Indiana: Survey on FIFRA Grantees Burden for Completing Work Plans and Reports 

May 21, 2014 

  Page 1  

   

The FIFRA Work Plan and Report Template is a new format for the FIFRA grantee Work Plan, grantee 

progress reports as well as the year-end evaluation from the EPA regional offices. In order for the template to 

be approved under the Paperwork Reduction Act1 EPA must determine the amount of burden (time it 

takes/hours) this change in format will pose to grantees. This brief survey will assist in determining the 

amount of burden activity for the FIFRA Template for grantees. 

Instructions: 

On the next page, you will find a few questions that attempt to capture the burden for Work Plan 

development and grantee progress reports both before and after the FIFRA excel template was created, as 

well as two tables that contain a list of the template tabs and uses columns to display labor burden and total 

burden hours. One table describes the activities in the pilot version of the template and the other table 

describes the activities in the current version of the template. 

1. For the questions that pertain to the template, please estimate the amount of time and identify the types of 

personnel that help complete each of the template tab activities in the table(s) below. 

2. When you estimate the average amount of time it takes you and your staff to complete the template please, 

include in your estimate the amount of time it takes to read the template instruction manual and to locate 

applicable files. 

3. If you had the opportunity to use both the pilot version and the current version of the excel template and 

would like to tell us about the burden hours for both, please do so. If not, please fill in the table that applies 

to your situation. 

Example: To complete the burden hour estimate for the Start Tab - Management spends 20 minutes (0.3 

hours) to explain and assign the technical staff to complete the template; the technical person spends 10 

minutes (0.2 hours) to complete the Start Tab; no clerical staff is involved in this phase of the activity. So the 

total burden hour estimate to complete the Start Tab of the template would be 0.5 hours. 

IMPORTANT: Only estimate the values for each for actually filling in, inserting or attaching documents and 

text and general use of the FIFRA excel template. DO NOT include effort spent on budget creation or other 

supporting material for your application package. 

 

 

1 PRA Notice: According to the Paperwork Reduction Act (PRA) (44 USC 3501 et seq.), and the implementing regulations (5 CFR 1320 et seq.), a 

Federal agency may not conduct or sponsor, and a person is not required to respond to, certain collections of information involving identical questions 

to 10 or more persons unless the agency has obtained approval from the Office of Management and Budget (OMB). For each such collection activity, 

the agency is required to "inform" the respondent that they are not required to respond to the collection of information unless it displays a valid OMB 

control number. Failure to display a valid OMB control number permits a respondent to raise the affirmative legal defense provided by the "public 

protection" provision in section 3512 of the PRA (see also 5 CFR 1320.6). 

FIFRA Cooperative Agreement reporting is currently approved by OMB under OMB Control No. 2030-0020. However, the Agency has not yet 

obtained approval from OMB for this reporting template. Until such approval is obtained, the reporting template is solely intended to provide 

respondents with an alternate method of providing information to the Agency that is already required under the terms of the cooperative 

agreement. Until OMB approves the reporting template under the PRA, the PRA’s "public protection" provision will prevent the Agency from 

treating the failure to utilize the reporting template as grounds for withholding benefits or imposing penalties. Instead the agency must permit 

respondents to prove or satisfy the legal conditions in any other reasonable manner.
Indiana: Survey on FIFRA Grantees Burden for Completing Work Plans and Reports 

May 21, 2014 

  Page 2  

   

1) Before the template was created, can you provide a ball park estimate of the average time your office 

spent developing a work plan for the FIFRA Cooperative Agreement? 24-36 hours

2) Before the template was created, can you provide a ball park estimate of the average time your office 

spent developing a midyear or yearend progress report for the FIFRA Cooperative Agreement? 24-36 

hours

If unsure, stating an estimated time range is fine. (example: 10 - 30 hours of staff and management time per workplan 

or progress report ) 

3) Estimate the burden hours for the following activities for the current FIFRA excel template: 6 hours for 

work plan only

4) Estimate the burden hours for the following activities for the pilot version of the FIFRA excel template: 

49 hours for work plan plus EOY reporting

Burden Activity 

(Each Template Tab) 

Labor category (hours) Total Estimated 

Managerial Technical Clerical Burden (hours) 

Start (include any time spent in consultation with 

EPA to help you through the process). 

0.2 0 0 0.2 

Narrative 0.2 0 0 0.2 

Budget 0.2 0 0 0.2 

Work Plan 4 0 0 4 

Outcomes 0.2 0 0 0.2 

5700 Main (projections only) 0.2 0 0 0.2 

5700 WPS unknown unknown 

57000 Container Containment (CC) “ “ 

Endangered Species “ “ 

 Performance Measures “ “ 

Endangered Species(duplicate) “ “ 

Review Template for accuracy/errors 0.5 0.5 (work plan 

only) 

Management final review and submittal to EPA 0.5 0.5 (work plan 

only) 

File template report (record keeping) “ “ 
Indiana: Survey on FIFRA Grantees Burden for Completing Work Plans and Reports 

May 21, 2014 

  Page 3  

   

Burden Activity 

(Each Template Tab) 

Labor category (hours) Total Estimated 

Managerial Technical Clerical Burden (hours) 

Start (include any time spent in consultation with 

EPA to help you through the process). 

1 0 0 1 

Special/Supplemental Projects 1 0 0 1 

Narrative 1 0 0 1 

Budget 2 0 0 2 

Certification and Training 2 0 0 2 

Worker Protection 2 0 0 2 

Endangered Species 1 0 0 1 

Pesticides in Water 2 0 0 2 

Container Containment 2 0 0 2 

Enforcement 16 0 0 16 
Indiana: Survey on FIFRA Grantees Burden for Completing Work Plans and Reports 

May 21, 2014 

  Page 4  

   

5700-33 H Projections/Accomplishments 2 0 0 2 

5700-33 H Accomplishments 4 0 0 4 

5700-33 H WPS 4 0 0 4 

5700-33 H Container Containment 4 0 0 4 

Review Template for accuracy/errors 2 0 0 2 

Management final review and submittal to EPA 2 0 0 2 

File template report (record keeping) 1 0 0 1 
Massachusetts: Survey on FIFRA Grantees Burden for Completing Work Plans and Reports 

May 21, 2014 

  Page 1  

   

The FIFRA Work Plan and Report Template is a new format for the FIFRA grantee Work Plan, grantee 

progress reports as well as the year-end evaluation from the EPA regional offices. In order for the template to 

be approved under the Paperwork Reduction Act1 EPA must determine the amount of burden (time it 

takes/hours) this change in format will pose to grantees. This brief survey will assist in determining the 

amount of burden activity for the FIFRA Template for grantees. 

Instructions: 

On the next page, you will find a few questions that attempt to capture the burden for Work Plan 

development and grantee progress reports both before and after the FIFRA excel template was created, as 

well as two tables that contain a list of the template tabs and uses columns to display labor burden and total 

burden hours. One table describes the activities in the pilot version of the template and the other table 

describes the activities in the current version of the template. 

1. For the questions that pertain to the template, please estimate the amount of time and identify the types of 

personnel that help complete each of the template tab activities in the table(s) below. 

2. When you estimate the average amount of time it takes you and your staff to complete the template please, 

include in your estimate the amount of time it takes to read the template instruction manual and to locate 

applicable files. 

3. If you had the opportunity to use both the pilot version and the current version of the excel template and 

would like to tell us about the burden hours for both, please do so. If not, please fill in the table that applies 

to your situation. 

Example: To complete the burden hour estimate for the Start Tab - Management spends 20 minutes (0.3 

hours) to explain and assign the technical staff to complete the template; the technical person spends 10 

minutes (0.2 hours) to complete the Start Tab; no clerical staff is involved in this phase of the activity. So the 

total burden hour estimate to complete the Start Tab of the template would be 0.5 hours. 

IMPORTANT: Only estimate the values for each for actually filling in, inserting or attaching documents and 

text and general use of the FIFRA excel template. DO NOT include effort spent on budget creation or other 

supporting material for your application package. 

 

 

1 PRA Notice: According to the Paperwork Reduction Act (PRA) (44 USC 3501 et seq.), and the implementing regulations (5 CFR 1320 et seq.), a 

Federal agency may not conduct or sponsor, and a person is not required to respond to, certain collections of information involving identical questions 

to 10 or more persons unless the agency has obtained approval from the Office of Management and Budget (OMB). For each such collection activity, 

the agency is required to "inform" the respondent that they are not required to respond to the collection of information unless it displays a valid OMB 

control number. Failure to display a valid OMB control number permits a respondent to raise the affirmative legal defense provided by the "public 

protection" provision in section 3512 of the PRA (see also 5 CFR 1320.6). 

FIFRA Cooperative Agreement reporting is currently approved by OMB under OMB Control No. 2030-0020. However, the Agency has not yet 

obtained approval from OMB for this reporting template. Until such approval is obtained, the reporting template is solely intended to provide 

respondents with an alternate method of providing information to the Agency that is already required under the terms of the cooperative 

agreement. Until OMB approves the reporting template under the PRA, the PRA’s "public protection" provision will prevent the Agency from 

treating the failure to utilize the reporting template as grounds for withholding benefits or imposing penalties. Instead the agency must permit 

respondents to prove or satisfy the legal conditions in any other reasonable manner.
Massachusetts: Survey on FIFRA Grantees Burden for Completing Work Plans and Reports 

May 21, 2014 

  Page 2  

   

1) Before the template was created, can you provide a ball park estimate of the average time your office 

spent developing a work plan for the FIFRA Cooperative Agreement? 

2) Before the template was created, can you provide a ball park estimate of the average time your office 

spent developing a midyear or yearend progress report for the FIFRA Cooperative Agreement? 

If unsure, stating an estimated time range is fine. (example: 10 - 30 hours of staff and management time per workplan 

or progress report ) 

3) Estimate the burden hours for the following activities for the current FIFRA excel template: 

4) Estimate the burden hours for the following activities for the pilot version of the FIFRA excel template: 

Burden Activity 

(Each Template Tab) 

Labor category (hours) Total Estimated 

Managerial Technical Clerical Burden (hours) 

Start (include any time spent in consultation 

with EPA to help you through the process). 

1 5 0 6 

Narrative 2 2 0 4 

Budget 8 0 0 8 

Work Plan 3 0 0 3 

Outcomes 3 0 0 3 

5700 Main 3 0 0 3 

5700 WPS 1 0 0 1 

57000 Container Containment (CC) 1 0 0 1 

Endangered Species 1 0 0 1 

 Performance Measures 4 0 0 4 

Endangered Species 1 0 0 1 

Review Template for accuracy/errors 3 0 0 3 

Management final review and submittal to EPA 2 0 0 2 

File template report (record keeping) 0 1 0 1 

Burden Activity 

(Each Template Tab) 

Labor category (hours) Total Estimated 

Managerial Technical Clerical Burden (hours) 

Start (include any time spent in consultation with 

EPA to help you through the process). 

 

Special/Supplemental Projects 

Narrative 

Budget 

Certification and Training 

Worker Protection 

Endangered Species 

Pesticides in Water 

Container Containment 

Enforcement 
Massachusetts: Survey on FIFRA Grantees Burden for Completing Work Plans and Reports 

May 21, 2014 

  Page 3  

   

5700-33 H Projections/Accomplishments 

5700-33 H Accomplishments 

5700-33 H WPS 

5700-33 H Container Containment 

Review Template for accuracy/errors 

Management final review and submittal to EPA 

File template report (record keeping) 
New Mexico: Survey on FIFRA Grantees Burden for Completing Work Plans and Reports 

May 21, 2014 

  Page 1  

   

The FIFRA Work Plan and Report Template is a new format for the FIFRA grantee Work Plan, grantee 

progress reports as well as the year-end evaluation from the EPA regional offices. In order for the template to 

be approved under the Paperwork Reduction Act1 EPA must determine the amount of burden (time it 

takes/hours) this change in format will pose to grantees. This brief survey will assist in determining the 

amount of burden activity for the FIFRA Template for grantees. 

Instructions: 

On the next page, you will find a few questions that attempt to capture the burden for Work Plan 

development and grantee progress reports both before and after the FIFRA excel template was created, as 

well as two tables that contain a list of the template tabs and uses columns to display labor burden and total 

burden hours. One table describes the activities in the pilot version of the template and the other table 

describes the activities in the current version of the template. 

1. For the questions that pertain to the template, please estimate the amount of time and identify the types of 

personnel that help complete each of the template tab activities in the table(s) below. 

2. When you estimate the average amount of time it takes you and your staff to complete the template please, 

include in your estimate the amount of time it takes to read the template instruction manual and to locate 

applicable files. 

3. If you had the opportunity to use both the pilot version and the current version of the excel template and 

would like to tell us about the burden hours for both, please do so. If not, please fill in the table that applies 

to your situation. 

Example: To complete the burden hour estimate for the Start Tab - Management spends 20 minutes (0.3 

hours) to explain and assign the technical staff to complete the template; the technical person spends 10 

minutes (0.2 hours) to complete the Start Tab; no clerical staff is involved in this phase of the activity. So the 

total burden hour estimate to complete the Start Tab of the template would be 0.5 hours. 

IMPORTANT: Only estimate the values for each for actually filling in, inserting or attaching documents and 

text and general use of the FIFRA excel template. DO NOT include effort spent on budget creation or other 

supporting material for your application package. 

 

 

1 PRA Notice: According to the Paperwork Reduction Act (PRA) (44 USC 3501 et seq.), and the implementing regulations (5 CFR 1320 et seq.), a 

Federal agency may not conduct or sponsor, and a person is not required to respond to, certain collections of information involving identical questions 

to 10 or more persons unless the agency has obtained approval from the Office of Management and Budget (OMB). For each such collection activity, 

the agency is required to "inform" the respondent that they are not required to respond to the collection of information unless it displays a valid OMB 

control number. Failure to display a valid OMB control number permits a respondent to raise the affirmative legal defense provided by the "public 

protection" provision in section 3512 of the PRA (see also 5 CFR 1320.6). 

FIFRA Cooperative Agreement reporting is currently approved by OMB under OMB Control No. 2030-0020. However, the Agency has not yet 

obtained approval from OMB for this reporting template. Until such approval is obtained, the reporting template is solely intended to provide 

respondents with an alternate method of providing information to the Agency that is already required under the terms of the cooperative 

agreement. Until OMB approves the reporting template under the PRA, the PRA’s "public protection" provision will prevent the Agency from 

treating the failure to utilize the reporting template as grounds for withholding benefits or imposing penalties. Instead the agency must permit 

respondents to prove or satisfy the legal conditions in any other reasonable manner.
New Mexico: Survey on FIFRA Grantees Burden for Completing Work Plans and Reports 

May 21, 2014 

  Page 2  

   

1) Before the template was created, can you provide a ball park estimate of the average time your office 

spent developing a work plan for the FIFRA Cooperative Agreement? Our estimate actually has two 

scenarios...one when we have fully revised the workplan, and the other where we started with the previous workplan and just 

updated dates, and a few of the activities. Admittedly the latter was done most often. This took about 15 hours total 

(everyone’s time and review included) however, it did not lend to a fully ‘pertinent’ workplan...it was sufficient for the work 

needed but did not take full advantage of the goals and efforts ongoing in the state. Much more time was taken when the 

workplan had to be fully revised and verified with a new guidance. The template, since it is set up to follow the current 

guidance, removes the step by step process of making sure the work plan met the guidance requirements. It ‘forces’ you to do 

an annual evaluation of the full work plan...in our opinion. Thank you. 

If unsure, stating an estimated time range is fine. (example: 10 ‐ 30 hours of staff and management

time per workplan or progress report )     

2) Estimate the burden hours for the following activities for the current FIFRA excel template: 

3) Estimate the burden hours for the following activities for the pilot version of the FIFRA excel template: 

Burden Activity 

(Each Template Tab) 

Labor category (hours) Total Estimated Burden 

Managerial Technical Clerical (hours) 

Start (include any time spent in consultation 

with EPA to help you through the process). 

 0 

Narrative 5 7 0 12 

Budget 6 0 0 6 

Work Plan 5 3 0 8 

Outcomes 6* 20* 0 27 *due to complexity 

of word document used 

5700 Main 1 1 0 2 

5700 WPS 1 1 0 2 

57000 Container Containment (CC) .5 .5 0 1 

Endangered Species 1 3 0 4 

 Performance Measures 2 5 0 7 

Endangered Species 0 

Review Template for accuracy/errors 3 1.5 0 4.5 

Management final review and submittal to 

EPA 

1 0 1 

File template report (record keeping) .25 0 .25 
New Mexico: Survey on FIFRA Grantees Burden for Completing Work Plans and Reports 

May 21, 2014 

  Page 3  

   

Burden Activity 

(Each Template Tab) 

Labor category (hours) Total Estimated 

Managerial Technical Clerical Burden (hours) 

Start (include any time spent in consultation with 

EPA to help you through the process). 

0.25 0.25 0.5 

Special/Supplemental Projects 1 2 3 

Narrative 4 3 7 

Budget 6 0 6 

Certification and Training 5 5 

Worker Protection 5 5 

Endangered Species 2 2 

Pesticides in Water 2 2 

Container Containment 1 1 

Enforcement 6 6 

5700-33 H Projections/Accomplishments 0.5 0.5 

5700-33 H Accomplishments 0.5 0.5 

5700-33 H WPS 0.5 0.5 

5700-33 H Container Containment 0.5 0.5 

Review Template for accuracy/errors 3 3 3 

Management final review and submittal to EPA 4 4 

File template report (record keeping) 0.25 0.25 
New York:Survey on FIFRA Grantees Burden for Completing Work Plans and Reports 

May 21, 2014 

  Page 1  

   

SURVEY RESPONSE BY: New York State Department of Environmental Conservation, 

 Bureau of Pest Management 

 May 29, 2014 

The FIFRA Work Plan and Report Template is a new format for the FIFRA grantee Work Plan, grantee 

progress reports as well as the year-end evaluation from the EPA regional offices. In order for the template to 

be approved under the Paperwork Reduction Act1 EPA must determine the amount of burden (time it 

takes/hours) this change in format will pose to grantees. This brief survey will assist in determining the 

amount of burden activity for the FIFRA Template for grantees. 

Instructions: 

On the next page, you will find a few questions that attempt to capture the burden for Work Plan 

development and grantee progress reports both before and after the FIFRA excel template was created, as 

well as two tables that contain a list of the template tabs and uses columns to display labor burden and total 

burden hours. One table describes the activities in the pilot version of the template and the other table 

describes the activities in the current version of the template. 

1. For the questions that pertain to the template, please estimate the amount of time and identify the types of 

personnel that help complete each of the template tab activities in the table(s) below. 

2. When you estimate the average amount of time it takes you and your staff to complete the template please, 

include in your estimate the amount of time it takes to read the template instruction manual and to locate 

applicable files. 

3. If you had the opportunity to use both the pilot version and the current version of the excel template and 

would like to tell us about the burden hours for both, please do so. If not, please fill in the table that applies 

to your situation. 

Example: To complete the burden hour estimate for the Start Tab - Management spends 20 minutes (0.3 

hours) to explain and assign the technical staff to complete the template; the technical person spends 10 

minutes (0.2 hours) to complete the Start Tab; no clerical staff is involved in this phase of the activity. So the 

total burden hour estimate to complete the Start Tab of the template would be 0.5 hours. 

IMPORTANT: Only estimate the values for each for actually filling in, inserting or attaching documents and 

text and general use of the FIFRA excel template. DO NOT include effort spent on budget creation or other 

supporting material for your application package. 

 

1 PRA Notice: According to the Paperwork Reduction Act (PRA) (44 USC 3501 et seq.), and the implementing regulations (5 CFR 1320 et seq.), a 

Federal agency may not conduct or sponsor, and a person is not required to respond to, certain collections of information involving identical questions 

to 10 or more persons unless the agency has obtained approval from the Office of Management and Budget (OMB). For each such collection activity, 

the agency is required to "inform" the respondent that they are not required to respond to the collection of information unless it displays a valid OMB 

control number. Failure to display a valid OMB control number permits a respondent to raise the affirmative legal defense provided by the "public 

protection" provision in section 3512 of the PRA (see also 5 CFR 1320.6). 

FIFRA Cooperative Agreement reporting is currently approved by OMB under OMB Control No. 2030-0020. However, the Agency has not yet 

obtained approval from OMB for this reporting template. Until such approval is obtained, the reporting template is solely intended to provide 

respondents with an alternate method of providing information to the Agency that is already required under the terms of the cooperative 

agreement. Until OMB approves the reporting template under the PRA, the PRA’s "public protection" provision will prevent the Agency from 

treating the failure to utilize the reporting template as grounds for withholding benefits or imposing penalties. Instead the agency must permit 

respondents to prove or satisfy the legal conditions in any other reasonable manner.
New York:Survey on FIFRA Grantees Burden for Completing Work Plans and Reports 

May 21, 2014 

  Page 2  

   

 
New York:Survey on FIFRA Grantees Burden for Completing Work Plans and Reports 

May 21, 2014 

  Page 3  

   

1) Before the template was created, can you provide a ball park estimate of the average time your office 

spent developing a work plan for the FIFRA Cooperative Agreement? 

Response: Approximately 3 weeks of staff time (37.5 hr.s/wk).

2) Before the template was created, can you provide a ball park estimate of the average time your office 

spent developing a midyear or yearend progress report for the FIFRA Cooperative Agreement? 

Response: Approximately 9 weeks of staff time/year (37.5 hr.s/wk). Note – in addition to time 

spent preparing mid-year & end-of-year reports, this estimate includes these time factors: field 

staff collecting, compiling, and reporting information to a central location, and maintenance of 

that data at the central location. 

If unsure, stating an estimated time range is fine. (example: 10 - 30 hours of staff and management time per workplan 

or progress report ) 

3) *Estimate the burden hours for the following activities for the current FIFRA excel template: 

*Above time estimates reflect time to complete the above elements one time. Over the course of the 

year, several elements will be completed multiple times as listed below. 

5700 Main: Will be completed 5 times. 

5700 WPS: Will be completed 4 times; 5700 (CC): Will be completed 4 times. 

Review for accuracy: Will be done 5 times. 

Management final review and submittal to EPA: Will be done 5 times. 

File template report (record keeping): Will be done 5 times.

4) Estimate the burden hours for the following activities for the pilot version of the FIFRA excel template: 

Burden Activity 

(Each Template Tab) 

Labor category (hours) Total Estimated 

Managerial Technical Clerical Burden (hours) 

Start (include any time spent in consultation 

with EPA to help you through the process). 

 1 1 

Narrative 3 3 

Budget - - 

Work Plan 25 25 

Outcomes 1.5 1.5 

5700 Main 0.5 0.5 

5700 WPS 0.5 0.5 

57000 Container Containment (CC) 0.5 0.5 

Endangered Species - - 

 Performance Measures - - 

Endangered Species - - 

Review Template for accuracy/errors 1.5 1 2.5 

Management final review and submittal to EPA 2 2 

File template report (record keeping) 0.5 0.5 
New York:Survey on FIFRA Grantees Burden for Completing Work Plans and Reports 

May 21, 2014 

  Page 4  

   

Response: Intentionally left blank. A pilot version was not used. 

Burden Activity 

(Each Template Tab) 

Labor category (hours) Total Estimated 

Managerial Technical Clerical Burden (hours) 

Start (include any time spent in consultation with 

EPA to help you through the process). 

 

Special/Supplemental Projects 

Narrative 

Budget 

Certification and Training 

Worker Protection 

Endangered Species 

Pesticides in Water 

Container Containment 

Enforcement 

5700-33 H Projections/Accomplishments 

5700-33 H Accomplishments 

5700-33 H WPS 

5700-33 H Container Containment 

Review Template for accuracy/errors 

Management final review and submittal to EPA 

File template report (record keeping) 
Oregon: Survey on FIFRA Grantees Burden for Completing Work Plans and Reports 

May 21, 2014 

  Page 1  

   

The FIFRA Work Plan and Report Template is a new format for the FIFRA grantee Work Plan, grantee 

progress reports as well as the year-end evaluation from the EPA regional offices. In order for the template to 

be approved under the Paperwork Reduction Act1 EPA must determine the amount of burden (time it 

takes/hours) this change in format will pose to grantees. This brief survey will assist in determining the 

amount of burden activity for the FIFRA Template for grantees. 

Instructions: 

On the next page, you will find a few questions that attempt to capture the burden for Work Plan 

development and grantee progress reports both before and after the FIFRA excel template was created, as 

well as two tables that contain a list of the template tabs and uses columns to display labor burden and total 

burden hours. One table describes the activities in the pilot version of the template and the other table 

describes the activities in the current version of the template. 

1. For the questions that pertain to the template, please estimate the amount of time and identify the types of 

personnel that help complete each of the template tab activities in the table(s) below. 

2. When you estimate the average amount of time it takes you and your staff to complete the template please, 

include in your estimate the amount of time it takes to read the template instruction manual and to locate 

applicable files. 

3. If you had the opportunity to use both the pilot version and the current version of the excel template and 

would like to tell us about the burden hours for both, please do so. If not, please fill in the table that applies 

to your situation. 

Example: To complete the burden hour estimate for the Start Tab - Management spends 20 minutes (0.3 

hours) to explain and assign the technical staff to complete the template; the technical person spends 10 

minutes (0.2 hours) to complete the Start Tab; no clerical staff is involved in this phase of the activity. So the 

total burden hour estimate to complete the Start Tab of the template would be 0.5 hours. 

IMPORTANT: Only estimate the values for each for actually filling in, inserting or attaching documents and 

text and general use of the FIFRA excel template. DO NOT include effort spent on budget creation or other 

supporting material for your application package. 

 

 

1 PRA Notice: According to the Paperwork Reduction Act (PRA) (44 USC 3501 et seq.), and the implementing regulations (5 CFR 1320 et seq.), a 

Federal agency may not conduct or sponsor, and a person is not required to respond to, certain collections of information involving identical questions 

to 10 or more persons unless the agency has obtained approval from the Office of Management and Budget (OMB). For each such collection activity, 

the agency is required to "inform" the respondent that they are not required to respond to the collection of information unless it displays a valid OMB 

control number. Failure to display a valid OMB control number permits a respondent to raise the affirmative legal defense provided by the "public 

protection" provision in section 3512 of the PRA (see also 5 CFR 1320.6). 

FIFRA Cooperative Agreement reporting is currently approved by OMB under OMB Control No. 2030-0020. However, the Agency has not yet 

obtained approval from OMB for this reporting template. Until such approval is obtained, the reporting template is solely intended to provide 

respondents with an alternate method of providing information to the Agency that is already required under the terms of the cooperative 

agreement. Until OMB approves the reporting template under the PRA, the PRA’s "public protection" provision will prevent the Agency from 

treating the failure to utilize the reporting template as grounds for withholding benefits or imposing penalties. Instead the agency must permit 

respondents to prove or satisfy the legal conditions in any other reasonable manner.
Oregon: Survey on FIFRA Grantees Burden for Completing Work Plans and Reports 

May 21, 2014 

  Page 2  

   

1) Before the template was created, can you provide a ball park estimate of the average time your office 

spent developing a work plan for the FIFRA Cooperative Agreement? 45 hrs

2) Before the template was created, can you provide a ball park estimate of the average time your office 

spent developing a midyear or yearend progress report for the FIFRA Cooperative Agreement? 60 hrs

If unsure, stating an estimated time range is fine. (example: 10 - 30 hours of staff and management time per workplan 

or progress report ) 

3) Estimate the burden hours for the following activities for the current FIFRA excel template:

Burden Activity 

(Each Template Tab) 

Labor category (hours) Total Estimated 

Managerial Technical Clerical Burden (hours) 

Start (include any time spent in consultation 

with EPA to help you through the process). 

5 2 7 

Narrative 5 8 13 

Budget 5 0 5 

Work Plan 10 1 11 

Outcomes 10 5 15 

5700 Main 0 8 8 

5700 WPS 0 0 0 

57000 Container Containment (CC) 0 5 5 

Endangered Species 10 1 11 

 Performance Measures 5 5 10 

Endangered Species --- ---- --- 

Review Template for accuracy/errors 10 8 18 

Management final review and submittal to EPA 5 1 6 

File template report (record keeping) 0 1 1 
Pennsylvania: Survey on FIFRA Grantees Burden for Completing Work Plans and Reports 

May 21, 2014 

  Page 1  

   

The FIFRA Work Plan and Report Template is a new format for the FIFRA grantee Work Plan, grantee 

progress reports as well as the year-end evaluation from the EPA regional offices. In order for the template to 

be approved under the Paperwork Reduction Act1 EPA must determine the amount of burden (time it 

takes/hours) this change in format will pose to grantees. This brief survey will assist in determining the 

amount of burden activity for the FIFRA Template for grantees. 

Instructions: 

On the next page, you will find a few questions that attempt to capture the burden for Work Plan 

development and grantee progress reports both before and after the FIFRA excel template was created, as 

well as two tables that contain a list of the template tabs and uses columns to display labor burden and total 

burden hours. One table describes the activities in the pilot version of the template and the other table 

describes the activities in the current version of the template. 

1. For the questions that pertain to the template, please estimate the amount of time and identify the types of 

personnel that help complete each of the template tab activities in the table(s) below. 

2. When you estimate the average amount of time it takes you and your staff to complete the template please, 

include in your estimate the amount of time it takes to read the template instruction manual and to locate 

applicable files. 

3. If you had the opportunity to use both the pilot version and the current version of the excel template and 

would like to tell us about the burden hours for both, please do so. If not, please fill in the table that applies 

to your situation. 

Example: To complete the burden hour estimate for the Start Tab - Management spends 20 minutes (0.3 

hours) to explain and assign the technical staff to complete the template; the technical person spends 10 

minutes (0.2 hours) to complete the Start Tab; no clerical staff is involved in this phase of the activity. So the 

total burden hour estimate to complete the Start Tab of the template would be 0.5 hours. 

IMPORTANT: Only estimate the values for each for actually filling in, inserting or attaching documents and 

text and general use of the FIFRA excel template. DO NOT include effort spent on budget creation or other 

supporting material for your application package. 

 

 

1 PRA Notice: According to the Paperwork Reduction Act (PRA) (44 USC 3501 et seq.), and the implementing regulations (5 CFR 1320 et seq.), a 

Federal agency may not conduct or sponsor, and a person is not required to respond to, certain collections of information involving identical questions 

to 10 or more persons unless the agency has obtained approval from the Office of Management and Budget (OMB). For each such collection activity, 

the agency is required to "inform" the respondent that they are not required to respond to the collection of information unless it displays a valid OMB 

control number. Failure to display a valid OMB control number permits a respondent to raise the affirmative legal defense provided by the "public 

protection" provision in section 3512 of the PRA (see also 5 CFR 1320.6). 

FIFRA Cooperative Agreement reporting is currently approved by OMB under OMB Control No. 2030-0020. However, the Agency has not yet 

obtained approval from OMB for this reporting template. Until such approval is obtained, the reporting template is solely intended to provide 

respondents with an alternate method of providing information to the Agency that is already required under the terms of the cooperative 

agreement. Until OMB approves the reporting template under the PRA, the PRA’s "public protection" provision will prevent the Agency from 

treating the failure to utilize the reporting template as grounds for withholding benefits or imposing penalties. Instead the agency must permit 

respondents to prove or satisfy the legal conditions in any other reasonable manner.
Pennsylvania: Survey on FIFRA Grantees Burden for Completing Work Plans and Reports 

May 21, 2014 

  Page 2  

   

1) Before the template was created, can you provide a ball park estimate of the average time your office 

spent developing a work plan for the FIFRA Cooperative Agreement? 

55-65 hours of staff & management time 

2) Before the template was created, can you provide a ball park estimate of the average time your office 

spent developing a midyear or yearend progress report for the FIFRA Cooperative Agreement? 

15-20 hours of staff & management time 

If unsure, stating an estimated time range is fine. (example: 10 - 30 hours of staff and management time per workplan 

or progress report ) 

3) Estimate the burden hours for the following activities for the current FIFRA excel template: 

Comment – as this was a new process the initial time to learn to use the form was greater, but now that we 

have experience with this template future application and reporting using this process will provide 

considerable paperwork and time savings. 

Burden Activity 

(Each Template Tab) 

Labor category (hours) Total Estimated 

Managerial Technical Clerical Burden (hours) 

Start (include any time spent in consultation 

with EPA to help you through the process). 

5 5 

Narrative 2 2 

Budget 2 2 

Work Plan 3 2 5 

Outcomes 2 2 4 

5700 Main 1 

5700 WPS 

57000 Container Containment (CC) 

Endangered Species 

 Performance Measures 

Endangered Species 

Review Template for accuracy/errors 2 2 

Management final review and submittal to EPA 1 

File template report (record keeping) 1 1 

Burden Activity 

(Each Template Tab) 

Labor category (hours) Total Estimated 

Managerial Technical Clerical Burden (hours) 

Start (include any time spent in consultation with 

EPA to help you through the process). 

 

Special/Supplemental Projects 

Narrative 

Budget 

Certification and Training 

Worker Protection 

Endangered Species 

Pesticides in Water 

Container Containment 

Enforcement 
Pennsylvania: Survey on FIFRA Grantees Burden for Completing Work Plans and Reports 

May 21, 2014 

  Page 3  

   

4) Estimate the burden hours for the following activities for the pilot version of the FIFRA excel template: 

N/A Pennsylvania was not part of the pilot project 

5700-33 H Projections/Accomplishments 

5700-33 H Accomplishments 

5700-33 H WPS 

5700-33 H Container Containment 

Review Template for accuracy/errors 

Management final review and submittal to EPA 

File template report (record keeping) 
Vermont: Survey on FIFRA Grantees Burden for Completing Work Plans and Reports 

May 21, 2014 

  Page 1  

   

The FIFRA Work Plan and Report Template is a new format for the FIFRA grantee Work Plan, grantee 

progress reports as well as the year-end evaluation from the EPA regional offices. In order for the template to 

be approved under the Paperwork Reduction Act1 EPA must determine the amount of burden (time it 

takes/hours) this change in format will pose to grantees. This brief survey will assist in determining the 

amount of burden activity for the FIFRA Template for grantees. 

Instructions: 

On the next page, you will find a few questions that attempt to capture the burden for Work Plan 

development and grantee progress reports both before and after the FIFRA excel template was created, as 

well as two tables that contain a list of the template tabs and uses columns to display labor burden and total 

burden hours. One table describes the activities in the pilot version of the template and the other table 

describes the activities in the current version of the template. 

1. For the questions that pertain to the template, please estimate the amount of time and identify the types of 

personnel that help complete each of the template tab activities in the table(s) below. 

2. When you estimate the average amount of time it takes you and your staff to complete the template please, 

include in your estimate the amount of time it takes to read the template instruction manual and to locate 

applicable files. 

3. If you had the opportunity to use both the pilot version and the current version of the excel template and 

would like to tell us about the burden hours for both, please do so. If not, please fill in the table that applies 

to your situation. 

Example: To complete the burden hour estimate for the Start Tab - Management spends 20 minutes (0.3 

hours) to explain and assign the technical staff to complete the template; the technical person spends 10 

minutes (0.2 hours) to complete the Start Tab; no clerical staff is involved in this phase of the activity. So the 

total burden hour estimate to complete the Start Tab of the template would be 0.5 hours. 

IMPORTANT: Only estimate the values for each for actually filling in, inserting or attaching documents and 

text and general use of the FIFRA excel template. DO NOT include effort spent on budget creation or other 

supporting material for your application package. 

 

 

1 PRA Notice: According to the Paperwork Reduction Act (PRA) (44 USC 3501 et seq.), and the implementing regulations (5 CFR 1320 et seq.), a 

Federal agency may not conduct or sponsor, and a person is not required to respond to, certain collections of information involving identical questions 

to 10 or more persons unless the agency has obtained approval from the Office of Management and Budget (OMB). For each such collection activity, 

the agency is required to "inform" the respondent that they are not required to respond to the collection of information unless it displays a valid OMB 

control number. Failure to display a valid OMB control number permits a respondent to raise the affirmative legal defense provided by the "public 

protection" provision in section 3512 of the PRA (see also 5 CFR 1320.6). 

FIFRA Cooperative Agreement reporting is currently approved by OMB under OMB Control No. 2030-0020. However, the Agency has not yet 

obtained approval from OMB for this reporting template. Until such approval is obtained, the reporting template is solely intended to provide 

respondents with an alternate method of providing information to the Agency that is already required under the terms of the cooperative 

agreement. Until OMB approves the reporting template under the PRA, the PRA’s "public protection" provision will prevent the Agency from 

treating the failure to utilize the reporting template as grounds for withholding benefits or imposing penalties. Instead the agency must permit 

respondents to prove or satisfy the legal conditions in any other reasonable manner.
Vermont: Survey on FIFRA Grantees Burden for Completing Work Plans and Reports 

May 21, 2014 

  Page 2  

   

1) Before the template was created, can you provide a ball park estimate of the average time your office 

spent developing a work plan for the FIFRA Cooperative Agreement? Average time for developing a workplan 

was about 35 hours of staff time. 

2) Before the template was created, can you provide a ball park estimate of the average time your office 

spent developing a midyear or yearend progress report for the FIFRA Cooperative Agreement? Average 

would be about 12-15 hours. 

If unsure, stating an estimated time range is fine. (example: 10 - 30 hours of staff and management time per workplan 

or progress report ) 

3) Estimate the burden hours for the following activities for the current FIFRA excel template: 

Burden Activity 

(Each Template Tab) 

Labor category (hours) Total Estimated 

Managerial Technical Clerical Burden (hours) 

Start (include any time spent in consultation 

with EPA to help you through the process). 

 

Narrative 

Budget 

Work Plan 

Outcomes 

5700 Main 

5700 WPS 

57000 Container Containment (CC) 

Endangered Species 

 Performance Measures 

Endangered Species 

Review Template for accuracy/errors 

Management final review and submittal to EPA 

File template report (record keeping) 

Burden Activity 

(Each Template Tab) 

Labor category (hours) Total Estimated 

Managerial Technical Clerical Burden (hours) 

Start (include any time spent in consultation with 

EPA to help you through the process). 

3 1 4 

Special/Supplemental Projects 1 1 2 

Narrative 4 1 1 6 

Budget 2 2 

Certification and Training 1 2 3 

Worker Protection 1 1 

Endangered Species .5 .5 

Pesticides in Water 2 2 

Container Containment 1 1 

Enforcement 2 2 
Vermont: Survey on FIFRA Grantees Burden for Completing Work Plans and Reports 

May 21, 2014 

  Page 3  

   

4) Estimate the burden hours for the following activities for the pilot version of the FIFRA excel template: 

About 30.5 staff hours, but a lot of time was spent discussing how to transition from one method to the other. The narrative 

workplan was often a cut and paste with minor modifications from the previous year. Switching to the template has allowed 

us to reevaluate the typical boiler plate language and focus on reprioritizing program functions. 

5700-33 H Projections/Accomplishments .5 .5 

5700-33 H Accomplishments .5 .5 

5700-33 H WPS .5 .5 

5700-33 H Container Containment .5 .5 

Review Template for accuracy/errors 2 1 3 

Management final review and submittal to EPA .5 .5 .5 1.5 

File template report (record keeping) .5 .5 
Virginia: Survey on FIFRA Grantees Burden for Completing Work Plans and Reports 

May 21, 2014 

  Page 1  

   

The FIFRA Work Plan and Report Template is a new format for the FIFRA grantee Work Plan, grantee 

progress reports as well as the year-end evaluation from the EPA regional offices. In order for the template to 

be approved under the Paperwork Reduction Act1 EPA must determine the amount of burden (time it 

takes/hours) this change in format will pose to grantees. This brief survey will assist in determining the 

amount of burden activity for the FIFRA Template for grantees. 

Instructions: 

On the next page, you will find a few questions that attempt to capture the burden for Work Plan 

development and grantee progress reports both before and after the FIFRA excel template was created, as 

well as two tables that contain a list of the template tabs and uses columns to display labor burden and total 

burden hours. One table describes the activities in the pilot version of the template and the other table 

describes the activities in the current version of the template. 

1. For the questions that pertain to the template, please estimate the amount of time and identify the types of 

personnel that help complete each of the template tab activities in the table(s) below. 

2. When you estimate the average amount of time it takes you and your staff to complete the template please, 

include in your estimate the amount of time it takes to read the template instruction manual and to locate 

applicable files. 

3. If you had the opportunity to use both the pilot version and the current version of the excel template and 

would like to tell us about the burden hours for both, please do so. If not, please fill in the table that applies 

to your situation. 

Example: To complete the burden hour estimate for the Start Tab - Management spends 20 minutes (0.3 

hours) to explain and assign the technical staff to complete the template; the technical person spends 10 

minutes (0.2 hours) to complete the Start Tab; no clerical staff is involved in this phase of the activity. So the 

total burden hour estimate to complete the Start Tab of the template would be 0.5 hours. 

IMPORTANT: Only estimate the values for each for actually filling in, inserting or attaching documents and 

text and general use of the FIFRA excel template. DO NOT include effort spent on budget creation or other 

supporting material for your application package. 

 

 

1 PRA Notice: According to the Paperwork Reduction Act (PRA) (44 USC 3501 et seq.), and the implementing regulations (5 CFR 1320 et seq.), a 

Federal agency may not conduct or sponsor, and a person is not required to respond to, certain collections of information involving identical questions 

to 10 or more persons unless the agency has obtained approval from the Office of Management and Budget (OMB). For each such collection activity, 

the agency is required to "inform" the respondent that they are not required to respond to the collection of information unless it displays a valid OMB 

control number. Failure to display a valid OMB control number permits a respondent to raise the affirmative legal defense provided by the "public 

protection" provision in section 3512 of the PRA (see also 5 CFR 1320.6). 

FIFRA Cooperative Agreement reporting is currently approved by OMB under OMB Control No. 2030-0020. However, the Agency has not yet 

obtained approval from OMB for this reporting template. Until such approval is obtained, the reporting template is solely intended to provide 

respondents with an alternate method of providing information to the Agency that is already required under the terms of the cooperative 

agreement. Until OMB approves the reporting template under the PRA, the PRA’s "public protection" provision will prevent the Agency from 

treating the failure to utilize the reporting template as grounds for withholding benefits or imposing penalties. Instead the agency must permit 

respondents to prove or satisfy the legal conditions in any other reasonable manner.
Virginia: Survey on FIFRA Grantees Burden for Completing Work Plans and Reports 

May 21, 2014 

  Page 2  

   

1) Before the template was created, can you provide a ball park estimate of the average time your office 

spent developing a work plan for the FIFRA Cooperative Agreement? 20 hours. 

2) Before the template was created, can you provide a ball park estimate of the average time your office 

spent developing a midyear or yearend progress report for the FIFRA Cooperative Agreement? 20 hours. 

If unsure, stating an estimated time range is fine. (example: 10 - 30 hours of staff and management time per workplan 

or progress report ) 

3) Estimate the burden hours for the following activities for the current FIFRA excel template: 

Note: Above is for FY15-17 Grant Application (Template) TOTAL 7.95 hours. 

4) Estimate the burden hours for the following activities for the pilot version of the FIFRA excel template: 

Note: Above is for FY14 Mid and EOY Reporting (Template) TOTAL 24.9 Hours 

Burden Activity 

(Each Template Tab) 

Labor category (hours) Total Estimated 

Managerial Technical Clerical Burden (hours) 

Start (include any time spent in consultation 

with EPA to help you through the process). 

.15 .15 

Narrative .15 .15 

Budget .15 .15 

Work Plan 2 1 2 

Outcomes 1 1 

5700 Main .5 .5 

5700 WPS 0 0 

57000 Container Containment (CC) 0 0 

Endangered Species 0 0 

 Performance Measures 0 0 

Endangered Species 0 0 

Review Template for accuracy/errors 2 2 

Management final review and submittal to EPA 2 2 

File template report (record keeping) 0 0 

Burden Activity 

(Each Template Tab) 

Labor category (hours) Total Estimated 

Managerial Technical Clerical Burden (hours) 

Start (include any time spent in consultation with 

EPA to help you through the process). 

2 2 

Special/Supplemental Projects .5 .5 

Narrative 0 0 

Budget 0 0 

Certification and Training 1 1 2 

Worker Protection .75 1 1.75 

Endangered Species .15 0 .15 

Pesticides in Water .15 .15 .30 

Container Containment .5 .15 .65 

Enforcement 1 2 3 
Virginia: Survey on FIFRA Grantees Burden for Completing Work Plans and Reports 

May 21, 2014 

  Page 3  

   

5700-33 H Projections/Accomplishments .25 .5 .75 

5700-33 H Accomplishments .25 .5 .75 

5700-33 H WPS .15 .25 .40 

5700-33 H Container Containment .15 .25 .40 

Review Template for accuracy/errors 2 2 

Management final review and submittal to EPA 2 2 

File template report (record keeping) 0 0 
Wisconsin: Survey on FIFRA Grantees Burden for Completing Work Plans and Reports 

May 21, 2014 

  Page 1  

   

The FIFRA Work Plan and Report Template is a new format for the FIFRA grantee Work Plan, grantee 

progress reports as well as the year-end evaluation from the EPA regional offices. In order for the template to 

be approved under the Paperwork Reduction Act1 EPA must determine the amount of burden (time it 

takes/hours) this change in format will pose to grantees. This brief survey will assist in determining the 

amount of burden activity for the FIFRA Template for grantees. 

Instructions: 

On the next page, you will find a few questions that attempt to capture the burden for Work Plan 

development and grantee progress reports both before and after the FIFRA excel template was created, as 

well as two tables that contain a list of the template tabs and uses columns to display labor burden and total 

burden hours. One table describes the activities in the pilot version of the template and the other table 

describes the activities in the current version of the template. 

1. For the questions that pertain to the template, please estimate the amount of time and identify the types of 

personnel that help complete each of the template tab activities in the table(s) below. 

2. When you estimate the average amount of time it takes you and your staff to complete the template please, 

include in your estimate the amount of time it takes to read the template instruction manual and to locate 

applicable files. 

3. If you had the opportunity to use both the pilot version and the current version of the excel template and 

would like to tell us about the burden hours for both, please do so. If not, please fill in the table that applies 

to your situation. 

Example: To complete the burden hour estimate for the Start Tab - Management spends 20 minutes (0.3 

hours) to explain and assign the technical staff to complete the template; the technical person spends 10 

minutes (0.2 hours) to complete the Start Tab; no clerical staff is involved in this phase of the activity. So the 

total burden hour estimate to complete the Start Tab of the template would be 0.5 hours. 

IMPORTANT: Only estimate the values for each for actually filling in, inserting or attaching documents and 

text and general use of the FIFRA excel template. DO NOT include effort spent on budget creation or other 

supporting material for your application package. 

 

 

1 PRA Notice: According to the Paperwork Reduction Act (PRA) (44 USC 3501 et seq.), and the implementing regulations (5 CFR 1320 et seq.), a 

Federal agency may not conduct or sponsor, and a person is not required to respond to, certain collections of information involving identical questions 

to 10 or more persons unless the agency has obtained approval from the Office of Management and Budget (OMB). For each such collection activity, 

the agency is required to "inform" the respondent that they are not required to respond to the collection of information unless it displays a valid OMB 

control number. Failure to display a valid OMB control number permits a respondent to raise the affirmative legal defense provided by the "public 

protection" provision in section 3512 of the PRA (see also 5 CFR 1320.6). 

FIFRA Cooperative Agreement reporting is currently approved by OMB under OMB Control No. 2030-0020. However, the Agency has not yet 

obtained approval from OMB for this reporting template. Until such approval is obtained, the reporting template is solely intended to provide 

respondents with an alternate method of providing information to the Agency that is already required under the terms of the cooperative 

agreement. Until OMB approves the reporting template under the PRA, the PRA’s "public protection" provision will prevent the Agency from 

treating the failure to utilize the reporting template as grounds for withholding benefits or imposing penalties. Instead the agency must permit 

respondents to prove or satisfy the legal conditions in any other reasonable manner.
Wisconsin: Survey on FIFRA Grantees Burden for Completing Work Plans and Reports 

May 21, 2014 

  Page 2  

   

Jolene, 

I apologize for my delay in responding. I am going to have to go with a ranged response for each 

question, since we don’t break out our time this specifically. 

1) Workplan prior to template: approximately 40 – 60 hours of staff and management time.

2) Mid‐year and year end prior to template: approximately 40 – 60 hours of staff and management

time

3) Estimate using the current template: approximate 20 – 30 hours. I fully expect that this will

decrease a bit as we become more familiar with the template.

4) Pilot template: I estimate it was 30 – 40 hours of staff and management time for the workplan

and 15‐20 hours for the mid‐year/year‐end reports. First year template had a lot of repetition

and second year was better. The new template is better still

Note that I have not included our “budget review” process time in the above. We have an extensive 

review and sign-off process for grants in our department. That process takes an addition 30-40 

hours of time, no matter which format we use. Our grant budgets must be reviewed and approved 

by program, finance, legal and administrative staff. 

We may be able to better estimate next year when we have a full year under our belt with the new 

template and capturing time reporting from staff. Hope this helps and let me know if you have any 

questions. 
Wisconsin: Survey on FIFRA Grantees Burden for Completing Work Plans and Reports 

May 21, 2014 

  Page 3  

   

Jolene, 

I apologize for my delay in responding. I am going to have to go with a ranged response for each 

question, since we don’t break out our time this specifically. 

1) Workplan prior to template: approximately 40 – 60 hours of staff and management time.

2) Mid‐year and year end prior to template: approximately 40 – 60 hours of staff and management

time

3) Estimate using the current template: approximate 20 – 30 hours. I fully expect that this will

decrease a bit as we become more familiar with the template.

4) Pilot template: I estimate it was 30 – 40 hours of staff and management time for the workplan

and 15‐20 hours for the mid‐year/year‐end reports. First year template had a lot of repetition

and second year was better. The new template is better still

Note that I have not included our “budget review” process time in the above. We have an extensive 

review and sign-off process for grants in our department. That process takes an addition 30-40 

hours of time, no matter which format we use. Our grant budgets must be reviewed and approved 

by program, finance, legal and administrative staff. 

We may be able to better estimate next year when we have a full year under our belt with the new 

template and capturing time reporting from staff. Hope this helps and let me know if you have any 

questions.