Intra-governmental Transactions

Working Group (ITWG)

September 13, 2022
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Today’s Agenda

• Tentative ITWG Schedule

• Program Updates

• G-Inv Fiscal Year End Reminder

• Release 4.6

• Release 5.0 Work Underway

• GT&C Whitelist Data Cleanse

• SSAE-18 Update

• Office Hours

• Reference Materials
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Tentative ITWG Schedule

 July 12 – Program Updates, Release 4.6 Work Underway, New IGT Scorecard 

Template, New IPAC Sub-Category Data Element, User Recertification 

Placeholder, Office Hours, Survey Questions, Reference Materials

 Aug 9 – Program Updates, Release 4.6 Work Underway, New IGT Scorecard 

Template, ATB Summary Report, Reporting Snapshot, Post-Mandate 

Enhancement Timeline, Office Hours, July Survey Results Reference 

Materials

 Sept 13 – Program Updates, G-Inv Fiscal Year End Reminder, Release 4.6, 

Release 5.0 Work Underway, GT&C Whitelist Data Cleanse, SSAE-18 

Update, Office Hours, Reference Materials

Planned Dates: Oct 11, Nov 8, Dec 13

Future Topics:

• Post-mandate enhancements

2-3:30 pm ET
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Program Updates

• Q4 FY22 Implementation Plans are due to Treasury by Sept 30th

‒ These submissions will be reflected on your Year-End Scorecard

‒ Reminder: Please ensure that the correct Agency G-Invoicing POCs are 

captured on your quarterly Attachment A submissions

• Agency G-Invoicing Implementation Plan - Attachment A is being 

updated for Q1 FY23

‒ Please use the current templates for Q4 submissions

‒ More information on the revised template to be provided soon

• Release 4.6 Overview Webinars

‒ This session will highlight what changes agencies can expect to see in the 

application following R4.6

‒ 2 offerings: 09/15/22 (3:00 - 4:30 PM ET) & 09/22/22 (9:00 - 10:30 AM ET)
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Program Updates Continued

• G-Invoicing Performance Transaction / Fund Settlement Schedule

‒ Designed to help agencies understand the difference between the 

Performance transaction window and the Fund Settlement window in GInvoicing

‒ Will help agencies know exactly when they need to enter Performance 

transactions in G-Invoicing to settle funds in the desired Accounting Period

‒ Clarifies whether or not Fund settlement will occur with each Performance 

transaction under both FOB Source and Destination

‒ Similar to the GTAS Reporting Window Schedule, we intend to publish a 

new version of this annually in advance of the FY crossover
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G-Invoicing Fiscal Year End Reminder

• All FY22 G-Invoicing performance transactions must be settled within the IPAC 

system prior to 11:59 PM (EST) on September 30, 2022 to be dated as FY22. 

Any transactions not fully processed until 12:00 A.M. (EST) or after on October 

1, 2022 will be dated as FY23. 

Per the TFM for Buy/Sell transactions, Volume 1 Part 2 Chapter 4700 Appendix 

8, “Treasury has established an IPAC cutoff date that requires all IPAC Buy/Sell 

transactions to be successfully processed no fewer than three business days 

before the close of each month or five business days before the close of yearend reporting.”

Please call the Treasury Support Center at 877-440-9476 or email 

GInvoicing@stls.frb.org if you have any questions.”
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Release 4.6

• Upcoming Program Objectives (R4.6)

‒ Reciprocal Category Data for GTAS

• Will allow Fiscal Service to compare GTAS to G-Invoicing data for measuring/enforcing 

mandate compliance

‒ Adjusted Trial Balance (ATB) Summary Report by TAS

• Performance Calculation Breakdown by Order

‒ Agency Feature Flags to Support FT/QA Testing

• Feature Flags set by agencies to indicate their readiness to use new features

‒ Turned off in Production for R4.6

• New API for vendor to pull Feature Info and Agency Flags

‒ Business Application (BizApp) Phase II

• Pull GT&C Document Summary in JSON

• Create new JSON endpoint for Pull Single GT&C

‒ Order Summary List UI & Exports enhancements

‒ Allow only printable ASCII characters on GT&Cs

‒ R4.6 deployment planned for Sept. 15th (Production) and Sept. 23rd (QA-C)
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Release 5.0 Work Underway

• Upcoming Program Objectives (R5.0)

‒ 7600EZ

‒ Order Upload in support of IFO

‒ Constructive Order Acceptance (COA) Phase I of II

• Will be turned off in Production with R5.0

‒ Date & Time Standardization in the UI

• All calendar modals will reflect Eastern Time (ET) as the time of record

‒ Advanced Pre-Paid Performance Quantity (PPQ)

• Allow agencies to account for Performance already settled outside of G-Inv

‒ Improved User API Performance

‒ Analysis to allow only printable ASCII characters 

on Orders in a future release

• R5.0 deployment planned for Q2 FY23
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Objective

• Cleanse all non-printable and extended ASCII characters previously entered in 

GT&C, Group Name, Group Description, and First/Last Name

Details

• Cleanse will mimic UI replacing diacritic and accent characters with character 

equivalents. Other invalid characters (i.e., those characters outside the bounds 

of the Whitelist) will be removed completely

Reminder: Whitelist consists of Printable characters (decimal values 32-126) and the five 

character exceptions for the GT&C Agreement Information fields i.e., decimal values 10 

(Line Feed), 13 (Carriage Return), 149 (• Bullet), 167 (§ Section Sign), 182 (¶ Paragraph)

• GT&Cs that have been modified by the data cleanse...

– Last modified date/time stamp updated (may be re-pulled through the external API)

– Last update user updated to ‘GINV-17989 Data Clean’

GT&C Whitelist Data Cleanse
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• One-time data cleanse will take place immediately following the deployment of r4.6 in 

each environment (FT, QA, PROD)

• R4.6 production deployment date is scheduled BEFORE Fiscal Year End to prevent 

introduction of characters in FY2023

• Feedback made us rethink the ‘?’ as it may have caused confusion, we will now just 

remove the non-printable and extended ASCII character data

• An email has been be sent to all impacted agencies with examples of the data changes

• Examples of impacted data...

– Majority of GT&C data affected by the data cleanse involves single quotes/ticks, double 

quotes, and dashes from Microsoft Word

• Agency’s  Agencys

• Phyllis’ office supplies  Phyllis office supplies

• “Agencies”  Agencies

• Free – Form  Free Form

• <TAB>Agency must do xyz...  Agency must do xyz...

• Once the GT&Cs have been cleansed, each record will be updated 

with a last modified date/time stamp and may be re-pulled through the external API

GT&C Whitelist Data Cleanse Cont’d
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Whitelist (allowed / approved characters)

Note: characters 10, 13, 149, 167, and 182 (red arrows) 

are permitted in the GT&C Agreement Information fields 

only
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Next Steps

• Do not proactively edit or remove any special characters as this could reinitiate 

the GT&C approval process, depending on the GT&C status. 

• Refrain from cutting/pasting from a Word editor until after R4.6.

• When saving a GT&C after R4.6, diacritic and accent characters will be replaced 

with character equivalents; when no character equivalents are available, the 

data will be removed

• Review the data changes after R4.6 (09/15/2022) 

• Re-pull GT&Cs that have been cleansed through the external API (as needed)

R4.6 Schedule 

• Email blast sent to all production users and schedule posted to the G-Invoicing 

Home Page

• Production: 09/15/2022

• QA-Current: 09/23/2022

GT&C Whitelist Data Cleanse Cont’d
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SSAE-18 Update

• Status of FY 22 Examination for IPAC and G-Invoicing

– SSAE 18 Reports are a Service Organization Control (SOC) 1 

Type 2 

• SOC 1 – Internal controls over financial reporting 

• Type 2 – Reports on the operating effectiveness of internal controls over a 

period-of-time, in addition to the controls’ design 

– External Auditor: Baker, Newman & Noyes

– Attestation Period: October 1, 2021 – June 30, 2022

– Opinion: Unqualified

• A bridge letter will be issued in mid-October to cover the 

period of July 1, 2022 – September 30, 2022
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SSAE-18 Update

• Complementary User Entity Controls (CUECs) and 

Complementary Subservice Organization Controls are 

identified in the report

‒ Complementary User Entities are Federal Program Agencies 

that are users of G-Invoicing and IPAC

‒ The Complementary Subservice Organization is National 

Information Technology which hosts Treasury’s shared 

infrastructure that is managed for the Treasury by FRB 

Richmond

• Please coordinate with your G-Invoicing/IPAC POC to have 

one representative from your Agency request the reports from 

IGT@fiscal.treasury.gov or your Agency’s AIT

– It’s not necessary to have access to a secure email tool to 

receive
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Control Objective

GINV FY 22

Testing 

Exception(s)

(Yes / No)

IPAC Qualified

(Yes / No)

IPAC FY 22

Testing 

Exception(s)

(Yes / No)

IPAC Qualified

(Yes / No)

1. Control Objective: Physical Security (FISCAM Access 

Control) No No No No

2. Control Objective: Resource Management (FISCAM 

Security Management) No No No No

3. Control Objective: Business Continuity and Resiliency No No No No

4. Control Objective: Customer Account Maintenance No No No No

5. Control Objective: Changes Management (FISCAM 

Configuration Management) No No No No

6. Control Objective: Logical Access (FISCAM Access 

Control) No No No No

7 Control Objective: System & Application Processing 

Activities No No No No

8. Control Objective: Customer Account Set-up (GInvoicing Only) No No N/A N/A

FY22 SOC 1 Results 1,2

16

1 Some annual controls were tested and confirmed to have occurred within the last 12 

months but did not fall within the period of October 1, 2021 – June 30, 2022

2 Some controls did not operate during the examination period due Covid protocol or lack of 

new employees during the period of October 1, 2021 – June 30, 2022
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Office Hours

• G-Invoicing Program conducts virtual Office Hours sessions twice monthly where we host 

targeted discussions as well as “open-mic” styled discussions

• Future Topics Include:

‒ Open Office Hours (Sept 6th)

‒ Round Table Discussion (Sept 13th): Using Address Activity Code for IGT Buy/Sell Government Wide

‒ Round Table Discussion (Sept 20th): Delegated/Designated Approvers in G-Invoicing 

‒ No Office Hours Sept 27th & Oct 4th

‒ Round Table Discussion (Oct 11th): Timeline for Implementing IPAC Sub-Categories and Elimination of IGT Buy/Sell 

Transactions outside of G-Invoicing

‒ Open Office Hours (Oct 18th) 

‒ Trading Partner Spotlight: Providing Agencies a platform to discuss their G-Invoicing implementation approach with trading 

partners. 

Note: If Agencies would like to volunteer for a Trading Partner Spotlight session, please reach out to IGT@fiscal.treasury.gov

• Register for Office Hours here: https://fiscal.treasury.gov/training/g-invoicing-office-hours.html
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Reference Materials

The Mandate

• Mandated that all Federal Program Agencies (FPAs) who process IGT Buy/Sell 

transactions must implement G-Invoicing 

https://tfm.fiscal.treasury.gov/v1/p2/c470.html

• TFM Bulletin 2022-03 (Published December 14, 2021) – Defined the 

Monitoring and Enforcement metrics for G-Invoicing Mandate Compliance 

https://tfm.fiscal.treasury.gov/content/tfm/v1/bull/22-03.html

Program Guide

• Provides guidance regarding proper accounting treatment for IGT Buy/Sell 

transactions processed through G-Invoicing 

https://www.fiscal.treasury.gov/ussgl/resources-g-invoicing-program-guide.html

System Integration Guide

• Details how FPAs may utilize automated data exchanges to communicate IGT 

Buy/Sell activities to/from G-Invoicing 

https://fiscal.treasury.gov/files/g-invoice/g-invoicing-system-integration-guidev1.1.pdf

Rules of Engagement

• Outlines protocol for Trading Partner interaction in support of transitioning IGT 

Buy/Sell business processes to G-Invoicing

https://www.fiscal.treasury.gov/files/g-invoice/g-invoicing-rules-of-engagement.pdf

OMB Max

• Access to the Trading Partner Directory and Agency Implementation Plans

https://community.max.gov/display/CrossAgencyExternal/Bureau+of+the+Fiscal+Service+GInvoicing

Federal Intragovernmental Data Standards (FIDS)

• Defines the data attributes and the system mapping & validation rules for the 

new IGT Buy/Sell data standard which is implemented through G-Invoicing.

https://fiscal.treasury.gov/g-invoice/resources.html#standards

Policy: 

TFM Chapter 4700 – Appendix 8

Published:

June 2021 (Updated Annually)

Guidance: 

G-Invoicing Program Guide for 

Basic Accounting and Reporting

Published:

August 2022

G-Invoicing System Integration 

Guide

Revised:

March 2021

G-Invoicing Rules of Engagement

Revised:

January 2022
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Appendix

• GT&C Whitelist Data Cleanse Examples (Slides 20-21)

• Where Should We Be Now? (Slide 22)

• New IGT Scorecard Template (Slide 23)

• Thresholds for Compliance (Slide 24)

• New IPAC Sub-Category Data Element (Slide 25)

• Timeline and Next Steps (Slide 26)

• Post-Mandate Enhancement Timeline (Slide 27)

• Resource, Knowledge, and Training Offerings (Slides 28-30)

• G-Invoicing Program Contacts (Slide 31)
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GT&C Whitelist Data Cleanse Examples

Dashes

Tabs
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GT&C Whitelist Data Cleanse Examples

Single Ticks

Quotes
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Pilot in QA-C

Establish 

Production 

Account

Define 

Organizational 

Hierarchy

Add/Train 

Users

Work with 

Trading 

Partners to 

Broker GT&Cs

Process 

Transactions

Sprinting Towards the October 1st, 2022 G-Invoicing Mandate

Where Should We Be Now?

• Agency focus should be on completing Organizational model, and train agency 

trainers in preparation for brokering GT&Cs. 

• G-Invoicing Trading Partner Directory contains latest readiness dates

• GT&C focus should initially be on internal agency Buy/Sell

transactions, and the shift focus to external 

Trading Partners. 

*187 PROD 

Agency Accounts 

as of 06.01.22
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New IGT Scorecard Template

• Agencies can expect to see an updated IGT Scorecard template for Q2 

FY23

‒ New G-Invoicing compliant bullet point added to Summary Quadrant

‒ G-Invoicing Implementation Plan Status Update Quadrant renamed/updated to include 

compliance percentages

• Will include the agency’s Inter-departmental and Intra-departmental G-Invoicing compliance 

percentages that makes up the overall compliance percentage

• Green/Yellow/Red metric based on the established compliance thresholds
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TFM Bulletin 2022-03 (Published December 14, 2021)

• Defined the Monitoring and Enforcement metrics for G-Invoicing Mandate Compliance.

https://tfm.fiscal.treasury.gov/content/tfm/v1/bull/22-03.html

• Ranges are based on the dollar amount of Buy/Sell activity in G-Invoicing as compared to 

the FR Entities’ GTAS data and will increase each fiscal year.

Thresholds for Compliance
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New IPAC Sub-Category Data Element

• Required data element in IPAC User Interface (UI) beginning 

on October 1, 2022

• Refer to TFM Chapter 4700 for more information on each of the 

sub-categories ‒ https://tfm.fiscal.treasury.gov/content/tfm/v1/p2/c470.html

• New IPAC Sub-Category Data Elements:

1. Buy/Sell Transfer - Appendix 8

2. Non-Exchange Expenditure Transfer - Appendix 9

3. Benefits Transfer - Appendix 7

4. Capital Transfer - Appendix 7

5. Non-Exchange Custodial Transfer - Appendix 10

6. Exchange Custodial Transfer - Appendix 10

7. Investments - Appendix 6

8. Borrowings - Appendix 6

9. Other - Used for activity that doesn’t fall under one of the other seven subcategories 
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Timeline and Next Steps

December 2021

• New data element 

available as optional 

in IPAC.

• Captures the type of 

IGT initiated.

• Optional for use 

through the Bulk File 

and User Interface.

October 2022

• New data element 

required in the User 

Interface.

• Remains as an optional 

field when submitting 

transactions through 

the Bulk File to 

accommodate 

Enterprise Resource 

Planning (ERP) vendor 

development and 

agency custom system 

development.

October 2023

• New data field 

required in Bulk File & 

removes Buy/Sell as 

an option for the Bulk 

File.

• Begins requiring 

agencies to populate 

the new data field in 

IPAC when transacting 

through both the User 

Interface and Bulk File.

• Inability to categorize a 

transaction as Buy/Sell 

through IPAC Bulk File 

but remains available in 

the User Interface.

October 2024

• Removal of Buy/Sell 

option for the User 

Interface.

• Full removal of the 

Buy/Sell category 

within the IPAC 

application is complete 

for the User Interface 

and the Bulk File.
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• The following enhancements are high priority following the mandate 

based on Agency requests. These enhancements will also require 

further ERP integration changes:

Post-Mandate Enhancement Timeline

• Note: Fiscal Service will continue to collaborate with ERP Vendors on 

establishing timelines for ERP Development. 

Enhancement

G-Invoicing 

Development 

Completed

Available in 

Production

Agency 

Implementation 

Date, if Required

**7600-EZ (Low Dollar Purchases) *Q1 FY2023 Q2 FY2023 Q1 FY2024

**Constructive Order Acceptance (GSA Rent) *Q2 FY2023 Q3 FY2023 Q1 FY2025

**Enhanced Order Modification Functionality *Q1 FY2024 Q2 FY2024 N/A

In-Flight Order Upload Tool for the User Interface *Q1 FY2023 Q2 FY2023 N/A

*Targeted Dates for Development Completion. Deployment to Production is expected to occur the quarter following.

**Both Trading Partners must enable Feature Flags to use this Functionality.

Note: Specifications for each enhancement published Q2 FY2022.
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Connecting With Your Trading Partners

• Staying up to date on your Partners’ progress is key to your own success in 

transitioning your IGT Buy/Sell activity to G-Invoicing

• Fiscal Service provides several utilities to facilitate effective communication with your 

Partners to gain an understanding of their implementation approach and timeline 

• G-Invoicing’s OMB Max page contains data 

related to each Agency’s Implementation 

Status including the following:

‒ Implementation Plans for Significant 

Reporting Entities who receive IGT 

Scorecards 

‒ Trading Partner Directory which displays 

enrollment status and transaction 

processing readiness by Implementation 

Entity

‒ Visit our OMB Max site to access these 

resources: 

https://community.max.gov/x/szd0ZQ
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Knowledge and Training Offerings

G-Invoicing Learning Opportunities

• Our Agency Implementation Team hosts a variety of training options.

• Independent Training Resources including pre-recorded G-Invoicing training 

videos are available through the G-Invoicing website: 

https://www.fiscal.treasury.gov/g-invoice/training.html

• Register for Webinar-based Training and access to On-Demand Financial 

Management Training Videos here: https://www.fiscal.treasury.gov/training/
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You’re Not Alone – We’re Here To Help

Agency Implementation Team (AIT)

• Education

‒ Business Process Walkthroughs

‒ Application Demos

‒ User Training

• Account Establishment

• Enrollment Assistance

• Production Support

• Assistance with Agency-Led Implementation Team

Engagement | Outreach | Support
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G-Invoicing Program Contacts

For IGT Program Management and Agency Outreach Support

Andy Morris

Manager, Intragovernmental Transaction & Reconciliation Branch (ITRB)

Bureau of the Fiscal Service – Fiscal Accounting

andrew.r.morris@fiscal.treasury.gov

Jeff Board

G-Invoicing Product Owner, ITRB

Bureau of the Fiscal Service – Fiscal Accounting

jeffrey.board@fiscal.treasury.gov

Keith Jarboe

IGT Agency Outreach, Engagement & Onboarding

Bureau of the Fiscal Service – Fiscal Accounting

keith.jarboe@fiscal.treasury.gov

For Intragovernmental Transactions Working Group Information

IGT@fiscal.treasury.gov

https://www.fiscal.treasury.gov/g-invoice/

For G-Invoicing Application Support

STLS.G-Inv.CBAF@stls.frb.org