Vehicle Losses

Vehicle damage due to the Hermit’s Peak/Calf Canyon fire and flooding is eligible for 

compensation. This includes both vehicle repairs or replacement if your vehicle is a total loss. 

Below are the preferred document options to submit for vehicle losses.

If you do not have access to any of the documents listed below or are struggling to find them, 

please still submit your claim. Your Claims Navigator will work with you to find an alternative 

solution that best fits your situation. 

What do I need to claim reimbursement for damages to my 

vehicle?

Ownership

Provide one of the following recommended documents to prove ownership:

 Vehicle registration (Preferred)

 Vehicle title 

 Loan documents 

 A bill of sale

Vehicle Information

Provide readily available information about your vehicle. You can provide this 

information verbally to your Claims Navigator. Providing as much information as 

possible will help maximize your compensation, otherwise you will be 

compensated for the basic make and model of your vehicle.

 Proof of Insurance

 VIN 

 License plate number

 Mileage on the vehicle

 Any specific upgrades or options 

 Vehicle condition before damages

 Date and site of vehicle damages

Vehicle Damages

Provide documents that best support your specific type of loss:.

Choose one of the following from your specific loss type to support your claim: 

Total Vehicle Loss 

Provide one:

 Insurance documentation 

showing vehicle is totaled 

(Preferred)

 Photos of the vehicle before 

and after total loss

 Mechanic’s report showing 

vehicle cannot be repaired

Repair Costs

Provide one:

 Estimates or receipts from 

mechanics/repair shops 

(Preferred)

 Photos of the vehicle before 

and after damages

DIY Vehicle Repairs

Provide as many as you can to 

help maximize your 

compensation.:

 Itemized parts list with 

estimates or receipts.

 Estimated time spent on 

repair.

For information and updates visit our website at fema.gov/hermits-peak. For information in Spanish, visit 

fema.gov/es/hermits-peak. For documentation questions, please contact your Claims Navigator. 
Evacuation Costs

Evacuation costs due to the Hermit’s Peak/Calf Canyon fire and flood event are eligible for 

compensation. Below are the preferred document options to submit for vehicle losses.

If you do not have access to any of the documents listed below or are struggling to find them, 

please still submit your claim. You can receive compensation for most evacuation costs with 

little documentation by opting for the standard rate (#2) estimate. Otherwise, your Claims 

Navigator will work with you to find an alternative solution that best fits your situation.

What is included in evacuation costs? 

 Lodging – Hotel stays, host families, etc.

 Meals and Incidentals –Food, meals, etc.

 Mileage and Gas –Increased mileage and gas 

 Specialized Food Items –Elk or other specialized meats

 Increased utility and/or fuel expenses – Increased utility cost, temporary 

power sources, increased fuel, etc.

What do I need to claim compensation for evacuation costs?

Occupancy

The document must include your name, demonstrate you lived in an area impacted 

by the fire or flood events, and be dated within 1 year prior to the fire.

Provide one:

 Utility or other bills (Preferred)

 Leasing/housing agreements, or a declaration from the property owner 

 Pay stubs or other employer documents 

 Rent receipts 

Standard Rate Estimate

The Claims Office can compensate you for evacuation expenses using a standard 

rate estimation. Using the standard rate is optional, but it is the easiest way to 

receive compensation for evacuation costs and requires little to no documentation. 

Please work with your Claims Navigator to provide the information necessary to use 

the standard rate. You can provide the following information verbally or in writing. 

You Claims Navigator will consult with you to ensure the information is fully accurate 

before it is used to estimate your compensation:

 List of household members, including their ages

 Dates and destination of evacuation

 Total mileage – May include multiple trips to and from evacuation destination

 Where you stayed during evacuation

 Any additional notes or details
Evacuation Costs 2/2

Actual Costs

You can also choose to be compensated for actual costs incurred during 

evacuation instead of using the standard rate or choose to be compensated using 

a combination of both methods.

If you would prefer to be compensated for actual costs, please use the preferred 

document options below to support your specific losses. You only need to provide 

documents for the specific loss categories that apply to you.

Lodging Expenses

Provide one:

 Lodging receipts (Preferred)

 Banking or credit card statement with the 

transaction highlighted

Paid Host Family

Provide one:

 Screenshots of electronic payment or bank 

statement. (Preferred)

 Declaration defining dates stayed and 

payment amount signed by you and host. 

Meals and Incidentals

 Itemized receipts for food, meals, and any 

other incidental expenses

Mileage and Gas 

Provide one:

 Itemized receipts for gas (Preferred)

 Mileage log that documents increased mileage 

from temporary residence

 Maps with important travel points marked to 

verify increased mileage

Specialized Food Items

The standard rate will compensate you for ~4 weeks 

of food loss, but you can request additional 

compensation above the standard rate for 

specialized food items.

1. Quantity and Type of Specialize Food Item

 A declaration testifying to the type and 

quantity of food lost

+

2. Value of Specialized Food Item

Provide one:

 If you sell the food item, provide 

documentation from previous years of value

 Receipt or estimate for the estimate cost to 

replace the food item

Temporary Power and Fuel Expenses

1. Temporary Power Source Equipment

 Invoices for rental equipment (portable 

generators, water tanks, bottled gas, data hot 

spots, etc.)

2. Increased Fuel Expenses

 Receipts for increased fuel expenses or fuel 

expenses for temporary power sources

For information and updates visit our website at fema.gov/hermits-peak. For information in Spanish, visit 

fema.gov/es/hermits-peak. For documentation questions, please contact your Claims Navigator. 
Flood Insurance

Residents who have a heightened risk of flood as a result of the Hermit’s Peak/Calf Canyon fire 

and subsequent flooding events, and did not have or were not required to have flood 

insurance, are eligible for compensation for flood insurance through two different pathways:

1. Impacted residents in eligible communities can request a new National Flood 

Insurance Program (NFIP) policy through the Claims Office at no cost which provides up to 5 

years of coverage. 

2. Request to be reimbursed for flood insurance policies purchased after and because of 

the Hermit’s Peak/Calf Canyon fire and flooding.

If you do not have access to any of the documents listed below or are struggling to find them, 

please still submit your claim. Your Claims Navigator will work with you to find an alternative 

solution that best fits your situation

What do I need to request a new NFIP Policy?

Submitting a request for a new NFIP policy through the Claims Office is easy and highly 

recommended. Eligible residents will receive five total years of coverage at no cost with annual 

renewal notices sent directly from the NFIP. 

Please submit all NFIP requests to the Claims Office by March 1, 2024

A completed Flood Insurance Assessment

This assessment will be conducted by your assigned Navigator, and the information 

provided will inform your NFIP premium and coverage amounts. Below are examples 

of the type of information that will be requested to complete the assessment .

 Property address or location

 Occupancy type

 Construction type

 Number of floors

 Square footage

 Foundation type

What do I need to request reimbursement for flood insurance?

Policy Documents

Provide a copy of your flood insurance policy (known as the “declaration page”) 

which includes dates of coverage and the policy expiration date.

Premium Payment

Provide one of the following documents to verify that you paid the premium:

 Receipt of payment from the insurance carrier (Preferred)

 Credit card or bank statement showing the payment made to the insurance 

carrier

For information and updates visit our website at fema.gov/hermits-peak. For information in Spanish, visit 

fema.gov/es/hermits-peak. For documentation questions, please contact your Claims Navigator. 
Lost Income

Lost income due to evacuation, work closure, or injury from the Hermit’s Peak/Calf Canyon fire 

is eligible for compensation. Below are the preferred document options to submit for lost 

income.

If you do not have access to any of the documents listed below or are struggling to find them, 

please still submit your claim. Your Claims Navigator will work with you to find an alternative 

solution that best fits your situation. 

What do I need to claim reimbursement for lost income?

Cause of Lost Income

Provide documents that best support your specific loss. You can provide documents 

to demonstrate multiple causes of lost income for the entire period of lost income.

Evacuation

Provide 1

 Utility or other bills

 Pay stubs or other employer 

documents

 Rent receipts

 Leasing/Housing agreements

Work Closure

 Letter from employer verifying 

the work closure or lost 

wages were due to 

circumstances caused by the 

fire and flooding

Injury

Provide 1

 Medical records or bills

 Letter or statement from 

physician as to nature, cause, 

and severity of injury directly 

linking it to the fire.

 Letter from employer verifying 

absenteeism due to injury.

Lost Income

Provide documents that best support your specific type of loss:

Lost Income

Provide one:

 3 months of pay stubs (Preferred)

 3 months of payroll checks

 3 months of bank statements showing direct 

deposits

 For cash income, a declaration defining your type 

of work, normal hourly rate, and estimated lost 

labor hours

If you were employed for less than 3 months prior to 

the fire, please include a letter from your employer to 

verify employment. 

Lost Employment

Provide as many as readily available:

 Documentation or notification of loss of 

employment

 Unemployment application, along with any 

unemployment benefits received

 Pay stubs on bank account statements 

indicating a loss of income

If you do not have any of the documents listed above, you can also submit a copy of your Federal or State 

tax returns from for the year before lost income and year during lost income (2021 & 2022)

For information and updates visit our website at fema.gov/hermits-peak. For information in Spanish, visit 

fema.gov/es/hermits-peak. For documentation questions, please contact your Claims Navigator. 
Debris Removal & 

Cleaning

Expenses due to debris removal or cleaning activities made necessary by the Hermit’s 

Peak/Calf Canyon fire and flood event are eligible for compensation. This includes smoke 

cleaning and any other activities required to clear your property and clean your home or 

structure. Below are the preferred document options.

If you do not have access to any of the documents listed below or are struggling to find them, 

please still submit your claim. Your Claims Navigator will work with you to find an alternative 

solution that best fits your situation. 

What do I need to claim compensation for debris removal 

and/or cleaning expenses?

Ownership or Financial Responsibility

Provide one of the following documents:

 Tax records (Preferred)

 Mortgage documents

 Copy of deed

 Copy of lease for renters, including responsibility for debris removal/cleaning

 Copy of utility bill showing damaged address and owner(s)

Insurance (if applicable)

If you have an insurance claim for the damages, please provide all pages of 

your insurance settlement or denial.

Debris Removal Expenses

Please provide the following and then choose a compensation option that best fits 

your situation:

 Any available photos of debris 

Option A: Contracted Services 

Provide one:

 Receipts, invoices, or contractor estimates (Preferred)

 Insurance estimate

 Credit card or bank statement showing debris removal cost

Option B: DIY Debris Removal

If you completed the debris removal work yourself, please provide as many of 

the documents listed below as you can. Providing as much information as 

possible will help to maximize your compensation. 

 Receipts or invoices for rental equipment used for DIY debris removal 

(including fuel and maintenance costs) 

 Receipts or Invoices for any supplies required

 Estimated time spent on removal
Debris Removal &

Cleaning

Cleaning Expenses

If possible, please provide the following and then choose a compensation option 

that best fits your situation:

 Photos of smoke or flood damage needing cleaning (if applicable)

Option A: Contracted Services

Provide one:

 Receipts, invoices, or contractor estimates (Preferred)

 Insurance estimate

 Credit card or bank statement showing debris removal cost

Option B: DIY Cleaning 

If you completed the cleaning work yourself, please provide as many of the 

documents listed below as you can. Providing as much information as possible 

will help to maximize your compensation. 

 Receipts or invoices for rental equipment used for DIY cleaning activities 

(including fuel and maintenance costs)

 Receipts or Invoices for any supplies required

 Estimated time spent on removal

At the claimant’s request, the Claims Office can also conduct a site visit at the 

damaged property address to estimate DIY cleaning costs with little to no 

documentation required.

For information and updates visit our website at fema.gov/hermits-peak. For information in Spanish, visit 

fema.gov/es/hermits-peak. For documentation questions, please contact your Claims Navigator. 
Relocation Expenses

Expenses from relocation due to the Hermit’s Peak/Calf Canyon fire and flood event are 

eligible for reimbursement. You may have incurred relocation expenses if your home remained 

unlivable after the evacuation period. Below are the preferred document options.

If you do not have access to any of the documents listed below or are struggling to find them, 

please still submit your claim. Your Claims Navigator will work with you to find an alternative 

solution that best fits your situation. 

What do I need to claim reimbursement for relocation expenses?

Occupancy:

The document must include your name, verify the damaged residence address, and 

be dated within 1 year prior to the fire.

Provide one:

 Utility or other bills (Preferred)

 Pay stubs or other employer documents

 Rent receipts

 Leasing/housing agreements, or declaration from the property owner

 Federal or State Benefit documents

 Social Service Documents

Temporary Housing Expenses:

Provide documents that best support your specific relocation situation based 

on the options below.

Temporary Housing Costs

Provide one:

 Receipts for extended hotel stays, other 

temporary housing, or rental receipts (Preferred)

 Credit card or bank statements showing payment 

for extended housing

 Copies of temporary lease agreements

 A declaration with estimated costs per night, 

location, and number of nights

Paid Host Family

Provide one:

 A declaration defining dates stayed with host 

family and amounts paid, signed by both the 

claimant and the host family (Preferred)

 Screenshots of electronic transfers (e.g. Venmo, 

PayPal, Cash App, etc.) between the claimant 

and the host family

 Copy of banking statement to verify check 

payment

Storage Expenses

Please provide the storage unit location, size of unit(s), and type of storage and 

one of the following documents:

 A rental receipt for portable storage unit

 A lease agreement/rental receipt for unit(s) in a storage facility

 A credit card or bank statement showing payment.
Relocation Expenses 2/2

Moving Expenses

Provide documents for the compensation method that best support your specific 

moving expenses.

Option A: Contracted Services

Provide one:

 Receipts, invoices, or contracts from any moving companies hired (this 

includes both packing to leave and moving back in) (Preferred)

 Credit card or bank statement showing payment for services

You can request additional compensation for rental equipment or moving 

supplies if these items were not included in the cost of your contract with the 

moving company. Please provide receipts, invoices, or credit card or bank 

statements that demonstrate these costs.

Option B: DIY Moving (Choose all that apply)

If you completed the moving by yourself, please provide as many of the 

documents listed below as you can. Providing as much information as possible 

will help to maximize your compensation. 

 Documentation for a moving truck or vehicle rental:

 Rental agreement - this should include the time period of rental, total 

mileage, and the cost of rental

 Receipts for any purchased fuel

 Map showing routes utilized (Optional)

 Receipts for moving and packing materials (boxes, tape, paper, blankets, 

bubble wrap, etc.)

 Signed log of the number of hours spent moving

Expenses for Unoccupied Homes 

This is only applicable if you are not receiving any other compensation for rental 

assistance or temporary relocation expenses. Please provide the following :

 Mortgage statement

 Monthly tax statement

 Receipts/bills for any other costs associated with the uninhabitable home

For information and updates visit our website at fema.gov/hermits-peak. For information in Spanish, visit 

fema.gov/es/hermits-peak. For documentation questions, please contact your Claims Navigator. 
Business Losses

Business losses, including inventory, damages, and/or loss of profits due to the Hermit’s 

Peak/Calf Canyon fire and flood event are eligible for compensation. Below are the preferred 

document options to submit for business losses.

If you do not have access to any of the documents listed below or are struggling to find them, 

please still submit your claim. Your Claims Navigator will work with you to find an alternative 

solution that best fits your situation. 

What do I need to claim compensation for business losses?

Business Documentation

Provide as many as possible of the following documents:

 Articles of Incorporation or Articles of Organization

 Completed W9

 Copy of the IRS letter with your name and EIN

 If this is unavailable, please call 800-829-4933 to request a copy

 Relevant documents such as licenses, agreements/compliance, or regulatory 

documents with service address(es)

 Business insurance documents

 If applicable: Cancelled contracts or agreements 

 If applicable: Sales and Use tax statements

Profit & Loss Statements

Please provide at least two years of each of the following statements. If you are 

able, provide additional statements from prior years so the Claims Office can 

account for reduced income during Covid-19 and maximize your compensation. 

 Annual and monthly Profit & Loss statements from 2022

 Annual and monthly Profit & Loss statements from 2021

Tax Returns

Please provide at least two years of each of the following, including all 

schedules, forms, and statements. If you are able, provide additional 

statements from prior years so the Claims Office can account for reduced 

income during Covid-19 and maximize your compensation.

 Complete Tax Return 2022

 Complete Tax Return 2021

Previous Compensation for Losses

Please provide copies of any other types of compensation related to the Hermit’s 

Peak/Calf Canyon Fire that may have been received from:

 FEMA

 Private insurance

 Grants or other sources.
Business Losses 2/2

Business Contents

Please provide documents to establish your contents inventory, proof of damage, 

and estimate value of damages:

 Inventory/Equipment list pre- and post-fire and flooding

 List of lost inventory/equipment

 Photos of damaged property

 A document to establish value of damages:

Provide one:

 Receipts, invoices, or purchase orders for inventory/equipment repairs or 

replacement (Preferred)

 Credit card or bank statements showing payments for inventory/equipment 

repairs or replacement

For information and updates visit our website at fema.gov/hermits-peak. For information in Spanish, visit 

fema.gov/es/hermits-peak. For documentation questions, please contact your Claims Navigator. 
Medical Expenses

Medical expenses that were incurred due to the Hermit’s Peak/Calf Canyon fire and flooding 

event are eligible for compensation including appointments, treatments, pharmaceutical, and 

transportation costs. Below are the preferred document options to submit for medical expenses.

If you do not have access to any of the documents listed below or are struggling to find them, 

please still submit your claim. Your Claims Navigator will work with you to find an alternative 

solution that best fits your situation. 

What do I need to claim reimbursement for medical expenses?

Injury Documentation

Please provide all of the following documents: 

 Medical records and bills

 Letter or statement from doctor (or counselor for mental health injuries) that 

details the nature, cause, and severity of the injury directly linked to the fire, 

including any physician recommendations for over-the-counter medicines.

*Ongoing, consistent medical expenses may be considered for advanced payments.

Insurance Documentation

If you are using documentation from medical insurance, please provide a copy of 

the insurance member ID card. 

Medical Costs

You only need to provide documents for the loss categories that apply to you.

Appointment Costs

Provide one:

 Receipt or invoice from the doctor’s office 

that shows the cost of the appointment 

(Preferred)

 Credit card or bank statement showing 

payment for appointment

 Explanation of Benefits from medical 

insurance carrier, defining the costs 

owed for the appointment

Hospital Stay Costs

Provide one:

 Receipt or invoice from the hospital for the 

costs associated with the hospital stay 

(Preferred)

 Credit card or bank statements showing 

payment for the hospital stay

 Explanation of Benefits from medical 

insurance carrier, defining the costs owed 

for the hospital stay

Deductible Pay Costs

Provide one:

 Receipt or invoice from doctor’s office 

showing payment for deductible or co-pay 

(Preferred)

 Credit card or bank statements showing 

payment

 Documentation from prescription or 

medical insurance coverage showing 

costs paid for pharmaceuticals

Mental Health Costs

Provide one:

 Receipt/invoice from counselor or 

physician’s office for the cost of the 

appointments or prescribed treatments 

(Preferred)

 Credit card or bank statements showing 

payment

 Explanation of Benefits from medical 

insurance carrier, defining costs owed for 

the appointment or treatment
Medical Expenses 2/2

Pharmaceutical Costs:

Provide one of the following documents:

 Receipt for prescription or over-the-counter medicine costs (Preferred)

 Credit card or bank statement showing payment for medicine

 Documentation from prescription or medical insurance coverage showing the 

costs paid for medicine

Transportation Costs

Provide a combination of the following documents:

 Appointment records (dates of medical appointments or follow-ups to document 

required travel)

+

 Documentation to value increased mileage (choose one):

Provide one:

 Itemized receipts for gas (Preferred)

 Mileage log documenting increased mileage from temporary residence.

###

For information and updates regarding the Claims Office, please visit our website at fema.gov/hermits-peak. 

For information in Spanish, visit fema.gov/es/hermits-peak. For documentation questions, please contact your 

Claims Navigator.

The mission of the Claims Office is to compensate claimants through a simple, fast and fair claims process.

For information and updates visit our website at fema.gov/hermits-peak. For information in Spanish, visit 

fema.gov/es/hermits-peak. For documentation questions, please contact your Claims Navigator. 
Home & Structure Repair

Damages to your home due to the Hermit’s Peak/Calf Canyon fire and flooding event are eligible for 

compensation, including any structural or real property damages. Below are the preferred document 

options to submit for home repairs.

If you do not have access to any of the documents listed below or are struggling to find them, please 

still submit your claim. Your Claims Navigator will work with you to find an alternative solution that 

best fits your situation. 

What do I need to claim reimbursement for a home loss?

Ownership

Provide one of the following recommended documents to prove ownership:

 Tax records (Preferred)

 Mortgage documents

 A copy of deed(s)

 A copy of a utility bill showing the damaged address and owners

Insurance Documentation

Provide all insurance documentation available:

 All pages of insurance settlement or denial

 Insurance policy rider and/or estimate

Proof of Damages

Provide one:

 Date and address of damages

 Photos of damages pre- and post-fire or flooding

Real Property Repair or Replacement Costs

Please provide documents based on the property repair or replacement costs incurred. 

Option A: Direct Estimate

Request a direct estimate from the Claims Office for home repairs with little to no 

documentation. This will likely require a site visit to the damaged property.

Option B: Contracted Services

Provide one of the following:

 Receipts, invoices, or contractor estimates for repairs or replacement

 Insurance estimate (Preferred)

 Credit card or bank statement showing repair or replacement costs.

Option C: DIY Repair

If you completed the home repairs yourself, please provide as much information as 

possible to help to maximize your compensation. 

 Receipts or invoices for rental equipment used (including fuel and maintenance costs) 

 Receipts or Invoices for any supplies required

 Estimated time spent on removal or repair

For information and updates visit our website at fema.gov/hermits-peak. For information in Spanish, visit 

fema.gov/es/hermits-peak. For documentation questions, please contact your Claims Navigator. 
Personal Property

Damages to your personal property due to the Hermit’s Peak/Calf Canyon fire and flooding 

event are eligible for compensation, including damages to the contents of your home. If you do 

not have access to any of the documents listed below or are struggling to find them, please 

still submit your claim. Your Claims Navigator will work with you to find an alternative solution 

that best fits your situation. 

What do I need to claim reimbursement for personal property?

Insurance Documentation

Provide all insurance documentation available:

 All pages of insurance settlement or denial

 Insurance policy rider and/or estimate

Proof of Damages

Provide one:

 Date and address of damages

 Photos of damages pre- and post-fire or flooding

Total Contents Replacement

Choose a compensation option that best fits your situation:

Option A: Valuation Formula

The Claims Office can use a valuation formula to compensate for total contents 

replacement in the case of a total home loss. Please work with your Navigator to 

obtain this estimate from our office. Additional compensation above the valuation 

formula can be requested for special individual items (antiques, etc.).

Option B: Estimated Cost of Damages

 Provide an itemized contents inventory that includes estimated costs 

and/or quotes for each item.

Individual Item Repair or Replacement

Please provide the following:

 List of damaged items and their estimated value.

For individual items worth $1,000 or more, please also provide one of the following:

 Receipt for replacement (Preferred)

 Estimates or quotes of a comparable item (Preferred)

 Credit card or bank statement showing replacement cost.

 Photos of items pre- or post-damages 

 Warranty registration with product manufacturer 

 Appraisal documentation for any antiques or rare items

For information and updates visit our website at fema.gov/hermits-peak. For information in Spanish, visit 

fema.gov/es/hermits-peak. For documentation questions, please contact your Claims Navigator. 
Reforestation

Reforestation efforts to restore vegetation destroyed due to the Hermit’s Peak/Calf Canyon fire 

and flooding event are eligible for compensation. Below are the preferred document options to 

submit for reforestation and restoration activities.

If you do not have access to any of the documents listed below or are struggling to find them, 

please still submit your claim. Your Claims Navigator will work with you to find an alternative 

solution that best fits your situation. 

What is included in reforestation?

 Conservation Restoration Plans provided by NRCS

 Costs for restoration activities done by a professional arborist 

 Direct compensation for reforestation

What do I need to claim reimbursement for reforestation?

Ownership

Provide one of the following documents to prove ownership of the property:

 Tax records (Preferred)

 Mortgage documents

 A copy of deed(s)

 A copy of a utility bill showing the damaged address and owners

 Trust documentation (if applicable)

Reforestation Plan

Be prepared to show a formal reforestation plan. Please provide one of the types of 

reforestation plans listed below to support your losses: 

Option A: NRCS Plan

An NRCS Conservation Restoration Plan signed by a NRCS planner. If you would 

like to request an NRCS plan, please work with your Claims Navigator.

Option B:Professional Arborist Plan

A signed and verifiable plan obtained from a professional arborist which 

includes actual costs for restoration activities

Option C: Direct Estimate

The claimant may request a compensation amount to restore burned property 

direct from the Claims Office.

For information and updates visit our website at fema.gov/hermits-peak. For information in Spanish, visit 

fema.gov/es/hermits-peak. For documentation questions, please contact your Claims Navigator. 
Agricultural Losses

Agricultural losses due to the Hermit’s Peak/Calf Canyon fire and flooding event are eligible for 

compensation including losses for livestock, subsistence resources, and crop or feed. Below 

are the preferred document options to submit for agricultural losses.

If you do not have access to any of the documents listed below or are struggling to find them, 

please still submit your claim. Your Claims Navigator will work with you to find an alternative 

solution that best fits your situation. 

What is included in agricultural losses?

 Livestock losses (livestock replacement, lost inventory, forced sale delivery 

costs, etc.)

 Subsistence losses (inventory loss, replacement costs, etc.) 

 Crop and feed losses (inventory loss, replacement costs, etc.)

What do I need to claim reimbursement for agricultural losses?

Livestock Losses

To be fully compensated for livestock losses, please provide the following:

1. Proof of Ownership

Provide one:

 Federal tax records. IRS Schedule F (Profit of Loss Form Farming) and 

documentation used to support the preparation of Schedule F (Preferred)

 Livestock Assessment from County Assessor (Can be requested)

 New Mexico Livestock Board shipping certificate or certificate for livestock 

movement

 Sale Barn or Livestock Commission Report

 Brand transfer form

 Livestock Bill of Sale

 Brand change of address form

2. List of Lost Livestock

 Inventory of lost livestock including quantity, type, and purpose of animal.

3. Livestock Replacement

Some livestock ownership documents from List #1 will provide livestock 

replacement values. If these values are not provided, you can request to be 

compensated for livestock losses at a standard rate determined by the Claims 

Office based on current local barn sale rates.

4. Forced Sale Delivery Costs

You only need to submit the following documents if you were forced to sell your 

livestock and incurred delivery costs due to the Hermit’s Peak/Calf Canyon fire 

and flooding. Only submit the following if it applies to your situation:

 Itemized receipts, invoices, or contractor estimates for livestock delivery with 

verifiable business name
Agricultural Losses 2/2

Subsistence Resources

Please provide one of the following types of documentation for each type of item that 

may have been obtained from natural land resources (ex: firewood, food, clothing, 

building materials):

 Itemized receipts or estimates to replace subsistence resources (Preferred)

 Documentation from past years of sales if you have previously sold subsistence 

items. 

 A declaration testifying to the type and quantity of subsistence resources lost. The 

Claims Office will use local pricing to determine an estimate for replacement.

Crop/Feed Loss

To be fully compensated for livestock losses, please provide the following:

1. List of Crop/Feed Loss

 List of lost crop/feed, including type, quality, and estimated value

2. Crop/Feed Replacement

 Itemized receipts/estimates for the cost to replace, with a verifiable 

business name (Preferred)

 Documentation of sales from prior years 

For information and updates visit our website at fema.gov/hermits-peak. For information in Spanish, visit 

fema.gov/es/hermits-peak. For documentation questions, please contact your Claims Navigator. 
Risk Reduction

Risk reduction efforts due to the Hermit’s Peak/Calf Canyon fire and flooding event are eligible 

for compensation. Below are the preferred document options to submit for agricultural losses.

If you do not have access to any of the documents listed below or are struggling to find them, 

please still submit your claim. Your Claims Navigator will work with you to find an alternative 

solution that best fits your situation. 

What do I need to claim advanced payment or reimbursement 

for risk reduction?

Risk Reduction Proposal or Completed Plan

Risk reduction proposals can be completed by a claimant or their licensed contractor. 

Provide documents that best support your specific risk reduction proposal situation:

Risk Reduction Proposal 

For Future Projects

The proposal must include the following:

 A complete description of the work, 

including an explanation of the risk or 

hazard to be mitigated and how this risk 

is connected to the Hermit’s Peak/ Calf 

Canyon fire and flooding event.

 Itemized list of project costs including 

project milestones and completion date

*Remember that all risk reduction projects 

must be complete by November 14, 2026*

Completed Risk Reduction Plan

For Completed Projects

If you’ve already completed a risk reduction 

project on your property, please provide the 

following information:

 A complete description of the work, 

including an explanation of the risk 

addressed and how the risk is 

connected to the Hermit’s Peak/Calf 

Canyon fire and/or subsequent flooding

 An invoice or estimate with itemized 

project costs

Contractor Information (if applicable)

If the project requires work to be performed by a contractor, please provide the 

contractor’s information for verification:

 Contractor’s license number (this can be accessed or verified through the NM 

State Regulation and Licensing Division Web verification site: www.rld.nm.gov)

 Contractor’s phone number and Business address

If you have a contractor’s license and wish to perform the work yourself, please still 

provide this information to the Claims Office. 

Necessary Permit(s) (as applicable)

Projects follow all applicable current local building codes and standards for any 

activities that involve rebuilding or repair of a structure and its components.

 Provide copies of any building or construction permits. These should include final 

signoffs by local inspection officials if project has already been completed. 

For information and updates visit our website at fema.gov/hermits-peak. For information in Spanish, visit 

fema.gov/es/hermits-peak. For documentation questions, please contact your Claims Navigator.