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FS Form 7600A Department of the Treasury | Bureau of the Fiscal Service Revised March 2022

UNITED STATES GOVERNMENT

GENERAL TERM & CONDITIONS (GT&C)

INSTRUCTIONS for FS Form 7600A

Agreement Between Federal Program Agencies for Intragovernmental Reimbursable, Buy/Sell Activity - In Accordance with 

TFM Volume 1, Part 2, Chapter 4700, Appendix 8.

Required fields for the FS Form 7600A are denoted by an (*)

Additional fields required when an Agency transitions to G-Invoicing are denoted by a (G)

https://www.fiscal.treasury.gov/fsservices/gov/acctg/g_invoice/g_invoice_home.htm

NEW OR MODIFIED GT&C

G General Terms and 

Conditions (GT&C) Number

The unique agreement number that must be established between the 

Requesting Agency and Servicing Agency which will track each GT&C from 

the origination through the completion or termination.

This is a 20 character value (including hyphens) generated by the G-Invoicing 

application.

Example: AYYMM-(Req. AID)-(Serv AID)-6 digit sequential #. 

Until your Agency transitions to G-Invoicing, each agency should populate 

their own unique tracking number in the Agency Agreement Tracking Number 

field (below). These numbers do not need to be mutually agreed upon; 

however, a mutually agreed upon number could be used if both Agencies 

agree on one.

The GT&C number will generate from the G-Invoicing application. Until both 

trading partners are using G-Invoicing, agencies will leave this field blank. 

Each agency’s internal tracking number should be listed under the Agency 

Agreement Tracking Number fields.

*Agency Agreement 

Tracking Number

The internal tracking number for the GT&C. This number is generated and 

maintained by each Agency’s internal system. Agencies are required to use 

this field to associate their own GT&C numbers with the G-Invoicing GT&C.

Note: Many Agencies use this number as a reference in their systems to quickly 

identify a GT&C if issues need to be analyzed and resolved.

G Modification Number The unique number that identifies a modification to the GT&C. The 

modification number is generated by G-Invoicing and added to the end of the 

GT&C number after the decimal. This incrementally increases after each 

modification.

Note: For a new GT&C, the modification number will be 0.

Until your Agency transitions to G-Invoicing, please increment 1 number for 

any modifications.

Authorization of a modification to the GT&C requires approvals by both the 

Requesting and Servicing Agencies.

G Status

Select the current status of the GT&C from the drop-down selection box.
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FS Form 7600A Department of the Treasury | Bureau of the Fiscal Service Revised March 2022

DEPARTMENT AND/OR AGENCY INFORMATION

1. *Agency Name Enter the G-Invoicing Agency Name that is used for this GT&C. This field is 

populated by G-Invoicing as part of an Agency’s account setup.

If the trading partners are in G-Invoicing, the Agency Name on the 7600A 

should align with the Agency Account Name within G-Invoicing. However, if 

a trading partner is not enrolled in G-Invoicing then the Agency Name should 

be as descriptive as possible.

*Group Name Enter the unique name for the selected Organizational group available in GInvoicing. Until your Agency transitions to G-Invoicing, please include a list 

of the entities within your Agency that will reference this GT&C on applicable 

orders.

Note: Once in G-Invoicing, if the Document Inheritance Indicator is set to Yes 

then all groups listed here can access the GT&C.

G Group Description The description associated with the group name selected above is populated by 

G-Invoicing. 

G Requesting Document

Inheritance Indicator

The Document Inheritance Indicator (DII) identifies whether descendant 

organizational groups are allowed to view a document in G-Invoicing below 

the Primary Group entering into the GT&C. The default is set to Yes for both 

Servicing and Requesting. Servicing Agency can’t update Requesting Agency

DII.

Note: This field is not required until transitioning to G-Invoicing.

Select Yes (Y) or No (N)

G Servicing Document 

Inheritance Indicator

The Document Inheritance Indicator (DII) identifies whether descendant 

organizational groups are allowed to view a document in G-Invoicing below 

the Primary Group entering into the GT&C. The default is set to Yes for both 

Servicing and Requesting. Requesting Agency can’t update Servicing Agency

DII.

Note: This field is not required until transitioning to G-Invoicing.

Select Yes (Y) or No (N)

*Agency Location Code 

(ALC)

This is the unique identifier for a federal agency buying/selling goods and/or 

services. An ALC is an identifier for an accounting office within an agency 

that reports disbursements and collections to Treasury. Enter the 8 digit ALC.

The ALC is available for selection in G-Invoicing. Until your Agency 

transitions to G-Invoicing, please locate the appropriate ALC in the Shared 

Accounting Module (SAM).

Note: One to many ALC’s may be listed in this field.

ALC Description This is the description of the ALC for a federal agency buying/selling goods 

and/or services that is generated by G-Invoicing. Until your Agency transitions 

to G-Invoicing, please locate the appropriate ALC description in the Shared 

Accounting Module. Please locate the appropriate description in the Trading 

Partner Directory in OMB Max. This is the Organization Name plus the 

Suborganization Name.

Note: One to many ALC descriptions may be listed in this field. This will 

require OMB Max access.

Subordinate Group A unique and recognizable name for an Organizational group that is allowed to 

use another group's GT&C. This should not include groups that will inherit 

access to the GT&C through the Document Inheritance Indicator being set to 

Yes.
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FS Form 7600A Department of the Treasury | Bureau of the Fiscal Service Revised March 2022

Note: This field is not required until transitioning to G-Invoicing. This field is

limited to 50 groups. Each group name is limited to 100 alphanumeric 

characters.

Cost Center Cost Center is an optional data element within G-Invoicing that Agencies may 

use to identify segments within the Organization. Cost Centers can be units 

within an Organization where managers are responsible for associated costs 

and for adhering to a budget. (Cost Centers are an expense for the 

Organization.) If using multiple data elements, please separate each with a 

comma.

Business Unit Business Unit is an optional data element within G-Invoicing that Agencies 

may use to identify segments within the Organization. Business Units can be a 

segment of an Organization, such as Accounting. If using multiple data 

elements, please separate each with a comma.

Department ID Department ID (Identifier) is an optional data element within G-Invoicing that 

Agencies may use to identify segments within the Organization. Department 

IDs can be a part of a larger Organization with a specific responsibility or 

devoted to one of several major tasks. If using multiple data elements, please 

separate each with a comma.

GT&C AGREEMENT INFORMATION

2. *GT&C Title The descriptive name given to any GT&C by a Requesting or Servicing 

Agency.

3. G Order Originating Partner 

Indicator

The Order Originating Partner Indicator identifies the trading partner that first 

introduces Orders to G-Invoicing under the GT&C agreement. Each GT&C 

only allows either the Requesting Agency (R) or the Servicing Agency (S) to 

initiate the corresponding Orders, but not both.

Note: This field is not required until transitioning to G-Invoicing.

Select either Requesting Agency (R) or Servicing Agency (S).

4. *Agreement Period Agreement Start Date - Enter the date (yyyy/mm/dd) when the GT&C will 

begin.

Agreement End Date – Enter the date (yyyy/mm/dd) when the GT&C will 

end.

Note: This does not equate to the funding period of availability nor the end of 

lagged billing. This is the period that defines when all goods and/or services 

will be delivered. All Orders and all Performance Transactions will be bound 

by these agreement dates.

5. Termination Days Enter the number of days the GT&C requires written notice for termination by 

either the Requesting Agency or Servicing Agency.

6. *Agreement Type Identifies whether this GT&C will support one (Single) Order or more than 

one (Multiple) Orders.

Select the ‘Single Order’ checkbox if this is a one-to-one relationship in which 

there is only one Order for the GT&C.

Select the ‘Multiple Orders’ checkbox if this is a one-to-many relationship in 

which there is more than one Order for the GT&C.
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FS Form 7600A Department of the Treasury | Bureau of the Fiscal Service Revised March 2022

7. *Advance Payment Indicator Identifies whether Advance Payments are allowed for the Order(s) supporting 

this GT&C.

Select the ‘Yes’ checkbox if Advance Payments are allowed for any or all of 

the subsequent Order(s).

Note: If ‘Yes’ is selected, the Servicing Agency Advance Payment Authority 

Title and Citation are required upon creation of an Order against this GT&C.

Select the ‘No’ checkbox if Advance Payments are not allowed for the 

subsequent Order(s).

8. *Assisted Acquisition 

Indicator

Identifies whether the GT&C will accommodate Assisted Acquisitions. The 

Servicing Agency provides acquisition support in awarding and managing 

contracts on behalf of the Requesting Agency’s requirements for products or 

services.

Select the ‘Yes’ checkbox if the GT&C will accommodate Assisted 

Acquisitions.

Note: If ‘Yes’ is selected, items 17 and 18 may be completed to provide 

further detail.

Select the ‘No’ checkbox if the GT&C will not accommodate Assisted 

Acquisitions.

ESTIMATED AGREEMENT AMOUNT

9. Total Direct Cost Amount Enter the total agreed-upon direct cost amount for providing the products 

and/or services.

Note: This amount must be greater than or equal to $0.00

Total Overhead Fees and 

Charges Amount

Enter the total agreed upon overhead fees and charges for providing the 

products and/or services above and beyond direct costs.

*Total Estimated Amount This is a calculated field that adds Total Direct Cost plus the Total Overhead 

Fees and Charges Amount. The Total Estimated Amount does not represent 

any reportable obligations or receivables. This is an agreed upon 

estimated/projected amount for the duration of the agreement. Agencies may 

or may not choose to enforce this amount. Actual amounts will be captured on 

the 7600B form.

G Enforce Total Remaining 

Amount

Identifies if G-Invoicing should enforce the total value of orders to remain 

below the Total Amount on the GT&C. If "Yes" is selected, G-Invoicing will 

not allow Order total to exceed the GT&C total. This is an optional field for 

agreements outside of G-Invoicing.
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FS Form 7600A Department of the Treasury | Bureau of the Fiscal Service Revised March 2022

ADDITIONAL AGREEMENT INFORMATION

10. Explanation of Overhead Fees 

and Charges

This is a general explanation of how the overhead fees and charges are 

calculated.

This provides helpful information to the Requesting Agency on the cost of the 

overhead/fees which they are required to pay within their reimbursable 

agreement, especially if an agency cannot specifically break out the fees from 

the direct costs.

Note: This field may contain up to 4000 alphanumeric characters.

11. Requesting Scope Enter the high-level scope of the work to be performed under this GT&C for 

all related Orders. Specific details about what is being purchased and related 

funding is captured on each Order.

Note: This field may contain up to 4000 alphanumeric characters.

12. Requesting Roles Enter the respective roles and responsibilities that the Requesting Agency must 

carry out to ensure the effective management and fulfillment of GT&C 

requirements.

Note: This field may contain up to 4000 alphanumeric characters.

13. Servicing Roles Enter the respective roles and responsibilities that the Servicing Agency must 

carry out to ensure the effective management and fulfillment of GT&C 

requirements.

Note: This field may contain up to 4000 alphanumeric characters.

14. Restrictions Enter the unique requirements and/or mission specific restrictions related to 

the GT&C.

Note: This field may contain up to 4000 alphanumeric characters.

15. Assisted Acquisition Small 

Business Credit Clause

The default language for this clause will be included on the form. Agencies 

may update this text as necessary. If this clause does not apply to the 

agreement, agencies may remove the text and include N/A.

16. Disputes Note: This is a static text field that does not require data entry.

17. Requesting Assisted 

Acquisitions

Enter the Requesting Agency’s lists or references of Organizations (Offices, 

Bureaus, Divisions, etc.) that are authorized to request acquisition assistance 

for the GT&C.

Note: This field may contain up to 4000 alphanumeric characters.

18. Servicing Assisted 

Acquisitions

Enter the Servicing Agency’s lists or references of Organizations (Offices, 

Bureaus, Divisions, etc.) that are authorized to provide acquisition assistance 

for the GT&C.

Note: This field may contain up to 4000 alphanumeric characters.

19. Requesting Clauses Enter any additional Requesting Agency provisions of the agreement. This 

field is used to capture more detail for the GT&C.

Note: This field may contain up to 4000 alphanumeric characters.

20. Servicing Clauses Enter any additional Servicing Agency provisions of the agreement. This field 

is used to capture more detail for the GT&C.

Note: This field may contain up to 4000 alphanumeric characters.
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FS Form 7600A Department of the Treasury | Bureau of the Fiscal Service Revised March 2022

21. Agency Additional 

Information

Additional, optional text field to include any information related to this GT&C

not covered in other areas of the form. If including supplemental documents 

and/or attachments, those could be listed out in this field.

Note: This field may contain up to 255 alphanumeric characters. This 

information can be included in the application by way of an attached file. 

There is no data field in the G-Invoicing application to capture this 

information.

MODIFY GT&C

22. Modification Comments

(If Applicable)

Enter an effective modification date for the GT&C (yyyy/mm/dd)

Enter any comments associated with why the GT&C has been modified.

CLOSE GT&C

23. Closing Comments

(If Applicable)

Enter an effective closing date for the GT&C (yyyy/mm/dd)

Enter any comments associated with why the GT&C has been closed.

REJECT GT&C

24. Rejection Comments

(If Applicable)

Enter an effective rejection date for the GT&C (yyyy/mm/dd)

Enter any comments associated with why the GT&C has been rejected.

PREPARER INFORMATION

25. *Preparer Name Enter the name of the person who prepared (initiated) the GT&C. This is 

derived from the user's login credentials within the application.

*Preparer Phone Enter the phone number of the person who prepared (initiated) the GT&C. 

This is derived from the user's login credentials within the application.

*Preparer Email Enter the email address of the person who prepared (initiated) the GT&C. This 

is derived from the user's login credentials within the application.

AGREEMENT APPROVALS

By signing this agreement, you authorize the General Terms and Conditions as stated, and that the scope of the work can 

be fulfilled. By signing, you agree to periodically review the terms and conditions of the agreement and make any 

necessary modifications to the GT&C and any affected Order(s).

REQUESTING/SERVICING INITIAL APPROVALS

26. *Approver’s Name Enter the name of the Requesting/Servicing Agency's official Initial Approver 

of the GT&C.

*Signature This is the actual signature of the Requesting/Servicing Agency’s official 

Initial Approver of the GT&C.

Title Enter the title of the Requesting/Servicing Agency's official Initial Approver of 

the GT&C.

*Email Enter the email of the Requesting/Servicing Agency's official Initial Approver 

of the GT&C.

*Phone Enter the phone number of the Requesting/Servicing Agency’s official Initial 

Approver of the GT&C.

Fax Enter the fax number of the Requesting/Servicing Agency's official Initial 

Approver of the GT&C.

*Date (yyyy/mm/dd) Enter the date the Requesting/Servicing Agency's official Initial Approver 

signed the GT&C.
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FS Form 7600A Department of the Treasury | Bureau of the Fiscal Service Revised March 2022

REQUESTING/SERVICING FINAL APPROVALS

27. *Approver Name Enter the name of the Requesting/Servicing Agency's official Final Approver 

of the GT&C.

*Signature This is the actual signature of the Requesting/Servicing Agency’s official Final 

Approver of the GT&C.

Title Enter the title of the Requesting/Servicing Agency's official Final Approver of 

the GT&C.

*Email Enter the email of the Requesting/Servicing Agency's official Final Approver 

of the GT&C.

*Phone Enter the phone number of the Requesting/Servicing Agency’s official Final 

Approver of the GT&C.

Fax Enter the fax number of the Requesting/Servicing Agency's official Final 

Approver of the GT&C.

*Date (yyyy/mm/dd) Enter the date the Requesting/Servicing Agency's official Final Approver 

signed the GT&C.