Intragovernmental Transactions

Working Group (ITWG)

December 11, 2018
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Today’s Agenda

• Tentative ITWG Schedule (Alex Abshire)

• Survey Results (Alex)

• IGT Program News (Chris Beck/Wes Vincent)

• Performance Updates (Chris/Wes)

• G-Invoicing Program Guide (Brian Casto) 

• Survey Questions (Alex)
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Tentative ITWG Schedule

 September 11 – G-Invoicing Implementation

 October 23 – Performance/Settlement 

 December 11 – Performance Rules / Program Guide

Planned Dates: Jan 8, Feb 12, Mar 12, Apr 9, May 14

Future Topics:

• Remittance Data

• System of Record

• Sensitive Agency Data 2-3 pm ET
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Survey Results

• Agencies responded that they will need guidance on 

converting orders “in-progress” to G-Invoicing during 

onboarding 

• A single Order may contain Lines w/ or w/o Assisted 

Acquisition

– Y/N Indicator on header to control entire Order

• Incremental advances will be accommodated

• BETCs will be assigned by G-Invoicing

– COLL for Servicing Agency

– DISB for Requesting Agency

– Adjustment BETCs will be used when applicable 
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Survey Results (cont.)

• BPN on Order has moved from Schedule to Header

– BPN or ACC is required (no change)

• AAC remains on the Order Schedule

– BPN+4 remains on Order Schedule as optional

• Unit of Measurement (GINV) versus Unit of Issue (IPAC)

– Mapping thousands of UOMs to hundreds of UOIs would leave gaps

– No UOM/UOI conversion will be done

• e.g., G-Invoicing will not convert 1 dozen to 12 each

– Unit of Measurement in G-Invoicing will not be mapped to Unit of 

Issue in IPAC

– Reconcile GINV and IPAC by comparing quantity, price and amount

– Agencies should pull Remittance information from GINV where UOM 

and Description will be available
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IGT Program News

• IPAC Release 18.2.3 implemented

– IPAC now allows Intra-ALC trading to align with 

G-Invoicing; offers an electronic trail for Intra-ALC 

trading 

• G-Invoicing Implementation Plans 

– TFM Bulletin 2018-10 requires all FPAs to submit implementation 

plans to Treasury May 2019

– Fiscal Service is hosting a webinar to address agency 

implementation plan questions on December 13; Agencies can 

register for the session here
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IGT Program News (Cont’d) 

• G-Invoicing r2.2 Update 

– Available to FPAs March 4 2019

– Webinars will be scheduled to provide an 

overview of changes and new functionality.

– Webinars targeted to start early February 2019

– User Guides, workshops, and training material will be updated and 

published to support end user training.

• Efforts continue to finalize performance specifications Jan 

2019 
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Performance Transaction 

• Performance initiates Settlement

– FOB Point determines which partner controls movement of funds

– FOB Point and Constructive Receipt Days are agreed to on Order 

Header

– FOB Source: Seller controls with Delivered/Performed transaction

– FOB Destination: Buyer controls with Received/Accepted

– Adjustments are controlled the same way

• Partners exchange Performance transactions to 

communicate Accounting Entries

– Seller’s Delivered/Performed transaction communicates Liquidation 

of Advance or completion of Deferred Billing 
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Four (4) Performance Types

1. Advance: Can be initiated by either partner

– Adjustments to advances can also be triggered by either partner

2. Deferred Payment (Seller only): Seller performance with no associated 

settlement; supports communication of accruals

– Only allowed when Advance Payment Indicator is No 

3. Delivered/Performed (Seller only): Required in all cases

– When Advance Payment Indicator is No:

• For FOB Source this initiates settlement

• For FOB Destination this starts the clock for Constructive Receipt Days (CRD)

– Represents Liquidation when Advance Payment Indicator is Yes

4. Received/Accepted (Buyer only): Acknowledgement

– For FOB Destination the Buyer must respond to Seller’s Delivered/Performed

• Constructive Receipt created if no response from Buyer

– Optional for FOB Source and/or Advance Payment Indicator is Yes
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Performance – FOB Source 

• Delivered/Performed is required in every case (by Seller)

• Advance followed by Delivered/Performed for Liquidation

• Deferred Payment is followed by Delivered/Performed (to 

Collect on Work in Progress)

Step 1 Step 2 Step 3

Advance Buyer or Seller

Advance

Seller

Delivered/Performed

(Optional) Buyer

Received/Accepted

Collect (pull) Seller

Delivered/Performed

(Optional) Buyer

Received/Accepted

Deferred 

Billing

Seller

Deferred Payment

Seller

Delivered/Performed

(Optional) Buyer

Received/Accepted

Adjustment 

Non-Advance

Seller

(-) Delivered/Performed

Adjustment 

Advance

Buyer or Seller

(-) Advance

Scenario

Performance Transactions

FOB Source
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Performance – FOB Destination 

• Delivered/Performed by Seller is followed by 

Received/Accepted by Buyer 

– Constructive Receipt enforced by G-Invoicing after ‘n’ days

Step 1 Step 2 Step 3

Advance Buyer or Seller

Advance

Seller

Delivered/Performed

Buyer

Received/Accepted

Pay (push) Seller

Delivered/Performed

Buyer

Received/Accepted

Deferred 

Billing

Seller

Deferred Payment

Seller

Delivered/Performed

Buyer

Received/Accepted

Adjustment 

Non-Advance

Buyer

(-) Received/Accepted

Adjustment 

Advance

Buyer or Seller

(-) Advance

FOB Destination

Scenario

Performance Transactions
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Performance Next Steps 

• Review survey results from ITWG

• Consult with Vendors and other key stakeholders

• Publish final Performance specifications on G-Invoicing 

website end of January 2019
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Draft G-Invoicing Program Guide 

• Fiscal Service is developing a G-Invoicing 

Program Guide to help bridge USSGL 

entries and IGT Buy/Sell activity brokered 

through G-Invoicing

• Presented to the USSGL Issues Resolution Committee (IRC) 

on December 4th 2018. 

• For any questions, comments, or feedback please contact 

Brian Casto, Brian.Casto@Fiscal.Treasury.Gov
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Survey Questions for Today

1. Please provide your agency name and (ideally) your contact info so we 

can address your concerns.

2. Does your agency have any known issues with the Performance 

Transaction as presented here today? If so, what are they?

3. What should be set as the maximum value for Constructive Receipt 

Days. Please explain.

4. Would your agency benefit if G-Invoicing were to support informational 

(only) performance types such as Shipped or Estimated Delivery? If so, 

how?

5. Does your agency feel the draft Program Guide is accurate or do you 

have specific questions on the guide?