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G-INVOICING AGENCY ACCOUNT ENROLLMENT FORM 

G‐Invoicing is a Fiscal Service‐owned application used to originate and approve Intragovernmental

Buy/ Sell transactions including the establishment of General Terms and Conditions (GT&Cs) and Orders between trading partners.

To establish an agency account, youmust first identify a primary and secondary Master Administrator to be created in the G‐

Invoicing system. The G‐Invoicing Master Administrators are assigned the Master Administrator role and delegated authority to

create, modify, and deactivate additional agency User Administrators and manage the Organization Model for the agency

account. All Master Administrators are created by Central Administrators.

G‐Invoicing “Primary” Master Administrator Acknowledgment

“Primary” Master Administrator agrees:

 Retain the signed copy ofthe G‐Invoicing System Account Enrollment Form for a period ofseven (7) years and

make it available for examination by request.

 Ensure two (2) Master Administrators are assigned AND active in the agency account at all times.

 Ensure all G‐Invoicing users are informed of the requirements listed below:

1. Users must certify that Intragovernmental transactions (IGT) are in compliance with the requirements

and responsibilitiesset forth in applicable laws and regulations, including Vol. 1 Treasury Financial

Manual 2‐4700, App. 8, IGT Guide and related guidance on

https://www.fiscal.treasury.gov/index.html and Chapter 4000 Intragovernmental transaction

applications: Intra‐governmental payment and collections(IPAC) andGovernment Invoicing (G‐ 

Invoicing).

2. Usersshall not decompile, disassemble or reverse engineer any aspect of G‐Invoicing

3. Use ofG‐Invoicing is only for processing transactionsfor any aspect oftheUnited States

government;

4. Usersshall not reproduce, duplicate, copy,sell,resell, or exploitfor any commercialpurpose, any

portion of G‐Invoicing;

5. Usersmust agree thatG‐Invoicing may contain proprietary information of a third party for which

the Federal Reserve Bank has obtained a license for use and disclosure;

6. Accessto G‐Invoicing is granted based on least privilege access model and individual

credentials assigned to each individual user of the system:

a. Usermust not divulge credentials used toaccessthe system to anyone.

b. Usermust notshare credentials withany other users.

c. Unauthorized use may resultin prosecution or criminal penalties. If Isuspect that the

confidentiality of my credentials has been compromised, I will immediately notify the

Treasury Support Center at (877) 440‐ 9476.

Additionally,theG‐Invoicing PrimaryMasterAdministrator acknowledgesthe following terms and will ensure

Master Administrators and User Administrators are informed and aware of the following requirements.

“Master Administrator” and “User Administrator” certifies:

1. Create and maintain users who are authorized to conduct G‐Invoicing transactionsfor the agency.

2. Apply least privilege access requiring users be granted the most restrictive set of privileges required to

perform the duties oftheir role and responsibilitiesthereby limiting the potential damage that can result

from accident, error, or unauthorized use.

(Note: ALL Master Administrators and User Administrators should reference the “G‐Invoicing Administrator” and “G‐ 

Invoicing User Guide” for a list of application roles and permissions.

The guides are available on the G‐Invoicing Home Page.)

3. Ensureuser accounts are disabled within two (2) business daysof voluntarily leaving service.

4. Ensure user accounts are disabled immediately (same day) when a user isinvoluntarily

terminated from service.

Participate in G‐Invoicing “Annual User Recertification” to review and approve user access of the G‐ Invoicing agency

account and confirm access is appropriate for their role and responsibilities within the agency.
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The following information must be entered exactly asitshould be entered into G‐Invoicing, including

any spaces, capitalizations, and abbreviations.

Agency Profile Information

* Agency Name:

*Address Line 1:

Address Line 2:

*City:

* State/Province:

*ZIP Code:

*Country: United States of America

* PhoneNumber: xxx‐xxx‐xxxx

Shared Service Provider (where applicable)

* Provider Name:

* Primary Contact Name:

* Address Line 1:

Address Line 2:

* Email address:

* City/ State:

* ZIP Code:

* Country: United States of America

*PhoneNumber: xxx‐xxx‐xxxx

* Required field must be completed

Appendix A: Agency Locator Code (ALC) Treasury Account Symbol (TAS)

ALC and TAS Information

*Agency Location Code(s)

Treasury Account Symbol (TAS) Account Filters:

Using an * in the table will include all data for that field, if more granular access is needed, please specify in

the fields column. Each row is a separate TAS filter. For TAS filters, use the additional rows provided.

ATA *AID MAIN SUB

* Required field must be completed

If additional ALC & TASs are needed, please provide a separate document

   
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Appendix B: Agency Master Administrators, AppApprover & Agency Approver

G‐Invoicing “Primary” Master Administrator

☐ SailPoint IIQ “AppApprover” **

*First Name:

Middle Initial:

*Last Name:

Title/Position:

*Work Email:

*Work Phone Number:

*Date:

*Signature:

(Digitalsignature‐PIV,PIV‐I,CAC)

G‐Invoicing “Secondary” Master Administrator

☐ SailPoint IIQ “AppApprover” **

*First Name:

Middle Initial:

*Last Name:

*Work Email:

*Work Phone Number:

*Date:

*Signature:

(Digitalsignature‐PIV,PIV‐I,CAC)

User Information

(if adding additional Master Admins or

SailPoint "AppApprovers")

Master

Administrator

SailPoint

“AppApprover” **Digital Signature

of user being added

(PIV, PIV‐I, CAC)

Name Email Address

ADD Remove* ADD Remove*

QA Prod QA Prod QA Prod QA Prod

‐ Do not lock form after signing to allow multiple signatures.

‐ If additional “Master Administrators” are needed, please provide a separate document. The “Primary Master Administrator” will be added asthe

“User Administrator” for all “Master Administrator” user accounts in G‐Invoicing by default.

‐ The “User Administrator” can be updated once the account has been established.

*No signature needed to Remove Master Administrators or SailPoint “AppApprovers”

**All Master Administrators and SailPoint “AppApprovers” being added must digitally sign the form to indicate they have read and

agree to the “AppApprover” Responsibility Agreement below. Do not lock form after signing to allow multiple signatures.
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SailPoint “AppApprover” Responsibilities: 

I am aware that the Bureau of the Fiscal Service’s policy is to treat all information as an asset, whether it is computer programs,

software, data or other information collected, stored, and generated in the conduct of its business. To the best of my ability, I will protect

information from unauthorized use, modification, destruction, or disclosure, whether accidental or intentional.

o I am aware of the policies and requirements of the Bureau of the Fiscal Service and agree to abide by them.

o I will NOT attempt to circumvent any of the security mechanisms within SailPoint IdentityIQ and GINV system.

o I will ensure that proper authorizations on requests are checked.

o I will ensure that all fields on the requests are complete and correct.

o I will ensure properrecord keeping of all information processed.

o I will comply with allsecurity‐related polices,standards, procedures and practices.

o I will notify the Treasury Support Center at 877‐440‐9476 of any known orsuspected violation of information security policy,

procedures, or threat to IPAC resources.

I have read and understand the “AppApprover” Responsibility Agreement and agree to abide by it.

*OFFICIAL AGENCY AUTHORIZED APPROVER TO SETUP AGENCY ACCOUNT

*Name:

*Title:

*Email Address:

*Phone Number: xxx‐xxx‐xxxx

*Address:

(Street, City, State, Zip)

*Date:

*Approver’s Signature:

Digital signature (PIV,PIV‐I,CAC)

* Required information

* By signing as an Agency Approver, the officer (Chief Financial Officer, Deputy Financial Officer, Director of

the Office of Finance, Office of Accounting or other comparable title) certifies that he/she is duly authorized

by the agency/organization to designate who may serve as “Primary Master Administrator” for the above

named agency.

The following sections will be completed by the Federal Reserve Bank of St. Louis

Agency Organizational Unit (OU) Information

*Organization Unit:

Agency entered in G‐Invoicing by:

*Environment: Quality Assurance (QA‐C) Production

* Analyst Name:

* Date:

* Signature:

Digital signature (PIV,PIV‐I,CAC)

* Required information

11.5.5.1 Write and Maintain a Privacy Act Statement

Pursuant to 5 U.S.C. §552a (e) (3) agencies are required to provide what is commonly referred to as a Privacy Act Statement to all persons 

asked to provide personal information about themselves, which will go into a system of records (i.e., the information will be stored and 

retrieved using the individual’s name or other personal identifier such as a Social Security Number). Department of the Treasury (Treasury) 

policy is to provide a Privacy Act Statement regardless of whether the collection is part of a system of records or not. All Privacy Act 

statements must be reviewed by the Chief Privacy Officer or Privacy Act Officer.