G-Invoicing Newsletter

G-Invoicing Springs Forward!

Spring-time has finally arrived!

It has been a long winter and the G-Invoicing project is springing forward as 2019 will bring new 

developments! We are very excited to share all the latest G-Invoicing information to ensure everyone is up-todate. We hope you enjoy this newsletter and we sincerely thank everyone for all your continued feedback and

support that has been provided as we continue to spring ahead! 

Orders Served!

Pull up to the table with your trading partner, the next step in the Intragovernmental Buy/Sell transaction 

lifecycle became available when G-Invoicing Release 2.2 was deployed on March 2nd 2019. Release 2.2 

provides a platform for exchanging Order information. Users can enter data manually through a user interface 

that was developed in conjunction with Federal Program Agencies (FPAs) who participated in User Design 

Sessions. For FPA’s that have more orders than their forks can handle, an application interface is available to 

push (aka upload) and pull (aka download) order information between G-Invoicing and your Agency systems 

via an application program interface (API).

Don’t forget to invite your trading partner to dinner! Before an order can be placed, a GT&C must be approved 

by both trading partners and be “open for orders”. Many orders can be placed under a single GT&C as long as 

the terms and conditions apply to the orders and represent Buy/Sell transactions being conducted between 

the Buyer and Seller’s Agency Location Code noted on the GT&C. Within G-Invoicing, an order is initiated by 

the buyer and can be accepted or rejected by the seller. The seller is responsible for adding their data such as 

standard line of accounting information. 

But don’t leave the table just yet, an additional release will occur in the spring which will allow FPA’s to modify 

and copy orders through the user interface and extract orders, line and schedules into CSV (for Excel). Don’t 

wait to put your order in! Start thinking about it now as June 30, 2021 will be here before you know it. FPA’s 

need to ensure that all orders with a performance period extending to June 30, 2021, or later, will be included 

in G-Invoicing.

How do I learn more about the new 2.2. release? 

Agencies and users can find a number of resources to help you learn more about the new release and the 

Orders functionality on the Fiscal Service G-Invoicing website (https://www.fiscal.treasury.gov/ginvoice/). You can read about the new features, data elements, and software functions in the User 

Guides. The user guides provide a practical overview of the new features with screen shots and detailed 

descriptions.

If you prefer to participate in a forum where you can ask questions, navigate to the G-Invoicing section of the 

Fiscal Service Training offerings (https://www.fiscal.treasury.gov/g-invoice/). Here you can register for 

Webinars or classroom training. The webinars provide an overview of General Terms and Conditions (GT&Cs, 

Agreements, 7600A) and Orders (7600B). The classroom training offered in Crystal City, Virginia provides 

instruction and hands on training for GT&Cs and Orders. 

Additionally an instructional video known as computer-based training (CBT) is in development and will be 

available in the near future. With the CBT, you can learn at your own pace and review the material as often 

you like. The CBT will be available on the G-Invoicing Training offerings site (https://www.fiscal.treasury.gov/ginvoice/training.html) under “Independent Training Resources”.

Finally, Agencies should feel free to reach out to their Treasury Outreach or Agency Implementation Team 

resources to ask for an overview or demo.

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G-Invoicing Newsletter

Show your trading partner you know how to perform!

Once an Intragovernmental Order has been approved by both trading partners (placing it in “open” status), 

the Servicing Agency can begin to report performance against that Order. Like orders, performance 

transactions can be reported to G-Invoicing through the user interface (UI) or systematically through the 

application program interface (API). Performance reporting serves two purposes: (a) it informs your trading 

partner that you’ve made an accounting entry that should be reflected by your partner, and (b) under certain 

conditions it triggers a settlement request to transfer funds from one Treasury account to another. 

G-Invoicing will support three types of Performance transactions submitted by the Servicing Agency: (1) 

advance collections, (2) performance for which payment is deferred, and (3) performance to be settled 

immediately. If the Freight on board (FOB) Point negotiated on the Order is “Source”, the Requesting Agency 

need only report “Received/Accepted” performance if there is a dispute. If the FOB Point is “Destination”, the 

Requesting Agency must report “Received/Accepted” performance to trigger settlement. 

For FOB Destination, the Requesting Agency is allotted a negotiated number of days to report 

“Received/Accepted” before G-Invoicing will automatically generate a Constructive Receipt on the buyers 

behalf, ensuring that settlement occurs promptly, as per terms negotiated on the Order. Once settlement has 

occurred, the Performance transactions in G-Invoicing will be updated to reflect the movement of funds. 

Business keys (e.g., Document Reference Number) will be stored in G-Invoicing to support reconciliation 

between G-Invoicing, IPAC and CARS. 

Orders can be established with a recurring Billing Status (e.g., monthly, quarterly) to support a series of 

Performance transactions which can be reported all at once (as soon as the Order is approved) or periodically. 

The Servicing Agency controls the frequency of recurring performance because the Requesting Agency can 

only respond to their partner’s performance. Transactions can be submitted with future dates, for which GInvoicing will initiate settlement when those dates occur. All of this information is available to both trading 

partners once performance is reported to G-Invoicing, either through the UI or the API.

G-Invoicing will be able to accept performance transactions with its 2.3 release in the Summer of 2019. 

Performance data standards and interface specifications are available now on the G-Invoicing website. There 

is one more change coming after that, as a half dozen data elements supporting settlement will be added to 

the Performance data standards in April to capture settlement data. This represents the last of the Federal 

Intragovernmental Data Standards (FIDS) for Agencies and their vendors to consume. G-Invoicing will begin 

settling transactions in the Winter of 2019/2020.

Agency Implementation Plans 

TFM Bulletin 2018-10 was published in September 2018 to establish the mandate for the implementation of 

G-Invoicing by all Federal Program Agencies (FPAs) by June 30, 2021. As stated in the bulletin, all FPAs must 

submit their Implementation Plans to Fiscal Service by June 28, 2019. These plans should address the 

agencies system/process readiness by the implementation and their data strategy. This mandate and 

additional information will now be included in TFM 2-4700, Appendix 6, Section 9 as of May 31, 2019. Over 

the past few months, the G-Invoicing team has hosted webinars to walk agencies through the Implementation 

Plan and Attachment A. The webinars provide agencies a forum to ask questions and get a better idea of what 

the G-Invoicing team plans to do with the Agency Implementation Plans. The G-Invoicing team will host an 

additional webinar opportunity on April 23rd 2019 to have an agency present their completed documents. 

Registration for this webinar is posted on the Fiscal Service website. If you have any questions regarding the 

Agency Implementation Plans, please email us as IGT@fiscal.treasury.gov. 

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What types of transactions will be included in G-Invoicing?

We have received many questions in the past of what type of transactions should be processed in GInvoicing. The Buy/Sell IGT category consists of exchange transactions impacting: Assets and liabilities; 

Revenue and expenses; and Advances/Prepayments and deferred credits. These business events and their 

associated accounting activities should be agreed upon by trading partners and managed through GInvoicing.

We’re Here To Assist You

Customer Engagement and Support is vital to the success of the G-Invoicing Initiative. Our Program Team 

provides numerous outreach offerings to ensure our Federal Program Agency Stakeholders are able to get 

the information they need to successfully drive their change management and implementation activities.

Opportunities include:

Broad-based Stakeholder Engagement

Governmentwide Financial Forums including:

• The Association of Government Accountants (AGA) – national and local events

• The American Society of Military Comptrollers – Professional Development Institute (ASMC-PDI) 

annual conference

• Joint Financial Management Improvement Program (JFMIP) annual conference

• Federal Program Agency sponsored conferences.

Management and Support of Customer Working Groups

Monthly Intragovernmental Transaction Working Group meetings

Ongoing support of the Financial Management Standards Committee Sub-Working Groups

Targeted Agency Onboarding Support

Bi-Weekly Training and Office Hours

Monthly Webinars

Focus Groups, Enrollment Walkthroughs, and Implementation Support 

Please visit, our website for more information regarding these and other engagement and learning 

opportunities. https://www.fiscal.treasury.gov/g-invoice/index.html

If your Agency is in need of support that is not listed, please contact us at IGT@fiscal.treasury.gov

Registration Coming Soon!

The Government Financial Management Conference (GFMC) has been scheduled for August 12th-14th 2019! 

There will be a day devoted for G-Invoicing topics and this year software vendors will be invited to attend! 

More information will be provided about the GFMC as it approaches, please watch for announcements to 

ensure you get registered early since space is limited. https://www.fiscal.treasury.gov/events/

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G-Invoicing Newsletter

https://www.fms.treas.gov/fmsweb/EmailSubscribeAction.do

ContactInformation

Fiscal Service G-InvoicingTeam 

IGT@Fiscal.Treasury.Gov

Federal Reserve Bank Treasury Support Center 

GInvoicing@stls.frb.org

Monday-Friday 7:00 am-8:00 pm EST 

Phone: (877) 440-9476

Fax: (314)-444-7346

Fiscal Service G-Invoicing Website: 

https://www.fiscal.treasury.gov/fsservices/gov/acctg/g_invoice/

g_invoice_home.htm

Key Dates

Training Offered: Office Hours, User Training, 

Webinars: Watch Training link for registration

ITWG Meeting: Tentatively held the 2nd Tuesday of 

each month

Jun 28, 2019....Updated: Agency Implementation 

Plans Due 

August 2019..... Performance Transaction Exchange 

Functionality

August 12-14 2019: GFMC Conference

June 2020.....Performance Validations to Initiate

G-Invoicing Settlement

June 30, 2021.....G-Invoicing Mandate

New G-Invoicing Website provides Easy Navigation 

For Locating ImportantDocuments

https://www.fiscal.treasury.gov/fsservices/gov/acctg/g_invoice/g_invoice_home.htm

• Creating & Approving GT&C Videos(Orders Coming!)

• Data Standards

• Intragovernmental Transactions Working Group

• Fiscal Service Annual CFO Fiscal Service Letter

• Fiscal Service Data Registry

• Frequently Asked Questions

• G-Invoicing User Guides

• Interagency Agreement (IAA) Forms

• System Mapping & Validation Rules

• Trading Partner Directory

• Training Opportunities

• Treasury Financial Manual

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