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Cash Management Improvement Act Agreement

between

The State of New York

and

The Secretary of the Treasury,

United States Department of the Treasury

The Secretary of the Treasury, United States Department of the Treasury (hereafter 'Secretary'), and State of New York (hereafter 

'State'), in order to implement Section 5 of the Cash Management Improvement Act of 1990, as amended (hereafter 'Act'), agree

as follows:

1.0 AGENTS OF THE AGREEMENT 

1.1 The Authorized Official(s) for the State of New York shall be the Chief Budget Examiner heading the General Government and 

Workforce Unit of the Division of the Budget in all matters concerning this Agreement.

1.2 The Assistant Commissioner, Revenue Collections Management, Bureau of the Fiscal Service (Fiscal Service), U.S. 

Department of the Treasury, shall act as the Secretary's representative in all matters concerning this Agreement.

2.0 AUTHORITY

2.1 The authority for this Agreement is the Cash Management Improvement Act of 1990 (Public Law 101-453), as amended by 

the Cash Management Improvement Act of 1992 (Public Law 102-589), codified at 31 U.S.C. 6501 and 31

U.S.C. 6503.

2.2 The regulations codified at 31 CFR Part 205 shall apply to all matters pertaining to this Agreement, and are incorporated 

herein by reference. In the event of any inconsistency between this Agreement and 31 CFR Part 205, the regulations shall govern.

3.0 DURATION, AMENDING, TERMINATING, AND MISCELLANEOUS PROVISIONS

3.1 This Agreement shall take effect on 04/01/2023 and shall remain in effect until 06/30/2024.

3.2 This Agreement may be amended at any time by written, mutual consent of the State and the Fiscal Service. This Agreement shall 

be amended annually to incorporate new programs that qualify as major Federal assistance programs and remove programs that no 

longer qualify as major Federal assistance programs. A State must notify the Fiscal Service in writing within 30 days of the time the 

State becomes aware of a change that involves additions or deletions of programs subject to Subpart A, changes in funding 

techniques, and/or changes in clearance patterns. The notification must include a proposed amendment for review by the Fiscal

Service.

3.3 Notwithstanding section 3.2, in the event of Federal or State non-compliance with Subpart B of 31 CFR, Part 205, the Fiscal 

Service may amend this Agreement at any time to incorporate additional programs and the entities that administer those programs.

3.4 This Agreement may be terminated by either party with 30 days written notice. If this Agreement is terminated, the Fiscal 

Service will prescribe the funding techniques, clearance patterns, and methods for calculating interest liabilities to be used by the 

State.

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4.0 PROGRAMS COVERED

4.1 The State's threshold and its major Federal assistance programs shall be determined based on the threshold calculation 

methodology contained in 31 CFR Part 205.5 and relevant expenditure data contained in the State's Single Audit for fiscal year 

ending 03/31/2022.

All major Federal assistance programs shall be covered by this Agreement, unless otherwise specified in section 4.4 of this 

Agreement.

4.2 The State's threshold for major Federal assistance programs is $345,891,055.

The following programs meet or exceed the threshold and are not excluded in Section 4.4:

CFDA Program Name

10.542 Pandemic EBT Food Benefits

10.551 Supplemental Nutrition Assistance Program

10.555 National School Lunch Program

10.557 Special Supplemental Nutrition Program for Women, Infants, and 

Children

10.561 State Administrative Matching Grants for the Supplemental 

Nutrition Assistance Program

17.225F Unemployment Insurance -- Federal Benefit Account and 

Administrative Costs

17.225S Unemployment Insurance -- State Benefit Account

20.205 Highway Planning and Construction

84.010 Title I Grants to Local Educational Agencies

84.027 Special Education -- Grants to States

84.425 Education Stabilization Fund

93.558 Temporary Assistance for Needy Families

93.568 Low-Income Home Energy Assistance

93.575 Child Care and Development Block Grant

93.658 Foster Care -- Title IV-E

93.767 Children's Health Insurance Program

93.778 Medical Assistance Program

97.036 Disaster Grants - Public Assistance (Presidentially Declared 

Disasters)

4.3 The following programs fall below the State's threshold but have been required to be covered by Fiscal Service in 

accordance with the non-compliance provisions of Subpart B of 31 CFR Part 205:

There are currently no programs listed for Section 4.3.

4.4 The following programs exceed the State's threshold but have been excluded from coverage for the reason indicated:

CFDA Program Name Exclusion Reason

14.195 Section 8 Housing Non-State

14.871 Section 8 Housing Choice Vouchers Non-State

21.019 Coronavirus Relief Fund Federal Statute - Full Exemption

21.023 Emergency Rental Assistance Program Federal Statute - Full Exemption

21.027 Coronavirus State and Local Fiscal 

Recovery Funds

Federal Statute - Full Exemption

84.268 Federal Direct Student Loan Non-State

93.498 Provider Relief Fund & American Rescue 

Plan (ARP) Rural Distribution

Non-State

93.640 Basic Health Program (Affordable Care 

Act)

Federal Statute - Full Exemption

5.0 ENTITIES COVERED

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5.1 State agencies and instrumentalities that meet the definition of a State per 31 CFR Part 205, shall be subject to the terms of this 

Agreement. The following is a list of such entities that administer funds under the programs listed in Section

4.0 of this Agreement:

Department of Health

Department of Labor

Department of Transportation

Division of Homeland Security and Emergency Services

Division of Housing and Community Renewal

Office of Children and Family Services

Office of Temporary & Disability Assistance

State Education Department

5.2 Entities that meet the definition of a Fiscal Agent per 31 CFR Part 205 shall be subject to the terms of this Agreement. The 

following is a list of Fiscal Agents that administer funds under the programs listed in the Section 4.0 of this Agreement:

Fiscal Agent CFDA Program Name

Conduent, Inc. 10.542 Pandemic EBT Food Benefits

Conduent, Inc. 10.551 Supplemental Nutrition Assistance 

Program

Computer Sciences Corporation 93.778 Medical Assistance Program

6.0 FUNDING TECHNIQUES

6.1 General Terms

6.1.1 The State shall request Federal funds in accordance with the appropriate cut-off times shown in Exhibit I to ensure funds will 

be received and credited to a State account by the times specified in the funding techniques. Exhibit I is incorporated by reference 

herein.

6.1.2 The State shall schedule the receipt of Federal funds such that the funds are received and credited to a State account in 

accordance with the clearance patterns specified in Exhibit II - List of State Clearance Patterns. Exhibit II is incorporated by 

reference herein.

6.1.3 In instances where the receipt of funds is scheduled for a Saturday, the State shall request funds for deposit on Friday. In 

instances where the receipt of funds is scheduled for a Sunday, the State shall request funds for deposit on Monday. In instances 

where the receipt of Federal funds is scheduled for deposit on a day when the State is not open for business, the State shall request 

funds for deposit the day following the scheduled day; in instances where the receipt of Federal funds is scheduled for deposit on a 

day when the Federal Government is not open for business, the State shall request funds for deposit the day prior to the scheduled 

day.

6.1.4 Estimates and Reconciliation of Estimates:

Where estimated expenditures are used to determine the amount of the drawdown, the State will indicate in the terms of the State 

unique funding technique how the estimated amount is determined and when and how the State will reconcile the difference 

between the estimate and the State's actual expenditures.

6.1.5 Supplemental Funding:

Unless otherwise defined by program rules, Supplemental Funding is the award of additional funds to provide for an increase in 

costs due to unforeseen circumstances.

The State will comply with all Federal program agency policies and procedures for requesting supplemental grant funding.

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The State will comply with the following guidelines when requesting supplemental funding for the Medical Assistance Program 

and associated administrative payments (CFDA 93.778):

The State must submit a revised Medicaid Program Budget Report (CMS-37) to request supplemental funding. The CMS guidelines 

and instructions for completing the CMS-37 are provided in Section 2600F of the State Medicaid Manual (SMM). The CMS/CO must 

receive the revised Form CMS-37 through the Medicaid Budget Expenditure System/Children's Budget Expenditure System 

(MBES/CBES) no later than 10 calendar days before the end of the quarter for which the supplemental grant award is being 

requested.

Additional guidance on this policy is available from the respective CMS Regional Office, U.S. Department of Health & Human 

Services.

The State will comply with the following guidelines when requesting supplemental funding for TANF (CFDA 93.558), CCDF 

(CFDA 93.575), CSE (93.563), and the FC/AA (CFDA 93.658 and CFDA 93.659) programs administered by the

U.S. Department of Human Services, Administration for Children and Families (HHS/ACF):

a. Timing of the Request

A State should initiate its request for supplemental funding during a quarter as soon as it becomes aware of the fact that a shortfall 

does/will exist. For the TANF and CCDF grants, supplemental funding requests (estimates) may be submitted by a State, for 

consideration by ACF, up through and including the 15th day of the third month of the first, second or third quarter of any fiscal year. 

Since TANF and CCDF are block grant programs, all unawarded portions of the annual allotment will automatically be issued at the 

beginning of the fourth quarter. Therefore, supplemental funding requests will not be available during the fourth quarter for these 

programs. For the CSE and FC/AA programs, supplemental funding requests may be submitted by a state, for consideration by ACF, 

up through and including the 15th day of the third month of any quarter of a fiscal year.

b. Justification for the Request

The request for a supplemental funding for any of the above-mentioned programs should contain a justification clearly documenting 

the need for the additional funding authority during the current quarter. This documentation should be in the form of State accounting 

records or similar documents that will show the actual expenditures through the most recent month for which such data are available, 

as well as the State's most accurate projection of its anticipated expenditures during the remaining month(s) of the quarter. For either 

the TANF or the CCDF program, the State's justification should also include an explanation of the activities requiring the obligation 

and/or expenditure of amounts that exceed the normal quarterly grant award restrictions and why these activities could not have been 

delayed until the next quarter.

c. Form Submittal

Supplemental funding requests should be made by completing the appropriate ACF quarterly report of expenditures and estimates

applicable to the particular program for which the grant award request is being made.

d. Approval Process

Upon receipt of the state's request for additional funding authority for a quarter, the ACF Regional Office will promptly review the 

supporting documentation. If the request is properly justified, so long as ACF has adequate funding availability, the State's request 

will be expedited and supplemental funding will be issued within 5 days of ACF receiving the request. The State will be notified by 

the Regional Office when the supplemental award has been transmitted to the Payment Management System (PMS) and when it 

may initiate drawdowns against the supplemental funding.

Additional guidance on this policy is provided in the U.S. Department of Health & Human Services, Administration for Children

and Families, letter (May 19, 2004) to State Administrators from the Deputy Assistant Secretary for Administration.

6.2 Description of Funding Techniques

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6.2.1 The following are terms under which standard funding techniques shall be implemented for all transfers of funds to which the 

funding technique is applied in section 6.3.2 of this Agreement.

Funding Technique Name Description

Actual Clearance, ZBA - ACH The State shall request funds such that they are deposited by ACH in a State account 

on the settlement date of payments issued by the State. The request shall be made in 

accordance with the appropriate Federal agency cut-off time specified in Exhibit I. 

The amount of the request shall be for the amount of funds that clear the State's 

account on the settlement date. This funding technique is interest neutral.

Actual Clearance, ZBA - Same Day Payment The State shall request funds the same day it pays out funds, in accordance with the 

appropriate Federal agency cut-off time specified in Exhibit I. A Federal agency will 

deposit funds in a State account the same day as requested. The amount of the request 

shall be for the amount of funds that clear the State's account that day. This funding 

technique is interest neutral.

Estimated Clearance The State shall request funds such that they are deposited in a State account in

accordance with the clearance pattern specified in Exhibit II - EC (Estimated 

Clearance). The request shall be made in accordance with the appropriate Federal 

agency cut-off time specified in Exhibit I. The amount of each request will be a 

percentage of the disbursement, according to the State's clearance pattern specified in 

Exhibit II - EC. This funding technique is interest neutral.

6.2.2 The following are terms under which funding techniques for administrative costs shall be implemented for all transfers

of funds to which the funding technique is applied in section 6.3.2 of this Agreement.

There are currently no funding techniques listed in Section 6.2.2.

6.2.3 The following are terms under which miscellaneous funding techniques shall be implemented for all transfers of funds to 

which the funding technique is applied in section 6.3.2 of this Agreement.

There are currently no funding techniques listed in Section 6.2.3.

6.2.4 The following are terms under which State unique funding techniques shall be implemented for all transfers of funds to which 

the funding technique is applied in section 6.3.2 of this Agreement.

Funding Technique Name Description

Reimbursement (Employee Fringe Benefits 

and Indirect Costs)

1. Employee Fringe Benefits - the State shall request funds biweekly. Requests shall 

be made in accordance with the appropriate Federal Agency cutoff time specified in 

Exhibit I. The amount of the request shall be determined by applying the fringe rate 

developed pursuant to the terms of Federal grant programs to the actual biweekly 

payroll. As described in Section 8.8 of this Agreement, this funding technique is 

interest neutral. 

2. Indirect Costs - the State shall request funds biweekly. Requests shall be made in 

accordance with the appropriate Federal Agency cutoff time specified in Exhibit I. 

The amount of the request shall be determined by applying the indirect rate developed 

pursuant to program-specific indirect cost recovery plans that are approved by the 

Federal agency responsible for program oversight to the actual biweekly payroll. As 

described in Section 8.8 of this Agreement, this funding technique is interest neutral. 

This funding technique is interest neutral.

6.3 Application of Funding Techniques to Programs

6.3.1 The State shall apply the following funding techniques when requesting Federal funds for the component cash flows of the 

programs listed in sections 4.2 and 4.3 of this Agreement.

6.3.2 Programs

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Below are programs listed in Section 4.2 and Section 4.3.

10.542 Pandemic EBT Food Benefits

Recipient: Office of Temporary & Disability Assistance

% of Funds Agency Receives: 100

Component: Non-Payroll

Technique: Actual Clearance, ZBA - Same Day Payment

Average Day of Clearance: 0 Days

10.551 Supplemental Nutrition Assistance Program

Recipient: Office of Temporary & Disability Assistance

% of Funds Agency Receives: 100

Component: Non-Payroll

Technique: Actual Clearance, ZBA - Same Day Payment

Average Day of Clearance: 0 Days

10.555 National School Lunch Program

Recipient: State Education Department

% of Funds Agency Receives: 91

Component: Non-Payroll

Technique: Actual Clearance, ZBA - ACH

Average Day of Clearance: 2 Days

10.555 National School Lunch Program

Recipient: Department of Health

% of Funds Agency Receives: 9

Component: Non-Payroll

Technique: Actual Clearance, ZBA - ACH

Average Day of Clearance: 2 Days

10.557 Special Supplemental Nutrition Program for Women, Infants, 

and Children

Recipient: Department of Health

% of Funds Agency Receives: 96

Component: Non-payroll

Technique: Actual Clearance, ZBA - ACH

Average Day of Clearance: 2 Days

10.557 Special Supplemental Nutrition Program for Women, Infants, 

and Children

Recipient: Department of Health

% of Funds Agency Receives: 2

Component: Payroll

Technique: Actual Clearance, ZBA - ACH

Average Day of Clearance: 2 Days

10.557 Special Supplemental Nutrition Program for Women, Infants, 

and Children

Recipient: Department of Health

% of Funds Agency Receives: 2

Component: Fringe Benefits and Indirect Costs

Technique: Reimbursement (Employee Fringe Benefits and Indirect 

Costs)

Average Day of Clearance: N/A

10.561 State Administrative Matching Grants for the Supplemental 

Nutrition Assistance Program

Recipient: Office of Temporary & Disability Assistance

% of Funds Agency Receives: 94

Component: Non-payroll

Technique: Actual Clearance, ZBA - ACH

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Average Day of Clearance: 2 Days

10.561 State Administrative Matching Grants for the Supplemental 

Nutrition Assistance Program

Recipient: Office of Temporary & Disability Assistance

% of Funds Agency Receives: 2

Component: Fringe Benefits and Indirect Costs

Technique: Reimbursement (Employee Fringe Benefits and Indirect 

Costs)

Average Day of Clearance: N/A

10.561 State Administrative Matching Grants for the Supplemental 

Nutrition Assistance Program

Recipient: Office of Temporary & Disability Assistance

% of Funds Agency Receives: 3

Component: Payroll

Technique: Actual Clearance, ZBA - ACH

Average Day of Clearance: 2 Days

10.561 State Administrative Matching Grants for the Supplemental 

Nutrition Assistance Program

Recipient: Department of Health

% of Funds Agency Receives: 1

Component: Non-payroll

Technique: Actual Clearance, ZBA - ACH

Average Day of Clearance: 2 Days

17.225F Unemployment Insurance -- Federal Benefit Account and 

Administrative Costs

Recipient: Department of Labor

% of Funds Agency Receives: 0

Component: Fringe Benefits and Indirect Costs

Technique: Reimbursement (Employee Fringe Benefits and Indirect 

Costs)

Average Day of Clearance: N/A

17.225F Unemployment Insurance -- Federal Benefit Account and 

Administrative Costs

Recipient: Department of Labor

% of Funds Agency Receives: 99

Component: Non-Payroll (Benefits)

Technique: Actual Clearance, ZBA - Same Day Payment

Average Day of Clearance: 0 Days

17.225F Unemployment Insurance -- Federal Benefit Account and 

Administrative Costs

Recipient: Department of Labor

% of Funds Agency Receives: 1

Component: Non-Payroll (Administrative)

Technique: Actual Clearance, ZBA- ACH

Average Day of Clearance: 2 Days

17.225F Unemployment Insurance -- Federal Benefit Account and 

Administrative Costs

Recipient: Department of Labor

% of Funds Agency Receives: 0

Component: Payroll

Technique: Actual Clearance, ZBA - ACH

Average Day of Clearance: 2 Days

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17.225S Unemployment Insurance -- State Benefit Account

Recipient: Department of Labor

% of Funds Agency Receives: 100

Component: Non-Payroll

Technique: Actual Clearance, ZBA - Same Day Payment

Average Day of Clearance: 0 Days

20.205 Highway Planning and Construction

Recipient: Department of Transportation

% of Funds Agency Receives: 92

Component: Non-Payroll

Technique: Actual Clearance, ZBA - ACH

Average Day of Clearance: 2 Days

20.205 Highway Planning and Construction

Recipient: Department of Transportation

% of Funds Agency Receives: 3

Component: Payroll

Technique: Actual Clearance, ZBA - ACH

Average Day of Clearance: 2 Days

20.205 Highway Planning and Construction

Recipient: Department of Transportation

% of Funds Agency Receives: 5

Component: Fringe Benefits and Indirect Costs

Technique: Reimbursement (Employee Fringe Benefits and Indirect 

Costs)

Average Day of Clearance: N/A

84.010 Title I Grants to Local Educational Agencies

Recipient: State Education Department

% of Funds Agency Receives: 1

Component: Payroll

Technique: Actual Clearance, ZBA - ACH

Average Day of Clearance: 2 Days

84.010 Title I Grants to Local Educational Agencies

Recipient: State Education Department

% of Funds Agency Receives: 99

Component: Non-Payroll

Technique: Actual Clearance, ZBA - ACH

Average Day of Clearance: 2 Days

84.027 Special Education -- Grants to States

Recipient: State Education Department

% of Funds Agency Receives: 2

Component: Fringe Benefits and Indirect Costs

Technique: Reimbursement (Employee Fringe Benefits and Indirect 

Costs)

Average Day of Clearance: N/A

84.027 Special Education -- Grants to States

Recipient: State Education Department

% of Funds Agency Receives: 2

Component: Payroll

Technique: Actual Clearance, ZBA - ACH

Average Day of Clearance: 2 Days

84.027 Special Education -- Grants to States

Recipient: State Education Department

% of Funds Agency Receives: 96

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Component: Non-Payroll

Technique: Actual Clearance, ZBA - ACH

Average Day of Clearance: 2 Days

84.425 Education Stabilization Fund

Recipient: State Education Department

% of Funds Agency Receives: 100

Component: Non-payroll

Technique: Actual Clearance, ZBA - ACH

Average Day of Clearance: 2 Days

93.558 Temporary Assistance for Needy Families

Recipient: Office of Temporary & Disability Assistance

% of Funds Agency Receives: 100

Component: Non-Payroll

Technique: Actual Clearance, ZBA - ACH

Average Day of Clearance: 2 Days

93.568 Low-Income Home Energy Assistance

Recipient: Office of Temporary & Disability Assistance

% of Funds Agency Receives: 94

Component: Non-payroll

Technique: Actual Clearance, ZBA - ACH

Average Day of Clearance: 2 Days

93.568 Low-Income Home Energy Assistance

Recipient: Division of Housing and Community Renewal

% of Funds Agency Receives: 6

Component: Non-payroll

Technique: Actual Clearance, ZBA - ACH

Average Day of Clearance: 2 Days

93.575 Child Care and Development Block Grant

Recipient: Office of Children and Family Services

% of Funds Agency Receives: 1

Component: Fringe Benefits and Indirect Costs

Technique: Reimbursement (Employee Fringe Benefits and Indirect 

Costs)

Average Day of Clearance: N/A

93.575 Child Care and Development Block Grant

Recipient: Office of Children and Family Services

% of Funds Agency Receives: 1

Component: Payroll

Technique: Actual Clearance, ZBA - ACH

Average Day of Clearance: 2 Days

93.575 Child Care and Development Block Grant

Recipient: Office of Children and Family Services

% of Funds Agency Receives: 98

Component: Non-Payroll

Technique: Actual Clearance, ZBA - ACH

Average Day of Clearance: 2 Days

93.658 Foster Care -- Title IV-E

Recipient: Office of Children and Family Services

% of Funds Agency Receives: 100

Component: Non-payroll

Technique: Actual Clearance, ZBA -ACH

Average Day of Clearance: 2 Days

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93.767 Children's Health Insurance Program

Recipient: Department of Health

% of Funds Agency Receives: 99

Component: Non-Payroll

Technique: Actual Clearance, ZBA - ACH

Average Day of Clearance: 2 Days

93.767 Children's Health Insurance Program

Recipient: Office of Temporary & Disability Assistance

% of Funds Agency Receives: 1

Component: Non-payroll

Technique: Actual Clearance, ZBA - ACH

Average Day of Clearance: 2 Days

93.778 Medical Assistance Program

Recipient: Department of Health

% of Funds Agency Receives: 100

Component: Non-Payroll

Technique: Estimated Clearance

Average Day of Clearance: N/A

97.036 Disaster Grants - Public Assistance (Presidentially Declared 

Disasters)

Recipient: Division of Homeland Security and Emergency Services

% of Funds Agency Receives: 100

Component: Non-Payroll

Technique: Actual Clearance, ZBA - ACH

Average Day of Clearance: 2 Days

6.3.3 Materiality Exemptions

Agencies exempt from coverage on the basis of materiality:

None

7.0 CLEARANCE PATTERNS

7.1 The State shall develop separate clearance patterns for each of the following:

Payments made from the State's non-payroll and payroll accounts and for the Medical Assistance Program (CFDA 93.778).

7.2 The following shall develop the State's clearance patterns:

Medical Assistance Program Clearance Pattern

The New York State Department of Health calculates the Medical Assistance clearance pattern based upon check presentment data

compiled by the State's contractor bank.

Functional Clearance Patterns

New York State develops functional clearance patterns based on 1) New York's Statewide Financial System records of State employee 

payroll checks and checks written to non-employees, and 2) from check presentment files maintained by the State's contractor bank.

7.3 The sources of data the State shall use when developing its clearance patterns are as follows:

See 7.11.0.

7.4 The State shall use the following methodology when developing its clearance patterns:

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When developing each clearance pattern, the State shall track at least 99% of the funds disbursed, from issuance to clearance, for a 

period of at least three months.

7.5 The State shall identify for each check or warrant (hereafter, check) in the population: (1) the date the check was released 

for payment; (2) the date the check was debited from the State's account, and, (3) the amount of the check.

7.6 The State shall use the following method to calculate the dollar-weighted average day of clearance:

To determine the number of days each check was outstanding (clearance time), the issue date shall be subtracted from the date the 

check cleared the State's account.

To determine the percentage of the disbursement paid out each day following issuance, the amount of the checks that clear the 

State's account each day shall be summed and then divided by the amount of the total disbursement.

For each day following issuance, the clearance time of the checks paid out that day shall be multiplied by the percentage of the total 

disbursement those checks represent. This product is the clearance factor.

The dollar-weighted average day of clearance for the disbursement shall be determined by summing the clearance factor of each day 

following the disbursement.

7.7 The State shall adjust each clearance pattern to reflect the dollar-weighted proportion of funds paid out by EFT/Direct payroll, 

with the following exceptions:

No exceptions.

The State shall also adjust each clearance pattern to reflect:

Not applicable.

7.8 Each of the State's clearance patterns is calculated in Business days.

7.9 An authorized State official shall certify that each clearance pattern developed by the State accurately corresponds to the 

clearance activity of the programs to which it is applied. This certification shall be provided to the Fiscal Service prior to the 

effective date of the Agreement. The State shall recertify its clearance patterns at least every five years.

7.10 The State shall follow the procedures of 31 CFR 205 if it has actual or constructive knowledge, at any time, that a clearance 

pattern does not correspond to a program's clearance activity.

7.11.0 Medical Assistance Program Clearance Pattern 

The State's Medical Assistance funding cycle comprises two separate disbursements. The two-disbursement 

cycle yields a two-part clearance pattern, each part depicting clearance activity of 100 percent of checks and 

electronic payments issued and cleared for that disbursement. In other words, the clearance pattern which 

illustrates clearance activity for a single cycle appears to total 200 percent of checks and electronic payments.

The following description of the development of the Medical Assistance two-part clearance pattern relates to a 

detailed spreadsheet, prepared and updated as necessary by the Department of Health, which graphically depicts 

the two-part clearance pattern currently used to time the Medical Assistance drawdown. The spreadsheet will be 

provided to the Fiscal Service upon request.

Exhibit II-EC of this Agreement reflects a variation of the State's two-part clearance pattern. One column of data 

from the spreadsheet reflects a recalculation of percentages whereby the two-part clearance pattern appears to 

total 100 rather than 200 percent of check and electronic payment clearance activity. This Exhibit approximates 

the State's two-disbursement funding cycle, although the data has been rounded to two decimal places, while the 

clearance pattern used to time the State's drawdown is actually carried out to four decimal places. The State will 

continue to use its more precise clearance pattern in calculating the amount of Medical Assistance funding to 

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draw down each day.

The State shall use the following method to develop a programmatic clearance pattern for the Medical 

Assistance Program (CFDA 93.778):

The State's contractor bank(s) which maintains the State's Medicaid Management Information System (MMIS) 

Fiscal Agent Account will provide the State each quarter with an encashed checks and electronic payments 

analysis reflecting clearance activity for the most recent four-quarter period. The data to be analyzed will 

constitute all checks and electronic payments dated and cashed during that four-quarter period, or almost 100 

percent of the dollar value of checks and electronic payments issued against the MMIS account.

With the implementation of electronic payments in the State's Medical Assistance program, clearance time for 

program payments was reduced as providers enrolled to receive electronic payments (in lieu of checks). In order 

to accurately determine and document this expected change in clearance time, the State exercised the right to 

change from using the most recent 12 months of clearance activity data to using the most recent three months of 

clearance activity data, as permitted under 31 CFR 205.20(d). As a result, the clearance pattern reflects three 

months of clearance activity data.

The encashed checks and electronic payments analysis will track check clearance activity over 31 calendar days. 

For each calendar day after check and electronic payments issuance, the analysis indicates: 1) the total number 

of checks and electronic payments paid, 2) the total dollar amount of checks and electronic payments paid, and 

3) the percent of the total dollar amount. Exhibit II-EC comprises a summary of the State's encashed checks and 

electronic payments analysis depicted in the clearance pattern spreadsheet.

Since checks for nearly all of the State's weekly Medicaid payment cycles are printed with a Monday check date, 

it will be assumed that Day 00 (check issue date) of the encashed checks analysis is a Monday. Each subsequent 

day in the encashed checks analysis, it will be assumed, corresponds to the next day of the week (Day 01 is 

Tuesday, Day 02 is Wednesday, etc.). Exhibit II-EC and the clearance pattern spreadsheet illustrate how the days 

of the week correspond to the reported check activity.

For electronic payments, payment files are sent to the Medicaid contractor bank on Wednesday with an effective 

transfer date of Thursday. In these instances, in order to maintain the integrity of the payment analysis, 

electronic payments will be reflected in the analysis for Day 03 for distressed facility payments and Day 17 for 

regular facility payments.

The calendar day encashed checks analysis must be converted to a business day clearance pattern for scheduling 

drawdowns. However, data for six days correspond to either a Saturday or Sunday encashment. Consequently, to 

arrive at the business day clearance pattern, the State shall add a Saturday entry to the previous Friday's total and 

a Sunday entry to the subsequent Monday's total.

The encashed checks analysis extends over 31 calendar days for two reasons: 1) There is a two-week payment 

lag for Medicaid checks; consequently most checks written on Day 00 are released on, and begin to clear the 

MMIS account on, Day 16 (the regular facility check release date); and 2) A small percentage of checks with a 

check date of 00 are released on Day 02 to certain distressed facilities (the distressed facility check release date).

As a result, two distinct clearance patterns emerge: Clearance Pattern A -- Distressed Facility Checks, and 

Clearance Pattern B -- Regular Facility Checks. Since regular facility checks are not released until Day 16, 

Clearance Pattern A reflects checks issued only to distressed facilities. Almost 100 percent of those checks clear 

between Day 02 and Day 14. Clearance Pattern B reflects checks issued to regular facilities. Almost 100 percent 

of those checks clear between Day 16 and Day 31. The clearance pattern spreadsheet depicts these two clearance 

patterns.

Therefore, the State shall apply two separate but contiguous clearance patterns in scheduling drawdowns under 

the weekly Medicaid payment cycle. Funds for all checks and electronic payments released to distressed 

facilities will be drawn according to the fixed percentages of Clearance Pattern A. Funds for all checks and 

electronic payments released to regular facilities will be drawn according to Clearance Pattern B.

The resultant drawdown schedule will be as follows:

For distressed facilities, the drawdown schedule will begin on Wednesday of Week 1 and conclude on 

Wednesday of Week 2, when outstanding funds for the distressed facility portion of the cycle will be drawn in 

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total.

For regular facilities, the drawdown schedule will begin on Wednesday of Week 3 and conclude on Thursday of 

Week 5, when outstanding funds for the regular facility portion of the cycle will be drawn in total.

7.11.1 Material changes in the clearance pattern associated with the Medical Assistance Program (CFDA 93.778): 

If the average dollar-weighted date of clearance of a new programmatic clearance pattern changes by more than 

.5 days from the average dollar-weighted date of clearance of the clearance pattern currently used to time the 

drawdown of program funding, or if a new programmatic clearance pattern otherwise undergoes changes that 

may affect clearance activity and this results in the need for a change in the timing of the drawdown of program 

funding, pursuant to 31 CFR 205.22 the State will inform Fiscal Service within 30 days of the change.

7.11.2 Functional Clearance Patterns: 

The State shall use the following method to develop the clearance patterns for the functional payments and for 

the payroll bank account as noted in Section 7.1.

At least at the end of every second State fiscal year, the State shall calculate dollar-weighted average clearance 

patterns based on the actual clearance time for each check issued and cleared during at least six consecutive 

months of the State fiscal year. 

The State shall provide its contractor bank(s) with a file of check numbers where federal funds have been used 

for payment. The State's contractor bank(s) maintains a file identifying the check number, amount, issue date, 

and clearance date of each check, and will compare issue dates to clearance dates to determine the clearance 

time, or days outstanding, of each check. 

The State's contractor bank(s) will produce check clearance pattern reports. The reports will group checks into 

10 dollar ranges, from checks of $1-$100 to checks over $5 million, and will identify for each dollar range: 1) 

total number of checks, 2) average days outstanding, in tenths of a day, and 3) average check amount. The bank 

shall calculate the dollar-weighted day of clearance for each dollar range by first multiplying the average days 

outstanding by the total dollars in each range to determine dollar-days. The bank shall then sum the dollar-days 

for the 10 ranges and divide that sum by total dollars for all ranges to arrive at a dollar-weighted clearance 

pattern for all checks issued and cleared. As the State expands direct deposit payments to municipalities and 

other payees, the related functional clearance pattern(s) and related components of the annual interest calculation 

will be modified accordingly. 

Since payroll checks are issued from a separate account, the State's contractor bank(s) can produce a payroll 

check clearance report without receiving a file from the State. The dollar-weighted payroll clearance pattern will 

be adjusted for payrolls processed through direct deposit. 

The State will provide and certify functional clearance patterns as part of each applicable Annual Report.

7.11.3 Clearance Pattern Maintenance: 

The State shall redevelop the Medicaid clearance pattern, the non-payroll pattern, and the payroll clearance 

pattern every second year at a minimum, and under the conditions described in 31 CFR 205.22 using the 

methods described in this section of the Agreement.

8.0 INTEREST CALCULATION METHODOLOGY

8.1 General Terms

8.1.1 The State and the Secretary agree that no interest liabilities will be incurred for transfers of funds made in accordance 

with the procedures specified in section 6 of this Agreement where the following funding techniques are applied:

Actual Clearance, ZBA - ACH

Actual Clearance, ZBA - Same Day Payment

Estimated Clearance

Reimbursement (Employee Fringe Benefits and Indirect Costs)

8.1.2 The State shall maintain information on disbursements and receipts of funds to verify the implementation of any funding 

technique and document interest liabilities.

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For each disbursement, the State shall be able to identify:

(1) amount of the issuance

(2) date of issuance

(3) date Federal funds are received and credited to a State account

(4) amount of Federal funds received

(5) date funds were requested

8.2 Federal Interest Liabilities

8.2.1 A Federal interest liability shall accrue from the day the State pays out its own funds for program purposes to the day Federal 

funds are credited to a State account. With regard to funds transferred out of the Federal Highway Trust Fund, if a State does not bill 

at least weekly for current project costs, the Federal interest liability shall not accrue prior to the day the State submits a request for 

funds.

8.2.2 The State shall use the following method to calculate Federal interest liabilities:

The Statewide Financial System shall track and document all Federal related receipt and disbursement transactions. The State maintains 

a daily summary reconciling Federal fund requests and subsequent receipt (the next business day) by federal agency. The reconciliation 

compares Federal funds deposited in a State account to amounts expected, as well as maintaining a record of any Federal funds

requested not yet received to a State account. 

The Statewide Financial System shall maintain a report for each program identifying:

1) The amount of the disbursement (as recorded on a voucher);

2) The date the disbursement is charged;

3) The date Federal funds are requested;

4) The date and amount of Federal funds deposited in a State account; and

5) The Federal percentage of the disbursement, if a Federal-State matching program.

If applicable, the agency or OSC will document instances in which Federal monies were received later than expected for reasons other 

than the Treasury Offset Program.

The Federal interest liability on a transaction will be based on the difference in whole days between the dollar-weighted average date of 

clearance of the disbursement (as measured by the clearance patterns set forth in Section 7.0 of this Agreement); and the date the related 

Federal funds are deposited in a State account. With Federal-State matching programs, interest will be calculated on the Federal portion 

of the disbursement.

8.3 The Unemployment Trust Fund

8.3.1 The State shall use the following method to calculate State interest liabilities on funds withdrawn from the several accounts 

in the Unemployment Trust Fund:

At the end of each State fiscal year, based on statements provided by the State's contractor bank, the State shall determine the actual 

interest earnings and the related banking costs of its State Benefit Payment Account for the State fiscal year. If actual interest earnings 

exceed the banking costs attributable to such funds, the State will remit the difference to the Federal government as a State interest 

liability. If actual interest earnings are less than the related banking costs, the State will owe no State liability.

8.4 Refund Liabilities

8.4.1 The State shall be liable for interest on refunds from the date the refund is credited to a State account until the date the refund 

is debited from the State account for program purposes. The State shall apply a $50,000 refund transaction threshold below which 

the State shall not incur or calculate interest liabilities on refunds. A transaction is defined as a single deposit.

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8.4.2 For each refund, the State shall maintain information identifying:

(1) date a refund is credited to a State account

(2) date of the subsequent deposit of Federal funds against which the refund is offset

(3) amount of the refund

8.4.3 The State shall use the following methodology to calculate interest liabilities on refunds:

See 8.9

8.5 Exemptions

8.5.1 Where more than one State agency is a recipient of Federal funds under a program, a particular State agency's funding may be 

excluded from interest calculation procedures if the State agency receives an amount of funds less than 5

% of the State's threshold for major Federal assistance programs. Notwithstanding this potential exemption, however, in no case 

shall less than 90% of a program's total funding be subject to interest calculation procedures.

Proration of calculations: If less than total program funding is subject to interest calculation procedures, the resulting interest 

liability calculations shall be prorated to 100% of program funding.

8.6 State Interest Liabilities

8.6.1 The State shall be liable for interest on Federal funds from the date Federal funds are credited to a State account until the

date those funds are paid out for program purposes.

8.6.2 The State shall use the following method to calculate State interest liabilities on Federal funds:

8.6.2.1 Measuring Time Funds Are Held

To determine the total time Federal funds are held, the State shall measure the time between the date Federal funds are received and 

credit to a State's account and the date those funds are debited from the State's account.

8.6.2.2 Source of Data

The Office of the State Comptroller produces an annual report of "Disbursements by Federal Index Number and Major

Object." This report is the source document of the State's Schedule of Expenditures of Federal Awards and as such is

subject to audit under the Single Audit Act.

The component cash flows listed for each program in the Section 6.3.2 are derived from, and analogous to, selected

major objects in the above report. Interest will be calculated by isolating the disbursements for each major object, or

component cash flow, of a program.

8.6.2.3 Standards Applied

The average daily cash balance of Federal Funds in the program's account reflects the actual activity of each draw from the date of 

deposit to the date of issuance or clearance, whichever is pertinent.

8.6.2.4 Calculation Procedure

The State shall use the following formula to calculate interest on each component cash flow:

I = [A x i x (CT - PIT)] / 365

"I" represents the State interest liability for a major object or component cash flow.

"A" represents the total amount of funds drawn/disbursed under the major object or component cash flow. It will be

assumed that the amount of disbursements recorded is consistent with the amount of funds drawn to support those

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disbursements.

"i" represents the rate equal to the average of the bond equivalent rates of 13-week Treasury Bills auctioned during the

State fiscal year.

"CT" represents the clearance time for the major object, or the time from the day funds are disbursed as recorded in the 

Statewide Financial System and the when the funds are presented to the bank for payment. This period will be measured by 

the appropriate clearance pattern as set forth in Section 7.0 of this Agreement.

"PIT" represents the time from the day funds are disbursed as requested in the Statewide Financial System to the day funds in

support of those disbursements are deposited in a State account by major object. For each major object under a given program,

this period is fixed. 

To determine the total State interest liability for a program, the State shall add the interest liabilities of each component

cash flow under the program.

Journal voucher transactions, which are internal payments from one State agency to another, are a separate category and

will be excluded from the interest calculation since these are interest-neutral.

8.7.0 Interest on Employee Fringe Benefits and Indirect Costs:

The State and the Secretary agree that no interest liabilities will be incurred or calculated for employee fringe 

benefits or indirect costs, with one exception. If the State requests funds in accordance with the funding techniques 

for employee fringe benefits or indirect costs set forth in Section 6.2.4, and Federal funds are not made available to 

the State, the Federal Government shall incur an interest liability. The Federal interest liability will accrue from the 

day the State requested funds in accordance with the agreed upon funding techniques to the day Federal funds are 

credited to a State account.

8.8.0 The State shall use the following methodology to calculate interest liabilities on refunds:

8.8.1 With the exception of the Special Supplemental Nutrition Program for Women, Infants and Children (CFDA 

10.557), Unemployment Insurance (CFDA 17.225), Highway Planning and Construction (CFDA 20.205) and 

Medical Assistance (CFDA 93.778) programs, the State shall use the following method to calculate interest on 

refunds for which the Federal share, as identified in the Statewide Financial System, reflects a gross transaction 

threshold of $50,000 or above.

Interest will be calculated on each refund credited to a Federal fund, as recorded in the Statewide Financial 

System, for which the Federal share reflects a gross transaction threshold of $50,000 or above. The Federal share 

of refunds by Federal program will be identified through review of a report produced by the Office of the State 

Comptroller. This is a unique report run through a select transaction analysis from the Statewide Financial System. 

The report identifies all Federal refunds by Federal program and shall be summarized by program for only those 

refunds that reflect the gross transaction threshold of $50,000 or above.

For each program, the State interest liability will be calculated by multiplying the total amount of refunds of 

Federal funds by the average length of time required for a refund to be offset against a subsequent deposit of 

Federal funds. Interest on the Federal portion of the refund from the day it is offset against a deposit of Federal 

funds to the day it is paid out for program purposes will be captured under the State's method for calculating 

interest under Post-Issuance Funding, set forth in Section 8.6 of this Agreement, whereby interest will be 

calculated based on totals disbursed, including refunds.

The average time required for the Federal percentage of refunds to be offset against a subsequent deposit of 

Federal funds comprises two periods: 1) the estimated average number of days a State agency holds cash refunds 

before depositing them in the appropriate Federal fund (see next paragraph), and 2) the estimated average number 

of days the State holds the refunds in the Federal fund before offsetting them against a deposit of Federal funds.

Pursuant to State statute, the Office of the State Comptroller has instructed State agencies to return all refunds to 

the appropriate Federal fund at least semi-monthly. State agencies which do not remit the original refund check to 

the State Treasury will have to account for the time that they hold the refund, when interest is calculated on 

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refunds for their Federal programs subject to the Act. State agencies which remit original refund checks to the 

State Treasury do not hold refunds and therefore will not have to account for this when interest is calculated on 

refunds for their Federal programs subject to the Act.

For each program, the State shall estimate the average number of days that refunds are held in a Federal fund 

before being offset by 1) calculating the average number of days between drawdowns by dividing 365 by the total 

number of drawdowns during the fiscal year, and 2) dividing the average number of days between drawdowns by 

2, on the assumption that refunds are deposited in the Federal fund at the midpoint of the average drawdown cycle.

The State shall use the following formula to calculate interest on the Federal percentage of refunds which reflect a 

gross transaction threshold of $50,000 or above: 

I = R x (i/365) x {AD + [(365/D)/2]}

"I" represents the State interest liability for the Federal percentage of refunds.

"R" represents the sum of the Federal share of all refunds.

"i" represents the rate equal to the average of the bond equivalent rates of the 13-week Treasury Bills auctioned 

during the State's fiscal year.

"AD" represents the agency delay (7.5 calendar days) in submitting refunds to the appropriate Federal fund, as 

described above.

"D" represents the total number of drawdowns during the State Fiscal Year, as described above.

8.8.2 Refunds: Average Daily Balance Interest Calculation Method

Refunds and rebates for the Medical Assistance Program (CFDA 93.778) will be tracked by program.

Since refunds and rebates for the Medical Assistance program are initially deposited into a segregated Comptroller 

booking account, the State's interest liability for the Federal percentage of such refunds will be based on two 

factors: 1) the average daily balance of the Comptroller booking account, and 2) the average number of days 

required for the refunds/rebates to be offset against a deposit of Federal funds after the refunds/rebates are 

transferred out of the booking account. For Medical Assistance program refunds deposited into a New York State 

bank account other than the State's General Checking Account, the State's interest liability for the Federal 

percentage of such refunds will be calculated on the average daily available balance in the account.

Refunds: Unemployment Insurance Program (CFDA 17.225):

UI Benefit Refunds for the Unemployment Insurance Program are deposited into the UI Benefit Account, then 

transferred to the States account in the Unemployment Trust Fund the same day. This transfer is interest-neutral 

and not subject to interest calculations under the Act.

Refunds: Highway Planning and Construction (CFDA 20.205)

Contract Overpayments: Refunds as a result of contract overpayments will normally result in no interest liability as 

credit is given to the Federal Highway Administration on a current bill before the State receives a check for an 

overpayment.

Rental of State-Owned Property or Sale of Property: Checks received for Rentals of State-Owned Property or Sale 

of Property acquired with Federal Highway Funds are considered to be program income and are not subject to the 

interest provisions of the Act.

Refunds: Special Supplemental Nutrition Program for Women, Infants, and Children (CFDA 10.557)

For each day's deposit, the Department of Health shall track and document refunds, and shall maintain a record 

identifying: 1) the date funds are credited to a State account, 2) the amount of the refund, 3) the Federal portion of 

the refund, and 4) a) the date of the subsequent deposit of Federal funds against which the refund is offset, b) the 

date the refund is credited to a Federal Government account, or c) the date the refund is paid out for program 

purposes.

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The State's interest liability will be based on the difference in whole days between the date the refund is credited to 

a State account and the date the Federal portion of the refund is credited to a Federal Government account or paid 

out for program purposes.

9.0 REVERSE FLOW PROGRAMS

The State is not required to cover any reverse flow programs under the terms of this Agreement because the State does not 

participate in the program.

10.0 INTEREST CALCULATION COSTS

10.1 As set forth in 31 CFR 205.27, interest calculation costs are defined as those costs necessary for the actual calculation of 

interest, including the cost of developing and maintaining clearance patterns in support of the interest calculations. Interest 

calculation costs do not include expenses for normal disbursing services, such as processing of checks or maintaining records for 

accounting and reconciliation of cash balances, or expenses for upgrading or modernizing accounting systems. Interest 

calculation costs in excess of $50,000 in any year are not eligible for reimbursement, unless the State provides justification with 

the annual report.

10.2 The State expects to incur the following types of interest calculation costs:

1) Personal service for State staff devoted to those tasks at both central control and program agencies

2) Banking services relating to clearance pattern development

3) Computer programming time at various State agencies

4) Advisory services provided by a firm, such as a certified public accounting firm, to staff from the Office of the State Comptroller, the 

Division of the Budget, certain state agencies and banks, in conjunction with the development of check clearance patterns, interest 

calculation methodologies, the annual report, and the interest calculation cost claim required or authorized under the Act and this 

Agreement

10.3 The State shall submit all claims for reimbursement of interest calculation costs with its Annual Report in accordance with 31 

CFR 205.

11.0 NON-COMPLIANCE

11.1 The provisions of 31 CFR Part 205.29 and 31 CFR Part 205.30 shall apply in cases of non-compliance with the terms of 

this Agreement.

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12.0 AUTHORIZED SIGNATURES

James Dewan

Chief Budget Examiner General Government and Workforce Unit of the Division of the Budget

Signature: Date Signed:

Date Submitted 3/31/2023

Sandra R. Paylor

Assistant Commissioner

Revenue Collections Management

Bureau of the Fiscal Service

U.S. Department of the Treasury

Signature: Date Signed:

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4/4/2023

4/6/2023
Page 20 of 26

Exhibit I - Funds Request and Receipt Times Schedule

State of New York

Federal Agency Payment Type Request Cut-Off Time Receipt Window

Agriculture-FNS ACH 11:59 PM 1 day

Agriculture-FNS Fedwire 5:45 PM 0 day

Agriculture-FS ACH 3:00 PM 1 day

Air National Guard ACH 12:00 PM 15 days

Army National Guard ACH 12:00 PM 15 days

Commerce-NOAA ACH 2:00 PM 1 day

Dept of Homeland Security (FEMA) Fedwire 2:00 PM 2 days

Dept of Homeland Security (ODP) ACH 2:00 PM 2 days

Dept of Homeland Security (ODP) Fedwire 2:00 PM 2 days

EPA ACH 2:00 PM 2 days

EPA Fedwire 2:00 PM 0 day

Education ACH 3:00 PM 1 day

Education Fedwire 2:00 PM 0 day

Energy ACH 4:00 PM 1 day

Energy Fedwire 3:00 PM 0 day

HHS ACH 5:00 PM 1 day

HHS Fedwire 3:00 PM 0 day

HUD ACH 5:30 PM 2 days

HUD Fedwire 3:00 PM 0 day

Interior-FWS ACH 11:59 PM 1 day

Interior-FWS Fedwire 5:45 PM 0 day

Interior-OSM ACH 3:00 PM 1 day

Interior-OSM Fedwire 1:00 PM 0 day

Justice ACH 11:00 PM 6 days

Justice Fedwire 2:00 PM 2 days

Labor-Non-UTF ACH 3:00 PM 1 day

Labor-UTF ACH 3:00 PM 1 day

Labor-UTF Fedwire 3:00 PM 0 day

National Science Foundation (NSF) ACH 8:00 PM 1 day

National Science Foundation (NSF) Fedwire 5:45 PM 0 day

Social Security Administration ACH 11:59 PM 1 day

Social Security Administration Fedwire 5:45 PM 0 day

Transportation (FAA) ACH 2:00 PM 1 day

Transportation (FHWA) ACH 12:00 PM 3 days

Transportation (FHWA) Fedwire 12:00 PM 0 day

Transportation (FTA) ACH 2:00 PM 1 day

Veterans Administration ACH 12:00 PM 3 days

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Exhibit II - State of New York

LIST OF STATE CLEARANCE TIMES

(Rounded Dollar-Weighted Average Day of Clearance)

Clearance Times Where the Timing of A Draw Down Is Based on A Clearance Pattern

CFDA Program Name Recipient % Component Technique Rounded 

days

10.542 Pandemic EBT 

Food Benefits

Office of 

Temporary & 

Disability 

Assistance

100.0 Non-Payroll Actual Clearance, 

ZBA - Same Day 

Payment

0 Days

10.551 Supplemental 

Nutrition 

Assistance 

Program

Office of 

Temporary & 

Disability 

Assistance

100.0 Non-Payroll Actual Clearance, 

ZBA - Same Day 

Payment

0 Days

10.555 National School 

Lunch Program

State Education 

Department

91.0 Non-Payroll Actual Clearance, 

ZBA - ACH

2 Days

National School 

Lunch Program

Department of 

Health

9.0 Non-Payroll Actual Clearance, 

ZBA - ACH

2 Days

10.557 Special 

Supplemental 

Nutrition Program 

for Women, 

Infants, and 

Children

Department of 

Health

96.0 Non-payroll Actual Clearance, 

ZBA - ACH

2 Days

Special 

Supplemental 

Nutrition Program 

for Women, 

Infants, and 

Children

Department of 

Health

2.0 Payroll Actual Clearance, 

ZBA - ACH

2 Days

Special 

Supplemental 

Nutrition Program 

for Women, 

Infants, and 

Children

Department of 

Health

2.0 Fringe Benefits and 

Indirect Costs

Reimbursement 

(Employee Fringe 

Benefits and 

Indirect Costs)

N/A

10.561 State 

Administrative 

Matching Grants 

for the 

Supplemental 

Nutrition 

Assistance 

Program

Office of 

Temporary & 

Disability 

Assistance

94.0 Non-payroll Actual Clearance, 

ZBA - ACH

2 Days

State 

Administrative 

Matching Grants 

for the 

Supplemental 

Nutrition 

Assistance 

Program

Office of 

Temporary & 

Disability 

Assistance

2.0 Fringe Benefits and 

Indirect Costs

Reimbursement 

(Employee Fringe 

Benefits and 

Indirect Costs)

N/A

State 

Administrative 

Matching Grants 

for the 

Supplemental 

Nutrition 

Assistance 

Program

Office of 

Temporary & 

Disability 

Assistance

3.0 Payroll Actual Clearance, 

ZBA - ACH

2 Days

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State 

Administrative 

Matching Grants 

for the 

Supplemental 

Nutrition 

Assistance 

Program

Department of 

Health

1.0 Non-payroll Actual Clearance, 

ZBA - ACH

2 Days

17.225

F

Unemployment 

Insurance --

Federal Benefit 

Account and 

Administrative 

Costs

Department of 

Labor

0.0 Fringe Benefits and 

Indirect Costs

Reimbursement 

(Employee Fringe 

Benefits and 

Indirect Costs)

N/A

Unemployment 

Insurance --

Federal Benefit 

Account and 

Administrative 

Costs

Department of 

Labor

99.0 Non-Payroll 

(Benefits)

Actual Clearance, 

ZBA - Same Day 

Payment

0 Days

Unemployment 

Insurance --

Federal Benefit 

Account and 

Administrative 

Costs

Department of 

Labor

1.0 Non-Payroll 

(Administrative)

Actual Clearance, 

ZBA - ACH

2 Days

Unemployment 

Insurance --

Federal Benefit 

Account and 

Administrative 

Costs

Department of 

Labor

0.0 Payroll Actual Clearance, 

ZBA - ACH

2 Days

17.225

S

Unemployment 

Insurance -- State 

Benefit Account

Department of 

Labor

100.0 Non-Payroll Actual Clearance, 

ZBA - Same Day 

Payment

0 Days

20.205 Highway Planning 

and Construction

Department of 

Transportation

92.0 Non-Payroll Actual Clearance, 

ZBA - ACH

2 Days

Highway Planning 

and Construction

Department of 

Transportation

3.0 Payroll Actual Clearance, 

ZBA - ACH

2 Days

Highway Planning 

and Construction

Department of 

Transportation

5.0 Fringe Benefits and 

Indirect Costs

Reimbursement 

(Employee Fringe 

Benefits and 

Indirect Costs)

N/A

84.010 Title I Grants to 

Local Educational 

Agencies

State Education 

Department

1.0 Payroll Actual Clearance, 

ZBA - ACH

2 Days

Title I Grants to 

Local Educational 

Agencies

State Education 

Department

99.0 Non-Payroll Actual Clearance, 

ZBA - ACH

2 Days

84.027 Special Education 

-- Grants to States

State Education 

Department

2.0 Fringe Benefits and 

Indirect Costs

Reimbursement 

(Employee Fringe 

Benefits and 

Indirect Costs)

N/A

Special Education 

-- Grants to States

State Education 

Department

2.0 Payroll Actual Clearance, 

ZBA - ACH

2 Days

Special Education 

-- Grants to States

State Education 

Department

96.0 Non-Payroll Actual Clearance, 

ZBA - ACH

2 Days

84.425 Education 

Stabilization Fund

State Education 

Department

100.0 Non-payroll Actual Clearance, 

ZBA - ACH

2 Days

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93.558 Temporary 

Assistance for 

Needy Families

Office of 

Temporary & 

Disability 

Assistance

100.0 Non-Payroll Actual Clearance, 

ZBA - ACH

2 Days

93.568 Low-Income 

Home Energy 

Assistance

Office of 

Temporary & 

Disability 

Assistance

94.0 Non-payroll Actual Clearance, 

ZBA - ACH

2 Days

Low-Income 

Home Energy 

Assistance

Division of 

Housing and 

Community 

Renewal

6.0 Non-payroll Actual Clearance, 

ZBA - ACH

2 Days

93.575 Child Care and 

Development 

Block Grant

Office of 

Children and 

Family Services

1.0 Fringe Benefits and 

Indirect Costs

Reimbursement 

(Employee Fringe 

Benefits and 

Indirect Costs)

N/A

Child Care and 

Development 

Block Grant

Office of 

Children and 

Family Services

1.0 Payroll Actual Clearance, 

ZBA - ACH

2 Days

Child Care and 

Development 

Block Grant

Office of 

Children and 

Family Services

98.0 Non-Payroll Actual Clearance, 

ZBA - ACH

2 Days

93.658 Foster Care --

Title IV-E

Office of 

Children and 

Family Services

100.0 Non-payroll Actual Clearance, 

ZBA - ACH

2 Days

93.767 Children's Health 

Insurance 

Program

Department of 

Health

99.0 Non-Payroll Actual Clearance, 

ZBA - ACH

2 Days

Children's Health 

Insurance 

Program

Office of 

Temporary & 

Disability 

Assistance

1.0 Non-payroll Actual Clearance, 

ZBA - ACH

2 Days

93.778 Medical 

Assistance 

Program

Department of 

Health

100.0 Non-Payroll Estimated Clearance N/A

97.036 Disaster Grants -

Public Assistance 

(Presidentially 

Declared 

Disasters)

Division of 

Homeland 

Security and 

Emergency 

Services

100.0 Non-Payroll Actual Clearance, 

ZBA - ACH

2 Days

Certification

I hereby certify that an authorized State official has certified at least every five years that the "Rounded Days of Clearance" listed 

in Exhibit 2 of this Treasury-State Agreement:

1. Have been prepared in accordance with the standards provided in 31 CFR 205.20;

2. Accurately represent the flow of Federal funds under the Federal assistance programs to which they apply;

3. Reflect seasonal or other periodic variations in the clearance activities; and,

4. Are auditable.

Date: 

DocuSign Envelope ID: 73A9D64E-DB1F-428C-8A2E-5728B0F0F24B

4/4/2023
Page 24 of 26

Printed Name: 

Certifying Signature: 

Title: 

DocuSign Envelope ID: 73A9D64E-DB1F-428C-8A2E-5728B0F0F24B

Chief Budget Examiner

James DeWan
Page 25 of 26

Cash Management Improvement Act - 2024 Treasury State Agreement

State of New York

Exhibit II Estimated Clearance

Effective 04/01/2023 until 06/30/2024

93.778 Medical Assistance Program

Day % Cleared

Day 1 0.0

Day 2 0.21

Day 3 11.26

Day 4 0.0

Day 5 0.0

Day 6 0.0

Day 7 0.01

Day 8 0.01

Day 9 0.0

Day 10 0.0

Day 11 0.0

Day 12 0.0

Day 13 0.0

Day 14 0.0

Day 15 0.0

Day 16 0.0

Day 17 88.23

Day 18 0.0

Day 19 0.0

Day 20 0.0

Day 21 0.07

Day 22 0.08

Day 23 0.04

Day 24 0.03

Day 25 0.02

Day 26 0.0

Day 27 0.0

Day 28 0.02

Day 29 0.01

Day 30 0.01

Day 31 0.0

Total 100.0

DocuSign Envelope ID: 73A9D64E-DB1F-428C-8A2E-5728B0F0F24B
Page 26 of 26

Certification

I hereby certify that the % Cleared listed in Exhibit II Estimated Clearance of this Treasury State Agreement:

1. Has been prepared in accordance with the standards provided in 31 CFR 205.20;

2. Accurately represents the flow of federal funds under the federal assistance programs to which they apply;

3. Reflects seasonal or other periodic variations in the clearance activities;

4. Is auditable; and,

5. Has been certified as accurate by an authorized State Official.

Date: 

Printed Name: 

Certifying Signature: 

Title: 

DocuSign Envelope ID: 73A9D64E-DB1F-428C-8A2E-5728B0F0F24B

3/31/2023

James Dematteo

Director MFM