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Cash Management Improvement Act Agreement

between

The State of Maryland

and

The Secretary of the Treasury,

United States Department of the Treasury

The Secretary of the Treasury, United States Department of the Treasury (hereafter 'Secretary'), and State of Maryland (hereafter 

'State'), in order to implement Section 5 of the Cash Management Improvement Act of 1990, as amended (hereafter 'Act'), agree

as follows:

1.0 AGENTS OF THE AGREEMENT 

1.1 The Authorized Official(s) for the State of Maryland shall be the Chief Deputy Treasurer for the State Treasurer of Maryland in 

all matters concerning this Agreement.

1.2 The Assistant Commissioner, Revenue Collections Management, Bureau of the Fiscal Service (Fiscal Service), U.S. 

Department of the Treasury, shall act as the Secretary's representative in all matters concerning this Agreement.

2.0 AUTHORITY

2.1 The authority for this Agreement is the Cash Management Improvement Act of 1990 (Public Law 101-453), as amended by 

the Cash Management Improvement Act of 1992 (Public Law 102-589), codified at 31 U.S.C. 6501 and 31

U.S.C. 6503.

2.2 The regulations codified at 31 CFR Part 205 shall apply to all matters pertaining to this Agreement, and are incorporated 

herein by reference. In the event of any inconsistency between this Agreement and 31 CFR Part 205, the regulations shall govern.

3.0 DURATION, AMENDING, TERMINATING, AND MISCELLANEOUS PROVISIONS

3.1 This Agreement shall take effect on 07/01/2021 and shall remain in effect until 06/30/2022.

3.2 This Agreement may be amended at any time by written, mutual consent of the State and the Fiscal Service. This Agreement shall 

be amended annually to incorporate new programs that qualify as major Federal assistance programs and remove programs that no

longer qualify as major Federal assistance programs. A State must notify the Fiscal Service in writing within 30 days of the time the 

State becomes aware of a change that involves additions or deletions of programs subject to Subpart A, changes in funding 

techniques, and/or changes in clearance patterns. The notification must include a proposed amendment for review by the Fiscal 

Service.

3.3 Notwithstanding section 3.2, in the event of Federal or State non-compliance with Subpart B of 31 CFR, Part 205, the Fiscal 

Service may amend this Agreement at any time to incorporate additional programs and the entities that administer those programs.

3.4 This Agreement may be terminated by either party with 30 days written notice. If this Agreement is terminated, the Fiscal 

Service will prescribe the funding techniques, clearance patterns, and methods for calculating interest liabilities to be used by the 

State.

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4.0 PROGRAMS COVERED

4.1 The State's threshold and its major Federal assistance programs shall be determined based on the expenditures recorded in 

the State's Single Audit for fiscal year ending 06/30/2020.

All major Federal assistance programs shall be covered by this Agreement, unless otherwise specified in section 4.4 of this 

Agreement.

4.2 The State's threshold for major Federal assistance programs is $60,000,000.

The following programs meet or exceed the threshold and are not excluded in Section 4.4:

CFDA Program Name

10.551 Supplemental Nutrition Assistance Program

10.555 National School Lunch Program

10.557 Special Supplemental Nutrition Program for Women, Infants, and 

Children

10.561 State Administrative Matching Grants for the Supplemental 

Nutrition Assistance Program

14.195 Section 8 Housing

17.225F Unemployment Insurance -- Federal Benefit Account and 

Administrative Costs

17.225S Unemployment Insurance -- State Benefit Account

20.205 Highway Planning and Construction

20.500 Federal Transit Capital Improvement Grants

20.507 Federal Transit Capital and Operating Assistance Formula Grants

84.010 Title I Grants to Local Educational Agencies

84.027 Special Education -- Grants to States

93.558 Temporary Assistance for Needy Families

93.563 Child Support Enforcement

93.568 Low-Income Home Energy Assistance

93.658 Foster Care -- Title IV-E

93.778 Medical Assistance Program

4.3 The following programs fall below the State's threshold but have been required to be covered by Fiscal Service in 

accordance with the non-compliance provisions of Subpart B of 31 CFR Part 205:

There are currently no programs listed for Section 4.3.

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4.4 The following programs exceed the State's threshold but have been excluded from coverage for the reason indicated:

CFDA Program Name Exclusion Reason

84.063 Federal Pell Grant Program Non-State

84.268 Federal Direct Student Loan Non-State

5.0 ENTITIES COVERED

5.1 State agencies and instrumentalities that meet the definition of a State per 31 CFR Part 205, shall be subject to the terms of this 

Agreement. The following is a list of such entities that administer funds under the programs listed in Section

4.0 of this Agreement:

Maryland Department of Health

Maryland Department of Housing and Community Development

Maryland Department of Human Services

Maryland Department of Labor

Maryland Department of Transportation

Maryland State Department of Education

5.2 Entities that meet the definition of a Fiscal Agent per 31 CFR Part 205 shall be subject to the terms of this Agreement. The 

following is a list of Fiscal Agents that administer funds under the programs listed in the Section 4.0 of this Agreement:

Fiscal Agent CFDA Program Name

Conduent State & Local Solutions 10.551 Supplemental Nutrition Assistance 

Program

Solutran, Inc 10.557 Special Supplemental Nutrition Program 

for Women, Infants, and Children

Conduent State & Local Solutions 93.558 Temporary Assistance for Needy Families

Optum 93.778 Medical Assistance Program

6.0 FUNDING TECHNIQUES

6.1 General Terms

6.1.1 The State shall request Federal funds in accordance with the appropriate cut-off times shown in Exhibit I to ensure funds will 

be received and credited to a State account by the times specified in the funding techniques. Exhibit I is incorporated by reference 

herein.

6.1.2 The State shall schedule the receipt of Federal funds such that the funds are received and credited to a State account in 

accordance with the clearance patterns specified in Exhibit II - List of State Clearance Patterns. Exhibit II is incorporated by 

reference herein.

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6.1.3 In instances where the receipt of funds is scheduled for a Saturday, the State shall request funds for deposit on Friday. In 

instances where the receipt of funds is scheduled for a Sunday, the State shall request funds for deposit on Monday. In instances 

where the receipt of Federal funds is scheduled for deposit on a day when the State is not open for business, the State shall request 

funds for deposit the day following the scheduled day; in instances where the receipt of Federal funds is scheduled for deposit on a 

day when the Federal Government is not open for business, the State shall request funds for deposit the day prior to the scheduled 

day.

6.1.4 Estimates and Reconciliation of Estimates:

Where estimated expenditures are used to determine the amount of the drawdown, the State will indicate in the terms of the State 

unique funding technique how the estimated amount is determined and when and how the State will reconcile the difference 

between the estimate and the State's actual expenditures.

6.1.5 Supplemental Funding:

Unless otherwise defined by program rules, Supplemental Funding is the award of additional funds to provide for an increase in 

costs due to unforeseen circumstances.

The State will comply with all Federal program agency policies and procedures for requesting supplemental grant funding.

The State will comply with the following guidelines when requesting supplemental funding for the Medical Assistance Program 

and associated administrative payments (CFDA 93.778):

The State must submit a revised Medicaid Program Budget Report (CMS-37) to request supplemental funding. The CMS guidelines 

and instructions for completing the CMS-37 are provided in Section 2600F of the State Medicaid Manual (SMM). The CMS/CO must 

receive the revised Form CMS-37 through the Medicaid Budget Expenditure System/Children's Budget Expenditure System 

(MBES/CBES) no later than 10 calendar days before the end of the quarter for which the supplemental grant award is being 

requested.

Additional guidance on this policy is available from the respective CMS Regional Office, U.S. Department of Health & Human 

Services.

The State will comply with the following guidelines when requesting supplemental funding for TANF (CFDA 93.558), CCDF 

(CFDA 93.575), CSE (93.563), and the FC/AA (CFDA 93.658 and CFDA 93.659) programs administered by the

U.S. Department of Human Services, Administration for Children and Families (HHS/ACF):

a. Timing of the Request

A State should initiate its request for supplemental funding during a quarter as soon as it becomes aware of the fact that a shortfall 

does/will exist. For the TANF and CCDF grants, supplemental funding requests (estimates) may be submitted by a State, for 

consideration by ACF, up through and including the 15th day of the third month of the first, second or third quarter of any fiscal year. 

Since TANF and CCDF are block grant programs, all unawarded portions of the annual allotment will automatically be issued at the 

beginning of the fourth quarter. Therefore, supplemental funding requests will not be available during the fourth quarter for these 

programs. For the CSE and FC/AA programs, supplemental funding requests may be submitted by a state, for consideration by ACF, 

up through and including the 15th day of the third month of any quarter of a fiscal year.

b. Justification for the Request

The request for a supplemental funding for any of the above-mentioned programs should contain a justification clearly documenting 

the need for the additional funding authority during the current quarter. This documentation should be in the form of State accounting 

records or similar documents that will show the actual expenditures through the most recent month for which such data are available, 

as well as the State's most accurate projection of its anticipated expenditures during the remaining month(s) of the quarter. For either 

the TANF or the CCDF program, the State's justification should also include an explanation of the activities requiring the obligation 

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and/or expenditure of amounts that exceed the normal quarterly grant award restrictions and why these activities could not have been 

delayed until the next quarter.

c. Form Submittal

Supplemental funding requests should be made by completing the appropriate ACF quarterly report of expenditures and estimates

applicable to the particular program for which the grant award request is being made.

d. Approval Process

Upon receipt of the state's request for additional funding authority for a quarter, the ACF Regional Office will promptly review the 

supporting documentation. If the request is properly justified, so long as ACF has adequate funding availability, the State's request 

will be expedited and supplemental funding will be issued within 5 days of ACF receiving the request. The State will be notified by 

the Regional Office when the supplemental award has been transmitted to the Payment Management System (PMS) and when it 

may initiate drawdowns against the supplemental funding.

Additional guidance on this policy is provided in the U.S. Department of Health & Human Services, Administration for Children

and Families, letter (May 19, 2004) to State Administrators from the Deputy Assistant Secretary for Administration.

6.2 Description of Funding Techniques

6.2.1 The following are terms under which standard funding techniques shall be implemented for all transfers of funds to which the 

funding technique is applied in section 6.3.2 of this Agreement.

Funding Technique Name Description

Actual Clearance, ZBA - ACH The State shall request funds such that they are deposited by ACH in a State account 

on the settlement date of payments issued by the State. The request shall be made in 

accordance with the appropriate Federal agency cut-off time specified in Exhibit I. 

The amount of the request shall be for the amount of funds that clear the State's 

account on the settlement date. This funding technique is interest neutral.

Actual Clearance, ZBA - Same Day Payment The State shall request funds the same day it pays out funds, in accordance with the 

appropriate Federal agency cut-off time specified in Exhibit I. A Federal agency will 

deposit funds in a State account the same day as requested. The amount of the request 

shall be for the amount of funds that clear the State's account that day. This funding 

technique is interest neutral.

Average Clearance The State shall request funds such that they are deposited by ACH on the dollarweighted average day of clearance for the disbursement, in accordance with the 

clearance pattern specified in Exhibit II. The request shall be made in accordance with 

the appropriate Federal agency cut-off time specified in Exhibit I. The amount of the

request shall be for the exact amount of that disbursement. This funding technique is 

interest neutral.

Pre-Issuance The State shall request funds such that they are deposited in a State account not more 

than three business days prior to the day the State makes a disbursement. The request 

shall be made in accordance with the appropriate Federal agency cut-off time 

specified in Exhibit I. The amount of the request shall be the amount the State expects 

to disburse. This funding technique is not interest neutral.

6.2.2 The following are terms under which funding techniques for administrative costs shall be implemented for all transfers 

of funds to which the funding technique is applied in section 6.3.2 of this Agreement.

Funding Technique Name Description

Cost Allocation Plans - Monthly The State shall request funds once a month, such that they are deposited on the median 

day of the month, to fund activity of the prior month. The request shall be made in 

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accordance with the appropriate Federal agency cut-off time specified in Exhibit I. 

The amount of the request for a given month's activity shall be based on actual costs 

distributed in accordance with the State's approved cost allocation plan. This funding 

technique is interest neutral.

6.2.3 The following are terms under which miscellaneous funding techniques shall be implemented for all transfers of funds to 

which the funding technique is applied in section 6.3.2 of this Agreement.

There are currently no funding techniques listed in Section 6.2.3.

6.2.4 The following are terms under which State unique funding techniques shall be implemented for all transfers of funds to which 

the funding technique is applied in section 6.3.2 of this Agreement.

Funding Technique Name Description

Actual Drawdown - Weekly The State shall request funds on a weekly basis. The request shall be made in 

accordance with the appropriate Federal agency cut-off time specified in Exhibit I. 

The amount of the request shall be for the actual expenditures which occurred in the 

past weekly period. This funding technique is interest neutral.

Average Clearance - Modified The State shall request funds such that they are deposited by ACH on the dollar 

weighted average day of clearance for the disbursement in accordance with the 

clearance pattern Average Clearance Payroll specified in Exhibit II. The Payroll 

clearance pattern will be applied to an estimate of the actual payroll cost based on the 

most recent cost allocation distribution. This estimate will be reconciled to actual costs 

approximately 30-50 days after the end of the quarter. The request shall be made in 

accordance with the appropriate Federal agency cut-off time specified in Exhibit I. 

This funding technique is interest neutral.

Bi-Weekly Actual - Payroll The State will request funds bi-weekly based on the actual expenditures incurred 

during the biweekly payroll cycle. The request shall be made in accordance with the 

appropriate Federal agency cut-off time specified in Exhibit I. The amount of each 

request shall equal the total actual expenditures posted during the State's bi-weekly 

payroll cycle. This funding technique is interest neutral.

Drawdowns at Fixed Intervals - Monthly 

(modified)

The State shall request funds once a month, such that they are deposited on the day of 

the month specified for each component. The request shall be made in accordance 

with the appropriate Federal agency cut-off time specified in Exhibit I. The amount of 

the request shall be based on the most recent monthly expenditure data available based 

on either actual or estimated costs, whichever is applicable to the component. If 

necessary, adjustments will be made when actual grant costs are known, 

approximately 30-50 days after the end of each quarter. This funding technique is 

interest neutral.

Drawdowns at Fixed Intervals - Quarterly The State shall request funds once a quarter, such that they are deposited on the 30th 

day of the month following the end of the quarter. The request shall be made in 

accordance with the appropriate Federal agency cut-off time specified in Exhibit I. 

The amount of the request shall be based on the actual costs allocated to the program 

for the quarter. This funding technique is interest neutral.

Fixed Administrative Allowances-BIWeekly Payroll (modified)-Dollar WeightedThe request shall be made in accordance with the appropriate Federal agency cut-off 

time specified in Exhibit I. Reconciliation will occur within 60 days of the end of each 

quarter. The State shall request 1/6 or 1/7 of the quarterly award, based on the number 

of pay periods within the quarter. This funding technique is interest neutral.

Payment Schedule The request shall be made in accordance with the appropriate Federal agency cut-off 

time specified in Exhibit I. The State shall draw down 1/12 of the total annual 

expected expenditures (based on actual expenditures of the prior fiscal year or the 

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current budget) on the median day of the month. An adjusting draw will be made 

when actual expenditures are known, approximately 30-50 days after the end of the 

quarter. For Demonstration Projects, where actual expenditures are not available until 

30 days after the end of the quarter, an adjusting draw will occur within 45 days after 

the quarter's end. This funding technique is interest neutral.

Post Expenditure Funding The State shall request Federal funds only after related expenditures have been 

warranted for payment in the State’ s Accounting System. The request shall be made 

in accordance with the appropriate agency cut-off time specified in Exhibit I and the 

State clearance days shown in Exhibit II. Federal funds are requested to be received by 

the next business day. As long as the State does not draw funds prior to the warrant 

date for the related disbursement, and as long as the State receives the Federal funds 

no later than two business days after warranted, neither the State nor the Federal 

Government shall incur an interest liability. The amount of the request shall be for the 

amount of that disbursement in whole dollars. This funding technique is interest 

neutral.

Weekly Billing The State shall request funds weekly for the program. The amount shall be for all 

eligible costs that have been recorded since the last request for funds. The request 

shall be made in accordance with the appropriate Federal agency cut-off time 

specified in Exhibit I. This funding technique is interest neutral.

Weekly Draws The State shall request funds once a week. The Voucher Only amount requested will 

be based on expenditures incurred and recorded in the State of Maryland's Medicaid 

Management Information System (MMIS). The Disproportionate Share amount will 

be based on the amount calculated as due by the Program, since the last request for

such funds.

The Provider Payments (Non-Voucher only, not processed through MMIS) will be 

based on cash expenditures reflected in the State of Maryland's Financial Management 

Information System (FMIS), since the last request for such funds.

This technique is considered to be interest neutral and, based on the information 

available, matches as closely as possible the draw of Federal funds with the time they 

are paid out for program purposes, in accordance with the clearance pattern specified 

in Exhibit II (MMIS). The request shall be made in accordance with the appropriate 

Federal agency cut-off time specified in Exhibit I. This funding technique is interest 

neutral.

6.3 Application of Funding Techniques to Programs

6.3.1 The State shall apply the following funding techniques when requesting Federal funds for the component cash flows of the 

programs listed in sections 4.2 and 4.3 of this Agreement.

6.3.2 Programs

Below are programs listed in Section 4.2 and Section 4.3.

10.551 Supplemental Nutrition Assistance Program

Recipient: Maryland Department of Human Services

% of Funds Agency Receives: 100

Component: Payments to Beneficiaries

Technique: Actual Clearance, ZBA - Same Day Payment

Average Day of Clearance: 0 Days

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10.555 National School Lunch Program

Recipient: Maryland State Department of Education

% of Funds Agency Receives: 100

Component: Direct and Indirect Costs

Technique: Cost Allocation Plans - Monthly

Average Day of Clearance: N/A

10.557 Special Supplemental Nutrition Program for Women, Infants, 

and Children

Recipient: Maryland Department of Health

% of Funds Agency Receives: 56

Component: Benefit Payments

Technique: Actual Clearance, ZBA - ACH

Average Day of Clearance: 1 Day

10.557 Special Supplemental Nutrition Program for Women, Infants, 

and Children

Recipient: Maryland Department of Health

% of Funds Agency Receives: 44

Component: Administrative Costs

Technique: Drawdowns at Fixed Intervals - Monthly (modified)

Average Day of Clearance: 1 Day

10.561 State Administrative Matching Grants for the Supplemental 

Nutrition Assistance Program

Recipient: Maryland Department of Human Services

% of Funds Agency Receives: 70

Component: Payroll

Technique: Average Clearance - Modified

Average Day of Clearance: 0 Days

10.561 State Administrative Matching Grants for the Supplemental 

Nutrition Assistance Program

Recipient: Maryland Department of Human Services

% of Funds Agency Receives: 30

Component: Administrative Costs-Non-Payroll & Vendor Payments

Technique: Drawdowns at Fixed Intervals - Monthly (modified)

Average Day of Clearance: 1 Day

14.195 Section 8 Housing

Recipient: Maryland Department of Housing and Community 

Development

% of Funds Agency Receives: 100

Component: Housing Assistance Payments through Annual 

Contribution Contract

Technique: Pre-Issuance

Average Day of Clearance: N/A

17.225F Unemployment Insurance -- Federal Benefit Account and 

Administrative Costs

Recipient: Maryland Department of Labor

% of Funds Agency Receives: 25

Component: NON PERSONNEL SERVICES-(ITSC, ICON, 

Unemployment Insurance, EUC & REA)

Technique: Drawdowns at Fixed Intervals - Monthly (modified)

Average Day of Clearance: N/A

17.225F Unemployment Insurance -- Federal Benefit Account and 

Administrative Costs

Recipient: Maryland Department of Labor

% of Funds Agency Receives: 6

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Component: GRANTS TO SUBRECIPIENTS-(Information Tech. 

Support Center, ICON, UI)

Technique: Average Clearance

Average Day of Clearance: 8 Days

17.225F Unemployment Insurance -- Federal Benefit Account and 

Administrative Costs Recipient: Maryland Department of Labor

% of Funds Agency Receives: 12

Component: INDIRECT COSTS-(ITSC, ICON, Unemployment 

Insurance, EUC & REA)

Technique: Drawdowns at Fixed Intervals - Monthly (modified)

Average Day of Clearance: N/A

17.225F Unemployment Insurance -- Federal Benefit Account and 

Administrative Costs

Recipient: Maryland Department of Labor

% of Funds Agency Receives: 57

Component: PAYROLL-(ITSC, ICON,Unemployment Insur, EUC & 

REA)

Technique: Average Clearance - Modified

Average Day of Clearance: 0 Days

17.225S Unemployment Insurance -- State Benefit Account

Recipient: Maryland Department of Labor

% of Funds Agency Receives: 85

Component: Payments to Beneficiaries - Direct Deposit

Technique: Actual Clearance, ZBA - ACH

Average Day of Clearance: 1 Day

17.225S Unemployment Insurance -- State Benefit Account

Recipient: Maryland Department of Labor

% of Funds Agency Receives: 15

Component: Payments to Beneficiaries - Paper Checks

Technique: Actual Drawdown - Weekly

Average Day of Clearance: N/A

20.205 Highway Planning and Construction

Recipient: Maryland Department of Transportation

% of Funds Agency Receives: 7

Component: Payments to Sub-Recipients

Technique: Actual Clearance, ZBA - ACH

Average Day of Clearance: 1 Day

20.205 Highway Planning and Construction

Recipient: Maryland Department of Transportation

% of Funds Agency Receives: 93

Component: Construction/Consultant Costs/Payroll/Sub-Recipients

Technique: Weekly Billing

Average Day of Clearance: N/A

20.500 Federal Transit Capital Improvement Grants

Recipient: Maryland Department of Transportation

% of Funds Agency Receives: 1

Component: Administrative Costs

Technique: Drawdowns at Fixed Intervals - Quarterly

Average Day of Clearance: N/A

20.500 Federal Transit Capital Improvement Grants

Recipient: Maryland Department of Transportation

% of Funds Agency Receives: 99

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Component: Vendor Payments

Technique: Post Expenditure Funding

Average Day of Clearance: 2 Days

20.507 Federal Transit Capital and Operating Assistance Formula

Grants

Recipient: Maryland Department of Transportation

% of Funds Agency Receives: 1

Component: Administrative Costs

Technique: Drawdowns at Fixed Intervals - Quarterly

Average Day of Clearance: N/A

20.507 Federal Transit Capital and Operating Assistance Formula 

Grants

Recipient: Maryland Department of Transportation

% of Funds Agency Receives: 99

Component: Vendor Payments

Technique: Post Expenditure Funding

Average Day of Clearance: 2 Days

84.010 Title I Grants to Local Educational Agencies

Recipient: Maryland State Department of Education

% of Funds Agency Receives: 93

Component: Payments to Local Education Agencies/Service Providers

Technique: Average Clearance

Average Day of Clearance: 8 Days

84.010 Title I Grants to Local Educational Agencies

Recipient: Maryland State Department of Education

% of Funds Agency Receives: 6

Component: Indirect and other Costs

Technique: Cost Allocation Plans - Monthly

Average Day of Clearance: N/A

84.010 Title I Grants to Local Educational Agencies

Recipient: Maryland State Department of Education

% of Funds Agency Receives: 1

Component: Payroll

Technique: Average Clearance - Modified

Average Day of Clearance: 0 Days

84.027 Special Education -- Grants to States

Recipient: Maryland State Department of Education

% of Funds Agency Receives: 98

Component: Payments to Local Education Agencies/Service Providers

Technique: Average Clearance

Average Day of Clearance: 8 Days

84.027 Special Education -- Grants to States

Recipient: Maryland State Department of Education

% of Funds Agency Receives: 1

Component: Indirect and Other Costs

Technique: Cost Allocation Plans - Monthly

Average Day of Clearance: N/A

84.027 Special Education -- Grants to States

Recipient: Maryland State Department of Education

% of Funds Agency Receives: 1

Component: Payroll

Technique: Average Clearance - Modified

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Average Day of Clearance: 0 Days

93.558 Temporary Assistance for Needy Families

Recipient: Maryland Department of Human Services

% of Funds Agency Receives: 37

Component: Payments to Beneficiaries

Technique: Actual Clearance, ZBA - Same Day Payment

Average Day of Clearance: 0 Days

93.558 Temporary Assistance for Needy Families

Recipient: Maryland Department of Human Services

% of Funds Agency Receives: 33

Component: Administrative Costs-Non Payroll

Technique: Drawdowns at Fixed Intervals - Monthly (modified)

Average Day of Clearance: 1 Day

93.558 Temporary Assistance for Needy Families

Recipient: Maryland Department of Human Services

% of Funds Agency Receives: 1

Component: Emergency Payments to Beneficiaries

Technique: Payment Schedule

Average Day of Clearance: 1 Day

93.558 Temporary Assistance for Needy Families

Recipient: Maryland Department of Human Services

% of Funds Agency Receives: 29

Component: Payroll Technique: Average Clearance 

- Modified

Average Day of Clearance: 0 Days

93.563 Child Support Enforcement

Recipient: Maryland Department of Human Services

% of Funds Agency Receives: 50

Component: Administrative Costs (Non-Payroll) and Vendor Payments

Technique: Drawdowns at Fixed Intervals - Monthly (modified)

Average Day of Clearance: 1 Day

93.563 Child Support Enforcement

Recipient: Maryland Department of Human Services

% of Funds Agency Receives: 50

Component: Payroll

Technique: Bi-Weekly Actual - Payroll

Average Day of Clearance: 0 Days

93.568 Low-Income Home Energy Assistance

Recipient: Maryland Department of Human Services

% of Funds Agency Receives: 99

Component: Administrative costs - (non-payroll) and vendor payments

Technique: Drawdowns at Fixed Intervals - Monthly (modified)

Average Day of Clearance: 1 Day

93.568 Low-Income Home Energy Assistance

Recipient: Maryland Department of Human Services

% of Funds Agency Receives: 1

Component: Payroll

Technique: Bi-Weekly Actual - Payroll

Average Day of Clearance: 0 Days

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93.658 Foster Care -- Title IV-E

Recipient: Maryland Department of Human Services

% of Funds Agency Receives: 55

Component: Payments to Beneficiaries

Technique: Payment Schedule

Average Day of Clearance: 1 Day

93.658 Foster Care -- Title IV-E

Recipient: Maryland Department of Human Services

% of Funds Agency Receives: 15

Component: Administrative Costs-Non-Payroll & Vendor Payments

Technique: Drawdowns at Fixed Intervals - Monthly (modified)

Average Day of Clearance: 1 Day

93.658 Foster Care -- Title IV-E

Recipient: Maryland Department of Human Services

% of Funds Agency Receives: 30

Component: Payroll

Technique: Average Clearance - Modified

Average Day of Clearance: 0 Days

93.778 Medical Assistance Program

Recipient: Maryland Department of Health

% of Funds Agency Receives: 10

Component: Provider payments (Non-Voucher only, not processed 

through MMIS)

Technique: Weekly Draws

Average Day of Clearance: N/A

93.778 Medical Assistance Program

Recipient: Maryland Department of Health

% of Funds Agency Receives: 86

Component: Provider payments (Non-Voucher only, processed through 

MMIS)

Technique: Average Clearance

Average Day of Clearance: 2 Days

93.778 Medical Assistance Program

Recipient: Maryland Department of Health

% of Funds Agency Receives: 4

Component: Administrative Costs

Technique: Fixed Administrative Allowances-BI-Weekly Payroll 

(modified)-Dollar Weighted

Average Day of Clearance: 1 Day

6.3.3 Materiality Exemptions

Agencies exempt from coverage on the basis of materiality:

No Agencies are exempt from coverage on the basis of materiality.

7.0 CLEARANCE PATTERNS

7.1 The State shall develop separate clearance patterns for each of the following:

Vendor Payments and Payroll

7.2 The following shall develop the State's clearance patterns:

The State Treasurer's Office

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7.3 The sources of data the State shall use when developing its clearance patterns are as follows:

The files maintained by the State Treasurer's Office which indicate the date each vendor check, payroll check, or ACH payment was 

disbursed, and data obtained from the State's disbursement bank indicating when each vendor check or payroll check cleared the bank

7.4 The State shall use the following methodology when developing its clearance patterns:

When developing each clearance pattern, the State shall track at least 99% of the funds disbursed, from issuance to clearance, for a 

period of at least three months.

7.5 The State shall identify for each check or warrant (hereafter, check) in the population: (1) the date the check was released 

for payment; (2) the date the check was debited from the State's account, and, (3) the amount of the check.

7.6 The State shall use the following method to calculate the dollar-weighted average day of clearance:

To determine the number of days each check was outstanding (clearance time), the issue date shall be subtracted from the date the 

check cleared the State's account.

To determine the percentage of the disbursement paid out each day following issuance, the amount of the checks that clear the 

State's account each day shall be summed and then divided by the amount of the total disbursement.

For each day following issuance, the clearance time of the checks paid out that day shall be multiplied by the percentage of the total 

disbursement those checks represent. This product is the clearance factor.

The dollar-weighted average day of clearance for the disbursement shall be determined by summing the clearance factor of each day 

following the disbursement.

7.7 The State shall adjust each clearance pattern to reflect the dollar-weighted proportion of funds paid out by EFT/Direct payroll, 

with the following exceptions:

No exceptions at this time.

The State shall also adjust each clearance pattern to reflect:

No exceptions at this time.

7.8 Each of the State's clearance patterns is calculated in Calendar days.

7.9 An authorized State official shall certify that each clearance pattern developed by the State accurately corresponds to the 

clearance activity of the programs to which it is applied. This certification shall be provided to the Fiscal Service prior to the 

effective date of the Agreement. The State shall recertify its clearance patterns at least every five years.

7.10 The State shall follow the procedures of 31 CFR 205 if it has actual or constructive knowledge, at any time, that a clearance 

pattern does not correspond to a program's clearance activity.

8.0 INTEREST CALCULATION METHODOLOGY

8.1 General Terms

8.1.1 The State and the Secretary agree that no interest liabilities will be incurred for transfers of funds made in accordance 

with the procedures specified in section 6 of this Agreement where the following funding techniques are applied:

Actual Clearance, ZBA - ACH

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Actual Clearance, ZBA - Same Day Payment

Actual Drawdown - Weekly

Average Clearance

Average Clearance - Modified

Bi-Weekly Actual - Payroll

Cost Allocation Plans - Monthly

Drawdowns at Fixed Intervals - Monthly (modified)

Drawdowns at Fixed Intervals - Quarterly

Fixed Administrative Allowances-BI-Weekly Payroll (modified)-Dollar Weighted

Payment Schedule

Post Expenditure Funding

Weekly Billing

Weekly Draws

8.1.2 The State shall maintain information on disbursements and receipts of funds to verify the implementation of any funding 

technique and document interest liabilities.

For each disbursement, the State shall be able to identify:

(1) amount of the issuance

(2) date of issuance

(3) date Federal funds are received and credited to a State account

(4) amount of Federal funds received

(5) date funds were requested

8.2 Federal Interest Liabilities

8.2.1 A Federal interest liability shall accrue from the day the State pays out its own funds for program purposes to the day Federal 

funds are credited to a State account. With regard to funds transferred out of the Federal Highway Trust Fund, if a State does not bill 

at least weekly for current project costs, the Federal interest liability shall not accrue prior to the day the State submits a request for

funds.

8.2.2 The State shall use the following method to calculate Federal interest liabilities:

For all transactions where the State pays out its own funds for program purposes prior to receiving Federal funds, the State shall track 

each payment from the date it is paid out of a State account to the date Federal funds are subsequently credited to a State account to 

cover that outlay. The Federal interest liability on each payment shall be based on the difference in whole days between the two events. 

With Federal-State matching programs, interest shall be calculated on the Federal percentage of the disbursement.

8.3 The Unemployment Trust Fund

8.3.1 The State shall use the following method to calculate State interest liabilities on funds withdrawn from the several accounts 

in the Unemployment Trust Fund:

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When the Funding Techniques are properly used, there should be no interest earnings on funds withdrawn from the State account, as the 

State has implemented Actual Clearance, ZBA -ACH and Actual Drawdown - Weekly for paper checks, which are interest-neutral 

funding techniques, for such transfers. For UTF transfers that do not follow the technique specified in section 6.2 and result in a 

positive balance of funds in a State account, the State's liability for interest on funds withdrawn from its account in the UTF shall 

consist of the actual interest earnings of the benefit payment account on the pro-rata share less the related banking costs attributed to 

such funds.

8.4 Refund Liabilities

8.4.1 The State shall be liable for interest on refunds from the date the refund is credited to a State account until the date the refund 

is debited from the State account for program purposes. The State shall apply a $50,000 refund transaction threshold below which 

the State shall not incur or calculate interest liabilities on refunds. A transaction is defined as a single deposit.

8.4.2 For each refund, the State shall maintain information identifying:

(1) date a refund is credited to a State account

(2) date of the subsequent deposit of Federal funds against which the refund is offset

(3) amount of the refund

8.4.3 The State shall use the following methodology to calculate interest liabilities on refunds:

With programs to which applicable interest neutral funding techniques are applied, the State interest liability shall be based on the 

difference in whole days between the date the refund is deposited in a State account and the date the refund is offset against a 

subsequent deposit of Federal funds.

8.5 Exemptions

8.5.1 Where more than one State agency is a recipient of Federal funds under a program, a particular State agency's funding may be 

excluded from interest calculation procedures if the State agency receives an amount of funds less than 5

% of the State's threshold for major Federal assistance programs. Notwithstanding this potential exemption, however, in no case 

shall less than 90% of a program's total funding be subject to interest calculation procedures.

Proration of calculations: If less than total program funding is subject to interest calculation procedures, the resulting interest 

liability calculations shall be prorated to 100% of program funding.

8.6 State Interest Liabilities

8.6.1 The State shall be liable for interest on Federal funds from the date Federal funds are credited to a State account until the 

date those funds are paid out for program purposes.

8.6.2 The State shall use the following method to calculate State interest liabilities on Federal funds:

8.6.2.1 Measuring Time Funds Are Held

To determine the total time Federal funds are held, the State shall measure the time between the date Federal funds are received and 

credited to a State's account and the date those funds are debited from the State's account.

8.6.2.2 Source of Data

The time period from issuance of funds to the date funds are debited from the State's account shall be determined by the 

appropriate clearance pattern specified in Exhibit II.

8.6.2.3 Standards Applied

The clearance of State funds shall be determined by the appropriate clearance pattern, depending on the funding technique.

8.6.2.4 Calculation Procedure

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The basic formula for calculating interest liabilities shall be: 1/365 times the annualized 13-week Treasury Bill rate times the 

number of whole days as determined above, times the dollar amount of the transaction.

9.0 REVERSE FLOW PROGRAMS

The State is not required to cover any reverse flow programs under the terms of this Agreement because the program falls below 

the State's threshold.

10.0 INTEREST CALCULATION COSTS

10.1 As set forth in 31 CFR 205.27, interest calculation costs are defined as those costs necessary for the actual calculation of 

interest, including the cost of developing and maintaining clearance patterns in support of the interest calculations. Interest 

calculation costs do not include expenses for normal disbursing services, such as processing of checks or maintaining records for 

accounting and reconciliation of cash balances, or expenses for upgrading or modernizing accounting systems. Interest 

calculation costs in excess of $50,000 in any year are not eligible for reimbursement, unless the State provides justification with 

the annual report.

10.2 The State expects to incur the following types of interest calculation costs:

Actual bank costs incurred to obtain check paid information where the data was not previously provided; direct agency costs to develop 

and maintain clearance pattern data; determine interest calculation data in compliance with CMIA; direct computer programming costs 

to develop and maintain clearance pattern data; and determine interest calculation data to comply with CMIA.

10.3 The State shall submit all claims for reimbursement of interest calculation costs with its Annual Report in accordance with 31 

CFR 205.

11.0 NON-COMPLIANCE

11.1 The provisions of 31 CFR Part 205.29 and 31 CFR Part 205.30 shall apply in cases of non-compliance with the terms of 

this Agreement.

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12.0 AUTHORIZED SIGNATURES

Bernadette Benik

Chief Deputy Treasurer State Treasurer's Office

Signature: Date Signed:

Date Submitted 10/7/2021

Sandra R. Paylor

Acting Assistant Commissioner

Revenue Collections Management

Bureau of the Fiscal Service

U.S. Department of the Treasury

Signature: Date Signed:

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10/27/2021

10/27/2021
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Exhibit I - Funds Request and Receipt Times Schedule

State of Maryland

Federal Agency Payment Type Request Cut-Off Time Receipt Window

Agriculture-FNS ACH 11:59 PM 1 day

Agriculture-FNS Fedwire 5:45 PM 0 day

Agriculture-FS ACH 3:00 PM 1 day

Air National Guard ACH 12:00 PM 15 days

Army National Guard ACH 12:00 PM 15 days

Commerce-NOAA ACH 2:00 PM 1 day

Dept of Homeland Security (FEMA) Fedwire 2:00 PM 2 days

Dept of Homeland Security (ODP) ACH 2:00 PM 2 days

Dept of Homeland Security (ODP) Fedwire 2:00 PM 2 days

EPA ACH 2:00 PM 2 days

EPA Fedwire 2:00 PM 0 day

Education ACH 3:00 PM 1 day

Education Fedwire 2:00 PM 0 day

Energy ACH 4:00 PM 1 day

Energy Fedwire 3:00 PM 0 day

HHS ACH 5:00 PM 1 day

HHS Fedwire 3:00 PM 0 day

HUD ACH 5:30 PM 2 days

HUD Fedwire 3:00 PM 0 day

Interior-FWS ACH 11:59 PM 1 day

Interior-FWS Fedwire 5:45 PM 0 day

Interior-OSM ACH 3:00 PM 1 day

Interior-OSM Fedwire 1:00 PM 0 day

Justice ACH 11:00 PM 6 days

Justice Fedwire 2:00 PM 2 days

Labor-Non-UTF ACH 3:00 PM 1 day

Labor-UTF ACH 3:00 PM 1 day

Labor-UTF Fedwire 3:00 PM 0 day

National Science Foundation (NSF) ACH 8:00 PM 1 day

National Science Foundation (NSF) Fedwire 5:45 PM 0 day

Social Security Administration ACH 11:59 PM 1 day

Social Security Administration Fedwire 5:45 PM 0 day

Transportation (FAA) ACH 2:00 PM 1 day

Transportation (FHWA) ACH 12:00 PM 3 days

Transportation (FHWA) Fedwire 12:00 PM 0 day

Transportation (FTA) ACH 2:00 PM 1 day

Veterans Administration ACH 12:00 PM 3 days

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Exhibit II - State of Maryland

LIST OF STATE CLEARANCE TIMES

(Rounded Dollar-Weighted Average Day of Clearance)

Clearance Times Where the Timing of A Draw Down Is Based on A Clearance Pattern

CFDA Program Name Recipient % Component Technique Rounded 

days

10.551 Supplemental 

Nutrition 

Assistance 

Program

Maryland 

Department of 

Human Services

100.0 Payments to 

Beneficiaries

Actual Clearance, 

ZBA - Same Day 

Payment

0 Days

10.555 National School 

Lunch Program

Maryland State 

Department of 

Education

100.0 Direct and Indirect 

Costs

Cost Allocation 

Plans - Monthly

N/A

10.557 Special 

Supplemental 

Nutrition Program 

for Women, 

Infants, and 

Children

Maryland 

Department of 

Health

56.0 Benefit Payments Actual Clearance, 

ZBA - ACH

1 Day

Special 

Supplemental 

Nutrition Program 

for Women, 

Infants, and 

Children

Maryland

Department of 

Health

44.0 Administrative Costs Drawdowns at Fixed 

Intervals - Monthly 

(modified)

1 Day

10.561 State 

Administrative 

Matching Grants 

for the 

Supplemental 

Nutrition 

Assistance 

Program

Maryland 

Department of 

Human Services

70.0 Payroll Average Clearance -

Modified

0 Days

State 

Administrative 

Matching Grants 

for the 

Supplemental 

Nutrition 

Assistance 

Program

Maryland 

Department of 

Human Services

30.0 Administrative CostsNon-Payroll & 

Vendor Payments

Drawdowns at Fixed 

Intervals - Monthly

(modified)

1 Day

14.195 Section 8 Housing Maryland 

Department of 

Housing and 

Community 

Development

100.0 Housing Assistance 

Payments through 

Annual Contribution 

Contract

Pre-Issuance N/A

17.225

F

Unemployment 

Insurance --

Federal Benefit 

Account and 

Administrative 

Costs

Maryland 

Department of 

Labor

25.0 NON PERSONNEL 

SERVICES-(ITSC, 

ICON, 

Unemployment 

Insurance, EUC & 

REA)

Drawdowns at Fixed 

Intervals - Monthly 

(modified)

N/A

Unemployment 

Insurance --

Federal Benefit 

Account and 

Administrative 

Costs

Maryland 

Department of 

Labor

6.0 GRANTS TO 

SUBRECIPIENTS-

(Information Tech. 

Support Center, 

ICON, UI)

Average Clearance 8 Days

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Unemployment 

Insurance --

Federal Benefit 

Account and 

Administrative 

Costs

Maryland 

Department of 

Labor

12.0 INDIRECT COSTS-

(ITSC, ICON, 

Unemployment 

Insurance, EUC & 

REA)

Drawdowns at Fixed 

Intervals - Monthly 

(modified)

N/A

Unemployment 

Insurance --

Federal Benefit 

Account and 

Administrative 

Costs

Maryland 

Department of 

Labor

57.0 PAYROLL-(ITSC, 

ICON,Unemploymen

t Insur, EUC & REA)

Average Clearance -

Modified

0 Days

17.225 S

Unemployment 

Insurance -- State 

Benefit Account

Maryland 

Department of 

Labor

85.0 Payments to 

Beneficiaries - Direct 

Deposit

Actual Clearance, 

ZBA - ACH

1 Day

Unemployment 

Insurance -- State 

Benefit Account

Maryland 

Department of 

Labor

15.0 Payments to 

Beneficiaries - Paper 

Checks

Actual Drawdown -

Weekly

N/A

20.205 Highway Planning 

and Construction

Maryland 

Department of 

Transportation

7.0 Payments to Sub-

Recipients

Actual Clearance, 

ZBA - ACH

1 Day

Highway Planning 

and Construction

Maryland 

Department of 

Transportation

93.0 Construction/Consult

ant 

Costs/Payroll/Sub-

Recipients

Weekly Billing N/A

20.500 Federal Transit 

Capital 

Improvement 

Grants

Maryland 

Department of 

Transportation

1.0 Administrative Costs Drawdowns at Fixed 

Intervals - Quarterly

N/A

Federal Transit 

Capital 

Improvement 

Grants

Maryland 

Department of 

Transportation

99.0 Vendor Payments Post Expenditure 

Funding

2 Days

20.507 Federal Transit 

Capital and 

Operating 

Assistance 

Formula Grants

Maryland 

Department of 

Transportation

1.0 Administrative Costs Drawdowns at Fixed 

Intervals - Quarterly

N/A

Federal Transit 

Capital and 

Operating 

Assistance 

Formula Grants

Maryland 

Department of 

Transportation

99.0 Vendor Payments Post Expenditure 

Funding

2 Days

84.010 Title I Grants to 

Local Educational 

Agencies

Maryland State 

Department of 

Education

93.0 Payments to Local 

Education 

Agencies/Service 

Providers

Average Clearance 8 Days

Title I Grants to 

Local Educational 

Agencies

Maryland State 

Department of 

Education

6.0 Indirect and other 

Costs

Cost Allocation 

Plans - Monthly

N/A

Title I Grants to 

Local Educational 

Agencies

Maryland State 

Department of 

Education

1.0 Payroll Average Clearance -

Modified

0 Days

84.027 Special Education 

-- Grants to States

Maryland State 

Department of 

Education

98.0 Payments to Local 

Education 

Agencies/Service 

Providers

Average Clearance 8 Days

Special Education 

-- Grants to States

Maryland State 

Department of 

Education

1.0 Indirect and Other 

Costs

Cost Allocation 

Plans - Monthly

N/A

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Special Education 

-- Grants to States

Maryland State 

Department of 

Education

1.0 Payroll Average Clearance -

Modified

0 Days

93.558 Temporary 

Assistance for 

Needy Families

Maryland 

Department of 

Human Services

37.0 Payments to 

Beneficiaries

Actual Clearance, 

ZBA - Same Day 

Payment

0 Days

Temporary 

Assistance for 

Needy Families

Maryland 

Department of 

Human Services

33.0 Administrative CostsNon PayrollDrawdowns at Fixed 

Intervals - Monthly 

(modified)

1 Day

Temporary 

Assistance for 

Needy Families

Maryland 

Department of 

Human Services

1.0 Emergency Payments 

to Beneficiaries

Payment Schedule 1 Day

Temporary 

Assistance for 

Needy Families

Maryland 

Department of 

Human Services

29.0 Payroll Average Clearance -

Modified

0 Days

93.563 Child Support 

Enforcement

Maryland 

Department of 

Human Services

50.0 Administrative Costs 

(Non-Payroll) and 

Vendor Payments

Drawdowns at Fixed 

Intervals - Monthly 

(modified)

1 Day

Child Support

Enforcement

Maryland 

Department of 

Human Services

50.0 Payroll Bi-Weekly Actual -

Payroll

0 Days

93.568 Low-Income 

Home Energy 

Assistance

Maryland 

Department of 

Human Services

99.0 Administrative costs 

- (non-payroll) and 

vendor payments

Drawdowns at Fixed 

Intervals - Monthly 

(modified)

1 Day

Low-Income 

Home Energy 

Assistance

Maryland 

Department of 

Human Services

1.0 Payroll Bi-Weekly Actual -

Payroll

0 Days

93.658 Foster Care --

Title IV-E

Maryland 

Department of 

Human Services

55.0 Payments to 

Beneficiaries

Payment Schedule 1 Day

Foster Care --

Title IV-E

Maryland 

Department of 

Human Services

15.0 Administrative CostsNon-Payroll & 

Vendor Payments

Drawdowns at Fixed 

Intervals - Monthly 

(modified)

1 Day

Foster Care --

Title IV-E

Maryland 

Department of 

Human Services

30.0 Payroll Average Clearance -

Modified

0 Days

93.778 Medical 

Assistance 

Program

Maryland 

Department of 

Health

10.0 Provider payments 

(Non-Voucher only, 

not processed 

through MMIS)

Weekly Draws N/A

Medical 

Assistance 

Program

Maryland 

Department of 

Health

86.0 Provider payments 

(Non-Voucher only, 

processed through 

MMIS)

Average Clearance 2 Days

Medical 

Assistance 

Program

Maryland 

Department of 

Health

4.0 Administrative Costs Fixed 

Administrative 

Allowances-BIWeekly Payroll 

(modified)-Dollar 

Weighted

1 Day

Certification

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I hereby certify that an authorized State official has certified at least every five years that the "Rounded Days of Clearance" listed 

in Exhibit 2 of this Treasury-State Agreement:

1. Have been prepared in accordance with the standards provided in 31 CFR 205.20;

2. Accurately represent the flow of Federal funds under the Federal assistance programs to which they apply;

3. Reflect seasonal or other periodic variations in the clearance activities; and,

4. Are auditable.

Date: 

Printed Name: 

Certifying Signature: 

Title: 

DocuSign Envelope ID: 30092B96-FFA2-4C90-BDE6-16534A8CFCD9

10/27/2021

Bernadette Benik

Chief Deputy Treasurer
Page 23 of 23

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