Cancellations of Expenditure Transfers Receivable/Payable

1 of 13 Revised from July 2006

August 2007

This scenario illustrates cancellations that occur between TAFS with an expenditure transfer receivable/payable 

relationship established on the books. The expenditure transfer between two TAFS is represented by the transferring entity 

having a payable in USSGL account 4901, “Delivered Orders – Obligations, Unpaid,” and the receiving entity having a 

receivable in USSGL account 4225, “Appropriation Trust Fund Expenditure Transfers – Receivable.” In most instances, this 

will occur between a trust fund and a general fund; however, an exception has been made for SSA’s Limitation on 

Administration Expenses account. *Note: This scenario follows the fiscal 2008 crosswalks (except for the fiscal 2007 P&F 

crosswalk) illustrated in USSGL TFM S2-07-01, Part 2, dated July 2007.

This scenario uses the following USSGL accounts:

Budgetary

4114 Appropriated Trust or Special Fund Receipts

4201 Total Actual Resources - Collected

4225 Appropriation Trust Fund Expenditure Transfers - Receivable

4357 Cancellation of Appropriated Amounts Receivable From Invested Special or Trust Funds

4384 Temporary Reduction/Cancellation Returned by Appropriation

4620 Unobligated Funds Exempt From Apportionment

4650 Allotments – Expired Authority

4801 Undelivered Orders, Obligations, Unpaid

4871 Downward Adjustments of Prior-Year Unpaid Undelivered Orders – Obligations, Recoveries

4901 Delivered Orders - Obligations, Unpaid

4971 Downward Adjustments of Prior-Year Unpaid Delivered Orders – Obligations, Recoveries

Proprietary

1010 Fund Balance With Treasury

1335 Expenditure Transfers Receivable

1610 Investments in U.S. Treasury Securities Issued by the Bureau of the Fiscal Service

2155 Expenditure Transfers Payable

3310 Cumulative Results of Operations

5750 Expenditure Financing Sources – Transfers-In

5760 Expenditure Financing Sources – Transfers-Out

5800 Tax Revenue Collected
Cancellations of Expenditure Transfers Receivable/Payable

2 of 13 Revised from July 2006

August 2007

BEGINNING TRIAL BALANCES

Transferring TAFS Receiving TAFS (expired status)

Budgetary

4201 Total Actual Resources - Collected

4901 Delivered Orders – Obligations, 

Unpaid

1,000

 0

1,000

1,000

1,000

Budgetary

4225 Appropriation Trust Fund Expenditure Transfers -

Receivable

4650 Allotments – Expired Authority

4801 Undelivered Orders, Obligations, Unpaid

1,000

 0

1,000

 

 300

 700

1,000

Proprietary

1610 Invest. in U.S. Treas. Securities is by Fiscal 

Service

2155 Expenditure Transfers Payable

1,000

 0

1,000

1,000

1,000

Proprietary

1335 Expenditure Transfers Receivable

3310 Cumulative Results of Operations

1,000

 0

1,000

1,000

1,000

1. To record receipts credited to the Transferring TAFS.

Transferring TAFS Receiving TAFS (expired status)

Budgetary (TC A186)

4114 Appropriated Trust or Special Fd. Receipts

4620 Unobligated Funds Exempt From 

Apportionment

10,000

10,000

Budgetary

No entry

Proprietary (TC A186)

1010 Fund Balance With Treasury

5800 Tax Revenue Collected

10,000

10,000

Proprietary

No entry
Cancellations of Expenditure Transfers Receivable/Payable

3 of 13 Revised from July 2006

August 2007

2. To invest receipts in U.S. Treasury securities issued by the Bureau of Fiscal Service at par value.

Transferring TAFS Receiving TAFS (expired status)

Budgetary

No entry

Budgetary

No entry

Proprietary (TC B124)

1610 Invest. in U.S. Treas. Sec. issued by Fiscal 

Service

1010 Fund Balance With Treasury

10,000

10,000

Proprietary

No entry

3. At the end of the 5th expired year, the Receiving TAFS must be canceled, and all remaining balances must be adjusted.

3A. The Receiving TAFS records the cancellation/adjustment of all remaining prior-year unobligated balances and 

corresponding receivables. The Transferring TAFS records the cancellation of authority and the adjustment of the 

corresponding expenditure transfer payable (prior-year obligated balance). There is no movement of fund balance. 

Transferring TAFS Receiving TAFS (expired status)

Budgetary (TC D110 budgetary entry and F123)

4971 Downward Adjustments of Prior-Year Unpaid 

Delivered Orders – Obligations, Recoveries

4620 Unobligated Funds Exempt From 

 Apportionment

And

4620 Unobligated Funds Exempt From 

Apportionment

4357 Cancellation of Appropriated Amounts 

Receivable From Invested Special or 

Trust Funds

300

300

300

300

Budgetary (TC A499)

4650 Allotments – Expired Authority

4225 Appropriation Trust Fund Expenditure TransfersReceivable

300

300

Proprietary (TC A500R proprietary entry)

2155 Expenditure Transfers Payable

5760 Expend Financing Sources – TransfersOut

300

300

Proprietary (TC A499)

5750 Expend Financing Sources – Transfers-In

1335 Expenditure Transfers Receivable

300

300
Cancellations of Expenditure Transfers Receivable/Payable

4 of 13 Revised from July 2006

August 2007

3B. The Receiving TAFS records the cancellation/adjustment of all remaining prior-year obligated balances and 

corresponding receivables. The Transferring TAFS records the cancellation of authority and the adjustment of the 

corresponding expenditure transfer payable (prior-year obligated balance). There is no movement of fund balance.

Transferring TAFS Receiving TAFS (expired status)

Budgetary (TC D110 budgetary entry and F123)

4971 Downward Adjustments of Prior-Year Unpaid 

Delivered Orders – Obligations, Recoveries

4620 Unobligated Funds Exempt From 

 Apportionment

And

4620 Unobligated Funds Exempt From 

Apportionment

4357 Cancellation of Appropriated Amounts 

Receivable From Invested Special or 

Trust Funds

700

700

700

700

Budgetary (TC D120 and A499)

4871 Downward Adjustments of Prior-Year Unpaid Undelivered 

Orders – Obligations, Recoveries

4650 Allotments – Expired Authority

and

4650 Allotments – Expired Authority

4225 Appropriation Trust Fund Expenditure TransfersReceivable

700

700

700

700

Proprietary (TC A500R proprietary entry)

2155 Expenditure Transfers Payable

5760 Expend Financing Sources – TransfersOut

700

700

Proprietary (TC A499)

5750 Expend Financing Sources – Transfers-In

1335 Expenditure Transfers Receivable

700

700
Cancellations of Expenditure Transfers Receivable/Payable

5 of 13 Revised from July 2006

August 2007

PRE-CLOSING TRIAL BALANCES

Transferring TAFS Receiving TAFS (expired status)

Budgetary

4114 Approp. Trust or Special Fund Receipts

4201 Total Actual Resources - Collected

4357 Cancellation of Appropriated Amounts 

Receivable From Invested Special or Trust 

Funds

4620 Unobligated Funds Exempt From 

Apportionment

4901 Delivered Orders – Obligations, 

Unpaid

4971 Downward Adjustments of Prior-Year 

Unpaid Delivered Orders – Obligations, 

Recoveries

10,000

1,000

 1,000

12,000

1,000

10,000

1,000

0

12,000

Budgetary

4225 Appropriation Trust Fund Expenditure TransfersReceivable

4650 Allotments – Expired Authority

4801 Undelivered Orders, Obligations, Unpaid

4871 Downward Adjustments of Prior-Year Unpaid 

Undelivered Orders – Obligations, Recoveries

0

700

700

0

700

 0

700

Proprietary

1010 Fund Balance With Treasury

1610 Invest. in U.S. Treas. Securities is by Fiscal 

Service

2155 Expenditure Transfers Payable

5760 Expend Financing Sources – Transfers-Out

5800 Tax Revenue Collected

0

11,000

 0

11,000

0

1,000

10,000

11,000

Proprietary

1335 Expenditure Transfers Receivable

3310 Cumulative Results of Operations

5750 Expend Financing Sources – Transfers-In

0

1,000

1,000

1,000

 0

1,000
Cancellations of Expenditure Transfers Receivable/Payable

6 of 13 Revised from July 2006

August 2007

Closing Entries

4. To reclassify the cancellation.

Transferring TAFS Receiving TAFS (expired status)

Budgetary (TC F369)

4357 Cancellation of Appropriated Amounts

Receivable From Invested Special or Trust 

Funds

4384 Temporary Reduction/Cancellation 

 Returned by Appropriation

1,000

1,000

Budgetary

No entry

Proprietary

No entry 

Proprietary

No entry

5. In the Transferring TAFS, close appropriation to total actual resources collected. In both TAFS, close revenue and 

financing sources transferred to cumulative results of operations.

Transferring TAFS Receiving TAFS (expired status)

Budgetary (TC F302)

4201 Total Actual Resources - Collected

4114 Approp. Trust or Special Fd. Receipts

10,000

10,000

Budgetary

No entry

Proprietary (TC F336)

5800 Tax Revenue Collected

5760 Expend Financing Sources – Transfers-Out

3310 Cumulative Results of Ops.

10,000

1,000

11,000

Proprietary (TC F336)

3310 Cumulative Results of Operations

5750 Expend Financing Sources – Transfers-In

1,000

1,000
Cancellations of Expenditure Transfers Receivable/Payable

7 of 13 Revised from July 2006

August 2007

Closing Entries (continued)

6. To record the closing of downward adjustments to delivered orders – obligations, unpaid. 

Transferring TAFS Receiving TAFS (expired status)

Budgetary (TC F325)

4901 Delivered Orders – Obligations, Unpaid

4971 Downward Adjustments of Prior-Year 

Unpaid Delivered Orders – Obligations, 

Recoveries

1,000

1,000

Budgetary

No entry

Proprietary

No entry 

Proprietary

No entry

7. To record the closing of downward adjustments to undelivered orders – obligations, unpaid.

Transferring TAFS Receiving TAFS (expired status)

Budgetary

No entry

Budgetary (TC F332)

4801 Undelivered Orders, Obligations, Unpaid

4871 Downward Adjustments of Prior-Year Unpaid 

Undelivered Orders – Obligations, Recoveries

700

700

Proprietary

No entry 

Proprietary

No entry
Cancellations of Expenditure Transfers Receivable/Payable

8 of 13 Revised from July 2006

August 2007

POST-CLOSING TRIAL BALANCES

Transferring TAFS Receiving TAFS (expired status)

Budgetary

4201 Total Actual Resources - Collected

4384 Temporary Reduction/Cancellation Returned by 

Appropriation

4620 Unobligated Funds Exempt From 

Apportionment

11,000

 0

11,000

1,000 

10,000

11,000

Budgetary

n/a

Proprietary

1610 Invest in U.S. Treas. Securities is by Fiscal 

Service

3310 Cumulative Results of Ops.

11,000

 0

11,000

11,000

11,000

Proprietary

n/a
Cancellations of Expenditure Transfers Receivable/Payable

9 of 13 Revised from July 2006

August 2007

SF 133: REPORT ON BUDGET EXECUTION AND BUDGETARY RESOURCES Transferring TAFS Receiving TAFS

BUDGETARY RESOURCES

1. Unobligated balance, start of year:

A. Brought forward, October 1 (4225B, 4801B) 300

2. Recoveries of prior-year obligations:

A. Actual (4871E, 4971E) 1,000 700

3. Budget authority:

A. Appropriation

1. Actual (4114E) 10,000

D. Spending authority from offsetting collections (gross):

5. Expenditure transfers from trust funds:

b. Change in receivables from trust funds (4225E-B) (1,000)

6. Permanently not available (-):

A. Cancellations of expired and no-year accounts (-) (4357E) (1,000) 0

7. Total budgetary resources 10,000 0

STATUS OF BUDGETARY RESOURCES

8. Obligations incurred:

A1. Direct, Category A (4801E-B) 0

A3. Exempt from apportionment (4901E-B) 0

9. Unobligated balance:

B1. Exempt from apportionment: Balance, currently available (4620E) 10,000

10C. Unobligated balance not available: Other (4650E) 0 0

11. Total status of budgetary resources 10,000 0

CHANGE IN OBLIGATED BALANCES

12. Obligated balance, net, start of year:

A. Unpaid obligations, brought forward, October 1 (+) (4801B, 4901B) 700 700

B. Uncollected customer payments from Federal sources, brought forward, October 1 (-) (4225B) (700)

13. Obligations incurred (+) (4801E-B, 4901E-B) 0 0

16. Recoveries of prior-year unpaid obligations, actual (-) (4871E, 4971E)

17. Change in uncollected customer payments from Federal sources (4225E-B)

(1,000)

0

(700)

1,000

18. Obligated balance, net, end of period:

A. Unpaid obligations (+) (4801E, 4871E, 4901E, 4971E) 0 0

B. Uncollected customer payments from Federal sources (-) (4225E) 0

NET OUTLAYS

19. Net outlays: 

A. Gross outlays (+) 0 0

B. Offsetting collections (-) 0 0
Cancellations of Expenditure Transfers Receivable/Payable

10 of 13 Revised from July 2006

August 2007

USSGL 2108: YEAR-END CLOSING STATEMENT Transferring TAFS Receiving TAFS

Column 5. Postclosing Unexpended Balance

Column 6. Other Authorizations (1610E) 11,000

Column 7. Reimbursements Earned and Refunds (4225E) 0

Column 9. Undelivered Orders and Contracts (4801E, 4871E) 0

Column 10. Accounts Payable and Other Liabilities (4901E, 4971E) 0

Column 11. Unobligated Balance (4357E, 4450E, 4620E) 11,000 0

(Columns 5+6+7+8 = 9+10+11)
Cancellations of Expenditure Transfers Receivable/Payable

11 of 13 Revised from July 2006

August 2007

BUDGET PROGRAM AND FINANCING SCHEDULE (P&F) Transferring TAFS Receiving TAFS

OBLIGATIONS BY PROGRAM ACTIVITY

1000 Total new obligations (+) (4801E-B, 4901E-B) 0 0

BUDGETARY RESOURCES AVAILABLE FOR OBLIGATION

2140 Unobligated balance carried forward, start of year (4201B, 4225B, 4801B, 4901B) 0 300

2200 New budget authority (gross) (Sum 4000..6962. Also equals 7000) 10,000 (1,000)

2210 Resources available from recoveries of prior year obligations (4871E, 4971E)

2395 Total new obligations (-) (line 1000 opposite sign)

1,000

0

700

0

2398 Unobligated balance expiring or withdrawn (-) (4357E) (1,000)

2440 Unobligated balance carried forward, end of year (4620E) 10,000 0

MEMORANDUM ENTRY

2441 Special and trust fund receipts returned to schedule N (+) (4357E) (1,000)

NEW BUDGET AUTHORITY (GROSS), DETAIL1

4026 Appropriation (trust fund) (4114E) 10,000

5810 Change in uncoll customer payments from Federal sources (unexpired) (4225E-B) (1,000)

7000 Total new budget authority (gross) (Sum 4000..6990. Also equals 2200.) 10,000 (1,000)

CHANGE IN OBLIGATED BALANCES

7240 Obligated balance, start of year (4225B, 4801B, 4901B) 1,000 300

7310 Total new obligations (line 1000) 0 0

7345 Recovers of prior year obligations (-) (same as 2210, opp sign)

7400 Change in uncollected customer payments from Federal sources (unexpired) (same 

as 5810/6910, opposite sign)

(1,000) (700)

1,000

7440 Obligated balance, end of year (4225E, 4801E, 4871E, 4901E, 4971E) 0 0

NET BUDGET AUTHORITY AND OUTLAYS

8900 Budget authority (net) (+) (sum 2200 – (8800..8845), 8895, 8896) 10,000 (1,000)

9000 Outlays (net) (+) (sum (8690..8698) – (8840..8845)) 0 0

MEMORANDUM (NON-ADD) ENTRIES

9201 Total investments, start of year: Federal securities: Par value (1610B) 1,000

9202 Total investments, end of year: Federal securities: Par value (1610E) 11,000

 1 Budget authority is classified as discretionary in this scenario. 
Cancellations of Expenditure Transfers Receivable/Payable

12 of 13 Revised from July 2006

August 2007

BALANCE SHEET Transferring TAFS Receiving TAFS

Assets

Intra-governmental:

1. Fund Balance With Treasury

2. Investments (1610E) 11,000

6. Total Intra-governmental (calc 1..5) 11,000

15. Total Assets (calc 6..14) 11,000 0

Net Position:

32. Cumulative Results of Operations – Earmarked Funds (3310E) 11,000

33. Cumulative Results of Operations – Other Funds (3310E) 0

34. Total Net Position (calc 29..33) 11,000

35. Total Liabilities and Net Position (calc 28+34) 11,000 0

STATEMENT OF NET COST Transferring TAFS Receiving TAFS

N/A
Cancellations of Expenditure Transfers Receivable/Payable

13 of 13 Revised from July 2006

August 2007

STATEMENT OF CHANGES IN NET 

POSITION

Transferring 

TAFS

Receiving

TAFS

Cumulative Results of Operations:

1. Beginning Balances (3310B) 0 1,000

3. Beginning Balances, as Adjusted (calc 1..2b) 0 1,000

Budgetary Financing Sources:

6. Nonexchange Revenue (5800E) 10,000

8. Transfers-In/Out Without Reimbursement (+/-) 

(5750E, 5760E) 1,000 (1,000)

14. Total Financing Sources (calc 4..13) 11,000 0

15. Net Cost of Operations (+/-) 0 0

16. Net Change (calc 14-15) 11,000 0

17. Cumulative Results of Operations (calc 3+16) 11,000 0