Save the Date: Fiscal Service Advisory Council 

Payments Forum

The Bureau of the Fiscal Service, Payment Management is hosting the 2nd annual Fiscal Service Advisory Council Payment Forum on June 2-3, 2015 at the IRS, New Carrollton, MD. This year’s theme is 

‘Strengthening the Payment Lifecycle.’

The forum provides a unique opportunity for agencies to hear first-hand the current and planned topics 

related to federal government payment products, services, and initiatives. Most importantly, agency 

representatives will have the ability to convey their thoughts, opinions, and concerns and to influence 

how those payment products/services are developed.

Council representation and participation is open to all federal agencies. To allow the council membership to be more efficient, we're asking that agency representatives be limited to a primary and alternate 

member for each agency processing site responsible for processing and submitting payments to the 

Fiscal Service. Both the member and alternate may attend the council forum meetings.

If you have questions, please contact:

Kansas City Financial Center (KFC):

Lauren Ray (816) 414-2113 / Lauren.Ray@fiscal.treasury.gov

Michael Sibert (816) 414-2158 / Michael.Sibert@fiscal.treasury.gov

Philadelphia Financial Center (PFC):

Debbie Jackson (215) 516-8027 

Debbie.Jackson@fiscal.treasury.gov

Phyllis Daniels (215) 516-8150 

Phyllis.Daniels@fiscal.treasury.gov

Additional information and registration is available at:

http://www.fiscal.treasury.gov/events/

KFC Dispatch 

U . S . D e p a r t m e n t o f t h e T r e a s u r y

K a n s a s C i t y F i n a n c i a l C e n t e r

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2015 Federal Agency User Group Forum

The Federal Agency User Group (FAUG) is a forum that meets annually to discuss 

changes to applications and initiatives that could impact the Automated Standard Application for Payments (ASAP) system. The group discusses ways to provide feedback on 

programs and enhancements to better service the community.

Attendance in 2014 exceeded 20 agencies and this year is expected to exceed that 

number. The primary topic for 2015’s forum is ASAP’s transition of its certification process to the Secure Payment System (SPS).

This year’s Federal Agency User Group Forum will be held on July 22, 2015 at the 

Department of the Treasury, Bureau of Fiscal Service (FS) Liberty Center Building 

(LCB), located at 401 14th Street SW, Room 107, Washington, DC.

The Tentative Agenda Topics consist of:

· SPS for certification in ASAP

· Reorganization/Transition

· TAS/BETC and CARS Reporting Process

· Batch Interface Process and Format Changes

· PKI Process Updates

· Changes for upcoming Releases

· Dormant Account Updates

· Additions to ASAP

Registration is currently available and must be completed 

prior to July 6, 2015.

Registration for the 2015 ASAP Federal Agency User 

Group Forum is located at:

 http://www.fms.treas.gov/asap/fpa_training.html
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Fiscal Service Payment Initiatives for Federal Agencies

Payment Management is providing training and awareness on payment initiatives for federal 

agencies at the Liberty Center Building in Washington, DC. The purpose is to provide federal 

agencies & vendors an update of Treasury initiatives for 2015 & beyond for the following applications: 

Automated Standard Application for Payments (ASAP) 

Secure Payment System (SPS)

Do Not Pay (DNP) 

Payment Automation Manager (PAM) 

Post Payment System (PPS) 

International Treasury Services (ITS.gov) 

Invoice Processing Platform (IPP) 

The target audience is individuals who are responsible for programming, managing, or testing 

of the application changes including: Data Entry Operators, Certifying Officers, Accountants, 

Programmers, Testers, and Project Leads/Managers. There is no charge for this training.

Upcoming dates are:

Tuesday, July 28, 2015, 8:00 a.m. – 4:30 p.m. EST

Wednesday, July 29, 2015, 8:00 a.m. – 4:30 p.m. EST 

Note: The July 28, 2015 and July 29, 2015 sessions are identical sessions with the same presenters. You only need to register for one session.

For additional information and to register, please visit :

http://www.fiscal.treasury.gov/fstraining/training/fs_payment_fed_agencies.htm.
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ASAP.gov changes to SPS for certifications

The Automated Standard Application for Payments (ASAP) system is transitioning its certification process 

to the Secure Payment System (SPS).

ASAP, an all-electronic payment and information system utilized for the request and delivery of award 

funds is transitioning its certification process due to various Java issues that certifying officers have experienced over the past year. Over the next several months, the ASAP and SPS teams will work with customer 

agencies to ensure their certifying officers and data entry operators are credentialed, trained, and have access to SPS.

Role Comparisons: 

SPS, like ASAP, has specific user roles and limits user access according to each role. Over the next several months as the transition takes place, every agency will provide the name and contact information of at 

least one person who will be designated as Data Entry Operator (DEO) and SPS Certifying Officer (CO). 

ASAP - -> (Old Roles)

Authorization Entry Clerk (AEC): This user enters the authorizations online.

Certifying Officer (CO): This user certifies the authorizations in ASAP by digitally signing the authorizations with their PKI token and PIN.

SPS - - > (New Roles)

Data Entry Operator (DEO): This user is similar to the AEC in ASAP. They will enter the certification information in SPS but will not be able to digitally sign the certification.

Certifying Officer (CO): This user will digitally sign the certification in SPS. 

In March 2015, ASAP started offering webinar training every third Wednesday of each month through June 

2015. In addition to the webinar sessions, the ASAP and SPS teams will also provide on-site training at the 

Liberty Center in Washington, D.C. in May 2015 and the Denver Federal Center in Lakewood, CO in June 

2015. There will be two half-day sessions at each location.
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Have You Heard? 

United States Savings Bonds Have Arrived at the 

Kansas City Financial Center

In 1986 Treasury began issuing marketable securities exclusively in electronic form. The program encompassed all Public Debt and Federal Reserve activity to establish and service book- entry accounts for marketable securities in Legacy Treasury Direct (LTD). Treasury Security Services is responsible for the administration of the United States Savings Bonds. Treasury Security Services provides services for more than 55 million individual investors in Treasury securities. These customers hold more than $67 billion in 348,000 accounts. 

In November 2014, The Kansas City Financial Center 

(KFC) officially added United States Savings Bonds to 

print production environment. KFC assumed responsibility for processing, printing, and mailing United 

States Savings Bonds and statements on behalf of 

Treasury Security Services (TSS) at our Fiscal Service location in Parkersburg. Previous to the transition, 

the Federal Reserve Bank of Philadelphia provided 

the printing service for the Legacy Treasury Direct 

(LTD) U.S. Savings Bonds, dividend checks and related legacy statements issued to investors.

The Payment Mail and Operations Branch (PMOB) 

started talks in March 2013 and developed a comprehensive solution for this transition. The collective 

group agreed on a staggered or phased approach to 

help facilitate the arrival of this new workload. The first 

phase included the printing and mailing of Series HH Bonds, which commenced in November 2014. PMOB is 

projected to print and mail 80,000 HH bonds annually in denominations of $50, $100, $500 and $1,000. Phase 

two was completed by January 30, 2015, with the printing and mailing of 510,000 1099 statements to investors. The third and final phase was completed for production in March 2015, which involves the printing and 

mailing of Series I Bonds in denominations of $50, $100, $200, $500 or $1,000. PMOB is projected to print 

and mail 174,000 I Bonds for 2015.

To build better synergy with our business partners (Treasury Security Services and the Federal Reserve 

Bank), PMOB created an internal Savings Bonds Inventory (SBI) web-based application to manage Savings 

Bonds stock and inventory from which daily, monthly, and annual reconciliation reports are generated and 

reconciled with the FRB. Further, new 1691 configurations had to be completed in order to accommodate 

savings bonds and track the workflow. In addition, procedures were developed and staff were trained. 

KFC is proud to leverage this new relationship with Treasury Security Services, and expand the printing operation to include this very important product.
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Farewell to our Finest

A few years ago, the Kansas City Regional Financial Center (KFC) faced the end of an era as 

we bid ‘Farewell’ to three of our very finest. In the spring of 2011, KFC retired its Check Wrapping System (CWS) machines. Those three machines, affectionately referred to as ‘Yellow’, 

‘Blue’ and ‘Green’, for obvious reasons, grew alongside KFC for nearly forty years. They withstood the move to a new state, endured building remodels and partnered with numerous employees all while maintaining a consistent level of production.

In 1973, Yellow and Blue arrived in Kansas City and were put into full production mode by 

1974. With the transitioning of the Birmingham Financial Center into a debt center in 1998, 

KFC welcomed Green with open arms. Although these machines ran impeccably up until their 

retirement, they weren’t always the work horses we came to rely upon. Green arrived barely 

recognizable and if it wasn’t for the skilled hands and know-how of local mechanics, the machine might never have enclosed another check. The fact that these machines, which were 

designed to have a life span of 10-15 years, ran for nearly forty is a testament to both the mechanics and operators who cleaned, maintained, modified, enhanced, fixed, pampered, 

and believed in them.

At one time, KFC issued over 100 million paper 

checks annually, utilizing 20 intermittent positions to accomplish that volume of work. However, with the introduction of the direct deposit 

program in 1975, the enactment of congressional law requiring all federal payments to be 

issued electronically by the start of 1999 and, most recently, Treasury’s “All Electronic” initiative 

requiring all benefit payments to be made electronically beginning March 2013, the number of 

paper checks has decreased each year. In fiscal year 2014, KFC processed just over 64 million paper checks and the once necessary intermittent positions are a thing of the past.

Yellow
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KFC bid a final ‘Farewell’ to the last remaining CWS machine. ‘Yellow’ as it was dismantled and 

packaged – awaiting pick-up by its new owner – in October 2014. On a path to its final resting 

place and destined for who knows what, there’s no question about its (and the others alike) 

remarkable past as a substantial part of Treasury’s history. Neither Fiscal Service nor KFC would 

have the reputations we do today without the iconic CWS machines. And certainly, we’ve relied 

upon them to issue our payments on time, every time!

Like everything in life, time moves on and business 

needs shift. The same can be said about KFC and 

Fiscal Service as a whole. With its paper check 

production declining at an average rate of 12% 

annually since fiscal year 2002, the Fiscal Service 

has had to adapt to its customer’s demands. 

Because of this shift in business, KFC incorporated 

the use of intelligent inserting machines – known as 

KERNs – into their daily production starting in 

October 2009. The KERN machines receive rolls of 

printed checks, which they then cut before enclosing 

each individual paper check into a pre-manufactured envelope. The ‘intelligence’ behind these 

machines lies in their ability to verify a unique barcode on every printed check against a data file 

received from the COMBO machines where the checks are printed. The KERN machine then 

generates a verification report that enables each print job to be balanced, taking accountability to 

a higher level. The first KERN began daily production at KFC in October 2009. 

Farewell to our Finest ( continued)

Blue
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Farewell to our Finest ( continued)

FUN FACTS:

 The CWS machines were originally designed by F.L. Smithe to be envelope manufacturing 

machines. The company modified these machines for Treasury by adding a bridge, which 

made check enclosing possible.

 The legacy of the CWS machines – and the records they set – will remain forever in the history of the Treasury Department. In particular, 3 of the CWS machines at the Kansas City 

Financial Center set the all-time Regional Financial Center single-7 hour shift production 

record of 613,030 checks enclosed on February 26, 1991. As we continue the move towards an all-electronic Treasury and the decline of paper check payments increases, it’s 

safe to say this record will never be broken.

Kern
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GARY BEETS, DIRECTOR SUSAN ROBINSON, DEPUTY DIRECTOR

Mailing Address: Website Address:

Department of the Treasury http://www.fiscal.treasury.gov

Bureau of the Fiscal Service

Kansas City Financial Center

P.O. Box 12599-0599

Kansas City, MO 64116-0599

EXECUTIVE OFFICE 

Gary M. Beets, Director (816) 414-2001

Susan Robinson, Deputy Director (816) 414-2002

General Information (816) 414-2000

Facsimile Machine (816) 414-2020

PAYMENT & MAIL OPERATIONS BRANCH (PMOB) 

Toni Mussorici, Manager (816) 414-2204

Donald Watts, Operations Supervisor (Day Shift) (816) 414-2206

Dwayne Michaels, Mail Operations Supervisor (816) 414-2205

Tony Byers, Printing, Check and Enclosing Supervisor (816) 414-2117

James Lee, Operations Supervisor (Evening Shift) (816) 414-2307

General Information (816) 414-2200

Payment Operations Section (816) 414-2350

Facsimile Machine (Mail) (816) 414-2217

Facsimile Machine (Control) (816) 414-2373

CUSTOMER SERVICE BRANCH (CSB) 

Tom Nelson, Manager (816) 414-2056

Carol Matthews, Customer Relationship Management Section Supervisor (816) 414-2176

Crystal Duckworth, Administrative Officer (816) 414-2057

KFC Payment Call Center Payments@fms.treas.gov (816) 414-2100

Facsimile Machine (CRM) (816) 414-2192

Facsimile Machine (General) (816) 414-2066

DIVERSIFIED PAYMENT SERVICES BRANCH (DPSB) 

Francie Abbott, Manager (816) 414-2151

Julie Nielsen, Diversified Payments Processing Supervisor (816) 414-2102

Facsimile Machine (General) (816) 414-2180

Facsimile Machine (DPSB) (816) 414-2120

Fedwire Help Desk KFCFedwire@fms.treas.gov (816) 414-2341

ASAP Help Desk KFC.ASAP@fms.treas.gov (816) 414-2145

ITS.gov Help Desk KFCFSSBFO@fms.treas.gov (816) 414-2125

ITS.gov Enrollment ITSEnrollment@fms.treas.gov (816) 414-2150

OPERATIONS SUPPORT BRANCH (OSB) 

Cynthia M. Sheppard, Manager & PAM Project Manager (816) 414-2301

Denise Quirarte, Supervisor – Production Support Section (816) 414-2333

Ed Barlett, Supervisor – Payment Applications Support Section (816) 414-2304

Jesse Chavez, Supervisor – SPS Project Manager (816) 414-2108

General Information (816) 414-2300

Facsimile Machine (816) 414-2390

PAM Help Desk PAM.Help.Desk@fms.treas.gov (816) 414-2340

SPS Help Desk KFC.SPS.Help.Desk@fms.treas.gov (816) 414-2340

PIR Help Desk PIR.Help.Desk@fms.treas.gov (816) 414-2340

STATISTICAL COLLECTION & REPORTS BRANCH 

Tom Nelson, Acting Manager (816) 414-2056

Kansas City Financial Center

Directory
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Department of the Treasury 

Bureau of the Fiscal Service 

Kansas City Financial Center 

P.O. Box 12599-0599 

Kansas City, Missouri 64116-0599 

Phone: (816) 414-2100 

Fax: (816) 414-2192 

KFC-CAS@fms.treas.gov

WE’VE BEENWORKING EVEN HARDER

TO MEETYOUR AGENCY’S NEEDS!

PROJECT MANAGEMENT PROFESSIONALS:

Diversified Payment Services Branch (DPSB)

Gates Brown

CERTIFIED TESTING FOUNDATION LEVEL:

Operations Support Branch (OSB)

Victoria Dorsey, Margaret Flynn, Dayna Harrison, Lou Ann Hughes, Patrick 

Koontz, Tyrone Toney, Jerome Verdusco, Denise Ballard

 LEAN SIX SIGMA BLACK BELT CERTIFICATION:

Diversified Payment Services Branch (DPSB)

Billy Huntsman, Bill Snyders

Customer Relationship Management Section