Intra-governmental Transactions

Working Group (ITWG)

June 8, 2021
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Today’s Agenda

• Program Updates

• Release 4.2

• BETCs Available in G-Invoicing

• General Fund DISB BETC Mandate

• G-Invoicing Mandate Challenges 

• Progress Towards the G-Invoicing Mandate

• Establishing a Production Account

• Office Hours

• June Survey Questions
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Tentative ITWG Schedule

 April 13 – Program Updates, Release 4.2, Knowledge and Training

 May 11 – Program Updates, Release 4.2, FY20 IGT Buy/Sell Facts, 

Knowledge and Training

 June 8 – Program Updates, Release 4.2, DISB BETCs, G-Invoicing 

Mandate Challenges, Progress Towards the G-Invoicing Mandate, and 

Office Hours.

Planned Dates: July 13, Aug 10, Sept 14

Future Topics:

• GSA Rent Activity in G-Invoicing

2-3:30 pm ET
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Program Updates

• Q3 FY21 Implementation Plans are due to Treasury by June 

30th

‒ These submissions will be reflected on your Q3 Scorecard

• TFM Chapter 4700 Publication

‒ Annual publication June 2021

‒ Agencies can expect a TFM Bulletin later in the year to address the 

policy and/or system controls to address Measuring & Enforcing GInvoicing Compliance, once we have reached a final decision

• G-Invoicing Program Guide

‒ Guide for Basic Accounting and Reporting

‒ Currently being reviewed for any necessary updates
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• Performance and Order APIs built to June 2020 

specifications

– Deferred Payment accrual rules

– Improvements to Order and Performance User Interface (UI)

– Early/extended support in QA to support ERP vendor testing

• GT&C Workflow functionality

– Limited to Workflow functionality for the agency that initiates the 

GT&C

• Production Deployment planned 

for June 30th

• QA-C Deployment planned for July 7th

Release 4.2
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BETC Title of BETC

**COLAVDEC Collection to an Available Receipt Account, Debit

**COLAVRCT Collection To An Available Receipt Account, Credit

COLL Offsetting Collection

**COLURDEC Collection to an Unavailable Receipt Account, Debit

**COLUVRCT Collection To An Unavailable Receipt Account, Credit

*DISB Gross Disbursement

DISGF Gross Disbursement of Appropriation Derived from General Fund of US

DISNGF Gross Disbursement of Appropriations & Other Sources Derived from Other 

than General Fund of US

BETCs Available in G-Invoicing

*Removal by 10/01/21

**Pending Additions (Adding ASAP)
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• Effective 10/01/21 the DISB BETC will no longer be available 

for use in G-Invoicing

– Replaced by DISGF and DISNGF

• General Fund Audit Readiness Activities working group 

– Email GeneralFund@fiscal.treasury.gov with any implementation 

questions or to join the working group

• Recommended that agencies adopt/begin using the new GF 

DISB BETCs as soon as possible 

– Agencies should modify any Orders extending beyond 10/01/21 in G-Inv 

that have DISB to reflect the appropriate DISGF or DISNGF BETC

– Once the DISB BETC is removed from the SAM file this will present a 

larger effort to convert

General Fund DISB BETC Mandate
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G-Invoicing Mandate Challenges

In-Flight Conversion

• Agencies have communicated 

the need for assistance with 

converting their In-Flight 

Orders to G-Invoicing.

• Path Forward: Through 

agency collaboration, Fiscal 

Service has identified action 

items to assist in the effort to 

convert existing Orders.

Key Challenges:

Facilitating Low Dollar/High 

Volume Transactions

• Agencies have communicated 

the need for a streamlined 

approach to facilitate low 

dollar and high-volume 

transactions through GInvoicing.

• Path Forward: Fiscal Service 

established a working group 

to scope and develop a 

solution within G-Invoicing 

that offers a streamlined path 

to fund settlement.

Measuring and Enforcing 

the Use of G-Invoicing

• Agencies have communicated 

a dependency over their 

trading partner’s successful 

implementation of GInvoicing in order to meet the 

mandated deadline.

• Path Forward: Fiscal Service 

will provide measuring and 

enforcement controls for the 

use of G-Invoicing.

Note: “In-Flight” Orders are defined as Orders existing prior to October 2022 with a Period of Performance beyond September 30, 2023.
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Measuring and Enforcement of G-Invoicing

• Establish a metric by comparing 

agency GTAS Submissions with 

agency G-Invoicing transactions

• Establish target thresholds by 

Treasury Account Symbol & 

Financial Reporting (FR) Entity

Metrics & 

Thresholds

•Document compliance with 

the G-Invoicing mandate on 

the Intra-governmental 

Scorecard.

• Intra-governmental Buy/Sell 

differences resulting from 

activity not facilitated 

through G-Invoicing will not 

be excluded from the Intragovernmental Scorecards.

Policy & 

Communication

• Establish a new required data 

element in IPAC to categorize 

the type of Intra-governmental 

Transaction initiated.

• Remove the ability to directly 

initiate Intra-governmental 

Buy/Sell transactions in IPAC in 

alignment with the G-Invoicing 

mandates.

System Controls
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System Control Options

New IPAC Data Field Option

 Captures necessary data

 Limited system impact with 

implementation by only impacting 

transactions in the IPAC application

 Simpler for users due to less available 

options to choose

 Was preferred method in targeted 

agency survey

New BETC’s Implementation Option

 Captures necessary data with more 

robust data validation capabilities

 Multiple systems impacted with 

implementation including IPAC, GInvoicing, and CARS

 Larger impact to end-users due to 

several new BETCs needing established

 Was NOT the preferred method in a 

targeted agency survey
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New IPAC Data Field Option

 To include a new drop-down menu of categories to select

 Fiscal Service will accommodate agencies during the transition to the new IPAC Bulk File format by temporarily 

accepting both versions of the file.

System Control Options

Buy/Sell Transfer

Non-Exchange Expenditure Transfer

Benefits Transfer

Non-Exchange Custodial Transfer

Exchange Custodial Transfer

Investments

Borrowings

Other
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Low Dollar/High Volume Transactions

Approved 

General Terms 

& Conditions

Approved

Orders

Performance & 

Settlement

Full FIDS

Data Standard

Current 

G-Invoicing EZ Form

-Seller initiates 

settling funds 

-Rejected by buyer 

if not in agreement

Streamlined 

Approved 

General Terms 

& Conditions

Partial FIDS 

Data Standard

G-Invoicing 

EZ Process

All Agencies

• Threshold limit for GInvoicing EZ 

transactions will be 

$10,000

Specific Business Lines

• No Threshold 

Restriction

• GSA Fleet Leasing

• GSA Global Supply

• GPO Print Orders

Who can use the streamlined approach?

Note: Intra-governmental Purchase Card activity adhering to guidance in 

Treasury Financial Manual Volume 1, Part 5, Chapter 7000 is excluded from the 

G-Invoicing mandate.

Collaborating with Agencies to design a streamlined option within G-Invoicing
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Supporting In-Flight Conversion

Key Challenges Identified By Agencies:

• Volume of In-Flight Orders – Entities with large 

volume of activity will require assistance with 

the conversion process.

– Mitigated by Actions #1, #3, & #4

• Data Requirements in G-Invoicing – Leverages 

the Federal Intra-governmental Data Standards 

(FIDS), however, not all current Orders are 

brokered with this data set. 

– Mitigated by Actions #2 & #4

• Potential Inability to Reconcile “In-Flight” 

Orders – The two entities involved in the Order 

may not come to an agreement on the data to 

convert to G-Invoicing.

– Mitigated by Actions #2 & #5

Note: “In-Flight” Orders are defined as Orders existing prior to 

October 2022 with a Period of Performance beyond September 

30, 2023.

Fiscal Service Action Plan:

1. Revised Implementation Date – Significantly 

reduced the burden of In-Flight Orders by:

• extending the deadline from June 2021 to 

October 2023 

• only requiring Orders with a Period of 

Performance extending beyond 

September 2023 to be converted.

2. 7600 Form Update and Use – Conducted Focus 

group to ensure the 7600 Inter-agency 

Agreement Forms are user friendly.

3. Mass Upload Tool – Develop a mass upload tool 

that can be used by Entities leveraging the GInvoicing User Interface. 

4. ERP Vendor Collaboration – Discuss available 

options to streamline data entry to be used by 

Entities leveraging the Automated Push/Pull 

Interfaces (API).

5. G-Invoicing Rules of Engagement – Enhance to 

address reconciliation concerns for In-Flight 

Orders.
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Organize a 

CrossFunctional Team

Review Data 

Elements, 

Inventory 

Processes, and 

Data

Plan, Design, 

and Strategize

Pilot in QA-C

Establish 

Production 

Account

Process 

Transactions

Sprinting Towards the October 1st, 2022 G-Invoicing Mandate

Progress Towards the G-Inv Mandate

• Many agencies today are actively planning for G-Invoicing implementation and 

are actively process and data mapping as well as testing in QA-C 

• With the Mandate just over a year out, all agencies should

focus on establishing Production Accounts by 10/01/21
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• Identify Primary User Administrators

‒ G-Invoicing requires a primary and backup

‒ Must login at least once every 120 days to maintain account

‒ Responsible for completing account configuration and overall 

management of account and users

• Account Enrollment Form

‒ Completed and Signed by Primary Administrator 

‒ Reviewed and Signed by Agency Approver 

Establishing a Production Account
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• Production Account Setup

‒ Build organizational hierarchy to meet

business needs 

‒ Create additional Administrators

to help manage the account and users

• End User Establishment

‒ Add users to account 

‒ Assign roles and permissions

• Begin Discussions with Trading 

Partners to initiate GT&Cs

What Comes Next? 
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Office Hours

• G-Invoicing Program conducts virtual Office Hours sessions twice monthly where we host targeted 

discussions as well as “open-mic” styled discussions

• Future Topics Include:

‒ Order Closure Rules (May 4th)

‒ 7600A/B Form Review (May 18th) 

‒ Approaches to Brokering GT&Cs: Umbrella vs Specific (May 20th)

‒ Accruals Overview (June 15th)

‒ Round Table Discussion on Lessons Learned thus far (June 29th)

‒ Operating Under a Continuing Resolution (TBD)

‒ Round Table Discussion on Phased Implementations and How Agencies are Implementing G-Invoicing (TBD)

• Register for Office Hours here: https://www.fiscal.treasury.gov/g-invoice/training.html
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Survey Questions

1. Are there any additional BETCs that your agency is using for Buy/Sell 

activity that is not included on the list from Slide 6? If so, please provide 

us with that list of additional BETCs that should be included in the list.

2. In removing the DISB BETC, what additional challenges do you foresee 

in your implementation with G-Invoicing?

3. If you don’t plan on having a Production Account established in GInvoicing by 10/01/21, please explain why.
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G-Invoicing Program Contacts

For IGT Program Management and Agency Outreach Support

Andy Morris

Manager, Intragovernmental Transaction & Reconciliation Branch (ITRB)

Bureau of the Fiscal Service – Fiscal Accounting

andrew.r.morris@fiscal.treasury.gov

Jeff Board

G-Invoicing Product Owner, ITRB

Bureau of the Fiscal Service – Fiscal Accounting

jeffrey.board@fiscal.treasury.gov

Keith Jarboe

IGT Agency Outreach, Engagement & Onboarding

Bureau of the Fiscal Service – Fiscal Accounting

keith.jarboe@fiscal.treasury.gov

For Intragovernmental Transactions Working Group Information

IGT@fiscal.treasury.gov

https://www.fiscal.treasury.gov/g-invoice/