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Cash Management Improvement Act Agreement

between

The State of Michigan

and

The Secretary of the Treasury,

United States Department of the Treasury

The Secretary of the Treasury, United States Department of the Treasury (hereafter 'Secretary'), and State of Michigan (hereafter 

'State'), in order to implement Section 5 of the Cash Management Improvement Act of 1990, as amended (hereafter 'Act'), agree

as follows:

1.0 AGENTS OF THE AGREEMENT 

1.1 The Authorized Official(s) for the State of Michigan shall be the Director for the Bureau of State and Authority Finance in all 

matters concerning this Agreement.

1.2 The Assistant Commissioner, Revenue Collections Management, Bureau of the Fiscal Service (Fiscal Service), U.S. 

Department of the Treasury, shall act as the Secretary's representative in all matters concerning this Agreement.

2.0 AUTHORITY

2.1 The authority for this Agreement is the Cash Management Improvement Act of 1990 (Public Law 101-453), as amended by 

the Cash Management Improvement Act of 1992 (Public Law 102-589), codified at 31 U.S.C. 6501 and 31

U.S.C. 6503.

2.2 The regulations codified at 31 CFR Part 205 shall apply to all matters pertaining to this Agreement, and are incorporated 

herein by reference. In the event of any inconsistency between this Agreement and 31 CFR Part 205, the regulations shall govern.

3.0 DURATION, AMENDING, TERMINATING, AND MISCELLANEOUS PROVISIONS

3.1 This Agreement shall take effect on 10/01/2021 and shall remain in effect until 09/30/2022.

3.2 This Agreement may be amended at any time by written, mutual consent of the State and the Fiscal Service. This Agreement shall 

be amended annually to incorporate new programs that qualify as major Federal assistance programs and remove programs that no

longer qualify as major Federal assistance programs. A State must notify the Fiscal Service in writing within 30 days of the time the 

State becomes aware of a change that involves additions or deletions of programs subject to Subpart A, changes in funding 

techniques, and/or changes in clearance patterns. The notification must include a proposed amendment for review by the Fiscal 

Service.

3.3 Notwithstanding section 3.2, in the event of Federal or State non-compliance with Subpart B of 31 CFR, Part 205, the Fiscal 

Service may amend this Agreement at any time to incorporate additional programs and the entities that administer those programs.

3.4 This Agreement may be terminated by either party with 30 days written notice. If this Agreement is terminated, the Fiscal 

Service will prescribe the funding techniques, clearance patterns, and methods for calculating interest liabilities to be used by the 

State.

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4.0 PROGRAMS COVERED

4.1 The State's threshold and its major Federal assistance programs shall be determined based on the State's most recent Single

Audit or the most recent Schedule of Expenditures of Federal Awards (SEFA) for fiscal year ending 09/30/2020.

All major Federal assistance programs shall be covered by this Agreement, unless otherwise specified in section 4.4 of this 

Agreement.

4.2 The State's threshold for major Federal assistance programs is $160,000,000.

The following programs meet or exceed the threshold and are not excluded in Section 4.4:

CFDA Program Name

10.551 Supplemental Nutrition Assistance Program

10.555 National School Lunch Program

10.561 State Administrative Matching Grants for the Supplemental 

Nutrition Assistance Program

14.871 Section 8 Housing Choice Vouchers

17.225F Unemployment Insurance -- Federal Benefit Account and 

Administrative Costs

17.225S Unemployment Insurance -- State Benefit Account

20.205 Highway Planning and Construction

84.010 Title I Grants to Local Educational Agencies

84.027 Special Education -- Grants to States

93.558 Temporary Assistance for Needy Families

93.568 Low-Income Home Energy Assistance

93.767 Children's Health Insurance Program

93.778 Medical Assistance Program

97.050 Presidential Declared Disaster Assistance to Individuals and 

Households - Other Needs

4.3 The following programs fall below the State's threshold but have been required to be covered by Fiscal Service in 

accordance with the non-compliance provisions of Subpart B of 31 CFR Part 205:

There are currently no programs listed for Section 4.3.

4.4 The following programs exceed the State's threshold but have been excluded from coverage for the reason indicated:

CFDA Program Name Exclusion Reason

21.019 Coronavirus Relief Fund Federal Statute - Full Exemption

84.032 Federal Family Education Loans Non-State

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5.0 ENTITIES COVERED

5.1 State agencies and instrumentalities that meet the definition of a State per 31 CFR Part 205, shall be subject to the terms of this 

Agreement. The following is a list of such entities that administer funds under the programs listed in Section

4.0 of this Agreement:

Department of Education

Department of Health and Human Services

Department of Labor and Economic Opportunity

Department of Transportation

Michigan State Housing Development Authority

5.2 Entities that meet the definition of a Fiscal Agent per 31 CFR Part 205 shall be subject to the terms of this Agreement. The 

following is a list of Fiscal Agents that administer funds under the programs listed in the Section 4.0 of this Agreement:

Fiscal Agent CFDA Program Name

Xerox Corporation 10.551 Supplemental Nutrition Assistance 

Program

6.0 FUNDING TECHNIQUES

6.1 General Terms

6.1.1 The State shall request Federal funds in accordance with the appropriate cut-off times shown in Exhibit I to ensure funds will 

be received and credited to a State account by the times specified in the funding techniques. Exhibit I is incorporated by reference 

herein.

6.1.2 The State shall schedule the receipt of Federal funds such that the funds are received and credited to a State account in 

accordance with the clearance patterns specified in Exhibit II - List of State Clearance Patterns. Exhibit II is incorporated by 

reference herein.

6.1.3 In instances where the receipt of funds is scheduled for a Saturday, the State shall request funds for deposit on Friday. In 

instances where the receipt of funds is scheduled for a Sunday, the State shall request funds for deposit on Monday. In instances 

where the receipt of Federal funds is scheduled for deposit on a day when the State is not open for business, the State shall request 

funds for deposit the day following the scheduled day; in instances where the receipt of Federal funds is scheduled for deposit on a 

day when the Federal Government is not open for business, the State shall request funds for deposit the day prior to the scheduled 

day.

6.1.4 Estimates and Reconciliation of Estimates:

Where estimated expenditures are used to determine the amount of the drawdown, the State will indicate in the terms of the State 

unique funding technique how the estimated amount is determined and when and how the State will reconcile the difference 

between the estimate and the State's actual expenditures.

6.1.5 Supplemental Funding:

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Unless otherwise defined by program rules, Supplemental Funding is the award of additional funds to provide for an increase in 

costs due to unforeseen circumstances.

The State will comply with all Federal program agency policies and procedures for requesting supplemental grant funding.

The State will comply with the following guidelines when requesting supplemental funding for the Medical Assistance Program 

and associated administrative payments (CFDA 93.778):

The State must submit a revised Medicaid Program Budget Report (CMS-37) to request supplemental funding. The CMS guidelines 

and instructions for completing the CMS-37 are provided in Section 2600F of the State Medicaid Manual (SMM). The CMS/CO must 

receive the revised Form CMS-37 through the Medicaid Budget Expenditure System/Children's Budget Expenditure System 

(MBES/CBES) no later than 10 calendar days before the end of the quarter for which the supplemental grant award is being 

requested.

Additional guidance on this policy is available from the respective CMS Regional Office, U.S. Department of Health & Human 

Services.

The State will comply with the following guidelines when requesting supplemental funding for TANF (CFDA 93.558), CCDF 

(CFDA 93.575), CSE (93.563), and the FC/AA (CFDA 93.658 and CFDA 93.659) programs administered by the

U.S. Department of Human Services, Administration for Children and Families (HHS/ACF):

a. Timing of the Request

A State should initiate its request for supplemental funding during a quarter as soon as it becomes aware of the fact that a shortfall 

does/will exist. For the TANF and CCDF grants, supplemental funding requests (estimates) may be submitted by a State, for 

consideration by ACF, up through and including the 15th day of the third month of the first, second or third quarter of any fiscal year. 

Since TANF and CCDF are block grant programs, all unawarded portions of the annual allotment will automatically be issued at the 

beginning of the fourth quarter. Therefore, supplemental funding requests will not be available during the fourth quarter for these 

programs. For the CSE and FC/AA programs, supplemental funding requests may be submitted by a state, for consideration by ACF, 

up through and including the 15th day of the third month of any quarter of a fiscal year.

b. Justification for the Request

The request for a supplemental funding for any of the above-mentioned programs should contain a justification clearly documenting 

the need for the additional funding authority during the current quarter. This documentation should be in the form of State accounting 

records or similar documents that will show the actual expenditures through the most recent month for which such data are available, 

as well as the State's most accurate projection of its anticipated expenditures during the remaining month(s) of the quarter. For either 

the TANF or the CCDF program, the State's justification should also include an explanation of the activities requiring the obligation 

and/or expenditure of amounts that exceed the normal quarterly grant award restrictions and why these activities could not have been 

delayed until the next quarter.

c. Form Submittal

Supplemental funding requests should be made by completing the appropriate ACF quarterly report of expenditures and estimates

applicable to the particular program for which the grant award request is being made.

d. Approval Process

Upon receipt of the state's request for additional funding authority for a quarter, the ACF Regional Office will promptly review the 

supporting documentation. If the request is properly justified, so long as ACF has adequate funding availability, the State's request 

will be expedited and supplemental funding will be issued within 5 days of ACF receiving the request. The State will be notified by 

the Regional Office when the supplemental award has been transmitted to the Payment Management System (PMS) and when it 

may initiate drawdowns against the supplemental funding.

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Additional guidance on this policy is provided in the U.S. Department of Health & Human Services, Administration for Children

and Families, letter (May 19, 2004) to State Administrators from the Deputy Assistant Secretary for Administration.

6.2 Description of Funding Techniques

6.2.1 The following are terms under which standard funding techniques shall be implemented for all transfers of funds to which the 

funding technique is applied in section 6.3.2 of this Agreement.

Funding Technique Name Description

Actual Clearance, ZBA - ACH The State shall request funds such that they are deposited by ACH in a State account 

on the settlement date of payments issued by the State. The request shall be made in 

accordance with the appropriate Federal agency cut-off time specified in Exhibit I. 

The amount of the request shall be for the amount of funds that clear the State's 

account on the settlement date. This funding technique is interest neutral.

Actual Clearance, ZBA - Same Day Payment The State shall request funds the same day it pays out funds, in accordance with the 

appropriate Federal agency cut-off time specified in Exhibit I. A Federal agency will 

deposit funds in a State account the same day as requested. The amount of the request 

shall be for the amount of funds that clear the State's account that day. This funding 

technique is interest neutral.

Average Clearance The State shall request funds such that they are deposited by ACH on the dollarweighted average day of clearance for the disbursement, in accordance with the 

clearance pattern specified in Exhibit II. The request shall be made in accordance with 

the appropriate Federal agency cut-off time specified in Exhibit I. The amount of the 

request shall be for the exact amount of that disbursement. This funding technique is 

interest neutral.

Composite Clearance The State shall request funds such that they are deposited on the dollar-weighted 

average number of days required for funds to be paid out for a series of disbursements, 

in accordance with the clearance pattern specified in Exhibit II. The request shall be 

made in accordance with the appropriate Federal agency cut-off time specified in 

Exhibit I. The amount of the request shall be the sum of the payments issued in the 

series of disbursements. This funding technique is interest neutral.

6.2.2 The following are terms under which funding techniques for administrative costs shall be implemented for all transfers 

of funds to which the funding technique is applied in section 6.3.2 of this Agreement.

Funding Technique Name Description

Direct Administrative Costs - Drawdowns on 

a Payroll Cycle

The State shall request funds for all direct administrative costs such that they are 

deposited on the dollar-weighted average date of clearance of payroll. The request 

shall be made in accordance with the appropriate Federal agency cut-off time 

specified in Exhibit I. The amount of funds requested shall be based on the amount of 

liabilities recorded for direct administrative costs since the last request for funds. This 

funding technique is interest neutral.

Fixed Administrative Allowances - BiWeekly PayrollThe State shall request funds such that one-sixth (or one-seventh) of the quarterly 

administrative allowance is deposited on the dollar-weighted average date of clearance 

for payroll payments, as specified in the appropriate clearance pattern in Exhibit II. 

The request shall be made in accordance with the appropriate Federal agency cut-off 

time specified in Exhibit I. This funding technique is interest neutral.

6.2.3 The following are terms under which miscellaneous funding techniques shall be implemented for all transfers of funds to 

which the funding technique is applied in section 6.3.2 of this Agreement.

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There are currently no funding techniques listed in Section 6.2.3.

6.2.4 The following are terms under which State unique funding techniques shall be implemented for all transfers of funds to which 

the funding technique is applied in section 6.3.2 of this Agreement.

Funding Technique Name Description

Actual Costs - Bi-Weekly Request The State shall request funds at bi-weekly intervals, such that funds are deposited on

the day of clearance for payroll payments. The request shall be made in accordance 

with the appropriate Federal agency cut-off time as specified in Exhibit I. The amount 

of the request for each bi-weekly period shall be derived from actual costs of the prior 

two week period including any material one-time payments. The State shall request 

administrative costs at the end of each quarter in conjunction with the quarterly 

Federal reports. This funding technique is interest neutral.

Actual Costs - Estimated Allocation - Daily The State shall request funds on a daily basis based on the average amount of 

clearance for UI payments. The state shall adjust the estimated drawdowns to the 

actual disbursements on a monthly basis. This funding technique is interest neutral.

Actual Costs Weekly The State shall request funds weekly for non-administrative costs such that they are 

requested on Wednesday for receipt on Thursday. The request shall be made in 

accordance with the appropriate Federal agency cut-off time specified in Exhibit I. 

The amount of funds requested shall be based on the amount of expenditures recorded 

for non-administrative costs since the last request for funds. This funding technique is 

interest neutral.

HUD Payment Schedule HUD (Housing and Urban Development) pays a calculated amount on the 1st business 

day of each month. The budget is approved at the beginning of each calendar year. 

The amount of the monthly allocation is documented in the annual budget approved 

by HUD. This funding technique is interest neutral.

Modified Direct Administrative Costs -

Drawdowns on a Payroll Cycle

The State shall request funds biweekly for all direct administrative costs. Requests 

will be made such that they are deposited either Friday but no later than Tuesday 

immediately following a payroll week as payout will be made on payroll Thursday. 

The request shall be made in accordance with the appropriate Federal agency cut-off 

time specified in Exhibit I. The amount of funds requested shall be based on the 

amount of liabilities recorded for direct administrative costs since the last request for 

funds. The State will not claim federal interest liability. This funding technique is not 

interest neutral.

Modified Direct Administrative Costs -

Weekly

The State shall request funds weekly for administrative costs such that they are 

requested on Wednesday for receipt on Thursday. The request shall be made in 

accordance with the appropriate Federal agency cut-off time specified in Exhibit I. 

The amount of funds requested shall be based on the amount of expenditures recorded 

for administrative costs since the last request for funds. This funding technique is 

interest neutral.

Modified Payment Schedule - Weekly The State shall request funds no later than the second business day of the week for 

receipt no later than the third business day of the week. The amount of the request 

shall be based on the amount of the actual funds expended in the prior week. The 

request shall be made in accordance with the appropriate Federal agency cut-off time 

specified in Exhibit I. The U.S. Treasury and the State shall agree that use of this 

methodology shall be interest neutral for both parties. This funding technique is 

interest neutral.

Modified Payment Schedule – Weekly, 

Accounting System Generation of 

Drawdown Req

The State shall request funds the third or fourth business day of the week for receipt 

no later than the fourth business day of the week. The amount of the request shall be 

based on the amount of the actual expenditure transactions posted to the accounting 

system the third business day of the prior week through the second business day of the 

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current week. The request shall be made in accordance with the appropriate Federal 

agency cut-off time specified in Exhibit 1. The U.S. Treasury and the State shall agree 

that use of this methodology shall be interest neutral for both parties. This funding 

technique is interest neutral.

Prior Month's Actual The State shall request funds such that they are deposited in a State account in 

accordance with the clearance pattern in Exhibit II. The request shall be made in 

accordance with the appropriate Federal agency cut-off time specified In Exhibit I. 

The amount of the request shall be for the amount of expenditures incurred in the prior 

month. A departmental report will be run as soon as possible subsequent to the close 

of each month to determine these costs and a request for funds will occur as soon as 

possible thereafter. This funding technique is not interest neutral.

Prior Quarter’ s Actual The State shall request funds such that they are deposited in a State account in 

accordance with the clearance pattern in Exhibit II. The request shall be made in 

accordance with the appropriate Federal agency cut-off time specified In Exhibit I. 

The amount of the request shall be for the amount of expenditures incurred in the prior 

quarter. A departmental report will be run as soon as possible subsequent to the close 

of each quarter to determine these costs and a request for funds will occur as soon as 

possible thereafter. This funding technique is not interest neutral.

6.3 Application of Funding Techniques to Programs

6.3.1 The State shall apply the following funding techniques when requesting Federal funds for the component cash flows of the 

programs listed in sections 4.2 and 4.3 of this Agreement.

6.3.2 Programs

Below are programs listed in Section 4.2 and Section 4.3.

10.551 Supplemental Nutrition Assistance Program

Recipient: Department of Health and Human Services

% of Funds Agency Receives: 88

Component: Benefits - EBT

Technique: Actual Clearance, ZBA - Same Day Payment

Average Day of Clearance: 0 Days

10.551 Supplemental Nutrition Assistance Program

Recipient: Department of Health and Human Services

% of Funds Agency Receives: 12

Component: Benefits - EBT

Technique: Actual Clearance, ZBA - Same Day Payment

Average Day of Clearance: 0 Days

10.555 National School Lunch Program

Recipient: Department of Education

% of Funds Agency Receives: 100

Component: Benefits

Technique: Modified Payment Schedule - Weekly

Average Day of Clearance: N/A

10.561 State Administrative Matching Grants for the Supplemental 

Nutrition Assistance Program

Recipient: Department of Health and Human Services

% of Funds Agency Receives: 30

Component: Nutrition Ed/Farmers Market/SAE

Technique: Modified Direct Administrative Costs - Weekly

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Average Day of Clearance: N/A

10.561 State Administrative Matching Grants for the Supplemental 

Nutrition Assistance Program

Recipient: Department of Health and Human Services

% of Funds Agency Receives: 67

Component: Food Stamp Administration

Technique: Modified Direct Administrative Costs - Weekly

Average Day of Clearance: N/A

10.561 State Administrative Matching Grants for the Supplemental 

Nutrition Assistance Program

Recipient: Department of Health and Human Services

% of Funds Agency Receives: 3

Component: Employment and Training

Technique: Prior Quarter’ s Actual

Average Day of Clearance: N/A

14.871 Section 8 Housing Choice Vouchers

Recipient: Michigan State Housing Development Authority

% of Funds Agency Receives: 90

Component: Tenant Housing Assistant Payments

Technique: HUD Payment Schedule

Average Day of Clearance: N/A

14.871 Section 8 Housing Choice Vouchers

Recipient: Michigan State Housing Development Authority

% of Funds Agency Receives: 10

Component: Administration

Technique: HUD Payment Schedule

Average Day of Clearance: N/A

17.225F Unemployment Insurance -- Federal Benefit Account and 

Administrative Costs

Recipient: Department of Labor and Economic Opportunity

% of Funds Agency Receives: 54

Component: Benefits (ACH) - Federal EUCA, TRA and EB

Technique: Actual Clearance, ZBA - ACH

Average Day of Clearance: 0 Days

17.225F Unemployment Insurance -- Federal Benefit Account and 

Administrative Costs

Recipient: Department of Labor and Economic Opportunity

% of Funds Agency Receives: 1

Component: Benefits (Manual Checks) - Federal EUCA, TRA and EB

Technique: Actual Costs - Estimated Allocation - Daily

Average Day of Clearance: N/A

17.225F Unemployment Insurance -- Federal Benefit Account and 

Administrative Costs

Recipient: Department of Labor and Economic Opportunity

% of Funds Agency Receives: 45

Component: Administrative and Payroll

Technique: Modified Direct Administrative Costs - Drawdowns on a 

Payroll Cycle

Average Day of Clearance: N/A

17.225S Unemployment Insurance -- State Benefit Account

Recipient: Department of Labor and Economic Opportunity

% of Funds Agency Receives: 99

Component: Benefits (ACH) - State UTF

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Technique: Actual Clearance, ZBA - ACH

Average Day of Clearance: 0 Days

17.225S Unemployment Insurance -- State Benefit Account

Recipient: Department of Labor and Economic Opportunity

% of Funds Agency Receives: 1

Component: Benefits (Manual Checks) - State UTF

Technique: Actual Costs - Estimated Allocation - Daily

Average Day of Clearance: N/A

20.205 Highway Planning and Construction

Recipient: Department of Transportation

% of Funds Agency Receives: 6

Component: Payroll

Technique: Average Clearance

Average Day of Clearance: N/A

20.205 Highway Planning and Construction

Recipient: Department of Transportation

% of Funds Agency Receives: 83

Component: Construction Payments

Technique: Average Clearance

Average Day of Clearance: N/A

20.205 Highway Planning and Construction

Recipient: Department of Transportation

% of Funds Agency Receives: 11

Component: Vendor Payments

Technique: Modified Payment Schedule – Weekly, Accounting 

System Generation of Drawdown Req

Average Day of Clearance: N/A

84.010 Title I Grants to Local Educational Agencies

Recipient: Department of Education

% of Funds Agency Receives: 2

Component: Payroll and Admin

Technique: Modified Direct Administrative Costs - Weekly

Average Day of Clearance: N/A

84.010 Title I Grants to Local Educational Agencies

Recipient: Department of Education

% of Funds Agency Receives: 98

Component: Benefits

Technique: Modified Payment Schedule - Weekly

Average Day of Clearance: N/A

84.027 Special Education -- Grants to States

Recipient: Department of Education

% of Funds Agency Receives: 11

Component: Payroll and Admin

Technique: Modified Direct Administrative Costs - Weekly

Average Day of Clearance: N/A

84.027 Special Education -- Grants to States

Recipient: Department of Education

% of Funds Agency Receives: 89

Component: Benefits

Technique: Modified Payment Schedule - Weekly

Average Day of Clearance: N/A

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93.558 Temporary Assistance for Needy Families

Recipient: Department of Health and Human Services

% of Funds Agency Receives: 40

Component: Benefits - EBT

Technique: Actual Costs Weekly

Average Day of Clearance: N/A

93.558 Temporary Assistance for Needy Families

Recipient: Department of Health and Human Services

% of Funds Agency Receives: 1

Component: Benefits on Behalf of Clients - Non-EBT

Technique: Actual Costs Weekly

Average Day of Clearance: 3 Days

93.558 Temporary Assistance for Needy Families

Recipient: Department of Health and Human Services

% of Funds Agency Receives: 6

Component: Adoption

Technique: Prior Month's Actual

Average Day of Clearance: 2 Days

93.558 Temporary Assistance for Needy Families

Recipient: Department of Health and Human Services

% of Funds Agency Receives: 19

Component: Client Benefits - Energy

Technique: Prior Month's Actual

Average Day of Clearance: 3 Days

93.558 Temporary Assistance for Needy Families

Recipient: Department of Health and Human Services

% of Funds Agency Receives: 34

Component: Other Expenditures including Administration and Payroll

Technique: Prior Month's Actual

Average Day of Clearance: 0 Days

93.568 Low-Income Home Energy Assistance

Recipient: Department of Health and Human Services

% of Funds Agency Receives: 10

Component: Administrative including Payroll

Technique: Modified Direct Administrative Costs - Weekly

Average Day of Clearance: N/A

93.568 Low-Income Home Energy Assistance

Recipient: Department of Health and Human Services

% of Funds Agency Receives: 4

Component: LIHEAP Weatherization, Deliverable Fuels, and DTE 

Energy Payment

Technique: Actual Costs Weekly

Average Day of Clearance: N/A

93.568 Low-Income Home Energy Assistance

Recipient: Department of Health and Human Services

% of Funds Agency Receives: 86

Component: Benefits

Technique: Actual Costs Weekly

Average Day of Clearance: N/A

93.767 Children's Health Insurance Program

Recipient: Department of Health and Human Services

% of Funds Agency Receives: 1

Component: Other Non-MMIS Payments

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Technique: Actual Clearance, ZBA - Same Day Payment

Average Day of Clearance: 0 Days

93.767 Children's Health Insurance Program

Recipient: Department of Health and Human Services

% of Funds Agency Receives: 96

Component: Benefits

Technique: Actual Costs Weekly

Average Day of Clearance: N/A

93.767 Children's Health Insurance Program

Recipient: Department of Health and Human Services

% of Funds Agency Receives: 3

Component: Miscellaneous Benefits

Technique: Actual Costs Weekly

Average Day of Clearance: N/A

93.778 Medical Assistance Program

Recipient: Department of Health and Human Services

% of Funds Agency Receives: 94

Component: Benefits CHAMPS Payment

Technique: Average Clearance

Average Day of Clearance: N/A

93.778 Medical Assistance Program

Recipient: Department of Health and Human Services

% of Funds Agency Receives: 3

Component: Administrative including Payroll

Technique: Fixed Administrative Allowances - Bi-Weekly Payroll

Average Day of Clearance: N/A

93.778 Medical Assistance Program

Recipient: Department of Health and Human Services

% of Funds Agency Receives: 1

Component: Other Non-CHAMPS Large Benefit Payments

Technique: Actual Costs Weekly

Average Day of Clearance: N/A

93.778 Medical Assistance Program

Recipient: Department of Health and Human Services

% of Funds Agency Receives: 1

Component: Miscellaneous Benefits

Technique: Actual Costs Weekly

Average Day of Clearance: N/A

93.778 Medical Assistance Program

Recipient: Department of Health and Human Services

% of Funds Agency Receives: 1

Component: Miscellaneous Benefits

Technique: Actual Costs Weekly

Average Day of Clearance: N/A

97.050 Presidential Declared Disaster Assistance to Individuals and 

Households - Other Needs

Recipient: Department of Labor and Economic Opportunity

% of Funds Agency Receives: 100

Component: Benefits (Manual Checks)

Technique: Actual Costs - Estimated Allocation - Daily

Average Day of Clearance: 5 Days

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6.3.3 Materiality Exemptions

Agencies exempt from coverage on the basis of materiality:

None.

6.4.0 This section modifies Section 6.1.3.

In instances where the receipt of funds is scheduled for a Saturday, the State shall request funds for deposit on 

Friday. In instances where the receipt of funds is scheduled for a Sunday, the State shall request funds for deposit on 

Monday. The State does pay warrants on days when the State is not open for business and the Federal Government 

is open. Therefore, the receipt of funds shall be scheduled on State holidays that do not coincide with Federal 

holidays. In instances where the receipt of Federal funds is scheduled for deposit on a day when the Federal 

Government is not open for business, the State shall request funds for deposit the day prior to the scheduled day.

7.0 CLEARANCE PATTERNS

7.1 The State shall develop separate clearance patterns for each of the following:

Payroll. The State may develop a separate clearance pattern for an individual program, or develop a composite clearance pattern for a 

logical group of programs, or develop a clearance pattern on another basis acceptable to the Bureau of the Fiscal Service.

7.2 The following shall develop the State's clearance patterns:

State Treasury

7.3 The sources of data the State shall use when developing its clearance patterns are as follows:

State Treasurer Disbursements (hereafter, warrants and EFTs) as recorded in the SIGMA accounting system.

7.4 The State shall use the following methodology when developing its clearance patterns:

When developing each clearance pattern, the State shall track at least 99% of the funds disbursed, from issuance to clearance, for a 

period of at least three months.

7.5 The State shall identify for each check or warrant (hereafter, check) in the population: (1) the date the check was released 

for payment; (2) the date the check was debited from the State's account, and, (3) the amount of the check.

7.6 The State shall use the following method to calculate the dollar-weighted average day of clearance:

To determine the number of days each check was outstanding (clearance time), the issue date shall be subtracted from the date the 

check cleared the State's account.

To determine the percentage of the disbursement paid out each day following issuance, the amount of the checks that clear the

State's account each day shall be summed and then divided by the amount of the total disbursement.

For each day following issuance, the clearance time of the checks paid out that day shall be multiplied by the percentage of the total 

disbursement those checks represent. This product is the clearance factor.

The dollar-weighted average day of clearance for the disbursement shall be determined by summing the clearance factor of each day 

following the disbursement.

7.7 The State shall adjust each clearance pattern to reflect the dollar-weighted proportion of funds paid out by EFT/Direct payroll, 

with the following exceptions:

None.

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The State shall also adjust each clearance pattern to reflect:

None.

7.8 Each of the State's clearance patterns is calculated in Calendar days.

7.9 An authorized State official shall certify that each clearance pattern developed by the State accurately corresponds to the 

clearance activity of the programs to which it is applied. This certification shall be provided to the Fiscal Service prior to the 

effective date of the Agreement. The State shall recertify its clearance patterns at least every five years.

7.10 The State shall follow the procedures of 31 CFR 205 if it has actual or constructive knowledge, at any time, that a clearance

pattern does not correspond to a program's clearance activity.

7.11.0 The clearance for payroll is 0 days.

7.12.0 This section modifies Section 7.4.

When developing each clearance pattern, the State shall track 100% of the funds disbursed both by paper 

warrant or Electronic Funds Transfer, from issuance to clearance, for a period of at least three (3) months.

7.13.0 This section modifies Section 7.5.

The State shall identify for each disbursement, paper warrant or Electronic Funds Transfer (hereafter, 

disbursement) in the population: (1) the date the disbursement was issued; (2) the date the disbursement was 

debited from the State's account, and, (3) the amount of the disbursement.

7.14.0 This section modifies and further clarifies Section 7.6.

The State shall use the following method to calculate the dollar-weighted average day of clearance.

To determine the number of days each disbursement was outstanding (clearance time), the issue date shall be 

subtracted from the date the disbursement cleared the State account.

To determine the percentage of the total disbursements paid out for a period of 3 months(See Section 7.4.1), 

divide each disbursement by the amount of the total disbursements during the 3 month test period.

The clearance time of each individual disbursement in the 3 month test period shall be multiplied by the 

percentage of the total disbursements for the 3 month test period. This product is the weighted clearance factor.

The dollar-weighted average day of clearance for the total disbursements shall be determined by summing the 

weighted clearance factor for each individual disbursement.

8.0 INTEREST CALCULATION METHODOLOGY

8.1 General Terms

8.1.1 The State and the Secretary agree that no interest liabilities will be incurred for transfers of funds made in accordance 

with the procedures specified in section 6 of this Agreement where the following funding techniques are applied:

Actual Clearance, ZBA - ACH

Actual Clearance, ZBA - Same Day Payment

Actual Costs - Bi-Weekly Request

Actual Costs - Estimated Allocation - Daily

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Actual Costs Weekly

Average Clearance

Composite Clearance

Direct Administrative Costs - Drawdowns on a Payroll Cycle

Fixed Administrative Allowances - Bi-Weekly Payroll

HUD Payment Schedule

Modified Direct Administrative Costs - Weekly

Modified Payment Schedule - Weekly

Modified Payment Schedule – Weekly, Accounting System Generation of Drawdown Req

8.1.2 The State shall maintain information on disbursements and receipts of funds to verify the implementation of any funding 

technique and document interest liabilities.

For each disbursement, the State shall be able to identify:

(1) amount of the issuance

(2) date of issuance

(3) date Federal funds are received and credited to a State account

(4) amount of Federal funds received

(5) date funds were requested

8.2 Federal Interest Liabilities

8.2.1 A Federal interest liability shall accrue from the day the State pays out its own funds for program purposes to the day Federal 

funds are credited to a State account. With regard to funds transferred out of the Federal Highway Trust Fund, if a State does not bill 

at least weekly for current project costs, the Federal interest liability shall not accrue prior to the day the State submits a request for 

funds.

8.2.2 The State shall use the following method to calculate Federal interest liabilities:

Actual Activity:

For all transactions where the State pays out its own funds for program purposes prior to receiving Federal funds, the State shall track 

each payment from the date it is paid out of a State account to the date Federal funds are subsequently credited to a State account to 

cover that outlay. The Federal interest liability on each payment shall be based on the difference in whole days between the two events. 

With Federal-State matching programs, interest shall be calculated on the Federal percentage of the disbursement.

8.3 The Unemployment Trust Fund

8.3.1 The State shall use the following method to calculate State interest liabilities on funds withdrawn from the several accounts

in the Unemployment Trust Fund:

Federal Funds Interest Neutral, State Funds not:

The State shall use the following methodology to calculate State interest liabilities on funds withdrawn from the State account in the 

UTF under the Unemployment Insurance program.

Based on statements provided by its financial institution (or other appropriate sources), the State shall determine the actual interest 

earnings and the related banking costs attributable to funds withdrawn from its account in the UTF. At the end of the State's fiscal year, 

the State shall calculate the percentage of its total unemployment compensation expenditures for (1) funds withdrawn from the State 

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account in the UTF, or the State %, and (2) funds withdrawn from the Federal Employees Compensation Account (FECA) and the 

Extended Unemployment Compensation Account (EUCA) and any other accounts of Federal funds in the UTF, or the Federal %.

The actual interest earnings of the benefit payment account on the whole constitute the actual interest earnings attributable to funds 

withdrawn from the State account in the UTF, since the State shall apply an appropriate interest neutral funding technique, to funds 

withdrawn from the FECA and EUCA and any other benefit accounts of Federal funds in the UTF from which the State draws.

The State shall calculate the related banking costs attributable to funds withdrawn from the State account in the UTF by multiplying the 

State % by the amount of the related banking costs of the benefit payment account as a whole. The State's liability for interest on funds 

withdrawn from its account in the UTF shall consist of the actual interest earnings of the benefit payment account on the whole less the 

related banking costs attributed to such funds.

8.4 Refund Liabilities

8.4.1 The State shall be liable for interest on refunds from the date the refund is credited to a State account until the date the refund 

is debited from the State account for program purposes. The State shall apply a $50,000 refund transaction threshold below which 

the State shall not incur or calculate interest liabilities on refunds. A transaction is defined as a single deposit.

8.4.2 For each refund, the State shall maintain information identifying:

(1) date a refund is credited to a State account

(2) date of the subsequent deposit of Federal funds against which the refund is offset

(3) amount of the refund

8.4.3 The State shall use the following methodology to calculate interest liabilities on refunds:

With programs to which applicable interest neutral funding techniques are applied, the State interest liability shall be based on the 

difference in whole days between the date the refund is deposited in a State account and the date the refund is offset against a 

subsequent deposit of Federal funds.

8.5 Exemptions

8.5.1 Where more than one State agency is a recipient of Federal funds under a program, a particular State agency's funding may be 

excluded from interest calculation procedures if the State agency receives an amount of funds less than 5

% of the State's threshold for major Federal assistance programs. Notwithstanding this potential exemption, however, in no case 

shall less than 90% of a program's total funding be subject to interest calculation procedures.

Proration of calculations: If less than total program funding is subject to interest calculation procedures, the resulting interest 

liability calculations shall be prorated to 100% of program funding.

8.6 State Interest Liabilities

8.6.1 The State shall be liable for interest on Federal funds from the date Federal funds are credited to a State account until the

date those funds are paid out for program purposes.

8.6.2 The State shall use the following method to calculate State interest liabilities on Federal funds:

8.6.2.1 Measuring Time Funds Are Held

Deposit to Clearance:

To determine the total time Federal funds are held, the State shall measure the time between the date Federal funds are received and 

credit to a State's account and the date those funds are debited from the State's account.

8.6.2.2 Source of Data

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Clearance Patterns:

The time period from issuance of funds to the date funds are debited from the State's account shall be determined by the 

appropriate clearance pattern specified in Exhibit II.

8.6.2.3 Standards Applied

Census (Average Daily Balance):

The average daily cash balance of Federal Funds in the program's account reflects the actual activity of each draw from the date of 

deposit to the date of issuance or clearance, whichever is pertinent.

8.6.2.4 Calculation Procedure

Average Daily Balance:

I = ADB x R, where

I = State's total interest liability

ADB = Average Daily Balance of cash in a program's account, measured from deposit to clearance

R = Annualized rate equal to the average equivalent yields of 13-week Treasury bills auctioned during a State's fiscal year

8.7.0 When the procedures specified in Section 6 of this Agreement are properly applied, any quarterly and year-end 

accounting corrections or adjustments will be interest neutral. The State shall reduce or increase the next scheduled 

draw by the amount of the adjustment.

8.8.0 For CFDA 93.778, the State shall not incur an interest liability on refunds if drawn in the following manner.

The State shall reduce each weekly draw by an amount equal to the sum of all refunds in the previous four (4) 

quarters divided by 52 weeks. The total draw reduction for the quarter is the calculated amount, as previously stated, 

times the number of weeks in the current quarter. The State shall adjust the estimated refunds for the quarter to the 

actual refunds and make an adjustment to the next scheduled draw.

9.0 REVERSE FLOW PROGRAMS

The State is not required to cover any reverse flow programs under the terms of this Agreement because the program falls below 

the State's threshold.

10.0 INTEREST CALCULATION COSTS

10.1 As set forth in 31 CFR 205.27, interest calculation costs are defined as those costs necessary for the actual calculation of 

interest, including the cost of developing and maintaining clearance patterns in support of the interest calculations. Interest 

calculation costs do not include expenses for normal disbursing services, such as processing of checks or maintaining records for 

accounting and reconciliation of cash balances, or expenses for upgrading or modernizing accounting systems. Interest 

calculation costs in excess of $50,000 in any year are not eligible for reimbursement, unless the State provides justification with 

the annual report.

10.2 The State expects to incur the following types of interest calculation costs:

1. Compiling and determining actual clearance patterns.

2. Compiling and analyzing information prepared for each grant program related to the interest calculation.

3. Performing the actual interest calculation of interest.

4. Preparing and transmitting the Annual Report to the Bureau of the Fiscal Service.

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10.3 The State shall submit all claims for reimbursement of interest calculation costs with its Annual Report in accordance with 31 

CFR 205.

11.0 NON-COMPLIANCE

11.1 The provisions of 31 CFR Part 205.29 and 31 CFR Part 205.30 shall apply in cases of non-compliance with the terms of 

this Agreement.

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12.0 AUTHORIZED SIGNATURES

Deborah Roberts

Director, Bureau of State and Authority Finance

Signature: Date Signed:

Date Submitted 11/4/2021

Sandra R. Paylor

Acting Assistant Commissioner

Revenue Collections Management

Bureau of the Fiscal Service

U.S. Department of the Treasury

Signature: Date Signed:

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11/5/2021

11/9/2021
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Exhibit I - Funds Request and Receipt Times Schedule

State of Michigan

Federal Agency Payment Type Request Cut-Off Time Receipt Window

Agriculture-FNS ACH 11:59 PM 1 day

Agriculture-FNS Fedwire 5:45 PM 0 day

Agriculture-FS ACH 3:00 PM 1 day

Air National Guard ACH 12:00 PM 15 days

Army National Guard ACH 12:00 PM 15 days

Commerce-NOAA ACH 2:00 PM 1 day

Dept of Homeland Security (FEMA) Fedwire 2:00 PM 2 days

Dept of Homeland Security (ODP) ACH 2:00 PM 2 days

Dept of Homeland Security (ODP) Fedwire 2:00 PM 2 days

EPA ACH 2:00 PM 2 days

EPA Fedwire 2:00 PM 0 day

Education ACH 3:00 PM 1 day

Education Fedwire 2:00 PM 0 day

Energy ACH 4:00 PM 1 day

Energy Fedwire 3:00 PM 0 day

HHS ACH 5:00 PM 1 day

HHS Fedwire 3:00 PM 0 day

HUD ACH 5:30 PM 2 days

HUD Fedwire 3:00 PM 0 day

Interior-FWS ACH 11:59 PM 1 day

Interior-FWS Fedwire 5:45 PM 0 day

Interior-OSM ACH 3:00 PM 1 day

Interior-OSM Fedwire 1:00 PM 0 day

Justice ACH 11:00 PM 6 days

Justice Fedwire 2:00 PM 2 days

Labor-Non-UTF ACH 3:00 PM 1 day

Labor-UTF ACH 3:00 PM 1 day

Labor-UTF Fedwire 3:00 PM 0 day

National Science Foundation (NSF) ACH 8:00 PM 1 day

National Science Foundation (NSF) Fedwire 5:45 PM 0 day

Social Security Administration ACH 11:59 PM 1 day

Social Security Administration Fedwire 5:45 PM 0 day

Transportation (FAA) ACH 2:00 PM 1 day

Transportation (FHWA) ACH 12:00 PM 3 days

Transportation (FHWA) Fedwire 12:00 PM 0 day

Transportation (FTA) ACH 2:00 PM 1 day

Veterans Administration ACH 12:00 PM 3 days

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Exhibit II - State of Michigan

LIST OF STATE CLEARANCE TIMES

(Rounded Dollar-Weighted Average Day of Clearance)

Clearance Times Where the Timing of A Draw Down Is Based on A Clearance Pattern

CFDA Program Name Recipient % Component Technique Rounded 

days

10.551 Supplemental 

Nutrition 

Assistance 

Program

Department of 

Health and 

Human Services

88.0 Benefits - EBT Actual Clearance, 

ZBA - Same Day 

Payment

0 Days

Supplemental 

Nutrition 

Assistance 

Program

Department of 

Health and 

Human Services

12.0 Benefits - EBT Actual Clearance, 

ZBA - Same Day 

Payment

0 Days

10.555 National School 

Lunch Program

Department of 

Education

100.0 Benefits Modified Payment 

Schedule - Weekly

N/A

10.561 State 

Administrative 

Matching Grants 

for the 

Supplemental 

Nutrition 

Assistance 

Program

Department of 

Health and 

Human Services

30.0 Nutrition Ed/Farmers 

Market/SAE

Modified Direct 

Administrative 

Costs - Weekly

N/A

State 

Administrative 

Matching Grants 

for the 

Supplemental 

Nutrition 

Assistance 

Program

Department of 

Health and 

Human Services

67.0 Food Stamp 

Administration

Modified Direct

Administrative 

Costs - Weekly

N/A

State 

Administrative 

Matching Grants 

for the 

Supplemental 

Nutrition 

Assistance 

Program

Department of 

Health and 

Human Services

3.0 Employment and 

Training

Prior Quarter’ s 

Actual

N/A

14.871 Section 8 Housing 

Choice Vouchers

Michigan State 

Housing 

Development 

Authority

90.0 Tenant Housing 

Assistant Payments

HUD Payment 

Schedule

N/A

Section 8 Housing 

Choice Vouchers

Michigan State 

Housing 

Development 

Authority

10.0 Administration HUD Payment 

Schedule

N/A

17.225

F

Unemployment 

Insurance --

Federal Benefit 

Account and 

Administrative 

Costs

Department of 

Labor and 

Economic 

Opportunity

54.0 Benefits (ACH) -

Federal EUCA, TRA 

and EB

Actual Clearance, 

ZBA - ACH

0 Days

Unemployment 

Insurance --

Federal Benefit 

Account and 

Administrative 

Costs

Department of 

Labor and 

Economic 

Opportunity

1.0 Benefits (Manual 

Checks) - Federal 

EUCA, TRA and EB

Actual Costs -

Estimated 

Allocation - Daily

N/A

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Unemployment 

Insurance --

Federal Benefit 

Account and 

Administrative 

Costs

Department of 

Labor and 

Economic 

Opportunity

45.0 Administrative and 

Payroll

Modified Direct 

Administrative 

Costs - Drawdowns 

on a Payroll Cycle

N/A

17.225 S

Unemployment 

Insurance -- State 

Benefit Account

Department of 

Labor and 

Economic 

Opportunity

99.0 Benefits (ACH) -

State UTF

Actual Clearance, 

ZBA - ACH

0 Days

Unemployment 

Insurance -- State 

Benefit Account

Department of 

Labor and 

Economic 

Opportunity

1.0 Benefits (Manual 

Checks) - State UTF

Actual Costs -

Estimated 

Allocation - Daily

N/A

20.205 Highway Planning 

and Construction

Department of 

Transportation

6.0 Payroll Average Clearance N/A

Highway Planning 

and Construction

Department of 

Transportation

83.0 Construction 

Payments

Average Clearance N/A

Highway Planning 

and Construction

Department of 

Transportation

11.0 Vendor Payments Modified Payment 

Schedule – Weekly, 

Accounting System 

Generation of 

Drawdown Req

N/A

84.010 Title I Grants to 

Local Educational 

Agencies

Department of 

Education

2.0 Payroll and Admin Modified Direct 

Administrative 

Costs - Weekly

N/A

Title I Grants to 

Local Educational 

Agencies

Department of 

Education

98.0 Benefits Modified Payment 

Schedule - Weekly

N/A

84.027 Special Education 

-- Grants to States

Department of 

Education

11.0 Payroll and Admin Modified Direct 

Administrative 

Costs - Weekly

N/A

Special Education 

-- Grants to States

Department of 

Education

89.0 Benefits Modified Payment 

Schedule - Weekly

N/A

93.558 Temporary 

Assistance for 

Needy Families

Department of 

Health and 

Human Services

40.0 Benefits - EBT Actual Costs 

Weekly

N/A

Temporary 

Assistance for 

Needy Families

Department of 

Health and 

Human Services

1.0 Benefits on Behalf of 

Clients - Non-EBT

Actual Costs 

Weekly

3 Days

Temporary 

Assistance for 

Needy Families

Department of 

Health and 

Human Services

6.0 Adoption Prior Month's 

Actual

2 Days

Temporary 

Assistance for 

Needy Families

Department of 

Health and 

Human Services

19.0 Client Benefits -

Energy

Prior Month's 

Actual

3 Days

Temporary 

Assistance for 

Needy Families

Department of 

Health and 

Human Services

34.0 Other Expenditures 

including 

Administration and 

Payroll

Prior Month's 

Actual

0 Days

93.568 Low

-Income 

Home Energy 

Assistance

Department of 

Health and 

Human Services

10.0 Administrative 

including Payroll

Modified Direct 

Administrative 

Costs - Weekly

N/A

Low-Income 

Home Energy 

Assistance

Department of 

Health and 

Human Services

4.0 LIHEAP 

Weatherization, 

Deliverable Fuels, 

and DTE Energy 

Payment

Actual Costs 

Weekly

N/A

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Low-Income 

Home Energy 

Assistance

Department of 

Health and 

Human Services

86.0 Benefits Actual Costs 

Weekly

N/A

93.767 Children's Health 

Insurance 

Program

Department of 

Health and 

Human Services

1.0 Other Non-MMIS 

Payments

Actual Clearance, 

ZBA - Same Day 

Payment

0 Days

Children's Health 

Insurance 

Program

Department of 

Health and 

Human Services

96.0 Benefits Actual Costs 

Weekly

N/A

Children's Health 

Insurance 

Program

Department of 

Health and 

Human Services

3.0 Miscellaneous 

Benefits

Actual Costs 

Weekly

N/A

93.778 Medical 

Assistance 

Program

Department of 

Health and 

Human Services

94.0 Benefits CHAMPS 

Payment

Average Clearance N/A

Medical 

Assistance 

Program

Department of 

Health and 

Human Services

3.0 Administrative 

including Payroll

Fixed 

Administrative 

Allowances - BiWeekly Payroll

N/A

Medical 

Assistance 

Program

Department of 

Health and 

Human Services

1.0 Other Non-CHAMPS 

Large Benefit 

Payments

Actual Costs 

Weekly

N/A

Medical 

Assistance 

Program

Department of 

Health and 

Human Services

1.0 Miscellaneous 

Benefits

Actual Costs 

Weekly

N/A

Medical 

Assistance 

Program

Department of 

Health and 

Human Services

1.0 Miscellaneous 

Benefits

Actual Costs 

Weekly

N/A

97.050 Presidential 

Declared Disaster 

Assistance to 

Individuals and 

Households -

Other Needs

Department of 

Labor and 

Economic 

Opportunity

100.0 Benefits (Manual 

Checks)

Actual Costs -

Estimated 

Allocation - Daily

5 Days

Certification

I hereby certify that an authorized State official has certified at least every five years that the "Rounded Days of Clearance" listed 

in Exhibit 2 of this Treasury-State Agreement:

1. Have been prepared in accordance with the standards provided in 31 CFR 205.20;

2. Accurately represent the flow of Federal funds under the Federal assistance programs to which they apply;

3. Reflect seasonal or other periodic variations in the clearance activities; and,

4. Are auditable.

Date: 

Printed Name: 

Certifying Signature: 

DocuSign Envelope ID: D566DE66-7B8F-4776-8D6B-333F0CC54553

Deborah Roberts

11/5/2021
Page 23 of 24

Title: 

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Bureau Director
Page 24 of 24

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