose the sum of the quarterly amounts and 

the annual chargeback amounts are equal. Approximately after 15 months (fiscal year 20X6), agency 030 receives funding to reimburse DOL.

Agency (030) Transaction TC DOL (016 1521) Transaction TC

Budgetary

None

Proprietary

None

Budgetary

None

Proprietary

None 

Note: Any agency that identifies a discrepancy on their chargeback bill should communicate the need for the adjustment to DOL. Once the 

validity of the adjustment is confirmed, DOL will make the correction to its records which will then be reflected on the next Chargeback bill. 

No adjusting entries should be made preemptively on the part of the agency; otherwise, the correction will be reflected twice on that agency’s 

financial statements.
Updates to Federal Employees’ Compensation Act (Workers’ Compensation)

1 of 71 5/3/2012

13) DOL pays workers’ compensation claim of $45,000 to agency 030’s employees from Qtr 4, Year 4(7/1/X4-9/30/X4).

Agency (030) Transaction Transaction 

Code

DOL (016 1521) Transaction

Budgetary

None

Proprietary

None

B422

Budgetary

461000 Allotment 45,000

490200 Delivered Orders – Obligations Pd 45,000

 Proprietary

640000(N) Benefit expense 45,000

101000(G099)Fund Balance with Treasury 45,000

E106

B110

14) DOL notifies agency 030 of $45,000 which reflects its workers’ compensation paid out during Qtr 4, Year 4(7/1/X4-9/30/X4). Any difference 

between the actual amount from the annual chargeback and the sum of quarterly chargebacks are adjusted in the 4th quarter. Assume there are no 

differences. DOL records unfunded FECA receivable and FECA revenue and agency 030 records unfunded FECA liability and FECA expense. 

Agency (030) Transaction TC DOL (016 1521) Transaction TC

Budgetary

None

Proprietary

685000 (F016) Employer Contributions to Employee Benefit Programs Not 

Requiring Current-Year Budget Authority (Unobligated) 45,000

222500(F016) Unfunded FECA Liability 45,000

B422

Budgetary

None

Proprietary

132100(F030) Unfunded Employee Benefit Contrib Rec 45,000

 540500(F030) Unfunded Benefit Program Revenue 45,000

C421

15) Agency 030 submits annual budget estimates for the fiscal year beginning in the next calendar year to request for an appropriation for 

unfunded FECA cost.

Agency (030) Transaction TC DOL (016 1521) Transaction TC

Budgetary

None

Proprietary

None

Budgetary

None

Proprietary

None 
Updates to Federal Employees’ Compensation Act (Workers’ Compensation)

1 of 71 5/3/2012

16) Department of Labor provides FECA actuarial liability to agency 030. This entry is made at the Fiscal-Year-end only and there is no budgetary 

impact.

Agency (030) Transaction TC DOL (016 1521) Transaction TC

Budgetary

None

Proprietary

760000 (N) Changes in Actuarial Liability 2,700,000

265000 (N) Actuarial FECA Liability 2,700,000

B426

Budgetary

None

Proprietary

None
Updates to Federal Employees’ Compensation Act (Workers’ Compensation)

1 of 71 5/3/2012

PRE-CLOSING TRIAL BALANCE

YEAR 4

Agency (030) DOL (016 1521)

Budgetary DR CR Budgetary DR CR

411900 Other Appropriation Realized 170,000 420100 Total Actual Resources-Collected 285,000

490200 Delivered Orders - Pd 170,000 425200 Reimbursements and Other Income Earned -

Collections

170,000

TOTAL 170,000 170,000 461000 Allotment 215,000

490200 Delivered Orders - Pd 240,000

TOTAL 455,000 455,000

Proprietary Proprietary

221500(F016) OPEB Payable 0 101000(G099) Fund Balance with Treasury 215,000

222500(F016) Unfunded FECA Liability 485,000 1321(F030) Unfunded Employee Benefit Contributions 

Receivable

485,000

265000N Actuarial FECA Liability 8,200,000 331000 Cumulative Results of Operations 700,000

310100(G099) Unexpended Appropriation 

– Appr received

170,000 540000(F030) Funded Benefit Program Revenue 170,000

310700(G099) Unexpendded 

Appropriation – Appr Used

170,000 5405(F030) Unfunded Benefit Program revenue 70,000

331000 Cumulative Results of Operations 5,915,000 640000(N) Benefits Expense 240,000

570000(G099) Appropriation Used 170,000

640000(F016) Benefits Expense 170,000

685000(F016) Employer Contributions to 

Employee Benefit Programs Not Requiring 

Current-Year Budget Authority 

(Unobligated)

70,000

760000N Changes in Actuarial Liability 2,700,000

TOTAL 940,000 940,000

Total 8,925,000 8,925,000
Updates to Federal Employees’ Compensation Act (Workers’ Compensation)

1 of 71 5/3/2012

CLOSING ENTRIES FOR END OF YEAR 4

C1. To record the closing of revenue, expense, and other financing source accounts to cumulative results of operations.

Agency (030) DOL (016 1521)

USSGL Account Debit Credit TC Debit Credit TC

Budgetary

None

Proprietary

331000 Cumulative Results of Operations 

760000 (N) Changes in Actuarial Liability 

331000 Cumulative Results of Operations 

685000 (F016) Employer Contributions to 

Employee Benefit Programs Not Requiring 

Current-Year Budget Authority (Unobligated) 

640000(F016) Benefit expense 

570000(G099) Appropriation Used

331000 Cumulative Results of Operations 

2,700,000

240,000

170,000

2,700,000

70,000

170,000

170,000

F340

F336 

Budgetary

None

Proprietary

540000(F030) Funded Benefit Program

Revenue

540500(F030) Unfunded Benefit Program 

Revenue

331000 Cumulative Results of 

Operations 

640000(N) Benefit expense 

170,000

70,000

0

240,000

F336

C2. To record the closing of budgetary resources. 

Agency (030) DOL (016 1521)

USSGL Account Debit Credit TC Debit Credit TC

Budgetary

420100 Total Actual Resources-Collected

 411900 Other Appropriation Realized 

Proprietary

None

170,000

170,000

F302

 

Budgetary

420100 Total Actual ResourcesCollected

 425200 Reimbursements and 

 Other Income Earned – Collected 

Proprietary

None

170,000

170,000

F302
Updates to Federal Employees’ Compensation Act (Workers’ Compensation)

1 of 71 5/3/2012

C3. To record the closing of paid undelivered orders to total actual resources. 

Agency (030) DOL (016 1521)

USSGL Account Debit Credit TC Debit Credit TC

Budgetary

490200 Delivered Orders-Obligations Pd

 420100 Total Actual Resources-Collected

Proprietary

None

170,000

170,000

F314

 

Budgetary

490200 Delivered Orders-Obligations Pd

 420100 Total Actual Resources-Collected

Proprietary

None

240,000

240,000

F314

C4. To record the closing of unobligated balance to no year fund.

Agency (030) DOL (016 1521)

USSGL Account Debit Credit TC Debit Credit TC

Budgetary

None

Proprietary

None

 

Budgetary

461000 Allotment

 445000 Unapportioned Authority

Proprietary

None

215,000

215,000

F308
Updates to Federal Employees’ Compensation Act (Workers’ Compensation)

1 of 71 5/3/2012

C5. To record the closing of fiscal year activities to unexpended appropriation.

Agency (030) DOL (016 1521)

USSGL Account Debit Credit TC Debit Credit TC

Budgetary

310100(G099) Unexpended Appropriation-Appr 

Received

 310700(G099) Unexpended Appropriations-Used

 310000 Unexpended Appropriation- Cumulative

Proprietary

None

170,000

170,000

0

F342

 

Budgetary

None

Proprietary

None
Updates to Federal Employees’ Compensation Act (Workers’ Compensation)

1 of 71 5/3/2012

POST-CLOSING TRIAL BALANCE

YEAR 4

Agency (030) DOL (016 1521)

Budgetary DR CR Budgetary DR CR

420100 Total Actual ResourcesCollected0 420100 Total Actual Resources-Collected 215,000

445000 Unapportioned Authority 445000 Unapportioned Authority 215,000

TOTAL 0 0 TOTAL 215,000 215,000

Proprietary Proprietary

221500(F016) OPEB Payable 0 101000(G099) Fund Balance with Treasury 215,000

222500(F016) Unfunded FECA 

Liability

485,000 132100(F030) Unfunded Employee Benefit 

Contributions Receivable

485,000

265000(N) Actuarial FECA Liability 8,200,000 331000 Cumulative Results of Operations 700,000

310000Unexpended Appropriation 0

331000Cumulative Results of 

Operations

8,655,000

TOTAL 8,685,000 8,685,000 TOTAL 700,000 700,000
Updates to Federal Employees’ Compensation Act (Workers’ Compensation)

1 of 71 5/3/2012

BALANCE SHEET

YEAR 4

Agency (030) DOL(016)

Assets

Intragovernmental

1. Fund Balance with Treasury (101000) 215,000

3. Accounts Receivable (132100E) 0 485,000

6. Total Intragovernmental 700,000

15. Total Assets 700,000

Liabilities 

Intragovernmental

17 Accounts Payable 0

19. Other (221500,222500) 485,000

20. Total Intragovernmental 485,000

Liabilities with Public

24. Federal Employee and Veteran Benefits (265000) 8,200,000

28. Total Liabilities 8,685,000

Net Position

31. Unexpended Appropriation – Other Funds (310000E) 0 

33. Cumulative Results of Operations-Other Funds (331000E) (8,685,000) 700,000

34. Total Net Position (8,685,000) 700,000

35. Total Liabilities and Net Position 0 700,000

 
Updates to Federal Employees’ Compensation Act (Workers’ Compensation)

1 of 71 5/3/2012

STATEMENT OF NET COST

YEAR 4

Program Costs Agency (030) DOL(016)

Program A:

1. Gross Cost :

(685000E, 640000N) 240,000 240,000

(760000E) 2,700,000

2. Less: Earned Income(540000E, 540500E) (240,000)

 

3. Net Program Costs 2,940,000 0

5. Net Program Costs Including Assumption Changes 0 0

6. Costs Not Assigned to Programs 0 0

7. Less: Earned Revenues Not Attributable to Programs

8. Net Cost of Operations 2,940,000 0

USSGL 2108 YEAR-END CLOSING STATEMENT

 YEAR 4

Agency (030) DOL(016)

Column 5 (101000E) 0 215,000

Column 11 (461000E) 0 215,000
Updates to Federal Employees’ Compensation Act (Workers’ Compensation)

1 of 71 5/3/2012

Statement of Changes In Net Position

YEAR 4

Cumulative Results of Operations Agency (030) DOL(016)

1. Beginning Balance (5,915,000) 700,000

2. Adjustments

3. Beginning Balances, as Adjusted (5,915,000) 700,000

Budgetary Financing Sources

4. Other Adjustments

5. Appropriations Used (570000) 170,000 

6. Nonexchange Revenue

7. Donations and Forfeitures

8. Transfers in/out without reimbursements 

9. Other

Other Financing Sources:

13. Other (599400)

14. Total Financing Sources 170,000 0

15. Net Cost of Operations (2,940,000) 0

16. Net Change (2,770,000) 0

17. Cumulative Results of Operations (8,685,000) 700,000

Unexpended Appropriations

18. Beginning Balance 0 0

19. Adjustments

20. Beginning Balance, as adjusted 0 0

Budgetary Financing Sources

21. Appropriations Received (310100) 170,000 0

22. Appropriations Transferred in/out 

23. Other Adjustments

24. Appropriations Used (310700) (170,000) 0

25. Total Budgetary Financing Sources 0 0 

26. Total Unexpended Appropriations 0 0

27. Net Position (8,685,000) 700,000
Updates to Federal Employees’ Compensation Act (Workers’ Compensation)

1 of 71 5/3/2012

STATEMENT OF BUDGETARY RESOURCES

TAFS (030) TAFS (16 1521)

BUDGETARY RESOURCES

1000 Unobligated balance brought forward, October (420100B,) 285,000

1290 Appropriation (411900E) 170,000

1890 Spending Authority from Offsetting Collection ( 425200E) 170,000

1910 Total Budgetary Resources (sum of SBR lines 1000, 1020, 1021, 1043, 1290, 

1490, 1690, and 1890.) 170,000 455,000

STATUS OF BUDGETARY RESOURCES

2190 Obligation Incurred (490200E) 170,000 240,000

2204 Apportioned (461000E) 0 215,000

2490 Unobligated balance brought forward, end of year (sum of SBR lines 2204, 2304, 

and 2404.) 0 455,000

2500 Total Budgetary Resources (sum of SBR lines 2190 and 2490) 170,000 455,000
Updates to Federal Employees’ Compensation Act (Workers’ Compensation)

1 of 71 5/3/2012

SF133: REPORTING ON BUDGET EXECUTIONS AND BUDGETARY RESOURCES

AND BUDGET PROGRAM & FINANCING (P&F) SCHEDULE

YEAR 4

Agency (030) DOL (016)

BUDGETARY RESOURCES SF 133 P&F SF133 P&F

All Accounts:

0900 Total New Obligations (490200E) N/A 170,000 N/A 240,000

Unobligated Balance

1000 Unobligated Balances Brought Forward 10/1 (420100B, 422100B)

0 0 285,000 285,000

1200 Appropriation (411900E) 170,000 170,000 0 0

1800 Spending Authority from Offsetting Collections (Mandatory) (425200) 170,000 170,000

1801Change in Uncollected Customer Payments from Federal Sources (422100E-B) 0 0

1910 Total budgetary resources (calc. line 1800-1840) 170,000 N/A 455,000 N/A

1930 Total budgetary resources available (calc. line 1000,1800) N/A 170,000 N/A 455,000

STATUS OF BUDGETARY RESOURCES

Obligation Incurred Direct:

2001Obligation Incurred, Direct (490200) 170,000 N/A

2004 Direct obligations (total) 170,000 N/A

2102 Reimbursable (490200)

240,000 N/A

2104 Reimbursable Obligations (total) 240,000 N/A

Unobligated balance:

2201 Available in Current pd (461000) 215,000 N/A

2500 Total budgetary resources 170,000 N/A 455,000 N/A

CHANGE IN OBLIGATED BALANCE

Changes in obligated balance during the year:

3010 Obligations incurred, unexpired accounts (490200E) 170,000 170,000 240,000 240,000

3020 Outlays (gross) (-) (490200E) (170,000) (170,000) (240,000) (240,000)

3060 Uncollected Payments, Fed Sources brought forward Oct 1(422100B) 0 0

3070 Change in Uncollected Payments, Fed Sources, unexpired accounts (+or-) (70,000) (70,000)

3090 Uncollected Payments Federal sources (422100E) (-) 0 0 0 0

3100 Obligated balance, start of year (calc. lines) (415,000) (415,000)
Updates to Federal Employees’ Compensation Act (Workers’ Compensation)

1 of 71 5/3/2012

3200 Obligated balance, end of year (calc. lines) 0 0 (485,000) (485,000)

BUDGET AUTHORITY AND OUTLAYS, NET

Mandatory:

Gross budget authority and outlays:

4090 Budget authority gross (calc. lines 1800) 170,000 170,000 240,000 240,000

4100 Outlays from new mandatory authority (490200) 170,000 170,000 240,000 240,000

4110 Total outlays, gross (calc. line 4100) 170,000 170,000 240,000 240,000

4120 Offsets against gross budget authority and outlays (425200) (-) 0 0 (170,000) (170,000)

4140 Change in Uncollected Customer Payments from Federal sources (Unexpired) 0 0

4160 Budget authority, net (mandatory) (Cal line 4090 and 4120) 170,000 170,000 0 0

4170 Outlays, net (mandatory) (Calc line 4110+ 4120 through 4124) 170,000 170,000 70,000 70,000

Budget authority and outlays, net (total):

4180 Budget authority, net (discretionary and mandatory) (Sum of line 4070 and 4160) 170,000 170,000

0 0

4190 Outlays, net (discretionary and mandatory) (calc. line 4080 and 4170) 170,000 170,000 70,000 70,000
Updates to Federal Employees’ Compensation Act (Workers’ Compensation)

1 of 71 5/3/2012

Appendix:

 TITLE 5--GOVERNMENT ORGANIZATION AND EMPLOYEES

 PART III--EMPLOYEES

 Subpart G--Insurance and Annuities

 CHAPTER 81--COMPENSATION FOR WORK INJURIES

 SUBCHAPTER I--GENERALLY

Sec. 8147. Employees' Compensation Fund

(a) There is in the Treasury of the United States the Employees' Compensation Fund which consists of sums that Congress, from time to time, 

may appropriate for or transfer to it, and amounts that otherwise accrue to it under this subchapter or other statute. The Fund is available without 

time limit for the payment of compensation and other benefits and expenses, except administrative expenses, authorized by this subchapter or any 

extension or application thereof, except as otherwise provided by this subchapter or other statute. The Secretary of Labor shall submit 

annually to the Office of Management and Budget estimates of appropriations necessary for the maintenance of the Fund. For the purpose of this

subsection, ``administrative expenses'' does not include expenses for legal services performed by or for the Secretary under sections 8131 and 

8132 of this title.

(b) Before August 15 of each year, the Secretary shall furnish to each agency and instrumentality of the United States having an employee who is 

or may be entitled to compensation benefits under this subchapter or any extension or application thereof a statement showing the total cost of 

benefits and other payments made from the Employees' Compensation Fund during the preceding July 1 through June 30 expense period on 

account of the injury or death of employees or individuals under the jurisdiction of the agency or instrumentality. Each agency and instrumentality 

shall include in its annual budget estimates for the fiscal year beginning in the next calendar year a request for an appropriation in an amount equal 

to the costs. Sums appropriated pursuant to the request shall be deposited in the Treasury to the credit of the Fund within 30 days after they are 

available. An agency or instrumentality not dependent on an annual appropriation shall make the deposit required by this subsection from funds 

under its control during the first fifteen days of October following the furnishing of the statement. If an agency or instrumentality (or part or 

function thereof) is transferred to another agency or instrumentality, the cost of compensation benefits and other expenses paid from the Fund on 

account of the injury or death of employees of the transferred agency or instrumentality (or part or function) shall be included in costs of the 

receiving agency or instrumentality.

(c) In addition to the contributions for the maintenance of the Employees' Compensation Fund required by this section, the United States Postal 

Service, or a mixed ownership corporation as defined by section 9101(2) of title 31, or any other corporation or agency or instrumentality (or 

activity thereof) which is required by statute to submit an annual budget pursuant to or as provided by chapter 91 of title 31, shall pay an additional 

amount for its fair share of the cost of administration of this subchapter as determined by the Secretary. With respect to these corporations, 
Updates to Federal Employees’ Compensation Act (Workers’ Compensation)

1 of 71 5/3/2012

agencies, and instrumentalities, the charges billed by the Secretary under this section shall include an additional amount for these costs, which 

shall be paid into the Treasury as miscellaneous receipts from the sources authorized and in the manner otherwise provided by this section.