Navy Cash Bulletin

Volume 19: Issue 2 April/May/June 2022

In This Issue:

Disbursing News

- UST Level 8 Reporting Update

- DSSN Consolidation and DDS Implementation

Sailor of the Month

- Additional Resources

- Fleet Events/Training

- Points of Contact
Disbursing News

EFFECTIVE IMMEDIATELY: Updated Level 8 Reporting Procedures

BLUF: Treasury has implemented an updated control in which UST checks that are not processed in Form Level 

8 Reporting prior to presenting to banks, will not be honored by banks and be flagged as fraudulent. Actions 

must be taken immediately for those commands using NFRS. *(Procedure not applicable to ships using DDS). 

• Modification to Navy Ship UST Check reporting. Navy Tactical Units will report check issue data at the 

time each check is issued by emailing all pertinent check information in the body of the email (see 

bullets below). Send emails To either 

• DFAS.CLEVELAND-OH.JAF.MBX.LANT-FINANCIAL-RETURNS@MAIL.MIL (Atlantic Fleet) or 

DFAS.CLEVELAND-OH.JAF.MBX.PAC-FINANCIAL-RETURNS@MAIL.MIL (Pacific Fleet),

• Cc DFAS.CLEVELAND-OH.JFM.MBX.DISBURSING-AUTOMATION@MAIL.MIL

• Emails must be sent in advance of any Exchange for Check business or the same day for Checks issued 

to individuals or private parties in exchange for services or supplies when command Purchase Card or 

Husbanding Agent payments are NOT an option (i.e. emergency payments). DFAS Treasury Reporting 

will perform level 8 reporting and send confirmation back to the disbursing office by the next business 

day. 

– Email Subject Line: Reporting UST Check issuance DSSN #### on DD Mmm YYYY

– Pertinent information (in the body of the email):

• Check Number

• Date of Check Issuance (cannot be a future date)

• Check Amount

• Name and appointed position of Disbursing Official signing the check

• Payees Name

• Purpose of Payment (i.e. supplies, services, travel payment, etc.)

Modification to Navy Ship Monthly Packages Submission (uploads to DACS). Include copies of issued UST 

Checks immediately after the SF 1179 as part of the first Check List items scanned and retained to DACS. Omit 

copies of UST Checks in the second Check List items scanned and retained to DACS. This will help with monthly 

UST Check issuance reviews being performed by DFAS, Navy FM, NAVSUP and Fleet disbursing oversight offices 

for compliance with Navy policies.
Disbursing News

DSSN Consolidation and DDS Implementation 

BLUF The DON will be disestablishing all Department of Navy Non-Treasury Disbursing Office (NTDO) DSSN for Navy and 

consolidating business to either DON TDO Agency Location Code (ALC) or centralized Defense Finance and Accounting 

Services, Cleveland (DFAS-CL) NTDO DSSN. This action is being taken to minimize the complexity of the DONs financial 

systems environment. DFAS-CL, ASNFMO/FMP, NAVSUP, FLCs, Fleet TYCOMs and other Navy Disbursing Stakeholders are 

working hard to create and develop robust Standard Operating Procedures for the Afloat community to support the 

consolidation effort. All Navy ships will be phased into DSSN Consolidation Plan and scheduled to migrate over the next 

12 months. NAVSUP/FLCs and TYCOMS are working together to identify a date for each ships transition. 

To prepare for Consolidation it is important to train on the capabilities of the Deployable 

Disbursing System (DDS). NFRS will be replaced by DDS. 

28 Training Videos available at https://www.milsuite.mil/video/

DDS Training DATES are shown on Fleet Events & Training Page of this bulletin.

DDS Navy Training Videos

VIDEO MilTube Location 

001 General Information (DDS) https://www.milsuite.mil/video/52602

002 Logging into DDS https://www.milsuite.mil/video/51624

003 Opening a New Business Day (DDS) https://www.milsuite.mil/video/52678

004 Agent Processing (DDS) https://www.milsuite.mil/video/52634

005 DD1081 Advances (DDS) https://www.milsuite.mil/video/51631

006 Exchange Transactions (DDS) https://www.milsuite.mil/video/52674

007 Manual Disbursements (DDS) https://www.milsuite.mil/video/52670

008 SF1034 Public Voucher (DDS) https://www.milsuite.mil/video/51575

009 Manual Collections (DDS) https://www.milsuite.mil/video/51576

010 DD1131 Certify (DDS) https://www.milsuite.mil/video/51577

010a DD1131 Cash Colltion Voucher Reject (DDS) https://www.milsuite.mil/video/51583

010b DD1131 - Edit (DDS) https://www.milsuite.mil/video/51588

013 Check-EFT for Cash (DDS) https://www.milsuite.mil/video/51959

014 Print Checks and Check Register (DDS) https://www.milsuite.mil/video/51439

015 Cash Received from Bank (DDS) https://www.milsuite.mil/video/51431

017 Close Out Process (DDS) https://www.milsuite.mil/video/38238

018 DD1081 Stmt Agent Officer’s Acct - Returns https://www.milsuite.mil/video/52676

019 DD2665 - Daily Agent Acctbty Summary (DDS) https://www.milsuite.mil/video/51423

025 Journal Voucher (DDS) https://www.milsuite.mil/video/52003

026 Vault to Vault Transfer (DDS) https://www.milsuite.mil/video/52072

028 Accommodation Exchange Transactions (DDS) NOT COMPLETE - COMING SOON
Disbursing News

DSSN Consolidation and DDS Implementation 

Matrix of Training materials available for download via the SAILOR website. DDS Documents 

can be filtered using the System Library dropdown and checking the DDS box. 

DDS Training DATES are shown on Fleet Events & Training Page of this bulletin.

DDS and Consolidated DSSN 8851

SOPs and Powerpoint Training Documentation

7/21/2022

Process SOP PowerPoint/Notes

High Level Overview 11_DDS_Afloat_ProcessFlows_Jun 22 2022_Draft

DSSN To DSSN Transfers SOP for DSSN to DSSN 

Transfers_20220630

05_DDS_DSSN_ConsolidDSSN_Xfer_June 22 2022_Draft

09_DDS_Check Processing_June 22 2022

Cash Replenishment and 

Return to Treasury, 

including Check for Cash

SOP for DSSN 8851 Cash 

Replenishment and Return to 

Treasury _20220630

09_DDS_Check Processing_June 22 2022

07_DDS_Deposits_June 22 2022_Draft

Disbursements SOP for DSSN 8851 Afloat 

Disbursements_20220630

08_DDS_SF 1034 Public Voucher for Purchases and Services_June 22 2022

09_DDS_Check Processing_June 22 2022

Collections SOP for DSSN 8851 Afloat 

Collections_20220630

06_DDS_DD1131_Collections_June 22 2022

Accommodation 

Exchange

SOP for DSSN 8851 

Accommodation 

Exhange_20220630

04_PMO_DDS_Exchange_Transactions_June 22 2022_Draft

06_DDS_DD1131_Collections_June 22 2022

08_DDS_SF 1034 Public Voucher for Purchases and Services_June 22 2022

Daily Reporting, 

including Accept DD 

1081, Return DD 1081, 

End of Day, and End of 

Month Closeout

SOP for DSSN 8851 Afloat Daily 

Reporting_20220628

10_DDS_Close Out Process Daily Reporting_2665_June 22 2022

03_PMO_DDS_DD1081_Statement_AgentAccount_Afloat_June 22 2022

Accessing DDS and 

Connecting to the DDS

website

(1)Navy Access Request Guide 

for DDS DSSN 8851

(2) DDS Navy Centralized DSSN 

Connection Guide 3/16/2022

(1)How to use AMPS to submit DD577s to DFAS to obtain a 

USER ID for DDS

(2)How to confirm DDS JAVA Exceptions are in place on the workstation 

and access the DDS URL 

DDS Application Users 

Guide

US Navy DDS Application User 

Guide v1.3_6/5/2022

https://sailor.navy.mil/sailor/home.cfm
Incomplete Forms for Civilian, Contract Riders and Merchants

A completed 2887/2888/2889 form is vital to the NavyCash program in order to perform to its 

operational peak. Without completed banking information, the transfer of funds from the 

Civ/Contractors/Merchants home account to and from the Navy Cash card will not take place. The 

Civ/Contractor will not be able to receive unused funds back to their home account and reciprocally the 

DISBO will not be able to collect any negative balances from the rider if they overdraft. Although this 

does not happen often, it is still an issue that we would like to have corrected in the future; by following 

the guidelines of having, the correct forms filled out correctly and in future. Some points to keep in mind 

are 1. A cardholder mostly can only go negative if they have previously provided a bank account. If they 

have a negative balance, then they should bring cash to Disbursing on the ship to clear the negative 

balance. 2. Without bank account information, cardholders would have to visit Disbursing with cash. The 

Navy Cash program is trying to reduce the amount of cash being presented to Disbursing. 3. A FS Form 

2889 is only required for DoD Contractors and the FS Form 2888 is only for merchants.

All forms must be completely filled out. The Disbursing Officer should return all incomplete forms 

without completing enrollment if given an incomplete form.

**********************************************************************************************

NAVY CASH OPEN LOOP DECLINES

Know your balance!

Navy Cash open loop transaction (Debit or strip transactions) declines are on the rise. This indicates many 

cardholders are unaware of their strip/Debit feature balance before using it to make retail purchases or 

ATM withdrawals. We encourage the use of the strip for retail purchases but also expect cardholders to 

take personal responsibility to ensure there are sufficient funds to conduct retail transactions when using 

their Navy Cash Card. Not knowing one’s balance opens one to risk for a declined transaction or denied cash 

withdrawal at an ATM.

Plan of the Day notes should be part of your regular rotation to the crew to remind them to check their 

balances at the kiosk or to register for an online account by visiting www.navycash.com. Additionally, 

advise cardholders to load their strip/Debit fund 48 to 72 hours prior to beginning retail transactions to 

ensure the funds are available on the card.

Navy Cash had created a Navy Cash Cardholder User Guide with helpful information for cardholders on 

retail use, balance holds and withdrawals. Disbursing officers should have these available for their 

cardholders, please contact your Navy Cash FLC for “NavyCash Cardholder User Guides” which are available 

for printing on demand.

Please encourage your cardholders to know their balance and help to minimize declines

FLC Recommendations Reminders

Sailor of the Month

April 2022

ENS Alison Dunbar, the Disbursing, Sales and Postal Officer aboard the USS DEWEY (DDG 105) has 

been selected as the Navy Cash Sailor of the Month. ENS Dunbar was responsible for transitioning USS 

DEWEY as DDG 105 homeport shifted from San Diego, CA to Yokosuka, Japan. ENS Dunbar kept the 

Navy Cash system operational through 4 Forward Deployed Patrols, despite intermittent IP services 

and national tasking that limited the ship’s emissions and non-essential services. She was a crucial 

liaison between USS DEWEY Information Technicians and Navy Cash Support Representatives as they 

worked together to fix a systemic problem within the Navy Cash/CANES system that had be present 

months before her arrival onboard. ENS Dunbar’s technical knowledge, procedural compliance and 

stringent control of the operation led to an “EXCELLENT” on an unannounced Field and Examination 

Group Examination. She continues to boost crew morale with Navy Cash services, keeping smiles on 

sailor’s faces despite the high OPTEMPO of SEVENTH Fleet. ENS Dunbar embodies USS DEWEY’s 

mantra - always having “The Will to Fight.” 

From the Office of FLC Yokosuka
Sailor of the Month

May 2022

Lieutenant Junior Grade Stephanie Jamieson, Disbursing and Sales Officer aboard USS Carter Hall LSD 50, 

homeported in Norfolk, VA was selected as the Navy Cash Sailor of the Month. Her outstanding leadership, 

technical acumen, and superb management have been an integral and crucial part of CARTER HALL’s success. 

Her Disbursing and Navy Cash Operation are in full compliance with DoDFMR and SOP instructions. Her high 

standards, coupled with the strict adherence to procedural compliance, led to CARTER HALL earning a grade 

of OUTSTANDING during the most recent Field Examination Group audit that was completed on March 14th

2022. Her performance and maintenance of the Navy Cash System has been nothing short of outstanding. She 

achieved a 97% collection rate on the FS 2887 Missing Summary Report on file while diligently managing her 

negative balance ledger to reflect no negative balances over 60 days old. Lieutenant Junior Grade Stephanie 

Jamieson technical knowledge and customer service are a strong reminder of the Supply Corps devotion to 

supporting the warfighter. Her noteworthy accomplishments, steadfast resolve and devotion to duty make her 

well deserving of the title “Navy Cash Sailor of the Month.”

From the Office of FLC Norfolk
Sailor of the Month

June 2022

LTJG Abigail Huson, the Disbursing and Sales Officer aboard the USS WILLIAM P. LAWRENCE (DDG 110), 

home-ported in Pearl Harbor, HI, has been selected as the Navy Cash Sailor of the Month. Since reporting in 

July 2020, LTJG Huson has flawlessly maintained her Navy Cash and disbursing operations through 

deployment, DSRA, and Basic Phase. While in DSRA, she executed two migrations and many planned down 

periods but maintained her operations due to superior planning and preparation. Her outstanding customer 

service and prompt system troubleshooting have positively impacted the crew morale of over 260 personnel 

by working diligently to maintain all services on board. She has provided seven new merchants with integral 

training ensuring the system is used to its full intention and capability across the ship. Her attention to detail, 

timely communication, and proper policy are the reason her negative balance report is currently and 

routinely at zero. Additionally, her persistence was critical in reducing missing enrollment forms from 50 

when reporting onboard down to zero. LTJG Huson's strong technical knowledge coupled with a passion for 

her duties and customers makes her a shining example for adequately managing and maintaining the Navy 

Cash operation!

From the Office of FLC San Diego
Additional Resources

Navy Cash, DDS & OTCnet tech docs are available on SAILOR 2.1 

https://sailor.navy.mil/sailor/home.cfm

Navy Cash Treasury Website

Navycash.gov

Or

https://www.fiscal.treasury.gov

NAVSUP 727, NAVYCASH SOP, NAVY CASH SOP CHANGE 

NOTICE

https://fiscal.treasury.gov/navy-cash/procedures.html

NAVSUP News and Media

https://www.navsup.navy.mil/navsup/news

Deployable Disbursing System (DDS)

DDS Training Database: https://dds.test.csd.disa.mil/forms/frmservlet?config=dds-test-sqt_n

 

Tutorials: https://www.milsuite.mil/video
Fleet Events & Training Dates

Meet the Fleet

With the continued COVID travel and gathering restrictions in place, we will continue to suspend Navy Cash Meet 

the Fleet meetings with DISBOs, program office, NIWC, Treasury, SAIC and the Federal Reserve Bank until such 

time it is safe to hold these events. Until then, please continue to communicate to the program office through

your local FLC Navy Cash Representative. 

.

Navy Cash Refresher Training

Location Dates

San Diego, CA 13-16 SEPT 2022

Mayport, FL 17-20 Oct 2022

Yokosuka, Japan TBD

 DDS Training

07/28/2022 – Thursday 1:00 EST – 3:30 EST (via MS Teams) 

08/11/2022 - Thursday 1:00 EST – 3:30 EST (via MS Teams) 

8/15/2022 – 8/19/2022 TRAIN THE TRAINER – SAN DIEGO 

 

08/25/2022 - Thursday 1:00 EST – 3:30 EST (via MS Teams) 

9/19/2022 – 9/23/2022 TRAIN THE TRAINER – NORFOLK 

 

TRAINING RSVP: Email dfas.dscc.jje.mbx.bc-pm-team@mail.mil

 to receive an official OUTLOOK MS TEAMS INVITE
Points of Contact

Federal Reserve Bank Customer Service Center (CSC)

Customer Service Center (CSC)

Cardholders: (866) 3NAVYCASH or (866) 362-8922

Website: www.navycash.com 

E-mail: navycashcenter@frb.org

Disbursing Offices: (866) 6NAVYCASH or (866) 662-8922

Website: www.navycashcenter.com

Email: navycashcenter@frb.org

Others:

FAX: 1-(813)-533-5711 or 1-(866)280-5807

Enrollment Forms Shipping Address: FRB-KC

Attention: Forms 

2201 Farnam St

Omaha, NE 68102

(866) 662-8922 

NAVSUPHQ Navy Cash Program Office

Eric Burks, Navy Cash Supervisor eric.h.burks.civ@us.navy.mil

Beth Pollock, Program Manager beth.a.pollock.civ@us.navy.mil

Michael Harants, Deputy Program Manager michael.j.harants.civ@us.navy.mil

David Robertson, Installation Manager david.s.robertson16.civ@us.navy.mil

Melanie Truempy, Financial/Shipboard Auditor melanie.m.truempy.civ@us.navy.mil

Derek Takara, LCS EagleCash and Training Mgr derek.a.takara.civ@us.navy.mil

David Sulli, Logistics Management Specialist david.c.sulli.civ@us.navy.mil

John Titzel, Integrated Logistics Manager john.t.titzel.civ@us.navy.mil

Nicholas Brown, Program Analyst nicholas.g.brown4.civ@us.navy.mil

Jeff Salguero, CPO jeff.b.salguero.mil@us.navy.mil

Ralph Pieper, Information Systems Security Manager ralph.l.pieper@navy.mil

Will Lindsey, Information Systems Security Manager william.r.lindsey@navy.mil

Johathan Boyce, Information Systems Security Manager jonathan.boyce@navy.mil

NAVSUP FLC Navy Cash Fleet Support

Hugh Chin, Waterfront Support (LANTFLT) hugh.o.chin.civ@us.navy.mil

Andrew Yager, Waterfront Support (PACFLT) w.a.yager.civ@us.navy.mil

Restituto Herrera, Waterfront Support (Yokosuka) restituto.herrera@fe.navy.mil