# Official Journal C 272/2019

| | ISSN 1977-091X |
| --- | --- |
| Official Journal
  of the European Union | C 272 |
| | |
| English edition | Information and Notices | Volume 6213 August 2019 |

ISSN 1977-091X

Official Journal

of the European Union

C 272

English edition

Information and Notices

Volume 6213 August 2019

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| Contents | page |
| --- | --- |
| | IV   Notices |
| | NOTICES FROM EUROPEAN UNION INSTITUTIONS, BODIES, OFFICES AND AGENCIES |
| | Council |
| 2019/C 272/01 | Financial activity report 2018 — Section II — European Council and Council | 1 |

Contents

page

IV   Notices

NOTICES FROM EUROPEAN UNION INSTITUTIONS, BODIES, OFFICES AND AGENCIES

Council

2019/C 272/01

Financial activity report 2018 — Section II — European Council and Council

1

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| EN | |
| --- | --- |

EN

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IV Notices

NOTICES FROM EUROPEAN UNION INSTITUTIONS, BODIES, OFFICES AND AGENCIES

Council

| 13.8.2019 | EN | Official Journal of the European Union | C 272/1 |
| --- | --- | --- | --- |

13.8.2019

EN

Official Journal of the European Union

C 272/1

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FINANCIAL ACTIVITY REPORT 2018 —

Section II — European Council and Council

(2019/C 272/01)

TABLE OF CONTENTS

| 1. | INTRODUCTION | 3 |
| --- | --- | --- |

1.

| 2. | OBJECTIVES AND BUDGET FOR THE FINANCIAL YEAR 2018 | 3 |
| --- | --- | --- |

2.

| 2.1. | Main financial objectives | 3 |
| --- | --- | --- |

2.1.

| 2.2. | Establishment of the budget for the European Council and Council in 2018 | 3 |
| --- | --- | --- |

2.2.

| 2.2.1. | General approach | 3 |
| --- | --- | --- |

2.2.1.

| 2.2.2. | Budget 2018 | 4 |
| --- | --- | --- |

2.2.2.

| 2.2.3. | Budget 2018 and the Financial Perspectives of Heading 5 of the EU Budget | 4 |
| --- | --- | --- |

2.2.3.

| 3. | GLOBAL OVERVIEW OF BUDGET IMPLEMENTATION IN 2018 | 6 |
| --- | --- | --- |

3.

| 3.1. | Activities and objectives of the European Council and Council in 2018 | 6 |
| --- | --- | --- |

3.1.

| 3.1.1. | Meetings | 6 |
| --- | --- | --- |

3.1.1.

| 3.1.2. | Legislative activities | 7 |
| --- | --- | --- |

3.1.2.

| 3.1.3. | Administrative modernisation | 7 |
| --- | --- | --- |

3.1.3.

| 3.1.4. | Achievement of objectives in 2018 | 8 |
| --- | --- | --- |

3.1.4.

| 3.2. | Revenue | 8 |
| --- | --- | --- |

3.2.

| 3.3. | Expenditure in 2018 | 11 |
| --- | --- | --- |

3.3.

| 3.3.1. | Modification of the budget in 2018 | 11 |
| --- | --- | --- |

3.3.1.

| 3.3.2. | Overview of implementation of the budget in 2010– 2018 | 13 |
| --- | --- | --- |

3.3.2.

| 3.3.3. | Implementation of the appropriations by category in 2018 | 14 |
| --- | --- | --- |

3.3.3.

| 3.4. | Appropriations carried over 23 | 16 |
| --- | --- | --- |

3.4.

| 3.4.1. | Appropriations carried over automatically from 2017 to 2018 | 16 |
| --- | --- | --- |

3.4.1.

| 3.4.2. | Appropriations carried over from 2018 to 2019 | 17 |
| --- | --- | --- |

3.4.2.

| 3.4.3. | Appropriations carried over by decision from 2017 to 2018 | 19 |
| --- | --- | --- |

3.4.3.

| 3.4.4. | Appropriations carried over by decision from 2016 to 2017 carried over for payment to 2018 | 19 |
| --- | --- | --- |

3.4.4.

| 3.5. | Assigned revenue | 20 |
| --- | --- | --- |

3.5.

| 3.5.1. | Assigned revenue accrued before 2018 | 20 |
| --- | --- | --- |

3.5.1.

| 3.5.2. | Assigned revenue carried over for payment from 2017 | 21 |
| --- | --- | --- |

3.5.2.

| 3.5.3. | Assigned revenue accrued before 2018 carried over to 2019 for payment | 22 |
| --- | --- | --- |

3.5.3.

| 3.5.4. | Assigned revenue accrued in 2018 | 22 |
| --- | --- | --- |

3.5.4.

1.   INTRODUCTION

In conformity with Article 249 of Regulation (EU, Euratom) 2018/1046 of the European Parliament and of the Council (1) (‘Financial Regulation’ — FR) (Article 142 of the Financial Regulation in force till 2018 (2)) this document constitutes a report on budgetary and financial management of Section II of the EU budget (European Council and Council) for the financial year 2018.

The report is based on the provisional accounts for 2018, the findings in the annual activity reports of the Council’s authorising officers and the budget implementation information from the Council’s financial system.

Chapter 2 of this report presents a summary of the framework which was established for the financial year 2018. A global overview of the implementation of the budget appropriations available in 2018 is given in Chapter 3.

The implementation of the budget 2018 by budget line is presented in Annex.

2.   OBJECTIVES AND BUDGET FOR THE FINANCIAL YEAR 2018

2.1.   Main financial objectives

The main financial objectives of the General Secretariat of the Council for 2018 were:

| — | To ensure continuous support to the President of the European Council and to the Council by effective and efficient use of financial resources. |
| --- | --- |

—

To ensure continuous support to the President of the European Council and to the Council by effective and efficient use of financial resources.

| — | To further proceed with the process of administrative modernisation with the objective to reinforce the quality of its organisation and proper use of resources. |
| --- | --- |

—

To further proceed with the process of administrative modernisation with the objective to reinforce the quality of its organisation and proper use of resources.

| — | To settle the final cost of the Europa Building with the Belgian government. |
| --- | --- |

—

To settle the final cost of the Europa Building with the Belgian government.

2.2.   Establishment of the budget for the European Council and Council in 2018

2.2.1.   General approach

The establishment of the budget 2018 for the European Council and Council (EC/C hereafter) was based on the general objective not to exceed, in nominal terms, the overall level of the 2017 budget for non-salary-related expenditure.

Increases related to statutory or contractual obligations, or in domains which have been considered as essential for the proper functioning of the GSC, have been compensated by prioritising and reprogramming certain projects taking into account the budget implementation of the recent years.

As for the establishment plan, the GSC continued to streamline the organisation by implementing the following actions:

| — | transforming 25 AST (10 AST5, 5 AST4, 5 AST3, 5 AST2) posts into 25 SC posts (10 SC2 and 15 SC1), 20 AST posts (10 AST7 and 10 AST6) into 20 AD posts (10 AD7 and 10 AD5) and one AD12 temporary post into a permanent AD12 post as part of the continuation of the administrative modernisation, |
| --- | --- |

—

transforming 25 AST (10 AST5, 5 AST4, 5 AST3, 5 AST2) posts into 25 SC posts (10 SC2 and 15 SC1), 20 AST posts (10 AST7 and 10 AST6) into 20 AD posts (10 AD7 and 10 AD5) and one AD12 temporary post into a permanent AD12 post as part of the continuation of the administrative modernisation,

| — | transfer of 1 AD5 and 1 AST1 post to the Commission as part of the arrangement on the organisation and operation of a computer emergency response team for EU institutions, bodies and agencies (CERT-EU), |
| --- | --- |

—

transfer of 1 AD5 and 1 AST1 post to the Commission as part of the arrangement on the organisation and operation of a computer emergency response team for EU institutions, bodies and agencies (CERT-EU),

| — | addition of 4 AD5 and 2 AST1 post to reflect the new language regime of the Irish translation, as instructed by the Commission. |
| --- | --- |

—

addition of 4 AD5 and 2 AST1 post to reflect the new language regime of the Irish translation, as instructed by the Commission.

2.2.2.   Budget 2018

The budget authority established the overall EC/C budget 2018 at EUR 572,9 million. This corresponds to an increase of EUR 11,3 million (+ 2,0 %) compared to 2017.

The number of posts in the establishment plan for 2018 for the EC/C was fixed at 3031.

Table 1 gives an overview on the budget 2018 by different categories.

Table 1

EC/C budget 2018 compared to 2017 (by category)

| (EUR) |
| --- |
| Category | Budget 2017 | Budget 2018 | Change 2018/2017 with EB (3) |
| 1 | 2 | 3=2/1 |
| Establishment plan | 315 446 000 | 328 800 000 | 4,2 % |
| Other staff expenditure | 24 878 000 | 24 359 000 | –2,1 % |
| Buildings (excluding acquisitions) | 57 789 000 | 56 360 377 | –2,5 % |
| Computer systems | 42 800 000 | 41 300 000 | –3,5 % |
| Furniture | 942 000 | 733 000 | –22,2 % |
| Technical equipment | 3 659 000 | 4 344 000 | 18,7 % |
| Transport | 1 048 000 | 1 496 000 | 42,7 % |
| Delegations’ travel expenses | 17 802 000 | 17 802 000 | 0,0 % |
| Interpreting costs | 79 816 000 | 79 316 000 | –0,6 % |
| Meetings and conferences | 4 984 000 | 4 945 000 | –0,8 % |
| Information | 8 285 000 | 10 152 000 | 22,5 % |
| Miscellaneous | 2 127 000 | 1 787 000 | –16,0 % |
| Reserve | 2 000 000 | 1 500 000 | –25,0 % |
| Total (excl. acquisition) | 561 576 000 | 572 894 377 | 2,0 % |
| Acquisition of immovable property | — | — | |
| Grand total | 561 576 000 | 572 894 377 | 2,0 % |

(EUR)

Category

Budget 2017

Budget 2018

Change 2018/2017 with EB (3)

1

2

3=2/1

Establishment plan

315 446 000

328 800 000

4,2 %

Other staff expenditure

24 878 000

24 359 000

–2,1 %

Buildings (excluding acquisitions)

57 789 000

56 360 377

–2,5 %

Computer systems

42 800 000

41 300 000

–3,5 %

Furniture

942 000

733 000

–22,2 %

Technical equipment

3 659 000

4 344 000

18,7 %

Transport

1 048 000

1 496 000

42,7 %

Delegations’ travel expenses

17 802 000

17 802 000

0,0 %

Interpreting costs

79 816 000

79 316 000

–0,6 %

Meetings and conferences

4 984 000

4 945 000

–0,8 %

Information

8 285 000

10 152 000

22,5 %

Miscellaneous

2 127 000

1 787 000

–16,0 %

Reserve

2 000 000

1 500 000

–25,0 %

Total (excl. acquisition)

561 576 000

572 894 377

2,0 %

Acquisition of immovable property

—

—

Grand total

561 576 000

572 894 377

2,0 %

2.2.3.   Budget 2018 and the Financial Perspectives of Heading 5 of the EU Budget

Table 2 gives an overview on the evolution of the EC/C budget in 2010– 2018. The EC/C share in the Heading 5 of the multiannual financial perspectives has declined from 8,0 % in 2010 to 5,5 % in 2018.

Table 2

Evolution of the Section II of the EU budget (European Council and Council) under Heading 5 of the Financial Perspectives in 2010– 2018

| | 2010 | 2011 | 2012 | 2013 | 2014 | 2015 | 2016 | 2017 | 2018 |
| --- | --- | --- | --- | --- | --- | --- | --- | --- | --- |
| (Amounts at current prices) | M€ | change | M€ | change | M€ | change | M€ | change | M€ | change | M€ | change | M€ | change | M€ | change | M€ | change |
| Heading 5 | 7 962 | 4,7 % | 8 173 | 2,7 % | 8 607 | 5,3 % | 9 181 | 6,7 % | 8 405 | –8,5 % | 8 661 | 3,0 % | 9 483 | 9,5 % | 9 921 | 4,6 % | 10 346 | 4,3 % |
| EC/C | 634 | 5,1 % | 563 | –11,2 % | 534 | –5,2 % | 536 | 0,3 % | 534 | –0,2 % | 542 | 1,4 % | 545 | 0,6 % | 562 | 3,0 % | 573 | 2,0 % |
| |
| EC/C share in Heading 5 | 8,0 % | 6,9 % | 6,2 % | 5,8 % | 6,4 % | 6,3 % | 5,7 % | 5,7 % | 5,5 % |

2010

2011

2012

2013

2014

2015

2016

2017

2018

(Amounts at current prices)

M€

change

M€

change

M€

change

M€

change

M€

change

M€

change

M€

change

M€

change

M€

change

Heading 5

7 962

4,7 %

8 173

2,7 %

8 607

5,3 %

9 181

6,7 %

8 405

–8,5 %

8 661

3,0 %

9 483

9,5 %

9 921

4,6 %

10 346

4,3 %

EC/C

634

5,1 %

563

–11,2 %

534

–5,2 %

536

0,3 %

534

–0,2 %

542

1,4 %

545

0,6 %

562

3,0 %

573

2,0 %

EC/C share in Heading 5

8,0 %

6,9 %

6,2 %

5,8 %

6,4 %

6,3 %

5,7 %

5,7 %

5,5 %

The reduction in 2011 is mainly due to the transfer of resources to the EEAS, whereas the decreases in 2012 and 2014 relate to reductions of appropriations of certain activities in view of the previous years’ implementation and actual needs.

3.   GLOBAL OVERVIEW OF BUDGET IMPLEMENTATION IN 2018

3.1.   Activities and objectives of the European Council and Council in 2018

In the framework of the financial activity report, the GSC provides information on its core activities which are relevant from the financial point of view, and which describe the functioning of the European Council and Council during the financial year. The report also highlights the principal accomplishments of the year.

3.1.1.   Meetings

Table 3 gives an overview of the development of the number of meetings organised by the GSC for the European Council and Council between 2010 and 2018.

In 2018, in addition to the 4 604‘institutional’ meetings, the GSC organised 3 129 other meetings (e.g. seminars, information sessions and briefings, and meetings with third countries).

Table 3

Development of the number of meetings in 2010– 2018

| | 2010 | 2011 | 2012 | 2013 | 2014 | 2015 | 2016 | 2017 | 2018 |
| --- | --- | --- | --- | --- | --- | --- | --- | --- | --- |
| Summits | 7 | 9 | 7 | 6 | 9 | 12 | 9 | 11 | 15 |
| Councils | 86 | 85 | 77 | 74 | 81 | 81 | 75 | 77 | 75 |
| Coreper | 122 | 135 | 140 | 140 | 135 | 138 | 109 | 105 | 117 |
| Coreper Art. 50 | | | | | | | | 22 | 29 |
| Working groups | 4 127 | 4 373 | 4 480 | 4 164 | 4 016 | 3 471 | 3 569 | 4 039 | 4 304 |
| Ad hoc working group Art. 50 | | | | | | | | 32 | 61 |
| Total | 4 342 | 4 602 | 4 704 | 4 384 | 4 241 | 3 702 | 3 762 | 4 290 | 4 604 |
| Other meetings | 1 996 | 2 075 | 2 189 | 2 027 | 2 189 | 2 271 | 2 034 | 3 030 | 3 129 |
| Grand total | 6 338 | 6 677 | 6 893 | 6 411 | 6 430 | 5 973 | 5 796 | 7 320 | 7 733 |

2010

2011

2012

2013

2014

2015

2016

2017

2018

Summits

7

9

7

6

9

12

9

11

15

Councils

86

85

77

74

81

81

75

77

75

Coreper

122

135

140

140

135

138

109

105

117

Coreper Art. 50

22

29

Working groups

4 127

4 373

4 480

4 164

4 016

3 471

3 569

4 039

4 304

Ad hoc working group Art. 50

32

61

Total

4 342

4 602

4 704

4 384

4 241

3 702

3 762

4 290

4 604

Other meetings

1 996

2 075

2 189

2 027

2 189

2 271

2 034

3 030

3 129

Grand total

6 338

6 677

6 893

6 411

6 430

5 973

5 796

7 320

7 733

The year 2018 has been marked by continuous work aiming to finalise procedure for the signature and conclusion of the agreement on the UK’s withdrawal from the EU.

The total number of meetings organised by the GSC went up by 6 % (413) compared to 2017. It is explained mainly by the increased activity of the presidency of the second semester and the activity of the ad hoc working group on Brexit.

Moreover, on 25 April 2018 the GSC hosted the second conference on ‘Supporting the future of Syria and the Region’. It brought together 57 countries, 10 regional organisations and 19 UN agencies to discuss the situation in Syria and the impact of the crisis in the region. The organisation of the event, which required significant security and logistic resources as well as an important diplomatic effort, was done together with the European Commission Directorate-General Neighbourhood.

In addition, the 12th Asia-Europe Meeting (ASEM) summit took place on 18-19 October 2018. It brought together leaders of 51 European and Asian countries, EU representatives and the Secretary-General of the Association of Southeast Asian Nations (ASEAN). The Heads of State and Government discussed how to further strengthen dialogue and cooperation between the two continents on a wide range of areas, such as trade and investment, connectivity, sustainable development and climate.

The GSC was able to meet the increased need for meetings by using the higher meeting room availability offered by the Europa Building, which since already the previous year accommodates all types of meetings and not only high-level meetings.

3.1.2.   Legislative activities

Another quantitative indicator of activities is the number of legal acts published in the Official Journal (OJ) (table 4). In 2018, 1210 legal acts were published in the OJ. It should be noted that the publication of the legal acts in the OJ is the last step of the legislative process.

Table 4

Development of the number of legal acts in 2010– 2018

| | 2010 | 2011 | 2012 | 2013 | 2014 | 2015 | 2016 | 2017 | 2018 |
| --- | --- | --- | --- | --- | --- | --- | --- | --- | --- |
| Legal acts published in OJ | 825 | 986 | 958 | 1 132 | 1 437 | 1 412 | 1 259 | 1 187 | 1 210 |

2010

2011

2012

2013

2014

2015

2016

2017

2018

Legal acts published in OJ

825

986

958

1 132

1 437

1 412

1 259

1 187

1 210

3.1.3.   Administrative modernisation

In 2018, the GSC continued to improve the quality and efficiency of its internal organisation.

Progress on implementation of Action Plan

In 2018, the GSC continued the implementation of the Secretary-General ‘Action Plan for a more dynamic, flexible and collaborative GSC’ (presented on 27 September 2016) which identifies five priorities for the GSC:

| — | An effective administration for the President of the European Council and the European Council, |
| --- | --- |

—

An effective administration for the President of the European Council and the European Council,

| — | Better and more consistent support to the Council and its Presidencies, |
| --- | --- |

—

Better and more consistent support to the Council and its Presidencies,

| — | Improved internal and external communication and information, |
| --- | --- |

—

Improved internal and external communication and information,

| — | Investment in people and management, and |
| --- | --- |

—

Investment in people and management, and

| — | Harnessing technology to improve the way the GSC works. |
| --- | --- |

—

Harnessing technology to improve the way the GSC works.

Almost all actions were finalised by 2018 or had taken on a continuous ongoing character.

The main achievements of the ‘Action Plan’ in 2018 are:

| — | GSC’s Digital Service Strategy, |
| --- | --- |

—

GSC’s Digital Service Strategy,

| — | Vademecum on External Relations, |
| --- | --- |

—

Vademecum on External Relations,

| — | GSC service package for the presidency, |
| --- | --- |

—

GSC service package for the presidency,

| — | Administrative modernisation (including staff survey, 360o feedback for managers and learning management system for the EU institutions (EU-Learn)), |
| --- | --- |

—

Administrative modernisation (including staff survey, 360o feedback for managers and learning management system for the EU institutions (EU-Learn)),

| — | Major reorganisation of GSC services in order to improve the efficiency of different functions of the organisation. |
| --- | --- |

—

Major reorganisation of GSC services in order to improve the efficiency of different functions of the organisation.

3.1.4.   Achievement of objectives in 2018

Achievement of the objectives established for the budget year 2018 may be summarised as follows:

| — | Establishment plan

  In 2018, the GSC recruited 137 officials (74 permanent officials and 63 temporary agents). During the year 184 officials (154 permanent officials and 30 temporary agents) left, resulting in a net decrease of 47 occupied posts in the EC/C Establishment Plan. |
| --- | --- |

—

Establishment plan

In 2018, the GSC recruited 137 officials (74 permanent officials and 63 temporary agents). During the year 184 officials (154 permanent officials and 30 temporary agents) left, resulting in a net decrease of 47 occupied posts in the EC/C Establishment Plan.

| — | Financial management

  In 2018, the GSC continued to further improve its financial management and performance. Several improvements of the corporate financial governance were implemented, e.g.:






  — | establishment of an Advisory Management Board, composed of senior managers from different departments and the Chair of the Staff Committee. Its role is two-fold, firstly advise on strategic priorities and monitor the progress of the chosen ones and, secondly, help prioritise resources and ensure the GSC is well aligned with its mission, |
| --- | --- | --- |

—

Financial management

In 2018, the GSC continued to further improve its financial management and performance. Several improvements of the corporate financial governance were implemented, e.g.:

—

establishment of an Advisory Management Board, composed of senior managers from different departments and the Chair of the Staff Committee. Its role is two-fold, firstly advise on strategic priorities and monitor the progress of the chosen ones and, secondly, help prioritise resources and ensure the GSC is well aligned with its mission,

| — | creation of a Task Force Reorganisation to examine the impact on the financial management of the GSC reorganisations that took place on 1 June and 1 July and to support the services in creating and implementing adequate financial structures, |
| --- | --- |

—

creation of a Task Force Reorganisation to examine the impact on the financial management of the GSC reorganisations that took place on 1 June and 1 July and to support the services in creating and implementing adequate financial structures,

| — | review of the ‘Internal rules for the implementation of appropriations entered into Section II of the general budget of the European Union’ following the publication of a new Financial Regulation, |
| --- | --- |

—

review of the ‘Internal rules for the implementation of appropriations entered into Section II of the general budget of the European Union’ following the publication of a new Financial Regulation,

| — | adoption of guidelines for a Common Project and Task Force Management Framework (CPMF) aiming at providing guidance for organising horizontal teams in compliance with the Staff Regulations and the Financial Regulation, defining a small set of effective and light practices. |
| --- | --- |

—

adoption of guidelines for a Common Project and Task Force Management Framework (CPMF) aiming at providing guidance for organising horizontal teams in compliance with the Staff Regulations and the Financial Regulation, defining a small set of effective and light practices.

In the context of improving the cash flow position of European businesses, the average payment delay of invoices in the GSC was 21 days in 2018, the maximum time limit being 30 calendar days (Directive 2011/7/EU of the European Parliament and of the Council (4)).

| — | Building Policy

  During 2018, intensive negotiations took place as the Belgian authorities informed the Secretariat that despite the agreement on the final price of the project Europa building, the Belgian state would not proceed with the sale of the four adjacent plots of land. Both parties came to an agreement on an alternative solution which resulted in a decreased amount for the final payment (see point 3.4.3). |
| --- | --- |

—

Building Policy

During 2018, intensive negotiations took place as the Belgian authorities informed the Secretariat that despite the agreement on the final price of the project Europa building, the Belgian state would not proceed with the sale of the four adjacent plots of land. Both parties came to an agreement on an alternative solution which resulted in a decreased amount for the final payment (see point 3.4.3).

3.2.   Revenue

Table 5 gives an overview on the global outcome of revenue operations in 2018. The expression ‘Established rights 2017’ refers to the recovery orders which were made in 2017 but for which the recovery of the amounts took place only in 2018. The expression ‘Established rights 2018’ in turn corresponds to recoveries launched in 2018.

Table 5

Overview of revenue operations in 2018 budget

| (EUR) |
| --- |
| Chapter | Established rights 2017 | Recovered revenues from 2017 | Established rights 2018 | Recovered revenues from 2018 | Total established rights 2017+2018 | Total recovered 2017+2018 | To be recovered in 2019 |
| | | 1 | 2 | 3 | 4 | 5=1+3 | 6=2+4 | 7=5– 6 |
| 4 0 | Deductions from staff remuneration | 0 | 0 | 30 454 292 | 30 454 292 | 30 454 292 | 30 454 292 | 0 |
| 4 1 | Contributions to the pension scheme | 223 436 | 127 312 | 25 753 759 | 25 752 178 | 25 977 195 | 25 879 490 | 97 705 |
| 5 0 | Proceeds from the sale of movable and immovable property | 1 913 | 1 913 | 7 300 | 2 550 | 9 213 | 4 463 | 4 750 |
| 5 1 | Proceeds from letting and hiring | 34 297 | 34 297 | 667 694 | 421 285 | 701 991 | 455 582 | 246 410 |
| 5 2 | Revenue from investments or loans granted, bank and other interest | 0 | 0 | 3 809 | 3 809 | 3 809 | 3 809 | 0 |
| 5 5 | Revenue from the proceeds of services supplied and work carried out | 104 455 | 104 455 | 704 463 | 428 001 | 808 917 | 532 456 | 276 461 |
| 5 5 | Revenue from the proceeds of services supplied and work (EEAS) | 100 000 | 100 000 | 397 124 | 297 124 | 497 124 | 397 124 | 100 000 |
| 5 7 | Other contributions and refunds in connection with administ. operation | 1 504 160 | 1 074 878 | 20 132 298 | 19 972 853 | 21 636 458 | 21 047 731 | 588 728 |
| 5 8 | Miscellaneous compensation | 0 | 0 | 48 334 | 48 304 | 48 334 | 48 304 | 30 |
| 5 8 | Miscellaneous compensation (EEAS) | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| 5 9 | Other revenue arising from administrative management | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| 6 3 | Contributions under specific agreements | 9 935 | 9 935 | 1 213 693 | 1 213 693 | 1 223 628 | 1 223 628 | 0 |
| 7 0 | Interest on late payments | 0 | 0 | 243 | 243 | 243 | 243 | 0 |
| 9 0 | Miscellaneous revenue | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Total | 1 978 196 | 1 452 790 | 79 383 010 | 78 594 333 | 81 361 206 | 80 047 123 | 1 314 083 |

(EUR)

Chapter

Established rights 2017

Recovered revenues from 2017

Established rights 2018

Recovered revenues from 2018

Total established rights 2017+2018

Total recovered 2017+2018

To be recovered in 2019

1

2

3

4

5=1+3

6=2+4

7=5– 6

4 0

Deductions from staff remuneration

0

0

30 454 292

30 454 292

30 454 292

30 454 292

0

4 1

Contributions to the pension scheme

223 436

127 312

25 753 759

25 752 178

25 977 195

25 879 490

97 705

5 0

Proceeds from the sale of movable and immovable property

1 913

1 913

7 300

2 550

9 213

4 463

4 750

5 1

Proceeds from letting and hiring

34 297

34 297

667 694

421 285

701 991

455 582

246 410

5 2

Revenue from investments or loans granted, bank and other interest

0

0

3 809

3 809

3 809

3 809

0

5 5

Revenue from the proceeds of services supplied and work carried out

104 455

104 455

704 463

428 001

808 917

532 456

276 461

5 5

Revenue from the proceeds of services supplied and work (EEAS)

100 000

100 000

397 124

297 124

497 124

397 124

100 000

5 7

Other contributions and refunds in connection with administ. operation

1 504 160

1 074 878

20 132 298

19 972 853

21 636 458

21 047 731

588 728

5 8

Miscellaneous compensation

0

0

48 334

48 304

48 334

48 304

30

5 8

Miscellaneous compensation (EEAS)

0

0

0

0

0

0

0

5 9

Other revenue arising from administrative management

0

0

0

0

0

0

0

6 3

Contributions under specific agreements

9 935

9 935

1 213 693

1 213 693

1 223 628

1 223 628

0

7 0

Interest on late payments

0

0

243

243

243

243

0

9 0

Miscellaneous revenue

0

0

0

0

0

0

0

Total

1 978 196

1 452 790

79 383 010

78 594 333

81 361 206

80 047 123

1 314 083

The total volume of revenue operations in terms of established rights, i.e. issued recovery orders, was EUR 81,4 million in 2018. From this amount EUR 80,0 million was recovered during the financial year whereas EUR 1,3 million will be collected in 2019.

The majority of the total recovered revenues (71 % or EUR 56,4 million out of EUR 80,0 million) in 2018 relates to community taxes, levies and dues collected from the GSC’s personnel. From this amount EUR 30,5 million covers deductions from staff remuneration whereas EUR 25,9 million corresponds to contributions and transfers of pension rights to the pension scheme.

The remainder, or 29 % (EUR 23,6 million), is accrued from various administrative operations. This amount comes mainly from the following sources:

| — | Recovery of parts of the amounts paid to Member States in previous years for delegates’ travel expenses following their declarations for 2017 and 2018 (EUR 0,4 million and EUR 6,7 million respectively, Chapter 5 7). |
| --- | --- |

—

Recovery of parts of the amounts paid to Member States in previous years for delegates’ travel expenses following their declarations for 2017 and 2018 (EUR 0,4 million and EUR 6,7 million respectively, Chapter 5 7).

| — | Recovery of payments by Member States for supplementary on-request interpretation into certain languages (EUR 11 million, Chapter 5 7). |
| --- | --- |

—

Recovery of payments by Member States for supplementary on-request interpretation into certain languages (EUR 11 million, Chapter 5 7).

| — | Contributions to the administrative costs arising within the framework of the ‘Schengen acquis’ with Iceland and Norway (EUR 1,2 million, Chapter 6 3). |
| --- | --- |

—

Contributions to the administrative costs arising within the framework of the ‘Schengen acquis’ with Iceland and Norway (EUR 1,2 million, Chapter 6 3).

| — | Contributions by other institutions and payments by Council officials for the Council crèche (EUR 0,9 million, Chapter 5 7). |
| --- | --- |

—

Contributions by other institutions and payments by Council officials for the Council crèche (EUR 0,9 million, Chapter 5 7).

| — | Payments by the Court of Justice, the Court of Auditors and the European University Institute in Florence as their contributions to the common financial system with the Council (EUR 0,7 million, Chapter 5 7). |
| --- | --- |

—

Payments by the Court of Justice, the Court of Auditors and the European University Institute in Florence as their contributions to the common financial system with the Council (EUR 0,7 million, Chapter 5 7).

| — | Transfers from the EEAS to the Council as advanced reimbursement of the costs related to the organisation of the Brussels Conference on Syria (EUR 0,2 million, Chapter 5 5). |
| --- | --- |

—

Transfers from the EEAS to the Council as advanced reimbursement of the costs related to the organisation of the Brussels Conference on Syria (EUR 0,2 million, Chapter 5 5).

| — | Proceeds from recovery of legal costs in cases won by the Council and damages paid to the Council (EUR 0,01 million, Chapter 5 7). |
| --- | --- |

—

Proceeds from recovery of legal costs in cases won by the Council and damages paid to the Council (EUR 0,01 million, Chapter 5 7).

| — | Transfers from the EEAS to the Council as advance payments for the services rendered by the GSC to the EEAS (EUR 0,4 million, Chapter 5 5). |
| --- | --- |

—

Transfers from the EEAS to the Council as advance payments for the services rendered by the GSC to the EEAS (EUR 0,4 million, Chapter 5 5).

| — | Proceeds from renting out premises and reimbursements related to them, inter alia, the Commission’s part of rent of the EU Info Point in Brussels (EUR 0,5 million, Chapter 5 1). |
| --- | --- |

—

Proceeds from renting out premises and reimbursements related to them, inter alia, the Commission’s part of rent of the EU Info Point in Brussels (EUR 0,5 million, Chapter 5 1).

3.3.   Expenditure in 2018

3.3.1.   Modification of the budget in 2018

During the financial year 2018, the appropriations were reallocated by different transfers. Table 6 shows the decisions which modified the budget appropriations in 2010– 2018.

Table 6

Number of budget modifications by type in 2010– 2018

| Modification | Year |
| --- | --- |
| Type | Legal basis | 2010 | 2011 | 2012 | 2013 | 2014 | 2015 | 2016 | 2017 | 2018 |
| Amending budget | FR Article 41 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Transfer B | FR Article 25 | 47 | 23 | 23 | 22 | 32 | 27 | 31 | 45 | 52 |
| Transfer C | FR Article 25 | 2 | 2 | 2 | 2 | 2 | 2 | 2 | 1 | 2 |
| Transfer D | FR Article 27 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Total | | 49 | 25 | 25 | 24 | 34 | 29 | 33 | 46 | 54 |

Modification

Year

Type

Legal basis

2010

2011

2012

2013

2014

2015

2016

2017

2018

Amending budget

FR Article 41

0

0

0

0

0

0

0

0

0

Transfer B

FR Article 25

47

23

23

22

32

27

31

45

52

Transfer C

FR Article 25

2

2

2

2

2

2

2

1

2

Transfer D

FR Article 27

0

0

0

0

0

0

0

0

0

Total

49

25

25

24

34

29

33

46

54

Two C-transfers, which involved informing the budget authority (in accordance with Article 25 of the Financial Regulation (Article 29 of the 2018 Financial Regulation), were made in 2018:

| — | C1-transfer of EUR 990 000 on 23 July 2018 in order to:






  — | Finance the additional transport needs related to the 12th Asia Europe Meeting (ASEM) (EUR 630 000), |
| --- | --- | --- |

—

C1-transfer of EUR 990 000 on 23 July 2018 in order to:

—

Finance the additional transport needs related to the 12th Asia Europe Meeting (ASEM) (EUR 630 000),

| — | Cover technical audiovisual projects to improve the quality of the services provided during European Council and Council events (EUR 360 000), |
| --- | --- |

—

Cover technical audiovisual projects to improve the quality of the services provided during European Council and Council events (EUR 360 000),

| — | C2-transfer of EUR 2 181 000 on 26 November 2018 in order to:






  — | Finance early 2019 training sessions for which external contractors needed to start preparatory work in 2018 (EUR 150 000), |
| --- | --- | --- |

—

C2-transfer of EUR 2 181 000 on 26 November 2018 in order to:

—

Finance early 2019 training sessions for which external contractors needed to start preparatory work in 2018 (EUR 150 000),

| — | Cover unforeseen costs of the organisation of ASEM such as necessary adaptations in the external venue (fitting out works and furniture) (EUR 550 000), |
| --- | --- |

—

Cover unforeseen costs of the organisation of ASEM such as necessary adaptations in the external venue (fitting out works and furniture) (EUR 550 000),

| — | Cover the works on cabling done by the IT services in the master control room of audiovisual equipment (EUR 339 000), |
| --- | --- |

—

Cover the works on cabling done by the IT services in the master control room of audiovisual equipment (EUR 339 000),

| — | Cover the shift between services of the management of Information and Knowledge Management (IKM) Programme (EUR 1 042 000), |
| --- | --- |

—

Cover the shift between services of the management of Information and Knowledge Management (IKM) Programme (EUR 1 042 000),

| — | Finance the in-house development of a new Newsroom publication platform (EUR 100 000). |
| --- | --- |

—

Finance the in-house development of a new Newsroom publication platform (EUR 100 000).

52 B-transfers based on Article 25(4) of the FR (Article 29(4) of 2018 FR) modified internally the EC/C budget in 2018.

Table 7 gives an overview of the budget lines which were significantly (5) modified in 2018 by different transfers.

Table 7

Budget lines which were subject to significant transfers in 2018

| (EUR) |
| --- |
| Item | Heading | Initial Budget 2018 | Transfers | Final appropriations | Difference |
| 1 1 0 5 | Overtime | 1 450 000 | – 250 000 | 1 200 000 | – 17 % |
| 2 0 0 0 | Rent | 1 109 000 | 764 500 | 1 873 500 | 69 % |
| 2 0 0 4 | Work to make premises secure | 2 547 000 | – 800 000 | 1 747 000 | – 31 % |
| 2 0 1 1 | Water, gas, electricity and heating | 4 766 000 | – 568 199 | 4 197 801 | – 12 % |
| 2 0 1 2 | Buildings security and surveillance | 18 493 000 | – 460 000 | 18 033 000 | – 2 % |
| 2 1 0 0 | Acquisition of equipment and software | 10 716 000 | –1 308 620 | 9 407 380 | – 12 % |
| 2 1 0 1 | Outside assistance for computer systems | 21 799 000 | 1 975 593 | 23 774 593 | 9 % |
| 2 1 0 2 | Servicing and maintenance of equipment and software | 7 195 000 | 370 443 | 7 565 443 | 5 % |
| 2 1 0 3 | Telecommunications | 1 590 000 | 443 585 | 2 033 585 | 28 % |
| 2 1 2 0 | Purchase and replacement of technical equipment | 2 494 000 | 404 779 | 2 898 779 | 16 % |
| 2 1 2 2 | Rental, servicing, maintenance and repair | 1 538 000 | – 255 789 | 1 282 211 | – 17 % |
| 2 1 3 2 | Rental, maintenance and repair of the vehicle fleet | 1 046 000 | 476 000 | 1 522 000 | 46 % |
| 2 2 0 0 | Travel expenses of delegations | 17 802 000 | 4 529 114 | 22 331 114 | 25 % |
| 2 2 0 2 | Interpreting costs | 79 316 000 | –4 874 614 | 74 441 386 | – 6 % |
| 2 2 1 0 | Documentation and library expenditure | 3 770 000 | –1 016 500 | 2 753 500 | – 27 % |
| 2 2 1 1 | Official Journal | 1 777 000 | – 995 500 | 781 500 | – 56 % |
| 2 2 1 3 | Information and public events | 4 385 000 | 448 000 | 4 833 000 | 10 % |

(EUR)

Item

Heading

Initial Budget 2018

Transfers

Final appropriations

Difference

1 1 0 5

Overtime

1 450 000

– 250 000

1 200 000

– 17 %

2 0 0 0

Rent

1 109 000

764 500

1 873 500

69 %

2 0 0 4

Work to make premises secure

2 547 000

– 800 000

1 747 000

– 31 %

2 0 1 1

Water, gas, electricity and heating

4 766 000

– 568 199

4 197 801

– 12 %

2 0 1 2

Buildings security and surveillance

18 493 000

– 460 000

18 033 000

– 2 %

2 1 0 0

Acquisition of equipment and software

10 716 000

–1 308 620

9 407 380

– 12 %

2 1 0 1

Outside assistance for computer systems

21 799 000

1 975 593

23 774 593

9 %

2 1 0 2

Servicing and maintenance of equipment and software

7 195 000

370 443

7 565 443

5 %

2 1 0 3

Telecommunications

1 590 000

443 585

2 033 585

28 %

2 1 2 0

Purchase and replacement of technical equipment

2 494 000

404 779

2 898 779

16 %

2 1 2 2

Rental, servicing, maintenance and repair

1 538 000

– 255 789

1 282 211

– 17 %

2 1 3 2

Rental, maintenance and repair of the vehicle fleet

1 046 000

476 000

1 522 000

46 %

2 2 0 0

Travel expenses of delegations

17 802 000

4 529 114

22 331 114

25 %

2 2 0 2

Interpreting costs

79 316 000

–4 874 614

74 441 386

– 6 %

2 2 1 0

Documentation and library expenditure

3 770 000

–1 016 500

2 753 500

– 27 %

2 2 1 1

Official Journal

1 777 000

– 995 500

781 500

– 56 %

2 2 1 3

Information and public events

4 385 000

448 000

4 833 000

10 %

3.3.2.   Overview of implementation of the budget in 2010– 2018

The overall implementation rate of the EC/C budget has been on average 91,9 % over the past nine years (Graph 1). The implementation rate refers to the commitments made during the budget year out of the available voted budget.

The actual annual payments rate between 2010 and 2018 have been on average 82,6 % of the budget. The difference between the overall implementation and payments of a given year (i.e. non-paid commitments) has been carried over, in conformity with Article 13(4) of the Financial Regulation (Article 12(7) of 2018 FR), to the next budget year for payments.

Graph 1

Global budget implementation in 2010– 2018

Image 1

For 2018, the carried over appropriations relate to obligations duly contracted before the end of the budget year but where the goods have not yet been delivered and/or for which no invoices have been received before the end of the year.

3.3.3.   Implementation of the appropriations by category in 2018

The analysis of expenditure in 2018 is presented at the level of 14 expenditure categories.

Table 8 compares the final budget after transfers (column 2) with the outturn of the budget in terms of commitments (column 3). The difference between the final budget and the committed appropriations corresponds to the amounts not used in 2018 and therefore cancelled.

Table 8

Overview of the implementation of the 2018 budget (by category)

| (EUR) |
| --- |
| Category | Budget 2018 (initial) | Budget 2018 (final (*1)) | Commitments | Outturn rate | Cancelled appropriations |
| | 1 | 2 | 3 | 4=3/2 | 5=2– 3 |
| Establishment plan | 328 800 000 | 328 650 000 | 309 799 583 | 94,3 % | 18 850 417 |
| Other staff expenditure | 24 359 000 | 24 509 000 | 22 777 378 | 92,9 % | 1 731 622 |
| Buildings (excluding acquisitions) | 56 360 377 | 55 574 877 | 54 112 447 | 97,4 % | 1 462 430 |
| Computer systems | 41 300 000 | 42 781 000 | 42 770 511 | 100,0 % | 10 489 |
| Furniture | 733 000 | 933 000 | 923 624 | 99,0 % | 9 376 |
| Technical equipment | 4 344 000 | 4 365 000 | 4 184 365 | 95,9 % | 180 635 |
| Transport | 1 496 000 | 2 036 000 | 1 938 566 | 95,2 % | 97 434 |
| Delegations’ travel expenses | 17 802 000 | 22 331 114 | 11 121 429 | 49,8 % | 11 209 685 |
| Interpreting costs | 79 316 000 | 74 441 386 | 64 551 319 | 86,7 % | 9 890 067 |
| Meetings and conferences | 4 945 000 | 5 290 500 | 4 948 665 | 93,5 % | 341 835 |
| Information | 10 152 000 | 8 650 000 | 8 383 365 | 96,9 % | 266 636 |
| Miscellaneous | 1 787 000 | 1 787 000 | 989 228 | 55,4 % | 797 772 |
| Reserve | 1 500 000 | 1 500 000 | 0 | 0,0 % | 1 500 000 |
| Total (excl. acquisition) | 572 894 377 | 572 848 877 | 526 500 479 | 91,9 % | 46 348 398 |
| Acquisition of immovable property | — | 45 500 | 45 035 | 99,0 % | 465 |
| Grand total | 572 894 377 | 572 894 377 | 526 545 514 | 91,9 % | 46 348 863 |

(EUR)

Category

Budget 2018 (initial)

Budget 2018 (final (*1))

Commitments

Outturn rate

Cancelled appropriations

1

2

3

4=3/2

5=2– 3

Establishment plan

328 800 000

328 650 000

309 799 583

94,3 %

18 850 417

Other staff expenditure

24 359 000

24 509 000

22 777 378

92,9 %

1 731 622

Buildings (excluding acquisitions)

56 360 377

55 574 877

54 112 447

97,4 %

1 462 430

Computer systems

41 300 000

42 781 000

42 770 511

100,0 %

10 489

Furniture

733 000

933 000

923 624

99,0 %

9 376

Technical equipment

4 344 000

4 365 000

4 184 365

95,9 %

180 635

Transport

1 496 000

2 036 000

1 938 566

95,2 %

97 434

Delegations’ travel expenses

17 802 000

22 331 114

11 121 429

49,8 %

11 209 685

Interpreting costs

79 316 000

74 441 386

64 551 319

86,7 %

9 890 067

Meetings and conferences

4 945 000

5 290 500

4 948 665

93,5 %

341 835

Information

10 152 000

8 650 000

8 383 365

96,9 %

266 636

Miscellaneous

1 787 000

1 787 000

989 228

55,4 %

797 772

Reserve

1 500 000

1 500 000

0

0,0 %

1 500 000

Total (excl. acquisition)

572 894 377

572 848 877

526 500 479

91,9 %

46 348 398

Acquisition of immovable property

—

45 500

45 035

99,0 %

465

Grand total

572 894 377

572 894 377

526 545 514

91,9 %

46 348 863

The global implementation rate of the 2018 budget is 91,9 %. The difference between the final budget and implementation can be explained as follows:

| — | The total under-spending in the category of the establishment plan amounts to EUR 18,8 million. This under-spending relates mainly to lower needs for basic salaries (EUR 11,8 million) and to the fact that it was not necessary to use the provision for annual adjustment of the remuneration (EUR 3,1 million). Part of the salary underspending is related to the net decrease of 47 occupied posts in the EC/C Establishment Plan. Other elements explaining the underspending are lower need for different statutory entitlements (EUR 2,6 million) and for social security (EUR 0,6 million) plus a lower expenditure relating to overtime (EUR 0,4 million). |
| --- | --- |

—

The total under-spending in the category of the establishment plan amounts to EUR 18,8 million. This under-spending relates mainly to lower needs for basic salaries (EUR 11,8 million) and to the fact that it was not necessary to use the provision for annual adjustment of the remuneration (EUR 3,1 million). Part of the salary underspending is related to the net decrease of 47 occupied posts in the EC/C Establishment Plan. Other elements explaining the underspending are lower need for different statutory entitlements (EUR 2,6 million) and for social security (EUR 0,6 million) plus a lower expenditure relating to overtime (EUR 0,4 million).

| — | In the category of other staff expenditure, 29 % of the under-spending (EUR 0,5 million out of EUR 1,7 million) relates to fewer payments for contractual agents, seconded national experts and other outside services. Less spending in mission related costs corresponds to a saving of EUR 0,3 million. In the area of the President of the European Council, a saving of EUR 0,4 million comes from under-spending of the travel budget and allowances. The remainder of EUR 0,5 million is mostly related to savings in the areas of medical and social services. |
| --- | --- |

—

In the category of other staff expenditure, 29 % of the under-spending (EUR 0,5 million out of EUR 1,7 million) relates to fewer payments for contractual agents, seconded national experts and other outside services. Less spending in mission related costs corresponds to a saving of EUR 0,3 million. In the area of the President of the European Council, a saving of EUR 0,4 million comes from under-spending of the travel budget and allowances. The remainder of EUR 0,5 million is mostly related to savings in the areas of medical and social services.

| — | The global implementation of the building related expenditure resulted in a saving of EUR 1,5 million. From this amount EUR 1,3 million is due to lower costs in building security and surveillance, maintenance and cleaning, consumption of water, gas and electricity. The remaining EUR 0,2 million comes from savings in certain fitting-out, installation and security works. |
| --- | --- |

—

The global implementation of the building related expenditure resulted in a saving of EUR 1,5 million. From this amount EUR 1,3 million is due to lower costs in building security and surveillance, maintenance and cleaning, consumption of water, gas and electricity. The remaining EUR 0,2 million comes from savings in certain fitting-out, installation and security works.

| — | In the IT domain and in furniture, the budget implementation was 100 %. |
| --- | --- |

—

In the IT domain and in furniture, the budget implementation was 100 %.

| — | EUR 0,2 million saving in technical equipment is mainly due to a lower need for rental and maintenance of security installations. |
| --- | --- |

—

EUR 0,2 million saving in technical equipment is mainly due to a lower need for rental and maintenance of security installations.

| — | EUR 0,1 million saving in transportation is mainly due to the final needs regarding the organisation of the ASEM meeting. |
| --- | --- |

—

EUR 0,1 million saving in transportation is mainly due to the final needs regarding the organisation of the ASEM meeting.

| — | The implementation of the delegations’ travel expenses resulted in a saving of EUR 11,2 million. The amount available for delegations’ travel expenses after transfers amounted to EUR 22,3 million. The initial budget was EUR 17,8 million to which EUR 6,6 million was transferred from the savings in some interpretation envelopes. On the other hand, during the year EUR 1,8 million was transferred to finance supplementary interpretation in certain languages. Since the Member States had to reimburse unused amounts from previous years, only EUR 11,1 million was committed for subsequent payments in the 2018 budget. |
| --- | --- |

—

The implementation of the delegations’ travel expenses resulted in a saving of EUR 11,2 million. The amount available for delegations’ travel expenses after transfers amounted to EUR 22,3 million. The initial budget was EUR 17,8 million to which EUR 6,6 million was transferred from the savings in some interpretation envelopes. On the other hand, during the year EUR 1,8 million was transferred to finance supplementary interpretation in certain languages. Since the Member States had to reimburse unused amounts from previous years, only EUR 11,1 million was committed for subsequent payments in the 2018 budget.

| — | The underspending in appropriations for interpretation amounts to EUR 9,9 million. It should be noted that this underspending is the final result after the transfer of EUR 6,6 million from interpretation envelopes to delegations’ travel envelopes (6). The final result includes also a transfer back of EUR 1,8 million from some travel envelopes to cover the supplementary interpretation in certain languages. |
| --- | --- |

—

The underspending in appropriations for interpretation amounts to EUR 9,9 million. It should be noted that this underspending is the final result after the transfer of EUR 6,6 million from interpretation envelopes to delegations’ travel envelopes (6). The final result includes also a transfer back of EUR 1,8 million from some travel envelopes to cover the supplementary interpretation in certain languages.

| — | EUR 0,2 million out of the total underspending of EUR 0,3 million in organising meetings and conferences reflects lower needs in the organisation of the EU-ASEM summit than what was budgeted. Lower needs for specific travel expenses have allowed for an additional saving of EUR 0,1 million. |
| --- | --- |

—

EUR 0,2 million out of the total underspending of EUR 0,3 million in organising meetings and conferences reflects lower needs in the organisation of the EU-ASEM summit than what was budgeted. Lower needs for specific travel expenses have allowed for an additional saving of EUR 0,1 million.

| — | The implementation rate of the appropriations in the category ‘Information’ was 96,9 % which results in a saving of EUR 0,3 million. This amount corresponds mainly to savings in the Official Journal (EUR 0,2 million) and minor saving in the area of host broadcasting and outreach (EUR 0,1 million). |
| --- | --- |

—

The implementation rate of the appropriations in the category ‘Information’ was 96,9 % which results in a saving of EUR 0,3 million. This amount corresponds mainly to savings in the Official Journal (EUR 0,2 million) and minor saving in the area of host broadcasting and outreach (EUR 0,1 million).

| — | In the category miscellaneous, the underspending of EUR 0,8 million is explained mainly by lower expenditure in the area of legal expenses (EUR 0,7 million) due to the lower than anticipated number of antidumping cases notified to the Council; the remaining EUR 0,1 million is a combination of smaller needs for uniforms and for office supplies, paper, studies and postal charges. |
| --- | --- |

—

In the category miscellaneous, the underspending of EUR 0,8 million is explained mainly by lower expenditure in the area of legal expenses (EUR 0,7 million) due to the lower than anticipated number of antidumping cases notified to the Council; the remaining EUR 0,1 million is a combination of smaller needs for uniforms and for office supplies, paper, studies and postal charges.

3.4.   Appropriations carried over

3.4.1.   Appropriations carried over automatically from 2017 to 2018

As presented in Table 9, an amount of EUR 51,8 million was carried over from 2017 to 2018.

Table 9

Implementation of appropriations carried over from 2017 to 2018 (by category)

| (EUR) |
| --- |
| Category | Appropriations carried over from 2017 | Payments 2018 | Outturn rate | Cancelled appropriations |
| | 1 | 2 | 3=2/1 | 4=1– 2 |
| Establishment plan | 366 146 | 306 771 | 83,8 % | 59 375 |
| Other staff expenditure | 2 939 481 | 2 466 286 | 83,9 % | 473 195 |
| Buildings | 15 430 019 | 11 543 809 | 74,8 % | 3 886 210 |
| Computer systems | 20 002 333 | 18 557 862 | 92,8 % | 1 444 471 |
| Furniture | 323 588 | 312 101 | 96,4 % | 11 488 |
| Technical equipment | 1 489 754 | 1 331 588 | 89,4 % | 158 166 |
| Transport | 295 754 | 226 689 | 76,6 % | 69 065 |
| Delegations’ travel expenses | — | — | | — |
| Interpreting costs | 6 910 863 | 4 679 388 | 67,7 % | 2 231 475 |
| Meetings and conferences | 877 538 | 677 635 | 77,2 % | 199 903 |
| Information | 2 380 596 | 2 157 277 | 90,6 % | 223 319 |
| Miscellaneous | 772 364 | 546 590 | 70,8 % | 225 774 |
| Reserve | — | — | | — |
| Total | 51 788 437 | 42 805 994 | 82,7 % | 8 982 442 |

(EUR)

Category

Appropriations carried over from 2017

Payments 2018

Outturn rate

Cancelled appropriations

1

2

3=2/1

4=1– 2

Establishment plan

366 146

306 771

83,8 %

59 375

Other staff expenditure

2 939 481

2 466 286

83,9 %

473 195

Buildings

15 430 019

11 543 809

74,8 %

3 886 210

Computer systems

20 002 333

18 557 862

92,8 %

1 444 471

Furniture

323 588

312 101

96,4 %

11 488

Technical equipment

1 489 754

1 331 588

89,4 %

158 166

Transport

295 754

226 689

76,6 %

69 065

Delegations’ travel expenses

—

—

—

Interpreting costs

6 910 863

4 679 388

67,7 %

2 231 475

Meetings and conferences

877 538

677 635

77,2 %

199 903

Information

2 380 596

2 157 277

90,6 %

223 319

Miscellaneous

772 364

546 590

70,8 %

225 774

Reserve

—

—

—

Total

51 788 437

42 805 994

82,7 %

8 982 442

The implementation rate of the appropriations carried over from 2017 was 82,7 %. The main reasons for this implementation rate are:

| — | Partial or complete lack of delivery of works/goods/services ordered by the GSC during the previous year. |
| --- | --- |

—

Partial or complete lack of delivery of works/goods/services ordered by the GSC during the previous year.

| — | Invoices not received for works/goods/services delivered. It should be noted that this inevitably constitutes a budgetary burden for the next budget year as for these transactions new commitments will have to be introduced in 2019. |
| --- | --- |

—

Invoices not received for works/goods/services delivered. It should be noted that this inevitably constitutes a budgetary burden for the next budget year as for these transactions new commitments will have to be introduced in 2019.

3.4.2.   Appropriations carried over from 2018 to 2019

The appropriations carried over from 2018 to 2019 totalled EUR 56,6 million.

Table 10

Appropriations carried over from 2018 to 2019 (by category)

| (EUR) |
| --- |
| Category | Budget 2018 (initial) | Budget 2018 (final (*2)) | Commitments | Payments 2018 | Appropriations carried over to 2019 | Carry over rate |
| | 1 | 2 | 3 | 4 | 5=3– 4 | 6=4/3 |
| Establishment plan | 328 800 000 | 328 650 000 | 309 799 583 | 309 367 346 | 432 237 | 0,1 % |
| Other staff expenditure | 24 359 000 | 24 509 000 | 22 777 378 | 20 930 792 | 1 846 586 | 8,1 % |
| Buildings | 56 360 377 | 55 574 877 | 54 112 447 | 38 069 307 | 16 043 141 | 29,6 % |
| Computer systems | 41 300 000 | 42 781 000 | 42 770 511 | 23 222 070 | 19 548 442 | 45,7 % |
| Furniture | 733 000 | 933 000 | 923 624 | 633 483 | 290 141 | 31,4 % |
| Technical equipment | 4 344 000 | 4 365 000 | 4 184 365 | 2 615 658 | 1 568 707 | 37,5 % |
| Transport | 1 496 000 | 2 036 000 | 1 938 566 | 1 106 390 | 832 176 | 42,9 % |
| Delegations’ travel expenses | 17 802 000 | 22 331 114 | 11 121 429 | 11 121 429 | 0 | 0,0 % |
| Interpreting costs | 79 316 000 | 74 441 386 | 64 551 319 | 52 642 447 | 11 908 872 | 18,4 % |
| Meetings and conferences | 4 945 000 | 5 290 500 | 4 948 665 | 4 293 568 | 655 097 | 13,2 % |
| Information | 10 152 000 | 8 650 000 | 8 383 365 | 5 387 494 | 2 995 870 | 35,7 % |
| Miscellaneous | 1 787 000 | 1 787 000 | 989 228 | 555 947 | 433 280 | 43,8 % |
| Reserve | 1 500 000 | 1 500 000 | — | — | — | — |
| Total (excl. acquisition) | 572 894 377 | 572 848 877 | 526 500 479 | 469 945 930 | 56 554 549 | 10,7 % |
| Acquisition of immovable property | — | 45 500 | 45 035 | | 45 035 | 100,0 % |
| Grand total | 572 894 377 | 572 894 377 | 526 545 514 | 469 945 930 | 56 599 584 | 10,7 % |

(EUR)

Category

Budget 2018 (initial)

Budget 2018 (final (*2))

Commitments

Payments 2018

Appropriations carried over to 2019

Carry over rate

1

2

3

4

5=3– 4

6=4/3

Establishment plan

328 800 000

328 650 000

309 799 583

309 367 346

432 237

0,1 %

Other staff expenditure

24 359 000

24 509 000

22 777 378

20 930 792

1 846 586

8,1 %

Buildings

56 360 377

55 574 877

54 112 447

38 069 307

16 043 141

29,6 %

Computer systems

41 300 000

42 781 000

42 770 511

23 222 070

19 548 442

45,7 %

Furniture

733 000

933 000

923 624

633 483

290 141

31,4 %

Technical equipment

4 344 000

4 365 000

4 184 365

2 615 658

1 568 707

37,5 %

Transport

1 496 000

2 036 000

1 938 566

1 106 390

832 176

42,9 %

Delegations’ travel expenses

17 802 000

22 331 114

11 121 429

11 121 429

0

0,0 %

Interpreting costs

79 316 000

74 441 386

64 551 319

52 642 447

11 908 872

18,4 %

Meetings and conferences

4 945 000

5 290 500

4 948 665

4 293 568

655 097

13,2 %

Information

10 152 000

8 650 000

8 383 365

5 387 494

2 995 870

35,7 %

Miscellaneous

1 787 000

1 787 000

989 228

555 947

433 280

43,8 %

Reserve

1 500 000

1 500 000

—

—

—

—

Total (excl. acquisition)

572 894 377

572 848 877

526 500 479

469 945 930

56 554 549

10,7 %

Acquisition of immovable property

—

45 500

45 035

45 035

100,0 %

Grand total

572 894 377

572 894 377

526 545 514

469 945 930

56 599 584

10,7 %

The carried over amounts from 2018 to 2019 mainly come from the following categories:

| — | Computer systems by EUR 19,5 million, of which EUR 12,2 million relates to outside assistance, EUR 5,3 million to equipment and software, EUR 1,2 million to IT service and maintenance and EUR 0,8 million to telecommunications. |
| --- | --- |

—

Computer systems by EUR 19,5 million, of which EUR 12,2 million relates to outside assistance, EUR 5,3 million to equipment and software, EUR 1,2 million to IT service and maintenance and EUR 0,8 million to telecommunications.

| — | Buildings by EUR 16,0 million where different fitting-out works cover EUR 6,3 million, cleaning and maintenance EUR 4,3 million, security and prevention EUR 2,3 million, works to make the premises secure EUR 1,2 million, electricity, water, gas and heating together another EUR 1,0 million and EUR 0,4 million of other expenditure related to buildings e.g. building studies and audits. |
| --- | --- |

—

Buildings by EUR 16,0 million where different fitting-out works cover EUR 6,3 million, cleaning and maintenance EUR 4,3 million, security and prevention EUR 2,3 million, works to make the premises secure EUR 1,2 million, electricity, water, gas and heating together another EUR 1,0 million and EUR 0,4 million of other expenditure related to buildings e.g. building studies and audits.

| — | EUR 11,9 million to cover the cost of interpretation provided in November-December 2018, but for which the final invoice arrives in 2019. |
| --- | --- |

—

EUR 11,9 million to cover the cost of interpretation provided in November-December 2018, but for which the final invoice arrives in 2019.

| — | EUR 3,0 million related to information expenditure of which EUR 2,0 million concerns information and public events as well as Council publications and EUR 1,0 million documentation and library expenditure. |
| --- | --- |

—

EUR 3,0 million related to information expenditure of which EUR 2,0 million concerns information and public events as well as Council publications and EUR 1,0 million documentation and library expenditure.

| — | Other staff expenditure by EUR 1,8 million especially in relation to outside assistance (EUR 0,1 million), training (EUR 0,9 million), medical service and crèches (EUR 0,4 million), missions (EUR 0,3 million) and support measures to assist staff (EUR 0,1 million). |
| --- | --- |

—

Other staff expenditure by EUR 1,8 million especially in relation to outside assistance (EUR 0,1 million), training (EUR 0,9 million), medical service and crèches (EUR 0,4 million), missions (EUR 0,3 million) and support measures to assist staff (EUR 0,1 million).

| — | Technical equipment by EUR 1,6 million out of which EUR 1,0 million concerns purchase and maintenance of conference equipment, EUR 0,4 million purchase and maintenance of audiovisual equipment for the Press Service, EUR 0,1 million to security equipment and EUR 0,1 million purchase and maintenance of equipment for restaurants and canteens and to other equipment. |
| --- | --- |

—

Technical equipment by EUR 1,6 million out of which EUR 1,0 million concerns purchase and maintenance of conference equipment, EUR 0,4 million purchase and maintenance of audiovisual equipment for the Press Service, EUR 0,1 million to security equipment and EUR 0,1 million purchase and maintenance of equipment for restaurants and canteens and to other equipment.

| — | Meetings and conferences by EUR 0,7 million mostly relating to invoices not yet received for organising European Council and Council meetings in 2018. |
| --- | --- |

—

Meetings and conferences by EUR 0,7 million mostly relating to invoices not yet received for organising European Council and Council meetings in 2018.

| — | Acquisition of immovable property by EUR 0,05 million to cover the notary expenses of the final payment for the Europa Building. |
| --- | --- |

—

Acquisition of immovable property by EUR 0,05 million to cover the notary expenses of the final payment for the Europa Building.

| — | Furniture by EUR 0,3 million corresponding to certain offices and additional purchase orders of furniture issued in order to cover the Council’s needs before the signature of the new framework contract. |
| --- | --- |

—

Furniture by EUR 0,3 million corresponding to certain offices and additional purchase orders of furniture issued in order to cover the Council’s needs before the signature of the new framework contract.

3.4.3.   Appropriations carried over by decision from 2017 to 2018

As presented in Table 11, an amount of EUR 8,8 million was carried over by decision from 2017 to 2018, accordingly to the provisions of Article 13(2) of the Financial Regulations (FR) and Article 4 of the Rules of Application (RAP) (Article 12(2) of 2018 FR).

Table 11

Appropriations carried over by decision from 2017 to 2018 (by category)

| (EUR) |
| --- |
| Category | Appropriations carried over by decision from 2017 | Commitments 2018 | Outturn rate | Cancelled appropriations | Payments 2018 | Carried over for payment to 2019 |
| | 1 | 2 | 3=2/1 | 4=1– 2 | 5 | 6=2– 4 |
| Acquisition of immovable property | 8 787 738 | 4 114 794 | 46,8 % | 4 672 944 | 0 | 4 114 794 |
| Total EC/C | 8 787 738 | 4 114 794 | 46,8 % | 4 672 944 | 0 | 4 114 794 |

(EUR)

Category

Appropriations carried over by decision from 2017

Commitments 2018

Outturn rate

Cancelled appropriations

Payments 2018

Carried over for payment to 2019

1

2

3=2/1

4=1– 2

5

6=2– 4

Acquisition of immovable property

8 787 738

4 114 794

46,8 %

4 672 944

0

4 114 794

Total EC/C

8 787 738

4 114 794

46,8 %

4 672 944

0

4 114 794

The amount is related to the final payment for the Europa building and the planned purchase of four adjacent plots of land, provided that it was not possible to sign the related final act of sale in 2017 due to delays linked to internal procedures of Belgian authorities and consecutive delays with the preparation of the legal documentation by the notaries.

The implementation rate of the appropriations carried over by decision was 46,8 % due to the fact that the Belgian authorities finally did not proceed with the sale of the four adjacent plots of land. The amount committed was fully carried over to 2019 for payment.

3.4.4.   Appropriations carried over by decision from 2016 to 2017 carried over for payment to 2018

Appropriations carried over by decision from 2016 to 2017 which were duly committed in 2017 but not paid had been carried over to 2018 for payment. As presented in Table 12, an amount of EUR 0,3 million was carried over for payment.

Table 12

Appropriations carried over by decision from 2016 to 2017 carried over for payment to 2018 (by category)

| (EUR) |
| --- |
| Category | Carried over for payment from 2017 | Payments 2018 | Outturn rate | Cancelled appropriations |
| | 1 | 2 | 3=2/1 | 4=1– 2 |
| Technical equipment | 330 991 | 330 991 | 100,0 % | 0 |
| Total EC/C | 330 991 | 330 991 | 100,0 % | 0 |

(EUR)

Category

Carried over for payment from 2017

Payments 2018

Outturn rate

Cancelled appropriations

1

2

3=2/1

4=1– 2

Technical equipment

330 991

330 991

100,0 %

0

Total EC/C

330 991

330 991

100,0 %

0

The amount is related to the replacement of equipment in the Europa Building (technical equipment) which were damaged by water in October 2016.

The implementation rate of the appropriations carried over from 2017 was 100 %.

3.5.   Assigned revenue

3.5.1.   Assigned revenue accrued before 2018

The total amount of assigned revenue accrued before 2018 was EUR 23,0 million.

Table 13

Implementation of assigned revenue accrued before 2018 (by category)

| (EUR) |
| --- |
| Category | Assigned revenues before 2018 | Commitments 2018 | Payments 2018 | Outturn rate | Cancelled assigned revenues |
| | 1 | 2 | 3 | 4=2/1 | 4=1– 2 |
| Establishment plan | 1 424 860 | 1 424 860 | 1 424 860 | 100,0 % | — |
| Other staff expenditure | 1 226 806 | 1 222 768 | 1 212 356 | 99,7 % | 4 038 |
| Buildings | 793 382 | 672 317 | 540 213 | 84,7 % | 121 065 |
| Computer systems | 473 332 | 472 157 | 360 276 | 99,8 % | 1 175 |
| Furniture | — | — | — | | — |
| Technical equipment | 34 894 | 31 090 | 29 168 | 89,1 % | 3 804 |
| Transport | 2 747 | 2 747 | 2 747 | 100,0 % | — |
| Delegations’ travel expenses | 11 555 185 | 11 555 185 | 11 555 185 | 100,0 % | — |
| Interpreting costs | 7 042 505 | 7 042 505 | 7 042 505 | 100,0 % | — |
| Meetings and conferences | 148 367 | 136 571 | 134 123 | 92,0 % | 11 796 |
| Information | 62 023 | 62 023 | 62 023 | 100,0 % | — |
| Miscellaneous | 273 300 | 273 300 | 252 369 | 100,0 % | — |
| Total EC/C | 23 037 401 | 22 895 523 | 22 615 825 | 99,4 % | 141 878 |
| SLAs with EEAS | 126 150 | 117 101 | 117 101 | 92,8 % | 9 049 |
| Grand total | 23 163 551 | 23 012 625 | 22 732 926 | 99,3 % | 150 927 |

(EUR)

Category

Assigned revenues before 2018

Commitments 2018

Payments 2018

Outturn rate

Cancelled assigned revenues

1

2

3

4=2/1

4=1– 2

Establishment plan

1 424 860

1 424 860

1 424 860

100,0 %

—

Other staff expenditure

1 226 806

1 222 768

1 212 356

99,7 %

4 038

Buildings

793 382

672 317

540 213

84,7 %

121 065

Computer systems

473 332

472 157

360 276

99,8 %

1 175

Furniture

—

—

—

—

Technical equipment

34 894

31 090

29 168

89,1 %

3 804

Transport

2 747

2 747

2 747

100,0 %

—

Delegations’ travel expenses

11 555 185

11 555 185

11 555 185

100,0 %

—

Interpreting costs

7 042 505

7 042 505

7 042 505

100,0 %

—

Meetings and conferences

148 367

136 571

134 123

92,0 %

11 796

Information

62 023

62 023

62 023

100,0 %

—

Miscellaneous

273 300

273 300

252 369

100,0 %

—

Total EC/C

23 037 401

22 895 523

22 615 825

99,4 %

141 878

SLAs with EEAS

126 150

117 101

117 101

92,8 %

9 049

Grand total

23 163 551

23 012 625

22 732 926

99,3 %

150 927

Assigned revenue related to the GSC’s activities totalled EUR 23,2 million, from which EUR 23,0 million was duly committed in 2018. The remainder EUR 0,2 million was cancelled in conformity with Article 14 of the FR (Article 12(4) of 2018 FR).

Another part, EUR 0,1 million, of the assigned revenue accrued before 2018 relates to amounts transferred by the EEAS in 2017 to the Council to cover the expenses of the services defined in different Service Level Agreements (SLAs) between the two institutions and rendered by the GSC. Out of the committed amount of EUR 0,1 million, 100 % was paid in 2017.

3.5.2.   Assigned revenue carried over for payment from 2017

The total amount of assigned revenue carried over for payment from 2017 amount to EUR 0,3 million.

Table 14

Implementation of assigned revenue accrued before 2018 carried over to 2018 for payment (by category)

| (EUR) |
| --- |
| Category | Assigned revenues carried over for payment from 2017 | Payments 2018 | Outturn rate | Cancelled assigned revenues |
| | 1 | 2 | 4=2/1 | 4=1– 2 |
| Establishment plan | — | — | — | — |
| Other staff expenditure | 10 362 | 167 | 1,6 % | 10 195 |
| Buildings | 149 078 | 78 610 | 52,7 % | 70 468 |
| Computer systems | 3 | — | 0,0 % | 3 |
| Furniture | — | — | — | — |
| Technical equipment | 29 555 | 23 460 | 79,4 % | 6 095 |
| Transport | 1 779 | 295 | 16,6 % | 1 485 |
| Delegations’ travel expenses | — | — | — | — |
| Interpreting costs | — | — | — | — |
| Meetings and conferences | 5 530 | 5 274 | 95,4 % | 256 |
| Information | — | — | — | — |
| Miscellaneous | 38 773 | 7 627 | 19,7 % | 31 146 |
| Total EC/C | 235 082 | 115 433 | 49,1 % | 119 648 |
| SLAs with EEAS | 17 526 | 17 526 | 100,0 % | — |
| Grand total | 252 608 | 132 959 | 52,6 % | 119 648 |

(EUR)

Category

Assigned revenues carried over for payment from 2017

Payments 2018

Outturn rate

Cancelled assigned revenues

1

2

4=2/1

4=1– 2

Establishment plan

—

—

—

—

Other staff expenditure

10 362

167

1,6 %

10 195

Buildings

149 078

78 610

52,7 %

70 468

Computer systems

3

—

0,0 %

3

Furniture

—

—

—

—

Technical equipment

29 555

23 460

79,4 %

6 095

Transport

1 779

295

16,6 %

1 485

Delegations’ travel expenses

—

—

—

—

Interpreting costs

—

—

—

—

Meetings and conferences

5 530

5 274

95,4 %

256

Information

—

—

—

—

Miscellaneous

38 773

7 627

19,7 %

31 146

Total EC/C

235 082

115 433

49,1 %

119 648

SLAs with EEAS

17 526

17 526

100,0 %

—

Grand total

252 608

132 959

52,6 %

119 648

3.5.3.   Assigned revenue accrued before 2018 carried over to 2019 for payment

The assigned revenue accrued before 2018, duly committed but not paid in 2018 was carried over from 2018 to 2019 and totalled EUR 0,3 million.

Table 15

Assigned revenue accrued before 2018 carried over to 2019 (by category)

| (EUR) |
| --- |
| Category | Assigned revenues before 2018 | Commitments 2018 | Payments 2018 | Assigned revenuescarried over to 2019 | Carry overrate |
| | 1 | 2 | 3 | 4=2– 3 | 5=4/2 |
| Establishment plan | 1 424 860 | 1 424 860 | 1 424 860 | — | 0,0 % |
| Other staff expenditure | 1 226 806 | 1 222 768 | 1 212 356 | 10 412 | 0,9 % |
| Buildings | 793 382 | 672 317 | 540 213 | 132 103 | 19,6 % |
| Computer systems | 473 332 | 472 157 | 360 276 | 111 881 | 23,7 % |
| Furniture | — | — | — | — | |
| Technical equipment | 34 894 | 31 090 | 29 168 | 1 922 | 6,2 % |
| Transport | 2 747 | 2 747 | 2 747 | — | 0,0 % |
| Delegations’ travel expenses | 11 555 185 | 11 555 185 | 11 555 185 | — | 0,0 % |
| Interpreting costs | 7 042 505 | 7 042 505 | 7 042 505 | — | 0,0 % |
| Meetings and conferences | 148 367 | 136 571 | 134 123 | 2 449 | 1,8 % |
| Information | 62 023 | 62 023 | 62 023 | — | 0,0 % |
| Miscellaneous | 273 300 | 273 300 | 252 369 | 20 931 | 7,7 % |
| Total EC/C | 23 037 401 | 22 895 523 | 22 615 825 | 279 699 | 1,2 % |
| SLAs with EEAS | 126 150 | 117 101 | 117 101 | — | 0,0 % |
| Grand total | 23 163 551 | 23 012 625 | 22 732 926 | 279 699 | 1,2 % |

(EUR)

Category

Assigned revenues before 2018

Commitments 2018

Payments 2018

Assigned revenuescarried over to 2019

Carry overrate

1

2

3

4=2– 3

5=4/2

Establishment plan

1 424 860

1 424 860

1 424 860

—

0,0 %

Other staff expenditure

1 226 806

1 222 768

1 212 356

10 412

0,9 %

Buildings

793 382

672 317

540 213

132 103

19,6 %

Computer systems

473 332

472 157

360 276

111 881

23,7 %

Furniture

—

—

—

—

Technical equipment

34 894

31 090

29 168

1 922

6,2 %

Transport

2 747

2 747

2 747

—

0,0 %

Delegations’ travel expenses

11 555 185

11 555 185

11 555 185

—

0,0 %

Interpreting costs

7 042 505

7 042 505

7 042 505

—

0,0 %

Meetings and conferences

148 367

136 571

134 123

2 449

1,8 %

Information

62 023

62 023

62 023

—

0,0 %

Miscellaneous

273 300

273 300

252 369

20 931

7,7 %

Total EC/C

23 037 401

22 895 523

22 615 825

279 699

1,2 %

SLAs with EEAS

126 150

117 101

117 101

—

0,0 %

Grand total

23 163 551

23 012 625

22 732 926

279 699

1,2 %

The amounts carried over mainly comes from the following categories:

| — | Buildings by EUR 0,1 million relating to fitting out works. |
| --- | --- |

—

Buildings by EUR 0,1 million relating to fitting out works.

| — | Computer systems by EUR 0,1 million corresponding to outside assistance. |
| --- | --- |

—

Computer systems by EUR 0,1 million corresponding to outside assistance.

| — | Miscellaneous by EUR 0,02 million corresponding mainly to the legal expenses and costs. |
| --- | --- |

—

Miscellaneous by EUR 0,02 million corresponding mainly to the legal expenses and costs.

3.5.4.   Assigned revenue accrued in 2018

The total assigned revenue accrued in 2018 totalled to EUR 23,7 million. From this, EUR 351 460 corresponds to amounts transferred by the EEAS to the Council.

Table 16

Implementation of assigned revenue accrued in 2018 (by category)

| (EUR) |
| --- |
| Category | Assigned revenues 2018 | Commitments 2018 | Payments 2018 | Available assigned revenue |
| | 1 | 2 | 3 | 4=1– 3 |
| Establishment plan | 1 489 158 | — | — | 1 489 158 |
| Other staff expenditure | 1 472 997 | 112 414 | 62 508 | 1 410 489 |
| Buildings | 984 112 | 195 806 | 81 498 | 902 614 |
| Computer systems | 976 647 | 262 528 | 69 889 | 906 758 |
| Furniture | — | — | — | 0 |
| Technical equipment | 210 364 | 143 204 | 139 077 | 71 286 |
| Transport | 5 454 | — | — | 5 454 |
| Delegations’ travel expenses | 6 911 068 | — | — | 6 911 068 |
| Interpreting costs | 11 066 291 | — | — | 11 066 291 |
| Meetings and conferences | 139 883 | 132 947 | 55 875 | 84 008 |
| Information | 68 116 | — | — | 68 116 |
| Miscellaneous | 33 737 | — | — | 33 737 |
| Total EC/C | 23 357 827 | 846 899 | 408 847 | 22 948 980 |
| SLAs with EEAS | 351 460 | 208 560 | 124 366 | 227 095 |
| Grand total | 23 709 288 | 1 055 459 | 533 213 | 23 176 075 |

(EUR)

Category

Assigned revenues 2018

Commitments 2018

Payments 2018

Available assigned revenue

1

2

3

4=1– 3

Establishment plan

1 489 158

—

—

1 489 158

Other staff expenditure

1 472 997

112 414

62 508

1 410 489

Buildings

984 112

195 806

81 498

902 614

Computer systems

976 647

262 528

69 889

906 758

Furniture

—

—

—

0

Technical equipment

210 364

143 204

139 077

71 286

Transport

5 454

—

—

5 454

Delegations’ travel expenses

6 911 068

—

—

6 911 068

Interpreting costs

11 066 291

—

—

11 066 291

Meetings and conferences

139 883

132 947

55 875

84 008

Information

68 116

—

—

68 116

Miscellaneous

33 737

—

—

33 737

Total EC/C

23 357 827

846 899

408 847

22 948 980

SLAs with EEAS

351 460

208 560

124 366

227 095

Grand total

23 709 288

1 055 459

533 213

23 176 075

The assigned revenue 2018 relating to the activities of the GSC amounted to EUR 23,4 million. During the financial year EUR 0,8 million was committed while EUR 23,0 million was carried over to 2019 in accordance with Article 14 of the FR (Article 12(4) of 2018 FR).

Around 50 % of the assigned revenue (EUR 11 million) is related to interpretation, from the top-up payments on certain languages to cover the supplementary interpretation in those languages. An amount of EUR 7 million is related to the delegations’ travel expenses, following the balance after presenting their travel declarations. The remainder is mainly related to the reimbursement of amounts connected with various administrative operations of the Council.

---

(1)  Regulation (EU, Euratom) 2018/1046 of the European Parliament and of the Council of 18 July 2018 on the financial rules applicable to the general budget of the Union, amending Regulations (EU) No 1296/2013, (EU) No 1301/2013, (EU) No 1303/2013, (EU) No 1304/2013, (EU) No 1309/2013, (EU) No 1316/2013, (EU) No 223/2014, (EU) No 283/2014, and Decision No 541/2014/EU and repealing Regulation (EU, Euratom) No 966/2012 (‘2012 Financial Regulation’) (OJ L 193, 30.7.2018, p. 1).

(2)  Regulation (EU, Euratom) No 966/2012 of the European Parliament and of the Council of 25 October 2012 on the financial rules applicable to the general budget of the Union and repealing Council Regulation (EC, Euratom) No 1605/2002 (OJ L 298, 26.10.2012, p. 1).

(3)  Europa Building

(4)  Directive 2011/7/EU of the European Parliament and of the Council of 16 February 2011 on combating late payment in commercial transactions (OJ L 48, 23.2.2011, p. 1).

(5)  Net amount > EUR 250 000.

(*1)  Includes internal reallocation of appropriations

(6)  In conformity with Decision 111/07, the GSC transfers 66 % of the unused amounts of interpretation language envelopes to the delegates’ travel envelopes to be used during the same budget year. In 2018, this corresponded to an amount of EUR 6,6 million.

(*2)  Includes internal reallocation of appropriations

---

ANNEX

COUNCIL

USE OF THE APPROPRIATIONS OF THE YEAR 2018

| (EUR) |
| --- |
| Budget line | Initial Appropriations | Transfers/Amendments | Final Appropriations | Commitments | Payments | Carry Over by Right to | Carry Over by Decision to | Cancelled Appropriations |
| 2018 | 2018 | 2018 | 2018 | 2018 | 2019 | 2019 |
| 1 | 2 | 3 | 4 | 5 | 6 | 7 | 8 = 3 - 5 - 6 - 7 |
| 1 0 0 0 | Basic salary | 342 000,00 | | 342 000,00 | 332 041,32 | 332 041,32 | | | 9 958,68 |
| 1 0 0 1 | Entitlements related to the post held | 70 000,00 | | 70 000,00 | 67 800,00 | 67 800,00 | | | 2 200,00 |
| 1 0 0 2 | Entitlements related to the personal circumstances of the staff member | 10 000,00 | | 10 000,00 | 8 874,30 | 8 874,30 | | | 1 125,70 |
| 1 0 0 3 | Social security cover | 14 000,00 | | 14 000,00 | 12 561,06 | 12 561,06 | | | 1 438,94 |
| 1 0 0 4 | Other managements expenditure | 675 000,00 | | 675 000,00 | 448 958,89 | 402 841,62 | 46 117,27 | | 226 041,11 |
| 1 0 0 7 | Annual adjustment of the remuneration | 50 000,00 | | 50 000,00 | | | | | 50 000,00 |
| 1 0 0 | Remuneration and other entitlements | 1 161 000,00 | | 1 161 000,00 | 870 235,57 | 824 118,30 | 46 117,27 | | 290 764,43 |
| 1 0 1 0 | Transitory allowance | 185 000,00 | | 185 000,00 | 48 718,50 | 48 718,50 | | | 136 281,50 |
| 1 0 1 | Termination of service | 185 000,00 | | 185 000,00 | 48 718,50 | 48 718,50 | | | 136 281,50 |
| Total Chapter 1 0 — Members of the Institution | 1 346 000,00 | | 1 346 000,00 | 918 954,07 | 872 836,80 | 46 117,27 | | 427 045,93 |
| 1 1 0 0 | Basic salaries | 246 398 000,00 | | 246 398 000,00 | 234 570 365,90 | 234 570 365,90 | | | 11 827 634,10 |
| 1 1 0 1 | Entitlements under the Staff Regulations related to the post held | 1 920 000,00 | | 1 920 000,00 | 1 347 756,93 | 1 347 756,93 | | | 572 243,07 |
| 1 1 0 2 | Entitlements under the Staff Regulations related to the personal circumstances of the staff member | 62 300 000,00 | | 62 300 000,00 | 61 048 177,01 | 61 048 177,01 | | | 1 251 822,99 |
| 1 1 0 3 | Social security cover | 10 100 000,00 | | 10 100 000,00 | 9 492 622,43 | 9 492 622,43 | | | 607 377,57 |
| 1 1 0 4 | Salary weightings | 52 000,00 | 100 000,00 | 152 000,00 | 141 318,09 | 141 318,09 | | | 10 681,91 |
| 1 1 0 5 | Overtime | 1 450 000,00 | – 250 000,00 | 1 200 000,00 | 776 122,53 | 776 122,53 | | | 423 877,47 |
| 1 1 0 6 | Entitlements under the Staff Regulations related to entering the service, transfer and leaving the service | 2 400 000,00 | | 2 400 000,00 | 1 658 877,78 | 1 226 640,47 | 432 237,31 | | 741 122,22 |
| 1 1 0 7 | Annual adjustment of the remuneration | 3 128 000,00 | | 3 128 000,00 | | | | | 3 128 000,00 |
| 1 1 0 | Remuneration and other entitlements | 327 748 000,00 | – 150 000,00 | 327 598 000,00 | 309 035 240,67 | 308 603 003,36 | 432 237,31 | | 18 562 759,33 |
| 1 1 1 0 | Allowances in the event of retirement in the interest of the service | 362 000,00 | | 362 000,00 | 173 981,82 | 173 981,82 | | | 188 018,18 |
| 1 1 1 2 | Entitlements of the former Secretaries-General | 690 000,00 | | 690 000,00 | 590 360,50 | 590 360,50 | | | 99 639,50 |
| 1 1 1 | Termination of service | 1 052 000,00 | | 1 052 000,00 | 764 342,32 | 764 342,32 | | | 287 657,68 |
| 1 1 2 0 | Provisional appropriation (officials and temporary staff) | | | | | | | | |
| 1 1 2 | Provisional appropriation | | | | | | | | |
| Total Chapter 1 1 — Officials and temporary staff | 328 800 000,00 | – 150 000,00 | 328 650 000,00 | 309 799 582,99 | 309 367 345,68 | 432 237,31 | | 18 850 417,01 |
| 1 2 0 0 | Other staff | 10 565 000,00 | 234 000,00 | 10 799 000,00 | 10 532 544,62 | 10 527 294,62 | 5 250,00 | | 266 455,38 |
| 1 2 0 1 | National experts on secondment | 993 000,00 | | 993 000,00 | 987 789,12 | 986 208,64 | 1 580,48 | | 5 210,88 |
| 1 2 0 2 | Traineeships | 680 000,00 | | 680 000,00 | 659 500,22 | 636 110,57 | 23 389,65 | | 20 499,78 |
| 1 2 0 3 | External services | 498 000,00 | – 130 000,00 | 368 000,00 | 213 649,77 | 114 848,26 | 98 801,51 | | 154 350,23 |
| 1 2 0 4 | Supplementary services for the translation service | 200 000,00 | | 200 000,00 | 130 510,00 | 126 095,00 | 4 415,00 | | 69 490,00 |
| 1 2 0 7 | Annual adjustment of the remuneration | 104 000,00 | – 104 000,00 | | | | | | |
| 1 2 0 | Other staff and external services | 13 040 000,00 | | 13 040 000,00 | 12 523 993,73 | 12 390 557,09 | 133 436,64 | | 516 006,27 |
| Total Chapter 1 2 — Other staff and external services | 13 040 000,00 | | 13 040 000,00 | 12 523 993,73 | 12 390 557,09 | 133 436,64 | | 516 006,27 |
| 1 3 0 0 | Miscellaneous expenditure on recruitment | 192 000,00 | –55 000,00 | 137 000,00 | 136 100,00 | 124 158,91 | 11 941,09 | | 900,00 |
| 1 3 0 1 | Further training | 2 028 000,00 | 205 000,00 | 2 233 000,00 | 2 230 918,58 | 1 359 887,62 | 871 030,96 | | 2 081,42 |
| 1 3 0 | Expenditure relating to staff management | 2 220 000,00 | 150 000,00 | 2 370 000,00 | 2 367 018,58 | 1 484 046,53 | 882 972,05 | | 2 981,42 |
| 1 3 10 | Special assistance grants | 30 000,00 | | 30 000,00 | 3 592,88 | 305,13 | 3 287,75 | | 26 407,12 |
| 1 3 11 | Social contacts between members of staff | 117 000,00 | | 117 000,00 | 116 700,00 | 74 377,81 | 42 322,19 | | 300,00 |
| 1 3 12 | Supplementary aid for the disables | 210 000,00 | –20 000,00 | 190 000,00 | 176 373,80 | 146 691,42 | 29 682,38 | | 13 626,20 |
| 1 3 13 | Other welfare expenditure | 66 000,00 | 20 000,00 | 86 000,00 | 85 400,00 | 81 792,36 | 3 607,64 | | 600,00 |
| 1 3 1 | Measures to assist institution’s staff | 423 000,00 | | 423 000,00 | 382 066,68 | 303 166,72 | 78 899,96 | | 40 933,32 |
| 1 3 2 0 | Medical service | 505 000,00 | | 505 000,00 | 370 327,28 | 245 870,06 | 124 457,22 | | 134 672,72 |
| 1 3 2 2 | Crèches and childcare facilities | 2 895 000,00 | | 2 895 000,00 | 2 598 244,00 | 2 352 740,95 | 245 503,05 | | 296 756,00 |
| 1 3 2 | Activities relating to all persons working with the institution | 3 400 000,00 | | 3 400 000,00 | 2 968 571,28 | 2 598 611,01 | 369 960,27 | | 431 428,72 |
| 1 3 3 1 | Mission expenses of the Council secretariat | 3 130 000,00 | | 3 130 000,00 | 2 831 151,83 | 2 555 951,83 | 275 200,00 | | 298 848,17 |
| 1 3 3 2 | Travel expenses of staff related to the European Council | 800 000,00 | | 800 000,00 | 785 622,26 | 725 622,26 | 60 000,00 | | 14 377,74 |
| 1 3 3 | Missions | 3 930 000,00 | | 3 930 000,00 | 3 616 774,09 | 3 281 574,09 | 335 200,00 | | 313 225,91 |
| Total Chapter 1 3 — Other expenditure relating to persons working with the institution | 9 973 000,00 | 150 000,00 | 10 123 000,00 | 9 334 430,63 | 7 667 398,35 | 1 667 032,28 | | 788 569,37 |
| TOTAL TITLE 1 — Persons working with the institution | 353 159 000,00 | | 353 159 000,00 | 332 576 961,42 | 330 298 137,92 | 2 278 823,50 | | 20 582 038,58 |
| 2 0 0 0 | Rent | 1 109 000,00 | 764 500,00 | 1 873 500,00 | 1 872 944,07 | 1 872 944,07 | | | 555,93 |
| 2 0 0 2 | Acquisition of immovable property | | 45 500,00 | 45 500,00 | 45 035,11 | | 45 035,11 | | 464,89 |
| 2 0 0 3 | Fitting-out and installation work | 8 855 377,00 | 100 000,00 | 8 955 377,00 | 8 933 610,77 | 2 660 173,45 | 6 273 437,32 | | 21 766,23 |
| 2 0 0 4 | Work to make premises secure | 2 547 000,00 | – 800 000,00 | 1 747 000,00 | 1 722 095,07 | 556 816,26 | 1 165 278,81 | | 24 904,93 |
| 2 0 0 5 | Expenditure preliminary to the acquisition, construction and fitting-out of buildings | 690 000,00 | 240 000,00 | 930 000,00 | 928 750,78 | 252 289,49 | 676 461,29 | | 1 249,22 |
| 2 0 0 | Buildings | 13 201 377,00 | 350 000,00 | 13 551 377,00 | 13 502 435,80 | 5 342 223,27 | 8 160 212,53 | | 48 941,20 |
| 2 0 1 0 | Cleaning and maintenance | 19 080 000,00 | – 208 500,00 | 18 871 500,00 | 18 363 217,28 | 14 078 900,36 | 4 284 316,92 | | 508 282,72 |
| 2 0 1 1 | Water, gas, electricity and heating | 4 766 000,00 | – 568 199,00 | 4 197 801,00 | 3 997 861,27 | 2 994 243,15 | 1 003 618,12 | | 199 939,73 |
| 2 0 1 2 | Buildings security and surveillance | 18 493 000,00 | – 460 000,00 | 18 033 000,00 | 17 399 660,63 | 15 138 196,26 | 2 261 464,37 | | 633 339,37 |
| 2 0 1 3 | Insurance | 270 000,00 | 12 500,00 | 282 500,00 | 279 888,34 | 267 368,25 | 12 520,09 | | 2 611,66 |
| 2 0 1 4 | Other expenditure relating to buildings | 550 000,00 | 134 199,00 | 684 199,00 | 614 419,07 | 248 375,46 | 366 043,61 | | 69 779,93 |
| 2 0 1 | Costs relating to buildings | 43 159 000,00 | –1 090 000,00 | 42 069 000,00 | 40 655 046,59 | 32 727 083,48 | 7 927 963,11 | | 1 413 953,41 |
| Total Chapter 2 0 — Buildings and associated costs | 56 360 377,00 | – 740 000,00 | 55 620 377,00 | 54 157 482,39 | 38 069 306,75 | 16 088 175,64 | | 1 462 894,61 |
| 2 1 0 0 | Acquisition of equipment and software | 10 716 000,00 | –1 308 620,03 | 9 407 379,97 | 9 407 311,14 | 4 074 329,13 | 5 332 982,01 | | 68,83 |
| 2 1 0 1 | Outside assistance for the operation and development of computer systems | 21 799 000,00 | 1 975 592,68 | 23 774 592,68 | 23 764 174,70 | 11 601 291,26 | 12 162 883,44 | | 10 417,98 |
| 2 1 0 2 | Servicing and maintenance of equipment and software | 7 195 000,00 | 370 442,66 | 7 565 442,66 | 7 565 440,93 | 6 359 503,70 | 1 205 937,23 | | 1,73 |
| 2 1 0 3 | Telecommunications | 1 590 000,00 | 443 584,69 | 2 033 584,69 | 2 033 584,69 | 1 186 945,73 | 846 638,96 | | |
| 2 1 0 | Computer systems and telecommunications | 41 300 000,00 | 1 481 000,00 | 42 781 000,00 | 42 770 511,46 | 23 222 069,82 | 19 548 441,64 | | 10 488,54 |
| 2 1 1 1 | Purchase and replacement of furniture | 692 000,00 | 190 500,00 | 882 500,00 | 876 100,72 | 605 703,81 | 270 396,91 | | 6 399,28 |
| 2 1 1 2 | Rental, servicing, maintenance and repair of furniture | 41 000,00 | 9 500,00 | 50 500,00 | 47 522,92 | 27 778,82 | 19 744,10 | | 2 977,08 |
| 2 1 1 | Furniture | 733 000,00 | 200 000,00 | 933 000,00 | 923 623,64 | 633 482,63 | 290 141,01 | | 9 376,36 |
| 2 1 2 0 | Purchase and replacement of technical equipment and installation | 2 494 000,00 | 404 778,87 | 2 898 778,87 | 2 853 665,35 | 1 798 417,33 | 1 055 248,02 | | 45 113,52 |
| 2 1 2 1 | Outside assistance for the operation and development of technical equipment and installations | 312 000,00 | – 127 990,00 | 184 010,00 | 166 479,20 | 69 675,28 | 96 803,92 | | 17 530,80 |
| 2 1 2 2 | Rental, servicing, maintenance and repair of technical equipment and installations | 1 538 000,00 | – 255 788,87 | 1 282 211,13 | 1 164 220,24 | 747 565,41 | 416 654,83 | | 117 990,89 |
| 2 1 2 | Technical equipment and installation | 4 344 000,00 | 21 000,00 | 4 365 000,00 | 4 184 364,79 | 2 615 658,02 | 1 568 706,77 | | 180 635,21 |
| 2 1 3 1 | Purchase and replacement of the vehicle fleet | | 14 000,00 | 14 000,00 | 14 000,00 | 14 000,00 | | | |
| 2 1 3 2 | Rental, maintenance and repair of the vehicle fleet | 1 046 000,00 | 476 000,00 | 1 522 000,00 | 1 424 566,10 | 877 954,80 | 546 611,30 | | 97 433,90 |
| 2 1 3 3 | Mobility plan | 450 000,00 | 50 000,00 | 500 000,00 | 500 000,00 | 214 434,82 | 285 565,18 | | |
| 2 1 3 | Transport | 1 496 000,00 | 540 000,00 | 2 036 000,00 | 1 938 566,10 | 1 106 389,62 | 832 176,48 | | 97 433,90 |
| Total Chapter 2 1 — Computer system, equipment and furniture | 47 873 000,00 | 2 242 000,00 | 50 115 000,00 | 49 817 065,99 | 27 577 600,09 | 22 239 465,90 | | 297 934,01 |
| 2 2 0 0 | Travel expenses of delegations | 17 802 000,00 | 4 529 114,00 | 22 331 114,00 | 11 121 429,00 | 11 121 429,00 | | | 11 209 685,00 |
| 2 2 0 1 | Miscellaneous travel expenses | 470 000,00 | | 470 000,00 | 367 007,15 | 304 507,15 | 62 500,00 | | 102 992,85 |
| 2 2 0 2 | Interpreting costs | 79 316 000,00 | –4 874 614,00 | 74 441 386,00 | 64 551 318,52 | 52 642 446,52 | 11 908 872,00 | | 9 890 067,48 |
| 2 2 0 3 | Representation expenses | 175 000,00 | | 175 000,00 | 102 942,56 | 89 307,70 | 13 634,86 | | 72 057,44 |
| 2 2 0 4 | Miscellaneous expenditure on internal meetings | 4 040 000,00 | 220 000,00 | 4 260 000,00 | 4 215 150,45 | 3 718 223,70 | 496 926,75 | | 44 849,55 |
| 2 2 0 5 | Organisation of conferences, congresses and meetings | 260 000,00 | 125 500,00 | 385 500,00 | 263 564,86 | 181 529,89 | 82 034,97 | | 121 935,14 |
| 2 2 0 | Meetings and conferences | 102 063 000,00 | | 102 063 000,00 | 80 621 412,54 | 68 057 443,96 | 12 563 968,58 | | 21 441 587,46 |
| 2 2 1 0 | Documentation and library expenditure | 3 770 000,00 | –1 016 500,00 | 2 753 500,00 | 2 733 978,41 | 1 769 163,24 | 964 815,17 | | 19 521,59 |
| 2 2 1 1 | Official Journal | 1 777 000,00 | – 995 500,00 | 781 500,00 | 593 457,30 | 593 457,30 | | | 188 042,70 |
| 2 2 1 2 | General publications | 220 000,00 | 62 000,00 | 282 000,00 | 281 704,32 | 173 181,85 | 108 522,47 | | 295,68 |
| 2 2 1 3 | Information and public events | 4 385 000,00 | 448 000,00 | 4 833 000,00 | 4 774 224,47 | 2 851 691,87 | 1 922 532,60 | | 58 775,53 |
| 2 2 1 | Information | 10 152 000,00 | –1 502 000,00 | 8 650 000,00 | 8 383 364,50 | 5 387 494,26 | 2 995 870,24 | | 266 635,50 |
| 2 2 3 0 | Office supplies | 358 000,00 | | 358 000,00 | 345 368,94 | 268 621,78 | 76 747,16 | | 12 631,06 |
| 2 2 3 1 | Postal charges | 60 000,00 | | 60 000,00 | 60 000,00 | 33 546,79 | 26 453,21 | | |
| 2 2 3 2 | Expenditure on studies, surveys and consultation | 60 000,00 | 17 000,00 | 77 000,00 | 76 025,00 | 19 825,00 | 56 200,00 | | 975,00 |
| 2 2 3 4 | Removals | 18 000,00 | | 18 000,00 | 13 849,00 | 8 093,85 | 5 755,15 | | 4 151,00 |
| 2 2 3 5 | Financial charges | 10 000,00 | | 10 000,00 | 7 500,00 | 3 158,58 | 4 341,42 | | 2 500,00 |
| 2 2 3 6 | Legal expenses and costs, damages and compensation | 1 000 000,00 | | 1 000 000,00 | 323 973,63 | 173 055,91 | 150 917,72 | | 676 026,37 |
| 2 2 3 7 | Other operating expenditure | 281 000,00 | –17 000,00 | 264 000,00 | 162 510,98 | 49 645,29 | 112 865,69 | | 101 489,02 |
| 2 2 3 | Miscellaneous expenses | 1 787 000,00 | | 1 787 000,00 | 989 227,55 | 555 947,20 | 433 280,35 | | 797 772,45 |
| Total Chapter 2 2 — Operating expenditure | 114 002 000,00 | –1 502 000,00 | 112 500 000,00 | 89 994 004,59 | 74 000 885,42 | 15 993 119,17 | | 22 505 995,41 |
| TOTAL TITLE 2 — Buildings, equipment and operating expenditure | 218 235 377,00 | | 218 235 377,00 | 193 968 552,97 | 139 647 792,26 | 54 320 760,71 | | 24 266 824,03 |
| 10 0 | Provisional appropriations | | | | | | | | |
| 10 1 | Contingency reserve | 1 500 000,00 | | 1 500 000,00 | | | | | 1 500 000,00 |
| TOTAL TITLE 10 — Other expenditure | 1 500 000,00 | | 1 500 000,00 | | | | | 1 500 000,00 |
| Total budget | 572 894 377,00 | | 572 894 377,00 | 526 545 514,39 | 469 945 930,18 | 56 599 584,21 | | 46 348 862,61 |

(EUR)

Budget line

Initial Appropriations

Transfers/Amendments

Final Appropriations

Commitments

Payments

Carry Over by Right to

Carry Over by Decision to

Cancelled Appropriations

2018

2018

2018

2018

2018

2019

2019

1

2

3

4

5

6

7

8 = 3 - 5 - 6 - 7

1 0 0 0

Basic salary

342 000,00

342 000,00

332 041,32

332 041,32

9 958,68

1 0 0 1

Entitlements related to the post held

70 000,00

70 000,00

67 800,00

67 800,00

2 200,00

1 0 0 2

Entitlements related to the personal circumstances of the staff member

10 000,00

10 000,00

8 874,30

8 874,30

1 125,70

1 0 0 3

Social security cover

14 000,00

14 000,00

12 561,06

12 561,06

1 438,94

1 0 0 4

Other managements expenditure

675 000,00

675 000,00

448 958,89

402 841,62

46 117,27

226 041,11

1 0 0 7

Annual adjustment of the remuneration

50 000,00

50 000,00

50 000,00

1 0 0

Remuneration and other entitlements

1 161 000,00

1 161 000,00

870 235,57

824 118,30

46 117,27

290 764,43

1 0 1 0

Transitory allowance

185 000,00

185 000,00

48 718,50

48 718,50

136 281,50

1 0 1

Termination of service

185 000,00

185 000,00

48 718,50

48 718,50

136 281,50

Total Chapter 1 0 — Members of the Institution

1 346 000,00

1 346 000,00

918 954,07

872 836,80

46 117,27

427 045,93

1 1 0 0

Basic salaries

246 398 000,00

246 398 000,00

234 570 365,90

234 570 365,90

11 827 634,10

1 1 0 1

Entitlements under the Staff Regulations related to the post held

1 920 000,00

1 920 000,00

1 347 756,93

1 347 756,93

572 243,07

1 1 0 2

Entitlements under the Staff Regulations related to the personal circumstances of the staff member

62 300 000,00

62 300 000,00

61 048 177,01

61 048 177,01

1 251 822,99

1 1 0 3

Social security cover

10 100 000,00

10 100 000,00

9 492 622,43

9 492 622,43

607 377,57

1 1 0 4

Salary weightings

52 000,00

100 000,00

152 000,00

141 318,09

141 318,09

10 681,91

1 1 0 5

Overtime

1 450 000,00

– 250 000,00

1 200 000,00

776 122,53

776 122,53

423 877,47

1 1 0 6

Entitlements under the Staff Regulations related to entering the service, transfer and leaving the service

2 400 000,00

2 400 000,00

1 658 877,78

1 226 640,47

432 237,31

741 122,22

1 1 0 7

Annual adjustment of the remuneration

3 128 000,00

3 128 000,00

3 128 000,00

1 1 0

Remuneration and other entitlements

327 748 000,00

– 150 000,00

327 598 000,00

309 035 240,67

308 603 003,36

432 237,31

18 562 759,33

1 1 1 0

Allowances in the event of retirement in the interest of the service

362 000,00

362 000,00

173 981,82

173 981,82

188 018,18

1 1 1 2

Entitlements of the former Secretaries-General

690 000,00

690 000,00

590 360,50

590 360,50

99 639,50

1 1 1

Termination of service

1 052 000,00

1 052 000,00

764 342,32

764 342,32

287 657,68

1 1 2 0

Provisional appropriation (officials and temporary staff)

1 1 2

Provisional appropriation

Total Chapter 1 1 — Officials and temporary staff

328 800 000,00

– 150 000,00

328 650 000,00

309 799 582,99

309 367 345,68

432 237,31

18 850 417,01

1 2 0 0

Other staff

10 565 000,00

234 000,00

10 799 000,00

10 532 544,62

10 527 294,62

5 250,00

266 455,38

1 2 0 1

National experts on secondment

993 000,00

993 000,00

987 789,12

986 208,64

1 580,48

5 210,88

1 2 0 2

Traineeships

680 000,00

680 000,00

659 500,22

636 110,57

23 389,65

20 499,78

1 2 0 3

External services

498 000,00

– 130 000,00

368 000,00

213 649,77

114 848,26

98 801,51

154 350,23

1 2 0 4

Supplementary services for the translation service

200 000,00

200 000,00

130 510,00

126 095,00

4 415,00

69 490,00

1 2 0 7

Annual adjustment of the remuneration

104 000,00

– 104 000,00

1 2 0

Other staff and external services

13 040 000,00

13 040 000,00

12 523 993,73

12 390 557,09

133 436,64

516 006,27

Total Chapter 1 2 — Other staff and external services

13 040 000,00

13 040 000,00

12 523 993,73

12 390 557,09

133 436,64

516 006,27

1 3 0 0

Miscellaneous expenditure on recruitment

192 000,00

–55 000,00

137 000,00

136 100,00

124 158,91

11 941,09

900,00

1 3 0 1

Further training

2 028 000,00

205 000,00

2 233 000,00

2 230 918,58

1 359 887,62

871 030,96

2 081,42

1 3 0

Expenditure relating to staff management

2 220 000,00

150 000,00

2 370 000,00

2 367 018,58

1 484 046,53

882 972,05

2 981,42

1 3 10

Special assistance grants

30 000,00

30 000,00

3 592,88

305,13

3 287,75

26 407,12

1 3 11

Social contacts between members of staff

117 000,00

117 000,00

116 700,00

74 377,81

42 322,19

300,00

1 3 12

Supplementary aid for the disables

210 000,00

–20 000,00

190 000,00

176 373,80

146 691,42

29 682,38

13 626,20

1 3 13

Other welfare expenditure

66 000,00

20 000,00

86 000,00

85 400,00

81 792,36

3 607,64

600,00

1 3 1

Measures to assist institution’s staff

423 000,00

423 000,00

382 066,68

303 166,72

78 899,96

40 933,32

1 3 2 0

Medical service

505 000,00

505 000,00

370 327,28

245 870,06

124 457,22

134 672,72

1 3 2 2

Crèches and childcare facilities

2 895 000,00

2 895 000,00

2 598 244,00

2 352 740,95

245 503,05

296 756,00

1 3 2

Activities relating to all persons working with the institution

3 400 000,00

3 400 000,00

2 968 571,28

2 598 611,01

369 960,27

431 428,72

1 3 3 1

Mission expenses of the Council secretariat

3 130 000,00

3 130 000,00

2 831 151,83

2 555 951,83

275 200,00

298 848,17

1 3 3 2

Travel expenses of staff related to the European Council

800 000,00

800 000,00

785 622,26

725 622,26

60 000,00

14 377,74

1 3 3

Missions

3 930 000,00

3 930 000,00

3 616 774,09

3 281 574,09

335 200,00

313 225,91

Total Chapter 1 3 — Other expenditure relating to persons working with the institution

9 973 000,00

150 000,00

10 123 000,00

9 334 430,63

7 667 398,35

1 667 032,28

788 569,37

TOTAL TITLE 1 — Persons working with the institution

353 159 000,00

353 159 000,00

332 576 961,42

330 298 137,92

2 278 823,50

20 582 038,58

2 0 0 0

Rent

1 109 000,00

764 500,00

1 873 500,00

1 872 944,07

1 872 944,07

555,93

2 0 0 2

Acquisition of immovable property

45 500,00

45 500,00

45 035,11

45 035,11

464,89

2 0 0 3

Fitting-out and installation work

8 855 377,00

100 000,00

8 955 377,00

8 933 610,77

2 660 173,45

6 273 437,32

21 766,23

2 0 0 4

Work to make premises secure

2 547 000,00

– 800 000,00

1 747 000,00

1 722 095,07

556 816,26

1 165 278,81

24 904,93

2 0 0 5

Expenditure preliminary to the acquisition, construction and fitting-out of buildings

690 000,00

240 000,00

930 000,00

928 750,78

252 289,49

676 461,29

1 249,22

2 0 0

Buildings

13 201 377,00

350 000,00

13 551 377,00

13 502 435,80

5 342 223,27

8 160 212,53

48 941,20

2 0 1 0

Cleaning and maintenance

19 080 000,00

– 208 500,00

18 871 500,00

18 363 217,28

14 078 900,36

4 284 316,92

508 282,72

2 0 1 1

Water, gas, electricity and heating

4 766 000,00

– 568 199,00

4 197 801,00

3 997 861,27

2 994 243,15

1 003 618,12

199 939,73

2 0 1 2

Buildings security and surveillance

18 493 000,00

– 460 000,00

18 033 000,00

17 399 660,63

15 138 196,26

2 261 464,37

633 339,37

2 0 1 3

Insurance

270 000,00

12 500,00

282 500,00

279 888,34

267 368,25

12 520,09

2 611,66

2 0 1 4

Other expenditure relating to buildings

550 000,00

134 199,00

684 199,00

614 419,07

248 375,46

366 043,61

69 779,93

2 0 1

Costs relating to buildings

43 159 000,00

–1 090 000,00

42 069 000,00

40 655 046,59

32 727 083,48

7 927 963,11

1 413 953,41

Total Chapter 2 0 — Buildings and associated costs

56 360 377,00

– 740 000,00

55 620 377,00

54 157 482,39

38 069 306,75

16 088 175,64

1 462 894,61

2 1 0 0

Acquisition of equipment and software

10 716 000,00

–1 308 620,03

9 407 379,97

9 407 311,14

4 074 329,13

5 332 982,01

68,83

2 1 0 1

Outside assistance for the operation and development of computer systems

21 799 000,00

1 975 592,68

23 774 592,68

23 764 174,70

11 601 291,26

12 162 883,44

10 417,98

2 1 0 2

Servicing and maintenance of equipment and software

7 195 000,00

370 442,66

7 565 442,66

7 565 440,93

6 359 503,70

1 205 937,23

1,73

2 1 0 3

Telecommunications

1 590 000,00

443 584,69

2 033 584,69

2 033 584,69

1 186 945,73

846 638,96

2 1 0

Computer systems and telecommunications

41 300 000,00

1 481 000,00

42 781 000,00

42 770 511,46

23 222 069,82

19 548 441,64

10 488,54

2 1 1 1

Purchase and replacement of furniture

692 000,00

190 500,00

882 500,00

876 100,72

605 703,81

270 396,91

6 399,28

2 1 1 2

Rental, servicing, maintenance and repair of furniture

41 000,00

9 500,00

50 500,00

47 522,92

27 778,82

19 744,10

2 977,08

2 1 1

Furniture

733 000,00

200 000,00

933 000,00

923 623,64

633 482,63

290 141,01

9 376,36

2 1 2 0

Purchase and replacement of technical equipment and installation

2 494 000,00

404 778,87

2 898 778,87

2 853 665,35

1 798 417,33

1 055 248,02

45 113,52

2 1 2 1

Outside assistance for the operation and development of technical equipment and installations

312 000,00

– 127 990,00

184 010,00

166 479,20

69 675,28

96 803,92

17 530,80

2 1 2 2

Rental, servicing, maintenance and repair of technical equipment and installations

1 538 000,00

– 255 788,87

1 282 211,13

1 164 220,24

747 565,41

416 654,83

117 990,89

2 1 2

Technical equipment and installation

4 344 000,00

21 000,00

4 365 000,00

4 184 364,79

2 615 658,02

1 568 706,77

180 635,21

2 1 3 1

Purchase and replacement of the vehicle fleet

14 000,00

14 000,00

14 000,00

14 000,00

2 1 3 2

Rental, maintenance and repair of the vehicle fleet

1 046 000,00

476 000,00

1 522 000,00

1 424 566,10

877 954,80

546 611,30

97 433,90

2 1 3 3

Mobility plan

450 000,00

50 000,00

500 000,00

500 000,00

214 434,82

285 565,18

2 1 3

Transport

1 496 000,00

540 000,00

2 036 000,00

1 938 566,10

1 106 389,62

832 176,48

97 433,90

Total Chapter 2 1 — Computer system, equipment and furniture

47 873 000,00

2 242 000,00

50 115 000,00

49 817 065,99

27 577 600,09

22 239 465,90

297 934,01

2 2 0 0

Travel expenses of delegations

17 802 000,00

4 529 114,00

22 331 114,00

11 121 429,00

11 121 429,00

11 209 685,00

2 2 0 1

Miscellaneous travel expenses

470 000,00

470 000,00

367 007,15

304 507,15

62 500,00

102 992,85

2 2 0 2

Interpreting costs

79 316 000,00

–4 874 614,00

74 441 386,00

64 551 318,52

52 642 446,52

11 908 872,00

9 890 067,48

2 2 0 3

Representation expenses

175 000,00

175 000,00

102 942,56

89 307,70

13 634,86

72 057,44

2 2 0 4

Miscellaneous expenditure on internal meetings

4 040 000,00

220 000,00

4 260 000,00

4 215 150,45

3 718 223,70

496 926,75

44 849,55

2 2 0 5

Organisation of conferences, congresses and meetings

260 000,00

125 500,00

385 500,00

263 564,86

181 529,89

82 034,97

121 935,14

2 2 0

Meetings and conferences

102 063 000,00

102 063 000,00

80 621 412,54

68 057 443,96

12 563 968,58

21 441 587,46

2 2 1 0

Documentation and library expenditure

3 770 000,00

–1 016 500,00

2 753 500,00

2 733 978,41

1 769 163,24

964 815,17

19 521,59

2 2 1 1

Official Journal

1 777 000,00

– 995 500,00

781 500,00

593 457,30

593 457,30

188 042,70

2 2 1 2

General publications

220 000,00

62 000,00

282 000,00

281 704,32

173 181,85

108 522,47

295,68

2 2 1 3

Information and public events

4 385 000,00

448 000,00

4 833 000,00

4 774 224,47

2 851 691,87

1 922 532,60

58 775,53

2 2 1

Information

10 152 000,00

–1 502 000,00

8 650 000,00

8 383 364,50

5 387 494,26

2 995 870,24

266 635,50

2 2 3 0

Office supplies

358 000,00

358 000,00

345 368,94

268 621,78

76 747,16

12 631,06

2 2 3 1

Postal charges

60 000,00

60 000,00

60 000,00

33 546,79

26 453,21

2 2 3 2

Expenditure on studies, surveys and consultation

60 000,00

17 000,00

77 000,00

76 025,00

19 825,00

56 200,00

975,00

2 2 3 4

Removals

18 000,00

18 000,00

13 849,00

8 093,85

5 755,15

4 151,00

2 2 3 5

Financial charges

10 000,00

10 000,00

7 500,00

3 158,58

4 341,42

2 500,00

2 2 3 6

Legal expenses and costs, damages and compensation

1 000 000,00

1 000 000,00

323 973,63

173 055,91

150 917,72

676 026,37

2 2 3 7

Other operating expenditure

281 000,00

–17 000,00

264 000,00

162 510,98

49 645,29

112 865,69

101 489,02

2 2 3

Miscellaneous expenses

1 787 000,00

1 787 000,00

989 227,55

555 947,20

433 280,35

797 772,45

Total Chapter 2 2 — Operating expenditure

114 002 000,00

–1 502 000,00

112 500 000,00

89 994 004,59

74 000 885,42

15 993 119,17

22 505 995,41

TOTAL TITLE 2 — Buildings, equipment and operating expenditure

218 235 377,00

218 235 377,00

193 968 552,97

139 647 792,26

54 320 760,71

24 266 824,03

10 0

Provisional appropriations

10 1

Contingency reserve

1 500 000,00

1 500 000,00

1 500 000,00

TOTAL TITLE 10 — Other expenditure

1 500 000,00

1 500 000,00

1 500 000,00

Total budget

572 894 377,00

572 894 377,00

526 545 514,39

469 945 930,18

56 599 584,21

46 348 862,61

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