Intra-governmental Transactions

Working Group (ITWG)

October 12, 2021
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Today’s Agenda

• Program Updates

• Post-Mandate Work Underway

• Agency Accomplishments

• Progressing Towards the G-Invoicing Mandate

• Knowledge and Training Offerings

• Office Hours

• User Recertification

• PIV/CAC Cards

• Survey Questions
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Tentative ITWG Schedule

 Aug 10 – Program Updates, Release 4.3, GSA Rent Activity, New IPAC 

Data Element and Timing, Progress towards the G-Invoicing Mandate, 

Office Hours, Connecting with your TP’s, August Survey

 Sept 14 – Program Updates, Release 4.3, Post-Mandate Work, 

Monitoring Compliance/Draft Thresholds, New IPAC Data Element & 

Timing, Progress towards the G-Inv Mandate, Knowledge and Training 

Offerings, August Survey Results

 Oct 12 – Program Updates, Post-Mandate Work, Agency 

Accomplishments, Progress towards the G-Inv Mandate, Knowledge and 

Training Offerings, Office Hours, User Recert, PIV/CAC, October Survey

Planned Dates: Nov 9, Dec 14, Jan 11

Future Topics:

• Post-mandate enhancements

2-3:30 pm ET
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Program Updates

• Q4 FY21 Implementation Plans were due to Treasury by September 30th

‒ Thank you for your timely submissions!

‒ These submissions will be reflected on your Q4 Scorecard

‒ Q1 FY22 Implementation Plans are due by December 31st

‒ Reminder: Pull templates from G-Invoicing webpage each quarter to ensure you 

are submitting the most up-to-date version.

• https://www.fiscal.treasury.gov/g-invoice/training.html

• G-Invoicing Program Guide – Under review for updates

‒ Guide for Basic Accounting and Reporting

‒ Targeting a December 2021 publication

• G-Invoicing Rules of Engagement Guide – Under review for updates

‒ Guide detailing the appropriate protocols for entities to follow within the 

application and leading up to the implementation of G-Invoicing

‒ Targeting a December 2021 publication
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Program Updates Continued

• TFM Chapter 4700 Publication – Published on June 30th

‒ Agencies can expect a TFM Bulletin later in the year to address the policy and/or 

system controls to address Measuring & Enforcing G-Invoicing Compliance, 

once we have reached a final decision

• G-Invoicing R4.3 successfully deployed to Production (Sept 16th) and QA-C 

(Sept 24th) 

‒ Delivered GT&C Workflow (Shared Draft), User Recertification, BETC changes 

(removal of DISB and addition of others), Performance UI Features, and External 

Remittance Advice API.

• Patch Release 4.3.1 targeted for Production (Nov 4th) and QA-C (Nov 12th)

‒ Allow GT&C in an Internal Draft state to be printed without an agreement type 

assigned.

‒ On user account delete, clear all user info including “User Manager”

‒ Enhance ISIM user maintenance/provisioning 
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Program Updates Continued

• Updated IPAC Bulk File Layout specifications published 9/29/21 to the IPAC 

webpage (https://fiscal.treasury.gov/ipac/bulk-file-format.html)

‒ Includes updates regarding the new IGT Sub-Category data element

‒ New data element will become available as an optional field in the UI with IPAC 

R22.4.

• R22.4 Production deployment planned for December 2021
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Post-Mandate Work Underway

• Working on post-mandate API Specifications

• Proposed features:

‒ In-Flight Orders

‒ Low Dollar Purchases (7600-EZ)

‒ Constructive Order Acceptance (GSA Rent)

‒ Allow Performance against an open Order while it’s being modified

‒ Allow Order Maintenance while GT&C is being modified

‒ Revert a modified GT&C or Order back to open status

‒ Allow Zero Quantity Refund

‒ Prohibit non-printable characters

‒ Budget Object Class – Required (Requesting Agency Only)

‒ Validate Line Item Code using Product Service Code

‒ Correct rounding issues

‒ Allow agencies to assign new TASes to Orders prior to 

Oct 1st
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Agency Accomplishments

100% of Significant Entities have been completing quarterly implementation plans

84% of Significant Entities have Production Account established 

• Goal to achieve 100% by October 1, 2021

Many FR Entities testing G-Invoicing functionality and integration in QA Environment

6 FR Entities Piloting in G-Invoicing

• DOJ

• GSA

• State

• DoED

• Transportation

• USDA

6 FR Entities Actively completing GT&Cs

• DOD

• Treasury

• GSA

• DOJ

• HUD

• VA

2 FR Entities Entering Orders and Performance

• Treasury

• VA
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Organize a 

CrossFunctional Team

Review Data 

Elements, 

Inventory 

Processes, and 

Data

Plan, Design, 

and Strategize

Pilot in QA-C

Establish 

Production 

Account

Process 

Transactions

Sprinting Towards the October 1st, 2022 G-Invoicing Mandate

Progress Towards the G-Inv Mandate

• Many agencies today are actively planning for G-Invoicing implementation and 

are actively process and data mapping as well as testing in QA-C 

• With the Mandate just over 11 months out, all agencies should

focus on establishing Production Accounts by 10/01/21
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You’re Not Alone – We’re Here To Help

Agency Implementation Team (AIT)

• Education

‒ Business Process Walkthroughs

‒ Application Demos

‒ User Training

• Account Establishment

• Enrollment Assistance

• Production Support

• Assistance with Agency-Led Implementation Team

Engagement | Outreach | Support
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Knowledge and Training Offerings

G-Invoicing Learning Opportunities

• Our Agency Implementation Team hosts a variety of training options.

• Independent Training Resources including pre-recorded G-Invoicing training 

videos are available through the G-Invoicing website: 

https://www.fiscal.treasury.gov/g-invoice/training.html

• Register for Webinar-based Training and access to On-Demand Financial 

Management Training Videos here: https://www.fiscal.treasury.gov/training/
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Office Hours

• G-Invoicing Program conducts virtual Office Hours sessions twice monthly where we host targeted 

discussions as well as “open-mic” styled discussions

• Future Topics Include:

‒ Round Table Discussion on Operating in a Continuing Resolution Environment in G-Invoicing (Sept 21st) 

‒ Snap Shot: Trading Partner Status as of FY 22 (October 5th) 

‒ Foreign Assistance Act (FAA) and G-Invoicing (October 19th)

‒ In-Flight Order Conversion (November 2nd) 

‒ Trading Partner Spotlight: Providing Agencies a platform to discuss their G-Invoicing implementation approach with trading partners. 

(TBD)

Note: If Agencies would like to volunteer for a Trading Partner Spotlight session, please reach out to IGT@fiscal.treasury.gov

• Register for Office Hours here: https://www.fiscal.treasury.gov/g-invoice/training.html
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2022 Application User Recertification

• Application User Recertification will kick off January 2022; this applies to all 

Treasury Applications including G-Invoicing.

• The G-Invoicing user’s “User Administrator” is required to recertify the user’s 

access to G-Invoicing and verify their Role/Group assignments are appropriate.

• All G-Invoicing “User Administrators” will be notified to recertify all users in their 

agency account. 

• ACTION: Verify all user’s “User Administrator” is accurate. 
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Treasury Single Sign On (SSO) Accounts

• Users should continue to link their PIV-I/CAC cards to their Treasury SSO 

accounts to access G-Invoicing. 

• The Treasury Support Center sends reminder emails encouraging users to link 

their PIV-I/CAC cards in support of Executive Order 14028 - no enforcement 

date has been issued.

On May 12, 2021, Executive Order 14028 on Improving the Nation’s Cybersecurity was issued, requiring agencies to meet or 

exceed the cybersecurity provisions of the EO. Section 3 of the order states that within 180 days of the date of this order 

agencies shall adopt multi-factor authentication to the maximum extent consistent with Federal records laws and other 

applicable laws.

• Instructions for linking your PIV-I or CAC can be found here
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Survey Questions

1. When doing business with GPO after Oct 1, 2022 – Are you willing and able to 

wait for EZ Process to be implemented for procurement vehicles that are low 

dollar/high volume? Or does your agency want to follow the standard GInvoicing process for all work submitted to GPO? Select one of the following 

three responses:

a) Our agency is interested in the EZ Process for all GPO work under $10K – GPO 

work will continue in the current state.

b) Our agency is interested in the EZ Process for only specific programs under $10k.

c) Our agency is NOT interested in the EZ Process and will be using the standard 

GINV process for all Orders with GPO.

2. Which Post-Mandate feature would you like to know more information about?

3. Do you have any significant concerns with the Draft Thresholds Ranges on 

Slide 18? If so, please explain your concerns.

4. What volume and dollar amount of Buy/Sell transactions do you expect to flow 

directly through IPAC in FY24 & FY25?

a) What percentage of this is a result of activity not required to transition to GInvoicing?
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G-Invoicing Program Contacts

For IGT Program Management and Agency Outreach Support

Andy Morris

Manager, Intragovernmental Transaction & Reconciliation Branch (ITRB)

Bureau of the Fiscal Service – Fiscal Accounting

andrew.r.morris@fiscal.treasury.gov

Jeff Board

G-Invoicing Product Owner, ITRB

Bureau of the Fiscal Service – Fiscal Accounting

jeffrey.board@fiscal.treasury.gov

Keith Jarboe

IGT Agency Outreach, Engagement & Onboarding

Bureau of the Fiscal Service – Fiscal Accounting

keith.jarboe@fiscal.treasury.gov

For Intragovernmental Transactions Working Group Information

IGT@fiscal.treasury.gov

https://www.fiscal.treasury.gov/g-invoice/
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Appendix

• Draft Threshold Ranges (Updated)

• New IPAC Data Element

• Timeline and Next Steps
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• Ranges are based on the dollar amount of Buy/Sell 

activity in G-Invoicing as compared to the FR Entities’ 

GTAS submission and will increase each fiscal year.

**Note: These percentages are subject to change (increase/decrease) based on agency feedback and ongoing analysis

 FY 2023 (Only new TAS with a BPOA of 2023 would be measured)

 Green: 75-100%

 Yellow: 65-74%

 Red: 64% and below

 FY 2024 (All TASs would be measured) 

 Green: 85-100%

 Yellow: 75-84%

 Red: 74% and below

 FY 2025 (All TASs would be measured) 

 Green: 90-100%

 Yellow: 80-89%

 Red: 79% and below

Draft Threshold Ranges 
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New IPAC Data Field Option

 To include a new drop-down menu of categories to select

 Fiscal Service will accommodate agencies during the transition to the new IPAC Bulk File format by temporarily 

accepting both versions of the file.

New IPAC Data Element

Buy/Sell Transfer

Non-Exchange Expenditure Transfer

Benefits Transfer

Non-Exchange Custodial Transfer

Exchange Custodial Transfer

Investments

Borrowings

Other
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• Targeted Timeline for new IGT sub-category data element:

– October 2021 – publish Bulk File specifications

– December 2021 – Optional through UI

– October 2022 – Required through UI

– October 2023 – Required through Bulk File and reject Buy/Sell 

transactions submitted via the Bulk File

– October 2024 – Remove Buy/Sell option within the IPAC application 

through the UI

• The solution requires enhancements to the IPAC User Interface (UI) and 

Bulk File

• Modifications are needed for the IPAC reports to accommodate the new 

IGT sub-category selection

• Fiscal Service will coordinate with ERP vendor community on 

implementing functionality needed

Timeline and Next Steps