||||,,,-,,,i'J,f,V, OF STAND & TECH R.I.C.

PUBUC/vTiOHS .

Nisr

QC

100

.U57

NO. 881 -68

1998

NIST Special Publication 881-68

Federal Implementation Guideline

for Electronic Data Interchange

ASC X12 004010 Transaction Set 850

Purchase Order

Implementation Convention

U.S. DEPARTMENT OF COMMERCE

Technology Administration

National Institute of

Standards and Technology
rhe National Institute of Standards and Technology was established in 1988 by Congress to "assist industry in the development of technology . . . needed to improve product quality, to modernize manufacturing processes,

to ensure product reliability . . . and to facilitate rapid commercialization ... of products based on new scientific

discoveries."

NIST, originally founded as the National Bureau of Standards in 1901, works to strengthen U.S. industry's

competitiveness; advance science and engineering; and improve public health, safety, and the environment. One

of the agency's basic functions is to develop, maintain, and retain custody of the national standards of

measurement, and provide the means and methods for comparing standards used in science, engineering,

manufacturing, commerce, industry, and education with the standards adopted or recognized by the Federal

Government.

As an agency of the U.S. Commerce Department's Technology Administration, NIST conducts basic and

applied research in the physical sciences and engineering, and develops measurement techniques, test methods, standards, and related services. The Institute does generic and precompetitive work on new and

advanced technologies. NIST's research facilities are located at Gaithersburg, MD 20899, and at Boulder, CO 80303.

Major technical operating units and their principal activities are listed below. For more information contact the

Publications and Program Inquiries Desk, 301-975-3058.

Office of the Director

• National Quality Program

• International and Academic Affairs

Technology Services

• Standards Services

• Technology Partnerships

• Measurement Services

• Technology Innovation

• Information Services

Advanced Technology Program

• Economic Assessment

• Information Technology and Applications

• Chemical and Biomedical Technology

• Materials and Manufacturing Technology

• Electronics and Photonics Technology

Manufacturing Extension Partnership

Program

• Regional Programs

• National Programs

• Program Development

Electronics and Electrical Engineering

Laboratory

• Microelectronics

• Law Enforcement Standards

• Electricity

• Semiconductor Electronics

• Electromagnetic Fields'

• Electromagnetic Technology'

• Optoelectronics'

Chemical Science and Technology

Laboratory

• Biotechnology

• Physical and Chemical Properties^

• Analytical Chemistry

• Process Measurements

• Surface and Microanalysis Science

Physics Laboratory

• Electron and Optical Physics

• Atomic Physics

• Optical Technology

• Ionizing Radiation

• Time and Frequency'

• Quantum Physics'

Materials Science and Engineering

Laboratory

• Intelligent Processing of Materials

• Ceramics

• Materials Reliability'

• Polymers

• Metallurgy

• NIST Center for Neutron Research

Manufacturing Engineering

Laboratory

• Precision Engineering

• Automated Production Technology

• Intelligent Systems

• Fabrication Technology

• Manufacturing Systems Integration

Building and Fire Research

Laboratory

• Structures

• Building Materials

• Building Environment

• Fire Safety Engineering

• Fire Science

Information Technology Laboratory

• Mathematical and Computational Sciences^

• Advanced Network Technologies

• Computer Security

• Information Access and User Interfaces

• High Performance Systems and Services

• Distributed Computing and Information Services

• Software Diagnostics and Conformance Testing

'At Boulder, CO 80303. ^Some elements at Boulder, CO.
NIST Special Publication 881-68

Federal Implementation Guideline

for Electronic Data Interchange

ASC X12 004010 Transaction Set 850

Purchase Order

Implementation Convention

Electronic Commerce Acquisition Program Management Office

Standard Management Committee - Secretariat

National Institute of Standards and Technology

Gaithersburg, MD 20899-0001

Editor: Dr. Jean-Philippe Favreau

June 1998

U.S. DEPARTMENT OF COMMERCE

William M. Daley, Secretary

Technology Administration

Gary R. Bachula, Acting Under Secretary for Technology

National Institute of Standards and Technology

Raymond G. Kammer, Director
Reports on information Technoiogy

The National Institute of Standards and Technology (NIST)'s Information Technology Laboratory (ITL)

develops standards and guidelines, provides technical assistance, and conducts research for computers

and resources. As part of the overall federal effort to establish a single face to industry for conducting

electronic commerce, ITL has been designated as the organization responsible for coordinating the

development of Federal Implementation Conventions (ICs) for Electronic Data Interchange (EDI). ICs are

defined by functional-area experts who create and select options from standard EDI Transaction Sets to yield the implementations to be used for practical EDI. These ICs are made available to federal agencies

and industry by electronic means and this Special Publication Series.

National Institute of Standards and Technology Special Publication 881-68

Natl. Inst. Stand. Technol. Spec. Publ. 881-68, 175 pages (June 1998)

CODEN: NSPUE2

U.S. GOVERNMENT PRINTING OFFICE

WASHINGTON: 1998

For sale by the Superintendent of Documents, U.S. Government Printing Office, Washington, DC 20402
850 Purchase Order

Functional Group

Introduction:

This Draft Standard for Trial Use contains the format and establishes the data contents of the Purchase Order

Transaction Set (850) for use within the context of an Electronic Data Interchange (EDI) environment. The

transaction set can be used to provide for customary and established business and industry practice relative to the

placement of pxirchase orders for goods and services. This transaction set should not be used to convey purchase

order changes or purchase order acknowledgment information.

Notes:

1. The term "award instrument" used in this convention includes, but is not limited to, thefollowing terms:

Agreement, Blanket Purchase Agreement, Contract, Basic Agreement, Basic Ordering Agreement, Grant,

Indefinite Delivery Indefinite Quantity Contract, Purchase Order, Indefinite Delivery Definite Quantity Contract,

Requirements Contract, Letter Contract, Task Order, Lease, Release, Call, and Delivery Order.

2. This transaction set is used to issue an original award instrument Ifbuyer initiated changes need to be made

to an award instrument, use the Purchase Order Change Request ~ Buyer Initiated, 860 transaction set Seller

requested changes are initiated using the Purchasing Order Change Acknowledgment/Request - Seller Initiated,

865 transaction set

3. This transaction set makes use ofcode lists contained in the Federal EDI Coding Manual which is available

from the National Institute ofStandards and technology (NIST) at URL http://snad.ncsl.nist.gov/fededi/

Heading:

Pes. Seg. Req. Loop Notes and

No. ID Name Pes. Max.Use Repeat Comments

Must Use 010 ST Transaction Set Header M 1

Must Use 020 BEG Beginning Segment for Purchase Order M I

040 CUR Currency 0 1

Not Used 050 REF Reference Identification 0 >1

Not Used 060 PER Administrative Communications Contact 0 3

Not Used 070 TAX Tax Reference 0 >1

080 FOB F.O.B. Related Instructions O >1

Not Used 090 CTP Pricing Information 0 >I

Not Used 095 PAM Period Amount 0 10

Not Used 110 CSH Sales Requirements 0 5

Not Used 115 TC2 Commodity 0 >1 LOOP ID - SAC 25

120 SAC Service, Promotion, Allowance, or Charge 0 1 Information Not Used 125 CUR Currency o I

130 ITD Terms of Sale/Deferred Terms of Sale 0 >1

Not Used 140 DIS Discount Detail 0 20

Not Used 145 INC Installment Information 0 1

150 DTM Date/Time Reference 0 10

160 LDT Lead Time 0 12 Not Used 180 LIN Item Identification 0 5 nl Not Used 185 SI Service Characteristic Identification 0 >I

004010F850 0 14 April 1998
850 Purchase Order

190 PID Product/Item Description 0 200

200 MEA Measurements 0 40

210 PWK Paperwork 0 25

Not Used 220 PKG Marking, Packaging, Loading 0 200

INOl USCU v^alTICr L^eiallS ^^V^UoIIlIiy aliU WClglU^

Not Used 240 TD5 Carrier Details (Routing Sequence/Transit 0 12 Time) Not useu z jU 1 Uj Carrier Details (Equipment) u 1 T

Not Used 260 TD4 Carrier Details (Special Handling, or 0 5 Hazardous Materials, or Both) Not Used 270 MAN Marks and Numbers 0 10

276 PCT Percent Amounts 0 >1

280 CTB Restrictions/Conditions 0 5

285 TXI Tax Information 0 >1 LOOP ID - AMT

287 AMT Monetary Amount 0 1

289 REF Reference Identification 0 >1

Not Used 290 DTM Date/Time Reference 0 1

Not Used 292 PCT Percent Amounts 0 >1 LOOP ID -FAl

293 FAl Type of Financial Accounting Data 0 1

Must Use 294 FA2 Accounting Data M >1

295

297

300

N9

DTM

MSG

LOOP ID - N9

Reference Identification

Date/Time Reference

Message Text

O

O

O

1

>1

1000

LOOP ID-Nl

Must Use 310 Nl

Not Rec 320 N2

Not Rec 330 N3

340 N4

Not Used 345 NX2

350 REF

360 PER

Not Used 365 SI

Not Used 370 FOB

Not Used 380 TDl

Not Used 390 TD5

Not Used 400 TD3

Not Used 410 TD4

Not Used 420 PKG

430 LM

Must Use 440 LQ

450 SPI

460 REF

Name 0 1

Additional Name Information 0 2

Address Information 0 2

Geographic Location 0 >I

Location ID Component 0 >1

Reference Identification 0 12

Administrative Communications Contact 0 >1

Service Characteristic Identification 0 >1

F.O.B. Related Instructions O 1

Carrier Details (Quantity and Weight) 0 2

Carrier Details (Routing Sequence/Transit 0 12 Time)

Carrier Details (Equipment) 0 12

Carrier Details (Special Handling, or o 5 Hazardous Materials, or Both)

Marking, Packaging, Loading 0 200

LOOP ID - LM

Code Source Information

Industry Code

O

M

1

>1

470

480

DTM

MSG

>1

>1

1000

200

>1

LOOP ID - SPI >1

Specification Identifier 0 1

Reference Identification 0 5

Date/Time Reference 0 5

Message Text 0 50

004010F850 0 2 14 April 1998
850 Purchase Order

490 Nl

Not Rec 500 N2

NotRec 510 N3

Not Rec 520 N4

Not Used 530 REF

540 G61

Not Rec 550 MSG

560 CBl

570 REF

580 DTM

590 LDT

600 MSG

Not Used 610 ADV

Not Used 620 DTM

Not Used 630 MTX

Detail:

Pes. Seg. No. ID

Must Use 010 POl

015 LIN

Not Used 018 SI

Not Used 020 CUR

025 CNl

030 P03

040 CTP

Not Used 043 CUR

Not Used 045 PAM

049 MEA

050 PID

Not Used 060 MEA

070 PWK

090 P04

Not Used 100 REF

110 PER

130 SAC

Not Used 135 CUR

Not Used 137 CTP

Not Used 140 ITS

142 CSH

Not Used 150 ITD

LOOP ID -Nl 20

Name O 1

Additional Name Information O 2

Address Information O 2

Geographic Location O 1

Reference Identification O 20

Contact O 1

Message Text O 50

LOOPID-CBI >1

Contract and Cost Accounting Standards Data O 1

Reference Identification O 20

Date/Time Reference O 5

Lead Time O 1

Message Text O 50

LOOP ID - ADV >1

Advertising Demographic Information 0 1

Date/Time Reference 0 >1

Text 0 >1

Req. Loop Notes and

Name Des. Max.Use Repeat Comments

LOOP ID - POl 100000

Baseline Item Data M 1 n2

Item Identification 0 >1

Service Characteristic Identification 0 >1

Currency 0 1

Contract Information 0 1

Additional Item Detail 0 25

LOOP ro - CTP >1

Pricing Information o 1

Currency 0 1

Period Amount 0 10

Measurements 0 40

LOOP ID - PID 1000

Product/Item Description 0 1

Measurements 0 10

Paperwork 0 25

Item Physical Details 0 >1

Reference Identification 0 >1

Administrative Communications Contact 0 3 LOOP ID - SAC 25

Service, Promotion, Allowance, or Charge 0 1 Information

Currency 0 1

Pricing Information 0 1

Conditions of Sale 0 1

Sales Requirements 0 >1

Terms of Sale/Deferred Terms of Sale 0 2

004010F850 0 3 14 April 1998
850 Purchase Order

Not Used 160 DJS Discount Detail 0 20

Not Used 165 INC Installment Information 0 1

Not Used 170 TAX Tax Reference 0 >1

180 FOB F.O.B. Related Instructions 0 >l

Not Used 190 SDQ Destination Quantity 0 500

Not Used 200 1T3 Additional Item Data 0 5

210 DTM Date/Time Reference 0 10

Not Used 235 TC2 Commodity 0 >1

Not Used 240 TDl Carrier Details (Quantity and Weight) 0 1

250 TD5 Carrier Details (Routing Sequence/Transit 0 12 Time) Not Used 260 TD3 Carrier Details (Equipment) 0 12

270 TD4 Carrier Details (Special Handling, or 0 5 ridzaruous jvidteiidis, or Doin)

276 PCT Percent Amounts 0 >1

280 MAN Marks and Numbers o 10

Not Rec 289 MSG Message Text 0 >1

290 SPI Specification Identifier 0 >1

291 TXI Tax Information 0 >1

292 CTB Restrictions/Conditions 0 >1

Not Used

Not Used 293 QTY

Not Used 294 SI

oL.rl

Not Used 296 TDl

Not Used 297 TD5

Not Used 298 TD3

Not Used 299 TD4

Not Used 300 REF

305 PKG

Not Used 310 MEA

320 LS

321 LDT

Not Used 322 QTY

323 MSG

Not Used 324 REF

Not Used 325 LM

Not Used 326 LQ

327 LE

330 N9

LOOP ID - QTY

Quantity

Service Characteristic Identification

O

O

LOOP ID - SCH

Line Item Schedule O

Carrier Details (Quantity and Weight) O

Carrier Details (Routing Sequence/Transit O

Time)

Carrier Details (Equipment) O

Carrier Details (Special Handling, or 0

Hazardous Materials, or Both)

Reference Identification O

LOOP ID - PKG

Marking, Packaging, Loading

Measurements

O

O

Loop Header O

LOOP ID - LDT

Lead Time

Quantity

Message Text

Reference Identification

O

O

O

O

LOOP ID - LM

Code Source Information

Industry Code

O

M

Loop Trailer O

332

335

340

DTM

MEA

MSG

LOOP ID - N9

Reference Identification

Date/Time Reference

Measurements

Message Text

O

O

o

o

1

>1

1

2

12

12

5

>1

>

40

1000

>1

200

n3

200

>1

1000

LOOP ID-Nl 200

004010F850 0 14 April 1998
850 Purchase Order

350 Nl

Not Rec 360 N2

Not Rec 370 N3

380 N4

383 QTY

Not Used 385 NX2

390 REF

400 PER

Not Used 405 SI

Not Used 406 DTM

Not Used 410 FOB

415 SCH

Not Used 420 TDl

Not Used 430 TD5

Not Used 440 TD3

Not Used 450 TD4

Not Used 460 PKG

462 LDT

Not Used 464 MAN

466 QTY

Not Used 408 Mb)U

Not Used 469 REF

Not Used 470 SLN

Not Used 475 MSG

Not Used 480 SI

Not Used 490 PID

Not Used 500 P03

Not Used 505 TC2

Not Used 513 ADV

Not Used 515 DTM

Not Used 516 CTP

Not Used 517 PAM

Not Used 518 P04

Not Used 519 TAX

Not Used 523 N9

Not Used 524 u 1

M

Not Used 525 MSG

Not Used 526 SAC

Not Used 527 CUR

Not Used 528 CTP

Not Used 529 QTY

Not Used 530 SI

Name 0 1

Additional Name Information 0 2

Address Information 0 2

Geographic Location 0 I

Quantity 0 >1

Location ID Component O >1

Reference Identification 0 12

Administrative Communications Contact 0 3

Service Characteristic Identification 0 >1

Date/Time Reference 0 1

F.O.B. Related Instructions 0 1

Line Item Schedule 0 200

Carrier Details (Quantity and Weight) 0 2

Carrier Details (Routing Sequence/Transit

Time)

Carrier Details (Equipment)

0

O

12

12

Carrier Details (Special Handling, or Hazardous Materials, or Both)

Marking, Packaging, Loading

0

0

5

200

LOOP ID - LDT >1

Lead Time O 1

Marks and Numbers 0 10

Quantity 0 5

Message Text 0 1

Reference Identification 0 3

LOOP ID - SLN 1000

Subline Item Detail 0 1

Message Text 0 >1

Service Characteristic Identification 0 >1

Product/Item Description 0 1000

Additional Item Detail 0 104

Commodity o >1

Advertising Demographic Information 0 >1

Date/Time Reference 0 10

Pricing Information 0 25

Period Amount 0 10

Item Physical Details o I

Tax Reference 0 3 LOOP ID - N9 >1

Reference Identification 0 1

Date/Time Reference 0 >1

Message Text o >1

LOOP ID - SAC 25

Service, Promotion, Allowance, or Charge

Information Currency

0

0

I

1

Pricing Information 0 I

LOOP ID - QTY >1

Quantity 0 1

Service Characteristic Identification 0 >1

LOOP ID-Nl 10

004010F850 0 14 April 1998
850 Purchase Order

Not Used 535 Nl

Not Used 540 N2

Not Used 550 N3

Not Used 560 N4

Not Used 570 NX2

Not Used 580 REF

PFR r CIV

Not Used 595 SI

600 AMT

Ivor

Not Used 612 PCT

620 LM

Must Use 630 LQ

Summary:

Pos. Seg. No. ID

010 CTT

020 AMT

Must Use 030 SE

Name

Additional Name Information

Address Information

Geographic Location

Location ID Component

Reference Identification

Administrative Communications Contact

Service Characteristic Identification

LOOP ID - AMT

Monetary Amount

Reference Identification

Percent Amounts

LOOP ID - LM

Code Source Information

Industry Code

Name

LOOP ID - CTT

Transaction Totals

Monetary Amount

0 1 0 2 0 2 o I 0 >1 0 12 0 3 0 >1

o

o

o

o

M

>1

I

>I

>I

>1

Req.

Des. Max.Use

Loop

Repeat

Notes and

Comments

O

O

n4

n5

Transaction Set Trailer M

Transaction Set Notes

1.

2.

3.

4.

5.

If segment LIN is used, do not use LINO 1

PO 102 is required.

The SCH segment is used to specify various quantities of items ordered that are to be scheduled. When this

segment is used the unit of measurement code (SCH02) should always be identical to the unit of

measurement code in the associated POl segment (PO103) and the sum of values of quantity (SCHOl) should

always equal the quantity ordered (POl 02) in the POl segment.

The number of line items (CTTOl) is the accumulation of the number of POl segments. If used, hash total (CTT02) is the sum of the value of quantities ordered (POl 02) for each POl segment.

If AMT is used in the summary area, then AMTOl will = TT and AMT02 will indicate total transaction

amount as calculated by the sender.

004010F850 0 6 14 April 1998
850 Purchase Order

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

ST Transaction Set Header

010

Heading

Mandatory

1To indicate the start of a transaction set and to assign a control number

1 The transaction set identifier (STOl) used by the translation routines of the

interchange partners to select the appropriate transaction set definition (e.g., 810

selects the Invoice Transaction Set).

Must Use

Must Use

Ref.

Pes.

STOl

ST02

Data

Element

143

329

Data Element Summary

Name Attributes

Transaction Set Identifier Code M ID 3/3

Code uniquely identifying a Transaction Set

850 Purchase Order

Transaction Set Control Number M AN 4/9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set This unique control number is assigned by the originator ofthe transaction

set or by the originator's application program. This number is carried in

SE02.

004010F850 0 7 14 April 1998
850 Purchase Order

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

BEG Beginning Segment for Purchase Order

020

Heading

Mandatory

1To indicate the beginning of the Purchase Order Transaction Set and transmit identifying

numbers and dates

1 BEG05 is the date assigned by the purchaser to purchase order.

Must Use

Ref.

Pes.

BEGOl

Data

Element

353

Must Use BEG02 92

Data Element Summary

Name Attributes

Transaction Set Purpose Code M ID 2/2

Code identifying purpose of transaction set Use to identify the purpose ofthe transaction set. 00 Original

Use to indicate an original award instrument. When

this code is used, changes to the award instrument can

be only made with a Purchase Order Change Request

- Buyer Initiated, 860 transaction set. 07 Duplicate

Use to indicate a re-transmission ofan original 850

transaction set. 24 Draft

Use to indicate a draft award instrument (850

transaction set) is being sent to the selling party.

Purchase Order Type Code M ID 2/2

Code specifying the type of Purchase Order

Use to identify the type ofaward instrument represented by this transaction

set. BL Bailment

KA Agreement

Use to indicate cooperative agreements and other

agreements.

KB Blanket Purchase Agreement

A charge account established with qualified sources of

supply to satisfy repetitive requirements

KC Contract

A legally binding document wherein one party agrees to provide supplies or services and another party agrees to provide compensation for the supplies or services

KD Basic Agreement

A written instrument of understanding that

contemplates separate future contracts KE Basic Ordering Agreement

A document which contains terms and conditions, a description of supplies or services to be provided and

methods of pricing, issuing, and delivering orders under

this agreement

KG Grant

KI Indefinite Delivery Indefinite Quantify

A contract that provides for a minimum quantity and an

004010F850 0 8 14 April 1998
850 Purchase Order

Must Use BEG03

BEG04

Must Use BEG05

KN

KP

KQ

KR

KS

KT

LS

indefinite maximum quantity within stated limits

Purchase Order

Procurement instrument within the small purchasing

threshold

Authority to Proceed

An authorization that permits the selling party to incur

costs for the eventual delivery of supplies or services

prior to the formal execution of a contract Use to indicate that the awardfor assistance is a loan.

Indefinite Delivery Definite Quantity

A contract that provides for delivery of a specified

quantity over a fixed period of time to unspecified

locations

Requirements

A contract to provide all specified requirements of

designated organizations for a fixed period of time

Letter Contract

Task Order

Lease

Use to indicate a lease agreement as the type ofaward

instrument. When an equipment rental is awarded

pursuant to another type of instrument (purchase

order, delivery order, contract, etc.), use the

appropriate listed code in this data element and use code ER in BEG10.

RL Release or Delivery Order

An order for goods and services placed against a preexisting contract or blanket order

Use to indicate a release, call or delivery order against

existing contracts. ZZ Mutually Defined

Use to indicate that the awardfor assistance is provided through Formula Funds.

324 Purchase Order Number M AN 1/22

Identifying number for Purchase Order assigned by the orderer/purchaser

Enter the purchase order number, contract number (including Federal

Supply Schedules, General Services Administration (GSA) Schedules and all

other basic contracts). Blanket Purchase Agreement (BPA) number. Grant,

Lease or Agreement number. This is always the Procurement Instrument

Identification Number (PUN)for the Department ofDefense (DOD) or the

equivalent expression for Civilian Agencies. This is never the number ofa

delivery order, call or release against a basic award instrument. That

number is carried in BEG04. This number shall be transmitted without

dashes.

328 Release Number O AN 1/30

Number identifying a release against a Purchase Order previously placed by

the parties involved in the transaction

Enter the number ofa release, call or delivery order against a basic award

instrument. This is always the Supplemental Procurement Instrument

Identification Number (SPUN) for DOD or the equivalent expressionfor

Civilian Agencies. This number shall be transmitted without dashes.

373 Date M DT 8/8

Date expressed as CCYYMMDD

1. Enter the effective date ofthe award instrument. Ifboth BEG03 and

BEG04 contain a number, enter the date ofthe delivery order, call or release

identified in BEG04. IfBEG04 does not contain a number, enter the date of

the award instrument identified in BEG03.

004010F850 0 9 14 April 1998
850 Purchase Order

BEG06

BEGOT

BEG08

Rec BEG09

2. Ifthe signature date is differentfrom the effective date, the signature date

may be specified in I/DTM/150, citing code 467 in DTMOl.

367 Contract Number O AN 1/30

Contract number

Use to identify the Small Business Administration (SBA) contract number

for an 8a set-aside. The SBA office issuing this contract is cited in the

l/Nl/310 segment by use of code 90 in NlOl.

587 Acknowledgment Type O ID 2/2

Code specifying the type of acknowledgment

Acknowledgments are made using the Purchase Order Acknowledgment, 855

transaction set. AC Acknowledge - With Detail and Change

Use to indicate acknowledgment of this 850

transaction set is required using the available

segments in the 855 transaction set and re- transmitting the same data in corresponding segments

in the 850 transaction set. Changes are permitted.

AD Acknowledge - With Detail, No Change

Use to indicate acknowledgment ofthis 850

transaction set is required using the available

segments in the 855 transaction set and re- transmitting the same data in corresponding segments

in the 850 transaction set without change.

AK Acknowledge - No Detail or Change

Use to indicate acknowledgment ofthis 850

transaction set is required using only the mandatory

segments in the 855 transaction set. AT Accepted

Use to indicate that acceptance or rejection ofthis 850

transaction set is required using only the mandatory

segments in the 855 transaction set

1019 Invoice Type Code O ID 3/3

Code defining the method by which invoices are to be processed

IBM Invoice By Mail

Includesfacsimile.

lEL Invoice Electronically

Use to indicate that an invoice must be submitted

using an 810 transaction set. INR Invoice Not Required (Such As Evaluated Receipts

Settlements)

1166 Contract Type Code O ID 2/2

Code identifying a contract type

Use to identify the type ofpricing arrangement applicable to the award

instrument Ifthere are line items that have a different pricing arrangement,

identify the predominantpricing arrangement, based on dollar value, in this

data element and specify the line item pricing arrangement in the 2/CN1/025

segment of the 2/POl/OlO loop applicable to that line item. Both BEG09 and

the 2/CN1/025 segment may be used in this transaction set. CA

CH

CS

cw

cx

CY

FB

Cost Plus Incentive Fee (With Performance Incentives)

Cost Sharing

Cost

Cost Plus Award Fee

Cost Plus Fixed Fee

Cost Plus Incentive Fee

Fixed Price Incentive Firm Target (With Performance

Incentive)

004010F850 0 10 14 April 1998
850 Purchase Order

Rec BEGIO

BEGll

BEG12

FC

FD

Fixed Price Incentive Firm Target (Without

Performance Incentive)

Fixed Price Redetermination

Use to indicate a prospectivefixedprice

redetermination award instrument.

Fixed Price Incentive Successive Target (With

Performance Incentive)

Fixed Price Incentive Successive Target (Without

Performance Incentive)

Fixed Price Award Fee

Fixed Price Level of Effort

No Cost

Retroactive Fixed Price Redetermination

Firm Fixed Price

Fixed Price with Economic Price Adjustment

Labor Hours

Time and Materials

O ID 2/2

FF

FG

FH

FJ

FK

FM

FR

FX

LH

TM

1232 Purchase Category

Code identifying the broad category of products or services being acquired

Use to identify the category ofthis award instrument

AE Architect and Engineering

CN Construction

DR Demolish, Dismantle or Replace

ER Equipment Rental

IR Inspect and Repair as Necessary

MD Modification

OV Overhaul

RD Research and Development

Use also includes traineeships andfellowships.

RE Repair

SB Shipbuilding

SP Supplies

SU Subsistence

SV Services

TE Test and Evaluation

UT Utilities

786 Security Level Code O ID 2/2

Code indicating the level of confidentiality assigned by the sender to the

information following

Use to identify the highest Government security classification applicable to the information contained within this award instrument Do not use this

security classification for information passed external to this transaction set

92 Government Confidential

93 Government Secret

94 Government Top Secret

640 Transaction Type Code O ID 2/2

Code specifying the type of transaction

34 Emergency Request

Use to indicate that the award is an emergency action

requesting expeditedprocessing by the selling party.

004010F850 0 11 14 April 1998
850 Purchase Order

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

Notes:

Must Use

Ref.

Pes.

CUROl

Must Use CUR02

CUR03

CUR04

CUR Currency

040

Heading

Optional

1To specify the

12

3

4

5

6

7

8

9

IfCUR08

IfCUR09

If CURIO

IfCURll

IfCUR12

IfCUR13

IfCUR14

IfCURlS

IfCUR16

10 IfCURl?

11 IfCURlS

12 IfCUR19

13 IfCUR20

14 IfCUR2!

currency (dollars, pounds, francs, etc.) used in a transaction

s present, then CUR07 is required,

s present, then CUR07 is required.

s present, then at least one of CURl 1 or CUR12 is required,

s present, then CURIO is required,

s present, then CURIO is required.

s present, then at least one of CUR14 or CURl 5 is required,

s present, then CUR13 is required,

s present, then CUR 13 is required.

s present, then at least one of CURl 7 or CURl 8 is required,

s present, then CURl 6 is required,

s present, then CURl 6 is required.

s present, then at least one of CUR20 or CUR21 is required,

s present, then CUR 19 is required,

s present, then CURl 9 is required.

1 See Figures Appendix for examples detailing the use of the CUR segment.

1. Use only when the award instrument is issued in aforeign currency or when

payment is to be made in aforeign currency.

2. When the award instrument is issued in aforeign currency, use also to identify the

exchange rate between US dollars and theforeign currency. This information is for

financial obligation purposes.

Data Element Summary

Data

Element

98

Name Attributes

BY

PR

100

280

98

004010F850 0

Entity Identifier Code M ID 2/3

Code identifying an organizational entity, a physical location, property or an

individual

Buying Party (Purchaser)

Use to indicate the currency identified in CUR02 is the

currency in which the award instrument is issued.

Payer

Use to indicate the currency identified in CUR02 is the

currency in which payment is authorized and will be

made.

Currency Code M ID 3/3

Code (Standard ISO) for country in whose currency the charges are specified

Use to identify the currency applicable to the code cited in CUROl.

Exchange Rate O R 4/10

Value to be used as a multiplier conversion factor to convert monetary value

from one currency to another

When CUROl is code BY, use to identify the exchange rate between US

dollars and the currency in which the award is issued. Use onlyforfinancial

obligation purposes.

Entity Identifier Code O ID 2/3

Code identifying an organizational entity, a physical location, property or an

individual

PR Payer

Use to indicate the currency identified in CURDS is the

currency in which payment is authorized and will be

12 14Aprill998
850 Purchase Order

CUR05

Not Used CUR06

Not Used CUR07

Not Used CUR08

Not Used CUR09

Not Used CURIO

Not Used CURll

Not Used CUR12

Not Used CUR13

Not Used CUR14

Not Used CUR15

Not Used CUR16

Not Used CUR17

Not Used CUR18

Not Used CUR19

Not Used CUR20

Not Used CUR21

made,

100 Currency Code O ID 3/3

Code (Standard ISO) for country in whose currency the charges are specified

Use to identify the currency in which payment is authorized and will be

made.

669 Currency Market/Exchange Code O ID 3/3

Code identifying the market upon which the currency exchange rate is based

374 Date/Time Qualifier X ID 3/3

Code specifymg type of date or time, or both date and time

373 Date O DT 8/8

Date expressed as CCYYMMDD

337 Time O TM 4/8

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-

59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds

are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

374 Date/Time Qualifier X ID 3/3

Code specifying type of date or time, or both date and time

373 Date X DT 8/8

Date expressed as CCYYMMDD

337 Time X TM 4/8

Tune expressed m 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-

59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds

are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

374 Date/Time Qualifier X ID 3/3

Code specifying type of date or time, or both date and time

373 Date X DT 8/8

Date expressed as CCYYMMDD

337 Time X TM 4/8

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-

59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds

are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

374 Date/Time Qualifier X ID 3/3

Code specifying type of date or time, or both date and time

373 Date X DT 8/8

Date expressed as CCYYMMDD

337 Time X TM 4/8

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-

59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds

are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

374 Date/Time Qualifier X ID 3/3

Code specifying type of date or time, or both date and time

373 Date X DT 8/8

Date expressed as CCYYMMDD

337 Time X TM 4/8

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-

59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds

are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

004010F850 0 13 14 April 1998
850 Purchase Order

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

Notes:

FOB F.O.B. Related Instructions

080

Heading

Optional

>1

To specify transportation instructions relating to shipment

1 If FOB03 is present, then FOB02 is required.

2 If FOB04 is present, then FOB05 is required.

3 If FOB07 is present, then FOB06 is required.

4 IfFOBOS is present, then FOB09 is required.

1 FOBOl indicates which party will pay the carrier. 2 FOB02 is the code specifying transportation responsibility location.

3 FOB06 is the code specifying the title passage location.

4 FOB08 is the code specifying the point at which the risk of loss transfers. This may

be different than the location specified in FOB02/FOB03 and FOB06/FOB07.

/. Use this segment to identify the FOBpointfor a Blanket Purchase Agreement,

Basic Ordering Agreement, Indefinite Delivery type instrument, or other award

instruments against which delivery orders will be placed when such instruments do not

specify the FOBpoint by line item,

2. For delivery orders, purchase orders, definitive contracts and similar award

instruments, use the 2/FOB/180 segment and identify the FOB point by line item.

3. Do not use this segment if the FOB point varies by delivery zone or destinations

within a delivery zone. Use the l/Nl/310 loop citing code DZ in NlOl, identify the

delivery zone in N103/104 citing code ZN in NI03 and identify the FOBpoint in

N405/406.

4. This segment is not used when the award instrument is for construction or a service

without deliverables.

Ref.

Pes.

Must Use FOBOl

Data Element Summary

FOB02

Data

Element

146

Name

309

Attributes

Shipment Method of Payment M ID 2/2

Code identifying payment terms for transportation charges

DF Defined by Buyer and Seller

Use this code only to satisfy the mandatory nature of

this data element. The receiving application should

not process this data. FOB terms are defined in the

incorporated FOB FAR clause.

Location Qualifier X ID 1/2

Code identifying type of location

Use to identify the FOBpoint.

DE

OA

OR

TM

Destination (Shipping)

Origin (After Loading on Equipment)

Use to indicate FOB Origin with transportation

charges prepaid by the seller and added as a separate

item to the invoice. See FAR clause 52.247-32.

Origin (Shipping Point)

Terminal

/. Use to indicate that the FOB pointfor delivery

outside the continental United States is located at a

transportation terminal and not at origin or

destination. FAR clauses 52.247-38, 52.247-39, or a

004010F850 0 14 14 April 1998
850 Purchase Order

similar FAR clause may apply.

W

FOB03

Not Used FOB04

Not Used FOB05

Not Used FOB06

Not Used FOB07

Not Used FOB08

Not Used FOB09

352 Description

334

335

309

352

54

352

2. When used, identify the FOBpoint in FOB03.

Worldwide Geographic Location Code

Use to indicate the FOBpointfor deliveries within the

continental United States is destination and the FOB

pointfor deliveries outside the continental United

States is origin.

O AN 1/80

A free-form description to clarify the related data elements and their content

When FOB02 is code TM, use to identify the location ofthe FOBpoint Cite

the 5 position United Nations codefor ports and other locations

(UN/LOCODE) in accordance with the United Nations Location Code

Manual

Transportation Terms Qualifier Code O ID 2/2

Code identifying the source of the transportation terms

Transportation Terms Code X ID 3/3

Code identifying the trade terms which apply to the shipment transportation

responsibility

Location Qualifier X ID 1/2

Code identifying type of location

Description O AN 1/80

A free-form description to clarify the related data elements and their content

Risk of Loss Code O ID 2/2

Code specifying where responsibility for risk of loss passes

Description X AN 1/80

A free-form description to clarify the related data elements and their content

004010F850 0 15 14 April 1998
850 Purchase Order

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

Must Use

Ref.

Pes.

SACOl

SAC02

SAC Service, Promotion, Allowance, or Charge Information

120

SAC Optional

Heading

Optional

1To request or identify a service, promotion, allowance, or charge; to specify the amount

or percentage for the service, promotion, allowance, or charge

1 At least one of SAC02 or SAC03 is required.

2 If either SAC03 or SAC04 is present, then the other is required.

3 If either SAC06 or SAC07 is present, then the other is required.

4 If either SAC09 or SACIO is present, then the other is required.

5 If SAC 1 1 is present, then SAC 1 0 is required.

6 If SAC 1 3 is present, then at least one of SAC02 or SAC04 is required.

7 If SAC 1 4 is present, then SAC 1 3 is required.

8 If SAC 16 is present, then SAC 15 is required.

1 If SACOl is "A" or "C", then at least one of SAC05, SAC07, or SAC08 is required.

2 SAC05 is the total amount for the service, promotion, allowance, or charge.

If SAC05 is present with SAC07 or SAC08, then SAC05 takes precedence.

3 SAC08 is the allowance or charge rate per unit. 4 SACIO and SACl 1 is the quantity basis when the allowance or charge quantity is different from the purchase order or invoice quantity.

SACIO and SACl 1 used together indicate a quantity range, which could be a dollar

amount, that is applicable to service, promotion, allowance, or charge.

5 SAC 13 is used in conjunction with SAC02 or SAC04 to provide a specific reference

number as identified by the code used.

6 SAC 14 is used in conjunction with SAC 13 to identify an option when there is more

than one option of the promotion.

7 SAC 16 is used to identify the language being used in SAC 15.

1 SAC04 may be used to uniquely identify the service, promotion, allowance, or

charge. In addition, it may be used in conjunction to fiirther the code in SAC02.

2 In some business applications, it is necessary to advise the trading partner of the

actual dollar amount that a particular allowance, charge, or promotion was based on

to reduce ambiguity. This amount is commonly referred to as "Dollar Basis

Amount". It is represented in the SAC segment in SACIO using the qualifier "DO" -

Dollars in SAC09.

Notes: 1. Use this segment to identify services, allowances, discounts, or non-Contract Line

Item Number (CLIN) charges and if applicable, quantities applicable to all ofthe line

items. Ifthe services, allowances, discounts, or non-CLIN charges vary by line item, use the 2/SAC/130 segment

2. Codes used in SACOl at this location, may not be used in the 2/SAC/130 segment

Data

Element

248

Data Element Summary

Name Attributes

1300

Allowance or Charge Indicator M ID 1/1

Code which indicates an allowance or charge for the service specified

A Allowance

Use to indicate an allowance or discount.

C Charge

N No Allowance or Charge

Use to indicate there is no chargefor the specified

service.

Service, Promotion, Allowance, or Charge Code X ID 4/4

Code identifying the service, promotion, allowance, or charge

Any code may be used. Thefollowing is a list ofpreferred codes:

004010F850 0 16 14 April 1998
A310 Air Express Charge

A320 Air Transportation Charge

A480 Assembly

BI80 Cleaning Charge

B870 Customs Charge

JB940 Cutting Charge

COOO Defective Allowance

C240 Disconnect Charge

C260 Discount - Incentive

Use to indicate that the contractor offers a discount when payment is made

using the government credit card. Identify the discount as a total monetary

value in SACOS, or as a percent in SAC06/07, or as a monetary rate in

SAC08.

€300 Discount - Special

Use to indicate an incremental quantity discount. An incremental quantity

discount applies only to the quantity units within its specified range.

Successive incremental discounts are applied against a total order quantity.

For example, if different discounts are givenfor quantities, 1 - 10, 11 - 20, 21

- 30, etc., use ofthis code implies thatfor a quantity of25, thefirst discount

applies to thefirst 10 units, the second discount applies to the next 10 units

and the third discount applies to the last 5 units. Identify the percentage

discount in SAC06/07 (citing code 5 in SAC06) or a monetary value discount

inSAC08. Identify the quantity range in SAClO/11. This is contrast to the

F910 step ladder discount that applies a single discount to the total line item

quantity.

C310 Discount

Use to indicate a general discount not related to a quantity or purchase

amount Identify the percentage discount in SAC06/07 or a monetary value

discount in SACOS. This general discount may be used in combination with

C300 or F910. Do not include any general discount within the C300 or F910

discount considerations.

C330 Distribution Fee

C370 Diversion Charge

C580 Emergency Service

C590 Emergency Surcharge

C880 Expediting Premium

D170 Free Goods

Use to indicate a quantity provided at no cost if a specified quantity or monetary value is purchased, e.g., buy $100.00 and get 1 free; or buy 10, get

1 free. When a monetary value is used, identify the "buy" monetary amount

in SACOS. mien a specified quantity is used, identify the "free" quantity in

SACIO and the "buy" quantity in SACll.

D290 Full TruckloadAllowance

P440 Groupage Discount

Use to indicate a discount applicable to a line item total purchase amount

meeting or exceeding a specified threshold or range. Identify the percentage

discount in SAC06/07 (citing code 2 in SAC06) or the monetary value

discount in SAC08. When a threshold is used, specify the threshold SACIO.

When a range is used, specify the range in SACIO/U.

D500 Handling

D530 Hazardous Cargo Charge

D660 Hook-up Charge

D820 Inside Delivery

D870 Inspection

D890 Installation and Training

17 14 April 1998
850 Purchase Order

D900 Installation

E340 Less Than Truckload (LTL) Charge

Use to indicate a chargefor less than a full carload or truckload.

E400 Loading (Labor Charges)

E930 One-Day Service

F150 Packaging Service

F460 Postage

F560 Premium Transportation

F830 ProofofDelivery

Use to indicate a chargefor preparation ofa DD Form 250.

F910 Quantity Discount

Use to indicate a step ladder discount applicable to a quantity range. The

discount specifiedfor the quantity range containing the total line item

quantity is the discount to be applied to the unit price. Identify the

percentage discount in SAC06/07 (citing code 5 in SAC06) or a monetary

value discount in SAC08. Identify the quantity range in SACIO/Il. This is contrast to the C300 incremental discount that applies to that portion ofthe

total line item quantity within each increment.

G030 Reconnect Charge

G350 Rents and Leases

G470 Restocking Charge

G530 Rework

G580 Royalties

G600 Same-Day Service

G6I0 Saturday Delivery

G660 Scrap Allowance

G740 Service Charge

Use to indicate a basic chargefor a service call. Ifthe charge varies by

distance, e.g., a set price within a 25 mile range, anotherprice within a 50

mile range, etc. use SAC09/10/11 to provide that information.

G760 Set-up

G870 Shrink Wrap Charge

HOOO Special Allowance

HI10 Special Packaging

H170 Special Tooling Charge

H430 Storage

H550 Surcharge

H990 Testing Services Charge

1260 Transportation Direct Billing

1330 Two-Day Service

1380 Unloading (Labor Charges)

1530 Volume Discount

Use to indicate a discount applicable to a total order quantity or total order

purchase amount meeting or exceeding a specified threshold or range.

Identify the percentage discount in SAC06/0 7 (citing code 6 in SAC06) or the

monetary value discount in SAC08. When a threshold is used, specify the

threshold SACIO. When a range is used, specify the range in SACIO/II.

1590 Warranties

ZZZZ Mutually Defined

Use to indicate a training charge.

Refer to 004010 Data Element Dictionary for acceptable code values.

Not Used SAC03 559 Agency Qualifier Code X ID 2/2

Code identifying the agency assigning the code values

Not Used SAC04 1301 Agency Service, Promotion, Allowance, or Charge Code X AN 1/10

Agency maintained code identifying the service, promotion, allowance, or 004010F850_0 18 14 April 1998
850 Purchase Order

SAC05

SAC06

SAC07

SAC08

SAC09

charge

610 Amount O N2 1/15

Monetary amount

When SAC02 is code D170, Identify the "buy" monetary value to obtain free

goods, ifapplicable. For all other SAC02 codes, see semantic note 2. 378 Allowance/Charge Percent Qualifier X ID 1/1

Code indicating on what basis allowance or charge percent is calculated

2 Item Net Cost

Use to indicate a percentage applied to the Line Item

total amount

5 Base Price per Unit

Use to indicate a percentage applied to the Line Item

unitprice.

6 Base Price Amount

Use to indicate a percentage applied to the total order

purchase amount.

332 Percent X R 1/6

Percent expressed as a percent

;0/e 4.25% as 4.25; cite 3% as 3 (note: leading and trailing zeros are

suppressed).

118 Rate O R 1/9

Rate expressed in the standard monetary denomination for the currency

specified

See semantic note 3. 355 Unit or Basis for Measurement Code X ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

1. Use any code other than code ZZ.

2. When code M4 is cited and CUROl in the l/CUR/040 segment cites code

BY, the monetary amount in SACIO shall be stated as the currency identified

in CUR02.

3. An application program conversion table may be required to convert

agency codes to ASCXI2 codes.

Refer to 004010 Data Element Dictionary for acceptable code values.

SACIO 380 Quantity X R 1/15

Numeric value of quantity

/. When SAC02 is code C300, use to identify the lower end ofa quantity

range that results in an incremental quantity discount

2. When SAC02 is code D170,useto identify the "free" quantity.

3. When SAC02 is code D440, use to identify the line item totalpurchase

amount that results in a discount, if applicable.

4. When SAC02 is code F910, use to identify the lower end ofa quantity

range that results in a step ladder discount

5. When SAC02 is code G740, use to identify the distance applicable to a

service charge, if appropriate.

6. When SAC02 is code 1530, use to identify the total order quantity or total

orderpurchase amount that results in a discount, if applicable.

7. When SAC02 is any other code, use to identify the quantity to which the

charge, allowance, or discount applies. In most instances this quantity will

004010F850_0 19 14 April 1998
850 Purchase Order

SACll

Not Used SAC12

SAC13

SAC14

be 1, but ifa greater quantity applies, cite that quantity.

380 Quantity O R 1/15

Numeric value of quantity

/. Use only ifSACIO is used. SACl0/11 are used together to identify a

range except when SAC02 is code D170.

2. When SAC02 is code C300 or F910, use to identify the upper end ofthe

quantity range associated with SACIO.

3. Wlten SAC02 is code Dl 70, use to identify the "buy" quantity, if

applicable.

4. When SAC02 is any other code, use to identify the upper end of a quantity

range to which the charge, allowance, or discount applies.

331 Allowance or Charge Method of Handling Code O ID 2/2

Code indicating method of handling for an allowance or charge

127 Reference Identification X AN 1/30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

/. Ifthe discount, allowance, charge, or no charge service applies to a

specific delivery zone, identify the zone in this data element. The delivery zones and locations within each zone are identified in the l/Nl/310 loop.

2. To comply with XI2 syntax, ifSACl4 contains data that is not applicable

to a specific delivery zone, cite the word "ALL " in this data element

770 Option Number O AN 1/20

A unique number identifying available promotion or allowance options when

, more than one is offered

Wlten SAC02 is code C300, D440, or F910, and the discount can be earned

by combining quantities or purchase amountsfrom line items in a discount

group, use this data element to identify the discount group, e.g., DG-A.

Not Rec SAC15

Not Used SAC16

352 Description X AN 1/80

A free-form description to clarify the related data elements and their content

1. Use, ifnecessary, to provide text information related to the information

provided within this segment

2. Use offreeform text is discouraged if the information can be provided by

some other means within the transaction set

819 Language Code O ID 2/3

Code designating the language used in text, from a standard code list maintained by the International Standards Organization (ISO 639)

004010F850 0 20 14 April 1998
850 Purchase Order

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

Notes:

Ref.

Pes.

ITDOl

Not Used ITD02

ITD03

Not Used ITD04

ITD05

Not Used ITD06

ITD07

Not Used ITD08

Not Used ITD09

ITD Terms of Sale/Deferred Terms of Sale

130

Heading

Optional

>1

To specify terms of sale

1 If ITD03 is present, then at least one of ITD04 ITD05 or ITD 1 3 is required.

2 If ITD08 is present, then at least one of ITD04 ITD05 or ITD 1 3 is required.

3 If ITD09 is present, then at least one of ITD 10 or ITDl 1 is required.

1 ITD 15 is the percentage applied to a base amount used to determine a late payment

charge.

1 If the code in ITDOl is "04", then ITD07 or ITD09 is required and either ITD 10 or ITDll is required; if the code in ITDOl is "05", then ITD06 or ITD07 is required.

Use to identify promptpayment discounts, thefrequency ofcontractor billings and to provide additional information associated with payments.

Data

Element

336

333

338

370

351

446

386

362

388

Data Element Summary

Name Attributes

Terms Type Code O ID 2/2

Code identifying type of payment terms

02 End of Month (EOM)

07 Extended

Use to indicate quarterly billings.

20 Progress Payment

Term at which progress payments are authorized by the

terms of the contract 2 1 Fast Pay

Code indicating that an invoice is subject to accelerated

payment

PP Prepayment

Use to indicate that advance payments are authorized

for this award instrument.

Terms Basis Date Code O ID 1/2

Code identifying the beginning of the terms period

Terms Discount Percent O R 1/6

Terms discount percentage, expressed as a percent, available to the purchaser if an invoice is paid on or before the Terms Discount Due Date

Cite 4.25% as 4.25; cite 3% as 3 (note: leading and trailing zeros are

suppressed).

Terms Discount Due Date X DT 8/8

Date payment is due if discount is to be earned expressed in format

CCYYMMDD

Terms Discount Days Due X NO 1/3

Number of days in the terms discount period by which payment is due if terms

discount is earned

Terms Net Due Date O DT 8/8

Date when total invoice amount becomes due expressed in format

CCYYMMDD

Terms Net Days O NO 1/3

Number of days until total invoice amount is due (discount not applicable)

Terms Discount Amount O N2 1/10

Total amount of terms discount

Terms Deferred Due Date O DT 8/8

Date deferred payment or percent of invoice payable is due expressed in format

00401 0F850 0 21 14 April 1998
850 Purchase Order

Not Used ITDIO

Not Used ITDll

Not Used ITD12

Not Used ITD13

ITD14

Not Used ITD15

CCYYMMDD

389 Deferred Amount Due X N2 1/10

Deferred amount due for payment

342 Percent of Invoice Payable X R 1/5

Amount of invoice payable expressed in percent

352 Description O AN 1/80

A free-form description to clarify the related data elements and their content

765 Day of Month X NO 1/2

The numeric value of the day of the month between 1 and the maximum day of

the month being referenced

107 Payment Method Code O ID 1/2

Code identifying type of payment procedures

E Electronic Payment System

Use to indicate Electronic Funds Transfer (EFT).

954 Percent O R 1/10

Percentage expressed as a decimal

004010F850 0 22 14 April 1998
850 Purchase Order

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

Notes:

DTM Date/Time Reference

150

Heading

Optional

10

To specify pertinent dates and times

1 At least one of DTM02 DTM03 or DTM05 is required.

2 If DTM04 is present, then DTM03 is required.

3 If either DTM05 or DTM06 is present, then the other is required.

Use this segment to identify dates that apply to the award instrument. Use the

2/DTM/210 segmentfor delivery and other dates that apply to the line items.

Ref.

Pes.

Must Use DTMOl

Not Used

DTM02

DTM03

Not Used DTM04

DTM05

Data

Element

374

373

337

623

1250

Data Element Summary

Name Attributes

Date/Time Qualifier M ID 3/3

Code specifying type of date or time, or both date and time

007 Effective

Use with code RD8 in DTM05 to indicate the ordering

period ofan Agreement or an IDC award instrument

per FAR clause 52.216-18. Specify the date range in

DTM06.

093 Contract Expiration

Use to indicate the expiration datefor an award

instrument

376 Delivery End

The date that deliveries will end

Use to indicate the date after which the contractor is not required to make deliveries per FAR clause

52.216-20/21/22.

467 Signature

Date on which the accompanying signature was

received

Use to indicate the date that the award instrument was

signed if differentfrom the effective date specified in

BEG05.

Date X DT 8/8

Date expressed as CCYYMMDD

Time X TM 4/8

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-

59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds

are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

Time Code O ID 2/2

Code identifying the time. In accordance with International Standards

Organization standard 8601, time can be specified by a + or - and an indication

in hours in relation to Universal Time Coordinate (UTC) time; since + is a

restricted character, + and - are substituted by P and M in the codes that follow

Date Time Period Format Qualifier X ID 2/3

Code indicating the date format, time format, or date and time format

RD8 Range of Dates Expressed in Format CCYYMMDDCCYYMMDD

A range of dates expressed in the format

CCYYMMDD-CCYYMMDD where CCYY is the

0040I0F850 0 23 14 April 1998
850 Purchase Order

numerical expression of the century CC and year YY,

MM is the numerical expression of the month within the

year, and DD is the numerical expression of the day

within the year; the first occurrence of CCYYMMDD is the beginning date and the second occurrence is the

ending date

DTM06 1251 Date Time Period X AN 1/35

Expression of a date, a time, or range of dates, times or dates and times

004010F850 0 24 14 April 1998
850 Purchase Order

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

Notes:

Must Use

Ref.

Pes.

LDTOl

LDT Lead Time

160

Heading

Optional

12

To specify lead time for availability of products and services

1 LDT04 is the effective date of lead time information.

1 LDT02 is the quantity of unit of time periods.

1. Use this segment to identify lead times that apply to the receipt of a performance or payment bond and to identify a delivery lead timefor all the items in a basic award

instrument. When the delivery lead time varies by line item, use the 2/LDT/321

segment.

2. Codes used at this location may not be used in the 2/LDT/321 segment.

Data

Element

345

Data Element Summary

Name

Lead Time Code

Code indicating the time range

Attributes

M ID 2/2

AE

AF

AR

AV

AW

AX

AY

BC

004010F850 0

From date of PO receipt to shipment

Use to indicate the delivery lead timefor all line items

in a basic award instrument against which delivery

orders will be placed when such instruments do not

specify the lead time by line item.

From date of PO receipt to delivery

Use to indicate the delivery lead timefor all line items

in a basic award instrument against which delivery

orders will beplaced when such instruments do not

specify the lead time by line item.

From Date of Award to Government Receipt of Bond

From Date of Award to Date of Latest Delivery

Use to indicate the delivery lead timefor all line items

in a basic award instrument against which delivery

orders will be placed when such instruments do not

specify the lead time by line item.

From Date of Award to Date of Earliest Delivery

Use to indicate the delivery lead timefor all line items

in a basic award instrument against which delivery

orders will be placed when such instruments do not

specify the lead time by line item.

From Date of Award to Date of Completion

Use to indicate the delivery lead timefor all line items

in a basic award instrument against which delivery

orders will be placed when such instruments do not

specify the lead time by line item.

From Date of Award to Date of Delivery

Use to indicate the delivery lead timefor all line items

in a basic award instrument against which delivery

orders will be placed when such instruments do not

specify the lead time by line item.

From Date of Award to Commencement of

Performance

Use in construction contracts to indicate a lead time

from the date ofa Notice to Proceed to the date ofthe

commencement ofperformance.

25 14 April 1998
850 Purchase Order

Must Use LDT02

Must Use LDT03

Not Used LDT04

BE From Date of Option Exercise to Date of Completion

Use in construction contracts to indicate a lead time

from the date ofa Notice to Proceed to the date of

completion.

380 Quantity M R 1/15

Numeric value of quantity

344 Unit of Time Period or Interval M ID 2/2

Code indicating the time period or interval

DA Calendar Days

DW Work Days

MO Month

373 Date O DT 8/8

Date expressed as CCYYMMDD

004010F850 0 26 14 April 1998
850 Purchase Order

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

PID Product/Item Description

190

Heading

Optional

200

To describe a product or process in coded or free-form format

12

3

4

5

12

3

If PID04 is present, then PID03 is required.

At least one of PID04 or P1D05 is required.

If PID07 is present, then PID03 is required.

If PID08 is present, then PID04 is required.

If PID09 is present, then PID05 is required.

Use PID03 to indicate the organization that publishes the code list being referred to. PID04 should be used for industry-specific product description codes.

PID08 describes the physical characteristics of the product identified in PID04. A

"Y" indicates that the specified attribute applies to this item; an "N" indicates it does

not apply. Any other value is indeterminate.

4 PID09 is used to identify the language being used in PID05.

1 If PIDOl equals "F", then PID05 is used. If PIDOl equals "S", then PID04 is used. If

PIDOl equals "X", then both PID04 and PID05 are used.

2 Use PID06 when necessary to refer to the product surface or layer being described in the segment.

3 PID07 specifies the individual code list of the agency specified in PID03.

Notes: Use this segment to provide the title ofa Grant

Must Use

Ref.

Pes.

PIDOl

Not Used PID02

Not Used PID03

Not Used Pro04

PID05

Not Used PID06

Not Used PID07

Not Used PID08

Not Used PID09

Data Element Summary

Data

Element Name Attributes

349 Item Description Type M ID 1/1

Code indicating the format of a description

F Free-form

750 Product/Process Characteristic Code O ID 2/3

Code identifying the general class of a product or process characteristic

559 Agency Qualifier Code X ID 2/2

Code identifying the agency assigning the code values

751 Product Description Code X AN 1/12

A code from an industry code list which provides specific data about a product

characteristic

352 Description X AN 1/80

A free-form description to clarify the related data elements and their content

752 Surface/Layer/Position Code O ID 2/2

Code indicating the product surface, layer or position that is being described

822 Source Subqualifier O AN 1/15

A reference that indicates the table or text maintained by the Source Qualifier

1073 Yes/No Condition or Response Code O ID 1/1

Code indicating a Yes or No condition or response

819 Language Code O ID 2/3

Code designating the language used in text, from a standard code list maintained by the International Standards Organization (ISO 639)

004010F850 0 27 14 April 1998
850 Purchase Order

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

Notes:

Ref.

Pes.

MEAOl

Not Used MEA02

Must Use MEA03

MEA04

Must Use COOlOl

Not Used C00102

MEA Measurements

200

Heading

Optional

40

To specify physical measurements or counts, including dimensions, tolerances, variances,

and weights (See Figures Appendix for example of use of COOl)

12

3

4

5

1

1

At least one of MEA03 MEA05 MEA06 or MEA08 is required.

If MEA05 is present, then MEA04 is required.

If MEA06 is present, then MEA04 is required.

If MEA07 is present, then at least one of MEA03 MEA05 or MiEA06 is required.

Only one of MEA08 or MEA03 may be present.

MEA04 defines the unit of measure for MEA03, MEA05, and MEA06.

When citing dimensional tolerances, any measurement requiring a sign (+ or -), or any measurement where a positive (+) value cannot be assumed, use MEA05 as the

negative (-) value and MEA06 as the positive (+) value.

Use this segment to provide the time periodfor a warranty that applies to the entire

award instrument. Use also to identify time periodsfor ordering restrictions identified

in the l/CTB/280 segment.

Data Element Summary

Data

Element

737

Name Attributes

738

739

COOl

355

Measurement Reference ID Code O ID 2/2

Code identifying the broad category to which a measurement applies

OL Order Limits

Use to indicate the number of days over which a series

oforders will be considered as one orderfor applying

maximum order limitations per FAR clause 52.216-19.

RS Response Time

Use to indicate the number of days within which the

contractor must reject an order exceeding the

maximum order limitations per FAR clause 52.216-19.

WR Warranty

Use to indicate a warranty period. Identify the

warranty period in MEA03/04.

Measurement Qualifier O ID 1/3

Code identifying a specific product or process characteristic to which a measurement applies

Measurement Value X R 1/20

The value of the measurement

Composite Unit of Measure X

To identify a composite unit of measure (See Figures Appendix for examples

of use)

Unit or Basis for Measurement Code M ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

DA Days

LL Lifetime

A duration ending with the death of the individual

MO Months

YR Years

1018 Exponent

Power to which a unit is raised

Not Used C00103 649 Multiplier

O R 1/15

O R 1/10

004010F850 0 28 14 April 1998
850 Purchase Order

Not Used C00104 355

Not Used C00105 1018

Not Used C00106 649

Not Used C00107 355

Not Used C00108 1018

Not Used C00109 649

Not Used COOllO 355

Not Used COOUl 1018

Not Used C00112 649

Not Used C00113 355

Not Used C00114 1018

Not Used C00115 649

Not Used MEA05 740

Not Used MEA06 741

Not Used MEA07 935

Not Used MEA08 936

Not Used MEA09 752

Not Used MEAIO 1373

Value to be used as a multiplier to obtain a new value

Unit or Basis for Measurement Code O ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

Exponent O R 1/15

Power to which a unit is raised

Multiplier O R 1/10

Value to be used as a multiplier to obtain a new value

Unit or Basis for Measurement Code O ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

Exponent O R 1/15

Power to which a unit is raised

Multiplier O R 1/10

Value to be used as a multiplier to obtain a new value

Unit or Basis for Measurement Code O ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

Exponent O R 1/15

Power to which a unit is raised

Multiplier O R 1/10

Value to be used as a multiplier to obtain a new value

Unit or Basis for Measurement Code O ID 2/2

Code specifying the units in which a value is being expressed, or manner in

which a measurement has been taken

Exponent O R 1/15

Power to which a unit is raised

Multiplier O R 1/10

Value to be used as a multiplier to obtain a new value

Range Minimum X R 1/20

The value specifying the minimum of the measurement range

Range Maximum X R 1/20

The value specifying the maximum of the measurement range

Measurement Significance Code O ID 2/2

Code used to benchmark, qualify or further define a measurement value

Measurement Attribute Code X ID 2/2

Code used to express an attribute response when a numeric measurement value

cannot be determined

Surface/Layer/Position Code O ID 2/2

Code indicating the product surface, layer or position that is being described

Measurement Method or Device O ID 2/4

The method or device used to record the measurement

004010F850 0 29 14 April 1998
850 Purchase Order

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

Notes:

Must Use

Ref.

Pes.

PWKOl

PWK Paperwork

210

Heading

Optional

25

To identify the type or transmission or both of paperwork or supporting information

1 If either PWK05 or PWK06 is present, then the other is required.

1 PWK05 and PWK06 may be used to identify the addressee by a code number.

2 PWK07 may be used to indicate special information to be shown on the specified

report.

3 PWK08 may be used to indicate action pertaining to a report.

/. Use this segment when the paperwork information applies to all ofthe line items.

Use the 2/PWK/070 segment if the information varies by line item.

2. Use this segment to identify paperwork required to pass between the buyer and seller

and how that paperwork is to be transmitted

3. Codes used in PWKOl at this location may not be used in the 2/PWK/070 segment.

Data Element Summary

Data

Element

755

Name Attributes

Report Type Code M ID 2/2

Code indicating the title or contents of a document, report or supporting item

Use to identify the type ofpaperwork that is being provided to or must be

provided by the contractor. 25

27

35

AE

BA

C6

DW

EL

KF

MR

MS

PD

PJ

004010F850 0

Purchase Plan

Use to indicate a make or buy plan.

Contract Delivery Schedule

Use to indicate a General Services Administration

Form 1611 or similar document. When used, code 7P

should be cited in PWK04.

Subcontractor Plan

Attachment

Use to indicate some additional document, e.g., list of

Governmentfurnishedproperty, related to this award

instrument is being sent by means other than within

the transaction set. Specify the nature ofthe document

in PWK07.

Budget

Use to indicate a Grantfinancial report.

Wage Determination

When used, identify the Wage Determination number

in the 1/N9/295 segment using code 2 Yin N90L

Drawing(s)

Eligibility

Use to indicate a Grant disclosure report.

Support Documents

Use to indicate Grant supporting technical

documentation.

Material Inspection and Receiving Report

Material Safety Data Sheet

Proof of Delivery

Purchasing Specification

30 14 April 1998
850 Purchase Order

Specifications, generated by a customer, setting

acceptance limits on the properties or performance of

the product being purchased; purchasing specifications

may additionally supply instructions for packaging,

transportation, delivery, and payments

Use to indicate a Statement of Work (SOW).

PM Proof of Insurance

PP Proposal

RD Payment Bond

When used, identify the amount ofthe bond in the

l/AMT/287 segment citing code BO in AMTOl.

RE Performance Bond

When used, identify the amount ofthe bond in the

l/AMT/287 segment citing code 9E in AMTOL

SF Contract Security Classification Specification

Use to indicate that additional information relative to the Contract Security Classification Specification

transmitted in this transaction set will be provided.

SP Specification

US "BUY AMERICA" Certification of Compliance

WP Work Progress

Use to indicate a Grant progress report.

PWK02 756 Report Transmission Code O ID 1/2

Code defming timing, transmission method or format by which reports are to be sent BM By Mail

Use to indicate transmittal via the United States Postal

Service (USPS).

CF Courier

Use to indicate transmittal via a commercial express

courier service, e:. g. Federal Express Service.

DA Data

Use to indicate otherforms of electronic transfer.

When used, identify the otherform in PWK07.

EL Electronically Only

Use to indicate that data transmitted by a separate

Electronic Data Interchange (EDI) transaction set

When used, identify the unique number ofthe

transaction set in N902 ofthe 1/N9/295 segment citing

codeTNinJS90L

EM E-Mail

FT File Transfer

FX By Fax

lA Electronic Image

Use to indicate the World Wide Web. When used,

provide the Universal Resource Locator (URL) where

information is to be obtained in PWK07.

WS With Shipment (With Package)

PWK03 757 Report Copies Needed O NO 1/2

The number of copies of a report that should be sent to the addressee

The number ofcopies is assumed to be I unless a greater number is specified

in this data element

PWK04 98 Entity Identifier Code O ID 2/3

Code identifying an organizational entity, a physical location, property or an

individual

004010F850_0 31 14Aprill998
850 Purchase Order

Not Used PWK05

Not Used PWK06

PWK07

Must Use PWK08

Must Use C00201

Use to identify the recipient ofthe paperwork. Ifthere is more than one

recipientfor the same paperwork item, use multiple repetitions oft/te PWK

segment with the same report code in PWKOl. Provide the address ofthe

recipient in the l/Nl/310 segment and/or the recipient communication

number in the l/PER/360 segment

7D Contracting Officer Representative

7N Party to Receive Proposal

7P Transportation Office

BY Buying Party (Purchaser)

Use to indicate the Contracting Officer.

C4 Contract Administration Office

Established at either a contractor facility or in a geographic area, and responsible for administering on

behalf of the buying activities that assigned contracts

for administration and all contracts awarded to either

the specific contractor or all contractors in the

geographic area HMI Material Safety Data Sheet (MSDS) Recipient

Use in conjunction with PWKOl code MS to indicate

the Agency's Hazardous Material Information System

(HMIS) centralfocalpoint to whom Material Safety

Data Sheets are to be sent. KF Audit Office

The office performing the audit

KG Project Manager

The address of the person responsible for the

management of a designated project

Use to indicate the party responsiblefor the project to include the advisor under a Grant

KY Technical Office

66 Identification Code Qualifier X ID 1/2

Code designating the system/method of code structure used for Identification

Code (67)

67 Identification Code X AN 2/80

Code identifying a party or other code

352 Description O AN 1/80

A free-form description to clarify the related data elements and their content

/. Use only ifnecessary to provide additional information or instructions

applicable to a specific paperwork item.

2. When PWK02 is code DA, use to identify the otherform ofelectronic

transfer.

3. When PWK02 is code lA, use to identify the URL.

4. Use offreeform text is discouraged ifthe information can be provided by

some other means within the transaction set

C002 Actions Indicated O

Actions to be performed on the piece of paperwork identified

704 Paperworii/Report Action Code M ID 1/2

Code specifying how the paperwork or report that is identified in the PWK

segment relates to the transaction set or to identify the action that is required

2 Report to be Filed

When PWKOl is code 25, 27, 35, MR, MS, PD, PM,

PP, RD, RE, or US, indicate the specified paperwork is required to be provided by the contractor. PV Provided

004010F850 0 32 14 April 1998
850 Purchase Order

When PWKOl is code AE, C6, DW, PJ, SF, or SP, use

to indicate the specified paperwork is being provided

by the buyer.

Not Used C00202 704 Paperwork/Report Action Code O ID 1/2

Code specifying how the paperwork or report that is identified in the PWK

segment relates to the transaction set or to identify the action that is required

Not Used C00203 704 Paperwork/Report Action Code O ID 1/2

Code specifying how the paperwork or report that is identified in the PWK

segment relates to the transaction set or to identify the action that is required

Not Used C00204 704 Paperwork/Report Action Code O ID 1/2

Code specifying how the paperwork or report that is identified in the PWK

segment relates to the transaction set or to identify the action that is required

Not Used C00205 704 Paperwork/Report Action Code O ID 1/2

Code specifying how the paperwork or report that is identified in the PWK

segment relates to the transaction set or to identify the action that is required

Not Used PWK09 1525 Request Category Code O ID 1/2

Code indicating a type of request

004010F850_0 33 14 April! 998
850 Purchase Order

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

Notes:

Ref.

Pes.

Must Use PCTOl

Must Use PCT02

PCX Percent Amounts

276

Heading

Optional

>1

To qualify percent amounts and supply percent amounts

/. Use this segment to carry percentages that apply to all ofthe line items. Ifthe

percentages vary by line item, use the 2/PCT/276 segment.

2. Codes used in PCTOl at this location may not be used in the 2/PCT/276 segment

Data Element Summary

Data

Element

1004

Name

Percent Qualifier

Code to qualify percent

18

Attributes

M ID 1/2

954

Percent of Value

Use to indicate thefee or profit percentage based on

cost. Percentage of Time

Use to indicate thefee or profit percentage based on

hours.

Contractor Share Ratio

Use to indicate the contractor's portion ofthe target

cost associated with an award instrument pricing

arrangement.

Customer Share Ratio

Use to indicate the Government's portion ofthe target

cost associated with an award instrumentpricing

arrangement.

Escalation Factor

Use when BEG09 is code FX.

Progress Payment Rate

Progress Payment Liquidation Rate

Alternate Progress Payment Liquidation Rate

M R 1/10

Percentage expressed as a decimal

Cite 4.25% as .0425; cite 3% as .03 (note: leading and trailing zeros are

suppressed).

80

CR

CS

EF

RG

RL

RR

Percent

004010F850 0 34 14 April 1998
850 Purchase Order

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

Notes:

Ref.

Pes.

Must Use CTBOl

Not Rec CTB02

CTB03

CTB04

CTB05

CTB Restrictions/Conditions

280

Heading

Optional

5

To specify restrictions/conditions (such as shipping, ordering)

1 At least one of CTB02 CTB04 or CTB06 is required.

2 If either CTB03 or CTB04 is present, then the other is required.

3 If either CTB05 or CTB06 is present, then the other is required.

Use this segment to identify? conditions that apply to a basic award instrument or to orders placed under a basic award instrument, e.g., a requirements or indefinite

quantity type award instrument For line item conditions, use the 2/CTB/292 segment.

Data

Element

688

352

673

380

522

Data Element Summary

Name Attributes

Restrictions/Conditions Qualifier M ID 2/2

Code identifying the type of restriction/condition

OR Ordering

Description X AN 1/80

A free-form description to clarify the related data elements and their content

Use, ifnecessary, to identify restrictions/conditions that cannot be identified

in a codifiedform or to provide additional information related to a

restriction/conditions.

Quantity Qualifier X ID 2/2

Code specifying the type of quantity

57

70

8H

M2

MQ

Quantity

Numeric value of quantity

Amount Qualifier Code

Minimum Order Quantity

JJse to indicate the required minimum quantity per

order against a basic award instrumentper FAR

clause 52.216-19.

Maximum Order Quantity

Use to indicate the allowable maximum quantity per

order against a basic award instrument per FAR

clause 52.216-19.

Minimum

Use to indicate the minimum quantity that the

Government is obligated to purchase throughout the

ordering period ofa basic award instrument per FAR

clause 52.216-22.

Maximum

Use to indicate the maximum quantity that the

Government is obligated to purchase throughout the

ordering period ofa basic award instrument per FAR

clause 52.216-21. Quantities above the maximum may

be acquiredfrom other sources. Maximum Ship Quantity

Use to indicate the maximum quantity that the

contractor is obligated to deliver throughout the

ordering period ofa basic award instrument per FAR

clause 52.216-22.

X R 1/15

X ID 1/3

004010F850 0 35 14 April 1998
850 Purchase Order

Code to qualiiy amount

KJ Minimum Contract Amount

Use to indicate the minimum monetary amount that

the Government is obligated to purchase throughout

the ordering period ofa basic award instrumentper

FAR clause 52.216-22.

LQ Maximum Potential Liability

Use to indicate the maximum monetary amount that

the Government is obligated to purchase throughout

the orderingperiod ofa basic award instrument per

FAR clause 52.216-21.

MA Maximum Amount

Use to indicate the allowable maximum monetary

amountper order against a basic award instrument

per FAR clause 52.216-19.

MO Minimum Order Value

Minimum value of order allowed

Use to indicate the required minimum monetary

amountper order against a basic award instrument

per FAR clause 52.216-19.

VZ Maximum Transfer

Use to indicate the contractor's maximum delivery

obligation throughout the ordering period ofa basic

award instrument, expressed as a monetary amount

per FAR clause 52.216-22.

CTB06 610 Amount X N2 1/15

Monetary amount

004010F850 0 36 14 April 1998
850 Purchase Order

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

Notes:

Ref.

Pes.

Must Use TXIOl

TXI02

TXI03

Not Used TXI04

Not Used TXI05

TXI06

Rec TXI07

TXI08

TXI Tax Information

285

Heading

Optional

>1

To specify tax information

12

3

12

3

At least one of TXI02 TXI03 or TXI06 is required.

If either TXI04 or TXI05 is present, then the other is required.

If TXI08 is present, then TXI03 is required.

TXI02 is the monetary amount of the tax. TXI03 is the tax percent expressed as a decimal.

TXI07 is a code indicating the relationship of the price or amount to the associated

segment.

/. Use this segment to identify taxes that apply to the total order amount. Use the

2/TXI/291 segment to identify taxes that apply to individual line item amounts.

2. Codes used in TXIOl at this location may not be used in the 2/TXI/291 segment.

Data

Element

963

782

954

955

956

441

662

828

004010F850 0

Data Element Summary

Name Attributes

Tax Type Code M ID 2/2

Code specifying the type of tax Use any code other than code ZZ.

Refer to 004010 Data Element Dictionary for acceptable code values.

Monetary Amount X R 1/18

Monetary amount

Percent X R 1/10

Percentage expressed as a decimal

Cite 4.25% as. 0425; cite 3% as .03 (note: leading and trailing zeros are

suppressed).

Tax Jurisdiction Code Qualifier X ID 2/2

Code identifying the source of the data used in tax jurisdiction code

Tax Jurisdiction Code X AN 1/10

Code identifying the taxing jurisdiction

Tax Exempt Code X ID 1/1

Code identifying exemption status from sales and use tax

3 Exempt (For Resale)

8 Exempt (Sale to U.S. Goverrmient)

Relationship Code O ID 1/1

Code indicating the relationship between entities

A Add

Use to indicate the tax amount cited in TXI02 is to be

added to the total order amount.

D Delete

Use to indicate the tax amount cited in fXI02 has

been deletedfrom the total order amount proposed in

the Response to the Solicitation.

I Included

Use to indicate the tax amount cited in TXI02 is included in the total order amount.

Dollar Basis For Percent O R 1/9

Dollar basis to be used in the percent calculation of the allowance, charge or

tax 37 14 April! 998
850 Purchase Order

TXI09 325 Tax Identification Number O AN 1/20

Number assigned to a purchaser (buyer, orderer) by a taxing jurisdiction (state,

county, etc.); often called a tax exemption number or certificate number

When TXI06 is used, provide the purchasing activity 's tax exempt number

when required by the taxingjurisdiction.

Alphanumeric characters assigned for differentiation within a transaction set

/. Use to identify the ACRN, project code, funding code, or accounting code

to which tax is applicable. These codes and their relationship to thefinancial

accounting data they represent are established in the l/AMT/287 loop.

2. Use only when TXI07 is code A.

TXIIO 350 Assigned Identification O AN 1/20

004010F850 0 38 14 April 1998
850 Purchase Order

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

Notes:

AMT Monetary Amount

287

AMT Optional

Heading

Optional

1To indicate the total monetary amount

/. Use this segment to specify the total amount ofobligatedfundsfor each accounting

classification cited in the l/FAl/293 loop, or to specify amounts associated with

incentive, awardfee, fixed-fee, or cost sharing award instruments when the amounts

apply to all ofthe line items. There must be an AMTsegment transmitted , citing code

KC in AMT01,for each accounting classification cited in the l/FAl/293 loop ofthis

award instrument

2. Thefollowing table identifies how each code listed in AMTOl, other than code 9E,

BO, and KC, is to be used depending on the code cited in BEG09.

COST, FEE, AND PRICE EXPRESSION TABLE

BEG09 Code AMTOl Code AMTOl Code Use

CA/CY 33 Target Cost

CA/CY 32 Target Fee

CA/CY AEG Minimum Fee

CA/CY AEH Maximum Fee

CH FQ Contractor Firm Share

CH FR Estimated Government Share

CS N/A Use the 3/AMT/020 segment, code TT

CW/CX 33 Cost

CW AEF Base Fee

CW AEE Award Fee

CX FE Fixed Fee

FB/FC 33 Target Cost

FB/FC 32 Target Profit

FB/FC 30 Price Ceiling

FD N/A Forfixed-price contracts with prospective price

redetermination, use the 3/AMT/020 segment, code 29for contract total amount; and

me the 2/AMT/600 segment code 1 when CNlOl is code FRfor Firm Fixed Price

Items, and code 29 when CNlOl is code FDfor redeterminable items without a ceiling

price or code 30for redeterminable items with a ceiling price.

FM N/A Forfixed-price contracts with retroactive price

redetermination, use the 3/AMT/020 segment, code 30for contract ceiling price; and

use the 2/AMT/600 segment code 30 when CNlOl is code FMforfixed ceiling price if

items subject to differing contract type are present in the same contract.

FF/FG ZQ

FF/FG K4

FF/FG AEH

FF/FG AEG

FF/FG 30

FH 33

FH AEF

FH AEE

FJ/FX/LH/TM N/A

Initial Target Cost

Initial Target Profit

Target Profit Ceiling

Target Profit Floor

Ceiling Price

Fixed Price

Base Fee

Award Fee

Use the 2/AMT/600 segment, code 1 for fixedprice

line items; and the 3/AMT/020 segment, code TTfor contract total amount

004010F850 0 39 14 April 1998
850 Purchase Order

FK N/A No cost or price information required

Ref.

Pes.

Must Use AMTOl

Data

Element

522

Must Use AMT02

Not Used AMT03

782

478

Data Element Summary

Name Attributes

Amount Qualifier Code M ID 1/3

Code to qualify amount

1. For the correct use ofthefollowing codes in variousfee andprofit

arrangements by type of contract, see the table above.

2. Codes 9E, BO, and KC are to be used in accordance with the note

associated with each code.

30

32

33

9E

AEE

AEF

AEG

AEH

BO

FE

FQ

FR

K4

KC

Contract Ceiling

The ceiling price applicable to defined effort

Target Fee or Profit Amount

The fee (can also be percent) of profit that will apply to defined contract effort

Original Contract Target Cost

Value of the original negotiated contract

Specific Performance

When PWKOl in the l/PWK/210 segment is code RE,

use to indicate the amount ofthe performance bond.

Award Fee

Base Fee

Target Profit Floor

Target Profit Ceiling

Bond

When PWKOl in the l/PWK/210 segment is code RD,

use to indicate the amount ofthe payment bond.

Fee

Firm Contractor Share

Use, in conjunction with BEG09 codes CA, CY, FB,

FC, FF, or FG, as applicable.

Estimated Government Share

Use, in conjunction with BEG09 codes CA, CY, FB,

FC, FF, or FG, as applicable.

Initial Target Fee

Obligated

An amount a party has an obligation to pay upon a

successfiil performance by another party, (e.g., ftinds

obligated on a contract)

Use when the FAl loop carries line ofaccounting

data. Cite any associated accounting code in the

l/REF/289 segment, e.g., code AXfor theACRN.

Initial Target Cost

M R 1/18

ZQ

Monetary Amount

Monetary amount

Credit/Debit Flag Code

Code indicating whether amount is a credit or debit

O ID 1/1

004010F850 0 40 14 April 1998
850 Purchase Order

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

Notes:

Ref.

Pes.

Must Use REFOl

REF02

Not Used REF03

Not Used REF04

Not Used C04001

Not Used C04002

Not Used C04003

Not Used C04004

Not Used C04005

Not Used C04006

REF Reference Identification

289

AMT Optional

Heading

Optional

>1

To specify identifying information

1 At least one of REF02 or REF03 is required.

2 If either C04003 or C04004 is present, then the other is required.

3 If either C04005 or C04006 is present, then the other is required.

1 REF04 contains data relating to the value cited in REF02.

Use this segment to identyy a number or a code applicable to thefinancial accounting

data cited in thefollowing FAl loop. This number or code can be cited in the

2/REF/610 segment in place of repeating the accounting data at the Detail level when

it is necessary to associate the accounting data with an amount cited in the 2/AMT/600

segment

Data

Element

128

127

352

C040

128

127

128

127

128

127

FU

P4

TH

Data Element Summary

Name Attributes

Reference Identification Qualifier M ID 2/3

Code qualifying the Reference Identification

IZ Financial Detail Code

ACT Accounting Code

AX Government Accounting Class Reference Number

(ACRN)

Fund Code

Defense Fuel Supply Center to bill back fuel purchases

to the appropriate service or agency account fund

Project Code

Transportation Account Code (TAC)

Reference Identification X AN 1/30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

Description X AN 1/80

A free-form description to clarify the related data elements and their content

Reference Identifier O

To identify one or more reference numbers or identification numbers as specified by the Reference Qualifier

Reference Identification Qualifier M ID 2/3

Code qualifying the Reference Identification

Reference Identification M AN 1/30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

Reference Identification Qualifier X ID 2/3

Code qualifying the Reference Identification

Reference Identification X AN 1/30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

Reference Identification Qualifier X ID 2/3

Code qualifying the Reference Identification

Reference Identification X AN 1/30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

004010F850 0 41 14 April 1998
850 Purchase Order

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

FAl Type of Financial Accounting Data

293

FAl Optional

Heading

Optional

1To specify the organization controlling the content of the accounting citation, and the

purpose associated with the accounting citation

1 FAl 01 Identifies the organization controlling the assignment of financial accounting

information.

2 FA 102 Identifies the purpose of the accounting allowance or charge information.

Must Use

Ref.

Pes.

FAlOl

Not Used

Not Used

FA102

FAl 03

Data

Element

559

1300

248

Data Element Summary

Name Attributes

Agency Qualifier Code M ID 2/2

Code identifying the agency assigning the code values

DF Department of Defense (DoD)

Use to indicate that the Component originating the

funds is a Department ofDefense agency, including

DLA.

DN Department of the Navy

Includes the United States Marine Corps.

DY Department of Air Force

DZ Department of Army

FG Federal Government

Service, Promotion, Allowance, or Charge Code O ID 4/4

Code identifying the service, promotion, allowance, or charge

Allowance or Charge Indicator O ID 1/1

Code which indicates an allowance or charge for the service specified

004010F850 0 42 14 April 1998
850 Purchase Order

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

Notes:

Ref.

Pes.

Must Use FA201

FA2 Accounting Data

294

FAl Optional

Heading

Mandatory

>1

To specify the detailed accounting data

Use this segment to identify the various components ofthe line ofaccounting and

numbers associated with a line ofaccounting.

Data Element Summary

Data

Element Name Attributes

1196 Breakdown Structure Detail Code M ID 2/2

Codes identifying details relating to a reporting breakdown structure tree

18 Funds Appropriation

Coding to track the source of funds (such as various

government agencies)

Use to indicate the basic appropriation number

(department code through appropriation limit).

Example: 1717979818100400.

Al Department Indicator

A2 Transfer from Department

A3 Fiscal Year Indicator

A4 Basic Symbol Number

A5 Sub-class

A6 Sub-Account Symbol

B 1 Budget Activity Number

B2 Budget Sub-activity Number

CI Program Element

C2 Project Task or Budget Subline

C3 Budget Restriction

Dl Defense Agency Allocation Recipient

D2 Defense Agency Sub-allocation Recipient

D3 Component Allocation Recipient

D4 Component Sub-allocation Recipient

D5 Allotment Recipient

D6 Sub-allotment Recipient

D7 Work Center Recipient

El Major Reimbursement Source Code

E2 Detail Reimbursement Source Code

E3 Customer Indicator

Fl Object Class

F2 Object Sub-class

F3 Government or Public Sector Identifier

F4 Country Code

Gl Program or Planning Code

G2 Special Interest Code or Special Program Cost Code

HI Cost Code

H2 Labor Type Code

004010F850 0 43 14 April 1998
850 Purchase Order

H3 Cost Allocation Code

H4 Classification Code

II Abbreviated Department of Defense (DoD) Budget and

Accounting Classification Code (BACC)

Jl Document or Record Reference Number

LI Accounting Installation Number

Use to indicate the Accountable Station Number. The

Accountable Station Code is the Fiscal Station

Number (FSN) ofboth the Army and the Office ofthe

Secretary ofDefense (OSD), the Authorization

Accounting Activity (AAA) ofthe Navy, or the

Accounting and Disbursing Station Number (ADSN)

used by the Air Force, The Accountable Station Codes

(TA C3) are published in the DoD 7000. 14-R

(Financial Management Regulation). Civilian

Agencies will cite their equivalent organization code.

N 1 Transaction Type

PI Disbursing Station Number

P2 International Balance of Payments (IBOP) Code

P3 Voucher Number

ZZ Mutually Defined

Use to indicate the balance ofthefinancial accounting

data which should include the Accountable Station

Number identified by the use ofcode LI in another

iteration ofthis segment.

Must Use FA202 1195 Financial Information Code M AN 1/80

Code representing financial accounting information

004010F850 0 44 14 April 1998
850 Purchase Order

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

Notes:

N9 Reference Identification

295

N9 Optional

Heading

Optional

1To transmit identifying information as specified by the Reference Identification Qualifier

1 At least one of N902 or N903 is required.

2 If N906 is present, then N905 is required.

3 If either C04003 or C04004 is present, then the other is required.

4 If either C04005 or C04006 is present, then the other is required.

1 N906 reflects the time zone which the time reflects. 2 N907 contains data relating to the value cited in N902.

/. ilse this loop to identify various references that are applicable to the entire award

instrument. Ifthe references vary by line item, use the 2/N9/330 segment.

2. When citing a clause in N902, the date ofthe clause MUST be cited in N904 and

the title ofthe clause may be optionally cited in thefollowing MSG segment. Ifan

alternate is cited in N907-1/N907-2, the date ofthe alternate MUSTbe cited in the

l/DTM/297 segment citing code 102 in DTMOl.

Must Use

Ref.

Pes.

N901

Data

Element

128

Data Element Summary

Name

Reference Identification Qualifier

Code qualifying the Reference Identification

Attributes

M ID 2/3

2E

2S

2Y

5N

73

87

Foreign Military Sales Case Number

A reference number designating the foreign military

sale records

Use to indicate a Foreign Military Sale (FMS).

Catalog

Use to indicate the Catalog of Federal Domestic

Assistance. This is where additional information

regarding the programfunding sourcefor a grant can befound

Wage Determination

Use to indicate a Department ofLabor Wage

Determination number. Use ifthe Wage

Determination is identified by reference only or to identify the Wage Determination if it is provided by

some other means identified in the l/PWK/210

segment.

Citation of Statute Use to indicate the legislative authorization under

which this instrument, e.g., a grant, is awarded. Cite

the legislative program title in N903.

Statement of Work (SOW)

Description of a product or service to be procured under

a contract; statement of requirements

Ifa Statement of Work is part ofthe award, the

l/PWK/210 segment can be used to identify how it is being provided.

Functional Category

An organization or groups of organizations with a common operational orientation such as Quality Control

Engineering, etc

004010F850 0 45 14 April 1998
850 Purchase Order

ADA

AH

AU

CJ

CR

DF

DG

DHH

DOA

DOC

DOE

DOI

DOJ

DOL

DOS

DOT

DS

DTS

E4

EC

EDA

EPA

FA

GS

HF

HT

HUD

U

Use to indicate the North American Industry

Classification System code.

Agency for International Development Acquisition

Regulation (AIDAR)

Agreement Number

Use to indicate a Union Agreement number.

Authorization to Meet Competition Number

Use to indicate the FAR Part 6 authorityfor using

other than full and open competition.

Clause Number

Use to indicate a clause other than a clausefound in

the FAR, DFARS, a Civilian Agency FAR

supplement, etc. Identify the organization issuing the

clause in N907-1 citing either code DUNor DX.

Customer Reference Number

Use to indicate the internal number the contractor

assigned to the buying party.

Defense Federal Acquisition Regulations (DEAR)

Drawing Number

Department of Health and Human Services Acquisition

Regulation (HHSAR)

Department of Agriculture Acquisition Regulation

(AGAR)

Department of Commerce Acquisition Regulation

(CAR)

Department of Energy Acquisition Regulation (DEAR)

Department of Interior Acquisition Regulation (DIAR)

Department of Justice Acquisition Regulation (JAR)

Department of Labor Acquisition Regulation (DOLAR)

Department of State Acquisition Regulation (DOSAR)

Department of Transportation Acquisition Regulation

(TAR)

Defense Priorities Allocation System (DPAS) Priority

Rating

Wlien used, the code cited in N902 is a 4 position code.

Department of the Treasury Acquisition/Procurement

Regulation (TAPR)

Charge Card Number

Use to indicate the Government credit card number

under which paymentfor this instrument will be made.

When required, identify the card expiration date in the

l/DTM/297 segment citing code 036 in DTMOI.

Circular

Use to identify an Office ofManagement and Budget

(OMB) circular number.

Department of Education Acquisition Regulation

(EDAR)

Environmental Protection Agency Acquisition

Regulation (EPAAR)

Federal Acquisition Regulations (FAR)

General Services Administration Regulations (GSAR)

Engineering Data List

Code of Federal Regulations

Department of Housing and Urban Development

Acquisition Regulation (HUDAR)

Standard Industry Classification (SIC) Code

004010F850 0 46 14 April 1998
Use to indicate the Standard Industrial Classification

(SIC) Code applicable to this award instrument.

Criticality Designator

A number assigned to a contract or order that expresses

the relative importance of that contract or order and

thereby assists the contractor in making performance

decisions and assists in making production surveillance

decisions

Use to indicate the surveillance criticality designator

applicable to the award instrument.

Paragraph Number

Use to indicate information for a contractor. Cite an

applicable number in N902 andprovide the

information in thefollowing MSG segment. The

numbering system can be based on the uniform

contractformat, e.g., H-1for special requirements or any other numbering system the originator desires.

Special Instructions Number

Use to indicate a special instruction. Indicate the

agency or purchasing activity issuing the special

instruction in N903. If this special instruction number

is not included in previously provided terms and

conditions, provide thefull text in thefollowing MSG

segment

Solicitation

A discreet number assigned by the purchasing activity

to differentiate between different solicitations

Use to indicate the solicitation number that resulted in

this award instrument. Ifapplicable, identify the last

amendment number ofthe solicitation in N907.

Site Specific Procedures, Terms, and Conditions

A set of procedures, terms, and conditions, applicable to a category of procurement emanating from a specific

location, which will be incorporated into all procurement actions in that category by referencing its unique number rather than by incorporating the lengthy

details it represents

Master Solicitation Procedures, Terms, and Conditions

A set of standard procedures, terms, and conditions,

applicable to a category of procurement, which will be

incorporated into all procurement actions in that

category by referencing its unique number rather than

by incorporating the lengthy details it represents

Use to indicate the Master Solicitation number that

contains applicable terms and conditions.

Military Specification (MILSPEC) Number

National Aeronautics and Space Administration FAR

Supplement (NFS)

Military Standard (MIL-STD) Number

Technical Document Number

Technical Order Number

Project Code

Use to indicate the project number applicable to this

award instrument.

Price Quote Number

Use to indicate the contractor's quote or offer number.

Product Specification Document Number

47 14 April 1998
850 Purchase Order

Model designation of replacement component

RQ Purchase Requisition Number

Use to indicate the Purchase Request (PR) number or

the Purchase Request Order Number (PRON). Ifit is necessary to identify the line item numberfrom the PR

or PRON, cite that number in N907.

S3 Specification Number

Use to indicate a specification number other than a

Military Specification (MIL-SPEC). When used, cite

the specification number in N902 and identify the

issuing activity by citing either code DUNor DXin

N907-1 or by its text name in N903.

TN Transaction Reference Number

1. Use to indicate the unique reference number ofa

related transaction set (e.g. an 841 transaction set carrying a technical specification or a drawing). Each

transaction set has a unique number. In the case of an 841 transaction set, that number is carried in

SPI02.

N902

N903

127

369

TP

VB

VW

2. When used, cite the related transaction set's unique number in N902 and cite the XI2 transaction

set designator (841) ofthe related transaction set in

N907-1 using code 7U.

Test Specification Number

Department of Veterans Affairs Acquisition

Regulations (VAAR)

Standard

Use to indicate a standard other than a MIL-STD).

When used, cite the standard number in N902, e.g., ASTMD3951, and, ifnecessary,further identify the

standard in N903.

W2 Weapon System Number

Identifies a weapon system

Use to indicate the Weapon System Code.

WF Locally Assigned Control Number

XY Other Unlisted Type of Reference Number

Use to indicate any other reference that cannot use a

specific qualifier code. Indicate the source of the

reference in N903 and use thefollowing MSG

segment, ifnecessary, to pass text. Reference Identification X AN 1/30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

Free-form Description X AN 1/45

Free-form descriptive text

/. When N901 is code CJ, use to identify the organization issuing the clause

cited in N902 if it cannot be identified by a code in N907.

2. When N901 is codeXY, use to identify the source ofthe reference and use

thefollowing MSG segmentfor text, ifnecessary.

004010F850 0

3. Use offreeform text is discouraged if the information can be provided by

some other means within the transaction set. N904 373 Date O DT 8/8

Date expressed as CCYYMMDD

/. Use to identify the issue date applicable to the reference cited in N901.

48 14 April] 998
850 Purchase Order

For clauses that have a date expressed only as a month andyear, the DD

(day) portion ofthe date is always 01.

2. For additional dates applicable to the N901 reference, use the l/DTM/297

Not Used N905 337 Time X TM 4/8

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-

59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds

are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

Not Used N906 623 Time Code O ID 2/2

Code identifying the time. In accordance with International Standards

Organization standard 860 1

, time can be specified by a + or - and an indication

in hours in relation to Universal Time Coordinate (UTC) time; since + is a

restricted character, + and - are substituted by P and M in the codes that follow

N907 C040 Reference Identifier O

\ To identify one or more reference numbers or identification numbers as specified by the Reference Qualifier

Use this composite data element to identify references that are associated

with the reference identified in N901, e.g., an alternate clause number, a

sheet ofa drawing, etc. Must Use C04001 128 Reference Identification Qualifier M ID 2/3

Code qualifying the Reference Identification

2G Amendment

7M Frame

Use in conjunction with N901 code DG.

7P Sheet

Use in conjunction with N901 code DG.

7S Drawing Type

Use in conjunction with N901 code DG.

7U Related Transaction Reference Number

Use in conjunction with N901 code TN to indicate the

X12 designation (e.g., 841) ofthe related transaction

set

8Z Ahemate Clause Number

DUN D-U-N-S Number Dun & Bradstreet

Use in conjunction with codes CJ or S3.

DX Department/Agency Number

Use in conjunction with N901 code CJ or S3 to indicate a Department ofDefense or Civilian Agency

Activity Address Code.

FJ Line Item Control Number

A unique number assigned to each charge line used for

tracking purposes

Use in conjunction with N901 code RQ to indicate the

PR or PRON line item.

W8 Suffix

Differentiates between partial actions taken on the

original transaction

YB Revision Number

Must Use C04002 127 Reference Identification M AN 1/30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

C04003 128 Reference Identification Qualifier X ID 2/3

Code qualifying the Reference Identification

7M Frame

7P Sheet

00401 0F850 0 49 14 April 1998
850 Purchase Order

7S Drawing Type

C04004 127 Reference Identification X AN 1/30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

C04005 128 Reference Identification Qualifier X ID 2/3

Code qualifying the Reference Identification

7M Frame

7P Sheet

7S Drawing Type

C04006 127 Reference Identification X AN 1/30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

004010F850_0 50 14 April 1998
850 Purchase Order

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

DTM Date/Time Reference

297

N9 Optional

Heading

Optional

>1

To specify pertinent dates and times

1 At least one of DTM02 DTM03 or DTM05 is required.

2 If DTM04 is present, then DTM03 is required.

3 If either DTM05 or DTM06 is present, then the other is required.

Data Element Summary

Ref.

Des.

Must Use DTMOl

DTM02

Not Used DTM03

Not Used DTM04

Not Used

Not Used

DTM05

DTM06

Data

Element Name

374

373

337

623

1250

1251

Attributes

Date/Time Qualifier M ID 3/3

Code specifying type of date or time, or both date and time

007

036

102

171

Effective

Use to indicate the effective date applicable to a

reference cited in N901.

Expiration

Date coverage expu-es

?7se to indicate the expiration date applicable to a

reference cited in N901.

Issue Use to provide a date applicable to a reference cited in

N907-1.

Revision

Use in conjunction with N907-1 code YB.

Date X DT 8/8

Date expressed as CCYYMMDD

When N907-1 is code 8Z and DTMOl is code 102, the DD (day) portion of

the date is always 01.

Time X TM 4/8

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-

59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds

are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

Time Code O ID 2/2

Code identifying the time. In accordance with International Standards

Organization standard 8601, time can be specified by a + or - and an indication

in hours in relation to Universal Time Coordinate (UTC) time; since + is a

restricted character, + and - are substituted by P and M in the codes that follow

Date Time Period Format Qualifier X ID 2/3

Code indicating the date format, time format, or date and time format

Date Time Period X AN 1/35

Expression of a date, a time, or range of dates, times or dates and times

004010F850 0 51 14 April 1998
850 Purchase Order

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

Notes:

MSG Message Text

300

N9 Optional

Heading

Optional

1000

To provide a free-form format that allows the transmission of text information

1 If MSG03 is present, then MSG02 is required.

1 MSG03 is the number of lines to advance before printing.

1 MSG02 is not related to the specific characteristics of a printer, but identifies top of

page, advance a line, etc. 2 If MSG02 is "AA - Advance the specified number of lines before print" then MSG03

is required.

/. Use this segment to carry the title orfull text of any clause, a special instruction, or

other information associated with the number cited in N902.

2. This segment is also used to carry clausefill-in information that is notprovided

elsewhere within the transaction set Use ofclause titles when providingfill-in

information is recommended.

3. When providingfill-in information, thefollowingformat is recommended:

a) In thefirst iteration of the segment, cite the clause title, followed by a pipe sign

to indicate the end ofthe title information, then cite the number offill-insfollowed by

a secondpipe sign to indicate the end of the title segment.

b) For each fill-in, begin a new MSG segment using the sequence in which thefill- ins appear within the clause. These MSG segments may each begin with a number

indicating thefill-in's sequenceposition. End each fill-in with a pipe sign. Ifmultiple

iterations ofMSG are requiredfor a longfill-in, end only the last MSG segment of that

fill-in with the pipe sign.

4. The purpose ofthe pipe sign (}) is to provide an indication to receiving applications

that the data string related to a single entry has been completed.

An example ofa clause with 3fill-insfollows:

MSG*Commencement, Prosecution, and Completion of Work Alternate I\3\

MSG*1. 30\

MSG*2. 30Sepl995\

MSG*3. 15Janl995\

5. An example alternativeformatprovides allfill-in information within the title MSG

segment asfollows:

MSG*Commencement, Prosecution, and Completion of Work Alternate I\3\30\Sep

30, 1995\Jan 15, 1995\

Data Element Summary

Ref. Data

Pes. Element

Must Use MSGOl 933

Not Used MSG02 934

Not Used MSG03 1470

Attributes

Free-Form Message Text M AN 1/264

Free-form message text

Printer Carriage Control Code X ID 2/2

A field to be used for the control of the line feed of the receiving printer

Number O NO 1/9

A generic number

004010F850 0 52 14 April 1998
850 Purchase Order

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

Notes:

Must Use

Ref.

Pes.

NlOl

Nl Name

310

Nl Optional (Must Use)

Heading

Optional (Must Use)

1To identify a party by type of organization, name, and code

1 At least one of N1 02 or N1 03 is required.

2 If either N103 or N104 is present, then the other is required.

1 This segment, used alone, provides the most efficient method of providing

organizational identification. To obtain this efficiency the "ID Code" (N104) must

provide a key to the table maintained by the transaction processing party.

2 N 1 05 and N1 06 further define the type of entity in N1 0 1

.

/. Use this loop to identify organizations or locations that apply to all the line items. If

the information varies by line item, use the 2/N1/350 loop. Persons affiliated with

organizations may be identified in the l/PER/360 segment

2. Use ofNlOl, N103, andN104 is REQUIRED to identify organizations or locations.

Names and addresses, in text, may be additionally provided using segments N2 through

N4. Use oftext is discouraged.

3. At least 2 iterations ofthis segment are REQUIRED using codes BY and SE.

4. Codes used in NlOl at this location may not be used in the 2/N1/350 segment

Data Element Summary

Data

Element

98

Name Attributes

Entity Identifier Code M ID 2/3

Code identifying an organizational entity, a physical location, property or an

individual

56 Servicing Dealer

Use to indicate a dealer who services a product This

is the location to obtain service, such as a repair.

61 Performed At

The facility where work was performed

Use to indicate additionalplaces ofperformance, if

applicable.

7D Contracting Officer Representative

7E Party Authorized to Definitize Contract Action

7N Party to Receive Proposal

Use to indicate the office to receive a proposalfor an

undefinitized contract action.

7P Transportation Office

92 Support Party

The organization supporting the resolution of an

investigation

Use to indicate a secondary Contract Administration

Office.

90 Party to Contract

Use to indicate the party to whom a contract is awarded if other than the selling party, e.g., the Small

Business Administrationfor a Section 8A award. The

cdntract number awarded by the SBA is cited in

BEG06.

9P Investigator

004010F850 0 53 14 April 1998
Use to indicate the principal Grant Investigator's

organization if other than the selling party.

Buying Party (Purchaser)

Contract Administration Office

Established at either a contractor facility or in a geographic area, and responsible for administering on

behalf of the buying activities that assigned contracts

for administration and all contracts awarded to either

the specific contractor or all contractors in the

geographic area Country

Use to indicate the country to which a Foreign

Military Sale applies.

Dealer

Use to indicate a dealer or reseller ofproducts.

Distributor

Use to indicate a distributor ofproducts.

Delivery Zone

Area where the product was delivered

/. Use to indicate an area to which deliveries are expected to be made under a requirements or an

indefinite delivery type award instrument Specify the zone in N104 (e.g., 10, 11, 12, etc., must be a minimum

of2 positions) using code ZN in N103 and identify the

states or countries that comprise the zone in N402 or N404. The zone number will be cited in CTPIO and

the price associated with delivery to that zone will be

specified in CTP03.

2. Ifthe FOBpoint varies by delivery zone or by

locations within a delivery zone, identify the FOB

point in the 1/N4/340 segment.

Facility

Use to indicate the principalplace ofperformance

when other than the address identified with code SE.

Material Safety Data Sheet (MSDS) Recipient

Use to indicate the Agency's Hazardous Material

Information System (HMIS) centralfocalpoint to whom Material Safety Data Sheets are to be sent

Authorized Entity

Use to indicate activities authorized to place orders

against award instruments, e.g., requirements,

indefinite quantity, Blanket Purchase Agreements

(BPAs), Basic Ordering Agreements (BOAs), etc. Audit Office

The office performing the audit

Project Manager

The address of the person responsible for the

management of a designated project

Use to indicate the Government organization

responsiblefor a project to include the advisor under a

Grant.

Technical Office

Use to indicate the technical office that has

cognizance over the technicalportion ofthe order, if

different than the office originating the order. Do not use unless it is intendedfor the contractor to deal

54 14 April 1998
850 Purchase Order

directly with the cited party.

PL Party to Receive Purchase Order

Use to indicate entities other than the contractor that are to receive copies ofthe award instrument

PO Party to Receive Invoice for Goods or Services

Use to indicate where the invoice should be sent

PR Payer

Use to indicate the paying office.

R6 Requester

Use to indicate the requesting agency/activity.

RI Remit To

Use to indicate the place to sendpayment if it is differentfrom the contractor's address, e.g., a bank,

financial office location, etc. SE Selling Party

Use to indicate the party receiving the award. Ifthe

award isfor a Section 8a contract, also use code 90 to identify the Small Business Administration (SBA).

TQ Third Party Reviewing Organization (TPO)

Use to indicate the officefor receipt offoreign

disclosure sensitive information per DoD Directive

5230.25.

NotRec N102 93 Name X AN 1/60

Free-form name

Must Use N103 66 Identification Code Qualifier X ID 1/2

Code designating the system/method of code structure used for Identification

Code (67)

1 D-U-N-S Number, Dun & Bradstreet

Use ofthe DUNS or DUNS+4 number is preferred

over other codes to identify an entity.

9 D-U-N-S+4, D-U-N-S Number with Four Character

Suffix

Use ofthe DUNS or DUNS+4 number is preferred

over other codes to identify an entity.

10 Department of Defense Activity Address Code

(DODAAC)

Use to indicate a Department ofDefense or Civilian

Agency Activity Address Code.

33 Commercial and Government Entity (CAGE)

38 Country Code

Use in conjunction with NlOl code CY and cite the 2

position ISO 3166 country code in N104.

ZN Zone

Wlten NlOl is code DZ, use to indicate a delivery zone. Must Use N104 67 Identification Code X AN 2/80

Code identifying a party or other code

When N103 is code ZN, cite one ofthefollowing:

a. A delivery zone designation, e.g., 01, 10, la, etc.

b. The word "CONUS" to specify all points within the continental United

States that are not otherwise identified within a zone.

c. The word "WORLD" to specify all points outside the continental United

States that are not otherwise identified within a zone. Not Used N105 706 Entity Relationship Code O ID 2/2

Code describing entity relationship

Not Used N106 98 Entity Identifier Code O ID 2/3

004010F850_0 55 14 April 1998
850 Purchase Order

Code identifying an organizational entity, a physical location, property or an

individual

004010F850 0 56 14 April 1998
850 Purchase Order

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

N2 Additional Name Information

320

Nl Optional (Must Use)

Heading

Optional (Not Recommended)

2

To specify additional names or those longer than 35 characters in length

Must Use

Ref.

Pes.

N201

N202

Data

Element

93

93

Data Element Summary

Name

Name

Free-form name

Name

Free-form name

Attributes

M AN 1/60

O AN 1/60

004010F850 0 57 14 April 1998
850 Purchase Order

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

N3 Address Information

330

Nl Optional (Must Use)

Heading

Optional (Not Recommended)

2

To specify the location of the named party

Must Use

Ref.

Pes.

N301

N302

Data

Element

166

166

Data Element Summary

Name

Address Information

Address information

Address Information

Address information

Attributes

M AN 1/55

O AN 1/55

004010F850 0 58 14 April 1998
850 Purchase Order

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

Notes:

Ref.

Pes.

N401

N402

N403

N404

N4 Geographic Location

340

Nl Optional (Must Use)

Heading

Optional

>1

To specify the geographic place of the named party

1 If N406 is present, then N405 is required.

1 A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.

2 N402 is required only if city name (N401) is in the U.S. or Canada.

WhenNlOl is code DZ and m04 does not cite the words "CONUS" or "WORLD",

this segment may by used to identify locations within a delivery zone and the FOB

point ifit varies by delivery zone or locations within a delivery zone.

Data Element Summary

Data

Element

19

Name Attributes

O AN 2/30

156

116

26

City Name

Free-form text for city name

When the address is a military overseas post office, cite APO or FPO as appropriate to identify an Army Post Office (APO) or Fleet Post Office

(FPO).

State or Province Code O ID 2/2

Code (Standard State/Province) as defined by appropriate government agency

Use codes AA (Armed Forces Americas), AE (Armed Forces Europe), orAP

(Armed Forces Pacific) as appropriatefor the military overseas post office.

Postal Code O ID 3/15

Code defining international postal zone code excluding punctuation and blanks

(zip code for United States)

Country Code O ID 2/3

Code identifying the country

<Cite the two position ISO 3166 country code.

N405 309 Location Qualifier

Code identifying type of location

X ID 1/2

When NlOl is code DZ and the l/FOB/080 segment is not used to identify

the FOBpoint, use to specify the FOBpointfor a delivery zone orfor a

location within a zone. DE

OA

OR

TM

ZN

Destination (Shipping)

Origin (After Loading on Equipment)

Use to indicate FOB Origin with transportation

charges prepaid by the seller and added as a separate

item to the invoice. See FAR clause 52.247-32.

Origin (Shipping Point)

Use to indicate FOB Origin with transportation

charges paid by a Government Bill ofLading (GBL).

Terminal

1. Use to indicate that the FOBpointfor delivery

outside the continental United States is located at a

transportation terminal and not at origin or

destination. FAR clauses 52.247-38, 52.247-39, or a

similar FAR clause may apply.

2. When used, identify the FOBpoint in N406.

Zone Code

00401 0F850 0 59 14 April 1998
850 Purchase Order

Qualifies a code that identifies a geographic area where

transportation rates apply

When it is necessary to associate the entity identified

in NlOl with a delivery zone, use this code in

conjunction with an appropriate NlOl code (e.g., DL,

DS, 56, etc.). N406 310 Location Identifier O AN 1/30

Code which identifies a specific location

/. When N405 is code TM, use to identify the location ofthe FOBpoint.

Cite the 5 position United Nations codeforports and other locations

(UN/LOCODE) in accordance with the United Nations Location Code

Manual.

2. When N405 is code ZN, use to identify a delivery zone associated with the

entity identified in NlOl. Identify the delivery zone using the same zone number or keyword specified in establishing the zone.

004010F850 0 60 14 April 1998
850 Purchase Order

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

Notes:

Ref.

Pes.

Must Use REFOl

REF Reference Identification

350

Nl Optional (Must Use)

Heading

Optional

12

To specify identifying information

1 At least one of REF02 or REF03 is required.

2 If either C04003 or C04004 is present, then the other is required.

3 If either C04005 or C04006 is present, then the other is required.

1 REF04 contains data relating to the value cited in REF02.

Use to identify major subdivisions and lower levels within the selling party's

organization and also to provide a special price authorization number, if applicable.

Data

Element

128

Data Element Summary

Name

Reference Identification Qualifier

Code qualifying the Reference Identification

Attributes

M ID 2/3

19

9B

Division Identifier

Use to indicate the major subdivision name ofthe

organization identified in NlOl. For example, School

ofEngineering or Adhesive Products Division. Cite

the name in REF03.

Repriced Line Item Reference Number

1. Use to indicate a specialprice authorization

number.

REF02

REF03

Not Used REF04

Not Used C04001

Not Used C04002

Not Used C04003

Not Used C04004

2. When used, code SPC should be used in CTP02 in

the 2/CTP/040 segment within the POl loop of the line

items that are authorized a specialprice. If applicable,

include the name ofthe person authorizing the price

using code lA in PEROl in the l/PER/360 segment

DP Department Number

Use to indicate the department, service, laboratory, or

equivalent level within the major subdivision name

(code 19) ofthe organization. For example,

Department ofIndustrial Engineering or Sales

Department Cite the name in REF03.

Ill Reference Identification X AN 1/30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

352 Description X AN 1/80

A free-form description to clarify the related data elements and their content

C040 Reference Identifier O

To identify one or more reference numbers or identification numbers as specified by the Reference Qualifier

128 Reference Identification Qualifier M ID 2/3

Code qualifying the Reference Identification

127 Reference Identification M AN 1/30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

128 Reference Identification Qualifier X ID 2/3

Code qualifying the Reference Identification

127 Reference Identification X AN 1/30

Reference information as defined for a particular Transaction Set or as

004010F850 0 61 14 April 1998
850 Purchase Order

specified by the Reference Identification Qualifier

I Not Used C04005 128 Reference Identification Qualifier X ID 2/3 1 Code qualifying the Reference Identification

| Not Used C04006 127 Reference Identification X AN 1/30

| Reference information as defmed for a particular Transaction Set or as

j specified by the Reference Identification Qualifier

i

004010F850 0 62 14 April 1998
850 Purchase Order

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

Notes:

Ref.

Pes.

Must Use PEROl

PER Administrative Communications Contact

360

N1 Optional (Must Use)

Heading

Optional

>1

To identify a person or office to whom administrative communications should be directed

1 If either PER03 or PER04 is present, then the other is required.

2 If either PER05 or PER06 is present, then the other is required.

3 If either PER07 or PER08 is present, then the other is required.

Use this segment to provide communications contacts associated with the entities cited

in the same Nl loop.

Data Element Summary

Data

Element Name Attributes

366 Contact Function Code M ID 2/2

Code identifying the major duty or responsibility of the person or group named

Use to identify the various individuals who can be contacted regarding

specific ar£m.MPil^ award instrument

lA Review/Repricing Contact

1. When NlOl is code SE, use to indicate an

individual who authorized a one time special pricefor

line items in this award instrument, e.g., a spot pricing

reductionfrom an existing contract or catalog price.

In this instance, PER02 MUSTbe used.

2. When used, code SPC should be used in CTP02 in

the 2/CTP/040 segment within the POl loop ofthe line

items that are authorized a special price. If applicable,

include the authorization numberprovided by the

selling party in REFOl in the l/REF/350 segment

using code 9B.

AC Administrative Contracting Officer

Use in conjunction with NlOl code C4.

AT Material Safety Data Sheet Contact

Use in conjunction with NlOl codes BY, HMI, or 7P.

AV Advisor

Use in conjunction with NlOl code KG to indicate the

Government technical representative who will work

with the contractor on basic R&D efforts in a

particular science area. BD Buyer Name or Department

1. Includes Grants Management Specialists.

2. Use in conjunction with NlOl code BY

CD Contract Contact

Use in conjunction with NlOl code 71) to indicate a

Contracting Officer's Representative.

IC Information Contact

Use in conjunction with an applicable NlOl code to indicate an information point ofcontact when no

other code applies.

PC Purchasing Contracting Officer (PCO)

Person to whom a warrant has been issued authorizing

004010F850 0 63 14 April 1998
850 Purchase Order

PER02

PER03

PER04

PER05

PER06

PER07

PER08

PER09

that person to obligate fUnds on behalf of the

government

1. Includes Grants/Contract Project Officer.

2. Use in conjunction with NIOl code BY.

PP Program Manager

/. Includes Grants Project Officer

2. Use In conjunction with NlOl code KG

QR Ordering Officer

An individual authorized to place orders against

existing contracts When NIOl is code J2, use to Indicate persons within an activity authorized to place orders against award

Instruments.

SI Investigator

Use In conjunction with NIOl codes 9P or SE to Indicate the party designated as the principal

Investigator.

SU Supplier Contact

Use In conjunction with NIOl code SE to Indicate a

contact within the selling party's organization.

93 Name O AN 1/60

Free-form name

Use to Identify the name ofa point of contact. Last name, followed byfirst

name, Is preferred Ifthe whole name Is longer than 35 characters, the use ofInitialsfor thefirst name Is recommended. PER09 may be used to cite the

party's title. 365 Communication Number Qualifier X ID 2/2

Code identifying the type of communication number

TE Telephone

364 Communication Number X AN 1/80

Complete communications number including country or area code when

applicable

The telephone number shall be transmitted as a continuous number with no

extraneous characters. Include the country code and area code. If an

extension applies to the telephone number, concatenate the letter Xplus the

extension at the end ofthe number, e.g., 17035551212X123.

365 Communication Number Qualifier X ID 2/2

Code identifying the type of communication number

FX Facsimile

364 Communication Number X AN 1/80

Complete communications number including country or area code when

applicable

Thefax number shall be transmitted as a continuous number with no

extraneous characters. Include the country code and area code.

365 Communication Number Qualifier X ID 2/2

Code identifying the type of communication number

EM Electronic Mail

364 Communication Number X AN 1/80

Complete communications number including country or area code when

applicable

443 Contact Inquiry Reference O AN 1/20

Additional reference number or description to clarify a contact number

Use, Ifnecessary, to provide the title of the party cited In PER02.

004010F850 0 64 14 April 1998
850 Purchase Order

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

Notes:

Must Use

Ref.

Pes.

LMOl

LM02

LM Code Source Information

430

LM Optional

Heading

Optional

1To transmit standard code list identification information

1 LM02 identifies the applicable industry code list source information.

/. Use this loop to provide data that cannot be conveyed in other segments within the

header ofthis transaction set and which apply to the entire award instrument. For

example Federal Procurement Data System information such as type ofbusiness

codes, field contract administration office data, and special contract conditions.

2. Ifthe data can be conveyed at the line item level, use the 2/LM/620 loop.

Data Element Summary

Data

Element Name Attributes

559 Agency Qualifier Code M ID 2/2

Code identifying the agency assigning the code values

FG Federal Government

822 Source Subqualifier O AN 1/15

A reference that indicates the table or text maintained by the Source Qualifier

Use to identify the code list that contains the code cited in LQ02, e.g., FPl.

Code lists maintained by the Federal Procurement Functional Work Group

are contained in the Federal EDI Coding Manual and may befound at URL:

WmMMMMhiMmiBdedL

004010F850 0 65 14 April 1998
850 Purchase Order

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

Industry Code

440

LM Optional

Heading

Mandatory

>1

Code to transmit standard industry codes

1 If LQOl is present, then LQ02 is required.

Data Element Summary

Ref. Data

Des. Element Name Attributes

LQOl 1270 Code List Qualifier Code O ID 1/3

Code identifying a specific industry code Hst ZZ Mutually Defined

Use to indicate that a code list is identified in LM02.

LQ02 1271 Industry Code X AN 1/30

Code indicating a code from a specific industry code list Use to cite a codefrom the code list identified in LM02, e.g., the contractor's

type ofbusiness in accordance with the Federal Procurement Data System,

using the Business Type codes contained in Federal Procurement Code List

1 (FPl).

004010F850 0 66 14 April 1998
850 Purchase Order

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

Notes:

Must Use

Ref.

Pes.

SPIOl

SPI02

Not Used

Not Used

Not Used

SPI03

SPI04

SPI05

SPI06

SPI07

SPI08

SPI Specification Identifier

450

SPI Optional

Heading

Optional

1To provide a description of the included specification or technical data items

1 If either SPI02 or SPI03 is present, then the other is required.

This loop is used to carry the security information which is normally provided in the

Department ofDefense Contract Security Classification Specification (DD Form 254).

All data contained in this loop is applicable to the DD Form 254.

Data

Element

786

128

127

790

791

792

353

755

Data Element Summary

Name Attributes

Security Level Code M ID 2/2

Code indicating the level of confidentiality assigned by the sender to the

information following

Use to identify the highest level ofsafeguarding requiredfor the data

jttssociated with the award instrument.

90 Government Non-Classified

92 Government Confidential

93 Government Secret

94 Government Top Secret

Reference Identification Qualifier X ID 2/3

Code qualifying the Reference Identification

Use to identify the award instrument number applicable to the Contract

Security Classification Specification.

CT Contract Number

Reference Identification X AN 1/30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

Entity Title O AN 1/132

Title of the data entity

Entity Purpose O AN 1/80

The reason for the existence of the data item specified by the electronic data

item independent of its presence in an EDI transaction

Entity Status Code O ID 1/1

Code indicating the current status of the data item specified by the electronic

data item

Transaction Set Purpose Code O ID 2/2

Code identifying purpose of transaction set Use to identify the type of Contract Security Classification Specification

being issued.

Original

Change

Use to indicate a revised Contract Security

Classification Specification.

Final Transmission

Use to indicate afinal Contract Security Classification

Specification.

Report Type Code O ID 2/2

Code indicating the title or contents of a document, report or supporting item

SF Contract Security Classification Specification

00

04

20

004010F850 0 67 14 April 1998
850 Purchase Order

SPI09 786 Security Leviel Code O ID 2/2

Code indicating the level of confidentiality assigned by the sender to the

information following

Use to indicate thefacility clearance level requiredfor the award instrument.

92 Government Confidential

93 Government Secret

94 Government Top Secret

Not Used SPIIO 559 Agency Qualifier Code O ID 2/2

Code identifying the agency assigning the code values

Not Used SPIll 822 Source Subqualifier O AN 1/15

A reference that indicates the table or text maintained by the Source Qualifier

Not Used SPI12 554 Assigned Number O NO 1/6

Number assigned for differentiation within a transaction set Not Used SPI13 1322 Certification Type Code O ID 1/1

Code indicating the type of certification

Not Used SPI14 1401 Proposal Data Detail Identifier Code O ID 1/3

Code identifying the basis of a cited value in a proposal

Not Used SPI15 1005 Hierarchical Structure Code O ID 4/4

Code indicating the hierarchical application structure of a transaction set that

utilizes the HL segment to define the structure of the transaction set

0O401OF850 0 68 14 April 1998
850 Purchase Order

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

Notes:

Ref.

Pes.

Must Use REFOl

REF02

Not Used REF03

Not Used REF04

Not Used C04001

Not Used C04002

Not Used C04003

Not Used C04004

Not Used C04005

Not Used C04006

REF Reference Identification

460

SPI Optional

Heading

Optional

5

To specify identifying information

1 At least one of REF02 or REF03 is required.

2 If either C04003 or C04004 is present, then the other is required.

3 If either C04005 or C04006 is present, then the other is required.

1 REF04 contains data relating to the value cited in REF02.

Use this segment to identify reference numbers applicable to the Contract Security

Classiftc0imSpecifk

Data

Element

128

127

352

C040

128

127

128

127

128

127

Data Element Summary

Name

Reference Identification Qualifier

Code qualifying the Reference Identification

Attributes

M ID 2/3

3X

KS

YB

Subcontract Number

Solicitation

A discreet number assigned by the purchasing activity

to differentiate between different solicitations

Revision Number

When SPI07 is code 04, use to indicate the revision

number ofthe Contract Security Classification

Specification.

Reference Identification X AN 1/30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

Description X AN 1/80

A fi-ee-form description to clarify the related data elements and their content

Reference Identifier O

To identify one or more reference numbers or identification numbers as specified by the Reference Qualifier

Reference Identification Qualifier M ID 2/3

Code qualifying the Reference Identification

Reference Identification M AN 1/30

Reference information as defmed for a particular Transaction Set or as specified by the Reference Identification Qualifier

Reference Identification Qualifier X ID 2/3

Code qualifying the Reference Identification

Reference Identification X AN 1/30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

Reference Identification Qualifier X ID 2/3

Code qualifying the Reference Identification

Reference Identification X AN 1/30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

004010F850 0 69 14 April 1998
850 Purchase Order

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

Notes:

Ref.

Pes.

Must Use DTMOl

Not Used

DTM02

DTM03

Not Used DTM04

Not Used

Not Used

DTM05

DTM06

DTM Date/Time Reference

470

SPI Optional

Heading

Optional

5To specify pertinent dates and times

1 At least one of DTM02 DTM03 or DTM05 is required.

2 If DTM04 is present, then DTM03 is required.

3 If either DTM05 or DTM06 is present, then the other is required.

Use this segment to identify dates applicable to the Contract Security Classification

Specification.

Data

Element

374

373

337

623

1250

1251

Data Element Summary

Name Attributes

Date/Time Qualifier M ID 3/3

Code specifying type of date or time, or both date and time

036

165

171

Expiration

Date coverage expires

Wlien SPI02 is code CT, use to indicate the expiration

date ofthe award instrument.

Final Issue When SPI07 is code 20, use to indicate the date ofthe

final Contract Security Classification Specification.

Revision

When SPI07 is code 04, use to indicate the date ofthe

revised Contract Security Classification Specification.

334 Re-evaluation Date

The date on which the student's placement in special

education or other programs will be re-assessed

Use to indicate the biennial review date ofthe

Contract Security Classification Specification.

703 Retransmission Time Stamp

Wlien SPI07 is code 00, use to indicate the date ofthe

original Contract Security Classification Specification.

Date X DT 8/8

Date expressed as CCYYMMDD

Time X TM 4/8

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-

59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds

are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

Time Code O ID 2/2

Code identifying the time. In accordance with International Standards

Organization standard 8601, time can be specified by a + or - and an indication

in hours in relation to Universal Time Coordinate (UTC) time; since + is a

restricted character, + and - are substituted by P and M in the codes that follow

Date Time Period Format Qualifier X ID 2/3

Code indicating the date format, time format, or date and time format

Date Time Period X AN 1/35

Expression of a date, a time, or range of dates, times or dates and times

004010F850 0 70 14 April 1998
850 Purchase Order

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

Notes:

MSG Message Text

480

SPI Optional

Heading

Optional

50

To provide a free-form format that allows the transmission of text information

1 If MSG03 is present, then MSG02 is required.

1 MSG03 is the number of lines to advance before printing.

1 MSG02 is not related to the specific characteristics of a printer, but identifies top of

page, advance a line, etc. 2 If MSG02 is "AA - Advance the specified number of lines before print" then MSG03

is required.

1. Use this segment to provide information applicable to the Contract Security

Classification Specification, e.g., a general identification ofthe award, or security

guidance in clear text.

2. Use offreeform text is discouraged ifthe information can beprovided by some

other means within the transaction set.

Ref. Data

Pes. Element

Must Use MSGOl 933

Not Used MSG02 934

Not Used MSG03 1470

Attributes

M AN 1/264

Data Element Summary

Name

Free-Form Message Text

Free-form message text

Printer Carriage Control Code X ID 2/2

A field to be used for the confrol of the line feed of the receiving printer

Number O NO 1/9

A generic number

004010F850 0 71 14 April 1998
850 Purchase Order

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

Notes:

Nl Name

490

Nl Optional

Heading

Optional

1To identify a party by type of organization, name, and code

1 At least one of N 102 or N 103 is required.

2 If either N 1 03 or N 1 04 is present, then the other is required.

1 This segment, used alone, provides the most efficient method of providing

organizational identification. To obtain this efficiency the "ID Code" (N104) must

provide a key to the table maintained by the transaction processing party.

2 N 1 05 and N 1 06 further define the type of entity in N 1 0 1

/. Use this loop to identify organizations or locations that apply to a Contract Security

Classification Specification (DD Form 254). Persons affiliated with organizations may

be identified in the 1/G61/S40 segment.

2. Use ofNlOl, N103, and N104 is REQUIRED to identify organizations or locations.

Names and addresses, in text, may be additionally provided using segments N2 through

N4. Use oftext is discouraged.

Data Element Summary

Must Use

Ref.

Pes.

NlOl

Data

Element

98

Name Attributes

00401 0F850 0

Entity Identifier Code M ID 2/3

Code identifying an organizational entity, a physical location, property or an

individual

28 Subcontractor

61 Performed At

The facility where work was performed

Use to indicate the actualplace ofperformance.

B2 Other Unlisted Type of Organizational Entity

An organization, e.g., a business, the description of

which cannot be accomplished using the existing code

list and for which the trading partners have not mutually

agreed to a definition for it Use to indicate an unlisted entity to whom distribution

ofthe Contract Security Classification Specification is to be made.

C4 Contract Administration Office

Established at either a contractor facility or in a geographic area, and responsible for administering on

behalf of the buying activities that assigned contracts

for administration and all contracts awarded to either

the specific contractor or all contractors in the

geographic area Kl Contractor Cognizant Security Office

K2 Subcontractor Cognizant Security Office

K3 Place of Performance Cognizant Security Office

K4 Party Authorizing Release of Security Information

K5 Party To Receive Contract Security Classification

Specification

KG Project Manager

The address of the person responsible for the

management of a designated project

Use to indicate the party responsiblefor a project to

72 14 April] 998
850 Purchase Order

Not Rec N102

Must Use N103

Must Use N104

Not Used N105

Not Used N106

KI

01

include the advisor under a Grant.

United States Overseas Security Administration Office

Outside Inspection Agency

Use to indicate another entity that has inspection

responsibilities.

Prime Contractor

Party performing certification

X AN 1/60

PG

PV

93 Name

Free- form name

66 Identification Code Qualifier X ID 1/2

Code designating the system/method of code structure used for Identification

Code (67)

1 D-U-N-S Number, Dun & Bradstreet

Use ofthe DUNS or DUNS+4 number is preferred

over other codes to identify an entity.

9 D-U-N-S+4, D-U-N-S Number with Four Character

Suffix

Use ofthe DUNS or DUNS+4 number is preferred

over other codes to identify an entity.

10 Department of Defense Activity Address Code

(DODAAC)

Use to indicate a Department ofDefense or Civilian

Agency Activity Address Code.

33 Commercial and Government Entity (CAGE)

67 Identification Code X AN 2/80

Code identifying a party or other code

706 Entity Relationship Code O ID 2/2

Code describing entity relationship

98 Entity Identifier Code O ID 2/3

Code identifying an organizational entity, a physical location, property or an

individual

004010F850 0 73 14 April 1998
850 Purchase Order

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

Ref.

Pes.

Must Use N201

N202

Additional Name Information

500

Nl Optional

Heading

Optional (Not Recommended)

2

To specify additional names or those longer than 35 characters in length

Data Element Summary

Data

Element Name Attributes

93 Name M AN 1/60

Free-form name

93 Name O AN 1/60

Free- form name

004010F850 0 74 14 April 1998
850 Purchase Order

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

N3 Address Information

510

Nl Optional

Heading

Optional (Not Recommended)

2

To specify the location of the named party

Data Element Summary

Ref. Data

Des. Element Name

Must Use N301 166 Address Information

Address information

N302 166 Address Information

Address information

004010F850 0 75
850 Purchase Order

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

N4 Geographic Location

520

Nl Optional

Heading

Optional (Not Recommended)

1To specify the geographic place of the named party

1 If N406 is present, then N405 is required.

1 A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.

2 N402 is required only if city name (N40 1 ) is in the U.S. or Canada.

Ref.

Pes.

N401

Not Used

Not Used

N402

N403

N404

N405

N406

Data

Element

19

156

116

26

309

310

Data Element Summary

Name Attributes

City Name O AN 2/30

Free-form text for city name

When the address is a military overseas post office cite APO or FPO as

appropriate to identify an Army Post Office (APO) or Fleet Post Office

(FPO).

State or Province Code O ID 2/2

Code (Standard State/Province) as defined by appropriate government agency

Use codes AA (Armed Forces Americas), AE (Armed Forces Europe), orAP

(Armed Forces Pacific) as appropriatefor the military overseas post office.

Postal Code O ID 3/15

Code defining international postal zone code excluding punctuation and blanks

(zip code for United States)

Country Code O ID 2/3

Code identifying the country

Location Qualifier X ID 1/2

Code identifying type of location

Location Identifier O AN 1/30

Code which identifies a specific location

004010F850 0 76 14 April 1998
850 Purchase Order

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

Notes:

G61 Contact

540

Nl Optional

Heading

Optional

1To identify a person or office to whom communications should be directed

1 If either G6103 or G6104 is present, then the other is required.

1 G6 103 qualifies G6 104.

Use this segment to provide names associated with addresses cited in the Nl segment.

Must Use

Ref.

Pes.

G6101

Must Use G6102

G6103

G6104

G6105

Data

Element

366

Data Element Summary

93

365

364

443

Name Attributes

Contact Function Code M ID 2/2

Code identifying the major duty or responsibility of the person or group named

CE Certifier

PP Program Manager

Name M AN 1/60

Free-form name

Use to identify the name ofa point ofcontact. Last name, followed byfirst

name, is preferred. Ifthe whole name is longer than 35 characters, the use ofinitialfor thefirst name is recommended. G6105 may be used to cite the

party's title or office symboL

Communication Number Qualifier X ID 2/2

Code identifying the type of communication number

TE Telephone

Communication Number X AN 1/80

Complete communications number including country or area code when

applicable

The telephone number shall be transmitted as a continuous number with no

extraneous characters. Include the country code and area code. If an

extension applies to the telephone number, concatenate the letter Xplus the

extension at the end ofthe number, e.g., 1 7035551212X123.

Contact Inquiry Reference O AN 1/20

Additional reference number or description to clarify a contact number

Use to provide the title or the office symbol ofthe party cited in G6102.

004010F850 0 77 14 April 1998
850 Purchase Order

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

Notes:

MSG Message Text

550

Nl Optional

Heading

Optional (Not Recommended)

50

To provide a free-form format that allows the transmission of text information

1 If MSG03 is present, then MSG02 is required.

1 MSG03 is the number of lines to advance before printing.

1 MSG02 is not related to the specific characteristics of a printer, but identifies top of

page, advance a line, etc. 2 If MSG02 is "AA - Advance the specified number of lines before print" then MSG03

is required.

/. Use this segment to provide plain text information applicable to the entity cited in

the preceding Nl segment

2. Use offreeform text is discouraged if the information can beprovided by some

other means within the transaction set.

Ref. Data

Pes. Element

Must Use MSGOl 933

Not Used MSGOl 934

Not Used MSG03 1470

Attributes

M AN 1/264

Data Element Summary

Name

Free-Form Message Text

Free-form message text

Printer Carriage Control Code X ID 2/2

A field to be used for the control of the line feed of the receiving printer

Number O NO 1/9

A generic number

004010F850 0 78 14 April 1998
850 Purchase Order

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

Notes:

CBl Contract and Cost Accounting Standards Data

560

CBl Optional

Heading

Optional

1To specify contract and cost accounting standards data

Use this segment to identify the access required to specific data and information in the

performance ofthe contract and to identify the actions required ofand autltorizations

provided to the contractor under the award instrument

Must Use

Ref.

Pes.

CBlOl

Data

Element

1309

Data Element Summary

Name

Acquisition Data Code

Code identifying acquisition data

Attributes

M ID 2/2

18

19

20

21

22

23

24

25

26

27

28

29

30

31

32

33

34

35

36

37

38

39

40

41

42

004010F850 0

Access to Communications Security Information

Required

Access to Communication Security Information Not

Required

Access to Restricted Data Required

Access to Restricted Data Not Required

Access to Critical Nuclear Weapon Design Information

Required

Access to Critical Nuclear Weapon Design Information

Not Required

Access to Formerly Restricted Data Required

Access to Formerly Restricted Data Not Required

Access to Sensitive Compartmented Information

Required

Access to Sensitive Compartmented Information Not

Required

Access to Non-sensitive Compartmented Information

Required

Access to Non-sensitive Compartmented Information

Not Required

Access to Special Access Information Required

Access to Special Access Information Not Required

Access to North Atlantic Treaty Organization

Information Required

Access to North Atlantic Treaty Organization

Information Not Required

Access to Foreign Government Information Required

Access to Foreign Government Information Not

Required

Access to Limited Dissemination Information Required

Access to Limited Dissemination Information Not

Required

Access to For Official Use Only Information Required

Access to For Official Use Only Information Not

Required

Access to Other Type of Information Required

Access to Other Type of Information Not Required

Contractor Will Have Access to United States

79 14 April 1998
850 Purchase Order

43

44

45

46

47

48

49

50

51

52

53

54

55

56

57

58

59

60

61

62

63

64

65

66

67

68

69

70

71

72

73

74

Classified Information at another Contractor's Facility or a Government Activity

Contractor Will Not Have Access to United States Classified Information at another Contractor's Facility or a Government Activity

Contractor Will Receive Classified Documents Only

Contractor Will Not Receive Classified Documents

Only

Contractor Will Receive or Generate Classified Material

Contractor Will Not Receive or Generate Classified

Material

Contractor Will Fabricate, Modify, or Store Classified

Hardware

Contractor Will Not Fabricate, Modify, or Store

Classified Hardware

Contractor Will Perform Services Only

Contractor Will Not Perform Services Only

Contractor Will Have Access to United States Classified Information outside the United States, Puerto

Rico, United States Possessions and Trust Territories

Contractor Will Not Have Access to United States Classified Information outside the United States, Puerto

Rico, United States Possessions and Trust Territories

Contractor Will Be Authorized to use the Services of

Defense Technical Information Center or other

Secondary Distribution Center

Contractor Will Not Be Authorized to use the Services

of Defense Technical Information Center or other

Secondary Distribution Center

Contractor Will Require a Communications Security

Account

Contractor Will Not Require a Communications

Security Account

Contractor Will Have Tempest Requirements

Contractor Will Not Have Tempest Requirements

Contractor Will Have Operations Security

Requirements

Contractor Will Not Have Operations Security

Requirements

Contractor Will Be Authorized to use the Defense

Courier Service

Contractor Will Not Be Authorized to use the Defense

Courier Service

Contractor Will Have some other Authorization in the

Performance of the Contract

Contractor Will Not Have some other Authorization in the Performance of the Contract

Facility Clearance Required

Facility Clearance Not Required

Follow-on Contract

Not a Follow-on Contract

Final Contract Security Classification Specification

Not a Final Contract Security Classification

Specification

Direct Public Release Authorized

Direct Public Release Not Authorized

Additional Materials being Forwarded

004010F850 0 80 14 April 1998
850 Purchase Order

75 No Additional Materials being Forwarded

76 Additional Requirements Established

77 /\UUiLlUIlal IvCmiirCIIICIllD INUl II!/DlaUliSilcU 78 Elements of the Contract are outside the Inspection

Responsibility of the Cognizant Security Office

79 No Element of the Contract Is Outside the Inmpptinn

Responsibility of the Cognizant Security Office

80 Contractor Distribution Required

81 Contractor Distribution Not Required

82 Subcontractor Distribution Required

OJ OUUCUilll uL'ltJl IVlDll lUUllUil i^Ul IvCULlllCLl O A 84 Cognizant Security Office for Prime and Subcontractor

Distribution Required

85 Cognizant Security Office for Prime and Subcontractor

Distribution Not Required

86 United States Activity Responsible for Overseas

Security Administration Distribution Required

on United States Activity Responsible for Overseas

Security Administration Distribution Not Required

OS Administrative Contracting Office Distribution

JK-Cquireu

89 /Administrative ft.\,Al 11 1.1.1 l^bl \*\,M. T W Contractine V/llvl UwVlll.^ Office \^ 1.1.1 WW 1—Distribution iT liJ kl IL/ Ul-lWll Not ± ^ \J Required

90 Other Distribution Required

91 Other Distribution Not Required

Not Used CB102 1310 Financing Type Code O ID 1/1

Code identifying the type of contract financing required by the submitter of a

pricing proposal

004010F850 0 81 14 April 1998
850 Purchase Order

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

Notes:

Must Use

Ref.

Pes.

REFOl

REF02

REF03

REF Reference Identification

570

CBl Optional

Heading

Optional

20

To specify identifying information

1 At least one of REF02 or REF03 is required.

2 If either C04003 or C04004 is present, then the other is required.

3 If either C04005 or C04006 is present, then the other is required.

1 REF04 contains data relating to the value cited in REF02.

Use this segment to provide reference numbers associated with access information

contained in the Contract Security Classification Specification (DD Form 254).

Data

Element

128

127

352

Data Element Summary

Name Attributes

Reference Identification Qualifier M ID 2/3

Code qualifying the Reference Identification

43 Supporting Document Number

Supports or clarifies information and values represented

in a document

Use to indicate a reference (paragraph number or

section) that contains additional information

applicable to the DD Form 254. Cite the reference in

REF02 and identify the document in REF03.

KL Contract Reference

Use to indicate a clause in the award instrument that

contains additional security requirements or unique

inspection requirements.

KU Office Symbol

A number assigned for reference to a specific office

within an organization

When CBl01 is code 90, use to indicate the office

symbol to which additional distribution of the Contract

Security Classification Specification (DD Form 254) is required.

PI Previous Contract Number

When CBlOl is code 68, use to indicate the preceding

procurement instrument number under which

classified data was received or generated.

Reference Identification X AN 1/30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

Description X AN 1/80

A free-form description to clarify the related data elements and their content

/. When REFOl is code 43, use to identify the document that contains the

paragraph number or section where the applicable information is located.

Not Used REF04 C040

Not Used C04001 128

2. Use offreeform text is discouraged if the information can be provided by

some other means within the transaction set. Reference Identifier O

To identify one or more reference numbers or identification numbers as specified by the Reference Qualifier

Reference Identification Qualifier M ID 2/3

Code qualifying the Reference Identification

004010F850 0 82 14 April 1998
850 Purchase Order

Not Used C04002 127

Not Used C04003 128

Not Used C04004 127

Not Used C04005 128

Not Used C04006 127

Reference Identification M AN 1/30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

Reference Identification Qualifier X ID 2/3

Code qualifying the Reference Identification

Reference Identification X AN 1/30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

Reference Identification Qualifier X ID 2/3

Code qualifying the Reference Identification

Reference Identification X AN 1/30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

004010F850 0 83 14 April 1998
850 Purchase Order

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

DTM Date/Time Reference

580

CBl Optional

Heading

Optional

5To specify pertinent dates and times

1 At least one of DTM02 DTM03 or DTM05 is required.

2 If DTM04 is present, then DTM03 is required.

3 If either DTM05 or DTM06 is present, then the other is required.

Data Element Summary

Ref.

Pes.

Must Use DTMOl

Not Used

Not Used

Not Used

DTM02

DTM03

Not Used DTM04

DTM05

DTM06

Data

Element

374

373

337

623

1250

1251

Name Attributes

Date/Time Qualifier M ID 3/3

Code specifying type of date or time, or both date and time

992 Date Requested

When CBlOl is code 70, use to indicate the date ofa

contractor's request to retain classified material.

Date X DT 8/8

Date expressed as CCYYMMDD

Time X TM 4/8

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-

59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds

are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

Time Code O ID 2/2

Code identifying the time. In accordance with International Standards

Organization standard 8601, time can be specified by a + or - and an indication

in hours in relation to Universal Time Coordinate (UTC) time; since + is a

restricted character, + and - are substituted by P and M in the codes that follow

Date Time Period Format Qualifier X ID 2/3

Code indicating the date format, time format, or date and time format

Date Time Period X AN 1/35

Expression of a date, a time, or range of dates, times or dates and times

004010F850 0 84 14 April 1998
850 Purchase Order

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

LDT Lead Time

590

CBl Optional

Heading

Optional

1To specify lead time for availability of products and services

1 LDT04 is the effective date of lead time information.

1 LDT02 is the quantity of unit of time periods.

Must Use

Must Use

Must Use

Not Used

Ref.

Pes.

LDTOl

LDT02

LDT03

LDT04

Data

Element

345

380

344

373

Data Element Summary

Name Attributes

Lead Time Code M ID 2/2

Code indicating the time range

BA From Date of Award to Expiration Date of

Authorization

Use to indicate the authorizedperiodfor a contractor

to retain classified materials.

Quantity M R 1/15

Numeric value of quantity

Unit of Time Period or Interval M ID 2/2

Code indicating the time period or interval

CY Calendar Year

DA Calendar Days

MO Month

Date O DT 8/8

Date expressed as CCYYMMDD

004010F850 0 85 14 April 1998
850 Purchase Order

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

Notes:

MSG Message Text

600

CBl Optional

Heading

Optional

50

To provide a free-form format that allows the transmission of text information

1 If MSG03 is present, then MSG02 is required.

1 MSG03 is the number of lines to advance before printing.

1 MSG02 is not related to the specific characteristics of a printer, but identifies top of

page, advance a line, etc. 2 If MSG02 is "AA - Advance the specified number of lines before print" then MSG03

is required.

When CBl01 is code 74, 76, or 78, use to provide additional clear text information.

Ref. Data

Pes. Element

Must Use MSGOl 933

Not Used MSG02 934

Not Used MSG03 1470

Attributes

M AN 1/264

Data Element Summary

Name

Free-Form Message Text

Free-form message text

Printer Carriage Control Code X ID 2/2

A field to be used for the control of the line feed of the receiving printer

Number O NO 1/9

A generic number

004010F850 0 86 14 April 1998
850 Purchase Order

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

Notes:

POl Baseline Item Data

010

POl Mandatory

Detail

Mandatory

1To specify basic and most frequently used line item data

If POl 03 is present, then POl 02 is required.

If POl 05 is present, then POl 04 is required.

If either POl 06 or POl 07 is present, then the other is required.

If either POl 08 or POl 09 is present, then the other is required.

If either POl 10 or POl 1 1 is present, then the other is required.

If either POl 12 or POl 13 is present, then the other is required.

If either POl 14 or POl 15 is present, then the other is required.

If either POl 16 or POl 17 is present, then the other is required.

If either POl 18 or POl 19 is present, then the other is required.

If either PO120 or P0121 is present, then the other is required.

If either POl 22 or POl 23 is present, then the other is required.

If either P0124 or P0125 is present, then the other is required.

12

3

4

5

6

7

8

9

10

11

12

12

3

See the Data Element Dictionary for a complete list of IDs. POlOl is the line item identification.

POl 06 through POl 25 provide for ten different product/service IDs per each item.

For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.

/. Use this POl loop to identify all information applicable to the line item or service

being awarded.

2. In those rare instances where Table 2 information is not required, e.g., ifan

Agreement has no detail information, only POlOl is required to be transmitted. In

that instance, cite the word "NONE" in POlOl.

Ref.

Pes.

POlOl

PO102

PO103

Data

Element

350

330

355

Data Element Summary

Name Attributes

Assigned Identification O AN 1/20

Alphanumeric characters assigned for differentiation within a transaction set

1. Use to identify the Contract Line Item Number (CLIN), the Sub Contract

Line Item Number (SUBCLIN), or the Exhibit Line Item Number (ELIN), if one is assigned.

2. If Table 2 data is not required, Cite the word "NONE".

Quantity Ordered X R 1/15

Quantity ordered

1. Use to specify the quantity applicable to the line item. Step ladder

quantities applicable to requirements or indefinite quantity award

instruments and the relatedprices are carried in the 2/CTP/040 segment.

2. Do not use this data element at the CLIN level if quantities are specified at the SUBCLIN level

Unit or Basis for Measurement Code O ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

/. Use any code but thefollowing code should be used as indicated by the

note:

SX Shipment

Use when POlOl is a CLINfor transportation charges.

004010F850 0 87 14 April 1998
850 Purchase Order

2. Do not me this data element at the CLIN level ifquantities are specified at the SUBCLIN level

3. An application program conversion table may be required to convert

agency codes to ASCX12 codes.

Refer to 004010 Data Element Dictionary for acceptable code values.

PO104 212 Unit Price X R 1/17

Price per unit of product, service, commodity, etc.

1. When PO105 is either code NC, NS, or TB, enter the number 0.

PO105 639

2. For IDC and similar award instruments that include zone pricing, this

data element shall not be used The unitprice applicable to the individual zone shall be cited in the CTP segment.

Basis of Unit Price Code O ID 2/2

Code identifying the type of unit price for an item

ES

FB

KA

NC

NE

NS

Estimated

Fabrication Cost

Use to indicate the price includes the incorporation of

Government Furnished Property (GFP) into the item.

Price with Government Furnished Property

Use to Indicate that theprice ofthe item includes the use of GFP, e.g., special tooling, special test equipment, production machinery, etc., to manufacture the item.

No Charge

Not to Exceed

Not Separately Priced

Use to indicate the item is not separately priced but is included in the price ofthe item to which it pertains.

TB To be negotiated.

PO106 235 Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

/. PO106 through P0125 are used in pairs, e.g., PO106 contains a qualifier

code and PO107 contains data related to the code.

2. Any code, other than codes DR, F2, F3, KA, KE, KG, MF, MG, MS, PT,

PW, ZE, and ZZ, can be used, but the listed codes are preferred. Ifa

manufacturer, with or without an associated manufacturer's part number

(code MG) is required, provide that identification in thefollowing LIN

segment

3. For information relating to codes DR, F2, F3, KA, KE, KG, MS, PT, and

PW, convey the information in the 2/N9/330 segment using appropriate

codes in either N901 or N907.

AK Refined Product Code

BL Brand/Label

Use to indicate theproduct's brand or model name, e.g., Trinitron is the

Sony brand namefor a TV or computer monitor.

CG Commodity Grouping

Use to indicate a commodity code, e.g., the 2 position Federal Supply Group

code.

CH Country of Origin Code

004010F850 0 88 14 April 1998
When used, cite the two position ISO 3166 country code in thefollowing 234

data element.

CL Color

DG Discount Grouping

Use to indicate a discount group to which the line item pertains.

EF Exhibit Identifier

Use to indicate the letter assigned to an exhibit.

EN European Article Number (EAN)(2-5-5-l)

EQ Equipment Type

Fl Catalog Number

Use to indicate a catalog number that identifies the product.

F7 End-Item Description

Use to indicate the end item to which the ordered item applies.

F8 Next Higher UsedAssembly

Use to indicate the next higher assembly to which the ordered item applies.

FS National Stock Number

The NSNshall be transmitted without dashes.

FT Federal Supply Classification

Use to indicate the 4position Federal Supply Classification code or Product

Service code

HI HIBC (Health Industry Bar Code)

IN Buyer's Item Number

Use to indicate a locally assigned codefor a product or service whenever

stock number does not apply.

KB Data Category Code

When POlOl is a CLIN or SUBCLIN related to an exhibit, use to indicate

the data category ofa Contract Data Requirements List.

KD Replacement National Stock Number

KF Item Type Number

KI Cognizance Symbol

KJ Material Control Code

KK Special Material Identification Code

KL Item Management Code

KM Shelf-Life Code

KN Shelf-Life Action Code

LT Lot Number

MN Model Number

Nl National Drug Code in 4-4-2 Format

N2 National Drug Code in 5-3-2 Format

N3 National Drug Code in 5-4-1 Format

N4 National Drug Code in 5-4-2- Format

ND National Drug Code (NDC)

PA Pattern Number

PD Part Number Description

Use to indicate the noun nomenclature ofthe Item.

PI Purchaser's Item Code

Use to indicate a GSA Special Item Number.

PU Part Reference Number

89 14 April 1998
850 Purchase Order

Use to indicate a part number assigned by an industry (not related to a

specific manufacturer). Do not usefor National Drug Codes.

RC Returnable Container No.

Use to indicate an NSN, manufacturer's part number, or other identifying

number (except a serial number) ofa returnable container. The serial

number ofa returnable container will be carried in the 2/N9/330 segment

with code RS in N901.

SN Serial Number

Use to indicate the serial number ofthe item cited in POIOI. For example,

the serial number ofan aircraft engine that is to be repaired.

SV Service Rendered

Use to indicate (in text) the service being ordered.

SW Stock Number

Use to indicate a local stock number.

SZ Vendor Alphanumeric Size Code (NRMA)

Use to indicate the size ofan item being ordered.

UA U.P.CJEAN Case Code (2-5-5)

UI U.P. C. Consumer Package Code (1-5-5)

UK U.P. C./EAN Shipping Container Code (1-2-5-5-1)

UP U.P. C. Consumer Package Code (1-5-5-1)

UX Universal Product Number.

VP Vendor 's (Seller 's) Part Number

Use to indicate a part number assigned by a contractor other than a

manufacturer.

Refer to 004010 Data Element Dictionary for acceptable code values.

PO107 234 Product/Service ID X AN 1/48

Identifying number for a product or service

PO108 235 Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

Refer to 004010 Data Element Dictionary for acceptable code values.

PO109 234 Product/Service ID X AN 1/48

Identifying number for a product or service

POllO 235 Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

Refer to 004010 Data Element Dictionary for acceptable code values.

POlll 234 Product/Service ID X AN 1/48

Identifying number for a product or service

P0112 235 Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

Refer to 004010 Data Element Dictionary for acceptable code values.

P0113 234 Product/Service ID X AN 1/48

Identifying number for a product or service

P0114 235 Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

Refer to 004010 Data Element Dictionary for acceptable code values.

P0115 234 Product/Service ID X AN 1/48

004010F850 0 90 14 April 1998
850 Purchase Order

P0116

P0117

P0118

P0119

PO120

P0121

P0122

P0123

P0124

P0125

Identifying number for a product or service

235 Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

Refer to 004010 Data Element Dictionary for acceptable code values.

234 Product/Service ID X AN 1/48

Identifying number for a product or service

235 Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

Refer to 004010 Data Element Dictionary for acceptable code values.

234 Product/Service ID X AN 1/48

Identifying number for a product or service

235 Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

Refer to 004010 Data Element Dictionary for acceptable code values.

234 Product/Service ID X AN 1/48

Identifying number for a product or service

235 Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

Refer to 004010 Data Element Dictionary for acceptable code values.

234 Product/Service ID X AN 1/48

Identifying number for a product or service

235 Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

Refer to 004010 Data Element Dictionary for acceptable code values.

234 Product/Service ID X AN 1/48

Identifying number for a product or service

004010F850 0 91 14 April 1998
850 Purchase Order

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

Notes:

LIN Item Identification

015

POl Mandatory

Detail

Optional

>1

To specify basic item identification data

12

3

4

5

6

7

8

9

10

11

12

13

14

1 LINOl is the line item identification

1 See the Data Dictionary for a complete list of IDs. 2 LrN02 through LIN3 1 provide for fifteen different product/service IDs for each item.

For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.

Use this segment to identify a manufacturer, with or without an associated

manufacturer's part numberfor the product specified in the POl segment Use

multiple iterations ofthis segment when it is necessary to identify multiple

manufacturers/manufacturers'part numbers applicable to the product specified in the

POl segment. For example, 5 manufacturers may be able to satisfy the requirement

for a given national stock number.

If either LIN04 or LINOS is present. then the other is required.

If either LIN06 or LIN07 is present. then the other is required.

If either LINOS or LIN09 is present. then the other is required.

If either LIN 10 or LINII is present. then the other is required.

If either LIN12 or LIN13 is present, then the other is required.

If either LINM or LIN15 is present, then the other is required.

If either LIN16 or LIN17 is present. then the other is required.

If either LIN18 or LIN19 is present. then the other is required.

If either LIN20 or LIN21 is present. then the other is required.

If either LrN22 or LrN23 is present. then the other is required.

If either LIN24 or LIN25 is present, then the other is required.

If either LIN26 or LIN27 is present. then the other is required.

If either LIN28 or LIN29 is present. then the other is required.

If either LIN30 or LIN31 is present. then the other is required.

Not Used

Ref.

Pes.

LINOl

Data Element Summary

Must Use LIN02

Must Use LIN03

LIN04

Data

Element

350

235

234

235

Name Attributes

004010F850 0

Assigned Identification O AN 1/20

Alphanumeric characters assigned for differentiation within a transaction set

Product/Service ID Qualifier M ID 2/2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

GE Generic Name Description

Use to identify a manufacturer by a text name when a DUNS, or CAGE code is not available. Cite the name

in thefollowing data element.

MF Manufacturer

When used, cite the DUNS number ofthe

manufacturer in thefollowing data element.

ZB Commercial and Government Entity (CAGE) Code

A code that identifies a commercial contractor authorized to do business with the U.S. government

Use to indicate a manufacturer who can be identified

by a CAGE code. Cite the CAGE code in the

following data element.

Product/Service ID M AN 1/48

Identifying number for a product or service

Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

92 14 April 1998
850 Purchase Order

LINOS 234

Not Used LIN06 235

Not Used LIN07 234

Not Used LINOS 235

Not Used LIN09 234

Not Used LINIO 235

Not Used LINll 234

Not Used LIN12 235

Not Used LIN13 234

Not Used LIN14 235

Not Used LIN15 234

Not Used LIN16 235

Not Used LIN17 234

Not Used LIN18 235

Not Used LIN19 234

Not Used LIN20 235

Not Used LIN21 234

Not Used LIN22 235

Not Used LIN23 234

Not Used LIN24 235

Not Used LIN25 234

Not Used LIN26 235

Not Used LIN27 234

MG Manufacturer's Part Number

Product/Service ID

Identifying number for a product or service

Product/Service ID Qualifier

Code identifying the type/source of the descriptive

Product/Service ID (234)

Product/Service ID

Identifying number for a product or service

Product/Service ID Qualifier

Code identifying the type/source of the descriptive

Product/Service ID (234)

Product/Service ID

Identifying number for a product or service

Product/Service ID Qualifier

Code identifying the fype/source of the descriptive

Product/Service ID (234)

Product/Service ID

Identifying number for a product or service

Product/Service ID Qualifier

Code identifying the type/source of the descriptive

Product/Service ID (234)

Product/Service ID

Identifying number for a product or service

Product/Service ID Qualifier

Code identifying the type/source of the descriptive

Product/Service ID (234)

Product/Service ID

Identifying number for a product or service

Product/Service ID Qualifier

Code identifying the type/source of the descriptive

Product/Service ID (234)

Product/Service ID

Identifying number for a product or service

Product/Service ID Qualifier

Code identifying the type/source of the descriptive

Product/Service ID (234)

Product/Service ID

Identifying number for a product or service

Product/Service ID Qualifier

Code identifying the type/source of the descriptive

Product/Service ID (234)

Product/Service ID

Identifying number for a product or service

Product/Service ID Qualifier

Code identifying the type/source of the descriptive

Product/Service ID (234)

Product/Service ID

Identifying number for a product or service

Product/Service ID Qualifier

Code identifying the fype/source of the descriptive

Product/Service ID (234)

Product/Service ID

Identifying number for a product or service

Product/Service ID Qualifier

Code identifying the type/source of the descriptive

Product/Service ID (234)

Product/Service ID

X

number used in

X

X

number used in

X

X

number used in

number used in

X

number used in

number used in

X

number used in

number used in

X

number used in

number used in

X

AN 1/48

ID 2/2

AN 1/48

ID 2/2

AN 1/48

ID 2/2

AN 1/48

ID 2/2

AN 1/48

ID 2/2

AN 1/48

ID 2/2

AN 1/48

ID 2/2

AN 1/48

ID 2/2

AN 1/48

ID 2/2

AN 1/48

ID 2/2

AN 1/48

ID 2/2

number used in

X AN 1/48

004010F850 0 93 14 April 1998
850 Purchase Order

Not Used LIN28 235

Not Used LIN29 234

Not Used LIN30 235

Not Used LIN31 234

Identifying number for a product or service

Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

Product/Service ID X AN 1/48

Identifying number for a product or service

Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

Product/Service ID X AN 1/48

Identifying number for a product or service

004010F850 0 94 14 April 1998
850 Purchase Order

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

Notes:

Must Use

Ref.

Pes.

CNlOl

Not Used CN102

Not Used CN103

Not Used CN104

004010F850 0

CNl Contract Information

025

POl Mandatory

Detail

Optional

1To specify basic data about the contract or contract line item

1 CNl 02 is the contract amount.

2 CNl 03 is the allowance or charge percent.

3 CNl 04 is the contract code.

4 CNl06 is an additional identifying number for the contract.

Use this segment to identify the type ofpricing arrangement that is applicable to a

specific line item if it differsfrom the pricing arrangement applicable to the entire

award instrument. BEG09 identifies the pricing arrangement applicable to the entire

award instrument BEG09 and the 2/CN1/025 segment can both be included in the

transaction set ifneeded.

Data

Element

1166

782

332

127

Data Element Summary

Name

Contract Type Code

Code identifying a contract type

Attributes

M ID 2/2

CA

CH

CS

cw

cx

CY

FB

FC

FD

FF

FG

Cost Plus Incentive Fee (With Performance Incentives)

Cost Sharing

Cost

Cost Plus Award Fee

Cost Plus Fixed Fee

Cost Plus Incentive Fee

Fixed Price Incentive Firm Target (With Performance

Incentive)

Fixed Price Incentive Firm Target (Without

Performance Incentive)

Fixed Price Redetermination

Use to indicate a prospectivefixedprice

redetermination award line item.

Fixed Price Incentive Successive Target (With

Performance Incentive)

Fixed Price Incentive Successive Target (Without

Performance Incentive)

Fixed Price Award Fee

Fixed Price Level of Effort

No Cost

Retroactive Fixed Price Redetermination

Firm Fixed Price

Fixed Price with Economic Price Adjustment

Labor Hours

Time and Materials

O R 1/18

O R 1/6

FH

FJ

FK

FM

FR

FX

LH

TM

Monetary Amount

Monetary amount

Percent

Percent expressed as a percent

Reference Identification O AN 1/30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

95 14 April 1998
850 Purchase Order

Not Used CN105

Not Used CN106

338

799

Terms Discount Percent O R 1/6

Terms discount percentage, expressed as a percent, available to the purchaser if an invoice is paid on or before the Terms Discount Due Date

Version Identifier o AN 1/30

Revision level of a particular format, program, technique or algorithm

004010F850 0 96 14 April 1998
850 Purchase Order

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

Notes:

Ref.

Pes.

Must Use PO301

Not Used PO302

Not Used PO303

Not Used PO304

Not Used PO305

Must Use PO306

Must Use PO307

P03 Additional Item Detail

030

POl Mandatory

Detail

Optional

25

To specify additional item-related data involving variations in normal price/quantity

structure

1 If PO304 is present, then at least one of PO303 or PO305 is required.

1 Some examples of price/quantity variations are: price in different units from the POl

segment, price changes by date, or price changes by quantity (break and level).

2 PO307 defines the unit of measure for PO306.

Use this segment to provide additional information applicable to the CLIN, SUBCLIN,

or ELINspecified in POl01.

Data

Element

371

373

236

212

639

380

355

Attributes

M ID 2/2

Not Used PO308 352

Data Element Summary

Name

Change Reason Code

Code specifying the reason for price or quantity change

AQ Alternate Quantity and Unit of Measure

Use to indicate that the CLIN, SUBCLIN, or ELIN

has alternate quantity and unit ofmeasure (e.g.,

PO102/03 could cite 10,000 LB and PO306/07 could

cite 10 SH. Both quantities and units ofmeasure are

applicable to the item being purchased - steel plates).

EV Estimated Quantity

Use to indicate the quantityfor the CLIN, SUBCLIN,

or ELIN cited in POl01 is an estimate.

Date O DT 8/8

Date expressed as CCYYMMDD

Price Identifier Code X ID 3/3

Code identifying pricing specification

Unit Price O R 1/17

Price per unit of product, service, commodity, etc.

Basis of Unit Price Code X ID 2/2

Code identifying the type of unit price for an item

Quantity M R 1/15

Numeric value of quantify

Due to the mandatory nature ofthis data element, when PO301 is code EV,

repeat the quantity cited in PO102.

Unit or Basis for Measurement Code M ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

/. Use any code other than code ZZ.

2. Due to the mandatory nature ofthis data element, when PO301 is code

EV, repeat the unit ofmeasure cited in PO103.

3. An application program conversion table may be required to convert

agency codes to ASCX12 codes.

Refer to 004010 Data Element Dictionary for acceptable code values.

Description O AN 1/80

A free-form description to clarify the related data elements and their content

004010F850 0 97 14 April 1998
850 Purchase Order

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

CTP Pricing Information

040

CTP Optional

Detail

Optional

1To specify pricing information

1 If either CTP04 or CTP05 is present, then the other is required.

2 If CTP06 is present, then CTP07 is required.

3 If CTP09 is present, then CTP02 is required.

4 If CTP 10 is present, then CTP02 is required.

5 If CTPl 1 is present, then CTP03 is required.

1 CTP07 is a multiplier factor to arrive at a final discounted price. A multiplier of .90

would be the factor if a 10% discount is given.

2 CTP08 is the rebate amount.

1 See Figures Appendix for an example detailing the use of CTP03 and CTP04.

See Figures Appendix for an example detailing the use of CTP03, CTP04 and

CTP07.

Notes: 1. Use this segment to specify various pricesfor the CLIN, SUBCLIN, or ELIN cited in

POlOl for a basic award instrument, e.g., requirements, indefinite quantity, etc. These

include pricesfor a step ladder quantities, orfor delivery to various geographic

locations (zones).

2. Example ofstep ladder quantity pricesfor quantities 1-10, 11-20, 21-30, and 31-50:

CTP**PBQ**l*EAwl

CTP**ICL*25.00*10*EA n/l

CTP**ICL*24.50*20*EA n/l

CTP**ICL*23.50*30*EA n/l

CTP**MAX*22.00*50*EA n/l

Not Used

Ref.

Pes.

CTPOl

CTP02

Data

Element

687

236

Data Element Summary

Name

Class of Trade Code

Code indicating class of trade

Price Identifier Code

Code identifying pricing specification

Use to identify the different pricesfor a line item.

Attributes

O ID 2/2

X ID 3/3

ICL

LP?

MAX

004010F850 0

Unit Price Through Quantity

/. Use to indicate the end ofa quantity range

applicable to step ladder pricing.

2. Use in conjunction with codes PBQ and MAXfor

step ladder pricing. Step ladder pricing is defined as

the price specifiedfor the quantity range containing

the quantity purchased, applying to all the items

purchased. Use ofcodes ICL, MAXand PBQ is in

contrast to use of code PAQ which identifies quantities

at which different prices are applied.

Lease to Purchase Price

Maximum Order Quantity Price

1. Usefor step ladderpricing to indicate the quantity

above which the price will not change.

2. Use in conjunction with codes ICL and PBQfor

step ladder pricing. Step ladder pricing is defined as

the price specifiedfor the quantity range containing

98 14 April 1998
850 Purchase Order

the quantity purchased, applying to all the items

purchased. Use ofcodes ICL, MAXand PBQ is in

contrast to use ofcode PAQ which identifies quantities

at which different prices are applied.

PAQ Price Break Quantity(s)

Use to indicate a quantity where an incrementalprice

break occurs. For example, ifprice breaks occur at quantities 11, 21, 31, etc., thenfor a purchase quantity

of25, thefirst 10 units are at thefirst price, the next

10 units are at the secondprice and the last 5 units are

at the thirdprice. This is in contrast to step ladder

prices where all 25 units are one price.

PBQ Unit Price Beginning Quantity

1. Use to indicate the beginning ofa quantity range

applicable to step ladderpricing.

2. Use in conjunction with codes ICL and MAXfor

step ladderpricing. Step ladder pricing is defined as

the price specifiedfor the quantity range containing

the quantity purchased, applying to all the items

purchased Use ofcodes ICL, MAX and PBQ is in

contrast to use ofcode PAQ which identifies quantities

at which different prices are applied.

RPP Replacement Price

Use to indicate the acquisition cost to replace the item

identified in the POl segment being repaired or

overhauled.

SPC Special Price

1. Use to indicate that the line item unit price cited in

PO104, is a specialprice authorized by a

representative ofthe selling party.

2. When used, the authorizing party may be identified

in either the l/PER/360 or the 2/PER/llO segment

citing code lA in PEROl and a special price

authorization number may be provided in either the

l/REF/350 or the 2/N9/330 segment citing code 9B in

N90L

ZNP Zone Price

Use to indicate the pricefor delivery to a zone cited in

CTPIO. This is the total price ofthe item and is based on standard commercialpackaging andpreservation.

CTP03 212 Unit Price X R 1/17

Price per unit of product, service, commodity, etc. CTP04 380 Quantity X R 1/15

Numeric value of quantity

CTP05 COOl Composite Unit of Measure X

To identify a composite unit of measure (See Figures Appendix for examples

of use)

Must Use COOlOl 355 Unit or Basis for Measurement Code M ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

/. Use any code other than code ZZ.

2. A conversion table may be required to convert agency codes to ASCX12

codes.

Refer to 004010 Data Element Dictionary for acceptable code values.

Not Used C00102 1018 Exponent O R 1/15

004010F850_0 99 14 April 1998
850 Purchase Order

Not Used C00103

Not Used C00104

Not Used C00105

Not Used C00106

Not Used C00107

Not Used C00108

Not Used C00109

Not Used COOllO

Not Used COOlll

Not Used C00112

Not Used cool 13

Not Used C00114

Not Used C00115

Not Used CTP06

Not Used CTP07

Not Used CTP08

Not Used CTP09

CTPIO

CTPll

Power to which a unit is raised

649 Multiplier O R 1/10

Value to be used as a multiplier to obtain a new value

355 Unit or Basis for Measurement Code O ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

1018 Exponent O R 1/15

Power to which a unit is raised

649 Multiplier O R 1/10

Value to be used as a multiplier to obtain a new value

355 Unit or Basis for Measurement Code O ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

1018 Exponent O R 1/15

Power to which a unit is raised

649 Multiplier O R 1/10

Value to be used as a multiplier to obtain a new value

355 Unit or Basis for Measurement Code O ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

1018 Exponent O R 1/15

Power to which a unit is raised

649 Multiplier O R 1/10

Value to be used as a multiplier to obtain a new value

355 Unit or Basis for Measurement Code O ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

1018 Exponent O R 1/15

Power to which a unit is raised

649 Multiplier O R 1/10

Value to be used as a multiplier to obtain a new value

648 Price Multiplier Qualifier O ID 3/3

Code indicating the type of price multiplier

649 Multiplier X R 1/10

Value to be used as a multiplier to obtain a new value

782 Monetary Amount O R 1/18

Monetary amount

639 Basis of Unit Price Code O ID 2/2

Code identifying the type of unit price for an item

499 Condition Value O AN 1/10

Identifies rate restrictions or provisions

Wlien CTP02 is code ZNP, identify the applicable zone to which the price in

CTP03 applies.

289 Multiple Price Quantity O NO 1/2

Quantity of units for a given price, e.g., 3 for $10.00

When the price cited in CTP03 is the pricefor more than a single item, e.g., 3for $10, identify the applicable quantity in this data element.

0040I0F850 0 100 14 April 1998
850 Purchase Order

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

MEA Measurements

Semantic Notes:

Comments:

Notes:

Ref.

Pes.

MEAOl

Not Used MEA02

MEA03

MEA04

Must Use COOlOl

049

POl Mandatory

Detail

Optional

40

To specify physical measurements or counts, including dimensions, tolerances, variances,

and weights (See Figures Appendix for example of use of COOl)

1 At least one of MEA03 MEA05 MEA06 or MEA08 is required.

2 If MEA05 is present, then MEA04 is required.

3 If MEA06 is present, then MEA04 is required.

4 If MEA07 is present, then at least one of MEA03 MEA05 or MEA06 is required.

5 Only one of MEA08 or MEA03 may be present.

1 MEA04 defines the unit of measure for MEA03, MEA05, and MEA06.

1 When citing dimensional tolerances, any measurement requiring a sign (+ or -), or any measurement where a positive (+) value cannot be assumed, use MEA05 as the

negative (-) value and MEA06 as the positive (+) value.

/. Use this segment to provide information that applies to all ofthe line items. If

information varies by line item, me the l/MEA/200 segment.

2. This segment can be used to specify various measurements ofthe product, to specify

the variations in quantity permitted when identified as a discrete value, and to specify a warranty period.

3. Codes used in MEAOl at this location may not be used in the l/MEA/200 segment

Data Element Summary

Attributes

Data

Element Name

737 Measurement Reference ID Code O ID 2/2

Code identifying the broad category to which a measurement applies

Use any code.

QV Variation in Quantity

Use to indicate permitted variations in quantity when it is expressed as a

discrete quantity. Specify the quantity under and/or over in MEAO5/06. Use

the 2/PCT/276 segment to express the variation in quantity as a percent.

WR Warranty

Use to indicate a warranty period. Identify the warranty period in

MEA03/04.

Refer to 004010 Data Element Dictionary for acceptable code values.

738 Measurement Qualifier O ID 1/3

Code identifying a specific product or process characteristic to which a measurement applies

739 Measurement Value X R 1/20

The value of the measurement

COOl Composite Unit of Measure X

To identify a composite unit of measure (See Figures Appendix for examples

of use)

355 Unit or Basis for Measurement Code M ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

/. Use any code other than code ZZ.

2. When MEAOl is code QV, cite the same unit ofmeasure identified in

PO103.

004010F850 0 101 14 April 1998
850 Purchase Order

3. men MEAOl is code WR, me only codes DA, LL, MO, and YR.

Not Used C00102

Not Used C00103

Not Used C00104

Not Used C00105

Not Used C00106

Not Used C00107

Not Used C00108

Not Used C00109

Not Used COOllO

Not Used COOlll

Not Used C00112

Not Used C00113

Not Used C00114

Not Used C00115

MEA05

MEA06

Not Used MEA07

Not Used MEA08

Not Used MEA09

Not Used MEAIO

4. An application program conversion table may be required to convert

agency codes to Accredited Standards Committee (ASC) X12 codes.

Refer to 004010 Data Element Dictionary for acceptable code values.

1018 Exponent O R 1/15

Power to which a unit is raised

649 Multiplier O R 1/10

Value to be used as a multiplier to obtain a new value

355 Unit or Basis for Measurement Code O ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

1018 Exponent O R 1/15

Power to which a unit is raised

649 Multiplier O R 1/10

Value to be used as a multiplier to obtain a new value

355 Unit or Basis for Measurement Code O ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

1018 Exponent O R 1/15

Power to which a unit is raised

649 Multiplier O R 1/10

Value to be used as a multiplier to obtain a new value

355 Unit or Basis for Measurement Code O ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

1018 Exponent O R 1/15

Power to which a unit is raised

649 Multiplier O R 1/10

Value to be used as a multiplier to obtain a new value

355 Unit or Basis for Measurement Code O ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

1018 Exponent O R 1/15

Power to which a unit is raised

649 Multiplier O R 1/10

Value to be used as a multiplier to obtain a new value

740 Range Minimum X R 1/20

The value specifying the minimum of the measurement range

When MEAOl is code QV, use to specify the variation in quantity under.

741 Range Maximum X R 1/20

The value specifying the maximum of the measurement range

When MEAOl is code QV, use to specify the variation in quantity over. 935 Measurement Significance Code O ID 2/2

Code used to benchmark, qualify or further define a measurement value

936 Measurement Attribute Code X ID 2/2

Code used to express an attribute response when a numeric measurement value

cannot be determined

752 Surface/Layer/Position Code O ID 2/2

Code indicating the product surface, layer or position that is being described

1373 Measurement Method or Device O ID 2/4

The method or device used to record the measurement

004010F850 0 102 14 April 1998
850 Purchase Order

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

PID Product/Item Description

050

PID Optional

Detail

Optional

1To describe a product or process in coded or free-form format

1 If PID04 is present, then PID03 is required.

2 At least one of PID04 or PID05 is required.

3 If PID07 is present, then PID03 is required.

4 If PID08 is present, then PID04 is required.

5 If PID09 is present, then PID05 is required.

1 Use PID03 to indicate the organization that publishes the code list being referred to. 2 PID04 should be used for industry-specific product description codes.

3 PID08 describes the physical characteristics of the product identified in PID04. A

"Y" indicates that the specified attribute applies to this item; an "N" indicates it does

not apply. Any other value is indeterminate.

4 PID09 is used to identify the language being used in PID05.

1 If PIDOl equals "F", then PID05 is used. If PIDOl equals "S", then PID04 is used. If

PIDOl equals "X", then both PID04 and PID05 are used.

2 Use PID06 when necessary to refer to the product surface or layer being described in the segment.

3 PID07 specifies the individual code list of the agency specified in PID03.

Notes: Use this segment to provide information applicable to a specific line item.

Must Use

Ref.

Des.

PIDOl

Not Used PID02

PID03

PID04

PID05

Not Used PID06

Not Used PID07

Not Used PID08

Not Used PID09

Data

Element

349

750

559

751

352

752

822

1073

819

Data Element Summary

Name Attributes

Item Description Type M ID 1/1

Code indicating the format of a description

F Free-form

S Structured (From Industry Code List)

Product/Process Characteristic Code O ID 2/3

Code identifying the general class of a product or process characteristic

Agency Qualifier Code X ID 2/2

Code identifying the agency assigning the code values

EP United States Environmental Protection Agency (EPA)

Product Description Code X AN 1/12

A code from an industry code list which provides specific data about a product

characteristic

Description X AN 1/80

A free-form description to clarify the related data elements and their content

Use offreeform text is discouraged if the information can be provided by

some other means within the transaction set. Surface/Layer/Position Code O ID 2/2

Code indicating the product surface, layer or position that is being described

Source Subqualifier O AN 1/15

A reference that indicates the table or text maintained by the Source Qualifier

Yes/No Condition or Response Code O ID 1/1

Code indicating a Yes or No condition or response

Language Code O ID 2/3

Code designating the language used in text, from a standard code list maintained by the International Standards Organization (ISO 639)

004010F850 0 103 14 April 1998
850 Purchase Order

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

Notes:

PWK Paperworii

070

POl Mandatory

Detail

Optional

25

To identify the type or transmission or both of paperwork or supporting information

1 If either PWK05 or PWK06 is present, then the other is required.

1 PWK05 and PWK06 may be used to identify the addressee by a code number.

2 PWK07 may be used to indicate special information to be shown on the specified

report.

3 PWK08 may be used to indicate action pertaining to a report.

/. Use this segment to provide paperwork information that applies to a specific line

item. Use the l/PWK/210 segment to specify paperwork that is applicable to all ofthe

line items.

Ref.

Pes.

Must Use PWKOl

2. Use this segment to identify paperwork required to pass between the buyer and the

seller and how that paperwork will be transmitted.

3. Codes used in PWKOl at this location may not be used in the l/PWK/210 segment.

Data Element Summary

Data

Element

755

Name Attributes

Report Type Code M ID 2/2

Code indicating the title or contents of a document, report or supporting item

Use to identify the type ofpaperwork that is being provided to or must be

provided by the contractor. 25

35

AE

C6

CP

DW

IT

KA

MR

MS

PD

PJ

Purchase Plan

Use to indicate a make or buy plan.

Subcontractor Plan

Attachment

Use to indicate some additional document, e.g., list of

Governmentfurnishedproperty, related to this award

instrument is being sent by means other than within

the transaction set Specify the nature ofthe

document in PWK07.

Wage Determination

When used, identify the Wage Determination number

in the 2/N9/330 segment using code 2Y in N901.

Certificate of Compliance (Material Certification)

Use to indicate a Certificate of Conformance.

Drawing(s)

Certified Inspection and Test Results

Contract Data Requirements List (CDRL)

Use to indicate that an attachment applicable to a

Contract Data Requirements List (CDRL) will be

provided.

Material Inspection and Receiving Report

Material Safety Data Sheet

Proof of Delivery

Purchasing Specification

Specifications, generated by a customer, setting

acceptance limits on the properties or performance of

the product being purchased; purchasing specifications

004010F850 0 104 14 April 1998
i 850 Purchase Order

PWK02 756

PWK03 757

PWK04 98

11*. • tl l*J A ' 1

• may additionally supply instructions for packaging,

iransponaiion, aeiivery, ana paymenis

Use to indicate a Statement of Work (SOW).

PM Proof of Insurance

SN Shipping Notice

SP Snprifiratinn

TO Demand Report

Use to indicate a Contract Data Requirement List

(CDRL) deliverable.

US "BUY AMERICA" Certification of Compliance

Report Transmission Code O ID 1/2

Code defining timing, transmission method or format by which reports are to be sent While any listed code can be used, code EL is preferred when the indicated

paperwork can be provided electronically using one ofthe transaction sets specifically designedfor thepurpose.

BM By Mail

Use to indicate transmittal via the USPS.

CF Courier

Use to indicate transmittal via commercial express

courier.

DA Data

Use to indicate otherforms of electronic transfer.

When used, identify the otherform in PWK07.

EL Electronically Only

Use to indicate that data was sent by a separate EDI

transaction set. When used, identify the unique

number ofthe transaction set in N902 ofthe 2/N9/330

segment citing code TN in N90L

EM E-Mail

FT File Transfer

Use to indicate File Transfer Protocol (FTP).

FX By Fax

lA Electronic Image

Use to indicate the World Wide Web. When used,

provide the Universal Resource Locator (URL) where

information is to be obtained in PWK07.

WS With Shipment (With Package)

Report Copies Needed O NO 1/2

The number of copies of a report that should be sent to the addressee

The number ofcopies is assumed to be 1 unless a greater number is specified

in this data element.

Entity Identifier Code O ID 2/3

Code identifying an organizational entity, a physical location, property or an

individual

Use to identify the recipient ofthe paperwork, tfthere is more than one

recipientfor the same paperwork item, use multiple repetitions of the PWK

segment with the same report code in PWKOl. Provide the address ofthe

recipient in either the l/Nl/310 or 2/N1/350 segment and/or the

communications number of the recipient in either the l/PER/360 or 2/PER/400 segment

7D Contracting Officer Representative

BY Buying Party (Purchaser)

Use to indicate the contracting officer.

C4 Contract Administration Office

004010F850 0 105 14 April 1998
850 Purchase Order

Not Used PWK05 66

Not Used PWK06 67

PWK07 352

Established at either a contractor facihty or in a geographic area, and responsible for administering on

behalf of the buying activities that assigned contracts

for administration and all contracts awarded to either

the specific contractor or all contractors in the

geographic area HMI Material Safety Data Sheet (MSDS) Recipient

Use in conjunction with PWKOl code MS to indicate

the Agency's Hazardous Material Information System

(HMIS) centralfocalpoint to whom Material Safety

Data Sheets are to be sent. IS Party to Receive Certified Inspection Report

Use when PWKOl is code IT or MR.

KG Project Manager

The address of the person responsible for the

management of a designated project

Use to indicate the party responsiblefor a project to

include the advisor under a Grant

KY Technical Office

PA Party to Receive Inspection Report

PC Party to Receive Cert, of Conformance (C.A.A.)

SM Party to Receive Shipping Manifest

ZD Party to Receive Reports

The organization designated to receive reports

Identification Code Qualifier X ID 1/2

Code designating the system/method of code structure used for Identification

Code (67)

Identification Code X AN 2/80

Code identifying a party or other code

Description O AN 1/80

A free-form description to clarify the related data elements and their content

1. Use only ifnecessary to provide additional information or instructions

applicable to a specific paperwork item.

2. When PWKOl is code DA, use to identify the otherform ofelectronic

transfer.

3. When PWK02 is code lA, used to identify the URL.

Must Use PWK08

Must Use C00201

Not Used C00202

5. Use offreeform text is discouraged ifthe information can be provided by

some other means within the transaction set

C002 Actions Indicated O

Actions to be performed on the piece of paperwork identified

Use is REQUIRED.

704 Paperwork/Report Action Code M ID 1/2

Code specifying how the paperwork or report that is identified in the PWK

segment relates to the transaction set or to identify the action that is required

2 Report to be Filed

When PWKOl is code 25, 35, CP, IT, MR, MS, PD,

PM, SN, TO or US, indicate the specifiedpaperwork

is required to be provided by the contractor. PV Provided

When PWKOl is codeAE, C6, DW, KA, PJ, orSP, use

to indicate the specified paperwork will be provided by

the buyer.

704 Paperwork/Report Action Code O ID 1/2

004010F850 0 106 14 April 1998
850 Purchase Order

Not Used C00203 704

Not Used C00204 704

Not Used C00205 704

Not Used PWK09 1525

Code specifying how the paperwork or report that is identified in the PWK

segment relates to the transaction set or to identify the action that is required

Paperwork/Report Action Code O ID 1/2

Code specifying how the paperwork or report that is identified in the PWK

segment relates to the transaction set or to identify the action that is required

Paperwork/Report Action Code O ID 1/2

Code specifying how the paperwork or report that is identified in the PWK

segment relates to the transaction set or to identify the action that is required

Paperwork/Report Action Code O ID 1/2

Code specifying how the paperwork or report that is identified in the PWK

segment relates to the transaction set or to identify the action that is required

Request Category Code O ID 1/2

Code indicating a type of request

004010F850 0 107 14 April 1998
850 Purchase Order

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

P04 Item Physical Details

090

POl Mandatory

Detail

Optional

>1

To specify the physical qualities, packaging, weights, and dimensions relating to the item

1 If either PO402 or PO403 is present, then the other is required.

2 If PO405 is present, then PO406 is required.

3 If either PO406 or PO407 is present, then the other is required.

4 If either PO408 or PO409 is present, then the other is required.

5 If P04 1 0 is present, then P04 1 3 is required.

6 If P041 1 is present, then P0413 is required.

7 If P0412 is present, then P0413 is required.

8 If P04 1 3 is present, then at least one of P04 1 0 P04 1 1 or P04 1 2 is required.

9 If P04 1 7 is present, then P04 1 6 is required.

1 0 If P04 1 8 is present, then PO404 is required.

1 P04 1 5 is used to indicate the relative layer of this package or range of packages

within the layers of packaging. Relative Position 1 (value Rl) is the irmermost

package.

2 P0416 is the package identifier or the beginning package identifier in a range of

identifiers. 3 P04 1 7 is the ending package identifier in a range of identifiers.

4 P04 1 8 is the number of packages in this layer.

1 PO403 - The "Unit or Basis for Measure Code" in this segment position is for

purposes of defining the pack (PO40 1 ) /size (PO402) measure which indicates the

quantity in the inner pack unit. For example: If the carton contains 24 12-Ounce

packages, it would be described as follows: Data element 356 = "24"; Data element

357 = "12"; Data element 355 = "OZ".

2 P04 1 3 defmes the unit of measure for P04 1 0, P04 11 , and P04 1 2

.

Notes: /. Use this segment to specify the weight, cube, or dimensions ofthe unit or

intermediate pack; the unitpack quantity or intermediate container quantity; to indicate that palletized loads are required; or to indicate that shrink wrap is required.

To specify the unitpack quantity, use PO401 and PO404 (code VNT). Ifthere are 50

pairs in a unit container, PO401 would cite 50 and PO404 would cite code UNT.

2. Ifit is necessary to specify not only the quantity of items in a unit container, but

also the size and unit ofmeasure ofthose items, use PO401, PO402, PO403 and

PO404. In this instance, if there are 24, 12 ounce bottles in the unit container, PO401

would cite 24, PO402 would cite 12, PO403 would cite code OZ andPO404 would cite

code UNT. In either ofthese examples, the number ofunit containers in an

intermediate container would be carried in P0414. Ifonly the quantity per

intermediate container is required, use code INT in PO404 and cite the quantity in

P0414.

Data Element Summary

Ref. Data

Des. Element Name Attributes

PO401 356 Pack O NO 1/6

The number of inner containers, or number of caches if there are no inner

containers, per outer container

/. Use to identify the unitpack quantity. Cite the actual quantity or cite one

ofthefollowing to identify a special condition applicable to the unit pack

quantity.

2. Cite the number 777777 (as the equivalent ofMIL-STD 2073-lC code

BLK) to indicate a bulk quantity.

3. Cite the number 888888 (as the equivalent ofMIL-STD 2073-lC code

004010F850_0 108 14 April 1998
850 Purchase Order

PO402

PO403

PO404

PO405

PO406

PO407

PO408

PO409

PO410

P0411

YYY) to indicate "Packager's option as long as all other requirements are

met".

4. Cite the number 999999 (as the equivalent ofMIL-STD 2073-lC code

ZZZ) to indicate "Special requirements - refer to supplemental data, special

instructions or drawings provided".

357 Size X R 1/8

Size of supplier units in pack

Use only to identify the size ofthe individual items within a unit container.

355 Unit or Basis for Measurement Code X ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

/. Use any code other than code ZZ.

2. An application program conversion table may be required to convert

agency codes to ASC XI2 codes.

Refer to 004010 Data Element Dictionary for acceptable code values.

103 Packaging Code X AN 3/5

Code identifying the type of packaging; Part 1 : Packaging Form, Part 2: Packaging Material; if the Data Element is used, then Part 1 is always required

INT Intermediate Container

UNT Unit

187 Weight Qualifier O ID 1/2

Code defining the type of weight

Use any code other than code Z. Refer to 004010 Data Element Dictionary for acceptable code values.

384 Gross Weight per Pack X R 1/9

Numeric value of gross weight per pack

Use to specify the weight of a container. The weight shall be specified to 1

decimalplace.

355 Unit or Basis for Measurement Code X ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

/. Use any code other than code ZZ.

2. An application program conversion table may be required to convert

agency codes to ASCXI2 codes.

Refer to 004010 Data Element Dictionary for acceptable code values.

385 Gross Volume per Pack X R 1/9

Numeric value of gross volume per pack

Use to specify the cube ofa container. The cube shall be specified to 3

decimalplaces.

355 Unit or Basis for Measurement Code X ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

/. Use any code other than code ZZ.

2. An application program conversion table may be required to convert

agency codes to ASCXI2 codes.

Refer to 004010 Data Element Dictionary for acceptable code values.

82 Length X R 1/8

Largest horizontal dimension of an object measured when the object is in the

upright position

The length shall be specified to I decimalplace.

189 Width X R 1/8

004010F850 0 109 14 April 1998
850 Purchase Order

P0412

P0413

Shorter measurement of the two horizontal dimensions measured with the

object in the upright position

The width shall be specified to 1 decimalplace.

65 Height X R 1/8

Vertical dimension of an object measured when the object is in the upright

position

Use to specify the depth ofthe container. The depth shall be specified to 1

decimalplace.

355 Unit or Basis for Measurement Code X ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

1. Use any code other than cade ZZ.

2. An application program conversion table may be required to convert

agency codes to ASCX12 codes.

Refer to 004010 Data Element Dictionary for acceptable code values.

P0414 810 Inner Pack O NO 1/6

The number of caches per inner container

1. Use to specify the quantity ofunit containers in an intermediate container.

Cite the actual quantity or cite one ofthefollowing to identify a special

condition applicable to the intermediate container.

2. Cite the number 666666 (as the equivalent ofMIL-STD 2073-lC code

AAA) to indicate "See Appendix B (B.S).

3. Cite the number 777777 (as the equivalent ofMIL-STD 2073-lC code

XXX) to indicate "See method ofpreservation ".

4. Cite the number 888888 (as the equivalent ofMIL-STD 2073-lC code

YYY) to indicate "Packer's option as long as all other requirements are

met".

Not Used P0415 752

Not Used P0416 350

Not Used P0417 350

Not Used P0418 1470

5. Cite the number 999999 (as the equivalent ofMIL-STD 2073-lC code

ZZZ)

to indicate "Special requirements - see specific drawing or instruction

provided".

Surface/Layer/Position Code O ID 2/2

Code indicating the product surface, layer or position that is being described

Assigned Identification X AN 1/20

Alphanumeric characters assigned for differentiation within a transaction set Assigned Identification O AN 1/20

Alphanumeric characters assigned for differentiation within a transaction set Number O NO 1/9

A generic number

004010F850 0 110 14 April 1998
850 Purchase Order

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

Notes:

Ref.

Pes.

Must Use PEROl

PER Administrative Communications Contact

110

POl Mandatory

Detail

Optional

3

To identify a person or office to whom administrative communications should be directed

1 If either PER03 or PER04 is present, then the other is required.

2 If either PER05 or PER06 is present, then the other is required.

3 If either PER07 or PER08 is present, then the other is required.

Use this segment to provide names and communication numbersfor points ofcontact

\ftpplicable to a line item and which are not associated with an address.

Data Element Summary

Data

Element

366

Name Attributes

Contact Function Code M ID 2/2

Code identifying the major duty or responsibility of the person or group named

lA Review/Repricing Contact

1. Use to Indicate an Individual who authorized a one

time specialpricefor the line Item in this POl loop,

e.g., a spot pricing reductionfrom an existing contract or catalogprice. In this Instance, PER02 MUSTbe

used.

PER02

PER03

PER04

2. When used, code SPC should be used In CTP02 In the 2/CTP/040 segment within the POl loop ofthe line

Items that are authorized a specialprice. If applicable.

Include the authorization numberprovided by the

selling party In REFOl In the l/REF/350 segment

using code 9B.

AU Report Authorizer

1. Use to Indicate the approver ofa Contract Data

Requirements List

2. Use this code when PO106 code EF Is used.

BD Buyer Name or Department

Use to Indicate the Grants Management Specialist.

PI Preparer

A firm, organization, or individual who determines the

tax liability from information supplied by the taxpayer

1. Use to Indicate the preparer ofa Contract Data

Requirements List.

2. Use this code when PO106 code EF Is used.

93 Name O AN 1/60

Free-form name

Use to Identify the name ofa point of contact Last name, followed byfirst

name, is preferred. Ifthe whole name Is longer than 35 characters, the use ofInitialsfor thefirst name Is recommended PER09 may be used to cite the

party's title. 365 Communication Number Qualifier X ID 2/2

Code identifying the type of communication number

TE Telephone

364 Communication Number X AN 1/80

004010F850 0 ill 14 April 1998
850 Purchase Order

PER05 365

PER06 364

PER07 365

PER08 364

PER09 443

Complete communications number including country or area code when

applicable

The telephone number shall be transmitted as a continuous number with no

extraneous characters. Include the country code and area code. If an

extension applies to the telephone number, concatenate the letter Xplus the

extension at the end ofthe number, e.g., 17035551212X123.

Communication Number Qualifier X ID 2/2

Code identifying the type of communication number

FX Facsimile

Communication Number X AN 1/80

Complete communications number including country or area code when

applicable

Thefax number shall be transmitted as a continuous number with no

extraneous characters. Include the country code and area code.

Communication Number Qualifier X ID 2/2

Code identifying the type of communication number

EM Electronic Mail

Communication Number X AN 1/80

Complete communications number including country or area code when

applicable

Contact Inquiry Reference O AN 1/20

Additional reference number or description to clarify a contact number

Use, ifnecessary, to provide the title ofthe party cited in PER02.

004010F850 0 112 14 April 1998
850 Purchase Order

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

Notes:

SAC Service, Promotion, Allowance, or Charge Information

130

SAC Optional

Detail

Optional

1To request or identify a service, promotion, allowance, or charge; to specify the amount

or percentage for the service, promotion, allowance, or charge

1 At least one of SAC02 or SAC03 is required.

2 If either SAC03 or SAC04 is present, then the other is required.

3 If either SAC06 or SAC07 is present, then the other is required.

4 If either SAC09 or SAC 10 is present, then the other is required.

5 If SAC 1 1 is present, then SAC 10 is required.

6 If SAC 13 is present, then at least one of SAC02 or SAC04 is required.

7 If SAC 1 4 is present, then SAC 1 3 is required.

8 If SAC 1 6 is present, then SAC 1 5 is required.

1 If SACOl is "A" or "C", then at least one of SAC05, SAC07, or SAC08 is required.

2 SAC05 is the total amount for the service, promotion, allowance, or charge.

If SAC05 is present with SAC07 or SAC08, then SAC05 takes precedence.

3 SAC08 is the allowance or charge rate per unit.

4 SAC 10 and SACl 1 is the quantity basis when the allowance or charge quantity is different from the purchase order or invoice quantity.

SAC 10 and SAC 11 used together indicate a quantity range, which could be a dollar

amount, that is applicable to service, promotion, allowance, or charge.

5 SAC 13 is used in conjunction with SAC02 or SAC04 to provide a specific reference

number as identified by the code used.

6 SAC 14 is used in conjunction with SAC 13 to identify an option when there is more

than one option of the promotion.

7 SAC 16 is used to identify the language being used in SAC 15.

1 SAC04 may be used to uniquely identify the service, promotion, allowance, or

charge. In addition, it may be used in conjunction to ftirther the code in SAC02.

2 In some business applications, it is necessary to advise the trading partner of the

actual dollar amount that a particular allowance, charge, or promotion was based on

to reduce ambiguity. This amount is commonly referred to as "Dollar Basis

Amount". It is represented in the SAC segment in SAC 10 using the qualifier "DO" -

Dollars in SAC09.

1, Use this segment to identify services, allowances, discounts, or non-Contract Line

Item Number (CLIN) charges and if applicable, quantities applicable to all ofthe line

items. Ifthe services, allowances, discounts, or non-CLIN charges apply to all ofthe

line items, use the l/SAC/120 segment

§. Codes used in SAC02 at this location, may not be used in the l/SAC/120 segment.

Ref.

Pes.

Must Use SACOl

SAC02

004010F850 0

Data

Element

248

1300

Data Element Summary

Name Attributes

Allowance or Charge Indicator M ID 1/1

Code which indicates an allowance or charge for the service specified

A Allowance

Use to indicate an allowance or discount.

C Charge

N No Allowance or Charge

Use to indicate there is no chargefor the specified

service.

Service, Promotion, Allowance, or Charge Code X ID 4/4

Code identifying the service, promotion, allowance, or charge

Any code may be used. Thefollowing is a list ofpreferred codes:

113 14 April 1998
A310 Air Express Charge

A320 Air Transportation Charge

A480 Assembly

B180 Cleaning Charge

BB70 Customs Charge

B940 Cutting Charge

COOO Defective Allowance

C240 Disconnect Charge

C260 Discount - Incentive

Use to indicate that the contractor offers a discount when payment is made

using the government credit card. Identify the discount as a total monetary

value in SACOS, or as a percent in SAC06/07, or as a monetary rate in

SAC08.

C300 Discount - Special

Use to indicate an incremental quantity discount. An incremental quantity

discount applies only to the quantity units within its specified range.

Successive incremental discounts are applied against a total order quantity.

For example, if different discounts are givenfor quantities, 1 - 10, IJ - 20, 21

- 30, etc., use ofthis code implies thatfor a quantity of25, thefirst discount

applies to thefirst 10 units, the second discount applies to the next 10 units

and the third discount applies to the last 5 units. Identify the percentage

discount in SAC06/07 (citing code 5 in SAC06) or a monetary value discount

in SACOS. Identify the quantity range in SAClO/11. This is contrast to the

F910 step ladder discount that applies a single discount to the total line item

quantity.

C310 Discount

Use to indicate a general discount not related to a quantity or purchase

amount. Identify the percentage discount in SAC06/07 or a monetary value

discount in SACOS. This general discount may be used in combination with

C300 or F910. Do not include any general discount within the C300 or F910

discount considerations.

C330 Distribution Fee

C370 Diversion Charge

C5S0 Emergency Service

C590 Emergency Surcharge

C830 Expanded Service

Use to indicate the costfor service beyond the basic area. Identify the cost in

SACOS and the area in SAC09/10/11.

CSSO Expediting Premium

D170 Free Goods

Use to indicate a quantity provided at no cost if a specified quantity or monetary value is purchased, e.g., buy $100.00 and get 1 free; or buy 10, get

1 free. When a monetary value is used, identify the "buy" monetary amount

in SACOS. When a specified quantity is used, identify the "free" quantity in

SACIO; or identify the "free" quantity in SACIO and the "buy" quantity in

SACll.

D290 Full Truckload Allowance

D440 Groupage Discount

Use to indicate a discount applicable to a line item total purchase amount

meeting or exceeding a specified threshold or range. Identify the percentage

discount in SAC06/07 (citing code 2 in SAC06) or the monetary value

discount in SACOS. When a threshold is used, specify the threshold SACIO.

When a range is used, specify the range in SAClO/11.

DSOO Handling

114 14 April 1998
850 Purchase Order

D530 Hazardous Cargo Charge

D660 Hook-up Charge

D820 Inside Delivery

D870 Inspection

D890 Installation and Training

D900 Installation

E340 Less Than Truckload (LTL) Charge

Use to indicate a chargefor less than afull carload or truckload

E400 Loading (Labor Charges)

E930 One-Day Service

FISO Packaging Service

F460 Postage

F560 Premium Transportation

FSSa ProofofDelivery

Use to indicate a chargeforpreparation ofa DD Form 250.

F910 Quantity Discount

Use to indicate a step ladder discount applicable to a quantity range. The

discount specifiedfor the quantity range containing the total line item

quantity is the discount to be applied to the unitprice. Identify the

percentage discount in SAC06/07 (citing code 5 in SAC06) or a monetary

value discount in SAC08. Identify the quantity range in SAClO/11. This is contrast to the C300 incremental discount that applies to that portion ofthe

total line item quantity within each increment.

G030 Reconnect Charge

G350 Rents and Leases

G470 Restocking Charge

G530 Rework

GS80 Royalties

G600 Same-Day Service

G6I0 Saturday Delivery

G660 Scrap Allowance

G740 Service Charge

Use to indicate a basic chargefor a service call Ifthe charge varies by

distance, e.g., a setprice within a 25 mile range, anotherprice within a 50

mile range, etc. use SAC09/10/11 to provide that information.

G760 Set-up

G870 Shrink Wrap Charge

HOOO Special Allowance

H030 Special Credit

Use to indicate the portion ofa lease amount that is credit toward the

purchase price on a lease with option to purchase (L WOP). Use SAC06/07

to identify a percent or SAC08 to specify a discrete amount

HI10 Special Packaging

HI 70 Special Tooling Charge

H430 Storage

H550 Surcharge

H990 Testing Services Charge

1260 Transportation Direct Billing

1330 Two-Day Service

1380 Unloading (Labor Charges)

1590 Warranties

ZZZZ Mutually Defined

Use to indicate a training charge.

Refer to 004010 Data Element Dictionary for acceptable code values.

Not Used SAC03 559 Agency Qualifier Code X ID 2/2

004010F850_0 115 14 April 1998
850 Purchase Order

Code identifying the agency assigning the code values

Not Used SAC04 1301 Agency Service, Promotion, Allowance, or Charge Code X AN 1/10

Agency maintained code identifying the service, promotion, allowance, or charge

SAC05 610 Amount O N2 1/15

Monetary amount

When SAC02 is code Dl 70, identify the "buy " monetary value to obtainfree

goods, ifapplicable. For all other SAC02 codes, see semantic note 2. SAC06 378 Allowance/Charge Percent Qualifier X ID 1/1

Code indicating on what basis allowance or charge percent is calculated

2 Item Net Cost

Use to indicate a percentage applied to the Line Item

total amount.

5 Base Price per Unit

Use to indicate a percentage applied to the Line Item

unit price.

Z Mutually Defined

When SAC02 is code H030, use to indicate the credit

percentage applicable to the lease amount.

SAC07 332 Percent X R 1/6

Percent expressed as a percent

Cite 4.25% as 4.25; cite 3% as 3 (note: leading and trailing zeros are

suppressed).

SAC08 118 Rate O R 1/9

Rate expressed in the standard monetary denomination for the currency

specified

See semantic note 3. SAC09 355 Unit or Basis for Measurement Code X ID 2/2

Code specifying the units in which a value is being expressed, or manner in

which a measurement has been taken

/. Use any code other than code ZZ.

2. When code M4 is cited and CUROl in the l/CUR/040 segment cites code

BY, the monetary amount in SACIO shall be stated as the currency identified

in CUR02.

3. An application program conversion table may be required to convert

agency codes to ASCX12 codes.

Refer to 004010 Data Element Dictionary for acceptable code values.

SACIO 380 Quantity X R 1/15

Numeric value of quantity

1. When SAC02 is code C300, use to identify the lower end ofa quantity

range that results in an incremental quantity discount.

2. When SAC02 is code Dl 70, use to identify the "free" quantity.

3. When SAC02 is code D440, use to identify the line item totalpurchase

amount that results in a discount, ifapplicable.

4. When SAC02 is code F910, use to identify the lower end ofa quantity

range that results in a step ladder discount.

5. When SAC02 is code G740, use to identify the distance applicable to a

service charge, if appropriate.

6. When SAC02 is any other code, use to identify the quantity to which the

charge, allowance, or discount applies. In most instances this quantity will

004010F850_0 116 14 April 1998
850 Purchase Order

SACll

Not Used SAC12

SAC13

Not Used SAC14

Not Rec SAC15

Not Used SAC16

be 1, but ifa greater quantity applies, cite that quantity.

380 Quantity O R 1/15

Numeric value of quantity

/. Use only ifSACIO is used. SAClO/11 are used together to identify a range except when SAC02 is code Dl 7Q.

2. When SAC02 is code C300 or F910, use to identify the upper end ofthe

quantity range associated with SACIO.

3. When SAC02 is code Dl 70, use to identify the "buy " quantity, if

applicable.

4. When SAC02 is any other code, use to identify the upper end ofa quantity

range to which the charge, allowance, or discount applies.

331 Allowance or Charge Method of Handling Code O ID 2/2

Code indicating method of handling for an allowance or charge

127 Reference Identification X AN 1/30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

Ifthe discount, allowance, charge, or no charge service applies to a delivery

zone, identify the zone in this data element. The delivery zones and locations

within each zone are identified in the l/l^l/MO loop.

770 Option Number O AN 1/20

A unique number identifying available promotion or allowance options when

more than one is offered

352 Description X AN 1/80

A free-form description to clarify the related data elements and their content

1. Use, if necessary, to provide text information related to the information

provided within this segment.

2. Use offreeform text is discouraged ifthe information can be provided by

some other means within the transaction set. 819 Language Code O ID 2/3

Code designating the language used in text, from a standard code list maintained by the International Standards Organization (ISO 639)

004010F850 0 117 14 April 1998
850 Purchase Order

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

CSH Sales Requirements

142

POl Mandatory

Detail

Optional

>1

To specify general conditions or requirements of the sale

1 If CSH02 is present, then CSH03 is required.

2 If either CSH06 or CSH07 is present, then the other is required.

3 If either CSH09 or CSH 10 is present, then the other is required.

1 CSH03 is the maximum monetary amount value which the order must not exceed.

2 CSH04 is the account number to which the purchase amount is charged.

3 CSH05 is the date specified by the sender to be shown on the invoice.

4 CSH06 identifies the source of the code value in CSH07.

Comments:

Ref.

Pes.

CSHOl

CSH02

CSH03

Not Used

Not Used

CSH04

CSH05

CSH06

CSH07

Data

Element

563

Data Element Summary

Name Attributes

Sales Requirement Code O ID 1/2

Code to identify a specific requirement or agreement of sale

P2 Ship As Soon As Possible

P4 Do Not Preship

SC Ship Complete

Use to indicate partial shipments will not be accepted.

The absence ofthis code indicates that partial

quantities may be shipped.

SI Ship In-Place

306 Action Code O ID 1/2

Code indicating type of action

B Cancel Balance of Order/Item that Exceeds Value

Specified in Data Element 610

G Cancel Entire Order/Item

610 Amount X N2 1/15

Monetary amount

Use to identify a maximum total line item amount, that if a contractor would

exceed, shall result in the entire line item or balance ofthe line item that

exceeds the maximum amount not beingfilled.

508 Account Number O AN 1/35

Account number assigned

373 Date O DT 8/8

Date expressed as CCYYMMDD

559 Agency Qualifier Code X ID 2/2

Code identifying the agency assigning the code values

AX ANSI Accredited Standards Committee, X 12

560 Special Services Code X ID 2/10

Code identifying the special service

NC Notify Consignee Before Delivery

Use to indicate that the consignee or other shipping

contact must be notified in order to schedule a shipment When used, provide the contact

communication number in the 2/PER/400 segment

citing code NT, for the shipping instructions contact, or RE,for the shipment scheduling contact, in PEROl.

004010F850 0 118 14 April 1998
850 Purchase Order

Not Used CSH08 566 Product/Service Substitution Code O ID 1/2

Code indicating product or service substitution conditions

Not Used CSH09 954 Percent X R 1/10

Percentage expressed as a decimal

Not Used CSHIO 1004 Percent Qualifier X ID 1/2

Code to qualify percent

004010F850 0 119 14 April 1998
850 Purchase Order

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

Notes:

FOB F.O.B. Related Instructions

180

POl Mandatory

Detail

Optional

>1

To specify transportation instructions relating to shipment

1 If FOB03 is present, then FOB02 is required.

2 If FOB04 is present, then FOB05 is required.

3 If FOB07 is present, then FOB06 is required.

4 If FOB08 is present, then FOB09 is required.

1 FOBOl indicates which party will pay the carrier. 2 FOB02 is the code specifying transportation responsibility location.

3 FOB06 is the code specifying the title passage location.

4 FOB08 is the code specifying the point at which the risk of loss transfers. This may

be different than the location specified in FOB02/FOB03 and FOB06/FOB07.

/. Use this segment to specify an FOBpointfor a specific line item.

2. This segment is not used when the award instrument is for a service without

deliverables or construction.

Ref.

Pes.

Must Use FOBOl

FOB02

FOB03

Data

Element

146

309

Attributes

M ID 2/2

0040I0F850 0

Data Element Summary

Name

Shipment Method of Payment

Code identifying payment terms for transportation charges

DF Defined by Buyer and Seller

Use this code only to satisfy the mandatory nature of \ this data element. The receiving application should

notprocess this data. FOB terms are defined in the

incorporated FOB FAR clause.

Location Qualifier X ID 1/2

Code identifying type of location

Use to identify the FOBpoint

DE Destination (Shipping)

OA Origin (After Loading on Equipment)

Use to indicate FOB Origin with transportation

charges prepaid by the seller and added as a separate

item to the invoice. See FAR clause 52.247-32.

OR Origin (Shipping Point)

TM Terminal

/. Use to indicate that the FOB pointfor delivery

outside the continental United States is located at a

transportation terminal and not at origin or

destination. FAR clauses 52.247-38, 52.247-39, or a

similar FAR clause may apply.

2. When used, identify the FOBpoint in FOB03.

Worldwide Geographic Location Code

Use to indicate the FOB pointfor deliveries within the

continental United States is destination and the FOB

pointfor deliveries outside the continental United

States is origin.

O AN 1/80

A free-form description to clarify the related data elements and their content

When FOB02 is code TM, use to identify the location ofthe FOB point. Cite

120 14Aprill998

W

352 Description
850 Purchase Order

Not Used FOB04 334

Not Used FOB05 335

Not Used FOB06 309

Not Used FOB07 352

Not Used FOB08 54

Not Used FOB09 352

the 5 position United Nations codeforports and other locations

(UN/LOCODE) in accordance with the United Nations Location Code

Manual

Transportation Terms Qualifier Code O ID 2/2

Code identifying the source of the transportation terms

Transportation Terms Code X ID 3/3

Code identifying the trade terms which apply to the shipment transportation

responsibility

Location Qualifier X ID 1/2

Code identifying type of location

Description O AN 1/80

A free-form description to clarify the related data elements and their content

Risk of Loss Code O ID 2/2

Code specifying where responsibility for risk of loss passes

Description X AN 1/80

A free-form description to clarify the related data elements and their content

004010F850 0 121 14 April 1998
850 Purchase Order

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

Notes:

Ref.

Pes.

Must Use DTMOl

DTM Date/Time Reference

210

POl Mandatory

Detail

Optional

10

To specify pertinent dates and times

1 At least one of DTM02 DTM03 or DTM05 is required.

2 If DTM04 is present, then DTM03 is required.

3 If either DTM05 or DTM06 is present, then the other is required.

Use this segment to provide actual dates applicable to the line item.

Data Element Summary

Data

Element Name Attributes

374 Date/Time Qualifier M ID 3/3

Code specifying type of date or time, or both date and time

002 Delivery Requested

Use when the delivery date ofthe order does not

conform to the basic IDC instrument.

0 1 7 Estimated Delivery

131 Item Contract Effective

Use with code RD8 in DTM05 to indicate the ordering

periodfor a line item, e.g., a provisioned item. Specify

the date range in DTM06.

193 Period Start Use to indicate the start ofa period ofperformance or

lease.

194 Period End

Use to indicate the end ofa period ofperformance or

lease.

275 Approved

Date report was approved by contractor representative

Use to indicate the approval date ofa Contract Data

Requirements List. 600 As Of

Use to indicate the "as of datefor submission of

data.

60 1 First Submission

Use to indicate the date ofthefirst submission of a

data item specified by a Contract Data Requirements

List. 602 Subsequent Submission

Use to indicate the date(s) ofa subsequent

submission(s) ofa data item specified by a Contract

Data Requirements List.

641 Option

Use with DTM02 to indicate the last datefor the

exercise ofan option or with DTM05/06 to indicate the

period during which the option may be exercised.

947 Preparation

Use to indicate the preparation date ofa Contract

Data Requirements List. 996 Required Delivery

004010F850 0 122 14 April 1998
850 Purchase Order

DTM02

Not Used DTM03

Not Used DTM04

DTM05

DTM06

A date on which or before, ordered goods or services

must be deHvered

Use to indicate delivery is due on or before the

specified date.

373 Date X DT 8/8

Date expressed as CCYYMMDD

337 Time X TM 4/8

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-

59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds

are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

623 Time Code O ID 2/2

Code identifying the time. In accordance with International Standards

Organization standard 8601, time can be specified by a + or - and an indication

in hours in relation to Universal Time Coordinate (UTC) time; since + is a

restricted character, + and - are substituted by P and M in the codes that follow

1250 Date Time Period Format Qualifier X ID 2/3

Code indicating the date format, time format, or date and time format

RD8 Range of Dates Expressed in Format CCYYMMDDCCYYMMDD

A range of dates expressed in the format

CCYYMMDD-CCYYMMDD where CCYY is the

numerical expression of the century CC and year YY,

MM is the numerical expression of the month within the

year, and DD is the numerical expression of the day

within the year; the first occurrence of CCYYMMDD is the begiiming date and the second occurrence is the

ending date

1251 Date Time Period X AN 1/35

Expression of a date, a time, or range of dates, times or dates and times

004010F850 0 123 14 April 1998
850 Purchase Order

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

Notes:

TD5 Carrier Details (Routing Sequence/Transit Time)

250

POl Mandatory

Detail

Optional

12

To specify the carrier and sequence of routing and provide transit time information

1 At least one of TD502 TD504 TD505 TD506 or TD5 12 is required.

2 If TD502 is present, then TD503 is required.

3 If TD507 is present, then TD508 is required.

4 If TD5 1 0 is present, then TD5 1 1 is required.

5 If TD5 13 is present, then TD5 12 is required.

6 If TD5 1 4 is present, then TD5 1 3 is required.

7 If TD5 1 5 is present, then TD5 1 2 is required.

1 TD5 1 5 is the country where the service is to be performed.

1 When specifying a routing sequence to be used for the shipment movement in lieu of

specifying each carrier within the movement, use TD502 to identify the party

responsible for defining the routing sequence, and use TD503 to identify the actual

routing sequence, specified by the party identified in TD502.

Use this segment to identify the transportation method that is applicable to a specific

line item.

Data Element Summary

Not Used

Ref.

Des.

TD501

TD502

TD503

TD504

Data

Element

133

66

67

91

Not Used TD505 387

Not Used TD506 368

Not Used TD507 309

Not Used TD508 310

Name Attributes

Routing Sequence Code O ID 1/2

Code describing the relationship of a carrier to a specific shipment movement

Identification Code Qualifier X ID 1/2

Code designating the system/method of code structure used for Identification

Code (67)

10 Department of Defense Activity Address Code

(DODAAC)

Wlien TD504 is code PL, use to indicate the number in ^ TD503 is the DODAAC ofthe pipeline.

Identification Code X AN 2/80

Code identifying a party or other code

Transportation Method/Type Code X ID 1/2

Code specifying the method or type of transportation for the shipment

1. Use any code other than code ZZ.

2. An application program conversion table may be required to convert

agency codes to ASCX12 codes.

D Parcel Post

Use to indicate the U.S. Postal Service and not a private carrier.

Refer to 004010 Data Element Dictionary for acceptable code values.

Routing X AN 1/35

Free-form description of the routing or requested routing for shipment, or the

originating carrier's identity

Shipment/Order Status Code X ID 2/2

Code indicating the status of an order or shipment or the disposition of any

difference between the quantity ordered and the quantity shipped for a line

item or transaction

Location Qualifier O ID 1/2

Code identifying type of location

Location Identifier X AN 1/30

Code which identifies a specific location

004010F850 0 124 14 April 1998
850 Purchase Order

Not Used TD509

Not Used TD510

Not Used TD511

TD512

Not Used TD513

Not Used TD514

Not Used TD515

731 Transit Direction Code O ID 2/2

The point of origin and point of direction

732 Transit Time Direction Qualifier O ID 2/2

Code specifying the value of time used to measure the transit time

733 Transit Time X R 1/4

The numeric amount of transit time

284 Service Level Code X ID 2/2

Code indicating the level of transportation service or the billing service offered

by the transportation carrier

Use any code other than code ZZ.

Refer to 004010 Data Element Dictionary for acceptable code values.

284 Service Level Code X ID 2/2

Code indicating the level of transportation service or the billing service offered

by the transportation carrier

284 Service Level Code O ID 2/2

Code indicating the level of transportation service or the billing service offered

by the transportation carrier

26 Country Code O ID 2/3

Code identifying the country

004010F850 0 125 14 April 1998
850 Purchase Order

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

TD4 Carrier Details (Special Handling, or Hazardous Materials, or Both)

270

POl Mandatory

Detail

Optional

5To specify transportation special handling requirements, or hazardous materials

information, or both

1 At least one of TD40 1 TD402 or TD404 is required.

2 If TD402 is present, then TD403 is required.

1 TD405 identifies if a Material Safety Data Sheet (MSDS) exists for this product. A

"Y" indicates an MSDS exists for this product; an "N" indicates an MSDS does not

exist for this product.

Ref.

Pes.

TD401

Not Rec

Not Used

TD402

TD403

TD404

TD405

Data

Element

152

208

209

352

1073

Data Element Summary

Name Attributes

Special Handling Code X ID 2/3

Code specifying special transportation handling instructions

Any code, other than code ZZZ, may be used but the listed codes are

preferred.

AMM A.M. Delivery Requirement

DA Dangerous

EP Expedite

EX Explosive Flammable Gas

FG Flammable Gas

FL Flammable

FP Flammable Poison Gas

HM Endorsed as Hazardous Material

LT Less Than Full Carload

LTT Less Than Truckload

NC Notify Consignee Before Delivery

PG Poisonous Gas

PMM P.M. Delivery Requirement

Refer to 004010 Data Element Dictionary for acceptable code values.

Hazardous Material Code Qualifier X ID 1/1

Code which qualifies the Hazardous Material Class Code (209)

U United Nations

Hazardous Material Class Code X AN 1/4

Code specifying the kind of hazard for a material

Description X AN 1/80

A free-form description to clarify the related data elements and their content

Use offreeform text is discouraged if the information can be provided by

some other means within the transaction set. Yes/No Condition or Response Code O ID 1/1

Code indicating a Yes or No condition or response

004010F850 0 126 14 April 1998
850 Purchase Order

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

Notes:

Must Use

Ref.

Pes.

PCTOl

PCX Percent Amounts

276

POl Mandatory

Detail

Optional

>1

To qualify percent amounts and supply percent amounts

/. Use this segment to carry percentages, other than those associated with a pricing

arrangement, that apply to a specific line item. Use the l/PCT/276 segment ifthe

percentages apply to all ofthe line item.

2. Codecs used in PCTOl at this IpcqiMl^ may not be used in the l/PCT/276 segment.

Data

Element

1004

Data Element Summary

Name

Percent Qualifier

Code to qualify percent

18

Attributes

M ID 1/2

Must Use PCT02 954

Percent of Value

Use to indicate thefee orprofitpercentage based on

cost. 80 Percentage of Time

Use to indicate thefee orprofit percentage based on

hours.

CR Contractor Share Ratio

Use to indicate the contractor's portion ofthe target

cost associated with a line item pricing arrangement

CS Customer Share Ratio

Use to indicate the Government's portion ofthe target

cost associated with a line item pricing arrangement.

EF Escalation Factor

Use when CNlOl is code FX.

KA Variation in Quantity Over

The percent over a stated quantity in an order or line

item on a contract, which the buyer agrees to accept and

pay for, if delivered in an acceptable condition

KB Variation in Quantity Under

The percent under a stated quantity in an order or line

item on a contract, which will constitute an acceptable

performance, if less than the stated quantity delivered

LM Limit

Use to indicate the percentage ofthe replacement

price above which repair/overhaul ofthe item

identified in the POl segment is not cost effective.

The replacement price is specified in the 2/CTP/040

segment.

OP Option Percentage

Use to indicate the percent ofthefirm quantity that

applies to the option quantity.

Percent M R 1/10

Percentage expressed as a decimal

Cite 4.25% as .0425; cite 3% as .03 (note: leading and trailing zeros are

suppressed).

004010F850 0 127 14 April 1998
850 Purchase Order

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

MAN Marks and Numbers

Comments:

Notes:

Ref.

Pes.

Must Use MANOl

Must Use MAN02

MAN03

MAN04

MAN05

MAN06

280

POl Mandatory

Detail

Optional

10

To indicate identifying marks and numbers for shipping containers

1 If either MAN04 or MAN05 is present, then the other is required.

2 If MAN06 is present, then MAN05 is required.

1 MANO 1/MAN02 and MAN04/MAN05 may be used to identify two different marks

and numbers assigned to the same physical container.

2 When both MAN02 and MAN03 are used, MAN02 is the starting number of a

sequential range and MAN03 is the ending number of that range.

3 When both MAN05 and MAN06 are used, MAN05 is the starting number of a

sequential range, and MAN06 is the ending number of that range.

1 When MANOl contains code "UC" (U.P.C. Shipping Container Code) and

MAN05/MAN06 contain a range of ID numbers, MAN03 is not used. The reason for

this is that the U.P.C. Shipping Container code is the same on every carton that is represented in the range in MAN05/MAN06.

2 MAN03 and/or MAN06 are only used when sending a range(s) of ID numbers.

When both MAN02/MAN03 and MAN05/MAN06 are used to send ranges of ID

numbers, the integrity of the two ID numbers must be maintained.

Use to identify shipping container labeling information such as MILSTRIP/FEDSTRIP number. Transportation Control number, Project Priority

number, and consignee related codes.

Data

Element

88

87

87

88

87

87

Data Element Summary

Name

Marks and Numbers Qualifier

Code specifying the application or source of Marks and

L Line Item Only

Marks and Numbers

Marks and numbers used to identify a shipment or parts

Marks and Numbers

Marks and numbers used to identify a shipment or parts

Marks and Numbers Qualifier

Code specifying the application or source of Marks and

L Line Item Only

Marks and Numbers

Marks and numbers used to identify a shipment or parts

Marks and Numbers

Marks and numbers used to identify a shipment or parts

Attributes

M ID 1/2

Numbers (87)

M AN 1/48

of a shipment

O AN 1/48

of a shipment

X ID 1/2

Numbers (87)

X AN 1/48

of a shipment

O AN 1/48

of a shipment

004010F850 0 128 14 April 1998
850 Purchase Order

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

Notes:

MSG Message Text

289

POl Mandatory

Detail

Optional (Not Recommended)

>1

To provide a free-form format that allows the transmission of text information

1 If MSG03 is present, then MSG02 is required.

1 MSG03 is the number of lines to advance before printing.

1 MSG02 is not related to the specific characteristics of a printer, but identifies top of

page, advance a line, etc. 2 If MSG02 is "AA - Advance the specified number of lines before print" then MSG03

is required.

/. Use to provide any plain text information not associated with a lead time, a clause, or an address.

2. Use offreeform text is discouraged if the information can beprovided by some

other means within the transaction set.

Must Use

Not Used

Not Used

Ref.

Pes.

MSGOl

MSG02

MSG03

Data

Element

933

934

1470

Attributes

M AN 1/264

Data Element Summary

Name

Free-Form Message Text

Free-form message text

Printer Carriage Control Code X ID 2/2

A field to be used for the control of the line feed of the receiving printer

Number O NO 1/9

A generic number

004010F850 0 129 14 April 1998
850 Purchase Order

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

Notes:

Ref.

Pes.

Must Use SPIOl

SPI02

SPI03

SPI04

Not Used SPI05

Not Used SPI06

Not Used SPI07

Not Used SPI08

SPI09

SPI Specification Identifier

290

POl Mandatory

Detail

Optional

>1

To provide a description of the included specification or technical data items

1 If either SPI02 or SPI03 is present, then the other is required.

Use this segment to identify those elements ofthe award instrument that are classified

and to specify the level ofclassification.

Data Element Summary

Data

Element Name Attributes

786 Security Level Code M ID 2/2

Code indicating the level of confidentiality assigned by the sender to the

information following

Use to specify the level of Government security classification or commercial

protection level assigned to the items identified in SPI02/03. Ifthe item has

both a Government security classification and a commercial protection level,

cite the Government security classification in this data element and cite the

commercialprotection level in SPI09.

06 Supplier Proprietary

92 Government Confidential

93 Government Secret

94 Government Top Secret

128 Reference Identification Qualifier X ID 2/3

Code qualifying the Reference Identification

/. Use to identify items within the transaction set that are classified, e.g., FMS case number, drawing number, SOW, etc. Use SPI04 tofurther define

the number or description ofthe item cited in SPI03, ifnecessary.

2. Use any code other than code ZZ.

Refer to 004010 Data Element Dictionary for acceptable code values.

127 Reference Identification X AN 1/30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

790 Entity Title O AN 1/132

Title of the data entity

Use only if necessary tofurther define the item cited in SPI03.

791 Entity Purpose O AN 1/80

The reason for the existence of the data item specified by the electronic data

item independent of its presence in an EDI transaction

792 Entity Status Code O ID 1/1

Code indicating the current status of the data item specified by the electronic

data item

353 Transaction Set Purpose Code O ID 2/2

Code identifying purpose of transaction set 755 Report Type Code O ID 2/2

Code indicating the title or contents of a document, report or supporting item

786 Security Level Code O ID 2/2

Code indicating the level of confidentiality assigned by the sender to the

information following

When SPIOl is code 92, 93, or 94, use to identify the commercial protection

004010F850 0 130 14 April 1998
850 Purchase Order

I level assigned to the item in SPI03, if applicable.

06 Supplier Proprietary

Not Used SPIIO 559 Agency Qualifier Code O ID 2/2

Code identifying the agency assigning the code values

Not Used SPIU 822 Source Subqualifier O AN 1/15

A reference that indicates the table or text maintained by the Source Qualifier

Not Used SPI12 554 Assigned Number O NO 1/6

Number assigned for differentiation within a transaction set Not Used SPI13 1322 Certification Type Code O ID 1/1

Code indicating the type of certification

Not Used SPI14 1401 Proposal Data Detail Identifier Code O ID 1/3

Code identifying the basis of a cited value in a proposal

Not Used SPI15 1005 Hierarchical Structure Code O ID 4/4

Code mdicating the hierarchical application structure of a transaction set that

utilizes the HL segment to define the structure of the transaction set

004010F850 0 131 14 April 1998
850 Purchase Order

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

Notes:

Ref.

Pes.

Must Use TXIOl

TXI02

TXI03

Not Used TXI04

Not Used TXI05

TXI06

Rec TXI07

TXI08

TXI Tax Information

291

POl Mandatory

Detail

Optional

>1

To specify tax information

1 At least one of TXI02 TXI03 or TXI06 is required.

2 If either TXI04 or TXI05 is present, then the other is required.

3 If TXI08 is present, then TXI03 is required.

1 TXI02 is the monetary amount of the tax. 2 TXI03 is the tax percent expressed as a decimal.

3 TXI07 is a code indicating the relationship of the price or amount to the associated

segment.

/. Use this segment to identify taxes that apply to individual line item amounts. Use

the l/TXI/285 segment to identify taxes that apply to the entire order amount.

2. Codes used in TXIOl at this location may not be used in the l/TXI/285 segment.

Data Element Summary

Data

Element

963

Name Attributes

Tax Type Code M ID 2/2

Code specifying the type of tax Use any code other than code ZZ.

Refer to 004010 Data Element Dictionary for acceptable code values.

782

954

X R 1/18

X R 1/10

955

956

441

662

828

004010F850 0

Monetary Amount

Monetary amount

Percent

Percentage expressed as a decimal

Cite 4.25% as .0425; cite 3% as .03 (note: leading an<d trailing zeros are

suppressed).

Tax Jurisdiction Code Qualifier X ID 2/2

Code identifying the source of the data used in tax jurisdiction code

Tax Jurisdiction Code X AN 1/10

Code identifying the taxing jurisdiction

Tax Exempt Code X ID 1/1

Code identifying exemption status from sales and use tax

3 Exempt (For Resale)

8 Exempt (Sale to U.S. Government)

Relationship Code O ID 1/1

Code indicating the relationship between entities

A Add

Use to indicate the tax amount cited in TXI02 is to be

added to the total line item amount

D Delete

Use to indicate the tax amount cited in TXI02 has

been deletedfrom the total line item amount proposed

in the Response to the Solicitation.

I Included

Use to indicate the tax amount cited in TXI02 is included in the total line item amount.

Dollar Basis For Percent O R 1/9

Dollar basis to be used in the percent calculation of the allowance, charge or

tax 132 14 April! 998
850 Purchase Order

TXI09 325 Tax Identification Number O AN 1/20

Number assigned to a purchaser (buyer, orderer) by a taxing jurisdiction (state,

county, etc.); often called a tax exemption number or certificate number

When TXI06 is used, provide the purchasing activity's tax exempt number

when required by the taxingjurisdiction.

TXIIO 350 Assigned Identification O AN 1/20

Alphanumeric characters assigned for differentiation within a transaction set

1. Use to identify theACRN, project code, funding code, or accounting code

to which a tax is applicable. These codes and their relationship to the

financial accounting data they represent are established in the l/AMT/287

loop.

^, Use only when TXI07 is code A.

004010F850 0 133 14 April 1998
850 Purchase Order

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

Notes:

CTB Restrictions/Conditions

292

POl Mandatory

Detail

Optional

>1

To specify restrictions/conditions (such as shipping, ordering)

1 At least one of CTB02 CTB04 or CTB06 is required.

2 If either CTB03 or CTB04 is present, then the other is required.

3 If either CTB05 or CTB06 is present, then the other is required.

Use this segment to identify conditions that apply to a specific line item.

Data Element Summary

Ref.

Pes.

Must Use CTBOI

Not Rec CTB02

CTB03

CTB04

CTB05

Data

Element

688

352

673

380

522

Name Attributes

Restrictions/Conditions Qualifier M ID 2/2

Code identifying the type of restriction/condition

OR Ordering

Description X AN 1/80

A free-form description to clarify the related data elements and their content

Use, ifnecessary, to identify restrictions/conditions that cannot be identified

in a codifiedform or to provide additional information related to a

restriction/conditions.

Quantity Qualifier X ID 2/2

Code specifying the type of quantity

Ifeither code MNor 3Ware cited in this data element, another repetition of

thk segment is REQUIRED citing the other code in this data element

3W Maximum Transfer

Use to indicate a limited line item quantity that can be

ordered in a specified time periodper FAR 16.503 and

504. Use ofthis code requires another repetition of

this segment citing code MNin CTB03.

57 Minimum Order Quantity

Use to indicate the required minimum line item

quantity per order.

70 Maximum Order Quantity

Use to indicate the allowable maximum line item

quantity per order per FAR clause 52.216-19.

MN Month

Use to indicate the number ofmonths over which a

specified limited line item quantity may be ordered,

e.g., no more than 500 units per month per FAR

16.503 and 504. Use ofthis code requires another

repetition ofthis segment citing code 3 Win CTB03.

Quantity X R 1/15

Numeric value of quantity

Amount Qualifier Code X ID 1/3

Code to qualify amount

MA Maximum Amount

Use to indicate the allowable line item maximum

monetary amountper order per FAR clause 52.216-

19.

MO Minimum Order Value

Minimum value of order allowed

004010F850 0 134 14 April 1998
850 Purchase Order

Use to indicate the required line item minimum

monetary amounttier order.

CTB06 610 Amount X N2 1/15

Monetary amount

004010F850 0 135 14 April 1998
850 Purchase Order

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

PKG

Notes:

Marking, Packaging, Loading

305

PKG Optional

Detail

Optional

1To describe marking, packaging, loading, and unloading requirements

1 At least one of PKG04 PKG05 or PKG06 is required.

2 If PKG04 is present, then PKG03 is required.

3 If PKG05 is present, then PKGO 1 is required.

1 PKG04 should be used for industry-specific packaging description codes.

1 Use the MEA (Measurements) Segment to define dimensions, tplerances, weights,

counts, physical restrictions, etc. 2 If PKGO 1 equals "F", then PKG05 is used. If PKGO 1 equals "S", then PKG04 is used. If PKGO 1 equals "X", then both PKG04 and PKG05 are used.

3 Use PKG03 to indicate the organization that publishes the code list being referred to. 4 Special marking or tagging data can be given in PKG05 (description).

/. Packaging information such as the number ofitems in a unit container; the

number ofunit containers in an intermediate container; and the gross weight, cube

and dimensions ofa unit or intermediate container is carried in the 2/PO4/090

segment.

2. The use ofMlLSTD 2073-1C codes to identify packaging requirementsfor items in

this award instrument are primarilyfor items that are expected to enter the military

distribution system. Commercialpackaging is expected to be used to the maximum

extent possiblefor all other items.

3. Commercialpackaging requirements are specified by the use ofPKG02 code PK,

PKG03 code DF, and citing the corresponding code U in PKG04.

Ref.

Pes.

PKGOl

PKG02

Data

Element

349

753

Data Element Summary

Name Attributes

Item Description Type X ID 1/1

Code indicating the format of a description

F Free-form

S Structured (From Industry Code List)

X Semi-structured (Code and Text)

Packaging Characteristic Code O ID 1/5

Code specifying the marking, packaging, loading and related characteristics

being described

Use the listed codes to identify the applicable packaging requirements.

CD

CT

CUD

IC

OPI

PK

PM

PML

SMK

UC

UCL

Cleaning or Drying Procedure

Cushioning Thickness

Cushioning and Dunnage

Intermediate Container

Optional Procedure Indicator

Packing

To specify commercialpackaging, cite code DF in

PKG03 and code U in PKG04.

Preservation Method

Preservation Material

Special Marking

Unit Container

Unit Container Level

004010F850 0 136 14 April 1998
850 Purchase Order

PKG03

PKG04

WM Wrapping Material

559 Agency Qualifier Code X ID 2/2

Code identifying the agency assigning the code values

DF Department of Defense (DoD)

GS General Services Administration (GSA)

Responsible for Federal Specification

ZZ Mutually Defined

Use to indicate a Federal activity other than DOD or GSA.

754 Packaging Description Code X AN 1/7

A code from an industry code list which provides specific data about the

marking, packaging or loading and unloading of a product

/, The actual codes associated with the packaging characteristics codes cited

in PKG02 can befound in Code Source List 197 (MIL-STD 2073-lC).

Not Rec PKG05

2. Whenever a code is used in PKG04 requires an explanation or additional

information, provide it in PKGOS.

352 Description X AN 1/80

A free-form description to clarify the related data elements and their content

1. Use to provide Supplemental Instructions or Special Packaging

Instructions. Ifthe information to be provided exceeds the maximum length

ofthis data element, provide the information in the 2/N9/330 loop, using

code KD in N901.

2. Use offreeform text is discouraged ifthe information can be provided by

some other means within the transaction set. PKG06 400 Unit Load Option Code X ID 2/2

Code identifying loading or unloading a shipment

01 Palletized

10 Shrink-wrap

004010F850 0 137 14 April 1998
850 Purchase Order

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

Notes:

LS Loop Header

320

POl Mandatory

Detail

Optional

1To indicate that the next segment begins a loop

1 One loop may be nested contained within another loop, provided the inner nested

loop terminates before the outer loop. When specified by the standard setting body as mandatory, this segment in combination with "LE", must be used. It is not to be used

if not specifically set forth for use. The loop identifier in the loop header and trailer must be identical. The value for the identifier is the loop ID of the required loop

segment. The loop ID number is given on the transaction set diagram in the

appropriate ASC X12 version/release.

1 See Figures Appendix for an explanation of the use of the LS and LE segments.

Use this segment only ifthe 2/LDT/321 loop is used. Use ofthis segment will prevent

collision between segments.

Must Use

Ref.

Des.

LSOl

Data

Element

447

Data Element Summary

Name Attributes

Loop Identifier Code M AN 1/6

The loop ID number given on the transaction set diagram is the value for this

data element in segments LS and LE

Cite the letters LDT.

004010F850 0 138 14 April 1998
850 Purchase Order

Segment: LDT Lead Time

Position: 321

Loop: LDT Optional

Level: Detail

Usage: Optional

Max Use: 1 Purpose: To specify lead time for availability of products and services

Syntax Notes:

Semantic Notes: 1 LDT04 is the effective date of lead time information.

Comments: 1 LDT02 is the quantity of unit of time periods.

Notes: 1. Use this segment to identify lead times that apply to a specific line item.

2. Codes used at this location, may not be used in the l/LDT/160 segment.

Data Element Summary

Ref. Data

Pes. Element Name Attributes

Must Use LDTOl 345 Lead Time Code M ID 2/2

Code indicating the time range

AD From date of sample approval to first product shipment

AE From date of PO receipt to shipment

AF From date of PO receipt to delivery

AH From Date of Receipt of First Article to First Article

Approval

AI From Date of a Specified Event to Delivery

Use to indicate a lead timefor delivery that is based

upon the specific event identified in the 2/MSG/323

segment

AV From Date of Award to Date of Latest Delivery

Use to indicate the delivery lead timefor a line item in a basic award instrument.

AW From Date of Award to Date of Earliest Delivery

Use to indicate the delivery lead timefor a line item in a basic award instrument.

AX From Date of Award to Date of Completion

Use to indicate the delivery lead timefor a line item in a basic award instrument

AY From Date of Award to Date of Delivery

Use to indicate the delivery lead timefor a line item in a basic award instrument

AZ From Date of Receipt of Item to Date of Approval of

Item

BD From Date of Award to Date of Option Exercise

BG From Date of a Specified Event to Date of Option

Exercise

Identify the specified event in the 2/MSG/323 segment

Must Use LDT02 380 Quantity M R 1/15

Numeric value of quantity

Must Use LDT03 344 Unit of Time Period or Interval M ID 2/2

Code indicating the time period or interval

DA Calendar Days

DW Work Days

MO Month

Not Used LDT04 373 Date O DT 8/8

Date expressed as CCYYMMDD

004010F850 0 139 14 April 1998
850 Purchase Order

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

Notes:

MSG Message Text

323 , LDT Optional

Detail

Optional

1To provide a free-form format that allows the transmission of text information

1 If MSG03 is present, then MSG02 is required.

1 MSG03 is the number of lines to advance before printing.

1 MSG02 is not related to the specific characteristics of a printer, but identifies top of

page, advance a line, etc. 2 If MSG02 is " AA - Advance the specified number of lines before print" then MSG03

is required.

When LDTOl is code AI or BG, use to identify the specified event

Ref. Data

Pes. Element

Must Use MSGOl 933

Not Used MSG02 934

Not Used MSG03 1470

Attributes

M AN 1/264

Data Element Summary

Name

Free-Form Message Text

Free-form message text

Printer Carriage Control Code X ID 2/2

A field to be used for the control of the line feed of the receiving printer

Number O NO 1/9

A generic number

004010F850 0 140 14 April 1998
850 Purchase Order

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

Notes:

LE Loop Trailer

327

POl Mandatory

Detail

Optional

1To indicate that the loop immediately preceding this segment is complete

1 One loop may be nested contained within another loop, provided the inner nested

loop terminates before the other loop. When specified by the standards setting body

as mandatory, this segment in combination with "LS", must be used. It is not to be

used if not specifically set forth for use. The loop identifier in the loop header and

trailer must be identical. The value for the identifier is the loop ID of the required

loop beginning segment. The loop ID number is given on the transaction set diagram

m the appropriate ASC XI 2 version/release.

Use this segment only ifthe 2/LDT/321 loop is used. Use ofthis segment will prevent

collision between segments.

Data Element Summary

Ref. Data

Pes. Element Name Attributes

Must Use LEOl 447 Loop Identifier Code M AN 1/6

The loop ID number given on the transaction set diagram is the value for this

data element in segments LS and LE

Cite the letters LDT.

004010F850 0 141 14 April 1998
850 Purchase Order

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

Notes:

N9 Reference Identification

330

N9 Optional

Detail

Optional

1To transmit identifying information as specified by the Reference Identification Qualifier

1 At least one of N902 or N903 is required.

2 If N906 is present, then N905 is required.

3 If either C04003 or C04004 is present, then the other is required.

4 If either C04005 or C04006 is present, then the other is required.

1 N906 reflects the time zone which the time reflects. 2 N907 contains data relating to the value cited in N902.

/. Use this loop to identify various references thai are applicable to a specific line item.

Use the 1/N9/295 loop ifthe references apply to the entire award instrument.

2. When citing a clause in N902, the date ofthe clause MUST be cited in N904 and

the title ofthe clause may be optionally cited in thefollowing MSG segment. Ifan

alternate is cited in N907-1/N907-2, the date ofthe alternate MUSTbe cited in the

2/DTM/332 segment citing code 102 in DTMOl.

Must Use

Ref.

Pes.

N901

Data

Element

128

Data Element Summary

Name

Reference Identification Qualifier

Code qualifying the Reference Identification

Attributes

M ID 2/3

16

2E

2S

2Y

5N

73

004010F850 0

Military Interdepartmental Purchase Request (MIPR)

Number

A specific form used to transmit obligation authority

(dollars) and requirements between a service or agency

requiring a purchase and a military service or agency

responsible for procuring the requirement

Foreign Military Sales Case Number

A reference number designating the foreign military

sale records

Use to indicate a Foreign Military Sale.

Catalog

Use to indicate the Catalog ofFederal Domestic

Assistance. This is where additional information

regarding the programfunding sourcefor a grant can

befound.

Wage Determination

Use to indicate a Department ofLabor Wage

Determination number. Use if the wage determination

is identified by reference only or to identify the wage

determination ifit is provided by some other means

identified in the 2/PWK/070 segment

Citation of Statute Use to indicate the legislative authorization under

which this line item is awarded, e.g., a grant. Cite the

legislative program title in N903.

Statement of Work (SOW)

Description of a product or service to be procured under

a contract; statement of requirements

Ifa Statement of Work is part ofthe award, the

2/PWK/070 segment can be used to identify how it is being provided.

142 14 April! 998
850 Purchase Order

82 Data Item Description (DID) Reference

Specific data elements that the government will ask a

contractor to provide and are spelled out in specific

requirement documents

97 Package Number

A serial number indicating unit shipped

9B Repriced Line Item Reference Number

7. Use to indicate a special price authorization

number.

2. When used, code SPC should be used in CTP02 in

the 2/CTP/040 segment within the POl loop ofthe line

items that are authorized a specialprice. Ifapplicable,

include the name ofthe person authorizing the price

using code lA in PEROl in the 2/PER/llO segment.

9G Department of Defense Form 250 Requirement Code

Use to indicate the inspection and acceptance

requirementsfor a data item specified on a Contract

Data Requirements List in accordance with DOD

5010.12-M.

ADA Agency for International Development Acquisition

Regulation (AIDAR)

AH Agreement Number

Use to indicate a Union Agreement number.

BCI Basic Contract Line Item Number

Use to indicate a line item/sub line item number in the

basic award instrument cited in BEG03 to which the

line item in POlOl pertains.

BL Government Bill of Lading

CJ Clause Number

DF Defense Federal Acquisition Regulations (DFAR)

DG Drawing Number

DHH Department of Health and Human Services Acquisition

Regulation (HHSAR)

DOA Department of Agriculture Acquisition Regulation

(AGAR)

DOC Department of Commerce Acquisition Regulation

(CAR)

DOE Department of Energy Acquisition Regulation (DEAR)

DOI Department of Interior Acquisition Regulation (DIAR)

DOJ Department of Justice Acquisition Regulation (JAR)

DOL Department of Labor Acquisition Regulation (DOLAR)

DOS Department of State Acquisition Regulation (DOSAR)

DOT Department of Transportation Acquisition Regulation

(TAR)

DTS Department of the Treasury Acquisition/Procurement

Regulation (TAPR)

E4 Charge Card Number

Use to indicate the Government credit card number

under which paymentfor this instrument will be made.

When required, identify the card expiration date in the

2/T)TM/332 segment citing code 036 in DTMOl.

EDA Department of Education Acquisition Regulation

(EDAR)

EPA Environmental Protection Agency Acquisition

Regulation (EPAAR)

004010F850 0 143 14 April 1998
850 Purchase Order

EV

FA

GS

HF

HT

HUD

IL

IQ

IX

KO

KD

KL

KS

KV

LT

MU

NAS

NI

NJ

Receiver Identification Number

A unique number identifying the organization/site

location designated to receive the current transmitted

transaction set Use to indicate the requiring office, Le., the technical

office responsiblefor ensuring adequacy of the data

required on a Contract Data Requirements List. Use an abbreviation ofthe activity, e.g., NICP, Navy

Inventory Control Point

Federal Acquisition Regulations (FAR)

General Services Administration Regulations (GSAR)

Engineering Data List

Code of Federal Regulations

Department of Housing and Urban Development

Acquisition Regulation (HUDAR)

Internal Order Number

Use to indicate the requisition (e.g.. Military Standard

Requisitioning and Issue Procedures (MILSTRIP) or Federal Standard Requisitioning and Issue

Procedures (FEDSTRIP) document number).

End Item

Item Number

Use to indicate a Federal Supply Schedule (FSS)

Special Item Number.

Approval Code

Use to indicate the approval code on a Contract Data

Requirements List in accordance with DOD 5010.12-

M.

Special Instructions Number

Use to indicate a special instruction. Indicate the

agency orpurchasing activity issuing the special

instruction in N903. If this special instruction number

is not included in previously provided terms and

conditions, provide thefull text in thefollowing MSG

segment

Contract Reference

For a Contract Data Requirements List data item, use

to indicate the reference in the contract that generates

the requirementfor the data item (e.g.. Statement of

Workparagraph).

Solicitation

A discreet number assigned by the purchasing activity

to differentiate between different solicitations

Use to indicate the solicitation number that resulted in

the award ofthis line item. If applicable, identify the

LAST amendment number ofthe solicitation in N907.

Distribution Statement Code

Use to indicate the code on a Contract Data

Requirements List that specifies the distribution

statement a contractor is to mark on a data item in

accordance with DOD 5010.12-M.

Lot Number

Military Specification (MILSPEC) Number

National Aeronautics and Space Administration FAR

Supplement (NFS)

Military Standard (MIL-STD) Number

Technical Document Number

004010F850 0 144 14 April 1998
Technical Order Number

Project Code

Use to indicate the project number applicable to the

line item.

Priority Rating

Use to indicate the MILSTRIP/FEDSTRIPpriority

rating.

Price List Number

Use to indicate a Defense Supply Center Philadelphia

Distribution and Pricing Agreement number

applicable to the line item.

Price Quote Number

Use to indicate the contractor's quote or offer number.

Product Specification Document Number

Model designation of replacement component

Purchase Requisition Number

Use to indicate the Purchase Request (PR) number or

the Purchase Request Order Number (PRON). Ifit is necessary to identify the line item numberfrom the PR

or PRON, cite that number in N907.

Returnable Container Serial Number

Specification Number

Use to indicate a specification number other than a

Military Specification (MIL-SPEC). Wlien used, cite

the specification number in N902 and identify the

issuing activity by citing code DUN or DX in N907 or

by its text name in N903.

Signal Code

Defense Fuel Supply Center to bill back fuel purchases

to the appropriate service or agency account fund

Cite the signal code in N902 and, if required, the

DODAAC ofthe supplemental address in N903.

Transportation Control Number (TCN)

Transaction Reference Number

1. Use to indicate the unique reference number ofa

related transaction set (e.g. an 841 transaction set carrying a technical specification or a drawing). Each

transaction set has a unique number. In the case of an 841 transaction set, that number is carried in

SPI02.

2. When used, cite the related transaction set's unique number in N902 and cite the XI2 transaction

set designator (841) ofthe related transaction set in

N907 using code 7U.

Test Specification Number

Department of Veterans Affairs Acquisition

Regulations (VAAR)

Related Contract Line Item Number

Use to indicate a line item in the procurement

instrument to which another line item pertains.

Standard

Use to indicate a standard other than a MIL-STD).

When used, cite the standard number in N902, e.g., ASTMD3951, and, if necessary, further identify the

standard in N903.

Disposal Tum-ln Document Number

145 14 April 1998
850 Purchase Order

N902

N903

127

369

Identifies material submitted for reutilization and

marketing

Weapon System Number

Identifies a weapon system

Use to indicate the Weapon System Code.

Locally Assigned Control Number

Cargo Control Number

Use to indicate the tracking numberfor bulkfuel

being sent by a tanker vessel

Transportation Priority Number

Number indicating the level of government priority

associated with the transportation of a shipment

Other Unlisted Type of Reference Number

Use to indicate any other reference that cannot use a

specific qualifier code. Indicate the source of the

reference in N903 and use thefollowing MSG

segment, if necessary, to pass text. Reference Identification X AN 1/30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

Free-form Description X AN 1/45

Free-form descriptive text

1. When N901 is code CJ, use to identify the organization issuing the clause

cited in N902 if it cannot be identified by a code in N907.

W2

WF

XC

XE

XY

2. When N901 is code XY, use to identify the source of the reference and use

thefollowing MSG segmentfor text, if necessary.

3. When N901 is code T4, use to identify the DODAAC ofthe supplemental

address, ifnecessary.

4. Use offree-form text is discouraged ifthe information can beprovided by

some other means within the transaction set. N904 373 Date O DT 8/8

Date expressed as CCYYMMDD

1. Use to identify the issue date applicable to the reference cited in N901.

For clauses that have a date expressed only as a month andyear, the DD

(day) portion ofthe date is always 01.

Not Used N905

Not Used N906

N907

Must Use C04001

2. For additional dates applicable to the N901 reference, use the 2/DTM/332

segment

337 Time X TM 4/8

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-

59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds

are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

623 Time Code O ID 2/2

Code identifying the time. In accordance with International Standards

Organization standard 860 1

, time can be specified by a + or - and an indication

in hours in relation to Universal Time Coordinate (UTC) time; since + is a

restricted character, + and - are substituted by P and M in the codes that follow

C040 Reference Identifier O

To identify one or more reference numbers or identification numbers as specified by the Reference Qualifier

Use this composite data element to identify references that are associated

with the reference identified in N901, e.g., a sheet ofa drawing, etc. 128 Reference Identification Qualifier M ID 2/3

004010F850 0 146 14 April 1998
850 Purchase Order

Code qualifying the Reference Identification

2G Amendment

7M Frame

Use in conjunction with N901 code DG.

7P Sheet

Use in conjunction with N901 code DG.

7S Drawing Type

Use in conjunction with N901 code DG.

7U Related Transaction Reference Number

Use in conjunction with N90I code TN to indicate the

X12 designation (e.g., 841) ofthe related transaction

set

8Z Alternate Clause Number

DUN D-U-N-S Number Dun & Bradstreet

Use in conjunction with N901 code CJ or S3.

DX Department/Agency Number

Use in conjunction with N901 code CJ or S3 to indicate a Department ofDefense or Civilian Agency

Activity Address Code.

FJ Line Item Control Number

A unique number assigned to each charge line used for

tracking purposes

Use in conjunction with N901 code RQ to indicate the

requisition line item.

W8 Suffix

Differentiates between partial actions taken on the

original transaction

YB Revision Number

Must Use C04002 127 Reference Identification M AN 1/30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

C04003 128 Reference Identification Qualifier X ID 2/3

Code qualifying the Reference Identification

7M Frame

7P Sheet

7S Drawing Type

C04004 127 Reference Identification X AN 1/30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

C04005 128 Reference Identification Qualifier X ID 2/3

Code qualifying the Reference Identification

7M Frame

7P Sheet

78 Drawing Type

C04006 127 Reference Identification X AN 1/30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

004010F850 0 147 14 April 1998
850 Purchase Order

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

DTM Date/Time Reference

332

N9 Optional

Detail

Optional

>1

To specify pertinent dates and times

1 At least one of DTM02 DTM03 or DTM05 is required.

2 If DTM04 is present, then DTM03 is required.

3 If either DTM05 or DTM06 is present, then the other is required.

Ref.

Pes.

Must Use DTMOl

DTM02

Not Used DTM03

Not Used DTM04

Not Used

Not Used

DTM05

DTM06

Data

Element

374

623

1250

1251

Data Element Summary

Name Attributes

Date/Time Qualifier M ID 3/3

Code specifying type of date or time, or both date and time

Effective

Use to indicate the effective date applicable to a

reference cited in N901.

Expiration

Date coverage expires

Use to indicate the expiration date applicable to a

reference cited in N901.

Issue

007

036

102

171

373 Date

337

Use to provide a date applicable to a reference cited in

N907-L

Revision

Use in conjunction with N907-1 code YB.

X DT 8/8

Date expressed as CCYYMMDD

When N907-1 is code 8Z and DTMOl is code 102, the DD (day) portion of

the date is always 01. Time X TM 4/8

Time expressed m 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-

59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds

are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

Time Code O ID 2/2

Code identifying the time. In accordance with International Standards

Organization standard 8601, time can be specified by a + or - and an indication

in hours in relation to Universal Time Coordinate (UTC) time; since + is a

restricted character, + and - are substituted by P and M in the codes that follow

Date Time Period Format Qualifier X ID 2/3

Code indicating the date format, time format, or date and time format

Date Time Period X AN 1/35

Expression of a date, a time, or range of dates, times or dates and times

004010F850 0 148 14 April 1998
850 Purchase Order

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

Notes:

MSG Message Text

340

N9 Optional

Detail

Optional

1000

To provide a free-form format that allows the transmission of text information

1 If MSG03 is present, then MSG02 is required.

1 MSG03 is the number of lines to advance before printing.

1 MSG02 is not related to the specific characteristics of a printer, but identifies top of

page, advance a line, etc. 2 If MSG02 is "AA - Advance the specified number of lines before print" then MSG03

is required.

1. Use this segment to carry the title orfull text ofany clause, a special instruction, or

other information associated with the number cited in N902.

2. This segment is also used to carry clausefill-in information that is not provided

elsewhere within the transaction set Use ofclause titles when providingfill-in

information is recommended.

3. When providingfill-in information, thefollowingformat is recommended:

a) In thefirst iteration ofthe segment, cite the clause title, followed by a pipe sign

to indicate the end ofthe title information, then cite the number offill-ins followed by a secondpipe sign to indicate the end ofthe title segment

b) For each fill-in, begin a new MSG segment using the sequence in which thefill- ins appear within the clause. These MSG segments may each begin with a number

indicating thefill-in 's sequence position. End each fill-in with a pipe sign. Ifmultiple

iterations ofMSG are requiredfor a longfill-in, end only the last MSG segment ofthat

fill-in with the pipe sign.

4. The purpose ofthe pipe sign (]) is to provide an indication to receiving applications

that the data string related to a single entry has been completed.

An example ofa clause with 3fill-insfollows:

MSG*Commencement, Prosecution, and Completion of Work Alternate I\3\

MSG*1. 30\

MSG*2. 30Sepl995\

MSG*3. 15Janl995\

5. An example alternativeformatprovides allfill-in information within the title MSG

segment asfollows:

MSG*Commencement, Prosecution, and Completion of Work Alternate I\3\30\Sep

30, 1995\Jan 15, 199S\ .

Ref.

Pes.

Must Use MSGOl

Not Used MSG02

Not Used MSG03

Data Element Summary

Data

Element Name Attributes

933 Free-Form Message Text M AN 1/264

Free-form message text 934 Printer Carriage Control Code X ID 2/2

A field to be used for the control of the line feed of the receiving printer

1470 Number O NO 1/9

A generic number

004010F850 0 149 14 April 1998
«:5U i^urcnase uraer

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

Notes:

Must Use

Ref.

Pes.

NlOl

Nl Name i 350

Nl Optional

Detail

Optional

1To identify a party by type of organization, name, and code

1 At least one of N1 02 or N 1 03 is required.

2 If either N 103 or N 104 is present, then the other is required.

1 This segment, used alone, provides the most efficient method of providing

organizational identification. To obtain this efficiency the "ID Code" (N104) must

provide a key to the table maintained by the transaction processing party.

2 N1 05 and N1 06 further define the type of entity in N 1 0 1

/. Use this loop to identify organizations or locations that apply to a specific line item.

Use the l/Nl/310 loop to identify organizations and locations that apply to all ofthe

line items. Persons affiliated with organizations may be identified in the 2/PER/400

segment.

2. Use ofNlOl, N103, and N104 is REQUIRED to identify organizations or locations.

Names and addresses, In text, may be additionally provided using segments N2 through

N4. Use oftext is discouraged

3. When this segment is used to provide a ship-to addressfor distribution of a data item on a Contract Data Requirements List, N102 should be used to specify the office

symbol or code within the receiving organization, if necessary.

4. Codes used in NlOl at this location may not be used in the l/Nl/310 segment.

Data

Element

98

Data Element Summary

Name Attributes

Entity Identifier Code M ID 2/3

Code identifying an organizational entity, a physical location, property or an

individual

56 Servicing Dealer

Use to indicate a dealer who services a product. This

is the location where a product is taken to obtain

service such as a repair.

6 1 Performed At

The facility where work was performed

Use to indicate additionalplaces ofperformancefor

this line item when other than the address identified

with code SE or FA in the l/Nl/310 segment.

7D Contracting Officer Representative

7G Hazardous Material Office

Use to indicate the installation Hazardous Material or

Safety Office serving the ship-to location.

7P Transportation Office

88 Approver

Manufacturer's representative approving claim for

payment

Use to indicate the party approving a Contract Data

Requirements List

9P Investigator

Use to indicate the principal Grant Investigator's

organization if other than the selling party.

004010F850 0 150 14 April 1998
850 Purchase Order

BT Bill-to-Party

Use to indicate the party who will provide

reimbursementfor the payment ofa contractor's

invoice. This is an internal Government billed party

and not the party the contractor bills. Use is discouraged. Use only when the contractor or other

party receiving the order or a copy of the order, needs

to receive this information.

CY Country

Use to indicate the country to which a Foreign

Military Sale applies.

DL Dealer

Use to indicate a dealer or reseller ofproducts.

DS Distributor

Use to indicate a distributor ofproducts.

IF International Freight Forwarder

IS Party to Receive Certified Inspection Report

KG Project Manager

The address of the person responsible for the

management of a designated project

Use to indicate the Government organization

responsiblefor a project to include the advisor under a

Grant.

KY Technical Office

Use to indicate the technical office that has

cognizance over the technical portion of the order, if

different than the office originating the order. Do not

use unless it is intendedfor the contractor to deal

directly with the cited party.

01 Outside Inspection Agency

Use to indicate the inspection activity is other than the

Contract Administration Office.

PI Preparer

The firm, organization, or individual who determines

the tax liability from information supplied by the

taxpayer

Use to indicate the preparer ofa Contract Data

Requirements List. PA Party to Receive Inspection Report

PC Party to Receive Cert, of Conformance (C.A.A.)

PN Party to Receive Shipping Notice

PW Pick Up Address

R6 Requester

Use to indicate the requesting agency/activity.

SM Party to Receive Shipping Manifest

ST Ship To

Use to indicate the Ship-to addresseefor a CLIN or SUBCLIN, or the distribution addresseefor a CDRL.

SV Service Performance Site

When services are contracted for, this describes the

organization for whom or location address at which

those services will be performed

Use to indicate the location where a service is provided.

TS Party to Receive Certified Test Results

X2 Party to Perform Packaging

004010F850_0 151 14Aprill998
850 Purchase Order

Not Rec N102

Must Use N103

Must Use N104

Not Used N105

Not Used N106

Z4

Z7

ZD

A party responsible for packaging an item after it has

been produced

Owning Inventory Control Point

An inventory control organization responsible for

management of a particular item

Use to indicate the Government inventory manager.

Mark-for Party

The party for whom the needed material is intended

Party to Receive Reports

The organization designated to receive reports

X AN 1/60

1

93 Name

Free-form name

66 Identification Code Qualifier X ID 1/2

Code designating the system/method of code structure used for Identification

Code (67)

D-U-N-S Number, Dun & Bradstreet

Use ofthe DUNS or DUNS+4 number is preferred over other codes to identify an entity.

D-U-N-S+4, D-U-N-S Number with Four Character

Suffix

Use ofthe DUNS or DUNS+4 number is preferred

over other codes to identify an entity.

Department of Defense Activity Address Code

(DODAAC)

Use to indicate either a Department ofDefense or

Civilian Agency Activity Address Code.

Commercial and Government Entity (CAGE)

Country Code

Use in conjunction with NlOl code CYand cite the 2

position ISO 3166 country code in N104.

67 Identification Code X AN 2/80

Code identifying a party or other code

706 Entity Relationship Code O ID 2/2

Code describing entity relationship

98 Entity Identifier Code O ID 2/3

Code identifying an organizational entity, a physical location, property or an

individual

10

33

38

004010F850 0 152 14 April 1998
850 Purchase Order

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

N2 Additional Name Information

360

Nl Optional

Detail

Optional (Not Recommended)

2

To specify additional names or those longer than 35 characters in length

Data Element Summary

Ref. Data

Pes. Element Name Attributes

Must Use N201 93 Name M AN 1/60

Free-form name

N202 93 Name O AN 1/60

Free-form name

004010F850 0 153 14 April 1998
850 Purchase Order

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

N3 Address Information

370

Nl Optional

Detail

Optional (Not Recommended)

2

To specify the location of the named party

Must Use

Ref.

Pes.

N301

N302

Data

Element

166

166

Data Element Summary

Name

Address Information

Address information

Address Information

Address information

004010F850 0 154
850 Purchase Order

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

N4 Geographic Location

380

Nl Optional

Detail

Optional

1To specify the geographic place of the named party

1 If N406 is present, then N405 is required.

1 A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.

2 N402 is required only if city name (N401) is in the U.S. or Canada.

Data Element Summary

Ref.

Des.

N401

N402

N403

N404

Not Used N405

Not Used N406

Data

Element

19

156

116

26

309

310

Name Attributes

City Name O AN 2/30

Free-form text for city name

ff^en the address is a military overseas post office, citeAPO or FPO as

appropriate to identify an Army Post Office (APO) or Fleet Post Office

(FPO).

State or Province Code O ID 2/2

Code (Standard State/Province) as defined by appropriate government agency

Use codes AA (Armed Forces Americas), AE (Armed Forces Europe), orAP

(Armed Forces Pacific) as appropriatefor the military overseas post office.

Postal Code O ID 3/15

Code defming international postal zone code excluding punctuation and blanks

(zip code for United States)

Country Code O ID 2/3

Code identifying the country

Cite the two position ISO 3166 country code.

Location Qualifier X ID 1/2

Code identifying type of location

Location Identifier O AN 1/30

Code which identifies a specific location

004010F850 0 155 14 April 1998
850 Purchase Order

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

Notes:

QTY Quantity

Ref.

Pes.

Must Use QTYOl

QTY02

Not Used QTY03

Not Used COOlOl

Not Used C00102

Not Used C00103

Not Used C00104

Not Used C00105

Not Used C00106

Not Used C00107

Not Used C00108

Not Used C00109

Not Used COOllO

Not Used COOlll

383

Nl Optional

Detail

Optional

>1

To specify quantity information

1 At least one of QTY02 or QTY04 is required.

2 Only one of QTY02 or QTY04 may be present.

1 QTY04 is used when the quantity is non-numeric.

When NlOl is code ST and the contract deliverable is data, a report, or similar

intangible product the is to be distributed, use this segment to identify the quantity of

regular, draft or reproducible copies required.

Data

Element

673

380

COOl

355

1018

649

355

1018

649

355

1018

649

355

1018

Data Element Summary

Name Attributes

Quantity Qualifier M ID 2/2

Code specifying the type of quantity

52 Number of Originals

Use to indicate regular copies.

K6 Drafts

KF Duplicates

Use to indicate reproducible copies.

Quantity X R 1/15

Numeric value of quantity

Composite Unit of Measure O

To identify a composite unit of measure (See Figures Appendix for examples

of use)

Unit or Basis for Measurement Code M ID 2/2

Code specifying the units in which a value is being expressed, or manner in

which a measurement has been taken

Exponent O R 1/15

Power to which a unit is raised

Multiplier O R 1/10

Value to be used as a muhiplier to obtain a new value

Unit or Basis for Measurement Code O ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

Exponent O R 1/15

Power to which a unit is raised

Multiplier O R 1/10

Value to be used as a multiplier to obtain a new value

Unit or Basis for Measurement Code O ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

Exponent O R 1/15

Power to which a unit is raised

Multiplier O R 1/10

Value to be used as a multiplier to obtain a new value

Unit or Basis for Measurement Code O ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

Exponent O R 1/15

Power to which a unit is raised

004010F850 0 156 14 April 1998
850 Purchase Order

Not Used C00112 649 Multiplier O R 1/10

Value to be used as a multiplier to obtain a new value

Not Used C00113 355 Unit or Basis for Measurement Code O ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

Not Used C00114 1018 Exponent O R 1/15

Power to which a unit is raised

Not Used C00115 649 Multiplier O R 1/10

Value to be used as a multiplier to obtain a new value

Not Used QTY04 61 Free-Form Message X AN 1/30

Free-form information

004010F850 0 157 14 April 1998
850 Purchase Order

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

Notes:

REF Reference Identiflcation

390

Nl Optional

Detail

Optional

12

To specify identifying information

1 At least one of REF02 or REF03 is required.

2 If either C04003 or C04004 is present, then the other is required.

3 If either C04005 or C04006 is present, then the other is required.

1 REF04 contains data relating to the value cited in REF02.

Use this segment to identify reference numbers applicable to a ship-to location, Le.,

when Nl01 is code ST.

Must Use

Ref.

Pes.

REFOl

REF02

Not Used REF03

Not Used REF04

Not Used C04001

Not Used C04002

Not Used C04003

Not Used C04004

Not Used C04005

Not Used C04006

Data

Element

128

127

352

C040

128

127

128

127

128

127

Data Element Summary

Name

Reference Identification Qualifier

Code qualifying the Reference Identification

Internal Order Number

Attributes

M ID 2/3

IL

Use to indicate the requisition

(MILSTRIP/FEDSTRIP document) number.

TG Transportation Control Number (TCN)

TH Transportation Account Code (TAC)

XE Transportation Priority Number

Number indicating the level of government priority

associated with the transportation of a shipment

Reference Identification X AN 1/30

Reference information as defined for a particular Transaction Set or as

specified by the Reference Identification Qualifier

Description X AN 1/80

A fi-ee-form description to clarify the related data elements and their content

Reference Identifier O

To identify one or more reference numbers or identification numbers as specified by the Reference Qualifier

Reference Identification Qualifier M ID 2/3

Code qualifying the Reference Identification

Reference Identification M AN 1/30

Reference information as defined for a particular Transaction Set or as

specified by the Reference Idenfification Qualifier

Reference Identification Qualifier X ID 2/3

Code qualifying the Reference Identification

Reference Identification X AN 1/30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

Reference Identification Qualifier X ID 2/3

Code qualifying the Reference Identification

Reference Identification X AN 1/30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

004010F850 0 158 14 April 1998
850 Purchase Order

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

Notes:

Ref.

Pes.

Must Use PEROl

PER02

PER Administrative Communications Contact

400

Nl Optional

Detail

Optional

3

To identify a person or office to whom administrative communications should be directed

1 If either PER03 or PER04 is present, then the other is required.

2 If either PER05 or PER06 is present, then the other is required.

3 If either PER07 or PER08 is present, then the other is required.

Use this segment to provide communications contacts associated with the entities cited

in the same Nl loop.

Data Element Summary

Data

Element

366

Name Attributes

93

Contact Function Code M ID 2/2

Code identifying the major duty or responsibility of the person or group named

AV Advisor

Use in conjunction with NlOl code KG to indicate tite Government technical representative who will work

with the contractor on basic R&D efforts in a

particular science area. Contract Contact

Use in conjunction with NlOl code 7D to indicate the

Contracting Officer's Representative.

Hazardous Material Contact

Use in conjunction with NlOl code 7G.

Information Contact

CD

HM

IC

KC

NT

PP

RE

PER03 365

Use with an applicable NlOl code to indicate an

information point ofcontact when no other code

applies.

Accepting Official

Use in conjunction with NlOl code ST to indicate the

accepting official at destination.

Notification Contact

When NlOl is code Stand CSH07 in the 2/CSH/142

segment cites code NC, use to indicate the party to be

contactedfor sliipping instructions.

Program Manager

1. Includes Grants Project Officer

2. Use in conjunction with NlOl code KG.

Receiving Contact

When NlOl is code ST and CSH07 in the 2/CSH/142

segment cites code NC, use to indicate the party to be

contacted to schedule a shipment.

Name O AN 1/60

Free-form name

pse to identify the name ofa point ofcontact. Last name, followed byfirst

name, is preferred. Ifthe whole name is longer than 35 characters, the use ofinitialsfor thefirst name is recommended PER09 may be used to cite the

party's title. Communication Number Qualifier X ID 2/2

004010F850 0 159 14 April 1998
850 Purchase Order

PER04 364

PER05 365

PER06 364

PER07 365

PER08 364

PER09 443

Code identifying the type of communication number

TE Telephone

Communication Number X AN 1/80

Complete communications number including country or area code when

applicable

The telephone number shall be transmitted as a continuous number with no

extraneous characters. Include the country code and area code. Ifan

extension applies to the telephone number, concatenate the letter Xplus the

extension at the end ofthe number, e.g., 17035551212X123.

Communication Number Qualifler X ID 2/2

Code identifying the type of communication number

FX Facsimile

Communication Number X AN 1/80

Complete communications number including country or area code when

applicable

Thefax number shall be transmitted as a continuous number with no

extraneous characters. Include the country code and area code.

Communication Number Qualifier X ID 2/2

Code identifying the fype of communication number

EM Electronic Mail

Communication Number X AN 1/80

Complete communications number including country or area code when

applicable

Contact Inquiry Reference O AN 1/20

Additional reference number or description to clarify a contact number

Use , ifnecessary, to provide the title oftheparty cited in PER02.

004010F850 0 160 14 April 1998
850 Purchase Order

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

Notes:

SCH Line Item Schedule

415

Nl Optional

Detail

Optional

200

To specify the data for scheduling a specific line-item

1 If SCH03 is present, then SCH04 is required.

2 If SCH08 is present, then at least one of SCH09 or SCH 1 0 is required.

3 If SCH09 is present, then SCH08 is required.

4 If SCH 1 0 is present, then SCH08 is required.

1 SCH 12 is the schedule identification.

1 SCH05 specifies the interpretation to be used for SCH06 and SCH07.

Use this segment to identify a partial delivery when it can be specified as an actual date

andMMPli(^<'^ble to anrnw^Mlfffy'

Data Element Summary

Ref.

Pes.

Must Use SCHOl

Must Use SCH02

Not Used SCH03

Not Used SCH04

Must Use SCH05

Must Use SCH06

Not Used SCH07

Not Used SCH08

Not Used SCH09

Not Used SCHIO

Not Used SCHll

004010F850 0

Data

Element

380

355

98

93

374

373

337

374

373

337

326

Name Attributes

Quantity M R 1/15

Numeric value of quantity

Unit or Basis for Measurement Code M ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

/. Use any code other than code ZZ.

2. An application program conversion table may be required to convert

agency codes to ASCX12 codes.

Refer to 004010 Data Element Dictionary for acceptable code values.

Entity Identifier Code O ID 2/3

Code identifying an organizational entity, a physical location, property or an

individual

Name X AN 1/60

Free-form name

Date/Time Qualifier M ID 3/3

Code specifying type of date or time, or both date and time

996 Required Delivery

A date on which or before, ordered goods or services

must be delivered

Use to indicate that delivery is due on or before the

specified date.

Date M DT 8/8

Date expressed as CCYYMMDD

Time O TM 4/8

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-

59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds

are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

Date/Time Qualifier X ID 3/3

Code specifying type of date or time, or both date and time

Date X DT 8/8

Date expressed as CCYYMMDD

Time X TM 4/8

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-

59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds

are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

Request Reference Number O AN 1/45

161 14 April 1998
850 Purchase Order

Reference number or RFQ number to use to identify a particular transaction set and query (additional reference number or description which can be used with

contract number)

Not Used SCH12 350 Assigned Identification O AN 1/20

Alphanumeric characters assigned for differentiation within a transaction set

004010F850 0 162 14 April 1998
850 Purchase Order

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

Notes:

LDT Lead Time

462

LDT Optional

Detail

Optional

1To specify lead time for availability of products and services

1 LDT04 is the effective date of lead time information.

1 LDT02 is the quantity of unit of time periods.

Use this loop if the delivery schedule is expressed as a set time period after the occurrence ofsome event, and the ship-to address differs by line item Ifthe delivery

schedule is the samefor all the ship-to addresseesfor the line item, use the 2/LDT/321

loop.

Data Element Summary

Ref.

Pes.

Must Use LDTOl

Must Use LDT02

Must Use LDT03

Not Used LDT04

Data

Element

345

380

344

373

Name Attributes

Lead Time Code M ID 2/2

Code indicating the time range

AY From Date of Award to Date of Delivery

Quantity M R 1/15

Numeric value of quantity

Unit of Time Period or Interval M ID 2/2

Code indicating the time period or interval

DA Calendar Days

MO Month

Date O DT 8/8

Date expressed as CCYYMMDD

004010F850_0 163 14 April 1998
850 Purchase Order

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

Notes:

QTY Quantity

466

LDT Optional

Detail

Optional

5To specify quantity information

1 At least one of QTY02 or QTY04 is required.

2 Only one of QTY02 or QTY04 may be present.

1 QTY04 is used when the quantity is non-numeric.

Use this segment to specify the quantity ofan item that is to be delivered in accordance

with a lead time.

Ref.

Pes.

Must Use QTYOl

Data

Element

673

QTY02

QTY03

Must Use COOlOl

Not Used C00102

Not Used COO103

Not Used C00104

Not Used C00105

Not Used COO 106

Not Used C00107

Not Used C00108

Not Used C00109

Not Used COOllO

Not Used COOUl

Not Used C00112

004010F850 0

380

COOl

355

1018

649

355

1018

649

355

1018

649

355

1018

649

Data Element Summary

Name Attributes

Quantity Qualifier M ID 2/2

Code specifying the type of quantity

IJ Due

The amount due to the customer

Use to indicate the quantity to be delivered.

Quantity X R 1/15

Numeric value of quantity

Composite Unit of Measure O

To identify a composite unit of measure (See Figures Appendix for examples

of use)

Unit or Basis for Measurement Code M ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

Use any code other than code ZZ.

Refer to 004010 Data Element Dictionary for acceptable code values.

Exponent O R 1/15

Power to which a unit is raised

Multiplier O R 1/10

Value to be used as a multiplier to obtain a new value

Unit or Basis for Measurement Code O ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

Exponent O R 1/15

Power to which a unit is raised

Multiplier O R 1/10

Value to be used as a multiplier to obtain a new value

Unit or Basis for Measurement Code O ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

Exponent O R 1/15

Power to which a unit is raised

Multiplier O R 1/10

Value to be used as a muUiplier to obtain a new value

Unit or Basis for Measurement Code O ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

Exponent O R 1/15

Power to which a unit is raised

Multiplier O R 1/10

164 14 April 1998
850 Purchase Order

Not Used C00113 355

Not Used C00114 1018

Not Used C00115 649

Not Used QTY04 61

Value to be used as a multiplier to obtain a new value

Unit or Basis for Measurement Code O ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

Exponent O R 1/15

Power to which a unit is raised

Multiplier O R 1/10

Value to be used as a multiplier to obtain a new value

Free-Form Message X AN 1/30

Free-form information

004010F850 0 165 14 April 1998
850 Purchase Order

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

Notes:

AMT Monetary Amount

600

AMT Optional

Detail

Optional

1To indicate the total monetary amount

/. This segment can be used to specify the amount obligated against a line item and its associated ACRN (REFOl is code AX), and to specify amounts associated with an awardfee, incentive, fixed-fee, or cost sharing line items.

2. Thefollowing table identifies how each code listed in AMTOl, other than codes 1,

29, EN, KC, KQ, andKR is to be used depending on the code cited in CNIOI.

COST, FEE, AND PRICE EXPRESSION TABLE

BEG09Code AMTOl Code AMTOl Code Use

CA/CY 33 Target Cost

CA/CY 32 Target Fee

CA/CY AEG Minimum Fee

CA/CY AEH Maximum Fee

CH FQ Contractor Firm Share

CH FR Estimated Government Share

CS N/A Use the 3/AMT/020 segment, code TT

CW/CX 33 Cost

CW AEF Base Fee

CW AEE Award Fee

CX FE Fixed Fee

FB/FC 33 Target Cost

FB/FC 32 Target Profit

FB/FC 30 Price Ceiling

FD N/A Forfixed-price contracts with prospective price

redetermination, use the 3/AMT/020 segment, code 29for contract total amount; and

use the 2/AMT/600 segment code 1 when CNlOl is code FRfor Fixed Price Items,

and code 29 when CNlOlis code FDfor redeterminable items without a ceiling price or code 30for redeterminable items with a ceiling price.

FM N/A Forfixed-price contracts with retroactive price

redetermination, use the 3/AMT/020 segment, code 30for contract ceiling price; and

use the 2/AMT/600 segment code 30 when CNlOl is code FMforfixed ceiling price if

items subject to differing contract type are present in the same contract.

FF/FG ZQ

FF/FG K4

FF/FG AEH

FF/FG AEG

FF/FG 30

FH 33

FH AEF

FH AEE

FJ/FX/LH/TM N/A

Initial Target Cost

Initial Target Profit

Target Profit Ceiling

Target Profit Floor

Ceiling Price

Fixed Price

Base Fee

Award Fee

Use the 2/AMT/600 segment, code 1 for fixedprice

line items; and the 3/AMT/020 segment, code TTfor contract total amount

FK N/A No cost or price information requirement

004010F850 0 166 14 April 1998
850 Purchase Order

3. When an agency includes accounting data within the award instrument, use ofthis

AMTloop is REQUIRED to identify the obligated amount and its associated ACRN,

TAC code, or equivalentfunding sourcefor each POl loop that creates an obligation.

Data Element Summary

Ref. Data

Des. Element Name Attributes

Must Use AMTOl 522 Amount Qualifier Code M ID 1/3

Code to qualify amount

1. For the correct use ofthefollowing codes in variousfee andprofit

arrangements by type ofcontract, see the table above.

2. Codes 1, 29, EN, and KC, are to be used in accordance with the notes or

definition associated with each code.

1 Line Item Total

Use to indicate the line item total amount.

29 Estimated Price

The latest revised estimate of the total cost at complete

for a contract 30 Contract Ceiling

The ceiling price applicable to defined effort

32 Target Fee or Profit Amount

The fee (can also be percent) of profit that will apply to defined contract effort

33 Original Contract Target Cost

Value of the original negotiated contract AEE Award Fee

AEF Base Fee

AEG Target Profit Floor

AEH Target Profit Ceiling

EN Cancellation Fee

When LQ02 in the 2/LQ/630 segment is code MMY,

use to indicate the cancellation ceiling amountfor a

multi-year line item.

FE Fee

FQ Firm Contractor Share

Use, in conjunction with CNlOl codes CA, CY, FB,

FC, FF, or FG, as applicable.

FR Estimated Government Share

Use, in conjunction with CNlOl codes CA, CY, FB,

FC, FF, or FG, as applicable.

K4 Initial Target Fee

KC Obligated

An amount a party has an obligation to pay upon a successful performance by another party, (e.g., funds

obligated on a contract)

Use in conjunction with the 2/REF/6I0 segment to indicate the obligatedfunds associated with an

accounting code.

ZQ Initial Target Cost

Must Use AMT02 782 Monetary Amount M R 1/18

Monetary amount

Not Used AMT03 478 Credit/Debit Flag Code O ID 1/1

Code indicating whether amount is a credit or debit

004010F850 0 167 14 April 1998
850 Purchase Order

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

Notes:

Ref.

Pes.

Must Use REFOl

REF02

REF03

Not Used REF04

Not Used C04001

Not Used C04002

Not Used C04003

Not Used C04004

Not Used C04005

Not Used C04006

REF Reference Identification

610

AMT Optional

Detail

Optional

1To specify identifying information

1 At least one of REF02 or REF03 is required.

2 If either C04003 or C04004 is present, then the other is required.

3 If either C04005 or C04006 is present, then the other is required.

1 REF04 contains data relating to the value cited in REF02.

Use this segment to identify reference numbers applicable to an amount cited in

AMT02, e.g., an ACRN,fund code, accounting code, appropriation number, etc.

Data

Element

128

127

352

C040

128

127

128

127

128

127

AX

FU

P4

TH

Data Element Summary

Name Attributes

Reference Identification Qualifier M ID 2/3

Code qualifying the Reference Identification

IZ Financial Detail Code

ACT Accounting Code

AT Appropriation Number

Wlten used, cite the number in REF03.

Government Accounting Class Reference Number

(ACRN)

Fund Code

Defense Fuel Supply Center to bill back fiiel purchases

to the appropriate service or agency account fiind

Project Code

Transportation Account Code (TAC)

Reference Identification X AN 1/30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

Description X AN 1/80

A fi-ee-form description to clarify the related data elements and their content

WJien REFOl is code A T, use to identify the appropriation number.

Reference Identifier O

To identify one or more reference numbers or identification numbers as specified by the Reference Qualifier

Reference Identification Qualifier M ID 2/3

Code qualifying the Reference Identification

Reference Identification M AN 1/30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

Reference Identification Qualifier X ID 2/3

Code qualifying the Reference Identification

Reference Identification X AN 1/30

Reference information as defmed for a particular Transaction Set or as specified by the Reference Identification Qualifier

Reference Identification Qualifier X ID 2/3

Code qualifying the Reference Identification

Reference Identification X AN 1/30

Reference information as defined for a particular Transaction Set or as

specified by the Reference Identification Qualifier

004010F850 0 168 14 April 1998
850 Purchase Order

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

Notes:

Must Use

Ref.

Pes.

LMOl

LM02

LM Code Source Information

620

LM Optional

Detail

Optional

1To transmit standard code list identification information

1 LM02 identifies the applicable industry code list source information.

Use this loop to convey data that cannot be provided in other segments within the

Detail ofthis transaction set, e.g., field contract administration office data, and which

applies to a specific line item. Ifthe data can only apply to the entire award

instrument, use the l/LM/430 loop.

Data

Element

559

822

Data Element Summary

Name Attributes

Agency Qualifier Code M ID 2/2

Code identifying the agency assigning the code values

FG Federal Government

Source Subqualifier O AN 1/15

A reference that indicates the table or text maintained by the Source Qualifier

When LQOl is code ZZ, identify the code list that contains the code cited in

LQ02, e.g., FPL Code lists maintained by the Federal Procurement

Functional Work Group are contained in the Federal EDI Coding Manual

and may befound at URL: http://snad.ncsLnist.gov/fededL

004010F850 0 169 14 April 1998
850 Purchase Order

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

LQ Industry Code

630

LM Optional

Detail

Mandatory

>1

Code to transmit standard industry codes

1 If LQO 1 is present, then LQ02 is required.

Data Element Summary

Ref. Data

Des. Element Name Attributes

LQOl 1270 Code List Qualifier Code O ID 1/3

Code identifying a specific industry code list FX Frequency

Wlien POlOl begins with an alpha character and

DTMOl in the 2/DTM/210 segment cites code 601 or LDTOl in the 2/LDT/321 segment cites codeAI, use

this code to indicate thefrequency ofsubsequent

deliveries of a data item.

ZZ Mutually Defined

Use to indicate that a code list is identified in LM02.

LQ02 1271 Industry Code X AN 1/30

Code indicating a code from a specific industry code list

1. Use to cite a codefrom the code list identified by the qualifier in LQOl.

2. When LQOl is code ZZ, use to cite a codefrom the code list identified in

LM02.

3. To identify the Government inspection point, cite code FPl in LM02 and

code ZZ in LQOl. When inspection is at destination, cite code DND in

LQ02. When inspection is at source, cite code DNS in LQ02.

4. To identify the Government acceptance point, cite code FPl in LM02 and

code ZZ in LQOl. When acceptance is at destination, cite code DAD in

LQ02. When acceptance is at source, cite code DAS in LQ02.

004010F850 0 170 14 April 1998
850 Purchase Order

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

CTT Transaction Totals

010

CTT Optional

Summary

Optional

1To transmit a hash total for a specific element in the transaction set

1 If either CTT03 or CTT04 is present, then the other is required.

2 If either CTT05 or CTT06 is present, then the other is required.

1 This segment is intended to provide hash totals to validate transaction completeness

and correctness.

Must Use

Ref.

Pes.

CTTOl

CTT02

Not Used

Not Used

Not Used

Not Used

Not Used

CTT03

CTT04

CTT05

CTT06

CTT07

Data

Element

354

347

81

355

183

355

352

Data Element Summary

Name Attributes

Number of Line Items M NO 1/6

Total number of line items in the transaction set Use to identify the total number ofPOl segments contained in this

transaction set. Hash Total O R 1/10

Sum of values of the specified data element. All values in the data element will

be summed without regard to decimal points (explicit or implicit) or signs.

Truncation will occur on the left most digits if the sum is greater than the

maximum size of the hash total of the data element. Example: -.0018 First occurrence of value being hashed. . 1 8 Second occurrence of value being

hashed. 1.8 Third occurrence of value being hashed. 18.01 Fourth occurrence of value being hashed. 1855 Hash total prior to truncation. 855 Hash

total after truncation to three-digit field. Use to identify the sum ofthe quantities (PO102) for allPOl segments.

Weight X R 1/10

Numeric value of weight

Unit or Basis for Measurement Code X ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

Volume X R 1/8

Value of volumetric measure

Unit or Basis for Measurement Code X ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

Description O AN 1/80

A fi-ee-form description to clarify the related data elements and their content

004010F850 0 171 14 April 1998
850 Purchase Order

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

Notes:

AMT Monetary Amount

020

CTT Optional

Summary

Optional

1To indicate the total monetary amount

Use this segment to specify the total value ofthe award instrument

Data Element Summary

Ref.

Pes.

Must Use AMTOl

Must Use AMT02

Not Used AMT03

Data

Element Name

522

782

478

Amount Qualifier Code

Code to qualify amount

Attributes

M ID 1/3

29

30

KD

TT

TY

Estimated Price

The latest revised estimate of the total cost at complete

for a contract Use to indicate the total award instrumentprice is an

estimate.

Contract Ceiling

The ceiling price applicable to defined effort

Use to indicate the contract ceiling priceforfixedprice contracts with retroactive price redetermination.

Undefinitized

An indicator that the amount has not yet been

established but will be established at a future date

Use to indicate an undefinitized amount.

Total Transaction Amount

Use to indicate the total value ofthe award instrument

when it is not an estimate.

Total at Complete

Use to indicate the total value ofthe award instrument

when it is incrementallyfunded. For grants, include

the total committedfor the projectperiod

Monetary Amount M R 1/18

Monetary amount

Credit/Debit Flag Code

Code indicating whether amount is a credit or debit

O ID 1/1

004010F850 0 172 14 April 1998
850 Purchase Order

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

SE Transaction Set Trailer

030

Summary

Mandatory

1To indicate the end of the transaction set and provide the count of the transmitted

segments (including the beginning (ST) and ending (SE) segments)

1 SE is the last segment of each transaction set.

Data Element Summary

Ref. Data

Des. Element Name Attributes

Must Use SEOl 96 Number of Included Segments M NO 1/10

Total number of segments included in a transaction set including ST and SE

segments

Must Use SE02 329 Transaction Set Control Number M AN 4/9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set Enter the same number as the one carried in ST02.

004010F850 0

T^U.S. GOVERNMENT PRINTING OFnCE: 1998 -433-235/93223

173 14 April 1998

Technical Publications

Periodical

Journal of Research of the National Institute of Standards and Technology—Reports NIST research

and development in those disciphnes of the physical and engineering sciences in which the Institute is active. These include physics, chemistry, engineering, mathematics, and computer sciences. Papers cover a broad range of subjects, with major emphasis on measurement methodology and the basic technology

underlying standardization. Also included from time to time are survey articles on topics closely related to the Institute's technical and scientific programs. Issued six times a year.

Nonperiodicals

Monographs—Major contributions to the technical literature on various subjects related to the

Institute's scientific and technical activities. Handbooks—Recommended codes of engineering and industrial practice (including safety codes) developed in cooperation with interested industries, professional organizations, and regulatory bodies.

Special Publications—Include proceedings of conferences sponsored by NIST, NIST annual reports, and

other special publications appropriate to this grouping such as wall charts, pocket cards, and bibliographies.

National Standard Reference Data Series—Provides quantitative data on the physical and chemical

properties of materials, compiled from the world's literature and critically evaluated. Developed under a worldwide program coordinated by NIST under the authority of the National Standard Data Act (Public

Law 90-396). NOTE: The Journal of Physical and Chemical Reference Data (JPCRD) is published

bimonthly for NIST by the American Chemical Society (ACS) and the American Institute of Physics (AIP).

Subscriptions, reprints, and supplements are available from ACS, 1155 Sixteenth St., NW, Washington, DC

20056.

Building Science Series—Disseminates technical information developed at the Institute on building

materials, components, systems, and whole structures. The series presents research results, test methods, and

performance criteria related to the structural and environmental functions and the durability and safety

characteristics of building elements and systems.

Technical Notes—Studies or reports which are complete in themselves but restrictive in their treatment of

a subject. Analogous to monographs but not so comprehensive in scope or definitive in treatment of the

subject area. Often serve as a vehicle for final reports of work performed at NIST under the sponsorship of

other government agencies.

Voluntary Product Standards—Developed under procedures published by the Department of Commerce

in Part 10, Title 15, of the Code of Federal Regulations. The standards establish nationally recognized

requirements for products, and provide all concerned interests with a basis for common understanding of

the characteristics of the products. NIST administers this program in support of the efforts of private-sector

standardizing organizations.

Order the following NIST publications—FIPS and NISTIRs—from the National Technical Information

Service, Springfield, VA 22161.

Federal Information Processing Standards Publications (FIPS PUB)—Publications in this series

collectively constitute the Federal Information Processing Standards Register. The Register serves as the

official source of information in the Federal Government regarding standards issued by NIST pursuant to the Federal Property and Administrative Services Act of 1949 as amended. Public Law 89-306 (79 Stat. 1127), and as implemented by Executive Order 1 1717 (38 FR 12315, dated May 1 1, 1973) and Part 6 of

Title 15 CFR (Code of Federal Regulations).

NIST Interagency or Internal Reports (NISTIR)—The series includes interim or final reports on work

performed by NIST for outside sponsors (both government and nongovernment). In general, initial

distribution is handled by the sponsor; public distribution is handled by sales through the National Technical

Information Service, Springfield, VA 22161, in hard copy, electronic media, or microfiche form. NISTlR's

may also report results of NIST projects of transitory or limited interest, including those that will be

published subsequently in more comprehensive form.
^ S 9

c

S2. era 3

ft 2'

O00

to . s

•O

<T) n

o 3

I