Intra-governmental Transactions

Working Group (ITWG)

May 10, 2022
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Today’s Agenda

• Tentative ITWG Schedule

• Program Updates

• Release 4.5 

• SSAE 18

• FY21 IGT Buy/Sell Facts

• Post-Mandate Enhancement Timeline

• Reporting Snapshot

• Office Hours

• Reference Materials
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Tentative ITWG Schedule

 March 8 – Program Updates, What’s Next, BizApp, Feature Management, 

G-Inv Implementation Timeline, G-Invoicing Production Statistics, Office 

Hours, March Survey, Reference Materials

 April 12 – Program Updates, What’s Next, Reporting Snapshot, Trading 

Partner Queue (TPQ) Maintenance, Connecting With Your Trading 

Partners, Office Hours, March Survey Results, Reference Materials

 May 10 – Program Updates, Release 4.5, SSAE 18, FY21 IGT Buy/Sell

Facts, Post-Mandate Enhancement Timeline, Reporting Snapshot, Office 

Hours, Reference Materials

Planned Dates: June 14, July 12, Aug 9

Future Topics:

• Post-mandate enhancements

2-3:30 pm ET
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Program Updates

• Q3 FY22 Implementation Plans are due to Treasury by June 30th

‒ These submissions will be reflected on your Q3 Scorecard

‒ Reminder: Please ensure that the correct Agency G-Invoicing POCs are 

captured on your quarterly submissions

• G-Invoicing Program Guide – Under review for updates

‒ Guide for Basic Accounting and Reporting

‒ Brief update provided at Issues Resolution Committee (IRC) Meeting on 

April 20th on our revisions/updates

‒ Treasury partnered with OMB to update the guide to include Budgetary 

transactions in the scenarios

‒ Updated copy of the Program Guide shared with IRC participants

‒ Feedback on the Program Guide was due May 6, 2022

‒ https://www.fiscal.treasury.gov/ussgl/resources-g-invoicing-programguide.html
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Program Updates Continued

• Trading Partner Directory and POC Listing on OMB Max updated 

to reflect Q2 FY22 submissions

‒ Q2 FY22 Implementation Plans and Attachments A/B are also on OMB Max

‒ https://community.max.gov/display/CrossAgencyExternal/Bureau+of+the+Fis

cal+Service+G-Invoicing

• Newly Revised Order Upload File Template Available

‒ New file published on the G-Invoicing webpage on 4/26/22

‒ Added some notes to help agencies avoid errors with their upload process

‒ Agencies will need to add a # to the last row of the template to avoid a 

timeout issue with the application

‒ Leading zeros will be stripped from fields in the CSV file when opened 

resulting in validation errors

• Recommend that agencies fill out the spreadsheet in an Excel Workbook (.xlsx) format and then 

convert to CSV format for upload when finished to avoid the leading zeros issue. 

‒ https://fiscal.treasury.gov/g-invoice/resources.html
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Program Updates Continued

• G-Invoicing Agency Options for In-Flight Orders PPT

‒ New file published on the G-Invoicing webpage on 5/2/22

‒ Advance PPQ will now be supported through the API

‒ Minor updates to the steps outlined for Option D (User Interface)

‒ https://fiscal.treasury.gov/g-invoice/resources.html
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• In-Flight Order Upload in QA-F

– Partner 1 Order Validations

• EZ Invoice in QA-F in support of vendor efforts

– Create & access EZ Invoices through the UI and API

• Business Application (BizApp) to the GT&C Header Detail tab

– BizApp options will be defined by Treasury

• Name Change for the Open GT&C Status in G-Invoicing

– Will reflect Open rather than Open for Orders

– With EZ there will be no Orders (Invoices only)

• Feature Management to control Account access to post-mandate 

functionality

– Certain features will be exposed to vendors for testing in QA-F

• Projected Release: June/July 2022

• R4.5 Overview Webinars will be added to the Training Page soon

Release 4.5
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Release 4.5 Previews 

• BizApp added to GT&C Summary List Page
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Release 4.5 Previews 

• BizApp added to GT&C Header Detail Page
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SSAE 18 Overview

• Separate Statement on Standards for Attestation 

Engagements (SSAE) 18 reports will be obtained for 

G-Invoicing and Intra-governmental Payments and 

Collections (IPAC) for the period of October 2021 

through June 2022

– Reports targeted to be issued on August 12

– Bridge letters covering July through September targeted for midOctober

• SSAE 18 Reports will be a Service Organization 

Control (SOC) 1 Type 2

– SOC 1 – Internal controls over financial reporting

– Type 2 – Reports on the operating effectiveness of internal controls 

over a period of time, in addition to the controls’ design
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• Control Objective 1: Physical Security (FISCAM Access Control) 

• Control Objective 2: Resource Management (FISCAM Security Management)

• Control Objective 3: Customer Account Maintenance 

• Control Objective 4: Change Management (FISCAM Configuration 

Management)

• Control Objective 5: Business Continuity and Resiliency

• Control Objective 6: Logical Access (FISCAM Access Control) 

• Control Objective 7: System & Application Processing Activities 

• Control Objective 8: Customer Account Set-up (G-Invoicing Only)

SSAE 18 Scope
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• What are Complementary User Entity 

Controls?

– CUECs are controls that reside at the user entity which 

are organizations that utilize the services of a service 

organization

– When using a service organization, there are certain 

controls that remain the responsibility of a User entity

and will likely be reviewed and/or tested by the auditor of 

the user entity

– CUECs must be properly implemented and operating 

effectively in conjunction with controls at the service 

organization for control objectives to be met

Complementary User Entity Controls (CUEC)
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Control objectives 6: Logical Access and 8: Customer Account Set-up:

• User entities have approved individuals to be granted Account Administrator 

Rights.

• Account Administrators have been trained on their required duties based on 

User entities policies and procedures.

• The Agency maintains procedures to ensure that the User Access Rights within 

GINV are only granted to authorized individuals by the Account Administrator. 

• User Access Rights within GINV is modified or removed in a timely manner by 

the Account Administrator in the event of employee job changes or separation.

• User Access Rights within GINV is reviewed on a periodic basis to ensure 

access remains appropriate and is commensurate with job responsibilities.

• Users are not assigned conflicting access rights by the Account Administrator 

within GINV.

• User entities are responsible for participating in the annual Agency recertification 

process.

• User entities are responsible for notifying FRB-STL immediately of any 

unauthorized or suspected fraudulent activity related to GINV user accounts.

CUEC: G-Invoicing Account Setup & Administration
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Control objectives 7: System & Application Processing Activities

General Terms & Conditions (GT&C) Processing

• Changes/Cancellations to Agreements are valid and performed in a complete, 

accurate, and timely manner (e.g. review of change log) by the User entities.

• User entities monitor and correct unprocessed, erroneous, or otherwise invalid 

GT&C transactions and resubmit / correct GINV transactions in a timely manner.

• User entities are responsible for ensuring the soundness of any approval 

workflows implemented to facilitate GT&C approval.

• User entities are responsible for approving GT&C based on sound business 

criteria.

Order Processing

• User entities select correct Agency Location Codes and Treasury Account 

Symbols.

• User entities monitor and correct unprocessed, erroneous, or otherwise invalid 

order and order fulfillment transactions and resubmit / correct GINV transactions in 

a timely manner.

• User entities are responsible for approving any orders based on sound business 

criteria.

CUEC: G-Invoicing Transaction Processing
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Control objectives 7: System & Application Processing Activities

Performance (Delivery/Receipt/Acceptance)

• User entities ensure delivery agrees to order and requesting agency completes 

receipt and acceptance (if necessary) in a timely manner and follows up with trading 

partner to resolve discrepancies.

• User entities ensures valid delivery, receipt and acceptance is transmitted to 

GINV completely, accurately, and timely. 

• User entities ensure delivery, receipt and acceptance transactions are recorded 

in their respective accounting systems completely, accurately, and timely.

• User entities monitor and correct unprocessed, erroneous, or otherwise invalid 

delivery, receipt and acceptance transactions and resubmit /correct GINV 

transactions in a timely manner.

CEUC: G-Invoicing Transaction Processing
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Control objectives 7: System & Application Processing Activities

• User entities are responsible for ensuring systems are updated to reflect data 

transmitted from GINV (e.g. Enterprise Resource Provider Systems, Requisitioning 

Systems, Acquisition Systems, etc.).

• Transmission failures that cannot be systematically resent successfully to GINV 

are tracked and monitored through resolution. If issues cannot be resolved, GINV 

Customer Support is contacted in a timely manner.

• User entities are responsible for ensuring that transactions electronically 

submitted to GINV are authorized based on source system 

configurations/permissions granted to system IDs.

CUEC: G-Invoicing System Processing
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Control objectives 6: Logical Access:

• User entities have approved individuals to be granted Master Administrator 

Rights.

• Master Administrators have been trained on their required duties based on User 

entities policies and procedures.

• User entities should define policies and procedures for adding, changing, and 

deleting user access to the IPAC in an authorized manner. User Access Rights 

within IPAC is modified or removed in a timely manner by the Master Administrator 

in the event of employee job changes or separation.

• Users are not assigned conflicting access rights by the Master Administrator 

within IPAC.

• User entities are responsible for participating in the annual Agency recertification 

process.

CUEC: IPAC Administration
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Control objectives 7: System & Application Processing Activities

• User entities select correct Agency Location Codes and Treasury Account 

Symbols.

• User entities are responsible for notifying FRB-STL immediately of any 

unauthorized or suspected fraudulent activity related to IPAC user accounts.

• User entities are responsible for monitoring IPAC account activity and ensuring 

that transactions are authorized.

CUEC: IPAC Transaction Processing
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Control objectives 7: System & Application Processing Activities

• User entities are responsible for ensuring systems are updated to reflect data 

transmitted from IPAC.

• Transmission failures that cannot be systematically resent successfully to IPAC 

are tracked and monitored through resolution. If issues cannot be resolved, IPAC 

Customer Support is contacted in a timely manner.

• User entities are responsible for ensuring that transactions electronically 

submitted to IPAC are authorized based on source system configurations.

CUEC: IPAC System Processing
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FY21 IGT Buy/Sell Facts

G-Invoicing is the solution to 

improve the quality of 

Intragovernmental Transactions 

(IGT) - Buy/Sell data

IGT 

Buy/Sell 

Facts

(FY 2021)

IGT Buy/Sell transactions totaled 

approximately

$1.38 Trillion

92 Federal Program 

Agencies engage in IGT 

Buy/Sell activity and 

leverage approximately 

595 ALCs

Elimination Differences 

between Federal Trading 

Partners totaled $13.6 Billion

Benefits:

• Improve quality and 

reliability of Buy/Sell data

• Reduce Adjustments

• Facilitate reconciliation 

and elimination

• Improve Transparency
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• The following enhancements are high priority following the mandate 

based on Agency requests. These enhancements will also require 

further ERP integration changes:

Post-Mandate Enhancement Timeline

• Note: Fiscal Service will continue to collaborate with ERP Vendors on 

establishing timelines for ERP Development. 

Enhancement Specifications 

Published

G-Invoicing 

Development 

Completed

Agency 

Implementation 

Date, if Required

7600-EZ (Low Dollar Purchases) Q2 FY2022 *Q1 FY2023 Q1 FY2024

Constructive Order Acceptance (GSA Rent) Q2 FY2022 *Q2 FY2023 Q1 FY2025

Enhanced Order Modification Functionality Q2 FY2022 TBD N/A

In-Flight Order Upload Tool for the User Interface Q2 FY2022 *Q1 FY2023 N/A

*Targeted Dates for Development Completion. Deployment to Production is expected to occur the quarter following.
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Snapshot of What You are Reporting

G-Invoicing Mandate Readiness Levels by ALC Percentage 

Target ALCs Establish in Production as of May 1st, 2022 94%

Agencies Planning to use G-Invoicing APIs 82%

Ready for GT&Cs Now 19%

Ready for GT&Cs by Oct 1st, 2022 82%

Ready for Orders Now 10%

Ready for Orders by Oct 1st, 2022 78%

Ready for Performance Now 7%

Ready for Performance by Oct 1st, 2022 78%

Source: May 2022 Trading Partner Directory
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Office Hours

• G-Invoicing Program conducts virtual Office Hours sessions twice monthly where we host 

targeted discussions as well as “open-mic” styled discussions

• Future Topics Include:

‒ Managing Performance While an Order is in Modification (April 19th)

‒ Open Topic (May 3rd)

‒ GPO Trading Partner Spotlight (May 17th)

‒ USPS Trading Partner Spotlight (May 31st)

‒ NARA Trading Partner Spotlight (June 7th)

‒ Trading Partner Spotlight: Providing Agencies a platform to discuss their G-Invoicing implementation approach with trading 

partners. 

Note: If Agencies would like to volunteer for a Trading Partner Spotlight session, please reach out to IGT@fiscal.treasury.gov

• Register for Office Hours here: https://fiscal.treasury.gov/training/g-invoicing-office-hours.html
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Reference Materials

The Mandate

• Mandated that all Federal Program Agencies (FPAs) who process IGT 

Buy/Sell transactions must implement G-Invoicing 

https://tfm.fiscal.treasury.gov/v1/p2/c470.html

Program Guide

• Provides guidance regarding proper accounting treatment for IGT Buy/Sell 

transactions processed through G-Invoicing 

https://www.fiscal.treasury.gov/ussgl/resources-g-invoicing-program-guide.html

System Integration Guide

• Details how FPAs may utilize automated data exchanges to communicate 

IGT Buy/Sell activities to/from G-Invoicing 

https://fiscal.treasury.gov/files/g-invoice/g-invoicing-system-integration-guidev1.1.pdf

Rules of Engagement

• Outlines protocol for Trading Partner interaction in support of transitioning IGT 

Buy/Sell business processes to G-Invoicing

https://www.fiscal.treasury.gov/files/g-invoice/g-invoicing-rules-of-engagement.pdf

OMB Max

• Access to the Trading Partner Directory and Agency Implementation Plans

https://community.max.gov/display/CrossAgencyExternal/Bureau+of+the+Fiscal+Service+GInvoicing

Federal Intragovernmental Data Standards (FIDS)

• Defines the data attributes and the system mapping & validation rules for the 

new IGT Buy/Sell data standard which is implemented through G-Invoicing.

https://fiscal.treasury.gov/g-invoice/resources.html#standards

Policy: 

TFM Chapter 4700 – Appendix 8

Published:

June 2021 (Updated Annually)

Guidance: 

G-Invoicing Program Guide for 

Basic Accounting and Reporting

Published:

February 2019

G-Invoicing System Integration 

Guide

Revised:

March 2021

G-Invoicing Rules of Engagement

Revised:

January 2022
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Appendix

• Production Activity (Slide 26)

• Post-Mandate Enhancements (Slide 27)

• Thresholds for Compliance (Slide 28)

• FY23 Non-Impacted Business Lines (Slide 29)

• Progress Towards the G-Inv Mandate (Slide 30)

• Trading Partner Queue Maintenance (Slide 31)

• Resource, Knowledge, and Training Offerings (Slides 32-34)

• G-Invoicing Program Contacts (Slide 35)
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Production Activity

As of April 30, 2022
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Post-Mandate Enhancements

• Below is a priority list of the Post-Mandate Enhancements.

‒ Order Upload

‒ Low Dollar Purchases (7600-EZ)

‒ Constructive Order Acceptance (GSA Rent)

‒ Allow Performance against an open Order while it’s being modified

‒ Allow Order Maintenance while GT&C is being modified

‒ Revert a modified GT&C or Order back to open status

‒ Allow Zero Quantity Refund

‒ Correct rounding issues
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TFM Bulletin 2022-03 (Published December 14, 2021)

• Defined the Monitoring and Enforcement metrics for G-Invoicing Mandate Compliance.

https://tfm.fiscal.treasury.gov/content/tfm/v1/bull/22-03.html

• Ranges are based on the dollar amount of Buy/Sell activity in G-Invoicing as compared to 

the FR Entities’ GTAS data and will increase each fiscal year.

Thresholds for Compliance
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 7600EZ Process – Transactions under $10,000 and business lines 

listed below. Entities will transition this activity to G-Invoicing and can 

begin using this new process flow by FY 2024.

– GSA Fleet Leasing

– GSA Global Supplies

– Government Publishing Office (GPO) select orders for publishing and printing

 GSA Rent - Will be leveraging the new Constructive Order Acceptance 

functionality. The Servicing Agency will supply all required Order data. 

The Requesting Agency will have 7 calendar days to review, correct, or 

approve the submitted Order. GSA Rent business line leveraging the GInvoicing Constructive Order Acceptance functionality will begin in FY 

2024.

Note: These activities will be included in the compliance calculation and were factored into 

Fiscal Service setting a 75% threshold to achieve compliance. If those identified make up 

more than 25% of an entity’s IGT Buy/Sell activity, they should reach out to Fiscal Service.

FY23 Non-Impacted Business Lines
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Pilot in QA-C

Establish 

Production 

Account

Define 

Organizational 

Hierarchy

Add/Train 

Users

Work with 

Trading 

Partners to 

Broker GT&Cs

Process 

Transactions

Sprinting Towards the October 1st, 2022 G-Invoicing Mandate

Progress Towards the G-Inv Mandate

• Agency focus should be on completing Organizational model, and train agency 

trainers in preparation for brokering GT&Cs. 

• G-Invoicing Trading Partner Directory contains latest readiness dates

• GT&C focus should initially be on internal agency Buy/Sell

transactions, and the shift focus to external 

Trading Partners. 
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• The TPQ was established as a temporary placeholder for agencies to 

initiate GT&Cs with their Trading Partner’s ALCs until the agency was 

onboarded to Production 

• The TPQ decommissioned on 05/01/2022

– The TPQ was disabled to prevent any additional GT&Cs from being created

– All future GT&Cs will need to be established with the Trading Partner’s 

Production Account

– Trading Partner discussions are encouraged to determine readiness for 

brokering GT&Cs. Contact information for Trading Partner POCs can be 

found in the Trading Partner Directory. 

• Existing GT&Cs will need to be migrated to an Agency 

Production Account

– All agencies who currently have GT&Cs in the TPQ will be 

contacted over the next few months to schedule the migration of 

these GT&C’s to their Agency Production Account

Trading Partner Queue (TPQ) Maintenance
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Connecting With Your Trading Partners

• Staying up to date on your Partners’ progress is key to your own success in 

transitioning your IGT Buy/Sell activity to G-Invoicing

• Fiscal Service provides several utilities to facilitate effective communication with your 

Partners to gain an understanding of their implementation approach and timeline 

• G-Invoicing’s OMB Max page contains data 

related to each Agency’s Implementation 

Status including the following:

‒ Implementation Plans for Significant 

Reporting Entities who receive IGT 

Scorecards 

‒ Trading Partner Directory which displays 

enrollment status and transaction 

processing readiness by Implementation 

Entity

‒ Visit our OMB Max site to access these 

resources: 

https://community.max.gov/x/szd0ZQ
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Knowledge and Training Offerings

G-Invoicing Learning Opportunities

• Our Agency Implementation Team hosts a variety of training options.

• Independent Training Resources including pre-recorded G-Invoicing training 

videos are available through the G-Invoicing website: 

https://www.fiscal.treasury.gov/g-invoice/training.html

• Register for Webinar-based Training and access to On-Demand Financial 

Management Training Videos here: https://www.fiscal.treasury.gov/training/
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You’re Not Alone – We’re Here To Help

Agency Implementation Team (AIT)

• Education

‒ Business Process Walkthroughs

‒ Application Demos

‒ User Training

• Account Establishment

• Enrollment Assistance

• Production Support

• Assistance with Agency-Led Implementation Team

Engagement | Outreach | Support
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G-Invoicing Program Contacts

For IGT Program Management and Agency Outreach Support

Andy Morris

Manager, Intragovernmental Transaction & Reconciliation Branch (ITRB)

Bureau of the Fiscal Service – Fiscal Accounting

andrew.r.morris@fiscal.treasury.gov

Jeff Board

G-Invoicing Product Owner, ITRB

Bureau of the Fiscal Service – Fiscal Accounting

jeffrey.board@fiscal.treasury.gov

Keith Jarboe

IGT Agency Outreach, Engagement & Onboarding

Bureau of the Fiscal Service – Fiscal Accounting

keith.jarboe@fiscal.treasury.gov

For Intragovernmental Transactions Working Group Information

IGT@fiscal.treasury.gov

https://www.fiscal.treasury.gov/g-invoice/

For G-Invoicing Application Support

STLS.G-Inv.CBAF@stls.frb.org