Intragovernmental Transactions

Working Group (ITWG)

Jan 14, 2020
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Today’s Agenda

• Tentative ITWG Schedule

• Release 3.1 Update

• Agency Implementation Plans Quarterly Updates

• Organizational Model Rules
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Tentative ITWG Schedule

 Nov 12 – More on Accruals

 Dec 10 – Targeted Agency Survey, New Organizational Model

 Jan 14 – Organizational Model Rules

Planned Dates: Feb 11, Mar 10, Apr 14

Future Topics:

• Loading Active Documents

• Authoritative Source

• Seller Initiated Orders

• Micro-Purchases

2-3:30 pm ET
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• Deployed to Production on Thursday, January 9, 2020

• Scheduled QA Deploy – Friday, January 17, 2020

• Key Enhancements Included:

– Added flexibility in controlling GT&C access

– Display Orders than cannot be closed (Orders with Performance imbalance)

• Shows the amount of the Performance imbalance as well as the age of the 

imbalance

– PDF of Order in 7600B format

– Handle “Copy” of an Order with cancelled Lines/Schedules

– GT&C Summary List updated with Total Remaining Amount and Pending Approval 

indicators

Release 3.1
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• Quarterly updates to the Agency Implementation Plans were due to Treasury by December 

31, 2019

– Agency Scorecards will identify if your agency submitted the updates by the deadline

• TFM Volume 1, Bulletin No. 2020-07

– Requires Quarterly G-Invoicing Agency Implementation Plan Updates

– Published on November 22, 2019

– https://tfm.fiscal.treasury.gov/v1/bull/20-07.html

• 2nd Quarter Agency Implementation Plan updates are due to Treasury by March 31, 2020

– Treasury will send an email in advance to remind agencies to submit these updates

• New format for Attachment A

– If an Agency has no changes, Treasury will transfer old Attachment A into the newly 

formatted Attachment A and ask for concurrence

Agency Implementation Plans
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1. GT&Cs may be viewed by the group to which they are assigned, by any 

group above, and by any group below within the hierarchy.

2. GT&Cs may only be edited, approved, rejected, modified and closed by 

the group to which they are assigned.

3. Orders referencing a GT&C may be created in the same group as the 

GT&C or by any group below within the hierarchy.

4. Orders may only be edited, approved, rejected, modified and closed by 

the group to which they are assigned.

5. Orders may be viewed by the group to which they are assigned and by 

any group above within the hierarchy, but not by groups below.

6. Performance against an Order must be reported by Performance 

Managers assigned to the same Group in which the Order resides.

Organizational Model Rules
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Organizational Model: Rule 1

• Rule 1: GT&Cs may be viewed by the group to which they are assigned, 

by any group above, and by any group below within the hierarchy. 

• Groups that can view the GT&C

– HQ 1

– Bureau 2

– Regional Offices 3 & 4

– Local Offices 1-3
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• Rule 2: GT&Cs may only be edited, approved, rejected, modified and 

closed by the group to which they are assigned.

• Groups that can view the GT&C

– HQ 1

– Bureau 2

– Regional Offices 3 & 4

– Local Offices 1-3

• Group that can act on the GT&C

– Bureau 2

Organizational Model: Rule 2
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Organizational Model: Rule 3

• Rule 3: Orders referencing a GT&C may be created in the same group 

as the GT&C or by any group below within the hierarchy.

• Groups that can view the GT&C

– HQ 1

– Bureau 2

– Regional Offices 3 & 4

– Local Offices 1-3

• Group that can act on the GT&C

– Bureau 2

• Groups able to create Orders

– Bureau 2

– Regional Offices 3 & 4

– Local Offices 1-3
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• Rule 4: Orders may only be edited, approved, rejected, modified and 

closed by the group to which they are assigned.

• Groups able to create Orders

– Bureau 2

– Regional Offices 3 & 4

– Local Offices 1-3

• Group that can act on the Order

– Regional Office 3

Organizational Model: Rule 4
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• Rule 5: Orders may be viewed by the group to which they are assigned 

and by any group above within the hierarchy, but not by groups below. 

• Groups able to create Orders

– Bureau 2

– Regional Offices 3 & 4

– Local Offices 1-3

• Group that can act on the Order

– Regional Office 3

• Groups able to view Order

– HQ 1

– Bureau 2

– Regional Office 3

Organizational Model: Rule 5
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• Rule 6: Performance against an Order must be reported by Performance 

Managers assigned to the same Group in which the Order resides.

• Groups able to create Orders

– Bureau 2

– Regional Offices 3 & 4

– Local Offices 1-3

• Group that can act on the Order

– Regional Office 3

• Groups able to view Order

– HQ 1

– Bureau 2

– Regional Office 3

• Group able to submit Performance

– Regional Office 3

Organizational Model: Rule 6
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Organizational Model: Data Elements

Name Description Validation Rules Data Type Max Content Restriction

Group Identifier Unique identifier for an organizational group. System generated Text 36 UUID

Parent Group 

Identifier

Unique identifier for the parent of an 

organizational group.

Optional Text 36 UUID

Account Name The name of an IGT Disburser Account. System derived Text 100

Group Name A unique and recognizable name for a 

organizational group.

Must be unique 

within an Account

Text 100

Group Description Descriptive representation of an 

organizational group.

Optional Text 100

Group Type Characteristic of a group further defining a 

purpose (e.g., geographical, departmental)

Optional Text 100 Values from list of 

EDI 816 Entity IDs

Group Status CodeIndicates if Group in active or inactive Required Text 1 Enumerated (A/I)

Agency Location 

Code 

The identifier for an accounting office within 

an agency that reports disbursements and 

collections to Treasury.

Required Text 8 1-to-many ALCs/Group

Min Length: 8

Max Length: 8

Four (4) TAS components (AID/ATA/MAIN/SUB) are combined to form filters which occurs zero-to-many times for each Group ID

Agency Identifier AID Conditional Text 3 Min Length: 3

Max Length: 3

Allocation Transfer 

Agency Identifier

ATA Conditional Text 3 Min Length: 3

Max Length: 3

Main Account 

Code

MAIN Conditional Text 4 Min Length: 4

Max Length: 4

Sub Account Code SUB Conditional Text 3 Min Length: 3

Max Length: 3
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• What will be in Release 3.2?

– New role: Disburser Administrator

– Create/manage your Organization

– Assign your GT&Cs and Orders to Org Groups

• What will come later?

– Assign your users to Org Groups

– Convert existing users to new Org model

– Control data access through the Organization, not DAGs

– Sharing a GT&C with other Groups (Host/Tenant)

– Hiding a GT&C from descendant Groups

– ALC(s) will be associated with a Group, not a GT&C 

(at least not directly)

Organizational Model: What’s Next?
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1. Please provide your contact information, including your name, phone 

number, e-mail address, and agency name

2. Do any of the rules governing data access under the new 

organizational model require further explanations or examples? If so, 

which one(s)?

3. Are there business scenarios at your agency that concern you, related 

to the new data access (organizational) model? If so, what are they?

4. Does you agency (or your vendor) have any issue(s) with the proposed 

organizational model data elements on slide 13?

5. Many agencies have requested that GT&Cs be made valid for multiple 

ALCs. Does your agency have concerns that Treasury might remove 

the direct reference from a GT&C to an ALC, instead relying on the 

ALC(s) assigned to the Org Group?

Survey Questions
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G-Invoicing Program Contacts

For IGT Program Management and Agency Outreach Support

Andy Morris

Manager, Intragovernmental Transaction & Reconciliation Branch (ITRB)

Bureau of the Fiscal Service

andrew.r.morris@fiscal.treasury.gov

Wes Vincent

Senior Accountant / G-Invoicing Product Owner

ITRB 

Bureau of the Fiscal Service – Fiscal Accounting

wesley.vincent@fiscal.treasury.gov

Keith Jarboe

IGT Agency Outreach, Engagement & Onboarding

Bureau of the Fiscal Service – Fiscal Accounting

keith.jarboe@fiscal.treasury.gov

For Intragovernmental Transactions Working Group Information

IGT@fiscal.treasury.gov

https://www.fiscal.treasury.gov/g-invoice/