Certifying Signature:

Title: Sec retary of France.

Page 20 of 20


8.6.1 The State shall be liable for interest on Federal funds from the date Federal funds are credited to a State account
until the date those funds are paid out for program purposes.

8.6.2 The State shall use the following method to calculate State interest liabilities on Federal funds:
8.6.2.1 Measuring Time Funds Are Held

Deposit to Clearance:
To determine the total time Federal funds are held, the State shall measure the time between the date Federal funds are
received and credited to a State's account and the date those funds are debited from the State's account.

8.6.2.2 Source of Data

The time period from deposit to clearance shall be determined from information captured in the First State Financials
(PeopleSoft)administered by the Division of Accounting, Department of Finance.

8.6.2.3 Standards Applied

To measure the time Federal funds are held in a State account prior to being disbursed, the State shall use statistical
sampling. The sample shall be randomly selected, and shall be of sufficient size to ensure, at a minimum, a 95%
confidence interval no wider than + 0.3 dollar-weighted days about the estimated mean.

For each check in the sample population, the State shall:

1 subtract the deposit date from the issuance date

2 multiply the difference of step 1 by the check amount

3 divide the product of step 2 by the total amount of funds drawn in the sample to determine the dollar-weighted pre-
issuance time for that check

The State shall then sum the dollar-weighted pre-issuance time for each check to arrive at the total dollar-weighted
average pre-issuance time to be used for calculating State interest liabilities.

8.6.2.4 Calculation Procedure

1 = ADB x R, where
| = State's total interest liability
ADB = Average Daily Balance of cash in a program's account, measured from deposit to clearance

R = Annualized rate equal to the average equivalent yields of 13-week Treasury bills auctioned during a State's fiscal year
9.0 REVERSE FLOW PROGRAMS

The State is not required to cover any reverse flow programs under the terms of this Agreement because the program
falls below the State's threshold.

10.0 INTEREST CALCULATION COSTS

10.1 As set forth in 31 CFR 205.27, interest calculation costs are defined as those costs necessary for the actual
calculation of interest, including the cost of developing and maintaining clearance patterns in support of the interest
calculations. Interest calculation costs do not include expenses for normal disbursing services, such as processing of

Page 14 of 20


Actual Clearance, ZBA - ACH

The State shall request funds such that they are deposited by ACH in a State account on the settlement date of payments
issued by the State. The request shall be made in accordance with the appropriate Federal agency cut-off time specified
in Exhibit |. The amount of the request shall be for the amount of funds that clear the State's account on the settlement
date. This funding technique is interest neutral.

Actual Clearance, ZBA - Same Day Payment

The State shall request funds the same day it pays out funds, in accordance with the appropriate Federal agency cut-off
time specified in Exhibit |. A Federal agency will deposit funds in a State account the same day as requested. The amount
of the request shall be for the amount of funds that clear the State's account that day. This funding technique is interest

neutral.
Average Clearance

The State shall request funds such that they are deposited by ACH on the dollar-weighted average day of clearance for
the disbursement, in accordance with the clearance pattern specified in Exhibit {I The request shall be made in
accordance with the appropriate Federal agency cut-off time specified in Exhibit |. The amount of the request shall be for
the exact amount of that disbursement. This funding technique is interest neutral.

Composite Clearance

The State shail request funds such that they are deposited on the dollar-weighted average number of days required for
funds to be paid out for a series of disbursements, in accordance with the clearance pattern specified in Exhibit {l. The
request shall be made in accordance with the appropriate Federal agency cut-off time specified in Exhibit |. The amount of
the request shall be the sum of the payments issued in the series of disbursements. This funding technique is interest
neutral.

6.2.2 The following are terms under which funding techniques for administrative costs shall be implemented for all
transfers of funds to which the funding technique is applied in section 6.3.2 of this Agreement.

There are no funding techniques listed in Section 6.2.2

6.2.3 The following are terms under which miscellaneous funding techniques shall be implemented for all transfers of
funds to which the funding technique is applied in section 6.3.2 of this Agreement.

There are no funding techniques listed in Section 6.2.3

6.2.4 The following are terms under which State unique funding techniques shall be implemented for all transfers of funds
to which the funding technique is applied in section 6.3.2 of this Agreement.

indirect Cost Recovery/Actual Base Description-Quarterly

The State shall request funds once a quarter, such that they are deposited on the seventh working day of the quarter. The
request shall be made in accordance with the appropriate federal agency cut-off time specified in Exhibit 1. The amount of
the request shall be determined by applying the indirect cost rate to the actual direct salary expenditures of the prior
quarter. The requested funds are to recover actual costs of the prior quarter. This funding technique is interest neutral.

Reimbursable Funding-State Selected

Page 5 of 20


Exhibit II - State of Delaware
LIST OF STATE CLEARANCE TIMES
(Rounded Dollar-Weighted Average Day of Clearance)
Clearance Times Where the Timing of A Draw Down Is Based on A Clearance
Pattern

10.551 {Supplemental Nutrition |Department of Heaith and/100. |Food Benefits Actual Clearance, ZBA- |0 Days
[Assistance Program Social Services (DHSS) {00 ACH

10.555 |National School Lunch —_| Department of Education |100. |Draws Reimbursable Funding- {N/A
Program (DOE) 00 State Selected

10.558 |Child and Adult Care Department of Education |100. | Vendor Payments Composite Clearance 4 Days
Food Program (DOE) 00

10.561 State Administrative Department of Health and|20.0 |Payroil Average Clearance 2 Days
Matching Grants for the |Social Services (DHSS) [0
Supplemental Nutrition
Assistance Program

10.561 | State Administrative Department of Health and|80.0 | Vendor Payments Composite Clearance 6 Days
Matching Grants for the {Social Services (DHSS) |0
Supplementai Nutrition
Assistance Program

12.401 |National Guard Military | Delaware National Guard |100, |Vendor Payments Composite Clearance 12 Days
‘Operations and 00
Maintenance (O&M)
Projects

17.225F |Unemployment Insurance |Department of Labor 50.0 |Direct Administrative Average Clearance 2 Days
-- Federal Benefit (DOL) 0 Costs - Payroll
Account and
Administrative Costs

17.225F |Unemployment Insurance | Department of Labor 3.00 [Indirect Costs Indirect Cost NIA
| Federal Benefit (DOL) Recovery/Actual Base
Account and ‘Description-Quarterly
Administrative Costs

17.225F |Unemployment Insurance |Department of Labor 47.0 |Vendor Payments Composite Clearance 5 Days
-- Federal Benefit (DOL) 0
Account and
Administrative Costs

17.2258 {Unemployment Insurance |Department of Labor 100. |Payments to ‘Actual Clearance, ZBA- |0 Days
-- State Benefit_Account_|(DOL) 00___|Beneficiaries Same Day Payment

20.205 =| Highway Planning and Department of 100. |Vendor Payments and Composite Clearance 8 Days
Construction Transportation (DelDot) |00 | Payroll

20.507 | Federal Transit Capital Department of 100. Vendor Payments & Composite Clearance 8 Days
and Operating Assistance| Transportation (DeiDot) |00 Payroll
Formula Grants

84.010 | Title | Grants to Local Department of Education 75.0 |Direct Administrative |Average Clearance 2 Days
Educational Agencies (DOE) it) Costs-Payroll

84.010 | Title | Grants to Local Department of Education |25.0 |Vendor Payments Composite Clearance 6 Days
Educational Agencies (DOE) 0

84.027 |Special Education -- Department of Education |70.0 |Direct Administrative Average Clearance 2 Days
Grants to States (DOE) Lt} Costs-Payroll

84.027 |Special Education -—- Department of Education {30.0 | Vendor Payments ‘Composite Clearance '7 Days
Grants to States (DOE) 0.

84.063 | Federal Pell Grant Delaware Technical & 100. | Vendor Payments Composite Clearance 2 Days
Program |Community College 00.

Page 18 of 20


Average Day of Clearance: 4 Days

Recipient: Department of Health and Social Services (DHSS)

% of Funds Agency Receives: 3.00

Component: Indirect Costs

Technique: Indirect Cost Recovery/Actual Base Description-Quarterly
Average Day of Clearance: N/A

93.778 Medical Assistance Program

Recipient: Department of Health and Social Services (DHSS)
% of Funds Agency Receives: 90.00

Component: State Payment to Fiscal Agent

Technique: Actual Clearance, ZBA - Same Day Payment
Average Day of Clearance: 0 Days

Recipient: Department of Health and Social Services (DHSS)
% of Funds Agency Receives: 3.00

Component: Direct Administrative Costs-Payroll

Technique: Average Clearance

Average Day of Clearance: 2 Days

Recipient: Department of Health and Social Services (DHSS)
% of Funds Agency Receives: 4.00

Component: Vendor Payments

Technique: Composite Clearance

Average Day of Clearance: 6 Days

Recipient: Department of Health and Social Services (DHSS)

% of Funds Agency Receives: 3.00

Component: Indirect Costs

Technique: Indirect Cost Recovery/Actual Base Description-Quarterly
Average Day of Clearance: N/A

6.3.3 Materiality Exemptions

Agencies exempt from coverage on the basis of materiality:

None

7.0 CLEARANCE PATTERNS

7.1 The State shall develop separate clearance patterns for each of the following:

All the programs identified in Section 4.2. Where the reimbursable funding technique has been applied, the state
voluntary waives recovery of any federal interest liability that may occur through use of this funding technique.

7.2 The following shall develop the State's clearance patterns:

Page 10 of 20


1

12.401 National Guard Military Operations and Maintenance (O&M) Projects
Recipient: Delaware National Guard

% of Funds Agency Receives: 100.00

Component: Vendor Payments

Technique: Composite Clearance

Average Day of Clearance: 12 Days

17.225F Unemployment Insurance -- Federal Benefit Account and Administrative Costs
Recipient: Department of Labor (DOL)

% of Funds Agency Receives: 50.00

Component: Direct Administrative Costs - Payroll

Technique: Average Clearance

Average Day of Clearance: 2 Days

Recipient: Department of Labor (DOL)
% of Funds Agency Receives: 47.00
Component: Vendor Payments
Technique: Composite Clearance
Average Day of Clearance: 5 Days

Recipient: Department of Labor (DOL)

% of Funds Agency Receives: 3.00

Component: Indirect Costs

Technique: Indirect Cost Recovery/Actual Base Description-Quarterly
Average Day of Clearance: N/A

17.225S Unemployment Insurance -- State Benefit Account
Recipient: Department of Labor (DOL)

% of Funds Agency Receives: 100.00

Component: Payments to Beneficiaries

Technique: Actual Clearance, ZBA - Same Day Payment
Average Day of Clearance: 0 Days

20.205 Highway Planning and Construction
Recipient: Department of Transportation (DelDot)
% of Funds Agency Receives: 100.00
Component: Vendor Payments and Payroll
Technique: Composite Clearance

Average Day of Clearance: 8 Days

20.507 Federal Transit Capital and Operating Assistance Formula Grants
Recipient: Department of Transportation (DelDot)

% of Funds Agency Receives: 100.00

Component: Vendor Payments & Payroll

Technique: Composite Clearance

Page 7 of 20


The State, by choice, for internal operating purposes, shall request funds after state checks clear. This request shall be
made in accordance with the appropriate Federal agency cut-off time specified in Exhibit |. The amount of the request
shall equal the exact amount of the disbursement. This funding technique is interest neutral.

6.3 Application of Funding Techniques to Programs

6.3.1 The State shall apply the following funding techniques when requesting Federal funds for the component cash flows
of the programs listed in sections 4.2 and 4.3 of this Agreement.

6.3.2 Programs
Below are programs listed in Section 4.2 and Section 4.3.

10.551 Supplemental Nutrition Assistance Program
Recipient: Department of Health and Social Services (DHSS)
% of Funds Agency Receives: 100.00

Component: Food Benefits

Technique: Actual Clearance, ZBA - ACH

Average Day of Clearance: 0 Days

10.555 National Schoo! Lunch Program
Recipient: Department of Education (DOE)

% of Funds Agency Receives: 100.00
Component: Draws

Technique: Reimbursable Funding-State Selected
Average Day of Clearance: N/A

10.558 Child and Adult Care Food Program
Recipient: Department of Education (DOE)
% of Funds Agency Receives: 100.00
Component: Vendor Payments

Technique: Composite Clearance

Average Day of Clearance: 4 Days

10.561 State Administrative Matching Grants for the Supplemental Nutrition Assistance Program
Recipient: Department of Health and Social Services (DHSS)

% of Funds Agency Receives: 20.00

Component: Payroll

Technique: Average Clearance

Average Day of Clearance: 2 Days

Recipient: Department of Health and Social Services (DHSS)
% of Funds Agency Receives: 80.00

Component: Vendor Payments

Technique: Composite Clearance

Average Day of Clearance: 6 Days

Page 6 of 20


84.395 [State Fiscal Stabilization |Department of Education {60.0 |Direct Administrative Average Clearance 2 Days
Fund (SFSF)- Race-to- |(DOE) 0 |Costs-Payroll
the-Top Incentive Grants,
Recovery Act
84.395 | State Fiscal Stabilization Deparment of Education {40.0 {Vendor Payments Composite Clearance 7 Days
Fund (SFSF) - Race-to- |(DOE) 0
the-Top Incentive Grants,
Recovery Act
84.412 Race tothe Top-Early {Department of Education |100. |Vendor Payments and Composite Clearance 5 Days
Learning Challenge (DOE) 00 } Payroll
RTT-ELC
93.558 | Temporary Assistance for | Department of Health and|70.0 |Benefits Payments Average Clearance 2 Days
Needy Families Social Services (DHSS) _|0
93.558 | Temporary Assistance for|Department of Health and|20.0 |Direct Administrative Average Clearance 2 Days
Needy Families Social Services (DHSS) _|0 Costs-Payroli
93.558 | Temporary Assistance for | Department of Health and/3.00 {Indirect Costs Indirect Cost N/A
Needy Families Social Services (DHSS) Recovery/Aciual Base
Description-Quarterly
93.558 | Temporary Assistance for /Department of Health and|7.00 |Vendor Payments Composite Clearance 2 Days
Needy Families Social Services (DHSS)
93.563  |Child Support Department of Health and/60.0 |Direct Administrative Average Clearance 2 Days
Enforcement Social Services (DHSS) |0 Costs-Payroll
93.563 {Child Support Department of Health and/3.00 [Indirect Costs Indirect Cost NIA
Enforcement ‘Social Services (DHSS) Recovery/Actual Base
Description-Quarterly
93.563 | Child Support Department of Health and{37.0 | Vendor Payments Composite Clearance 4 Days
Enforcement Social Services (DHSS) _|0
93.778 |Medical Assistance Department of Health and|3.00 |Direct Administrative Average Clearance 2 Days
Program Social Services (DHSS) Costs-Payroll
93.778 | Medical Assistance Department of Health and|3.00 {Indirect Costs Indirect Cost N/A
Program Social Services (DHSS) Recovery/Actual Base
Description-Quarterly
93.778 |Medical Assistance Department of Health and/90.0 |State Payment to Fiscal jActual Clearance, ZBA- |0 Days
Program Social Services (DHSS) _|0 Agent Same Day Payment
93.778 {Medical Assistance Department of Health and/4.00 | Vendor Payments Composite Clearance 6 Days
Program Sociai Services (DHSS)

| hereby certify that an authorized State official has certified at least every five years that the "Rounded Days of Clearance" listed in

Exhibit 2 of this Treasury-State Agreement:

1. Have been prepared in accordance with the standards provided in 31 CFR 205.20;

2. Accurately represent the flow of Federal funds under the Federal assistance programs to which they apply;

3. Reflect seasonal or other periodic variations in the clearance activities; and,

4. Are auditable.

Date:

Printed Name:

Tune 30, 2016

LPomas J low Ie

Page 19 of 20



Technique: Composite Clearance
Average Day of Clearance: 7 Days

84.412 Race to the Top - Early Learning Challenge RTT-ELC
Recipient: Department of Education (DOE)

% of Funds Agency Receives: 100.00

Component: Vendor Payments and Payroll

Technique: Composite Clearance

Average Day of Clearance: 5 Days

93.558 Temporary Assistance for Needy Families

Recipient: Department of Health and Social Services (DHSS)
% of Funds Agency Receives: 70.00

Component: Benefits Payments

Technique: Average Clearance

Average Day of Clearance: 2 Days

Recipient: Department of Health and Social Services (DHSS)
% of Funds Agency Receives: 20.00

Component: Direct Administrative Costs-Payroll

Technique: Average Clearance

Average Day of Clearance: 2 Days

Recipient: Department of Health and Social Services (DHSS)
% of Funds Agency Receives: 7.00

Component: Vendor Payments.

Technique: Composite Clearance

Average Day of Clearance: 2 Days

Recipient: Department of Health and Social Services (DHSS)
% of Funds Agency Receives: 3.00
Component: Indirect Costs

Technique: Indirect Cost Recovery/Actual Base Description-Quarterly

Average Day of Clearance: N/A

93.563 Child Support Enforcement

Recipient: Department of Health and Social Services (DHSS)
% of Funds Agency Receives: 60.00

Component: Direct Administrative Costs-Payroll

Technique: Average Clearance

Average Day of Clearance: 2 Days

Recipient: Department of Health and Sociai Services (DHSS)
% of Funds Agency Receives: 37.00

Component: Vendor Payments

Technique: Composite Clearance

Page 9 of 20


Cash Management Improvement Act Agreement
between
The State of Delaware
and
The Secretary of the Treasury,
United States Department of the Treasury

The Secretary of the Treasury, United States Department of the Treasury (hereafter 'Secretary’), and State of Delaware
(hereafter 'State'), in order to implement Section 5 of the Cash Management Improvement Act of 1990, as amended

(hereafter ‘Act'), agree as follows:
1.0 AGENTS OF THE AGREEMENT

1.1 The Authorized Official(s) for the State of Delaware shall be the the Secretary of the Department of Finance in all
matters concerning this Agreement.

1.2 The Assistant Commissioner, Revenue Collections Management, Bureau of the Fiscal Service (Fiscal Service), U.S.
Department of the Treasury, shall act as the Secretary's representative in all matters concerning this Agreement.

2.0 AUTHORITY

2.1 The authority for this Agreement is the Cash Management Improvement Act of 1990 (Public Law 101-453), as
amended by the Cash Management improvement Act of 1992 (Public Law 102-589), codified at 31 U.S.C. 6501 and 31

U.S.C. 6503.

2.2 The regulations codified at 31 CFR Part 205 shall apply to all matters pertaining to this Agreement, and are
incorporated herein by reference. In the event of any inconsistency between this Agreement and 31 CFR Part 205, the

regulations shall govern.
3.0 DURATION, AMENDING, TERMINATING, AND MISCELLANEOUS PROVISIONS
3.1 This Agreement shall take effect on 07/01/2016 and shall remain in effect until 06/30/2017.

3.2 This Agreement may be amended at any time by written, mutual consent of the State and the Fiscal Service. This
Agreement shall be amended annually to incorporate new programs that qualify as major Federal assistance programs
and remove programs that no longer qualify as major Federal assistance programs. A State must notify the Fiscal Service
in writing within 30 days of the time the State becomes aware of a change that involves additions or deletions of programs
subject to Subpart A, changes in funding techniques, and/or changes in clearance patterns. The notification must include
a proposed amendment for review by the Fiscal Service.

3.3 Notwithstanding section 3.2, in the event of Federal or State non-compliance with Subpart B of 31 CFR, Part 205, the
Fiscal Service may amend this Agreement at any time to incorporate additional programs and the entities that administer

those programs.

3.4 This Agreement may be terminated by either party with 30 days’ written notice. If this Agreement is terminated, the
Fiscal Service will prescribe the funding techniques, clearance patterns, and methods for calculating interest liabilities to

be used by the State.

Page 1 of 20


7.10 The State shall follow the procedures of 31 CFR 205 if it has actual or constructive knowledge, at any time, that a
clearance pattern does not correspond to a program's clearance activity.

8.0 INTEREST CALCULATION METHODOLOGY
8.1 General Terms

8.1.1 The State and the Secretary agree that no interest liabilities will be incurred for transfers of funds made in
accordance with the procedures specified in section 6 of this Agreement where the following funding techniques are
applied:

Actual Clearance, ZBA - ACH

Actual Clearance, ZBA - Same Day Payment

Average Clearance

Composite Clearance

indirect Cost Recovery/Actual Base Description-Quarterly
Reimbursable Funding-State Selected

8.1.2 The State shall maintain information on disbursements and receipts of funds to verify the implementation of any
funding technique and document interest liabilities.

For each disbursement, the State shall be able to identify:

(1) amount of the issuance

(2) date of issuance

(3) date Federal funds are received and credited to a State account

(4) amount of Federal funds received

(5) date funds were requested

8.2 Federal Interest Liabilities

8.2.1 A Federal interest liability shall accrue from the day the State pays out its own funds for program purposes to the
day Federal funds are credited to a State account. With regard to funds transferred out of the Federal Highway Trust
Fund, if a State does not bill at teast weekly for current project costs, the Federal interest liability shall not accrue prior to
the day the State submits a request for funds.

8.2.2 The State shall use the following method to calculate Federal interest liabilities:

For all transactions where the State pays out its own funds for program purposes prior to receiving Federal funds, the
State shall track each payment from the date it is paid out of a State account to the date Federal funds are subsequently
credited to a State account to cover that outlay. The Federal interest liability on each payment shall be based on the
difference in whole days between the two events. With Federal-State matching programs, interest shall be caiculated on
the Federal percentage of the disbursement.

8.3 The Unemployment Trust Fund

8.3.1 The State shall use the following method to calculate State interest liabilities on funds withdrawn from the several
accounts in the Unemployment Trust Fund:

Based on statements provided by its financial institution, or other appropriate source, the State shall determine the actual
interest earnings and the related banking costs attributable to funds withdrawn from its account in the UTF.

Page 12 of 20


Department of Finance, Division of Accounting
Department of Technology and Information
Office of the State Treasurer

The Office of Management and Budget

7.3 The sources of data the State shall use when developing its clearance patterns are as follows:

The source of expenditure data is Delaware's FSF accounting system. Numerous expenditure reports and queries have
been developed to support timing and amounts. Additionally, these expenditures are audited and included in annual
SEFA report . These FSF reports detail the amount, length of time checks and ACH payments take to clear in our financial
system. Processing daily a bank supplied paid-item file which identifies checks paid, amount paid and date paid.

7.4 The State shall use the following methodology when developing its clearance patterns:

When developing each clearance pattern, the State shall track at least 99% of the funds disbursed, from issuance to
clearance, for a period of at least three months.

7.5 The State shall identify for each check or warrant (hereafter, check) in the population: (1) the date the check was
released for payment; (2) the date the check was debited from the State's account, and, (3) the amount of the check.

7.6 The State shall use the following method to calculate the dollar-weighted average day of clearance:

To determine the number of days each check was outstanding (clearance time), the issue date shall be subtracted from
the date the check cleared the State's account.

To determine the percentage of the disbursement paid out each day following issuance, the amount of the checks that
clear the State's account each day shall be summed and then divided by the amount of the total disbursement.

For each day following issuance, the clearance time of the checks paid out that day shall be multiplied by the percentage
of the total disbursement those checks represent. This product is the clearance factor.

The dollar-weighted average day of clearance for the disbursement shall be determined by summing the clearance factor
of each day following the disbursement.

7.7 The State shall adjust each clearance pattern to reflect the dollar-weighted proportion of funds paid out by EFT/Direct
payroll, with the following exceptions:

No exceptions are made by Delaware
The State shall also adjust each clearance pattern to reflect:

Delaware does not adjust clearance pattern. We use a very detailed process of tracking expenditures upon confirmation
when then request reimbursement according to our approved TSA clearance patterns.

7.8 Each of the State's clearance patterns is calculated in calendar days.

7.9 An authorized State official shall certify that each clearance pattern developed by the State accurately corresponds to
the clearance activity of the programs to which it is applied. This certification shall be provided to the Fiscal Service prior
to the effective date of the Agreement. The State shail recertify its clearance patterns at least every five years.

Page 11 of 20


Average Day of Clearance: 8 Days

84.010 Title | Grants to Local Educational Agencies
Recipient: Department of Education (DOE)

% of Funds Agency Receives: 75.00

Component: Direct Administrative Costs-Payroll
Technique: Average Clearance

Average Day of Clearance: 2 Days

Recipient: Department of Education (DOE)
% of Funds Agency Receives: 25.00
Component: Vendor Payments
Technique: Composite Clearance
Average Day of Clearance: 6 Days

84.027 Special Education -- Grants to States
Recipient: Department of Education (DOE)

% of Funds Agency Receives: 70.00
Component: Direct Administrative Costs-Payroll
Technique: Average Clearance

Average Day of Clearance: 2 Days

Recipient: Department of Education (DOE)
% of Funds Agency Receives: 30.00
Component: Vendor Payments
Technique: Composite Clearance
Average Day of Clearance: 7 Days

84.063 Federal Pell Grant Program

Recipient: Delaware Technical & Community College
% of Funds Agency Receives: 100.00

Component: Vendor Payments

Technique: Composite Clearance

Average Day of Clearance: 2 Days

84.395 State Fiscal Stabilization Fund (SFSF) - Race-to-the-Top Incentive Grants, Recovery Act
Recipient: Department of Education (DOE)

% of Funds Agency Receives: 60.00

Component: Direct Administrative Costs-Payroll

Technique: Average Clearance

Average Day of Clearance: 2 Days

Recipient: Department of Education (DOE)
% of Funds Agency Receives: 40.00
Component: Vendor Payments

Page 8 of 20


Additional guidance on this policy is available from the respective CMS Regional Office, U.S. Department of Health &
Human Services.

The State will comply with the following guidelines when requesting supplemental funding for TANF (CFDA 93.558),
CCDF (CFDA 93.575), CSE (93.563), and the FC/AA (CFDA 93.658 and CFDA 93.659) programs administered by the
U.S. Department of Human Services, Administration for Children and Families (HHS/ACF):

a. Timing of the Request

A State should initiate its request for supplemental funding during a quarter as soon as it becomes aware of the fact that a
shortfall does/will exist. For the TANF and CCDF grants, supplemental funding requests (estimates) may be submitted by
a State, for consideration by ACF, up through and including the 15th day of the third month of the first, second or third
quarter of any fiscal year, Since TANF and CCDF are block grant programs, all unawarded portions of the annual
allotment will automatically be issued at the beginning of the fourth quarter. Therefore, supplemental funding requests will
not be available during the fourth quarter for these programs. For the CSE and FC/AA programs, supplemental funding
requests may be submitted by a state, for consideration by ACF, up through and including the 15th day of the third month
of any quarter of a fiscal year.

b. Justification for the Request

The request for a supplemental funding for any of the above mentioned programs should contain a justification clearly
documenting the need for the additional funding authority during the current quarter. This documentation should be in the
form of State accounting records or similar documents that will show the actual expenditures through the most recent
month for which such data are available, as well as the State's most accurate projection of its anticipated expenditures
during the remaining month(s) of the quarter. For either the TANF or the CCDF program, the State's justification should
also include an explanation of the activities requiring the obligation and/or expenditure of amounts that exceed the normal
quarterly grant award restrictions and why these activities could not have been delayed until the next quarter.

c. Form Submittal
Supplemental funding requests should be made by completing the appropriate ACF quarterly report of expenditures and
estimates applicable to the particular program for which the grant award request is being made.

d. Approval Process

Upon receipt of the state's request for additional funding authority for a quarter, the ACF Regional Office will promptly
review the supporting documentation. If the request is properly justified, so long as ACF has adequate funding
availability, the State's request will be expedited and supplemental funding will be issued within 5 days of ACF receiving
the request. The State will be notified by the Regional Office when the supplemental award has been transmitted to the
Payment Management System (PMS) and when it may initiate drawdowns against the supplemental funding.

Additional guidance on this policy is provided in the U.S. Department of Health & Human Services, Administration for
Children and Families, letter (May 19, 2004) to State Administrators from the Deputy Assistant Secretary for
Administration.

6.2 Description of Funding Techniques

6.2.1 The following are terms under which standard funding techniques shall be implemented for all transfers of funds to
which the funding technique is applied in section 6.3.2 of this Agreement.

Page 4 of 20


checks or maintaining records for accounting and reconciliation of cash balances, or expenses for upgrading or
modernizing accounting systems. Interest calculation costs in excess of $50,000 in any year are not eligible for
reimbursement, unless the State provides justification with the annual report.

10.2 The State expects to incur the following types of interest calculation costs:
None

10.3 The State shall submit all claims for reimbursement of interest calculation costs with its Annual Report in accordance
with 31 CFR 205.

11.0 NON-COMPLIANCE

11.1 The provisions of 31 CFR Part 205.29 and 31 CFR Part 205.30 shall apply in cases of non-compliance with the
terms of this Agreement.

Page 15 of 20


Exhibit | - Funds Request and Receipt Times Schedule
State of Delaware

ACH

1day

Agriculture-FNS Fedwire 0 day
Agriculture-FS |ACH iday
Air National Guard ACH 15 days
Army National Guard ACH 12:00 PM 15 days
Commerce-NOAA ACH 2:00 PM. 1 day
Dept of Homeland Security (FEMA) Fedwire 2:00 PM 0 day
Dept of Homeland Security (ODP) ACH 2:00 PM. 2 days
Dept of Homeland Security (ODP) |Fedwire 2:00 PM |2 days
EPA ACH 2:00 PM 2 days
EPA Fedwire 2:00 PM 0 day
Education ACH 3:00 PM 1 day
Education Fedwire 2:00 PM O day
Energy ACH 4:00 PM 1 day
Energy Fedwire 3:00 PM 10 day
HHS ACH 6:30 PM. 1 day
HHS: Fedwire 3:00 PM. 0 day
HUD ACH 5:30 PM 2 days
HUD Fedwire 3:00 PM. 0 day
Interior-FWS ACH 44:59 PM 1 day
Interior-FWS Fedwire 5:45 PM 0 day
Interior-OSM ACH 3:00 PM 1 day
Interior-OSM Fedwire §:45 PM 0 day
Justice [ACH 11:00 PM. 6 days
Justice Fedwire 2:00 PM 2 days
Labor-Non-UTF ACH 3:00 PM 4 day
Labor-UTF ACH 3:00 PM 4 day
Labor-UTF Fedwire 3:00 PM Q day
National Science Foundation (NSF) ACH 8:00 PM 1 day
National Science Foundation (NSF) Fedwire $:45 PM 0 day
Social Security Administration ACH 11:59 PM. 1 day
Social Security Administration Fedwire 5:45 PM 0 day
Transportation (FAA) ACH 2:00 PM 1 day
Transportation (FHWA) ACH 12:00 PM. 3 days
Transportation (FHWA) Fedwire 12:00 PM. 0 day
Transportation (FTA) ACH 2:00 PM. 1 day
Veterans Administration [ACH 12:00 PM 3 days

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Department of Health and Social Services (DHSS)
Department of Labor (DOL)
Department of Transportation (DelDot)

5.2 Entities that meet the definition of a Fiscal Agent per 31 CFR Part 205 shall be subject to the terms of this Agreement.
The following is a list of Fiscal Agents that administer funds under the programs listed in the Section 4.0 of this
Agreement:

HP ENTERPRISE SVCS LLC 93.778 Medical Assistance Program
JP Morgan 10.551 Supplemental Nutrition Assistance Program

6.0 FUNDING TECHNIQUES
6.1 General Terms

6.1.1 The State shall request Federal funds in accordance with the appropriate cut-off times shown in Exhibit ! to ensure
funds will be received and credited to a State account by the times specified in the funding techniques. Exhibit lis
incorporated by reference herein.

6.1.2 The State shall schedule the receipt of Federal funds such that the funds are received and credited to a State
account in accordance with the clearance patterns specified in Exhibit I! - List of State Clearance Patterns. Exhibit tl is
incorporated by reference herein.

6.1.3 In instances where the receipt of funds is scheduled for a Saturday, the State shall request funds for deposit on
Friday. In instances where the receipt of funds is scheduled for a Sunday, the State shall request funds for deposit on
Monday. In instances where the receipt of Federal funds is scheduled for deposit on a day when the State is not open for
business, the State shall request funds for deposit the day following the scheduled day; in instances where the receipt of
Federal funds is scheduled for deposit on a day when the Federal Government is not open for business, the State shall
request funds for deposit the day prior to the scheduled day.

6.1.4 Estimates and Reconciliation of Estimates:

Where estimated expenditures are used to determine the amount of the drawdown, the State will indicate in the terms of
the State unique funding technique how the estimated amount is determined and when and how the State will reconcile
the difference between the estimate and the State's actual expenditures.

6.1.5 Supplemental Funding:
Unless otherwise defined by program rules, Supplemental Funding is the award of additional funds to provide for an
increase in costs due to unforeseen circumstances.

The State will comply with al! Federal program agency policies and procedures for requesting supplemental grant funding.

The State will comply with the following guidelines when requesting supplemental funding for the Medical Assistance
Program and associated administrative payments (CFDA 93.778):

The State must submit a revised Medicaid Program Budget Report (CMS-37) to request supplemental funding. The CMS
guidelines and instructions for completing the CMS-37 are provided in Section 2600F of the State Medicaid Manual
(SMM). The CMS/CO must receive the revised Form CMS-37 through the Medicaid Budget Expenditure
System/Children's Budget Expenditure System (MBES/CBES) no later than 10 calendar days before the end of the
quarter for which the supplemental grant award is being requested.

Page 3 of 20


4.0 PROGRAMS COVERED

4.1 The State's threshold and its major Federal assistance programs shail be determined based on The State's Single
Audit Report and Schedule of Expenditures of Federal Awards (SEFA) and the Data Collection Form (DCF) for State audit
reporting (Form SF-SAC). for fiscal year ending 06/30/2015.

All major Federal assistance programs shail be covered by this Agreement, unless otherwise specified in section 4.4 of
this Agreement.

4.2 The State's threshold for major Federal assistance programs is $14,022,519.
The following programs meet or exceed the threshold and are not excluded in Section 4.4:

10.551 Supplemental Nutrition Assistance Program

10.555 National School Lunch Program

10.558 Child and Adult Care Food Program

10.561 State Administrative Matching Grants for the Supplemental Nutrition Assistance Program
12.401 National Guard Military Operations and Maintenance (O&M) Projects

17.225F Unemptoyment Insurance -- Federal Benefit Account and Administrative Costs
17,.225S Unemployment Insurance -- State Benefit Account

20.205 Highway Planning and Construction

20.507 Federal Transit Capital and Operating Assistance Formula Grants

84.010 Title | Grants to Local Educational Agencies

84.027 Special Education -- Grants to States

84.063 Federal Pell Grant Program

84.395 State Fiscal Stabilization Fund (SFSF) - Race-to-the-Top Incentive Grants, Recovery Act
84.412 Race to the Top - Early Learning Challenge RTT-ELC

93.558 Temporary Assistance for Needy Families

93.563 Child Support Enforcement

93.778 Medical Assistance Program

4.3 The following programs fall below the State's threshold but have been required to be covered by Fiscal Service in
accordance with the non-compliance provisions of Subpart B of 31 CFR Part 205:

There are currently no programs listed for Section 4.3.

4.4 The following programs exceed the State's threshold but have been excluded from coverage for the reason indicated:
There are currently no programs listed for Section 4.4.

5.0 ENTITIES COVERED

5.1 State agencies and instrumentalities that meet the definition of a State per 31 CFR Part 205, shall be subject to the
terms of this Agreement. The following is a list of such entities that administer funds under the programs listed in Section
4.0 of this Agreement:

Delaware National Guard
Delaware Technical & Community College
Department of Education (DOE)

Page 2 of 20


At the end of the States fiscal year, the State shall calculate the percentage of its total unemployment compensation
expenditures for (1) funds withdrawn from the State account in the UTF, or the State %, and (2) funds withdrawn from the
Federal Employees Compensation Account (FECA) and the Extended Unemployment Compensation Account (EUCA)
and any other accounts of Federal funds in the UTF, or the Federal %.

The State shall calculate the actual interest earnings and the related banking costs attributable to funds withdrawn from
the State account in the UTF by multiplying the State % by the amount of the actual interest earnings and the related
banking costs of the account as a whole. The States liability for interest on funds withdrawn from its account in the UTF
shall consist of the actual interest earnings attributable to such funds less the related banking costs attributed to such
funds.

The State shall determine the average daily cash balance of its unemployment compensation benefit payment account for
its fiscal year. The State shall calculate the average daily cash balance of Federal funds by multiplying the Federal % by
the average daily cash balance of the benefit payment account on the whole. The States liability for interest on funds
withdrawn from the FECA and EUCA (and any other benefit accounts of Federal funds in the UTF from which the State
draws funds) shall be the average daily cash balance of Federal funds multiplied by the annualized rate equal to the
average equivalent yields of 13-week Treasury bills auctioned during the States fiscal year.

8.4 Refund Liabilities

8.4.1 The State shall be liable for interest on refunds from the date the refund is credited to a State account until the date
the refund is debited from the State account for program purposes. The State shall apply a $50,000 refund transaction
threshold below which the State shall not incur or calculate interest liabilities on refunds. A transaction is defined as a
single deposit.

8.4.2 For each refund, the State shall maintain information identifying:

(1) date a refund is credited to a State account

(2) date of the subsequent deposit of Federal funds against which the refund is offset
(3) amount of the refund

8.4.3 The State shall use the following methodology to calculate interest liabilities on refunds:

With programs to which applicable interest neutral funding techniques are applied, the State interest liability shall be
based on the difference in whole days between the date the refund is deposited in a State account and the date the
refund is offset against a subsequent deposit of Federal funds.

8.5 Exemptions

8.5.1 Where more than one State agency is a recipient of Federal funds under a program, a particular State agency's
funding may be excluded from interest calculation procedures if the State agency receives an amount of funds less than 5
% of the State's threshold for major Federal assistance programs. Notwithstanding this potential exemption, however, in
no case shall less than 90% of a program's total funding be subject to interest calculation procedures.

Proration of calculations: If less than total program funding is subject to interest calculation procedures, the resulting
interest liability calculations shall be prorated to 100% of program funding.

8.6 State Interest Liabilities

Page 13 of 20


12.0 AUTHORIZED SIGNATURES

Thomas J. Cook
Secretary of Fimance

Signature: Date Signed: Jane 2g. 20 Xe

Date Submitted 06/24/2016

Corvelli A. McDaniel

Assistant Commissioner

Revenue Collections Management
Bureau of the Fiscal Service,

U.S. Department of the Treasury
Signature: Os Bn A. nf oma Date Signed: Uf obo

Page 16 of 20