Attention: 

You may file Forms W-2 and W-3 electronically on the SSA’s Employer 

W-2 Filing Instructions and Information web page, which is also accessible 

at www.socialsecurity.gov/employer. You can create fill-in versions of 

Forms W-2 and W-3 for filing with SSA. You may also print out copies for 

filing with state or local governments, distribution to your employees, and 

for your records.

Note: Copy A of this form is provided for informational purposes only. Copy A appears in 

red, similar to the official IRS form. The official printed version of this IRS form is scannable, 

but the online version of it, printed from this website, is not. Do not print and file Copy A 

downloaded from this website with the SSA; a penalty may be imposed for filing forms that 

can’t be scanned. See the penalties section in the current General Instructions for Forms 

W-2 and W-3, available at www.irs.gov/w2, for more information.

Please note that Copy B and other copies of this form, which appear in black, may be 

downloaded, filled in, and printed and used to satisfy the requirement to provide the 

information to the recipient.

To order official IRS information returns such as Forms W-2 and W-3, which include a 

scannable Copy A for filing, go to IRS’ Online Ordering for Information Returns and 

Employer Returns page, or visit www.irs.gov/orderforms and click on Employer and 

Information returns. We’ll mail you the scannable forms and any other products you order.

See IRS Publications 1141, 1167, and 1179 for more information about printing these tax 

forms.
 DO NOT STAPLE

33333 a Control number For Official Use Only: 

OMB No. 1545-0008

b 

Kind of Payer 

(Check one)

941 Military 943 944

CT-1

Hshld. 

emp.

Medicare 

govt. emp.

Kind of Employer 

(Check one)

None apply 501c non-govt.

State/local 

non-501c State/local 501c Federal govt.

Third-party 

sick pay 

(Check if 

applicable) 

c Total number of Forms W-2 d Establishment number

e Employer identification number (EIN)

f Employer’s name

g Employer’s address and ZIP code

h Other EIN used this year

1 Wages, tips, other compensation 2 Federal income tax withheld

3 Social security wages 4 Social security tax withheld

5 Medicare wages and tips 6 Medicare tax withheld

7 Social security tips 8 Allocated tips

9 10 Dependent care benefits

11 Nonqualified plans 12a Deferred compensation

13 For third-party sick pay use only 12b

15 State Employer’s state ID number 14 Income tax withheld by payer of third-party sick pay

16 State wages, tips, etc. 17 State income tax 18 Local wages, tips, etc. 19 Local income tax

Employer’s contact person Employer’s telephone number For Official Use Only

Employer’s fax number Employer’s email address

Under penalties of perjury, I declare that I have examined this return and accompanying documents, and, to the best of my knowledge and belief, they are true, correct, and 

complete.

Signature: Title: Date:

Form W-3 Transmittal of Wage and Tax Statements 2024 Department of the Treasury 

Internal Revenue Service

Send this entire page with the entire Copy A page of Form(s) W-2 to the Social Security Administration (SSA). 

Photocopies are not acceptable. Do not send Form W-3 if you filed electronically with the SSA. 

Do not send any payment (cash, checks, money orders, etc.) with Forms W-2 and W-3.

Reminder

Separate instructions. See the 2024 General Instructions for Forms 

W-2 and W-3 for information on completing this form. Do not file Form 

W-3 for Form(s) W-2 that were submitted electronically to the SSA.

Purpose of Form

Complete a Form W-3 transmittal only when filing paper Copy A of 

Form(s) W-2, Wage and Tax Statement. Don’t file Form W-3 alone. All 

paper forms must comply with IRS standards and be machine readable. 

Photocopies are not acceptable. Use a Form W-3 even if only one 

paper Form W-2 is being filed. Make sure both the Form W-3 and 

Form(s) W-2 show the correct tax year and employer identification 

number (EIN). Make a copy of this form and keep it with Copy D (For 

Employer) of Form(s) W-2 for your records. The IRS recommends 

retaining copies of these forms for 4 years.

E-Filing

The SSA strongly suggests employers report Form W-3 and Forms W-2 

Copy A electronically instead of on paper. The SSA provides two free 

e-filing options on its Business Services Online (BSO) website.

• W-2 Online. Use fill-in forms to create, save, print, and submit up to 

50 Forms W-2 at a time to the SSA.

• File Upload. Upload wage files to the SSA you have created using 

payroll or tax software that formats the files according to the SSA’s 

Specifications for Filing Forms W-2 Electronically (EFW2).

W-2 Online fill-in forms or file uploads will be on time if submitted by 

January 31, 2025. For more information, go to www.SSA.gov/bso. Firsttime filers, select “Register”; returning filers, select “Log In.”

When To File Paper Forms

Mail Form W-3 with Copy A of Form(s) W-2 by January 31, 2025.

Where To File Paper Forms

Send this entire page with the entire Copy A page of Form(s) W-2 to:

Social Security Administration 

Direct Operations Center 

Wilkes-Barre, PA 18769-0001

Note: If you use “Certified Mail” to file, change the ZIP code to

“18769-0002.” If you use an IRS-approved private delivery service, add

“ATTN: W-2 Process, 1150 E. Mountain Dr.” to the address and change

the ZIP code to “18702-7997.” See Pub. 15 (Circular E), Employer’s Tax 

Guide, for a list of IRS-approved private delivery services.

For Privacy Act and Paperwork Reduction Act Notice, see the separate instructions.

Cat. No. 10159Y