United States Government Standard General Ledger Position/Policy Statement

Transactions Required to Complete Report on Budget Execution (SF 133) Page F-1

Effective on October 1, 1996 Reappropriations of Expired Funds 

Reappropriations of Expired Funds

1. To record a reappropriation of expired authority to an unexpired account.

Losing Account

4650 Alloments - Expired Authority 100

4396 Authority Permanently Not 

 Available Pursuant to P.L. (6e) 100

Losing Account SF 133

2A 4201 100

6E 4396 <100>

7 0 

10D 4650 0 

 

11 0

Closing Entries

4396 Authority Permanently Not 

Available Pursuant to P.L. (6e) 100

4201 Total Actual Resources - Collected 100

Gaining Account Transaction

4150 Reappropriations (1a) 100

4450 Unapportioned Authority - Available (10d) 100
United States Government Standard General Ledger Position/Policy Statement

Transactions Required to Complete Report on Budget Execution (SF 133) Page F-2

Effective on October 1, 1996 Reappropriations of Expired Funds 

Gaining Account SF 133

1A 4150 100

 

7 0 

10D 4450 100 

11 100 

Closing Entries

4201 Total Actual Resources - Collected 100

4150 Reappropriations 100
United States Government Standard General Ledger Position/Policy Statement

Transactions Required to Complete Report on Budget Execution (SF 133) Page F-3

Effective on October 1, 1996 Reappropriations of Unexpired Funds 

Reappropriations of Unexpired Funds

1. To record a reappropriation of unexpired authority to an unexpired account.

Losing Account Transactions

4510 Apportionments 50

4610 Allotments - Realized Resources* 50

4450 Unapportioned Authority - Available 100

4170 Transfers - Current Year Authority(line 1d) 200

(or)

4190 Transfers - Prior-Year Budgetary Resources (line 2b)

* If committed funds are transferred, they must be decommitted first.

Losing Account SF 133

1A 4119 200

1D 4170 <200>

7 0 

11 0 

1. To consolidate new authority and close reductions to authority.

Gaining Account Transactions

4170 Transfers Current Year Authority 

 (line 1d) 200

(or)

4190 Transfers - Prior-Year Authority (line 2b)

4450 Unapportioned Authority - Available 200

(and)

4150 Reappropriations (line 1a) 200

4396 Authority Permanently Not Available

 Pursuant to P.L. (Line 6e) 200
United States Government Standard General Ledger Position/Policy Statement

Transactions Required to Complete Report on Budget Execution (SF 133) Page F-4

Effective on October 1, 1996 Reappropriations of Unexpired Funds 

Gaining Account SF 133

1A 4150 200

1D 4170 200

6E 4396 <200>

7 200 

10D 4450 200 

11 200 

Losing Account

4170 Transfers - Current Year Authority 200

(or)

4190 Transfers - Prior-Year Authority 

4201 Total Actual Resources - Collected 200

Losing Account SF 133

1A 4119 200

1D 4170 <200>

7 0 

11 0 

Gaining Account

4396 Authority Perm. Not 

 Available Pursuant to P.L. 200

4201 Total Actual Resources - Collected 200

4150 Reappropriations 200

4170 Transfers - Current Year Authority 200

(or)

4190 Transfers - Prior-Year Authority
United States Government Standard General Ledger Position/Policy Statement

Transactions Required to Complete Report on Budget Execution (SF 133) Page F-5

Effective on October 1, 1996 Rescissions 

Rescissions

Transactions that affect lines 1a, 1b,and 1c:

1. To record current year rescissions. (data elements needed for 4392 to distinguish

between type of resource.)

4450 Unapportioned Authority

4392 Rescissions - Current Year

2. To close Current Year Rescissions.

4392 Rescissions - Current Year

4201 Total Actual Resources - Collected

Transactions affecting line 6b.

1. To record rescissions of prior year balances.

4450 Unapportioned Authority

4393 Rescissions - Prior-Year

2. To close rescissions of prior year balances.

4393 Rescissions - Prior-Year

4201 Total Actual Resources - Collected

Transactions affecting line 6e.

1. To record a general provision of an appropriations act that specifies an amount to be

reduced from more than one account. e.g., Gramm-Rudman-Hollings or Sequestration. 

4450 Unapportioned Authority

4396 Authority Permanently Not Available Pursuant To Public Law 

2. To close Authority Permanently Not Available Pursuant To Public Law.

4396 Authority Permanently Not Available Pursuant To Public Law

4201 Total Actual Resources - Collected
United States Government Standard General Ledger Position/Policy Statement

Transactions Required to Complete Report on Budget Execution (SF 133) Page F-6

Effective on October 1, 1996 New Budgetary Accounts - Collected vs. Receivable 

Sample Transactions of Collected vs. Receivable

BUDGETARY TRIAL BALANCE DERIVED FROM

CASE

Agency ABC (Performing)

(Year 2)

4210 Anticipated 

Reimbursements and 

Other Income 725

4220 Unfilled Customer 

Orders (A)

4220 Unfilled Customer Orders (N)

4252 Reimbursements and Other

Income Earned - Collected

4590 Apportionments Unavail

4801 Undelivered Orders - Unpaid

4870 Downward Adj Pr-Yr 

Obligations

4901 Expended Auth - Unpaid

4902 Expended Auth - Paid

275

200

130

20

 130

1,350 1,350

725

 295

 

200

(Excerpt from Reimbursable Case Studies)

22B. Agency ABC notified Agency DEF and recorded earnings for Reimbursable work

performed.

Budgetary

4251 Reimbursements and Other Income Earned

 - Receivable 200

4220 Unfilled Customer Orders (N) 200

Proprietary

1310 Accounts Receivable 200

5200 Revenue from Services Provided 200
United States Government Standard General Ledger Position/Policy Statement

Transactions Required to Complete Report on Budget Execution (SF 133) Page F-7

Effective on October 1, 1996 New Budgetary Accounts - Collected vs. Receivable 

BUDGETARY PRE-CLOSING TRIAL BALANCE

Agency ABC (Performing)

(Year 2)

4210 Anticipated 

Reimbursements and 

Other Income 725

4220 Unfilled Customer 

Orders (A) 

4251 Reimbursements and Other

Income Earned - Receivable

4252 Reimbursements and Other

Income Earned - Collected

4590 Apportionments Unavail

4801 Undelivered Orders - Unpaid

4870 Downward Adj Pr-Yr 

Obligations

4901 Expended Auth - Unpaid

4902 Expended Auth - Paid

275

200

130

20

 130

1,350 1,350

725

 295

 

200
United States Government Standard General Ledger Position/Policy Statement

Transactions Required to Complete Report on Budget Execution (SF 133) Page F-8

Effective on October 1, 1996 New Budgetary Accounts - Collected vs. Receivable 

SF-133 REPORT ON BUDGET EXECUTION

AGENCY ABC (PERFORMING)

YEAR 2

1. BUDGET AUTHORITY:

A. Appropriations 

2. UNOBLIGATED BALANCE:

3. SPENDING AUTHORITY FROM OFFSETTING COLLECTIONS (GROSS):

A. Earned

1. Collected (4252) 130

2. Receivable from Federal Sources (4251) 200

B. Change in Unfilled Customer Orders

1. Advance Received

2. Without Advance from Federal Source 

C. Anticipated for Rest of Year

1. Advance for Anticipated Orders

2. Without Advance (4210) 725

D. Transfers from Trust Funds

1. Collected

2. Anticipated

4. RECOVERIES OF PRIOR YEAR OBLIGATIONS:

A. Actual (4870) 20

5. TEMPORARILY NOT AVAILABLE PURSUANT TO PUBLIC LAW ____:

6. PERMANENTLY NOT AVAILABLE: 

7. TOTAL BUDGETARY RESOURCES 1,075
United States Government Standard General Ledger Position/Policy Statement

Transactions Required to Complete Report on Budget Execution (SF 133) Page F-9

Effective on October 1, 1996 New Budgetary Accounts - Collected vs. Receivable 

STATUS OF BUDGETARY RESOURCES

8. OBLIGATIONS INCURRED:

D. Reimbursable Obligations (4801+4901+4902) 350

9. UNOBLIGATED BALANCE AVAILABLE:

A. Apportioned

1. Balance Currently Available 

2. Anticipated (4590) 725

B. Exempt from Apportionment

C. Other 

10. UNOBLIGATED BALANCE NOT AVAILABLE: 

 

11. TOTAL STATUS OF BUDGETARY RESOURCES 1,075

12. OBLIGATED BALANCE, NET AS OF OCT 1 (4801) 275

13. OBLIGATED BALANCE TRANSFERRED, NET (+ OR -)

14. OBLIGATED BALANCE, NET, END OF PERIOD:

A. Accounts Receivable (4251) 200

B. Unfilled Customer Orders

1. Federal Sources Without Advance 

2. Federal Sources With Advance

3. Non-Federal Sources With Advance

C. Undelivered Orders (4801+4870) 275

D. Accounts Payable (4901) 200

15. OUTLAYS:

A. Disbursements (4902) 130

B. Collections (4252) (130) 
United States Government Standard General Ledger Position/Policy Statement

Transactions Required to Complete Report on Budget Execution (SF 133) Page F-10

Effective on October 1, 1996 New Budgetary Accounts - Collected vs. Receivable 

 CLOSING ENTRIES WHEN AUTHORITY DOES NOT EXPIRE

C1. Consolidate resources.

Budgetary

4201 Total Actual Resources - Collected 130 

4252 Reimbursements and Other Income

 Earned - Collected 130

4590 Apportionments Unavailable 725 

4210 Anticipated Resources and Other Income 725

C3. Close expended authority.

Budgetary

4902 Expended Authority - Paid 130

4201 Total Actual Resources - Collected 130

C4. To consolidate adjustments to Undelivered Orders

Budgetary

4801 Undelivered Orders - Unpaid 20

4870 Downward Adjustments of Prior Year

Undelivered Orders 20

BUDGETARY POST-CLOSING TRIAL BALANCE

Agency ABC (Performing)

(Year 2)

4220 Unfilled Customer 

Orders (A) 

4251 Reimbursements and Other

Income Earned - Receivable

4801 Undelivered Orders - Unpaid

4901 Expended Auth - Unpaid

275

200

 200

 475 475

 275

4220 + 4251 = 4801 + 4901
United States Government Standard General Ledger Position/Policy Statement

Transactions Required to Complete Report on Budget Execution (SF 133) Page F-11

Effective on October 1, 1996 New Budgetary Accounts - Collected vs. Receivable 

(YEAR 3)

Agency ABC received payment from Agency DEF for Reimbursable work performed in a

previous year and liquidated a payable.

Budgetary 

4252 Reimbursements and Other Income

 Earned - Collected 200 

4251 Reimbursements and Other Income

 Earned - Receivable 200

4901 Expended Authority - Unpaid 200 

4902 Expended Authority - Paid 200

Proprietary

1010 Fund Bal w/Treasury 200

1310 Accounts Receivable 200

2110 Accounts Payable 200

1010 Fund Bal w/Treasury 200

BUDGETARY PRE-CLOSING TRIAL BALANCE

Agency ABC (Performing)

(Year 2)

4220 Unfilled Customer 

Orders (A) 

4252 Reimbursements and Other

Income Earned - Collected

4801 Undelivered Orders - Unpaid

4902 Expended Auth - Paid

275

200

 200

 475 475

 275
United States Government Standard General Ledger Position/Policy Statement

Transactions Required to Complete Report on Budget Execution (SF 133) Page F-12

Effective on October 1, 1996 New Budgetary Accounts - Collected vs. Receivable 

SF-133 REPORT ON BUDGET EXECUTION

AGENCY ABC (PERFORMING)

YEAR 3

1. BUDGET AUTHORITY:

A. Appropriations 

2. UNOBLIGATED BALANCE:

3. SPENDING AUTHORITY FROM OFFSETTING COLLECTIONS (GROSS):

A. Earned

1. Collected (4252) 200

2. Receivable from Federal Sources (4251) (200) 

B. Change in Unfilled Customer Orders

1. Advance Received

2. Without Advance from Federal Source

C. Anticipated for Rest of Year

1. Advance for Anticipated Orders

2. Without Advance

D. Transfers from Trust Funds

1. Collected

2. Anticipated

4. RECOVERIES OF PRIOR YEAR OBLIGATIONS:

A. Actual

5. TEMPORARILY NOT AVAILABLE PURSUANT TO PUBLIC LAW ____:

6. PERMANENTLY NOT AVAILABLE: 

7. TOTAL BUDGETARY RESOURCES 0
United States Government Standard General Ledger Position/Policy Statement

Transactions Required to Complete Report on Budget Execution (SF 133) Page F-13

Effective on October 1, 1996 New Budgetary Accounts - Collected vs. Receivable 

STATUS OF BUDGETARY RESOURCES

8. OBLIGATIONS INCURRED:

D. Reimbursable Obligations (4901+4902) 0

9. UNOBLIGATED BALANCE AVAILABLE:

A. Apportioned

1. Balance Currently Available 

2. Anticipated

B. Exempt from Apportionment

C. Other

10. UNOBLIGATED BALANCE NOT AVAILABLE: 

11. TOTAL STATUS OF BUDGETARY RESOURCES 0

12. OBLIGATED BALANCE, NET AS OF OCT 1 (4801) 275

13. OBLIGATED BALANCE TRANSFERRED, NET (+ OR -)

14. OBLIGATED BALANCE, NET, END OF PERIOD:

A. Accounts Receivable

B. Unfilled Customer Orders

1. Federal Sources Without Advance

2. Federal Sources With Advance

3. Non-Federal Sources With Advance

C. Undelivered Orders (4801) 275

D. Accounts Payable

15. OUTLAYS:

A. Disbursements 200

B. Collections (4252) (200) 
United States Government Standard General Ledger Position/Policy Statement

Transactions Required to Complete Report on Budget Execution (SF 133) Page F-14

Effective on October 1, 1996 New Budgetary Accounts - Collected vs. Receivable 

 CLOSING ENTRIES WHEN AUTHORITY DOES NOT EXPIRE

 

C1. Consolidate resources.

Budgetary

4201 Total Actual Resources - Collected 200 

4252 Reimbursements and Other Income

 Earned - Collected 200
United States Government Standard General Ledger Position/Policy Statement

Effective on October 1, 1996 Transactions Required to Complete Report on Budget Execution (SF 133) Page F-15

Sample Transactions - Paid/Unpaid Undelivered Orders and Expended Authority 

Sample Transactions - Paid/Unpaid Undelivered Orders & Expended

Authority

Year 1 

1. Receive Appropriation and funds are fully apportioned and alloted.

Budgetary

4119 Other Appropriations Realized 1,000

4610 Allotments - Realized Resources 1,000

Proprietary

1010 Fund Balance w/Treasury 1,000

3100 Appropriated Capital 1,000

2. Record a Travel Order.

Budgetary

4610 Allotments - Realized Resources 300

4801 Undelivered Orders - Unpaid 300

Proprietary

None

3. Issued a Travel Advance.

Budgetary

4801 Undelivered Orders - Unpaid 100

4802 Undelivered Orders - Paid 100

Proprietary

1410 Advances to Others 100

1010 Fund Balance w/Treasury 100
United States Government Standard General Ledger Position/Policy Statement

Effective on October 1, 1996 Transactions Required to Complete Report on Budget Execution (SF 133) Page F-16

Sample Transactions - Paid/Unpaid Undelivered Orders and Expended Authority 

Preclosing Trial Balance for Year 1

1010 900

1410 100

3100 1,000

1,000 1,000

4119 1,000

4610 700

4801 200

4802 100

1,000 1,000

SF 133 Line Entries

1a (4119) 1,000

7 1,000

8 (4801 + 4802) 300

9 (4610) 700

11 1,000

14 (4801) 200

15 (4802) 100

Closing Entries

C1. 4610 Allotments - Realized Resources 700

4450 Unapportioned Authority - Available 700

C2. 4201 Total Actual Resources - Collected 1,000

4119 Other Appropriations Realized 1,000
United States Government Standard General Ledger Position/Policy Statement

Effective on October 1, 1996 Transactions Required to Complete Report on Budget Execution (SF 133) Page F-17

Sample Transactions - Paid/Unpaid Undelivered Orders and Expended Authority 

Postclosing Trial Balance

1010 900

1410 100

3100 1,000

1,000 1,000

4201 1,000

4450 700

4801 200

4802 100

1,000 1,000

4201 = 4450 + 4801 + 4802
United States Government Standard General Ledger Position/Policy Statement

Effective on October 1, 1996 Transactions Required to Complete Report on Budget Execution (SF 133) Page F-18

Sample Transactions - Paid/Unpaid Undelivered Orders and Expended Authority 

Year 2

1. To Apportion/Allot funds.

Budgetary

4450 Unapportioned Authority - Available 700

4610 Allotments - Realized Resources 700

Proprietary

None

2. To recognize Completion of Travel.

Budgetary

4801 Undelivered Orders - Unpaid 200

4802 Undelivered Orders - Paid 100

4901 Expended Authority - Unpaid 200

4902 Expended Authority - Paid 100

Proprietary

6100 Operating/Program Expenses 300

1410 Advances to Others 100

2110 Accounts Payable 200

3100 Appropriated Capital 300

5700 Appropriated Capital Used 300
United States Government Standard General Ledger Position/Policy Statement

Effective on October 1, 1996 Transactions Required to Complete Report on Budget Execution (SF 133) Page F-19

Sample Transactions - Paid/Unpaid Undelivered Orders and Expended Authority 

Preclosing Trial Balance for Year 2

1010 900

2110 200

3100 700

5700 300

6100 300 

1,200 1,200

4201 1,000

4610 700

4901 200

4902 100

 1,000 1,000

SF133 Line Entries

2a (4450) $700

7 700

8 (4801+4802+4901+4902)

<200>+<100>+200+100 0

9 4610 700

11 700

12 4801 (BB) 200

14 4901 (EB) 200

15 0
United States Government Standard General Ledger Position/Policy Statement

Effective on October 1, 1996 Transactions Required to Complete Report on Budget Execution (SF 133) Page F-20

Sample Transactions - Paid/Unpaid Undelivered Orders and Expended Authority 

Closing entries - Year 2

Budgetary

C1. To consolidate unexpended authority.

4610 Allotments - Realized Resources 700

4450 Unapportioned Authority 700

C2. To close expended authority paid.

4902 Expended Authority - Paid 100

4201 Total Actual Resources - Collected 100

Proprietary

5700 Appropriated Capital Used 300

6100 Operating/Program Expenses 300

Postclosing Trial Balance

1010 900

2110 200

3100 700

 900 900

4201 900

4450 700

4901 200

 900 900

4201 = 4450 + 4901
United States Government Standard General Ledger Position/Policy Statement

Effective on October 1, 1996 Transactions Required to Complete Report on Budget Execution (SF 133) Page F-21

Sample Transactions - Paid/Unpaid Undelivered Orders and Expended Authority 

Year 3

1. To liquidate accounts payable.

Budgetary

4901 Expended Authority - Unpaid 200

4902 Expended Authority - Paid 200

Proprietary

2110 Accounts Payable 200

1010 Fund Balance with Treasury 200

Preclosing Trial Balance

1010 700

3100 700

 700 700

4201 900

4450 700

4902 200

 900 900

SF-133

2a. (4450) 700

7. 700

8. (4901+4902) 

<200>+200 0

10d. (4450) 700

11. 700

12. (4901) 200

14. (4901) 0

15b. (4902) 200
United States Government Standard General Ledger Position/Policy Statement

Transactions Required to Complete Report on Budget Execution (SF 133) Page F-22

Effective on October 1, 1996 Apportionments Unavailable 

Apportionments Unavailable

1. Agency ABC anticipated reimbursable activity.

Budgetary

4210 Anticipated Reimbursements and Other Income 2,000

4450 Unapportioned Authority (R) 2,000

Proprietary

None

2. The agency received the SF 132 Apportionment Schedule from OMB and properly

recorded the change in status. OMB apportioned $1,000 of the $2,000 reimbursable

authority requested.

Budgetary

4450 Unapportioned Authority (R) 1,000

4590 Apportionments Unavailable 1,000

Proprietary

None

7. Agency ABC received an order and an advance from agency DEF.

Budgetary

4220 Unfilled Customer Orders (A) 600

4210 Anticipated Reimb & Other Income 600

4590 Apportionments Unavailable 600

4610 Allotments - Realized Resources 600

Proprietary

1010 Fund Balance with Treasury 600

2310 Advances from Others 600
United States Government Standard General Ledger Position/Policy Statement

Transactions Required to Complete Report on Budget Execution (SF 133) Page F-23

Effective on October 1, 1996 Apportionments Unavailable 

9. Agency ABC recorded earnings and notified agency DEF.

Budgetary

4252 Reimbursements & Other Inc. Earned - Coll. 600

4220 Unfilled Customer Orders (A) 600

Proprietary

2310 Advances from Others 600

5200 Revenue from Services Provided 600

10. Agency ABC received an order without an advance from agency DEF.

Budgetary

4220 Unfilled Customer Orders (N) 150

4210 Anticipated Reimbursements & Other Inc. 150

4590 Apportionments Unavailable 150

4610 Allotments - Realized Resources 150

Proprietary

None

Pre-closing Trial Balance

4210 1,250

4220 (N) 150

4252 600

4450 1,000

4590 250

4610 750

2,000 2,000
United States Government Standard General Ledger Position/Policy Statement

Transactions Required to Complete Report on Budget Execution (SF 133) Page F-24

Effective on October 1, 1996 Apportionments Unavailable 

SF-133

3a1 (4252) 600

3b2 (4220)(N) 150

3c2 (4210) 1,250

7 2,000

9a1 (4610) 750

10a (4590) 250

10d (4450) 1,000

11 2,000
United States Government Standard General Ledger Position/Policy Statement

Transactions Required to Complete Report on Budget Execution (SF 133) Page F-25

Effective on October 1, 1996 Appropriation Trust Fund Expenditure Transfers 

Appropriation Trust Fund Expenditure Transfers

Transactions that affect SF 133 line 3D:

1. To record the anticipated appropriation for trust fund expenditure transfer.

General Fund Books

 

Budgetary

4215 Anticipated Appropriation Trust Fund Expenditure Transfers

4450 Unapportioned Authority - Available

Proprietary

None

2. To record the realization of the anticipated appropriation transfer.

Budgetary

4225 Appropriation Trust Fund Expenditure Transfers - Uncollected

4215 Anticipated Appropriation Trust Fund Expenditure Transfers

Proprietary

1310 Accounts Receivable

2320 Deferred Credits

3. To expend authority to be reimbursed by the Trust Fund. 

Budgetary

4801 Undelivered Orders - Unpaid

4901 Expended Authority - Unpaid 

Proprietary

6100 Operating/Program Expenses

2100 Accrued Liabilities - Other