Cash Management Improvement Act Agreement

between

The State of Wyoming

and

The Secretary of the Treasury,

United States Department of the Treasury

The Secretary of the Treasury, United States Department of the Treasury (hereafter 'Secretary'), and State of Wyoming

(hereafter 'State'), in order to implement Section 5 of the Cash Management Improvement Act of 1990, as amended

(hereafter 'Act'), agree as follows:

1.0 AGENTS OF THE AGREEMENT

1.1 The Authorized Official(s) for the State of Wyoming shall be the Administrator of the Budget Division, Department of

Administration & Information in all matters concerning this Agreement.

1.2 The Assistant Commissioner, Revenue Collections Management, Bureau of the Fiscal Service (Fiscal Service), U.S.

Department of the Treasury, shall act as the Secretary's representative in all matters concerning this Agreement.

2.0 AUTHORITY

2.1 The authority for this Agreement is the Cash Management Improvement Act of 1990 (Public Law 101-453), as

amended by the Cash Management Improvement Act of 1992 (Public Law 102-589), codified at 31 U.S.C. 6501 and 31

U.S.C. 6503.

2.2 The regulations codified at 31 CFR Part 205 shall apply to all matters pertaining to this Agreement, and are

incorporated herein by reference. In the event of any inconsistency between this Agreement and 31 CFR Part 205, the

regulations shall govern.

3.0 DURATION, AMENDING, TERMINATING, AND MISCELLANEOUS PROVISIONS

3.1 This Agreement shall take effect on 07/01/2018 and shall remain in effect until 06/30/2019.

3.2 This Agreement may be amended at any time by written, mutual consent of the State and the Fiscal Service. This

Agreement shall be amended annually to incorporate new programs that qualify as major Federal assistance programs

and remove programs that no longer qualify as major Federal assistance programs. A State must notify the Fiscal Service

in writing within 30 days of the time the State becomes aware of a change that involves additions or deletions of programs

subject to Subpart A, changes in funding techniques, and/or changes in clearance patterns. The notification must include

a proposed amendment for review by the Fiscal Service.

3.3 Notwithstanding section 3.2, in the event of Federal or State non-compliance with Subpart B of 31 CFR, Part 205, the

Fiscal Service may amend this Agreement at any time to incorporate additional programs and the entities that administer

those programs.

3.4 This Agreement may be terminated by either party with 30 days written notice. If this Agreement is terminated, the

Fiscal Service will prescribe the funding techniques, clearance patterns, and methods for calculating interest liabilities to

be used by the State.

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4.0 PROGRAMS COVERED

4.1 The State's threshold and its major Federal assistance programs shall be determined based on the State Single Audit

Report for fiscal year ending 06/30/2017.

All major Federal assistance programs shall be covered by this Agreement, unless otherwise specified in section 4.4 of

this Agreement.

4.2 The State's threshold for major Federal assistance programs is $6,169,536.

The following programs meet or exceed the threshold and are not excluded in Section 4.4:

10.551 Supplemental Nutrition Assistance Program

10.555 National School Lunch Program

10.557 Special Supplemental Nutrition Program for Women, Infants, and Children

10.561 State Administrative Matching Grants for the Supplemental Nutrition Assistance Program

12.401 National Guard Military Operations and Maintenance (O&M) Projects

15.252 Abandoned Mine Land Reclamation (AMLR) Program

15.611 Wildlife Restoration

17.225F Unemployment Insurance -- Federal Benefit Account and Administrative Costs

17.225S Unemployment Insurance -- State Benefit Account

20.106 Airport Improvement Program

20.205 Highway Planning and Construction

20.509 Public Transportation for Nonurbanized Areas

66.468 Capitalization Grants for Drinking Water Revolving Fund

84.010 Title I Grants to Local Educational Agencies

84.027 Special Education -- Grants to States

84.126 Rehabilitation Services -- Vocational Rehabilitation Grants to States

84.367 Improving Teacher Quality State Grants

93.558 Temporary Assistance for Needy Families

93.568 Low-Income Home Energy Assistance

93.596 Child Care Mandatory and Matching Funds of the Child Care and Development Fund

93.767 Children's Health Insurance Program

93.778 Medical Assistance Program

4.3 The following programs fall below the State's threshold but have been required to be covered by Fiscal Service in

accordance with the non-compliance provisions of Subpart B of 31 CFR Part 205:

There are currently no programs listed for Section 4.3.

4.4 The following programs exceed the State's threshold but have been excluded from coverage for the reason indicated:

93.268 Immunization Grants --- Exclusion:Non-Cash

97.067 Homeland Security Grant Program --- Exclusion:Federal Statute - Full Exemption

5.0 ENTITIES COVERED

5.1 State agencies and instrumentalities that meet the definition of a State per 31 CFR Part 205, shall be subject to the

terms of this Agreement. The following is a list of such entities that administer funds under the programs listed in Section

4.0 of this Agreement:

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Education

Environmental Quality

Family Services

Health

Transportation

Workforce Services

Wyoming Game and Fish

Wyoming Military Department

5.2 Entities that meet the definition of a Fiscal Agent per 31 CFR Part 205 shall be subject to the terms of this Agreement.

The following is a list of Fiscal Agents that administer funds under the programs listed in the Section 4.0 of this

Agreement:

Stored Value Systems/co Wyo Dept of Family Svs 10.551 Supplemental Nutrition Assistance Program

6.0 FUNDING TECHNIQUES

6.1 General Terms

6.1.1 The State shall request Federal funds in accordance with the appropriate cut-off times shown in Exhibit I to ensure

funds will be received and credited to a State account by the times specified in the funding techniques. Exhibit I is

incorporated by reference herein.

6.1.2 The State shall schedule the receipt of Federal funds such that the funds are received and credited to a State

account in accordance with the clearance patterns specified in Exhibit II - List of State Clearance Patterns. Exhibit II is

incorporated by reference herein.

6.1.3 In instances where the receipt of funds is scheduled for a Saturday, the State shall request funds for deposit on

Friday. In instances where the receipt of funds is scheduled for a Sunday, the State shall request funds for deposit on

Monday. In instances where the receipt of Federal funds is scheduled for deposit on a day when the State is not open for

business, the State shall request funds for deposit the day following the scheduled day; in instances where the receipt of

Federal funds is scheduled for deposit on a day when the Federal Government is not open for business, the State shall

request funds for deposit the day prior to the scheduled day.

6.1.4 Estimates and Reconciliation of Estimates:

Where estimated expenditures are used to determine the amount of the drawdown, the State will indicate in the terms of

the State unique funding technique how the estimated amount is determined and when and how the State will reconcile

the difference between the estimate and the State's actual expenditures.

6.1.5 Supplemental Funding:

Unless otherwise defined by program rules, Supplemental Funding is the award of additional funds to provide for an

increase in costs due to unforeseen circumstances.

The State will comply with all Federal program agency policies and procedures for requesting supplemental grant funding.

The State will comply with the following guidelines when requesting supplemental funding for the Medical Assistance

Program and associated administrative payments (CFDA 93.778):

The State must submit a revised Medicaid Program Budget Report (CMS-37) to request supplemental funding. The CMS

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guidelines and instructions for completing the CMS-37 are provided in Section 2600F of the State Medicaid Manual

(SMM). The CMS/CO must receive the revised Form CMS-37 through the Medicaid Budget Expenditure

System/Children's Budget Expenditure System (MBES/CBES) no later than 10 calendar days before the end of the

quarter for which the supplemental grant award is being requested.

Additional guidance on this policy is available from the respective CMS Regional Office, U.S. Department of Health &

Human Services.

The State will comply with the following guidelines when requesting supplemental funding for TANF (CFDA 93.558),

CCDF (CFDA 93.575), CSE (93.563), and the FC/AA (CFDA 93.658 and CFDA 93.659) programs administered by the

U.S. Department of Human Services, Administration for Children and Families (HHS/ACF):

a. Timing of the Request

A State should initiate its request for supplemental funding during a quarter as soon as it becomes aware of the fact that a

shortfall does/will exist. For the TANF and CCDF grants, supplemental funding requests (estimates) may be submitted by

a State, for consideration by ACF, up through and including the 15th day of the third month of the first, second or third

quarter of any fiscal year. Since TANF and CCDF are block grant programs, all unawarded portions of the annual

allotment will automatically be issued at the beginning of the fourth quarter. Therefore, supplemental funding requests will

not be available during the fourth quarter for these programs. For the CSE and FC/AA programs, supplemental funding

requests may be submitted by a state, for consideration by ACF, up through and including the 15th day of the third month

of any quarter of a fiscal year.

b. Justification for the Request

The request for a supplemental funding for any of the above mentioned programs should contain a justification clearly

documenting the need for the additional funding authority during the current quarter. This documentation should be in the

form of State accounting records or similar documents that will show the actual expenditures through the most recent

month for which such data are available, as well as the State's most accurate projection of its anticipated expenditures

during the remaining month(s) of the quarter. For either the TANF or the CCDF program, the State's justification should

also include an explanation of the activities requiring the obligation and/or expenditure of amounts that exceed the normal

quarterly grant award restrictions and why these activities could not have been delayed until the next quarter.

c. Form Submittal

Supplemental funding requests should be made by completing the appropriate ACF quarterly report of expenditures and

estimates applicable to the particular program for which the grant award request is being made.

d. Approval Process

Upon receipt of the state's request for additional funding authority for a quarter, the ACF Regional Office will promptly

review the supporting documentation. If the request is properly justified, so long as ACF has adequate funding

availability, the State's request will be expedited and supplemental funding will be issued within 5 days of ACF receiving

the request. The State will be notified by the Regional Office when the supplemental award has been transmitted to the

Payment Management System (PMS) and when it may initiate drawdowns against the supplemental funding.

Additional guidance on this policy is provided in the U.S. Department of Health & Human Services, Administration for

Children and Families, letter (May 19, 2004) to State Administrators from the Deputy Assistant Secretary for

Administration.

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6.2 Description of Funding Techniques

6.2.1 The following are terms under which standard funding techniques shall be implemented for all transfers of funds to

which the funding technique is applied in section 6.3.2 of this Agreement.

Actual Clearance, ZBA - ACH

The State shall request funds such that they are deposited by ACH in a State account on the settlement date of payments

issued by the State. The request shall be made in accordance with the appropriate Federal agency cut-off time specified

in Exhibit I. The amount of the request shall be for the amount of funds that clear the State's account on the settlement

date. This funding technique is interest neutral.

Average Clearance

The State shall request funds such that they are deposited by ACH on the dollar-weighted average day of clearance for

the disbursement, in accordance with the clearance pattern specified in Exhibit II. The request shall be made in

accordance with the appropriate Federal agency cut-off time specified in Exhibit I. The amount of the request shall be for

the exact amount of that disbursement. This funding technique is interest neutral.

Composite Clearance

The State shall request funds such that they are deposited on the dollar-weighted average number of days required for

funds to be paid out for a series of disbursements, in accordance with the clearance pattern specified in Exhibit II. The

request shall be made in accordance with the appropriate Federal agency cut-off time specified in Exhibit I. The amount of

the request shall be the sum of the payments issued in the series of disbursements. This funding technique is interest

neutral.

Estimated Clearance

The State shall request funds such that they are deposited in a State account in accordance with the clearance pattern

specified in Exhibit II - EC (Estimated Clearance). The request shall be made in accordance with the appropriate Federal

agency cut-off time specified in Exhibit I. The amount of each request will be a percentage of the disbursement, according

to the State's clearance pattern specified in Exhibit II - EC. This funding technique is interest neutral.

6.2.2 The following are terms under which funding techniques for administrative costs shall be implemented for all

transfers of funds to which the funding technique is applied in section 6.3.2 of this Agreement.

There are no funding techniques listed in Section 6.2.2

6.2.3 The following are terms under which miscellaneous funding techniques shall be implemented for all transfers of

funds to which the funding technique is applied in section 6.3.2 of this Agreement.

Capitalization Grants for State Revolving Funds

The State shall request funds to minimize the time between the drawdown of funds from Treasury and their deposit into

the revolving fund. The timing of the drawdown of Federal funds for deposit to the revolving fund is subject to the interest

provisions of 31 CFR Part 205, however there is an interest exemption for the interest the State earns once the funds are

deposited into the revolving fund. The request for funds shall be made in accordance with the appropriate Federal agency

cut-off time specified in Exhibit I. The amount of the request shall be for the amount of the funds to be used for immediate

program purposes. The State will not incur an interest liability for interest earned on revolving fund loans. This funding

technique is interest neutral.

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6.2.4 The following are terms under which State unique funding techniques shall be implemented for all transfers of funds

to which the funding technique is applied in section 6.3.2 of this Agreement.

Reimbursable Funding Based on Actual Expenditures - Construction

The Wyoming Military Department (State) and the National Guard Bureau (NGB), funded by Department of Defense

(DOD) appropriations, have entered into a Master Construction Cooperative Agreement (MCCA) to establish the terms

and conditions applicable to the contribution of NGB funds for each specific construction projects authorized. These

MCCAs are not a grant in the context of what is normally considered a Federal Grant for CMIA purposes. The DOD

requirement for the preparation of a Standard Form (SF) 270, a certified statement itemizing the amount of funds

expended during the preceding month and the corresponding accounting classification to be charged, makes this

agreement unique as far as CMIA is concerned. All incremental construction payments are itemized and consolidated on

one separate reimbursement request SF 270 for each project each month by the state fiscal office along with the actual

expenditure documentation. Once the state fiscal office and the CA PM agree the reimbursement request is accurate, we

submit each request monthly to the USPFO for payment. The USPFO reconciles their financial records and submits the

payment request to the Defense Finance and Accounting System (DFAS) to comply with the time listed in Exhibit I. This

funding technique is not interest neutral.

Reimbursable Funding Based on Actual Expenditures - O&M

The Wyoming Military Department (State) and the National Guard Bureau (NGB), funded by Department of Defense

(DOD) appropriations, have entered into a Master Cooperative Agreement (MCA) to establish the terms and conditions

applicable to the contribution of NGB funds and/or in-kind assistance; providing facilities for training of the State Army and

Air National Guard and response to state emergencies; support programs for distance learning, antiterrorism, firefighting,

and security operations; and youth education programs. This MCA is not a grant in the context of what is normally

considered a Federal Grant for CMIA purposes. The DOD requirement for the preparation of a Standard Form (SF) 270,

a certified statement itemizing the amount of funds expended during the preceding month and the corresponding

accounting classification to be charged, makes this agreement unique as far as CMIA is concerned. All purchases are

itemized and consolidated on one separate reimbursement request SF 270 for each program each month by the state

fiscal office along with the actual expenditure documentation. Once the state fiscal office and the CA PM agree the

reimbursement request is accurate, we submit each request monthly to the USPFO for payment. The USPFO reconciles

their financial records and submits the payment request to the Defense Finance and Accounting System (DFAS) to

comply with the time listed in Exhibit I. This funding technique is not interest neutral.

Reimbursable Funding Based on Actual Expenditures - Payroll

The Wyoming Military Department (State) and the National Guard Bureau (NGB), funded by Department of Defense

(DOD) appropriations, have entered into a Master Cooperative Agreement (MCA) to establish the terms and conditions

applicable to the contribution of NGB funds including personnel authorizations for each program. This MCA is not a grant

in the context of what is normally considered a Federal Grant for CMIA purposes. The DOD requirement for the

preparation of a Standard Form (SF) 270, a certified statement itemizing the amount of funds expended during the

preceding month and the corresponding accounting classification to be charged, makes this agreement unique as far as

CMIA is concerned. All payroll expenditures are itemized and included with all other O&M program purchases on one

separate reimbursement request SF 270 for each program each month by the state fiscal office along with the actual

expenditure documentation. Once the state fiscal office and the CA PM agree the reimbursement request is accurate, we

submit each request monthly to the USPFO for payment. The USPFO reconciles their financial records and submits the

payment request to the Defense Finance and Accounting System (DFAS) to comply with the time listed in Exhibit I. This

funding technique is not interest neutral.

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6.2.5 The State accounting system uses a scheduled disbursement date for program costs of the activities. Warrants are

placed in the mail the next day. The State will request the amount to be transferred one or two business days, depending

on the Federal agency involved, prior to the average calendar day of clearance. 

Administrative costs for programs shall be drawn at a rate of one third of the quarterly grant, or one twelfth of an annual

grant for receipt on each monthly payday. The same procedure shall also be used for the Child Support Enforcement

(CFDA 93.563) since it is an administrative program. This technique is being used for all Federally supported

administrative costs since the accounting system permits the State to process these expenses against the general fund or

special revenue fund portion of the appropriation throughout the month, avoiding a Federal draw until salary costs are

incurred. These costs are predominantly salary expenses and at the present time 75% of all salary expenses are

distributed by electronic transfer on the State's payday. Indirect costs on the appropriate base will be recovered at the

approved rate for an agency as administrative draws are made.

Highway Planning and Construction (CFDA 20.205). The State's practice is to submit billing to the Federal Highway

Administration twice per week on Monday and Wednesday. All items in the billing are for vendor or allowable salary costs

for direct project labor for the same day as the request for reimbursement from the Federal Highway Administrator. The

current practice is to draw funds on Tuesday and Thursday which is calculated as being the appropriate date of draw

under the "composite average" clearance technique, where the average date of clearance is applied to the median day of

issue. The Wyoming Department of Transportation (WYDOT) has implemented an electronic funds transfer (EFT) system

for vendor payments. With the EFT system the average day of clearance will be zero days.

Unemployment Insurance (CFDA 17.225). The administrative costs for this activity will be drawn as described above. For

the program costs paid electronically, 100% of the funds paid will be drawn on the day before the banks settlement date.

This date has been selected as the Banks settlement occurs at 6:00 a.m. Pacific Time on the day after the Bank is notified

of the transfer, which is two (2) hours before the normal opening of the office in Wyoming. The costs of warrants will be

drawn in accordance with a Wyoming developed estimated clearance pattern. The pattern was developed from a study of

100% of the warrants paid to clients over a three-month period from January 1 through March 31, 2016. Banking days

were used to determine the clearance pattern. Banking days are days after the mail date of warrants. The Wyoming

pattern is shown in Exhibit 2a.

All transfers of funds to local school districts for the Federal programs administered by the State Department of Education,

including the National School Lunch program (CFDA 10.555); Child and Adult Care Food Program (CFDA 10.558);

Chapter I programs for local education agencies (CFDA 84.010); Special Education State Grants (CFDA 84.027) will be

done using the "actual clearance" method (ZBA-ACH). Warrants will be delivered to the contract bank for credit to the

local school district accounts on the scheduled payment day. ACH instructions will be transmitted to the Federal agencies

on or after the day payments are transferred to the districts. Administrative costs for these programs will be drawn

utilizing the same method.

The State Education agency allocates a portion of its grant for Special Education (CFDA 84.027) to the Department of

Health, which contracts for educational services with community centers for the developmentally disabled. These funds

are drawn by Education at the same time as their regular program draw. The Health Department arranges for warrants to

be mailed for the service 4 days in advance of the scheduled draw which corresponds to the average clearance time for

the program.

6.3 Application of Funding Techniques to Programs

6.3.1 The State shall apply the following funding techniques when requesting Federal funds for the component cash flows

of the programs listed in sections 4.2 and 4.3 of this Agreement.

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6.3.2 Programs

Below are programs listed in Section 4.2 and Section 4.3.

10.551 Supplemental Nutrition Assistance Program

Recipient: Family Services

% of Funds Agency Receives: 100.00

Component: Benefits to Recipients

Technique: Actual Clearance, ZBA - ACH

Average Day of Clearance: 0 Days

10.555 National School Lunch Program

Recipient: Education

% of Funds Agency Receives: 100.00

Component: Benefits

Technique: Average Clearance

Average Day of Clearance: 4 Days

10.557 Special Supplemental Nutrition Program for Women, Infants, and Children

Recipient: Health

% of Funds Agency Receives: 100.00

Component: Benefits

Technique: Average Clearance

Average Day of Clearance: 0 Days

10.561 State Administrative Matching Grants for the Supplemental Nutrition Assistance Program

Recipient: Family Services

% of Funds Agency Receives: 100.00

Component: Program

Technique: Actual Clearance, ZBA - ACH

Average Day of Clearance: 0 Days

12.401 National Guard Military Operations and Maintenance (O&M) Projects

Recipient: Wyoming Military Department

% of Funds Agency Receives: 55.00

Component: Construction

Technique: Reimbursable Funding Based on Actual Expenditures - Construction

Average Day of Clearance: N/A

Recipient: Wyoming Military Department

% of Funds Agency Receives: 25.00

Component: Operations & Maintenance

Technique: Reimbursable Funding Based on Actual Expenditures - O&M

Average Day of Clearance: N/A

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Recipient: Wyoming Military Department

% of Funds Agency Receives: 20.00

Component: Payroll

Technique: Reimbursable Funding Based on Actual Expenditures - Payroll

Average Day of Clearance: N/A

15.252 Abandoned Mine Land Reclamation (AMLR) Program

Recipient: Environmental Quality

% of Funds Agency Receives: 100.00

Component: Program

Technique: Average Clearance

Average Day of Clearance: 4 Days

15.611 Wildlife Restoration

Recipient: Wyoming Game and Fish

% of Funds Agency Receives: 100.00

Component: Program

Technique: Actual Clearance, ZBA - ACH

Average Day of Clearance: 0 Days

17.225F Unemployment Insurance -- Federal Benefit Account and Administrative Costs

Recipient: Workforce Services

% of Funds Agency Receives: 50.00

Component: Program

Technique: Average Clearance

Average Day of Clearance: 4 Days

Recipient: Workforce Services

% of Funds Agency Receives: 50.00

Component: Administration

Technique: Average Clearance

Average Day of Clearance: 4 Days

17.225S Unemployment Insurance -- State Benefit Account

Recipient: Workforce Services

% of Funds Agency Receives: 98.00

Component: Program - electronic payments

Technique: Actual Clearance, ZBA - ACH

Average Day of Clearance: 0 Days

Recipient: Workforce Services

% of Funds Agency Receives: 2.00

Component: Program - physical check payments

Technique: Estimated Clearance

Average Day of Clearance: N/A

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20.106 Airport Improvement Program

Recipient: Transportation

% of Funds Agency Receives: 100.00

Component: Program

Technique: Actual Clearance, ZBA - ACH

Average Day of Clearance: 1 Day

20.205 Highway Planning and Construction

Recipient: Transportation

% of Funds Agency Receives: 100.00

Component: Program

Technique: Composite Clearance

Average Day of Clearance: 2 Days

20.509 Public Transportation for Nonurbanized Areas

Recipient: Transportation

% of Funds Agency Receives: 100.00

Component: Program Costs

Technique: Actual Clearance, ZBA - ACH

Average Day of Clearance: 1 Day

66.468 Capitalization Grants for Drinking Water Revolving Fund

Recipient: Environmental Quality

% of Funds Agency Receives: 100.00

Component: Program

Technique: Capitalization Grants for State Revolving Funds

Average Day of Clearance: N/A

84.010 Title I Grants to Local Educational Agencies

Recipient: Education

% of Funds Agency Receives: 100.00

Component: Program

Technique: Actual Clearance, ZBA - ACH

Average Day of Clearance: 0 Days

84.027 Special Education -- Grants to States

Recipient: Education

% of Funds Agency Receives: 100.00

Component: Program

Technique: Actual Clearance, ZBA - ACH

Average Day of Clearance: 0 Days

84.126 Rehabilitation Services -- Vocational Rehabilitation Grants to States

Page 10 of 24
Recipient: Workforce Services

% of Funds Agency Receives: 100.00

Component: Program

Technique: Average Clearance

Average Day of Clearance: 4 Days

84.367 Improving Teacher Quality State Grants

Recipient: Education

% of Funds Agency Receives: 100.00

Component: Program

Technique: Actual Clearance, ZBA - ACH

Average Day of Clearance: 0 Days

93.558 Temporary Assistance for Needy Families

Recipient: Family Services

% of Funds Agency Receives: 15.00

Component: Payroll

Technique: Actual Clearance, ZBA - ACH

Average Day of Clearance: 0 Days

Recipient: Family Services

% of Funds Agency Receives: 80.00

Component: Benefits

Technique: Average Clearance

Average Day of Clearance: 4 Days

Recipient: Family Services

% of Funds Agency Receives: 5.00

Component: Administrative

Technique: Average Clearance

Average Day of Clearance: 4 Days

93.568 Low-Income Home Energy Assistance

Recipient: Family Services

% of Funds Agency Receives: 2.00

Component: Payroll

Technique: Actual Clearance, ZBA - ACH

Average Day of Clearance: 0 Days

Recipient: Family Services

% of Funds Agency Receives: 95.00

Component: Benefits

Technique: Average Clearance

Average Day of Clearance: 4 Days

Recipient: Family Services

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% of Funds Agency Receives: 3.00

Component: Administrative

Technique: Average Clearance

Average Day of Clearance: 4 Days

93.596 Child Care Mandatory and Matching Funds of the Child Care and Development Fund

Recipient: Family Services

% of Funds Agency Receives: 100.00

Component: Program Costs

Technique: Actual Clearance, ZBA - ACH

Average Day of Clearance: 0 Days

93.767 Children's Health Insurance Program

Recipient: Health

% of Funds Agency Receives: 10.00

Component: Administrative non payroll

Technique: Actual Clearance, ZBA - ACH

Average Day of Clearance: 0 Days

Recipient: Health

% of Funds Agency Receives: 85.00

Component: Benefits

Technique: Actual Clearance, ZBA - ACH

Average Day of Clearance: 0 Days

Recipient: Health

% of Funds Agency Receives: 5.00

Component: Payroll

Technique: Actual Clearance, ZBA - ACH

Average Day of Clearance: 0 Days

93.778 Medical Assistance Program

Recipient: Health

% of Funds Agency Receives: 10.00

Component: Sub-Recipient

Technique: Actual Clearance, ZBA - ACH

Average Day of Clearance: 0 Days

Recipient: Health

% of Funds Agency Receives: 5.00

Component: Payroll

Technique: Actual Clearance, ZBA - ACH

Average Day of Clearance: 0 Days

Recipient: Health

% of Funds Agency Receives: 85.00

Page 12 of 24
Component: Benefits

Technique: Average Clearance

Average Day of Clearance: 4 Days

6.3.3 Materiality Exemptions

Agencies exempt from coverage on the basis of materiality:

There are no agencies listed for section 6.3.3

7.0 CLEARANCE PATTERNS

7.1 The State shall develop separate clearance patterns for each of the following:

All clearance patterns, except for the Unemployment Insurance Program (CFDA 17.225) and WYDOT (CFDA 20.205,

20.608) are developed by the State of Wyoming's State Auditor's Office. The State chose to determine an overall State

clearance pattern based on all warrants issued for the Fiscal Year 2015 (July 1, 2014-June 30, 2015). Extracts were

performed against the Warrant Reconciliation Table (WREC Table) of the State's centralized accounting system (WOLFS)

for each of these months. 

The extracted files included all instruments of issuance, except for those warrants issued by the State of Wyoming

Unemployment Insurance State Benefit Account. The instruments of issuance are identified by the following: regular

warrants (prefix of AD), payroll warrants whether issued through automatic deposit or hard copy (prefix of PY), manual

(hand issued) warrants (prefix of MW) and electronic funds transfer (EFT) payments (prefix of EF). 

The result was a statewide clearance pattern of four (4) days.

7.2 The following shall develop the State's clearance patterns:

The State will develop its own clearance patterns in compliance with 31 CFR 205.22

7.3 The sources of data the State shall use when developing its clearance patterns are as follows:

The data used to develop clearance patterns will come from State payment and accounting records.

7.4 The State shall use the following methodology when developing its clearance patterns:

When developing each clearance pattern, the State shall track at least 99% of the funds disbursed, from issuance to

clearance, for a period of at least three months.

7.5 The State shall identify for each check or warrant (hereafter, check) in the population: (1) the date the check was

released for payment; (2) the date the check was debited from the State's account, and, (3) the amount of the check.

7.6 The State shall use the following method to calculate the dollar-weighted average day of clearance:

To determine the number of days each check was outstanding (clearance time), the issue date shall be subtracted from

the date the check cleared the State's account.

To determine the percentage of the disbursement paid out each day following issuance, the amount of the checks that

clear the State's account each day shall be summed and then divided by the amount of the total disbursement.

Page 13 of 24
For each day following issuance, the clearance time of the checks paid out that day shall be multiplied by the percentage

of the total disbursement those checks represent. This product is the clearance factor.

The dollar-weighted average day of clearance for the disbursement shall be determined by summing the clearance factor

of each day following the disbursement.

7.7 The State shall adjust each clearance pattern to reflect the dollar-weighted proportion of funds paid out by EFT/Direct

payroll, with the following exceptions:

None.

The State shall also adjust each clearance pattern to reflect:

None.

7.8 Each of the State's clearance patterns is calculated in business days.

7.9 An authorized State official shall certify that each clearance pattern developed by the State accurately corresponds to

the clearance activity of the programs to which it is applied. This certification shall be provided to the Fiscal Service prior

to the effective date of the Agreement. The State shall recertify its clearance patterns at least every five years.

7.10 The State shall follow the procedures of 31 CFR 205 if it has actual or constructive knowledge, at any time, that a

clearance pattern does not correspond to a program's clearance activity.

8.0 INTEREST CALCULATION METHODOLOGY

8.1 General Terms

8.1.1 The State and the Secretary agree that no interest liabilities will be incurred for transfers of funds made in

accordance with the procedures specified in section 6 of this Agreement where the following funding techniques are

applied:

Actual Clearance, ZBA - ACH

Average Clearance

Capitalization Grants for State Revolving Funds

Composite Clearance

Estimated Clearance

8.1.2 The State shall maintain information on disbursements and receipts of funds to verify the implementation of any

funding technique and document interest liabilities.

For each disbursement, the State shall be able to identify:

(1) amount of the issuance

(2) date of issuance

(3) date Federal funds are received and credited to a State account

(4) amount of Federal funds received

(5) date funds were requested

8.2 Federal Interest Liabilities

Page 14 of 24
8.2.1 A Federal interest liability shall accrue from the day the State pays out its own funds for program purposes to the

day Federal funds are credited to a State account. With regard to funds transferred out of the Federal Highway Trust

Fund, if a State does not bill at least weekly for current project costs, the Federal interest liability shall not accrue prior to

the day the State submits a request for funds.

8.2.2 The State shall use the following method to calculate Federal interest liabilities:

Actual Activity:

For all transactions where the State pays out its own funds for program purposes prior to receiving Federal funds, the

State shall track each payment from the date it is paid out of a State account to the date Federal funds are subsequently

credited to a State account to cover that outlay. The Federal interest liability on each payment shall be based on the

difference in whole days between the two events. With Federal-State matching programs, interest shall be calculated on

the Federal percentage of the disbursement.

8.3 The Unemployment Trust Fund

8.3.1 The State shall use the following method to calculate State interest liabilities on funds withdrawn from the several

accounts in the Unemployment Trust Fund:

Federal and State Funds are Not Interest Neutral:

The State shall use the following methodology to calculate State interest liabilities on funds withdrawn from the several

accounts in the UTF under the Unemployment Insurance program.

Based on statements provided by its financial institution, or other appropriate source, the State shall determine the actual

interest earnings and the related banking costs attributable to funds withdrawn from its account in the UTF.

At the end of the State's fiscal year, the State shall calculate the percentage of its total unemployment compensation

expenditures for (1) funds withdrawn from the State account in the UTF, or the State %, and (2) funds withdrawn from the

Federal Employees Compensation Account (FECA) and the Extended Unemployment Compensation Account (EUCA)

and any other accounts of Federal funds in the UTF, or the Federal %.

The State shall calculate the actual interest earnings and the related banking costs attributable to funds withdrawn from

the State account in the UTF by multiplying the State % by the amount of the actual interest earnings and the related

banking costs of the account as a whole. The State's liability for interest on funds withdrawn from its account in the UTF

shall consist of the actual interest earnings attributable to such funds less the related banking costs attributed to such

funds.

The State shall determine the average daily cash balance of its unemployment compensation benefit payment account for

its fiscal year. The State shall calculate the average daily cash balance of Federal funds by multiplying the Federal % by

the average daily cash balance of the benefit payment account on the whole. The State's liability for interest on funds

withdrawn from the FECA and EUCA (and any other benefit accounts of Federal funds in the UTF from which the State

draws funds) shall be the average daily cash balance of Federal funds multiplied by the annualized rate equal to the

average equivalent yields of 13-week Treasury bills auctioned during the States fiscal year.

8.4 Refund Liabilities

8.4.1 The State shall be liable for interest on refunds from the date the refund is credited to a State account until the date

the refund is debited from the State account for program purposes. The State shall apply a $50,000 refund transaction

threshold below which the State shall not incur or calculate interest liabilities on refunds. A transaction is defined as a

Page 15 of 24
single deposit.

8.4.2 For each refund, the State shall maintain information identifying:

(1) date a refund is credited to a State account

(2) date of the subsequent deposit of Federal funds against which the refund is offset

(3) amount of the refund

8.4.3 The State shall use the following methodology to calculate interest liabilities on refunds:

Refunds Deposited to Interest Neutral Programs:

With programs to which applicable interest neutral funding techniques are applied, the State interest liability shall be

based on the difference in whole days between the date the refund is deposited in a State account and the date the

refund is offset against a subsequent deposit of Federal funds.

8.5 Exemptions

8.5.1 Where more than one State agency is a recipient of Federal funds under a program, a particular State agency's

funding may be excluded from interest calculation procedures if the State agency receives an amount of funds less than 5

% of the State's threshold for major Federal assistance programs. Notwithstanding this potential exemption, however, in

no case shall less than 90% of a program's total funding be subject to interest calculation procedures.

Proration of calculations: If less than total program funding is subject to interest calculation procedures, the resulting

interest liability calculations shall be prorated to 100% of program funding.

8.6 State Interest Liabilities

8.6.1 The State shall be liable for interest on Federal funds from the date Federal funds are credited to a State account

until the date those funds are paid out for program purposes.

8.6.2 The State shall use the following method to calculate State interest liabilities on Federal funds:

8.6.2.1 Measuring Time Funds Are Held

Deposit to Clearance:

To determine the total time Federal funds are held, the State shall measure the time between the date Federal funds are

received and credit to a State's account and the date those funds are debited from the State's account.

8.6.2.2 Source of Data

Central Accounting System:

The time period from issuance of funds to the date funds are deposited from the state account shall be determined from

information captured by the states WOLFS accounting system.

8.6.2.3 Standards Applied

Census (Average Daily Balance):

The average daily cash balance of Federal Funds in the program's account reflects the actual activity of each draw from

the date of deposit to the date of issuance or clearance, whichever is pertinent.

Page 16 of 24
8.6.2.4 Calculation Procedure

Average Daily Balance + Clearance Pattern:

I = {ADB x R} + {P x r x T}, where

I = State's total interest liability

ADB = Average Daily Balance of cash in a program's account, measured from deposit to clearance

R = Annualized rate equal to the average equivalent yields of 13-week Treasury bills auctioned during a State's fiscal year

P = Total annual expenditures of Federal funds for program or component cash flow of program

r = R/365 days

T = Dollar-weighted average day of clearance, as determined by the appropriate clearance pattern in Exhibit II

9.0 REVERSE FLOW PROGRAMS

The State is not required to cover any reverse flow programs under the terms of this Agreement because the State does

not participate in the program.

10.0 INTEREST CALCULATION COSTS

10.1 As set forth in 31 CFR 205.27, interest calculation costs are defined as those costs necessary for the actual

calculation of interest, including the cost of developing and maintaining clearance patterns in support of the interest

calculations. Interest calculation costs do not include expenses for normal disbursing services, such as processing of

checks or maintaining records for accounting and reconciliation of cash balances, or expenses for upgrading or

modernizing accounting systems. Interest calculation costs in excess of $50,000 in any year are not eligible for

reimbursement, unless the State provides justification with the annual report.

10.2 The State expects to incur the following types of interest calculation costs:

Costs for developing and maintaining clearance patterns, calculating interest liabilities, preparing the annual report.

10.3 The State shall submit all claims for reimbursement of interest calculation costs with its Annual Report in accordance

with 31 CFR 205.

11.0 NON-COMPLIANCE

11.1 The provisions of 31 CFR Part 205.29 and 31 CFR Part 205.30 shall apply in cases of non-compliance with the

terms of this Agreement.

Page 17 of 24
12.0 AUTHORIZED SIGNATURES

Kevin Hibbard

Budget & Economic Administrator

State of Wyoming

Signature:________________________________________Date Signed:_______________

Date Submitted 06/22/2018

Corvelli A. McDaniel

Assistant Commissioner

Revenue Collections Management

Bureau of the Fiscal Service

U.S. Department of the Treasury

Signature:________________________________________Date Signed:_______________

Page 18 of 24

William K.Hibbard (Jul 12, 2018)

William K.Hibbard

Jul 12, 2018

Corvelli A. McDaniel (Aug 15, 2018)

Corvelli A. McDaniel

Aug 15, 2018
Exhibit I - Funds Request and Receipt Times Schedule

State of Wyoming

Federal Agency Payment Type Request Cut-Off Time Receipt Window

Agriculture-FNS ACH 11:59 PM 1 day

Agriculture-FNS Fedwire 5:45 PM 0 day

Agriculture-FS ACH 3:00 PM 1 day

Air National Guard ACH 12:00 PM 15 days

Army National Guard ACH 12:00 PM 15 days

Commerce-NOAA ACH 2:00 PM 1 day

Dept of Homeland Security (FEMA) Fedwire 2:00 PM 2 days

Dept of Homeland Security (ODP) ACH 2:00 PM 2 days

Dept of Homeland Security (ODP) Fedwire 2:00 PM 2 days

EPA ACH 2:00 PM 2 days

EPA Fedwire 2:00 PM 0 day

Education ACH 3:00 PM 1 day

Education Fedwire 2:00 PM 0 day

Energy ACH 4:00 PM 1 day

Energy Fedwire 3:00 PM 0 day

HHS ACH 6:30 PM 1 day

HHS Fedwire 3:00 PM 0 day

HUD ACH 5:30 PM 2 days

HUD Fedwire 3:00 PM 0 day

Interior-FWS ACH 11:59 PM 1 day

Interior-FWS Fedwire 5:45 PM 0 day

Interior-OSM ACH 3:00 PM 1 day

Interior-OSM Fedwire 1:00 PM 0 day

Justice ACH 11:00 PM 6 days

Justice Fedwire 2:00 PM 2 days

Labor-Non-UTF ACH 3:00 PM 1 day

Labor-UTF ACH 3:00 PM 1 day

Labor-UTF Fedwire 3:00 PM 0 day

National Science Foundation (NSF) ACH 8:00 PM 1 day

National Science Foundation (NSF) Fedwire 5:45 PM 0 day

Social Security Administration ACH 11:59 PM 1 day

Social Security Administration Fedwire 5:45 PM 0 day

Transportation (FAA) ACH 2:00 PM 1 day

Transportation (FHWA) ACH 12:00 PM 3 days

Transportation (FHWA) Fedwire 12:00 PM 0 day

Transportation (FTA) ACH 2:00 PM 1 day

Veterans Administration ACH 12:00 PM 3 days

Page 19 of 24
Exhibit II - State of Wyoming

LIST OF STATE CLEARANCE TIMES

(Rounded Dollar-Weighted Average Day of Clearance)

Clearance Times Where the Timing of A Draw Down Is Based on A Clearance

Pattern

CFDA Program Name Recipient % Component Technique Round

ed

days

10.551 Supplemental Nutrition

Assistance Program

Family Services 100.

00

Benefits to Recipients Actual Clearance, ZBA -

ACH

0 Days

10.555 National School Lunch

Program

Education 100.

00

Benefits Average Clearance 4 Days

10.557 Special Supplemental

Nutrition Program for

Women, Infants, and

Children

Health 100.

00

Benefits Average Clearance 0 Days

10.561 State Administrative

Matching Grants for the

Supplemental Nutrition

Assistance Program

Family Services 100.

00

Program Actual Clearance, ZBA -

ACH

0 Days

12.401 National Guard Military

Operations and

Maintenance (O&M)

Projects

Wyoming Military

Department

25.0

0

Operations &

Maintenance

Reimbursable Funding

Based on Actual

Expenditures - O&M

N/A

12.401 National Guard Military

Operations and

Maintenance (O&M)

Projects

Wyoming Military

Department

55.0

0

Construction Reimbursable Funding

Based on Actual

Expenditures -

Construction

N/A

12.401 National Guard Military

Operations and

Maintenance (O&M)

Projects

Wyoming Military

Department

20.0

0

Payroll Reimbursable Funding

Based on Actual

Expenditures - Payroll

N/A

15.252 Abandoned Mine Land

Reclamation (AMLR)

Program

Environmental Quality 100.

00

Program Average Clearance 4 Days

15.611 Wildlife Restoration Wyoming Game and Fish 100.

00

Program Actual Clearance, ZBA -

ACH

0 Days

17.225F Unemployment Insurance

-- Federal Benefit

Account and

Administrative Costs

Workforce Services 50.0

0

Administration Average Clearance 4 Days

17.225F Unemployment Insurance

-- Federal Benefit

Account and

Administrative Costs

Workforce Services 50.0

0

Program Average Clearance 4 Days

17.225S Unemployment Insurance

-- State Benefit Account

Workforce Services 98.0

0

Program - electronic

payments

Actual Clearance, ZBA -

ACH

0 Days

17.225S Unemployment Insurance

-- State Benefit Account

Workforce Services 2.00 Program - physical check

payments

Estimated Clearance N/A

20.106 Airport Improvement

Program

Transportation 100.

00

Program Actual Clearance, ZBA -

ACH

1 Day

20.205 Highway Planning and

Construction

Transportation 100.

00

Program Composite Clearance 2 Days

20.509 Public Transportation for

Nonurbanized Areas

Transportation 100.

00

Program Costs Actual Clearance, ZBA -

ACH

1 Day

Page 20 of 24
________________________________________________________________________________________________________

I hereby certify that an authorized State official has certified at least every five years that the "Rounded Days of Clearance" listed in

Exhibit 2 of this Treasury-State Agreement:

1. Have been prepared in accordance with the standards provided in 31 CFR 205.20;

2. Accurately represent the flow of Federal funds under the Federal assistance programs to which they apply;

3. Reflect seasonal or other periodic variations in the clearance activities; and,

4. Are auditable.

Date: ___________________________________________________________

CFDA Program Name Recipient % Component Technique Round

ed

days

66.468 Capitalization Grants for

Drinking Water Revolving

Fund

Environmental Quality 100.

00

Program Capitalization Grants for

State Revolving Funds

N/A

84.010 Title I Grants to Local

Educational Agencies

Education 100.

00

Program Actual Clearance, ZBA -

ACH

0 Days

84.027 Special Education --

Grants to States

Education 100.

00

Program Actual Clearance, ZBA -

ACH

0 Days

84.126 Rehabilitation Services --

Vocational Rehabilitation

Grants to States

Workforce Services 100.

00

Program Average Clearance 4 Days

84.367 Improving Teacher

Quality State Grants

Education 100.

00

Program Actual Clearance, ZBA -

ACH

0 Days

93.558 Temporary Assistance for

Needy Families

Family Services 80.0

0

Benefits Average Clearance 4 Days

93.558 Temporary Assistance for

Needy Families

Family Services 5.00 Administrative Average Clearance 4 Days

93.558 Temporary Assistance for

Needy Families

Family Services 15.0

0

Payroll Actual Clearance, ZBA -

ACH

0 Days

93.568 Low-Income Home

Energy Assistance

Family Services 3.00 Administrative Average Clearance 4 Days

93.568 Low-Income Home

Energy Assistance

Family Services 95.0

0

Benefits Average Clearance 4 Days

93.568 Low-Income Home

Energy Assistance

Family Services 2.00 Payroll Actual Clearance, ZBA -

ACH

0 Days

93.596 Child Care Mandatory

and Matching Funds of

the Child Care and

Development Fund

Family Services 100.

00

Program Costs Actual Clearance, ZBA -

ACH

0 Days

93.767 Children's Health

Insurance Program

Health 85.0

0

Benefits Actual Clearance, ZBA -

ACH

0 Days

93.767 Children's Health

Insurance Program

Health 5.00 Payroll Actual Clearance, ZBA -

ACH

0 Days

93.767 Children's Health

Insurance Program

Health 10.0

0

Administrative non payroll Actual Clearance, ZBA -

ACH

0 Days

93.778 Medical Assistance

Program

Health 85.0

0

Benefits Average Clearance 4 Days

93.778 Medical Assistance

Program

Health 10.0

0

Sub-Recipient Actual Clearance, ZBA -

ACH

0 Days

93.778 Medical Assistance

Program

Health 5.00 Payroll Actual Clearance, ZBA -

ACH

0 Days

Page 21 of 24 Jul 12, 2018
Printed Name: ____________________________________________________

Certifying Signature: _______________________________________________

Title: ___________________________________________________________

Page 22 of 24

William K.Hibbard (Jul 12, 2018)

William K.Hibbard

Deputy Director Budget/Econ William K.Hibbard
Cash Management Improvement Act - 2019 Treasury State Agreement

State of Wyoming - Exhibit II Estimated Clearance

___________________________________________________________________________________________________________

Effective 07/01/2018 until 06/30/2019

17.225S Unemployment Insurance -- State Benefit Account

Program - physical check payments

Certification

I hereby certify that the % Cleared listed in Exhibit II Estimated Clearance of this Treasury State Agreement:

 1. Has been prepared in accordance with the standards provided in 31 CFR 205.20;

 2. Accurately represents the flow of federal funds under the federal assistance programs to which they apply;

Day % Cleared

Day 1 5.40

Day 2 24.90

Day 3 26.70

Day 4 17.80

Day 5 9.70

Day 6 2.60

Day 7 3.20

Day 8 1.10

Day 9 1.10

Day 10 1.40

Day 11 0.30

Day 12 0.30

Day 13 0.60

Day 14 0.90

Day 15 1.10

Day 16 2.90

Day 17 0.00

Day 18 0.00

Day 19 0.00

Day 20 0.00

Day 21 0.00

Day 22 0.00

Day 23 0.00

Day 24 0.00

Day 25 0.00

Day 26 0.00

Day 27 0.00

Day 28 0.00

Day 29 0.00

Day 30 0.00

Day 31 0.00

Total 100.00

Page 23 of 24
 3. Reflects seasonal or other periodic variations in the clearance activities;

 4. Is auditable; and,

 5. Has been certified as accurate by an authorized State Official.

 ___________________________________ ___________________________________

 Signature Date Signed

 ___________________________________

 Printed Name

 ___________________________________

 Printed Title

Page 24 of 24

William K.Hibbard (Jul 12, 2018)

William K.Hibbard

Jul 12, 2018 Deputy Director Budget/Econ William K.Hibbard