Intragovernmental Transactions

Working Group (ITWG)

June 9, 2020
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Today’s Agenda

• Program Updates

• Overview of Rules of Engagement

• Draft Updates Attachment A

• Trading Partner Directory

• Refunds

• Seller Facilitated Orders (SFO)

• Performance Rules
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Tentative ITWG Schedule

 Apr 14 – SFO, Accruals, Refunds

 May 12 – Implementation Date, SFO, Accruals, Access Controls

 June 9 – Rules of Engagement, Attachment A, SFO, Performance 

Rules

Planned Dates: July 14, Aug 11, Sep 8

Future Topics:

• Low Dollar Purchases

• Loading Active Documents

– Requirements in CY 2020

2-3:30 pm ET
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• Release 3.3 deployed on June 4 (in Production)

– QA scheduled for June 12

• Quarterly Implementation Plan Update Reminder

– 3rd Quarter Implementation Plan Updates are due to Treasury by June 30, 2020

– Attachment A will be updated to include questions regarding the updated 

implementation date and approach; we expect this to be ready by the end of June and 

for 4th Quarter submissions (September 30, 2020)

• TFM Update in June

– G-Invoicing is currently included in TFM Chapter 4700 Appendix 6 but we have moved 

IGT Buy/Sell and G-Invoicing information to it’s own Appendix 8

• Rules of Engagement

– Distributed to the ITWG on May 29 and will be formally published in the next few 

weeks on the G-Invoicing website

– Trading Partner Directory will also be updated

– Any questions can be sent to the IGT@fiscal.treasury.gov

Program Updates
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• Should be used by those agencies with Buy/Sell activity as they 

transition this business to G-Invoicing to assist in being compliant with 

the Bureau of Fiscal Service’s implementation mandate

• Document outlines appropriate protocol for interaction within the 

application and transition to G-Invoicing

Overview of Rules of Engagement
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• Added “What is the current version of your ERP system?”

• Added additional language for Orders and Performance Implementation 

regarding when your agency plans to be compliant with the mandate for 

both intra-departmental and intra-governmental transactions.

– Intra-departmental – transactions in which the Requesting and Servicing Agency fall 

under the same FR Entity (as assigned in GTAS)

– Intra-governmental – transactions in which the Requesting and Servicing Agency fall 

under a different FR Entity (as assigned in GTAS)

• Added question regarding when agencies plan to comply with the 

implementation date to convert in-flight transactions (date)

Draft Updates Attachment A
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• The Trading Partner Directory (TPD) will be updated to include two new 

columns (Intra-departmental readiness and Intra-governmental 

readiness). The TPD will also be updated to include the following list of 

status options by ALC:

– Awaiting Onboarding

– Production Account Established

– Ready for GT&Cs

– Ready for Orders and Performance

• Treasury is evaluating creating a document that will be available on the 

G-Invoicing website that can be downloaded by Agencies as needed 

and used to update ALCs for the following two statuses via submission 

to the IGT mailbox:

– Ready for GT&Cs

– Ready for Orders and Performance

Trading Partner Directory
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• Whether or not an Order will need initiated or converted to the GInvoicing application can be determined by using two rules, if the answer 

is Yes to either, then the Order will need initiated or converted to GInvoicing:

1. Implementation Deadline Rule for New Orders: Is the beginning Period of 

Performance on the Order on or after October 1, 2022?

2. Implementation Deadline Rule for “In-Flight” Orders: Is the ending Period of 

Performance extending beyond September 30, 2023?

• All fund settlement for Orders initiated (new) or converted (in-flight) 

within G-Invoicing must be accomplished through the submission of 

Performance transactions.

New Implementation Date(s)

Order Period of Performance

Rule 1 Rule 2 Needs Implemented? Implementation 

Beginning POP Ending POP Deadline

Before 10/01/2022 Before 09/30/2023 No No No N/A

On/After 10/01/2022 Before 09/30/2023 Yes No Yes October 2022

Before 10/01/2022 After 9/30/2023 No Yes Yes October 2023
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Refunds

Performance Quantity Rules (for Refunds)

• When reported, the total quantity of Received/Accepted performance details (by 

the Requesting Agency) may not exceed the total quantity Delivered/Performed 

(by the Servicing Agency) which reference and include the original Performance 

detail

– For example, if Servicing Agency reports Delivered/Performed of 5 followed 

by an adjustment of -2, the total quantity of Received/Accepted by the 

Requesting Agency referencing the Delivered/Performed of 5 must be 

between 0 and 3 (inclusive).

– For example, if Servicing Agency reports Delivered/Performed of 5 and the 

Requesting Agency reports a Received/Accepted of 5, the Servicing Agency 

may report an adjustment of -2. The Requesting Agency could then report an 

adjustment of -2 to bring the Performance back in balance.

Note: Targeting Q2 2021 to deploy changes where either partner may adjust their 

Performance, introducing an “out of balance” condition. Prior to then, the Requesting 

Agency has to make their adjustment first.
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Order State Diagram for System User 
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Closing Rules

• Orders can be closed under the following conditions

– Sum of Advanced quantity equals sum of Delivered/Performed

– Sum of Delivered/Performed equals sum of Received/Accepted

o when FOB Point is ‘Destination’ or ‘Other’

o when Received/Accepted has been provided by Buyer

– At least one of the following conditions are met for each Schedule 

on the Order:

1. Quantity Balance is zero (i.e., no unpaid quantity), or

2. Seller has reported a Final Performance Indicator as “F” for final on 

the Delivered/Performed transaction
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Performance Rules

• These Performance rules will be included in the specifications that are 

released by the end of June. 

Type Description Partner Performance Date Accounting Period How to Change Zero Quantity

014 Deferred 

Payment

Servicing Past or present Open period Send new 

Performance

Means no 

accrual

035 Delivered/

Performed

Servicing Before next period Open period Delete future, 

else adjust

To set 

Partial/Final

050 Received/

Accepted

Requesting Past or present Open period Send in 

adjustment

Means no 

receipt

548 Advance Servicing Past or Present ...

Future ...

Open period

Future date/period align

Delete future, 

else adjust

Not allowed
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G-Invoicing Website

• https://www.fiscal.treasury.gov/g-invoice/

• The Fiscal Service G-Invoicing website is being updated 

with the following documentation:

• G-Invoicing System Integration Guide

• Push and Pull System Interface Specifications

• GT&C, Order, and Performance FIDS (for R4.0 and future releases)

• GT&C and Order SM&VR (for R4.0 and future releases)
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Office Hours

• If there are any specific questions or additional topics that 

your agency would like to dive deeper into, please email 

IGT@fiscal.treasury.gov and the G-Invoicing Program team 

can cover those items in upcoming Office Hours sessions.

• Office Hours are held on the 1st and 3rd Tuesday each 

month.

• You can sign up for these sessions at the following link: 

https://www.fiscal.treasury.gov/training/g-invoicing-officehours.html
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G-Invoicing Program Contacts

For IGT Program Management and Agency Outreach Support

Andy Morris

Manager, Intragovernmental Transaction & Reconciliation Branch (ITRB)

Bureau of the Fiscal Service – Fiscal Accounting

andrew.r.morris@fiscal.treasury.gov

Wes Vincent

Senior Accountant / G-Invoicing Product Owner, ITRB

Bureau of the Fiscal Service – Fiscal Accounting

wesley.vincent@fiscal.treasury.gov

Keith Jarboe

IGT Agency Outreach, Engagement & Onboarding

Bureau of the Fiscal Service – Fiscal Accounting

keith.jarboe@fiscal.treasury.gov

For Intragovernmental Transactions Working Group Information

IGT@fiscal.treasury.gov

https://www.fiscal.treasury.gov/g-invoice/