Intragovernmental Transactions

Working Group (ITWG)

July 14, 2020
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Today’s Agenda

• Program Updates

• Published Documentation

• Attachment A Updates

• G-Invoicing TPD ALC Implementation Status

• Next Steps
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Tentative ITWG Schedule

 May 12 – Implementation Date, SFO, Accruals, Access Controls

 June 9 – Rules of Engagement, Attachment A, SFO, Performance 

Rules

 July 14 – Program Updates, Attachment A, G-Invoicing TPD ALC 

Implementation Status, Next Steps

Planned Dates: Aug 11, Sep 8, Oct 13

Future Topics:

• Low Dollar Purchases

• Loading Active Documents

– Requirements in CY 2020

2-3:30 pm ET
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• Release 4.0

– 3rd Organizational Data Access Model Release (R3.2 released in April and R3.3 

released in June).

– The new Organizational Data Access Model that incorporates all the work released 

from R3.2 through R4.0 will be enforced and the current Data Access Group Model 

will be replaced.

– Pull Organization API

– 1:Many ALC functionality for GT&Cs

• Quarterly Implementation Plan Updates

– 3rd Quarter Implementation Plan Updates were due to Treasury by June 30, 2020.

– 4th Quarter Implementation Plan Updates are due to Treasury by September 30, 2020.

• TFM Update

– IGT Buy/Sell and G-Invoicing information is now captured in Appendix 8 with the latest 

June TFM release.

– https://tfm.fiscal.treasury.gov/v1/p2/c470.html

Program Updates
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• The G-Invoicing website has published a package of updated 

documentation that includes:

– G-Invoicing System Integration Guide

– Push/Pull Interface Specifications

– Pull Organization API

– FIDS

– SM&VR

– XML Samples

– XML Schemas

Published Documentation
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• Attachment A has been modified to include questions regarding the 

updated implementation date and approach

• Treasury’s expectation is for FPAs to use the new version for 4th Quarter 

submissions (September 30, 2020)

• Added “What is the current version of your ERP system?”

• Added additional language for Orders and Performance Implementation 

regarding when your agency plans to be compliant with the mandate for 

both intra-departmental and intra-governmental transactions.

– Intra-departmental – transactions in which the Requesting and Servicing Agency fall 

under the same FR Entity (as assigned in GTAS)

– Intra-governmental – transactions in which the Requesting and Servicing Agency fall 

under a different FR Entity (as assigned in GTAS)

• Added question regarding when agencies plan to comply with the 

implementation date to convert in-flight transactions (date)

Attachment A Updates
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• Updated Trading Partner Directory will reflect additional columns and 

status options to further communicate the level of ALC readiness.

• G-Invoicing ALC Implementation Status Form

– You will use this form to communicate to Treasury when your ALC is ready to go 

beyond the Production Account Established status and is ready to begin transacting in 

G-Invoicing by using the following statuses:

• Ready for GT&Cs

• Ready for Orders and Performance

Trading Partner Directory & ALC Status
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I’m Not in Production, What Should I Be Doing?

• Get In Touch with your AIT Representative

‒ AIT will guide your agency through the onboarding process and assist with your GInvoicing Project team’s implementation effort. Overview, training, process mapping, 

change management, system integration and more are topics that AITs will assist with 

• Test and Pilot in QA-C

‒ The G-Invoicing QA-C environment mirrors the production environment and is 

available to support training, process mapping, piloting, and testing with Trading 

Partners. QA-C supports end to end IGT Buy/Sell transactions, interface testing, and 

is the ideal environment to familiarize your agency with the new Organizational Access 

Model

• Establishing your Production Account

‒ Establishing the production account and configuring now will set your agency up for 

success in meeting the G-Invoicing Implementation Mandate. This step includes 

completing enrollment forms, identifying account administrators, configuring the access 

model, and working with AITs to stand up your user training program
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I’m in Production, What Should I Be Focused On? 

• Prepare for the Transition to Release 4.0 

‒ Planning for the transition to release 4.0 now will help ensure there is no interruptions 

to your production users. Your AIT representative will guide you through a checklist of 

items to complete and to help you use all of the tools available for a successful 

transition to the Organization Model. Production Account holders must complete 

preparation steps NLT November 6, 2020

Note: Inaction will not break existing accounts, however, will require significantly more manual effort 

from Account Administrators to ensure the Agency Account is functional

• Brokering GT&Cs 

‒ GT&C brokering functionality is available in G-Invoicing now and does not require 

involvement or interaction with external Financial Management or Enterprise Resource 

Planning systems. Production Account holders should be posturing themselves for 

implementation success by working with their GT&C trading partners. Focus should 

be two-fold: 

1. Internal Agreements – Production Account holders can complete these agreements today!

2. External Agreements – Focus with Trading Partners in Production
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What are the Preparation Steps for Release 4.0

Preparation Steps are required to be completed by Nov 6th

1. Assign Disburser Administrator role: Disburser Administrators are responsible for building 

the new Organization Model; Identifying who will be assigned this role is a critical first 

step 

2. Build Organization Group Structure: Organization Groups is how access to your Agency 

G-Invoicing documents will be managed; this should closely mirror your SDAG structure 

3. Assign groups to GT&Cs: Any existing GT&Cs must be tied to groups to ensure your 

users can access them after the transition

4. Map existing SDAGs to Groups for user migration: The G-Invoicing program team will 

map your existing users to appropriate groups based on your SDAG to Group mappings; 

this saves Users Administrators from manually assigning Groups

5. Identify Master Administrators: Master Administrators will be the Primary Administrator(s) 

in Release 4.0; they will have broad access to the account and ability to manage any 

group and any user in the account

6. Verify User Administrator SDAG Assignments: Verifying User Administrator SDAG 

assignments will ensure there is no interruption to User Admin access after 

implementation of Release 4.0
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G-Invoicing Program Contacts

For IGT Program Management and Agency Outreach Support

Andy Morris

Manager, Intragovernmental Transaction & Reconciliation Branch (ITRB)

Bureau of the Fiscal Service – Fiscal Accounting

andrew.r.morris@fiscal.treasury.gov

Wes Vincent

Supervisory Accountant / G-Invoicing Product Owner, ITRB

Bureau of the Fiscal Service – Fiscal Accounting

wesley.vincent@fiscal.treasury.gov

Keith Jarboe

IGT Agency Outreach, Engagement & Onboarding

Bureau of the Fiscal Service – Fiscal Accounting

keith.jarboe@fiscal.treasury.gov

For Intragovernmental Transactions Working Group Information

IGT@fiscal.treasury.gov

https://www.fiscal.treasury.gov/g-invoice/