What’s New in Financial and 

Budgetary Reporting! February, 2016 

Volume 1, Issue 1 

Several updates are 

coming to GTAS in 

the 2.7 version release 

that you will see in

April for the March

reporting period. 

SMAF: 

In addition to an 

updated look and user

interface, the SMAF 

will now include 

added functionality

such as: 

 Searches by TAS 

and USSGL 

attributes can be 

done at the same 

time. 

 Attributes, Activity, 

Authoritative 

Sources, Assigned 

Users, Bulk File 

Data, Business 

Lines, and Reports

are all available by

clicking the “More 

Info” button. 

GTAS is participating in 

the 2016 Consolidated 

Application User 

Recertification. The 

consolidated 

recertification effort 

applies to users of the 

following applications:

CARS, GTAS, GFRS, 

IPAC, SAM, GFRS IBM 

Cognos, CASH TRACK 

and USAspending. 

In This Issue: 

 GTAS Version 2.7 

 GTAS User 

Recertification 

 GTAS Edit 45 

 Intragovernmental 

Scorecards 

 Intragovernmental 

Reporting Window 

 Draft FR Completion 

Individual Highlights 

What’s New Info 1 

Intragovernmental Info 3 

Financial Reporting Info 4 

GTAS Application User Recertification 

What’s New! 

GTAS: Version 2.7 Coming this Spring! 

The recertification 

process began on

January 7, 2016. 

During the 

recertification window, 

designated recertifying 

officials will have the 

benefit of accessing a 

single site to recertify 

user accounts for any of 

the aforementioned 

GWA applications. 

In order for a user to 

maintain access to GTAS 

his/her account must be

recertified by a

designated recertifying 

official no later than 

close of business on 

February 17, 2016.

 REPORTS: 

 The IGT Raw Data 

File will be available 

through GTAS; you

will be able to run by 

a single or by all 

assigned FR Entities. 

 The Quarterly SF133 

will now include ATB 

Status. 

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GTAS Edit 45 Going Fatal – Q and A 

Have General Questions or 

Need Help in GTAS or 

GFRS? (i.e. access issues, 

system requirements, 

feature questions) Contact 

the Treasury Support 

Center at: 

GTAS: 

Phone: 1-877-440-9476 

 Option 1, then Option 3 

Email: gtas@stls.frb.org 

GFRS: 

Phone: 1-877-440-9476 

 Option 1, then Option 4 

Email: gfrs@stls.frb.org 

Q: When is this edit 

going Fatal? 

A: The Closing GTAS 

Edit 45 will be going 

fatal starting next 

period (FY16 Period 4), 

for February’s reporting 

of January Month End 

data. This edit is the 

proprietary version of an 

edit that most everyone 

is already familiar with; 

GTAS Closing Edit 21. 

Q: Why is this edit going

Fatal now? 

A: The original intention 

was to always have this

edit go fatal the second 

full year of GTAS 

reporting (Hence the 

title of Closing Edit 

GTAS Year 2). 

However, due to 

extenuating 

circumstances, we had 

to delay until year 3 of

GTAS. 

Q: How does this Edit 

work? 

A: This edit, like Edit 

21, is designed to ensure 

that proper closing is 

performed at year end

and is enforced into the 

next fiscal year. Edit 45 

compares your prior 

year ending balance 

proprietary USSGLs 

against your current 

year beginning balance

proprietary USSGLs. 

This edit has a left side 

(PY Ending Balances)

and a right side (CY

Beginning Balances). If 

the left side does not 

match the right, an edit 

error is generated in the 

amount of the 

difference. 

Q: What does this mean 

for my GTAS 

submission? 

A: Agencies cannot

certify Treasury Account

Symbols that are failing 

fatal edits, so any TAS 

that was failing this 

previously will need to 

resolve the discrepancy 

before certifying going 

forward. 

Q: What do I do if I am 

failing this edit? 

A: The first step is not 

to panic, we at Fiscal 

Service will work with 

you to diagnose the 

issue and get it 

resolved. We 

understand that there 

will be issues that arise 

that cannot be resolved 

within the timeframe of 

a single reporting 

window. 

In those cases, we will 

advise agencies to

submit an edit override 

request in OMB Max. 

This request will then

be evaluated and either 

approved or denied. 

Tip: We at Fiscal

Service will be much 

more inclined to 

provide approval if the

request contains a firm

resolution date that 

does not exceed FY 

2016. 

As always, if you have 

any question about this 

edit or any other GTAS

business question,

please reach out to your

GTAS point of contact. 

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 Scorecards

 

 

For GTAS inquiries 

regarding accounting 

guidance and/or edit and 

validation issues, please 

contact the Fiscal Service 

Accountant assigned to 

your agency using the 

following list: 

http://www.fiscal.treasury. 

gov/fsservices/gov/acctg/gt 

as/contacts.htm 

For GFRS inquiries 

regarding general 

information or Financial 

Reporting, please contact 

the Fiscal Service 

Accountant assigned to 

your agency using the 

following list: 

http://www.fiscal.treasury. 

gov/fsservices/gov/acctg/gf 

rs/contacts.htm 

For Intragovernmental 

inquiries in GTAS, please 

contact the Fiscal Service 

Accountant assigned to 

your agency using the 

following list: 

http://www.fiscal.treasury. 

gov/fsservices/gov/acctg/gt 

as/intragovt_contacts.htm 

For USSGL Guidance, 

please visit the following 

web page at: 

http://www.fiscal.treasury. 

gov/fsreports/ref/ussgl/ussg 

l_home.htm 

Intragovernmental: 

Publishing of the Intragovernmental (IGT) 

Scorecards 

In an effort to remediate 

the material weakness of 

the Financial Report of 

the United States 

Government (FR), Fiscal 

Service will make all IGT 

scorecards of the 

significant entities 

readily available to the 

federal financial 

management community. 

A major part of the 

process that may

currently be missing is 

ensuring IGT scorecard 

visibility to agency CFOs

and auditors, in addition 

to the current financial 

management 

professionals. To remedy

the current lack of 

visibility, Fiscal Service 

will publish the quarterly

IGT scorecards beginning 

in the first quarter of 

fiscal year 2016. The IGT 

scorecards will be 

available through a 

webpage in OMB Max.

The webpage will be 

viewable to the financial 

management 

professionals associated 

with the significant 

entities that receive IGT 

scorecards. After the 

quarterly IGT scorecard 

process is complete,

Fiscal Service will 

publish the Final IGT

Scorecards to OMB Max. 

A notification will then 

be sent to all members 

of the IGT Scorecard 

webpage. 

Through the new

webpage in OMB Max,

the significant entities 

will have the ability to 

not only view their 

individual agency’s

ranking, but also view 

the entire ranking list of

all Federal Program

Agencies (FPAs) per 

quarter. In addition, 

agencies will have the

ability to view the total 

IGT differences 

governmentwide, as well 

as all scorecards of the 

significant entities. 

Fiscal Service wants to 

ensure that each of the 

significant entities is

provided with a clear 

depiction of how 

discrepancies in

reporting with other 

FPAs greatly impact the 

representation of the

FR. 

In October FY 15, the 

CFO council was 

notified regarding the 

availability of the 

quarterly IGT 

Scorecards in OMB Max. 

In order to ensure the 

webpage is available to 

the appropriate

members of the federal 

financial management 

community, Fiscal 

Service requested the 

contact names and email 

addresses of the agency 

CFO, Office of the 

Inspector General and 

Independent auditor.

The OMB Max webpage 

will go live mid-January,

however, the FY16 Q1 

IGT Scorecard will not 

be posted until the end 

of March when Final 

scorecards are issued. 

This information was 

requested ahead of time 

to ensure any contacts

that do not currently 

have Max.gov access can 

request and be granted 

access prior to the 

publication date. If you 

do not already have

access to OMB Max, 

please visit MAX.gov

and use the ‘Register 

Now’ link to request 

access to the OMB Max 

website. Fiscal Service 

plans to have a brief 

webinar in February

demonstrating how to 

access and navigate

through the new IGT 

Scorecard webpages in 

Max.gov. 

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Have Feedback to provide? 

* Newsletter Ideas 

* Experience with GWA

 systems
 

* Improvement/Enhancement 

Ideas 

Please reach out to the 

GTAS Team at the 

following email 

GTAS.Team@fiscal.treasury 

.gov. 

Stay informed of GTAS, 

GFRS, or USSGL website 

updates by subscribing to 

our E-Mail Notification 

Service: 

https://www.fms.treas.gov/f 

msweb/EmailSubscribeActi 

on.do 

Intragovernmental: 

Friendly Reminder about the Period 

Extensions for Intragovernmental Reporting 

We would like to extend 

a friendly reminder to 

agencies that the

schedule for 

Intragovernmental

Period Extension 

requests is published as

part of the GTAS 

Reporting Window

Schedule. This can be 

found at that following

link: : 

https://www.fiscal.treas

ury.gov/fsservices/gov/ac

ctg/gtas/reporting_sched

ule.htm. 

Financial Reporting: 

The Bureau of the Fiscal 

Service has completed 

the consolidation of the 

draft Financial Report of 

the United States 

Government (FR) for FY

15 with financial data 

submitted by the 

agencies through GFRS

and GTAS. In addition, 

we have incorporated 

feedback from agencies

through the submission 

of significant disclosures 

and comments on the 

entire draft FR. On 

November 18, 2015, 

subject matter 

accountants sent a 

follow up email to the 

It is important for 

agencies to adhere to

these deadlines for 

requesting the 

resubmission of 

proprietary account

balances. 

The GTAS windows are 

set up in such a manner 

that once the period 

extensions are complete, 

the Material Difference 

Reporting (MDR)

explanation period 

opens. The MDR 

window must close by 

the published deadline 

key agencies to provide

the top 5 significant 

disclosures by

November 25th. The 

financial report was

subsequently sent out to 

all agencies for 

comments. All changes

received were 

incorporated into the

first draft of the 

financial report, which

was sent to GAO on 

January 8, 2016. It is 

scheduled to be issued 

on February 25th. 

due to the next GTAS 

bulk file reporting

window opening. The 

MDR explanation

window and the bulk 

file submission window 

cannot be open at the 

same time. The Period 

Extensions for 

Intragovernmental

Reporting will continue

to be shortened with 

each new fiscal year

until FY 2019, when 

these resubmission 

periods will no longer be

offered. 

In order for the 

financial report to 

provide the most 

accurate information, 

each significant entity is 

required to report all 

Legal letter-subsequent

events to Fiscal Service 

on February 2nd. Also, 

all the Management 

Representation Letterssubsequent event’s

email updates effective 

through February 15th 

are due from all 

agencies on February 

16th by 6:00 p.m. EST. 

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