Exhibit | - Funds Request and Receipt Times Schedule
State of Oklahoma

|ACH 44:59 PM

|Agriculture-FNS Fedwire 5:45 PM 10 day
Agriculture-FS ACH 3:00 PM iday
Air National Guard ACH 12:00 PM. 15 days
Army National Guard ACH 12:00 PM. 15 days
Commerce-NOAA ACH 2:00 PM A day
Dept of Homeland Security (FEMA) Fedwire 2:00 PM 2 days
Dept of Homeland Security (ODP) ACH 2:00 PM 2 days
Dept of Homeland Security (ODP) Fedwire 2:00 PM 2 days
EPA ACH 2:00 PM. 2 days
EPA —_ Fedwire 2:00 PM 0 day
Education ACH 3:00 PM 4day
Education Fedwire 2:00 PM 0 day
Energy ACH 4:00 PM. 1day
Energy Fedwire 3:00 PM 0 day
HHS ACH 6:30 PM 1 day
HHS Fedwire 3:00 PM 0 day
HUD ACH 5:30 PM 2 days
HUD. Fedwire 3:00 PM. 0 day
interior-FWS ACH 14:59 PM. 1 day
Interior-FWS. Fedwire 5:45 PM O day
Interior-OSM ACH 3:00 PM iday
Interior-OSM Fedwire 1:00 PM 0 day
Justice [ACH 14:00 PM. 6 days
Justice Fedwire 2:00 PM. 2 days
Labor-Non-UTF ACH 3:00 PM 4 day
Labor-UTF ACH 3:00 PM iday
Labor-UTF Fedwire 3:00 PM 0 da
National Science Foundation (NSF) ACH 8:00 PM 4 day
National Science Foundation (NSF) Fedwire 5:45 PM. QO day
Social Security Administration ACH 14:59 PM. iday
Social Security Administration Fedwire 5:45 PM Q day
Transportation (FAA) ACH 2:00 PM 4 day
Transportation (FHWA) ACH 12:00 PM 3 days
Transportation (FHWA) Fedwire 12:00 PM 0 day
Transportation (FTA) ACH 2:00 PM 4 day
Veterans Administration |ACH 12:00 PM 3 days

Page 20 of 23


7.5 The State shall identify for each check or warrant (hereafter, check) in the population: (1) the date the check was.
released for payment; (2) the date the check was debited from the State's account, and, (3) the amount of the check.

7.6 The State shall use the following method to calculate the dollar-weighted average day of clearance:

To determine the number of days each check was outstanding (clearance time), the issue date shall be subtracted from
the date the check cleared the State's account.

To determine the percentage of the disbursement paid out each day following issuance, the amount of the checks that
clear the State's account each day shall be summed and then divided by the amount of the total disbursement.

For each day following issuance, the clearance time of the checks paid out that day shall be multiplied by the percentage
of the total disbursement those checks represent. This product is the clearance factor.

The dollar-weighted average day of clearance for the disbursement shall be determined by summing the clearance factor
of each day following the disbursement.

7.7 The State shall adjust each clearance pattern to reflect the dollar-weighted proportion of funds paid out by EFT/Direct
payroll, with the following exceptions:

None

The State shall also adjust each clearance pattern to reflect:

Not Applicable

7.8 Each of the State's clearance patterns is calculated in calendar days.

7.9 An authorized State official shall certify that each clearance pattern developed by the State accurately corresponds to
the clearance activity of the programs to which it is applied. This certification shall be provided to the Fiscal Service prior
to the effective date of the Agreement. The State shall recertify its clearance patterns at least every five years.

7.10 The State shall follow the procedures of 31 CFR 205 if it has actual or constructive knowledge, at any time, that a
clearance pattern does not correspond to a program's clearance activity.

8.0 INTEREST CALCULATION METHODOLOGY
8.1 General Terms

8.1.1 The State and the Secretary agree that no interest liabilities will be incurred for transfers of funds made in
accordance with the procedures specified in section 6 of this Agreement where the following funding techniques are
applied:

Actual Clearance, ZBA - ACH

Actual Clearance, ZBA - Same Day Payment
Average Clearance

Cost Allocation - Actual - Biweekly

Cost Allocation - Actual - Quarterly

Cost Allocation - Daily - Variation #2

Page 14 of 23




Additional guidance on this policy is provided in the U.S. Department of Health & Human Services, Administration for
Children and Families, letter (May 19, 2004) to State Administrators from the Deputy Assistant Secretary for
Administration.

6.1.6 In instances where a change in policy of the federal grantor agency may result in the state's inability to follow the
stated funding techniques, the state may adjust the funding techniques as necessary to maintain the interest neutral
status provided by the stated funding techniques.

6.2 Description of Funding Techniques

6.2.1 The following are terms under which standard funding techniques shall be implemented for all transfers of funds to
which the funding technique is applied in section 6.3.2 of this Agreement.

Actual Clearance, ZBA - ACH

The State shall request funds such that they are deposited by ACH in a State account on the settlement date of payments
issued by the State. The request shall be made in accordance with the appropriate Federal agency cut-off time specified
in Exhibit I. The amount of the request shall be for the amount of funds that clear the State's account on the settlement
date. This funding technique is interest neutral.

Actual Clearance, ZBA - Same Day Payment

The State shall request funds the same day it pays out funds, in accordance with the appropriate Federal agency cut-off
time specified in Exhibit |. A Federal agency will deposit funds in a State account the same day as requested. The amount
of the request shall be for the amount of funds that clear the State's account that day. This funding technique is interest
neutral.

Average Clearance

The State shall request funds such that they are deposited by ACH on the dollar-weighted average day of clearance for
the disbursement, in accordance with the clearance pattern specified in Exhibit II. The request shall be made in
accordance with the appropriate Federal agency cut-off time specified in Exhibit |. The amount of the request shall be for
the exact amount of that disbursement. This funding technique is interest neutral.

6.2.2 The following are terms under which funding techniques for administrative costs shall be implemented for all
transfers of funds to which the funding technique is applied in section 6.3.2 of this Agreement.

There are no funding techniques listed in Section 6.2.2

6.2.3 The following are terms under which miscellaneous funding techniques shall be implemented for all transfers of
funds to which the funding technique is applied in section 6.3.2 of this Agreement.

There are no funding techniques listed in Section 6.2.3

6.2.4 The following are terms under which State unique funding techniques shall be implemented for all transfers of funds
to which the funding technique is applied in section 6.3.2 of this Agreement.

Cost Allocation - Actual - Biweekly

Actual Allocation, Biweekly: The State shall request funds every two weeks, such that they are deposited during the first
and third weeks of the month, to fund activity of the prior two weeks. The request shall be made in accordance with the

Page 5 of 23



Exhibit II - State of Oklahoma

LIST OF STATE CLEARANCE TIMES

(Rounded Dollar-Weighted Average Day of Clearance)
Clearance Times Where the Timing of A Draw Down Is Based on A Clearance

Pattern

10.551 {Supplemental Nutrition _|Department of Human 100. |Program, EBT Actual Clearance, ZBA- {0 Days
Assistance Program Services 00__|Component ACH

10.553 | School Breakfast Department of Education |100. |Program Average Clearance 0 Days
Program, 00

10.555 | National School Lunch Department of Education 89.0 Program Average Clearance 0 Days
Program.

10.555 National School Lunch Department of Human 14.0 |Program Payment Schedule - 0 Days
Program Services i) Monthly - Variation #4

10.557 |Special Supplemental Department of Health 77.0 |Program Actual Clearance, ZBA- 10 Days
Nutrition Program for 0 ACH
Women, Infants, and
Children

10.557 {Special Supplemental Department of Health 12.0 |Payroil Average Clearance 1 Day
Nutrition Program for 0
‘Women, Infants, and
Children

10.557 {Special Supplemental Department of Health 11.0 |Administrative, Payment Schedule - 0 Days
Nutrition Program for i) Nonpayroll Weekly - Variation #4
Women, Infants, and
Children

10.558 {Child and Adult Care Department of Education |100. ;Program Average Clearance 0 Days
Food Program 00

47.225F |Unemployment Insurance | Employment Security 92.0 |Federal Benefits Actual Clearance, ZBA- |0 Days
-- Federal Benefit Commission 0 Same Day Payment
Account and
Administrative Costs

17.225F |Unemployment Insurance | Employment Security 8.00 {Administrative Cost Allocation - Weekly -|0 Days
-- Federal Benefit Commission Variation #1
Account and
Administrative Costs

17.225S {Unemployment Insurance | Employment Security 100. ;State Benefits Actual Clearance, ZBA- |0 Days
-- State Benefit Account _|Commission 00. Same Day Payment

20.205 Highway Planning and Department of 5.00 |Debt Service Actual Clearance, ZBA- |0 Days
Construction Transportation ACH

20.205 | Highway Planning and Department of 3.00 | Payroll Cost Allocation - Actual - |N/A
Construction Transportation Biweekly

20,205 jHighway Planning and =| Department of 92.0 |Contractor and Right of || Payment Schedule - 0 Days
Construction ‘Transportation ig Way Payments Weekly - Variation #7

64.015 {Veterans State Nursing |Department of Veterans {9.00 | Program - Warrants Average Clearance 6 Days
Home Care Affairs

64.015 {Veterans State Nursing |Department of Veterans [91.0 |Program - Payroll Average Clearance 1 Day
Home Care Affairs ic)

84.010 {Title | Grants to Local Department of Education |99.0 |Program Average Clearance 0 Days
Educational Agencies. i

84.010 | Title | Grants to Local Department of Education |1.00 | Payroll Average Clearance 0 Days
Educational Agencies

84.027 | Special Education -- Department of Education |98.0 |Program Average Clearance 0 Days
Grants to States ie)

Page 21 of 23



3. Reflect seasonal or other periodic variations in the clearance activities; and,

| $0)
Paces Te DOF Nyrn

4, Are auditable.

Date:

Printed Name:

Certifying Signature

Wy veer on, OnACS

Title:

Page 23 of 23



Average Daily Balance Software (including computer programming, data entry of interest events, and machine usage),
Review of interest calculation, and Preparation of Annual Report.

10.3 The State shall submit all claims for reimbursement of interest calculation costs with its Annual Report in accordance
with 31 CFR 205.

11.0 NON-COMPLIANCE

11.1 The provisions of 31 CFR Part 205.29 and 31 CFR Part 205.30 shail apply in cases of non-compliance with the
terms of this Agreement.

Page 18 of 23


Recipient: Department of Education
% of Funds Agency Receives: 99.00
Component: Program

Technique: Average Clearance
Average Day of Clearance: 0 Days

84,027 Special Education -- Grants to States
Recipient: Department of Education

% of Funds Agency Receives: 2.00
Component: Payroll

Technique: Average Clearance

Average Day of Clearance: 0 Days

Recipient: Department of Education
% of Funds Agency Receives: 98.00
Component: Program

Technique: Average Clearance
Average Day of Clearance: 0 Days

84.126 Rehabilitation Services -- Vocational Rehabilitation Grants to States

Recipient: Department of Rehabilitation Services
% of Funds Agency Receives: 40.00
Component: Payroll

Technique: Average Clearance

Average Day of Clearance: 0 Days

Recipient: Department of Rehabilitation Services

% of Funds Agency Receives: 43.00

Component: Admin, nonpayroll, nonmedical client service
Technique: Payment Schedule - Monthly - Variation #5
Average Day of Clearance: 0 Days

Recipient: Department of Rehabilitation Services

% of Funds Agency Receives: 5.00

Component: Maintenance/Transportation

Technique: Payment Schedule - Monthly - Variation #5
Average Day of Clearance: 0 Days

Recipient: Department of Rehabilitation Services

% of Funds Agency Receives: 12.00

Component: Medical/Pharmacy

Technique: Payment Schedule - Monthly - Variation #5
Average Day of Clearance: 0 Days

93.558 Temporary Assistance for Needy Families
Recipient: Department of Human Services

Page 10 of 23


The State shall request funds such that they are deposited in a State account on the (A) to fund the costs incurred during
that period. The request shall be made in accordance with the appropriate Federal agency cut-off time specified in Exhibit
|. The amount of the request shall be (B) and adjusted to actual on a (C) basis.

A- aweekly basis such that they are deposited midweek
B - an estimate for the week
C - to reflect actual expenditures of the prior week. This funding technique is interest neutral.

Payment Schedule - Weekly - Variation #7

The State shall request funds such that they are deposited in a State account on the (A) to fund the costs incurred during
that period. The request shall be made in accordance with the appropriate Federal agency cut-off time specified in Exhibit
1. The amount of the request shall be (B) and adjusted to actual on a (C) basis.

A- midweek
B - prior week's costs.
C-not applicable This funding technique is interest neutral.

6.3 Application of Funding Techniques to Programs

6.3.1 The State shall apply the following funding techniques when requesting Federal funds for the component cash flows
of the programs listed in sections 4.2 and 4.3 of this Agreement.

6.3.2 Programs
Below are programs listed in Section 4.2 and Section 4.3.

10.551 Supplemental Nutrition Assistance Program
Recipient: Department of Human Services

% of Funds Agency Receives: 100.00

Component: Program, EBT Component
Technique: Actual Clearance, ZBA - ACH

Average Day of Clearance: 0 Days

10.553 School Breakfast Program
Recipient: Department of Education
% of Funds Agency Receives: 100.00
Component: Program

Technique: Average Clearance
Average Day of Clearance: 0 Days

410.555 National School Lunch Program
Recipient: Department of Education

% of Funds Agency Receives: 89.00
Component: Program

Technique: Average Clearance
Average Day of Clearance: 0 Days

Page 7 of 23



appropriate Federal agency cut-off time specified in Exhibit |. The amount of the request for a given two week's activity
shall be based on actual costs distributed in accordance with the State's approved cost allocation plan. This funding
technique is interest neutral.

Cost Allocation - Actual - Quarterly

Actual Allocation, Quarterly: The State shall request funds every quarter, such that they are deposited 45 days after the
end of the quarter, to fund activity of the prior quarter. The request shall be made in accordance with the appropriate
Federal agency cut-off time specified in Exhibit |. The amount of the request for a given quarter's activity shall be based
on actual costs distributed in accordance with the State's approved cost allocation plan. This funding technique is interest
neutral.

Cost Allocation - Daily - Variation #2

Daily Allocation, Variation 2: The State shall request funds daily to fund costs incurred. The request shall be made in
accordance with the appropriate Federal agency cut-off time specified in Exhibit |. The funds drawn will be disbursed
using Actual Clearance, (ZBA) ZBA - ACH, Wire. This funding technique is interest neutral.

Cost Allocation - Weekly - Variation #1

Weekly Allocation, Variation 1: The State shall request funds weekly to fund costs incurred. The request shall be made in
accordance with the appropriate Federal agency cut-off time specified in Exhibit |. The amount of the request shall be the
actual Federal administrative costs incurred, based on expenditures of the prior week. The percentage of administrative
costs for each week are attributable to each grant. Actual Clearance (0 Days). This funding technique is interest

neutral.

Payment Schedule - Monthly - Variation #1

The State shall request funds such that they are deposited in a State account on the (A) to fund the costs incurred during
that period. The request shall be made in accordance with the appropriate Federal agency cut-off time specified in Exhibit
|. The amount of the request shall be (B) and adjusted to actual on a (C) basis.

A - 15th (or closest working day prior to the 15th)

B - an estimate based on the actual allocation of costs to the program for the preceding six months, or one-third the
quarterly grant award

C - quarterly. This funding technique is interest neutral.

Payment Schedule - Monthly - Variation #5

The State shall request funds such that they are deposited in a State account (A) to fund the costs incurred during that
period. The request shall be made in accordance with the appropriate Federal agency cut-off time specified in Exhibit |.
The amount of the request shall be (B) and adjusted to actual on a (C) basis.

A- the second week of the month
B - the prior month's costs
C-not applicable This funding technique is interest neutral.

Payment Schedule - Weekly - Variation #4

Page 6 of 23


12.0 AUTHORIZED SIGNATURES

arprise Services

| v\\)

Date Signed:.

Date Submitted 06/21/2017

Corvelli A. McDaniel

Assistant Commissioner

Revenue Collections Management
Bureau of the Fiscal Service

US. edn
Signature: 4 A ‘ 64 C1 Date Signed: #4

Page 19 of 23



17.225S Unemployment Insurance -- State Benefit Account
Recipient: Employment Security Commission

% of Funds Agency Receives: 100.00

Component: State Benefits

Technique: Actual Clearance, ZBA - Same Day Payment
Average Day of Clearance: 0 Days

20.205 Highway Planning and Construction
Recipient: Department of Transportation

% of Funds Agency Receives: 5.00
Component: Debt Service

Technique: Actual Clearance, ZBA - ACH
Average Day of Clearance: 0 Days

Recipient: Department of Transportation

% of Funds Agency Receives: 3.00
Component: Payroll

Technique: Cost Allocation - Actual - Biweekly
Average Day of Clearance: N/A

Recipient: Department of Transportation

% of Funds Agency Receives: 92.00

Component: Contractor and Right of Way Payments
Technique: Payment Schedule - Weekly - Variation #7
Average Day of Clearance: 0 Days

64.015 Veterans State Nursing Home Care
Recipient: Department of Veterans Affairs
% of Funds Agency Receives: 91.00
Component: Program - Payroll

Technique: Average Clearance

Average Day of Clearance: 1 Day

Recipient: Department of Veterans Affairs
% of Funds Agency Receives: 9.00
Component: Program - Warrants
Technique: Average Clearance

Average Day of Clearance: 6 Days

84.010 Title | Grants to Local Educational Agencies
Recipient: Department of Education

% of Funds Agency Receives: 1.00

Component: Payroll

Technique: Average Clearance

Average Day of Clearance: 0 Days

Page 9 of 23



Cash Management Improvement Act Agreement
between
The State of Oklahoma
and
The Secretary of the Treasury,
United States Department of the Treasury

The Secretary of the Treasury, United States Department of the Treasury (hereafter ‘Secretary’), and State of Oklahoma
(hereafter 'State’), in order to implement Section 5 of the Cash Management Improvement Act of 1990, as amended
(hereafter ‘Act'), agree as follows:

1.0 AGENTS OF THE AGREEMENT

1.1 The Authorized Official(s) for the State of Oklahoma shall be the Director of the Office of Management and Enterprise
Services in all matters concerning this Agreement.

4.2 The Assistant Commissioner, Revenue Collections Management, Bureau of the Fiscal Service (Fiscal Service), U.S.
Department of the Treasury, shall act as the Secretary's representative in all matters concerning this Agreement.

2.0 AUTHORITY

2.1 The authority for this Agreement is the Cash Management Improvement Act of 1990 (Public Law 101-453), as
amended by the Cash Management Improvement Act of 1992 (Public Law 102-589), codified at 31 U.S.C. 6501 and 31
U.S.C, 6503.

2.2 The regulations codified at 31 CFR Part 205 shall apply to all matters pertaining to this Agreement, and are
incorporated herein by reference. In the event of any inconsistency between this Agreement and 31 CFR Part 205, the
regulations shall govern.

3.0 DURATION, AMENDING, TERMINATING, AND MISCELLANEOUS PROVISIONS
3.1 This Agreement shall take effect on 07/01/2017 and shall remain in effect until 06/30/2018.

3.2 This Agreement may be amended at any time by written, mutual consent of the State and the Fiscal Service. This
Agreement shall be amended annually to incorporate new programs that qualify as major Federal assistance programs
and remove programs that no longer qualify as major Federal assistance programs. A State must notify the Fiscal Service
in writing within 30 days of the time the State becomes aware of a change that involves additions or deletions of programs
subject to Subpart A, changes in funding techniques, and/or changes in clearance patterns. The notification must include
a proposed amendment for review by the Fiscal Service.

3.3 Notwithstanding section 3.2, in the event of Federal or State non-compliance with Subpart B of 31 CFR, Part 205, the
Fiscal Service may amend this Agreement at any time to incorporate additional programs and the entities that administer
those programs.

3.4 This Agreement may be terminated by either party with 30 days written notice. If this Agreement is terminated, the
Fiscal Service will prescribe the funding techniques, clearance patterns, and methods for calculating interest liabilities to
be used by the State.

Page 1 of 23



Recipient: Department of Human Services

% of Funds Agency Receives: 63.00

Component: Admin, nonpayroll

Technique: Payment Schedule - Monthly - Variation #14
Average Day of Clearance: 0 Days

Recipient: Department of Human Services

% of Funds Agency Receives: 37.00

Component: Program

Technique: Payment Schedule - Monthly - Variation #1
Average Day of Clearance: 0 Days

93.767 Children's Health Insurance Program
Recipient: Health Care Authority

% of Funds Agency Receives: 100.00
Component: Program - ACH payments
Technique: Actual Clearance, ZBA - ACH
Average Day of Clearance: 0 Days

93.778 Medical Assistance Program
Recipient: Health Care Authority

% of Funds Agency Receives: 89.00
Component: Program - ACH payments
Technique: Actual Clearance, ZBA - ACH
Average Day of Clearance: 0 Days

Recipient: Health Care Authority
% of Funds Agency Receives: 5.00
Component: Program - Warrants
Technique: Average Clearance
Average Day of Clearance: 4 Days

Recipient: Health Care Authority

% of Funds Agency Receives: 0.20

Component: Administrative, payroll and nonpayroll
Technique: Cost Allocation - Actual - Quarterly
Average Day of Clearance: 0 Days

Recipient: Health Care Authority

% of Funds Agency Receives: 5.80

Component: Administrative, payroll and nonpayroll
Technique; Payment Schedule - Monthly - Variation #1
Average Day of Clearance: 0 Days

96.001 Social Security -- Disability Insurance
Recipient: Department of Rehabilitation Services

Page 12 of 23


% of Funds Agency Receives: 34.00
Component: Daycare Payments (EBT)
Technique: Actual Clearance, ZBA - ACH
Average Day of Clearance: 0 Days

Recipient: Department of Human Services

% of Funds Agency Receives: 41.00
Component: Program

Technique: Cost Allocation - Daily - Variation #2
Average Day of Clearance: 0 Days

Recipient: Department of Human Services

% of Funds Agency Receives: 25.00

Component: Administrative, payroll and nonpayroll
Technique: Payment Schedule - Monthly - Variation #1
Average Day of Clearance: 0 Days

93.563 Child Support Enforcement

Recipient: Department of Human Services

% of Funds Agency Receives: 100.00

Component: Administrative, payroll and nonpayroll
Technique: Payment Schedule - Monthly - Variation #1
Average Day of Clearance: 0 Days

93.575 Child Care and Development Block Grant
Recipient: Department of Human Services

% of Funds Agency Receives: 100.00
Component: Daycare Payments (EBT)
Technique: Actual Clearance, ZBA - ACH
Average Day of Clearance: 0 Days

93.658 Foster Care -- Title IV-E

Recipient: Department of Human Services

% of Funds Agency Receives: 52.00

Component: Admin, nonpayroll

Technique: Payment Schedule - Monthly - Variation #1
Average Day of Clearance: 0 Days

Recipient: Department of Human Services

% of Funds Agency Receives: 48.00

Component: Program

Technique: Payment Schedule - Monthly - Variation #1
Average Day of Clearance: 0 Days

93.659 Adoption Assistance

Page 11 of 23



Recipient: Department of Human Services

% of Funds Agency Receives: 11.00

Component: Program

Technique: Payment Schedule - Monthly - Variation #1
Average Day of Clearance: 0 Days

10.557 Special Supplemental Nutrition Program for Women, Infants, and Children
Recipient: Department of Health

% of Funds Agency Receives: 77.00

Component: Program

Technique: Actual Clearance, ZBA - ACH

Average Day of Clearance: 0 Days

Recipient: Department of Health

% of Funds Agency Receives: 12.00
Component: Payroll

Technique: Average Clearance
Average Day of Clearance: 1 Day

Recipient: Department of Health

% of Funds Agency Receives: 11.00

Component: Administrative, Nonpayroll

Technique: Payment Schedule - Weekly - Variation #4
Average Day of Clearance: 0 Days

10.558 Child and Adult Care Food Program
Recipient: Department of Education

% of Funds Agency Receives: 100.00
Component: Program

Technique: Average Clearance

Average Day of Clearance: 0 Days

17.225F Unemployment Insurance -- Federal Benefit Account and Administrative Costs
Recipient: Employment Security Commission

% of Funds Agency Receives: 92.00

Component: Federal Benefits

Technique: Actual Clearance, ZBA - Same Day Payment

Average Day of Clearance: 0 Days

Recipient: Employment Security Commission

% of Funds Agency Receives: 8.00

Component: Administrative

Technique: Cost Allocation - Weekly - Variation #1
Average Day of Clearance: 0 Days

Page 8 of 23


84.027 |Special Education — Department of Education |2.00 | Payroll Average Clearance 0 Days
Grants to States
84.126 | Rehabilitation Services — |Department of 40.0 |Payroll Average Clearance 0 Days
Vocational Rehabilitation |Rehabilitation Services 0
Grants to States
84.126 | Rehabilitation Services -- | Department of 42.0 |Medical/Pharmacy Payment Schedule - 0 Days
Vocational Rehabilitation |Rehabilitation Services 0 Monthly - Variation #5
Grants to States
84.126 | Rehabilitation Services -- Department of 43.0 |Admin, nonpayroll, Payment Schedule - 0 Days
Vocational Rehabilitation |Rehabilitation Services {0 nonmedical client service |Monthly - Variation #5
Grants to States
84.126 | Rehabilitation Services — | Department of 5.00 |Maintenance/Transportati | Payment Schedule - 0 Days
Vocational Rehabilitation | Rehabilitation Services on Monthly - Variation #5
Grants to States
93.558 | Temporary Assistance for | Department of Human 41.0 |Program Cost Allocation - Daily- [0 Days
Needy Families Services ie) Variation #2
93.558 {Temporary Assistance for] Department of Human 34.0 |Daycare Payments (EBT) |Actual Clearance, ZBA- |0 Days
Needy Families Services Q ACH
93.558 | Temporary Assistance for | Department of Human 26.0 |Administrative, payroll Payment Schedule - 0 Days
Needy Families Services ie} and nonpayroll Monthly - Variation #1
93.563 | Child Support Department of Human 100. |Administrative, payroll Payment Schedule - 0 Days
Enforcement Services 00__|and nonpayroll Monthly - Variation #1
93.575 |Child Care and Department of Human 100. | Daycare Payments (EBT) |Actual Clearance, ZBA- |0 Days
Development Block Grant| Services 00 ACH
93.658 |Foster Care -- Title IV-E_ |Department of Human 48.0 |Program Payment Schedule - 0 Days
Services ie] Monthly - Variation #4
93.658 | Foster Care -- Title IV-E |Department of Human 52.0 |Admin, nonpayroll Payment Schedule - 0 Days
Services QO Monthly - Variation #1
93.859 | Adoption Assistance Department of Human 37.0 [Program Payment Schedule - '0 Days
Services 0 Monthly - Variation #4
93.659 Adoption Assistance Department of Human —_|63.0 |Admin, nonpayroll Payment Schedule - 0 Days
Services it) Monthly - Variation #4
93.767 | Children's Health Health Care Authority 100. |Program - ACH payments|Actual Clearance, ZBA- |0 Days
Insurance Program 00 ACH
93.778 |Medical Assistance Health Care Authority 89,0 |Program - ACH payments|Actual Clearance, ZBA- |0 Days
Program i) ACH
93.778 Medical Assistance Health Care Authority 5.00 | Program - Warrants Average Clearance 4 Days
rogram.
93.778 |Medical Assistance Health Care Authority 5.80 {Administrative, payroll Payment Schedule - 0 Days
Program and nonpayroll Monthly - Variation #1
93.778 Medical Assistance Health Care Authority 0.20 | Administrative, payroll Cost Allocation - Actual - {0 Days
Program. and nonpayroll Quarterly
96.001 | Social Security -- Department of 48.0 |Medical, Administrative, |Actual Clearance, ZBA- |9 Days
Disability Insurance Rehabilitation Services __|0 nonpayroll ACH
96.001 | Social Security -- Department of 54.0 |Payroll |Average Clearance 1 Day
Disability Insurance Rehabilitation Services |0.
97.036 Disaster Grants - Public |Department of 100. {Program Average Clearance 6 Days
Assistance (Presidentially |Emergency Management }00
Declared Disasters)

! hereby certify that an authorized State official has certified at least every five years that the "Rounded Days of Clearance" listed in

Exhibit 2 of this Treasury-State Agreement:

1, Have been prepared in accordance with the standards provided in 31 CFR 205.20;

2. Accurately represent the flow of Federal funds under the Federal assistance programs to which they apply;

Page 22 of 23



The State will comply with the following guidelines when requesting supplemental funding for the Medical Assistance
Program and associated administrative payments (CFDA 93.778):

The State must submit a revised Medicaid Program Budget Report (CMS-37) to request supplemental funding. The CMS
guidelines and instructions for completing the CMS-37 are provided in Section 2600F of the State Medicaid Manual
(SMM). The CMS/CO must receive the revised Form CMS-37 through the Medicaid Budget Expenditure
System/Children's Budget Expenditure System (MBES/CBES) no later than 10 calendar days before the end of the
quarter for which the supplemental grant award is being requested.

Additional guidance on this policy is available from the respective CMS Regional Office, U.S. Department of Health &
Human Services.

The State will comply with the following guidelines when requesting supplemental funding for TANF (CFDA 93.558),
CCDF (CFDA 93.575), CSE (93.563), and the FC/AA (CFDA 93.658 and CFDA 93.659) programs administered by the
U.S. Department of Human Services, Administration for Children and Families (HHS/ACF):

a. Timing of the Request

A State should initiate its request for supplemental funding during a quarter as soon as it becomes aware of the fact that a
shortfall does/will exist. For the TANF and CCDF grants, supplemental funding requests (estimates) may be submitted by
a State, for consideration by ACF, up through and including the 15th day of the third month of the first, second or third
quarter of any fiscal year. Since TANF and CCDF are block grant programs, all unawarded portions of the annual
allotment will automatically be issued at the beginning of the fourth quarter. Therefore, supplemental funding requests will
not be available during the fourth quarter for these programs. For the CSE and FC/AA programs, supplemental funding
requests may be submitted by a state, for consideration by ACF, up through and including the 15th day of the third month
of any quarter of a fiscal year.

b. Justification for the Request

The request for a supplemental funding for any of the above mentioned programs should contain a justification clearly
documenting the need for the additional funding authority during the current quarter. This documentation should be in the
form of State accounting records or similar documents that will show the actual expenditures through the most recent
month for which such data are available, as well as the State's most accurate projection of its anticipated expenditures
during the remaining month(s) of the quarter. For either the TANF or the CCDF program, the State's justification should
also include an explanation of the activities requiring the obligation and/or expenditure of amounts that exceed the normal
quarterly grant award restrictions and why these activities could not have been delayed until the next quarter.

c. Form Submittal
Supplemental funding requests should be made by completing the appropriate ACF quarterly report of expenditures and
estimates applicable to the particular program for which the grant award request is being made.

d. Approval Process

Upon receipt of the state's request for additional funding authority for a quarter, the ACF Regional Office will promptly
review the supporting documentation. If the request is properly justified, so long as ACF has adequate funding
availability, the State's request will be expedited and supplemental funding will be issued within 5 days of ACF receiving
the request. The State will be notified by the Regional Office when the supplemental award has been transmitted to the
Payment Management System (PMS) and when it may initiate drawdowns against the supplemental funding.

Page 4 of 23


Cost Allocation - Weekly - Variation #1

Payment Schedule - Monthly - Variation #1
Payment Schedule - Monthly - Variation #5
Payment Schedule - Weekly - Variation #4
Payment Schedule - Weekly - Variation #7

8.1.2 The State shall maintain information on disbursements and receipts of funds to verify the implementation of any
funding technique and document interest liabilities.

For each disbursement, the State shall be able to identify:

(1) amount of the issuance

(2) date of issuance

(3) date Federal funds are received and credited to a State account

(4) amount of Federal funds received

() date funds were requested

8.2 Federal Interest Liabilities

8.2.1 A Federal interest liability shall accrue from the day the State pays out its own funds for program purposes to the
day Federal funds are credited to a State account. With regard to funds transferred out of the Federal Highway Trust
Fund, if a State does not bill at least weekly for current project costs, the Federal interest liability shall not accrue prior to
the day the State submits a request for funds.

8.2.2 The State shall use the following method to calculate Federal interest liabilities:

The State shall track the actual cash activity for each Federal program by its own account. A negative cash balance at
the close of business indicates the State paid out its own funds for program purposes in the absence of supporting
Federal funds. The Federal interest liability shall be calculated by applying the daily interest to a program's negative cash
balance.

8.3 The Unemployment Trust Fund

8.3.1 The State shall use the following method to calculate State interest liabilities on funds withdrawn from the several
accounts in the Unemployment Trust Fund:

Based on statements provided by its financial institution, or other appropriate source, the State shall determine the actual
interest earnings and the related banking costs attributable to funds withdrawn from its account in the UTF.

At the end of the State fiscal year, the State shall calculate the percentage of its total unemployment compensation
expenditures for (1) funds withdrawn from the State account in the UTF, or the State %, and (2) funds withdrawn from the
Federal Employees Compensation Account (FECA) and the Extended Unemployment Compensation Account (EUCA)
and any other accounts of Federal funds in the UTF, or the Federal %.

The State shall calculate the actual interest earnings and the related banking costs attributable to funds withdrawn from
the State account in the UTF by multiplying the State % by the amount of the actual interest earnings and the related
banking costs of the account as a whole. The State liability for interest on funds withdrawn from its account in the UTF
shall consist of the actual interest earnings attributable to such funds less the related banking costs attributed to such
funds. If bank charges exceed interest earned, the state will incur no liability.

The State shall determine the average daily cash balance of its unemployment compensation benefit payment account for

Page 15 of 23



8.6 State Interest Liabilities

8.6.1 The State shall be liable for interest on Federal funds from the date Federal funds are credited to a State account
until the date those funds are paid out for program purposes.

8.6.2 The State shall use the following method to calculate State interest liabilities on Federal funds:
8.6.2.1 Measuring Time Funds Are Held

To determine the total time Federal funds are held, the State shall measure the time between the date Federal funds are
received and credit to a State's account and the date those funds are debited from the State's account.

8.6.2.2 Source of Data
The time period from deposit to clearance shall be determined from information captured by each state agency.
8.6.2.3 Standards Applied

For interest calculation the average daily balance of Federal funds in the program's account reflects balances created
from the date of deposit to the date funds are paid out when procedures listed in section 6 are not applied and/or when
the preissuance funding technique is applied. The State interest liability shall begin on the day Federal funds are
deposited as stated in section 6.3 and the State does not pay out as stated in section 6.3.

8.6.2.4 Calculation Procedure

{= ADB x R, where
| = State's total interest liability
ADB = Average Daily Balance of cash in a program's account, measured from deposit to clearance

R = Annualized rate equal to the average equivalent yields of 13-week Treasury bills auctioned during a State's fiscal year

8.7 The State will not incur an interest liability to the Federal Government on WIC rebate funds provided that all interest
earned by the State on these funds is used for program purposes.

9.0 REVERSE FLOW PROGRAMS

The State is not required to cover any reverse flow programs under the terms of this Agreement because the program
falls below the State's threshold.

10.0 INTEREST CALCULATION COSTS

10.1 As set forth in 31 CFR 205.27, interest calculation costs are defined as those costs necessary for the actual
calculation of interest, including the cost of developing and maintaining clearance patterns in support of the interest
calculations. Interest calculation costs do not include expenses for normal disbursing services, such as processing of
checks or maintaining records for accounting and reconciliation of cash balances, or expenses for upgrading or
modernizing accounting systems. Interest calculation costs in excess of $50,000 in any year are not eligible for
reimbursement, unless the State provides justification with the annual report.

10.2 The State expects to incur the following types of interest calculation costs:

Page 17 of 23



Department of Education

Department of Emergency Management
Department of Health

Department of Human Services
Department of Rehabilitation Services
Department of Transportation
Department of Veterans Affairs
Employment Security Commission
Health Care Authority

5.2 Entities that meet the definition of a Fiscal Agent per 31 CFR Part 205 shall be subject to the terms of this Agreement.
The following is a list of Fiscal Agents that administer funds under the programs listed in the Section 4.0 of this
Agreement:

CVS/caremark 84.126 Rehabilitation Services -- Vocational Rehabilitation Grants to States
Xerox 10.551 Supplemental Nutrition Assistance Program

Xerox 10,557 Special Supplemental Nutrition Program for Women, Infants, and Children
Xerox 93.558 Temporary Assistance for Needy Families

Xerox 93.575 Child Care and Development Block Grant

6.0 FUNDING TECHNIQUES
6.1 General Terms

6.1.1 The State shall request Federal funds in accordance with the appropriate cut-off times shown in Exhibit | to ensure
funds will be received and credited to a State account by the times specified in the funding techniques. Exhibit | is
incorporated by reference herein.

6.1.2 The State shall schedule the receipt of Federal funds such that the funds are received and credited to a State
account in accordance with the clearance patterns specified in Exhibit Il - List of State Clearance Patterns. Exhibit II is
incorporated by reference herein.

6.1.3 in instances where the receipt of funds is scheduled for a Saturday, the State shall request funds for deposit on
Friday. In instances where the receipt of funds is scheduled for a Sunday, the State shall request funds for deposit on
Monday. in instances where the receipt of Federal funds is scheduled for deposit on a day when the State is not open for
business, the State shall request funds for deposit the day following the scheduled day; in instances where the receipt of
Federal funds is scheduled for deposit on a day when the Federal Government is not open for business, the State shall
request funds for deposit the day prior to the scheduled day.

6.1.4 Estimates and Reconciliation of Estimates:

Where estimated expenditures are used to determine the amount of the drawdown, the State will indicate in the terms of
the State unique funding technique how the estimated amount is determined and when and how the State will reconcile
the difference between the estimate and the State's actual expenditures.

6.1.5 Supplemental Funding:
Unless otherwise defined by program rules, Supplemental Funding is the award of additional funds to provide for an
increase in costs due to unforeseen circumstances.

The State will comply with all Federal program agency policies and procedures for requesting supplemental grant funding.

Page 3 of 23



4.0 PROGRAMS COVERED

4.1 The State's threshold and its major Federal assistance programs shall be determined based on the State's Single
Audit Report for fiscal year ending 06/30/2016.

All major Federal assistance programs shall be covered by this Agreement, unless otherwise specified in section 4.4 of
this Agreement.

4.2 The State's threshold for major Federal assistance programs is $43,074,463.
The following programs meet or exceed the threshold and are not excluded in Section 4.4:

10.551 Supplemental Nutrition Assistance Program

10.553 School Breakfast Program

10.555 National School Lunch Program

10.557 Special Supplemental Nutrition Program for Women, Infants, and Children
10.558 Child and Adult Care Food Program

17.225F Unemployment Insurance -- Federal Benefit Account and Administrative Costs
17.225S Unemployment Insurance -- State Benefit Account

20.205 Highway Planning and Construction

64.015 Veterans State Nursing Home Care

84.010 Title | Grants to Local Educational Agencies

84.027 Special Education -- Grants to States

84.126 Rehabilitation Services -- Vocational Rehabilitation Grants to States
93,558 Temporary Assistance for Needy Families

93.563 Child Support Enforcement

93,575 Child Care and Development Block Grant

93.658 Foster Care -- Title IV-E

93,659 Adoption Assistance

93.767 Children's Health Insurance Program

93.778 Medical Assistance Program

96.001 Social Security -- Disability Insurance

97.036 Disaster Grants - Public Assistance (Presidentially Declared Disasters)

4.3 The following programs fall below the State's threshold but have been required to be covered by Fiscal Service in
accordance with the non-compliance provisions of Subpart B of 31 CFR Part 205:

There are currently no programs listed for Section 4.3.

4.4 The following programs exceed the State's threshold but have been excluded from coverage for the reason indicated:
93.268 Immunization Grants --- Exclusion:Non-Cash

5.0 ENTITIES COVERED

5.1 State agencies and instrumentalities that meet the definition of a State per 31 CFR Part 205, shall be subject to the
terms of this Agreement. The following is a list of such entities that administer funds under the programs listed in Section
4.0 of this Agreement:

Page 2 of 23


% of Funds Agency Receives: 46.00
Component: Medical, Administrative, nonpayroll
Technique: Actual Clearance, ZBA - ACH
Average Day of Clearance: 9 Days

Recipient: Department of Rehabilitation Services
‘% of Funds Agency Receives: 54.00
Component: Payroll

Technique: Average Clearance

Average Day of Clearance: 1 Day

97.036 Disaster Grants - Public Assistance (Presidentially Declared Disasters)
Recipient: Department of Emergency Management

% of Funds Agency Receives: 100.00

Component: Program

Technique: Average Clearance

Average Day of Clearance: 6 Days

6.3.3 Materiality Exemptions

Agencies exempt from coverage on the basis of materiality:

Department of Human Services' portion of 10.558 was less than 5% of State's threshold.
Office of Juvenile Affairs' portions of 84.010, 93.658 and 93.778 were less than 5% of State's threshold.

7.0 CLEARANCE PATTERNS
7.1 The State shall develop separate clearance patterns for each of the following:

The State may develop a separate clearance pattern for an individual program, or develop a composite clearance pattern
for a logical group of programs, or develop a clearance pattern on another basis acceptable to the Bureau of the Fiscal
Service. The State shail ensure that a clearance pattern accurately represents the flow of Federal funds and that a
clearance pattern reflects seasonal or other periodic variations in clearance activity.

7.2 The following shail develop the State's clearance patterns:

The State will develop the State's clearance patterns. The records of the Office of Management and Enterprise Services
will serve as the system of record for sampling data. Supplemental data from the Oklahoma State Treasurer and the
recipient agency will be utilized.

7.3 The sources of data the State shall use when developing its clearance patterns are as follows:

Development of clearance patterns will be based on data from at least 3 consecutive months; based on 100 percent of the
data, or on a sample size sufficient to ensure, at a minimum, a 96 percent confidence interval for a plus or minus .25%
weighted-day level of precision; and truncated at no less than 99 percent of disbursement dollars.

7.4 The State shall use the following methodology when developing its clearance patterns:

When developing each clearance pattern, the State shall track at least 99% of the funds disbursed, from issuance to
clearance, for a period of at least three months.

Page 13 of 23



its fiscal year. The State shall calculate the average daily cash balance of Federal funds by multiplying the Federal % by
the average daily cash balance of the benefit payment account on the whole. The State liability for interest on funds
withdrawn from the FECA and EUCA (and any other benefit accounts of Federal funds in the UTF from which the State
draws funds) shall be the average daily cash balance of Federal funds multiplied by the annualized rate equal to the
average equivalent yields of 13-week Treasury bills auctioned during the State fiscal year.

8.4 Refund Liabilities

8.4.1 The State shall be liable for interest on refunds from the date the refund is credited to a State account until the date
the refund is debited from the State account for program purposes. The State shall apply a $50,000 refund transaction
threshold below which the State shall not incur or caiculate interest liabilities on refunds. A transaction is defined as a
single deposit.

8.4.2 For each refund, the State shalt maintain information identifying:

(1) date a refund is credited to a State account

(2) date of the subsequent deposit of Federal funds against which the refund is offset
(3) amount of the refund

8.4.3 The State shall use the following methodology to calculate interest liabilities on refunds:

Refunds Deposited to Non-Interest Neutral Programs - Liability Captured Manually by Each Agency:
For programs to which applicable non-interest neutral funding techniques are applied, each State agency shall maintain
records identifying:

(1) the date of the refund

(2) the date the refund is offset against subsequent deposit of Federal funds

(3) the check issue date for the disbursement related to the subsequent deposit of Federal funds
(4) the amount of the refund

Interest shall be calculated based on the difference in whole days between the date the refund is deposited in a State
account and the date the refund is paid out for program purposes. The State shall measure this period by dividing it into
three periods: the pre-offset period, the pre-disbursement period, and the clearance period.

The pre-offset period is from deposit of the refund to the subsequent deposit of Federal funds against which the refund is
offset. The pre-disbursement period is from the deposit of Federal funds against which the refund is offset to the issuance
of checks, as measured by period one calculations. The clearance period is from the issuance of checks to the clearance
of checks.

8.5 Exemptions

8.5.1 Where more than one State agency is a recipient of Federal funds under a program, a particular State agency's
funding may be excluded from interest calculation procedures if the State agency receives an amount of funds less than 5
% of the State's threshold for major Federal assistance programs. Notwithstanding this potential exemption, however, in
no case shall less than 90% of a program's total funding be subject to interest calculation procedures.

Proration of calculations: If less than total program funding is subject to interest calculation procedures, the resulting
interest liability calculations shall be prorated to 100% of program funding.

Page 16 of 23