AGENCY/DEPT NAME BPA NUMBER 

VENDOR REFERENCE NUMBER 

Page | **16**

STATEMENT OF WORK AS DERIVED FROM:

BEST VALUE

BLANKET PURCHASE AGREEMENT

FEDERAL SUPPLY SCHEDULE

Agency/Dept Name

**General Service Administration (GSA) Federal Supply Schedule Contract**

**GS-XXF-YYYYH**

**AGENCY/DEPT NAME BPA No.**

**VENDOR NAME BPA No.**

Start Date:  Month Day, Year

Expiration Date:  Month Day, Year

**U.S. Agency/Dept Name**

**Blanket Purchase Agreement**

**Federal Supply Schedule**

In the spirit of the Federal Acquisition Streamlining Act, the AGENCY/DEPT NAME and VENDOR NAME, enter into a cooperative agreement to further reduce the administrative costs to acquired commercial items from the General Service Administration (GSA) Federal Supply Schedule Contract GS-XXF-YYYYH, SmartBUY Addendum.  If the SmartBUY Addendum terminates or expires during the term of this BPA then the following shall occur:

The terms and conditions of the new SmartBUY agreement shall automatically be incorporated by this reference into this BPA and shall supersede the prior (terminated or expired) SmartBUY agreement. 

Federal Supply Schedule contract BPAs eliminate contracting and open market costs such as:  search for sources; the development of technical documents, solicitations, and the evaluation of offers.  Teaming arrangements are permitted with Federal Supply Schedule Contractors in accordance with the Federal Acquisition Regulation (FAR) 9.6.

This BPA will further decrease costs, reduce paperwork and save time by eliminating the need for repetitive, individual purchases from the Schedule contract.  The end result is to create a purchasing mechanism for the Government that works better and costs less.

**Blanket Purchase Agreement**

Pursuant to GSA Federal Supply Schedule Contract Number GS-XXF-YYYYH, (Schedule), extended or new SmartBUY Addendum, VENDOR NAME agrees to the following terms of a Blanket Purchase Agreement (BPA) with the AGENCY/DEPT NAME and any authorized Dept Name Bureaus as stated herein.  This BPA incorporates by this reference Attachment A –Terms of the SmartBUY Addendum (SmartBUY) and both shall collectively be referred to herein as either “BPA” or “Agreement.”  For the purpose of this Agreement the AGENCY/DEPT NAME is defined and limited to the Bureaus referenced in section 9(d)(5) of this Agreement.   

Pursuant to GSA Federal Supply Schedule Contract Number GS-XXF-YYYYH, (Schedule), VENDOR NAME agrees to the following terms of a Blanket Purchase Agreement (BPA) with the AGENCY/DEPT NAME and any authorized Dept Name Bureaus as stated herein.     

This BPA, together with the terms and conditions of the Schedule, as Addended, which are incorporated by reference and made a part of this BPA, defines the terms and conditions of this BPA between the AGENCY/DEPT NAME and VENDOR NAME (Contractor) for Geographic Information Systems (GIS) software products and services.  Unless otherwise stated in the BPA, the terms and conditions of the Schedule, including, but not limited to, license grants, warranties, and indemnities, shall apply to the orders released hereunder.  The AGENCY/DEPT NAME is not obligated to place any orders under this Agreement.  All obligations of funds will be done via Delivery Orders issued by the authorized buyer of the AGENCY/DEPT NAME/AGENCY/DEPT NAME or any authorized purchase cardholder acting within the limit of his/her authority [see 4.].

1.  Estimated Amount:  The AGENCY/DEPT NAME estimates but does not guarantee that the volume of purchase for the AGENCY/DEPT NAME through this agreement will be $00,000,000.00.  

2.  Funds:  This BPA does not obligate any funds.

3.  Term and Renewal:  This agreement shall take effect October 1, 2008 and shall continue for a BASE period of 12 months with four one year option periods (10/01/2009-09/30/2013), as long as the underlying Schedule terms held by VENDOR NAME with respect to its products remain valid.  Either party may terminate this Agreement without cause.

In the event of termination by the AGENCY/DEPT NAME prior to the final payment of the Agency-Wide Enterprise License fee, the Agency-Wide Enterprise License shall de-scope to reduce the quantity and/or terminate the licenses that are commensurate with the reduction of the Agency-Wide Enterprise License fee.

The AGENCY/DEPT NAME will notify VENDOR NAME in writing annually in advance of the agreed upon payment percentage allocation from all the participating Bureaus under this Agreement.  In the event that a participating Bureau cannot continue to participate under this agreement prior to the scheduled payment, up to and including final payment of the Agency-Wide Enterprise License fee, the Agency-Wide Enterprise License for that Bureau shall be terminated and adjusted in accordance with the applicable Bureau percentage of the fee.  In the event that a Bureau terminates the agreement, said Bureau will be responsible for deinstallation of all software received under the Agency-Wide Enterprise License Agreement.

In the event that VENDOR NAME’s GSA schedule is renewed or modified, all terms, conditions, and pricing included in that renewal or modification are automatically incorporated into the BPA and, in the event of inconsistencies, the Schedule shall take precedence over the BPA.  The BPA’s pricing shall take precedence over any renewed or modified GSA pricing during the term of this agreement if the BPA pricing is more favorable than the GSA Schedule pricing.

4.  Authorized Buyers:  The products and services offered to the Government under this agreement shall be available to all offices of the Agency/Dept Name, as stated herein only.  The order for item numbers 1 through 5 listed in the agency pricing may only be placed by a Contracting Officer of the AGENCY/DEPT NAME.  

Orders for items ordered under the Indefinite Delivery Indefinite Quantity (IDIQ) Schedule in Exhibit A can be placed by any AGENCY/DEPT NAME Contracting Officer acting within the limits of his/her authority.  

Orders against this BPA for software, maintenance, and services not covered by the Agency-Wide Enterprise License Agreement (Category Y and Z products/services) will be processed in accordance with the procedures in FAR 8.405-1 and 8.405-2.  

5.  Principal Points of Contact:  The AGENCY/DEPT NAME will name, by letter, a Contracting Officer (for issues concerning the meaning or scope of the Agreement, order execution, tracking, and pricing) and a AGENCY/DEPT NAME Technical Representative (technical issues), each of whom will function as the primary contact with VENDOR NAME in his/her area.  VENDOR NAME will name a principal point of contact for contract and ordering issues and a principal point of contact for technical and other issues.  These may be the same person.

*VENDOR NAME Point of Contact Ordering Process*:

All orders placed pursuant to this BPA shall be processed through the following VENDOR NAME office:

List Contact and Address info

*VENDOR NAME Point of Contact for Contract and Other Questions Related to this BPA:*

List Contact and Address info

*VENDOR NAME Point of Contact for all technical issues*:

List Contact(s) and Address info

*AGENCY/DEPT NAME Points of Contact*:

Agency/Dept Name

List Contact and Address info

Agency/Dept Name

List Contact and Address info

6.  Covered Services/Products:  This Agreement covers all VENDOR NAME software and services set forth in VENDOR NAME’s GSA Schedule.  GSA SmartBUY terms are incorporated and are set forth in Attachment A to this Agreement.  Special terms and pricing contained in Section 7 apply to this agreement only.

7.  Agency-Wide Enterprise License – Bureau Central Support (BCS) Description:

(a)  VENDOR NAME shall provide software support consisting of revisions to the software, updates to manuals, installation instructions, and access to user assistance via the telephone for the VENDOR NAME software products contained under this agreement as set forth in Item Nos. 1, 2, 3, 4, and 5 of this agreement for any and all platforms that are currently supported by VENDOR NAME.

(b)  Each BCS shall provide a Tier One level of support through internal GIS user assistance services.  Tier One support shall be used in such a way as to minimize repeat calls to VENDOR NAME and make solutions to problems available to the GIS user community residing under the BCS structure.  VENDOR NAME will provide Tier Two level of software support to each designated BCS through their authorized callers.

(c)  All the AGENCY/DEPT NAME agencies listed herein will be entitled to one (1) BCS license each and will participate as a BCS through the duration of the agreement.  Each BCS license will include direct VENDOR NAME technical support as to authorized callers from each BCS to be determined by the AGENCY/DEPT NAME POC.

(d)  A Government designated point-of-contact (POC) for each BCS will be appointed.  The Duties of the Government BCS POC(s) are as follows:

(1)  The BCS PC will administer the configuration, distribution, and maintenance support of VENDOR NAME GIS software for their agency.  The designated POC is responsible for distributing software media to sites for initial distribution of the software products under this agreement as set forth in Items No. 1, 2, 3, 4 and 5 as well as updates and upgrades to those sites that reside under the BCS when the Agency-Wide Enterprise License fees are current.

(2)  The individual BCS POC will have an internal software support system to minimize and screen calls to VENDOR NAME by authorized BCS personnel and disseminate solutions to problems to the BCS user community.  This may be set up in the form of an agency technical support Help desk.

(3)  The BCS POC will be responsible for administering maintenance by providing updates and upgrades for all sites residing under the BCS.

(4)  The BCS POC will be responsible for keycode generation (via the World Wide Web through VENDOR NAME’s Web Site as referenced in Section 15 of this agreement) and distribution, as is best suited to the Agency.  The BCS will use this system to generate keycodes for all VENDOR NAME software products that require a keycode.

(5)  BCS Points of Contact:

*Primary:*

*Alternate: :*

(e)  Agency-Wide Enterprise License – Bureau Central Support license shall consist of the following:

(1)  Two (2) external hard drives or equivalent alternative storage devices and two (2) sets of the current release of Software name software media, subroutine libraries, user documentation, and installation instructions will be shipped to each BCS POC subject to the terms and conditions of this agreement regardless of whether or not the hard drive (or equivalent storage device) is marked or identified as a deliverable under this Agreement.  VENDOR NAME reserves the right during the term of this Agreement to provide an alternate type of media in place of the external hard drive.  

(2)  The BCS has the right to duplicate software, software media (exclusive of hard copy documentation) and on-line documentation as necessary to support the sites that reside under the BCS.  Digital data sets included with the software may be used and reproduced only to the extent permitted in the metadata.  For the software that is listed herein that contains caps, the act of duplication of media and documentation, in itself, does not grant the BCS an additional license.  The BCS is responsible for generating keycodes for all software under this Agreement that employs a license manager as referenced in Section 15 of this Agreement.

(3)  Access to VENDOR NAME through telephone user assistance, for all VENDOR NAME software products listed herein, shall be provided through each BCS when the Agency-Wide Enterprise License fees are current.

(4)  The AGENCY/DEPT NAME shall be entitled to eighty (80) named Technical Support Callers and forty (40) alternates to be determined and distributed by the AGENCY/DEPT NAME POC.

(5)  The AGENCY/DEPT NAME is entitled to a total of one hundred (100) hardware keys for the term of this Agreement.  VENDOR NAME will ship each BCS a specified quantity of hardware keys (not to exceed a total of one hundred (100) for all BCS sites combined) upon execution of the Agreement when a written (fax or email is acceptable) request from the Primary AGENCY/DEPT NAME POC is made to VENDOR NAME.  In the event that the AGENCY/DEPT NAME requires additional hardware keys that exceed the maximum total amount as specified in the Agreement the AGENCY/DEPT NAME may elect to purchase additional hardware keys from the IDIQ Discount Table contained in Exhibit A.

(6) VENDOR NAME Customer Service shall provide each Bureau Central Support (BCS) Point of Contact (POC) registration numbers for all Category X Single-Use product and extension licenses.  Each Bureau POC will then create a single authorization file for each Category X Single-Use software product and extensions through on-line registration, and will distribute the received authorization file throughout their respective Bureau.  VENDOR NAME shall notify the BCS POCs within two (2) business days of VENDOR NAME modifying AGENCY/DEPT NAME authorization files that have changed due to changes in the Category X product line.

(7)  VENDOR NAME shall notify the BCS POCs within ten (10) business days of any VENDOR NAME modification to the AGENCY/DEPT NAME keycoder.  An email notice will be sent to the BCS POCs informing them of this change in order that they are able to ensure that the distributed license files remain current.

(8)  Federally recognized tribal entities are included under the BIA as part of this Agreement.

  (f)  Reference Documentation:

(1)  Two (2) external hard drives or equivalent alternative storage devices and two (2) sets of the current release of Software name Software media, subroutine libraries, user documentation, and installation instructions will be shipped to each BCS POC subject to the terms and conditions of this agreement regardless of whether or not the hard drive (or equivalent storage device) is marked or identified as a deliverable under this Agreement.

(2)  On-line documentation shall parallel the content and organization of the user documentation and include the revision date with each on-line documentation file.

(3)  Corrections and updates to user documentation shall be provided for each set of documentation obtained by the BCS.

(4)  The BCS may reproduce on-line documentation, but may not reproduce the hard-copy documentation.  Corrections or enhancements to documentation identified by the AGENCY/DEPT NAME shall be incorporated into the user documentation by the AGENCY/DEPT NAME and redistributed to the user community under the BCS.

8.  Pricing:

**Agency–Wide Enterprise License – Central Pricing and Volume Discounts**

The price for establishing and maintaining a BCS structure is included herein.  The BCS structure is considered consolidated maintenance through one recognized Agency and is the basis for the discounted pricing of items off of the GSA schedule and applies to the Agency-Wide Enterprise License as indicated herein.  In consideration for the grant of the agency-wide site license and other valuable consideration, effective October 1, 2008, through September 30, 2013, subject to Section 3 Term and Renewal clause (3) of this BPA, the AGENCY/DEPT NAME shall pay the annual fees as described in Table A below. 

Payments shall be made in accordance with the payment schedule set forth below.  Funds for Item 1 will be obligated via Delivery Order at the time that the BPA is fully executed, subject to the Availability of Funds. Funds for Items 2 through 5 will be obligated via Delivery Orders in their respective Fiscal Years, subject to the Availability of Funds.  In the event that funds are not available for a particular fiscal year, VENDOR NAME may elect to terminate the Agreement.  Upon such termination, the Agency-Wide Enterprise License shall be de-scoped to reduce the quantity and/or terminate the licenses that are commensurate with the reduction of the Agency-Wide Department License fee.  The prices and discounts associated with the AGENCY/DEPT NAME/ are as follows:

**Table A  - AGENCY/DEPT NAME/AGENCY/DEPT NAME Enterprise  Software and Maintenance Payment (1),(2),(3), (4), (5) , (6), (7)**

Footnotes:

1)  The BCS structure as described in Section 7 of this agreement applies to all software as stated in the payment table above.

2) Payments from the AGENCY/DEPT NAME are due and payable to VENDOR NAME by the dates as indicated in the above table for Item Numbers 1 through 5, subject to availability of funds. 

3) All the AGENCY/DEPT NAME Bureaus listed herein will be entitled to one (1) BCS license each and will participate as a BCS through the duration of this Agreement as stated in Section 7(b) under the terms of this Agreement.

4) Three months prior to the conclusion of this agreement, each BCS will provide VENDOR NAME with a report that indicates the total amount of deployed unkeycoded software for each Bureau under the Agreement and an estimated number of VENDOR NAME software users.  VENDOR NAME will provide reports for the total amount of deployed keycoded software and this Agreement will be concluded with a one time software reconciliation.  

5) The AGENCY/DEPT NAME is not entitled to credit for any previous purchases for VENDOR NAME software and/or maintenance.

6) VENDOR NAME will invoice the AGENCY/DEPT NAME on the dates as indicated above.

7) The AGENCY/DEPT NAME will be entitled to unlimited deployments of Software name Image Server. 

8)  Starting in FY2008 projected growth started to decrease by approximately 3% annually due to continued reduction in AGENCY/DEPT NAME FTE (see Attachment B, Estimated User Requirements).

Indefinite Delivery Indefinite Quantity (IDIQ) BPA Description – The following negotiated discounts are set forth below.  In the event a new SmartBUY Agreement is established the discount rates and terms and conditions will be automatically incorporated herein. For all software that is not affiliated with the BCS, IDIQ pricing will apply.  The following IDIQ GSA Schedule Items can be ordered under this BPA at the discount specified.  All orders placed against this BPA are subject to the terms and conditions of the VENDOR NAME GSA Schedule and any new SmartBUY established:

**Exhibit A – AGENCY/DEPT NAME/AGENCY/DEPT NAME Indefinite Delivery Indefinite Quantity Schedule for SmartBUY Enterprise Agencies** (1), (2), (3), (4), (5), (6), (7),(8)

###### Footnotes

(1)These tables include data that shall not be disclosed outside the Agency and shall not be duplicated, used, or disclosed—in whole or in part—for any purpose other than to evaluate this proposal.  If, however, an Agreement is awarded to this offeror or quoter as a result of—or in connection with—the submission of this data, the Agency shall have the right to duplicate, use, or disclose the data to the extent provided in the resulting Agreement.  This restriction does not limit the Agency right to use information contained in this data if it is obtained from another source without restriction) or as required by statute or regulation.

(2)Discounts do not apply to the Data Product Section, multipack, 2+, and 6+ Part Numbers as listed in VENDOR NAME’s GSA Schedule.

(3)All Maintenance payments must be received annually in advance in order to receive the discount listed above.

(4)All other GSA terms and conditions apply.

(5)All IDIQ orders for software and Maintenance will be consolidated and routed through the BCS POC.  The BCS POC will forward all such orders to the VENDOR NAME POC that is listed herein.  The ACS POC shall also be responsible for tracking annual Maintenance due for any IDIQ purchases.  The BCS will provide direct technical support to the end user.  All IDIQ software must remain current with Maintenance fees in order to receive technical support from the BCS.  All updates and upgrades will be shipped directly to the end user when Maintenance fees are current.

(6)All software that is purchased and not included under the Agency’s Enterprise Agreement may be maintained through the IDIQ Schedule.

(7) The IDIQ Schedule will remain in effect only if the Agency remains current with the enterprise payment fees as identified in the Enterprise BPA with VENDOR NAME.  

(8) The training discount listed above is not associated with the negotiated SmartBUY discounts and is considered confidential.

9.   Terms – The terms and conditions included in this BPA apply to all purchases made pursuant to it.  In the event of an inconsistency between the provisions of the BPA and VENDOR NAME’s invoice, the provisions of this BPA will take precedence.

(a)  Agency-Wide Enterprise License:  This Agency-Wide Enterprise License through this BPA is non-transferable to any other U.S. Government Agency or third party, and no individual licenses granted for specific products may be transferred or assigned to any other U.S. Government Agency or third party, without the express advance written permission of VENDOR NAME through its authorized representative.

The licenses granted under this BPA may be used only for internal use of the AGENCY/DEPT NAME agencies by their employees, their contractors, and cooperators who agree to be bound by the license terms set forth in the Schedule.  

During the term of this Agreement only the software that is listed in Table A of this Agreement is considered enterprise software and will be supported and maintained through this Agreement unless otherwise stated herein.  

(b)  Information Technology Security Requirements:  See Attachment C for Information Technology Security Requirements Summary.

(c)  Quantity Discounts: Quantity discounts must be negotiated for large quantity orders on a case-by-case basis only.  Quantity discount line items (quantity 6+ and Multipack Licenses) provided in the GSA Schedule do not apply to this BPA.  The AGENCY/DEPT NAME reserves the right to negotiate more favorable pricing for specific orders, because of order size or other factors, if the AGENCY/DEPT NAME deems it desirable to do so.  All other SINs are offered at the GSA FSS price without discount.

(d)  No Publication:  Except to the extent required by law or regulation, the AGENCY/DEPT NAME shall use its REASONABLE BEST EFFORT, as noted below, not to disclose the pricing, or terms and conditions of this BPA to any other Government Agency, department, or third party.  The AGENCY/DEPT NAME will notify VENDOR NAME in the event it receives a request to disclose the pricing, or terms and conditions of this BPA under the Freedom of Information Act or otherwise in sufficient time to permit VENDOR NAME to respond to such request.  The AGENCY/DEPT NAME agrees that VENDOR NAME may publicize the existence of this BPA and that the AGENCY/DEPT NAME has standardized on VENDOR NAME GIS software.  

The AGENCY/DEPT NAME will not publish in hard copy or electronically prices for VENDOR NAME software products or services without VENDOR NAME’s written consent.  This restriction specifically applies to the World Wide Web (Internet).  This restriction does not apply to the extent such publication is required by law or regulation or court order provided VENDOR NAME is advised of such intended publication sufficiently in advance.  VENDOR NAME considers pricing set forth herein to be proprietary and confidential.  Specifically, VENDOR NAME considers the Agency-Enterprise License fee as well as all discount rates included herein to be proprietary and trade secret information of VENDOR NAME and as such, is restricted to the AGENCY/DEPT NAME employees having a need to know.  Such discount shall only be applicable to purchases made by AGENCY/DEPT NAME pursuant to the BPA referenced herein.  VENDOR NAME gives the AGENCY/DEPT NAME permission to publish the pricing information on the AGENCY/DEPT NAME Intranet, provided the AGENCY/DEPT NAME uses the same degree of care to protect this information as it uses to protect its own confidential information of similar kind.  Since certain information regarding the BPA may be available on the AGENCY/DEPT NAME Intranet web site, which may be accessed by the AGENCY/DEPT NAME authorized third parties, VENDOR NAME requires that the following legend be placed on any AGENCY/DEPT NAME internal web pages, as well as any internal electronic order form or transmittal form used by the AGENCY/DEPT NAME, and available to third parties via the AGENCY/DEPT NAME Intranet:

PRICING INFORMATION, INCLUDING APPLICABLE DISCOUNT RATES CONTAINED IN THE VENDOR NAME-AGENCY/DEPT NAME BPA NO. XXXXXXX IS  CONSIDERED CONFIDENTIAL AND PROPRIETARY INFORMATION.  EXCEPT FOR AUTHORIZED AGENCY/DEPT NAME ACQUISITIONS, RECIPIENT SHALL NOT COPY, DISCLOSE TO ANY THIRD PARTY, OR USE ANY PRICING INFORMATION FOR ANY OTHER PURPOSE OR PROGRAM.  

(e) Authorized Cooperator Access:  Access to or use of Software, Data, Web Services, and Documentation by cooperators not exclusively for the benefit of AGENCY/DEPT NAME is prohibited.   The AGENCY/DEPT NAME is considered the licensee per the terms of this Agreement and shall provide the guidance to any authorized cooperator to ensure they are working within the confines of the United States and will only access and use the software, data, documentation, or subscription services, solely on projects, support, or services commissioned or authorized by the AGENCY/DEPT NAME that directly support the AGENCY/DEPT NAME mission and shall destroy or return all copies of the software, data, or documentation, or passwords to access subscription services, to the AGENCY/DEPT NAME upon completion of its project, support, or services for the AGENCY/DEPT NAME that requires access to the software.  All support and maintenance shall be provided through the AGENCY/DEPT NAME.  The AGENCY/DEPT NAME shall maintain records and report to VENDOR NAME annually (Attachment D) any licensed software, data, or subscription services access provided to authorized cooperators.  The AGENCY/DEPT NAME shall provide any authorized cooperator with VENDOR NAME/AGENCY developed guidance to ensure compliance with the terms and conditions of this Agreement.  The AGENCY/DEPT NAME shall promptly report to VENDOR NAME any unauthorized use of VENDOR NAME software that comes to its attention in any manner whatsoever.  Access to the licensed Software, Data, Web Services, and Documentation or subscriptions or services provided under this Agreement is limited to the AGENCY/DEPT NAME cooperators, except with the prior written approval of VENDOR NAME.

For purposes of this Agreement a Cooperator means a state, local, or regional government unit, or tribal government that has a nontransferable, limited right to use certain VENDOR NAME software contained in Category X of VENDOR NAME’s GSA Schedule (exclusive of any digital data provided with the software) within the United States for a limited term pursuant to a written partnership agreement for the sole purpose of providing geospatial data directly to AGENCY/DEPT NAME in support of a AGENCY/DEPT NAME specific project so that such data can be incorporated in AGENCY/DEPT NAME-held databases and accessed through AGENCY/DEPT NAME Web portals.  The Cooperator shall use the VENDOR NAME software for AGENCY/DEPT NAME specific projects only and shall comply with the terms and conditions of this Agreement.  The AGENCY/DEPT NAME will issue keycodes to cooperators that timeout at the conclusion of the project. Upon completion of the AGENCY/DEPT NAME project the cooperator must return the software to the AGENCY/DEPT NAME or certify to the AGENCY/DEPT NAME that they have deinstalled and destroyed the software.

 (f)  Authorized Contractor:  The AGENCY/DEPT NAME is considered the licensee per the terms of this Agreement.  Authorized contractors shall only access and use the software, data, documentation, or subscription services, solely on behalf of projects for the AGENCY/DEPT NAME and shall destroy or return all copies of the software, data, or documentation, or passwords to access subscription services pursuant to VENDOR NAME’s license agreement, to the AGENCY/DEPT NAME upon completion of its project, support, or services for the AGENCY/DEPT NAME that requires access to the software.  All support and maintenance shall be provided through the AGENCY/DEPT NAME.  The AGENCY/DEPT NAME shall maintain records and report to VENDOR NAME annually (Attachment D) any licensed software, data, or subscription services access provided to authorized contractors.  The AGENCY/DEPT NAME shall provide any authorized contractors with VENDOR NAME developed guidance to ensure compliance with the terms and conditions of this Agreement.  The AGENCY/DEPT NAME shall promptly report to VENDOR NAME any unauthorized use of VENDOR NAME software that comes to its attention in any manner whatsoever. No other third party may access the licensed software, data, and documentation or subscriptions or services provided under this Agreement except with the prior written approval of VENDOR NAME.  All software deployed under this Agreement shall remain licensed to the AGENCY/DEPT NAME.

10.  Order Placement Information:  Orders will be placed against this BPA via fax, charge card, or paper.  Unless agreed to, all products and services under this BPA must be accompanied by a delivery order or sales slip that contains at least the following information:

(a) Name of Contractor;

(b) GSA Contract Number;

(c) BPA Number;

(d) Delivery Order Number;

(e) Date of Purchase (defined as date of invoice);

(f) Name, address, and telephone number of purchaser and/or contact person;

(g) Part Number and description;

(h) Quantity, unit price, and extension of each item;

(i) Accounting information;

(j) Date of shipment;

(k) VENDOR NAME Customer number.

The AGENCY/DEPT NAME and all AGENCY/DEPT NAME sites shall process orders directly through VENDOR NAME Redlands for all BCS and IDIQ (non-BCS) purchases.

11.  Shipping:  All delivery terms set forth in the VENDOR NAME GSA Schedule will apply.  

12.  Warranty:  All software products purchased under this Agreement are subject to the terms and limitations set forth in the GSA Schedule.  Warranty period shall begin the first month after the product is purchased.

13.  VENDOR NAME User-Conference Passes for Enterprise Software under Category X in VENDOR NAME’s GSA Schedule:

The following table outlines the number of VENDOR NAME User Conference passes and Developer Summit passes that AGENCY/DEPT NAME will be entitled to on an annual basis.  The AGENCY/DEPT NAME POC will distribute the User Conference passes to all participating BCSs that reside under this Agreement.  

14.  Invoicing and Payment:  

(a)  The requirements of a proper invoice are as specified in the Federal Supply Schedule contract.  Invoicing and charge card payment (where available) are both authorized.  Invoices should be addressed to the contact person listed on the Delivery Order and payment is the responsibility of that office.

(b)  Invoices for Agency/Dept Name Delivery Orders shall be submitted to the below designated billing office.  Invoices for the ELA set forth above in Table A above shall be submitted to List Contact and Address info.

Agency/Dept Name

List Contact and Address info

(c) For AGENCY/DEPT NAME Bureaus outside the AGENCY/DEPT NAME, the billing office shall be designated on each Delivery Order.

(d)  For both the AGENCY/DEPT NAME and AGENCY/DEPT NAME bureaus, invoices (requesting commercial interim payments) for software support shall be submitted annually but only after software support has been performed for at least one (1) month.

(e)  If supplies or services are rejected for failure to conform to the contract requirement, or for damage in transit or otherwise, the provision of the Prompt Payment Clause (FAR 52.232-25) will apply to the new delivery and acceptance of replacement supplies or services.

15.  Statistics and Tracking:  VENDOR NAME will maintain a special record of all orders received through the AGENCY/DEPT NAME BPA.  All orders pertaining to this BPA will be processed through the VENDOR NAME Redlands Office as stated herein.  The AGENCY/DEPT NAME will be responsible for referencing the BPA number on all Delivery Orders released such that a record can be maintained and the proper BPA pricing and the VENDOR NAME GSA terms can be honored.  Monthly Reports will be generated for the AGENCY/DEPT NAME on the activities under this BPA.  Monthly reports shall be organized by each AGENCY/DEPT NAME Bureau.  The report shall be submitted on or before the tenth of each month following the first complete calendar month of the BPA.  The format of this report will be created by VENDOR NAME and the entire report will be transmitted monthly by email to: jsmith@xyz.gov, followed by one hard copy of the report to the following address:

Agency/Dept Name

List Contact and Address info

One (1) copy of each of report will be transmitted to the BCS POC.

At a minimum, the reports shall contain the following information:

(a)  A list of Delivery Order numbers or, if bank card purchase, unique identification number assigned by Contractor;

(b) AGENCY/DEPT BPA number;

(c) Ordering Agency (AGENCY/DEPT NAME);

(d) VENDOR NAME Customer Number;

(e) Type of order (charge card, Delivery Order);

(f) Summary description of what was purchased;

(g) Total order price; 

(h) Date of order; and

(i) End-user name

At each anniversary date of this Agreement and ninety (90) days prior to the expiration date of this Agreement, the AGENCY/DEPT NAME shall provide a written report, as set forth in Attachment D, “Report of User Estimates.” 

Each BCS will be provided the capability of generating permanent keycodes via the World Wide Web through VENDOR NAME’s Web Site.  The BCS will use this system to generate keycodes for all VENDOR NAME software products that require a keycode.  The system will also allow each BCS to view all keycodes currently active on designated computers throughout the AGENCY/DEPT NAME.  The BCS will be responsible for tracking all software seats so that the maximum caps are not exceeded at any give time.  The BCS may have a total of two (2) authorized persons to issue keycodes for their Bureau.

VENDOR NAME will provide each of AGENCY/DEPT NAME designated BCS POC an account number and a password for access to VENDOR NAME’s Web-based keycode generation system located at a secure URL address.  The AGENCY/DEPT NAME will keep the keycode account number and account password confidential to ensure there is no authorized use of the keycode generation system.  The Administrator will also be given complete written instructions on proper use of the keycode generator.  VENDOR NAME will provide nominal assistance to train the designated administrator.

16.  52.217-09 (03/27/2000), Option to Extend the Term of the Contract:

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 calendar days prior to contract completion date; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 calendar days before the contract expires. The preliminary notice does not commit the Government to an extension. 

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause. 

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 60 months.

17.  Applicability of Terms and Conditions:  The terms and conditions included in this BPA apply to all purchases made pursuant to it.  In the event of any inconsistency between the provision of this BPA and the VENDOR NAME invoice, or any terms found on any AGENCY/DEPT NAME or AGENCY/DEPT NAME Delivery Order, the provisions of this BPA shall govern.

18.  Incorporated Clauses:  In accordance with Federal Acquisition Regulation Clause (48 CFR Chapter 1) Clause 52.252-02, “Clauses Incorporated By Reference” (Feb 1998), the clauses listed below by reference have the same force and effect as if they were given in full text.  The full text of a clause may be accessed electronically at this address:  http://www.arnet.gov/far/

  52.213-01Fast Payment Procedure   Feb 1998

*52.232-29Terms for Financing of Purchases of Commercial Items   Oct 1995

  52.232-33Mandatory Information for Electronic Funds Transfer   Aug 1996

Payment

  *This clause is only applicable to SIN 132-34, Maintenance of Software.

19.  Acknowledgement: The terms and conditions included in this BPA, together with the terms and conditions of the GSA Schedule, SmartBUY Addendum**,** apply to all purchases made against this BPA.

John Doe, Contracting Officer 

(Print Name and Title)

(Signature of Authorized Individual)(Signature of Contracting Officer)

(Date Signed)(Date Signed)

PRICING INFORMATION, INCLUDING APPLICABLE DISCOUNT RATES, CONTAINED IN THE AGENCY/DEPT NAME BPA NO ######### IS CONSIDERED CONFIDENTIAL AND PROPRIETARY INFORMATION.  EXCEPT FOR AUTHORIZED AGENCY/DEPT NAME ACQUISITIONS, RECIPIENT SHALL NOT COPY, DISCLOSE, TO ANY THIRD PARTY, OR USE ANY PRICING INFORMATION FOR OTHER PURPOSE OF PROGRAM.