Dated August 2017

OTCnet 2.5 – User Roles Guide – Page 1 of 13

OTCnet User Roles Guide for Agencies and Financial Institutions

Overview

OTCnet was developed to allow individual users access to be granted specific roles that will enable them to perform their duties and job responsibilities. 

The following tables illustrate which Check Capture, Check Processing, and Deposit Reporting user roles that can be combined and assigned to 

individual Agency and Financial Institution (FI) users. 

Table 1. OTCnet User Role Descriptions and Grantors

Role Name Role Description Assignable By Applicable For

Check Capture

Applicable For

Deposit Reporting

Accounting 

Specialist

The agency user in this role is an expert on the 

organizational structure, reporting needs and accounting 

rules for their agency. This role will establish and maintain 

the organizational foundation, accounting data and 

accounting relationships at the highest level of the agency 

in OTCnet. Also, this role can establish, maintain, and view 

processing options that one or more lower level endpoints 

will use in OTCnet.

Agency PLSA, LSA

•

Agency Local 

Security 

Administrator (LSA)

The agency user in this role will maintain user access to an 

organization, including assigning/removing user roles and 

assigning/removing organization hierarchy access. LSAs 

can also view security reports. 

Agency PLSA

• •

Agency Primary 

Local Security 

Administrator

(PLSA)

The agency user in this role has the same capabilities as 

an LSA, with the additional capability of creating and 

modifying LSAs for their organization. There can only be 

one PLSA per agency.

OTCnet Customer 

Support Team 

• •
Bureau of the Fiscal Service 2 OTCnet User Roles Guide

Role Name Role Description Assignable By Applicable For

Check Capture

Applicable For

Deposit Reporting

Agency Manager The agency user in this role can view and download CIRA

CSV reports and ACR Activity reports, run CIRA queries 

and view other general reports such as the SF215 Deposit 

Ticket and 5515 Debit Voucher reports. The agency user 

can view if an endpoint is designated for summary-level 

classification, and the agency comments associated to an 

endpoint.

Agency PLSA, LSA

•

Batch Approver The user assigned this role will have the ability to approve 

a batch either prior to batch upload (from Offline) or when a 

batch is uploaded/submitted to OTCnet but not yet 

approved. This permission is granted especially when, in 

offline mode, a user has configured the terminal to upload a 

batch upon Batch Close. An example of this permission 

applies to a Check Capture Operator: though a terminal 

may be configured to upload upon close, an Operator is 

able to close a batch but does not inherently have Upload 

permissions, therefore the user's permissions will override 

the terminal configuration, and the batch will not be 

automatically uploaded. Providing this permission along 

with Batch Uploader allows for the Check Capture Operator 

to auto-upload the batch upon close. This role should be 

granted in limited cases at sites where there is a need for 

the Operator to perform this function without a Supervisor 

present.

Note: This role only applies to the Offline version of 

OTCnet.

Agency PLSA, LSA 

•
Bureau of the Fiscal Service 3 OTCnet User Roles Guide

Role Name Role Description Assignable By Applicable For

Check Capture

Applicable For

Deposit Reporting

Batch Uploader The user assigned this role will have the ability to upload a 

batch from Offline OTCnet to the online database; this user 

has no other permissions, and therefore should typically be 

granted to a Check Capture Operator and Lead Operator. 

This permission is granted especially when, in offline mode, 

a user has configured the terminal to upload a batch upon 

Batch Close. An example of this permission applies to a 

Check Capture Operator: though a terminal may be 

configured to upload upon close, an Operator is able to 

close a batch but does not inherently have Upload 

permissions, therefore the user's permissions will override 

the terminal configuration, and the batch will not be 

automatically uploaded. Providing this permission along 

with Batch Approver allows for the Check Capture Operator 

to auto-upload the batch upon close. This role should be 

granted in limited cases at sites where there is a need for 

the Operator to perform this function without a Supervisor 

present.

Note: This role only applies to the Offline version of 

OTCnet.

Agency PLSA, LSA

•
Bureau of the Fiscal Service 4 OTCnet User Roles Guide

Role Name Role Description Assignable By Applicable For

Check Capture

Applicable For

Deposit Reporting

Check Capture 

Administrator

The agency user in this role has the capability to define and 

modify the check capture sites as well as manage 

accounting codes and modify endpoint mappings. For 

example, this user is able to setup the location policy and 

location group. Additionally, this user is able to view, 

modify, and import accounting codes and modify endpoint 

mappings. This user can also configure the Check Capture 

functions and perform upgrades of the application as well 

as has the permission to download user profiles for the site. 

Furthermore, this user can view checks at the item level or 

a batch at the summary level classified with multiple 

accounting codes, view/download CIRA CSV reports and 

ACR Activity reports, run CIRA queries and view other 

general reports such as the SF215 Deposit Ticket and 5515 

Debit Voucher reports. The agency user can view if an 

endpoint is designated for summary level classification, and 

the agency comments associated to an endpoint. This user 

has the permission to download software or firmware to the 

terminal using the Download Check Capture application 

permission. Lastly, this user is authorized to download the 

OTCnet Local Bridge (OLB) application, install the OLB 

certificate, install the OLB application, create the OLB 

profile, import OLB credentials, and start and stop the OLB 

application.

Agency PLSA, LSA

•
Bureau of the Fiscal Service 5 OTCnet User Roles Guide

Role Name Role Description Assignable By Applicable For

Check Capture

Applicable For

Deposit Reporting

Check Capture 

Operator

The agency user that has the authorization to scan checks 

into a batch, view and classify checks at the item level or a 

batch at the summary level with multiple accounting codes, 

close a batch, balance check amounts and enter batch 

control values during batch closing. The agency user can 

also view if an endpoint is designated for summary level 

classification, and the agency comments associated to an 

endpoint. This user is authorized to install the OTCnet 

Local Bridge (OLB) certificate, install the OLB application, 

create the OLB profile, import OLB credentials, and start 

and stop the OLB application. Additionally, the user can 

enter/apply the Accounting Code at the time of scanning 

checks is established. However, the user does not have 

authorization to accept duplicates, make MICR corrections, 

authorize the use of out-of-date LVD, or accept checks with 

poor quality.

Agency PLSA

Agency LSA 

•

Check Capture 

Lead Operator

The agency user in this role will have the ability to scan 

checks into a batch, view and classify checks at the item 

level or a batch at the summary level with multiple 

accounting codes, close a batch, edit a batch, balance 

check amounts, and enter batch control values during 

batch closing. This user is authorized to install the OTCnet 

Local Bridge (OLB) certificate, install the OLB application, 

create the OLB profile, import OLB credentials, and start 

and stop the OLB application. Additionally, this user is 

authorized to accept checks with poor quality, make MICR

line corrections, and accept duplicates. However, this user 

is not authorized, to use out-of-date LVD. This role can 

establish, maintain, and view processing options for an 

endpoint pertaining to summary level classification and 

agency comments.

Agency PLSA, LSA 

•
Bureau of the Fiscal Service 6 OTCnet User Roles Guide

Role Name Role Description Assignable By Applicable For

Check Capture

Applicable For

Deposit Reporting

Check Capture 

Supervisor

The agency user in this role is the most powerful user on 

the Check Capture site. The user can perform almost all 

the functions in Check Capture including view and classify 

checks at the item level or a batch at the summary level, 

accept duplicates, make MICR corrections, authorize the 

use of out-of-date LVD, accept checks with poor quality. As 

well as, view, modify, import accounting codes, and modify 

endpoint mappings. However, this user does not have any

permissions associated with scanning checks. To ensure 

“checks and balances,” scanning checks is reserved for a 

Check Capture Operator or Lead Operator only. This role 

can also establish, maintain, and view processing options 

that one or more lower level endpoints will use in OTCnet. 

This user is authorized to install the OTCnet Local Bridge 

(OLB) certificate, install the OLB application, create the 

OLB profile, import OLB credentials, and start and stop the 

OLB application.

Agency PLSA, LSA 

•

CIRA Viewer The agency user in this role can only view organization 

endpoints and CIRA records. This is the check processing 

role with the lowest level of access. The agency user can 

view if an endpoint is designated for summary level 

classification, and the agency comments associated to an 

endpoint.

Agency PLSA, LSA 

•

Deposit Approver The agency user in this role will approve the deposit report 

and submit the information to the TGA financial institution. 

Agency PLSA, LSA 

•

Deposit Preparer The agency user in this role prepares the deposit ticket and 

supporting information for transmission to the TGA financial 

institution.

Agency PLSA, LSA 

•

FPA Viewer The agency user in this role will only be able to search / 

view deposit and adjustments, and produce reports from it. 

Agency PLSA, LSA 

•
Bureau of the Fiscal Service 7 OTCnet User Roles Guide

Role Name Role Description Assignable By Applicable For

Check Capture

Applicable For

Deposit Reporting

Local Accounting 

Specialist

The agency user in this role is an expert on the 

organizational structure, reporting needs and accounting 

rules for its depositing and lower level endpoints. This role 

will establish, maintain and view the organizational 

structure, accounting code mappings to individual 

endpoints, and the processing options that one or more 

lower level endpoints will use in OTCnet.

Agency PLSA, LSA

•

MVD Editor The agency user in this role can create, update and read 

verification records. This role can also download CSV 

formatted reports, view other general reports such as the 

215 Deposit Ticket, 5515 Debit Voucher reports, and the 

ACR Activity report. The agency user can view if an 

endpoint is designated for summary level classification, and 

the agency comments associated with an endpoint.

Agency PLSA, LSA 

•

MVD Viewer The agency user in this role can read CIRA records in 

addition to read verification records and read block records 

containing only ABA permissions. This role also has the 

permission to download CSV formatted reports, view other 

general reports such as the 215 Deposit Ticket, 5515 Debit 

Voucher reports and the ACR Activity report. The agency 

user can view if an endpoint is designated for summary 

level classification, and the agency comments associated 

to an endpoint.

Agency PLSA, LSA 

•

View Report The agency user in this role will have access to agency 

reports with the exception of the CIRA CSV report. 

Agency PLSA, LSA 

• •

Deposit Confirmer The financial institution user in this role will verify the 

submitted deposit ticket, reject the deposit ticket, if 

necessary, forward the information to the Treasury, and 

create adjustments as necessary.

Financial Institution 

PLSA, LSA

•

FI Viewer The financial institution user in this role will only be able to 

search and view deposits and adjustments, view Financial 

Institution information and produce reports from it.

Financial Institution 

PLSA, LSA •
Bureau of the Fiscal Service 8 OTCnet User Roles Guide

Role Name Role Description Assignable By Applicable For

Check Capture

Applicable For

Deposit Reporting

Financial Institution 

Local Security 

Administrator (LSA)

The financial institution/federal reserve bank user in this 

role will maintain user access to an organization, including 

assigning/removing user roles and assigning/removing 

organization hierarchy access.

Financial Institution 

PLSA

•

Financial Institution 

Local Security 

Administrator

(PLSA)

The financial institution/federal reserve bank user in this 

role has the same capabilities as an LSA, with the 

additional capability of creating and modifying LSAs for 

their organization. There can only be one PLSA per 

financial institution.

OTCnet Customer 

Support Team

•

FRB Confirmer The FRB user in this role will verify the submitted deposit 

ticket, reject the deposit ticket if necessary, forward the 

information to the Treasury, and create adjustments.

•

FRB Viewer The FRB user in this role will only be able to search and 

view deposits and adjustments, view FRB information and 

produce reports from it. 

Financial Institution 

PLSA, LSA •
Bureau of the Fiscal Service 9 OTCnet User Roles Guide

Agency User Roles Combinations

Overview

OTCnet was developed to allow individual users to be granted specific roles that will enable them to perform their duties and job responsibilities. The 

following tables illustrate which Deposit Reporting and Check Capture user roles can be combined and assigned to an individual Agency user. 

Start by viewing the user roles columns at the top. All cells that contain a “•” in the column denote that the corresponding user role in the row on the left 

can be assigned to this user role.

Table 2. Combinable Agency Deposit Processing User Roles

Agency User Roles Agency PLSA Agency LSA Accounting 

Specialist

Local 

Accounting 

Specialist

Deposit 

Preparer

Deposit 

Approver FPA Viewer

Agency PLSA •

Agency LSA •

Accounting Specialist • • • •

Local Accounting 

Specialist • • • •

Deposit Preparer • • • •

Deposit Approver • • • •

FPA Viewer • • • • • •

CIRA Viewer • • • •

View Report • • • •

MVD Editor • • • •

MVD Viewer • • • • • •

Check Capture Operator • • • •

Check Capture Lead 

Operator • • • •

Check Capture 

Administrator • • • • •

Check Capture Supervisor • • • •
Bureau of the Fiscal Service 10 OTCnet User Roles Guide

Table 3. Combinable Agency Check Capture User Roles

Agency User Roles

Agency 

Manager

CIRA

Viewer

View 

Report

MVD

Editor

MVD

Viewer

Check 

Capture 

Operator

Check 

Capture 

Lead 

Operator

Check 

Capture 

Admin.

Check 

Capture 

Supvr.

Batch 

Approver

Batch 

Uploader

Agency PLSA •

Agency LSA • •

Accounting Specialist • • • • • • • •

Local Accounting Specialist • • • • • • • •

Deposit Preparer • • • • • • • •

Deposit Approver • • • • • • • •

Agency Manager • • •

CIRA Viewer • • • • • • •

View Report • • • • • • •

MVD Editor • • • • • • • •

MVD Viewer • • • • • • •

Check Capture Operator • • • • • •

Check Capture Lead 

Operator • • • • • • • •

Check Capture 

Administrator • • • • • • •

Check Capture Supervisor • • • • • • •

Batch Approver • •

Batch Uploader • •
Bureau of the Fiscal Service 11 OTCnet User Roles Guide

Financial Institution User Roles Combinations

Overview

OTCnet was developed to allow individual users to be granted specific roles that will enable them to perform their duties and job responsibilities. The 

table below illustrates which Financial Institution user roles can be combined and assigned to an individual Financial Institution user. Start by viewing 

the user roles columns at the top. All cells that contain a “•” in the column denote that the corresponding user role in the row on the left can be 

assigned to this user role.

Table 4. Combinable Financial Institution User Roles

Financial Institution User Roles FI PLSA FI LSA FI Confirmer FI Viewer

FI PLSA •

FI LSA •

FI Confirmer •

FI Viewer • • •
Bureau of the Fiscal Service 12 OTCnet User Roles Guide

OTCnet Report Access by User Roles

Overview

OTCnet was developed to allow individual users to be granted specific roles that will enable them to perform their duties and job responsibilities. The 

table below illustrates which Deposit Reporting user roles can be assigned to an individual in order to access OTCnet reports. Start by viewing the user 

roles columns at the top. All cells that contain a “•” in the column denote that the corresponding report in the row on the left can be accessed by this 

user role.

Table 5. User Roles Access to OTCnet Deposit Reporting Reports

Security Reports

Agency 

PLSA

Agency 

LSA

Accounting 

Specialist

Local 

Accounting 

Specialist

Deposit 

Preparer

Deposit 

Approver

FPA 

Viewer

Users by Access Group • •

User Information • •

Users by Role • •

Business Reports

Adjustments By OTC Endpoint • • •

Daily Voucher Report • •

Deposits By Accounting Code • • •

Deposits By OTC Endpoint • • •

Deposit History By Status • • •

Non-Reporting OTC Endpoint • • • • •

Processing Options by Agency Endpoint • •

Administrative Reports

View Vouchers Complete • • •

View Voucher Event Log • • •

View Voucher Event Detail • • •

View Vouchers In Progress • • •

Deposit Processing Historical Reports

Deposit Processing Historical Reports • • •

Adjustment Historical Report • • •
Bureau of the Fiscal Service 13 OTCnet User Roles Guide

OTCnet Report Access by User Roles

Overview

OTCnet was developed to allow individual users to be granted specific roles that will enable them to perform their duties and job responsibilities. The 

table below illustrates which Check Capture roles can be assigned to an individual in order to access OTCnet reports. Start by viewing the user roles 

columns at the top. All cells that contain a “•” in the column denote that the corresponding report in the row on the left can be accessed by this user 

role.

Table 6. User Roles Access to OTCnet Check Processing Reports

Business Reports Agency Manager

CIRA 

Viewer View Report MVD Editor MVD Viewer

Check Capture 

Administrator

View CIRA • • • •

View CIRA CSV Report • • • •

Agency CIRA Report • • • • •

View Deposit Ticket • • • • •

View Debit Voucher • • • • •

View ACR Activity Report • • • • •

Administrative Reports

View Audit Log •

View Verification Records • •

LVD Contents Report • • • • •

Organizational Hierarchy 

Report •

•

•

•

•

Statistical Report • • • • •

Check Processing 

Historical Reports

CIRA CSV Historical Report • • • • •