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[Federal Register: April 15, 2010 (Volume 75, Number 72)]
[Notices]
[Page 19624-19625]
From the Federal Register Online via GPO Access [wais.access.gpo.gov]
[DOCID:fr15ap10-28]

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DEPARTMENT OF DEFENSE

Office of the Secretary

[Docket ID DOD-2010-OS-0045]


Privacy Act of 1974; System of Records

AGENCY: Defense Logistics Agency, DoD.

ACTION: Notice to amend a system of records.

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SUMMARY: The Defense Logistics Agency is proposing to amend a system of
records notice in its existing inventory of record systems subject to
the Privacy Act of 1974 (5 U.S.C. 552a), as amended.

DATES: The proposed action will be effective without further notice on
May 17, 2010 unless comments are received which would result in a
contrary determination.

ADDRESSES: You may submit comments, identified by docket number and
title, by any of the following methods:
    * Federal Rulemaking Portal: http://www.regulations.gov. Follow the
instructions for submitting comments.
    * Mail: Federal Docket Management System Office, 1160 Defense
Pentagon, Washington, DC 20301-1160.
    Instructions: All submissions received must include the agency name
and docket number for this Federal Register document. The general
policy for comments and other submissions from members of the public is
to make these submissions available for public viewing on the Internet
at http://www.regulations.gov as they are received without change,
including any personal identifiers or contact information.

FOR FURTHER INFORMATION CONTACT: Ms. Jody Sinkler at (703) 767-5045.

SUPPLEMENTARY INFORMATION: The Defense Logistics Agency's system of
record notices subject to the Privacy Act of 1974 (5 U.S.C. 552a), as
amended, have been published in the Federal Register and are available
from the Chief Privacy and FOIA Officer, Headquarters Defense Logistics
Agency, Attn: DGA, 8725 John J. Kingman Road, Suite 1644, Fort Belvoir,
VA 22060-6221.
    The specific changes to the record system being amended are set
forth below followed by the notice, as amended, published in its
entirety. The proposed amendment is not within the purview of
subsection (r) of the Privacy Act of 1974 (5 U.S.C. 552a), as amended,
which requires the submission of new or altered systems reports.

    Dated: April 12, 2010.
Mitchell S. Bryman,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
S330.10

System name:
    DLA Telework Program Records (May 5, 2006; 71 FR 26476).

Changes:
System ID number:
    Delete entry and replace with ``S375.80''.

System name:
    Delete entry and replace with ``Alternate Worksite Records''.

System location:
    Delete entry and replace with ``Office of the Director, Human
Resources, Headquarters, Defense Logistics Agency, 8725 John J. Kingman
Road, Suite 6231, Fort Belvoir, VA 22060-6221, and heads of the DLA
Primary Level Field activities. Official mailing addresses are
published as an appendix to DLA's compilation of systems of records
notices.''
* * * * *

Storage:
    Delete entry and replace with ``Records are maintained on paper and
electronic storage media.''
* * * * *

Notification procedure:
    Delete entry and replace with ``Individuals seeking to determine
whether information about themselves is contained in this system should
address written inquiries to the Privacy Act Office, Headquarters,
Defense Logistics Agency, Attn: DGA, 8725 John J. Kingman Road, Suite
1644, Fort Belvoir, VA 22060-6221.''

Record access procedures:
    Delete entry and replace with ``Individuals seeking access to
information about themselves contained in this system should address
written inquiries to the Privacy Act Office, Headquarters, Defense
Logistics Agency, Attn: DGA, 8725 John J. Kingman Road, Suite 1644,
Fort Belvoir, VA 22060-6221.
    Individuals must supply their name and the DLA facility or activity
where employed at the time they requested to participate in the
Alternate Worksite Program.''

Contesting record procedures:
    Delete entry and replace with ``The DLA rules for accessing
records, for contesting contents, and appealing initial agency
determinations are contained in 32 CFR part 323, or may be obtained
from the Privacy Act Office, Headquarters, Defense Logistics Agency,
Attn: DGA, 8725 John J. Kingman Road, Suite 1644, Fort Belvoir, VA
22060-6221.''
* * * * *
S375.80

System name:
    Alternate Worksite Records.

System location:
    Office of the Director, Human Resources, Headquarters, Defense
Logistics Agency, 8725 John J. Kingman Road, Suite 6231, Fort Belvoir,
VA 22060-6221, and heads of the DLA Primary Level Field activities.
Official mailing addresses are published as an appendix to DLA's
compilation of systems of records notices.

Categories of individuals covered by the system:
    Individuals who have been granted and/or denied participation in
the DLA Telework Program.

Categories of records in the system:
    Records include individual's name; position title, grade, and job
series; last

[[Page 19625]]

performance evaluation rating; duty station address and telephone
number; approved alternative worksite address, telephone number(s),
telephone installation and local fees (if applicable); Telework request
forms (Telework Request and Approval Form, Telework Agreement, Self-
Certification Home Safety Checklist, and Supervisor-Employee
Checklist); approvals/disapprovals; home safety reports; description of
government owned equipment and software provided to the Teleworker; and
the digital identifier of the individual used to authenticate document
approvals.

Authority for maintenance of the system:
    Pub. L. 106-346, section 359, Department of Transportation and
Related Agencies Appropriations Act 2001; 5 U.S.C. 6120, Telecommuting
in Executive Agencies; Under Secretary of Defense for Personnel and
Readiness Memorandum, Department of Defense Telework Policy and Guide
for Civilian Employees, October 22, 2001; and DoD Directive 1035.1,
Telework Policy for Department of Defense.

Purpose(s):
    Records are used by supervisors and program coordinators for
managing, evaluating, and reporting DLA Telework Program activity/
participation. Data on participation in the DLA Telework Program, minus
personal identifiers, is provided to the DoD for a consolidated DoD
response to the Office of Personnel Management (OPM) Telework Survey.
Portions of the files are used by Information Technology offices for
determining equipment and software needs; for ensuring appropriate
technical safeguards are in use at alternative work sites; and for
evaluating and mitigating vulnerabilities associated with connecting to
DLA computer systems from remote locations.
    Portions of the files may be used by Information Security offices
for determining equipment and software needs; for ensuring appropriate
technical safeguards are in use at alternative work sites; and for
evaluating and mitigating vulnerabilities associated with connecting to
DLA computer systems from remote locations. Portions of the records may
also be used by telephone control offices to validate and reimburse
participants for costs associated with telephone use.

Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act of 1974, these records or information
contained therein may specifically be disclosed outside the DOD as a
routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
    Home address, home safety checklists, and home safety reports may
be disclosed to the Department of Labor when an employee is injured
while working at home.
    To the American Federation of Government Employees Council 169 to
provide raw statistical data on the DLA telework program. Data to be
disclosed includes number of positions designated as eligible for
Telework by job title, series and grade; number of employees requesting
Telework; and the number approved for Telework by the local activity.
No personal identifiers or personally identifying data is provided.
    The DoD `Blanket Routine Uses' set forth at the beginning of DLA's
compilation of systems of records notices apply to this system.
    Policies and practices for storing, retrieving, accessing,
retaining, and disposing of records in the system:

Storage:
    Records are maintained on paper and electronic storage media.

Retrievability:
    Records are retrieved by name.

Safeguards:
    Access to the database is limited to those who require the records
in the performance of their official duties. Access is further
restricted by the use of passwords, which are changed periodically.
Physical entry is restricted by the use of locks, guards, and
administrative procedures. Employees are periodically briefed on the
consequences of improperly accessing restricted databases.

Retention and disposal:
    Records are destroyed 1 year after employee's participation in the
program ends. Unapproved requests are destroyed 1 year after the
request is rejected.

System manager(s) and address:
    Director, Human Resources, Headquarters, Defense Logistics Agency,
8725 John J. Kingman Road, Suite 6231, Fort Belvoir, VA 22060-6221; and
the heads of DLA Primary Level Field activities. Official mailing
addresses are published as an appendix to DLA's compilation of systems
of records notices.

Notification procedure:
    Individuals seeking to determine whether information about
themselves is contained in this system should address written inquiries
to the Privacy Act Office, Headquarters, Defense Logistics Agency,
Attn: DGA, 8725 John J. Kingman Road, Suite 1644, Fort Belvoir, VA
22060-6221.

Record access procedures:
    Individuals seeking access to information about themselves
contained in this system should address written inquiries to the
Privacy Act Office, Headquarters, Defense Logistics Agency, Attn: DGA,
8725 John J. Kingman Road, Suite 1644, Fort Belvoir, VA 22060-6221.
    Individuals must supply their name and the DLA facility or activity
where employed at the time they requested to participate in the
Alternate Worksite Program.

Contesting record procedures:
    The DLA rules for accessing records, for contesting contents, and
appealing initial agency determinations are contained in 32 CFR part
323, or may be obtained from the Privacy Act Office, Headquarters,
Defense Logistics Agency, Attn: DGA, 8725 John J. Kingman Road, Suite
1644, Fort Belvoir, VA 22060-6221.

Record source categories:
    Data is supplied by participants, supervisors, and information
technology offices.

Exemptions claimed for the system:
None.

[FR Doc. 2010-8654 Filed 4-14-10; 8:45 am]
BILLING CODE 5001-06-P
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