Intragovernmental Transactions

Working Group (ITWG)

March 10, 2020
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Today’s Agenda

• Program Updates

• Vendor Meetings

• Seller Facilitated Orders

• Survey Questions
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Tentative ITWG Schedule

 Jan 14 – Organizational Model Rules

 Feb 11 – Program Updates

 Mar 10 – Seller Facilitated Orders

Planned Dates: Apr 14, May 12, Jun 9

Future Topics:

• Accruals

• Refunds

• Loading Active Documents

• Low Dollar Purchases

2-3:30 pm ET
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• Release 3.2 coming to Production in April

– Administrator can create Organization(s)

– GT&C Manager can tie GT&Cs to organizational Groups

– No impactful changes to GT&C user interface

• Reminder: 2nd Quarter Agency Implementation Plan Updates are due to 

Treasury by March 31, 2020

– New Attachment A’s

• Rules of Engagement

Program Updates
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• We have discussed delivery of updated and new 

specifications

– Drop-in call on February 28

– Numerous ad-hoc calls over the past three months

• Reviewed FIDS changes and the impact on the API’s

• Reviewed the Pull Org specifications 

• Additional meetings and information exchanges planned

Vendor Meetings
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Updates Based on Agency Feedback

Re-evaluating:

• Implementation deadline

• How best to ease burden implementing “in flight” 

orders

Adding:

• Enhance permissions model

• Configurable workflows

• Seller Facilitated Orders

• Working group to determine if/how a streamlined 

approach will be used for low dollar purchases

• New data elements ‘Funding Agency Code’ and 

‘Funding Office Code’

• New policy on what will trigger an accrual entry & 

when

Aligning:

• G-invoicing & OMB procurement policy

• Trading partner communication and activity

Agency Implementation 

Plans were initially collected 

on June 30, 2019. 

Quarterly updates are now 

required per TFM Bulletin 

2020-07
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Specification Updates

Updates 

planned will 

impact GInvoicing 

data 

specifications

Known Impact:

• Enhance permissions model

• Specifications for API planned for end 

of February 2020

• New data elements ‘Funding Agency Code’ 

and ‘Funding Office Code’

• Specifications for Orders planned for 

end of February 2020

• Seller Facilitated Orders

• Specifications planned for end of 

May 2020 (will likely impact GT&C as 

well)

No Impact:

• Configurable workflows
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Seller Facilitated Orders

Seller Facilitated Orders will provide Sellers with the ability to initiate the 7600B 

process, in regards to data entry into G-Invoicing

Key Items to Consider:

1. Ensure that these service providers possess all Order data required by G-Invoicing

– This doesn’t guarantee the accuracy of the Order data, but does ensure completeness

2. Provide an opportunity for both the Requesting Agency Program Official and the 

Requesting Agency Funding Official to review the Order before performance is initiated

3. Provide a way for the Requesting Agency to make changes to the Order or request that 

changes be made

– e.g., Requesting Agency Treasury Account Symbol

4. Capture two approvals (i.e., Program Official and Funding Official) from each partner and 

provide an audit of those approvals

5. Continue to allow the Requesting Agency to negotiate with the Servicing Agency for a 

Received/Accepted step in response to the Servicing Agency’s Delivered/Performed 

transaction before funds are transferred

– Ensures a 3-way match of Order, Invoice and Receipt
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Order Shared with Requesting Agency (SRA)

• Develop an Order flow for Servicing Agency to submit new or modified 

Order

– Data includes Seller approvals

• Requesting Agency given opportunity to update/approve or reject Order

– Buyer would be able to update TAS and other SLOA information

– Buyer cannot change Seller’s Header/Schedule or any Line data (e.g., price)

• New flow would require a new set of statuses

• Need to define new data requirements to support this flow

– Changes to Order and to GT&C to set up conditions for Seller Facilitated 

Orders

– Shifts the data sourcing burden from Requesting Agency to Servicing Agency

• Large impact to G-Invoicing’s UI and APIs

– Buyer may respond through API or UI

• New flow needs to be accommodated by the ERP vendors and other 

software providers
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System Impact

1. Data Requirements

– Servicing Agency must provide the required data for both partners

– Requesting Agency will be allowed to update some of the data on 

the Order, much like the Servicing Agency does today

– These data validations require changes to G-Invoicing and to

Agency Systems.

2. Review Order

– G-Invoicing would be enhanced to provide an opportunity for the 

Requesting Agency to review the Order submitted by the Servicing 

Agency

– Creating a new Order flow is a significant change for G-Invoicing 

and for Agency Systems
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System Impact Continued...

3. Update Order

– G-Invoicing would be enhanced to allow the Requesting Agency to update some of 

the data on the Order, including TAS 

– This would lead to more accurate accounting by both partners and eliminate the need 

to reclassify IGT buy/sell transactions

– Agency Systems dependent upon G-Invoicing’s APIs would need to make 

enhancements too

4. Approve Order

– G-Invoicing would be enhanced to allow the Requesting Agency to approve or reject 

the Order submitted by the Servicing Agency and updated by the Requesting Agency

– Agency Systems dependent upon G-Invoicing’s APIs would need to make 

enhancements to support this new flow

5. Approve Payment

– Existing Performance functionality will allow the Requesting Agency a chance to 

submit a Received/Accepted transaction to initiate payment (FOB Destination)

– FOB Point is already negotiated on the Order, so no changes required
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Survey Questions

1. Does your agency plan on using this seller facilitated order functionality 

for orders in which you are the seller?

2. Does your agency plan on using this seller facilitated order functionality 

for orders in which you are the buyer?

3. If your agency plans on using seller facilitated order functionality, will 

your agency utilize the API, UI, or both?

4. Which trading partner should have the ability to initiate a modification 

for seller facilitated orders?

5. Which trading partner should have the ability to close an order for seller 

facilitated orders?
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G-Invoicing Program Contacts

For IGT Program Management and Agency Outreach Support

Andy Morris

Manager, Intragovernmental Transaction & Reconciliation Branch (ITRB)

Bureau of the Fiscal Service

andrew.r.morris@fiscal.treasury.gov

Wes Vincent

Senior Accountant / G-Invoicing Product Owner

ITRB 

Bureau of the Fiscal Service – Fiscal Accounting

wesley.vincent@fiscal.treasury.gov

Keith Jarboe

IGT Agency Outreach, Engagement & Onboarding

Bureau of the Fiscal Service – Fiscal Accounting

keith.jarboe@fiscal.treasury.gov

For Intragovernmental Transactions Working Group Information

IGT@fiscal.treasury.gov

https://www.fiscal.treasury.gov/g-invoice/