63160 Federal Register / Vol. 75, No. 198 / Thursday, October 14, 2010 / Notices 

DEPARTMENT OF DEFENSE 

Office of the Secretary 

[Docket ID DOD–2010–OS–0142] 

Privacy Act of 1974; System of 

Records 

AGENCY: Department of Defense (DoD). 

ACTION: Notice to alter a system of 

records. 

SUMMARY: The Office of the Secretary of 

Defense proposes to alter a system of 

records in its inventory of record 

systems subject to the Privacy Act of 

1974 (5 U.S.C. 552a), as amended. 

DATES: This proposed action will be 

effective without further notice on 

November 15, 2010, unless comments 

are received which result in a contrary 

determination. 

ADDRESSES: You may submit comments, 

identified by docket number and title, 

by any of the following methods: 

• Federal Rulemaking Portal: http:// 

www.regulations.gov. Follow the 

instructions for submitting comments. 

• Mail: Federal Docket Management 

System Office, Room 3C843 Pentagon, 

1160 Defense Pentagon, Washington, DC 

20301–1160. 

Instructions: All submissions received 

must include the agency name and 

docket number for this Federal Register 

document. The general policy for 

comments and other submissions from 

members of the public is to make these 

submissions available for public 

viewing on the Internet at http:// 

www.regulations.gov as they are 

received without change, including any 

personal identifiers or contact 

information. 

FOR FURTHER INFORMATION CONTACT: Ms. 

Cindy Allard at (703) 588–6830. 

SUPPLEMENTARY INFORMATION: The Office 

of the Secretary of Defense notices for 

systems of records subject to the Privacy 

Act of 1974 (5 U.S.C. 552a), as amended, 

have been published in the Federal 

Register and are available from the 

Chief, OSD/JS Privacy Office, Freedom 

of Information Directorate, Washington 

Headquarters Services, 1155 Defense 

Pentagon, Washington DC 20301–1155. 

The proposed system report, as 

required by 5 U.S.C. 552a(r) of the 

Privacy Act of 1974, as amended, was 

submitted on October 1, 2010, to the 

House Committee on Oversight and 

Government Reform, the Senate 

Committee on Governmental Affairs, 

and the Office of Management and 

Budget (OMB) pursuant to paragraph 4c 

of Appendix I to OMB Circular No. A– 

130, ‘‘Federal Agency Responsibilities 

for Maintaining Records About 

Individuals,’’ dated February 8, 1996 

(February 20, 1996; 61 FR 6427). 

Dated: October 8, 2010. 

Mitchell S. Bryman, 

Alternate OSD Federal Register Liaison 

Officer, Department of Defense. 

DWHS E05 

SYSTEM NAME: 

Mandatory Declassification Review 

Files (March 28, 2007; 72 FR 14533). 

CHANGES: 

* * * * * 

SYSTEM LOCATION: 

Delete entry and replace with ‘‘Chief, 

Records and Declassification Division, 

Executive Services Directorate, 1155 

Defense Pentagon, Washington, DC 

20301–1155.’’ 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Delete entry and replace with, 

‘‘Individuals who request Mandatory 

Declassification Review (MDR) or 

appeal a Mandatory Declassification 

Review determination. These include 

DoD, Executive Branch Agencies, public 

or contractors.’’ 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Delete entry and replace with, ‘‘Name, 

address, and organization of person 

making MDR request or appeal, 

identification of records requested, 

dates and summaries of action taken.’’ 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

Delete entry and replace with, ‘‘E.O. 

13526, Classified National Security 

Information; DoD Instruction 5200.01, 

DoD Information Security Program and 

Protection of Sensitive Compartmented 

Information.’’ 

PURPOSE(S): 

Delete entry and replace with, ‘‘To 

process requests and/or appeals from 

individuals for the mandatory review of 

classified documents for the purposes of 

releasing declassified material to the 

public; and to provide a research 

resource of historical data on release of 

records to ensure consistency in 

subsequent actions. Data developed 

from this system is used for the annual 

report required by the applicable 

Executive Order(s) governing classified 

National Security Information. This data 

also serves management needs, by 

providing information about the number 

of requests; the type or category of 

records requested; and the average 

processing time.’’ 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

Delete entry and replace with, ‘‘In 

addition to those disclosures generally 

permitted under 5 U.S.C. 552a(b) of the 

Privacy Act of 1974, these records may 

specifically be disclosed outside the 

DoD as a routine use pursuant to 5 

U.S.C. 552a(b)(3) as follows: 

The DoD ‘Blanket Routine Uses’ set 

forth at the beginning of OSD’s 

compilation of systems of records 

notices apply to this system.’’ 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

* * * * * 

SAFEGUARDS: 

Delete entry and replace with, ‘‘Paper 

records are maintained in a Defense 

Security vault, with all physical security 

requirements to ensure the protection of 

special compartmented information. 

Within the vault, the paper files are 

stored in security containers with access 

limited to officials having a need-toknow based on their assigned duties. 

Computer systems require Common 

Access Card (CAC) and passwords. 

Users are limited according to their 

assigned duties to appropriate access on 

a need-to-know basis.’’ 

* * * * * 

SYSTEM MANAGER(S) AND ADDRESS: 

Delete entry and replace with, ‘‘Chief, 

Records and Declassification Division, 

Executive Services Directorate, 1155 

Defense Pentagon, Washington, DC 

20301–1155.’’ 

NOTIFICATION PROCEDURE: 

Delete entry and replace with, 

‘‘Individuals seeking to determine 

whether information about themselves 

is contained in this system of records 

should address written inquiries to 

Chief, Records and Declassification 

Division, Executive Services Directorate, 

1155 Defense Pentagon, Washington, DC 

20301–1155. 

Written requests should include the 

individual’s name and address of the 

individual at the time the record would 

have been created.’’ 

RECORD ACCESS PROCEDURES: 

Delete entry and replace with, 

‘‘Individuals seeking access to 

information about themselves contained 

in this system of records should address 

written inquiries to the Office of the 

Secretary of Defense/Joint Staff, 

Freedom of Information Act Requester 

Service Center, Office of Freedom of 

Information, 1155 Defense Pentagon, 

Washington, DC 20301–1155. 


jlentini on DSKJ8SOYB1PROD with NOTICES
Federal Register / Vol. 75, No. 198 / Thursday, October 14, 2010 / Notices 63161 

Written requests should include the 

name and number of this system of 

records notice along with the 

individual’s name and address of the 

individual at the time the record would 

have been created and be signed.’’ 

* * * * * 

RECORD SOURCE CATEGORIES: 

Delete entry and replace with, ‘‘The 

individual.’’ 

* * * * * 

DWHS E05 

SYSTEM NAME: 

Mandatory Declassification Review 

Files. 

SYSTEM LOCATION: 

Chief, Records and Declassification 

Division, Executive Services Directorate, 

1155 Defense Pentagon, Washington, DC 

20301–1155. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Individuals who request Mandatory 

Declassification Review (MDR) or 

appeal a Mandatory Declassification 

Review determination. These include 

DoD, Executive Branch Agencies, public 

or contractors. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Name, address, and organization of 

person making MDR request or appeal, 

identification of records requested, 

dates and summaries of action taken. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

E.O. 13526, Classified National 

Security Information; DoD Instruction 

5200.01, DoD Information Security 

Program and Protection of Sensitive 

Compartmented Information. 

PURPOSE(S): 

To process requests and/or appeals 

from individuals for the mandatory 

review of classified documents for the 

purposes of releasing declassified 

material to the public; and to provide a 

research resource of historical data on 

release of records to ensure consistency 

in subsequent actions. Data developed 

from this system is used for the annual 

report required by the applicable 

Executive Order(s) governing classified 

National Security Information. This data 

also serves management needs, by 

providing information about the number 

of requests; the type or category of 

records requested; and the average 

processing time. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

In addition to those disclosures 

generally permitted under 5 U.S.C. 

552a(b) of the Privacy Act of 1974, these 

records may specifically be disclosed 

outside the DoD as a routine use 

pursuant to 5 U.S.C. 552a(b)(3) as 

follows: 

The DoD ‘Blanket Routine Uses’ set 

forth at the beginning of OSD’s 

compilation of systems of records 

notices apply to this system. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Paper file folders and electronic 

storage media. 

RETRIEVABILITY: 

Retrieved by name of requester and 

other pertinent information, such as 

organization or address, subject material 

describing the MDR item (including 

date), MDR request number using 

computer indices, referring agency, or 

any combination of fields. 

SAFEGUARDS: 

Paper records are maintained in a 

Defense Security vault, with all physical 

security requirements to ensure the 

protection of special compartmented 

information. Within the vault, the paper 

files are stored in security containers 

with access limited to officials having a 

need-to-know based on their assigned 

duties. Computer systems require 

Common Access Card (CAC) and 

passwords. Users are limited according 

to their assigned duties to appropriate 

access on a need-to-know basis. 

RETENTION AND DISPOSAL: 

Files that grant access to records are 

held in current status for two years after 

the end of the calendar year in which 

created, then destroyed. Files pertaining 

to denials of requests are destroyed 5 

years after final determination. Appeals 

are retained for 3 years after final 

determination. 

SYSTEM MANAGER(S) AND ADDRESS: 

Chief, Records and Declassification 

Division, Executive Services Directorate, 

1155 Defense Pentagon, Washington, DC 

20301–1155. 

NOTIFICATION PROCEDURE: 

Individuals seeking to determine 

whether information about themselves 

is contained in this system of records 

should address written inquiries to 

Chief, Records and Declassification 

Division, Executive Services Directorate, 

1155 Defense Pentagon, Washington, DC 

20301–1155. 

Written requests should include the 

individual’s name and address of the 

individual at the time the record would 

have been created. 

RECORD ACCESS PROCEDURES: 

Individuals seeking access to 

information about themselves contained 

in this system of records should address 

written inquiries to the Office of the 

Secretary of Defense/Joint Staff, 

Freedom of Information Act Requester 

Service Center, Office of Freedom of 

Information, 1155 Defense Pentagon, 

Washington, DC 20301–1155. 

Written requests should include the 

name and number of this system of 

records notice along with the 

individual’s name and address of the 

individual at the time the record would 

have been created and be signed. 

CONTESTING RECORD PROCEDURES: 

The Office of the Secretary of Defense 

rules for accessing records, for 

contesting contents and appealing 

initial agency determinations are 

published in Office of the Secretary of 

Defense Administrative Instruction 81; 

32 CFR part 311; or may be obtained 

from the system manager. 

RECORD SOURCE CATEGORIES: 

The individual. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

[FR Doc. 2010–25870 Filed 10–13–10; 8:45 am] 

BILLING CODE 5001–06–P 

DEPARTMENT OF DEFENSE 

Office of the Secretary 

[Docket ID DOD–2010–OS–0143] 

Privacy Act of 1974; System of 

Records 

AGENCY: Department of Defense (DoD). 

ACTION: Notice to alter a system of 

records. 

SUMMARY: The Office of the Secretary of 

Defense proposes to alter a system of 

records in its inventory of record 

systems subject to the Privacy Act of 

1974 (5 U.S.C. 552a), as amended. 

DATES: This proposed action would be 

effective without further notice on 

November 15, 2010, unless comments 

are received which result in a contrary 

determination. 

ADDRESSES: You may submit comments, 

identified by docket number and title, 

by any of the following methods: 

• Federal Rulemaking Portal: http:// 

www.regulations.gov. Follow the 

instructions for submitting comments. 

• Mail: Federal Docket Management 

System Office, Room 3C843 Pentagon, 

1160 Defense Pentagon, Washington, DC 

20301–1160. 

Instructions: All submissions received 

must include the agency name and 


jlentini on DSKJ8SOYB1PROD with NOTICES