Intragovernmental Transactions

Working Group (ITWG)

December 8, 2020
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Today’s Agenda

• Program Updates

• In-Flight Orders

‒ Mandate Dates

‒ Examples

‒ Conversion Options

‒ Summary

• PIV/PIV-I/CAC Two-Factor Authorization

• Survey Questions
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Tentative ITWG Schedule

 October 13 – GT&C Workflow, In-Flight Orders POC, 

Primary/Subordinate Groups/Document Inheritance Indicator

 November 10 – Program Updates, In-Flight Orders POC Recap

 December 8 – Program Updates, In-Flight Orders, PIV/PIV-I/CAC 

Two-Factor Authorization

Planned Dates: Jan 12, Feb 9, Mar 9

Future Topics:

• Low Dollar Purchases

• Measuring and Enforcing 

Mandate Compliance

2-3:30 pm ET
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Program Updates

• Release 4.0

‒ 3rd Organizational Data Access Model Release (R3.2 released in 

April and R3.3 released in June).

‒ Successful PROD Deploy on December 3, 2020

‒ QAC Deploy scheduled for December 11, 2020

• Q1 FY21 Implementation Plans are due to Treasury by 

December 31st

• Revert Modification Functionality

‒ Continued discussions with ERP vendors

‒ Enhancements to modification functionality are being targeted postmandate to allow ERP Vendors to develop solutions based on future 

interface specifications
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In-Flight Orders (IFOs)

• Original G-Invoicing Mandate

‒ All Orders that had an open balance that needed to be 

settled through IPAC would’ve needed to be converted 

by June 30, 2021

• New G-Invoicing Mandate

‒ 1st phase is for all New Orders with a Period of 

Performance (PoP) that begins on or after Oct 1, 2022

‒ 2nd phase is for In-Flight Orders with a PoP that extends 

beyond Sept 30, 2023

• The change from June 30, 2021 for all Open Orders to 

October 1, 2023 for In-Flight Orders will significantly reduce 

the number of Orders that need to be converted
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In-Flight Orders (IFOs)

Example 1:

• Order #1 has a beginning PoP of 10/01/20 and an ending PoP of 

09/30/21; PoP of 1 year

• Order #1 would have been included in the original mandate but is no 

longer needed to be transitioned with the new mandate even if there is 

an open balance on the Order

Example 2:

• Order #2 has a beginning PoP of 10/01/20 and an ending PoP of 

09/30/23; PoP of 3 years

• Order #2 would have been included in the original mandate but is no 

longer needed to be transitioned with the new mandate even if there is 

an open balance on the Order

• Fund settlement can take place directly in IPAC to complete the billing 

for the Order
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In-Flight Orders (IFOs)

Example 3:

• Order #3 has a beginning PoP of 10/01/22 and an ending PoP of 

09/30/23; PoP of 1 year

• Order #3 would be considered part of the new mandate Phase 1 as a 

New Order

Example 4:

• Order #4 has a beginning PoP of 10/01/20 and an ending PoP of 

09/30/24; PoP of 4 years

• Order #4 would be considered part of the new mandate Phase 2 as an 

In-Flight Order
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In-Flight Orders (IFOs)

• In-Flight Orders could be submitted two ways:

1. Through API leveraging ERP systems

2. Through User Interface within the G-Invoicing application

• IFOs would follow same process flow for entering New 

Orders

• Additional feature(s) being considered to support IFOs

- Reporting of Performance which has already been settled in IPAC

- Skip validation of TAS appearing on cancelled Schedule

- Consideration of an upload feature to streamline data entry for the 

user interface
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In-Flight Orders – Conversion Options

There are a couple ways that agencies could convert Orders 

into G-Invoicing:

Option 1 – FPAs could submit Orders with just the remaining 

balance and not capture previously billed items. This option 

would not require Performance transactions to be created with 

PRE status.

Option 2 – FPAs could submit Orders with the original total 

amount and use the Performance transaction with PRE status 

to capture previously billed amounts and reduce the amount of 

the Order.
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In-Flight Orders – Conversion Options

• No additional FIDS needed

• Repurpose existing ‘PRE’ value of Performance Status

- Was pre-Settlement, will now be Previously Settled

• Add optional Previously Settled (PRE) parameter to API

- Example:

o FOB Destination

o Delivered/Performed reported with PRE parameter = True

o Seller’s Delivered/Performed status set to INF(ormational), as it is 

today

o Received/Accepted reported with PRE parameter = True

o Buyer’s Received/Accepted status set to PRE instead of PND 

(pending)

o PND would go on to STL (settled), but PRE will stay put

• Performance UI will include a Previously Settled indicator
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In-Flight Orders – Summary

1. Enhance the communication around the In-Flight Mandate

‒ Rules of Engagement

‒ TFM Volume 1 Part 2 Chapter 4700

2. Review validation and business rules within G-Invoicing to 

accommodate conversion of IFOs

3. Consider repurposing Performance transaction status to 

allow Performance transactions to not initiate fund 

settlement

‒ Delivered/Performed and Received/Accepted to avoid 

duplicate payments

4. Engage ERP Vendors to document the steps and process 

flow for converting IFOs
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What is a PIV/PIV-I/CAC Card?

• A Smartcard securely stores user credentials and 

authenticates users previsioned for application 

access A SmartCard is used in place of the 

traditional “username/password”

• Supports the security objective of Homeland 

Security Presidential Directive (HSPD-12) for 

security assurance

PIV/PIV-I/CAC Two-Factor Authorization 

Agency Impact

• Access based on e-authorization and identity 

proofing providing a more user-friendly 

experience while accessing Fiscal Accounting 

applications 

• All Smartcards must be linked to the user’s 

Fiscal Service SSO account via the CASS 

website (Certificate Activation & Self Service) 

before accessing a Fiscal Accounting 

application

How to get started?

If you need to link your Fiscal Service 

Single Sign-On (SSO) account to the 

certificate on your PIV/PIV-I/CAC card, 

please go to the 

https://www.fiscal.treasury.gov/referenc

e-guidance link and follow the 

instructions on the “Linking Fiscal 

Service SSO PIV-CAC Guide”. 
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Effort is underway to notify individual users of the need to link 

PIV/CAC credentials:

PIV/PIV-I/CAC Two-Factor Authorization 
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PIV/PIV-I/CAC Two-Factor Authorization 

Fiscal Accounting Users and Applications Affected

• Central Accounting Reporting System (CARS) Users

• Intra-governmental Transactions (G-Invoicing) Users

• Intra-governmental Payment and Collection (IPAC) Users

• Governmentwide Treasury Account Symbol Adjusted Trial Balance System 

(GTAS) Users

• CASH TRACK Web (CTW) Users

• Shared Accounting Module (SAM) Users

Further Information

• Contact the Treasury Support Center

• Phone (877) 440-9476

• Email: GWA@stls.frb.org (CARS), IPAC@stls.frb.org (IPAC), 

GInvoicing@stls.frb.org (G-Invoicing)
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Training and Knowledge Offerings

G-Invoicing Learning Opportunities

• Our Agency Implementation Team hosts a variety of training options including 

classroom, virtual, and in some cases on-site instruction

• Our Program conducts virtual Office Hours sessions twice monthly where we 

host targeted discussions as well as “open-mic” styled discussions

• Independent Learning Materials including videos, reference guides, and 

presentations are available through the G-Invoicing website: 

https://www.fiscal.treasury.gov/g-invoice/

• Register for Training, Office Hours, Webinars, and access our Independent 

Training Videos here: https://www.fiscal.treasury.gov/g-invoice/training.html
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You’re Not Alone – We’re Here To Help

Agency Implementation Team (AIT)

• Education

 Business Process Walkthroughs

 Application Demos

 User Training

• Account Establishment

• Enrollment Assistance

• Production Support

• Assistance with Agency-Led Implementation Team

Engagement | Outreach | Support
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Questions

1. Has your agency reviewed the amount of Orders that meet the criteria 

for the Phase 2 In-Flight Order Mandate of October 1, 2024?

2. How many Orders right now have a PoP that extend beyond 

9/30/2023?

3. How many of those Open Orders have a PoP longer than one year 

(depending upon timing, these could begin before 10/1/2022 and end 

after 9/30/2023)?

4. Does your agency anticipate submitting Orders with just the remaining 

balance and not capturing previously billed items for your In-Flight 

Orders?

5. Does your agency anticipate submitting Orders with the original total 

amount and using the Performance transaction with PRE status to 

capture previously billed amounts for your In-Flight Orders?
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G-Invoicing Program Contacts

For IGT Program Management and Agency Outreach Support

Andy Morris

Manager, Intragovernmental Transaction & Reconciliation Branch (ITRB)

Bureau of the Fiscal Service – Fiscal Accounting

andrew.r.morris@fiscal.treasury.gov

Jeff Board

G-Invoicing Product Owner, ITRB

Bureau of the Fiscal Service – Fiscal Accounting

jeffrey.board@fiscal.treasury.gov

Keith Jarboe

IGT Agency Outreach, Engagement & Onboarding

Bureau of the Fiscal Service – Fiscal Accounting

keith.jarboe@fiscal.treasury.gov

For Intragovernmental Transactions Working Group Information

IGT@fiscal.treasury.gov

https://www.fiscal.treasury.gov/g-invoice/