GTAS ... What’s New! December 12, 2011 

Volume 1, Issue 5 

Financial Management Service, Governmentwide Accounting 

Edit Changes 

 

TP Main Account and Validations 

 

We have updated the 

GTAS documentation, 

and this newsletter 

tells you about the 

changes. The updated 

bulk file, SMAF, 

attribute table, and 

edits and validations 

files are available on 

the GTAS Web site at 

www.fms.treas.gov/gtas. 

We made several 

changes to the edits 

file. One change is that 

the tie point edits are 

no longer in the file. 

We decided not to run 

the tie point edits in 

FY 2013, but we will 

reintroduce them in 

GTAS in a subsequent 

year. Another change 

is that the fund 

resources side of Edit 4 

will be calculated 

using the FMS 2108, 

Yearend Closing 

Statement, columns 2 

through 5 instead of 

column 6. 

We added new edits, 

such as the closing edit 

for USSGL 432000. 

The closing rules for 

USSGL 432000 are 

unique, so we made it 

an individual closing 

edit separate from the 

comprehensive closing 

edit. Other new edits 

replace the fiduciary 

confirmations 

currently done in IFCS 

and will run as nonfatal edits in GTAS in 

FY 2013. The 

fiduciary edits include 

investments and loans 

with the Bureau of the 

Public Debt and loans 

with the Federal 

Financing Bank. 

The biggest change to 

the validations 

involves the rules 

surrounding the 

Trading Partner Main 

Account field. 

Validation number 32 

(Federal/Non-Federal 

Code and Trading 

Partner Main Account 

Validation) now 

reflects the “phase in” 

approach. 

In the first year of 

GTAS, the Trading 

Partner Main Account 

will not be required. In 

the second year of 

 GTAS, the Trading 

Partner Main Account 

will be required for 

TAS that have a 

beginning period of 

availability equal to 

2014 and will be 

optional for other TAS. 

The same will be the 

case over the next 4 

years to 2018. After 

2018, all TAS will 

have to report the 

Trading Partner Main 

Account where 

required. 

The Validations Report 

is now broken out into 

two separate reports. 

There is a Validation 

Summary Report and 

a Validation Detail 

Report. The summary 

report has the name, 

number, description, 

error message, and 

rule flag for all of the 

validations. The detail 

report shows the 

name, number, 

description, error

message, rule flag, and 

detailed rules for all of 

the special type 

validations. 

In this issue 

• Tie Point Edits will 

not run the first year 

GTAS goes live. 

• Trading partner 

Main Account 

Requirement will be 

phased-in 

• Apportionment 

Category B Program 

Indicator will be 4 

digits for GTAS 

reporting 

• Additional values on 

the SMAF for BEA 

Indicator 

Individual Highlights 

Edit Changes 1 

Validations & TP Main 

Updates 1 

Category B Program Code 2 

The SMAF 2 

Team Member Profile 2 

 
2 TYPE TITLE HERE

 Category B Program Code 

 

The SMAF 

 

GTAS Team Member Profile 

 

The SMAF is your 

resource for 

information about the 

TAS including the 

account title, balances, 

and TAS-level 

attributes. There are a 

few changes to the 

TAS-level attributes on 

the SMAF. The 

“Financial Receipt 

Type” has been 

renamed “Reporting 

Code Type.” 

Another change 

involves the values for 

the BEA Category. 

Discretionary (D), 

Mandatory (M), and 

Split (S) have not 

changed, but new 

values for Governmental (G) and Net 

Interest (N) have been 

added. You will see “G” 

and “N” with the receipt 

TAS on the SMAF. The 

new SMAF values for 

the BEA Category do 

not apply at the 

USSGL level. You will 

continue to report “D” 

and “M” at the USSGL 

level. 

The SMAF attributes 

have been realigned to 

agree with the order of 

the attributes on the 

system SMAF 

download. Also, 

Business Line and 

Business Line 

Balances are no longer 

on the SMAF because 

these reports can be 

downloaded separately. 

This month we are 

featuring Eric 

Schneider, the GTAS 

Test Manager. Since 

joining FMS in March 

2009, Eric has worked 

on several GTAS 

modules. In his 

current assignment as 

GTAS Test Manager, 

Eric is in charge of the 

test script process and 

oversees more than 60 

people to ensure that 

the system works as 

planned. He’s been 

very busy lately 

coordinating the 

execution of 1,200 test 

scripts. 

Eric is a graduate of 

West Virginia 

University, where he 

earned an undergraduate degree in 

Geography and a 

Masters in Accounting. 

He also serves as a 

Black Hawk Crew Chief 

with the Army National 

Guard

Effective FY 2013, the 

Apportionment 

Category B Program 

Code will change from 

a two-digit numeric 

format to a four-digit 

numeric format in 

GTAS. This change 

aligns the 

Apportionment 

Category B Program 

Codes to the 6000 

series line numbers on 

the SF 132,

Apportionment and 

Reapportionment

Schedule. 

When reporting the 

new four-digit format, 

GTAS will only accept 

6011 through 6159 on 

the bulk file for the 

Apportionment 

Category B Program 

Codes. Therefore, 

Apportionment 

Category B Program 

Code 99 will no longer 

be an acceptable value 

on the bulk file. This 

change will not affect 

the format of the 

Program Reporting 

Category Codes, which 

will remain in the twodigit format. 

Numbers and text for 

Program Reporting 

Category Codes and 

Apportionment 

Category B Program 

Codes will be entered 

into a PRC/Cat B 

module in GTAS. The 

number but not the 

text will be in the bulk 

file.

Go to the GTAS website: 

www.fms.treas.gov/gtas to 

find the updated SMAF, 

bulk file, attribute table, 

edits and validations. 

Find out the latest about 

GTAS at GWA Day on 

December 13 or 14! 

Registration can be found 

at: 

http://www.fms.treas.gov/

gwa/registration.html.