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Cash Management Improvement Act Agreement

between

The State of Minnesota

and

The Secretary of the Treasury,

United States Department of the Treasury

The Secretary of the Treasury, United States Department of the Treasury (hereafter 'Secretary'), and State of Minnesota (hereafter 

'State'), in order to implement Section 5 of the Cash Management Improvement Act of 1990, as amended (hereafter 'Act'), agree 

as follows:

1.0 AGENTS OF THE AGREEMENT 

1.1 The Authorized Official(s) for the State of Minnesota shall be the Assistant Commissioner for Accounting Services Division, 

Minnesota Management and Budget, State of Minnesota, in all matters concerning this Agreement.

1.2 The Assistant Commissioner, Revenue Collections Management, Bureau of the Fiscal Service (Fiscal Service), U.S. 

Department of the Treasury, shall act as the Secretary's representative in all matters concerning this Agreement.

2.0 AUTHORITY

2.1 The authority for this Agreement is the Cash Management Improvement Act of 1990 (Public Law 101-453), as amended by 

the Cash Management Improvement Act of 1992 (Public Law 102-589), codified at 31 U.S.C. 6501 and 31

U.S.C. 6503.

2.2 The regulations codified at 31 CFR Part 205 shall apply to all matters pertaining to this Agreement, and are incorporated 

herein by reference. In the event of any inconsistency between this Agreement and 31 CFR Part 205, the regulations shall govern.

3.0 DURATION, AMENDING, TERMINATING, AND MISCELLANEOUS PROVISIONS

3.1 This Agreement shall take effect on 07/01/2021 and shall remain in effect until 06/30/2022.

3.2 This Agreement may be amended at any time by written, mutual consent of the State and the Fiscal Service. This Agreement shall 

be amended annually to incorporate new programs that qualify as major Federal assistance programs and remove programs that no

longer qualify as major Federal assistance programs. A State must notify the Fiscal Service in writing within 30 days of the time the 

State becomes aware of a change that involves additions or deletions of programs subject to Subpart A, changes in funding 

techniques, and/or changes in clearance patterns. The notification must include a proposed amendment for review by the Fiscal 

Service.

3.3 Notwithstanding section 3.2, in the event of Federal or State non-compliance with Subpart B of 31 CFR, Part 205, the Fiscal 

Service may amend this Agreement at any time to incorporate additional programs and the entities that administer those programs.

3.4 This Agreement may be terminated by either party with 30 days written notice. If this Agreement is terminated, the Fiscal 

Service will prescribe the funding techniques, clearance patterns, and methods for calculating interest liabilities to be used by the 

State.

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3.5.0 Disbursement of Federal funds to internal service funds and enterprise funds is for the procurement of goods or 

services and meets the definition of pay out funds for program purposes" in 31 CFR Section 205.2"

4.0 PROGRAMS COVERED

4.1 The State's threshold and its major Federal assistance programs shall be determined based on Single Audit Data for fiscal 

year ending 06/30/2020.

All major Federal assistance programs shall be covered by this Agreement, unless otherwise specified in section 4.4 of this 

Agreement.

4.2 The State's threshold for major Federal assistance programs is $60,000,000.

The following programs meet or exceed the threshold and are not excluded in Section 4.4:

CFDA Program Name

10.551 Supplemental Nutrition Assistance Program

10.555 National School Lunch Program

10.557 Special Supplemental Nutrition Program for Women, Infants, and 

Children

10.558 Child and Adult Care Food Program

10.559 Summer Food Service Program for Children

10.561 State Administrative Matching Grants for the Supplemental 

Nutrition Assistance Program

12.401 National Guard Military Operations and Maintenance (O&M) 

Projects

17.225F Unemployment Insurance -- Federal Benefit Account and 

Administrative Costs

17.225S Unemployment Insurance -- State Benefit Account

20.106 Airport Improvement Program

20.205 Highway Planning and Construction

84.010 Title I Grants to Local Educational Agencies

84.027 Special Education -- Grants to States

93.423 1332 State Innovation Waivers

93.558 Temporary Assistance for Needy Families

93.563 Child Support Enforcement

93.568 Low-Income Home Energy Assistance

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93.575 Child Care and Development Block Grant

93.596 Child Care Mandatory and Matching Funds of the Child Care and 

Development Fund

93.658 Foster Care -- Title IV-E

93.767 Children's Health Insurance Program

93.778 Medical Assistance Program

4.3 The following programs fall below the State's threshold but have been required to be covered by Fiscal Service in 

accordance with the non-compliance provisions of Subpart B of 31 CFR Part 205:

There are currently no programs listed for Section 4.3.

4.4 The following programs exceed the State's threshold but have been excluded from coverage for the reason indicated:

CFDA Program Name Exclusion Reason

84.063 Federal Pell Grant Program Non-State

84.268 Federal Direct Student Loan Non-State

93.640 Basic Health Program (Affordable Care 

Act)

Federal Statute - Full Exemption

5.0 ENTITIES COVERED

5.1 State agencies and instrumentalities that meet the definition of a State per 31 CFR Part 205, shall be subject to the terms of this 

Agreement. The following is a list of such entities that administer funds under the programs listed in Section

4.0 of this Agreement:

Commerce

Education

Employment and Economic Development

Health

Human Services

Military Affairs

Transportation

5.2 Entities that meet the definition of a Fiscal Agent per 31 CFR Part 205 shall be subject to the terms of this Agreement. The 

following is a list of Fiscal Agents that administer funds under the programs listed in the Section 4.0 of this Agreement:

Fiscal Agent CFDA Program Name

Fidelity National Information Services 

(FIS) for only the food portion of

10.557 Special Supplemental Nutrition Program 

for Women, Infants, and Children

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6.0 FUNDING TECHNIQUES

6.1 General Terms

6.1.1 The State shall request Federal funds in accordance with the appropriate cut-off times shown in Exhibit I to ensure funds will 

be received and credited to a State account by the times specified in the funding techniques. Exhibit I is incorporated by reference 

herein.

6.1.2 The State shall schedule the receipt of Federal funds such that the funds are received and credited to a State account in 

accordance with the clearance patterns specified in Exhibit II - List of State Clearance Patterns. Exhibit II is incorporated by 

reference herein.

6.1.3 In instances where the receipt of funds is scheduled for a Saturday, the State shall request funds for deposit on Friday. In 

instances where the receipt of funds is scheduled for a Sunday, the State shall request funds for deposit on Monday. In instances 

where the receipt of Federal funds is scheduled for deposit on a day when the State is not open for business, the State shall request 

funds for deposit the day following the scheduled day; in instances where the receipt of Federal funds is scheduled for deposit on a 

day when the Federal Government is not open for business, the State shall request funds for deposit the day prior to the scheduled 

day.

6.1.4 Estimates and Reconciliation of Estimates:

Where estimated expenditures are used to determine the amount of the drawdown, the State will indicate in the terms of the State 

unique funding technique how the estimated amount is determined and when and how the State will reconcile the difference 

between the estimate and the State's actual expenditures.

6.1.5 Supplemental Funding:

Unless otherwise defined by program rules, Supplemental Funding is the award of additional funds to provide for an increase in 

costs due to unforeseen circumstances.

The State will comply with all Federal program agency policies and procedures for requesting supplemental grant funding.

The State will comply with the following guidelines when requesting supplemental funding for the Medical Assistance Program 

and associated administrative payments (CFDA 93.778):

The State must submit a revised Medicaid Program Budget Report (CMS-37) to request supplemental funding. The CMS guidelines 

and instructions for completing the CMS-37 are provided in Section 2600F of the State Medicaid Manual (SMM). The CMS/CO must 

receive the revised Form CMS-37 through the Medicaid Budget Expenditure System/Children's Budget Expenditure System 

(MBES/CBES) no later than 10 calendar days before the end of the quarter for which the supplemental grant award is being 

requested.

Additional guidance on this policy is available from the respective CMS Regional Office, U.S. Department of Health & Human 

Services.

The State will comply with the following guidelines when requesting supplemental funding for TANF (CFDA 93.558), CCDF 

(CFDA 93.575), CSE (93.563), and the FC/AA (CFDA 93.658 and CFDA 93.659) programs administered by the

U.S. Department of Human Services, Administration for Children and Families (HHS/ACF):

a. Timing of the Request

A State should initiate its request for supplemental funding during a quarter as soon as it becomes aware of the fact that a shortfall 

does/will exist. For the TANF and CCDF grants, supplemental funding requests (estimates) may be submitted by a State, for 

consideration by ACF, up through and including the 15th day of the third month of the first, second or third quarter of any fiscal year. 

Since TANF and CCDF are block grant programs, all unawarded portions of the annual allotment will automatically be issued at the 

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beginning of the fourth quarter. Therefore, supplemental funding requests will not be available during the fourth quarter for these 

programs. For the CSE and FC/AA programs, supplemental funding requests may be submitted by a state, for consideration by ACF, 

up through and including the 15th day of the third month of any quarter of a fiscal year.

b. Justification for the Request

The request for a supplemental funding for any of the above-mentioned programs should contain a justification clearly documenting 

the need for the additional funding authority during the current quarter. This documentation should be in the form of State accounting 

records or similar documents that will show the actual expenditures through the most recent month for which such data are available, 

as well as the State's most accurate projection of its anticipated expenditures during the remaining month(s) of the quarter. For either 

the TANF or the CCDF program, the State's justification should also include an explanation of the activities requiring the obligation 

and/or expenditure of amounts that exceed the normal quarterly grant award restrictions and why these activities could not have been 

delayed until the next quarter.

c. Form Submittal

Supplemental funding requests should be made by completing the appropriate ACF quarterly report of expenditures and estimates

applicable to the particular program for which the grant award request is being made.

d. Approval Process

Upon receipt of the state's request for additional funding authority for a quarter, the ACF Regional Office will promptly review the 

supporting documentation. If the request is properly justified, so long as ACF has adequate funding availability, the State's request 

will be expedited and supplemental funding will be issued within 5 days of ACF receiving the request. The State will be notified by 

the Regional Office when the supplemental award has been transmitted to the Payment Management System (PMS) and when it 

may initiate drawdowns against the supplemental funding.

Additional guidance on this policy is provided in the U.S. Department of Health & Human Services, Administration for Children

and Families, letter (May 19, 2004) to State Administrators from the Deputy Assistant Secretary for Administration.

6.2 Description of Funding Techniques

6.2.1 The following are terms under which standard funding techniques shall be implemented for all transfers of funds to which the 

funding technique is applied in section 6.3.2 of this Agreement.

Funding Technique Name Description

Actual Clearance, ZBA - Same Day Payment The State shall request funds the same day it pays out funds, in accordance with the 

appropriate Federal agency cut-off time specified in Exhibit I. A Federal agency will 

deposit funds in a State account the same day as requested. The amount of the 

request shall be for the amount of funds that clear the State's account that day. This 

funding technique is interest neutral.

Average Clearance The State shall request funds such that they are deposited by ACH on the dollarweighted average day of clearance for the disbursement, in accordance with the 

clearance pattern specified in Exhibit II. The request shall be made in accordance 

with the appropriate Federal agency cut-off time specified in Exhibit I. The amount 

of the request shall be for the exact amount of that disbursement. This funding 

technique is interest neutral.

Composite Clearance The State shall request funds such that they are deposited on the dollar-weighted 

average number of days required for funds to be paid out for a series of disbursements, 

in accordance with the clearance pattern specified in Exhibit II. The request shall be 

made in accordance with the appropriate Federal agency cut-off time specified in 

Exhibit I. The amount of the request shall be the sum of the payments issued in the 

series of disbursements. This funding technique is interest neutral.

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6.2.2 The following are terms under which funding techniques for administrative costs shall be implemented for all transfers 

of funds to which the funding technique is applied in section 6.3.2 of this Agreement.

Funding Technique Name Description

Direct Administrative Costs - Drawdowns at 

Fixed Intervals

The State shall request funds once a month, such that they are deposited on the day of 

the month specified for each component. The request shall be made in accordance 

with the appropriate Federal agency cut-off time specified in Exhibit I. The amount of 

the request shall be based on the amount of actual cash outlays for direct 

administrative costs during the month. This funding technique is interest neutral.

6.2.3 The following are terms under which miscellaneous funding techniques shall be implemented for all transfers of funds to 

which the funding technique is applied in section 6.3.2 of this Agreement.

There are currently no funding techniques listed in Section 6.2.3.

6.2.4 The following are terms under which State unique funding techniques shall be implemented for all transfers of funds to which 

the funding technique is applied in section 6.3.2 of this Agreement.

Funding Technique Name Description

Direct and Indirect Administrative Costs For CFDA 17.225F, the state shall pay the administrative costs through the Statewide 

Integrated Financial Tools (SWIFT) and draw funds weekly or on demand to cover 

costs paid out of the state's account. Requests shall be made in accordance with the 

cut-off times in Exhibit 1. This funding technique is interest neutral.

Fiscal Agent, ZBA - Same Day Payment Health shall use the Fiscal Agent, ZBA - Same Day Payment funding technique for 

CFDA 10.557, Special Supplemental Nutrition Program for Women, Infants, and 

children (WIC).

Fidelity National Information Services (FIS) is the fiscal agent for the WIC electronic 

benefit transfer (EBT) cards. Each business day morning, the fiscal agent will inform 

Health of the amount needed to fund the fiscal agent account to a zero balance level 

for that day. Based on the information from the fiscal agent, Health shall request funds 

from the Federal Government in the amount of WIC EBT card or food voucher 

transactions presented for payment since the last request for funds, less any WIC 

rebate dollars or State funds credited to the account since the last request for funds. 

The funds will be deposited directly to the fiscal agent account. Health shall request 

funds in accordance with the time frames in Exhibit I so that the funds are deposited in 

the fiscal agent account on the same day as the request for funds. Health shall draw 

funds for WIC administration costs on the first working day after administrative costs 

are processed. This funding technique is interest neutral.

National Guard Grant Reimbursements The State shall submit an SF-270 for reimbursement of expenses paid to

financial assistance recipients. The National Guard has 23 days to either

certify or reject the SF-270 claim. If the claim is certified, the National

Guard will pay the State no later than 30 days from receipt of the SF-270.

If the claim is rejected, the clock will stop and restart from the date a

corrected SF-270 is submitted. This funding technique is interest neutral.

6.3 Application of Funding Techniques to Programs

6.3.1 The State shall apply the following funding techniques when requesting Federal funds for the component cash flows of the 

programs listed in sections 4.2 and 4.3 of this Agreement.

6.3.2 Programs

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Below are programs listed in Section 4.2 and Section 4.3.

10.551 Supplemental Nutrition Assistance Program

Recipient: Human Services

% of Funds Agency Receives: 100

Component: All Program Costs

Technique: Actual Clearance, ZBA - Same Day Payment

Average Day of Clearance: 0 Days

10.555 National School Lunch Program

Recipient: Education

% of Funds Agency Receives: 100

Component: All Program Costs

Technique: Average Clearance

Average Day of Clearance: 1 Day

10.557 Special Supplemental Nutrition Program for Women, Infants, 

and Children

Recipient: Health

% of Funds Agency Receives: 100

Component: All Program Costs

Technique: Fiscal Agent, ZBA - Same Day Payment

Average Day of Clearance: 1 Day

10.558 Child and Adult Care Food Program

Recipient: Education

% of Funds Agency Receives: 100

Component: All Program Costs

Technique: Average Clearance

Average Day of Clearance: 1 Day

10.559 Summer Food Service Program for Children

Recipient: Education

% of Funds Agency Receives: 100

Component: All Program Costs

Technique: Average Clearance

Average Day of Clearance: 1 Day

10.561 State Administrative Matching Grants for the Supplemental 

Nutrition Assistance Program

Recipient: Human Services

% of Funds Agency Receives: 100

Component: All Program Costs

Technique: Average Clearance

Average Day of Clearance: 1 Day

12.401 National Guard Military Operations and Maintenance (O&M) 

Projects

Recipient: Military Affairs

% of Funds Agency Receives: 100

Component: All Program Costs

Technique: Average Clearance

Average Day of Clearance: 17 Days

17.225F Unemployment Insurance -- Federal Benefit Account and 

Administrative Costs

Recipient: Employment and Economic Development

% of Funds Agency Receives: 10

Component: Federal Benefits

Technique: Average Clearance

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Average Day of Clearance: 1 Day

17.225F Unemployment Insurance -- Federal Benefit Account and 

Administrative Costs

Recipient: Employment and Economic Development

% of Funds Agency Receives: 90

Component: Administrative

Technique: Direct and Indirect Administrative Costs

Average Day of Clearance: 1 Day

17.225S Unemployment Insurance -- State Benefit Account

Recipient: Employment and Economic Development

% of Funds Agency Receives: 100

Component: State Benefit Payments

Technique: Average Clearance

Average Day of Clearance: 1 Day

20.106 Airport Improvement Program

Recipient: Transportation

% of Funds Agency Receives: 100

Component: All Program Costs

Technique: Composite Clearance

Average Day of Clearance: 4 Days

20.205 Highway Planning and Construction

Recipient: Transportation

% of Funds Agency Receives: 100

Component: All Program Costs

Technique: Composite Clearance

Average Day of Clearance: 1 Day

84.010 Title I Grants to Local Educational Agencies

Recipient: Education

% of Funds Agency Receives: 100

Component: All Program Costs

Technique: Average Clearance

Average Day of Clearance: 1 Day

84.027 Special Education -- Grants to States

Recipient: Education

% of Funds Agency Receives: 100

Component: All Program Costs

Technique: Average Clearance

Average Day of Clearance: 1 Day

93.423 1332 State Innovation Waivers

Recipient: Commerce

% of Funds Agency Receives: 100

Component: All Program Costs

Technique: Average Clearance

Average Day of Clearance: 1 Day

93.558 Temporary Assistance for Needy Families

Recipient: Human Services

% of Funds Agency Receives: 85

Component: All Program Costs

Technique: Average Clearance

Average Day of Clearance: 1 Day

93.558 Temporary Assistance for Needy Families

Recipient: Human Services

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% of Funds Agency Receives: 15

Component: Indirect/Administrative Costs

Technique: Average Clearance

Average Day of Clearance: 1 Day

93.563 Child Support Enforcement

Recipient: Human Services

% of Funds Agency Receives: 90

Component: All Program Costs

Technique: Average Clearance

Average Day of Clearance: 1 Day

93.563 Child Support Enforcement

Recipient: Human Services

% of Funds Agency Receives: 10

Component: Indirect/Administrative Costs

Technique: Average Clearance

Average Day of Clearance: 1 Day

93.568 Low-Income Home Energy Assistance

Recipient: Commerce

% of Funds Agency Receives: 100

Component: All Program Costs

Technique: Average Clearance

Average Day of Clearance: 1 Day

93.575 Child Care and Development Block Grant

Recipient: Human Services

% of Funds Agency Receives: 95

Component: All Program Costs

Technique: Average Clearance

Average Day of Clearance: 1 Day

93.575 Child Care and Development Block Grant

Recipient: Human Services

% of Funds Agency Receives: 5

Component: Indirect/Administrative Costs

Technique: Average Clearance

Average Day of Clearance: 1 Day

93.596 Child Care Mandatory and Matching Funds of the Child Care 

and Development Fund

Recipient: Human Services

% of Funds Agency Receives: 100

Component: All Program Costs

Technique: Average Clearance

Average Day of Clearance: 1 Day

93.658 Foster Care -- Title IV-E

Recipient: Human Services

% of Funds Agency Receives: 100

Component: All Program Costs

Technique: Average Clearance

Average Day of Clearance: 1 Day

93.767 Children's Health Insurance Program

Recipient: Human Services

% of Funds Agency Receives: 95

Component: All Program Costs

Technique: Average Clearance

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Average Day of Clearance: 1 Day

93.767 Children's Health Insurance Program

Recipient: Human Services

% of Funds Agency Receives: 5

Component: Indirect/Administrative Costs

Technique: Average Clearance

Average Day of Clearance: 1 Day

93.778 Medical Assistance Program

Recipient: Human Services

% of Funds Agency Receives: 95

Component: All Program Costs

Technique: Average Clearance

Average Day of Clearance: 1 Day

93.778 Medical Assistance Program

Recipient: Human Services

% of Funds Agency Receives: 5

Component: Indirect/Administrative Costs

Technique: Average Clearance

Average Day of Clearance: 1 Day

6.3.3 Materiality Exemptions

Agencies exempt from coverage on the basis of materiality:

The materiality threshold for excluding State agencies with the smaller component of a major program administered by multiple State 

agencies from CMIA shall be program-specific and may not exceed five percent ($3 million) of the State's threshold ($60 million). The 

total amount excluded may not exceed ten percent of total program expenditures.

The following components for programs administered by multiple state agencies shall be excluded from CMIA. Any interest liabilities 

on other components of these programs shall be projected to 100 percent of program expenditures.

CFDA 20.205 Total expenditures of $734,230,836 of which State Colleges and Universities' expenditures of $112,830 (.015%) are

excluded.

CFDA 93.658 Total Expenditures of $61,254,996 of which State Colleges and Universities' expenditures of $752,044 (1.228%) are 

excluded.

CFDA 10.558 Total Expenditures of $72,884,697 of which State Colleges and Universities' expenditures of $36,638 (.050%) are 

excluded.

CFDA 12.401 Total Expenditures of $62,422,172 of which the Board of Water and Soil Resources' expenditures of $2,488,025 (3.98%) 

are excluded.

Source: Fiscal Year 2020 Single Audit Report

7.0 CLEARANCE PATTERNS

7.1 The State shall develop separate clearance patterns for each of the following:

Each program covered by this agreement.

7.2 The following shall develop the State's clearance patterns:

Minnesota Management and Budget.

7.3 The sources of data the State shall use when developing its clearance patterns are as follows:

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Financial information from the Statewide Integrated Financial Tools (SWIFT) and the State Treasurer's System shall be used for payroll 

and each program except for the Unemployment Insurance program. The Department of Employment and Economic Development 

shall provide information/develop clearance patterns for the Unemployment Insurance programs. The state excluded transfers between 

funds and transfers between agencies in the same fund. These transfers occur on the same day. Draws for these transfers will coincide 

with the date of transfer. If immaterial, or if the transfer cannot be anticipated, the check clearance pattern (Exhibit 2) may be used.

Based on the prior fiscal year's financial information, the State shall calculate dollar-weighted average dates of clearance from the actual 

clearance times of each warrant compared to issue dates. Clearance patterns shall be reviewed annually. However, if the State has 

knowledge, at any time during the year, that a clearance pattern no longer reflects a Federal assistance program's actual clearance 

activity, or if a Federal assistance program undergoes operational changes that may affect clearance activity, the State must notify Fiscal 

Service and develop a new clearance pattern. Clearance patterns will remain in effect until a new clearance pattern is certified.

7.4 The State shall use the following methodology when developing its clearance patterns:

When developing each clearance pattern, the State shall track at least 99% of the funds disbursed, from issuance to clearance, for a 

period of at least three months.

7.5 The State shall identify for each check or warrant (hereafter, check) in the population: (1) the date the check was released 

for payment; (2) the date the check was debited from the State's account, and, (3) the amount of the check.

7.6 The State shall use the following method to calculate the dollar-weighted average day of clearance:

To determine the number of days each check was outstanding (clearance time), the issue date shall be subtracted from the date the 

check cleared the State's account.

To determine the percentage of the disbursement paid out each day following issuance, the amount of the checks that clear the

State's account each day shall be summed and then divided by the amount of the total disbursement.

For each day following issuance, the clearance time of the checks paid out that day shall be multiplied by the percentage of the total 

disbursement those checks represent. This product is the clearance factor.

The dollar-weighted average day of clearance for the disbursement shall be determined by summing the clearance factor of each day 

following the disbursement.

7.7 The State shall adjust each clearance pattern to reflect the dollar-weighted proportion of funds paid out by EFT/Direct payroll, 

with the following exceptions:

No exceptions noted.

The State shall also adjust each clearance pattern to reflect:

The average clearance date with a fraction of .5 or more rounds up to the next whole number. The average clearance date with a 

fraction less than .5 truncates to the next whole number. With 99.6% EFT for direct deposit, payroll rounds to one.

7.8 Each of the State's clearance patterns is calculated in Business days.

7.9 An authorized State official shall certify that each clearance pattern developed by the State accurately corresponds to the 

clearance activity of the programs to which it is applied. This certification shall be provided to the Fiscal Service prior to the 

effective date of the Agreement. The State shall recertify its clearance patterns at least every five years.

7.10 The State shall follow the procedures of 31 CFR 205 if it has actual or constructive knowledge, at any time, that a clearance

pattern does not correspond to a program's clearance activity.

8.0 INTEREST CALCULATION METHODOLOGY

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8.1 General Terms

8.1.1 The State and the Secretary agree that no interest liabilities will be incurred for transfers of funds made in accordance 

with the procedures specified in section 6 of this Agreement where the following funding techniques are applied:

Actual Clearance, ZBA - Same Day Payment

Average Clearance

Composite Clearance

Direct Administrative Costs - Drawdowns at Fixed Intervals

Direct and Indirect Administrative Costs

Fiscal Agent, ZBA - Same Day Payment

National Guard Grant Reimbursements

8.1.2 The State shall maintain information on disbursements and receipts of funds to verify the implementation of any funding 

technique and document interest liabilities.

For each disbursement, the State shall be able to identify:

(1) amount of the issuance

(2) date of issuance

(3) date Federal funds are received and credited to a State account

(4) amount of Federal funds received

(5) date funds were requested

8.2 Federal Interest Liabilities

8.2.1 A Federal interest liability shall accrue from the day the State pays out its own funds for program purposes to the day Federal 

funds are credited to a State account. With regard to funds transferred out of the Federal Highway Trust Fund, if a State does not bill 

at least weekly for current project costs, the Federal interest liability shall not accrue prior to the day the State submits a request for 

funds.

8.2.2 The State shall use the following method to calculate Federal interest liabilities:

The Federal interest liability on each payment shall be based on the difference in whole days between the two events. With FederalState matching programs, interest shall be calculated on the Federal percentage of the disbursement.

8.3 The Unemployment Trust Fund

8.3.1 The State shall use the following method to calculate State interest liabilities on funds withdrawn from the several accounts 

in the Unemployment Trust Fund:

Based on statements provided by its financial institution, or other appropriate source, the State shall determine the actual interest 

earnings and the related banking costs attributable to funds withdrawn from its account in the UTF.

At the end of the State's fiscal year, the State shall calculate the percentage of its total unemployment compensation expenditures for (1) 

funds withdrawn from the State account in the UTF, or the State percent, and (2) funds withdrawn from the Federal Employees 

Compensation Account (FECA) and the Extended Unemployment Compensation Account (EUCA) and any other accounts of Federal 

funds in the UTF, or the Federal percent.

The State shall calculate the actual interest earnings and the related banking costs attributable to funds withdrawn from the State 

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account in the UTF by multiplying the State percent by the amount of the actual interest earnings and the related banking costs of the 

account as a whole. The State's liability for interest on funds withdrawn from its account in the UTF shall consist of the actual interest 

earnings attributable to such funds less the related banking costs attributed to such funds.

The State shall determine the average daily cash balance of its unemployment compensation benefit payment account for its fiscal year. 

The State shall calculate the average daily cash balance of Federal funds by multiplying the Federal percent by the average daily cash 

balance of the benefit payment account on the whole. The State's liability for interest on excess funds withdrawn from the FECA and 

EUCA (and any other benefit accounts of Federal funds in the UTF from which the State draws funds) shall be the average daily cash 

balance of Federal funds multiplied by the annualized rate equal to the average equivalent yields of 13-week Treasury bills auctioned 

during the State's fiscal year.

8.4 Refund Liabilities

8.4.1 The State shall be liable for interest on refunds from the date the refund is credited to a State account until the date the refund 

is debited from the State account for program purposes. The State shall apply a $50,000 refund transaction threshold below which 

the State shall not incur or calculate interest liabilities on refunds. A transaction is defined as a single deposit.

8.4.2 For each refund, the State shall maintain information identifying:

(1) date a refund is credited to a State account

(2) date of the subsequent deposit of Federal funds against which the refund is offset

(3) amount of the refund

8.4.3 The State shall use the following methodology to calculate interest liabilities on refunds:

With programs to which applicable interest neutral funding techniques are applied, the State interest liability shall be based on the 

difference in calendar days between the date the refund is deposited in a State account and the date the refund is offset against a 

subsequent deposit of Federal funds.

8.5 Exemptions

8.5.1 Where more than one State agency is a recipient of Federal funds under a program, a particular State agency's funding may be 

excluded from interest calculation procedures if the State agency receives an amount of funds less than 5

% of the State's threshold for major Federal assistance programs. Notwithstanding this potential exemption, however, in no case 

shall less than 90% of a program's total funding be subject to interest calculation procedures.

Proration of calculations: If less than total program funding is subject to interest calculation procedures, the resulting interest 

liability calculations shall be prorated to 100% of program funding.

8.6 State Interest Liabilities

8.6.1 The State shall be liable for interest on Federal funds from the date Federal funds are credited to a State account until the 

date those funds are paid out for program purposes.

8.6.2 The State shall use the following method to calculate State interest liabilities on Federal funds:

8.6.2.1 Measuring Time Funds Are Held

Deposit to Clearance:

To determine the total time Federal funds are held, the State shall measure the time between the date Federal funds are received and 

credited to a State's account and the date those funds are debited from the State's account.

8.6.2.2 Source of Data

The data for the time period July 1, 2021, through June 30, 2022, shall be obtained from financial information in the the 

Statewide Integrated Financial Tools (SWIFT) and the State Treasurer's Systems.

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8.6.2.3 Standards Applied

The state does not use sampling techniques. Calculations are based on all documents and transactions.

8.6.2.4 Calculation Procedure

I = ADB x R, where

I = State's total interest liability

ADB = Average Daily Balance of cash in a program's account, measured from deposit to clearance

R = Annualized rate equal to the average equivalent yields of 13-week Treasury bills auctioned during a State's fiscal year

9.0 REVERSE FLOW PROGRAMS

The State is not required to cover any reverse flow programs under the terms of this Agreement because the State does not 

participate in the program.

10.0 INTEREST CALCULATION COSTS

10.1 As set forth in 31 CFR 205.27, interest calculation costs are defined as those costs necessary for the actual calculation of 

interest, including the cost of developing and maintaining clearance patterns in support of the interest calculations. Interest 

calculation costs do not include expenses for normal disbursing services, such as processing of checks or maintaining records for 

accounting and reconciliation of cash balances, or expenses for upgrading or modernizing accounting systems. Interest 

calculation costs in excess of $50,000 in any year are not eligible for reimbursement, unless the State provides justification with 

the annual report.

10.2 The State expects to incur the following types of interest calculation costs:

Developing Clearance Patterns

Maintaining Clearance Patterns

Performing the actual calculation of interest

Compiling and analyzing data related to interest calculation

Preparing and transmitting the Annual Report to Fiscal Service

10.3 The State shall submit all claims for reimbursement of interest calculation costs with its Annual Report in accordance with 31 

CFR 205.

11.0 NON-COMPLIANCE

11.1 The provisions of 31 CFR Part 205.29 and 31 CFR Part 205.30 shall apply in cases of non-compliance with the terms of 

this Agreement.

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12.0 AUTHORIZED SIGNATURES

Cindy Farrell

Assistant Commissioner, Accounting Services Division, Minnesota Management and Budget, State of Minnesota

Signature: Date Signed:

Date Submitted 6/24/2021

Sandra R. Paylor

Acting Assistant Commissioner

Revenue Collections Management

Bureau of the Fiscal Service

U.S. Department of the Treasury

Signature: Date Signed:

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6/29/2021

6/29/2021
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Exhibit I - Funds Request and Receipt Times Schedule

State of Minnesota

Federal Agency Payment Type Request Cut-Off Time Receipt Window

Agriculture-FNS ACH 11:59 PM 1 day

Agriculture-FNS Fedwire 5:45 PM 0 day

Agriculture-FS ACH 3:00 PM 1 day

Air National Guard ACH 12:00 PM 15 days

Army National Guard ACH 12:00 PM 15 days

Commerce-NOAA ACH 2:00 PM 1 day

Dept of Homeland Security (FEMA) Fedwire 2:00 PM 2 days

Dept of Homeland Security (ODP) ACH 2:00 PM 2 days

Dept of Homeland Security (ODP) Fedwire 2:00 PM 2 days

EPA ACH 2:00 PM 2 days

EPA Fedwire 2:00 PM 0 day

Education ACH 3:00 PM 1 day

Education Fedwire 2:00 PM 0 day

Energy ACH 4:00 PM 1 day

Energy Fedwire 3:00 PM 0 day

HHS ACH 5:00 PM 1 day

HHS Fedwire 3:00 PM 0 day

HUD ACH 5:30 PM 2 days

HUD Fedwire 3:00 PM 0 day

Interior-FWS ACH 11:59 PM 1 day

Interior-FWS Fedwire 5:45 PM 0 day

Interior-OSM ACH 3:00 PM 1 day

Interior-OSM Fedwire 1:00 PM 0 day

Justice ACH 11:00 PM 6 days

Justice Fedwire 2:00 PM 2 days

Labor-Non-UTF ACH 3:00 PM 1 day

Labor-UTF ACH 3:00 PM 1 day

Labor-UTF Fedwire 3:00 PM 0 day

National Science Foundation (NSF) ACH 8:00 PM 1 day

National Science Foundation (NSF) Fedwire 5:45 PM 0 day

Social Security Administration ACH 11:59 PM 1 day

Social Security Administration Fedwire 5:45 PM 0 day

Transportation (FAA) ACH 2:00 PM 1 day

Transportation (FHWA) ACH 12:00 PM 3 days

Transportation (FHWA) Fedwire 12:00 PM 0 day

Transportation (FTA) ACH 2:00 PM 1 day

Veterans Administration ACH 12:00 PM 3 days

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Exhibit II - State of Minnesota

LIST OF STATE CLEARANCE TIMES

(Rounded Dollar-Weighted Average Day of Clearance)

Clearance Times Where the Timing of A Draw Down Is Based on A Clearance Pattern

CFDA Program Name Recipient % Component Technique Rounded 

days

10.551 Supplemental 

Nutrition 

Assistance 

Program

Human Services 100.0 All Program Costs Actual Clearance, 

ZBA - Same Day 

Payment

0 Days

10.555 National School 

Lunch Program

Education 100.0 All Program Costs Average Clearance 1 Day

10.557 Special 

Supplemental 

Nutrition Program 

for Women, 

Infants, and 

Children

Health 100.0 All Program Costs Fiscal Agent, ZBA -

Same Day Payment

1 Day

10.558 Child and Adult 

Care Food 

Program

Education 100.0 All Program Costs Average Clearance 1 Day

10.559 Summer Food 

Service Program 

for Children

Education 100.0 All Program Costs Average Clearance 1 Day

10.561 State 

Administrative 

Matching Grants 

for the 

Supplemental 

Nutrition 

Assistance 

Program

Human Services 100.0 All Program Costs Average Clearance 1 Day

12.401 National Guard 

Military 

Operations and 

Maintenance 

(O&M) Projects

Military Affairs 100.0 All Program Costs Average Clearance 17 Days

17.225

F

Unemployment 

Insurance --

Federal Benefit 

Account and 

Administrative 

Costs

Employment and 

Economic 

Development

10.0 Federal Benefits Average Clearance 1 Day

Unemployment 

Insurance --

Federal Benefit 

Account and 

Administrative 

Costs

Employment and 

Economic 

Development

90.0 Administrative Direct and Indirect 

Administrative 

Costs

1 Day

17.225

S

Unemployment 

Insurance -- State 

Benefit Account

Employment and 

Economic 

Development

100.0 State Benefit 

Payments

Average Clearance 1 Day

20.106 Airport 

Improvement 

Program

Transportation 100.0 All Program Costs Composite 

Clearance

4 Days

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20.205 Highway Planning 

and Construction

Transportation 100.0 All Program Costs Composite 

Clearance

1 Day

84.010 Title I Grants to 

Local Educational 

Agencies

Education 100.0 All Program Costs Average Clearance 1 Day

84.027 Special Education 

-- Grants to States

Education 100.0 All Program Costs Average Clearance 1 Day

93.423 1332 State 

Innovation 

Waivers

Commerce 100.0 All Program Costs Average Clearance 1 Day

93.558 Temporary 

Assistance for 

Needy Families

Human Services 85.0 All Program Costs Average Clearance 1 Day

Temporary 

Assistance for 

Needy Families

Human Services 15.0 Indirect/Administrati

ve Costs

Average Clearance 1 Day

93.563 Child Support 

Enforcement

Human Services 90.0 All Program Costs Average Clearance 1 Day

Child Support 

Enforcement

Human Services 10.0 Indirect/Administrati

ve Costs

Average Clearance 1 Day

93.568 Low-Income 

Home Energy 

Assistance

Commerce 100.0 All Program Costs Average Clearance 1 Day

93.575 Child Care and 

Development 

Block Grant

Human Services 95.0 All Program Costs Average Clearance 1 Day

Child Care and 

Development 

Block Grant

Human Services 5.0 Indirect/Administrati

ve Costs

Average Clearance 1 Day

93.596 Child Care 

Mandatory and 

Matching Funds 

of the Child Care 

and Development 

Fund

Human Services 100.0 All Program Costs Average Clearance 1 Day

93.658 Foster Care --

Title IV-E

Human Services 100.0 All Program Costs Average Clearance 1 Day

93.767 Children's Health 

Insurance 

Program

Human Services 95.0 All Program Costs Average Clearance 1 Day

Children's Health 

Insurance 

Program

Human Services 5.0 Indirect/Administrati

ve Costs

Average Clearance 1 Day

93.778 Medical 

Assistance 

Program

Human Services 95.0 All Program Costs Average Clearance 1 Day

Medical 

Assistance 

Program

Human Services 5.0 Indirect/Administrati

ve Costs

Average Clearance 1 Day

Certification

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I hereby certify that an authorized State official has certified at least every five years that the "Rounded Days of Clearance" listed 

in Exhibit 2 of this Treasury-State Agreement:

1. Have been prepared in accordance with the standards provided in 31 CFR 205.20;

2. Accurately represent the flow of Federal funds under the Federal assistance programs to which they apply;

3. Reflect seasonal or other periodic variations in the clearance activities; and,

4. Are auditable.

Date: 

Printed Name: 

Certifying Signature: 

Title: 

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Assistant Commissioner

6/29/2021

Cindy Farrell
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