BMS Training For Bank Management 

Reporters
BMI Reporting Cycle

Business 

Day 1-7

Day 8 - 3rd to 

last business 

day

2nd to last 

business day

Financial 

Institutions report 

BMI into BMS

Fiscal Service 

monitors/processes 

expenses

Financial 

Institutions receive 

compensation

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Financial Institution User Roles

• Bank Management Reporter (BMR) – This user will report BMI volumes each 

month for financial institution and has access to the following BMS functions:

• Enter BMI (also Upload/Apply BMI)

• View Comp Plan Structure

• BMS Queries & Reports

• User Profile & BMS User Guide

• Local Security Administrator (LSA) – This user’s role is to manage access to 

the BMS comp plan. The LSA may add/delete users via the ITIM system or 

submit a BMS User Authorization Form. Their BMS access is restricted to a 

few reports, user profile, user guide and the user access group assignment 

screen.

3
BMS User Login

• BMS Users will access the Bank Management System application via the Fiscal 

Service Login Screen at https: //bms.fiscal.treasury.gov using the ITIM user ID 

and password.

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BMS Home Page

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Create BMI Template

(Upload Method)

• Bank Management Reporter will 

upload/apply BMI volumes using a 

specially formatted Excel template.

• To create a new BMI template file, 

select Create BMI File from the BMI 

drop-down menu.

• Best Practice – Download a new 

template file each month.

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Create BMI File

• BMR users may download a blank BMI Data template on the Create BMI File Search 

Screen.

o Select desired comp plan from the drop-down list, or click the Download 

Template File button to download a new BMI template.

o Select desired Statement Month from the drop-down.

o Default display is Reported Codes only (i.e., volumes reported by the bank)

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Select comp plan from 

drop-down

Click Download 

Template File button 

Default is Reported AFP Codes only

Select desired Statement Month
Download Template

• Excel download window displays bottom of screen.

• Click open to open file.

• Note: BMS requires Excel 97-2003 format.

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Edit/Save BMI Template

• Volume and Replace Flag fields are editable for the BMR user.

• Enter volumes for desired AFP Codes an save file (Excel 97-2003 format only).

• Volumes must be whole decimal values only.

• Use Replace Flag field as necessary.

• Bank Management Reporter will upload/apply BMI template file in BMS by the 

7th business day of each month.

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Enter Volumes as whole numbers

Use Replace Flag 

when replacing 

current volume 

with new volume
Upload BMI File

• BMI file must be uploaded before 

it can be applied to BMS.

• Select Upload and Apply BMI File 

from the BMI menu.

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The Upload and Apply BMI File 

screen displays.
Upload BMI File

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Click on Browse for File to Upload button to locate and 

upload BMI template file to BMS.

• Upload Window displays selected file. File name (clickable link) and file size display.

• Click Submit button to upload file (click delete to delete file without uploading).

Document hyperlink Click Submit to upload file
Upload BMI File

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• Confirmation message displays indicating successful upload.

• Error message indicates file upload failure. Correct BMI 

template file and upload again.

• Common errors may include invalid file format, spaces 

between digits, not using whole decimal values, alpha 

character in volume field.
Apply BMI File

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• Once BMI template file is successfully 

uploaded, the next step is to apply the file 

to BMS.

• Action is completed by the Bank 

Management Reporter.

• Select Upload and Apply BMI File from 

BMI drop-down.

• Locate file in Apply Selected BMI Files 

window using Status drop-down.

Locate file

Document hyperlink Click Apply Update 

to apply volumes 

to BMS.
Apply BMI File

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• Confirmation message displays indicating successful file application.

• Error message indicates file application failed. Make necessary 

corrections and upload/apply again.
Enter BMI (Manual Method)

• Bank Management Reports may enter BMI data 

manually into the BMS system.

• Click on Enter BMI on the BMI drop-down menu to 

begin.

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• Enter Comp Plan ID 

or leave blank.

• Statement Month is 

required field.
Enter BMI

• Comp plan(s) matching search criteria display in Results window.

• Click anywhere on the row to reveal the Details window.

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• The Details window displays the various reporting levels of the comp plan.

• Select the reporting level tab you want to work with.
Enter BMI

• AFP codes display in the Details window.

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Click on Comp Plan Tab to display AFP Codes 

associated with the reporting level.
• Enter volumes in Volume fields (check “Replace” box if applicable).

• Reported AFP Codes are available for editing.

• Click Save to apply volumes to BMS; System displays confirmation message.

Enter BMI Screen

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Derived/Fixed Codes 

are unavailable

Enter volume in 

Volume field

Click Save to apply 

Volumes to BMS

Confirmation message 

indicates successful save

Check “Replace” box

if applicable
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• Use the “Replace” check box to replace a current volume with a new 

volume.

• Use chevron buttons to display details of AFP codes with multiple records..

• Click Save to save new volume to BMS.

Replacing Volumes

Chevron buttons indicate 

multiple records

Current Volume 

may be replaced

New 

Volume

Select 

Replace

Click Save 

Confirmation message 

indicates successful save
Comp Plan Structure

The BMR user may access 

comp plan profile 

information by clicking on 

Comp Plan Structure on 

the Profile drop down.

Enter comp plan ID or 

click Search to display 

comp plan structure.

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View Comp Plan Structure

• Comp plan is listed in the Results window.

• Click the Comp Plan Tree button and use chevron buttons to expand and view 

reporting levels and associated AFP Codes/AFP Code Groups.

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Use the “Back to Comp 

Plan Structure” link to 

return to previous screen.
BMS Queries

• Several queries are 

available to the BMR user.

• Data available based on 

user security access.

• Queries are available for 

download in Excel and/or 

PDF format.

• Query data is view only.

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BMS Reports

• Reports are available to the 

Comerica (CAS) user.

• Available data based on user 

security access.

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Report Name Description Available 

Format

Monthly Statement

View/download Monthly Statement for a specified FI and month/year 

(after account analysis cycle has ended and exception processing has 

been run)

PDF

Preview Comp Plan View/download results of BMI activity and monthly analysis for a specific 

Comp Plan and Statement Month/Year PDF

View Scheduled Reports

Makes available to the user all generated reports that exceed time limit 

allotted to generate the report for immediate presentment on the 

screen

Varies
BMS Queries/Reports

Query Type Description Available 

Format

BAM View and download Business Alert Messages (BAMs) issued to specific 

user roles Excel

BMI Detail View/download BMI transactions entered/applied to BMS Excel

Cumulative Position View/download info on the Comp Plan balances for specified 

Month/Year Excel

Transfer Delay View detailed Transfer Delay information by CAN Excel

Voucher Delay View detailed information of each Voucher Delay by CAN Excel

Payment View/download FI Summary Expense Statement (SES) for statement 

month/year Excel

Monthly Statement Profile View/download detailed info on the Monthly Statement Profile Excel/PDF

BMS Profile View FI Profile information N/A

Rates View/download current and past daily rates used to calculate service 

prices for specified Statement Month/Year Excel

Value of Funds Calculator Calculates Value of Fund Delayed for a Voucher Delay or a Transfer 

Delay amount for specific period N/A

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Preview Comp Plan Statement

• On the search screen, select the desired Monthly Statement Date(s)

• Monthly Statement ID & Comp Plan ID fields are optional.

• Account Type defaults to All.

• Click Search to display results for the Preview Comp Plan Statement.

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Statement Month 

is required field
Preview Comp Plan Statement

Tabs display for Summary, Contact Information, 

Monthly Analysis Payments, Emergency/Track 

Payments, Net Gain/Loss, BMI Detail & Deposit.

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Select record in the 

Results window to display 

Details screen.

Click Run Report button to 

create PDF copy
View Scheduled Reports

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• System displays message indicating Preview Comp Plan Statement was created.

• User is directed to Scheduled Reports module to view/download the report.

Select View Scheduled Reports 

from the Reports menu and click 

Search to locate scheduled 

reports.

View Scheduled Reports 

located on Reports Menu
Monthly Statement Report

• Monthly Statement lists all reported AFP Code transactions by Comp Plan, 

reporting period, and Reporting Level in summary and in detail. 

• Enter the desired statement date(s) on the search screen.

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Statement Month 

is required field
Monthly Statement Report

• Monthly Statements displays in the Results window.

• Select a record in the Results window and click Run Report to 

download a PDF version of the Monthly Statement Report.

• Report will be available in View Scheduled Reports.

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View Scheduled Reports

• Go to View Scheduled Reports to view, download or delete reports you have 

created in BMS (ones that were not immediately available for viewing).

• Only reports created by the user will appear in the Results window. 

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User Profile

• Users may view their own BMS 

profile information on the My 

Profile screen.

• User logon ID, first name, last 

name, phone number and email 

address are not editable fields.

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Help Screen

• Users may access the BMS User Guide for Financial Institutions by clicking on the 

Help Contents link on the Help menu.

• User Guide opens in new browser in PDF format

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Contact Info

For questions regarding access to the BMS system or have questions regarding 

system functionality, please email or call the BMS Support Team at 

bms@stls.frb.org (1-866-771-1842, Option 2).

BMS has a home page on the Bureau of the Fiscal Service website! 

For updates on the Bank Management System or to view reference materials and 

video tutorials, please go to:

https://www.fiscal.treasury.gov/fsservices/gov/rvnColl/bms/rvnColl_bms.htm

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