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Cash Management Improvement Act Agreement

between

The Commonwealth of Pennsylvania

and

The Secretary of the Treasury,

United States Department of the Treasury

The Secretary of the Treasury, United States Department of the Treasury (hereafter 'Secretary'), and Commonwealth of 

Pennsylvania (hereafter 'State'), in order to implement Section 5 of the Cash Management Improvement Act of 1990, as amended 

(hereafter 'Act'), agree as follows:

1.0 AGENTS OF THE AGREEMENT 

1.1 The Authorized Official(s) for the Commonwealth of Pennsylvania shall be the Director of the Bureau of Accounting and 

Financial Management, Office of Comptroller Operations, Office of the Budget, in all matters concerning this Agreement.

1.2 The Assistant Commissioner, Revenue Collections Management, Bureau of the Fiscal Service (Fiscal Service), U.S. 

Department of the Treasury, shall act as the Secretary's representative in all matters concerning this Agreement.

2.0 AUTHORITY

2.1 The authority for this Agreement is the Cash Management Improvement Act of 1990 (Public Law 101-453), as amended by 

the Cash Management Improvement Act of 1992 (Public Law 102-589), codified at 31 U.S.C. 6501 and 31

U.S.C. 6503.

2.2 The regulations codified at 31 CFR Part 205 shall apply to all matters pertaining to this Agreement, and are incorporated 

herein by reference. In the event of any inconsistency between this Agreement and 31 CFR Part 205, the regulations shall govern.

3.0 DURATION, AMENDING, TERMINATING, AND MISCELLANEOUS PROVISIONS

3.1 This Agreement shall take effect on 07/01/2022 and shall remain in effect until 06/30/2023.

3.2 This Agreement may be amended at any time by written, mutual consent of the State and the Fiscal Service. This Agreement shall 

be amended annually to incorporate new programs that qualify as major Federal assistance programs and remove programs that no

longer qualify as major Federal assistance programs. A State must notify the Fiscal Service in writing within 30 days of the time the 

State becomes aware of a change that involves additions or deletions of programs subject to Subpart A, changes in funding 

techniques, and/or changes in clearance patterns. The notification must include a proposed amendment for review by the Fiscal 

Service.

3.3 Notwithstanding section 3.2, in the event of Federal or State non-compliance with Subpart B of 31 CFR, Part 205, the Fiscal 

Service may amend this Agreement at any time to incorporate additional programs and the entities that administer those programs.

3.4 This Agreement may be terminated by either party with 30 days written notice. If this Agreement is terminated, the Fiscal 

Service will prescribe the funding techniques, clearance patterns, and methods for calculating interest liabilities to be used by the 

State.

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4.0 PROGRAMS COVERED

4.1 The State's threshold and its major Federal assistance programs shall be determined based on the State's published Single 

Audit for fiscal year ending 06/30/2021.

All major Federal assistance programs shall be covered by this Agreement, unless otherwise specified in section 4.4 of this 

Agreement.

4.2 The State's threshold for major Federal assistance programs is $207,522,145.

The following programs meet or exceed the threshold and are not excluded in Section 4.4:

CFDA Program Name

10.551 Supplemental Nutrition Assistance Program

10.555 National School Lunch Program

17.225F Unemployment Insurance -- Federal Benefit Account and 

Administrative Costs

17.225S Unemployment Insurance -- State Benefit Account

20.205 Highway Planning and Construction

84.010 Title I Grants to Local Educational Agencies

84.027 Special Education -- Grants to States

84.425 Education Stabilization Fund

93.558 Temporary Assistance for Needy Families

93.575 Child Care and Development Block Grant

93.658 Foster Care -- Title IV-E

93.767 Children's Health Insurance Program

93.778 Medical Assistance Program

96.006 Supplemental Security Income

4.3 The following programs fall below the State's threshold but have been required to be covered by Fiscal Service in 

accordance with the non-compliance provisions of Subpart B of 31 CFR Part 205:

There are currently no programs listed for Section 4.3.

4.4 The following programs exceed the State's threshold but have been excluded from coverage for the reason indicated:

CFDA Program Name Exclusion Reason

97.050 Presidential Declared Disaster Assistance 

to Individuals and Households - Other 

Needs

Discontinued

5.0 ENTITIES COVERED

5.1 State agencies and instrumentalities that meet the definition of a State per 31 CFR Part 205, shall be subject to the terms of this 

Agreement. The following is a list of such entities that administer funds under the programs listed in Section

4.0 of this Agreement:

Department of Education

Department of Human Services

Department of Labor and Industry

Department of Transportation

Individual State SSI Recipients

5.2 Entities that meet the definition of a Fiscal Agent per 31 CFR Part 205 shall be subject to the terms of this Agreement. The 

following is a list of Fiscal Agents that administer funds under the programs listed in the Section 4.0 of this Agreement:

Fiscal Agent CFDA Program Name

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Citibank 10.551 Supplemental Nutrition Assistance 

Program

Wells Fargo 10.555 National School Lunch Program

Wells Fargo 17.225F Unemployment Insurance -- Federal 

Benefit Account and Administrative Costs

Wells Fargo 17.225S Unemployment Insurance -- State Benefit 

Account

Wells Fargo 20.205 Highway Planning and Construction

Wells Fargo 84.010 Title I Grants to Local Educational 

Agencies

Wells Fargo 84.027 Special Education -- Grants to States

Wells Fargo 84.425 Education Stabilization Fund

Wells Fargo 93.558 Temporary Assistance for Needy Families

Wells Fargo 93.575 Child Care and Development Block Grant

Wells Fargo 93.658 Foster Care -- Title IV-E

Wells Fargo 93.767 Children's Health Insurance Program

Wells Fargo 93.778 Medical Assistance Program

Wells Fargo 96.006 Supplemental Security Income

6.0 FUNDING TECHNIQUES

6.1 General Terms

6.1.1 The State shall request Federal funds in accordance with the appropriate cut-off times shown in Exhibit I to ensure funds will 

be received and credited to a State account by the times specified in the funding techniques. Exhibit I is incorporated by reference 

herein.

6.1.2 The State shall schedule the receipt of Federal funds such that the funds are received and credited to a State account in 

accordance with the clearance patterns specified in Exhibit II - List of State Clearance Patterns. Exhibit II is incorporated by 

reference herein.

6.1.3 In instances where the receipt of funds is scheduled for a Saturday, the State shall request funds for deposit on Friday. In 

instances where the receipt of funds is scheduled for a Sunday, the State shall request funds for deposit on Monday. In instances 

where the receipt of Federal funds is scheduled for deposit on a day when the State is not open for business, the State shall request 

funds for deposit the day following the scheduled day; in instances where the receipt of Federal funds is scheduled for deposit on a 

day when the Federal Government is not open for business, the State shall request funds for deposit the day prior to the scheduled 

day.

6.1.4 Estimates and Reconciliation of Estimates:

Where estimated expenditures are used to determine the amount of the drawdown, the State will indicate in the terms of the State 

unique funding technique how the estimated amount is determined and when and how the State will reconcile the difference 

between the estimate and the State's actual expenditures.

6.1.5 Supplemental Funding:

Unless otherwise defined by program rules, Supplemental Funding is the award of additional funds to provide for an increase in 

costs due to unforeseen circumstances.

The State will comply with all Federal program agency policies and procedures for requesting supplemental grant funding.

The State will comply with the following guidelines when requesting supplemental funding for the Medical Assistance Program 

and associated administrative payments (CFDA 93.778):

The State must submit a revised Medicaid Program Budget Report (CMS-37) to request supplemental funding. The CMS guidelines 

and instructions for completing the CMS-37 are provided in Section 2600F of the State Medicaid Manual (SMM). The CMS/CO must 

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receive the revised Form CMS-37 through the Medicaid Budget Expenditure System/Children's Budget Expenditure System 

(MBES/CBES) no later than 10 calendar days before the end of the quarter for which the supplemental grant award is being 

requested.

Additional guidance on this policy is available from the respective CMS Regional Office, U.S. Department of Health & Human 

Services.

The State will comply with the following guidelines when requesting supplemental funding for TANF (CFDA 93.558), CCDF 

(CFDA 93.575), CSE (93.563), and the FC/AA (CFDA 93.658 and CFDA 93.659) programs administered by the

U.S. Department of Human Services, Administration for Children and Families (HHS/ACF):

a. Timing of the Request

A State should initiate its request for supplemental funding during a quarter as soon as it becomes aware of the fact that a shortfall 

does/will exist. For the TANF and CCDF grants, supplemental funding requests (estimates) may be submitted by a State, for 

consideration by ACF, up through and including the 15th day of the third month of the first, second or third quarter of any fiscal year. 

Since TANF and CCDF are block grant programs, all unawarded portions of the annual allotment will automatically be issued at the 

beginning of the fourth quarter. Therefore, supplemental funding requests will not be available during the fourth quarter for these 

programs. For the CSE and FC/AA programs, supplemental funding requests may be submitted by a state, for consideration by ACF, 

up through and including the 15th day of the third month of any quarter of a fiscal year.

b. Justification for the Request

The request for a supplemental funding for any of the above-mentioned programs should contain a justification clearly documenting 

the need for the additional funding authority during the current quarter. This documentation should be in the form of State accounting 

records or similar documents that will show the actual expenditures through the most recent month for which such data are available, 

as well as the State's most accurate projection of its anticipated expenditures during the remaining month(s) of the quarter. For either 

the TANF or the CCDF program, the State's justification should also include an explanation of the activities requiring the obligation 

and/or expenditure of amounts that exceed the normal quarterly grant award restrictions and why these activities could not have been 

delayed until the next quarter.

c. Form Submittal

Supplemental funding requests should be made by completing the appropriate ACF quarterly report of expenditures and estimates

applicable to the particular program for which the grant award request is being made.

d. Approval Process

Upon receipt of the state's request for additional funding authority for a quarter, the ACF Regional Office will promptly review the 

supporting documentation. If the request is properly justified, so long as ACF has adequate funding availability, the State's request 

will be expedited and supplemental funding will be issued within 5 days of ACF receiving the request. The State will be notified by 

the Regional Office when the supplemental award has been transmitted to the Payment Management System (PMS) and when it 

may initiate drawdowns against the supplemental funding.

Additional guidance on this policy is provided in the U.S. Department of Health & Human Services, Administration for Children

and Families, letter (May 19, 2004) to State Administrators from the Deputy Assistant Secretary for Administration.

6.2 Description of Funding Techniques

6.2.1 The following are terms under which standard funding techniques shall be implemented for all transfers of funds to which the 

funding technique is applied in section 6.3.2 of this Agreement.

There are currently no funding techniques listed in Section 6.2.1.

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6.2.2 The following are terms under which funding techniques for administrative costs shall be implemented for all transfers 

of funds to which the funding technique is applied in section 6.3.2 of this Agreement.

There are currently no funding techniques listed in Section 6.2.2.

6.2.3 The following are terms under which miscellaneous funding techniques shall be implemented for all transfers of funds to 

which the funding technique is applied in section 6.3.2 of this Agreement.

There are currently no funding techniques listed in Section 6.2.3.

6.2.4 The following are terms under which State unique funding techniques shall be implemented for all transfers of funds to which 

the funding technique is applied in section 6.3.2 of this Agreement.

Funding Technique Name Description

Daily Trust Fund Draw (CFDA No. 17.225) The State shall draw down funds on a daily basis. The request shall be made in 

accordance with the appropriate Federal agency cut-off time specified in Exhibit I. 

The amount of each day's State UC draw will be based on actual expenditures that 

appear on the Daily Disbursement Report (DDR). This amount may be adjusted for 

any unusual circumstances that may arise. The draw amount for the Federal accounts 

(FECA, UCX, etc.) will be based on actual expenditures that appear on the DDR. 

This draw amount will then be adjusted to reflect any corresponding residual balances 

in the grant order group status report in SAP. This funding technique is interest 

neutral.

Modified Composite Clearance (CFDA No. 

20.205 Highway Planning and Construction)

The State shall establish an average day of clearance date for all expenditures, see 

section 7.0 for methodology. The average day clearance for this TSA is 23 days. To 

this date, the State shall deduct two days, representing the adoption of mid-week 

(Wednesday) average date for all postings during the week. The result will be the 

composite clearance date for weekly drawing down Federal funds. This funding 

technique is interest neutral.

Modified Monthly Draws (CFDA Nos. 

93.558, 93.658, 93.778)

The State shall draw down funds for indirect costs (Cost Allocation Plan) once a 

month for the prior month. The request shall be made in accordance with the 

appropriate Federal Agency cut-off time specified in Exhibit 1. The amount of the 

drawdown will be based on the application of the cost allocation plan to the prior 

month's actual costs, except for certain programs wherein the first month's request 

shall be based on an estimate of costs for the preceding 12 months and shall be 

reconciled monthly. This funding technique is interest neutral.

Modified Reverse Flow (CFDA No. 96.006) The State pays in funds to the Federal government that are used in conjunction with 

Federal funds for payments to individual SSI beneficiaries. This funding technique is 

not interest neutral.

Modified ZBA - Supplemental Nutrition 

Assistance Program

Through its contractor, the State will request funds via the Automated Clearing House 

as a same day cash drawdown for Electronic Benefit Transfers directly to the account 

of the third party administrator. The request shall be made in accordance with the 

appropriate Federal agency cut-off time specified in Exhibit I. The drawdown of 

funds shall be the same day as retailers are paid for transactions made at the electronic 

point of sale machines. Funds will always be drawn on the same day that settlement 

funds are paid out. This funding technique is interest neutral.

Payroll The State shall request funds for deposit on the day of payday based on the State's 

biweekly paydays and on the supplementary departmental paydays. The request shall 

be made in accordance with the appropriate Federal agency cut-off time specified in 

Exhibit I. The amount of the request shall be for the amount of the disbursement. This 

funding technique is interest neutral.

Reimbursement The State shall schedule the receipt of Federal funds such that the funds are received 

and credited to a State bank account on or after the date the funds have been disbursed 

from the State's funds, in most instances. The request shall be made in accordance 

with the appropriate Federal agency cut-off time specified in Exhibit I. The amount of 

the request shall be for the amount of the disbursement. This funding technique is 

interest neutral.

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6.3 Application of Funding Techniques to Programs

6.3.1 The State shall apply the following funding techniques when requesting Federal funds for the component cash flows of the 

programs listed in sections 4.2 and 4.3 of this Agreement.

6.3.2 Programs

Below are programs listed in Section 4.2 and Section 4.3.

10.551 Supplemental Nutrition Assistance Program

Recipient: Department of Human Services

% of Funds Agency Receives: 100

Component: Payments to Beneficiaries

Technique: Modified ZBA - Supplemental Nutrition Assistance 

Program

Average Day of Clearance: N/A

10.555 National School Lunch Program

Recipient: Department of Education

% of Funds Agency Receives: 100

Component: Payments to Educational Agencies/Vendor 

Payments/Operating Costs/Indirect Costs

Technique: Reimbursement

Average Day of Clearance: N/A

10.555 National School Lunch Program

Recipient: Department of Education

% of Funds Agency Receives: 0

Component: Payroll

Technique: Payroll

Average Day of Clearance: N/A

17.225F Unemployment Insurance -- Federal Benefit Account and 

Administrative Costs

Recipient: Department of Labor and Industry

% of Funds Agency Receives: 98

Component: Benefit Payments (FECA, UCX, etc.)

Technique: Daily Trust Fund Draw (CFDA No. 17.225)

Average Day of Clearance: N/A

17.225F Unemployment Insurance -- Federal Benefit Account and 

Administrative Costs

Recipient: Department of Labor and Industry

% of Funds Agency Receives: 1

Component: Administration - Direct and Indirect Costs - Internal Cost 

Plan

Technique: Reimbursement

Average Day of Clearance: N/A

17.225F Unemployment Insurance -- Federal Benefit Account and 

Administrative Costs

Recipient: Department of Labor and Industry

% of Funds Agency Receives: 1

Component: Administration - Payroll

Technique: Payroll

Average Day of Clearance: N/A

17.225S Unemployment Insurance -- State Benefit Account

Recipient: Department of Labor and Industry

% of Funds Agency Receives: 100

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Component: Benefit Payments (Commonwealth Account)

Technique: Daily Trust Fund Draw (CFDA No. 17.225)

Average Day of Clearance: N/A

20.205 Highway Planning and Construction

Recipient: Department of Transportation

% of Funds Agency Receives: 100

Component: Payroll/Construction/Non-Personnel Services Costs

Technique: Modified Composite Clearance (CFDA No. 20.205 

Highway Planning and Construction)

Average Day of Clearance: N/A

84.010 Title I Grants to Local Educational Agencies

Recipient: Department of Education

% of Funds Agency Receives: 100

Component: Payments to Local Agencies/Vendor Payments/Operating 

Costs/Indirect Costs

Technique: Reimbursement

Average Day of Clearance: N/A

84.010 Title I Grants to Local Educational Agencies

Recipient: Department of Education

% of Funds Agency Receives: 0

Component: Payroll

Technique: Payroll

Average Day of Clearance: N/A

84.027 Special Education -- Grants to States

Recipient: Department of Education

% of Funds Agency Receives: 98

Component: Payments to Local Agencies/Vendor Payments/Operating 

Costs/Indirect Costs

Technique: Reimbursement

Average Day of Clearance: N/A

84.027 Special Education -- Grants to States

Recipient: Department of Education

% of Funds Agency Receives: 2

Component: Payroll

Technique: Payroll

Average Day of Clearance: N/A

84.425 Education Stabilization Fund

Recipient: Department of Education

% of Funds Agency Receives: 100

Component: Payments to Educational Agencies/Vendor/Operating

Technique: Reimbursement

Average Day of Clearance: N/A

84.425 Education Stabilization Fund

Recipient: Department of Education

% of Funds Agency Receives: 0

Component: Payroll

Technique: Payroll

Average Day of Clearance: N/A

93.558 Temporary Assistance for Needy Families

Recipient: Department of Human Services

% of Funds Agency Receives: 8

Component: Indirect Costs (Cost Allocation Plan)

Technique: Modified Monthly Draws (CFDA Nos. 93.558, 93.658, 

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93.778)

Average Day of Clearance: N/A

93.558 Temporary Assistance for Needy Families

Recipient: Department of Human Services

% of Funds Agency Receives: 92

Component: Payments to Local Agencies/Payments to 

Beneficiaries/Vendor Payments/Operating Costs

Technique: Reimbursement

Average Day of Clearance: N/A

93.558 Temporary Assistance for Needy Families

Recipient: Department of Human Services

% of Funds Agency Receives: 0

Component: Payroll

Technique: Payroll

Average Day of Clearance: N/A

93.575 Child Care and Development Block Grant

Recipient: Department of Human Services

% of Funds Agency Receives: 96

Component: Payments to Local Agencies/Vendor Payments/Operating 

Costs

Technique: Reimbursement

Average Day of Clearance: N/A

93.575 Child Care and Development Block Grant

Recipient: Department of Human Services

% of Funds Agency Receives: 4

Component: Payroll

Technique: Payroll

Average Day of Clearance: N/A

93.658 Foster Care -- Title IV-E

Recipient: Department of Human Services

% of Funds Agency Receives: 1

Component: Indirect Costs (Cost Allocation Plan)

Technique: Modified Monthly Draws (CFDA Nos. 93.558, 93.658, 

93.778)

Average Day of Clearance: N/A

93.658 Foster Care -- Title IV-E

Recipient: Department of Human Services

% of Funds Agency Receives: 99

Component: Payments to Local Agencies/Vendor Payments/Operating 

Costs

Technique: Reimbursement

Average Day of Clearance: N/A

93.658 Foster Care -- Title IV-E

Recipient: Department of Human Services

% of Funds Agency Receives: 0

Component: Payroll

Technique: Payroll

Average Day of Clearance: N/A

93.767 Children's Health Insurance Program

Recipient: Department of Human Services

% of Funds Agency Receives: 100

Component: Payments to Local Agencies/ Payments to 

Beneficiaries/Vendor Payments/Operating Costs

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Technique: Reimbursement

Average Day of Clearance: N/A

93.767 Children's Health Insurance Program

Recipient: Department of Human Services

% of Funds Agency Receives: 0

Component: Payroll

Technique: Payroll

Average Day of Clearance: N/A

93.778 Medical Assistance Program

Recipient: Department of Human Services

% of Funds Agency Receives: 2

Component: Indirect Costs (Costs Allocation Plan)

Technique: Modified Monthly Draws (CFDA Nos. 93.558, 93.658, 

93.778)

Average Day of Clearance: N/A

93.778 Medical Assistance Program

Recipient: Department of Human Services

% of Funds Agency Receives: 98

Component: Payments to Local Agencies/ Payments to Service 

Providers/Vendor Payments/Operating Costs

Technique: Reimbursement

Average Day of Clearance: N/A

93.778 Medical Assistance Program

Recipient: Department of Human Services

% of Funds Agency Receives: 0

Component: Payroll

Technique: Payroll

Average Day of Clearance: N/A

96.006 Supplemental Security Income

Recipient: Individual State SSI Recipients

% of Funds Agency Receives: 100

Component: State Supplementary Payment

Technique: Modified Reverse Flow (CFDA No. 96.006)

Average Day of Clearance: N/A

6.3.3 Materiality Exemptions

Agencies exempt from coverage on the basis of materiality:

None.

6.4.0 With several programs subject to the Act, the primary State agency administering a program will subgrant portions 

of the program to secondary State agencies. As costs in support of the program are incurred, the secondary agency 

charges the primary agency, which in turn draws down Federal funds.

In all such cases, the secondary agency shall charge the primary agency no earlier than the day transactions post to 

the accounts of the secondary agency. The procedures governing the request for funds from the primary agency, 

and the payment of such requests, shall be in accordance with the agreement between the primary and secondary 

agencies. Secondary agency transactions may include actual expenditures and/or estimates of current program 

activity. The primary agency shall apply the indicated funding technique.

6.5.1 The percentage of funds an agency receives included in 6.3.2 are estimates and may fluctuate throughout the term 

of this Agreement. A zero represents less than 1 percent of the percentage of funds an agency receives.

6.5.2 The funding technique for 96.006, Supplemental Security Income, is Reverse Flow Program. This technique is 

discussed in section 9 of this agreement.

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7.0 CLEARANCE PATTERNS

7.1 The State shall develop separate clearance patterns for each of the following:

The State shall develop clearance patterns for each program that uses a delay of draw by measuring the dollar-weighted number of days 

between the day expenditures are sent to Treasury for payment and the day the related checks clear.

Each program is examined to determine the appropriation(s) supporting it (Federal financial assistance to the State is reappropriated by 

the legislature).

The relevant appropriation(s), an integral element of the voucher transmittals (VTs) used by Commonwealth agencies to request 

payment, control(s) the selection of VTs for the check clearance research.

All checks associated with the selected VTs during a fiscal year are examined.

7.2 The following shall develop the State's clearance patterns:

The data is assembled by the State Treasurer and forwarded to the Office of the Budget, Comptroller Operations, which creates and runs 

the computer program that measures clearance activity and computes the clearance patterns.

7.3 The sources of data the State shall use when developing its clearance patterns are as follows:

(1) electronic files provided by the State's financial institutions indicating the dates checks cleared, and (2) electronic files provided by 

the State Treasurer indicating unique identifying numbers and the related check issuance dates.

7.4 The State shall use the following methodology when developing its clearance patterns:

When developing each clearance pattern, the State shall track at least 99% of the funds disbursed, from issuance to clearance, for a 

period of at least three months.

7.5 The State shall identify for each check or warrant (hereafter, check) in the population: (1) the date the check was released 

for payment; (2) the date the check was debited from the State's account, and, (3) the amount of the check.

7.6 The State shall use the following method to calculate the dollar-weighted average day of clearance:

To determine the number of days each check was outstanding (clearance time), the issue date shall be subtracted from the date the 

check cleared the State's account.

To determine the percentage of the disbursement paid out each day following issuance, the amount of the checks that clear the

State's account each day shall be summed and then divided by the amount of the total disbursement.

For each day following issuance, the clearance time of the checks paid out that day shall be multiplied by the percentage of the total 

disbursement those checks represent. This product is the clearance factor.

The dollar-weighted average day of clearance for the disbursement shall be determined by summing the clearance factor of each day 

following the disbursement.

7.7 The State shall adjust each clearance pattern to reflect the dollar-weighted proportion of funds paid out by EFT/Direct payroll, 

with the following exceptions:

In those instances where an expenditure is paid via EFT/Direct payroll, the check clearance pattern is determined by using the date the 

expenditure is sent to the State Treasurer for payment to the date the funds clear the bank.

The State shall also adjust each clearance pattern to reflect:

The clearance date of each check is compared to the related date the expenditure was sent to the State Treasurer for payment to 

determine the actual number of days between these two events.

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The clearance time of each voucher transmittal is individually calculated and a dollar-weighted average day of clearance is calculated. 

This clearance time is then applied to all voucher transmittals that are part of the clearance pattern.

The clearance time of each check in the study is dollar-weighted to produce the dollar-weighted average day of clearance after 

expenditure posting.

7.8 Each of the State's clearance patterns is calculated in Calendar days.

7.9 An authorized State official shall certify that each clearance pattern developed by the State accurately corresponds to the 

clearance activity of the programs to which it is applied. This certification shall be provided to the Fiscal Service prior to the 

effective date of the Agreement. The State shall recertify its clearance patterns at least every five years.

7.10 The State shall follow the procedures of 31 CFR 205 if it has actual or constructive knowledge, at any time, that a clearance

pattern does not correspond to a program's clearance activity.

7.11.0 The term "issue date" or "issuance" used in section 7.6 shall refer to the date at which the expenditure was sent 

to the State Treasurer for payment.

8.0 INTEREST CALCULATION METHODOLOGY

8.1 General Terms

8.1.1 The State and the Secretary agree that no interest liabilities will be incurred for transfers of funds made in accordance 

with the procedures specified in section 6 of this Agreement where the following funding techniques are applied:

Daily Trust Fund Draw (CFDA No. 17.225)

Modified Composite Clearance (CFDA No. 20.205 Highway Planning and Construction)

Modified Monthly Draws (CFDA Nos. 93.558, 93.658, 93.778)

Modified ZBA - Supplemental Nutrition Assistance Program

Payroll

Reimbursement

8.1.2 The State shall maintain information on disbursements and receipts of funds to verify the implementation of any funding 

technique and document interest liabilities.

For each disbursement, the State shall be able to identify:

(1) amount of the issuance

(2) date of issuance

(3) date Federal funds are received and credited to a State account

(4) amount of Federal funds received

(5) date funds were requested

8.2 Federal Interest Liabilities

8.2.1 A Federal interest liability shall accrue from the day the State pays out its own funds for program purposes to the day Federal 

funds are credited to a State account. With regard to funds transferred out of the Federal Highway Trust Fund, if a State does not bill 

at least weekly for current project costs, the Federal interest liability shall not accrue prior to the day the State submits a request for 

funds.

8.2.2 The State shall use the following method to calculate Federal interest liabilities:

In the event the funds are not received by the state in accordance with Exhibit I timelines, the state shall be entitled to calculate a federal 

interest liability from the date the federal agency should have submitted the funds according to Exhibit I timelines until the date the 

funds are actually received by the state.

8.3 The Unemployment Trust Fund

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8.3.1 The State shall use the following method to calculate State interest liabilities on funds withdrawn from the several accounts 

in the Unemployment Trust Fund:

Federal and State Funds are Not Interest Neutral:

The State shall use the following methodology to calculate State interest liabilities on funds withdrawn from the several accounts in the 

UTF under the Unemployment Insurance program.

Based on statements provided by its financial institution, or other appropriate source, the State shall determine the actual interest 

earnings and the related banking costs attributable to funds withdrawn from its account in the UTF.

At the end of the State's fiscal year, the State shall calculate the percentage of its total unemployment compensation expenditures for (1) 

funds withdrawn from the State account in the UTF, or the State %, and (2) funds withdrawn from the Federal Employees 

Compensation Account (FECA) and the Extended Unemployment Compensation Account (EUCA) and any other accounts of Federal 

funds in the UTF, or the Federal %.

The State shall calculate the actual interest earnings and the related banking costs attributable to funds withdrawn from the State 

account in the UTF by multiplying the State % by the amount of the actual interest earnings and the related banking costs of the account 

as a whole. The State's liability for interest on funds withdrawn from its account in the UTF shall consist of the actual interest earnings 

attributable to such funds less the related banking costs attributed to such funds.

The State shall determine the average daily cash balance of its unemployment compensation benefit payment account for its fiscal year. 

The State shall calculate the average daily cash balance of Federal funds by multiplying the Federal % by the average daily cash balance 

of the benefit payment account on the whole. The State's liability for interest on funds withdrawn from the FECA and EUCA (and any 

other benefit accounts of Federal funds in the UTF from which the State draws funds) shall be the average daily cash balance of Federal 

funds multiplied by the annualized rate equal to the average equivalent yields of 13-week Treasury bills auctioned during the State's 

fiscal year.

8.4 Refund Liabilities

8.4.1 The State shall be liable for interest on refunds from the date the refund is credited to a State account until the date the refund 

is debited from the State account for program purposes. The State shall apply a $50,000 refund transaction threshold below which 

the State shall not incur or calculate interest liabilities on refunds. A transaction is defined as a single deposit.

8.4.2 For each refund, the State shall maintain information identifying:

(1) date a refund is credited to a State account

(2) date of the subsequent deposit of Federal funds against which the refund is offset

(3) amount of the refund

8.4.3 The State shall use the following methodology to calculate interest liabilities on refunds:

With programs using the Reimbursement funding technique, the State interest liability shall be based on the difference in whole days 

between the date the refund is deposited in a State account and the date the refund is offset against a subsequent deposit of Federal 

funds, except for Highway Planning and Construction (CFDA No. 20.205), where interest will be calculated using the Composite 

Clearance technique.

8.5 Exemptions

8.5.1 Where more than one State agency is a recipient of Federal funds under a program, a particular State agency's funding may be 

excluded from interest calculation procedures if the State agency receives an amount of funds less than 5

% of the State's threshold for major Federal assistance programs. Notwithstanding this potential exemption, however, in no case 

shall less than 90% of a program's total funding be subject to interest calculation procedures.

Proration of calculations: If less than total program funding is subject to interest calculation procedures, the resulting interest 

liability calculations shall be prorated to 100% of program funding.

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8.6 State Interest Liabilities

8.6.1 The State shall be liable for interest on Federal funds from the date Federal funds are credited to a State account until the 

date those funds are paid out for program purposes.

8.6.2 The State shall use the following method to calculate State interest liabilities on Federal funds:

8.6.2.1 Measuring Time Funds Are Held

To determine the total time Federal funds are held, the State shall measure the time between the date Federal funds are received and 

credited to a State's account and the date those funds are debited from the State's account.

8.6.2.2 Source of Data

The time period from the date an expenditure is posted in the State's central accounting system to the date the disbursement 

is debited to the State's bank account shall be determined from information provided by the State Treasurer.

8.6.2.3 Standards Applied

The average daily cash balance of Federal Funds in the program's account reflects the actual activity of each draw from the date of 

deposit to the date of issuance or clearance, whichever is pertinent.

8.6.2.4 Calculation Procedure

I = P x r x {PI + CT}, where

I = State's total interest liability

P = Total annual expenditures of Federal funds for program or component cash flow of program

r = Annualized rate equal to the average equivalent yields of 13-week Treasury bills auctioned during a State's fiscal year 

divided by 365 days

PI = Dollar-weighted average number of days Federal funds are held by State prior to issuance

CT = Dollar-weighted average number of days Federal funds are held by State between issuance and clearance of checks.

8.7.0 The term "date of issuance" in section 8.1.2 shall refer to the expenditure posting date.

8.7.1 The State shall maintain records of clearings and drawdowns to verify the implementation of the Daily Trust Fund 

Draw and the Working Capital Advance funding techniques. The State shall document, for each day, the amount 

of funds that clear State accounts and the amount of Federal funds deposited to State accounts.

8.7.2 Where the State administers a Federal program through restricted receipt accounts, which require Federal funds to 

be on hand prior to generating program payments, the State will calculate the amount of interest due the Federal 

Government for the period beginning on the date Federal funds are deposited to a State bank account and ending 

on the date funds are paid out for program purposes, except for Highway Planning and Construction (CFDA No. 

20.205), where interest will be calculated as follows:

For program payments made via ACH the State will calculate the amount of interest due the Federal Government 

for the period beginning on the date Federal funds are deposited to a State bank account and ending on the date 

funds are paid out for program purposes.

For program payments made via the State Treasury check the State will calculate the amount of interest due the 

Federal Government for the period beginning on the date Federal funds are deposited to a State bank account and 

ending on the date funds are paid out for program purposes using the average clearance technique.

8.8.0 Except for Unemployment Insurance (CFDA No. 17.225), where a Federal agency funds multiple grants under a 

single payment system, the State shall net positive and negative grant drawdown amounts and request funds for the 

net positive balance. If within a Letter of Credit having a net positive balance a drawdown cannot be made against 

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a grant because of an insufficient grant balance, the State shall calculate interest due from the Federal Government 

on that grant. Where the result of netting is a negative amount, a draw will not be made. The State shall calculate 

interest due to the Federal Government for positive balances in the cash book for the Administrative Fund and on 

positive bank balances in the Benefit Payment Fund for the Federal share portion. Both interest calculations shall 

be included on the Annual Report, when applicable.

9.0 REVERSE FLOW PROGRAMS

9.1 The Federal government makes payments on behalf of the State for the Supplemental Security Income (SSI) program.

9.2 Definitions

State Supplementary Payment (SSP): Monthly payment made by the State to the Social Security Administration (SSA), as a 

voluntary supplement to monthly SSI payments made by the SSA to the State's SSI beneficiaries.

SSI/SSP: The monthly SSI payment made by the SSA to beneficiaries, which combines both Federal SSI program funds and 

SSP funds.

SSI/SSP Transfer Date: The dollar-weighted average day of clearance of the regularly issued monthly SSI/SSP checks issued 

by the SSA, adjusted to reflect three payment variations.

Due Date: The day on which States are required to deposit funds to the SSA.

Deposit Date: The day on which State funds are deposited to the SSA.

9.3 Funding Technique

The State and the Federal government will apply the following funding technique to the SSI program:

Component: State Supplementary Payment

Technique: SSI Funding Technique

Description: In accordance with Public Law 106-170, the State shall deposit funds to the SSA no later than the business day 

preceding the date on which the SSA Commissioner pays monthly benefits, or with respect to monthly benefits paid for the 

month that is the last month of the State's fiscal year, the fifth business day following such date.

9.4 Clearance Pattern

The SSI/SSP Transfer Date is determined by adjusting the dollar weighted average day of clearance for regularly issued monthly 

SSI/SSP checks, as determined by the Federal Reserve Bank's Survey of Float on US Government Checks, with the three payment 

variations below, to reflect the proportion of SSI/SSP payments made to beneficiaries as follows:

By check on days later in a month: To calculate this adjustment, SSA will determine the nationwide percentage of total SSI/SSP 

payments made to beneficiaries by check on days later in a month, using full data from the most recent Federal fiscal year. The 

average day of clearance for regularly issued monthly SSI/SSP checks shall be dollar-weighted for SSI/SSP payments made to 

beneficiaries by check on days later in the month, which are assumed to be issued on the 11th business day of the month.

By direct deposit on the regularly designated day of the month for delivery of SSI/SSP payments: To calculate this adjustment, SSA 

will determine the nationwide percentage of total SSI/SSP payments made to beneficiaries by direct deposit on the regularly 

designated day of the month for delivery of SSI/SSP payments, using full data from the most recent Federal fiscal year. The average 

day of clearance for regularly issued monthly SSI/SSP checks shall be dollar-weighted with the average day of clearance for SSI/SSP 

payments made to beneficiaries by direct deposit on the regularly designated day of the month for delivery of SSI/SSP payments to 

beneficiaries.

By direct deposit on days later in a month: To calculate this adjustment, SSA will determine the nationwide percentage of total 

SSI/SSP payments made to beneficiaries by direct deposit on days later in a month, using full data from the most recent Federal fiscal 

year. The average day of clearance for regularly issued monthly SSI/SSP checks shall be dollar-weighted with the average day of 

clearance for SSI/SSP payments made to beneficiaries by direct deposit on days later in a month, which are assumed to be issued on 

the 11th business day of the month.

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9.5 Interest Calculations

The Federal Government shall use the following methods to calculate and document Federal and State interest liabilities for SSI.

To calculate the interest liability, SSA shall record the Deposit Date of each monthly SSP payment and compare it to the SSI/SSP 

Transfer Date for each month. The liability for interest will be based on the following:

Payments received before the Due Date: The interest liability provisions of the CMIA do not apply to payments paid by a State

before the Due Date, pursuant to Public Law 106-170. All payments received prior to the Due Date will be deemed as received on the 

Due Date, for the purposes of calculating interest.

Payments received on the Due Date: A Federal interest liability should be computed from (1) the Due Date to (2) the day SSA pays 

out the State funds for program purposes (SSI/SSP Transfer Date).

Payments received after the Due Date but on or before the SSI/SSP Transfer Date: Interest liability provisions of the CMIA do not 

apply.

Payments received after the SSI/SSP Transfer Date: A State interest liability will accrue from (1) the SSI/SSP Transfer Date until (2) 

the day State funds are credited to the SSA.

SSA shall calculate Federal and State interest liabilities on the variance between (1) the amount of the monthly State payment, which 

is an estimate, and (2) the actual monthly outlays for program purposes made by the SSA on behalf of the State. The monthly State 

payment includes the cumulative balance brought forward from the previous month. For each month of the State's fiscal year, SSA 

will compare the amount of the State payment to the amount of the actual outlays made on behalf of the State. To the extent the State 

payment (including the estimated cumulative balance) is greater than actual outlays, a Federal interest liability will accrue. To the 

extent the State payment (including estimated cumulative balance) is less than actual outlays, a State interest liability will be 

calculated. In either case, the interest liability will be calculated based on the difference in whole days from (1) the day the monthly 

State payment was deposited to a Federal account to (2) the day a subsequent monthly State payment is deposited to a Federal 

account.

Any overpayment that results in a cumulative balance does not constitute an early deposit as defined in Public Law 106-170, Section 

410, Schedule for SSI Supplementation Agreements.

9.6 Refunds

Pursuant to 31 CFR 205.25 (c)(3), the State or the Federal government will not incur interest liabilities on refunds under the 

Supplemental Security Income Program as States are credited with the refunds in advance, before SSA collects the funds.

10.0 INTEREST CALCULATION COSTS

10.1 As set forth in 31 CFR 205.27, interest calculation costs are defined as those costs necessary for the actual calculation of 

interest, including the cost of developing and maintaining clearance patterns in support of the interest calculations. Interest 

calculation costs do not include expenses for normal disbursing services, such as processing of checks or maintaining records for 

accounting and reconciliation of cash balances, or expenses for upgrading or modernizing accounting systems. Interest 

calculation costs in excess of $50,000 in any year are not eligible for reimbursement, unless the State provides justification with 

the annual report.

10.2 The State expects to incur the following types of interest calculation costs:

(1) System analysts' time to prepare detail specifications for programming and testing programs.

(2) Programmer's time to write required programs.

(3) Computer time to analyze bank clearance tapes, process check clearance data, and process interest programs.

(4) User analysts' time to identify payment data criteria for developing check clearance patterns, review check clearance data to 

establish check clearance patterns and drawdown delay periods, and analyze interest calculation reports.

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10.3 The State shall submit all claims for reimbursement of interest calculation costs with its Annual Report in accordance with 31 

CFR 205.

11.0 NON-COMPLIANCE

11.1 The provisions of 31 CFR Part 205.29 and 31 CFR Part 205.30 shall apply in cases of non-compliance with the terms of 

this Agreement.

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12.0 AUTHORIZED SIGNATURES

Michael J. Burns

Director, Bureau of Accounting and Financial Management, Office of Comptroller Operations, Office of the Budget, Commonwealth of 

Pennsylvania

Signature: Date Signed:

Date Submitted 6/2/2022

Sandra R. Paylor

Assistant Commissioner

Revenue Collections Management

Bureau of the Fiscal Service

U.S. Department of the Treasury

Signature: Date Signed:

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6/9/2022

6/13/2022
Page 18 of 22

Exhibit I - Funds Request and Receipt Times Schedule

Commonwealth of Pennsylvania

Federal Agency Payment Type Request Cut-Off Time Receipt Window

Agriculture-FNS ACH 11:59 PM 1 day

Agriculture-FNS Fedwire 5:45 PM 0 day

Agriculture-FS ACH 3:00 PM 1 day

Air National Guard ACH 12:00 PM 15 days

Army National Guard ACH 12:00 PM 15 days

Commerce-NOAA ACH 2:00 PM 1 day

Dept of Homeland Security (FEMA) Fedwire 2:00 PM 2 days

Dept of Homeland Security (ODP) ACH 2:00 PM 2 days

Dept of Homeland Security (ODP) Fedwire 2:00 PM 2 days

EPA ACH 2:00 PM 2 days

EPA Fedwire 2:00 PM 0 day

Education ACH 3:00 PM 1 day

Education Fedwire 2:00 PM 0 day

Energy ACH 4:00 PM 1 day

Energy Fedwire 3:00 PM 0 day

HHS ACH 5:00 PM 1 day

HHS Fedwire 3:00 PM 0 day

HUD ACH 5:30 PM 2 days

HUD Fedwire 3:00 PM 0 day

Interior-FWS ACH 11:59 PM 1 day

Interior-FWS Fedwire 5:45 PM 0 day

Interior-OSM ACH 3:00 PM 1 day

Interior-OSM Fedwire 1:00 PM 0 day

Justice ACH 11:00 PM 6 days

Justice Fedwire 2:00 PM 2 days

Labor-Non-UTF ACH 3:00 PM 1 day

Labor-UTF ACH 3:00 PM 1 day

Labor-UTF Fedwire 3:00 PM 0 day

National Science Foundation (NSF) ACH 8:00 PM 1 day

National Science Foundation (NSF) Fedwire 5:45 PM 0 day

Social Security Administration ACH 11:59 PM 1 day

Social Security Administration Fedwire 5:45 PM 0 day

Transportation (FAA) ACH 2:00 PM 1 day

Transportation (FHWA) ACH 12:00 PM 3 days

Transportation (FHWA) Fedwire 12:00 PM 0 day

Transportation (FTA) ACH 2:00 PM 1 day

Veterans Administration ACH 12:00 PM 3 days

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Exhibit II - Commonwealth of Pennsylvania

LIST OF STATE CLEARANCE TIMES

(Rounded Dollar-Weighted Average Day of Clearance)

Clearance Times Where the Timing of A Draw Down Is Based on A Clearance Pattern

CFDA Program Name Recipient % Component Technique Rounded 

days

10.551 Supplemental 

Nutrition 

Assistance 

Program

Department of 

Human Services

100.0 Payments to 

Beneficiaries

Modified ZBA -

Supplemental 

Nutrition Assistance 

Program

N/A

10.555 National School 

Lunch Program

Department of 

Education

100.0 Payments to 

Educational 

Agencies/Vendor 

Payments/Operating 

Costs/Indirect Costs

Reimbursement N/A

National School 

Lunch Program

Department of 

Education

0.0 Payroll Payroll N/A

17.225

F

Unemployment 

Insurance --

Federal Benefit 

Account and 

Administrative 

Costs

Department of 

Labor and 

Industry

98.0 Benefit Payments 

(FECA, UCX, etc.)

Daily Trust Fund 

Draw (CFDA No. 

17.225)

N/A

Unemployment 

Insurance --

Federal Benefit 

Account and 

Administrative 

Costs

Department of 

Labor and 

Industry

1.0 Administration -

Direct and Indirect 

Costs - Internal Cost 

Plan

Reimbursement N/A

Unemployment 

Insurance --

Federal Benefit 

Account and 

Administrative 

Costs

Department of 

Labor and 

Industry

1.0 Administration -

Payroll

Payroll N/A

17.225

S

Unemployment 

Insurance -- State 

Benefit Account

Department of 

Labor and 

Industry

100.0 Benefit Payments 

(Commonwealth 

Account)

Daily Trust Fund 

Draw (CFDA No. 

17.225)

N/A

20.205 Highway Planning 

and Construction

Department of 

Transportation

100.0 Payroll/Construction/

Non-Personnel 

Services Costs

Modified Composite 

Clearance (CFDA 

No. 20.205 

Highway Planning 

and Construction)

N/A

84.010 Title I Grants to 

Local Educational 

Agencies

Department of 

Education

100.0 Payments to Local 

Agencies/Vendor 

Payments/Operating 

Costs/Indirect Costs

Reimbursement N/A

Title I Grants to 

Local Educational 

Agencies

Department of

Education

0.0 Payroll Payroll N/A

84.027 Special Education 

-- Grants to States

Department of 

Education

98.0 Payments to Local 

Agencies/Vendor 

Reimbursement N/A

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Payments/Operating 

Costs/Indirect Costs

Special Education 

-- Grants to States

Department of 

Education

2.0 Payroll Payroll N/A

84.425 Education 

Stabilization Fund

Department of 

Education

100.0 Payments to 

Educational 

Agencies/Vendor/Op

erating

Reimbursement N/A

Education 

Stabilization Fund

Department of 

Education

0.0 Payroll Payroll N/A

93.558 Temporary 

Assistance for 

Needy Families

Department of 

Human Services

8.0 Indirect Costs (Cost 

Allocation Plan)

Modified Monthly 

Draws (CFDA Nos. 

93.558, 93.658, 

93.778)

N/A

Temporary 

Assistance for 

Needy Families

Department of 

Human Services

92.0 Payments to Local 

Agencies/Payments 

to 

Beneficiaries/Vendor 

Payments/Operating 

Costs

Reimbursement N/A

Temporary 

Assistance for 

Needy Families

Department of 

Human Services

0.0 Payroll Payroll N/A

93.575 Child Care and 

Development 

Block Grant

Department of 

Human Services

96.0 Payments to Local 

Agencies/Vendor 

Payments/Operating 

Costs

Reimbursement N/A

Child Care and 

Development 

Block Grant

Department of 

Human Services

4.0 Payroll Payroll N/A

93.658 Foster Care --

Title IV-E

Department of 

Human Services

1.0 Indirect Costs (Cost 

Allocation Plan)

Modified Monthly 

Draws (CFDA Nos. 

93.558, 93.658, 

93.778)

N/A

Foster Care --

Title IV-E

Department of 

Human Services

99.0 Payments to Local 

Agencies/Vendor 

Payments/Operating 

Costs

Reimbursement N/A

Foster Care --

Title IV-E

Department of 

Human Services

0.0 Payroll Payroll N/A

93.767 Children's Health 

Insurance 

Program

Department of 

Human Services

100.0 Payments to Local 

Agencies/ Payments 

to 

Beneficiaries/Vendor 

Payments/Operating 

Costs

Reimbursement N/A

Children's Health 

Insurance 

Program

Department of 

Human Services

0.0 Payroll Payroll N/A

93.778 Medical 

Assistance 

Program

Department of 

Human Services

2.0 Indirect Costs (Costs 

Allocation Plan)

Modified Monthly 

Draws (CFDA Nos. 

93.558, 93.658, 

93.778)

N/A

Medical 

Assistance 

Program

Department of 

Human Services

98.0 Payments to Local 

Agencies/ Payments 

Reimbursement N/A

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to Service 

Providers/Vendor 

Payments/Operating 

Costs

Medical 

Assistance 

Program

Department of 

Human Services

0.0 Payroll Payroll N/A

96.006 Supplemental 

Security Income

Individual State 

SSI Recipients

100.0 State Supplementary 

Payment

Modified Reverse 

Flow (CFDA No. 

96.006)

N/A

Certification

I hereby certify that an authorized State official has certified at least every five years that the "Rounded Days of Clearance" listed 

in Exhibit 2 of this Treasury-State Agreement:

1. Have been prepared in accordance with the standards provided in 31 CFR 205.20;

2. Accurately represent the flow of Federal funds under the Federal assistance programs to which they apply;

3. Reflect seasonal or other periodic variations in the clearance activities; and,

4. Are auditable.

Date: 

Printed Name: 

Certifying Signature: 

Title: 

DocuSign Envelope ID: 5687E8EF-B498-4FD9-9545-2ECD6937AB84

6/9/2022

Michael Burns

Director, Bureau of Acct & Fin Mgmt
Page 22 of 22

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