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 Kim Poling, Shannon Redding, Todd Shafer and Kirstie Hart

May 2013

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        - Please do NOT take your phone off mute – ask questions through the live chat only
        - If your question is not answered during the Webinar, a GTAS representative will respond to your question via email by the end of the next business day

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Shannon

        - Testing Updates
        - General Requirements
        - Intragovernmental Updates
        - System Information
        - FY 2014 Reporting Window
        - GTAS News and Training

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Shannon

        - The phase-in of the TP main account code reporting requirement has been postponed to FY 2015 
        - FY 2015-2018: Each year, the TP main account will be required for the current FY beginning period of availability
        - FY 2019:  The TP main account will be required for all TAS including X year

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Trading Partner (TP) Main Account

        - Current TFM guidance requires agencies to report a Fed Non-fed indicator F with TP 99 for General Fund activity
        - GTAS requires the use of a Fed Non-fed indicator G with TP 099 for General Fund activity
        - Updated guidance is coming in June

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Fed Non-Fed Indicators F and G

        - Agencies have submitted bulk files for approximately 6,400 TAS with over 2,300 TAS passing fatal edits
        - Bulk files for approximately 5,700 Expenditure TAS have been submitted with over 1,900 passing fatal edits

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Testing Progress

        - May thru June 30

March 2013 data
        - Post June 30 Testing

Agencies can continue testing until September 2013

Data available for testing is TBD

Bulk file data submitted will be removed prior to December

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System Availability

        - A bulk file for all active TAS will need to be submitted
        - Agencies with multiple accounting centers reporting information independently to the same TAS will need to consolidate and report that information at the department level
        - Each accounting center’s bulk file submission for that TAS will be overwritten by each succeeding bulk file submission for that same account

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TAS Reporting

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Rita

        - Please submit complete trial balance information – both Budgetary and Proprietary data
        - Beginning and Ending balances are required for applicable USSGL accounts
        - GTAS does not accept a Beginning balance of $0.00 for new TAS
        - If a TAS has no activity and zero balances, a bulk file with a $0.00 101000 balance will need to be submitted

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Bulk File Submission

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Rita

        - GTAS receives the codes from OMB based upon the agency SF 132 submission 
        - Any missing TAS/code combinations will need to be manually entered into GTAS
        - ACB and PRC information will carry over to each period

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Apportionment Category B (ACB) and Program Report Category (PRC) Codes

        - If you have a TAS you feel should no longer be active, please follow instructions in TFM Part 2, Chapter 2000, Section 2025.50:  http://www.tfm.fiscal.treasury.gov/v1/p2/c200.pdf
        - Pursuant to the 1991 National Defense Authorization Act, accounts with fiscal year and multi-year periods of availability must remain active, regardless of fund balance, five years after the account expires
        - If you have a question regarding attribute domain values, please contact your agency representative or email GTAS@fms.treas.gov

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SMAF Review

        - Preparer 

Submits bulk files

Certifies ATB periods 2, 3, 4, 5, 6, 7, 8, 9, 10 and 11

Explains material differences periods 3, 6, 9 and 12
        - Certifier 

Certifies ATB period 12

Agency CFO or designee certifies material differences report periods 3, 6, 9 and 12
        - Executive

 View and print reports

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User Roles

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Shannon

        - Upon receiving a GTAS User ID, review your SMAF to ensure all assigned TAS are valid
        - If you are missing a TAS or you have TAS assigned that you don’t report, please notify the Treasury Support Center at 1-877-440-9476 or  gtas@stls.frb.org
        - A TAS can be assigned to multiple User IDs

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TAS Assignments

        - Bulk File Test Periods and Bulk File Format:   http://www.fiscal.treasury.gov/fsservices/gov/acctg/gtas/gtas_home.htm
        - GTAS Enrollment Process:   http:// http:www.fiscal.treasury.gov/fsservices/gov/acctg/gtas/treas_supp_center.htm
        - USSGL TFM Part 3 – Fiscal 2014 GTAS Implementation Testing:   http://www.tfm.fiscal.treasury.gov/v1/supplements/ussgl/ussgl_part_3.html
        - TFM Bulletin No. 2013-01 

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Resources

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| Intragovernmental Reporting      | “As Is” (until December 2013)                                                                  | “To Be” (December 2013 & beyond)                                                                                 |
|----------------------------------|------------------------------------------------------------------------------------------------|----------------------------------------------------------------------------------------------------------------------|
| Material Difference Explanations | Signed and submitted to Fiscal Service via email                                               | Entered in the Intragovernmental Module and certified online                                                         |
| UCAD vs. IRAS Differences        | Reconciled using a Discoverer report – differences explained and submitted to Fiscal Service   | GTAS edits 33, 34, 35, 36, 40, & 41 will verify ATB data against Central Accounting – no explanations required   |
| ITPR Pivot Tables                | Available via the external website to aid in difference research/reconciliation                | Use the GTAS Intragovernmental Module drill down to the Fund Family Level Details for this information               |

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Period Extensions
| Period Extensions for Proprietary Reporting     |
|-------------------------------------------------|
| What is a Period Extension?                     | A timeframe, after the initial quarter end reporting window close, when a Federal Reporting Agency can resubmit data to GTAS (for proprietary USSGL changes only). |
| Who can request a Period Extension?             | Federal Reporting Agencies with significant changes to proprietary USSGL account balances, impacting intragovernmental reporting. |
| Why request a Period Extension?                 | To update proprietary USSGL account balances for material changes after the initial reporting window close (ie: after booking accruals or completing trading partner true ups). |
| How can an agency request a Period Extension?   | By completing a standard request form and submitting it via email to the Bureau of the Fiscal Service, along with adequate documentation (or OMB approval – for expenditure TAS resubmissions). |
| When must an agency request a Period Extension? | By the 21st calendar day of the month, after the quarter end – all period extensions must be processed by the 24th calendar day of the month after the quarter end. |

        - FY 2013 change

USSGL 294000 Capital Lease Liability has been moved out of Reciprocal Category 29 and into Reciprocal Category 22, and will allow a valid federal trading partner
        - FY 2014 change

Beginning in FY 2014, employer FICA contributions will be considered non-reciprocating

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TFM Changes Impacting GTAS Reporting

        - Internet Access
        - Internet Explorer – IE 8 
        - Java Script Enabled
        - Bulk files cannot exceed 5 meg in size
        - Bulk files cannot contain over 1,000 unique TAS

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Requirements

        - Webinars

Learn more about GTAS without leaving your office!	
        - GTAS Newsletter

Look for the GTAS newsletter in your email inbox or Updates box online to find out the latest news about GTAS: http://www.fiscal.treasury.gov/fsservices/gov/acctg/gtas/gtas_home.htm
        - Subscribe for GTAS web updates

https://www.fms.treas.gov/fmsweb/EmailSubscribeAction.do

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Stay Informed

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Rita

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        - Full Agency Contact Listing:

http://www.fiscal.treasury.gov/fsservices/gov/acctg/gtas/contacts.htm

Please Note:  Contacts with phone numbers ranging from 202-874-0000 thru 202-874-4999 will be changing in late May.
        - Presenters:

Contact Information

GTAS Contacts
| Todd Shafer                      | 304-480-5183                        | Shannon Redding | 202-874-5108 |
|----------------------------------|-------------------------------------|-----------------|--------------|
| Todd.Shafer@fiscal.treasury.gov  | Shannon.Redding@fiscal.treasury.gov |
| Kirstie Hart                     | 304-480-5304                        | Kim Poling      | 304-480-5242 |
| Kirstie.Hart@fiscal.treasury.gov | Kim.Poling@fiscal.treasury.gov      |

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