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Cash Management Improvement Act Agreement

between

The State of Wyoming

and

The Secretary of the Treasury,

United States Department of the Treasury

The Secretary of the Treasury, United States Department of the Treasury (hereafter 'Secretary'), and State of Wyoming (hereafter 

'State'), in order to implement Section 5 of the Cash Management Improvement Act of 1990, as amended (hereafter 'Act'), agree

as follows:

1.0 AGENTS OF THE AGREEMENT 

1.1 The Authorized Official(s) for the State of Wyoming shall be the Director, State Budget Department in all matters concerning 

this Agreement.

1.2 The Assistant Commissioner, Revenue Collections Management, Bureau of the Fiscal Service (Fiscal Service), U.S. 

Department of the Treasury, shall act as the Secretary's representative in all matters concerning this Agreement.

2.0 AUTHORITY

2.1 The authority for this Agreement is the Cash Management Improvement Act of 1990 (Public Law 101-453), as amended by 

the Cash Management Improvement Act of 1992 (Public Law 102-589), codified at 31 U.S.C. 6501 and 31

U.S.C. 6503.

2.2 The regulations codified at 31 CFR Part 205 shall apply to all matters pertaining to this Agreement, and are incorporated 

herein by reference. In the event of any inconsistency between this Agreement and 31 CFR Part 205, the regulations shall govern.

3.0 DURATION, AMENDING, TERMINATING, AND MISCELLANEOUS PROVISIONS

3.1 This Agreement shall take effect on 07/01/2021 and shall remain in effect until 06/30/2022.

3.2 This Agreement may be amended at any time by written, mutual consent of the State and the Fiscal Service. This Agreement shall 

be amended annually to incorporate new programs that qualify as major Federal assistance programs and remove programs that no

longer qualify as major Federal assistance programs. A State must notify the Fiscal Service in writing within 30 days of the time the 

State becomes aware of a change that involves additions or deletions of programs subject to Subpart A, changes in funding 

techniques, and/or changes in clearance patterns. The notification must include a proposed amendment for review by the Fiscal 

Service.

3.3 Notwithstanding section 3.2, in the event of Federal or State non-compliance with Subpart B of 31 CFR, Part 205, the Fiscal 

Service may amend this Agreement at any time to incorporate additional programs and the entities that administer those programs.

3.4 This Agreement may be terminated by either party with 30 days written notice. If this Agreement is terminated, the Fiscal 

Service will prescribe the funding techniques, clearance patterns, and methods for calculating interest liabilities to be used by the 

State.

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4.0 PROGRAMS COVERED

4.1 The State's threshold and its major Federal assistance programs shall be determined based on the State of Wyoming Single 

Audit Report for fiscal year ending 06/30/2020.

All major Federal assistance programs shall be covered by this Agreement, unless otherwise specified in section 4.4 of this 

Agreement.

4.2 The State's threshold for major Federal assistance programs is $7,162,015.

The following programs meet or exceed the threshold and are not excluded in Section 4.4:

CFDA Program Name

10.551 Supplemental Nutrition Assistance Program

10.555 National School Lunch Program

10.559 Summer Food Service Program for Children

10.561 State Administrative Matching Grants for the Supplemental 

Nutrition Assistance Program

12.400 Military Construction, National Guard

12.401 National Guard Military Operations and Maintenance (O&M) 

Projects

15.252 Abandoned Mine Land Reclamation (AMLR) Program

15.611 Wildlife Restoration

17.225F Unemployment Insurance -- Federal Benefit Account and 

Administrative Costs

17.225S Unemployment Insurance -- State Benefit Account

20.106 Airport Improvement Program

20.205 Highway Planning and Construction

20.509 Public Transportation for Nonurbanized Areas

66.458 Capitalization Grants for Clean Water State Revolving Funds

84.010 Title I Grants to Local Educational Agencies

84.027 Special Education -- Grants to States

84.126 Rehabilitation Services -- Vocational Rehabilitation Grants to 

States

84.367 Improving Teacher Quality State Grants

93.558 Temporary Assistance for Needy Families

93.568 Low-Income Home Energy Assistance

93.767 Children's Health Insurance Program

93.778 Medical Assistance Program

4.3 The following programs fall below the State's threshold but have been required to be covered by Fiscal Service in 

accordance with the non-compliance provisions of Subpart B of 31 CFR Part 205:

There are currently no programs listed for Section 4.3.

4.4 The following programs exceed the State's threshold but have been excluded from coverage for the reason indicated:

CFDA Program Name Exclusion Reason

21.019 Coronavirus Relief Fund Federal Statute - Full Exemption

93.268 Immunization Grants Non-Cash

97.067 Homeland Security Grant Program Federal Statute - Full Exemption

5.0 ENTITIES COVERED

5.1 State agencies and instrumentalities that meet the definition of a State per 31 CFR Part 205, shall be subject to the terms of this 

Agreement. The following is a list of such entities that administer funds under the programs listed in Section

4.0 of this Agreement:

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Education

Environmental Quality

Family Services

Health

State Lands and Investments

Transportation

Workforce Services

Wyoming Game and Fish

Wyoming Military Department

5.2 Entities that meet the definition of a Fiscal Agent per 31 CFR Part 205 shall be subject to the terms of this Agreement. The 

following is a list of Fiscal Agents that administer funds under the programs listed in the Section 4.0 of this Agreement:

Fiscal Agent CFDA Program Name

Stored Value Systems c/o Wyoming 

Department of Family Services

10.551 Supplemental Nutrition Assistance 

Program

6.0 FUNDING TECHNIQUES

6.1 General Terms

6.1.1 The State shall request Federal funds in accordance with the appropriate cut-off times shown in Exhibit I to ensure funds will 

be received and credited to a State account by the times specified in the funding techniques. Exhibit I is incorporated by reference 

herein.

6.1.2 The State shall schedule the receipt of Federal funds such that the funds are received and credited to a State account in 

accordance with the clearance patterns specified in Exhibit II - List of State Clearance Patterns. Exhibit II is incorporated by 

reference herein.

6.1.3 In instances where the receipt of funds is scheduled for a Saturday, the State shall request funds for deposit on Friday. In 

instances where the receipt of funds is scheduled for a Sunday, the State shall request funds for deposit on Monday. In instances 

where the receipt of Federal funds is scheduled for deposit on a day when the State is not open for business, the State shall request 

funds for deposit the day following the scheduled day; in instances where the receipt of Federal funds is scheduled for deposit on a 

day when the Federal Government is not open for business, the State shall request funds for deposit the day prior to the scheduled 

day.

6.1.4 Estimates and Reconciliation of Estimates:

Where estimated expenditures are used to determine the amount of the drawdown, the State will indicate in the terms of the State 

unique funding technique how the estimated amount is determined and when and how the State will reconcile the difference 

between the estimate and the State's actual expenditures.

6.1.5 Supplemental Funding:

Unless otherwise defined by program rules, Supplemental Funding is the award of additional funds to provide for an increase in 

costs due to unforeseen circumstances.

The State will comply with all Federal program agency policies and procedures for requesting supplemental grant funding.

The State will comply with the following guidelines when requesting supplemental funding for the Medical Assistance Program 

and associated administrative payments (CFDA 93.778):

The State must submit a revised Medicaid Program Budget Report (CMS-37) to request supplemental funding. The CMS guidelines 

and instructions for completing the CMS-37 are provided in Section 2600F of the State Medicaid Manual (SMM). The CMS/CO must 

receive the revised Form CMS-37 through the Medicaid Budget Expenditure System/Children's Budget Expenditure System 

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(MBES/CBES) no later than 10 calendar days before the end of the quarter for which the supplemental grant award is being 

requested.

Additional guidance on this policy is available from the respective CMS Regional Office, U.S. Department of Health & Human 

Services.

The State will comply with the following guidelines when requesting supplemental funding for TANF (CFDA 93.558), CCDF 

(CFDA 93.575), CSE (93.563), and the FC/AA (CFDA 93.658 and CFDA 93.659) programs administered by the

U.S. Department of Human Services, Administration for Children and Families (HHS/ACF):

a. Timing of the Request

A State should initiate its request for supplemental funding during a quarter as soon as it becomes aware of the fact that a shortfall 

does/will exist. For the TANF and CCDF grants, supplemental funding requests (estimates) may be submitted by a State, for 

consideration by ACF, up through and including the 15th day of the third month of the first, second or third quarter of any fiscal year. 

Since TANF and CCDF are block grant programs, all unawarded portions of the annual allotment will automatically be issued at the 

beginning of the fourth quarter. Therefore, supplemental funding requests will not be available during the fourth quarter for these 

programs. For the CSE and FC/AA programs, supplemental funding requests may be submitted by a state, for consideration by ACF, 

up through and including the 15th day of the third month of any quarter of a fiscal year.

b. Justification for the Request

The request for a supplemental funding for any of the above-mentioned programs should contain a justification clearly documenting 

the need for the additional funding authority during the current quarter. This documentation should be in the form of State accounting 

records or similar documents that will show the actual expenditures through the most recent month for which such data are available, 

as well as the State's most accurate projection of its anticipated expenditures during the remaining month(s) of the quarter. For either 

the TANF or the CCDF program, the State's justification should also include an explanation of the activities requiring the obligation 

and/or expenditure of amounts that exceed the normal quarterly grant award restrictions and why these activities could not have been 

delayed until the next quarter.

c. Form Submittal

Supplemental funding requests should be made by completing the appropriate ACF quarterly report of expenditures and estimates

applicable to the particular program for which the grant award request is being made.

d. Approval Process

Upon receipt of the state's request for additional funding authority for a quarter, the ACF Regional Office will promptly review the 

supporting documentation. If the request is properly justified, so long as ACF has adequate funding availability, the State's request 

will be expedited and supplemental funding will be issued within 5 days of ACF receiving the request. The State will be notified by 

the Regional Office when the supplemental award has been transmitted to the Payment Management System (PMS) and when it 

may initiate drawdowns against the supplemental funding.

Additional guidance on this policy is provided in the U.S. Department of Health & Human Services, Administration for Children

and Families, letter (May 19, 2004) to State Administrators from the Deputy Assistant Secretary for Administration.

6.2 Description of Funding Techniques

6.2.1 The following are terms under which standard funding techniques shall be implemented for all transfers of funds to which the 

funding technique is applied in section 6.3.2 of this Agreement.

Funding Technique Name Description

Actual Clearance, ZBA - ACH The State shall request funds such that they are deposited by ACH in a State account 

on the settlement date of payments issued by the State. The request shall be made in 

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accordance with the appropriate Federal agency cut-off time specified in Exhibit I. 

The amount of the request shall be for the amount of funds that clear the State's 

account on the settlement date. This funding technique is interest neutral.

Actual Clearance, ZBA - Same Day Payment The State shall request funds the same day it pays out funds, in accordance with the 

appropriate Federal agency cut-off time specified in Exhibit I. A Federal agency will 

deposit funds in a State account the same day as requested. The amount of the request 

shall be for the amount of funds that clear the State's account that day. This funding 

technique is interest neutral.

Average Clearance The State shall request funds such that they are deposited by ACH on the dollarweighted average day of clearance for the disbursement, in accordance with the 

clearance pattern specified in Exhibit II. The request shall be made in accordance with 

the appropriate Federal agency cut-off time specified in Exhibit I. The amount of the 

request shall be for the exact amount of that disbursement. This funding technique is 

interest neutral.

Composite Clearance The State shall request funds such that they are deposited on the dollar-weighted 

average number of days required for funds to be paid out for a series of disbursements, 

in accordance with the clearance pattern specified in Exhibit II. The request shall be 

made in accordance with the appropriate Federal agency cut-off time specified in 

Exhibit I. The amount of the request shall be the sum of the payments issued in the 

series of disbursements. This funding technique is interest neutral.

Estimated Clearance The State shall request funds such that they are deposited in a State account in 

accordance with the clearance pattern specified in Exhibit II - EC (Estimated 

Clearance). The request shall be made in accordance with the appropriate Federal 

agency cut-off time specified in Exhibit I. The amount of each request will be a 

percentage of the disbursement, according to the State's clearance pattern specified in 

Exhibit II - EC. This funding technique is interest neutral.

6.2.2 The following are terms under which funding techniques for administrative costs shall be implemented for all transfers 

of funds to which the funding technique is applied in section 6.3.2 of this Agreement.

There are currently no funding techniques listed in Section 6.2.2.

6.2.3 The following are terms under which miscellaneous funding techniques shall be implemented for all transfers of funds to 

which the funding technique is applied in section 6.3.2 of this Agreement.

Funding Technique Name Description

Capitalization Grants for State Revolving 

Funds

The State shall request funds to minimize the time between the drawdown of funds 

from Treasury and their deposit into the revolving fund. The timing of the drawdown 

of Federal funds for deposit to the revolving fund is subject to the interest provisions 

of 31 CFR Part 205, however there is an interest exemption for the interest the State 

earns once the funds are deposited into the revolving fund. The request for funds 

shall be made in accordance with the appropriate Federal agency cut-off time 

specified in Exhibit I. The amount of the request shall be for the amount of the funds 

to be used for immediate program purposes. The State will not incur an interest 

liability for interest earned on revolving fund loans. This funding technique is interest 

neutral.

6.2.4 The following are terms under which State unique funding techniques shall be implemented for all transfers of funds to which 

the funding technique is applied in section 6.3.2 of this Agreement.

Funding Technique Name Description

Reimbursable Funding Based on Actual 

Expenditures - Construction

The Wyoming Military Department (State) and the National Guard Bureau (NGB), 

funded by Department of Defense (DOD) appropriations, have entered into a Master 

Construction Cooperative Agreement (MCCA) to establish the terms and conditions 

applicable to the contribution of NGB funds for each specific construction projects 

authorized. These MCCAs are not a grant in the context of what is normally 

considered a Federal Grant for CMIA purposes. The DOD requirement for the 

preparation of a Standard Form (SF) 270, a certified statement itemizing the amount 

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of funds expended during the preceding month and the corresponding accounting 

classification to be charged, makes this agreement unique as far as CMIA is 

concerned. All incremental construction payments are itemized and consolidated on 

one separate reimbursement request SF 270 for each project each month by the state 

fiscal office along with the actual expenditure documentation. Once the state fiscal 

office and the Cooperative Agreement Program Manager (CAPM) agree the 

reimbursement request is accurate, we submit each request monthly to the United 

States Property & Fiscal Officer (USPFO) for payment. The USPFO reconciles their 

financial records and submits the payment request to the Defense Finance and 

Accounting System (DFAS) to comply with the time listed in Exhibit I. This funding 

technique is not interest neutral.

Reimbursable Funding Based on Actual 

Expenditures - O&M

The Wyoming Military Department (State) and the National Guard Bureau (NGB), 

funded by Department of Defense (DOD) appropriations, have entered into a Master 

Cooperative Agreement (MCA) to establish the terms and conditions applicable to the 

contribution of NGB funds and/or in-kind assistance; providing facilities for training 

of the State Army and Air National Guard and response to state emergencies; support 

programs for distance learning, antiterrorism, firefighting, and security operations; and 

youth education programs. This MCA is not a grant in the context of what is normally 

considered a Federal Grant for CMIA purposes. The DOD requirement for the 

preparation of a Standard Form (SF) 270, a certified statement itemizing the amount 

of funds expended during the preceding month and the corresponding accounting 

classification to be charged, makes this agreement unique as far as CMIA is 

concerned. All purchases are itemized and consolidated on one separate 

reimbursement request SF 270 for each program each month by the state fiscal office 

along with the actual expenditure documentation. Once the state fiscal office and the 

Cooperative Agreement Program Manager (CAPM) agree the reimbursement request 

is accurate, we submit each request monthly to the United States Property & Fiscal 

Officer (USPFO) for payment. The USPFO reconciles their financial records and 

submits the payment request to the Defense Finance and Accounting System (DFAS) 

to comply with the time listed in Exhibit I. This funding technique is not interest 

neutral.

Reimbursable Funding Based on Actual 

Expenditures - Payroll

The Wyoming Military Department (State) and the National Guard Bureau (NGB), 

funded by Department of Defense (DOD) appropriations, have entered into a Master 

Cooperative Agreement (MCA) to establish the terms and conditions applicable to the 

contribution of NGB funds including personnel authorizations for each program. This 

MCA is not a grant in the context of what is normally considered a Federal Grant for 

CMIA purposes. The DOD requirement for the preparation of a Standard Form (SF) 

270, a certified statement itemizing the amount of funds expended during the 

preceding month and the corresponding accounting classification to be charged, makes 

this agreement unique as far as CMIA is concerned. All payroll expenditures are 

itemized and included with all other O&M program purchases on one separate 

reimbursement request SF 270 for each program each month by the state fiscal office 

along with the actual expenditure documentation. Once the state fiscal office and the 

Cooperative Agreement Program Manager (CAPM) agree the reimbursement request 

is accurate, we submit each request monthly to the United States Property & Fiscal 

Officer (USPFO) for payment. The USPFO reconciles their financial records and 

submits the payment request to the Defense Finance and Accounting System (DFAS) 

to comply with the time listed in Exhibit I. This funding technique is not interest 

neutral.

6.3 Application of Funding Techniques to Programs

6.3.1 The State shall apply the following funding techniques when requesting Federal funds for the component cash flows of the 

programs listed in sections 4.2 and 4.3 of this Agreement.

6.3.2 Programs

Below are programs listed in Section 4.2 and Section 4.3.

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10.551 Supplemental Nutrition Assistance Program

Recipient: Family Services

% of Funds Agency Receives: 100

Component: Benefits to Recipients

Technique: Actual Clearance, ZBA - ACH

Average Day of Clearance: 0 Days

10.555 National School Lunch Program

Recipient: Education

% of Funds Agency Receives: 100

Component: Benefits

Technique: Average Clearance

Average Day of Clearance: 4 Days

10.559 Summer Food Service Program for Children

Recipient: Health

% of Funds Agency Receives: 100

Component: Benefits

Technique: Average Clearance

Average Day of Clearance: 4 Days

10.561 State Administrative Matching Grants for the Supplemental 

Nutrition Assistance Program

Recipient: Family Services

% of Funds Agency Receives: 100

Component: Program

Technique: Actual Clearance, ZBA - ACH

Average Day of Clearance: 0 Days

12.400 Military Construction, National Guard

Recipient: Wyoming Military Department

% of Funds Agency Receives: 48

Component: Construction

Technique: Reimbursable Funding Based on Actual Expenditures -

Construction

Average Day of Clearance: 15 Days

12.400 Military Construction, National Guard

Recipient: Wyoming Military Department

% of Funds Agency Receives: 23

Component: Operations & Maintenance

Technique: Reimbursable Funding Based on Actual Expenditures -

O&M

Average Day of Clearance: 15 Days

12.400 Military Construction, National Guard

Recipient: Wyoming Military Department

% of Funds Agency Receives: 29

Component: Payroll

Technique: Reimbursable Funding Based on Actual Expenditures -

Payroll

Average Day of Clearance: 15 Days

12.401 National Guard Military Operations and Maintenance (O&M) 

Projects

Recipient: Wyoming Military Department

% of Funds Agency Receives: 23

Component: Operations & Maintenance

Technique: Reimbursable Funding Based on Actual Expenditures -

O&M

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Average Day of Clearance: 15 Days

12.401 National Guard Military Operations and Maintenance (O&M) 

Projects

Recipient: Wyoming Military Department

% of Funds Agency Receives: 48

Component: Construction

Technique: Reimbursable Funding Based on Actual Expenditures -

Construction

Average Day of Clearance: 15 Days

12.401 National Guard Military Operations and Maintenance (O&M) 

Projects

Recipient: Wyoming Military Department

% of Funds Agency Receives: 29

Component: Payroll

Technique: Reimbursable Funding Based on Actual Expenditures -

Payroll

Average Day of Clearance: 15 Days

15.252 Abandoned Mine Land Reclamation (AMLR) Program

Recipient: Environmental Quality

% of Funds Agency Receives: 100

Component: Program

Technique: Average Clearance

Average Day of Clearance: 4 Days

15.611 Wildlife Restoration

Recipient: Wyoming Game and Fish

% of Funds Agency Receives: 100

Component: Program

Technique: Actual Clearance, ZBA - ACH

Average Day of Clearance: 0 Days

17.225F Unemployment Insurance -- Federal Benefit Account and 

Administrative Costs

Recipient: Workforce Services

% of Funds Agency Receives: 50

Component: Administration

Technique: Average Clearance

Average Day of Clearance: 4 Days

17.225F Unemployment Insurance -- Federal Benefit Account and 

Administrative Costs

Recipient: Workforce Services

% of Funds Agency Receives: 50

Component: Program

Technique: Average Clearance

Average Day of Clearance: 4 Days

17.225S Unemployment Insurance -- State Benefit Account

Recipient: Workforce Services

% of Funds Agency Receives: 98

Component: Program - electronic payments

Technique: Actual Clearance, ZBA- ACH

Average Day of Clearance: 0 Days

17.225S Unemployment Insurance -- State Benefit Account

Recipient: Workforce Services

% of Funds Agency Receives: 2

Component: Program - physical check payments

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Technique: Estimated Clearance

Average Day of Clearance: N/A

20.106 Airport Improvement Program

Recipient: Transportation

% of Funds Agency Receives: 100

Component: Program

Technique: Actual Clearance, ZBA - ACH

Average Day of Clearance: 1 Day

20.205 Highway Planning and Construction

Recipient: Transportation

% of Funds Agency Receives: 100

Component: Program

Technique: Composite Clearance

Average Day of Clearance: 2 Days

20.509 Public Transportation for Nonurbanized Areas

Recipient: Transportation

% of Funds Agency Receives: 100 Component: Program Costs

Technique: Actual Clearance, ZBA - ACH

Average Day of Clearance: 2 Days

66.458 Capitalization Grants for Clean Water State Revolving Funds

Recipient: State Lands and Investments

% of Funds Agency Receives: 100

Component: Clean Water Infrastructure Projects

Technique: Capitalization Grants for State Revolving Funds

Average Day of Clearance: N/A

84.010 Title I Grants to Local Educational Agencies

Recipient: Education

% of Funds Agency Receives: 100

Component: Program

Technique: Actual Clearance, ZBA - ACH

Average Day of Clearance: 0 Days

84.027 Special Education -- Grants to States

Recipient: Education

% of Funds Agency Receives: 100

Component: Program

Technique: Actual Clearance, ZBA - ACH

Average Day of Clearance: 0 Days

84.126 Rehabilitation Services -- Vocational Rehabilitation Grants to 

States

Recipient: Workforce Services

% of Funds Agency Receives: 100

Component: Program

Technique: Average Clearance

Average Day of Clearance: 4 Days

84.367 Improving Teacher Quality State Grants

Recipient: Education

% of Funds Agency Receives: 100

Component: Program

Technique: Actual Clearance, ZBA - ACH

Average Day of Clearance: 0 Days

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93.558 Temporary Assistance for Needy Families

Recipient: Family Services

% of Funds Agency Receives: 15

Component: Payroll

Technique: Actual Clearance, ZBA - ACH

Average Day of Clearance: 0 Days

93.558 Temporary Assistance for Needy Families

Recipient: Family Services

% of Funds Agency Receives: 5

Component: Administrative

Technique: Average Clearance

Average Day of Clearance: 4 Days

93.558 Temporary Assistance for Needy Families

Recipient: Family Services

% of Funds Agency Receives: 80

Component: Benefits

Technique: Average Clearance

Average Day of Clearance: 4 Days

93.568 Low-Income Home Energy Assistance

Recipient: Family Services

% of Funds Agency Receives: 2

Component: Payroll

Technique: Actual Clearance, ZBA - ACH

Average Day of Clearance: 0 Days

93.568 Low-Income Home Energy Assistance

Recipient: Family Services

% of Funds Agency Receives: 95

Component: Benefits

Technique: Average Clearance

Average Day of Clearance: 4 Days

93.568 Low-Income Home Energy Assistance

Recipient: Family Services

% of Funds Agency Receives: 3

Component: Administrative

Technique: Average Clearance

Average Day of Clearance: 4 Days

93.767 Children's Health Insurance Program

Recipient: Health

% of Funds Agency Receives: 5

Component: Payroll

Technique: Actual Clearance, ZBA - ACH

Average Day of Clearance: 0 Days

93.767 Children's Health Insurance Program

Recipient: Health

% of Funds Agency Receives: 85

Component: Benefits

Technique: Actual Clearance, ZBA - ACH

Average Day of Clearance: 0 Days

93.767 Children's Health Insurance Program

Recipient: Health

% of Funds Agency Receives: 10

Component: Administrative non payroll

Technique: Actual Clearance, ZBA - ACH

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Average Day of Clearance: 0 Days

93.778 Medical Assistance Program

Recipient: Health

% of Funds Agency Receives: 5

Component: Payroll

Technique: Actual Clearance, ZBA - ACH

Average Day of Clearance: 0 Days

93.778 Medical Assistance Program

Recipient: Health

% of Funds Agency Receives: 85

Component: Benefits

Technique: Average Clearance

Average Day of Clearance: 4 Days

93.778 Medical Assistance Program

Recipient: Health

% of Funds Agency Receives: 10

Component: Sub-Recipient

Technique: Actual Clearance, ZBA - ACH

Average Day of Clearance: 0 Days

6.3.3 Materiality Exemptions

Agencies exempt from coverage on the basis of materiality:

There are no agencies listed for section 6.3.3

7.0 CLEARANCE PATTERNS

7.1 The State shall develop separate clearance patterns for each of the following:

All clearance patterns, except for the Unemployment Insurance Program (CFDA 17.225) and WYDOT (CFDA 20.205, 20.608) are 

developed by the State of Wyoming's State Auditor's Office. The State chose to determine an overall State clearance pattern based on 

all warrants issued for the Fiscal Year 2019 (July 1, 2018-June 30, 2019). Data was extracted by the SAO Tech Division to pull 

information from the Paid Checks Table for the fiscal year as outlined above.

The extracted data included all instruments of issuance, Regular Warrants (AD), payroll warrants (PY), Manual Warrants (MD) and 

electronic funds transfers (EFT).

The result was a statewide clearance pattern of four (4) days.

7.2 The following shall develop the State's clearance patterns:

The State will develop its own clearance patterns in compliance with 31 CFR 205.22

7.3 The sources of data the State shall use when developing its clearance patterns are as follows:

The data used to develop clearance patterns will come from State payment and accounting records.

7.4 The State shall use the following methodology when developing its clearance patterns:

When developing each clearance pattern, the State shall track at least 99% of the funds disbursed, from issuance to clearance, for a 

period of at least three months.

7.5 The State shall identify for each check or warrant (hereafter, check) in the population: (1) the date the check was released 

for payment; (2) the date the check was debited from the State's account, and, (3) the amount of the check.

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7.6 The State shall use the following method to calculate the dollar-weighted average day of clearance:

To determine the number of days each check was outstanding (clearance time), the issue date shall be subtracted from the date the 

check cleared the State's account.

To determine the percentage of the disbursement paid out each day following issuance, the amount of the checks that clear the

State's account each day shall be summed and then divided by the amount of the total disbursement.

For each day following issuance, the clearance time of the checks paid out that day shall be multiplied by the percentage of the total 

disbursement those checks represent. This product is the clearance factor.

The dollar-weighted average day of clearance for the disbursement shall be determined by summing the clearance factor of each day 

following the disbursement.

7.7 The State shall adjust each clearance pattern to reflect the dollar-weighted proportion of funds paid out by EFT/Direct payroll, 

with the following exceptions:

None.

The State shall also adjust each clearance pattern to reflect:

None.

7.8 Each of the State's clearance patterns is calculated in Business days.

7.9 An authorized State official shall certify that each clearance pattern developed by the State accurately corresponds to the 

clearance activity of the programs to which it is applied. This certification shall be provided to the Fiscal Service prior to the 

effective date of the Agreement. The State shall recertify its clearance patterns at least every five years.

7.10 The State shall follow the procedures of 31 CFR 205 if it has actual or constructive knowledge, at any time, that a clearance

pattern does not correspond to a program's clearance activity.

8.0 INTEREST CALCULATION METHODOLOGY

8.1 General Terms

8.1.1 The State and the Secretary agree that no interest liabilities will be incurred for transfers of funds made in accordance 

with the procedures specified in section 6 of this Agreement where the following funding techniques are applied:

Actual Clearance, ZBA - ACH

Actual Clearance, ZBA - Same Day Payment

Average Clearance

Capitalization Grants for State Revolving Funds

Composite Clearance

Estimated Clearance

8.1.2 The State shall maintain information on disbursements and receipts of funds to verify the implementation of any funding 

technique and document interest liabilities.

For each disbursement, the State shall be able to identify:

(1) amount of the issuance

(2) date of issuance

(3) date Federal funds are received and credited to a State account

(4) amount of Federal funds received

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(5) date funds were requested

8.2 Federal Interest Liabilities

8.2.1 A Federal interest liability shall accrue from the day the State pays out its own funds for program purposes to the day Federal 

funds are credited to a State account. With regard to funds transferred out of the Federal Highway Trust Fund, if a State does not bill 

at least weekly for current project costs, the Federal interest liability shall not accrue prior to the day the State submits a request for 

funds.

8.2.2 The State shall use the following method to calculate Federal interest liabilities:

Actual Activity:

For all transactions where the State pays out its own funds for program purposes prior to receiving Federal funds, the State shall track 

each payment from the date it is paid out of a State account to the date Federal funds are subsequently credited to a State account to 

cover that outlay. The Federal interest liability on each payment shall be based on the difference in whole days between the two events. 

With Federal-State matching programs, interest shall be calculated on the Federal percentage of the disbursement.

8.3 The Unemployment Trust Fund

8.3.1 The State shall use the following method to calculate State interest liabilities on funds withdrawn from the several accounts 

in the Unemployment Trust Fund:

Federal and State Funds are Not Interest Neutral:

The State shall use the following methodology to calculate State interest liabilities on funds withdrawn from the several accounts in the 

UTF under the Unemployment Insurance program.

Based on statements provided by its financial institution, or other appropriate source, the State shall determine the actual interest 

earnings and the related banking costs attributable to funds withdrawn from its account in the UTF.

At the end of the State's fiscal year, the State shall calculate the percentage of its total unemployment compensation expenditures for (1) 

funds withdrawn from the State account in the UTF, or the State %, and (2) funds withdrawn from the Federal Employees 

Compensation Account (FECA) and the Extended Unemployment Compensation Account (EUCA) and any other accounts of Federal 

funds in the UTF, or the Federal %.

The State shall calculate the actual interest earnings and the related banking costs attributable to funds withdrawn from the State 

account in the UTF by multiplying the State % by the amount of the actual interest earnings and the related banking costs of the account 

as a whole. The State's liability for interest on funds withdrawn from its account in the UTF shall consist of the actual interest earnings 

attributable to such funds less the related banking costs attributed to such funds.

The State shall determine the average daily cash balance of its unemployment compensation benefit payment account for its fiscal year. 

The State shall calculate the average daily cash balance of Federal funds by multiplying the Federal % by the average daily cash balance 

of the benefit payment account on the whole. The State's liability for interest on funds withdrawn from the FECA and EUCA (and any 

other benefit accounts of Federal funds in the UTF from which the State draws funds) shall be the average daily cash balance of Federal 

funds multiplied by the annualized rate equal to the average equivalent yields of 13-week Treasury bills auctioned during the State's 

fiscal year.

8.4 Refund Liabilities

8.4.1 The State shall be liable for interest on refunds from the date the refund is credited to a State account until the date the refund 

is debited from the State account for program purposes. The State shall apply a $50,000 refund transaction threshold below which 

the State shall not incur or calculate interest liabilities on refunds. A transaction is defined as a single deposit.

8.4.2 For each refund, the State shall maintain information identifying:

(1) date a refund is credited to a State account

(2) date of the subsequent deposit of Federal funds against which the refund is offset

(3) amount of the refund

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8.4.3 The State shall use the following methodology to calculate interest liabilities on refunds:

Refunds Deposited to Interest Neutral Programs:

With programs to which applicable interest neutral funding techniques are applied, the State interest liability shall be based on the 

difference in whole days between the date the refund is deposited in a State account and the date the refund is offset against a 

subsequent deposit of Federal funds.

8.5 Exemptions

8.5.1 Where more than one State agency is a recipient of Federal funds under a program, a particular State agency's funding may be 

excluded from interest calculation procedures if the State agency receives an amount of funds less than 5

% of the State's threshold for major Federal assistance programs. Notwithstanding this potential exemption, however, in no case 

shall less than 90% of a program's total funding be subject to interest calculation procedures.

Proration of calculations: If less than total program funding is subject to interest calculation procedures, the resulting interest 

liability calculations shall be prorated to 100% of program funding.

8.6 State Interest Liabilities

8.6.1 The State shall be liable for interest on Federal funds from the date Federal funds are credited to a State account until the 

date those funds are paid out for program purposes.

8.6.2 The State shall use the following method to calculate State interest liabilities on Federal funds:

8.6.2.1 Measuring Time Funds Are Held

Deposit to Clearance:

To determine the total time Federal funds are held, the State shall measure the time between the date Federal funds are received and 

credit to a State's account and the date those funds are debited from the State's account.

8.6.2.2 Source of Data

Central Accounting System:

The time period from issuance of funds to the date funds are deposited from the state account shall be determined from 

information captured by the states WOLFS accounting system.

8.6.2.3 Standards Applied

Census (Average Daily Balance):

The average daily cash balance of Federal Funds in the program's account reflects the actual activity of each draw from the date of 

deposit to the date of issuance or clearance, whichever is pertinent.

8.6.2.4 Calculation Procedure

Average Daily Balance + Clearance Pattern:

I = {ADB x R} + {P x r x T}, where

I = State's total interest liability

ADB = Average Daily Balance of cash in a program's account, measured from deposit to clearance

R = Annualized rate equal to the average equivalent yields of 13-week Treasury bills auctioned during a State's fiscal year

P = Total annual expenditures of Federal funds for program or component cash flow of program

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r = R/365 days

T = Dollar-weighted average day of clearance, as determined by the appropriate clearance pattern in Exhibit II

9.0 REVERSE FLOW PROGRAMS

The State is not required to cover any reverse flow programs under the terms of this Agreement because the State does not 

participate in the program.

10.0 INTEREST CALCULATION COSTS

10.1 As set forth in 31 CFR 205.27, interest calculation costs are defined as those costs necessary for the actual calculation of 

interest, including the cost of developing and maintaining clearance patterns in support of the interest calculations. Interest 

calculation costs do not include expenses for normal disbursing services, such as processing of checks or maintaining records for 

accounting and reconciliation of cash balances, or expenses for upgrading or modernizing accounting systems. Interest 

calculation costs in excess of $50,000 in any year are not eligible for reimbursement, unless the State provides justification with 

the annual report.

10.2 The State expects to incur the following types of interest calculation costs:

Costs for developing and maintaining clearance patterns, calculating interest liabilities, preparing the annual report.

10.3 The State shall submit all claims for reimbursement of interest calculation costs with its Annual Report in accordance with 31 

CFR 205.

11.0 NON-COMPLIANCE

11.1 The provisions of 31 CFR Part 205.29 and 31 CFR Part 205.30 shall apply in cases of non-compliance with the terms of 

this Agreement.

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12.0 AUTHORIZED SIGNATURES

Kevin Hibbard

Director, State of Wyoming Budget Department

Signature: Date Signed:

Date Submitted 12/27/2021

Sandra R. Paylor

Acting Assistant Commissioner

Revenue Collections Management

Bureau of the Fiscal Service

U.S. Department of the Treasury

Signature: Date Signed:

DocuSign Envelope ID: DA079159-A9B6-40EB-B912-2CE86FF914AB

1/4/2022

1/10/2022
Page 17 of 22

Exhibit I - Funds Request and Receipt Times Schedule

State of Wyoming

Federal Agency Payment Type Request Cut-Off Time Receipt Window

Agriculture-FNS ACH 11:59 PM 1 day

Agriculture-FNS Fedwire 5:45 PM 0 day

Agriculture-FS ACH 3:00 PM 1 day

Air National Guard ACH 12:00 PM 15 days

Army National Guard ACH 12:00 PM 15 days

Commerce-NOAA ACH 2:00 PM 1 day

Dept of Homeland Security (FEMA) Fedwire 2:00 PM 2 days

Dept of Homeland Security (ODP) ACH 2:00 PM 2 days

Dept of Homeland Security (ODP) Fedwire 2:00 PM 2 days

EPA ACH 2:00 PM 2 days

EPA Fedwire 2:00 PM 0 day

Education ACH 3:00 PM 1 day

Education Fedwire 2:00 PM 0 day

Energy ACH 4:00 PM 1 day

Energy Fedwire 3:00 PM 0 day

HHS ACH 5:00 PM 1 day

HHS Fedwire 3:00 PM 0 day

HUD ACH 5:30 PM 2 days

HUD Fedwire 3:00 PM 0 day

Interior-FWS ACH 11:59 PM 1 day

Interior-FWS Fedwire 5:45 PM 0 day

Interior-OSM ACH 3:00 PM 1 day

Interior-OSM Fedwire 1:00 PM 0 day

Justice ACH 11:00 PM 6 days

Justice Fedwire 2:00 PM 2 days

Labor-Non-UTF ACH 3:00 PM 1 day

Labor-UTF ACH 3:00 PM 1 day

Labor-UTF Fedwire 3:00 PM 0 day

National Science Foundation (NSF) ACH 8:00 PM 1 day

National Science Foundation (NSF) Fedwire 5:45 PM 0 day

Social Security Administration ACH 11:59 PM 1 day

Social Security Administration Fedwire 5:45 PM 0 day

Transportation (FAA) ACH 2:00 PM 1 day

Transportation (FHWA) ACH 12:00 PM 3 days

Transportation (FHWA) Fedwire 12:00 PM 0 day

Transportation (FTA) ACH 2:00 PM 1 day

Veterans Administration ACH 12:00 PM 3 days

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Exhibit II - State of Wyoming

LIST OF STATE CLEARANCE TIMES

(Rounded Dollar-Weighted Average Day of Clearance)

Clearance Times Where the Timing of A Draw Down Is Based on A Clearance Pattern

CFDA Program Name Recipient % Component Technique Rounded 

days

10.551 Supplemental 

Nutrition 

Assistance 

Program

Family Services 100.0 Benefits to 

Recipients

Actual Clearance, 

ZBA - ACH

0 Days

10.555 National School 

Lunch Program

Education 100.0 Benefits Average Clearance 4 Days

10.559 Summer Food 

Service Program 

for Children

Health 100.0 Benefits Average Clearance 4 Days

10.561 State 

Administrative 

Matching Grants 

for the 

Supplemental 

Nutrition 

Assistance 

Program

Family Services 100.0 Program Actual Clearance, 

ZBA - ACH

0 Days

12.400 Military 

Construction, 

National Guard

Wyoming 

Military 

Department

48.0 Construction Reimbursable 

Funding Based on 

Actual Expenditures 

- Construction

15 Days

Military 

Construction, 

National Guard

Wyoming 

Military 

Department

23.0 Operations & 

Maintenance

Reimbursable 

Funding Based on 

Actual Expenditures 

- O&M

15 Days

Military

Construction, 

National Guard

Wyoming 

Military 

Department

29.0 Payroll Reimbursable 

Funding Based on 

Actual Expenditures 

- Payroll

15 Days

12.401 National Guard 

Military 

Operations and 

Maintenance 

(O&M) Projects

Wyoming 

Military 

Department

23.0 Operations & 

Maintenance

Reimbursable 

Funding Based on 

Actual Expenditures 

- O&M

15 Days

National Guard 

Military 

Operations and 

Maintenance 

(O&M) Projects

Wyoming 

Military 

Department

48.0 Construction Reimbursable 

Funding Based on 

Actual Expenditures 

- Construction

15 Days

National Guard 

Military 

Operations and 

Maintenance 

(O&M) Projects

Wyoming 

Military 

Department

29.0 Payroll Reimbursable 

Funding Based on 

Actual Expenditures 

- Payroll

15 Days

15.252 Abandoned Mine 

Land Reclamation 

(AMLR) Program

Environmental 

Quality

100.0 Program Average Clearance 4 Days

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15.611 Wildlife 

Restoration

Wyoming Game 

and Fish

100.0 Program Actual Clearance, 

ZBA - ACH

0 Days

17.225

F

Unemployment 

Insurance --

Federal Benefit 

Account and 

Administrative 

Costs

Workforce 

Services

50.0 Administration Average Clearance 4 Days

Unemployment 

Insurance --

Federal Benefit 

Account and 

Administrative 

Costs

Workforce 

Services

50.0 Program Average Clearance 4 Days

17.225

S

Unemployment 

Insurance -- State 

Benefit Account

Workforce 

Services

98.0 Program - electronic 

payments

Actual Clearance, 

ZBA - ACH

0 Days

Unemployment 

Insurance -- State 

Benefit Account

Workforce 

Services

2.0 Program - physical 

check payments

Estimated Clearance N/A

20.106 Airport 

Improvement 

Program

Transportation 100.0 Program Actual Clearance, 

ZBA - ACH

1 Day

20.205 Highway Planning 

and Construction

Transportation 100.0 Program Composite 

Clearance

2 Days

20.509 Public 

Transportation for 

Nonurbanized 

Areas

Transportation 100.0 Program Costs Actual Clearance, 

ZBA - ACH

2 Days

66.458 Capitalization 

Grants for Clean 

Water State 

Revolving Funds

State Lands and 

Investments

100.0 Clean Water 

Infrastructure 

Projects

Capitalization 

Grants for State 

Revolving Funds

N/A

84.010 Title I Grants to 

Local Educational 

Agencies

Education 100.0 Program Actual Clearance, 

ZBA - ACH

0 Days

84.027 Special Education 

-- Grants to States

Education 100.0 Program Actual Clearance, 

ZBA - ACH

0 Days

84.126 Rehabilitation 

Services --

Vocational 

Rehabilitation 

Grants to States

Workforce 

Services

100.0 Program Average Clearance 4 Days

84.367 Improving 

Teacher Quality 

State Grants

Education 100.0 Program Actual Clearance, 

ZBA - ACH

0 Days

93.558 Temporary 

Assistance for 

Needy Families

Family Services 15.0 Payroll Actual Clearance, 

ZBA - ACH

0 Days

Temporary 

Assistance for 

Needy Families

Family Services 5.0 Administrative Average Clearance 4 Days

Temporary 

Assistance for 

Needy Families

Family Services 80.0 Benefits Average Clearance 4 Days

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93.568 Low-Income 

Home Energy 

Assistance

Family Services 2.0 Payroll Actual Clearance, 

ZBA - ACH

0 Days

Low-Income 

Home Energy 

Assistance

Family Services 95.0 Benefits Average Clearance 4 Days

Low-Income 

Home Energy 

Assistance

Family Services 3.0 Administrative Average Clearance 4 Days

93.767 Children's Health 

Insurance 

Program

Health 5.0 Payroll Actual Clearance, 

ZBA - ACH

0 Days

Children's Health 

Insurance 

Program

Health 85.0 Benefits Actual Clearance, 

ZBA - ACH

0 Days

Children's Health 

Insurance 

Program

Health 10.0 Administrative non 

payroll

Actual Clearance, 

ZBA - ACH

0 Days

93.778 Medical 

Assistance 

Program

Health 5.0 Payroll Actual Clearance, 

ZBA - ACH

0 Days

Medical 

Assistance 

Program

Health 85.0 Benefits Average Clearance 4 Days

Medical 

Assistance 

Program

Health 10.0 Sub-Recipient Actual Clearance, 

ZBA - ACH

0 Days

Certification

I hereby certify that an authorized State official has certified at least every five years that the "Rounded Days of Clearance" listed 

in Exhibit 2 of this Treasury-State Agreement:

1. Have been prepared in accordance with the standards provided in 31 CFR 205.20;

2. Accurately represent the flow of Federal funds under the Federal assistance programs to which they apply;

3. Reflect seasonal or other periodic variations in the clearance activities; and,

4. Are auditable.

Date: 

Printed Name: 

Certifying Signature: 

Title: 

DocuSign Envelope ID: DA079159-A9B6-40EB-B912-2CE86FF914AB

1/4/2022

William "Kevin" Hibbard

Director Wyoming State Budget Department
Page 21 of 22

Cash Management Improvement Act - 2022 Treasury State Agreement

State of Wyoming

Exhibit II Estimated Clearance

Effective 07/01/2021 until 06/30/2022

17.225S Unemployment Insurance -- State Benefit Account

Day % Cleared

Day 1 5.4

Day 2 24.9

Day 3 26.7

Day 4 17.8

Day 5 9.7

Day 6 2.6

Day 7 3.2

Day 8 1.1

Day 9 1.1

Day 10 1.4

Day 11 0.3

Day 12 0.3

Day 13 0.6

Day 14 0.9

Day 15 1.1

Day 16 2.9

Day 17 0.0

Day 18 0.0

Day 19 0.0

Day 20 0.0

Day 21 0.0

Day 22 0.0

Day 23 0.0

Day 24 0.0

Day 25 0.0

Day 26 0.0

Day 27 0.0

Day 28 0.0

Day 29 0.0

Day 30 0.0

Day 31 0.0

Total 100.0

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Certification

I hereby certify that the % Cleared listed in Exhibit II Estimated Clearance of this Treasury State Agreement:

1. Has been prepared in accordance with the standards provided in 31 CFR 205.20;

2. Accurately represents the flow of federal funds under the federal assistance programs to which they apply;

3. Reflects seasonal or other periodic variations in the clearance activities;

4. Is auditable; and,

5. Has been certified as accurate by an authorized State Official.

Date: 

Printed Name: 

Certifying Signature: 

Title: 

DocuSign Envelope ID: DA079159-A9B6-40EB-B912-2CE86FF914AB

1/4/2022

Director Wyoming State Budget Department

William "Kevin" Hibbard