Navy Cash Bulletin

Volume 19: Issue 1 Jan/Feb/March 2022

In This Issue:

Disbursing News

- UST Level 8 Reporting Update

- DSSN Consolidation and DDS Implementation

Sailor of the Month

- Additional Resources

- Fleet Events/Training

- Points of Contact
Disbursing News

EFFECTIVE IMMEDIATELY: Updated Level 8 Reporting Procedures

BLUF: Treasury has implemented an updated control in which UST checks that are not processed in Form Level 

8 Reporting prior to presenting to banks, will not be honored by banks and be flagged as fraudulent. Actions 

must be taken immediately for those commands using NFRS. *(Procedure not applicable to ships using DDS). 

• Modification to Navy Ship UST Check reporting. Navy Tactical Units will report check issue data at the 

time each check is issued by emailing all pertinent check information in the body of the email (see 

bullets below). Send emails To either 

• DFAS.CLEVELAND-OH.JAF.MBX.LANT-FINANCIAL-RETURNS@MAIL.MIL (Atlantic Fleet) or 

DFAS.CLEVELAND-OH.JAF.MBX.PAC-FINANCIAL-RETURNS@MAIL.MIL (Pacific Fleet),

• Cc DFAS.CLEVELAND-OH.JFM.MBX.DISBURSING-AUTOMATION@MAIL.MIL

• Emails must be sent in advance of any Exchange for Check business or the same day for Checks issued 

to individuals or private parties in exchange for services or supplies when command Purchase Card or 

Husbanding Agent payments are NOT an option (i.e. emergency payments). DFAS Treasury Reporting 

will perform level 8 reporting and send confirmation back to the disbursing office by the next business 

day. 

– Email Subject Line: Reporting UST Check issuance DSSN #### on DD Mmm YYYY

– Pertinent information (in the body of the email):

• Check Number

• Date of Check Issuance (cannot be a future date)

• Check Amount

• Name and appointed position of Disbursing Official signing the check

• Payees Name

• Purpose of Payment (i.e. supplies, services, travel payment, etc.)

Modification to Navy Ship Monthly Packages Submission (uploads to DACS). Include copies of issued UST 

Checks immediately after the SF 1179 as part of the first Check List items scanned and retained to DACS. Omit 

copies of UST Checks in the second Check List items scanned and retained to DACS. This will help with monthly 

UST Check issuance reviews being performed by DFAS, Navy FM, NAVSUP and Fleet disbursing oversight offices 

for compliance with Navy policies.
Disbursing News

DSSN Consolidation and DDS Implementation 

BLUF The DON will be disestablishing all Department of Navy Non-Treasury Disbursing Office (NTDO) DSSN for Navy and 

consolidating business to either DON TDO Agency Location Code (ALC) or centralized Defense Finance and Accounting 

Services, Cleveland (DFAS-CL) NTDO DSSN. This action is being taken to minimize the complexity of the DONs financial 

systems environment. DFAS-CL, ASNFMO/FMP, NAVSUP, FLCs, Fleet TYCOMs and other Navy Disbursing Stakeholders are 

working hard to create and develop robust Standard Operating Procedures for the Afloat community to support the 

consolidation effort. All Navy ships will be phased into DSSN Consolidation Plan and scheduled to migrate over the next 

12 months. NAVSUP/FLCs and TYCOMS are working together to identify a date for each ships transition. 

To prepare for Consolidation it is important to train on the capabilities of the Deployable 

Disbursing System (DDS). NFRS will be replaced by DDS. 

28 Training Videos available at https://www.milsuite.mil/video/

DDS Training DATES are shown on Fleet Events & Training Page of this bulletin.

DDS Navy Training Videos

VIDEO MilTube Location 

001 General Information (DDS) https://www.milsuite.mil/video/52602

002 Logging into DDS https://www.milsuite.mil/video/51624

003 Opening a New Business Day (DDS) https://www.milsuite.mil/video/52678

004 Agent Processing (DDS) https://www.milsuite.mil/video/52634

005 DD1081 Advances (DDS) https://www.milsuite.mil/video/51631

006 Exchange Transactions (DDS) https://www.milsuite.mil/video/52674

007 Manual Disbursements (DDS) https://www.milsuite.mil/video/52670

008 SF1034 Public Voucher (DDS) https://www.milsuite.mil/video/51575

009 Manual Collections (DDS) https://www.milsuite.mil/video/51576

010 DD1131 Certify (DDS) https://www.milsuite.mil/video/51577

010a DD1131 Cash Colltion Voucher Reject (DDS) https://www.milsuite.mil/video/51583

010b DD1131 - Edit (DDS) https://www.milsuite.mil/video/51588

013 Check-EFT for Cash (DDS) https://www.milsuite.mil/video/51959

014 Print Checks and Check Register (DDS) https://www.milsuite.mil/video/51439

015 Cash Received from Bank (DDS) https://www.milsuite.mil/video/51431

017 Close Out Process (DDS) https://www.milsuite.mil/video/38238

018 DD1081 Stmt Agent Officer’s Acct - Returns https://www.milsuite.mil/video/52676

019 DD2665 - Daily Agent Acctbty Summary (DDS) https://www.milsuite.mil/video/51423

025 Journal Voucher (DDS) https://www.milsuite.mil/video/52003

026 Vault to Vault Transfer (DDS) https://www.milsuite.mil/video/52072

028 Accommodation Exchange Transactions (DDS) NOT COMPLETE - COMING SOON
Incomplete Forms for Civilian, Contract Riders and Merchants

A completed 2887/2888/2889 form is vital to the NavyCash program in order to perform to its 

operational peak. Without completed banking information, the transfer of funds from the 

Civ/Contractors/Merchants home account to and from the Navy Cash card will not take place. The 

Civ/Contractor will not be able to receive unused funds back to their home account and reciprocally the 

DISBO will not be able to collect any negative balances from the rider if they overdraft. Although this 

does not happen often, it is still an issue that we would like to have corrected in the future; by following 

the guidelines of having, the correct forms filled out correctly and in future. Some points to keep in mind 

are 1. A cardholder mostly can only go negative if they have previously provided a bank account. If they 

have a negative balance, then they should bring cash to Disbursing on the ship to clear the negative 

balance. 2. Without bank account information, cardholders would have to visit Disbursing with cash. The 

Navy Cash program is trying to reduce the amount of cash being presented to Disbursing. 3. A FS Form 

2889 is only required for DoD Contractors and the FS Form 2888 is only for merchants.

All forms must be completely filled out. The Disbursing Officer should return all incomplete forms 

without completing enrollment if given an incomplete form.

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NAVY CASH OPEN LOOP DECLINES

Know your balance!

Navy Cash open loop transaction (Debit or strip transactions) declines are on the rise. This indicates many 

cardholders are unaware of their strip/Debit feature balance before using it to make retail purchases or 

ATM withdrawals. We encourage the use of the strip for retail purchases but also expect cardholders to 

take personal responsibility to ensure there are sufficient funds to conduct retail transactions when using 

their Navy Cash Card. Not knowing one’s balance opens one to risk for a declined transaction or denied cash 

withdrawal at an ATM.

Plan of the Day notes should be part of your regular rotation to the crew to remind them to check their 

balances at the kiosk or to register for an online account by visiting www.navycash.com. Additionally, 

advise cardholders to load their strip/Debit fund 48 to 72 hours prior to beginning retail transactions to 

ensure the funds are available on the card.

Navy Cash had created a Navy Cash Cardholder User Guide with helpful information for cardholders on 

retail use, balance holds and withdrawals. Disbursing officers should have these available for their 

cardholders, please contact your Navy Cash FLC for “NavyCash Cardholder User Guides” which are available 

for printing on demand.

Please encourage your cardholders to know their balance and help to minimize declines

FLC Recommendations Reminders

Sailor of the Month

January 2022

LTJG Theresa Moon, the Disbursing and Sales Officer aboard the USS Russell (DDG 59), homeported in 

San Diego, CA, has been selected as the Navy Cash Sailor of the Month. After two back-to-back 

deployments to the Western Pacific, LTJG Moon led the seamless transfer of all Navy Cash equipment 

to Russell's berthing barge to support the 2021 Selected Restricted Availability with zero interruptions 

in services for the crew. Her performance and maintenance of the Navy Cash System and procedural 

compliance has been nothing short of outstanding. She meticulously managed the negative balance 

reports, Navy Cash enrollment forms, monthly FACET return submissions and has had zero loss of 

accountability throughout her tour. LTJG Moons steadfast leadership and passion in supporting the 

Russell crew makes her a stand-out amongst her Supply Corps peers and is truly deserving of 

recognition as Navy Cash Sailor of the Month!

From the Office of FLC San Diego
Sailor of the Month

February 2022

LTJG Zoe Gee, the Disbursing Officer and ASUPPO aboard the USS Rushmore (LSD47), 

homeported in Sasebo, JA, has been selected as the Navy Cash Sailor of the Month for 

February 2022. LTJG Gee and her unwavering hard work has led to flawless execution in 

her Disbursing Officer position. While having embarked marines she led and assisted her 

deputy disbursing officer in daily tasks of issuing cash cards and management of the 2657 

and $50,000. LTJG Gee oversaw the training for the new wardroom treasurer and cash 

collection agent. Her expert coordination ensured all Sailors are knowledgeable in the

new hardware and ready to support the ship's Navy Cash needs! She meticulously 

manages negative balances and consistently submits her monthly returns to FACET. 

During the recent Field Examination Group disbursing audit, she scored an overall 

"Outstanding" with no major discrepancies. LTJG Gee is passionately dedicated to 

supporting the Rushmore crew, and is truly deserving of recognition as Navy Cash Sailor 

of the Month!

From the Office of FLC Yokosuka
Sailor of the Month

March 2022

The Disbursing Team of the USS HARRY S. TRUMAN (CVN 75), homeported in Norfolk, has been selected as the Navy 

Cash Sailors of the Month for JAN 2022. LTJG Frank Willison, PS1 Justin Francis, PS2 Gwendolyn Hua, and PS2 

Janayshiree Spencer are recognized for their dedicated customer service, outstanding technical knowledge, and 

continuous process improvements in support of the 5,000 Sailors and Contractors during their current deployment.

The Disbursing Team on USS HARRY S. TRUMAN, who are currently deployed as lead Ship for Carrier Strike Group Eight, 

are extremely motivated and eager to find new ways to improve their office. All of the great accomplishments 

happened in this office. Team Disbursing prepared for deployment by ensuring their Navy Cash System and Disbursing 

Operation was 100% operational and prepared for deployment. They completed their deployment service call, received 

cash on-load, and ensured they had operational spare parts and replacement cards for the crew. This Team faced many 

challenges in preparation for deployment to include expediting enrollments of several hundred embarked staff and 

squadron personnel, working through numerous shipboard technical issues, customer service challenges and countless 

issues related to operating such a complex financial management interface. They flawlessly overcame all obstacles 

while creating a welcoming atmosphere for their customers.

LTJG Willison consistently maintains 100% accountability of over $1.2 million in cash and other negotiable instruments 

with on-time submission of monthly financial returns. This team also oversees numerous merchant organizations 

accounting for several hundred thousand dollars utilizing the Navy Cash System. USS HARRY S. TRUMAN Disbursing 

Team’s steadfast devotion and dedication to the wellbeing of their shipmates is truly deserving of their selection as 

Navy Cash Sailors of the Month! BRAVO ZULU!

From the Office of FLC Norfolk
Additional Resources

Navy Cash, DDS & OTCnet tech docs are available on SAILOR 2.1 

https://sailor.navy.mil/sailor/home.cfm

Navy Cash Treasury Website

Navycash.gov

Or

https://www.fiscal.treasury.gov

NAVSUP 727, NAVYCASH SOP, NAVY CASH SOP CHANGE 

NOTICE

https://fiscal.treasury.gov/navy-cash/procedures.html

NAVSUP News and Media

https://www.navsup.navy.mil/navsup/news

Deployable Disbursing System (DDS)

DDS Training Database: https://dds.test.csd.disa.mil/forms/frmservlet?config=dds-test-sqt_n

 

Tutorials: https://www.milsuite.mil/video
Fleet Events & Training Dates

Meet the Fleet

With the continued COVID travel and gathering restrictions in place, we will continue to suspend Navy Cash Meet 

the Fleet meetings with DISBOs, program office, NIWC, Treasury, SAIC and the Federal Reserve Bank until such 

time it is safe to hold these events. Until then, please continue to communicate to the program office through 

your local FLC Navy Cash Representative. 

.

Navy Cash Refresher Training

Location Dates

San Diego, CA 02-06 May 2022

Norfolk, VA 14-17 June 2022

Yokosuka, Japan TBD

 DDS Training

04/21/2022 – Thursday 1:00 EST – 3:30 EST 

05/05/2022 – Thursday 1:00 EST – 3:30 EST 

05/19/2022 - Thursday 1:00 EST – 3:30 EST 

06/02/2022 – Thursday 1:00 EST – 3:30 EST 

06/16/2022 - Thursday 1:00 EST – 3:30 EST 

07/14/2022 - Thursday 1:00 EST – 3:30 EST 

07/28/2022 - Thursday 1:00 EST – 3:30 EST 

08/11/2022 - Thursday 1:00 EST – 3:30 EST 

08/25/2022 - Thursday 1:00 EST – 3:30 EST 
Points of Contact

Federal Reserve Bank Customer Service Center (CSC)

Customer Service Center (CSC)

Cardholders: (866) 3NAVYCASH or (866) 362-8922

Website: www.navycash.com 

E-mail: navycashcenter@frb.org

Disbursing Offices: (866) 6NAVYCASH or (866) 662-8922

Website: www.navycashcenter.com

Email: navycashcenter@frb.org

Others:

FAX: 1-(813)-533-5711 or 1-(866)280-5807

Enrollment Forms Shipping Address: FRB-KC

Attention: Forms 

2201 Farnam St

Omaha, NE 68102

(866) 662-8922 

NAVSUPHQ Navy Cash Program Office

Eric Burks, Navy Cash Supervisor eric.h.burks.civ@us.navy.mil

Beth Pollock, Program Manager beth.a.pollock.civ@us.navy.mil

Michael Harants, Deputy Program Manager michael.j.harants.civ@us.navy.mil

David Robertson, Installation Manager david.s.robertson16.civ@us.navy.mil

Melanie Truempy, Financial/Shipboard Auditor melanie.m.truempy.civ@us.navy.mil

Derek Takara, LCS EagleCash and Training Mgr derek.a.takara.civ@us.navy.mil

David Sulli, Logistics Management Specialist david.c.sulli.civ@us.navy.mil

John Titzel, Integrated Logistics Manager john.t.titzel.civ@us.navy.mil

Nicholas Brown, Program Analyst nicholas.g.brown4.civ@us.navy.mil

Jeff Salguero, CPO jeff.b.salguero.mil@us.navy.mil

Ralph Pieper, Information Systems Security Manager ralph.l.pieper@navy.mil

Will Lindsey, Information Systems Security Manager william.r.lindsey@navy.mil

Johathan Boyce, Information Systems Security Manager jonathan.boyce@navy.mil

NAVSUP FLC Navy Cash Fleet Support

Hugh Chin, Waterfront Support (LANTFLT) hugh.o.chin.civ@us.navy.mil

Andrew Yager, Waterfront Support (PACFLT) w.a.yager.civ@us.navy.mil

Restituto Herrera, Waterfront Support (Yokosuka) restituto.hrrera@fe.navy.mil