34522 Federal Register / Vol. 70, No. 113 / Tuesday, June 14, 2005 / Notices 

This notice, which has been 

developed jointly with the Commodity 

Futures Trading Commission, is 

presented only for purposes of soliciting 

public comment on the proposed 

extension without change of the current 

rule. 

Type of Review: Extension without 

change of a currently approved 

collection. 

Affected public: Business or other forprofit institutions. 

Frequency: As required. Estimated 

average annual burden for the 

recordkeeping requirements of the rule 

for each respondent: 10 hours. 

Estimated average annual burden for 

the disclosure requirements of the rule 

per each respondent: 1 hour. 

Estimated number of respondents:

1,861. 

Estimated Total Annual Reporting 

and Recordkeeping Burden: 20,471 

hours. 

An agency may not conduct or 

sponsor, and a person is not required to 

respond to, a collection of information 

unless the collection of information 

displays a valid OMB control number. 

Records required to be retained under 

the Bank Secrecy Act must be retained 

for five years. 

Request for Comments 

Comments submitted in response to 

this notice will be summarized and/or 

included in the request for OMB 

approval. All comments will become a 

matter of public record. Comments are 

invited on: (a) Whether the 

recordkeeping requirement is necessary 

for the proper performance of the 

functions of the agency, including 

whether the information shall have 

practical utility; (b) The accuracy of the 

agency’s estimate of the burden of the 

collection of information; (c) Ways to 

enhance the quality, utility, and clarity 

of the information to be collected; (d) 

Ways to minimize the burden of the 

collection of information on 

respondents, including through the use 

of automated collection techniques or 

other forms of information technology; 

and (e) Estimates of capital or start-up 

costs and costs of operation, 

maintenance and purchase of services to 

provide information.

Dated: June 2, 2005. 

William J. Fox, 

Director, Financial Crimes Enforcement 

Network.

[FR Doc. 05–11808 Filed 6–10–05; 12:58 pm] 

BILLING CODE 4810–02–P

DEPARTMENT OF THE TREASURY

Financial Management Service; 

Privacy Act of 1974; Systems of 

Records

AGENCY: Financial Management Service, 

Treasury.

ACTION: Notice of systems of records.

SUMMARY: In accordance with the 

requirements of the Privacy Act of 1974, 

as amended, 5 U.S.C. 552a, Financial 

Management Service is publishing its 

inventory of Privacy Act systems of 

records.

SUPPLEMENTARY INFORMATION: Pursuant 

to the Privacy Act of 1974 (5 U.S.C. 

552a) and the Office of Management and 

Budget (OMB) Circular No. A–130, 

Financial Management Service (FMS) 

has completed a review of its Privacy 

Act systems of records notices to 

identify minor changes to those notices. 

The following systems of records have 

been added to the bureau’s inventory of 

Privacy Act notices since August 21, 

2001: 

FMS .004—Education and Training 

Records, published June 3, 2004, at 69 

FR 31454. 

FMS .017—Collections Records, 

published on February 4, 2003, at 68 FR 

5691. 

This publication incorporates the 

amendments to FMS.003 published on 

January 9, 2003 at 68 FR 1216, FMS.002, 

.014 and .016 published on February 26, 

2003 at 68 FR 8964, FMS.002 and .016 

published on April 1, 2003 at 68 FR 

15796, and FMS.016 published on May 

6, 2004 at 69 FR 25461. 

The systems notices are reprinted in 

their entirety following the Table of 

Contents. 

Systems Covered by This Notice 

This notice covers all systems of 

records adopted by the Bureau up to 

May 2, 2005. The systems notices are 

reprinted in their entirety following the 

Table of Contents.

Dated: June 2, 2005. 

Nicholas Williams, 

Deputy Assistant Secretary for Headquarters 

Operations.

Financial Management Service (FMS)

Table of Contents 

FMS. 001—Administrative Records. 

FMS .002—Payment Issue Records for 

Regular Recurring Benefit Payments. 

FMS .003—Claims and Inquiry Records on 

Treasury Checks, and International 

Claimants. 

FMS .004—Education and Training Records 

FMS .005—FMS Personnel Records. 

FMS .007—Payroll and Pay Administration. 

FMS .010—Records of Accountable Officers’

Authority With Treasury. 

FMS .012—Pre-complaint Counseling and 

Complaint Activities. 

FMS .013—Gifts to the United States. 

FMS .014—Debt Collection Operations 

System. 

FMS .016—Payment Records for Other Than 

Regular Recurring Benefit Payments. 

FMS .017—Collections Records

TREASURY/FMS.001

SYSTEM NAME: 

Administrative Records—Treasury/

Financial Management Service. 

SYSTEM LOCATION: 

Financial Management Service, U.S. 

Department of the Treasury, Prince 

George Metro Center II, 3700 East-West 

Highway, Room 144, Hyattsville, MD 

20782. Also, please see Appendix I. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Financial Management Service 

personnel. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

(1) Motor Vehicle Accident Reports. 

(2) Parking Permits. (3) Distribution list 

of individuals requesting various 

Treasury publications. (4) Treasury 

Credentials. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

5 U.S.C. 301. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

These records may be used to: 

(1) Disclose to GSA for drivers 

permits, parking permits, accident 

reports, and credentials; 

(2) Disclose to GPO for servicing 

public on Treasury publications. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, DISPOSING

OF RECORDS IN THE SYSTEM: 

STORAGE: 

Hard copy and microcomputer. 

RETRIEVABILITY: 

By name and by Treasury publication. 

SAFEGUARDS: 

Locked containers. 

Administrative Procedure—names are 

not given to anyone except those who 

control the listing. 

RETENTION AND DISPOSAL: 

(1) Distribution List—destroy one year 

after declared obsolete. 

(2) Motor Vehicle Accident Reports—

six years after closure of the case. 

(3) Parking permits and Treasury 

Credentials—destroy 3 months after 

return to issuing officer. 

Federal Register / Vol. 70, No. 113 / Tuesday, June 14, 2005 / Notices 34523

SYSTEM MANAGER(S) AND ADDRESS: 

Director, Facilities Management 

Division, Financial Management 

Service, U.S. Department of the 

Treasury, Prince George Metro Center II, 

3700 East-West Highway, Room 144, 

Hyattsville, MD 20782. 

NOTIFICATION PROCEDURE: 

Inquiries under the Privacy Act of 

1974 shall be sent to the Disclosure 

Officer, Financial Management Service, 

U.S. Department of the Treasury, Liberty 

Center Building, 401 14th St., SW., 

Washington, DC 20227. All individuals 

making inquiries should provide with 

their request as much descriptive matter 

as is possible to identify the particular 

record desired. The system manager will 

advise as to whether the Service 

maintains the record requested by the 

individual. 

RECORD ACCESS PROCEDURES: 

Individuals requesting information 

under the Privacy Act of 1974 

concerning procedures for gaining 

access or contesting records should 

write to the Disclosure Officer at the 

address shown above. All individuals 

are urged to examine the rules of the 

U.S. Department of the Treasury 

published in 31 CFR part 1, subpart C 

concerning requirements of this 

Department with respect to the Privacy 

Act of 1974. 

CONTESTING RECORD PROCEDURES: 

See ‘‘Record access procedures’’

above. 

RECORD SOURCE CATEGORIES: 

Financial Management Service 

personnel. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

APPENDIX I to FMS.001

Motor Vehicle Accident Reports: 

Prince George Metro Center II, 3700 

East-West Highway, Room 127, 

Hyattsville, MD 20782. 

Parking Permits: 1. Prince George 

Metro Center II, 3700 East-West 

Highway, Room 127, Hyattsville, MD 

20782. 

2. Liberty Center Building, 401 14th 

Street, SW., Room 118, Washington, DC 

20227. 

Distribution List: Prince George Metro 

Center II, 3700 East-West Highway, 

Hyattsville, MD 20782. 

Treasury Credentials: Prince George 

Metro Center II, 3700 East-West 

Highway, Room 158–B, Hyattsville, MD 

20782. 

TREASURY/FMS.002

SYSTEM NAME: 

Payment Issue Records for Regular 

Recurring Benefit Payments—Treasury/

Financial Management Service.

SYSTEM LOCATION: 

The Financial Management Service, 

U.S. Department of the Treasury, 

Washington, DC 20227 and Hyattsville, 

MD 20782. Records maintained at 

Financial Centers in five regions: 

Austin, TX; Birmingham, AL; Kansas 

City, MO; Philadelphia, PA; and San 

Francisco, CA. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

(1) Beneficiaries of Title II of the 

Social Security Act. 

(2) Beneficiaries of Title XVI of the 

Social Security Act. 

(3) Beneficiaries of the Civil Service 

Retirement System. 

(4) Beneficiaries of the Railroad 

Retirement System. 

(5) Beneficiaries of the Department of 

Veterans Affairs. 

(6) Holders of Series H and HH Bonds 

(interest payment). 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Payment issue records for regular 

recurring benefit payments showing 

name, check number and symbol, or 

other identification, address, account 

number, payment amount, and date of 

issuance for each of the categories of 

individuals listed above. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

5 U.S.C. 301; Executive Order 6166, 

dated June 10, 1933. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

These records may be used to: 

(1) Disclose to banking industry for 

payment verification; 

(2) Disclose to Federal investigative 

agencies, Departments and agencies for 

whom payments are made, and payees; 

(3) Disclose pertinent information to 

appropriate Federal, State, local or 

foreign agencies responsible for 

investigating or prosecuting the 

violations of, or for enforcing or 

implementing, a statute, rule, 

regulation, order, or license, where the 

disclosing agency becomes aware of an 

indication of a violation or potential 

violation of civil or criminal law or 

regulation; 

(4) Disclose information to a Federal, 

State, or local agency, maintaining civil, 

criminal or other relevant enforcement 

information or other pertinent 

information, which has requested 

information relevant to or necessary to 

the requesting agency’s or the bureau’s 

hiring or retention of an individual, or 

issuance of a security clearance, license, 

contract, grant, or other benefit; 

(5) Disclose information to a court, 

magistrate, or administrative tribunal in 

the course of presenting evidence, 

including disclosures to opposing 

counsel or witnesses in the course of 

civil discovery, litigation, or settlement 

negotiations, in response to a subpoena, 

or in connection with criminal law 

proceedings; 

(6) Disclose information to foreign 

governments in accordance with formal 

or informal international agreements; 

(7) Provide information to a 

congressional office in response to an 

inquiry made at the request of the 

individual to whom the record pertains; 

(8) Provide information to the news 

media in accordance with guidelines 

contained in 28 CFR 50.2 which relate 

to an agency’s functions relating to civil 

and criminal proceedings; 

(9) Provide information to unions 

recognized as exclusive bargaining 

representatives under the Civil Service 

Reform Act of 1978, 5 U.S.C. 7111 and 

7114; 

(10) Provide information to third 

parties during the course of an 

investigation to the extent necessary to 

obtain information pertinent to the 

investigation; 

(11) Disclose information concerning 

delinquent debtors to Federal creditor 

agencies, their employees, or their 

agents for the purpose of facilitating or 

conducting Federal administrative 

offset, Federal tax refund offset, Federal 

salary offset, or for any other authorized 

debt collection purpose; 

(12) Disclose information to any State, 

Territory or Commonwealth of the 

United States, or the District of 

Columbia to assist in the collection of 

State, Commonwealth, Territory or 

District of Columbia claims pursuant to 

a reciprocal agreement between FMS 

and the State, Commonwealth, Territory 

or the District of Columbia; 

(13) Disclose to the Defense 

Manpower Data Center and the United 

States Postal Service and other Federal 

agencies through authorized computer 

matching programs for the purpose of 

identifying and locating individuals 

who are delinquent in their repayment 

of debts owed to the Department or 

other Federal agencies in order to 

collect those debts through salary offset 

and administrative offset, or by the use 

of other debt collection tools; 

(14) Disclose information to a 

contractor of the Financial Management 

Service for the purpose of performing 

routine payment processing services, 

34524 Federal Register / Vol. 70, No. 113 / Tuesday, June 14, 2005 / Notices 

subject to the same limitations 

applicable to FMS officers and 

employees under the Privacy Act; and 

(15) Disclose information to a fiscal or 

financial agent of the Financial 

Management Service, its employees, 

agents, and contractors, or to a 

contractor of the Financial Management 

Service, for the purpose of ensuring the 

efficient administration of payment 

processing services, subject to the same 

or equivalent limitations applicable to 

FMS officers and employees under the 

Privacy Act. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, DISPOSING

OF RECORDS IN THE SYSTEM: 

STORAGE: 

Microfilm-magnetic tape for 

categories of individuals 1 through 6. 

RETRIEVABILITY: 

By account number. 

SAFEGUARDS: 

Computer password system, card-key 

entry system, limited to authorized 

personnel. 

RETENTION AND DISPOSAL: 

Indefinitely. 

SYSTEM MANAGER(S) AND ADDRESS: 

Chief, Disbursing Officer, Financial 

Management Service, 401 14th Street, 

SW., Washington, DC 20227. 

NOTIFICATION PROCEDURE: 

Inquiries under the Privacy Act of 

1974 shall be addressed to the 

Disclosure Officer, Financial 

Management Service, 401 14th Street, 

SW., Washington, DC 20227. All 

individuals making inquiries should 

provide with their request as much 

descriptive matter as is possible to 

identify the particular record desired. 

The system manager will advise as to 

whether the Service maintains the 

record requested by the individual.

RECORD ACCESS PROCEDURES: 

Individuals requesting information 

under the Privacy Act of 1974 

concerning procedures for gaining 

access or contesting records should 

write to the Disclosure Officer at the 

address shown above. All individuals 

are urged to examine the rules of the 

U.S. Department of the Treasury 

published in 31 CFR, part 1, subpart C 

concerning requirements of this 

Department with respect to the Privacy 

Act of 1974. 

CONTESTING RECORD PROCEDURES: 

See ‘‘Record access procedures’’

above. 

RECORD SOURCE CATEGORIES: 

Voucher certifications by Departments 

and agencies for whom payments are 

made. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

TREASURY/FMS.003 

SYSTEM NAME: 

Claims and Inquiry Records on 

Treasury Checks, and International 

Claimants—Treasury/Financial 

Management Service. 

SYSTEM LOCATION: 

Financial Management Service, U.S. 

Department of the Treasury, Prince 

George Metro Center II, 3700 East-West 

Highway, Room 727D, Hyattsville, MD 

20782. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

(1) Payees and holders of Treasury 

checks, (2) Claimants awarded benefits 

under the War Claims Act and the 

International Claims Settlement Act of 

1949. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

(1) Treasury check claim file: 

Treasury check, claim of payee with 

name and address, settlement action 

taken. 

(2) Awards for claims for losses 

sustained by individuals. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

5 U.S.C. 301; (1) For Treasury check 

claims—31 U.S.C. 71 with delegation of 

authority from Comptroller General of 

the United States; (2) International 

claims—50 U.S.C. 2012; 22 U.S.C. 1627, 

1641, 1642. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

(1) Information is routinely disclosed 

to endorsers concerning checks for 

which there is liability, Federal 

agencies, State and local law 

enforcement agencies, General 

Accounting Office, Congressional offices 

and media assistance offices on behalf 

of payee claimants. 

(2) International Claims—Information 

in files is used by claimants (awardees) 

and their representatives, Foreign 

Claims Settlement Commission, and 

Congressmen. These records and 

information in the records may be used 

to: 

(1) Disclose pertinent information to 

appropriate Federal, State, local or 

foreign agencies responsible for 

investigating or prosecuting the 

violations of, or for enforcing or 

implementing, a statute, rule, 

regulation, order, or license, where the 

disclosing agency becomes aware of an 

indication of a violation or potential 

violation of civil or criminal law or 

regulation; 

(2) Disclose information to a Federal, 

State, or local agency, maintaining civil, 

criminal or other relevant enforcement 

information or other pertinent 

information, which has requested 

information relevant to or necessary to 

the requesting agency’s or the bureau’s 

hiring or retention of an individual, or 

issuance of a security clearance, license, 

contract, grant, or other benefit; 

(3) Disclose information to a court, 

magistrate, or administrative tribunal in 

the course of presenting evidence, 

including disclosures to opposing 

counsel or witnesses in the course of 

civil discovery, litigation, or settlement 

negotiations, in response to a subpoena, 

or in connection with criminal law 

proceedings; 

(4) Disclose information to foreign 

governments in accordance with formal 

or informal international agreements; 

(5) Provide information to a 

congressional office in response to an 

inquiry made at the request of the 

individual to whom the record pertains; 

(6) Provide information to the news 

media in accordance with guidelines 

contained in 28 CFR 50.2 which relate 

to an agency’s functions relating to civil 

and criminal proceedings; 

(7) To provide information to unions 

recognized as exclusive bargaining 

representatives under the Civil Service 

Reform Act of 1978, 5 U.S.C. 7111 and 

7114; 

(8) Provide information to third 

parties during the course of an 

investigation to the extent necessary to 

obtain information pertinent to the 

investigation, and 

(9) Disclose information to the public 

when attempts by FMS to locate the 

claimant have been unsuccessful. This 

information is limited to the claimant’s 

name and city and state of last known 

address, and the amount owed to the 

claimant. (This routine use does not 

apply to the Iran Claims Program or the 

Holocaust Survivors Claims Program or 

other claims programs that statutorily 

prohibit disclosure of claimant 

information.)

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, DISPOSING

OF RECORDS IN THE SYSTEM: 

STORAGE: 

(1) Claim file folders, card/paper 

checks, microfilm, and magnetic media. 

(2) Correspondence files. 

(3) Claim file folders. 

Federal Register / Vol. 70, No. 113 / Tuesday, June 14, 2005 / Notices 34525

RETRIEVABILITY: 

(1) Name of payee and check number 

and symbol. 

(2) Alpha cross-reference to case 

number. 

(3) Name of claimant or alpha 

reference to claim number. 

SAFEGUARDS: 

(1) Secured building, 

(2) Secured files in secured building. 

RETENTION AND DISPOSAL: 

(1) Claim files and checks, six years 

seven months; Microfilm, indefinitely. 

(2) Correspondence files—seven 

years. 

(3) Claim file folders—indefinitely. 

SYSTEM MANAGER(S) AND ADDRESS: 

Category 1: Director, Financial 

Processing Division, Prince George 

Metro Center II, 3700 East-West 

Highway, Room 727D, Hyattsville, MD 

20782. Category 2: Director, Funds 

Management Division, Prince George 

Metro Center II, 3700 East-West 

Highway, Room 620D, Hyattsville, MD 

20782. 

NOTIFICATION PROCEDURE: 

Inquiries under the Privacy Act of 

1974 shall be addressed to the 

Disclosure Officer, Financial 

Management Service, 401 14th St., SW., 

Washington, DC 20227. All individuals 

making inquiries should provide with 

their request as much descriptive matter 

as is possible to identify the particular 

record desired. The system managers 

will advise as to whether the Service 

maintains the record requested by the 

individual. 

RECORD ACCESS PROCEDURES: 

Individuals requesting information 

under the Privacy Act of 1974 

concerning procedures for gaining 

access or contesting records should 

write to: Disclosure Officer, Financial 

Management Service, U.S. Department 

of the Treasury, 401 14th Street, SW., 

Washington, DC 20227. 

All individuals are urged to examine 

the rules of the U.S. Department of the 

Treasury published in 31 CFR part 1, 

subpart C concerning requirements of 

this Department with respect to the 

Privacy Act of 1974.

CONTESTING RECORD PROCEDURES: 

See ‘‘Record access procedures’’

above. 

RECORD SOURCE CATEGORIES: 

(1) Individual payees of Treasury 

checks, endorsers of Treasury checks, 

investigative agencies, contesting 

claimants. 

(2) Awards certified to Treasury for 

payment by Foreign Claims Settlement 

Commission. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

TREASURY/FMS.004 

SYSTEM NAME: 

Education and Training Records—

Treasury/FMS. 

SYSTEM LOCATION: 

Financial Management Service, U.S. 

Department of the Treasury, 401 14th 

St., SW., Washington, DC 20227; 

Financial Management Service, U.S. 

Department of the Treasury, 1990 K 

Street, NW., Suite 300, Washington, DC 

20006. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

All Government employees (including 

separated employees, in certain cases) 

and other individuals who access and 

apply for FMS training services. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

(1) Personal Profile—Account Record; 

(2) Transcript Record; 

(3) Enrollment Status Record; 

(4) Job Skills Record; 

(5) Individual Development Plan 

Record; 

(6) Assessment Performance Results 

Record; 

(7) Managerial Approval/Disapproval 

Status Record; 

(8) Class Roster Record; 

(9) Certificate—Training Program 

Status Record; 

(10) Class Evaluation Record; 

(11) Payment Record; 

(12) Statistical Reports—retrievable by 

names: (a) Personnel Transcript Report, 

(b) Class Enrollment Report, (c) Class 

Payment/Billing Report, (d) Status of 

Training Report, (e) Ad hoc Training 

Report, and (f) Other similar files or 

registers. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

5 U.S.C. 301; 31 U.S.C. 321; 31 U.S.C. 

chapter 33; 31 U.S.C. 3720. 

PURPOSE(S): 

The purpose of this system is to 

maintain records about Government 

employees and other individuals who 

participate in FMS’ education and 

training program. The information 

contained in the records will assist FMS 

in properly tracking individual training 

and accurately account for training 

revenue and expenditures generated 

through the FMS’ training programs (for 

example, Learning Management System 

(LMS)). For FMS personnel, the records 

contained in FMS’ training records will 

also assist managers’ active 

participation in their employees’

learning plans. FMS maintains the 

information necessary to ensure that 

FMS keeps accurate records related to 

classes, including a training 

participant’s training and enrollment 

status, class completion information, 

transcripts and certificates of 

accomplishment. FMS also maintains 

the records to ensure that financial 

records pertaining to a training 

participant’s payment for training fees 

are maintained accurately. FMS’

training records will serve to report 

receipts to the appropriate Federal 

agency (currently the Treasury 

Department’s Bureau of Public Debt) 

responsible for maintaining FMS’

financial records for training. Finally, 

the information contained in the 

covered records will be used for 

collateral purposes related to the 

training processes, such as the 

collection of statistical information on 

training programs, development of 

computer systems, investigation of 

unauthorized or fraudulent activity 

related to submission of information to 

FMS for training program purposes and 

the collection of debts arising out of 

such activity.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

These records may be used to disclose 

information to: 

(1) Appropriate Federal, State, local or 

foreign agencies responsible for 

investigating or prosecuting the 

violation of, or for enforcing or 

implementing, a statute, rule, 

regulation, order, or license; 

(2) A court, magistrate, or 

administrative tribunal, in the course of 

presenting evidence, including 

disclosures to opposing counsel or 

witnesses, for the purpose of civil 

discovery, litigation, or settlement 

negotiations or in response to a 

subpoena, where relevant or potentially 

relevant to a proceeding, or in 

connection with criminal law 

proceedings; 

(3) A congressional office in response 

to an inquiry made at the request of the 

individual to whom the record pertains; 

(4) Federal agencies, financial 

institutions, and contractors for the 

purpose of performing financial 

management services, including, but not 

limited to, processing payments, 

investigating and rectifying possible 

erroneous reporting information, testing 

and enhancing related computer 

systems, creating and reviewing 

statistics to improve the quality of 

34526 Federal Register / Vol. 70, No. 113 / Tuesday, June 14, 2005 / Notices 

services provided, or conducting debt 

collection services; 

(5) Federal agencies, their agents and 

contractors for the purposes of 

facilitating the collection of receipts, 

determining the acceptable method of 

collection, the accounting of such 

receipts, and the implementation of 

programs related to the receipts being 

collected as well as status of their 

personnel training, statistical training 

information; 

(6) Financial institutions, including 

banks and credit unions, and credit card 

companies for the purpose of collections 

and/or investigating the accuracy of 

information required to complete 

transactions using electronic methods 

and for administrative purposes, such as 

resolving questions about a transaction; 

(7) Provide information to unions 

recognized as exclusive bargaining 

representatives under the Civil Service 

Reform Act of 1978, 5 U.S.C. 7111 and 

7114; 

(8) Foreign governments in 

accordance with formal or informal 

international agreements and maintain 

proper administrative or financial 

controls related to the training activity; 

(9) Provide information to third 

parties during the course of an 

investigation to the extent necessary to 

obtain information pertinent to the 

investigation; 

(10) Federal agencies, their agents and 

contractors, credit bureaus, and 

employers of individuals who owe 

delinquent debt when the debt arises 

from the unauthorized use of electronic 

payment methods. The information will 

be used for the purpose of collecting 

such debt through offset, administrative 

wage garnishment, referral to private 

collection agencies, litigation, reporting 

the debt to credit bureaus, or for any 

other authorized debt collection 

purpose, and 

(11) Representatives of the National 

Archives and Records Administration 

(NARA) who are conducting records 

management inspections under 

authority of 44 U.S.C. 2904 and 2906. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Records are maintained in electronic 

media, such as server hard drive, 

magnetic back-up tape storage, 

removable optical storage backup media 

(such as compact disc (CD) or Digital 

Video Disc {DVD}{time}) and hard 

copy. 

RETRIEVABILITY: 

All captured data (both personal and 

course) and information can be retrieved 

as required for the proper 

administration of the system, within the 

LMS software’s capability. Generally, 

for training purposes, these records will 

be retrieved by Class Name and/or 

Organization Name and Participant 

Name. For financial purposes, these 

records will generally be by Name, 

Organization and payment information 

(Credit Card, Form 182, DD Form 1556, 

for example). 

SAFEGUARDS: 

All records are maintained in a 

secured building, secured room, and 

locked cabinets. FMS personnel access 

to training data is primarily for the 

purpose of using the training services or 

administering the LMS. For technical 

and administrative purposes, non-FMS 

personnel access is limited to 

contractors who are maintaining the 

LMS system in the normal performance 

of their duties and have completed nondisclosure statements and undergone 

security background checks consistent 

with their access in accordance with the 

existing contract. 

RETENTION AND DISPOSAL: 

Records are maintained and disposed 

of in accordance with General Records 

Schedules issued by the National 

Archives and Records Administration. 

SYSTEM MANAGER AND ADDRESS: 

Assistant Commissioner, Treasury 

Agency Services, Financial Management 

Service, U.S. Department of the 

Treasury, 1990 K Street, NW., Suite 300, 

Washington, DC 20006. 

NOTIFICATION PROCEDURE: 

Inquiries under the Privacy Act of 

1974 shall be addressed to the 

Disclosure Officer, Financial 

Management Service, 401 14th St., SW., 

Washington, DC 20227. All individuals 

making inquiries should provide with 

their request as much descriptive matter 

as is possible to identify the particular 

record desired. The system manager will 

advise as to whether the Service 

maintains the record requested by the 

individual. 

RECORD ACCESS PROCEDURES: 

Individuals requesting information 

under the Privacy Act of 1974, as 

amended, concerning procedures for 

gaining access to or contesting records 

should write to the Disclosure Officer. 

All individuals are urged to examine the 

rules of the U.S. Department of the 

Treasury published in 31 CFR part 1, 

subpart C, and appendix G, concerning 

requirements of this Department with 

respect to the Privacy Act of 1974. 

CONTESTING RECORD PROCEDURES: 

See ‘‘Record Access Procedures’’

above. 

RECORD SOURCE CATEGORIES: 

Information in this system is provided 

by: The individual on whom the record 

is maintained; the individual’s 

employer, other governmental agency or 

educational institutions. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

TREASURY/FMS.005 

SYSTEM NAME: 

FMS Personnel Records—Treasury/

Financial Management Service.

SYSTEM LOCATION: 

Financial Management Service, U.S. 

Department of the Treasury, 401 14th 

St., SW., Washington, DC 20227; 

Financial Management Service, U.S. 

Department of the Treasury, Prince 

George Metro Center II, 3700 East-West 

Highway, Hyattsville, MD 20782. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

All Employees of Service (separated 

employees—in certain cases) and 

applicants. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

(1) Locator Cards. 

(2) Incentive Awards Record. 

(3) Official Personnel Folder. 

(4) Personnel Roster. 

(5) Logs of SF–52’s. 

(6) Correspondence File. 

(7) Position Listings. 

(8) Position Descriptions with 

Evaluation Statements. 

(9) Personnel Management Evaluation 

Survey Reports. 

(10) Request for Certification File. 

(11) Merit Promotion File. 

(12) Exit Interview File. 

(13) Performance File. 

(14) Statistical Reports—retrievable by 

names: (a) Personnel Status Report, (b) 

Ad Hoc Retiree Report, (c) Monthly EEO 

report, (d) Direct Hire Authority Report, 

(e) Registers Worked File, (f) Statements 

of Employment and Financial Interest, 

and (g) Other similar files or registers. 

(15) Training Course Nominations. 

(16) Evaluation of Training Program. 

(17) Tuition Assistance Files. 

(18) Senior Executive Service 

Development File. 

(19) Management Development File. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

Executive Order 10561, dated 

September 13, 1954, Federal Personnel 

Manual, and Title 5 of U.S.C. Code. 

Federal Register / Vol. 70, No. 113 / Tuesday, June 14, 2005 / Notices 34527

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

These records may be used to: 

(1) Disclose pertinent information to 

appropriate Federal, State, local or 

foreign agencies responsible for 

investigating or prosecuting the 

violations of, or for enforcing or 

implementing, a statute, rule, 

regulation, order, or license, where the 

disclosing agency becomes aware of an 

indication of a violation or potential 

violation of civil or criminal law or 

regulation; 

(2) Disclose information to a Federal, 

State, or local agency, maintaining civil, 

criminal or other relevant enforcement 

information or other pertinent 

information, which has requested 

information relevant to or necessary to 

the requesting agency’s or the bureau’s 

hiring or retention of an individual, or 

issuance of a security clearance, license, 

contract, grant, or other benefit; 

(3) Disclose information to a court, 

magistrate, or administrative tribunal in 

the course of presenting evidence, 

including disclosures to opposing 

counsel or witnesses in the course of 

civil discovery, litigation, or settlement 

negotiations, in response to a subpoena, 

or in connection with criminal law 

proceedings; 

(4) Disclose information to foreign 

governments in accordance with formal 

or informal international agreements; 

(5) Provide information to a 

congressional office in response to an 

inquiry made at the request of the 

individual to whom the record pertains; 

(6) Provide information to the news 

media in accordance with guidelines 

contained in 28 CFR 50.2 which relate 

to an agency’s functions relating to civil 

and criminal proceedings; 

(7) To provide information to unions 

recognized as exclusive bargaining 

representatives under the Civil Service 

Reform Act of 1978, 5 U.S.C. 7111 and 

7114, and 

(8) Provide information to third 

parties during the course of an 

investigation to the extent necessary to 

obtain information pertinent to the 

investigation. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, DISPOSING

OF RECORDS IN THE SYSTEM: 

STORAGE: 

Hard copy and magnetic storage. 

RETRIEVABILITY: 

Alphabetically by name; also in some 

instances by organization, then Social 

Security number. 

SAFEGUARDS: 

Secured building, secured room, and 

locked cabinets. Non-FMS access is 

limited to investigators from OPM, etc., 

members of Fair Employment staff and 

Union officials. 

RETENTION AND DISPOSAL: 

Records are maintained and disposed 

of in accordance with General Records 

Schedules issued by the National 

Archives and Records Administration. 

SYSTEM MANAGER(S) AND ADDRESS: 

Director, Personnel Management 

Division, Financial Management 

Service, U.S. Department of the 

Treasury, Prince George Metro Center II, 

3700 East-West Highway, Room 115–F, 

Hyattsville, MD 20782.

NOTIFICATION PROCEDURE: 

Inquiries under the Privacy Act of 

1974 shall be addressed to the 

Disclosure Officer, Financial 

Management Service, 401 14th St., SW., 

Washington, DC 20227. All individuals 

making inquiries should provide with 

their request as much descriptive matter 

as is possible to identify the particular 

record desired. The system manager will 

advise as to whether the Service 

maintains the record requested by the 

individual. 

RECORD ACCESS PROCEDURES: 

Individuals requesting information 

under the Privacy Act of 1974 

concerning procedures for gaining 

access or contesting records should 

write to the Disclosure Officer at the 

address shown above. All individuals 

are urged to examine the rules of the 

U.S. Department of the Treasury 

published in 31 CFR part 1, subpart C 

concerning requirements of this 

Department with respect to the Privacy 

Act of 1974. 

CONTESTING RECORD PROCEDURES: 

See ‘‘Record access procedures’’

above. 

RECORD SOURCE CATEGORIES: 

Applicant Personnel Action Forms 

(SF–50), SF–171 (completed by 

applicant), Payroll Actions References, 

Educational Institutions, etc. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

TREASURY/FMS.007 

SYSTEM NAME: 

Payroll and Pay Administration—

Treasury/Financial Management 

Service. 

SYSTEM LOCATION: 

Financial Management Service, U.S. 

Department of the Treasury, Prince 

George Metro Center II, 3700 East-West 

Highway, Room 133 and 101A, 

Hyattsville, MD 20782; and Room 120, 

Liberty Center Building, Washington, 

DC 20227. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

All employees of the Service and 

separated employees. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

(1) Official Payroll Folder (a) Levy 

and Garnishment Records. (b) SF–1192–

Savings Bond Authorization. (c) SF–

1199A–Allotment of Pay to Saving 

Account. (d) Copies of SF–50–

Notification of Personnel Action. (e) 

Withholding Tax Exemptions. (f) Copy 

of Health Benefit Designation. (g) Copy 

of Life Insurance Forms. (h) Payroll 

Change Slips. (I) Combined Federal 

Campaign Designations. (j) Copy of SF–

1150. (2) Time and Attendance Reports 

(a) SF–71 Request for Leave. (b) Court 

Leave Documents. (c) Request for 

Advancement of Leave. (3) Payroll 

Comprehensive Listing (a) Current 

Payment Information. (b) Record of 

Leave Earned and Used. (c) All 

Deductions from Pay. (d) Personnel 

Information such as Grade, Step, Salary, 

Title, Date of Birth, Social Security 

Number, Veterans Preference, Tenure, 

etc. (4) Payroll Control Registers. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

Title 5—Pay, Leave and Allowances. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

Disclosure permitted to Federal 

Agencies and to State and Local 

Agencies for tax purposes. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, DISPOSING

OF RECORDS IN THE SYSTEM: 

STORAGE: 

Hard copy, microfiche, and magnetic 

media. 

RETRIEVABILITY: 

By Social Security number. 

SAFEGUARDS: 

Secured building, secured room and 

locked cabinets. 

RETENTION AND DISPOSAL: 

Records are stored, maintained and 

disposed of in accordance with General 

Records Schedules issued by the 

National Archives and Records 

Administration. 

SYSTEM MANAGER(S) AND ADDRESS: 

Director, Personnel Management 

Division, Financial Management 

Service, Prince George Metro Center II, 

34528 Federal Register / Vol. 70, No. 113 / Tuesday, June 14, 2005 / Notices 

3700 East-West Highway, Room 115–F, 

Hyattsville, MD 20782. 

NOTIFICATION PROCEDURE: 

Inquiries under the Privacy Act of 

1974 shall be addressed to the 

Disclosure Officer, 401 14th St., SW., 

Washington, DC 20227. All individuals 

making inquiries should provide with 

their request as much descriptive matter 

as is possible to identify the particular 

record desired. The system manager will 

advise as to whether the Service 

maintains the record requested by the 

individual.

RECORD ACCESS PROCEDURES: 

Individuals requesting information 

under the Privacy Act of 1974 

concerning procedures for gaining 

access or contesting records should 

write to the Disclosure Officer at the 

address shown above. All individuals 

are urged to examine the rules of the 

U.S. Department of the Treasury 

published in 31 CFR part 1, subpart C 

concerning requirements of this 

Department with respect to the Privacy 

Act of 1974. 

CONTESTING RECORD PROCEDURES: 

See ‘‘Record access procedures’’

above. 

RECORD SOURCE CATEGORIES: 

From individual Service employees. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

TREASURY/FMS.010 

SYSTEM NAME: 

Records of Accountable Officers’

Authority with Treasury—Treasury/

Financial Management Service. 

SYSTEM LOCATION: 

Financial Management Service, U.S. 

Department of the Treasury, Liberty 

Center Building, 401 14th Street, SW., 

Washington, DC 20227. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

(1) Regional Directors. 

(2) Certifying Officers. 

(3) Designated Agents. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Records are maintained on the above 

listed accountable officers showing the 

designation or removal of the officer to 

act in the specified capacity pursuant to 

a proper authorization. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

5 U.S.C. 301; Executive Order 6166, 

dated June 10, 1933. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

These records may be used to: 

(1) Disclose to Banking institutions, 

Federal Reserve Banks, and Government 

agencies for verification of information 

on authority of accountable officers to 

determine propriety of actions taken by 

such individuals; 

(2) Disclose pertinent information to 

appropriate Federal, State, local or 

foreign agencies responsible for 

investigating or prosecuting the 

violations of, or for enforcing or 

implementing, a statute, rule, 

regulation, order, or license, where the 

disclosing agency becomes aware of an 

indication of a violation or potential 

violation of civil or criminal law or 

regulation; 

(3) Disclose information to a Federal, 

State, or local agency, maintaining civil, 

criminal or other relevant enforcement 

information or other pertinent 

information, which has requested 

information relevant to or necessary to 

the requesting agency’s or the bureau’s 

hiring or retention of an individual, or 

issuance of a security clearance, license, 

contract, grant, or other benefit; 

(4) Disclose information to a court, 

magistrate, or administrative tribunal in 

the course of presenting evidence, 

including disclosures to opposing 

counsel or witnesses in the course of 

civil discovery, litigation, or settlement 

negotiations, in response to a subpoena, 

or in connection with criminal law 

proceedings; 

(5) Disclose information to foreign 

governments in accordance with formal 

or informal international agreements; 

(6) Provide information to a 

congressional office in response to an 

inquiry made at the request of the 

individual to whom the record pertains; 

(7) Provide information to the news 

media in accordance with guidelines 

contained in 28 CFR 50.2 which relate 

to an agency’s functions relating to civil 

and criminal proceedings; 

(8) Provide information to unions 

recognized as exclusive bargaining 

representatives under the Civil Service 

Reform Act of 1978, 5 U.S.C. 7111 and 

7114; and 

(9) Provide information to third 

parties during the course of an 

investigation to the extent necessary to 

obtain information pertinent to the 

investigation. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, DISPOSING

OF RECORDS IN THE SYSTEM: 

STORAGE: 

Card files; paper files. 

RETRIEVABILITY: 

By name. 

SAFEGUARDS: 

Regional Directors’ files are locked. 

RETENTION AND DISPOSAL: 

Hard-copy records are maintained and 

disposed of in accordance with General 

Records Schedules issued by the 

National Archives and Records 

Administration.

SYSTEM MANAGER(S) AND ADDRESS: 

Chief, Disbursing Officer, Financial 

Management Service, U.S. Department 

of the Treasury, 401 14th Street, SW., 

Room 343, Washington, DC 20227. 

Director, Austin Regional Financial 

Center, Financial Management Service, 

Department of the Treasury, 1619 E. 

Woodward Street, Austin, TX 78741. 

Director, Birmingham Regional 

Financial Center, Financial Management 

Service, Department of the Treasury, 

190 Vulcan Road, Birmingham, AL 

35109. 

Director, Chicago Regional Financial 

Center, Financial Management Service, 

Federal Office Building, 536 S. Clark 

Street, Chicago, IL 60605. 

Director, Kansas City Regional 

Financial Center, Financial Management 

Service, Department of the Treasury, 

2100 W. 36th Avenue, Kansas City, KS 

66103. 

Director, Philadelphia Regional 

Financial Center, Financial Management 

Service, 1300 Townsend Road, 

Philadelphia, PA 19154. Director, San 

Francisco Regional Financial Center, 

390 Main Street, San Francisco, CA 

94104. 

NOTIFICATION PROCEDURE: 

Inquiries under the Privacy Act of 

1974 shall be addressed to the 

Disclosure Officer, Financial 

Management Service, 401 14th St., SW., 

Washington, DC 20227. All individuals 

making inquiries should provide with 

their request as much descriptive matter 

as is possible to identify the particular 

record desired. The system managers 

will advise as to whether the Service 

maintains the record requested by the 

individual. 

RECORD ACCESS PROCEDURES: 

Individuals requesting information 

under the Privacy Act of 1974 

concerning procedures for gaining 

access or contesting records should 

write to the Disclosure Officer. All 

individuals are urged to examine the 

rules of the U.S. Department of the 

Treasury published in 31 CFR part 1, 

subpart C concerning requirements of 

this Department with respect to the 

Privacy Act of 1974. 

Federal Register / Vol. 70, No. 113 / Tuesday, June 14, 2005 / Notices 34529

CONTESTING RECORD PROCEDURES: 

See ‘‘Record access procedures’’

above. 

RECORD SOURCE CATEGORIES: 

Government Departments and 

Agencies requiring services of Treasury 

Department for issuance and payment of 

Treasury checks. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

TREASURY/FMS.012 

SYSTEM NAME: 

Pre-complaint Counseling and 

Complaint Activities—Treasury/

Financial Management Service. 

SYSTEM LOCATION: 

Financial Management Service, U.S. 

Treasury Department, Prince George 

Metro Center II, 3700 East-West 

Highway, Room 132, Hyattsville, MD 

20782. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Employees seeking services of EEO 

Counselors. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Monthly pre-complaint activity 

reports from seven Financial Centers 

and Headquarters. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

5 U.S.C. 7154; 42 U.S.C. 200e–16; 

Executive Order 11478; and 5 CFR part 

713. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

Used to keep records on EEO 

Counseling activities for annual 

submission to Treasury.

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, DISPOSING

OF RECORDS IN THE SYSTEM: 

STORAGE: 

File cabinet. 

RETRIEVABILITY: 

Filed by station and date of receipt. 

SAFEGUARDS: 

Staff supervision is maintained during 

the day. Records are kept locked in the 

files. 

RETENTION AND DISPOSAL: 

Reports destroyed at the end of four 

years. 

SYSTEM MANAGER(S) AND ADDRESS: 

EEO Officer, Financial Management 

Service, Prince George Metro Center II, 

3700 East-West Highway, Room 132, 

Hyattsville, MD 20782. 

NOTIFICATION PROCEDURE: 

Inquiries under the Privacy Act of 

1974 shall be addressed to the 

Disclosure Officer, 401 14th Street, SW., 

Washington, DC 20227. All individuals 

making inquiries should provide with 

their request as much descriptive matter 

as is possible to identify the particular 

record desired. The system manager will 

advise as to whether the Service 

maintains the record requested by the 

individual. 

RECORD ACCESS PROCEDURES: 

Individuals requesting information 

under the Privacy Act of 1974 

concerning procedures for gaining 

access or contesting records should 

write to the Disclosure Officer. All 

individuals are urged to examine the 

rules of the U.S. Department of the 

Treasury published in 31 CFR part 1, 

subpart C concerning requirements of 

this Department with respect to the 

Privacy Act of 1974. 

CONTESTING RECORD PROCEDURES: 

See ‘‘Record access procedures’’

above. 

RECORD SOURCE CATEGORIES: 

Monthly submissions by Financial 

Centers and Headquarters. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

TREASURY/FMS.013

SYSTEM NAME: 

Gifts to the United States-Treasury/

Financial Management Service. 

SYSTEM LOCATION: 

Financial Management Service, U.S. 

Department of the Treasury, Prince 

George Metro Center II, 3700 East-West 

Highway, Hyattsville, MD 20782. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Donors of intervivos and testamentary 

gifts to the United States. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Correspondence, copies of wills and 

court proceedings, and other material 

related to gifts to the United States. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

31 U.S.C. 3113. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

Disclosures are not made outside of 

the Department. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Filing cabinets. 

RETRIEVABILITY: 

Name of donor. 

SAFEGUARDS: 

Access is limited to persons on 

official business. 

RETENTION AND DISPOSAL: 

Records are maintained for 10 years. 

SYSTEM MANAGER(S) AND ADDRESS: 

Financial Information Management, 

Directorate, Financial Management 

Service, Prince George Metro Center II, 

3700 East-West Highway, Hyattsville, 

MD 20782. 

NOTIFICATION PROCEDURE: 

Individuals wishing to be notified if 

they are named in this system of 

records, or gain access to records 

maintained in this system must submit 

a written request containing the 

following elements: 

(1) Identify the record system; 

(2) Identify the category and type of 

records sought; and 

(3) Provide at least two items of 

secondary identification (date of birth, 

employee identification number, dates 

of employment or similar information). 

Address inquiries to Disclosure Officer 

(See ‘‘Record access procedures’’

below). 

RECORD ACCESS PROCEDURES: 

Disclosure Officer, Financial 

Management Service, U.S. Department 

of the Treasury, Liberty Center Building, 

401 14th Street, SW., Washington, DC 

20227. 

CONTESTING RECORD PROCEDURES: 

See ‘‘Record access procedures’’

above. 

RECORD SOURCE CATEGORIES: 

Individuals, executors, administrators 

and other involved persons. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

TREASURY/FMS.014

SYSTEM NAME: 

Debt Collection Operations System—

Treasury/Financial Management 

Service. 

SYSTEM LOCATION: 

Records are located in the offices of 

and with the Debt Management Services 

staff of the Financial Management 

Service, U.S. Department of the 

Treasury at the following locations: 

Liberty Center Building (Headquarters), 

401 14th Street, SW., Washington, DC 

20227; Prince George’s Plaza, 3700 EastWest Highway, Hyattsville, MD, 20782; 

and the Birmingham Debt Management 

34530 Federal Register / Vol. 70, No. 113 / Tuesday, June 14, 2005 / Notices 

Operations Center, 190 Vulcan Road, 

Homewood, Alabama, 35209. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Individuals who owe debts to: (a) The 

United States, through one or more of its 

departments and agencies; and/or (b) 

States, territories and commonwealths 

of the United States, and the District of 

Columbia (hereinafter collectively 

referred to as ‘‘states’’). 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Debt records containing information 

about the debtor(s), the type of debt, the 

governmental entity to which the debt is 

owed, and the debt collection tools 

utilized to collect the debt. The records 

may contain identifying information, 

such as name(s) and taxpayer 

identifying number (i.e., social security 

number or employer identification 

number); debtor contact information, 

such as work and home address, and 

work and home telephone numbers; and 

name of employer and employer 

address. Debts include unpaid taxes, 

loans, assessments, fines, fees, penalties, 

overpayments, advances, extensions of 

credit from sales of goods or services, 

and other amounts of money or property 

owed to, or collected by, the Federal 

Government or a state, including past 

due support which is being enforced by 

a state. The records also may contain 

information about: (a) The debt, such as 

the original amount of the debt, the debt 

account number, the date the debt 

originated, the amount of the 

delinquency or default, the date of 

delinquency or default, basis for the 

debt, amounts accrued for interest, 

penalties, and administrative costs, and 

payments on the account; (b) Actions 

taken to collect or resolve the debt, such 

as copies of demand letters or invoices, 

documents or information required for 

the referral of accounts to collection 

agencies or for litigation, and collectors’

notes regarding telephone or other 

communications related to the 

collection or resolution of the debt; and 

(c) The referring or governmental agency 

that is collecting or owed the debt, such 

as name, telephone number, and 

address of the agency contact.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

Federal Claims Collection Act of 1966 

(Pub. L. 89–508), as amended by the 

Debt Collection Act of 1982 (Pub. L. 97–

365, as amended); Deficit Reduction Act 

of 1984 (Pub. L. 98–369, as amended); 

Debt Collection Improvement Act of 

1996 (Pub. L. 104–134, sec. 31001); 

Taxpayer Relief Act of 1997 (Pub. L. 

105–34); Internal Revenue Service 

Restructuring and Reform Act of 1998 

(Pub. L. 105–206); 26 U.S.C. 6402; 26 

U.S.C. 6331; 31 U.S.C. Chapter 37 

(Claims), Subchapter I (General) and 

Subchapter II (Claims of the U.S. 

Government). 

PURPOSE(S): 

The purpose of this system is to 

maintain records about individuals who 

owe debt(s) to the United States, 

through one or more of its departments 

and agencies, and/or to states, including 

past due support enforced by states. The 

information contained in the records is 

maintained for the purpose of taking 

action to facilitate the collection and 

resolution of the debt(s) using various 

collection methods, including, but not 

limited to, requesting repayment of the 

debt by telephone or in writing, offset, 

levy, administrative wage garnishment, 

referral to collection agencies or for 

litigation, and other collection or 

resolution methods authorized or 

required by law. The information also is 

maintained for the purpose of providing 

collection information about the debt to 

the agency collecting the debt, to 

provide statistical information on debt 

collection operations, and for the 

purpose of testing and developing 

enhancements to the computer systems 

which contain the records. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

These records may be used to disclose 

information to: 

(1) Appropriate Federal, state, local or 

foreign agencies responsible for 

investigating or implementing, a statute, 

rule, regulation, order, or license; 

(2) A court, magistrate, or 

administrative tribunal in the course of 

presenting evidence, including 

disclosures to opposing counsel or 

witnesses in the course of civil 

discovery, litigation, or settlement 

negotiations, in response to a subpoena 

where relevant or potentially relevant to 

a proceeding, or in connection with 

criminal law proceedings; 

(3) A congressional office in response 

to an inquiry made at the request of the 

individual to whom the record pertains; 

(4) Any Federal agency, state or local 

agency, U.S. territory or commonwealth, 

or the District of Columbia, or their 

agents or contractors, including private 

collection agencies (consumer and 

commercial):

a. To facilitate the collection of debts 

through the use of any combination of 

various debt collection methods 

required or authorized by law, 

including, but not limited to; 

(i) Request for repayment by 

telephone or in writing; 

(ii) Negotiation of voluntary 

repayment or compromise agreements; 

(iii) Offset of Federal payments, 

which may include the disclosure of 

information contained in the records for 

the purpose of providing the debtor 

with appropriate pre-offset notice and to 

otherwise comply with offset 

prerequisites, to facilitate voluntary 

repayment in lieu of offset, and to 

otherwise effectuate the offset process; 

(iv) Referral of debts to private 

collection agencies, to Treasurydesignated debt collection centers, or for 

litigation; 

(v) Administrative and court-ordered 

wage garnishment; 

(vi) Debt sales; 

(vii) Publication of names and 

identities of delinquent debtors in the 

media or other appropriate places; and 

(viii) Any other debt collection 

method authorized by law; 

b. To conduct computerized 

comparisons to locate Federal payments 

to be made to debtors; 

c. To conduct computerized 

comparisons to locate employers of, or 

obtain taxpayer identifying numbers or 

other information about, an individual 

for debt collection purposes; 

d. To collect a debt owed to the 

United States through the offset of 

payments made by states, territories, 

commonwealths, or the District of 

Columbia; 

e. To account or report on the status 

of debts for which such entity has a 

financial or other legitimate need for the 

information in the performance of 

official duties; 

f. For the purpose of denying Federal 

financial assistance in the form of a loan 

or loan guaranty to an individual who 

owes delinquent debt to the United 

States or who owes delinquent child 

support that has been referred to FMS 

for collection by administrative offset; 

g. To develop, enhance and/or test 

database, matching, communications, or 

other computerized systems which 

facilitate debt collection processes; or 

h. For any other appropriate debt 

collection purpose. 

(5) The Department of Defense, the 

U.S. Postal Service, or other Federal 

agency for the purpose of conducting an 

authorized computer matching program 

in compliance with the Privacy Act of 

1974, as amended, to identify and locate 

individuals receiving Federal payments 

including, but not limited to, salaries, 

wages, and benefits), which may 

include the disclosure of information 

contained in the records for the purpose 

of requesting voluntary repayment or 

implementing Federal employee salary 

offset or other offset procedures; 

Federal Register / Vol. 70, No. 113 / Tuesday, June 14, 2005 / Notices 34531

(6) The Department of Justice for the 

purpose of litigation to enforce 

collection of a delinquent debt or to 

obtain the Department of Justice’s 

concurrence in a decision to 

compromise, suspend, or terminate 

collection action on a debt; 

(7) Any individual or other entity who 

receives Federal payments as a joint 

payee with a debtor for the purpose of 

providing notice of, and information 

about, offsets from such Federal 

payments; and 

(8) Any individual or entity: 

a. To facilitate the collection of debts 

through the use of any combination of 

various debt collection methods 

required or authorized by law, 

including, but not limited to: 

(i) Administrative and court-ordered 

wage garnishment; 

(ii) Report information to commercial 

credit bureaus; 

(iii) Conduct asset searches; 

(iv) Publish names and identities of 

delinquent debtors in the media or other 

appropriate places; or 

(v) Debt sales; 

b. For the purpose of denying Federal 

financial assistance in the form of a loan 

or loan guaranty to an individual who 

owes delinquent debt to the United 

States or who owes delinquent child 

support that has been referred to FMS 

for collection by administrative offset; 

or 

c. For any other appropriate debt 

collection purpose. Disclosure to 

consumer reporting agencies including 

for the provision of routine debt 

collection services by an FMS contractor 

subject to the same limitations 

applicable to FMS officers and 

employees under the Privacy Act:

Debt information concerning a 

government claim against a debtor is 

also furnished, in accordance with 5 

U.S.C. 552a(b)(12) and 31 U.S.C. 

3711(e), to consumer reporting agencies, 

as defined by the Fair Credit Reporting 

Act, 5 U.S.C. 1681(f), to encourage 

repayment of an overdue debt. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Records are maintained in computer 

processible storage media, such as 

computer hard drives, magnetic disc, 

tape; in file folders; and on paper lists 

and forms. 

RETRIEVABILITY: 

Records are retrieved by various 

combinations of name, taxpayer 

identifying number (i.e., social security 

number or employer identification 

number), or debt account number. 

SAFEGUARDS: 

All officials access the system of 

records on a need-to-know basis only, as 

authorized by the system manager. 

Procedural and physical safeguards are 

utilized, such as accountability, receipt 

records, and specialized 

communications security. Access to 

computerized records is limited, 

through use of access codes, entry logs, 

and other internal mechanisms, to those 

whose official duties require access. 

Hard-copy records are held in steel 

cabinets, with access limited by visual 

controls and/or lock system. During 

normal working hours, files are attended 

by responsible officials; files are locked 

up during non-working hours. The 

building is patrolled by uniformed 

security guards. 

RETENTION AND DISPOSAL: 

Hard-copy records and electronic 

records shall be retained and disposed 

of in accordance with National Archives 

and Records Administration regulations 

(36 CFR Subchapter B—Records 

Retention); Treasury directives and FMS 

comprehensive records schedules. 

SYSTEM MANAGER(S) AND ADDRESS: 

System Manager, Debt Management 

Services, Financial Management 

Service, 401 14th Street, SW., 

Washington, DC 20227. 

NOTIFICATION PROCEDURE: 

Inquiries under the Privacy Act of 

1974, as amended, shall be addressed to 

the Disclosure Officer, Financial 

Management Service, 401 14th Street, 

SW., Washington, DC 20227. All 

individuals making inquiries should 

provide with their request as much 

descriptive matter as is possible to 

identify the particular record desired. 

The system manager will advise as to 

whether FMS maintains the records 

requested by the individual. 

RECORD ACCESS PROCEDURES: 

Individuals requesting information 

under the Privacy Act of 1974, as 

amended, concerning procedures for 

gaining access or contesting records 

should write to the Disclosure Officer. 

All individuals are urged to examine the 

rules of the U.S. Department of the 

Treasury published in 31 CFR part 1, 

subpart C, and appendix G, concerning 

requirements of this Department with 

respect to the Privacy Act of 1974, as 

amended. 

CONTESTING RECORD PROCEDURES: 

See ‘‘Record access procedures’’

above. 

RECORD SOURCE CATEGORIES: 

Information in this system is provided 

by the individual on whom the record 

is maintained, Federal and state 

agencies to which the debt is owed, 

Federal employing agencies and other 

entities that employ the individual, 

Federal and state agencies issuing 

payments, collection agencies, locator 

and asset search companies, credit 

bureaus, Federal, state or local agencies 

furnishing identifying information and/

or address of debtor information, or 

from public documents. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

TREASURY/FMS.016 

SYSTEM NAME: 

Payment Records for Other Than 

Regular Recurring Benefit Payments—

Treasury/Financial Management 

Service. 

SYSTEM LOCATION: 

The Financial Management Service, 

U.S. Department of the Treasury, 

Washington, DC 20227 and Hyattsville, 

MD 20782. Records maintained at 

Financial Centers in five regions: 

Austin, TX; Birmingham, AL; Kansas 

City, MO; Philadelphia, PA; and San 

Francisco, CA. Records also are located 

throughout the United States at Federal 

Reserve Banks which act as Treasury’s 

fiscal agents. The address(es) of the 

fiscal agents may be obtained from the 

system managers. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Persons who are the intended 

recipients or recipients of payments 

from the United States Government, and 

for whom vouchers have been certified 

for payment by departments or agencies 

and sent to FMS for disbursement.

CATEGORIES OF RECORDS IN THE SYSTEM: 

Payment records showing name, 

social security or employer 

identification number or other agency 

identification number, address, payment 

amount, date of issuance, check number 

and symbol or other payment 

identification number, routing number 

of the payee’s financial institution and 

the payee’s account number at the 

financial institution, vendor contract 

and/or purchase order, and the name 

and location number of the certifying 

department or agency. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

5 U.S.C. 301; Executive Order 6166, 

dated June 10, 1933. 

34532 Federal Register / Vol. 70, No. 113 / Tuesday, June 14, 2005 / Notices 

PURPOSE: 

To facilitate disbursement of Federal 

monies to individuals by check or 

electronically, authorized under various 

programs of the Federal Government. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

These records may be used to: 

(1) Disclose to the banking industry 

for payment verification; 

(2) Disclose to Federal agencies, 

departments and agencies for whom 

payments are made, and payees; 

(3) Disclose pertinent information to 

appropriate Federal, State, local or 

foreign agencies responsible for 

investigating or prosecuting violations 

of, or for enforcing or implementing, a 

statute, rule, regulation, order, or 

license, where the disclosing agency 

becomes aware of an indication of a 

violation or potential violation of civil 

or criminal law or regulation; 

(4) Disclose information to a Federal, 

State, or local agency, maintaining civil, 

criminal or other relevant enforcement 

information or other pertinent 

information, which has requested 

information relevant to or necessary to 

the requesting agency’s or the bureau’s 

hiring or retention of an individual, or 

issuance of a security clearance, license, 

contract, grant, or other benefit; 

(5) Disclose information to a court, 

magistrate, or administrative tribunal in 

the course of presenting evidence, 

including disclosures to opposing 

counsel or witnesses in the course of 

civil discovery, litigation, or settlement 

negotiations, in response to a subpoena, 

or in connection with criminal law 

proceedings; 

(6) Disclose information to foreign 

governments in accordance with formal 

or informal international agreements; 

(7) Provide information to a 

congressional office in response to an 

inquiry made at the request of the 

individual to whom the record pertains; 

(8) Provide information to the news 

media in accordance with guidelines 

contained in 28 CFR 50.2 which relate 

to an agency’s functions relating to civil 

and criminal proceedings; 

(9) Provide information to unions 

recognized as exclusive bargaining 

representatives under the Civil Service 

Reform Act of 1978, 5 U.S.C. 7111 and 

7114; 

(10) Provide information to third 

parties during the course of an 

investigation to the extent necessary to 

obtain information pertinent to the 

investigation; 

(11) Disclose information concerning 

delinquent debtors to Federal creditor 

agencies, their employees, or their 

agents for the purpose of facilitating or 

conducting Federal administrative 

offset, Federal tax refund offset, Federal 

salary offset, or for any other authorized 

debt collection purpose; 

(12) Disclose information to any State, 

Territory or Commonwealth of the 

United States, or the District of 

Columbia to assist in the collection of 

State, Commonwealth, Territory or 

District of Columbia claims pursuant to 

a reciprocal agreement between FMS 

and the State, Territory, Commonwealth 

or the District of Columbia; 

(13) Disclose to the Defense 

Manpower Data Center and the United 

States Postal Service and other Federal 

agencies through authorized computer 

matching programs for the purpose of 

identifying and locating individuals 

who are delinquent in their repayment 

of debts owed to the Department or 

other Federal agencies in order to 

collect those debts through salary offset 

and administrative offset, or by the use 

of other debt collection tools; 

(14) Disclose information to a 

contractor of the Financial Management 

Service for the purpose of performing 

routine payment processing services, 

subject to the same limitations 

applicable to FMS officers and 

employees under the Privacy Act; and 

(15) Disclose information to a fiscal or 

financial agent of the Financial 

Management Service, its employees, 

agents, and contractors, or to a 

contractor of the Financial Management 

Service, for the purpose of ensuring the 

efficient administration of payment 

processing services, subject to the same 

or equivalent limitations applicable to 

FMS officers and employees under the 

Privacy Act. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Records are maintained in electronic 

or magnetic media and hard copy. 

RETRIEVABILITY: 

Records are retrieved by name, 

employer identification number (EIN) 

and social security number.

SAFEGUARDS: 

These records are available only to 

those persons whose official duties 

require such access. Records are kept in 

limited access areas during duty hours 

and in locked cabinets at all other times. 

Records are password protected and are 

maintained in a building subject to 24-

hour security. 

RETENTION AND DISPOSAL: 

Some records are retained for three 

years; other records for payments are 

retained indefinitely. Records are 

retained in accordance with statute, 

court order or Treasury Directive 25–02, 

Records Disposition Management 

Program. Audit logs of transactions are 

retained for a period of six (6) months 

or as otherwise required by statute or 

court order. Records in electronic media 

are electronically erased using industryaccepted techniques. 

SYSTEM MANAGER(S) AND ADDRESS: 

Chief Disbursing Officer, Financial 

Management Service; Chief Architect, 

Federal Finance, Financial Management 

Service; or, Director, ASAP Program 

Office, Federal Finance, Financial 

Management Service, 401 14th Street, 

SW., Washington, DC 20227. 

NOTIFICATION PROCEDURE: 

Inquiries under the Privacy Act of 

1974 shall be sent to the Disclosure 

Officer at 401 14th Street, SW., 

Washington, DC 20227. All individuals 

making inquiries should provide with 

their request as much descriptive matter 

as is possible to identify the particular 

record desired. The system manager will 

advise as to whether the Service 

maintains the record requested by the 

individual. 

RECORD ACCESS PROCEDURES: 

Individuals requesting information 

under the Privacy Act of 1974 

concerning procedures for gaining 

access or contesting records should 

write to the Disclosure Officer at the 

address shown above. All individuals 

are urged to examine the rules of the 

U.S. Department of the Treasury 

published in 31 CFR part 1, subpart C 

concerning requirements of this 

department with respect to the Privacy 

Act of 1974. 

CONTESTING RECORD PROCEDURES: 

See Record Access Procedures above. 

RECORD SOURCE CATEGORIES: 

Federal departments and agencies 

responsible for certifying, disbursing 

and collecting Federal payments; 

Treasury fiscal and financial agents that 

process payments and collections; and 

commercial database vendors. Each of 

these record sources may include 

information obtained from individuals. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

TREASURY/FMS.017 

SYSTEM NAME: 

Collections Records—Treasury/

Financial Management Service. 

Federal Register / Vol. 70, No. 113 / Tuesday, June 14, 2005 / Notices 34533

SYSTEM LOCATION: 

Records are located at the Financial 

Management Service, U.S. Department 

of the Treasury, Liberty Center Building 

(Headquarters), 401 14th Street, SW., 

Washington, DC 20227. Records are also 

located throughout the United States at 

various Federal Reserve Banks and 

financial institutions, which act as 

Treasury’s fiscal and financial agents. 

The address(es) of the fiscal and 

financial agents may be obtained from 

the system manager below. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Individuals who electronically 

authorize payments to the Federal 

government through the use of 

communication networks, such as the 

Internet, via means such as Automated 

Clearing House (ACH), check 

conversion, credit card, and/or stored 

value card. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Collections records containing 

information about individuals who 

electronically authorize payments to the 

Federal government to the extent such 

records are covered by the Privacy Act 

of 1974. The records may contain 

identifying information, such as an 

individual’s name(s), taxpayer 

identifying number (i.e., social security 

number or employer identification 

number), home address, home 

telephone number, and personal e-mail 

address (home and work); an 

individual’s employer’s name, address, 

telephone number, and e-mail address; 

an individual’s date of birth and driver’s 

license number; information about an 

individual’s bank account(s) and other 

types of accounts from which payments 

are made, such as financial institution 

routing and account number; credit card 

numbers; information about an 

individual’s payments made to or from 

the United States (or to other entities 

such as private contractors for the 

Federal government), including the 

amount, date, status of payments, 

payment settlement history, and 

tracking numbers used to locate 

payment information; user name and 

password assigned to an individual; 

other information used to identify and/

or authenticate the user of an electronic 

system to authorize and make payments, 

such as a unique question and answer 

chosen by an individual; information 

concerning the authority of an 

individual to use an electronic system 

(access status) and the individual’s 

historical use of the electronic system. 

The records also may contain 

information about the governmental 

agency to which payment is made and 

information required by such agency as 

authorized or required by law. 

The information contained in the 

records covered by FMS’s proposed 

system of records is necessary to process 

financial transactions while protecting 

the government and the public from 

financial risks that could be associated 

with electronic transactions. It is noted 

that the proposed system covers records 

obtained in connection with various 

mechanisms that are either used 

currently or may be used in the future 

for electronic financial transactions. Not 

every transaction will require the 

maintenance of all of the information 

listed in this section. The categories of 

records cover the broad spectrum of 

information that might be connected to 

various types of transactions. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

5 U.S.C. 301; 31 U.S.C. 321; 31 U.S.C. 

chapter 33; 31 U.S.C. 3720 

PURPOSE(S): 

The purpose of this system is to 

maintain records about individuals who 

electronically authorize payments to the 

Federal government. The information 

contained in the records is maintained 

for the purpose of facilitating the 

collection and reporting of receipts from 

the public to the Federal government 

and to minimize the financial risk to the 

Government and the public of 

unauthorized use of electronic payment 

methods. Examples of payment 

mechanisms authorized electronically 

include ACH, check conversion, credit 

card, or stored value cards. Individuals 

may authorize payments using paper 

check conversion or Internet-based 

systems through programs such as 

‘‘Pay.gov’’ and ‘‘Electronic Federal 

Taxpayer Payment System (EFTPS).’’

The information also is maintained to: 

(a) Provide collections information to 

the Federal agency collecting the public 

receipts; 

(b) Authenticate the identity of 

individuals who electronically 

authorize payments to the Federal 

government; 

(c) Verify the payment history and 

eligibility of individuals to 

electronically authorize payments to the 

Federal government; 

(d) Provide statistical information on 

collections operations; 

(e) Test and develop enhancements to 

the computer systems that contain the 

records; and

(f) Collect debts owed to the Federal 

government from individuals when the 

debt arises from the unauthorized use of 

electronic payment methods. 

FMS’s use of the information 

contained in the records is necessary to 

process financial transactions while 

protecting the government and the 

public from financial risks that could be 

associated with electronic transactions. 

The records are collected and 

maintained for three primary reasons. 

First, in order to process a payment 

electronically, a payor needs to submit 

his or her name and bank account or 

credit card account information. 

Without such information, FMS would 

not be able to process the payment as 

requested by the individual authorizing 

the payment. Second, to authenticate 

the identity of the person initiating the 

electronic transaction, FMS may, in 

some instances, require some or all of 

the information described in ‘‘Categories 

of records in the system,’’ above, 

depending upon the level of risk 

associated with a particular type of 

transaction. Third, to verify the 

financial and other information 

provided by the person initiating the 

electronic transaction and to evaluate 

the payor’s ability to make the payment 

authorized, FMS may compare 

information submitted with information 

available in FMS’s electronic 

transaction historical database or 

commercial databases used for 

verification purposes, much like a store 

clerk determines whether someone 

paying by paper check has a history of 

writing bad checks. The ability to 

research historical transaction 

information will help eliminate the risk 

of fraudulent activity, such as the 

purchase of government products using 

an account with insufficient funds or 

using a stolen identity. By collecting 

and maintaining a certain amount of 

unique personal information about an 

individual who purchases goods from 

the government, FMS can help ensure 

that the individual’s sensitive financial 

information will not be fraudulently 

accessed or used by anyone other than 

the individual. 

In addition, the information contained 

in the covered records will be used for 

collateral purposes related to the 

processing of financial transactions, 

such as collection of statistical 

information on operations, development 

of computer systems, investigation of 

unauthorized or fraudulent activity 

related to electronic transactions, and 

the collection of debts arising out of 

such activity. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

These records may be used to disclose 

information to: 

(1) Appropriate Federal, state, local or 

foreign agencies responsible for 

investigating or prosecuting the 

34534 Federal Register / Vol. 70, No. 113 / Tuesday, June 14, 2005 / Notices 

violation of, or for enforcing or 

implementing, a statute, rule, 

regulation, order, or license, but only if 

the investigation, prosecution, 

enforcement or implementation 

concerns a transaction(s) or other 

event(s) that involved (or contemplates 

involvement of), in whole or part, an 

electronic method of collecting receipts 

for the Federal government. The records 

and information may also be disclosed 

to commercial database vendors to the 

extent necessary to obtain information 

pertinent to such an investigation, 

prosecution, enforcement or 

implementation. 

(2) Commercial database vendors for 

the purposes of authenticating the 

identity of individuals who 

electronically authorize payments to the 

Federal government, to obtain 

information on such individuals’

payment or check writing history, and 

for administrative purposes, such as 

resolving a question about a transaction. 

For purposes of this notice, the term 

‘‘commercial database vendors’’ means 

vendors who maintain and disclose 

information from consumer credit, 

check verification, and address 

databases. 

(3) A court, magistrate, or 

administrative tribunal, in the course of 

presenting evidence, including 

disclosures to opposing counsel or 

witnesses, for the purpose of civil 

discovery, litigation, or settlement 

negotiations or in response to a 

subpoena, where arguably relevant to 

the litigation, or in connection with 

criminal law proceedings. 

(4) A congressional office in response 

to an inquiry made at the request of the 

individual to whom the record pertains. 

(5) Fiscal agents, financial agents, 

financial institutions, and contractors 

for the purpose of performing financial 

management services, including, but not 

limited to, processing payments, 

investigating and rectifying possible 

erroneous reporting information, 

creating and reviewing statistics to 

improve the quality of services 

provided, conducting debt collection 

services, or developing, testing and 

enhancing computer systems. 

(6) Federal agencies, their agents and 

contractors for the purposes of 

facilitating the collection of receipts, 

determining the acceptable method of 

collection, the accounting of such 

receipts, and the implementation of 

programs related to the receipts being 

collected. 

(7) Federal agencies, their agents and 

contractors, credit bureaus, and 

employers of individuals who owe 

delinquent debt for the purpose of 

garnishing wages only when the debt 

arises from the unauthorized use of 

electronic payment methods. The 

information will be used for the purpose 

of collecting such debt through offset, 

administrative wage garnishment, 

referral to private collection agencies, 

litigation, reporting the debt to credit 

bureaus, or for any other authorized 

debt collection purpose.

(8) Financial institutions, including 

banks and credit unions, and credit card 

companies for the purpose of collections 

and/or investigating the accuracy of 

information required to complete 

transactions using electronic methods 

and for administrative purposes, such as 

resolving questions about a transaction. 

DISCLOSURE TO CONSUMER REPORTING

AGENCIES: 

Debt information concerning a 

government claim against a debtor when 

the debt arises from the unauthorized 

use of electronic payment methods is 

also furnished, in accordance with 5 

U.S.C. 552a(b)(12) and 31 U.S.C. 

3711(e), to consumer reporting agencies, 

as defined by the Fair Credit Reporting 

Act, 5 U.S.C. 1681(f), to encourage 

repayment of a delinquent debt. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Records are maintained in electronic 

media. 

RETRIEVABILITY: 

Records are retrieved by account 

number (such as financial institution 

account number or credit card account 

number), name (including an 

authentication credential, e.g., a user 

name), social security number, 

transaction identification number, or 

other alpha/numeric identifying 

information. 

SAFEGUARDS: 

All officials access the system of 

records on a need-to-know basis only, as 

authorized by the system manager after 

security background checks. Procedural 

and physical safeguards, such as 

personal accountability, audit logs, and 

specialized communications security, 

are utilized. Accountability and audit 

logs allow systems managers to track the 

actions of every user of the system. Each 

user has an individual password (as 

opposed to a group password) for which 

he or she is responsible. Thus, a system 

manager can identify access to the 

records by user. Access to computerized 

records is limited, through use of 

encryption, access codes, and other 

internal mechanisms, to those whose 

official duties require access. Storage 

facilities are secured by various means 

such as security guards, locked doors 

with key entry, and limited virtual 

access requiring a physical token. 

RETENTION AND DISPOSAL: 

Records for payments and associated 

transactions will be retained for seven 

(7) years or as otherwise required by 

statute or court order. Audit logs of 

transactions will be retained for a period 

of six (6) months or as otherwise 

required by statute or court order. 

Records in electronic media are 

electronically erased using industryaccepted techniques. 

SYSTEM MANAGER(S) AND ADDRESS: 

Chief Architect, Electronic Commerce, 

Federal Finance, Financial Management 

Service, 401 14th Street, SW., 

Washington, DC 20227. 

NOTIFICATION PROCEDURE: 

Inquiries under the Privacy Act of 

1974, as amended, shall be addressed to 

the Disclosure Officer, Financial 

Management Service, 401 14th Street, 

SW., Washington, DC 20227. All 

individuals making inquiries should 

provide with their request as much 

descriptive matter as is possible to 

identify the particular record desired. 

The system manager will advise as to 

whether FMS maintains the records 

requested by the individual. 

RECORD ACCESS PROCEDURES: 

Individuals requesting information 

under the Privacy Act of 1974, as 

amended, concerning procedures for 

gaining access to or contesting records 

should write to the Disclosure Officer. 

All individuals are urged to examine the 

rules of the U.S. Department of the 

Treasury published in 31 CFR part 1, 

subpart C, and appendix G, concerning 

requirements of this Department with 

respect to the Privacy Act of 1974, as 

amended. 

CONTESTING RECORD PROCEDURES: 

See ‘‘Record access procedures’’

above. 

RECORD SOURCE CATEGORIES: 

Information in this system is provided 

by the individual on whom the record 

is maintained (or by his or her 

authorized representative), other 

persons who electronically authorize 

payments to the Federal government, 

Federal agencies responsible for 

collecting receipts, Federal agencies 

responsible for disbursing and issuing 

Federal payments, Treasury fiscal and 

financial agents that process collections, 

and commercial database vendors. 

Federal Register / Vol. 70, No. 113 / Tuesday, June 14, 2005 / Notices 34535

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None.

[FR Doc. 05–11675 Filed 6–13–05; 8:45 am] 

BILLING CODE 4810–35–U

DEPARTMENT OF THE TREASURY

Fiscal Service 

Surety Companies Acceptable on 

Federal Bonds: Name Change—Ranger 

Insurance Company

AGENCY: Financial Management Service, 

Fiscal Service, Department of the 

Treasury.

ACTION: Notice.

SUMMARY: This is Supplement No. 12 to 

the Treasury Department Circular 570; 

2004 Revision, published July 1, 2004, 

at 69 FR 40224.

FOR FURTHER INFORMATION CONTACT:

Surety Bond Branch at (202) 874–6915.

SUPPLEMENTARY INFORMATION: Ranger 

Insurance company, a Delaware 

corporation, has formally changed its 

name to Fairmont Specialty Insurance 

Company, effective May 5, 2004. The 

Company was last listed as an 

acceptable surety on Federal bonds at 69 

FR 40253, July 1, 2004. 

A Certificate of Authority as an 

acceptable surety on Federal bonds, 

dated today, is hereby issued under 

Sections 9304 to 9308 of Title 31 of the 

United States Code, to Fairmont 

Specialty Insurance Company, 

Wilmington, Delaware. This new 

Certificate replaces the Certificate of 

Authority issued to the Company under 

its former name. The underwriting 

limitation of $8,404,000 established for 

the Company as of July 1, 2004, remains 

unchanged until June 30, 2005. 

Certificates of Authority expire on 

June 30, each year, unless revoked prior 

to that date.The Certificates are subject 

to subsequent annual renewal as long as 

the company remains qualified (31 CFR 

part 223). At list of qualified companies 

is published annually as of July 1, in the 

Department Circular 570, which 

outlines details as to underwriting 

limitations, areas in which licensed to 

transact surety business and other 

information. Federal bond-approving 

officers should annotate their reference 

copies of the Treasury Circular 570, 

2004 Revision, at page 40236 to reflect 

this change. 

The Circular may be viewed and 

downloaded through the Internet at 

http://www.fms.treas.gov/c570. A hard 

copy may be purchased from the 

Government Printing Office (GPO) 

Subscription Service, Washington, DC 

telephone (202) 512–1800. When 

ordering the Circular from GPO, use the 

following stock number: 769–004–

04643–2. 

Questions concerning this notice may 

be directed to the U.S. Department of 

the Treasury, Financial Management 

Service, Financial Accounting and 

Services Division, Surety Bond Branch, 

3700 East-West Highway, Room 6F01, 

Hyattsville, MD 20782.

Dated: June 8, 2005. 

Vivian L.Cooper, 

Director, Financial Accounting and Services 

Division, Financial Management Service.

[FR Doc. 05–11701 Filed 6–13–05; 8:45 am] 

BILLING CODE 4810–35–M