Intra-governmental Transactions

Working Group (ITWG)

January 10, 2023
Page 2 L EAD ∙ T RANSFORM ∙ D ELIVER

Today’s Agenda

• Tentative ITWG Schedule

• Program Updates

• Release 5.0

• Release 5.0 Features - Live Demo

• Release 5.1 Work Underway

• Orders/Performance Whitelist Data Cleanse

• Production Statistics

• Proposed Changes to IPAC Timeline & Scorecard Metric

• 2023 Application User Recertification

• Treasury SSO Accounts

• Office Hours

• Survey Questions

• Reference Materials
Page 3 L EAD ∙ T RANSFORM ∙ D ELIVER

Tentative ITWG Schedule

 Nov 8 – Program Updates, Release 5.0 Work Underway, Reporting Snapshot, 

2023 Application User Recertification, Treasury SSO Accounts, New User Access, 

Office Hours, Knowledge and Training Offerings, Reference Materials

 Dec 13 – Program Updates, FAST Book Update, R5.0, 7600EZ, Adv PPQ & Order 

Upload Previews, R5.1 Work Underway, Orders/Performance Whitelist Data 

Cleanse, 2023 Application User Recertification, Treasury SSO Accounts, Office 

Hours, Reference Materials

 Jan 10 – Program Updates, R5.0, R5.0 Live Demo, R5.1 Work Underway, 

Orders/Performance Data Cleanse, Production Statistics, Proposed Changes to 

IPAC Timeline & Scorecard Metric, 2023 User Recertification, Treasury SSO 

Accounts, Office Hours, Survey Questions, Reference Materials

Planned Dates: Feb 14, March 14, April 11

Future Topics:

• Post-mandate enhancements

2-3:30 pm ET
Page 4 L EAD ∙ T RANSFORM ∙ D ELIVER

Program Updates

• Q1 FY23 Implementation Plans were due to Treasury by Dec. 

30th

‒ Thank you for your timely submissions!

‒ These submissions will be reflected on your Q1 Scorecard

‒ Q2 FY23 Implementation Plans are due by March 31st

• Please use the new Attachment A template for Q2 FY23 submissions

‒ https://www.fiscal.treasury.gov/g-invoice/training.html

‒ Reminder: Please ensure that the correct Agency G-Invoicing POCs are 

captured on your quarterly Attachment A submissions

• December ITWG Presentation published on 12/22/22

‒ No meeting held in December

• https://www.fiscal.treasury.gov/g-invoice/intragovernmental-working-group.html
Page 5 L EAD ∙ T RANSFORM ∙ D ELIVER

Program Updates Continued

• Release 5.0 Overview Webinars

‒ Two dates offered: February 16th & February 23rd

‒ Available now for registration at the link provided below

• https://fiscal.treasury.gov/training/
Page 6 L EAD ∙ T RANSFORM ∙ D ELIVER

Release 5.0

• 7600EZ

• Order Upload in support of IFO

• Constructive Order Acceptance (COA) Phase I of II

‒ Will be turned off in Production with R5.0

• Date & Time Standardization in the UI

‒ All calendar modals will reflect Eastern Time (ET) as the time of record

• Advanced Pre-Paid Performance Quantity (PPQ)

‒ Allow agencies to account for Performance already settled outside of G-Inv

• Improved User API Performance

• Item Code Validation (UI Only)

‒ Agencies must select an active Product Service Code or it will fail validations

• Analysis to allow only printable ASCII characters on Orders in a future release

• Production deployment planned for February 16th

• QA-C deployment planned for February 24th

‒ Available in QA-F for vendor testing

‒ Having active discussions with ERP vendors on this work
Page 7 L EAD ∙ T RANSFORM ∙ D ELIVER

Release 5.0 Features - Live Demo

• 7600EZ

• Advanced Pre-Paid Performance Quantity (PPQ)

• Order Upload
Page 8 L EAD ∙ T RANSFORM ∙ D ELIVER

Release 5.1 Work Underway

• Upcoming Program Objectives (R5.1)

‒ Allow only printable ASCII characters on Orders and Performance

• Validation added to the UI on all Order & Performance free-form fields

• Validation added to the Order & Performance APIs

• Cleanup effort on existing data

‒ New Order & Performance APIs support JSON

• Supports all existing Order and Performance

functionality

• Order enhancement: Constructive Order Acceptance (COA)

‒ Seller-Facilitated Order (SFO) that allows the Seller to provide all required Order

fields on behalf of Buyer

‒ Order Approval will automatically process after 7 calendar days once an Order is 

moved to Shared with Requesting Agency or Shared with Partner 2 (SP2) status 

• Performance enhancement: Allows Advanced Previously Paid Quantiles

(PPQs) for In-flight Orders (IFO) through your ERP system
Page 9 L EAD ∙ T RANSFORM ∙ D ELIVER

Order/Performance Data Cleanse

Details

• Initial cleanse executed on 12/15/2022 and was successful

• Cleanse identified and removed all invalid characters

• Email was sent to all impacted agencies

• Orders and Performance modified by the data cleanse...

– Last modified date/time stamp updated (may be re-pulled through the external API)

– Last update user updated to ‘GINV-18896 Data Clean’

• We will continue to monitor Production for invalid characters and may need to

execute additional data cleanses until R5.1 is deployed

• R5.1 will prevent invalid characters from being entered into G-Invoicing (UI and API)

• Please make every attempt to prevent invalid characters from being entered into GInvoicing as it can be very impactful to your trading partner(s)

Best Practices

• Avoid copy>paste from Microsoft Word, Microsoft Excel, PDFs, etc.

• Type data directly into G-Invoicing in lieu of copy>paste from external sources

• Reference the G-Invoicing whitelist (next slide) when entering data to ensure whitelist

compliance
Page 10 L EAD ∙ T RANSFORM ∙ D ELIVER

Whitelist (Allowed/Approved Characters)

Note: characters 10, 13, 149, 167, and 182 (red arrows) 

are permitted in the following fields only:

Order

Partner Info: Comments

Authority: Titles (all)

Authority: Citations (all)

Delivery: Place of Acceptance 

Delivery: Place of Inspection

Billing: Billing Frequency Explanation

Item: Description

Schedule: Additional Accounting Classification 

Schedule: Bona Fide Need

Schedule: Additional Information 

Shipping Information: Location Description 

Shipping Information: Special Shipping Information

Performance

Comments

Agency Performance ID
Page 11 L EAD ∙ T RANSFORM ∙ D ELIVER

As of December 31, 2022

Production Data - Orders Brokered

Orders Brokered

Life-to-Date Volume

Orders Brokered

Life-to-Date Dollars

Orders Brokered

Fiscal Year-to-Date Volume

Orders Brokered

Fiscal Year-to-Date Dollars

2,835 $19,344,830,355 1,060 $1,524,356,343

$102 $737 

$11,525 $12,193

$17,820 

$19,345 

 -

 500

 1,000

 1,500

 2,000

 2,500

 3,000

 $-

 $5,000

 $10,000

 $15,000

 $20,000

 $25,000

Q4

FY 2021

Q1

FY 2022

Q2

FY 2022

Q3

FY 2022

Q4

FY 2022

Q1

FY 2023

VOLUME OF ORDERS

DOLLAR AMOUNT OF ORDERS (IN MILLIONS)

FISCAL YEAR & QUARTER

Orders Brokered in G-Invoicing

Orders Brokered - Volume Orders Brokered - Dollars

Target Buy/Sell Entities (13)

92%

CFO Act Entities (24)

79%

Significant Entities (39)

64%

Orders Brokered: Fiscal Year-to-Date

Percentage of Stakeholder Groups with Order Activity

Summary:

• Order activity remained steady from November to December 2022 and has now exceeded $1.5 billion 

for FY 2023, increasing by $507 million in December.

• Target 13 Entities participating in brokering Orders increased from 10 out of 13 to 12 out of 13.

• CFO Act Entities participating in brokering Orders increased from 15 out of 24 to 19 out of 24.

• Significant Entities participating in brokering Orders increased from 19 out of 39 to 25 out of 39.

• 35 additional other Financial Reporting Entities have participated in brokering Orders in FY 2023.
Page 12 L EAD ∙ T RANSFORM ∙ D ELIVER

Production Data - Transactions Settled

As of December 31, 2022

Transactions Settled

Life-to-Date Volume

Transactions Settled

Life-to-Date Dollars

Transactions Settled

Fiscal Year-to-Date Volume

Transactions Settled

Fiscal Year-to-Date Dollars

14,380 $5,043,971,118 2,996 $667,085,773

$47 $80 $204 

$900 

$4,375 

$5,044 

 -

 2,000

 4,000

 6,000

 8,000

 10,000

 12,000

 14,000

 16,000

 $-

 $1,000

 $2,000

 $3,000

 $4,000

 $5,000

 $6,000

Q4

FY 2021

Q1

FY 2022

Q2

FY 2022

Q3

FY 2022

Q4

FY 2022

Q1

FY 2023

VOLUME OF TRANSACTIONS

DOLLAR AMOUNT OF TRANSACTIONS (IN MILLIONS)

FISCAL YEAR & QUARTER

Transactions Settled through G-Invoicing

Transactions Settled - Volume Transactions Settled - Dollars

Target Buy/Sell Entities (13)

85%

CFO Act Entities (24)

67%

Significant Entities (39)

54%

Transactions Settled: Fiscal Year-to-Date

Percentage of Stakeholder Groups with Transaction Activity

Summary:

• Activity increased in December 2022 with $430 million in settled transactions, up from $229 million in 

November 2022.

• Target 13 Entities that have settled transactions in FY 2023 increased from 9 out of 13 to 11 out of 13. 

• CFO Act Entities that have settled transactions in FY 2023 increased from 13 out of 24 to 16 out 24.

• Significant Entities that have settled transaction in FY 2023 increased from 15 out of 39 to 21 out of 39.

• 21 additional other Financial Reporting Entities have settled transactions during FY 2023.
Page 13 L EAD ∙ T RANSFORM ∙ D ELIVER

New IPAC Sub-Category Data Element

• Required data element in IPAC User Interface (UI) beginning on October

1, 2022

• Refer to TFM Chapter 4700 for more information on each of the subcategories

‒ https://tfm.fiscal.treasury.gov/content/tfm/v1/p2/c470.html

• New IPAC Sub-Category Data Elements:

1. Buy/Sell Transfer - Appendix 8

2. Non-Exchange Expenditure Transfer - Appendix 9

3. Benefits Transfer - Appendix 7

4. Capital Transfer - Appendix 7

5. Non-Exchange Custodial Transfer - Appendix 10

6. Exchange Custodial Transfer - Appendix 10

7. Investments - Appendix 6

8. Borrowings - Appendix 6

9. Other - Used for activity that doesn’t fall under one of the other seven sub-categories
Page 14 L EAD ∙ T RANSFORM ∙ D ELIVER

Current Timeline and Next Steps

December 2021

• New data element

available as optional

in IPAC.

• Captures the type of

IGT initiated.

• Optional for use

through the Bulk File

and User Interface.

October 2022

• New data element

required in the User

Interface.

• Remains as an optional

field when submitting

transactions through

the Bulk File to

accommodate

Enterprise Resource

Planning (ERP) vendor

development and

agency custom system

development.

October 2023

• New data field

required in Bulk File &

removes Buy/Sell as

an option for the Bulk

File.

• Begins requiring

agencies to populate

the new data field in

IPAC when transacting

through both the User

Interface and Bulk File.

• Inability to categorize a

transaction as Buy/Sell

through IPAC Bulk File

but remains available in

the User Interface.

October 2024

• Removal of Buy/Sell

option for the User

Interface.

• Full removal of the

Buy/Sell category within

the IPAC application is

complete for the User

Interface and the Bulk

File.
Page 15 L EAD ∙ T RANSFORM ∙ D ELIVER

Proposed Timeline and Steps 

Delay IPAC Control

• October 2023 – The new IPAC data element becomes required for the Bulk File.

• Delays the removal of Buy/Sell option for both the IPAC User Interface and IPAC

Bulk File until October 2025 (Fiscal Year 2026).

December 2021

• New data element

available as

optional in IPAC.

October 2022

• New data element

required in the

IPAC User

Interface, optional

in IPAC Bulk File.

October 2023

• New data element

required in IPAC

Bulk File

*October 2025

• Removal of

Buy/Sell option for

both the IPAC User

Interface and IPAC

Bulk File.
Page 16 L EAD ∙ T RANSFORM ∙ D ELIVER

Current IGT Scorecard Template

• Agencies can expect to see an updated IGT Scorecard template for Q2

FY23

‒ New G-Invoicing compliant bullet point added to Summary Quadrant

‒ G-Invoicing Implementation Plan Status Update Quadrant renamed/updated to 

include compliance percentages

• Will include the agency’s Inter-departmental and Intra-departmental G-Invoicing compliance

percentages that makes up the overall compliance percentage

• Green/Yellow/Red metric based on the established compliance thresholds
Page 17 L EAD ∙ T RANSFORM ∙ D ELIVER

TFM Bulletin 2022-03 (Published December 14, 2021)

• Defined the Monitoring and Enforcement metrics for G-Invoicing Mandate Compliance.

https://tfm.fiscal.treasury.gov/content/tfm/v1/bull/22-03.html

• Ranges are based on the dollar amount of Buy/Sell activity in G-Invoicing as compared to 

the FR Entities’ GTAS data and will increase each fiscal year.

Current Thresholds for Compliance
Page 18 L EAD ∙ T RANSFORM ∙ D ELIVER

Proposed Template and Approach

Remove Compliance Threshold from IGT Scorecard

• Continues to measure G-Invoicing progress but removes the determination of 

Fully Compliant, Partially Compliant, or Non-Compliant.

• Removes the stoplight (green, yellow, and red) ratings.
Page 19 L EAD ∙ T RANSFORM ∙ D ELIVER

2023 Application User Recertification

• Application User Recertification will kick off January 2023; this applies to all 

Treasury Applications including G-Invoicing.

• The G-Invoicing user’s “User Administrator” (human-entity) is required to 

recertify the user’s access to G-Invoicing and verify their Role/Group 

assignments are appropriate. BOTs cannot be assigned as a recertifying official.

• All G-Invoicing “User Administrators” will be notified to recertify all users in their 

agency account. 

• ACTION: Verify all 

user’s “User 

Administrator” 

is accurate. 

• Recertification Schedule • November - G-Invoicing user data is pulled for recertification 

• December- (first week of December) data is uploaded to the recertification tool

• December 13th - email announcement is sent to all Recertification Officials (User Administrators)

• Recertification window - January 3rd - February 3rd
Page 20 L EAD ∙ T RANSFORM ∙ D ELIVER

Treasury Single Sign On (SSO) Accounts

• Users are strongly encouraged to link their PIV-I/CAC cards to their Treasury

SSO accounts to access G-Invoicing by the end of 2022.

• The Treasury Support Center continues to send reminder emails encouraging

users to link their PIV-I/CAC cards in support of Executive Order 14028 - no

enforcement date has been issued.

On May 12, 2021, Executive Order 14028 on Improving the Nation’s Cybersecurity was issued, requiring agencies to meet or 

exceed the cybersecurity provisions of the EO. Section 3 of the order states that within 180 days of the date of this order 

agencies shall adopt multi-factor authentication to the maximum extent consistent with Federal records laws and other 

applicable laws.

• Communication Update: The migration of Fiscal Accounting Applications to

Multifactor Authentication is scheduled to begin in 2023. Following the migration,

multifactor will be enforced and you will no longer be able to authenticate your

Single-Sign On account using your User ID/Password. If you do not have a PIVI/CAC card, additional information will be disseminated to users of each

application regarding next steps.

• Instructions for linking your PIV-I or CAC can

be found here

• Select “Login with Your PIV” on the login page
Page 21 L EAD ∙ T RANSFORM ∙ D ELIVER

Office Hours

• G-Invoicing Program conducts virtual Office Hours sessions twice monthly where we host 

targeted discussions as well as “open-mic” styled discussions

• Future Topics Include:

‒ Order Upload Demo (Jan 10th)

‒ Order Upload Demo (Jan 24th)

‒ 7600EZ Demo (Feb 7th) 

‒ Feature Management Demo (Feb 21st)

‒ Trading Partner Spotlight: Providing Agencies a platform to discuss their G-Invoicing implementation approach with trading 

partners 

Note: If Agencies would like to volunteer for a Trading 

Partner Spotlight session, please reach out to 

IGT@fiscal.treasury.gov

• Register for Office Hours here: 

https://fiscal.treasury.gov/training/ginvoicing-office-hours.html

• Office Hours topics will now be listed next to the 

date/time on the Registration Page
Page 22 L EAD ∙ T RANSFORM ∙ D ELIVER

Survey Questions

1. Does your agency plan to negotiate with your Trading Partner to utilize 

Constructive Order Acceptance (COA) for any business line activity 

outside of GSA Rent? If yes, please provide which trading partner(s) 

and business line(s) you anticipate using this functionality.

*Link to Survey Questions: https://www.surveymonkey.com/r/XDKF695

• Please submit feedback by COB Friday, January 20th
Page 23 L EAD ∙ T RANSFORM ∙ D ELIVER

Reference Materials

The Mandate

• Mandated that all Federal Program Agencies (FPAs) who process IGT Buy/Sell 

transactions must implement G-Invoicing 

https://tfm.fiscal.treasury.gov/v1/p2/c470.html

• TFM Bulletin 2022-03 (Published December 14, 2021) – Defined the 

Monitoring and Enforcement metrics for G-Invoicing Mandate Compliance 

https://tfm.fiscal.treasury.gov/content/tfm/v1/bull/22-03.html

Program Guide

• Provides guidance regarding proper accounting treatment for IGT Buy/Sell 

transactions processed through G-Invoicing 

https://www.fiscal.treasury.gov/ussgl/resources-g-invoicing-program-guide.html

System Integration Guide

• Details how FPAs may utilize automated data exchanges to communicate IGT 

Buy/Sell activities to/from G-Invoicing 

https://fiscal.treasury.gov/files/g-invoice/g-invoicing-system-integration-guidev1.1.pdf

Rules of Engagement

• Outlines protocol for Trading Partner interaction in support of transitioning IGT 

Buy/Sell business processes to G-Invoicing

https://www.fiscal.treasury.gov/files/g-invoice/g-invoicing-rules-of-engagement.pdf

OMB Max

• Access to the Trading Partner Directory and Agency Implementation Plans

https://community.max.gov/display/CrossAgencyExternal/Bureau+of+the+Fiscal+Service+GInvoicing

Federal Intragovernmental Data Standards (FIDS)

• Defines the data attributes and the system mapping & validation rules for the 

new IGT Buy/Sell data standard which is implemented through G-Invoicing.

https://fiscal.treasury.gov/g-invoice/resources.html#standards

Policy: 

TFM Chapter 4700 – Appendix 8

Published:

November 2022 (Updated Annually)

Guidance: 

G-Invoicing Program Guide for 

Basic Accounting and Reporting

Published:

August 2022

G-Invoicing System Integration 

Guide

Revised:

March 2021

G-Invoicing Rules of Engagement

Revised:

January 2022
Page 24 L EAD ∙ T RANSFORM ∙ D ELIVER

Appendix

• Post-Mandate Enhancement Timeline (Slide 25)

• Connecting With Your Trading Partners (Slide 26)

• Knowledge and Training Offerings (Slides 27 - 29)

• Commonly Referenced Resources (Slide 30)

• G-Invoicing Program Contacts (Slide 31)
Page 25 L EAD ∙ T RANSFORM ∙ D ELIVER

• The following enhancements are high priority following the mandate 

based on Agency requests. These enhancements will also require 

further ERP integration changes:

Post-Mandate Enhancement Timeline

• Note: Fiscal Service will continue to collaborate with ERP Vendors on 

establishing timelines for ERP Development. 

Enhancement

G-Invoicing 

Development 

Completed

Available in 

Production

Agency 

Implementation 

Date, if Required

**7600-EZ (Low Dollar Purchases) *Q1 FY2023 Q2 FY2023 Q1 FY2024

**Constructive Order Acceptance (GSA Rent) *Q2 FY2023 Q3 FY2023 Q1 FY2025

**Enhanced Order Modification Functionality *Q1 FY2024 Q2 FY2024 N/A

In-Flight Order Upload Tool for the User Interface *Q1 FY2023 Q2 FY2023 N/A

*Targeted Dates for Development Completion. Deployment to Production is expected to occur the quarter following.

**Both Trading Partners must enable Feature Flags to use this Functionality.

Note: Specifications for each enhancement published Q2 FY2022.
Page 26 L EAD ∙ T RANSFORM ∙ D ELIVER

Connecting With Your Trading Partners

• Staying up to date on your Partners’ progress is key to your own success in 

transitioning your IGT Buy/Sell activity to G-Invoicing

• Fiscal Service provides several utilities to facilitate effective communication with your 

Partners to gain an understanding of their implementation approach and timeline 

• G-Invoicing’s OMB Max page contains data 

related to each Agency’s Implementation 

Status including the following:

‒ Implementation Plans for Significant 

Reporting Entities who receive IGT 

Scorecards 

‒ Trading Partner Directory which displays 

enrollment status and transaction 

processing readiness by Implementation 

Entity

‒ Visit our OMB Max site to access these 

resources: 

https://community.max.gov/x/szd0ZQ
Page 27 L EAD ∙ T RANSFORM ∙ D ELIVER

Knowledge and Training Offerings

G-Invoicing Learning Opportunities

• Our Agency Implementation Team hosts a variety of training options.

• Independent Training Resources including pre-recorded G-Invoicing training 

videos are available through the G-Invoicing website: 

https://www.fiscal.treasury.gov/g-invoice/training.html
Page 28 L EAD ∙ T RANSFORM ∙ D ELIVER

Knowledge and Training Offerings Cont.

• Register for Webinar-based Training and access to On-Demand Financial Management Training Videos 

here: https://www.fiscal.treasury.gov/training/

• For your awareness, there are User and Admin Guides available within G-Invoicing, under the Help 

dropdown for you to reference as well.
Page 29 L EAD ∙ T RANSFORM ∙ D ELIVER

You’re Not Alone – We’re Here To Help

Agency Implementation Team (AIT)

• Education

‒ Business Process Walkthroughs

‒ Application Demos

‒ User Training

• Account Establishment

• Enrollment Assistance

• Production Support

• Assistance with Agency-Led Implementation Team

Engagement | Outreach | Support
Page 30 L EAD ∙ T RANSFORM ∙ D ELIVER

Resource Name Purpose Located?

Trading Partner Directory Look up trading partner G-Invoicing 

status and points of contact

OMB Max 

https://community.max.gov/x/szd0ZQ

G-Invoicing User Guide

General purpose resource for GInvoicing resource. Includes detailed 

walk-throughs for using various 

application features

Within G-Invoicing under the “Help 

Menu”

G-Invoicing Administrator Guide

Resource for G-Invoicing users with 

administrator roles. Includes detailed 

walk-throughs for administrator only 

features 

Within G-Invoicing under the “Help 

Menu” 

G-Invoicing Self Paced Learning Videos Recorded demonstrations and walkthroughs for G-Invoicing features

In the Training section of the Fiscal 

Service G-Invoicing page. 

G-Invoicing: Training (treasury.gov)

G-Invoicing Instructor Led Webinars

Instructor led webinars held weekly the 

focuses on brokering documents in GInvoicing and will include advanced 

features post R5.0

Bureau of the Fiscal Service - Training 

(treasury.gov)

Treasury Support Center Help Desk to assist with G-Invoicing 

issues

GInvoicing@stls.frb.org

1-877-440-9476 

Available Monday through Friday, 

7:00am through 8:00pm (Eastern)

Commonly Referenced Resources
Page 31 L EAD ∙ T RANSFORM ∙ D ELIVER

G-Invoicing Program Contacts

For IGT Program Management and Agency Outreach Support

Andy Morris

Manager, Intragovernmental Transaction & Reconciliation Branch (ITRB)

Bureau of the Fiscal Service – Fiscal Accounting

andrew.r.morris@fiscal.treasury.gov

Jeff Board

G-Invoicing Product Owner, ITRB

Bureau of the Fiscal Service – Fiscal Accounting

jeffrey.board@fiscal.treasury.gov

Keith Jarboe

IGT Agency Outreach, Engagement & Onboarding

Bureau of the Fiscal Service – Fiscal Accounting

keith.jarboe@fiscal.treasury.gov

For Intragovernmental Transactions Working Group Information

IGT@fiscal.treasury.gov

https://www.fiscal.treasury.gov/g-invoice/

For G-Invoicing Application Support

STLS.G-Inv.CBAF@stls.frb.org