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Cash Management Improvement Act Agreement

between

The State of South Carolina

and

The Secretary of the Treasury,

United States Department of the Treasury

The Secretary of the Treasury, United States Department of the Treasury (hereafter 'Secretary'), and State of South Carolina

(hereafter 'State'), in order to implement Section 5 of the Cash Management Improvement Act of 1990, as amended (hereafter 

'Act'), agree as follows:

1.0 AGENTS OF THE AGREEMENT 

1.1 The Authorized Official(s) for the State of South Carolina shall be the State Treasurer in all matters concerning this Agreement.

1.2 The Assistant Commissioner, Revenue Collections Management, Bureau of the Fiscal Service (Fiscal Service), U.S. 

Department of the Treasury, shall act as the Secretary's representative in all matters concerning this Agreement.

2.0 AUTHORITY

2.1 The authority for this Agreement is the Cash Management Improvement Act of 1990 (Public Law 101-453), as amended by 

the Cash Management Improvement Act of 1992 (Public Law 102-589), codified at 31 U.S.C. 6501 and 31

U.S.C. 6503.

2.2 The regulations codified at 31 CFR Part 205 shall apply to all matters pertaining to this Agreement, and are incorporated 

herein by reference. In the event of any inconsistency between this Agreement and 31 CFR Part 205, the regulations shall govern.

3.0 DURATION, AMENDING, TERMINATING, AND MISCELLANEOUS PROVISIONS

3.1 This Agreement shall take effect on 07/01/2021 and shall remain in effect until 06/30/2022.

3.2 This Agreement may be amended at any time by written, mutual consent of the State and the Fiscal Service. This Agreement shall 

be amended annually to incorporate new programs that qualify as major Federal assistance programs and remove programs that no 

longer qualify as major Federal assistance programs. A State must notify the Fiscal Service in writing within 30 days of the time the 

State becomes aware of a change that involves additions or deletions of programs subject to Subpart A, changes in funding 

techniques, and/or changes in clearance patterns. The notification must include a proposed amendment for review by the Fiscal

Service.

3.3 Notwithstanding section 3.2, in the event of Federal or State non-compliance with Subpart B of 31 CFR, Part 205, the Fiscal 

Service may amend this Agreement at any time to incorporate additional programs and the entities that administer those programs.

3.4 This Agreement may be terminated by either party with 30 days written notice. If this Agreement is terminated, the Fiscal 

Service will prescribe the funding techniques, clearance patterns, and methods for calculating interest liabilities to be used by the 

State.

4.0 PROGRAMS COVERED

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4.1 The State's threshold and its major Federal assistance programs shall be determined based on the most recent State Wide 

Single Audit information for fiscal year ending 06/30/2020.

All major Federal assistance programs shall be covered by this Agreement, unless otherwise specified in section 4.4 of this 

Agreement.

4.2 The State's threshold for major Federal assistance programs is $60,000,000.

The following programs meet or exceed the threshold and are not excluded in Section 4.4:

CFDA Program Name

10.551 Supplemental Nutrition Assistance Program

10.555 National School Lunch Program

10.557 Special Supplemental Nutrition Program for Women, Infants, and 

Children

14.195 Section 8 Housing

17.225F Unemployment Insurance -- Federal Benefit Account and 

Administrative Costs

17.225S Unemployment Insurance -- State Benefit Account

20.205 Highway Planning and Construction

84.010 Title I Grants to Local Educational Agencies

84.027 Special Education -- Grants to States

84.126 Rehabilitation Services -- Vocational Rehabilitation Grants to 

States

93.268 Immunization Grants

93.558 Temporary Assistance for Needy Families

93.563 Child Support Enforcement

93.575 Child Care and Development Block Grant

93.767 Children's Health Insurance Program

93.778 Medical Assistance Program

97.036 Disaster Grants - Public Assistance (Presidentially Declared 

Disasters)

4.3 The following programs fall below the State's threshold but have been required to be covered by Fiscal Service in 

accordance with the non-compliance provisions of Subpart B of 31 CFR Part 205:

There are currently no programs listed for Section 4.3.

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4.4 The following programs exceed the State's threshold but have been excluded from coverage for the reason indicated:

There are currently no programs listed for Section 4.4.

4.5.0 Total expenditure of Federal financial assistance for all programs was $10,214,957,209

5.0 ENTITIES COVERED

5.1 State agencies and instrumentalities that meet the definition of a State per 31 CFR Part 205, shall be subject to the terms of this 

Agreement. The following is a list of such entities that administer funds under the programs listed in Section

4.0 of this Agreement:

Adjutant General

Commission for the Blind

Department of Employment and Workforce

Department of Health & Environmental Control

Department of Health & Human Services

Department of Social Services

Department of Transportation

State Department of Education

State Housing Authority

Vocational Rehabilitation

5.2 Entities that meet the definition of a Fiscal Agent per 31 CFR Part 205 shall be subject to the terms of this Agreement. The 

following is a list of Fiscal Agents that administer funds under the programs listed in the Section 4.0 of this Agreement:

Fiscal Agent CFDA Program Name

Xerox State & Local Solutions, INC 10.551 Supplemental Nutrition Assistance 

Program

COVANSYS 10.557 Special Supplemental Nutrition Program 

for Women, Infants, and Children

6.0 FUNDING TECHNIQUES

6.1 General Terms

6.1.1 The State shall request Federal funds in accordance with the appropriate cut-off times shown in Exhibit I to ensure funds will 

be received and credited to a State account by the times specified in the funding techniques. Exhibit I is incorporated by reference 

herein.

6.1.2 The State shall schedule the receipt of Federal funds such that the funds are received and credited to a State account in 

accordance with the clearance patterns specified in Exhibit II - List of State Clearance Patterns. Exhibit II is incorporated by 

reference herein.

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6.1.3 In instances where the receipt of funds is scheduled for a Saturday, the State shall request funds for deposit on Friday. In 

instances where the receipt of funds is scheduled for a Sunday, the State shall request funds for deposit on Monday. In instances 

where the receipt of Federal funds is scheduled for deposit on a day when the State is not open for business, the State shall request 

funds for deposit the day following the scheduled day; in instances where the receipt of Federal funds is scheduled for deposit on a 

day when the Federal Government is not open for business, the State shall request funds for deposit the day prior to the scheduled 

day.

6.1.4 Estimates and Reconciliation of Estimates:

Where estimated expenditures are used to determine the amount of the drawdown, the State will indicate in the terms of the State 

unique funding technique how the estimated amount is determined and when and how the State will reconcile the difference 

between the estimate and the State's actual expenditures.

6.1.5 Supplemental Funding:

Unless otherwise defined by program rules, Supplemental Funding is the award of additional funds to provide for an increase in 

costs due to unforeseen circumstances.

The State will comply with all Federal program agency policies and procedures for requesting supplemental grant funding.

The State will comply with the following guidelines when requesting supplemental funding for the Medical Assistance Program 

and associated administrative payments (CFDA 93.778):

The State must submit a revised Medicaid Program Budget Report (CMS-37) to request supplemental funding. The CMS guidelines 

and instructions for completing the CMS-37 are provided in Section 2600F of the State Medicaid Manual (SMM). The CMS/CO must 

receive the revised Form CMS-37 through the Medicaid Budget Expenditure System/Children's Budget Expenditure System 

(MBES/CBES) no later than 10 calendar days before the end of the quarter for which the supplemental grant award is being 

requested.

Additional guidance on this policy is available from the respective CMS Regional Office, U.S. Department of Health & Human 

Services.

The State will comply with the following guidelines when requesting supplemental funding for TANF (CFDA 93.558), CCDF 

(CFDA 93.575), CSE (93.563), and the FC/AA (CFDA 93.658 and CFDA 93.659) programs administered by the

U.S. Department of Human Services, Administration for Children and Families (HHS/ACF):

a. Timing of the Request

A State should initiate its request for supplemental funding during a quarter as soon as it becomes aware of the fact that a shortfall 

does/will exist. For the TANF and CCDF grants, supplemental funding requests (estimates) may be submitted by a State, for 

consideration by ACF, up through and including the 15th day of the third month of the first, second or third quarter of any fiscal year. 

Since TANF and CCDF are block grant programs, all unawarded portions of the annual allotment will automatically be issued at the 

beginning of the fourth quarter. Therefore, supplemental funding requests will not be available during the fourth quarter for these 

programs. For the CSE and FC/AA programs, supplemental funding requests may be submitted by a state, for consideration by ACF, 

up through and including the 15th day of the third month of any quarter of a fiscal year.

b. Justification for the Request

The request for a supplemental funding for any of the above-mentioned programs should contain a justification clearly documenting 

the need for the additional funding authority during the current quarter. This documentation should be in the form of State accounting 

records or similar documents that will show the actual expenditures through the most recent month for which such data are available, 

as well as the State's most accurate projection of its anticipated expenditures during the remaining month(s) of the quarter. For either 

the TANF or the CCDF program, the State's justification should also include an explanation of the activities requiring the obligation 

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and/or expenditure of amounts that exceed the normal quarterly grant award restrictions and why these activities could not have been 

delayed until the next quarter.

c. Form Submittal

Supplemental funding requests should be made by completing the appropriate ACF quarterly report of expenditures and estimates

applicable to the particular program for which the grant award request is being made.

d. Approval Process

Upon receipt of the state's request for additional funding authority for a quarter, the ACF Regional Office will promptly review the 

supporting documentation. If the request is properly justified, so long as ACF has adequate funding availability, the State's request 

will be expedited and supplemental funding will be issued within 5 days of ACF receiving the request. The State will be notified by 

the Regional Office when the supplemental award has been transmitted to the Payment Management System (PMS) and when it 

may initiate drawdowns against the supplemental funding.

Additional guidance on this policy is provided in the U.S. Department of Health & Human Services, Administration for Children

and Families, letter (May 19, 2004) to State Administrators from the Deputy Assistant Secretary for Administration.

6.2 Description of Funding Techniques

6.2.1 The following are terms under which standard funding techniques shall be implemented for all transfers of funds to which the 

funding technique is applied in section 6.3.2 of this Agreement.

Funding Technique Name Description

Actual Clearance, ZBA - Same Day Payment The State shall request funds the same day it pays out funds, in accordance with the 

appropriate Federal agency cut-off time specified in Exhibit I. A Federal agency will 

deposit funds in a State account the same day as requested. The amount of the 

request shall be for the amount of funds that clear the State's account that day. This 

funding technique is interest neutral.

Payment Schedule - Bi-Weekly The State shall request funds such that they are deposited in a State account on the 

median business day of the bi-weekly period. The request shall be made in 

accordance with the appropriate Federal agency cut-off time specified in Exhibit I. 

The amount of the request shall be a prorated share of the lesser of (1) the annual grant 

divided by 26, or (2) the total amount of Federal funds expected to be paid out for 

program purposes during the year divided by 26. This funding technique is interest

neutral.

Payment Schedule - Monthly The State shall request funds such that they are deposited in a State account on the 

median business day of the month. The request shall be made in accordance with the 

appropriate Federal agency cut-off time specified in Exhibit I. The amount of the 

request shall be a prorated share of the lesser of (1) the annual grant divided by 12, or 

(2) the total amount of Federal funds expected to be paid out for program purposes 

during the year divided by 12. This funding technique is interest neutral.

Pre-Issuance The State shall request funds such that they are deposited in a State account not more 

than three business days prior to the day the State makes a disbursement. The 

request shall be made in accordance with the appropriate Federal agency cut-off time 

specified in Exhibit I. The amount of the request shall be the amount the State 

expects to disburse. This funding technique is not interest neutral.

6.2.2 The following are terms under which funding techniques for administrative costs shall be implemented for all transfers 

of funds to which the funding technique is applied in section 6.3.2 of this Agreement.

There are currently no funding techniques listed in Section 6.2.2.

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6.2.3 The following are terms under which miscellaneous funding techniques shall be implemented for all transfers of funds to 

which the funding technique is applied in section 6.3.2 of this Agreement.

There are currently no funding techniques listed in Section 6.2.3.

6.2.4 The following are terms under which State unique funding techniques shall be implemented for all transfers of funds to which 

the funding technique is applied in section 6.3.2 of this Agreement.

Funding Technique Name Description

Monthly Draws-Prior Month Activity The State shall request funds once a month, such that they are deposited on the median 

day of the month. The request shall be made in accordance with the appropriate 

Federal agency cut-off times. The amount of the request for a given month’ s activity 

shall be the actual direct costs. This funding technique is interest neutral.

Monthly Draws-Prior Month Activity 

(indirect costs)

The State shall request funds once a month, such that they are deposited on the median 

day of the month. The request shall be made in accordance with the appropriate 

Federal agency cut-off times. The amount of the request for a given month’ s activity 

shall be based on the monthly allocation of indirect costs. These costs shall be 

reconciled on a quarterly basis. This funding technique is interest neutral.

Non Central Draw Indirect Cost RateMonthlyThe State shall request funds once a month, such that they are deposited on the median 

day of the month. The request shall be made in accordance with the appropriate 

Federal agency cut-off times. The amount of the request shall be calculated by 

applying the indirect cost rate to the appropriate cost base of the prior month. This 

funding technique is interest neutral.

Semi-Monthly The State shall request funds the end of the first and third week each month to fund 

the activity that has occurred since the most recent draw. The request shall be made in 

accordance with the appropriate Federal agency cut-off times. The amount of the 

request will be for the actual activity that has occurred. This funding technique is 

interest neutral.

6.3 Application of Funding Techniques to Programs

6.3.1 The State shall apply the following funding techniques when requesting Federal funds for the component cash flows of the 

programs listed in sections 4.2 and 4.3 of this Agreement.

6.3.2 Programs

Below are programs listed in Section 4.2 and Section 4.3.

10.551 Supplemental Nutrition Assistance Program

Recipient: Department of Social Services

% of Funds Agency Receives: 100

Component: Direct Assistance Payments

Technique: Actual Clearance, ZBA - Same Day Payment

Average Day of Clearance: 0 Days

10.555 National School Lunch Program

Recipient: State Department of Education

% of Funds Agency Receives: 100

Component: Payments to Local Education Agencies (LEAs), State 

Agencies, and Other Entities

Technique: Pre-Issuance

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Average Day of Clearance: N/A

10.557 Special Supplemental Nutrition Program for Women, Infants, 

and Children

Recipient: Department of Health & Environmental Control

% of Funds Agency Receives: 4

Component: Indirect Costs

Technique: Pre-Issuance

Average Day of Clearance: N/A

10.557 Special Supplemental Nutrition Program for Women, Infants, 

and Children

Recipient: Department of Health & Environmental Control

% of Funds Agency Receives: 30

Component: Payroll

Technique: Pre-Issuance

Average Day of Clearance: N/A

10.557 Special Supplemental Nutrition Program for Women, Infants, 

and Children

Recipient: Department of Health & Environmental Control

% of Funds Agency Receives: 66

Component: Direct Payments to Clients

Technique: Pre-Issuance

Average Day of Clearance: N/A

14.195 Section 8 Housing

Recipient: State Housing Authority

% of Funds Agency Receives: 100

Component: Request for Payments from Vendors

Technique: Pre-Issuance

Average Day of Clearance: N/A

17.225F Unemployment Insurance -- Federal Benefit Account and 

Administrative Costs

Recipient: Department of Employment and Workforce

% of Funds Agency Receives: 85.24

Component: Direct Payments to Beneficiaries

Technique: Actual Clearance, ZBA - Same Day Payment

Average Day of Clearance: 0 Days

17.225F Unemployment Insurance -- Federal Benefit Account and 

Administrative Costs

Recipient: Department of Employment and Workforce

% of Funds Agency Receives: 2.89

Component: Indirect Costs

Technique: Non Central Draw Indirect Cost Rate-Monthly

Average Day of Clearance: N/A

17.225F Unemployment Insurance -- Federal Benefit Account and 

Administrative Costs

Recipient: Department of Employment and Workforce

% of Funds Agency Receives: 10.31

Component: Payroll

Technique: Payment Schedule - Bi-Weekly

Average Day of Clearance: N/A

17.225F Unemployment Insurance -- Federal Benefit Account and 

Administrative Costs

Recipient: Department of Employment and Workforce

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% of Funds Agency Receives: 1.56

Component: Direct Costs

Technique: Payment Schedule - Monthly

Average Day of Clearance: N/A

17.225S Unemployment Insurance -- State Benefit Account

Recipient: Department of Employment and Workforce

% of Funds Agency Receives: 100

Component: Direct payments to beneficiaries

Technique: Actual Clearance, ZBA - Same Day Payment

Average Day of Clearance: 0 Days

20.205 Highway Planning and Construction

Recipient: Department of Transportation

% of Funds Agency Receives: 98

Component: Construction and Direct Payments

Technique: Pre-Issuance

Average Day of Clearance: N/A

20.205 Highway Planning and Construction

Recipient: Department of Transportation

% of Funds Agency Receives: 2

Component: Payroll

Technique: Pre-Issuance

Average Day of Clearance: N/A

84.010 Title I Grants to Local Educational Agencies

Recipient: State Department of Education

% of Funds Agency Receives: 98

Component: Payments to Local Education Agencies

Technique: Pre-Issuance

Average Day of Clearance: N/A

84.010 Title I Grants to Local Educational Agencies

Recipient: State Department of Education

% of Funds Agency Receives: 1

Component: Payroll

Technique: Pre-Issuance

Average Day of Clearance: N/A

84.010 Title I Grants to Local Educational Agencies

Recipient: State Department of Education

% of Funds Agency Receives: 1

Component: Direct Costs

Technique: Pre-Issuance

Average Day of Clearance: N/A

84.027 Special Education -- Grants to States

Recipient: State Department of Education

% of Funds Agency Receives: 1

Component: Payroll

Technique: Pre-Issuance

Average Day of Clearance: N/A

84.027 Special Education -- Grants to States

Recipient: State Department of Education

% of Funds Agency Receives: 98

Component: Payments to Local Education Agencies (LEA's)

Technique: Pre-Issuance

Average Day of Clearance: N/A

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84.027 Special Education -- Grants to States

Recipient: State Department of Education

% of Funds Agency Receives: 1

Component: Direct Costs

Technique: Pre-Issuance

Average Day of Clearance: N/A

84.126 Rehabilitation Services -- Vocational Rehabilitation Grants to 

States

Recipient: Commission for the Blind

% of Funds Agency Receives: 6.86

Component: Direct Costs

Technique: Semi-Monthly

Average Day of Clearance: N/A

84.126 Rehabilitation Services -- Vocational Rehabilitation Grants to 

States

Recipient: Vocational Rehabilitation

% of Funds Agency Receives: 6.2

Component: Indirect Costs

Technique: Pre-Issuance

Average Day of Clearance: N/A

84.126 Rehabilitation Services --Vocational Rehabilitation Grants to 

States

Recipient: Vocational Rehabilitation

% of Funds Agency Receives: 52.25

Component: Payroll

Technique: Pre-Issuance

Average Day of Clearance: N/A

84.126 Rehabilitation Services -- Vocational Rehabilitation Grants to 

States

Recipient: Vocational Rehabilitation

% of Funds Agency Receives: 30.11

Component: Direct Costs

Technique: Pre-Issuance

Average Day of Clearance: N/A

84.126 Rehabilitation Services -- Vocational Rehabilitation Grants to 

States

Recipient: Commission for the Blind

% of Funds Agency Receives: 4.58

Component: Payroll

Technique: Semi-Monthly

Average Day of Clearance: N/A

93.268 Immunization Grants

Recipient: Department of Health & Environmental Control

% of Funds Agency Receives: 61

Component: Direct Payments

Technique: Pre-Issuance

Average Day of Clearance: N/A

93.268 Immunization Grants

Recipient: Department of Health & Environmental Control

% of Funds Agency Receives: 34

Component: Payroll and Administration Costs

Technique: Pre-Issuance

Average Day of Clearance: N/A

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93.268 Immunization Grants

Recipient: Department of Health & Environmental Control

% of Funds Agency Receives: 5

Component: Indirect Costs

Technique: Pre-Issuance

Average Day of Clearance: N/A

93.558 Temporary Assistance for Needy Families

Recipient: Department of Social Services

% of Funds Agency Receives: 10

Component: Direct Costs

Technique: Monthly Draws-Prior Month Activity

Average Day of Clearance: N/A

93.558 Temporary Assistance for Needy Families

Recipient: Department of Social Services

% of Funds Agency Receives: 31

Component: Direct Assistance Payments to Clients

Technique: Monthly Draws-Prior Month Activity

Average Day of Clearance: N/A

93.558 Temporary Assistance for Needy Families

Recipient: Department of Social Services

% of Funds Agency Receives: 53

Component: Indirect Costs

Technique: Monthly Draws-Prior Month Activity (indirect costs)

Average Day of Clearance: N/A

93.558 Temporary Assistance for Needy Families

Recipient: Department of Social Services % of Funds Agency Receives: 6

Component: Payroll

Technique: Monthly Draws-Prior Month Activity

Average Day of Clearance: N/A

93.563 Child Support Enforcement

Recipient: Department of Social Services

% of Funds Agency Receives: 3

Component: Indirect Costs

Technique: Monthly Draws-Prior Month Activity (indirect costs)

Average Day of Clearance: N/A

93.563 Child Support Enforcement

Recipient: Department of Social Services

% of Funds Agency Receives: 84

Component: Direct Costs

Technique: Monthly Draws-Prior Month Activity

Average Day of Clearance: N/A

93.563 Child Support Enforcement

Recipient: Department of Social Services

% of Funds Agency Receives: 13

Component: Payroll

Technique: Monthly Draws-Prior Month Activity

Average Day of Clearance: N/A

93.575 Child Care and Development Block Grant

Recipient: Department of Social Services

% of Funds Agency Receives: 15

Component: Payroll

Technique: Monthly Draws-Prior Month Activity

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Average Day of Clearance: N/A

93.575 Child Care and Development Block Grant

Recipient: Department of Social Services

% of Funds Agency Receives: 63

Component: Direct Assistance Payments to Clients

Technique: Monthly Draws-Prior Month Activity

Average Day of Clearance: N/A

93.575 Child Care and Development Block Grant

Recipient: Department of Social Services

% of Funds Agency Receives: 18

Component: Direct Costs

Technique: Monthly Draws-Prior Month Activity

Average Day of Clearance: N/A

93.575 Child Care and Development Block Grant

Recipient: Department of Social Services % of Funds Agency Receives: 4

Component: Indirect Costs

Technique: Monthly Draws-Prior Month Activity (indirect costs)

Average Day of Clearance: N/A

93.767 Children's Health Insurance Program

Recipient: Department of Health & Human Services

% of Funds Agency Receives: 1

Component: Indirect Costs

Technique: Pre-Issuance

Average Day of Clearance: N/A

93.767 Children's Health Insurance Program

Recipient: Department of Health & Human Services

% of Funds Agency Receives: 95

Component: Direct Assistance Payments

Technique: Pre-Issuance

Average Day of Clearance: N/A

93.767 Children's Health Insurance Program

Recipient: Department of Health & Human Services

% of Funds Agency Receives: 4

Component: Salaries and Other Direct Expenses

Technique: Pre-Issuance

Average Day of Clearance: N/A

93.778 Medical Assistance Program

Recipient: Department of Health & Human Services

% of Funds Agency Receives: 1

Component: Payroll

Technique: Pre-Issuance

Average Day of Clearance: N/A

93.778 Medical Assistance Program

Recipient: Department of Health & Human Services

% of Funds Agency Receives: 95

Component: Assistance Payments

Technique: Pre-Issuance

Average Day of Clearance: N/A

93.778 Medical Assistance Program

Recipient: Department of Health & Human Services

% of Funds Agency Receives: 3

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Component: Administrative costs

Technique: Pre-Issuance

Average Day of Clearance: N/A

93.778 Medical Assistance Program

Recipient: Department of Health & Human Services

% of Funds Agency Receives: 1

Component: Indirect Costs

Technique: Pre-Issuance

Average Day of Clearance: N/A

97.036 Disaster Grants - Public Assistance (Presidentially Declared 

Disasters)

Recipient: Department of Transportation

% of Funds Agency Receives: 14.84

Component: Direct Costs

Technique: Actual Clearance, ZBA - Same Day Payment

Average Day of Clearance: 0 Days

97.036 Disaster Grants - Public Assistance (Presidentially Declared 

Disasters)

Recipient: Adjutant General

% of Funds Agency Receives: 81.31

Component: Payments for awarded project expenditures

Technique: Actual Clearance, ZBA - Same Day Payment

Average Day of Clearance: 0 Days

97.036 Disaster Grants - Public Assistance (Presidentially Declared 

Disasters)

Recipient: Adjutant General

% of Funds Agency Receives: .85

Component: Payroll

Technique: Actual Clearance, ZBA - Same Day Payment

Average Day of Clearance: 0 Days

97.036 Disaster Grants - Public Assistance (Presidentially Declared 

Disasters)

Recipient: Adjutant General

% of Funds Agency Receives: 2.54

Component: Administrative Costs

Technique: Actual Clearance, ZBA - Same Day Payment

Average Day of Clearance: 0 Days

97.036 Disaster Grants - Public Assistance (Presidentially Declared 

Disasters)

Recipient: Department of Transportation

% of Funds Agency Receives: .46

Component: Payroll

Technique: Actual Clearance, ZBA - Same Day Payment

Average Day of Clearance: 0 Days

6.3.3 Materiality Exemptions

Agencies exempt from coverage on the basis of materiality:

Department of Natural Resources is exempt from coverage on CFDA 20.205 on the basis of materiality.

6.3.4 If the South Carolina Department of Transportation does not request funds at least weekly for CFDA 20.205, a 

federal interest liability may not accrue per 31 CFR Part 205.16(a). The funding technique for CFDA 20.205 is Preissuance but the State will not claim an interest liability when the state does not request funds at least weekly.

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7.0 CLEARANCE PATTERNS

7.1 The State shall develop separate clearance patterns for each of the following:

Payroll Expenses, Contingent Expenses, and Direct Benefits.

7.2 The following shall develop the State's clearance patterns:

The State Treasurer's Office Cash Management, Information Technology, Accounting and Financial Reporting divisions have 

developed the State's clearance patterns in section 7.1.

7.3 The sources of data the State shall use when developing its clearance patterns are as follows:

Financial information from the South Carolina Enterprise Information System (SCEIS) and actual bank data shall be used for payroll, 

contingent and direct benefit expenditures. The South Carolina Department of Employment and Workforce shall provide 

information/develop clearance patterns for the Unemployment Insurance programs. The South Carolina Department of Health and 

Human Services shall provide information for the Medical Assistance Program, (CFDA 93.778). The state excludes transfers between 

funds (Journal Vouchers and Cash Transfers) and transfers between agencies in the same fund (Inter Departmental Transfers). These 

transfers occur on the same day.

7.4 The State shall use the following methodology when developing its clearance patterns:

When developing each clearance pattern, the State shall track at least 99% of the funds disbursed, from issuance to clearance, for a 

period of at least three months.

7.5 The State shall identify for each check or warrant (hereafter, check) in the population: (1) the date the check was released 

for payment; (2) the date the check was debited from the State's account, and, (3) the amount of the check.

7.6 The State shall use the following method to calculate the dollar-weighted average day of clearance:

To determine the number of days each check was outstanding (clearance time), the issue date shall be subtracted from the date the 

check cleared the State's account.

To determine the percentage of the disbursement paid out each day following issuance, the amount of the checks that clear the

State's account each day shall be summed and then divided by the amount of the total disbursement.

For each day following issuance, the clearance time of the checks paid out that day shall be multiplied by the percentage of the total 

disbursement those checks represent. This product is the clearance factor.

The dollar-weighted average day of clearance for the disbursement shall be determined by summing the clearance factor of each day 

following the disbursement.

7.7 The State shall adjust each clearance pattern to reflect the dollar-weighted proportion of funds paid out by EFT/Direct payroll, 

with the following exceptions:

No exceptions.

The State shall also adjust each clearance pattern to reflect:

No exceptions.

7.8 Each of the State's clearance patterns is calculated in Calendar days.

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7.9 An authorized State official shall certify that each clearance pattern developed by the State accurately corresponds to the 

clearance activity of the programs to which it is applied. This certification shall be provided to the Fiscal Service prior to the 

effective date of the Agreement. The State shall recertify its clearance patterns at least every five years.

7.10 The State shall follow the procedures of 31 CFR 205 if it has actual or constructive knowledge, at any time, that a clearance

pattern does not correspond to a program's clearance activity.

8.0 INTEREST CALCULATION METHODOLOGY

8.1 General Terms

8.1.1 The State and the Secretary agree that no interest liabilities will be incurred for transfers of funds made in accordance 

with the procedures specified in section 6 of this Agreement where the following funding techniques are applied:

Actual Clearance, ZBA - Same Day Payment

Monthly Draws-Prior Month Activity

Monthly Draws-Prior Month Activity (indirect costs)

Non Central Draw Indirect Cost Rate-Monthly

Payment Schedule - Bi-Weekly

Payment Schedule - Monthly

Semi-Monthly

8.1.2 The State shall maintain information on disbursements and receipts of funds to verify the implementation of any funding 

technique and document interest liabilities.

For each disbursement, the State shall be able to identify:

(1) amount of the issuance

(2) date of issuance

(3) date Federal funds are received and credited to a State account

(4) amount of Federal funds received

(5) date funds were requested

8.2 Federal Interest Liabilities

8.2.1 A Federal interest liability shall accrue from the day the State pays out its own funds for program purposes to the day Federal 

funds are credited to a State account. With regard to funds transferred out of the Federal Highway Trust Fund, if a State does not bill 

at least weekly for current project costs, the Federal interest liability shall not accrue prior to the day the State submits a request for 

funds.

8.2.2 The State shall use the following method to calculate Federal interest liabilities:

The State shall track the actual cash activity for each Federal program by its own account. A negative cash balance at the close of 

business indicates that the State has paid out its own funds for program purposes in the absence of supporting Federal funds. A Federal 

interest liability shall be calculated by applying the annualized rate equal to the average equivalent yields of 13-week Treasury bills 

auctioned during the State's fiscal year to a program's negative cash balance. This Federal interest liability shall be offset by the amount 

of interest that is earned while the check is outstanding for the calculated average number of days that a check is outstanding.

8.3 The Unemployment Trust Fund

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8.3.1 The State shall use the following method to calculate State interest liabilities on funds withdrawn from the several accounts

in the Unemployment Trust Fund:

There are no interest earnings on funds withdrawn from the State account, the fund is interest-neutral. For transfers UTF that do not 

follow the technique specified in section 6.2 and result in a positive balance of funds in a State account, the States liability for interest 

on funds withdrawn from its account in the UTF shall consist of the actual interest earnings of the benefit payment account on the prorata share less the related banking costs attributed to such funds.

8.4 Refund Liabilities

8.4.1 The State shall be liable for interest on refunds from the date the refund is credited to a State account until the date the refund 

is debited from the State account for program purposes. The State shall apply a $50,000 refund transaction threshold below which 

the State shall not incur or calculate interest liabilities on refunds. A transaction is defined as a single deposit.

8.4.2 For each refund, the State shall maintain information identifying:

(1) date a refund is credited to a State account

(2) date of the subsequent deposit of Federal funds against which the refund is offset

(3) amount of the refund

8.4.3 The State shall use the following methodology to calculate interest liabilities on refunds:

With programs to which applicable interest neutral funding techniques shall be applied, the State shall determine the actual amount of 

refunds received during the State fiscal year for each program using the information in its standard Federal financial status reports. For 

each program, the State shall estimate the number of days that refunds are held prior to being offset against a subsequent deposit of 

Federal funds. This shall be calculated as the average number of days between drawdown deposits, which is determined by dividing the 

total number of drawdowns into 365, and assuming that all refunds are received at the midpoint of the average number of days between 

drawdowns.

With programs to which applicable non-interest neutral funding techniques shall be applied, the State shall also calculate the time 

refunds are in a State account by comparing the date the refund is offset against a subsequent deposit of Federal funds and the date the 

refund is paid out for program purposes. This period will be measured for each program in accordance with the State method for 

calculating interest under pre-issuance funding, and will be applied independently to the amount of refunds under each program to 

calculate the interest on refunds.

8.5 Exemptions

8.5.1 Where more than one State agency is a recipient of Federal funds under a program, a particular State agency's funding may be 

excluded from interest calculation procedures if the State agency receives an amount of funds less than 5

% of the State's threshold for major Federal assistance programs. Notwithstanding this potential exemption, however, in no case 

shall less than 90% of a program's total funding be subject to interest calculation procedures.

Proration of calculations: If less than total program funding is subject to interest calculation procedures, the resulting interest 

liability calculations shall be prorated to 100% of program funding.

8.6 State Interest Liabilities

8.6.1 The State shall be liable for interest on Federal funds from the date Federal funds are credited to a State account until the

date those funds are paid out for program purposes.

8.6.2 The State shall use the following method to calculate State interest liabilities on Federal funds:

8.6.2.1 Measuring Time Funds Are Held

To determine the total time Federal funds are held, the State shall measure the time between the date Federal funds are receipted into the 

State's central accounting system and the date those funds are expended from the State's account.

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8.6.2.2 Source of Data

The time period from the total time Federal funds are held shall be determined from information captured by the State's 

Statewide Accounting and Reporting System.

8.6.2.3 Standards Applied

Census (Average Daily Balance):

The average daily cash balance of Federal Funds in the program's account reflects the actual activity of each draw from the date of 

deposit to the date of issuance or clearance, whichever is pertinent.

8.6.2.4 Calculation Procedure

I = ADB x R, where

I = State's total interest liability

ADB = Average Daily Balance of cash in a program's account, measured from deposit to clearance

R = Annualized rate equal to the average equivalent yields of 13-week Treasury bills auctioned during a State's fiscal year

9.0 REVERSE FLOW PROGRAMS

The State is not required to cover any reverse flow programs under the terms of this Agreement because the program falls below 

the State's threshold.

10.0 INTEREST CALCULATION COSTS

10.1 As set forth in 31 CFR 205.27, interest calculation costs are defined as those costs necessary for the actual calculation of 

interest, including the cost of developing and maintaining clearance patterns in support of the interest calculations. Interest 

calculation costs do not include expenses for normal disbursing services, such as processing of checks or maintaining records for 

accounting and reconciliation of cash balances, or expenses for upgrading or modernizing accounting systems. Interest 

calculation costs in excess of $50,000 in any year are not eligible for reimbursement, unless the State provides justification with 

the annual report.

10.2 The State expects to incur the following types of interest calculation costs:

The costs of calculating interest, including the cost of developing and maintaining clearance patterns in support of interest calculations.

10.3 The State shall submit all claims for reimbursement of interest calculation costs with its Annual Report in accordance with 31 

CFR 205.

11.0 NON-COMPLIANCE

11.1 The provisions of 31 CFR Part 205.29 and 31 CFR Part 205.30 shall apply in cases of non-compliance with the terms of 

this Agreement.

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12.0 AUTHORIZED SIGNATURES

Curtis M. Loftis, Jr.

South Carolina State Treasurer

Signature: Date Signed:

Date Submitted 6/21/2021

Sandra R. Paylor

Acting Assistant Commissioner

Revenue Collections Management

Bureau of the Fiscal Service

U.S. Department of the Treasury

Signature: Date Signed:

DocuSign Envelope ID: 42BFFA52-AD8C-45F8-9078-0D35E513800E

6/23/2021

6/28/2021
Page 18 of 23

Exhibit I - Funds Request and Receipt Times Schedule

State of South Carolina

Federal Agency Payment Type Request Cut-Off Time Receipt Window

Agriculture-FNS ACH 11:59 PM 1 day

Agriculture-FNS Fedwire 5:45 PM 0 day

Agriculture-FS ACH 3:00 PM 1 day

Air National Guard ACH 12:00 PM 15 days

Army National Guard ACH 12:00 PM 15 days

Commerce-NOAA ACH 2:00 PM 1 day

Dept of Homeland Security (FEMA) Fedwire 2:00 PM 2 days

Dept of Homeland Security (ODP) ACH 2:00 PM 2 days

Dept of Homeland Security (ODP) Fedwire 2:00 PM 2 days

EPA ACH 2:00 PM 2 days

EPA Fedwire 2:00 PM 0 day

Education ACH 3:00 PM 1 day

Education Fedwire 2:00 PM 0 day

Energy ACH 4:00 PM 1 day

Energy Fedwire 3:00 PM 0 day

HHS ACH 5:00 PM 1 day

HHS Fedwire 3:00 PM 0 day

HUD ACH 5:30 PM 2 days

HUD Fedwire 3:00 PM 0 day

Interior-FWS ACH 11:59 PM 1 day

Interior-FWS Fedwire 5:45 PM 0 day

Interior-OSM ACH 3:00 PM 1 day

Interior-OSM Fedwire 1:00 PM 0 day

Justice ACH 11:00 PM 6 days

Justice Fedwire 2:00 PM 2 days

Labor-Non-UTF ACH 3:00 PM 1 day

Labor-UTF ACH 3:00 PM 1 day

Labor-UTF Fedwire 3:00 PM 0 day

National Science Foundation (NSF) ACH 8:00 PM 1 day

National Science Foundation (NSF) Fedwire 5:45 PM 0 day

Social Security Administration ACH 11:59 PM 1 day

Social Security Administration Fedwire 5:45 PM 0 day

Transportation (FAA) ACH 2:00 PM 1 day

Transportation (FHWA) ACH 12:00 PM 3 days

Transportation (FHWA) Fedwire 12:00 PM 0 day

Transportation (FTA) ACH 2:00 PM 1 day

Veterans Administration ACH 12:00 PM 3 days

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Exhibit II - State of South Carolina

LIST OF STATE CLEARANCE TIMES

(Rounded Dollar-Weighted Average Day of Clearance)

Clearance Times Where the Timing of A Draw Down Is Based on A Clearance Pattern

CFDA Program Name Recipient % Component Technique Rounded 

days

10.551 Supplemental 

Nutrition 

Assistance 

Program

Department of 

Social Services

100.0 Direct Assistance 

Payments

Actual Clearance, 

ZBA - Same Day 

Payment

0 Days

10.555 National School 

Lunch Program

State Department 

of Education

100.0 Payments to Local 

Education Agencies 

(LEAs), State 

Agencies, and Other 

Entities

Pre-Issuance N/A

10.557 Special 

Supplemental 

Nutrition Program 

for Women, 

Infants, and 

Children

Department of 

Health & 

Environmental 

Control

4.0 Indirect Costs Pre-Issuance N/A

Special 

Supplemental 

Nutrition Program 

for Women, 

Infants, and 

Children

Department of 

Health & 

Environmental 

Control

30.0 Payroll Pre-Issuance N/A

Special 

Supplemental 

Nutrition Program 

for Women, 

Infants, and 

Children

Department of 

Health & 

Environmental 

Control

66.0 Direct Payments to 

Clients

Pre-Issuance N/A

14.195 Section 8 Housing State Housing 

Authority

100.0 Request for Payments 

from Vendors

Pre-Issuance N/A

17.225

F

Unemployment 

Insurance --

Federal Benefit 

Account and 

Administrative 

Costs

Department of 

Employment and 

Workforce

85.24 Direct Payments to 

Beneficiaries

Actual Clearance, 

ZBA - Same Day 

Payment

0 Days

Unemployment 

Insurance --

Federal Benefit 

Account and 

Administrative 

Costs

Department of 

Employment and 

Workforce

2.89 Indirect Costs Non Central Draw 

Indirect Cost RateMonthly

N/A

Unemployment 

Insurance --

Federal Benefit 

Account and 

Administrative 

Costs

Department of 

Employment and 

Workforce

10.31 Payroll Payment Schedule -

Bi-Weekly

N/A

Unemployment 

Insurance --

Federal Benefit 

Account and 

Administrative 

Costs

Department of 

Employment and 

Workforce

1.56 Direct Costs Payment Schedule -

Monthly

N/A

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17.225

S

Unemployment 

Insurance -- State 

Benefit Account

Department of 

Employment and 

Workforce

100.0 Direct payments to 

beneficiaries

Actual Clearance, 

ZBA - Same Day 

Payment

0 Days

20.205 Highway Planning 

and Construction

Department of 

Transportation

98.0 Construction and 

Direct Payments

Pre-Issuance N/A

Highway Planning 

and Construction

Department of 

Transportation

2.0 Payroll Pre-Issuance N/A

84.010 Title I Grants to 

Local Educational 

Agencies

State Department 

of Education

98.0 Payments to Local 

Education Agencies

Pre-Issuance N/A

Title I Grants to 

Local Educational 

Agencies

State Department 

of Education

1.0 Payroll Pre-Issuance N/A

Title I Grants to 

Local Educational 

Agencies

State Department 

of Education

1.0 Direct Costs Pre-Issuance N/A

84.027 Special Education 

-- Grants to States

State Department 

of Education

1.0 Payroll Pre-Issuance N/A

Special Education 

-- Grants to States

State Department 

of Education

98.0 Payments to Local 

Education Agencies 

(LEA's)

Pre-Issuance N/A

Special Education 

-- Grants to States

State Department 

of Education

1.0 Direct Costs Pre-Issuance N/A

84.126 Rehabilitation 

Services --

Vocational 

Rehabilitation 

Grants to States

Commission for 

the Blind

6.86 Direct Costs Semi-Monthly N/A

Rehabilitation 

Services --

Vocational 

Rehabilitation 

Grants to States

Vocational 

Rehabilitation

6.2 Indirect Costs Pre-Issuance N/A

Rehabilitation 

Services --

Vocational 

Rehabilitation 

Grants to States

Vocational 

Rehabilitation

52.25 Payroll Pre-Issuance N/A

Rehabilitation 

Services --

Vocational 

Rehabilitation 

Grants to States

Vocational 

Rehabilitation

30.11 Direct Costs Pre-Issuance N/A

Rehabilitation 

Services --

Vocational 

Rehabilitation 

Grants to States

Commission for 

the Blind

4.58 Payroll Semi-Monthly N/A

93.268 Immunization 

Grants

Department of 

Health & 

Environmental 

Control

61.0 Direct Payments Pre-Issuance N/A

Immunization 

Grants

Department of 

Health & 

Environmental 

Control

34.0 Payroll and 

Administration Costs

Pre-Issuance N/A

Immunization 

Grants

Department of 

Health & 

Environmental 

Control

5.0 Indirect Costs Pre-Issuance N/A

93.558 Temporary 

Assistance for 

Needy Families

Department of 

Social Services

10.0 Direct Costs Monthly DrawsPrior Month 

Activity

N/A

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Temporary 

Assistance for 

Needy Families

Department of 

Social Services

31.0 Direct Assistance 

Payments to Clients

Monthly Draws-

Prior Month 

Activity

N/A

Temporary 

Assistance for 

Needy Families

Department of 

Social Services

53.0 Indirect Costs Monthly Draws-

Prior Month 

Activity (indirect 

costs)

N/A

Temporary 

Assistance for 

Needy Families

Department of 

Social Services

6.0 Payroll Monthly Draws-

Prior Month 

Activity

N/A

93.563 Child Support 

Enforcement

Department of 

Social Services

3.0 Indirect Costs Monthly Draws-

Prior Month 

Activity (indirect 

costs)

N/A

Child Support 

Enforcement

Department of 

Social Services

84.0 Direct Costs Monthly Draws-

Prior Month 

Activity

N/A

Child Support 

Enforcement

Department of 

Social Services

13.0 Payroll Monthly Draws-

Prior Month 

Activity

N/A

93.575 Child Care and 

Development 

Block Grant

Department of 

Social Services

15.0 Payroll Monthly Draws-

Prior Month 

Activity

N/A

Child Care and 

Development 

Block Grant

Department of 

Social Services

63.0 Direct Assistance 

Payments to Clients

Monthly Draws-

Prior Month 

Activity

N/A

Child Care and 

Development 

Block Grant

Department of 

Social Services

18.0 Direct Costs Monthly Draws-

Prior Month 

Activity

N/A

Child Care and 

Development 

Block Grant

Department of 

Social Services

4.0 Indirect Costs Monthly Draws-

Prior Month 

Activity (indirect 

costs)

N/A

93.767 Children's Health 

Insurance 

Program

Department of 

Health & Human 

Services

1.0 Indirect Costs Pre-Issuance N/A

Children's Health 

Insurance 

Program

Department of 

Health & Human 

Services

95.0 Direct Assistance 

Payments

Pre-Issuance N/A

Children's Health 

Insurance 

Program

Department of 

Health & Human 

Services

4.0 Salaries and Other 

Direct Expenses

Pre-Issuance N/A

93.778 Medical 

Assistance 

Program

Department of 

Health & Human 

Services

1.0 Payroll Pre-Issuance N/A

Medical 

Assistance

Program

Department of 

Health & Human 

Services

95.0 Assistance Payments Pre-Issuance N/A

Medical 

Assistance 

Program

Department of 

Health & Human 

Services

3.0 Administrative costs Pre-Issuance N/A

Medical 

Assistance 

Program

Department of 

Health & Human 

Services

1.0 Indirect Costs Pre-Issuance N/A

97.036 Disaster Grants 

-

Public Assistance 

(Presidentially 

Department of 

Transportation

14.84 Direct Costs Actual Clearance, 

ZBA - Same Day 

Payment

0 Days

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Declared 

Disasters)

Disaster Grants -

Public Assistance 

(Presidentially 

Declared 

Disasters)

Adjutant General 81.31 Payments for 

awarded project 

expenditures

Actual Clearance, 

ZBA - Same Day 

Payment

0 Days

Disaster Grants -

Public Assistance 

(Presidentially 

Declared 

Disasters)

Adjutant General 0.85 Payroll Actual Clearance, 

ZBA - Same Day 

Payment

0 Days

Disaster Grants -

Public Assistance 

(Presidentially 

Declared 

Disasters)

Adjutant General 2.54 Administrative Costs Actual Clearance, 

ZBA - Same Day 

Payment

0 Days

Disaster Grants -

Public Assistance

(Presidentially 

Declared 

Disasters)

Department of 

Transportation

0.46 Payroll Actual Clearance, 

ZBA - Same Day 

Payment

0 Days

Certification

I hereby certify that an authorized State official has certified at least every five years that the "Rounded Days of Clearance" listed 

in Exhibit 2 of this Treasury-State Agreement:

1. Have been prepared in accordance with the standards provided in 31 CFR 205.20;

2. Accurately represent the flow of Federal funds under the Federal assistance programs to which they apply;

3. Reflect seasonal or other periodic variations in the clearance activities; and,

4. Are auditable.

Date: 

Printed Name: 

Certifying Signature: 

Title: 

DocuSign Envelope ID: 42BFFA52-AD8C-45F8-9078-0D35E513800E

6/23/2021

Curtis M. Loftis, Jr

State Treasurer
Page 23 of 23

DocuSign Envelope ID: 42BFFA52-AD8C-45F8-9078-0D35E513800E