Intra-governmental Transactions

Working Group (ITWG)

December 13, 2022
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Today’s Agenda

• Tentative ITWG Schedule

• Program Updates

• FAST Book Update

• Release 5.0

• 7600EZ, Advance PPQ & Order Upload Previews

• Release 5.1 Work Underway

• Orders/Performance Whitelist Data Cleanse

• 2023 Application User Recertification

• Treasury SSO Accounts

• Office Hours

• Reference Materials
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Tentative ITWG Schedule

 Oct 11 – Program Updates, Release 5.0 Work Underway, 2023 Application 

User Recertification, Treasury SSO Accounts, Office Hours, Reference 

Materials

 Nov 8 – Program Updates, Release 5.0 Work Underway, Reporting Snapshot, 

2023 Application User Recertification, Treasury SSO Accounts, New User 

Access, Office Hours, Knowledge and Training Offerings, Reference Materials

 Dec 13 – Program Updates, FAST Book Update, R5.0, 7600EZ, Adv PPQ & 

Order Upload Previews, R5.1 Work Underway, Orders/Performance Whitelist 

Data Cleanse, 2023 Application User Recertification, Treasury SSO Accounts, 

Office Hours, Reference Materials

Planned Dates: Jan 10, Feb 14, March 14

Future Topics:

• Post-mandate enhancements

2-3:30 pm ET
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Program Updates

• Q1 FY23 Implementation Plans are due to Treasury by Dec. 

30th

‒ These submissions will be reflected on your Q1 Scorecard

‒ Revised Attachment A template published on 12/5/22

• Agencies should use this new template for their Q1 FY23 submissions

‒ https://www.fiscal.treasury.gov/g-invoice/training.html

‒ Reminder: Please ensure that the correct Agency G-Invoicing POCs are 

captured on your quarterly Attachment A submissions

• TFM Chapter 4700

‒ Published on 11/16/22

• Incorporated TFM Bulletin 2022-03 in Appendix 8

‒ https://tfm.fiscal.treasury.gov/v1/p2/c470
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Program Updates Continued

• G-Invoicing Webpage Updates

‒ “Other G-Invoicing Specifications” section renamed “Additional 

Information”

• https://www.fiscal.treasury.gov/g-invoice/resources.html#standards

‒ Link to Product Service Code (PSC) Manual added to Resources page

• https://www.fiscal.treasury.gov/g-invoice/

‒ 7600EZ Pull/Push System Interface Specifications PDFs updated

• Updated system numbering & added new GT&C Number parameter for EZ list

• https://www.fiscal.treasury.gov/g-invoice/resources.html#standards

‒ GINV-IPAC Settlement Data Element Mapping spreadsheet updated on 

the G-Invoicing and IPAC webpages

• Updated to add 7600EZ Tab

• https://www.fiscal.treasury.gov/g-invoice/

• https://fiscal.treasury.gov/ipac/
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FAST Book Update

• Federal Accounts Symbols & Titles (FAST) Book is a Supplement to 

Volume I of the Treasury Financial Manual

‒ It lists receipt, appropriation and other fund account symbols and titles assigned 

by the Department of the Treasury

• https://fiscal.treasury.gov/reference-guidance/fast-book/

• Fiscal Accounting will be publishing Part II of the FAST Book in MS 

Excel format

‒ Both OMB (Office of Management & Budget) and Agencies have been 

requesting this format change

‒ Allows for the ability to search data on different attributes

‒ The format change is expected to enable Fiscal Accounting to publish the FAST 

Book more frequently

• Effective with the November 2022 FAST Book release

• Remaining parts of the FAST Book will remain in PDF format

• Please direct any questions to baasgroup@fiscal.treasury.gov
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Release 5.0

• 7600EZ

• Order Upload in support of IFO

• Constructive Order Acceptance (COA) Phase I of II

‒ Will be turned off in Production with R5.0

• Date & Time Standardization in the UI

‒ All calendar modals will reflect Eastern Time (ET) as the time of record

• Advanced Pre-Paid Performance Quantity (PPQ)

‒ Allow agencies to account for Performance already settled outside of G-Inv

• Improved User API Performance

• Item Code Validation (UI Only)

‒ Agencies must select an active Product Service Code or it will fail validations

• Analysis to allow only printable ASCII characters on Orders in a future release

• Production deployment planned for February

• QA-C deployment planned for February

‒ Available in QA-F for vendor testing

‒ Having active discussions with ERP vendors on this work
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7600EZ Preview
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7600EZ Preview Continued
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Advance PPQ Preview
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Order Upload Preview
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Release 5.1 Work Underway

• Upcoming Program Objectives (R5.1)

‒ Allow only printable ASCII characters on Orders and Performance

• Validation added to the UI on all Order & Performance free-form fields

• Validation added to the Order & Performance APIs

• Cleanup effort on existing data

‒ New Order & Performance APIs support JSON

• Supports all existing Order and Performance 

functionality 

• Order enhancement: Constructive Order Acceptance (COA)

‒ Seller-Facilitated Order (SFO) that allows the Seller to provide all required Order 

fields on behalf of Buyer

‒ Order Approval will automatically process after 7 calendar days once an Order is 

moved to Shared with Requesting Agency or Shared with Partner 2 (SP2) status 

• Performance enhancement: Allows Advance Previously Paid Quantiles (PPQs) 

for In-flight Orders (IFO) through your ERP system
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Objective

• Cleanse all non-printable and extended ASCII characters previously entered in 

Orders and Performance

Details

• Cleanse will identify and remove all invalid characters (i.e., those characters 

outside the bounds of the Whitelist); same process was executed on GT&C data

– Reminder: Whitelist consists of Printable characters (decimal values 32-126) and 

the five exceptions CR, LF, Bullet, Paragraph Symbol, Section Sign

• Orders and Performance that have been modified by the data cleanse...

– Last modified date/time stamp updated (may be re-pulled through the external API)

– Last update user updated to ‘GINV-18896 Data Clean’

• We will continue to monitor Production for invalid characters and may need to 

execute additional data cleanses until R5.1 is deployed

• Please make every attempt to prevent invalid characters from being entered into GInvoicing as it can be very impactful to your trading partner(s)

Order/Performance Data Cleanse
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• We will execute data cleanses pre and post r.5.1 deployment in each environment 

(FT, QA, PROD)

• The data cleanse will remove ALL non-printable and extended ASCII character data

• An email will be sent to all impacted agencies for the cleanse to be performed on 

December 15th

• Examples of impacted data...

– Majority of data affected by the data cleanse involves single quotes/ticks, double quotes, 

and dashes from Microsoft Word

• Agency’s  Agencys

• Phyllis’ office supplies  Phyllis office supplies

• “Agencies”  Agencies

• Free – Form  Free Form

• Additional Example(s)

– <TAB>Agency must do xyz...  Agency must do xyz...

• Once the Order and Performance data has been cleansed, each record will be 

updated with a last modified date/time stamp and may be re-pulled through the 

external API.

• Last update user updated to ‘GINV-18896 Data Clean’

Order/Performance Data Cleanse Cont’d
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Whitelist (Allowed/Approved Characters)

Note: characters 10, 13, 149, 167, and 182 (red arrows) 

are permitted in the following fields only:

Order

Partner Info: Comments

Authority: Titles (all)

Authority: Citations (all)

Delivery: Place of Acceptance 

Delivery: Place of Inspection

Billing: Billing Frequency Explanation

Item: Description

Schedule: Additional Accounting Classification 

Schedule: Bona Fide Need

Schedule: Additional Information 

Shipping Information: Location Description 

Shipping Information: Special Shipping Information

Performance

Comments

Agency Performance ID
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2023 Application User Recertification

• Application User Recertification will kick off January 2023; this applies to all 

Treasury Applications including G-Invoicing.

• The G-Invoicing user’s “User Administrator” (human-entity) is required to 

recertify the user’s access to G-Invoicing and verify their Role/Group 

assignments are appropriate. BOTs cannot be assigned as a recertifying official.

• All G-Invoicing “User Administrators” will be notified to recertify all users in their 

agency account. 

• ACTION: Verify all 

user’s “User 

Administrator” 

is accurate. 

• Recertification Schedule • November - G-Invoicing user data is pulled for recertification 

• December- (first week of December) data is uploaded to the recertification tool

• December 13th - email announcement is sent to all Recertification Officials (User Administrators)

• Recertification window - January 3rd - February 3rd
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Treasury Single Sign On (SSO) Accounts

• Users are strongly encouraged to link their PIV-I/CAC cards to their Treasury 

SSO accounts to access G-Invoicing by the end of 2022. 

• The Treasury Support Center continues to send reminder emails encouraging 

users to link their PIV-I/CAC cards in support of Executive Order 14028 - no 

enforcement date has been issued.

On May 12, 2021, Executive Order 14028 on Improving the Nation’s Cybersecurity was issued, requiring agencies to meet or 

exceed the cybersecurity provisions of the EO. Section 3 of the order states that within 180 days of the date of this order 

agencies shall adopt multi-factor authentication to the maximum extent consistent with Federal records laws and other 

applicable laws.

• Communication Update: The migration of Fiscal Accounting Applications to 

Multifactor Authentication is scheduled to begin in 2023. Following the migration, 

multifactor will be enforced and you will no longer be able to authenticate your 

Single-Sign On account using your User ID/Password. If you do not have a PIVI/CAC card, additional information will be disseminated to users of each 

application regarding next steps.

• Instructions for linking your PIV-I or CAC can 

be found here

• Select “Login with Your PIV” on the login page
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Office Hours

• G-Invoicing Program conducts virtual Office Hours sessions twice monthly where we host 

targeted discussions as well as “open-mic” styled discussions

• Future Topics Include:

‒ Common Agency Support Requests (Dec 6th)

‒ Open Office Hours (Dec 20th)

‒ Order Upload Demo (Jan 10th)

‒ Trading Partner Spotlight: Providing Agencies a platform to discuss their G-Invoicing implementation approach with trading 

partners 

Note: If Agencies would like to volunteer for a Trading 

Partner Spotlight session, please reach out to 

IGT@fiscal.treasury.gov

• Register for Office Hours here: 

https://fiscal.treasury.gov/training/ginvoicing-office-hours.html

• Office Hours topics will now be listed next to the 

date/time on the Registration Page
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Reference Materials

The Mandate

• Mandated that all Federal Program Agencies (FPAs) who process IGT Buy/Sell 

transactions must implement G-Invoicing 

https://tfm.fiscal.treasury.gov/v1/p2/c470.html

• TFM Bulletin 2022-03 (Published December 14, 2021) – Defined the 

Monitoring and Enforcement metrics for G-Invoicing Mandate Compliance 

https://tfm.fiscal.treasury.gov/content/tfm/v1/bull/22-03.html

Program Guide

• Provides guidance regarding proper accounting treatment for IGT Buy/Sell 

transactions processed through G-Invoicing 

https://www.fiscal.treasury.gov/ussgl/resources-g-invoicing-program-guide.html

System Integration Guide

• Details how FPAs may utilize automated data exchanges to communicate IGT 

Buy/Sell activities to/from G-Invoicing 

https://fiscal.treasury.gov/files/g-invoice/g-invoicing-system-integration-guidev1.1.pdf

Rules of Engagement

• Outlines protocol for Trading Partner interaction in support of transitioning IGT 

Buy/Sell business processes to G-Invoicing

https://www.fiscal.treasury.gov/files/g-invoice/g-invoicing-rules-of-engagement.pdf

OMB Max

• Access to the Trading Partner Directory and Agency Implementation Plans

https://community.max.gov/display/CrossAgencyExternal/Bureau+of+the+Fiscal+Service+GInvoicing

Federal Intragovernmental Data Standards (FIDS)

• Defines the data attributes and the system mapping & validation rules for the 

new IGT Buy/Sell data standard which is implemented through G-Invoicing.

https://fiscal.treasury.gov/g-invoice/resources.html#standards

Policy: 

TFM Chapter 4700 – Appendix 8

Published:

June 2021 (Updated Annually)

Guidance: 

G-Invoicing Program Guide for 

Basic Accounting and Reporting

Published:

August 2022

G-Invoicing System Integration 

Guide

Revised:

March 2021

G-Invoicing Rules of Engagement

Revised:

January 2022
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Appendix

• Commonly Referenced Resources (Slides 21)

• Post-Mandate Enhancement Timeline (Slide 22)

• Connecting With Your Trading Partners (Slide 23)

• Knowledge and Training Offerings (Slides 24 - 26)

• G-Invoicing Program Contacts (Slide 27)
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Resource Name Purpose Located?

Trading Partner Directory Look up trading partner G-Invoicing 

status and points of contact

OMB Max 

https://community.max.gov/x/szd0ZQ

G-Invoicing User Guide

General purpose resource for GInvoicing resource. Includes detailed 

walk-throughs for using various 

application features

Within G-Invoicing under the “Help 

Menu”

G-Invoicing Administrator Guide

Resource for G-Invoicing users with 

administrator roles. Includes detailed 

walk-throughs for administrator only 

features 

Within G-Invoicing under the “Help 

Menu” 

G-Invoicing Self Paced Learning Videos Recorded demonstrations and walkthroughs for G-Invoicing features

In the Training section of the Fiscal 

Service G-Invoicing page. 

G-Invoicing: Training (treasury.gov)

G-Invoicing Instructor Led Webinars

Instructor led webinars held weekly the 

focuses on brokering documents in GInvoicing and will include advanced 

features post R5.0

Bureau of the Fiscal Service - Training 

(treasury.gov)

Treasury Support Center Help Desk to assist with G-Invoicing 

isssues

GInvoicing@stls.frb.org

1-877-440-9476 

Available Monday through Friday, 

7:00am through 8:00pm (Eastern)

Commonly Referenced Resources
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• The following enhancements are high priority following the mandate 

based on Agency requests. These enhancements will also require 

further ERP integration changes:

Post-Mandate Enhancement Timeline

• Note: Fiscal Service will continue to collaborate with ERP Vendors on 

establishing timelines for ERP Development. 

Enhancement

G-Invoicing 

Development 

Completed

Available in 

Production

Agency 

Implementation 

Date, if Required

**7600-EZ (Low Dollar Purchases) *Q1 FY2023 Q2 FY2023 Q1 FY2024

**Constructive Order Acceptance (GSA Rent) *Q2 FY2023 Q3 FY2023 Q1 FY2025

**Enhanced Order Modification Functionality *Q1 FY2024 Q2 FY2024 N/A

In-Flight Order Upload Tool for the User Interface *Q1 FY2023 Q2 FY2023 N/A

*Targeted Dates for Development Completion. Deployment to Production is expected to occur the quarter following.

**Both Trading Partners must enable Feature Flags to use this Functionality.

Note: Specifications for each enhancement published Q2 FY2022.
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Connecting With Your Trading Partners

• Staying up to date on your Partners’ progress is key to your own success in 

transitioning your IGT Buy/Sell activity to G-Invoicing

• Fiscal Service provides several utilities to facilitate effective communication with your 

Partners to gain an understanding of their implementation approach and timeline 

• G-Invoicing’s OMB Max page contains data 

related to each Agency’s Implementation 

Status including the following:

‒ Implementation Plans for Significant 

Reporting Entities who receive IGT 

Scorecards 

‒ Trading Partner Directory which displays 

enrollment status and transaction 

processing readiness by Implementation 

Entity

‒ Visit our OMB Max site to access these 

resources: 

https://community.max.gov/x/szd0ZQ
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Knowledge and Training Offerings

G-Invoicing Learning Opportunities

• Our Agency Implementation Team hosts a variety of training options.

• Independent Training Resources including pre-recorded G-Invoicing training 

videos are available through the G-Invoicing website: 

https://www.fiscal.treasury.gov/g-invoice/training.html
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Knowledge and Training Offerings Cont.

• Register for Webinar-based Training and access to On-Demand Financial Management Training Videos 

here: https://www.fiscal.treasury.gov/training/

• For your awareness, there are User and Admin Guides available within G-Invoicing, under the Help 

dropdown for you to reference as well.
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You’re Not Alone – We’re Here To Help

Agency Implementation Team (AIT)

• Education

‒ Business Process Walkthroughs

‒ Application Demos

‒ User Training

• Account Establishment

• Enrollment Assistance

• Production Support

• Assistance with Agency-Led Implementation Team

Engagement | Outreach | Support
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G-Invoicing Program Contacts

For IGT Program Management and Agency Outreach Support

Andy Morris

Manager, Intragovernmental Transaction & Reconciliation Branch (ITRB)

Bureau of the Fiscal Service – Fiscal Accounting

andrew.r.morris@fiscal.treasury.gov

Jeff Board

G-Invoicing Product Owner, ITRB

Bureau of the Fiscal Service – Fiscal Accounting

jeffrey.board@fiscal.treasury.gov

Keith Jarboe

IGT Agency Outreach, Engagement & Onboarding

Bureau of the Fiscal Service – Fiscal Accounting

keith.jarboe@fiscal.treasury.gov

For Intragovernmental Transactions Working Group Information

IGT@fiscal.treasury.gov

https://www.fiscal.treasury.gov/g-invoice/

For G-Invoicing Application Support

STLS.G-Inv.CBAF@stls.frb.org