GTAS ... What’s New! April, 2014 

Volume 4, Issue 1 

Bureau of the Fiscal Service, Governmentwide Accounting 

GTAS Testing for Remainder of FY 2014 

 

 

To help the remaining 

agencies transition into 

GTAS, Fiscal Service has

opened a web based 

testing environment for 

agencies to continue 

testing throughout FY 

2014. The testing region 

can be found at the 

following site: 

https://qa/gtas.fms.treas.

gov/

If you would like to 

participate in the testing, 

please send an email to 

GTAS@fms.treas.gov

containing the current 

GTAS User ID of the 

individuals that will test 

so the proper SMAF will 

be available in the test 

region. 

The reporting window 

schedule for the test 

region will be the 

following: 

1) March through May 

– Testing Q1 December 

FY 2014 data 

2) June through 

September – Testing 

Q2 March FY 2014 

data 

As a reminder, effective 

the first reporting 

window of FY 2015, all 

Federal Agencies are 

required to be 

transitioned to GTAS. 

Fiscal Service and the 

Office of Management 

and Budget (OMB) 

would like to introduce 

a new process for 

requesting edit 

overrides and period 

extensions. This new 

process will be in effect 

starting 2nd quarter FY 

2014. Previously, the 

process for requesting 

overrides and period 

extensions was very 

informal and consisted 

mainly of emails and 

phone calls from 

agencies to Fiscal 

Service Points of 

Contact (POC). After 

reviewing the request, 

the Fiscal Service POC 

would then bring OMB 

into the fray to make a 

final decision as to 

whether or not to grant 

the request. This 

process creates 

unnecessary delays as 

bringing all parties 

together to make a 

decision takes time. 

The new process cuts out 

inefficiencies while also 

formalizing requests so 

that the reporting 

agencies, Fiscal Service, 

and OMB now have a 

central location to review 

previous requests and 

Review, Approve or Deny 

current requests 

outstanding. 

Instead of submitting 

requests to Fiscal Service 

POC’s, agencies will now 

be asked to log into a 

new area created in 

OMB MAX and fill out a 

template as well as 

provide any supporting 

documentation. The 

template as well as the 

documentation will help 

OMB and Fiscal Service 

make informed decisions 

about whether to 

approve or deny 

requests. 

The new process has 

been fully documented 

and detailed in an email 

communication sent out 

by the GTAS Team. If 

you did not receive that 

communication, please 

send your email to 

GTAS.Team@fiscal.treas

ury.gov and we will be 

sure to add you to our 

communication list for 

all upcoming 

announcements. 

 

The override request 

system can be found 

using the following link: 

https://max.omb.gov/com

munity/display/Budget/G

TASFACTS+II+Override+Re

quests

To register for a MAX 

User ID use the 

following link: 

https://max.omb.gov/max

portal/registrationForm.

action

In This Issue: 

 FY 2014 Agency 

Testing 

 New Edit Override 

Process 

 GTAS Bulk File 

Guidance 

 USSGL Issues Form 

 TP Main Account & 

Validations 

 Parent Child 

Reporting in GTAS 

 GTAS Reporting 

Window Analytics 

Individual Highlights 

Agency Testing 1 

New Edit Override Process 1 

GTAS Bulk File Guidance 2 

USSGL Issues Form 3 

TP Main Account & 3 

Validations 

Parent Child Reporting in 4 

GTAS 

Reporting Analytics 4 

New Edit Override Process in OMB Max 
2 TYPE TITLE HERE

GTAS Bulk File Guidance 

 

 

What can I do to best ensure that my ATB file is successfully processed the first 

time? 

First, ensure your Adjusted Trial Balance (ATB) file is in the standard bulk file format. 

See http://fms.treas.gov/gtas/bulk-file.html for additional information. 

If you would like to submit a bulk file with a number of TAS’s, it is best to group each 

TAS together by the TAS Components (Allocation Transfer Agency Identifier, Agency 

Identifier, Beginning Period of Availability, Ending Period of Availability, Availability 

Type Code, Main Account Code and Sub Account Code) on your file. 

How can I tell if my ATB file has been successfully processed? 

You can check the My ATB Status page to identify whether your file has been processed 

or not. If your TAS is still processing, it will be on the Not Submitted tab. Furthermore, 

if TAS’s from your bulk file are still in processing, the system will display a message in 

My ATB Status outlines in red stating, “One or more of your assigned TAS are being 

processed.” You can then click on the View Details link in order to see the TAS that are 

still processing. Once the TAS has processed successfully, it will drop off from the “TAS 

in Progress” area. If the TAS has completed processing, the TAS will land on the Failed 

Validations, Failed Edits, or Passed Required Edits tabs. The Upload Date and User ID 

fields will be populated with the date the bulk file was uploaded and the User ID of the 

Preparer. You can also search by TAS to view the Submission Status.

If you do not see your TAS, or if your TAS is still on the Not Submitted tab, it is likely 

that your ATB file is still processing. Check back periodically for an updated upload 

status, and resubmit the following day if you still do not see your TAS. 

What do I need to know about resubmitting my ATB file? 

If you are resubmitting your ATB file, resubmit for each TAS. If your TAS is already 

certified and you resubmit, it will no longer be in a certified status, and you will need to 

re-certify. 

When is the deadline for submitting my ATB files and certifying my TAS? 

The window opens on Friday, April 4th at 8am ET and will close on Thursday, April 17th

2014 at 2pm ET. You may also refer to the FY 2014 GTAS Reporting Window Schedule 

at http://www.fms.treas.gov/gtas/reporting_schedule.html. 

Should I submit for all of my TAS’s? 

You should submit for most of your TAS’s. At this time, there is no need to submit CTAS’s. C-TAS’s are not required for reporting purposes and the GTAS system has not 

been enhanced to handle them all properly. 

What to keep in mind when running my SF133 report? 

Please be aware that currently in GTAS, the SF 133 is a quarterly report (Periods 03, 06, 

09, and 12). What this means is that you will only see data on the report for quarterly 

reporting information. We have discussed the importance in making a change to allow 

the SF 133 to run on a monthly basis and look forward to making that available in the 

future. 

Have Technical 

Questions or Need Help 

in GTAS? Contact the 

Treasury Support 

Center at: 

Phone: 1-877-440-9476 

Email: gtas@stls.frb.org 

For GTAS inquiries 

regarding accounting 

guidance and/or edit 

and validation issues, 

please contact the 

Fiscal Service 

Accountant assigned to 

your agency using the 

following list: 

http://www.fms.treas.go

v/gtas/contacts.html

For USSGL Guidance, 

please visit the 

following web page at: 

http://www.fms.treas.go

v/ussgl/index.html
3 

The U.S. Government Standard General 

Ledger Issues Form 

 

 

 

The USSGL Issues 

Form provides a 

standard method of 

presenting the USSGL 

staff with current issues 

in need of attention. It 

allows the USSGL staff 

to track and monitor 

resolved and unresolved 

issues. It also helps 

further develop the 

USSGL Most 

Frequently Asked 

Questions web page. It 

is to be submitted by 

Federal agency 

representatives, or 

persons working with 

Federal agency 

representatives, with 

an issue or question 

pertaining to the 

USSGL. Please find the 

USSGL Issues Form at 

the following location: 

http://www.fms.treas.gov

/ussgl/form-issues.html. 

TFM Updates active in 

GTAS and will be 

published on the 

USSGL website with 

the next TFM Bulletin. 

*Added Authority Type 

Code Attribute domain 

values “B” and “C” for 

Borrowing Authority 

and Contract Authority 

to beginning balance 

USSGL Account 438400 

on line 1000 of the SF133 crosswalk in GTAS. 

This change is effective 

for 1st quarter FY14 

reporting. 

*Deleted USSGL 

accounts 419900, 

423000, 423200, 423300, 

423400, 483100, and 

493100 from lines 1020 

and 1080 of the SF-133 

crosswalk in GTAS. 

These changes are 

effective for 2nd quarter 

FY14 reporting. 

*Added GTAS Fund 

Type Code Attribute 

domain value “ET” to 

USSGL account 414600 

on line 1422 of the SF133 crosswalk in GTAS. 

This change is effective 

for 2nd quarter FY14 

reporting. 

*Deleted Beginning 

Ending Indicator 

Attribute domain value 

“B” from the attribute 

table for USSGL 

account 463000 in 

GTAS. This change is 

effective for 2nd quarter 

FY14 reporting. 

Validation number 34 

(Federal/Non-Federal 

Code and Trading 

Partner Main Account 

Validation) has reflected 

a phase-in approach in 

GTAS. 

* FY 2015: The TP 

Main Account Code is 

required for TAS with a 

2015 beginning period of 

availability.

* FY 2016 - 2018: Each 

year, the TP Main 

Account will be 

required for the current 

FY period of 

availability. 

* FY 2019: The TP 

Main Account will be 

required for all TAS 

including X year. 

The Validations Report 

is now broken out into 

two separate reports.

There is a Validation 

Summary Report and a 

Validation Detail Report. 

The Summary Report has 

the name, number, 

description, error 

message, and rule flag for 

all of the validations. 

The detail report shows 

the name, number, 

description, rule flag, 

detailed rules and 

exceptions for all of the 

special type validations.

Trading Partner (TP) Main Account 

and Validations 
4 TYPE TITLE HERE

 Parent Child Reporting in GTAS 

 

 

After the first reporting 

window of fiscal year 

2014, Fiscal Service 

received several 

questions from agencies 

regarding the reporting 

of Parent/Child activity 

in GTAS. The guidance 

in OMB Circular A-136 

and I TFM 2-4700 still 

apply for the financial 

statement reporting of 

this activity. GTAS 

reporting simply 

requires the Parent 

agency and the Child 

agency come to an 

agreement on which 

agency will report the 

TAS in the bulk file 

submission. This also 

applies to agencies not 

yet reporting to GTAS. 

For example, if the child 

is a GTAS reporter but 

the parent is submitting 

an intragovernmental 

file in the legacy IRAS 

format during fiscal 

year 2014, a decision 

must be made as to 

which agency will report 

the balances to 

Treasury. If both the 

parent and the child 

report the balances (one 

to GTAS and the other 

via legacy reporting), 

significant 

intragovernmental 

differences may result. 

Agencies who are 

reporting fully into 

GTAS will report 

complete trial balance 

data during each 

reporting period. For 

agencies transitioning 

fully into GTAS 

throughout FY 2014, 

budgetary reporting 

can continue via 

FACTS II. During FY 

2014, agencies can 

split TAS submissions 

between GTAS and 

FACTS II. However, 

please do not submit 

trial balance data to 

both GTAS and FACTS 

II for the same TAS. 

FY 2014 certified 

FACTS II trial balance 

data will be migrated 

to GTAS after each 

reporting window 

closes. GTAS will be 

the system of record 

for agency trial 

balance information 

and agencies will need 

to certify that the data 

in GTAS corresponds 

with the FACTS II 

submission. 

----------------------------------- 

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GTAS Reporting Window Analytics

GTAS has been 

available for three 

reporting periods: 

*January 7-January 24, 

2014 for December data 

(mandatory) 

*February 6-February 

18, 2014 for January 

data (optional) 

*March 6-March 17, 

2014 for February data 

(mandatory) 

Please see the Fiscal 

2014 Reporting Window 

Schedule for the 

remainder of the year: 

http://www.fms.treas.go

g/gtas/reporting_schedul

s.html

During the two 

mandatory reporting 

periods; January 

reporting for December 

data, and March 

reporting for February 

data, the success rates 

were as follows: 

* 90% of the total TAS 

expected during the 

January period were 

reported, with 86%

passing required edits. 

*91% of the total TAS 

expected during the 

March period were 

reported, with 89% 

passing required edits. 

During the two 

mandatory reporting 

periods, our Treasury 

Support Center (TSC) 

received approximately 

311 phone calls relating 

to items such as: 

*TAS assignments 

*Running reports 

*SMAF issues 

During the January 

reporting period for 

December data, the TSC 

received 230 calls for the 

items listed previous 

compared to only 81 

calls during the March

reporting period for

February data. This 

accounted for a 65% 

decrease in call volume. 

The TSC also assisted 

agencies with loading 

bulk files. During the 

January reporting 

period for December 

data, the TSC loaded 

1,650 bulk files 

compared to only 504 

during the March 

reporting period for 

February data. This 

accounted for a 69% 

decrease in volume.