Intragovernmental Transactions

Working Group (ITWG)

September 8, 2020
Page 2 L EAD ∙ T RANSFORM ∙ D ELIVER

Today’s Agenda• Tentative ITWG Schedule• Release 4.0• Trading Partner Engagement• Primary/Subordinate Groups
Page 3 L EAD ∙ T RANSFORM ∙ D ELIVER

Tentative ITWG Schedule

 July 14 – Program Updates, Attachment A, G-Invoicing TP

Implementation Status, Next Steps

 August 11 – Program Updates, Release 4.0 September 8 – Program Updates, Primary/Subordinate Gr

Planned Dates: Oct 13, Nov 10, Dec 8Future Topics:• Low Dollar Purchases• Loading Active Documents

– Requirements in CY 2020

2-3
Page 4 L EAD ∙ T RANSFORM ∙ D ELIVER

What’s Coming with Release 4.0• Implementation of new 

Organization Model 

• Updated Administrator Roles

• Master Administrator • User Administrator• Organization Administrator 

• New Agency Account Module; Combines legacy “

and “Admin” Modules

• Improved Agency Account administration for Cent

Administrators 
Page 5 L EAD ∙ T RANSFORM ∙ D ELIVER

Important Release 4.0 Dates • October 2020: Release 4.0 

Overview Webinars. Will be posted on the Fiscal Service Training Website

• November 6th 2020: Production 

account holders complete

transition steps. Contact your AIT for more inform

• December 2020: Production Deployment 
Page 6 L EAD ∙ T RANSFORM ∙ D ELIVER

ALL Federal Trading Partners Should • Submitting Quarterly Implementation Plan Updates

‒ TFM Chapter 4700 – Appendix 8 requires the submission of a G-Invoic

Implementation Plan and Quarterly Updates. Enhancements to the Implementation Plan Attachment A template have recently been made be found on the G-Invoicing Implementation Website. 

‒ Q4 submissions due to Treasury by September 30, 2020

• Engaging with your Trading Partners

‒ Communication with your IGT Buy/Sell Partners is critical for success. 

Several engagement platforms are supported by the G-Invoicing Progrteam and are actively being leveraged by G-Invoicing Stakeholders as their implementation efforts.

• Leveraging the Treasury G-Invoicing Program Team

– Our resources are here to support you from the start of your Business 

Process Change Management through to your Production Implementaand Transaction Brokering.

Let’s Investigate These Activities Further
Page 7 L EAD ∙ T RANSFORM ∙ D ELIVER

Connecting With Your Trading Part

• Staying up to date on your Partners’ progress is key to your own s

transitioning your IGT Buy/Sell activity to G-Invoicing

• Fiscal Service provides several utilities to facilitate effective comm

your Partners to gain an understanding of their implementation aptimeline 

• Visit our OMB Max site to access these resources: 

https://community.max.gov/x/szd0ZQ

Trading Partner Directory• Enrollment Status and DAgency Implementation P• Plans for Significant Re

receive IGT Scorecards 

Implementation Plan Dash• Tableau Reader based i

dashboard of Agency Imdata. (User guide provi

G-Invoicing Websitehttps://www.fiscal.treasury
Page 8 L EAD ∙ T RANSFORM ∙ D ELIVER

Agency Implementation Team (AIT)• Education

 Business Process Walkthroughs Application Demos User Training

• Account Establishment• Enrollment Assistance• Production Support• Assistance with Agency-Led Implementation Team

Engagement | Outreach | Suppor

You’re Not Alone – We’re Here To H
Page 9 L EAD ∙ T RANSFORM ∙ D ELIVER

Training and Knowledge Offerings

G-Invoicing Learning Opportunities• Our Agency Implementation Team hosts a variety of training 

options including classroom, virtual, and in some cases on-site instruction

• Our Program conducts virtual Office Hours sessions twice 

monthly where we host targeted discussions as well as “openmic” styled discussions

• Independent Learning Materials including videos, reference 

guides, and presentations are available through the G-Invoicing 

website: https://www.fiscal.treasury.gov/g-invoice/

• Register for Training, Office Hours, Webinars, and access our 

Independent Training Videos here: https://www.fiscal.treasury.gov/g-invoice/training.html
Page 10 L EAD ∙ T RANSFORM ∙ D ELIVER

GT&C Data Access Controls (as of 

• Each GT&C is assigned to two org Groups:

– one Requesting Group– one Servicing Group

• Presentation focuses on one partner

– The other partner is treated the same

• Descendants of 

assigned Group see the GT&C and create Orders off the GT&C

N

s

GT&CALC: 1DII: No
Page 11 L EAD ∙ T RANSFORM ∙ D ELIVER

Limiting GT&C Access Controls • Document Inheritance Indicator (DII)

– Two indicators, one on each side of the GT&C– GT&C may be limited to only the assigned group– Default setting is ‘Yes’ (descendants have access)– If ‘No’, descendants cannot see or use the GT&C– DII does not impact ascendant groups

• Several agencies asked 

for this feature

• Targeting release 4.1• Need to decide if 

controlled through Modification or Admin Change

X X

X X

GT&CALC: 1DII: No
Page 12 L EAD ∙ T RANSFORM ∙ D ELIVER

Extending GT&C Access Controls • Allow other Group(s) in the organization to use a G• GT&C is still owned and maintained by a Primary • Primary Group may share the agreement with one 

Subordinate Groups (aka, Subs) 

– Assignment of Subs is optional– Subs must reside in the same Agency Account as t

Group

– GT&C Manager requires no access to Subordinate – Subs must contain one or more of the GT&C’s ALC– Descendants of Subs do not have access to the GT

through this primary/subordinate relationship

– Need to decide if controlled through Mod or Admin 
Page 13 L EAD ∙ T RANSFORM ∙ D ELIVER

Sharing a GT&C with Subordinate 

P

Subordinate 

Group

Descendants of Subordinate 

group are excluded

Primary and Subordinate groups both contain ALC 1

Descendants of Prim

group not impacted
Page 14 L EAD ∙ T RANSFORM ∙ D ELIVER

Multiple Subordinate Groups

P

Four (4) 

Subordinate 

Groups

GT&C Manager in Divisional Office C does not require access to S
Page 15 L EAD ∙ T RANSFORM ∙ D ELIVER

Combining the Two Access Contro

P

Subordinate 

Groups

Document Inheritance Indic

block descendants of Prim

X X X

X 
Page 16 L EAD ∙ T RANSFORM ∙ D ELIVER

Combining the Two Access Contro

P

Subordinate 

Groups

Subordinate Group assig

override the Document Inher

X XX 
Page 17 L EAD ∙ T RANSFORM ∙ D ELIVER

Impact to System Interfaces• G-Invoicing APIs

– Pull GT&C (by GT&C Number) will include Subordinate 

Document Inheritance Indicator

• Optional elements will be added to XML schema

– Pull Org (by GT&C Number) will return all groups eligible 

an Order under that GT&C

• Eligible groups will include extensions and limitations cove

slides

• ERP vendors and interfacing agencies

– Are encouraged to leverage G-Invoicing’s Pull Org API– Agency systems not be concerned with DII and Subs un

• plan to reconstruct G-Invoicing’s organizations• plan to duplicate G-Invoicing’s rules used to determine wh

are eligible to create an Order under a GT&C
Page 18 L EAD ∙ T RANSFORM ∙ D ELIVER

Survey Questions1. Please provide your name, your contact info and the agency 

represent

2. Will your agency be utilizing the Document Inheritance Indic

and/or Primary/Subordinate Groups (Subs) on your GT&Cs?

3. If #2 is Yes, should updates to DII be allowed by Administrat

(i.e., no approvals) or only through Modification of the GT&C approvals by both partners)?

4. If #2 is Yes, should updates to Subordinate Groups be allow

Administrative Change or only through Modification?
Page 19 L EAD ∙ T RANSFORM ∙ D ELIVER

G-Invoicing Program Contacts

For IGT Program Management and Agency Outreach Support

Andy MorrisManager, Intragovernmental Transaction & Reconciliation Branch (ITBureau of the Fiscal Service – Fiscal Accountingandrew.r.morris@fiscal.treasury.govWes VincentSupervisory Accountant / G-Invoicing Product Owner, ITRBBureau of the Fiscal Service – Fiscal Accountingwesley.vincent@fiscal.treasury.govKeith JarboeIGT Agency Outreach, Engagement & OnboardingBureau of the Fiscal Service – Fiscal Accountingkeith.jarboe@fiscal.treasury.gov

For Intragovernmental Transactions Working Group Information

IGT@fiscal.treasury.govhttps://www.fiscal.treasury.gov/g-invoice/