Cisco Webex Meetings

Quick Guide
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Table of Contents

Introduction to Cisco Webex Meetings 3

Setting up Your Account 3

Login into Cisco Webex 3

Setting Preferences in Webex 5

Personal Room Meeting 5

Selecting Audio Options When in a Meeting 12

Inviting People to a Meeting 14

Providing Meeting Information 16

Video 17

Screen Sharing 18

Recording Host 19

Schedule Meetings 20

Schedule Meetings using Cisco Webex Meetings App 20

Start a Meeting using Cisco Webex Meetings App 23

Join a Meeting Using Cisco Webex Meetings App 26

Schedule Meeting Using Personal Site 28

Scheduling Meetings through Microsoft Outlook 30
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Introduction to Cisco Webex Meetings

Cisco Webex Meetings is a collaboration tool recommended for larger 

meetings and meetings that include external participants. Webex is 

not replacing Skype and Skype is still recommended for smaller 

meetings that include only internal participants.

This upgraded version of Webex allows FERC employees to schedule 

their own meetings up to 1,000 participants. The Webex Meetings 

Desktop App allows FERC employees to Schedule, Join, or Start a 

meeting with one click without having to enter their Outlook calendar.

Everyone is provided their own personal meeting URL for hosting quick 

meetings from your personal meeting room, 

 

Setting up Your Account

If this is the first time using the upgraded Webex product, you must 

create an account with Cisco before performing any further actions. 

To do this please refer to the guide located at this link. Setting up 

Cisco Accounts 

Login into Cisco Webex

1. In your web browser enter https://ferc.webex.com
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2. Click the Sign In button. 

Important: Chrome users may have to validate the first 

time before going directly to the site. 
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Setting Preferences in Webex

1. Click the preferences link on the left menu to modify any 

settings. There are four tabs under the Preferences screen that 

allow for changes concerning, scheduling, personal room settings 

and audio/video.

Personal Room Meeting

Personal Room is your own virtual conference space. It’s always 

available and you never have to book it. Attendees can easily join you 

in your Personal Room through your Personal Room link, your email, 

or your phone number. 

Each staff member will have their own personal URL link for their 

Personal meeting room. The URL will remain the same and is useful for 

less formal or impromptu meetings with staff. 
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There are multiple ways that users can start a meeting through the 

Personal Room. 

Start A Personal Room Meeting through the Cisco Webex 

Meetings App

1. Click the Start a Meeting button on the Cisco Webex Meetings 

App

2. Click Connect Audio and Video to begin the meeting
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3. Invite participants by clicking on Participant and Copy 

Meeting Link. Send the link via e-mail, IM or through a 

calendar invite to anyone you would like to join the meeting 

instantly

You may also click the Copy URL button at the top of your Cisco 

Webex Meetings App to copy the link to your Personal Room and send 

it to anyone for an instant meeting
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Start a Personal Room Meeting through the Webex 

site

1. Enter https://ferc.webex.com into your web browser.

2. Click on the Sign In button on the right side of the screen.

3. You are now in your Personal Room. 

4. Click the Start a Meeting button to begin a meeting using your 

Personal Room. 
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5. The meeting room displays. 
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Start a Personal Room Meeting by Phone

These steps describe how to start a Personal Room Meeting by phone. 

This is your own personal conference line and could be useful if you 

would like to hold a conference call meeting without the Webex 

Meeting application.

1. On the home page of your Cisco Webex site, click More ways to 

join. 

2. Dial the number listed under Join by phone. 

3. Enter the access code of the meeting and press #

4. When prompted for an attendee code, press #

5. When prompted for the host PIN, enter the host PIN and press 

#. Attendees only press # to join. If the host has already 

started the Personal Room meeting, attendees automatically 

join; if it hasn’t started yet, they will wait in the virtual lobby.

Note: FERC is not currently supporting Webex connections to video 

systems
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Selecting Audio Options When in a Meeting

For Webex Audio there are three options available: 

• Using computer audio - This lets you connect audio through 

your computer headphone or built in microphone.

• Call Me - User may enter a phone number and Webex will 

automatically call the provided number. It is not necessary to 

add a 9 and 1 before you enter the number. 

• Call In- User can manually dial into the meeting using the 

Webex global call in number (415-655-0001 for US calls) and 

enter the meeting ID to join the call.

1. Click the Start Meeting button to begin your meeting. 
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2. You are now in the meeting. Controls at the bottom of the screen 

will allow you to share your screens, view participants, set your 

audio and perform other functions. 
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Inviting People to a Meeting

After entering a meeting there are 2 options to invite attendees. 

• Invite and Remind-A box displays with the current invitees to 

select and send a reminder.
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• Copy meeting link-Paste the link into an email to send to anyone 

that needs to join the meeting. 
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Providing Meeting Information

Access information can be shared with attendees even after the 

meeting has started through email or phone call. 

1. Click Meeting  Information menu. 

2. All access code, meeting number and call in numbers display on 

the screen. 
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Video 

You can set-up a video or start a video using the video button on the 

screen. 
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Screen Sharing 

You can share your desktop, applications or specific screens with 

others in a meeting. 

1. Click the share button and select what type of screen you would 

like to share. 

2. Click the Share Content menu to choose which type of screen to 

share.
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Recording Host 

The Host can choose to record a meeting by clicking on the Recorder 

Icon and selecting Record. 

The recording can be saved with 2 options:

• On Cloud (Recording will be saved on cloud which can be seen 

online and can be download)

• Record on my computer

NOTE: After a recording is complete it may take some time for 

recording to be available, if it is saved to cloud.
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Schedule Meetings

Meetings can be scheduled from the Cisco Webex Meetings App, your 

personal site, or through Outlook.

Enter https://ferc.webex.com using Internet Explorer, Chrome or 

Microsoft Edge. 

NOTE: Using Chrome may require an additional authentication before 

opening your meeting room. 

Schedule Meetings using Cisco Webex Meetings App

The Cisco Webex Meetings App provides one-click access for 

scheduling, starting and joining Webex meetings. This is the preferred 

tool for performing these actions. 

1. Locate the Cisco Webex meeting App from the search bar. 

 

2. Open the Cisco Webex meeting application.

3. Click the schedule button to schedule a meeting. 
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4. Outlook will open to allow you to enter the meeting information 

on your calendar. 
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Start a Meeting using Cisco Webex Meetings App

1. Click the Start button in the Cisco Webex Meeting App. This will 

open your Cisco Webex Personal Room. 
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2. Set-up your audio connection. 
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3. You are now in your meeting window. 
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Join a Meeting Using Cisco Webex Meetings App

1. Click the Join Meeting button next to the meeting on the Meeting 

app. 
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2. Select your audio method. 

3. Click the connect to audio button.

4. You are now in the meeting. 
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Schedule Meeting Using Personal Site

1. Click the schedule button on your virtual screen.

2. Complete the meeting information and select a topic, date and 

time for your meeting. 

3. Enter a meeting password. 

4. Click the Start button to schedule the meeting for the time and 

date selected. 
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Scheduling Meetings through Microsoft Outlook

1. Open the Microsoft outlook calendar. 

2. Click the Home Tab. 

3. Select either Schedule Webex Meeting, Schedule Personal 

Room Meeting or Schedule Personal Conference Meeting

from the Schedule Meeting Icon. 

4. Enter the meeting title

5. Enter names to invite to the meeting.

6. Enter a physical location or enter Webex as the location if the 

meeting is only on-line.

7. Click the Send button. 
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8. Participants click on the Join Meeting button in the meeting 

invitation when the meeting begins to join the meeting.