Intra-governmental Transactions

Working Group (ITWG)

July 13, 2021
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Today’s Agenda

• Program Updates

• Release 4.3 Work Underway

• BETCs Available in G-Invoicing

• General Fund DISB BETC Mandate

• Progressing Towards the G-Invoicing Mandate

• Office Hours

• Connecting With Your Trading Partners

• June Survey Results
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Tentative ITWG Schedule

 May 11 – Program Updates, Release 4.2, FY20 IGT Buy/Sell Facts, 

Knowledge and Training

 June 8 – Program Updates, Release 4.2, DISB BETCs, G-Invoicing 

Mandate Challenges, Progress Towards the G-Invoicing Mandate, and 

Office Hours

 July 13 – Program Updates, Release 4.3, GF BETC Mandate, What 

Needs to be Done to be Ready, Office Hours, and Connecting with 

your Trading Partners

Planned Dates: Aug 10, Sept 14, Oct 12

Future Topics:

• GSA Rent Activity in G-Invoicing

2-3:30 pm ET
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Program Updates

• Q3 FY21 Implementation Plans were due to Treasury by June 30th

‒ Thank you for your timely submissions!

‒ These submissions will be reflected on your Q3 Scorecard

‒ Q4 FY21 Implementation Plans are due by September 30th

• TFM Chapter 4700 Publication

‒ Published on June 30th

‒ Agencies can expect a TFM Bulletin later in the year to address the policy 

and/or system controls to address Measuring & Enforcing G-Invoicing 

Compliance, once we have reached a final decision

• G-Invoicing Program Guide

‒ Guide for Basic Accounting and Reporting

‒ Currently being reviewed for any necessary updates
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Program Updates Continued

• G-Invoicing Rules of Engagement Guide

‒ Guide detailing the appropriate protocols for entities to follow within the 

application and leading up to the implementation of G-Invoicing

‒ Currently being reviewed for any necessary updates

• G-Invoicing R4.2 successfully deployed to Production (June 30th) and 

QA-C (July 7th) 

‒ Delivered GT&C Workflow Functionality (initiating side only) 

‒ Performance and Order APIs built to June 2020 specification
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Release 4.3 Work Underway

• Upcoming Program Objectives (R4.3)

‒ GT&C Workflow (Shared Draft)

‒ User Recertification 

• Restoring Recert Official/User Admin maintenance to the application in time for 

year-end mass user recertification

‒ BETC Changes 

• Removal of DISB by 10/1/21 & adding others

‒ Performance UI Features

• Targeting late September for QA-C release (training)

‒ External Remittance Advice API

‒ R4.3 deployment planned for September

• Working on post-mandate API Specs

‒ Much more to come in 2021
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BETC Title of BETC

**COLAVDEC Collection to an Available Receipt Account, Debit

**COLAVRCT Collection To An Available Receipt Account, Credit

COLL Offsetting Collection

**COLURDEC Collection to an Unavailable Receipt Account, Debit

**COLUVRCT Collection To An Unavailable Receipt Account, Credit

*DISB Gross Disbursement

DISGF Gross Disbursement of Appropriation Derived from General Fund of US

DISNGF Gross Disbursement of Appropriations & Other Sources Derived from Other 

than General Fund of US

BETCs Available in G-Invoicing

*Removal by 10/01/21

**Pending Additions by 10/01/21
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• Effective 10/01/21 the DISB BETC will no longer be available 

for use in G-Invoicing

– Replaced by DISGF and DISNGF

• General Fund Audit Readiness Activities working group 

– Email GeneralFund@fiscal.treasury.gov with any implementation 

questions or to join the working group

• Recommended that agencies adopt/begin using the new GF 

DISB BETCs as soon as possible 

– Agencies should modify any Orders extending beyond 10/01/21 in G-Inv 

that have DISB to reflect the appropriate DISGF or DISNGF BETC

– Once the DISB BETC is removed from the SAM file this will present a 

larger effort to convert

General Fund DISB BETC Mandate
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Beginning in Fiscal Year 2023 

New IGT Buy/Sell Orders Must Be 

Processed Through G-Invoicing

What Needs to Be Done to Be Ready?

Readiness Requires Trading Partners To:

• Have a G-Invoicing account established in Production

– An enrollment form for account creation must be submitted

– Agency Administrators need to build the access model / groups 

– User Administrators need to create agency users, assign roles and access, 

and ensure users are trained 

• Establish General Terms & Conditions (GT&Cs) in G-Invoicing

– GT&Cs must be fully approved prior to IGT Buy/Sell Order processing

– Requires planning and discussion with Trading partners
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Organize a 

CrossFunctional Team

Review Data 

Elements, 

Inventory 

Processes, and 

Data

Plan, Design, 

and Strategize

Pilot in QA-C

Establish 

Production 

Account

Process 

Transactions

Sprinting Towards the October 1st, 2022 G-Invoicing Mandate

Progress Towards the G-Inv Mandate

• Many agencies today are actively planning for G-Invoicing implementation and 

are actively process and data mapping as well as testing in QA-C 

• With the Mandate just over 14 months out, all agencies should

focus on establishing Production Accounts by 10/01/21

Impact to Organizational Model
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• Broad organizational inclusion:

– Are there are multiple systems involved?

– Are there are varying processes for IGTs?

– Potential subgroups/teams

– Participation leads to acceptance/buy-in

• Clear roles and responsibilities:

– Agency G-Invoicing project roles (bureau/program leads, 

SMEs and champions; requirements/gap documentation, 

etc.)

– G-Invoicing system roles

Organize Cross-Functional Team
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• Shared project team responsibilities

– Detailed understanding of current process(es)

– Gap analysis to identify necessary change 

management (current data sets vs FIDS; as-is/GInvoicing process comparisons; overall 

challenges; system changes)

– Document everything and ensure responsibility 

is designated at appropriate levels on project 

team

Review Data Elements / Processes
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• Design and vet to-be solution

– Systems involvement/integration

– To-be standardization vs varied processes

– Clearly defined/documented for dissemination

• As is/to be cross walk to verify requirements

• Map and plan to reach to be state

– Project roadmap

– Training materials

– Policy/SOP updates or development

– Agency communications

Plan, Design, Strategize
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You’re Not Alone

Agency Implementation Team (AIT)

• Business Process Walkthroughs/Gap Analysis/Change 

Management

• Assistance with Agency-Led Implementation Team

Federal Program Agency Peers

• Collaboration on:

– Project approach and best practices

– Challenges and problem-solving coordination

– Sharing of documentation (SOPs/Policy, etc.)
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Office Hours

• G-Invoicing Program conducts virtual Office Hours sessions twice monthly where we host targeted 

discussions as well as “open-mic” styled discussions

• Future Topics Include:

‒ Performance: Review of Miscellaneous Buyer and Seller scenarios (July 13)

‒ Round Table Discussion: Operating under a Continuing Resolution (July 27)

‒ Round Table Discussion on Lessons Learned thus far (TBD)

‒ Round Table Discussion on Phased Implementations and How Agencies are Implementing G-Invoicing (TBD)

• Register for Office Hours here: https://www.fiscal.treasury.gov/g-invoice/training.html
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Connecting With Your Trading Partners

• Staying up to date on your Partners’ progress is key to your own success in 

transitioning your IGT Buy/Sell activity to G-Invoicing

• Fiscal Service provides several utilities to facilitate effective communication with your 

Partners to gain an understanding of their implementation approach and timeline 

• G-Invoicing’s OMB Max page contains data 

related to each Agency’s Implementation 

Status including the following:

‒ Implementation Plans for Significant 

Reporting Entities who receive IGT 

Scorecards 

‒ Trading Partner Directory which displays 

enrollment status and transaction 

processing readiness by Implementation 

Entity

‒ Visit our OMB Max site to access these 

resources: 

https://community.max.gov/x/szd0ZQ
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June Survey Results

1. Are there any additional BETCs that your agency is using for Buy/Sell 

activity that is not included on the list from Slide 6? If so, please provide 

us with that list of additional BETCs that should be included in the list.

‒ The majority indicated that they wouldn’t need any additional 

BETCs. 

‒ A few agencies responded that they would need some additional 

BETCs. Following some agency outreach seeking additional 

justification on the BETCs requested, we determined that no 

additional BETCs would be needed.

2. In removing the DISB BETC, what additional challenges do you foresee 

in your implementation with G-Invoicing?

‒ Nearly all responders indicated that there would be no or minimal 

challenges associated with the DISB BETC removal from GInvoicing.
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June Survey Results Continued

3. If you don’t plan on having a Production Account established in GInvoicing by 10/01/21, please explain why.

‒ There were only a few agencies who indicated that they would have 

issues establishing a Production Account by 10/01/21.

‒ We’ll continue to work with those agencies to try and help them 

meet this date.
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G-Invoicing Program Contacts

For IGT Program Management and Agency Outreach Support

Andy Morris

Manager, Intragovernmental Transaction & Reconciliation Branch (ITRB)

Bureau of the Fiscal Service – Fiscal Accounting

andrew.r.morris@fiscal.treasury.gov

Jeff Board

G-Invoicing Product Owner, ITRB

Bureau of the Fiscal Service – Fiscal Accounting

jeffrey.board@fiscal.treasury.gov

Keith Jarboe

IGT Agency Outreach, Engagement & Onboarding

Bureau of the Fiscal Service – Fiscal Accounting

keith.jarboe@fiscal.treasury.gov

For Intragovernmental Transactions Working Group Information

IGT@fiscal.treasury.gov

https://www.fiscal.treasury.gov/g-invoice/