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[Federal Register: August 26, 2010 (Volume 75, Number 165)]
[Notices]               
[Page 52582-52587]
From the Federal Register Online via GPO Access [wais.access.gpo.gov]
[DOCID:fr26au10-108]                         

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DEPARTMENT OF STATE

[Public Notice 7131]

 
Bureau of Educational and Cultural Affairs Request for Grant 
Proposals: Global Undergraduate Exchange Program in Eurasia and Central 
Asia

    Announcement Type: New Cooperative Agreement.
    Funding Opportunity Number: ECA/A/E/EUR 11-04.
    Catalog of Federal Domestic Assistance Number: 19.009.
    Key Dates:
    Application Deadline: October 1, 2010.
    Executive Summary: The Office of Academic Exchange Programs of the 
Bureau of Educational and Cultural Affairs announces an open 
competition for the administration of the FY 2011 Global Undergraduate 
Exchange Program in Eurasia and Central Asia (UGRAD). The total amount 
of funding for this award will be up to $3,995,000, pending the 
availability of FY 2011 funds. Public and private non-profit 
organizations meeting the provisions described in IRS regulation 26 CFR 
1.501(c)(3) may submit proposals to administer the selection, 
placement, monitoring, evaluation, follow-on, and alumni activities for 
the UGRAD program. Organizations with less than four years experience 
in conducting international exchange programs are not eligible for this 
competition. The UGRAD Program selects outstanding students from 
Armenia, Azerbaijan, Belarus, Georgia, Kazakhstan, Kyrgyzstan, Moldova, 
Russia, Ukraine, Uzbekistan, Tajikistan and Turkmenistan to receive 
scholarships for one year of non-degree study at U.S. institutions of 
higher education. Scholarships are available in the fields of 
accounting, agriculture, anthropology, biology, business, chemistry, 
computer science, criminal justice, economics, education, engineering, 
environmental management, geology, hospitality management, 
international relations, journalism/mass communications, law, physics, 
political science, psychology, sociology, urban planning, and U.S. 
studies. Funding should support a minimum of 135 participants. Every 
effort should be made to maximize the number of scholarships awarded.

I. Funding Opportunity Description

Authority

    Overall grant making authority for this program is contained in the 
Mutual Educational and Cultural Exchange Act of 1961, Public Law 87-
256, as amended, also known as the Fulbright-Hays Act. The purpose of 
the Act is ``to enable the Government of the United States to increase 
mutual understanding between the people of the United States and the 
people of other countries * * *; to strengthen the ties which unite us 
with other nations by demonstrating the educational and cultural 
interests, developments, and achievements of the people of the United 
States and other nations * * * and thus to assist in the development of 
friendly, sympathetic and peaceful relations between the United States 
and the other countries of the world.'' The funding authority for the 
program above is provided through legislation.

Purpose

    The UGRAD Program is designed to promote mutual understanding among 
the people of Eurasia and Central Asia and the United States by 
awarding Eurasian and Central Asian undergraduate students full 
scholarships for one year of non-degree undergraduate study at 
accredited two- and four-year institutions of higher education in the 
United States. Students will enhance their academic education with 
community service participation and an internship. The academic

[[Page 52583]]

component of the program begins in the fall semester of the year 
following the Agreement start date (academic year 2011-2012). 
Recruitment for the 2011-2012 student cohort should begin immediately 
once the cooperative agreement is awarded. At the end of their academic 
programs, students are required to immediately return to their home 
countries.
    Applicant organizations must demonstrate the ability to administer 
all aspects of the UGRAD Program--recruitment, selection, university 
placements, orientation, monitoring and support of FY 2011 participants 
including all logistics, financial management, evaluation, follow-on, 
and alumni. Applicant organizations must demonstrate the ability to 
recruit and select a diverse pool of candidates from various geographic 
regions in Eurasia and Central Asia. The cooperating organization will 
serve as the principal liaison with UGRAD Program host institutions and 
the Bureau. Further details on specific program responsibilities can be 
found in the Project Objectives, Goals, and Implementation (POGI) 
Statement, which is part of the formal solicitation package available 
from the Bureau. Interested organizations should read the entire 
Federal Register announcement for all information prior to preparing 
proposals.
    The Bureau will award one cooperative agreement for this program. 
Should an applicant organization wish to work with other organizations 
in the implementation of this program, the Bureau requests that a sub-
grant agreement be developed. The same requirements apply to the sub-
grantee as to the recipient organization.
    In a cooperative agreement, the Office of Academic Exchange 
Programs, European and Eurasian Branch (ECA/A/E/EUR) is substantially 
involved in program activities above and beyond routine grant 
monitoring. ECA/A/E/EUR activities and responsibilities for this 
program are as follows:
    1. Participating in the design and direction of program activities;
    2. Approval of key personnel;
    3. Approval and input for all program agendas and timelines;
    4. Providing guidance in execution of all project components;
    5. Monitoring the target goal for number of participants and 
expenditure of funds toward meeting that goal;
    6. Providing guidance on content and speakers for workshops;
    7. Assisting with SEVIS-related issues;
    8. Assisting with participant emergencies;
    9. Providing background information related to participants' home 
countries and cultures;
    10. Providing liaison with Public Affairs Sections of the U.S. 
Embassies and country desk officers at the State Department;
    11. Providing Bureau evaluation mechanisms and instruments.

II. Award Information

    Type of Award: Cooperative Agreement.
    The Bureau's level of involvement in this program is listed under 
number I above.
    Fiscal Year Funds: 2011.
    Approximate Total Funding: $3,995,000, pending availability of FY 
2011 funds.
    Approximate Number of Awards: 1.
    Ceiling of Award Range: $3,995,000.
    Anticipated Award Date: Pending availability of funds, December 1, 
2010.
    Anticipated Project Completion Date: 10/31/2013.
    Additional Information: Pending successful implementation of this 
program and the availability of funds in subsequent fiscal years, it is 
the Bureau's intent to renew this grant for two additional fiscal 
years, before openly competing it again.

III. Eligibility Information

III.1. Eligible Applicants

    Applications may be submitted by public and private non-profit 
organizations meeting the provisions described in Internal Revenue Code 
section 26 U.S.C. 501(c)(3).

III.2. Cost Sharing or Matching Funds

    There is no minimum or maximum percentage required for this 
competition. However, the Bureau encourages applicants to provide 
maximum levels of cost sharing and funding in support of its programs.
    When cost sharing is offered, it is understood and agreed that the 
cooperating organization must provide the amount of cost sharing as 
stipulated in its proposal and later included in an approved grant 
agreement. Cost sharing may be in the form of allowable direct or 
indirect costs. For accountability, written records must be maintained 
to support all costs which are claimed as contribution, as well as 
costs to be paid by the Federal government. Such records are subject to 
audit. The basis for determining the value of cash and in-kind 
contributions must be in accordance with OMB Circular A-110 (Revised), 
Subpart C.23--Cost Sharing and Matching. In the event that the minimum 
amount of cost sharing as stipulated in the approved budget is not 
provided, the Bureau's contribution will be reduced in like proportion.

III.3. Other Eligibility Requirements

    Bureau grant guidelines require that organizations with less than 
four years experience in conducting international exchanges be limited 
to $60,000 in Bureau funding. The Bureau anticipates awarding one 
grant, in an amount up to $3,995,000 to support program and 
administrative costs required to implement this exchange program. 
Therefore, organizations with less than four years experience in 
conducting international exchanges are ineligible to apply under this 
competition. The Bureau encourages applicants to provide maximum levels 
of cost sharing and funding in support of its programs.

IV. Application and Submission Information

    Note:  Please read the complete announcement before sending 
inquiries or submitting proposals. Once the RFGP deadline has 
passed, Bureau staff may not discuss this competition with 
applicants until the proposal review process has been completed.

IV.1 Contact Information to Request an Application Package

    Please contact Program Officer Karene Grad in the Office of 
Academic Exchange Programs, ECA/A/E/EUR, U.S. Department of State, SA-
5, U.S. Department of State, 2200 C Street, NW., Washington, DC 20522-
0504, tel. (202) 632-3237, e-mail: GradKE@state.gov to request a 
Solicitation Package. Please refer to the Funding Opportunity Number 
ECA/A/E/EUR-11-04 when making your request. Alternatively, an 
electronic application package may be obtained from grants.gov. Please 
see section IV.3f for further information.
    The Solicitation Package contains the Proposal Submission 
Instruction (PSI) document which consists of required application 
forms, and standard guidelines for proposal preparation. It also 
contains the Project Objectives, Goals and Implementation (POGI) 
document, which provides specific information, award criteria and 
budget instructions tailored to this competition.
    Please specify Bureau Program Manager Karene Grad and refer to the 
Funding Opportunity Number ECA/A/E/EUR-11-04 on all other inquiries and 
correspondence.

IV.2. To Download a Solicitation Package Via Internet

    The entire Solicitation Package may be downloaded from the Bureau's 
Web site at http://exchanges.state.gov/[[Page 52584]]education/rfgps/menu.htm, or from the Grants.gov Web site at http://www.grants.gov. Please read all information before downloading.

IV.3. Content and Form of Submission

    Applicants must follow all instructions in the Solicitation 
Package. The application should be submitted per the instructions under 
IV.3f. ``Application Deadline and Methods of Submission'' section 
below.
    IV.3a. You are required to have a Dun and Bradstreet Data Universal 
Numbering System (DUNS) number to apply for a grant or cooperative 
agreement from the U.S. Government. This number is a nine-digit 
identification number, which uniquely identifies business entities. 
Obtaining a DUNS number is easy and there is no charge. To obtain a 
DUNS number, access http://www.dunandbradstreet.com or call 1-866-705-
5711. Please ensure that your DUNS number is included in the 
appropriate box of the SF-424 which is part of the formal application 
package.
    IV.3b. All proposals must contain an executive summary, proposal 
narrative and budget.
    Please Refer to the Solicitation Package. It contains the mandatory 
Proposal Submission Instructions (PSI) document and the Project 
Objectives, Goals and Implementation (POGI) document for additional 
formatting and technical requirements.
    IV.3c. You must have nonprofit status with the IRS at the time of 
application. Please note: Effective January 7, 2009, all applicants for 
Bureau federal assistance awards must include in their application the 
names of directors and/or senior executives (current officers, 
trustees, and key employees, regardless of amount of compensation). In 
fulfilling this requirement, applicants must submit information in one 
of the following ways:
    (1) Those who file Internal Revenue Service Form 990, ``Return of 
Organization Exempt From Income Tax,'' must include a copy of relevant 
portions of this form.
    (2) Those who do not file IRS Form 990 must submit information 
above in the format of their choice.
    In addition to final program reporting requirements, award 
recipients will also be required to submit a one-page document, derived 
from their program reports, listing and describing their grant 
activities. For award recipients, the names of directors and/or senior 
executives (current officers, trustees, and key employees), as well as 
the one-page description of grant activities, will be transmitted by 
the State Department to OMB, along with other information required by 
the Federal Funding Accountability and Transparency Act (FFATA), and 
will be made available to the public by the Office of Management and 
Budget on its USASpending.gov website as part of the Bureau's FFATA 
reporting requirements.
    If your organization is a private nonprofit which has not received 
a grant or cooperative agreement from the Bureau in the past three 
years, or if your organization received nonprofit status from the IRS 
within the past four years, you must submit the necessary documentation 
to verify nonprofit status as directed in the PSI document. Failure to 
do so will cause your proposal to be declared technically ineligible.
    IV.3d. Please take into consideration the following information 
when preparing your proposal narrative:
    IV.3d.1. Adherence to All Regulations Governing the J VISA. The 
Bureau of Educational and Cultural Affairs is placing renewed emphasis 
on the secure and proper administration of Exchange Visitor (J visa) 
Programs and adherence by grantees and sponsors to all regulations 
governing the J visa. Therefore, proposals should demonstrate the 
applicant's capacity to meet all requirements governing the 
administration of the Exchange Visitor Programs as set forth in 22 CFR 
part 62, including the oversight of Responsible Officers and Alternate 
Responsible Officers, screening and selection of program participants, 
provision of pre-arrival information and orientation to participants, 
monitoring of participants, proper maintenance and security of forms, 
record-keeping, reporting and other requirements.
    The Grantee will be responsible for issuing DS-2019 forms to 
participants in this program.
    A copy of the complete regulations governing the administration of 
Exchange Visitor (J) programs is available at http://exchanges.state.gov or from: Office of Designation, Private Sector 
Programs Division, U.S. Department of State, ECA/EC/D/PS, SA-5, 5th 
Floor, 2200 C Street, NW., Washington, DC 20522-0505, FAX: (202) 453-
8640.
    Please refer to Solicitation Package for further information.
    IV.3d.2. Diversity, Freedom and Democracy Guidelines. Pursuant to 
the Bureau's authorizing legislation, programs must maintain a non-
political character and should be balanced and representative of the 
diversity of American political, social, and cultural life. 
``Diversity'' should be interpreted in the broadest sense and encompass 
differences including, but not limited to ethnicity, race, gender, 
religion, geographic location, socio-economic status, and disabilities. 
Applicants are strongly encouraged to adhere to the advancement of this 
principle both in program administration and in program content. Please 
refer to the review criteria under the 'Support for Diversity' section 
for specific suggestions on incorporating diversity into your proposal. 
Public Law 104-319 provides that ``in carrying out programs of 
educational and cultural exchange in countries whose people do not 
fully enjoy freedom and democracy,'' the Bureau ``shall take 
appropriate steps to provide opportunities for participation in such 
programs to human rights and democracy leaders of such countries.'' 
Public Law 106--113 requires that the governments of the countries 
described above do not have inappropriate influence in the selection 
process. Proposals should reflect advancement of these goals in their 
program contents, to the full extent deemed feasible.
    IV.3d.3. Program Monitoring and Evaluation. Proposals must include 
a plan to monitor and evaluate the project's success, both as the 
activities unfold and at the end of the program. The Bureau recommends 
that your proposal include a draft survey questionnaire or other 
technique plus a description of a methodology to use to link outcomes 
to original project objectives. The Bureau expects that the recipient 
organization will track participants or partners and be able to respond 
to key evaluation questions, including satisfaction with the program, 
learning as a result of the program, changes in behavior as a result of 
the program, and effects of the program on institutions (institutions 
in which participants work or partner institutions). The evaluation 
plan should include indicators that measure gains in mutual 
understanding as well as substantive knowledge.
    Successful monitoring and evaluation depend heavily on setting 
clear goals and outcomes at the outset of a program. Your evaluation 
plan should include a description of your project's objectives, your 
anticipated project outcomes, and how and when you intend to measure 
these outcomes (performance indicators). The more that outcomes are 
``smart'' (specific, measurable, attainable, results-oriented, and 
placed in a reasonable time frame), the easier it will be to conduct 
the evaluation. You should also show how your project objectives link 
to the goals of the program described in this RFGP.
    Your monitoring and evaluation plan should clearly distinguish 
between program outputs and outcomes. Outputs

[[Page 52585]]

are products and services delivered, often stated as an amount. Output 
information is important to show the scope or size of project 
activities, but it cannot substitute for information about progress 
towards outcomes or the results achieved. Examples of outputs include 
the number of people trained or the number of seminars conducted. 
Outcomes, in contrast, represent specific results a project is intended 
to achieve and is usually measured as an extent of change. Findings on 
outputs and outcomes should both be reported, but the focus should be 
on outcomes.
    We encourage you to assess the following four levels of outcomes, 
as they relate to the program goals set out in the RFGP (listed here in 
increasing order of importance):
    1. Participant satisfaction with the program and exchange 
experience.
    2. Participant learning, such as increased knowledge, aptitude, 
skills, and changed understanding and attitude. Learning includes both 
substantive (subject-specific) learning and mutual understanding.
    3. Participant behavior, concrete actions to apply knowledge in 
work or community; greater participation and responsibility in civic 
organizations; interpretation and explanation of experiences and new 
knowledge gained; continued contacts between participants, community 
members, and others.
    4. Institutional changes, such as increased collaboration and 
partnerships, policy reforms, new programming, and organizational 
improvements.

    Please note:  Consideration should be given to the appropriate 
timing of data collection for each level of outcome. For example, 
satisfaction is usually captured as a short-term outcome, whereas 
behavior and institutional changes are normally considered longer-
term outcomes.

    Overall, the quality of your monitoring and evaluation plan will be 
judged on how well it (1) specifies intended outcomes; (2) gives clear 
descriptions of how each outcome will be measured; (3) identifies when 
particular outcomes will be measured; and (4) provides a clear 
description of the data collection strategies for each outcome (i.e., 
surveys, interviews, or focus groups). (Please note that evaluation 
plans that deal only with the first level of outcomes [satisfaction] 
will be deemed less competitive under the present evaluation criteria.)
    Recipient organizations will be required to provide reports 
analyzing their evaluation findings to the Bureau in their regular 
program reports. All data collected, including survey responses and 
contact information, must be maintained for a minimum of three years 
and provided to the Bureau upon request.
    IV.3e. Please take the following information into consideration 
when preparing your budget:
    IV.3e.1. Applicants must submit SF-424A--``Budget Information--Non-
Construction Programs'' along with a comprehensive budget for the 
entire program. There must be a summary budget as well as breakdowns 
reflecting both administrative and program budgets. Applicants may 
provide separate sub-budgets for each program component, phase, 
location, or activity to provide clarification.
    IV.3e.2. Allowable costs for the program include the following:
    (1) Program Expenses
    (2) Domestic Administration
    (3) Overseas Administration
    Please refer to the Solicitation Package for complete budget 
guidelines and formatting instructions.
    IV.3f. Application Deadline and Methods of Submission:
    Application Deadline Date: 10/1/2010.
    Reference Number: ECA/A/E/EUR 11-04.
    Methods of Submission: Electronic and Hard Copy.
    Applications may be submitted in one of two ways:
    (1.) In hard-copy, via a nationally recognized overnight delivery 
service (i.e., DHL, Federal Express, UPS, Airborne Express, or U.S. 
Postal Service Express Overnight Mail, etc.), or
    (2.) electronically through http://www.grants.gov.
    Along with the Project Title, all applicants must enter the above 
Reference Number in Box 11 on the SF-424 contained in the mandatory 
Proposal Submission Instructions (PSI) of the solicitation document.
    IV.3f.1 Submitting Printed Applications. Applications must be 
shipped no later than the above deadline. Delivery services used by 
applicants must have in-place, centralized shipping identification and 
tracking systems that may be accessed via the Internet and delivery 
people who are identifiable by commonly recognized uniforms and 
delivery vehicles. Proposals shipped on or before the above deadline 
but received at the Bureau more than seven days after the deadline will 
be ineligible for further consideration under this competition. 
Proposals shipped after the established deadlines are ineligible for 
consideration under this competition. The Bureau will not notify you 
upon receipt of application. It is each applicant's responsibility to 
ensure that each package is marked with a legible tracking number and 
to monitor/confirm delivery to the Bureau via the Internet. Delivery of 
proposal packages may not be made via local courier service or in 
person for this competition. Faxed documents will not be accepted at 
any time. Only proposals submitted as stated above will be considered.

    Important note:  When preparing your submission please make sure 
to include one extra copy of the completed SF-424 form and place it 
in an envelope addressed to ``ECA/EX/PM''.

    The original and eight copies of the application should be sent to: 
Program Management Division, ECA-IIP/EX/PM, Ref.: ECA/A/E/EUR-11-04, 
SA-5, Floor 4, Department of State, 2200 C Street, NW., Washington, DC 
20522-0504.
    Applicants submitting hard-copy applications must also submit the 
``Executive Summary'' and ``Proposal Narrative'' sections of the 
proposal in text (.txt) format on a CD-ROM. The Bureau will provide 
these files electronically to the appropriate Public Affairs Section(s) 
at the U.S. embassies for their review.
    IV.3f.2. Submitting Electronic Applications. Applicants have the 
option of submitting proposals electronically through Grants.gov (http: 
//www.grants.gov). Complete solicitation packages are available at 
Grants.gov in the ``Find'' portion of the system.

    Please Note:  The Bureau bears no responsibility for applicant 
timeliness of submission or data errors resulting from transmission 
or conversion processes for proposals submitted via Grants.gov

    Please follow the instructions available in the `Get Started' 
portion of the site (http://www.grants.gov/GetStarted).
    Several of the steps in the Grants.gov registration process could 
take several weeks. Therefore, applicants should check with appropriate 
staff within their organizations immediately after reviewing this RFGP 
to confirm or determine their registration status with Grants.gov.
    Once registered, the amount of time it can take to upload an 
application will vary depending on a variety of factors including the 
size of the application and the speed of your internet connection. In 
addition, validation of an electronic submission via Grants.gov can 
take up to two business days.
    Therefore, we strongly recommend that you not wait until the 
application deadline to begin the submission process through 
Grants.gov.

[[Page 52586]]

    The Grants.gov Web site includes extensive information on all 
phases/aspects of the Grants.gov process, including an extensive 
section on frequently asked questions, located under the ``For 
Applicants'' section of the Web site. The Bureau strongly recommends 
that all potential applicants review thoroughly the Grants.gov Web 
site, well in advance of submitting a proposal through the Grants.gov 
system. The Bureau bears no responsibility for data errors resulting 
from transmission or conversion processes.
    Direct all questions regarding Grants.gov registration and 
submission to: Grants.gov Customer Support, Contact Center Phone: 800-
518-4726, Business Hours: Monday-Friday, 7 a.m.-9 p.m. Eastern Time, E-
mail: support@grants.gov.
    Applicants have until midnight (12 a.m.), Washington, DC time of 
the closing date to ensure that their entire application has been 
uploaded to the Grants.gov site. There are no exceptions to the above 
deadline. Applications uploaded to the site after midnight of the 
application deadline date will be automatically rejected by the 
grants.gov system, and will be technically ineligible.
    Please refer to the Grants.gov Web site, for definitions of various 
``application statuses'' and the difference between a submission 
receipt and a submission validation. Applicants will receive a 
validation e-mail from grants.gov upon the successful submission of an 
application. Again, validation of an electronic submission via 
Grants.gov can take up to two business days. Therefore, we strongly 
recommend that you not wait until the application deadline to begin the 
submission process through Grants.gov. The Bureau will not notify you 
upon receipt of electronic applications.
    It is the responsibility of all applicants submitting proposals via 
the Grants.gov Web portal to ensure that proposals have been received 
by Grants.gov in their entirety, and the Bureau bears no responsibility 
for data errors resulting from transmission or conversion processes.
    IV.3g. Intergovernmental Review of Applications: Executive Order 
12372 does not apply to this program.

V. Application Review Information

V.1. Review Process

    The Bureau will review all proposals for technical eligibility. 
Proposals will be deemed ineligible if they do not fully adhere to the 
guidelines stated herein and in the Solicitation Package. All eligible 
proposals will be reviewed by the program office, as well as the Public 
Diplomacy section overseas, where appropriate. Eligible proposals will 
be subject to compliance with Federal and Bureau regulations and 
guidelines and forwarded to Bureau grant panels for advisory review. 
Proposals may also be reviewed by the Office of the Legal Adviser or by 
other Department elements. Final funding decisions are at the 
discretion of the Department of State's Assistant Secretary for 
Educational and Cultural Affairs. Final technical authority for 
Cooperative Agreement awards resides with the Bureau's Grants Officer.

Review Criteria

    Technically eligible applications will be competitively reviewed 
according to the criteria stated below. These criteria are not rank 
ordered and all carry equal weight in the proposal evaluation:
    1. Quality of the program idea: Proposals should exhibit 
originality, substance, precision, and relevance to the Bureau's 
mission.
    2. Program planning: Detailed agenda and relevant work plan should 
demonstrate substantive undertakings and logistical capacity. Agenda 
and plan should adhere to the program overview and guidelines described 
above.
    3. Ability to achieve program objectives: Objectives should be 
reasonable, feasible, and flexible. Proposals should clearly 
demonstrate how the institution will meet the program's objectives and 
plan.
    4. Multiplier effect/impact: Proposed programs should strengthen 
long-term mutual understanding, including maximum sharing of 
information and establishment of long-term institutional and individual 
linkages.
    5. Support of Diversity: Proposals should demonstrate substantive 
support of the Bureau's policy on diversity. Achievable and relevant 
features should be cited in both program administration (selection of 
participants, program venue and program evaluation) and program content 
(orientation and wrap-up sessions, program meetings, resource materials 
and follow-up activities).
    6. Institutional Record and Capacity: Proposed personnel and 
institutional resources should be adequate and appropriate to achieve 
the program or project's goals. Proposals should demonstrate an 
institutional record of successful exchange programs, including 
responsible fiscal management and full compliance with all reporting 
requirements for past Bureau awards (grants or cooperative agreements) 
as determined by Bureau Grants Staff. The Bureau will consider the past 
performance of prior recipients and the demonstrated potential of new 
applicants.
    7. Follow-on Activities and Evaluation: Proposals should provide a 
plan for continued follow-on activity (without Bureau support) ensuring 
that Bureau supported programs are not isolated events. Proposals also 
should include a plan to evaluate the activity's success, both as the 
activities unfold and at the end of the program. A draft survey 
questionnaire or other technique plus description of a methodology to 
use to link outcomes to original project objectives is recommended.
    8. Cost-sharing and cost-effectiveness: The overhead and 
administrative components of the proposal, including salaries and 
honoraria, should be kept as low as possible. All other items should be 
necessary and appropriate. Proposals should maximize cost-sharing 
through other private sector support as well as institutional direct 
funding contributions.
    9. Value to U.S.-Partner Country Relations: Proposed projects 
should receive positive assessments by the U.S. Department of State's 
geographic area desk and overseas officers of program need, potential 
impact, and significance in the partner countries.

VI. Award Administration Information

VI.1a. Award Notices

    Final awards cannot be made until funds have been appropriated by 
Congress, allocated and committed through internal Bureau procedures. 
Successful applicants will receive an Assistance Award Document (AAD) 
from the Bureau's Grants Office. The AAD and the original grant 
proposal with subsequent modifications (if applicable) shall be the 
only binding authorizing document between the recipient and the U.S. 
Government. The AAD will be signed by an authorized Grants Officer, and 
mailed to the recipient's responsible officer identified in the 
application.
    Unsuccessful applicants will receive notification of the results of 
the application review from the Bureau program office coordinating this 
competition.

VI.2. Administrative and National Policy Requirements

    Terms and Conditions for the Administration of Bureau agreements 
include the following:

Office of Management and Budget Circular A-122, ``Cost Principles for 
Nonprofit Organizations.''

[[Page 52587]]

Office of Management and Budget Circular A-21, ``Cost Principles for 
Educational Institutions.''
OMB Circular A-87, ``Cost Principles for State, Local and Indian 
Governments.''
OMB Circular No. A-110 (Revised), Uniform Administrative Requirements 
for Grants and Agreements With Institutions of Higher Education, 
Hospitals, and Other Nonprofit Organizations.
OMB Circular No. A-102, Uniform Administrative Requirements for Grants-
in-Aid to State and Local Governments.
OMB Circular No. A-133, Audits of States, Local Government, and Non-
profit Organizations.

    Please reference the following Web sites for additional 
information:

http://www.whitehouse.gov/omb/grants.
http://fa.statebuy.state.gov.

VI.3. Reporting Requirements

    You must provide the Bureau with a hard copy original plus one copy 
of the following reports:
    (1) A final program and financial report no more than 90 days after 
the expiration of the award;
    (2) A concise, one-page final program report summarizing program 
outcomes no more than 90 days after the expiration of the award. This 
one-page report will be transmitted to OMB, and be made available to 
the public via OMB's USAspending.gov Web site--as part of the Bureau's 
Federal Funding Accountability and Transparency Act (FFATA) reporting 
requirements.
    (3) A SF-PPR, ``Performance Progress Report'' Cover Sheet with all 
program reports.
    (4) Quarterly program and financial reports which should include 
summaries of program activity and lessons learned.
    Award recipients will be required to provide reports analyzing 
their evaluation findings to the Bureau in their regular program 
reports. (Please refer to IV. Application and Submission Instructions 
(IV.3.d.3) above for Program Monitoring and Evaluation information.
    All data collected, including survey responses and contact 
information, must be maintained for a minimum of three years and 
provided to the Bureau upon request.
    All reports must be sent to the Bureau Grants Officer and the 
Bureau Program Officer listed in the final assistance award document.
    Program Data Requirements:
    Award recipients will be required to maintain specific data on 
program participants and activities in an electronically accessible 
database format that can be shared with the Bureau as required. As a 
minimum, the data must include the following:
    (1) Name, address, contact information, biographic sketch, and U.S. 
host institution of higher education of all persons who travel 
internationally on funds provided by the agreement or who benefit from 
the award funding but do not travel.
    (2) Itineraries of international and domestic travel, providing 
dates of travel and cities in which any exchange experiences take 
place. Final schedules for in-country and U.S. activities must be 
received by the Bureau Program Officer at least two weeks prior to the 
official opening of the activity.

VII. Agency Contacts

    For questions about this announcement, contact: Program Officer 
Karene Grad, Office of Academic Exchange Programs, ECA/A/E/EUR, 
Reference Number: ECA/A/E/EUR-11-04, U.S. Department of State, 2200 C 
Street, NW., Washington, DC 20522-0503, (202) 632-3237, e-mail: 
GradKE@state.gov.
    All correspondence with the Bureau concerning this RFGP should 
reference the title and number ECA/A/E/EUR-11-04. Please read the 
complete announcement before sending inquiries or submitting proposals. 
Once the RFGP deadline has passed, Bureau staff may not discuss this 
competition with applicants until the proposal review process has been 
completed.

VIII. Other Information

Notice

    The terms and conditions published in this RFGP are binding and may 
not be modified by any Bureau representative. Explanatory information 
provided by the Bureau that contradicts published language will not be 
binding. Issuance of the RFGP does not constitute an award commitment 
on the part of the U.S. Government. The Bureau reserves the right to 
reduce, revise, or increase proposal budgets in accordance with the 
needs of the program and the availability of funds. Awards made will be 
subject to periodic reporting and evaluation requirements per section 
VI.3 above.

    Dated: August 18, 2010.
Ann Stock,
Assistant Secretary, Bureau of Educational and Cultural Affairs, U.S. 
Department of State.
[FR Doc. 2010-21279 Filed 8-25-10; 8:45 am]
BILLING CODE 4710-05-P
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