Intragovernmental Transactions

Working Group (ITWG)

October 23, 2018
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Today’s Agenda

• Tentative ITWG Schedule (Alex Abshire)

• Performance/Settlement Update (Chris Beck)

• Advances (Wes Vincent)

• Order Data Elements (Wes)

• Survey Results (Alex)

• Survey Questions (Alex)
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Tentative ITWG Schedule

 August 7 - Attachments and Adjustments

 September 11 - G-Invoicing Implementation

 October 23 - Performance/Settlement

Planned Dates: Dec 11, Jan 8, Feb 12, Mar 12, Apr 9

Future Topics:

• Remittance Data

• System of Record

• Sensitive Agency Data

• GINV Program Guide 2-3 pm ET
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• Interface Specifications

- General Terms & Conditions (GT&C)

 June 2017 

- Orders

 May 2018

- Performance Transaction

 January 2019

• Performance Validations and Mandate Enforcement

- Incremental releases through June 2020

Lifecycle Requirements
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Decision
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• Delivery and receipt of goods received and/or services 

performed

• Performance FIDS focus on exchange of data which 

supports accurate and timely accounting entries 

• Initiates fund settlement based upon the agreed FOB Point

• Important for triggers for accounting entries from FIDS

– FOB Point

• Servicing Agency (Delivered, Estimated Delivery, Shipped)

• Requesting Agency (Received, Acceptance)

– Accruals

– Advances & Liquidations

What is Performance?
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• G-Invoicing will generate settlement to IPAC!

Fund Settlement
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• Benefits:

– Fully automated and streamlined process

– Less reliance on IPAC

– Ensure consistent data standard provides a central 

repository for buy/sell transactions

• Next Steps:

– How to handle adjustments/chargebacks

– How to handle multiple/reoccurring advances

Benefits and Next Steps
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• Update Order and Publish Performance Specifications

– January 2019

• Agency Implementation Plans 

– May 31, 2019

• Performance Validations

– August 2019

• G-Invoicing Mandate

– June 30, 2021

Upcoming Important Dates
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• An advance payment may be generated once an Order is 

open and a Performance transaction is submitted by the 

Requesting Agency

• Liquidating advances

– The Servicing Agency will use the Performance transaction to 

document the liquidation of the advance payment

Advances
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• FOB Point and Constructive Receipt Days will be required data 

elements

– Constructive Receipt Days - The number of days the Buyer has to submit their 

Performance record with the Performance Type of ‘Received’ before settlement 

is generated

• BPN – Does this belong at the Order Header or Order Schedule

• Seller initiated fields:

– Advance Revenue Recognition and Billing Frequency

• Assisted Acquisition

– An assisted acquisition indicator will be added to the Order Header

• This will allow us to keep the high level GT&C concept and distinguish 

between assisted acquisition Orders and direct acquisition Orders

Order Data Elements
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• Majority of agencies believe there shouldn’t be any limits 

placed on Settlement Adjustments

• Agencies are roughly split 50/50 on how they want 

Performance adjustments to be handled

• Adjustment Indicator/Negative sign was split down the middle 

of which way agencies wanted to handle it

September Survey Results
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Survey Questions for Today

1. Please provide your agency name and (ideally) your contact info so we can 

address your concerns.

2. Do you have any Orders that contain both Assisted Acquisition Line Items and 

non-Assisted Acquisition Line Items? 

3. Are there any BETC’s besides COLL/DISB being used for Buy/Sell 

transactions? 

4. Does your agency have Orders with single advances or are there certain 

Orders that have multiple or recurring advances for a single Order?

5. Do you have a large number of Orders with Expired TAS that will need to be 

uploaded into G-Invoicing? 

6. Should the BPN be captured at the Order Schedule level or at the Order 

Header level?

7. Does your agency use both BPN and AAC or does your agency just use one? 

If you use both, what level of the Order do you prefer to see these data 

elements (Header or Schedule)?