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Cash Management Improvement Act Agreement

between

The State of West Virginia

and

The Secretary of the Treasury,

United States Department of the Treasury

The Secretary of the Treasury, United States Department of the Treasury (hereafter 'Secretary'), and State of West Virginia

(hereafter 'State'), in order to implement Section 5 of the Cash Management Improvement Act of 1990, as amended (hereafter 

'Act'), agree as follows:

1.0 AGENTS OF THE AGREEMENT 

1.1 The Authorized Official(s) for the State of West Virginia shall be the Misty Price Deputy Treasurer, Cash Management in all 

matters concerning this Agreement.

1.2 The Assistant Commissioner, Revenue Collections Management, Bureau of the Fiscal Service (Fiscal Service), U.S. 

Department of the Treasury, shall act as the Secretary's representative in all matters concerning this Agreement.

2.0 AUTHORITY

2.1 The authority for this Agreement is the Cash Management Improvement Act of 1990 (Public Law 101-453), as amended by 

the Cash Management Improvement Act of 1992 (Public Law 102-589), codified at 31 U.S.C. 6501 and 31

U.S.C. 6503.

2.2 The regulations codified at 31 CFR Part 205 shall apply to all matters pertaining to this Agreement, and are incorporated 

herein by reference. In the event of any inconsistency between this Agreement and 31 CFR Part 205, the regulations shall govern.

3.0 DURATION, AMENDING, TERMINATING, AND MISCELLANEOUS PROVISIONS

3.1 This Agreement shall take effect on 07/01/2022 and shall remain in effect until 06/30/2023.

3.2 This Agreement may be amended at any time by written, mutual consent of the State and the Fiscal Service. This Agreement shall 

be amended annually to incorporate new programs that qualify as major Federal assistance programs and remove programs that no 

longer qualify as major Federal assistance programs. A State must notify the Fiscal Service in writing within 30 days of the time the 

State becomes aware of a change that involves additions or deletions of programs subject to Subpart A, changes in funding 

techniques, and/or changes in clearance patterns. The notification must include a proposed amendment for review by the Fiscal

Service.

3.3 Notwithstanding section 3.2, in the event of Federal or State non-compliance with Subpart B of 31 CFR, Part 205, the Fiscal 

Service may amend this Agreement at any time to incorporate additional programs and the entities that administer those programs.

3.4 This Agreement may be terminated by either party with 30 days written notice. If this Agreement is terminated, the Fiscal 

Service will prescribe the funding techniques, clearance patterns, and methods for calculating interest liabilities to be used by the 

State.

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4.0 PROGRAMS COVERED

4.1 The State's threshold and its major Federal assistance programs shall be determined based on the State's most recent Single 

Audit for fiscal year ending 06/30/2021.

All major Federal assistance programs shall be covered by this Agreement, unless otherwise specified in section 4.4 of this 

Agreement.

4.2 The State's threshold for major Federal assistance programs is $52,533,055.

The following programs meet or exceed the threshold and are not excluded in Section 4.4:

CFDA Program Name

10.542 Pandemic EBT Food Benefits

10.551 Supplemental Nutrition Assistance Program

10.555 National School Lunch Program

10.559 Summer Food Service Program for Children

17.225F Unemployment Insurance -- Federal Benefit Account and 

Administrative Costs

17.225S Unemployment Insurance -- State Benefit Account

20.205 Highway Planning and Construction

84.010 Title I Grants to Local Educational Agencies

84.027 Special Education -- Grants to States

84.425 Education Stabilization Fund

93.323 Epidemiology and Laboratory Capacity for Infectious Diseases 

(ELC)

93.558 Temporary Assistance for Needy Families

93.575 Child Care and Development Block Grant

93.658 Foster Care -- Title IV-E

93.659 Adoption Assistance

93.767 Children's Health Insurance Program

93.778 Medical Assistance Program

4.3 The following programs fall below the State's threshold but have been required to be covered by Fiscal Service in 

accordance with the non-compliance provisions of Subpart B of 31 CFR Part 205:

There are currently no programs listed for Section 4.3.

4.4 The following programs exceed the State's threshold but have been excluded from coverage for the reason indicated:

CFDA Program Name Exclusion Reason

84.063 Federal Pell Grant Program Non-State

84.268 Federal Direct Student Loan Non-State

5.0 ENTITIES COVERED

5.1 State agencies and instrumentalities that meet the definition of a State per 31 CFR Part 205, shall be subject to the terms of this 

Agreement. The following is a list of such entities that administer funds under the programs listed in Section

4.0 of this Agreement:

West Virginia Bureau of Employment Programs

West Virginia Department of Education

West Virginia Department of Health and Human Resources

West Virginia Department of Transportation

5.2 Entities that meet the definition of a Fiscal Agent per 31 CFR Part 205 shall be subject to the terms of this Agreement. The 

following is a list of Fiscal Agents that administer funds under the programs listed in the Section 4.0 of this Agreement:

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Fiscal Agent CFDA Program Name

J P Morgan Electronic Financial Services, 

Inc.

10.542 Pandemic EBT Food Benefits

J P Morgan Electronic Financial Services, 

Inc.

10.551 Supplemental Nutrition Assistance 

Program

6.0 FUNDING TECHNIQUES

6.1 General Terms

6.1.1 The State shall request Federal funds in accordance with the appropriate cut-off times shown in Exhibit I to ensure funds will 

be received and credited to a State account by the times specified in the funding techniques. Exhibit I is incorporated by reference 

herein.

6.1.2 The State shall schedule the receipt of Federal funds such that the funds are received and credited to a State account in 

accordance with the clearance patterns specified in Exhibit II - List of State Clearance Patterns. Exhibit II is incorporated by 

reference herein.

6.1.3 In instances where the receipt of funds is scheduled for a Saturday, the State shall request funds for deposit on Friday. In 

instances where the receipt of funds is scheduled for a Sunday, the State shall request funds for deposit on Monday. In instances 

where the receipt of Federal funds is scheduled for deposit on a day when the State is not open for business, the State shall request 

funds for deposit the day following the scheduled day; in instances where the receipt of Federal funds is scheduled for deposit on a 

day when the Federal Government is not open for business, the State shall request funds for deposit the day prior to the scheduled 

day.

6.1.4 Estimates and Reconciliation of Estimates:

Where estimated expenditures are used to determine the amount of the drawdown, the State will indicate in the terms of the State 

unique funding technique how the estimated amount is determined and when and how the State will reconcile the difference 

between the estimate and the State's actual expenditures.

6.1.5 Supplemental Funding:

Unless otherwise defined by program rules, Supplemental Funding is the award of additional funds to provide for an increase in 

costs due to unforeseen circumstances.

The State will comply with all Federal program agency policies and procedures for requesting supplemental grant funding.

The State will comply with the following guidelines when requesting supplemental funding for the Medical Assistance Program 

and associated administrative payments (CFDA 93.778):

The State must submit a revised Medicaid Program Budget Report (CMS-37) to request supplemental funding. The CMS guidelines 

and instructions for completing the CMS-37 are provided in Section 2600F of the State Medicaid Manual (SMM). The CMS/CO must 

receive the revised Form CMS-37 through the Medicaid Budget Expenditure System/Children's Budget Expenditure System 

(MBES/CBES) no later than 10 calendar days before the end of the quarter for which the supplemental grant award is being 

requested.

Additional guidance on this policy is available from the respective CMS Regional Office, U.S. Department of Health & Human 

Services.

The State will comply with the following guidelines when requesting supplemental funding for TANF (CFDA 93.558), CCDF 

(CFDA 93.575), CSE (93.563), and the FC/AA (CFDA 93.658 and CFDA 93.659) programs administered by the

U.S. Department of Human Services, Administration for Children and Families (HHS/ACF):

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a. Timing of the Request

A State should initiate its request for supplemental funding during a quarter as soon as it becomes aware of the fact that a shortfall 

does/will exist. For the TANF and CCDF grants, supplemental funding requests (estimates) may be submitted by a State, for 

consideration by ACF, up through and including the 15th day of the third month of the first, second or third quarter of any fiscal year. 

Since TANF and CCDF are block grant programs, all unawarded portions of the annual allotment will automatically be issued at the 

beginning of the fourth quarter. Therefore, supplemental funding requests will not be available during the fourth quarter for these 

programs. For the CSE and FC/AA programs, supplemental funding requests may be submitted by a state, for consideration by ACF, 

up through and including the 15th day of the third month of any quarter of a fiscal year.

b. Justification for the Request

The request for a supplemental funding for any of the above-mentioned programs should contain a justification clearly documenting 

the need for the additional funding authority during the current quarter. This documentation should be in the form of State accounting 

records or similar documents that will show the actual expenditures through the most recent month for which such data are available, 

as well as the State's most accurate projection of its anticipated expenditures during the remaining month(s) of the quarter. For either 

the TANF or the CCDF program, the State's justification should also include an explanation of the activities requiring the obligation 

and/or expenditure of amounts that exceed the normal quarterly grant award restrictions and why these activities could not have been 

delayed until the next quarter.

c. Form Submittal

Supplemental funding requests should be made by completing the appropriate ACF quarterly report of expenditures and estimates

applicable to the particular program for which the grant award request is being made.

d. Approval Process

Upon receipt of the state's request for additional funding authority for a quarter, the ACF Regional Office will promptly review the 

supporting documentation. If the request is properly justified, so long as ACF has adequate funding availability, the State's request 

will be expedited and supplemental funding will be issued within 5 days of ACF receiving the request. The State will be notified by 

the Regional Office when the supplemental award has been transmitted to the Payment Management System (PMS) and when it 

may initiate drawdowns against the supplemental funding.

Additional guidance on this policy is provided in the U.S. Department of Health & Human Services, Administration for Children

and Families, letter (May 19, 2004) to State Administrators from the Deputy Assistant Secretary for Administration.

6.2 Description of Funding Techniques

6.2.1 The following are terms under which standard funding techniques shall be implemented for all transfers of funds to which the 

funding technique is applied in section 6.3.2 of this Agreement.

Funding Technique Name Description

Actual Clearance, ZBA - ACH The State shall request funds such that they are deposited by ACH in a State account 

on the settlement date of payments issued by the State. The request shall be made in 

accordance with the appropriate Federal agency cut-off time specified in Exhibit I. 

The amount of the request shall be for the amount of funds that clear the State's 

account on the settlement date. This funding technique is interest neutral.

Composite Clearance The State shall request funds such that they are deposited on the dollar-weighted 

average number of days required for funds to be paid out for a series of disbursements, 

in accordance with the clearance pattern specified in Exhibit II. The request shall be 

made in accordance with the appropriate Federal agency cut-off time specified in 

Exhibit I. The amount of the request shall be the sum of the payments issued in the 

series of disbursements. This funding technique is interest neutral.

Estimated Clearance The State shall request funds such that they are deposited in a State account in 

accordance with the clearance pattern specified in Exhibit II - EC (Estimated 

Clearance). The request shall be made in accordance with the appropriate Federal

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agency cut-off time specified in Exhibit I. The amount of each request will be a 

percentage of the disbursement, according to the State's clearance pattern specified in 

Exhibit II - EC. This funding technique is interest neutral.

Pre-Issuance The State shall request funds such that they are deposited in a State account not more 

than three business days prior to the day the State makes a disbursement. The request 

shall be made in accordance with the appropriate Federal agency cut-off time 

specified in Exhibit I. The amount of the request shall be the amount the State expects 

to disburse. This funding technique is not interest neutral.

6.2.2 The following are terms under which funding techniques for administrative costs shall be implemented for all transfers 

of funds to which the funding technique is applied in section 6.3.2 of this Agreement.

There are currently no funding techniques listed in Section 6.2.2.

6.2.3 The following are terms under which miscellaneous funding techniques shall be implemented for all transfers of funds to 

which the funding technique is applied in section 6.3.2 of this Agreement.

There are currently no funding techniques listed in Section 6.2.3.

6.2.4 The following are terms under which State unique funding techniques shall be implemented for all transfers of funds to which 

the funding technique is applied in section 6.3.2 of this Agreement.

Funding Technique Name Description

After Cost Allocation The State agency will make payments for programs purposes with state funds. Federal 

funds will be requested after actual costs are allocated to programs and funding 

sources or based on estimated allocations. The request will be made in accordance 

with cut-off times in Exhibit I (Funds Request and Receipt Time Schedule). All 

estimates will be reconciled within a 90 day period. The state will voluntarily not file 

a federal interest liability claim for the difference of federal funds

earned versus funds estimated. This funding technique is interest neutral.

Direct Administrative Costs-Payroll Additive 

Rate

The State shall request funds for the payroll additive rate such that it is deposited on 

the dollar-weighted average as calculated in Exhibit II. The request shall be made in 

accordance with the appropriate Federal agency cut-off time specified in Exhibit I. 

The payroll additive rate is a portion of payroll that is set aside for Department of 

Highways personnel. It is not used by the State Department of Highways. The rate is 

used to allocate a cost for leave and benefits for West Virginia Department of 

Highways personnel working on a federal project, and is a percentage of direct labor 

costs. It is charged to the project and billed to the Federal Government at the pro rata 

established for the project. This funding technique is interest neutral.

In Advance of Issuance The state agency will request funds such that they are deposited in a state account not 

more than one day before the transaction is completed in the Statewide accounting 

system and in accordance with cut-off times in Exhibit I (Funds Request and Receipt 

Time Schedule). The State will use a standard of 3 days prior to the day the State 

makes a disbursement. However, under exceptional circumstances checks may be 

disbursed from 3 to 6 days (i.e. holidays). This funding technique is not interest 

neutral.

Modified Pre-Issuance (DHHR Only) The state shall request funds based upon estimated expenditures. The federal cash 

balance is based on the letter of credit for each grant and balanced in a DHHR specific 

database. The federal cash balance can change due to adjustments by the granting 

agency for approved/disapproved disbursements. The estimated draws are based upon 

past experiences and are reconciled 90 days after the quarter ends. The West Virginia 

State Treasurer's Office will apply a First-In First-Out method to match draws to 

expenditures and calculate the interest liability. Settlement draws and retro draws will 

be used to replenish the federal cash balance but will not match to expenditures. This 

technique is agency specific for the Department of Health and Human Resources due 

to the complexity of the programs covered and the State's Accounting System 

limitations. The request for funds shall be made in accordance with cut-off times in 

Exhibit I (Funds Request and Receipt Time Schedule). This funding technique is not 

interest neutral.

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6.3 Application of Funding Techniques to Programs

6.3.1 The State shall apply the following funding techniques when requesting Federal funds for the component cash flows of the 

programs listed in sections 4.2 and 4.3 of this Agreement.

6.3.2 Programs

Below are programs listed in Section 4.2 and Section 4.3.

10.542 Pandemic EBT Food Benefits

Recipient: West Virginia Department of Health and Human Resources

% of Funds Agency Receives: 100

Component: Program

Technique: Actual Clearance, ZBA - ACH

Average Day of Clearance: N/A

10.551 Supplemental Nutrition Assistance Program

Recipient: West Virginia Department of Health and Human Resources

% of Funds Agency Receives: 100

Component: Program

Technique: Actual Clearance, ZBA - ACH

Average Day of Clearance: N/A

10.555 National School Lunch Program

Recipient: West Virginia Department of Education

% of Funds Agency Receives: 100

Component: Program

Technique: In Advance of Issuance

Average Day of Clearance: N/A

10.559 Summer Food Service Program for Children

Recipient: West Virginia Department of Education

% of Funds Agency Receives: 100

Component: Program

Technique: In Advance of Issuance

Average Day of Clearance: N/A

17.225F Unemployment Insurance -- Federal Benefit Account and 

Administrative Costs

Recipient: West Virginia Bureau of Employment Programs

% of Funds Agency Receives: 25

Component: Indirect

Technique: In Advance of Issuance

Average Day of Clearance: N/A

17.225F Unemployment Insurance -- Federal Benefit Account and 

Administrative Costs

Recipient: West Virginia Bureau of Employment Programs

% of Funds Agency Receives: 25

Component: Payroll

Technique: In Advance of Issuance

Average Day of Clearance: N/A

17.225F Unemployment Insurance -- Federal Benefit Account and 

Administrative Costs

Recipient: West Virginia Bureau of Employment Programs

% of Funds Agency Receives: 50

Component: Direct Non-Payroll

Technique: In Advance of Issuance

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Average Day of Clearance: N/A

17.225S Unemployment Insurance -- State Benefit Account

Recipient: West Virginia Bureau of Employment Programs

% of Funds Agency Receives: 100

Component: Benefits

Technique: Estimated Clearance

Average Day of Clearance: N/A 20.205 Highway Planning and Construction

Recipient: West Virginia Department of Transportation

% of Funds Agency Receives: 8

Component: Payroll

Technique: Composite Clearance

Average Day of Clearance: 1 Day

20.205 Highway Planning and Construction

Recipient: West Virginia Department of Transportation

% of Funds Agency Receives: 90

Component: Program

Technique: Composite Clearance

Average Day of Clearance: 1 Day

20.205 Highway Planning and Construction

Recipient: West Virginia Department of Transportation

% of Funds Agency Receives: 2

Component: Payroll Additive

Technique: Direct Administrative Costs-Payroll Additive Rate

Average Day of Clearance: 1 Day

84.010 Title I Grants to Local Educational Agencies

Recipient: West Virginia Department of Education

% of Funds Agency Receives: 50

Component: Program

Technique: In Advance of Issuance

Average Day of Clearance: N/A

84.010 Title I Grants to Local Educational Agencies

Recipient: West Virginia Department of Education

% of Funds Agency Receives: 50

Component: Payroll

Technique: In Advance of Issuance

Average Day of Clearance: N/A

84.027 Special Education -- Grants to States

Recipient: West Virginia Department of Education

% of Funds Agency Receives: 25

Component: Payroll

Technique: In Advance of Issuance

Average Day of Clearance: N/A

84.027 Special Education -- Grants to States

Recipient: West Virginia Department of Education

% of Funds Agency Receives: 25

Component: Indirect

Technique: Pre-Issuance

Average Day of Clearance: N/A

84.027 Special Education -- Grants to States

Recipient: West Virginia Department of Education

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% of Funds Agency Receives: 50

Component: Program

Technique: In Advance of Issuance

Average Day of Clearance: N/A

84.425 Education Stabilization Fund

Recipient: West Virginia Department of Education

% of Funds Agency Receives: 90

Component: Program

Technique: In Advance of Issuance

Average Day of Clearance: N/A

84.425 Education Stabilization Fund

Recipient: West Virginia Department of Education

% of Funds Agency Receives: 10

Component: Payroll

Technique: In Advance of Issuance

Average Day of Clearance: N/A

93.323 Epidemiology and Laboratory Capacity for Infectious Diseases 

(ELC)

Recipient: West Virginia Department of Health and Human Resources

% of Funds Agency Receives: 87

Component: Program

Technique: Pre-Issuance

Average Day of Clearance: N/A

93.323 Epidemiology and Laboratory Capacity for Infectious Diseases 

(ELC)

Recipient: West Virginia Department of Health and Human Resources

% of Funds Agency Receives: 13

Component: Payroll

Technique: Pre-Issuance

Average Day of Clearance: N/A

93.558 Temporary Assistance for Needy Families

Recipient: West Virginia Department of Health and Human Resources

% of Funds Agency Receives: 25

Component: Payroll, Administrative, Indirect

Technique: Modified Pre-Issuance (DHHR Only)

Average Day of Clearance: N/A

93.558 Temporary Assistance for Needy Families

Recipient: West Virginia Department of Health and Human Resources

% of Funds Agency Receives: 75

Component: Program

Technique: Modified Pre-Issuance (DHHR Only)

Average Day of Clearance: N/A

93.575 Child Care and Development Block Grant

Recipient: West Virginia Department of Health and Human Resources

% of Funds Agency Receives: 100

Component: Program

Technique: Modified Pre-Issuance (DHHR Only)

Average Day of Clearance: N/A

93.658 Foster Care -- Title IV-E

Recipient: West Virginia Department of Health and Human Resources

% of Funds Agency Receives: 75

Component: Program

Technique: Modified Pre-Issuance (DHHR Only)

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Average Day of Clearance: N/A

93.658 Foster Care -- Title IV-E

Recipient: West Virginia Department of Health and Human Resources

% of Funds Agency Receives: 25

Component: Payroll, Administration, Indirect

Technique: Modified Pre-Issuance (DHHR Only)

Average Day of Clearance: N/A

93.659 Adoption Assistance

Recipient: West Virginia Department of Health and Human Resources

% of Funds Agency Receives: 75

Component: Program

Technique: Modified Pre-Issuance (DHHR Only)

Average Day of Clearance: N/A

93.659 Adoption Assistance

Recipient: West Virginia Department of Health and Human Resources

% of Funds Agency Receives: 25

Component: Payroll, Indirect, Admin

Technique: Modified Pre-Issuance (DHHR Only)

Average Day of Clearance: N/A

93.767 Children's Health Insurance Program

Recipient: West Virginia Department of Health and Human Resources

% of Funds Agency Receives: 10

Component: Payroll

Technique: After Cost Allocation

Average Day of Clearance: N/A

93.767 Children's Health Insurance Program

Recipient: West Virginia Department of Health and Human Resources

% of Funds Agency Receives: 85

Component: Program

Technique: After Cost Allocation

Average Day of Clearance: N/A

93.767 Children's Health Insurance Program

Recipient: West Virginia Department of Health and Human Resources

% of Funds Agency Receives: 5

Component: Administrative

Technique: After Cost Allocation

Average Day of Clearance: N/A

93.778 Medical Assistance Program

Recipient: West Virginia Department of Health and Human Resources

% of Funds Agency Receives: 75

Component: Program

Technique: Modified Pre-Issuance (DHHR Only)

Average Day of Clearance: N/A

93.778 Medical Assistance Program

Recipient: West Virginia Department of Health and Human Resources

% of Funds Agency Receives: 25

Component: Payroll, Administrative, Indirect

Technique: Modified Pre-Issuance (DHHR Only)

Average Day of Clearance: N/A

6.3.3 Materiality Exemptions

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Agencies exempt from coverage on the basis of materiality:

No exemptions.

7.0 CLEARANCE PATTERNS

7.1 The State shall develop separate clearance patterns for each of the following:

Program and Payroll

7.2 The following shall develop the State's clearance patterns:

WV State Treasurer's Office

7.3 The sources of data the State shall use when developing its clearance patterns are as follows:

Actual Bank Data

7.4 The State shall use the following methodology when developing its clearance patterns:

When developing each clearance pattern, the State shall track at least 99% of the funds disbursed, from issuance to clearance, for a 

period of at least three months.

7.5 The State shall identify for each check or warrant (hereafter, check) in the population: (1) the date the check was released 

for payment; (2) the date the check was debited from the State's account, and, (3) the amount of the check.

7.6 The State shall use the following method to calculate the dollar-weighted average day of clearance:

To determine the number of days each check was outstanding (clearance time), the issue date shall be subtracted from the date the 

check cleared the State's account.

To determine the percentage of the disbursement paid out each day following issuance, the amount of the checks that clear the

State's account each day shall be summed and then divided by the amount of the total disbursement.

For each day following issuance, the clearance time of the checks paid out that day shall be multiplied by the percentage of the total 

disbursement those checks represent. This product is the clearance factor.

The dollar-weighted average day of clearance for the disbursement shall be determined by summing the clearance factor of each day 

following the disbursement.

7.7 The State shall adjust each clearance pattern to reflect the dollar-weighted proportion of funds paid out by EFT/Direct payroll, 

with the following exceptions:

No Exceptions

The State shall also adjust each clearance pattern to reflect:

No Adjustments

7.8 Each of the State's clearance patterns is calculated in Calendar days.

7.9 An authorized State official shall certify that each clearance pattern developed by the State accurately corresponds to the 

clearance activity of the programs to which it is applied. This certification shall be provided to the Fiscal Service prior to the 

effective date of the Agreement. The State shall recertify its clearance patterns at least every five years.

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7.10 The State shall follow the procedures of 31 CFR 205 if it has actual or constructive knowledge, at any time, that a clearance

pattern does not correspond to a program's clearance activity.

8.0 INTEREST CALCULATION METHODOLOGY

8.1 General Terms

8.1.1 The State and the Secretary agree that no interest liabilities will be incurred for transfers of funds made in accordance 

with the procedures specified in section 6 of this Agreement where the following funding techniques are applied:

Actual Clearance, ZBA - ACH

After Cost Allocation

Composite Clearance

Direct Administrative Costs-Payroll Additive Rate

Estimated Clearance

8.1.2 The State shall maintain information on disbursements and receipts of funds to verify the implementation of any funding 

technique and document interest liabilities.

For each disbursement, the State shall be able to identify:

(1) amount of the issuance

(2) date of issuance

(3) date Federal funds are received and credited to a State account

(4) amount of Federal funds received

(5) date funds were requested

8.2 Federal Interest Liabilities

8.2.1 A Federal interest liability shall accrue from the day the State pays out its own funds for program purposes to the day Federal 

funds are credited to a State account. With regard to funds transferred out of the Federal Highway Trust Fund, if a State does not bill 

at least weekly for current project costs, the Federal interest liability shall not accrue prior to the day the State submits a request for 

funds.

8.2.2 The State shall use the following method to calculate Federal interest liabilities:

For all transactions where the State pays out its own funds for program purposes prior to receiving Federal funds, the State shall track 

each payment from the date it is paid out of a State account to the date Federal funds are subsequently credited to a State account to 

cover that outlay. The Federal interest liability on each payment shall be based on the difference in whole days between the two events. 

With Federal-State matching programs, interest shall be calculated on the Federal percentage of the disbursement.

8.3 The Unemployment Trust Fund

8.3.1 The State shall use the following method to calculate State interest liabilities on funds withdrawn from the several accounts 

in the Unemployment Trust Fund:

There are no interest earnings on funds withdrawn from the State account, as the State has implemented estimated clearance, an interestneutral funding technique, for such transfers. For transfers UTF that do not follow the technique specified in section 6.2 and result in a 

positive balance of funds in a State account, the State's liability for interest on funds withdrawn from its account in the UTF shall 

consist of the actual interest earnings of the benefit payment account on the pro-rata share less the related banking costs attributed to 

such funds.

8.4 Refund Liabilities

8.4.1 The State shall be liable for interest on refunds from the date the refund is credited to a State account until the date the refund 

is debited from the State account for program purposes. The State shall apply a $50,000 refund transaction threshold below which 

the State shall not incur or calculate interest liabilities on refunds. A transaction is defined as a single deposit.

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8.4.2 For each refund, the State shall maintain information identifying:

(1) date a refund is credited to a State account

(2) date of the subsequent deposit of Federal funds against which the refund is offset

(3) amount of the refund

8.4.3 The State shall use the following methodology to calculate interest liabilities on refunds:

Refunds Deposited to Non-Interest Neutral Programs - Part of Liability Captured Under State's Pre-Issuance Calculation:

With programs to which applicable interest neutral funding techniques are applied, the State interest liability shall be based on two 

periods: (1) the difference in whole days between the date the refund is deposited to a State account and the date the refund is offset 

against a subsequent deposit of Federal funds; (2) the difference in whole days between the date the refund is offset against a 

subsequent deposit of Federal funds and the date the refund is paid out for program purposes.

Interest on refunds during period 1 will be calculated using the information recorded in a separate account. Interest on refunds during 

period 2 will be captured under the State method for calculating interest under pre-issuance funding. Under this method, interest is 

calculated on totals disbursed, which includes refunds on hand as well as amounts drawn. The reported interest liability for refunds, 

therefore, will reflect period 1 only.

8.5 Exemptions

8.5.1 Where more than one State agency is a recipient of Federal funds under a program, a particular State agency's funding may be 

excluded from interest calculation procedures if the State agency receives an amount of funds less than 5

% of the State's threshold for major Federal assistance programs. Notwithstanding this potential exemption, however, in no case 

shall less than 90% of a program's total funding be subject to interest calculation procedures.

Proration of calculations: If less than total program funding is subject to interest calculation procedures, the resulting interest 

liability calculations shall be prorated to 100% of program funding.

8.6 State Interest Liabilities

8.6.1 The State shall be liable for interest on Federal funds from the date Federal funds are credited to a State account until the

date those funds are paid out for program purposes.

8.6.2 The State shall use the following method to calculate State interest liabilities on Federal funds:

8.6.2.1 Measuring Time Funds Are Held

To determine the total time Federal funds are held, the State shall measure the time between the date Federal funds are received and 

credit to a State's account and the date those funds are debited from the State's account.

8.6.2.2 Source of Data

Bank or Agency:

The time period from deposit to payment shall be determined from information captured by the bank and the State's 

accounting system.

8.6.2.3 Standards Applied

To measure the time Federal funds are held in a State account prior to being disbursed, the State shall use statistical sampling. The 

sample shall be randomly selected, and shall be of sufficient size to ensure, at a minimum, a 95% confidence interval no wider than ą 

0.3 dollar-weighted days about the estimated mean.

For each check in the sample population, the State shall:

1 subtract the deposit date from the issuance date

2 multiply the difference of step 1 by the check amount

3 divide the product of step 2 by the total amount of funds drawn in the sample to determine the dollar-weighted pre-issuance time for 

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that check

The State shall then sum the dollar-weighted pre-issuance time for each check to arrive at the total dollar-weighted average pre-issuance 

time to be used for calculating State interest liabilities.

8.6.2.4 Calculation Procedure

I = P x r x {PI + CT}, where

I = State's total interest liability

P = Total annual expenditures of Federal funds for program or component cash flow of program

r = Annualized rate equal to the average equivalent yields of 13-week Treasury bills auctioned during a State's fiscal year 

divided by 365 days

PI = Dollar-weighted average number of days Federal funds are held by State prior to issuance

CT = Dollar-weighted average number of days Federal funds are held by State between issuance and clearance of checks, as 

determined by the appropriate clearance pattern in Exhibit II

8.8.0 The State and the Secretary agree that no interest liabilities should be incurred or calculated for indirect costs.

9.0 REVERSE FLOW PROGRAMS

The State is not required to cover any reverse flow programs under the terms of this Agreement because the State does not 

participate in the program.

10.0 INTEREST CALCULATION COSTS

10.1 As set forth in 31 CFR 205.27, interest calculation costs are defined as those costs necessary for the actual calculation of 

interest, including the cost of developing and maintaining clearance patterns in support of the interest calculations. Interest 

calculation costs do not include expenses for normal disbursing services, such as processing of checks or maintaining records for 

accounting and reconciliation of cash balances, or expenses for upgrading or modernizing accounting systems. Interest 

calculation costs in excess of $50,000 in any year are not eligible for reimbursement, unless the State provides justification with 

the annual report.

10.2 The State expects to incur the following types of interest calculation costs:

Development and maintenance of clearance patterns.

Staff time to calculate interest liabilities.

Programming costs for clearance patterns and reports for covered programs.

Staff time for review of the annual report.

10.3 The State shall submit all claims for reimbursement of interest calculation costs with its Annual Report in accordance with 31 

CFR 205.

11.0 NON-COMPLIANCE

11.1 The provisions of 31 CFR Part 205.29 and 31 CFR Part 205.30 shall apply in cases of non-compliance with the terms of 

this Agreement.

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12.0 AUTHORIZED SIGNATURES

Misty Price

West Virginia State Deputy Treasurer, Cash Management

Signature: Date Signed:

Date Submitted 7/1/2022

Sandra R. Paylor

Assistant Commissioner

Revenue Collections Management

Bureau of the Fiscal Service

U.S. Department of the Treasury

Signature: Date Signed:

DocuSign Envelope ID: 9118FAB3-9805-44DE-8EC5-0C8EC5705D8C

7/5/2022

7/5/2022
Page 15 of 20

Exhibit I - Funds Request and Receipt Times Schedule

State of West Virginia

Federal Agency Payment Type Request Cut-Off Time Receipt Window

Agriculture-FNS ACH 11:59 PM 1 day

Agriculture-FNS Fedwire 5:45 PM 0 day

Agriculture-FS ACH 3:00 PM 1 day

Air National Guard ACH 12:00 PM 15 days

Army National Guard ACH 12:00 PM 15 days

Commerce-NOAA ACH 2:00 PM 1 day

Dept of Homeland Security (FEMA) Fedwire 2:00 PM 2 days

Dept of Homeland Security (ODP) ACH 2:00 PM 2 days

Dept of Homeland Security (ODP) Fedwire 2:00 PM 2 days

EPA ACH 2:00 PM 2 days

EPA Fedwire 2:00 PM 0 day

Education ACH 3:00 PM 1 day

Education Fedwire 2:00 PM 0 day

Energy ACH 4:00 PM 1 day

Energy Fedwire 3:00 PM 0 day

HHS ACH 5:00 PM 1 day

HHS Fedwire 3:00 PM 0 day

HUD ACH 5:30 PM 2 days

HUD Fedwire 3:00 PM 0 day

Interior-FWS ACH 11:59 PM 1 day

Interior-FWS Fedwire 5:45 PM 0 day

Interior-OSM ACH 3:00 PM 1 day

Interior-OSM Fedwire 1:00 PM 0 day

Justice ACH 11:00 PM 6 days

Justice Fedwire 2:00 PM 2 days

Labor-Non-UTF ACH 3:00 PM 1 day

Labor-UTF ACH 3:00 PM 1 day

Labor-UTF Fedwire 3:00 PM 0 day

National Science Foundation (NSF) ACH 8:00 PM 1 day

National Science Foundation (NSF) Fedwire 5:45 PM 0 day

Social Security Administration ACH 11:59 PM 1 day

Social Security Administration Fedwire 5:45 PM 0 day

Transportation (FAA) ACH 2:00 PM 1 day

Transportation (FHWA) ACH 12:00 PM 3 days

Transportation (FHWA) Fedwire 12:00 PM 0 day

Transportation (FTA) ACH 2:00 PM 1 day

Veterans Administration ACH 12:00 PM 3 days

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Exhibit II - State of West Virginia

LIST OF STATE CLEARANCE TIMES

(Rounded Dollar-Weighted Average Day of Clearance)

Clearance Times Where the Timing of A Draw Down Is Based on A Clearance Pattern

CFDA Program Name Recipient % Component Technique Rounded 

days

10.542 Pandemic EBT 

Food Benefits

West Virginia 

Department of 

Health and 

Human Resources

100.0 Program Actual Clearance, 

ZBA - ACH

N/A

10.551 Supplemental 

Nutrition 

Assistance 

Program

West Virginia 

Department of 

Health and 

Human Resources

100.0 Program Actual Clearance, 

ZBA - ACH

N/A

10.555 National School 

Lunch Program

West Virginia 

Department of 

Education

100.0 Program In Advance of 

Issuance

N/A

10.559 Summer Food 

Service Program 

for Children

West Virginia 

Department of 

Education

100.0 Program In Advance of 

Issuance

N/A

17.225

F

Unemployment 

Insurance --

Federal Benefit 

Account and 

Administrative 

Costs

West Virginia 

Bureau of 

Employment 

Programs

25.0 Indirect In Advance of 

Issuance

N/A

Unemployment 

Insurance --

Federal Benefit 

Account and 

Administrative 

Costs

West Virginia 

Bureau of 

Employment 

Programs

25.0 Payroll In Advance of 

Issuance

N/A

Unemployment 

Insurance --

Federal Benefit 

Account and 

Administrative 

Costs

West Virginia 

Bureau of 

Employment 

Programs

50.0 Direct Non-Payroll In Advance of 

Issuance

N/A

17.225

S

Unemployment 

Insurance -- State 

Benefit Account

West Virginia 

Bureau of 

Employment 

Programs

100.0 Benefits Estimated Clearance N/A

20.205 Highway Planning 

and Construction

West Virginia 

Department of 

Transportation

8.0 Payroll Composite 

Clearance

1 Day

Highway Planning 

and Construction

West Virginia 

Department of 

Transportation

90.0 Program Composite 

Clearance

1 Day

Highway Planning 

and Construction

West Virginia 

Department of 

Transportation

2.0 Payroll Additive Direct 

Administrative 

Costs-Payroll 

Additive Rate

1 Day

84.010 Title I Grants to 

Local Educational 

Agencies

West Virginia 

Department of 

Education

50.0 Program In Advance of 

Issuance

N/A

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Title I Grants to 

Local Educational 

Agencies

West Virginia 

Department of 

Education

50.0 Payroll In Advance of 

Issuance

N/A

84.027 Special Education 

-- Grants to States

West Virginia 

Department of 

Education

25.0 Payroll In Advance of 

Issuance

N/A

Special Education 

-- Grants to States

West Virginia 

Department of 

Education

25.0 Indirect Pre-Issuance N/A

Special Education 

-- Grants to States

West Virginia 

Department of 

Education

50.0 Program In Advance of 

Issuance

N/A

84.425 Education 

Stabilization Fund

West Virginia 

Department of 

Education

90.0 Program In Advance of 

Issuance

N/A

Education 

Stabilization Fund

West Virginia 

Department of 

Education

10.0 Payroll In Advance of 

Issuance

N/A

93.323 Epidemiology and 

Laboratory 

Capacity for 

Infectious 

Diseases (ELC)

West Virginia 

Department of 

Health and 

Human Resources

87.0 Program Pre-Issuance N/A

Epidemiology and 

Laboratory 

Capacity for 

Infectious 

Diseases (ELC)

West Virginia 

Department of 

Health and 

Human Resources

13.0 Payroll Pre-Issuance N/A

93.558 Temporary 

Assistance for 

Needy Families

West Virginia 

Department of 

Health and 

Human Resources

25.0 Payroll, 

Administrative, 

Indirect

Modified Pre-

Issuance (DHHR 

Only)

N/A

Temporary 

Assistance for 

Needy Families

West Virginia 

Department of 

Health and 

Human Resources

75.0 Program Modified Pre-

Issuance (DHHR 

Only)

N/A

93.575 Child Care and 

Development 

Block Grant

West Virginia 

Department of 

Health and 

Human Resources

100.0 Program Modified Pre-

Issuance (DHHR 

Only)

N/A

93.658 Foster Care --

Title IV-E

West Virginia 

Department of 

Health and 

Human Resources

75.0 Program Modified Pre-

Issuance (DHHR 

Only)

N/A

Foster Care --

Title IV-E

West Virginia 

Department of 

Health and 

Human Resources

25.0 Payroll, 

Administration, 

Indirect

Modified Pre-

Issuance (DHHR 

Only)

N/A

93.659 Adoption 

Assistance

West Virginia 

Department of 

Health and 

Human Resources

75.0 Program Modified Pre-

Issuance (DHHR 

Only)

N/A

Adoption 

Assistance

West Virginia 

Department of 

Health and 

Human Resources

25.0 Payroll, Indirect, 

Admin

Modified Pre-

Issuance (DHHR 

Only)

N/A

93.767 Children's Health 

Insurance 

Program

West Virginia 

Department of 

Health and 

Human Resources

10.0 Payroll After Cost 

Allocation

N/A

Children's Health 

Insurance 

Program

West Virginia 

Department of 

85.0 Program After Cost 

Allocation

N/A

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Health and 

Human Resources

Children's Health 

Insurance 

Program

West Virginia 

Department of 

Health and 

Human Resources

5.0 Administrative After Cost 

Allocation

N/A

93.778 Medical 

Assistance 

Program

West Virginia 

Department of 

Health and 

Human Resources

75.0 Program Modified PreIssuance (DHHR 

Only)

N/A

Medical 

Assistance 

Program

West Virginia 

Department of 

Health and 

Human Resources

25.0 Payroll, 

Administrative, 

Indirect

Modified PreIssuance (DHHR 

Only)

N/A

Certification

I hereby certify that an authorized State official has certified at least every five years that the "Rounded Days of Clearance" listed 

in Exhibit 2 of this Treasury-State Agreement:

1. Have been prepared in accordance with the standards provided in 31 CFR 205.20;

2. Accurately represent the flow of Federal funds under the Federal assistance programs to which they apply;

3. Reflect seasonal or other periodic variations in the clearance activities; and,

4. Are auditable.

Date: 

Printed Name: 

Certifying Signature: 

Title: 

DocuSign Envelope ID: 9118FAB3-9805-44DE-8EC5-0C8EC5705D8C

Deputy Treasurer of Cash Management

7/5/2022

Misty Price
Page 19 of 20

Cash Management Improvement Act - 2023 Treasury State Agreement

State of West Virginia

Exhibit II Estimated Clearance

Effective 07/01/2022 until 06/30/2023

17.225S Unemployment Insurance -- State Benefit Account

Day % Cleared

Day 1 3.22

Day 2 3.22

Day 3 3.22

Day 4 3.22

Day 5 3.22

Day 6 3.22

Day 7 3.22

Day 8 3.22

Day 9 3.22

Day 10 3.22

Day 11 3.22

Day 12 3.22

Day 13 3.22

Day 14 3.22

Day 15 3.22

Day 16 3.22

Day 17 3.22

Day 18 3.22

Day 19 3.22

Day 20 3.22

Day 21 3.22

Day 22 3.22

Day 23 3.24

Day 24 3.24

Day 25 3.24

Day 26 3.24

Day 27 3.24

Day 28 3.24

Day 29 3.24

Day 30 3.24

Day 31 3.24

Total 100.0

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Certification

I hereby certify that the % Cleared listed in Exhibit II Estimated Clearance of this Treasury State Agreement:

1. Has been prepared in accordance with the standards provided in 31 CFR 205.20;

2. Accurately represents the flow of federal funds under the federal assistance programs to which they apply;

3. Reflects seasonal or other periodic variations in the clearance activities;

4. Is auditable; and,

5. Has been certified as accurate by an authorized State Official.

Date: 

Printed Name: 

Certifying Signature: 

Title: 

DocuSign Envelope ID: 9118FAB3-9805-44DE-8EC5-0C8EC5705D8C

Deputy Treasurer of Cash Management

7/5/2022

Misty Price