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Table I for 1894-0009 Supporting Statement

Recordkeeping and Reporting Requirements in the 

Education Department General Administrative (EDGAR) Regulations

“CFR” refers to Code of Federal Regulations.

Section 

of 34 

CFR 

Title

Description of Recordkeeping or Reporting Requirement

Recordkeeping 

Burden Hrs.

Reporting 

Burden Hrs.

74.25 Budget/

program 

revisions.

Part 74 of EDGAR applies to Institutions of Higher Education (IHEs), nonprofit organizations (NPOs), and 

hospitals. Of the approximately 7,900 discretionary grants (new and non-competing continuation grants) 

that ED awards annually, 5,200 grants were awarded to IHEs, NPOs, and hospitals. Under 34 CFR 74.25 

of EDGAR, very few project revisions require prior approval. It is estimated that ED will receive 

approximately 790 prior approval requests from grantees per year (represents 10% of the 7900 grants 

awarded annually) and that approximately 520 of those requests will be submitted by IHEs, NPOs, and 

hospitals (represents 10% of the approximately 5,200 grants awarded to IHEs, NPOs and hospitals 

annually).

Additionally, under 34 CFR 75.261, all types of grantees including State Educational Agencies (SEAs), 

Local Educational Agencies (LEAs), and Federally Recognized Indian Tribal Governments may follow the 

regulations in 34 CFR 74.25 (e)(2) regarding extension of a project period. Section 74.25 (e)(2) allows 

grantees to initiate a one-time extension of their projects’ expiration date of up to 12 months without prior 

approval from ED. Grantees, however, must notify the Department that they intend to extend their grants 

and indicate the supporting reasons for the extension and the revised expiration date. Bases on FY 2013

time extension data from G5, the grant management system), approximately 1474 grantees annually will 

receive this one-time extension of up to 12 months of their project periods.

REPORTING BURDEN

(Prior Approval 

Requests:

520 responses x 

1 hr. = 520 hrs.)

(Time Extension 

Notifications:

1,474 responses 

X 1 hr. = 1474

hours)

Total Reporting 

Burden Hours 

for 

34 CFR 74.25 =

1994 hours

74.44 Procurement 

Procedures. 

It is estimated that approximately 20% (1.040) of the 5,200 IHE, NPO and hospital recipients must keep 

records on procurement actions under their discretionary grants. 

RECORDKEEPING BURDEN

1,040 

responses x 10 

hrs. = 10,400 

hrs.

74.45 Cost and 

price 

analysis.

Justification and burden hours for 34 CFR 74.45 are included under 34 CFR 74.44.

74.46 Procurement 

records.

Justification and burden hours for 34 CFR 74.46 are included under 34 CFR 74.44.

74.47 Contract 

Administration.

Justification and burden hours for 34 CFR 74.47 are included under 34 CFR 74.44.
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Table I for 1890-NEW Supporting Statement 

Recordkeeping and Reporting Requirements in the 

Education Department General Administrative (EDGAR) Regulations

Section 

of 34 

CFR

Title Description of Recordkeeping or Reporting Requirement Recordkeeping 

Burden Hrs.

Reporting 

Burden Hrs.

74.72 Subsequent 

Adjustments.

It is estimated that approximately 10% (520) of the 5200 IHE, NPO and hospital recipients would have to 

make subsequent adjustments to records due to audits or other reviews.

RECORDKEEPING BURDEN

520 responses 

X 10 hours = 

5200 hrs. 

75.119 

cross 

referenced to 

76.656

Information 

needed if 

private school 

students 

participate.

It is estimated that approximately 10% (790) of 7900 ED discretionary grant recipients include students 

from private schools in their applications. This information would be a part of the original application 

narrative. 

REPORTING BURDEN

790 responses x 1 

hr. = 790 hrs.

75.261 Extension of 

a project 

period.

It is estimated that annually, approximately 74 grant recipients will request a second (or more) extension of 

their project periods that requires prior approval from ED (based on FY 2013 time extension data from 

G5). Note that recipients under the four National Institute on Disability and Rehabilitation Research 

programs listed in 34 CFR 75.261 (b) of EDGAR must request prior approval for any time extension. The 

burden hours for any of these NIDRR grantees that request and receive a time extension are included with 

the burden hour calculations for one-time extension listed above under 34 CFR 74.25. 

REPORTING BURDEN 

74 responses X 1 

hr.= 74hrs.

(Note: the burden 

hours for time 

extension requests 

for grantees in the 

NIDRR programs 

listed under 

EDGAR, 75.261 

(b) are included 

with the burden 

hours for one-time 

extensions listed 

under 34 CFR 

74.25 (e)(2)). 

80.30 Changes. It is estimated that approximately 10% (190) of 1900 State Educational Agencies (SEAs), Local 

Educational Agencies (LEAs) and Federally-Recognized Indian Tribal Governments will request changes 

to their projects that require prior approval from ED. Very few changes require prior approval and 

information from grantees.

REPORTING BURDEN

190 responses x 1 

hr. = 190 hrs.
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80.36 Procurement. It is estimated that approximately 20% (380) of the 1900 SEA, LEA and tribal government recipients must 

keep records on procurement actions under their discretionary grants. 

RECORDKEEPING BURDEN

380 responses 

x 10 hours = 

3800 hrs.

TOTAL BURDEN HRS. = 22,448

Total 

Recordkeeping 

Burden Hours 

= 19,400

Total Reporting 

Burden Hours =

3,048

 

NOTE: 

 The burden hours for the following EDGAR sections are accounted for in the burden hour calculation for the ED 524B and not included in this table (see separate Supporting 

Statement (1890-0004) for the burden hour calculation for the ED 524B): 

34 CFR 74.51, 75.118, 75.590, 75.720, and 80.40 

 The burden hours for 34 CFR 75.117 are accounted for in the burden hour calculation for the ED 524 and not included in this table (see separate Supporting Statement for 

the burden hours calculation for the ED 524 (1890-NEW)).