Non-Treasury-Disbursed Payments – ACH CCD Records 

Table 1: ACH CCD Entry Detail Record (Page 47 of the Operating Rules of the 2003 ACH 

Rules book) 

Example: An agency is purchasing postage from the U.S. Postal Service (USPS) for loading onto a 

meter leased from one of the four postage meter companies. Following is an example of how the Entry 

Detail Record is to be completed. Note: Data in the fields in “Red Bold Italics” are not the actual 

numbers the agencies will use in preparing their payment records. Therefore, when completing 

these records, the agency must substitute actual numbers for all fields showing numbers in “Red 

Bold Italics.” These “Dummy Numbers” represent either sensitive data (such as Taxpayer 

Identification Numbers), or agency-specific information or proprietary information. 

For purposes of this example: 

o The USPS Bank’s Routing Transit Number is 22000221. 

o The USPS Bank Account Numbers for the four meter companies are 11111111, 22222222, 

33333333, and 44444444. 

o The Agency Location Code is 41414141. 

o The Agency’s postage payment is $3,629.53. 

o The Agency’s CMRS account number is 12121212. 

Agencies should contact their postal meter company to obtain the proper USPS TIN and bank routing 

transit number and account number. Following is the contact information for the four postal meter 

companies:

Company Telephone Number E-Mail

Francotyp-Postalia 1-800-884-6905 (Teleset) www.fpusa.net

Hasler 1-800-248-8013 (TeleMeter Settings) www.haslerinc.com

Neopost 1-800-867-3738 (Postage-on-Call) www.neopostinc.com

Pitney Bowes 1-800-243-7800 (Postage-by-Phone) www.postagebyphone.com

For agency guidance on any other types of postage payments, contact USPS at www.usps.com or 

www.postagenow.com. 

This ACH record moves the funds. 
ACH CCD Entry Detail Record 

Field 

No. 

Description Agency Payment 

Data for USPS 

(Pitney Bowes) 

Agency Payment 

Data for USPS 

(Hasler) 

Agency Payment 

Data for USPS 

(Francotyp-Postalia 

Teleset) 

Agency 

Payment Data 

for USPS 

(Neopost) 

1 Record Type 

Code 

6 6 6 6 

2 Transaction Code 22 22 22 22 

3 Receiving DFI 

Identification 

22000221 22000221 22000221 22000221 

4 Check Digit 9 9 9 9 

5 DFI Account 

Number 

11111111 22222222 33333333 44444444 

6 Amount 0000362953 0000362953 0000362953 0000362953 

7 Identification 

Number 

41414141 41414141 41414141 41414141 

8 Receiving 

Company Name 

USPS (Pitney 

Bowes) 

USPS (Hasler) USPS (FrancotypPostalia) USPS 

(Neopost) 

9 Discretionary 

Data 

10 Addenda Record 

Indicator 

1 1 1 1 

11 Trace Number 

NOTE: Field 11 – Trace Number – will be generated by the ACH System. 
Table 2: The ACH CCD Entry Detail Addenda Record (Page 47 of the Operating Rules of the 

2003 ACH Rules book) 

Example: An agency is purchasing postage from the U. S. Postal Service for loading onto a meter 

leased from one of the four postage meter companies. Following is an example of how the addenda 

record is to be completed. Note: Data in the fields in “Red Bold Italics” are not the actual numbers 

the agencies will use in preparing their payment records. The refore, when completing these 

records, the agency must substitute actual numbers for all fields showing numbers in “Red Bold 

Italics.” These “Dummy Numbers” represent either sensitive data (such as Taxpayer Identification 

Numbers), or agency-specific and proprietary information. 

For purposes of this example: 

o The Agency’s postage payment is $3,629.53 

o The Agency’s CMRS account number is 12121212 

NOTE: Agencies should use their CMRS Account Number in the Invoice Number Field. 

This record moves the remittance-related information. 
CCD Addenda Record 

Field 

No. 

Description Example 

1 Record Type Code 7 

2 Addenda Type Code 05 

3 Payment Related 

Information 

RMR*IV*12121212**3629.53\ 

4 Addenda Sequence 

Number 

0001 

5 Entry Detail Sequence 

Number 

NOTE: Field 5 – Entry Detail Sequence Number - is the last 7 digits of the System generated 

number referenced in Field 11 in Table 1. This number will be generated automatically by the 

processing system being used.