Navy Cash Bulletin

Volume 19: Issue 3 July/Aug/Sept 2022

In This Issue:

Disbursing News

- UST Level 8 Reporting Update

- DSSN Consolidation and DDS Implementation

Manager of the Month

- Additional Resources

- Fleet Events/Training

- Points of Contact
Disbursing News

EFFECTIVE IMMEDIATELY: Updated Level 8 Reporting Procedures

BLUF: Treasury has implemented an updated control in which UST checks that are not processed in Form Level 

8 Reporting prior to presenting to banks, will not be honored by banks and be flagged as fraudulent. Actions 

must be taken immediately for those commands using NFRS. *(Procedure not applicable to ships using DDS). 

• Modification to Navy Ship UST Check reporting. Navy Tactical Units will report check issue data at the 

time each check is issued by emailing all pertinent check information in the body of the email (see 

bullets below). Send emails To either 

• DFAS.CLEVELAND-OH.JAF.MBX.LANT-FINANCIAL-RETURNS@MAIL.MIL (Atlantic Fleet) or 

DFAS.CLEVELAND-OH.JAF.MBX.PAC-FINANCIAL-RETURNS@MAIL.MIL (Pacific Fleet),

• Cc DFAS.CLEVELAND-OH.JFM.MBX.DISBURSING-AUTOMATION@MAIL.MIL

• Emails must be sent in advance of any Exchange for Check business or the same day for Checks issued 

to individuals or private parties in exchange for services or supplies when command Purchase Card or 

Husbanding Agent payments are NOT an option (i.e. emergency payments). DFAS Treasury Reporting 

will perform level 8 reporting and send confirmation back to the disbursing office by the next business 

day. 

– Email Subject Line: Reporting UST Check issuance DSSN #### on DD Mmm YYYY

– Pertinent information (in the body of the email):

• Check Number

• Date of Check Issuance (cannot be a future date)

• Check Amount

• Name and appointed position of Disbursing Official signing the check

• Payees Name

• Purpose of Payment (i.e. supplies, services, travel payment, etc.)

Modification to Navy Ship Monthly Packages Submission (uploads to DACS). Include copies of issued UST 

Checks immediately after the SF 1179 as part of the first Check List items scanned and retained to DACS. Omit 

copies of UST Checks in the second Check List items scanned and retained to DACS. This will help with monthly 

UST Check issuance reviews being performed by DFAS, Navy FM, NAVSUP and Fleet disbursing oversight offices 

for compliance with Navy policies.
Disbursing News

UPDATE: DSSN Consolidation and DDS Implementation 

Migrations were completed for Fort Lauderdale, Paul Hamilton, Cowpens, Essex, Bunker Hill, 

George Washington, New York, Boxer, Carter Hall, Oak Hill and Carl Vinson. All Navy ships are 

expected to migrate by April 2023, unless a waiver is approved via the TYCOM.

Standard Operating Procedures for the Afloat community are available on CMP “DDS SOPS-DSSN 8851”

1. SOP for DSSN 8851 – Cash Holding Authority

2. SOP for DSSN 8851 – Appointments and Terminations

3. SOP for DSSN 8851 – Cash Replenishment and Return to Treasury

4. SOP for DSSN 8851 – Afloat Collections

5. SOP for DSSN 8851 – Afloat Disbursements

6. SOP for DSSN 8851 – Accommodation Exchanges (Cash/Chip and Chip/Cash)

7. SOP for DSSN 8851 – Afloat Daily Reporting

8. SOP for DSSN 8851 – DSSN to DSSN Transfers

The submission of documents signed by the CO, needs to be completed a minimum of 60 days prior to 

migration. **Forms must be received @ DFAS prior to mailing UST... current transit times are 6-8 weeks

1. DO and DDO will submit a signed DD577 to DFAS via AMPS process

a. See Appointments and Terminations SOP

b. See Navy Access Request Guide for DDS DSSN 8851

2. Signature Specimen Form 3023 - See Appointments and Terminations SOP

3. Separation of Duties Waiver request – See Appointments and Terminations SOP 

4. Authority to Hold Cash at Personal Risk (CHA memo) - See Cash Holding Authority SOP

5. Confirm connectivity to the DDS website: https://dds.csd.disa.mil/forms/frmservlet?config=dds-8851

a. See DDS Navy Centralized DSSN Connection Guide

b. Refer any technical issues connecting to the website to the TACNET helpdesk:

TACTICAL NETWORKS – ISEA: 1-877-41-TOUCH (OPTIONS 2, 3, 1)

DSN: 510-4-2-TOUCH (OPTIONS 2, 3, 1)

Or email - tacnet@navy.mil / tacnet@navy.smil.mil

28 Training Videos available at https://www.milsuite.mil/video/

DDS Training DATES are shown on Fleet Events & Training Page of this bulletin.
Incomplete Forms for Civilian, Contract Riders and Merchants

A completed 2887/2888/2889 form is vital to the NavyCash program in order to perform to its 

operational peak. Without completed banking information, the transfer of funds from the 

Civ/Contractors/Merchants home account to and from the Navy Cash card will not take place. The 

Civ/Contractor will not be able to receive unused funds back to their home account and reciprocally the 

DISBO will not be able to collect any negative balances from the rider if they overdraft. Although this 

does not happen often, it is still an issue that we would like to have corrected in the future; by following 

the guidelines of having, the correct forms filled out correctly and in future. Some points to keep in mind 

are 1. A cardholder mostly can only go negative if they have previously provided a bank account. If they 

have a negative balance, then they should bring cash to Disbursing on the ship to clear the negative 

balance. 2. Without bank account information, cardholders would have to visit Disbursing with cash. The 

Navy Cash program is trying to reduce the amount of cash being presented to Disbursing. 3. A FS Form 

2889 is only required for DoD Contractors and the FS Form 2888 is only for merchants.

All forms must be completely filled out. The Disbursing Officer should return all incomplete forms 

without completing enrollment if given an incomplete form.

**********************************************************************************************

NAVY CASH OPEN LOOP DECLINES

Know your balance!

Navy Cash open loop transaction (Debit or strip transactions) declines are on the rise. This indicates many 

cardholders are unaware of their strip/Debit feature balance before using it to make retail purchases or 

ATM withdrawals. We encourage the use of the strip for retail purchases but also expect cardholders to 

take personal responsibility to ensure there are sufficient funds to conduct retail transactions when using 

their Navy Cash Card. Not knowing one’s balance opens one to risk for a declined transaction or denied cash 

withdrawal at an ATM.

Plan of the Day notes should be part of your regular rotation to the crew to remind them to check their 

balances at the kiosk or to register for an online account by visiting www.navycash.com. Additionally, 

advise cardholders to load their strip/Debit fund 48 to 72 hours prior to beginning retail transactions to 

ensure the funds are available on the card.

Navy Cash had created a Navy Cash Cardholder User Guide with helpful information for cardholders on 

retail use, balance holds and withdrawals. Disbursing officers should have these available for their 

cardholders, please contact your Navy Cash FLC for “NavyCash Cardholder User Guides” which are available 

for printing on demand.

Please encourage your cardholders to know their balance and help to minimize declines

FLC Recommendations Reminders

Manager of the Month

July 2022

LTJG Emilea Lee, the Disbursing and Postal Officer aboard the USS ESSEX (LHD 2), home-ported in San 

Diego, CA, was selected as the Navy Cash Manager of the Month for July 2022. During her short time 

onboard, she led 2 Sailors in managing a $400K cash on hand disbursing operation with zero loss of 

funds. She maintained strict accountability while overseeing the processing of 240 Navy Cash 

transactions totaling $124K and the expeditious recovery of $28K in negative balances for 142 Sailors. 

She spearheaded the Savings Deposit program and facilitated contributions for 18 Sailors totaling 

$90K. Her astute management assisted Sailors in building their financial savings by earning over $9K in 

tax-free interest. In addition, LTJG Lee was instrumental in ensuring all requirements were met to for 

conversion to the new Deployable Disbursing System (DDS) and was one of the first of few ships in the 

Navy ready for conversion.

From the FLC Office San Diego
Manager of the Month

August 2022

May 2022

LT Simmons is the Disbursing, Sales, and Postal Officer onboard USS HOWARD (DDG 83). LT Simmons 

coordinated the transition of HOWARD’s Navy Cash system from 3rd Fleet AOR to 7th Fleet AOR during their 

homeport shift from San Diego, CA to Yokosuka, JP. He successfully managed the Navy Cash system and 

subsequent maintenance through SWATT, SUMMEREX, COM2EX, two C7F patrols, and one high-visibility 

diplomatic visit to Wellington, NZ. He navigated the transition to CANES during HOWARD’s SRA and 

successfully coordinated with SAIC and Ship’s IT to bring Navy Cash into compliance with CANES in less than 

one week, which is less than half of the standard time allotted to bring the system online. LT Simmons’ 

diligence, attention to detail, and strict adherence to operating procedures allowed him to achieve back-toback scores of “Excellent” on two unannounced Field Examination Group audits, furthering HOWARD’s efforts 

to achieve consecutive Blue E awards. His management of the system keeps HOWARD Sailors caffeinated, 

motivated, and “Ready for Victory”!

From the FLC Office Yokosuka
Manager of the Month

September 2022

The Disbursing Team of the USS GEORGE H. W. BUSH (CVN 77), homeported in Norfolk, has been selected as the Navy Cash Manager 

of the Month for SEP 2022. ENS Anna Cole, PS1 Allison Rose, PS3 Kendall Black, and PSSN William (Tyler) Adams provide dedicated 

customer service, outstanding technical knowledge, and continuous process improvements in support of 5,000 Sailors and 

contractors onboard USS GEORGE H.W. BUSH, lead ship for Carrier Strike Group 10. Currently deployed to Sixth Fleet, the Disbursing 

Team is extremely motivated and eager to find new ways to improve their disbursing operation. This team has had many great 

accomplishments in preparation for their deployment including scoring an Outstanding 98.21% on their Supply Management 

Inspection in June 2022. They expertly planned and prepared for deployment by guaranteeing their Navy Cash System and disbursing 

operation was 100% operational and ready to perform in an overseas environment. They completed a pre-deployment service call, 

received $1 million cash on-load, and ensured operational spare parts and replacement cards where onboard to provide top-notch 

service to the ship’s crew, Carrier Air Wing 7, DESRON 26, and Carrier Strike Group 10. 

This Team faced several challenges in preparation for deployment because of the intricacies of operating such a complex financial 

management interface in a large command. They expeditiously worked to enroll and issue Navy Cash cards to 2,000 embarked staff 

and squadron personnel, troubleshoot numerous shipboard technical issues due to limited communications environment, and train 

new team members prior to deployment. Their team maintained to-the-penny 100% accountability for over $50K in cash 

transactions. They executed strict control of disbursing operations including equipment inventory, fiscal accountability, negative 

balance maintenance, and records management while supporting 45 merchant organizations.

Their diligent efforts ensured continuous Navy Cash and disbursing operations to support the ship and set an example of service 

second-to-none! USS GEORGE H. W. BUSH’s disbursing team embodies an attitude of excellence and has been the shining example of 

Navy Cash pride and professionalism across all platforms. This team is a top-of-the-line example for the fleet, and their hard work 

and outstanding customer service has earned them the recognition as Navy Cash Manager of the Month!

From the FLC Office Norfolk
Additional Resources

Navy Cash, DDS & OTCnet tech docs are available on SAILOR 2.1 

https://sailor.navy.mil/sailor/home.cfm

Navy Cash Treasury Website

Navycash.gov

Or

https://www.fiscal.treasury.gov

NAVSUP 727, NAVYCASH SOP, NAVY CASH SOP CHANGE 

NOTICE

https://fiscal.treasury.gov/navy-cash/procedures.html

NAVSUP News and Media

https://www.navsup.navy.mil/navsup/news

Deployable Disbursing System (DDS)

Tutorials: https://www.milsuite.mil/video
Fleet Events & Training Dates

Meet the Fleet

With the continued COVID travel and gathering restrictions in place, we will continue to suspend Navy Cash Meet 

the Fleet meetings with DISBOs, program office, NIWC, Treasury, SAIC and the Federal Reserve Bank until such 

time it is safe to hold these events. Until then, please continue to communicate to the program office through

your local FLC Navy Cash Representative. 

.

Navy Cash Refresher Training

Location Dates

Mayport, FL 17-20 Oct 2022

San Diego, CA 28 Nov-02 Dec 2022

Yokosuka, Japan TBD

 DDS Training

10/20/2022 – Thursday 1:00 EST – 3:30 EST (via MS Teams) 

11/03/2022 - Thursday 1:00 EST – 3:30 EST (via MS Teams) 

11/17/2022- Thursday 1:00 EST – 3:30 EST (via MS Teams) 

12/01/2022- Thursday 1:00 EST – 3:30 EST (via MS Teams) 

01/12/2023 - Thursday 9:00am EST – 11:30 EST (via MS Teams) 

DDS TRAINING RSVP: EMAIL the DFAS DSCC JJE Mailbox BC-PM-Team

<dfas.dscc.jje.mbx.bc-pm-team@mail.mil>
Points of Contact

Federal Reserve Bank Customer Service Center (CSC)

Customer Service Center (CSC)

Cardholders: (866) 3NAVYCASH or (866) 362-8922

Website: www.navycash.com 

E-mail: navycashcenter@frb.org

Disbursing Offices: (866) 6NAVYCASH or (866) 662-8922

Website: www.navycashcenter.com

Email: navycashcenter@frb.org

Others:

FAX: 1-(813)-533-5711 or 1-(866)280-5807

Enrollment Forms Shipping Address: FRB-KC

Attention: Forms 

2201 Farnam St

Omaha, NE 68102

(866) 662-8922 

NAVSUPHQ Navy Cash Program Office

Eric Burks, Navy Cash Supervisor eric.h.burks.civ@us.navy.mil

Beth Pollock, Program Manager beth.a.pollock.civ@us.navy.mil

Michael Harants, Deputy Program Manager michael.j.harants.civ@us.navy.mil

David Robertson, Installation Manager david.s.robertson16.civ@us.navy.mil

Melanie Truempy, Financial/Shipboard Auditor melanie.m.truempy.civ@us.navy.mil

Derek Takara, LCS EagleCash and Training Mgr derek.a.takara.civ@us.navy.mil

David Sulli, Logistics Management Specialist david.c.sulli.civ@us.navy.mil

John Titzel, Integrated Logistics Manager john.t.titzel.civ@us.navy.mil

Nicholas Brown, Program Analyst nicholas.g.brown4.civ@us.navy.mil

Jeff Salguero, CPO jeff.b.salguero.mil@us.navy.mil

Ralph Pieper, Information Systems Security Manager ralph.l.pieper3.civ@us.navy.mil

Johnathan Boyce, Information System Security Mgr jonathan.s.boyce2.civ@us.navy.mil

NAVSUP FLC Navy Cash Fleet Support

Hugh Chin, Waterfront Support (LANTFLT) hugh.o.chin.civ@us.navy.mil

Andrew Yager, Waterfront Support (PACFLT) w.a.yager.civ@us.navy.mil

Restituto Herrera, Waterfront Support (Yokosuka) restituto.herrera@fe.navy.mil