FEDERAL ENERGY REGULATORY COMMISSION 

ANNUAL FREEDOM OF INFORMATION ACT REPORT 

 FY 2004 

I. Basic Information Regarding the Report 

A. Contact with questions about the report. 

Gladys Crenshaw-Davis 

FOIA Liaison 

Federal Energy Regulatory Commission 

888 First Street, NE, Code EA-20 

Washington, DC 20426 

Telephone : 202-502-8476 

FAX Number: 202-208-2106 

B. Electronic address for report on the World Wide Web. 

 http://www.ferc.gov/legal/ceii-foia/foia/ann-rep.asp 

C. How to obtain a copy of the report in paper form. 

Write to the following address: 

Public Reference and Files Maintenance Branch 

Federal Energy Regulatory Commission 

888 First Street, NE, Room 2A 

Washington, DC 20426 

Telephone : 202-502-8371 

FAX Number: 202-208-2320 

E-Mail : public.referenceroom@ferc.gov 

II. How to Make a FOIA Request 

Please refer to the FOIA Reference Guide on the Commission's Web Site 

(http://www.ferc.gov/legal/ceii-foia/foia/guide/basics.asp) 

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A. Name, address, and telephone number of individual receiving FOIA requests at 

the Commission. 

J. McLane Layton 

Director, Office of External Affairs 

Federal Energy Regulatory Commission 

888 First Street, NE, Code EA-1 

Washington, DC 20426 

Telephone: 202-508-8328 

B. The Commission's most rapid response for FY 2004 equaled one day. The 

longest response time for FY 2004 equaled 255 days. 

C. Some FOIA requests are not granted because (a) the agency has no responsive 

documents, (b) the responsive documents fall within one or more FOIA 

exemptions and are not appropriate for discretionary release, or 

(c) a request has been rendered moot because the responsive documents were 

subsequently released through other means, such as a negotiated disclosure in the 

course of a Commission proceeding. 

III. Definitions of Terms and Acronyms Used in the Report 

A. Agency-specific acronyms or other terms. 

1. Track One Requests -- the processing track for a FOIA request that is 

seeking records that are readily identifiable and were previously cleared 

for release. 

2. Track Two Requests -- the processing track for a FOIA request that is 

seeking records that are readily identifiable and require limited review. 

3. Track Three Requests -- the processing track for a FOIA request that is 

seeking records that are complex and/or voluminous and require a 

significant search and/or review. 

B. Basic terms, expressed in common terminology. 

1. FOIA/PA Request -- Freedom of Information Act/Privacy Act request. A 

FOIA request is generally a request for access to records concerning a 

third party, an organization, or a particular topic of interest. A Privacy 

Act request is a request for records concerning oneself; such requests are 

also 

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treated as FOIA requests. (All requests for access to records, regardless of 

which law is cited by the requester, are included in this report.) 

2. Initial Request -- a request to a federal agency for access to records under 

the Freedom of Information Act. 

3. Appeal -- a request to a federal agency asking that it review at a higher 

administrative level a full denial or partial denial of access to records 

under the Freedom of Information Act, or any other FOIA determination 

such as a matter pertaining to fees. 

4. Processed Request or Appeal -- a request or appeal for which an agency 

has taken a final action on the request or the appeal in all respects. 

5. Multi-track Processing -- a system in which simple requests requiring 

relatively minimal review are placed in one processing track and more 

voluminous and complex requests are placed in the one or more other 

tracks. Requests in each track are processed on a first-in/first-out basis. A 

requester who has an urgent need for records may request expedited 

processing (see below). 

6. Expedited Processing -- an agency will process a FOIA request on an 

expedited basis when a requester has shown an exceptional need or 

urgency for the records which warrants prioritization of his or her request 

over other requests that were made earlier. 

7. Simple Request -- a FOIA request that an agency using multi-track 

processing places in its fastest (nonexpedited) track based on the volume 

and/or simplicity of records requested. 

8. Complex Request -- a FOIA request that an agency using multi-track 

processing places in a slower track based on the volume and/or complexity 

of records requested. 

9. Grant -- an agency decision to disclose all records in full in response to a 

FOIA request. 

10. Partial Grant -- an agency decision to disclose part of a record in response 

to a FOIA request, deleting information determined to be exempt under 

one or more of the FOIA's exemptions; or a decision to disclose some 

records in their entireties, but to withhold others in whole or in part. 

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11. Denial -- an agency decision not to release any part of a record or records 

in response to a FOIA request because all the information in requested 

records is determined by the agency to be exempt under one or more of 

the FOIA's exemptions, or for some procedural reason (such as because no 

record is located in response to a FOIA request). 

12. Time Limits -- the time period in the Freedom of Information Act for an 

agency to respond to a FOIA request (ordinarily 20 working days from 

proper receipt of a "perfected" FOIA request). 

13. "Perfected" Request -- a FOIA request for records which adequately 

describes the records sought, which has been received by the FOIA office 

of the agency or agency component in possession of the records, and for 

which there is no remaining question about the payment of applicable 

fees. 

14. Exemption 3 Statute -- a separate federal statute prohibiting the disclosure 

of a certain type of information and authorizing its withholding under 

FOIA subsection (b)(3). 

15. Median Number -- the middle, not average, number. For example, of 3, 7, 

and 14, the median number is 7. 

16. Average Number -- the number obtained by dividing the sum of a group of 

numbers by the quantity of numbers in the group. For example, of 3, 7, 

and 14, the average number is 8. 

IV. Exemption 3 Statutes 

A. List of Exemption 3 statutes relied on by the Commission during FY 2003. 

1. Statute/Rule: 

16 U.S.C. ' 470aa, et seq. (1994) [Specifically 16 U.S.C. ' 470hh(a)] 

Type of Information Withheld: 

Archaeological survey data 

Case Citation:

None 

 

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2. Statement of whether a court upheld the use of this statute. 

Our use of the statute has not been challenged in the courts. 

V. Initial FOIA/PA Access Requests 

A. Numbers of initial requests. 

1. Number of requests pending 

as of end of preceding fiscal year : 28 

2. Number of requests received during 

current fiscal year :192 

3. Number of requests processed 

during fiscal year :206 

4. Number of requests pending as of 

end of current fiscal year : 14 

B. Disposition of initial requests. 

1. Number of total grants : 61 

2. Number of partial grants : 62 

3. Number of denials : 33 

a. Number of times each FOIA 

exemption used 

(1) Exemption 1 : 4 

 (2) Exemption 2 : 5 

 (3) Exemption 3 : 1 

 (4) Exemption 4 : 10 

 (5) Exemption 5 : 20 

 (6) Exemption 6 : 11

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(7) Exemption 7 : 67 

 (8) Exemption 7(A) : 10 

 (9) Exemption 7(B) : 11 

(10) Exemption 7(C) : 4 

 (11) Exemption 7(D) : 0 

 (12) Exemption 7(E) : 4 

 (13) Exemption 7(F) : 54 

 (14) Exemption 8 : 0 

 (15) Exemption 9 : 0 

4. Other reasons for nondisclosure : 50 

a. No records : 28 

b. Referrals : 1 

c. Request withdrawn : 21 

d. Fee-related reason : 0 

e. Records not 

reasonably described: 0 

f. Not a proper FOIA 

request for some 

other reason : 0 

g. Not an agency 

record : 0 

h. Duplicate request : 0 

i. Other : 0 

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VI. Appeals in Initial Denials of FOIA/PA Requests 
A. Numbers of appeals. 

1. Number of appeals received 

during fiscal year : 12 

2. Number of appeals processed 

during fiscal year : 10 

B. Disposition of appeals. 

1. Number completely upheld : 3 

2. Number partially reversed : 3 

3. Number completely reversed : 0 

a. Number of times each 

 FOIA exemption used 

(1) Exemption 1 : 0 

(2) Exemption 2 : 0 

 

(3) Exemption 3 : 0 

(4) Exemption 4 : 1 

(5) Exemption 5 : 3 

(6) Exemption 6 : 0 

(7) Exemption 7(A) : 0 

(8) Exemption 7(B) : 0 

(9) Exemption 7(C) : 0 

(10) Exemption 7(D) : 0 

(11) Exemption 7(E) : 0 

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(12) Exemption 7(F) : 3 
(13) Exemption 8 : 0 

(14) Exemption 9 : 0 

4. Other reasons for nondisclosure: 4 

a. No records : 3 

b. Referrals : 0 

c. Request withdrawn : 0 

d. Fee-related reason : 0 

e. Records not reasonably 

described : 0 

f. Not a proper FOIA request 

for some other reason : 0 

g. Not an agency record : 0 

h. Duplicate request : 0 

i. Other (specify) : 1 (adequacy of search) 

VII. Compliance with Time Limits/Status of Pending 

Requests 

A. Median processing time for requests 

processed during the year. 

1. Track one requests 

a. Number of requests processed : 60 

b. Median number of days to 

process : 22 

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2. Track two requests 

a. Number of requests processed : 140 
b. Median number of days to 

process : 28 

3. Track three requests 

a. Number of requests processed : 6 

b. Median number of days to 

process : 87.5 

4. Requests accorded expedited 

processing : 0 

a. Number of requests processed : 0 

b. Median number of days to : 0 

process 

B. Status of pending requests. 

1. Track one requests 

a. Number of requests pending 

as of end of current fiscal 

 year : 3 

b. Median number of days that 

such requests were pending as 

 of that date : 10 

2. Track two requests 

a. Number of requests pending 

as of end of current fiscal 

year : 10 

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b. Median number of days that 

such requests were pending as 

of that date : 8 
3. Track three requests 

a. Number of requests pending 

as of end of current fiscal 

year : 1 

b. Median number of days that 

such requests were pending as 

of that date : 366 

VIII. Comparisons with Previous Year 

A. The number of requests received in FY 2003 was 202 and in FY 2004, 

192, a 5% decrease in FY 2004. 

B. The number of requests processed in FY 2003 was 180 and in 

FY 2004, 206, a 14% increase in FY 2004. 

C. The median number of days requests were pending as of the end of 

FY 2003 was 13 and in FY 2004, 9, a 31% decrease in FY 2004. 

D. Other statistics significant to agency: 

 We received two requests for expedited treatment. We granted none. 

E. Other narrative statements describing agency efforts to improve timeliness of 

FOIA performance and to make records available to the public (e.g., backlogreduction efforts; specification of average number of hours per processed request; 

training activities; public availability of new categories of records). 

The Commission instituted the following new FOIA processing procedures to 

improve the timeliness of performance: (1) the search request to FERC offices for 

responsive documents is now sent by e-mail that includes the scanned incoming 

FOIA request; (2) the FOIA staff aggressively follows up with the Commission's 

offices on the progress of their search through e-mail; and (3) the search 

memorandum used by the FOIA administrative office to request a search has been 

updated. 

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IX. Costs/FOIA Staffing 

A. Staffing levels. 
1. Number of full-time FOIA 

personnel : 1 

2. Number of personnel with 

part-time or occasional 

FOIA duties (in total 

work-years) : 1 

3. Total number of personnel 

(in work-years) : 2 

B. Total costs. 

1. FOIA processing : $809,316 

2. Litigation-related activities : N/A 

3. Total costs : $809,316 

4. Comparison with 

previous year : 62% Increase 

X. Fees 

A. Total amount of fees collected 

processing requests : $1918 

B. Percentage of total costs : .24% 

XI. FOIA Regulations (Including Fee Schedule) 

The Commission's FOIA regulations, 18 C.F.R. ' 388.108, can be accessed through GPO 

(http://www.access.gpo.gov/nara/cfr/index.html)