Intra-governmental Transactions

Working Group (ITWG)

April 11, 2023
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Today’s Agenda

• Tentative ITWG Schedule

• Program Updates

• Implementation Progress Update

• Release 5.1

• Existing Orders with Missing Requesting Object Class Codes

• Whitelist (Allowed/Approved Characters)

• What’s Next

• Value Based vs. Quantity Based Orders

• Treasury Single Sign-On (SSO) Migrating to CAIA

• Office Hours

• March Survey Results

• Survey Question
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Tentative ITWG Schedule

 Feb 14 – Program Updates, R5.1, Post-Mandate Enhancement Timeline, What’s Next After

R5.1, G-Invoicing Release Roadmap, Treasury SSO Accounts, TSC, Office Hours, Jan Survey

Results

 March 14 – Program Updates, Release 5.1, What’s Next, Treasury SSO Accounts, Office

Hours, Survey Questions

 April 11 – Program Updates, Implementation Progress Update, Release 5.1, Existing Orders

with Missing Requesting Object Class Codes, Whitelist (Allowed/Approved Characters),

What’s Next, Value Based vs. Quantity Based Orders, Treasury Single Sign-On (SSO)

Migrating to CAIA, Office Hours, March Survey Results, Survey Question

Planned Dates: May 9, June 13, July 11

Future Topics:

• Post-mandate enhancements

• Multifactor Authentication

2:00 -3:30 pm ET
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Program Updates

• Q2 FY23 Implementation Plans were due to Treasury by March 31st

‒ Thank you for your timely submissions!

‒ These submissions will be reflected on your Q2 Scorecard

‒ Q3 FY22 Implementation Plans are due by June 30th

‒ Reminder: Pull templates from G-Invoicing webpage each quarter to ensure you are

submitting the most up-to-date versions

• https://www.fiscal.treasury.gov/g-invoice/training.html

• G-Invoicing Rules of Engagement – Under review for updates

‒ Guide outlining the appropriate protocols for agencies to follow as they are transitioning

Buy/Sell activity into G-Invoicing

‒ Publication date TBD
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Program Updates Continued

• TFM Bulletin 2023-05 published on 03/23/23

‒ Delay the removal of Buy/Sell Transaction Sub-Category data element from IPAC until

October 2025 (UI and Bulk File)

‒ Update to the Q2 FY23 G-Invoicing IGT Scorecard Metric 

• Removes the agency compliance determination (Fully/Partially/Non-Compliant)

• Eliminates the stoplight color ratings (Green/Yellow/Red)

• Display three G-Invoicing Progress percentages (Overall, Inter-departmental & Intradepartmental)

‒ Clarifying the use of Constructive Order Acceptance

• Not changing the current Buyer Initiated Order (BIO) or Seller Facilitated Order (SFO) flows

• Limited to GSA Rent Activity only

• Additional conversations need to be held with agencies to determine if it will be available more

broadly in the future
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Program Updates Continued

• G-Invoicing R5.1 Overview Webinar

‒ This session will highlight what changes agencies can expect to see in the application

following R5.1

‒ One offering: 05/09/23 (11:00am - 12:30pm ET)

• https://fiscal.treasury.gov/training/g-invoicing-release-5-1-overview.html
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Overall Implementation Progress

Fiscal Year 2023 Activity Processed Through G-Invoicing

Orders Brokered Volume 2,577

Orders Brokered Amount $4,462,159,175

Target Buy/Sell Entities (13)

92%

CFO Act Entities (24)

83%

Significant Entities (39)

72%

Transactions Settled: Fiscal Year-to-Date

Percentage of Stakeholder Groups with Transaction 

Activity

$80 $204 

$900 

$4,375 

$5,044 

$6,560 

 -

 2,000

 4,000

 6,000

 8,000

 10,000

 12,000

 14,000

 16,000

 18,000

 20,000

 $-

 $1,000

 $2,000

 $3,000

 $4,000

 $5,000

 $6,000

 $7,000

Q1

FY 2022

Q2

FY 2022

Q3

FY 2022

Q4

FY 2022

Q1

FY 2023

Q2

FY 2023

VOLUME OF TRANSACTIONS

DOLLAR AMOUNT OF TRANSACTIONS (IN 

MILLIONS)

FISCAL YEAR & QUARTER

Transactions Settled through GInvoicing

Transactions Settled - Volume Transactions Settled - Dollars
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Release 5.1

• Allow only printable ASCII characters on Orders and Performance

‒ Validation added to the UI & APIs on all Order & Performance free-form fields

‒ Cleanup effort on existing data

• New Order & Performance APIs to support JSON

‒ Supports all existing Order and Performance functionality 

‒ Order enhancement: Constructive Order Acceptance (COA)

• Seller-Facilitated Order (SFO) that allows the Seller to provide all required Order fields on behalf of Buyer

• COA will be limited to GSA Rent activity only for R5.1

‒ Performance enhancement: Allows Advanced Previously Paid Quantities (PPQs) for In-flight Orders (IFO) through your ERP system

• Requesting Agency Object Class Code will become a Required Field

‒ Agencies should review their existing Orders prior to R5.1 to ensure that this field is populated, if possible 

• Item Code API Validation will not be included in this release

‒ More discussions needed to ensure that it’s released at a point that won’t impact agencies.

• Copy Invoice functionality added for 7600EZ

• Two new user roles created (Requesting Order Notification Receiver and Servicing Order Notification Receiver)

‒ Restoration of Pre-R5.0 notifications capabilities 

• R5.1 deployment targeted for May 18th (Production) and May 26th (QAC)
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Existing Orders with Missing Requesting Object Class Codes

• The G-Invoicing Production and QA environments are being reviewed for Orders with missing Requesting

Agency Budget Object Class Codes. These Orders must be updated before R5.1 is deployed to ensure

agencies are not impacted by the new validation rule. The missing code can cause validation errors when

an affected Order is modified. An email has been sent to the agency PMA and MAs with instructions.

‒ Production

• Agencies with affected Orders have been notified and will need to complete their required actions by April 24, 2023.

• Orders in a DRAFT status with the Requesting Agency will require Order Managers to provide the appropriate Budget Object

Class Code.

• Orders in an Open status without Performance transactions will require Order Managers to insert appropriate Budget Object Class

Codes by an Administrative Modification.

• All other Orders will require the agency to provide the Budget Object Class Codes in a spreadsheet provided and will be inserted

via script. Production will be updated with the supplied values on May 1, 2023. Production will be reviewed again on May 10, 2023

to determine if additional updates will be required.

‒ QA 

• All Orders missing the Budget Object Class Code will be updated via Script with Budget Object Class Code of “25.3 Goods and

Services from Federal Sources”.

• Note: The implementation of this change in will not update the “last updated” time stamp so that it does not trigger a mass

download of updated Orders for agencies that are testing in QA environments.

• If any agency requires assistance with this task reach out to your assigned AIT
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Whitelist (Allowed/Approved Characters)

Note: characters 10, 13, 149, 167, and 182 (red arrows) 

are permitted in the following fields only:

GT&C

GT&C Agreement Information fields

Order

Partner Info: Comments

Authority: Titles (all)

Authority: Citations (all)

Delivery: Place of Acceptance 

Delivery: Place of Inspection

Billing: Billing Frequency Explanation

Item: Description

Schedule: Additional Accounting Classification 

Schedule: Bona Fide Need

Schedule: Additional Information 

Shipping Information: Location Description 

Shipping Information: Special Shipping Information

Performance

Comments

Agency Performance ID
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• Enhanced Order Modification Capabilities

– Performance during an Order Modification

• Allow Performance to be reported while previously open Order is being modified

• Currently, all Performance is stopped while an Order isn’t in an Open state

– Order Revert

• Allows Partner 1 to revert the Order back to its previously approved state when abandoning a proposed

modification

• Eliminates the need to reapprove the Order to get it back to its previously approved state

– Bi-directional Order Modification

• Allow either trading partner to initiate an Order Modification

• Currently, only Partner 1 may initiate Order Modifications

• Finish Strategic UI Reorganization Work

– Rearchitecting the G-Invoicing User Interface (UI) will accelerate time to market with new features and

enhancements, ensure Accessibility compliance and improve consistency of the UI and User

Experience

What’s Next
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• Two methods for setting up Orders in G-Invoicing

– Value-Based Orders

• UOM = ‘DO’ (US Dollars)

• Unit Price = $1.00

• Quantity: Amount in $

– Quantity-Based Orders

• UOM other than ‘DO’ (US Dollars)

• Unit Price can be other than $1.00

• Quantity may be in whole or fractional amounts

• Treasury strongly recommends using Value-Based Orders when the Order includes partial

quantities

– Rounding issues may occur when Unit Price is not $1.00 and partial quantities are used with

Delivered/Performed transactions

– This can result in an Overpay or Underpay situation

– Also may result in reconciliation issues with Order balances in ERP solutions if the ERP rounds differently

than G-Invoicing

Value Based vs. Quantity Based Orders
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• Overpay vs. Underpay Examples (Quantity-Based Orders)

– Example 1 (Overpay)

• Order/Schedule: Price = $9.99, Quantity = 1.00

• Delivered/Performed 0.50 units for $5.00

• Delivered/Performed 0.50 units for $5.00

1.00 $10.00 > $9.99 X

• Future G-Invoicing Enhancement

– New data element: Performance Amount

– Performance Amount will allow agencies to correctly enter in the amount that will settle in IPAC vs.

allowing the application to calculate it based on UOM and Unit Price

– More details available on our webpage: https://www.fiscal.treasury.gov/ginvoice/resources.html#standards

• Performance Amount File is located under Future G-Invoicing Features/Enhancements section

– Also considering a system default to only allow Unit Price $1.00 for Value Based Orders

Value Based vs. Quantity Based Orders

‒ Example 2 (Underpay)

• Order/Schedule: Price = $4.01, Quantity = 1.00

• Delivered/Performed 0.33 units for $1.32

• Delivered/Performed 0.33 units for $1.32

• Delivered/Performed 0.34 units for $1.36

1.00 $4.00 > $4.01 X
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Treasury Single Sign-On (SSO) Migrating to CAIA

CAIA (Common Approach to Identity Assurance) provides a consistent user experience to authentication to the 

Fiscal Accounting applications. The CAIA solution is similar to the existing Treasury Single Sign-On system 

known as ISIM. ISIM will be replaced with SailPoint IdentityIQ to allow users to authenticate to Treasury 

applications using a form of multifactor authentication (1. PIV/PIV-I, CAC 2. Login.gov 3. ID.me)

• The new Treasury mandate is for CAIA to be implemented by Q3 2023 (Calendar Year) for all Fiscal 

Accounting applications. 

• If you do not have a PIV-I/CAC card, an email will be coming with instructions to register with a 

Credentialing Service Provider (CSP) of your choice. If you have an existing account with either 

Login.gov or ID.me, your work email address will need to be added. 

‒ Login.gov

‒ ID.me

• If you have a PIV-I/CAC and have not linked, please do so immediately. 

‒ Instructions for linking your PIV-I or CAC can be found here and verified here.

‒ Select “Login with Your PIV” on the login page
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Office Hours

• G-Invoicing Program conducts virtual Office Hours sessions twice monthly where we host targeted discussions as well as

“open-mic” styled discussions

• Future Topics Include:

‒ G-Inv/GTAS Reconciliation Reports (April 4th)

‒ Open Topic (April 18th)

‒ GPO as a Buyer (May 2nd)

‒ Open Topic (May 16th)

‒ GSA Fleet as a Seller (TBD)

‒ GPO as a Seller (TBD)

‒ Trading Partner Spotlight: Providing Agencies a platform to discuss their G-Invoicing implementation approach with trading partners 

Note: If Agencies would like to volunteer for a Trading Partner Spotlight session, please reach out to IGT@fiscal.treasury.gov

• Register for Office Hours

here: https://fiscal.treasury.gov/

training/g-invoicing-officehours.html
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March Survey Results

1. How can we improve the ITWG to make it more meaningful to agencies?

‒ Not many suggestions received. Appears that our meetings are hitting the appropriate topics and 

have been providing meaningful discussions/conversations.

2. What topics would you like to be discussed in future ITWGs?

‒ GSA Rent and DHS Security

‒ References to areas in our policy/guidance in relation to the topics being discussed (if applicable)

3. Are there any new challenges/hurdles not already identified in your implementation 

plans that we can help resolve?

‒ Concerns around legacy processes vs. G-Invoicing resulting in reconciliation issues

• If an agency isn’t ready to do the full performance lifecycle in G-Invoicing, continue to leverage legacy 

processes (ex. 7600 forms) and don’t create Orders in G-Invoicing until you are ready to do the full 

performance lifecycle

• Refer to our Rules of Engagement where we have a Flowchart outlining the various agency scenarios

‒ https://www.fiscal.treasury.gov/g-invoice/resources.html#standards
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Survey Question

1. Does your agency have any issues/concerns with us adding a system validation to lock

down $1.00 for the Unit Price on all Value Based Orders (UOM = US Dollars)? If yes,

please explain.

*Link to Survey Question: https://www.surveymonkey.com/r/XNZS5J9

• Please submit feedback by COB Friday, April 21st
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G-Invoicing Program Contacts

For IGT Program Management and Agency Outreach Support

Andy Morris

Manager, Intragovernmental Transaction & Reconciliation Branch (ITRB)

Bureau of the Fiscal Service – Fiscal Accounting

Andrew.R.Morris@fiscal.treasury.gov

Jeff Board

G-Invoicing Product Owner, ITRB

Bureau of the Fiscal Service – Fiscal Accounting

Jeffrey.Board@fiscal.treasury.gov

Keith Jarboe

IGT Agency Outreach, Engagement & Onboarding

Bureau of the Fiscal Service – Fiscal Accounting

Keith.Jarboe@fiscal.treasury.gov

For Intragovernmental Transactions Working Group Information

IGT@fiscal.treasury.gov

https://www.fiscal.treasury.gov/g-invoice/

For G-Invoicing Application Support

GInvoicing@stls.frb.org

1-877-440-9476
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Appendix

• Post-Mandate Enhancement Timeline (Slide 20)

• G-Invoicing Release Roadmap (Slide 21)

• Connecting With Your Trading Partners (Slide 22)

• Knowledge and Training Offerings (Slides 23 - 25)

• Treasury Support Center (Slide 26)

• Commonly Referenced Resources (Slide 27)

• Reference Materials (Slide 28)
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• The following enhancements are high priority following the mandate based on Agency requests.

These enhancements will also require further ERP integration changes:

Post-Mandate Enhancement Timeline

• Note: Fiscal Service will continue to collaborate with ERP Vendors on establishing timelines for

ERP Development.

Enhancement

G-Invoicing

Development 

Completed

Available in 

Production

Release 

Number

Agency 

Implementation 

Date, if Required

**7600-EZ (Low Dollar Purchases) *Q1 FY2023 Q2 FY2023 5.0 Q1 FY2024

**Constructive Order Acceptance (GSA Rent) *Q2 FY2023 Q3 FY2023 5.1 Q1 FY2025

**Enhanced Order Modification Functionality *Q1 FY2024 Q2 FY2024 TBD N/A

In-Flight Order Upload Tool for the User 

Interface

*Q1 FY2023 Q2 FY2023 5.0 N/A

*Targeted Dates for Development Completion. Deployment to Production is expected to occur the quarter following.

**Both Trading Partners must enable Feature Flags to use this Functionality.

Note: Specifications for each enhancement published Q2 FY2022.
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Additional releases will be added as planning occurs for future Program Increments. The following link can be used to reference the 

Services Quick Reference Guide for additional information regarding the versions of Application Program Interface (API), XML, 

specifications, Federal Intragovernmental Data Standards (FIDS) and System Mapping & Validation Rules (SM&VR) supported by 

each release.

G-Invoicing Release Roadmap

Q1

2022 2023 2024

G-Invoicing Releases

G-Invoicing Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4

R4.4

(Enhancements) 

R4.5

(Post-Mandate Phase One) 

R4.6/ R4.6.1  

R5.0 X

R5.1 X

R(A) X

Agency Implementation 1 2

All timelines are tentative and based on known requirements as of January 2022

“X” denotes targeted quarter for deployment

1 = Implementation date mandated for new orders with a performance period beginning October 1, 2022 or later.

2 = Implementation date mandated for all orders with a period of performance extending beyond September 30, 

2023.

Calendar Year R4.4 (03/03/2022) – GT&C Workflow by 

OrgGroup, new Performance Reporting, and 

general enhancements

R4.5 (Release 06/30/2022) – Phase one of new Order Upload and 7600EZ 

capabilities, plus infrastructure for Treasury and federal agencies to declare 

readiness to use new features.

R4.6/R4.6.1 (Released 09/15/2022 & 11/03/2022) – Phase II Order Upload and 

7600EZ capabilities, ATB 

Summary Report, limited storage of non-printable characters on GT&Cs, and 

application stability and performance enhancements.

R5.0 (Target 02/16/2023) – Post-mandate functionality for 7600EZ capabilities, 

Order Upload and advanced Pre-Paid Performance Quantity (PPQ) for IFO, and 

Feature Management and Feature reports. Enhancements to the User Interface 

include improved date and time handling and Product Service Code (PSC - Item 

Code) validation.

R5.1 (Target Q2/2023) – Limit non-printable characters on Orders and 

Performance to 

support Vendor integration, Constructive Order Acceptance available through new 

JSON APIs for Orders and Performance, and 7600 EZ copy

invoice functionality

R(A) (Tentative Target Q2/2024) – Feature candidates include Enhanced Order 

Modification, Enhanced GT&C Modification, User Interface enhancements, or 

other post-mandate features - to be prioritized.
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Connecting With Your Trading Partners

• Staying up to date on your Partners’ progress is key to your own success in transitioning your IGT

Buy/Sell activity to G-Invoicing

• Fiscal Service provides several utilities to facilitate effective communication with your Partners to

gain an understanding of their implementation approach and timeline

• G-Invoicing’s OMB Max page contains data

related to each Agency’s Implementation Status

including the following:

‒ Implementation Plans for Significant Reporting 

Entities who receive IGT Scorecards 

‒ Trading Partner Directory which displays enrollment 

status and transaction processing readiness by 

Implementation Entity

‒ Visit our OMB Max site to access these resources: 

https://community.max.gov/x/szd0ZQ
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Knowledge and Training Offerings

G-Invoicing Learning Opportunities

• Our Agency Implementation Team hosts a variety of training options.

• Independent Training Resources including pre-recorded G-Invoicing training 

videos are available through the G-Invoicing website: https://www.fiscal.treasury.gov/g-invoice/training.html
Page 24 L EAD ∙ T RANSFORM ∙ D ELIVER

Knowledge and Training Offerings Cont.

• Register for Webinar-based Training

and access to On-Demand Financial

Management Training Videos here:

https://www.fiscal.treasury.gov/training/

• For your awareness, there are User and Admin

Guides available within G-Invoicing, under the

Help dropdown for you to reference as well.
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You’re Not Alone – We’re Here To Help

Agency Implementation Team (AIT)

• Education

‒ Business Process Walkthroughs

‒ Application Demos

‒ User Training

• Account Establishment

• Enrollment Assistance

• Production Support

• Assistance with Agency-Led Implementation Team

Engagement | Outreach | Support
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Treasury Support Center (TSC)

• The Treasury Support Center is able to manage and escalate all G-Invoicing requests/issues to the 

appropriate support teams including the following:

‒ Enrolling in G-Invoicing

‒ Access Questions

‒ Resetting your Password

• Due to the large volume of agency requests/issues received through various email boxes and contacts, we 

are encouraging all G-Invoicing issues/requests to be escalated through the Treasury Support Center via 

email GInvoicing@stls.frb.org or via phone 1-877-440-9476. 

‒ This process will ensure all requests/issues are routed to the appropriate support staff and reviewed in a timely manner. If the

request/issue is of high urgency, please call the Treasury Support Center and request an immediate escalation.

‒ The Treasury Support Contact information can be found on the Fiscal Service website: https://www.fiscal.treasury.gov/ginvoice/contact.html

‒ Agencies should refer to 

OMB Max if they need help 

identifying their Master/User 

Admins

‒ G-Invoicing features & functionality

‒ G-Invoicing application errors & issues
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Resource Name Purpose Located?

Trading Partner Directory Look up trading partner G-Invoicing status and 

points of contact

OMB Max 

https://community.max.gov/x/szd0ZQ

G-Invoicing User Guide

General purpose resource for G-Invoicing 

resource. Includes detailed walk-throughs for 

using various application features

Within G-Invoicing under the “Help Menu”

G-Invoicing Administrator Guide

Resource for G-Invoicing users with 

administrator roles. Includes detailed walkthroughs for administrator only features Within G-Invoicing under the “Help Menu” 

G-Invoicing Self Paced Learning Videos Recorded demonstrations and walk-throughs 

for G-Invoicing features

In the Training section of the Fiscal Service GInvoicing page. 

G-Invoicing: Training (treasury.gov)

G-Invoicing Instructor Led Webinars

Instructor led webinars held weekly the 

focuses on brokering documents in GInvoicing and will include advanced features 

post R5.0

Bureau of the Fiscal Service - Training 

(treasury.gov)

Treasury Support Center Help Desk to assist with G-Invoicing issues

GInvoicing@stls.frb.org

1-877-440-9476

Available Monday through Friday, 7:00am

through 8:00pm (Eastern)

Commonly Referenced Resources
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Reference Materials

The Mandate

• Mandated that all Federal Program Agencies (FPAs) who process IGT Buy/Sell transactions must

implement G-Invoicing https://tfm.fiscal.treasury.gov/v1/p2/c470.html

• TFM Bulletin 2022-03 (Published December 14, 2021) – Defined the Monitoring and Enforcement

metrics for G-Invoicing Mandate Compliance https://tfm.fiscal.treasury.gov/content/tfm/v1/bull/22-

03.html

Program Guide

• Provides guidance regarding proper accounting treatment for IGT Buy/Sell transactions processed

through G-Invoicing https://www.fiscal.treasury.gov/ussgl/resources-g-invoicing-program-guide.html

System Integration Guide

• Details how FPAs may utilize automated data exchanges to communicate IGT Buy/Sell activities

to/from G-Invoicing

https://fiscal.treasury.gov/files/g-invoice/g-invoicing-system-integration-guidev1.1.pdf

Rules of Engagement

• Outlines protocol for Trading Partner interaction in support of transitioning IGT Buy/Sell business

processes to G-Invoicing

https://www.fiscal.treasury.gov/files/g-invoice/g-invoicing-rules-of-engagement.pdf

OMB Max

• Access to the Trading Partner Directory and Agency Implementation Plans

https://community.max.gov/display/CrossAgencyExternal/Bureau+of+the+Fiscal+Service+G-Invoicing

Federal Intra-governmental Data Standards (FIDS)

• Defines the data attributes and the system mapping & validation rules for the new IGT Buy/Sell data

standard which is implemented through G-Invoicing.

https://fiscal.treasury.gov/g-invoice/resources.html#standards

Policy: 

TFM Chapter 4700 – Appendix 8

Published:

November 2022 (Updated Annually)

Guidance: 

G-Invoicing Program Guide for Basic

Accounting and Reporting

Published:

August 2022

G-Invoicing System Integration Guide

Revised:

March 2021

G-Invoicing Rules of Engagement

Revised:

January 2022