g ate Bi
Unemployment Insurance | Louisiana Workforce Administrative Costs ‘Actual and Adjusted N/A
|— Federal Benefit Commission Estimate
Account and
Administrative Costs
17.2258 |Unemployment Insurance |Louisiana Workforce 100. |Benefit Payments - State Actual Clearance, ZBA- |0 Days
— State Benefit Account_|Commission 00 Same Day Payment
20.205 |Highway Planning and =‘ [Department of 7.84 |Payroll Actual Clearance, ZBA- |0 Days
Construction Transportation and Same Day Payment
Development
20.205  |Highway Planning and —_| Department of 10.6 | Indirect Costs Average Clearance |2 Days
Construction Transportation and 2
Development
20.205 {Highway Planning and =| Department of 81.5 {Capital Projects Average Clearance 2 Days
Construction Transportation and 4
Development
84.010 | Title | Grants to Local Department of Education {99.9 |Program Expenditures Actua! Clearance, ZBA~ {0 Days
Educational Agencies 4 Same Day Payment
84,010 | Title 1 Grants to Local Department of Education {0.06 |Payroll & Administrative |Payroll and NIA
Educational Agencies Costs Administrative - Fixed
Frequency
84.027 |Special Education -- Department of Education |93.8 |Program Expenditures {Actual Clearance, ZBA~ |0 Days
Grants to States 7 Same Day Payment
84.027 |Special Education -~ Department of Education |6.13 /Payroll & Administrative {Payroll and N/A
Grants to States Costs Administrative - Fixed
Frequency
93.558 {Temporary Assistance for|Department of Children {0.53 |Assistance Payments~ [Actual Clearance, ZBA- |0 Days
Needy Families and Family Services EFT Findwork ‘Same Day Payment.
93,558 |Temporary Assistance for|Department of Children |12.3 |Asslstance Payments- {Actual Clearance, ZBA- {0 Days
Needy Families. and Family Services it} EBT ‘Same Day Payment
93.558 |Temporary Assistance for|Department of Children [45.6 |Payroll & Administrative |Actual at Fixed Intervals |N/A
: Needy Families land Family Services 4 Costs.
93.558 — |Temporary Assistance for}Department of Children [44.5 | TANF Contract Payments |Actual at Fixed Intervals |N/A
Needy Families land Family Services 3
93.767 {Children's Health Louisiana Department of |4.05 |Payroll ‘Actual Clearance, ZBA- |0 Days
Insurance Program Health Same Day Payment.
93.767 | Children's Health Louisiana Department of |94,7 |Children's Insurance Actual Clearance, ZBA- |0 Days
insurance Program Health 4 Benefits - EFT ‘Same Day Payment
93.767 | Children's Health Louisiana Department of |1.21 |Medicaid Administrative |Actual and Adjusted N/A
Insurance Program Health Cost Grant Estimate
93.778 |Medical Assistance Louisiana Department of |2.71 |Payroll Actual Clearance, ZBA- |0 Days
Program Health Same Day Payment
93.778 _|Medical Assistance Louisiana Department of |3.99 |Medicare Buy-In Actual Clearance, ZBA- |0 Days
Program Health. Premiums Same Day Payment
93.778 |Medical Assistance Louisiana Department of |10.9 |Medicaid Benefits and [Actual Clearance, ZBA- {0 Days
Program Health 6 Disproportionate Share |Same Day Payment
Pool Payments - EFT.
93.778 |Medical Assistance Louisiana Department of |81.9 |Medicaid Benefits- EFT |Actual Clearance, ZBA- |0 Days
Program Health 0 Same Day Payment
93.778 |Medical Assistance Louistana Department of |0.44 |Medicaid Administrative {Actual and Adjusted NIA
Program jealth Cost Grant Estimate
97.036 |Disaster Grants - Public |Governor’s Office of 34.3 {State Subrecipient - EFT |Actual Clearance, ZBA- |0 Days
Assistance (Presidentially |Homeland Security and {2 ‘Same Day Payment
Declared Disasters) Emergency
Preparedness.
97.036 [Disaster Grants - Public |Governor's Office of 60.2 |Applicant Payments Average Clearance 1 Day
Assistance (Presidentially|Homeland Security and [8
Declared Disasters) Emergency
Preparedness
97.036 |Disaster Grants - Public |Governor's Office of 5.40 |Payroll and Actual at Fixed Intervals |N/A
Assistance (Presidentially |Homeland Security and Administrative Cosis
Declared Disasters) Emergency
Preparedness

Page 20 of 21



the day the State submits a request for funds.

8.2.2 The State shall use the following method to calculate Federal interest liabilities:

Actual Activity:

For all transactions where the State pays out its own funds for program purposes prior to receiving Federal funds, the
State shall track each payment from the date it is paid out of a State account to the date Federal funds are subsequently
credited to a State account to cover that outlay. The Federal interest liability on each payment shall be based on the
difference in whole days between the two events. With Federal-State matching programs, interest shall be calculated on
the Federal percentage of the disbursement.

8.3 The Unemployment Trust Fund

8.3.1 The State shall use the following method to calculate State interest liabilities on funds withdrawn from the several
accounts in the Unemployment Trust Fund:

Federal Funds Interest Neutral, State Funds not:
The State shall use the following methodology to calculate State interest liabilities on funds withdrawn from the State

account in the UTF under the Unemployment Insurance program.

Based on statements provided by its financial institution (or other appropriate sources), the State shall determine the
actual interest earnings and the related banking costs attributable to funds withdrawn from its account in the UTF. At the
end of the State's fiscal year, the State shall calculate the percentage of its total unemployment compensation
expenditures for (1) funds withdrawn from the State account in the UTF, or the State %, and (2) funds withdrawn from the
Federal Employees Compensation Account (FECA) and the Extended Unemployment Compensation Account (EUCA)
and any other accounts of Federal funds in the UTF, or the Federal %.

The actual interest earnings of the benefit payment account on the whole constitute the actual interest earnings
attributable to funds withdrawn from the State account in the UTF, since the State shall apply an appropriate interest
neutral funding technique, to funds withdrawn from the FECA and EUCA and any other benefit accounts of Federal funds
in the UTF from which the State draws.

The State shail calculate the related banking costs attributable to funds withdrawn from the State account in the UTF by
multiplying the State % by the amount of the related banking costs of the benefit payment account as a whole. The
State's liability for interest on funds withdrawn from its account in the UTF shall consist of the actual interest earnings of
the benefit payment account on the whole less the related banking costs attributed to such funds.

8.4 Refund Liabilities

8.4.1 The State shall be liable for interest on refunds from the date the refund is credited to a State account until the date
the refund is debited from the State account for program purposes. The State shall apply a $50,000 refund transaction
threshold below which the State shall not incur or calculate interest liabilities on refunds. A transaction is defined as a

single deposit.

8.4.2 For each refund, the State shall maintain information identifying:
(1) date a refund is credited to a State account
(2) date of the subsequent deposit of Federal funds against which the refund is offset

(3) amount of the refund

Page 14 of 21



funds will be adjusted to reflect the actual amount expended.

6.2 Description of Funding Techniques

6.2.1 The following are terms under which standard funding techniques shall be implemented for all transfers of funds to
which the funding technique is applied in section 6.3.2 of this Agreement.

Actual Clearance, ZBA - Same Day Payment

The State shall request funds the same day it pays out funds, in accordance with the appropriate Federal agency cut-off
time specified in Exhibit I. A Federal agency will deposit funds in a State account the same day as requested. The amount
of the request shall be for the amount of funds that clear the State's account that day. This funding technique is interest
neutral.

Average Clearance

The State shall request funds such that they are deposited by ACH on the dollar-weighted average day of clearance for
the disbursement, in accordance with the clearance pattern specified in Exhibit I. The request shall be made in
accordance with the appropriate Federal agency cut-off time specified in Exhibit |. The amount of the request shall be for
the exact amount of that disbursement. This funding technique is interest neutral.

6.2.2 The following are terms under which funding techniques for administrative costs shall be implemented for all
transfers of funds to which the funding technique is applied in section 6.3.2 of this Agreement.

There are no funding techniques listed in Section 6.2.2

6.2.3 The following are terms under which miscellaneous funding techniques shall be implemented for all transfers of
funds to which the funding technique is applied in section 6.3.2 of this Agreement.

There are no funding techniques listed in Section 6.2.3

6.2.4 The following are terms under which State unique funding techniques shall be implemented for all transfers of funds
to which the funding technique is applied in section 6.3.2 of this Agreement.

Actual and Adjusted Estimate

Administrative costs for all programs will be drawn at the same time as payroll. The request shall be made in accordance
with the appropriate Federal agency cut-off time specified in Exhibit |. The draw will consist of an amount to fund the
actual expenditures of the prior week and an amount to fund the estimated expenditures of the current/upcoming week
based on year to date actual expenditures. The estimated draws will be adjusted for variances between the most recent
estimate and actual expenditures each time a draw is made. This funding technique is interest neutral.

Actual at Fixed Intervals

The State shall request funds at a fixed interval, i.e., bi-weekly, monthly, quarterly, etc., for the actual program
expenditures of the period prior to the draw. The request shall be made in accordance with the appropriate Federal
agency cut-off time specified in Exhibit 1. The amount of the request shall be for the exact amount of the previous period's

disbursements. This funding technique is interest neutral.

Allocation of Payroll and Administrative Costs

Page 5 of 21



97.039 | Hazard Mitigation Grant /Governor's Office of 8.75 |State Subrecipient - EFT |Actual Clearance, ZBA- |0 Days
Homeland Security and Same Day Payment
Emergency
Preparedness

97.039 Hazard Mitigation Grant |Governor's Office of 82.2 |Applicant Payments Average Clearance 1 Day
Homeland Security and [5

Emergency
Preparedness
97.039 |Hazard Mitigation Grant |Governor’s Office of 9,00 |Payroll and Actual at Fixed Intervals |N/A
Homeland Security and Administrative Costs
Emergency
Preparedness

I hereby certify that an authorized State official has certified at least every five years that the "Rounded Days of Clearance" listed in
Exhibit 2 of this Treasury-State Agreement:

41. Have been prepared in accordance with the standards provided in 31 CFR 205.20;

2. Accurately represent the flow of Federal funds under the Federal assistance programs to which they apply;

3, Reflect seasonal or other periodic variations in the clearance activitles; and,

4. Are auditable.

Date: te\ ail sore

Printed Name:__“Trwves Leclge oo
Certifying Signature:

— Fitter Say AC care SUT OEE

Pyne pyar ure

Page 21 of 21



Exhibit | - Funds Request and Receipt Times Schedule
State of Louisiana

Agriculture-FNS. ACH

Agriculture-FNS. Fedwire

Agriculture-FS ACH

Air National Guard ACH 12:00 PM.
Army National Guard ACH 12:00 PM.
Commerce-NOAA [ACH 2:00 PM
Dept of Homeland Security (FEMA) Fedwire 2:00 PM
Dept of Homeland Security (ODP) ACH 2:00 PM.
Dept of Homeland Security (ODP) Fedwire 2:00 PM
EPA ACH 2:00 PM
EPA Fedwire 2:00 PM
Education ACH 3:00 PM
Education Fedwire 2:00 PM.
Energy ACH. 4:00 PM.
Energy Fedwire 3:00 PM
HHS: ACH 6:30 PM
HHS Fedwire 3:00 PM
HUD ACH 5:30 PM.
HUD Fedwire 3:00 PM
interior-FWS |ACH 41:59 PM
Interior-FWS Fedwire 5:45 PM
Interior-OSM. ACH 3:00 PM.
Interior-OSM Fedwire 4:00 PM
Justice ACH 11:00 PM.
Justice Fedwire 2:00 PM.
Labor-Non-UTF. ACH 3:00 PM
Labor-UTF [ACH 3:00 PM
Labor-UTF Fedwire 3:00 PM.
National Science Foundation (NSF) ACH 8:00 PM
National Science Foundation (NSF) Fedwire 5:45 PM
Social Security Administration ACH 11:59 PM
Social Security Administration Fedwire 5:45 PM
Transportation (FAA) (ACH, 2:00 PM.
Transportation (FHWA) ACH 12:00 PM
Transportation (FHWA) Fedwire 12:00 PM
Transportation (FTA) ACH 2:00 PM
(Veterans Administration ACH 12:00 PM

Page 18 of 21



Component: Payroll & Administrative Costs
Technique: Actual at Fixed Intervals
Average Day of Clearance: N/A

Recipient: Department of Children and Family Services
% of Funds Agency Receives: 41.53

Component: TANF Contract Payments

Technique: Actual at Fixed Intervals

Average Day of Clearance: N/A

93.767 Children's Health Insurance Program

Recipient: Louisiana Department of Health

% of Funds Agency Receives: 94.74

Component: Children's Insurance Benefits - EFT
Technique: Actual Clearance, ZBA - Same Day Payment
Average Day of Clearance: 0 Days

|

Recipient: Louisiana Department of Health

% of Funds Agency Receives: 4.05

Component: Payroll

Technique: Actual Clearance, ZBA - Same Day Payment
Average Day of Clearance: 0 Days

Recipient: Louisiana Department of Health

% of Funds Agency Receives: 1.21

Component: Medicaid Administrative Cost Grant
Technique: Actual and Adjusted Estimate
Average Day of Clearance: N/A

93.778 Medical Assistance Program

Recipient: Louisiana Department of Health

% of Funds Agency Receives: 81.90

Component: Medicaid Benefits - EFT

Technique: Actual Clearance, ZBA - Same Day Payment
Average Day of Ciearance: 0 Days

Recipient: Louisiana Department of Health
% of Funds Agency Receives: 10.96

Component: Medicaid Benefits and Disproportionate Share Pool Payments - EFT
Technique: Actual Clearance, ZBA - Same Day Payment

Average Day of Clearance: 0 Days

Recipient: Louisiana Department of Health

% of Funds Agency Receives: 3.99

Component: Medicare Buy-In Premiums

Technique: Actual Clearance, ZBA - Same Day Payment

Page 10 of 21



Average Day of Clearance: 0 Days

Recipient: Louisiana Department of Health
% of Funds Agency Receives: 14.44
Component: Administrative Costs
Technique: Actual and Adjusted Estimate
Average Day of Clearance: N/A

Recipient: Louisiana Department of Health

% of Funds Agency Receives: 15.20

Component: Payroll

Technique: Allocation of Payroll and Administrative Costs
Average Day of Clearance: N/A

10,558 Child and Adult Care Food Program

Recipient: Department of Education

% of Funds Agency Receives: 100.00

Component: Payments to Parishes, Universities, Public Schools and Daycare Providers
Technique: Average Clearance

Average Day of Clearance: 0 Days

10.561 State Administrative Matching Grants for the Supplemental Nutrition Assistance Program
Recipient: Department of Children and Family Services

% of Funds Agency Receives: 100.00

Component: Payroll and Administrative Costs

Technique: Allocation of Payroll and Administrative Costs

Average Day of Clearance: N/A

14.228 Community Development Block Grants/State’s Program
Recipient: Executive Department

% of Funds Agency Receives: 7.44

Component: CDBG Program Costs

Technique: Actual Clearance, ZBA - Same Day Payment
Average Day of Clearance: 0 Days

Recipient: Executive Department

% of Funds Agency Receives: 86.23

Component: Disaster Recovery Program Costs
Technique: Actual Clearance, ZBA - Same Day Payment
Average Day of Clearance: 0 Days

Recipient: Executive Department

% of Funds Agency Receives: 0.38
Component: CDBG Administrative Costs
Technique: Actual and Adjusted Estimate
Average Day of Clearance: N/A

Page 7 of 21



The State will request funds on a bi-weekly basis. The request shall be made in accordance with the appropriate Federai
agency cut-off time specified in Exhibit |. Administrative costs for all programs are to be drawn at the same time as payroll
costs. The draw will be completed to meet the cash requirements based on the most recent certified cost allocations with
subsequent adjustments completed pursuant to the actual allocation of costs. This funding technique is interest neutral.

Payroll and Administrative - Fixed Frequency

The State shall request funds once at a fixed interval, i.e., bi-weekly, monthly, quarterly, etc., such that they are deposited
to fund the actual activity of the previous period. The request shall be made in accordance with the appropriate Federal
agency cut-off time specified in Exhibit |. The amount of the request shall be based on the amount of the actual cash
outlays for payroll and administrative costs during the previous period. This funding technique is interest neutral.

6.3 Application of Funding Techniques to Programs

6.3.1 The State shall apply the following funding techniques when requesting Federal funds for the component cash flows
of the programs listed in sections 4.2 and 4.3 of this Agreement.

6.3.2 Programs
Below are programs listed in Section 4.2 and Section 4.3.

10.551 Supplemental Nutrition Assistance Program
Recipient: Department of Children and Family Services
% of Funds Agency Receives: 100.00

Component: Assistance Payments - EBT

Technique: Actual Clearance, ZBA - Same Day Payment
Average Day of Clearance: 0 Days

10.553 Schooi Breakfast Program

Recipient: Department of Education

% of Funds Agency Receives: 100.00

Component: Payments to Parishes, Universities, Public Schools and Daycare Providers
Technique; Average Clearance

Average Day of Clearance: 0 Days

10.555 National School Lunch Program

Recipient: Department of Education

% of Funds Agency Receives: 100.00

Component: Payments to Parishes, Universities, Public Schools and Daycare Providers
Technique: Average Clearance

Average Day of Clearance: 0 Days

10.557 Special Supplemental Nutrition Program for Women, Infants, and Children
Recipient: Louisiana Department of Health

% of Funds Agency Receives: 70.36

Component: Vouchers

Technique: Actual Clearance, ZBA - Same Day Payment

Page 6 of 21



Exhibit Il - State of Louisiana
LIST OF STATE CLEARANCE TIMES
(Rounded Dollar-Weighted Average Day of Clearance)
Clearance Times Where the Timing of A Draw Down Is Based on A Clearance

Pattern
10.551 [Supplemental Nutrition {Department of Children |100. {Assistance Payments - {Actual Clearance, ZBA- |0 Days
Assistance Program, jand Family Services 00. |EBT. Same Day Payment
10.553 |Schoo! Breakfast Department of Education |100, {Payments to Parishes, _ |Average Clearance 0 Days
Program 00 = | Universities, Public
Schools and Daycare
Providers
10.555 {National School Lunch Department of Education |100. /Payments to Parishes, Average Clearance 0 Days
Program 00 =| Universities, Public
Schools and Daycare
Providers
10.557 |Special Supplemental Louisiana Department of {70.3 {Vouchers Actual Clearance, ZBA~ |0 Days
Nutrition Program for Health 6 Same Day Payment
‘Women, Infants, and
Children
10.557 |Special Supplementat Louisiana Department of |14.4 |Administrative Costs Actual and Adjusted NIA
Nutrition Program for Health 4 Estimate
‘Women, Infants, and
Children
10.557 |Special Supplemental Louisiana Department of |15.2 |Payroll Allocation of Payroll and |N/A
Nutrition Program for Health ) Administrative Costs
[Women, Infants, and
Children
10.558 {Child and Adult Care Department of Education |100. |Payments to Parishes, {Average Clearance 0 Days
Food Program 00 |Universities, Public
Schools and Daycare
Providers
10.561 | State Administrative Department of Children |100, /Payroll and Allocation of Payroll and |N/A
Matching Grants forthe |and Family Services 00 = {Administrative Costs. |Administrative Costs
‘Supplemental Nutrition
Assistance Program.
44.228 |Community Development |Executive Department 7.44 |CDBG Program Costs {Actual Clearance, ZBA- {0 Days
Block Grants/State's ‘Same Day Payment
Program.
14.228 |Community Development |Executive Department 86.2 |Disaster Recovery Actual Clearance, ZBA- |0 Days
Block Grants/State's 3 Program Costs Same Day Payment
Program
14.228 |Community Development |Executive Department 0.38 [CDBG Administrative Actual and Adjusted N/A
Block Grants/State's Costs Estimate
Program,
14.228 |Community Development {Executive Department [5.95 |Disaster Recovery [Actual at Fixed Intervals |N/A
Block Grants/State's Administrative Costs
Program
17.225F Unemployment Insurance | Louisiana Workforce 67.8 | Payroll Actua! Clearance, ZBA- |0 Days
— Federal Benefit Commission 9 Same Day Payment
Account and
Administrative Costs
17.225F |Unemployment insurance |Louisiana Workforce 3.24 |Benefits Payments - Actual Clearance, ZBA- |0 Days
|— Federal Benefit |Commission Federal ‘Same Day Payment
Account and
Administrative Costs

Page 19 of 21



% of Funds Agency Receives; 10.62
Component: Indirect Costs
Technique: Average Clearance
Average Day of Clearance: 2 Days

84.010 Title | Grants to Local Educational Agencies
Recipient: Department of Education

% of Funds Agency Receives: 99.94

Component: Program Expenditures

Technique: Actual Clearance, ZBA - Same Day Payment
Average Day of Clearance: 0 Days

Recipient: Department of Education

% of Funds Agency Receives: 0.06

Component: Payroll & Administrative Costs

Technique: Payroll and Administrative - Fixed Frequency
Average Day of Clearance: N/A

84.027 Special Education -- Grants to States

Recipient: Department of Education

% of Funds Agency Receives: 93.87

Component: Program Expenditures

Technique: Actual Clearance, ZBA - Same Day Payment
Average Day of Clearance: 0 Days

Recipient: Department of Education

% of Funds Agency Receives: 6.13

Component: Payroll & Administrative Costs

Technique: Payroll and Administrative - Fixed Frequency
Average Day of Clearance: N/A

93.558 Temporary Assistance for Needy Families
Recipient: Department of Children and Family Services
% of Funds Agency Receives: 12.30

Component: Assistance Payments - EBT

Technique: Actual Clearance, ZBA - Same Day Payment
Average Day of Clearance: 0 Days

Recipient: Department of Children and Family Services
% of Funds Agency Receives: 0.53

Component: Assistance Payments - EFT Findwork
Technique: Actual Clearance, ZBA - Same Day Payment
Average Day of Clearance: 0 Days

Recipient: Department of Children and Family Services
% of Funds Agency Receives: 45.64

Page 9 of 21



Cash Management Improvement Act Agreement
between
The State of Louisiana
and
The Secretary of the Treasury,
United States Department of the Treasury

The Secretary of the Treasury, United States Department of the Treasury (hereafter ‘Secretary’), and State of Louisiana
(hereafter 'State’), in order to implement Section 5 of the Cash Management Improvement Act of 1890, as amended
(hereafter 'Act'), agree as follows:

1.0 AGENTS OF THE AGREEMENT

4.1 The Authorized Official(s) for the State of Louisiana shall be the the Commissioner of Administration in all matters
concerning this Agreement.

1.2 The Assistant Commissioner, Revenue Collections Management, Bureau of the Fiscal Service (Fiscal Service), U.S.
Department of the Treasury, shall act as the Secretary's representative in all matters concerning this Agreement.

2.0 AUTHORITY

2.1 The authority for this Agreement is the Cash Management improvement Act of 1990 (Public Law 101-453), as
amended by the Cash Management Improvement Act of 1992 (Public Law 102-589), codified at 31 U.S.C, 6501 and 314
U.S.C. 6503.

2.2 The regulations codified at 31 CFR Part 205 shall apply to all matters pertaining to this Agreement, and are
incorporated herein by reference. In the event of any inconsistency between this Agreement and 31 CFR Part 205, the

regulations shail govern.
3.0 DURATION, AMENDING, TERMINATING, AND MISCELLANEOUS PROVISIONS
3.1 This Agreement shall take effect on 07/01/2017 and shall remain in effect until 06/30/2018.

3.2 This Agreement may be amended at any time by written, mutual consent of the State and the Fiscal Service. This
Agreement shall be amended annually to incorporate new programs that qualify as major Federal assistance programs
and remove programs that no longer qualify as major Federal assistance programs. A State must notify the Fiscal Service
in writing within 30 days of the time the State becomes aware of a change that involves additions or deletions of programs
subject to Subpart A, changes in funding techniques, and/or changes in clearance patterns. The notification must include
@ proposed amendment for review by the Fiscal Service.

3.3 Notwithstanding section 3.2, in the event of Federal or State non-compliance with Subpart B of 31 CFR, Part 205, the
Fiscal Service may amend this Agreement at any time to incorporate additional programs and the entities that administer

those programs.

3.4 This Agreement may be terminated by either party with 30 days writien notice. If this Agreement is terminated, the
Fiscal Service will prescribe the funding techniques, clearance patterns, and methods for calculating interest liabilities to
be used by the State.

Page 1 of 21



% of Funds Agency Receives: 82.25

Component: Applicant Payments

Technique: Average Clearance

Average Day of Clearance: 1 Day

6.3.3 Materiality Exemptions

Agencies exempt from coverage on the basis of materiality:
NIA

7.0 CLEARANCE PATTERNS

7.1 The State shall develop separate clearance patterns for each of the following:
NA

7.2 The following shall develop the State's clearance patterns:

Department of Education, Department of Transportation and Development and the Governor's Office of Homeland
Security and Emergency Preparedness

7.3 The sources of data the State shall use when developing its clearance patterns are as follows:
Check registers, checks cleared reports from the bank, and reconciliation tapes.
7.4 The State shall use the following methodology when developing its clearance patterns:

When developing each ciearance pattern, the State shall track at least 99% of the funds disbursed, from issuance to
clearance, for a period of at least three months.

7.5 The State shail identify for each check or warrant (hereafter, check) in the population: (1) the date the check was
teleased for payment; (2) the date the check was debited from the State's account, and, (3) the amount of the check.

7.6 The State shall use the following method to calculate the dollar-weighted average day of clearance:

To determine the number of days each check was outstanding (clearance time), the issue date shall be subtracted from
the date the check cleared the State's account.

To determine the percentage of the disbursement paid out each day following issuance, the amount of the checks that
clear the State’s account each day shall be summed and then divided by the amount of the total disbursement.

For each day following issuance, the clearance time of the checks paid out that day shall be multiplied by the percentage
of the total disbursement those checks represent. This product is the clearance factor.

The dollar-weighted average day of clearance for the disbursement shall be determined by summing the clearance factor
of each day following the disbursement.

7.7 The State shall adjust each clearance pattern to reflect the dollar-weighted proportion of funds paid out by EFT/Direct
payroll, with the following exceptions:

Page 12 of 21



Average Day of Clearance: 0 Days

Recipient: Louisiana Department of Health

% of Funds Agency Receives: 2.71

Component: Payroll

Technique: Actual Clearance, ZBA - Same Day Payment
Average Day of Clearance: 0 Days

Recipient: Louisiana Department of Health

% of Funds Agency Receives: 0.44

Component: Medicaid Administrative Cost Grant
Technique: Actual and Adjusted Estimate
Average Day of Clearance: N/A

97.036 Disaster Grants - Public Assistance (Presidentially Declared Disasters)
Recipient: Governor's Office of Homeland Security and Emergency Preparedness
% of Funds Agency Receives: 34.32

Component: State Subrecipient - EFT

Technique: Actual Clearance, ZBA - Same Day Payment

Average Day of Clearance: 0 Days

Recipient: Governor's Office of Homeland Security and Emergency Preparedness
% of Funds Agency Receives: 5.40

Component: Payroll and Administrative Costs

Technique: Actual at Fixed Intervals

Average Day of Clearance: N/A

Recipient, Governor's Office of Homeland Security and Emergency Preparedness
% of Funds Agency Receives: 60.28

Component: Applicant Payments

Technique: Average Clearance

Average Day of Clearance: 1 Day

97.039 Hazard Mitigation Grant

Recipient: Governor's Office of Homeland Security and Emergency Preparedness
% of Funds Agency Receives: 8.75

Component: State Subrecipient - EFT

Technique: Actual Clearance, ZBA - Same Day Payment

Average Day of Clearance: 0 Days

Recipient: Governor's Office of Homeland Security and Emergency Preparedness
% of Funds Agency Receives: 9.00

Component: Payroll and Administrative Costs

Technique: Actual at Fixed Intervals

Average Day of Clearance: N/A

Recipient: Governor's Office of Homeland Security and Emergency Preparedness

Page 11 of 21



Recipient: Executive Department

% of Funds Agency Receives: 5.95

Component: Disaster Recovery Administrative Costs
Technique: Actual at Fixed Intervals

Average Day of Clearance: N/A

17.225F Unemployment Insurance ~- Federal Benefit Account and Administrative Costs

Recipient: Louisiana Workforce Commission

% of Funds Agency Receives: 3.24

Component: Benefits Payments - Federal

Technique: Actual Clearance, ZBA - Same Day Payment
Average Day of Clearance: 0 Days

Recipient: Louisiana Workforce Commission

% of Funds Agency Receives: 67.89

Component: Payroll

Technique: Actual Clearance, ZBA - Same Day Payment
Average Day of Clearance: 0 Days

Recipient: Louisiana Workforce Commission
% of Funds Agency Receives: 28.87
Component: Administrative Costs
Technique: Actual and Adjusted Estimate
Average Day of Clearance: N/A

17.225S Unemployment Insurance -- State Benefit Account
Recipient: Louisiana Workforce Commission

% of Funds Agency Receives: 100.00

Component: Benefit Payments - State

Technique: Actual Clearance, ZBA - Same Day Payment
Average Day of Clearance: 0 Days

20.205 Highway Planning and Construction

Recipient: Department of Transportation and Development
% of Funds Agency Receives: 7.84

Component: Payroll

Technique: Actual Clearance, ZBA - Same Day Payment
Average Day of Clearance: 0 Days

Recipient: Department of Transportation and Development
% of Funds Agency Receives: 81.54

Component: Capital Projects

Technique: Average Clearance

Average Day of Clearance: 2 Days

Recipient: Department of Transportation and Development

Page 8 of 21



quarter for which the supplemental grant award is being requested.

Additional guidance on this policy is available from the respective CMS Regional Office, U.S. Department of Health &
Human Services.

The State will comply with the following guidelines when requesting supplemental funding for TANF (CFDA 93.558),
CCDF (CFDA 93.575), CSE (93.563), and the FC/AA (CFDA 93.658 and CFDA 93.659) programs administered by the
U.S. Department of Human Services, Administration for Children and Families (HHS/ACF):

a. Timing of the Request

A State should initiate its request for supplemental funding during a quarter as soon as it becomes aware of the fact that a
shortfall does/will exist. For the TANF and CCDF grants, supplemental funding requests (estimates) may be submitted by
a State, for consideration by ACF, up through and including the 15th day of the third month of the first, second or third
quarter of any fiscal year. Since TANF and CCDF are block grant programs, all unawarded portions of the annual
allotment will automatically be issued at the beginning of the fourth quarter. Therefore, supplemental funding requests will
not be available during the fourth quarter for these programs. For the CSE and FC/AA programs, supplemental funding
requests may be submitted by a state, for consideration by ACF, up through and including the 15th day of the third month
of any quarter of a fiscal year.

b. Justification for the Request

The request for a supplemental funding for any of the above mentioned programs should contain a justification clearly
documenting the need for the additional funding authority during the current quarter. This documentation should be in the
form of State accounting records or similar documents that will show the actual expenditures through the most recent
month for which such data are available, as well as the State's most accurate projection of its anticipated expenditures
during the remaining month(s) of the quarter. For either the TANF or the CCDF program, the State's justification should
also include an explanation of the activities requiring the obligation and/or expenditure of amounts that exceed the normal
quarterly grant award restrictions and why these activities could not have been delayed until the next quarter.

c. Form Submittal
Supplemental funding requests should be made by completing the appropriate ACF quarterly report of expenditures and

estimates applicable to the particular program for which the grant award request is being made.

d. Approval Process

Upon receipt of the state's request for additional funding authority for a quarter, the ACF Regional Office will promptly
review the supporting documentation. If the request is properly justified, so long as ACF has adequate funding
availability, the State's request will be expedited and supplemental funding will be issued within 5 days of ACF receiving
the request. The State will be notified by the Regional Office when the supplemental award has been transmitted to the
Payment Management System (PMS) and when it may initiate drawdowns against the supplemental funding.

Additional guidance on this policy is provided in the U.S. Department of Health & Human Services, Administration for
Children and Families, letter (May 19, 2004) to State Administrators from the Deputy Assistant Secretary for
Administration.

6.1.6 The State will request funds from the Federat granting agency based on estimates when a State or Federal holiday
coincides with the release of checks for program components using an actual clearance pattern. These estimates will be
based on historical data from prior check issuances of a similar nature. The estimates will be reconciled to actual check

issuance data received from the financial system the checks were issued from. The subsequent drawdown of Federal

Page 4 of 21



8.4.3 The State shall use the following methodology to calculate interest liabilities on refunds:

Refunds Deposited to Interest Neutral Programs:

With programs to which applicable interest neutral funding techniques are applied, the State interest liability shall be
based on the difference in whole days between the date the refund is deposited in a State account and the date the
refund is offset against a subsequent deposit of Federal funds.

8.4.4 Rebates for the Medicaid Benefits and Disproportionate Share Pool Payments component for CFDA #93.778
Medical Assistance Program will be interest neutral when used in conjunction with an estimated refund process. Three
refund components have been identified to be used in the reduction of the weekly requests for federal funds: (1) Drug
Rebates: rebates are identified on a quarterly basis and tracked to establish a historical trend that will be used to estimate
the weekly rebates. The estimates will be adjusted to actual collections the following week; (2) Provider Refunds: these
refunds were averaged over a weekly basis to obtain a historical trend that will be used to estimate the weekly refund.
This weekly estimated amount will be reduced from the weekly request and then adjusted the following week to actual
refunds collected; and (3) Interagency Refunds: other state agencies collect refunds due to the Medical Assistance
Program. A weekly average was developed. This weekly estimated amount will be reduced from the weekly request and
then adjusted the following week to actual refunds collected.

8.5 Exemptions

8.5.1 Where more than one State agency is a recipient of Federal funds under a program, a particular State agency's
funding may be excluded from interest calculation procedures if the State agency receives an amount of funds less than 5
% of the State's threshold for major Federal assistance programs. Notwithstanding this potential exemption, however, in
no case shall less than 90% of a program's total funding be subject to interest calculation procedures.

Proration of calculations: If less than total program funding is subject to interest calculation procedures, the resulting
interest liability calculations shall be prorated to 100% of program funding.

8.6 State Interest Liabilities

8.6.1 The State shall be liable for interest on Federal funds from the date Federal funds are credited to a State account
until the date those funds are paid out for program purposes.

8.6.2 The State shall use the following methad to calculate State interest liabilities on Federal funds:
8.6.2.1 Measuring Time Funds Are Held

To determine the total time Federal funds are held, the State shall measure the time between the date Federal funds are
received and credit to a State's account and the date those funds are debited from the State's account.

8.6.2.2 Source of Data

Clearance Patterns:
The time period from issuance of funds to the date funds are debited from the State's account shall be determined by the

appropriate clearance pattern specified in Exhibit Il.
8.6.2.3 Standards Applied

Census (Average Daily Balance):
The average daily cash balance of Federal funds in the program's account reflects the actual activity of each draw from

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12.0 AUTHORIZED SIGNATURES

Desireé Honoré Thomas

Date Submitted 06/26/2017

Corvelli A. McDaniel

Assistant Commissioner

Revenue Collections Management
Bureau of the Fiscal Servi

U.S. Department of the Tifeoury

Signature:, Cota A. mc) oro Date Signed: 3/4 ai

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Governor's Office of Homeland Security and Emergency Preparedness
Louisiana Department of Health
Louisiana Workforce Commission

§.2 Entities that meet the definition of a Fiscal Agent per 31 CFR Part 205 shall be subject to the terms of this Agreement.
The following is a list of Fiscal Agents that administer funds under the programs listed in the Section 4.0 of this
Agreement:

Affiliated Computer Services 10.551 Supplemental Nutrition Assistance Program
Affiliated Computer Services 93.558 Temporary Assistance for Needy Families
Solutran 10.557 Special Supplemental Nutrition Program for Women, Infants, and Children

6.0 FUNDING TECHNIQUES

6.1 General Terms

6.1.1 The State shall request Federal funds in accordance with the appropriate cut-off times shown in Exhibit | to ensure
funds will be received and credited to a State account by the times specified in the funding techniques. Exhibit | is
incorporated by reference herein.

6.1.2 The State shall schedule the receipt of Federal funds such that the funds are received and credited to a State
account in accordance with the clearance patterns specified in Exhibit Il - List of State Clearance Patterns. Exhibit Il is
incorporated by reference herein.

6.1.3 In instances where the receipt of funds is scheduled for a Saturday, the State shall request funds for deposit on
Friday. In instances where the receipt of funds is scheduled for a Sunday, the State shall request funds for deposit on
Monday. In instances where the receipt of Federal funds is scheduled for deposit on a day when the State is not open for
business, the State shall request funds for deposit the day following the scheduled day; in instances where the receipt of
Federal funds is scheduled for deposit on a day when the Federal Government is not open for business, the State shall
request funds for deposit the day prior to the scheduled day.

6.1.4 Estimates and Reconciliation of Estimates:

Where estimated expenditures are used to determine the amount of the drawdown, the State will indicate in the terms of
the State unique funding technique how the estimated amount is determined and when and how the State will reconcile
the difference between the estimate and the State's actual expenditures.

6.1.5 Supplemental Funding:
Uniess otherwise defined by program rules, Supplemental Funding is the award of additional funds to provide for an
increase in costs due to unforeseen circumstances.

The State will comply with all Federal program agency policies and procedures for requesting supplemental grant funding.

The State will comply with the following guidelines when requesting supplemental funding for the Medical Assistance
Program and associated administrative payments (CFDA 93.778):

The State must submit a revised Medicaid Program Budget Report (CMS-37) to request supplemental funding. The CMS
guidelines and instructions for completing the CMS-37 are provided in Section 2600F of the State Medicaid Manual
(SMM). The CMS/CO must receive the revised Form CMS-37 through the Medicaid Budget Expenditure
System/Children’s Budget Expenditure System (MBES/CBES) no later than 10 calendar days before the end of the

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4.0 PROGRAMS COVERED

4.1 The State's threshold and its major Federal assistance programs shall be determined based on State Single Audit
Report for fiscal year ending 06/30/2016,

All major Federal assistance programs shall be covered by this Agreement, unless otherwise specified in section 4.4 of
this Agreement.

4.2 The State's threshold for major Federal assistance programs is $60,000,000.
The following programs meet or exceed the threshold and are not excluded in Section 4.4:

10.551 Supplemental Nutrition Assistance Program

10.553 School Breakfast Program

10.555 National School Lunch Program

10.557 Special Supplemental Nutrition Program for Women, Infants, and Children
40.558 Child and Adult Care Food Program

10.561 State Administrative Matching Grants for the Supplemental Nutrition Assistance Program
14,228 Community Development Block Grants/State’s Program

17.225F Unemployment Insurance —- Federal Benefit Account and Administrative Costs
47.225S Unemployment Insurance -- State Benefit Account

20.205 Highway Planning and Construction

84.010 Title | Grants to Local Educational Agencies

84.027 Special Education -- Grants to States

93.558 Temporary Assistance for Needy Families

93.767 Children's Health Insurance Program

93.778 Medical Assistance Program

97.036 Disaster Grants - Public Assistance (Presidentially Declared Disasters)

97.039 Hazard Mitigation Grant

4.3 The following programs fall below the State's threshold but have been required to be covered by Fiscal Service In
accordance with the non-compliance provisions of Subpart B of 31 CFR Part 205:

There are currently no programs listed for Section 4.3.

4.4 The following programs exceed the State's threshold but have been excluded from coverage for the reason indicated:
93.268 Immunization Grants ~- Exclusion:Non-Cash

5.0 ENTITIES COVERED

5.1 State agencies and instrumentalities that meet the definition of a State per 31 CFR Part 205, shall be subject to the
terms of this Agreement. The following is a list of such entities that administer funds under the programs listed in Section
4.0 of this Agreement:

Department of Children and Family Services
Department of Education

Department of Transportation and Development
Executive Department

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N/A

The State shall also adjust each clearance pattern to reflect:

NA

7.8 Each of the State's clearance patterns is calculated in calendar days.

7.9 An authorized State official shall certify that each clearance pattern developed by the State accurately corresponds to
the clearance activity of the programs to which it is applied. This certification shall be provided to the Fiscal Service prior
to the effective date of the Agreement. The State shall recertify its clearance patterns at least every five years,

7.10 The State shall follow the procedures of 31 CFR 206 if it has actual or constructive knowledge, at any time, that a
clearance pattern does not correspond to a program's clearance activity.

7.11 The State will usually use the actual expenditures for calculating payroll costs. However, at June 30 and December
31 of any year, it may be necessary to use estimated costs for payroll expenditures, based upon the day of the week
when the State 's payroll system will update the State's accounting system. This is due to when the last payroll In June or
December will post to the accounting system. Drawdowns for payroll expenditures will be reconciled within 14 days after
these two dates. Draws will be adjusted accordingly. Every effort will be made to ensure accuracy and any errors will be
corrected in the next draw. Such errors will be interest neutral.

8.0 INTEREST CALCULATION METHODOLOGY
8.1 General Terms

8.1.1 The State and the Secretary agree that no interest liabilities will be incurred for transfers of funds made in
accordance with the procedures specified in section 6 of this Agreement where the following funding techniques are
applied:

Actual and Adjusted Estimate

Actual at Fixed Intervals

Actual Clearance, ZBA - Same Day Payment
Allocation of Payroll and Administrative Costs
Average Clearance

Payroll and Administrative - Fixed Frequency

8.1.2 The State shall maintain information on disbursements and receipts of funds to verify the implementation of any
funding technique and document interest liabilities.

For each disbursement, the State shall be able to identify:

(1) amount of the issuance

(2) date of issuance

(3) date Federal funds are received and credited to a State account

(4) amount of Federal funds received

(5) date funds were requested

8.2 Federal Interest Liabilities

8.2.1 A Federal interest liability shall accrue from the day the State pays out Its own funds for program purposes to the
day Federal funds are credited to a State account. With regard to funds transferred out of the Federal Highway Trust
Fund, if a State does not bill at least weekly for current project costs, the Federal interest liability shall not accrue prior to

Page 13 of 21



the date of deposit to the date of issuance or clearance, whichever is pertinent.
8.6.2.4 Calculation Procedure

Average Daily Balance:
|= ADB x R, where

| = State's total interest liability
ADB = Average Daily Balance of cash in a program's account, measured from deposit to clearance

R= Annualized rate equal to the average equivalent yields of 13-week Treasury bills auctioned during a State's fiscal year

8.6.7 With regard to the post issuance funding technique, there are special interest provisions that apply to the particular
program in question (see Section 8.3).

8.6.8 The State interest liability on each payment shall be based on the difference in whole days between when Federal
funds are credited to a State account and when it was either expended for program purposes or offset against a
subsequent draw of Federal funds.

9.0 REVERSE FLOW PROGRAMS

The State is not required to cover any reverse flow programs under the terms of this Agreement because the State does
not participate in the program.

10.0 INTEREST CALCULATION COSTS

10.1 As set forth in 31 CFR 205.27, interest calculation costs are defined as those costs necessary for the actual
calculation of interest, including the cost of developing and maintaining clearance patterns in support of the interest
calculations, Interest calculation costs do not include expenses for normal disbursing services, such as processing of
checks or maintaining records for accounting and reconciliation of cash balances, or expenses for upgrading or
modernizing accounting systems. Interest calculation costs in excess of $50,000 in any year are not eligible for
reimbursement, unless the State provides justification with the annual report.

10.2 The State expects to incur the following types of interest calculation costs:

The state expects to incur the following types of interest calculation costs:
(1) warrant clearance development
(2) interest calculation, and
(3) preparation of annual report

10.3 The State shall submit all claims for reimbursement of interest calculation costs with its Annual Report in accordance
with 31 CFR 205.

41.0 NON-COMPLIANCE

11.1 The provisions of 31 CFR Part 205.29 and 31 CFR Part 205.30 shall apply in cases of non-compliance with the
terms of this Agreement.

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