G-Invoicing Newsletter

Welcome Back! 

We are very excited to share the G-Invoicing updates that have been in-progress over these past few 

months. A lot of work was put forth on each update to ensure they reflect our goal to improve the quality of 

Intragovernmental Buy/Sell Transactions (IGT) data in support of a more accurate financial management by 

Federal Trading Partners! This newsletter provides further insight into the recently shared decisions that have 

been communicated with the IGT community through many avenues. We hope you all enjoy the newsletter 

and would like to thank everyone for all your continued feedback and support!

G-Invoicing Team 

Most of you recognize the G-Invoicing team through ITWG meetings or email correspondence. The Fiscal 

Service team has grown as the project is gaining momentum. We would like to announce that Jaime Saling 

and Chris Beck have joined the team. They both have an impressive background in accounting functions 

and government regulations. In addition to joining the G-Invoicing project team, Jaime is the Director of 

the Financial Reports & Advisory Division and Chris is the Manager of the General Ledger & Advisory 

Branch. 

Save the Date! Trading Partner Rendezvous!

Fiscal Service published Bulletin No. 2018-10: Implementing G-Invoicing 

(https://tfm.fiscal.treasury.gov/v1/bull/18-10.html) which outlines the requirements and guidance for FPAs 

to implement G-Invoicing by June 30, 2021. Fiscal Service would like to thank FPAs for their collaboration in 

setting the date through the Financial Management Standards Committee (FMSC). Additionally, as GInvoicing is being incrementally developed, Fiscal Service will continue to collaborate with the FPAs through 

discussions that will occur at the Intragovernmental Transactions Working Group (ITWG) and FMSC 

meetings. 

As G-Invoicing is being developed and implemented incrementally, FPAs are encouraged to begin 

leveraging its functionality to ensure they are positioned to comply with the mandate on June 30, 2021. 

G-Invoicing is now open for business and available for the brokering of General Terms & Conditions (GT&C) 

between Federal Trading Partners. The next scheduled enhancement to the application is March 2019 and 

will provide a platform for exchanging Order information in support of Intragovernmental Buy/Sell 

Transactions. Prior to June 30, 2021, additional enhancements will address exchanging performance 

information, rules to initiate settlement, processing of advances, and support for adjustments to 

settlement. 

FPAs can send inquiries regarding the requirement to implement G-Invoicing or requests to initiate the onboarding process to Fiscal Service at IGT@fiscal.treasury.gov. Additionally, Fiscal Service will host open 

“Office Hours” in November and December where FPAs may come with questions regarding the 

requirements and guidance to implement G-Invoicing. Look for the signup page on the Fiscal Service 

webpage. 

Our Agency Implementation Team (AIT) is actively supporting end-user training, account set-up, and 

Agency focus group discussions in support of onboarding activities to the G-invoicing system. For 

additional information regarding the G-Invoicing Program please visit our website at: 

https://www.fiscal.treasury.gov/fsservices/gov/acctg/g_invoice/g_invoice_home.htm.

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G-Invoicing Newsletter

Performance Stage

Many agencies have IGT differences due to conflicting accrual information, policy interpretations, 

delivery/shipping methodology, and lack of communication. G-Invoicing is introducing the Performance 

transaction as a stage within the Buy/Sell transaction lifecycle to help facilitate the communication and 

information between two trading partners. The Performance transaction is required and will help support 

accounting entry such as recording accruals and liquidations of advances within the same accounting 

period.

Fund settlement will occur upon completion of the Performance transaction. G-Invoicing will create the 

IPACs for the agencies and they will no longer use the IPAC system to manually create/submit bulk 

files. Once fund settlement occurs, G-Invoicing will receive the remittance advice from the IPAC system 

and this will be available for agencies to download. Both the Requesting and Servicing Agency must agree 

upon the FOB Point at the Order header level. The selection of Source/Destination/Other will determine 

which Performance transaction will initiate fund settlement.

Source - Fund settlement is initiated by the Servicing Agency’s Performance transaction when 

Performance Type is ‘Delivered’

Destination - Fund settlement is initiated by the Requesting Agency’s Performance transaction 

when Performance Type is ‘Received’ or after the constructive receipt days, previously agreed upon 

at the Order level, have expired

Other – Same as Destination

Requiring the Performance transaction and initiating fund settlement upon completion of the Performance 

transaction provides many benefits to agencies. This leverages data brokered through G-Invoicing to 

streamline the settlement process. Agencies will now have less reliance upon IPAC and existing interfaces 

such as the IPAC Bulk File. Agencies will only be using the G-Invoicing application rather than jumping back 

and forth between G-Invoicing and IPAC. This also ensures G-Invoicing will contain a complete set of data 

supporting the IGT Buy/Sell transaction lifecycle. Standardizing the set of data used at the Performance 

transaction and implementing this requirement will help provide the necessary communication/data that 

is missing today and leading to material IGT differences.

Orders Up!

In March 2019, the next step in the Intragovernmental Buy/Sell transaction lifecycle will be available when 

G-Invoicing Release 2.2 is deployed. Release 2.2 will provide a platform for exchanging Order information. 

Users will be able to enter data manually through a user interface developed in conjunction with FPAs who 

participated in User Design Sessions. For FPA’s that have more orders than their fingers can key, an 

application interface is available to push (aka upload) and pull (aka download) order information between 

G-Invoicing and your Agency systems via web services. 

Before an order can be placed, a GT&C must be approved by both Trading Partners and be “open for 

orders”. Many orders can be placed under a single GT&C as long as the terms and conditions apply to the 

orders and represent buy/sell transactions being conducted between the Buyer and Seller’s Agency 

Location Code noted on the GT&C. Within G-Invoicing, an order is initiated by the buyer and can be 

accepted or rejected by the seller. The seller is responsible for adding their data such as standard line of 

accounting information. 

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Orders Up! (continued from page 2)

As we get closer to March 2019, additional training materials for Orders will be located on the G-Invoicing 

website. Don’t wait to put your order in! Start thinking about it now as June 30, 2021 will be here before 

you know it. FPA’s need to ensure that all orders with a performance period extending to June 30, 2021, 

or later, will be included in G-Invoicing.

Get into Your Trading Partner’s Business 

In addition to mandating G-Invoicing implementation, TFM Bulletin No. 2018-10 also requires FPAs to 

provide implementation plans to Fiscal Service at IGT@fiscal.treasury.gov no later than May 31, 2019. To 

aide with implementation plan development, a template is being provided to FPAs with key focus areas to 

include in implementation plans along with a request for specific information to be shared with Trading 

Partners. This template can be found at Fiscal Service’s G-Invoicing website. The plans should also 

address the FPA’s strategy to ensure all orders with a performance period extending to June 30, 2021, or 

later, will be included in G-Invoicing.

Fiscal Service will create a dashboard with these plans and publish them on the G-Invoicing website by 

July 19, 2019. You’ll be able to get into your Trading Partners business so you can effectively plan your 

implementation of G-Invoicing! Additionally, Fiscal Service will host open “Office Hours” in November and 

December where FPAs may come with questions regarding the Agency Implementation plans. Look for 

the signup page on the Fiscal Service webpage.

Intra-ALC Available Soon!

IPAC Release 18.2.3 is scheduled for November 2018. What does this mean for agencies? It means IntraALC trading in IPAC will be allowed. For this to occur, CARS had to be updated as well. The following 

includes key points the release will offer:

• One ALC will be able to trade with itself in IPAC.

• IPAC will no longer reject transactions when the Originating ALC and the Customer ALC are 

the same ALC’s.

• The bulk file will allow Intra-ALC trading without any changes to the bulk file format or TAS 

validations.

• Originating ALC and Customer ALC can be identical.

• The release will align IPAC with G-Invoicing to allow Intra-ALC trading.

• Offers agencies a paper trail for Intra-ALC trading.

• IPAC reports and CSV downloads will display Intra-ALC transactions using the same criteria as 

other transactions.

G-Invoicing aligns with the IPAC release to support Intra-ALC trading.

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G-Invoicing Newsletter

To subscribe and receive email notifications to G-Invoicing newsletters, please access the Fiscal Service 

G-Invoicing Website and select “Subscribe to Updates”.

Enter your email address and select G-Invoicing prior to submitting.

ContactInformation

Fiscal Service G-InvoicingTeam 

IGT@Fiscal.Treasury.Gov

Federal Reserve Bank Treasury Support Center 

GInvoicing@stls.frb.org

Monday-Friday 7:00 am-8:00 pm CST 

Phone: (877) 440-9476

Fax: (314)-444-7346

Fiscal Service G-Invoicing Website: 

https://www.fiscal.treasury.gov/fsservices/gov/acctg/g_invoi

ce/g_invoice_home.htm

Key Dates

Office Hours: Nov 6th & 20th, Dec 4th & 18th 2018

GT&C User Training: Nov 14th & 28th, Dec 12th 2018

GT&C Training Webinar: Nov 7th & Dec 5th 2018

Next ITWG Meeting: Dec 11th 2018

Jan 2019.....Update Order and Publish 

Performance Specifications

May 31, 2019.....Agency Implementation Plans Due 

August 2019..... Performance Transaction Exchange 

Functionality

June 2020.....Performance Validations to Initiate

G-Invoicing Settlement

June 30, 2021.....G-Invoicing Mandate

The Bureau of the Fiscal Service strongly encourages Federal Program Agency 

representatives to join our ITWG group and share your business processes and 

requirements with us to help better define the functionality and implementation 

approach for G-Invoicing.

Central Location for Important Documents

https://www.fiscal.treasury.gov/fsservices/gov/acctg/g_invoice/g_invoice_home.htm

• Creating & Approving GT&C Videos

• Data Standards

• Intragovernmental Transactions Working Group

• Fiscal Service Annual CFO Fiscal Service Letter

• Fiscal Service Data Registry

• Frequently Asked Questions

• G-Invoicing User Guides

• Interagency Agreement (IAA) Forms

• System Mapping & Validation Rules

• Trading Partner Directory

• Training Opportunities

• Treasury Financial Manual

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