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Department of Homeland Security 

Non-Disaster Grants Management System

Grant Recipient User Guide 

2022 
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Table of Contents

Table of Contents ............................................................................................................................................................ 2

Introduction to the ND Grants......................................................................................................................................... 3

User Guide Organization .................................................................................................................................................... 3

Questions? .......................................................................................................................................................................... 3

Registration and Login .................................................................................................................................................... 4

Creating an ND Grants Account ........................................................................................................................................ 4

Logging into ND Grants ...................................................................................................................................................... 9

Navigating ND Grants ..................................................................................................................................................... 10

Managing Organizations ............................................................................................................................................... 11

Viewing Organizations ..................................................................................................................................................... 11

Creating an Organization ................................................................................................................................................ 13

Updating Organization Details ........................................................................................................................................ 15

ND Grants User Roles ..................................................................................................................................................... 18

Requesting Organization Access .................................................................................................................................... 21

Forwarding Organization Access Requests ................................................................................................................... 24

Approving Organization Access Requests ..................................................................................................................... 27

Updating User Roles ....................................................................................................................................................... 31

Creating Organization Contacts ..................................................................................................................................... 33

Updating Organization Contacts .................................................................................................................................... 37

Application Functionality ............................................................................................................................................... 41

Applying Through The Grants.gov Workspace ............................................................................................................... 41

Submitting Applications after Initial Review .................................................................................................................. 47

Grants Management Functions .................................................................................................................................... 55

Accepting or Declining an Award .................................................................................................................................... 55

Request to Reassign Award Offer Review Task ............................................................................................................ 59

Viewing an Award ............................................................................................................................................................ 61

Creating Amendment Requests ..................................................................................................................................... 63

Updating Amendment Requests .................................................................................................................................... 71

Deleting Amendment Requests ..................................................................................................................................... 74

Submitting Performance Progress Reports ................................................................................................................... 76
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Introduction to the ND Grants 

Welcome to the ND Grants Management System (ND Grants). ND Grants provides many features to help manage 

applications more efficiently, and includes system functionality for: 

 Grant application

 Award acceptance

 Amendments

 Performance Reporting

Note 

 The current release of ND Grants does not have functionality for sub-grant recipients. Only primary grant

recipients will be submitting applications and managing awards in ND Grants.

User Guide Organization

This user guide will help all grant recipients manage applications and awards in ND Grants. Though this user guide is 

primarily for grant recipients, it can also help Federal Emergency Management Agency (FEMA) personnel understand 

the grant recipient functionality. 

Questions? 

For additional assistance using the ND Grants System, please contact the ND Grants Service Desk. For programmatic

or grants management questions, please contact your FEMA Program Manager or Grants Specialist.

Monday – Friday | 9 a.m. – 6: p.m. E.T. | 1-800-865-4076 | NDGrants@fema.dhs.gov 
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Registration and Login 

Creating an ND Grants Account 

To access the ND Grants system, you must first register an account. Registration can be completed within the FEMA 

portal at https://portal.fema.gov. After the registration process is complete, your User ID and password will be used 

to log into ND Grants.

Note 

 If you have already registered but forgot your User ID or password, click on the Forgot Password? or the Forgot 

ID? buttons for assistance

 If you need additional assistance resetting your password, contact the FEMA Enterprise Service Desk at 1-

877-611-4700

Step 1 

From the FEMA Login page, click the New Non-PIV User? button. 

Figure 1. Click the New Non-PIV User? button on the FEMA Login page
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Step 2

If necessary, enter the characters appearing above the text box on the Image Verification page and click the Submit 

button. 

Figure 2. Enter the characters and click the Submit button 
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Step 3

On the Personal Information page, complete all required fields (*). Then click the Submit button. 

Figure 3. Enter all user information and click the Submit button 
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Step 4

Create a password and then click the Submit button. The password must be 8-14 characters long and cannot contain 

any special characters. Your password will be required to access ND Grants every time. 

Figure 4. Create a password on the Create Password page and click the Submit button

Step 5

Your account is registered at this time; however, you must request access to ND Grants. To request access, click the

Click here to request new privileges button. 

 

Figure 5. Click the Click here to request new privileges button on the Congratulations page 

 
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Step 6

Scroll down and click the Request Access button next to the ND Grants icon. 

Figure 6. Click the Request Access button to access ND Grants

Step 7

Enter the ND Grants access code and click the Submit button. The ND Grants homepage will appear, indicating that 

you successfully logged into ND Grants. 

Figure 7. Enter the ND Grants access ID on the Access ID page

Note 

 If you are not participating in an in-person ND Grants training session, you can request the access code by 

calling the ND Grants Service Desk at 1-800-865-4076 or by sending an email to NDGrants@fema.dhs.gov
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Logging into ND Grants

Step 1

From the FEMA Login page, enter your user ID and password, and click the Login button. 

Figure 8. Enter your user ID and password and click the Login button 

Step 2

From the dashboard, click the ND Grants icon to open the ND Grants homepage. 

Figure 9. Click the ND Grants icon 
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Navigating ND Grants

Figure 10. The ND Grants homepage 

Dropdowns: The ND Grants homepage has four dropdowns across the top of the screen – Pending Tasks, Applications, 

Grants, and Administration. The dropdown menus are organized to follow the tasks a grant recipient will complete

throughout the grant life cycle. Similar tasks are grouped together. 

 The Pending Tasks dropdown contains a list of all the tasks pending in your queue

 The Applications dropdown contains all functions related to managing and submitting applications 

 The Grants dropdown contains all the functions related to post award management, including amendments 

and performance progress reports

 The Administration dropdown allows you to manage the organizations and contacts associated with the 

organization

Pending Tasks: The individual grant recipient tasks are listed under each Task heading. The number of awards 

awaiting action for the task is also displayed under each task heading. 
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Managing Organizations 

To access any applications or awards, you must belong to the organization with which the application or award is 

associated. An organization serves as a recipient’s profile within ND Grants, allowing users to create and manage

awards and applications. FEMA requests that all applicants provide their organization’s contact information.

From the Administration dropdown, users can perform tasks for organizations to which they belong. Specifically, users 

can manage organizations, request access to other organizations, view other users with access to the same

organizations, and review organization access requests. 

Users that do not currently belong to an organization must request access to the appropriate organization. Only the

Organization Administrator can approve the access requests submitted by users. The Organization Administrator has 

the authority to update the organization information and modify user privileges for the organization.

Viewing Organizations 

Organizations you belong to will be listed on the Organization Administration page. If you belong to an organization 

and are the Organization Administrator for that organization, you can add contacts for the organization and additional 

system users of the organization. 

Step 1

Under the Administration dropdown, click the Organizations link to view the Organization Administration page. 

Figure 11. Click the Organizations link under the Administration dropdown 

Note 

 You cannot access applications and awards if you do not belong to the organization with which they are 

associated 
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Step 2

From the Organization Administration page, review your organizations. 

Figure 12. The Organization Administration page lists all organizations to which you belong 
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Creating an Organization 

When creating an organization, please note that:

 Organizations you belong to will be listed on the Organization Administration page 

 Only the Organization Administrator can add contacts to the organization, update user roles within the 

organization, and approve organization access requests

 The Organization Administrator will see the Update Organization icon in the Action column on the Organization 

Administration page

 If you are not the Organization Administrator, you can view the organization details by clicking on the 

Organization Legal Name link on the Organization Administration page

 Duplicate organizations cause problems in the system. Please ensure your organization does not already exist

Step 1

Under the Administration dropdown, click the Organizations link to view the Organization Administration page. 

Figure 13. Click the Organizations link to open the Organization Administration page 

Step 2

Click the Create Organization button in the upper right corner of the page. 

Figure 14. Click the Create Organization button
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Step 3

From the Create Organization page, enter all organization information and click the Save button. 

Figure 15. Complete all fields on the Create Organization page’s Details and Contacts sections 

Note 

 After creating the organization, you will automatically become the Organization Administrator

 An organization’s contacts are not ND Grants Management System users. Without an ND Grants Management 

System account, individuals will not have system privileges 
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Updating Organization Details

When updating an organization, please note that:

 If the organization has not submitted an application, all organization details will appear in text boxes on the 

Update Organization page, and can be edited

 If the organization has submitted an application, only the physical and mailing addresses can be updated 

If there are pending tasks for the organization, saving your updates to the organization will prompt a list of the pending 

tasks to appear at the top of the Update Organization page, and prevent you from completing the update. 

Step 1 

Under the Administration dropdown, click the Organizations link to view the Organization Administration page. 

Figure 16. Click the Organizations link to open the Organization Administration page 

Step 2

Click the Update Organization icon in the Action column. 

Figure 17. Click the Update Organization icon to begin updating organization details 

 
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Step 3

From the Update Organization page, update the organization address. Then click the Save button. 

Figure 18. Update the organization address as necessary and click the Save button 

Note 

 The organization details cannot be edited if tasks are pending for any award. When saving updates, a 

notification will appear at the top of the Update Organization page listing pending tasks 

 Pending actions that prevent changes to organization details include: 

- applications pending submission or review 

- amendments pending submission or review 

- performance reports pending submission or review
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Figure 19. The Update Organization page will list all pending tasks and prevent updates to the organization 

Step 4 

The Update Grantee Organization Address page lists all active grants that will include the updated address. Click the 

Confirm button. 

Figure 20. Click the Confirm button to complete the update 
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ND Grants User Roles

An Organization Administrator can assign and manage the roles within the organization. New users can also request 

roles when requesting access to the organization. Once assigned a role, users are granted specific privileges for the 

organization: 

 ND Grants user roles define the user’s responsibilities for the organization, applications, and grants. Users 

may have more than one role

 The roles assigned to a user for the organization are not the same roles that they are assigned for an award. 

For example, a user with the Authorized Official role for the organization may not have the Authorized Official 

role and permissions for a grant. Please verify that you have the correct roles to complete your grants 

management tasks 

 The Organization Administrator can change user roles by updating the User Roles section on the Update 

Organization page. You can update the user roles for an award by submitting an amendment requesting that 

the roles be updated 

 Organizations should ensure that they have assigned as least two people with this role in the event of 

personnel change
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The ND Grants users can perform different tasks based on their roles.

Active Role Description Considerations

Organization 

Administrator

Responsible for approving access requests, 

adding/removing user roles, managing 

contacts





Whoever establishes the 

organization in ND Grants 

automatically becomes the 

Organization Administrator

Organizations should ensure that 

they have assigned at least two 

people with this role in the event 

of personnel change 

Authorized Official 

(Organization)

Manages the 

lifecycle

award throughout the grant 





Several users can be the 

Authorized Official for an 

organization

To become the Authorized Official 

on a grant, you must first have the 

Authorized Official role for the 

organization 

Authorized Official (Grant) Manages the 

lifecycle

award throughout the grant 









The user who submits the grant 

application for the organization 

must have the Authorized Official 

role for the organization 

Only one user can be the 

Authorized Official for a grant and 

grant application 

The Authorized Official has the 

authority to sign and submit a 

grant application on behalf of the 

Signatory Authority

The Authorized Official can submit 

amendments and performance 

progress reports for the grant

Signatory Authority

An organization user or contact, whose 

name appears on the application and other 

grants management documents







The Signatory Authority does not 

require ND Grants access, but 

must be listed as an Organization 

Contact

While the Signatory’s name 

appears on the application, the 

Authorized Official signs the 

application

The role is assigned as part of the 

grant application process

Grant Writer Manages application details before 

application submission

 N/A
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Grant Administrator Submits performance reports and award 

functions for the Organization

 The grant administrator can edit 

applications and submit 

Performance Progress Reports.

Table 1. This table describes each active role and provides an overview of specific considerations 

Inactive Role Description Considerations

Financial Specialist  The role is currently not 

activated 

Table 2. This table describes each inactive role and provides an overview of specific considerations 

 

Task

Organization

Administrator

Authorized

Official

Grant

Administrator

Grant

Writer

Submit an application in ND Grants X

Edit an application in ND Grants X X X

Update Organization X

Approve access request X

Changes user privileges for an Organization X

Input Project Funding data X X X

Submit Performance Reports X X

Accept Award Packages X

Sign Assurances & Certifications X

Submit Award Amendment X

Table 3. By assuming an ND Grants role, a user can perform one or more tasks 

 
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Requesting Organization Access 

Once you have created an ND Grants user account, you must either request access to an existing organization, or 

create a new organization. If the organization has already been created, you must submit an Organization Access 

Request to access the organization’s applications and awards.

Step 1

Under the Administrations dropdown, click the Request Organization Access link. 

Figure 21. Click the Request Organization Access link under the Administration dropdown

Step 2

Find the organization to which you want to request access by clicking the dropdown and typing in the name of the

organization in the search bar. 

Figure 22. From the Request Access to Organization page, search for your organization 

Note 

 Inactive Organizations will appear greyed out in the dropdown menu. 

 If an Inactive organization is selected, a red warning box will be displayed stating “Organization Name is 

inactive. Please verify that no active versions of your organization exist before requesting access to this 

version.”
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Step 3

Select the roles you need for the organization by clicking the checkboxes next to each role. Then click the Submit 

button. 

Figure 23. Click the Submit button once you have selected your roles on the Request Access to Organization page 

 

Figure 24. The Update Organization Access Request page will feature a confirmation message upon successful submission 

 
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Step 4

To view submitted Organization Access Requests, under the Administration dropdown click the Review Organization 

Access Request link. Navigate to the Pending Access Requests tab and click the View Organization Access Request

icon. 

Figure 25. Click the View Access Requests icon to view pending organization access requests 
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Forwarding Organization Access Requests

If the existing Organization Administrator is unavailable to approve the request, you can forward the request to the 

Program Manager. The Program Manager can only approve an access request that includes the Organization 

Administrator role. 

Note 

 Organizations should ensure that they have assigned at least two people with the Organization Administrator 

role in the event of personnel change. If the current Organization Administrator is leaving the organization, 

they should designate replacement Organization Administrators before departure

Step 1

After submitting the organization access request, under the Administration dropdown, click the Review Organization 

Access Requests link. 

Figure 26. Click the Review Organization Access Request link under the Administration dropdown 

Step 2

From the Organization Access Requests page, open the Pending Access Requests tab to view all pending organization

access requests you have submitted. 

Figure 27. Click the Pending Access Requests tab to view all pending requests 
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Step 3

Under the Action column next to the appropriate organization, click the Forward Organization Access Request to Grantor

icon. 

Figure 28. Click Forward Organization Access Request to Grantor to open the Forward Organization Access Request page 
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Step 4

Complete all fields on the Forward Organization Access Request page. Enter the Fiscal Year and Funding Opportunity

your organization has applied for and enter why you are requesting the Organization Administrator role. Then click the 

Submit button. 

Figure 29. Click Submit on the Forward Organization Access Request page to forward the request to a Program Manager 

Figure 30. The Forward Organization Access Request page, featuring a confirmation message 

Note 

 After forwarding the request, reach out to your program manager so that they are aware of the pending request
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Approving Organization Access Requests 

Once a new user submits an Organization Access Request, the Organization Administrator reviews then approves or 

denies the request. Only users with the Organization Administrator role can approve or deny access requests for the 

organization. 

Step 1

To view pending Organization Access Review tasks, click the Organization Access Reviews link in the Access Requests 

column on the ND Grants homepage. 

Alternately, click the Review Organization Access Requests link in the Administration dropdown. The Organization

Access Requests page will list all previously submitted access requests. 

Figure 31. Click the Organization Access Reviews link on the ND Grants homepage 

Step 2

Click the Review Organization Access Requests icon in the Action column next to the pending access request. 

Figure 32. Click the Review Organization Access Requests icon on the Organization Access Requests page 

 
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Step 3

Select or deselect the role(s) to confirm the role(s) the new user will have under the organization. No change is 

necessary if the requestor has already selected the appropriate roles. Click either the Approved or Denied button and 

enter any text in the Comments box if necessary. 

Figure 33. Click the Approved or Denied button on the Review Access Request to Organization page 
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Step 4

An email template will appear, allowing you to choose recipients to notify as well as to add text in the Message Body

text box. 

 

Figure 34. Complete the email notification on the Review Access Request to Organization page

 
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Step 5

Once you complete the edits to the email notification, click the Submit button. By clicking the Submit button, you will 

send an email notification to the intended recipients notifying them that their access request has been approved or 

denied. 

Figure 35. Click the Submit button to complete the review of the Organization Access Request and to send the email notification 
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Updating User Roles

An Organization Administrator can assign and manage the roles within the organization. Only the Organization 

Administrator can update the roles for other users. An organization can have more than one Organization 

Administrator. 

Step 1

From the Administration dropdown, click the Organizations option to view the Organization Administration page. 

Figure 36. Click the Organizations link under the Administration dropdown 

Step 2

Click the Update Organization icon in the Action column to open the Update Organization page. 

Figure 37. Click the Update Organization icon to open the Update Organization page 

Step 3

From the Update Organization page, scroll to the User Roles section and click the Update Contact icon in the Action 

column. 

Figure 38. Click the Edit Contact icon to update the user's roles
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Step 4 

From the Edit User Roles popup, check/uncheck the role boxes to assign or remove a role from the user. Then click 

the Ok button. 

Figure 39. Update the user’s roles and click the Ok button 
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Step 5

Click the Save button to complete the update to the user’s roles. 

Figure 40. Click the Save button to finalize the update

Creating Organization Contacts

The Organization Administrator can add contacts to the organization so that they can be added to applications as 

contacts. Please note, an organization’s contacts are not ND Grants users. Without an ND Grants account, they will 

not have system privileges. 

Step 1

Under the Administration dropdown, click the Organizations link to view the Organization Administration page. 

Figure 41. Click the Organizations link under the Administration dropdown 
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Step 2

Click the Update Organization icon in the Action column to add a contact. This will open the Update Organization page. 

Figure 42. Click the Update Organization icon to open the Update Organization page 

Step 3

From the Update Organization page, click the Create Contact button. 

 

Figure 43. Click the Create Contact button to create a new contact 

Note 

 When adding a contact, do not add a current ND Grants system user as a contact. The contact information for 

current ND Grants system users is listed in the User Roles section of the Update Organization page
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Step 4

From the Create Contact popup, complete all required fields. Then click the Ok button. 

Figure 44. Complete the fields to enter new contact information 

Figure 45. Click the Ok button to save the new contact 
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Step 5

From the Update Organization page, click the Save button to save the updates to the organization details and the new 

contact. 

Figure 46. Click the Save button to finalize all contact changes 
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Updating Organization Contacts

Step 1

Under the Administration dropdown, click the Organizations link to view the Organization Administration page. 

Figure 47. Click the Organizations link under the Administration dropdown 

Step 2

Search for the organization in the search box, then click the Update Organization icon in the Action column. This will 

open the Update Organization page. 

Figure 48. Click the Update Organization icon to open the Update Organization page 
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Step 3

From the Update Organization page, navigate to the contacts section and click the Update Contact button in the Action 

column. Edit the contact as necessary and click the Ok button. 

Figure 49. Click the Update Contact icon to edit a contact 

 

Figure 50. Click the Update Contact icon to edit a contact 

Note 

 The system will show an error prompt if information is missing. If a field has “this field is required” in red, 

further information must be added
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Step 4

The Update Organization page will include the new contact. Click the Save button to complete the update. 

Figure 50. The new contact will appear in the Contacts section of the Update Organization page

Figure 51. Click the Save button to save the changes to the organization 

Step 5

To delete a contact, from the Update Organization page, click the Remove Contact icon. 

Figure 52. To remove a contact, click the Remove Contact icon 
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Step 6

The Update Organization page will no longer include the deleted contact. Click the Save button to complete 

the update. 

Figure 53. Confirm that the contact no longer appears on the Update Organization page 

Figure 54. Click the Save button to save the changes to the organization 

Note 

 Only a user with the Organization Administrator role can update organization details or user roles 

 
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Application Functionality 

To apply for a FEMA preparedness or mitigation grant, you must begin the application process on Grants.gov. Once 

the initial application for Federal Assistance (SF-424) is complete in Grants.gov, the application will be automatically 

migrated for initial review in ND Grants. All the information from the SF-424 entered in the Grants.gov application will 

be automatically downloaded into ND Grants and reviewed for eligibility by ND Grants staff. After review, the 

application will be released back to you in ND Grants to complete, which includes updating the budget, adding any 

attachments, and completing any required Assurances and Certifications. 

Note 

 If you need additional assistance completing the SF-424, contact the Grants.gov Service Desk at 1-800-518-

4726 or support@grants.gov 

Applying Through The Grants.gov Workspace

Step 1

Open the Applicants dropdown and click the Apply Now link. 

Figure 55. Click the Apply Now link under the Applicants dropdown 
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Step 2

Enter the Funding Opportunity number or the Opportunity Package ID into the text boxes and click the Create 

Workspace button. 

Figure 56. Enter the Funding Opportunity Number or Opportunity Package ID and click the Create Workspace button 

Step 3

To begin the application, click the Webform link in the Actions column. 

Figure 57. Click the Webform link 

Step 4

Complete the application using the Grants.gov instructions as a guide. 
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Step 5

To submit the application, click the Sign and Submit button. 

Figure 58. Click the Sign and Submit button
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Step 6

When the application is submitted, the Confirmation popup will appear. Note the Grants.gov Tracking Number, and 

use the tracking number to verify that the application is downloaded into ND Grants. 

Figure 59. Note the Grants.gov Tracking Number on the Confirmation popup

Note 

 The Confirmation page indicates that the application has been submitted. It does not confirm that the 

application has been accepted
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Step 7

To verify that the Grants.gov application was downloaded into ND Grants, click the Check Application Status link on 

the Applicant Center page. 

Figure 60. Click the Check Application Status link 
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Step 8

Enter the Funding Opportunity Number or Grant Tracking Number and click the Search button. 

Figure 61. Enter the funding opportunity number into the Funding Opportunity Number field 

Note 

 Once the application is downloaded to ND Grants, the Status column will read Agency Tracking Number 

Assigned
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Submitting Applications after Initial Review

Applications submitted in Grants.gov and approved for eligibility will be released back to the applicant in ND Grants. 

Applicants will be notified via email to complete the application in ND Grants. Each step must be completed to submit 

the complete application.

Step 1

From the Application dropdown, click on the Manage Applications link. 

Figure 62. Click the Manage Applications link under the Applications dropdown 

Step 2

Click the Update Application icon in the Action column for the application pending submission

 

Figure 63. Click the Update Application button to open the Update Application page 

Note 

 To filter through the list of applications, type the application number into the Search box for the desired 

application

 Applications pending submission have Update Application and Withdraw Application icons in the Action 

column, as they require additional information to be entered by the applicant 
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Step 3

To complete the application, scroll through each section on the Update Application page and complete all fields. Begin 

by reviewing the SF-424 Information section, which includes details migrated from the Grants.gov application. 

If the Congressional District does not appear, the district number was incorrectly entered on the SF-424 in Grants.gov. 

To update the Congressional District, type the state abbreviation and the available congressional districts will appear 

in a dropdown

Figure 64. Complete the SF-424 Information section of the application 
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Step 4

Update the contacts and user roles in the Contacts section. 

Open the dropdown and select a new contact for the application. When adding the Authorized Official, ensure the 

contact name also includes the User ID. Click the Add Contact icon next to the selected contact to add it to the list. 

Once added to the Contacts section below the search bar, assign the contact a role by selecting the radio button or 

checkbox under the appropriate role.

For additional directions for updating the contacts on the application, refer to the Managing Contacts in Applications 

quick reference guide. 

 

Figure 65. Select contacts using the dropdown menu 

 

Figure 66. Add contacts to the Contacts section and assign roles 

Note 

 The contact designated as the Signing Authority does not need to be an ND Grants system user. The Authorized 

Official must be an ND Grants user and have the Authorized Official role for your organization 
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Step 5

Complete the SF-424A portion of the application by completing all Amount fields. Fields that do not have a cost should 

be completed with a zero. 

 

Figure 67. Complete the SF-424A section of the application 

 
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Step 6

To add an attachment to the application, click the Add Attachment button. Add a title and description for each attached

document. 

 

Figure 68. Add any necessary attachments in the Attachments section 

Note 

 You can upload Investment Justifications as attachments

Step 7

In the Assurance and Certification section of the application, approve the Certification Regarding Lobbying, the SF-LLL, 

and the SF-424B. These must be approved before the application can continue processing.

The Signatory Authority’s name will appear at the bottom of each Assurance and Certification. The Authorized Official 

should enter their password and sign the Assurance on behalf of the Signatory Authority. To sign, enter the Signatory 

Authority’s prefix, the Signatory Authority’s title, and your ND Grants password. Then click the Sign Assurance button. 

For each Assurance and Certification document, you must electronically sign the form, or check the Form Not Applicable 

to Application box. In the SF-LLL section, if you click the Form Not Applicable to Application box, the section will collapse. 

 
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Figure 69. Complete the required fields and click the Sign Assurance button 

 

 
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Figure 70. Complete the SF-LLL section of the application 
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Step 8 

If you are not ready to submit an application, click the Save button to save the updates made to the application

To submit an application, click the Submit button. 

 

Figure 71. The View Application page will display a confirmation message after submission 

Note 

 You must be the AuthorizedOfficial in the Contacts section for the application to sign and submit the 

application

 To print the application, you must print using your internet browser print option 

 Once the application is submitted, you cannot edit the application further 
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Grants Management Functions 

All post-award functions can be completed through the Grants dropdown on the ND Grants tool bar. Grant 

management functions include accepting or declining an award, submitting and managing amendments, and 

submitting performance progress reports. 

Accepting or Declining an Award

Once an application is awarded by FEMA, ND Grants will generate a task for accepting the award. To review an 

award, navigate to the Grants Dashboard page, which lists all applications submitted for your organization in ND 

Grants. Any applications awaiting acceptance will feature the Complete Award Offer Review icon in the Action 

column on the grants dashboard. To proceed further, the award package must be accepted. If necessary, users can 

decline the award package. 

Only a user with the Authorized Official role for the grant can accept or decline an award. The user that submits the 

application will automatically be assigned the Authorized Official role. 

Step 1

To access Award Offers, click on the Award Offer Review link under the Pending Tasks column of the ND Grants 

homepage

Figure 72. Click the Award Offer Review task link on the ND Grants homepage 
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Step 2

Click on the Complete Award Offer Review icon in the Action column beside the award pending review

Figure 73. Click the Complete Award Offer Review icon on the Award Offer Review page 

 
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Step 3

After reviewing the award package, click the Accept or Decline buttons. If you click the Decline button, enter an 

explanation in the Comments text box. 

Figure 74. Click the Accept or Decline radio buttons on the Award Offer Review page 
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Step 4 

In the Signature section click the checkbox to certify the acceptance or denial of the award. Then click the Submit

button to complete the award offer review. The Award Offer Review page will refresh and display a verification 

message.

Figure 75. The Award Offer Review page will confirm that the Authorized Official accepted the award
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Request to Reassign Award Offer Review Task

If the Authorized Official assigned to complete the Award Offer Review task has left the organization, the new 

Authorized Official can request the Award Offer Review task be reassigned. FEMA will review the request, and if 

approved, the task will automatically reassign to the new Authorized Official.

Step 1

From the Application dropdown, click the Manage Applications link. 

 

Figure 76. Click the Manage Applications link from the Applications dropdown 

Step 2

Click the Request Application Authorized Official Change icon in the Action column for the appropriate application. 

Figure 77. Click the Request Application Authorized Official Change icon to reassign the task 
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Step 3

From the Authorized Official Change Request popup, provide justification for the Award Offer Review task 

reassignment in the text box and click the Submit button. 

Figure 78. Justify the reassignment and click the Submit button 

Note 

 Your organization will not be able to accept the pending award offer until FEMA has completed its review of 

this request 
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Viewing an Award

Step 1

To view an accepted award, click the Grants Dashboard link under the Grants dropdown. 

Figure 79. Click the Grants Dashboard link under the Grants dropdown to view all applications, awards, and amendments for 

your organization(s) 

Step 2

Awards are grouped together by the organization they were awarded to. To view an award associated to a specific 

organization, expand the Organization name then scroll to and expand the Award Number to see all related documents. 

Alternatively, type the award number into the Filter search bar to filter for the desired award or locate and click the 

award number in the left toolbar. 

Figure 80. Use the filter text box to search for applications, awards, and amendments on the Grants Dashboard page 
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Step 3 

From the Grants Dashboard page, click the hyperlink beneath the Awards heading to open the View Award page. The 

View Award page includes all details related to the award. 

Figure 81. Click the award number hyperlink to open the View Award page 

 

Figure 82. The View Award page includes all award details 
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Creating Amendment Requests

Once you’ve accepted your award, you can make changes to the grant in ND Grants by submitting an amendment 

request. Depending on the type of changes included in the request, the amendment may require FEMA approval. You 

can combine amendment types, and the amendment will proceed through the highest level of review based on the 

changes that are requested. Only one amendment can be submitted at a time. 

Amendment Type AmendmentDescription Review Level

Contact Amendment To add a contact to the award or update 

Primary/Secondary contact designation Does not 

review

require FEMA internal 

Authorized Official To change

award

the Authorized Official on the Requires FEMA internal review

Signatory Authority To change

award

the Signatory Authority on the Requires FEMA internal review

Period of Performance To change 

date

the performance start date or end Requires FEMA internal review

Cost Change To

of

increase or 

the award

decrease the overall amount Requires FEMA internal review

Scope of Work To update 

class

the totals in each budget object Requires FEMA internal review

Term and Condition 

Removal Request

To remove a Term and 

award

Condition from the Requires FEMA internal review

Table 4. The amendment types, descriptions, and review parameters 

Note 

 Before submitting an amendment, contact your FEMA Program Manager to discuss the requested changes. 

Your FEMA Program Manager will ensure that you have justified the proposed changes correctly before the 

amendment is submitted

 If the current Authorized Official has left the organization, another user with the Authorized Official role for the 

organization can submit an Authorized Official amendment. No other changes can be requested in the 

amendment, as you will not be able to submit the amendment when other changes are included. All other 

requests can be included in future amendments once the update to the Authorized Official is approved 

Step 1

To view amendments, open the Grants dropdown and click the Manage Amendments link. 

 

Figure 83. Click the Manage Amendments link under the Grants dropdown 

 
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Step 2

To create an amendment, click the Create Amendment button in the top right corner. 

 

Figure 84. Click the Create Amendment button on the Amendment Administration page 

Note 

 The Amendment Administration page will list all previously submitted, approved, withdrawn, and denied 

amendments
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Step 3

Click the dropdown to select a grant. Then click the Create Amendment button. 

Figure 85. Select a grant from the dropdown menu

Figure 86. Click the Create Amendment button to open the Create Amendment Request page 

Note 

 If there is an amendment in progress for the selected award, an error message will appear indicating that a 

new amendment cannot be created until the previous amendment is approved
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Step 4

Explain the purpose of the amendment request in the Amendment Request Narrative text box. Then make any contact, 

period of performance, or budget changes. 

Figure 87. Justify the amendment request in the Amendment Request Narrative text box before making all other changes 

Step 5 

To make changes to the contacts for the grant, reassign the role by clicking the radio button in that row. To add a 

contact to the amendment request, open the dropdown, select the contact, and click the plus icon. 

 

Figure 88. Click the radio button to reassign for role to reassign it to a new user
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Step 6 

To update the period of performance end date, click the Calendar icon next to the current end date, and select a new 

end date. 

Figure 89. Click the Calendar icon to select a new period of performance end date 
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Step 7

To update the budget, type the new budget figures into the Amendment Request Amount column. 

Figure 90. Type new figures into the Amendment Request column to update the budget 
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Step 8

In the Terms and Conditions section of the amendment request, you can request that certain terms and conditions be

removed from the award and attach the documents necessary to justify the request. To remove a term and condition, 

click the Remove button. To delete the request, click the Cancel button. 

 

Figure 91. Remove terms and conditions in the Terms and Conditions section of the Create Amendment Request page 
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Step 9

Click the Submit button to complete the amendment request. 

Figure 92. Click the Submit button to submit the amendment request

Figure 93. The View Amendment Request page, including the confirmation message 
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Updating Amendment Requests

Amendments that are pending submission can be updated after creation. Once an amendment is submitted or 

approved, it cannot be updated. To make additional changes to the award, you must submit a new amendment 

requesting the changes. 

Step 1

From the Grants dropdown, click the Manage Amendments link. 

Figure 94. Click the Manage Amendments link under the Grants dropdown 

Step 2

Click the Update Amendment Request icon in the Action column corresponding to the amendment you would like to 

update. 

Figure 95. Click the Update Amendment Request icon to update the amendment 
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Step 3

Make all necessary changes to the amendment. If you do not know what was changed originally you can withdraw the 

amendment and re-create it. 

Figure 96. Update the amendment request from the Update Administration Request page 

Step 4

Once all necessary changes have been made, click the Submit button. 

 

Figure 97. Click the Submit button to submit the updated amendment request 
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Step 5 

Once the amendment is submitted, the View Amendment Request page will display a confirmation message.

Figure 98. The View Amendment Request page confirming the amendment has been submitted 

 
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Deleting Amendment Requests

An amendment pending submission can be deleted or withdrawn. Once an amendment is submitted or approved, it 

cannot be deleted. To make additional changes to the award, you must submit a new amendment requesting the 

changes.

Step 1

To view all pending amendments, open the Grants dropdown and click the Manage Amendments link. 

 

Figure 99. Click the Manage Amendments link under the Grants dropdown 

Step 2

From the Amendment Administration page, click the Withdraw Amendment Request icon in the Action column 

corresponding to the amendment you would like to delete. 

Figure 100. Click the Withdraw Amendment Request icon to delete the amendment 
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Step 3

From the Withdraw Amendment Request popup, click the Confirm button. 

 

Figure 101. Click the Confirm button to withdraw the amendment 

Figure 102. The Amendment Administration page no longer includes the withdrawn amendment 
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Submitting Performance Progress Reports

As a part of the grant award, performance reporting is required. Once you accept an Award Package, you can submit 

performance progress reports through ND Grants. Using the progress report link in ND Grants, you can upload report 

documents, add comments, and submit it for FEMA review. 

 Once a reporting period begins, documents can be uploaded through the progress report link in ND Grants, 

but cannot be submitted until the reporting period ends

 Progress reports can be submitted as early as the first day after the reporting period end date 

 Progress report links are available on the first day of the reporting period start date or after the previous 

progress report is approved (whichever comes later) 

 Progress reports are due 30 calendar days after the reporting period end date

 The final progress report is due 90 calendar days after the period of performance ends 

Depending on the grant program, reporting frequency can vary from Annual Calendar, Annual Fiscal, Semi-Annual, 

Quarterly, and None. You will be required to submit a Final Report that covers the period between your last reporting 

end date until the project end date. All closeout materials should be included with this final report.

Note 

 FEMA may send email communications to either the Primary Contact or the Authorized Official, depending on 

the nature of the correspondence.

 Final PPR will not be marked as final, but rather will generate on the end date of the POP

Step 1

Under the Grants dropdown, click the Performance Progress Reports link. 

Figure 103. Click the Performance Progress Reports link under the Grants dropdown 
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Step 2

Click the Update Performance Progress Report icon in the Action column next to the corresponding grant number and 

reporting period. 

Figure 104. Click the Update Performance Progress Report icon to open the Update Performance Progress Report page 

Step 3

Upload your performance progress report as an attachment by clicking the Add Attachment button. 

Figure 105. Click the Add Attachment button to attach the progress report document 
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Step 4

Enter the title and description for the attachment and click the Submit button. 

Figure 106. Add a title and description for the attachment and then click the Submit button 
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Figure 107. Once the progress report is submitted, the View Performance Progress Report page will display a confirmation 

message 

Note 

 If you attach your performance progress report during the reporting period, you will not be able to submit the 

report. However, you can save your work by clicking the Save button. The Submit button will appear after the 

reporting period end date
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Step 5

To save a performance report click on the Save button and a confirmation message will appear. You cannot delete a 

performance report link; however, you can remove attachments by clicking the Remove Attachment icon in the Action 

column next to each attachment. After clicking the Remove Attachment icon, you will be asked to explain why it was 

removed. You can only remove documents you added. If the report is released back by the program manager for 

updates you can only delete attachments you added. You cannot delete attachments other users from your 

organization added. 

Figure 108. Click the Remove Attachment icon to remove the attachment 

 

Figure 109. Justify deleting the attachment from the Confirm Document Delete popup and click the Ok button