AMERICAN RECOVERY AND REINVESTMENT ACT 

CORRECTIONAL SYSTEMS AND CORRECTIONAL 

ALTERNATIVES ON TRIBAL LANDS

April 2011–March 2012

This report was prepared by Jimmy Steyee, CSR, Incorporated, under contract number GS-10F-0114L 

from the Bureau of Justice Assistance.

Program Performance Report
• Page 2 •

Program Performance Report (April 2011–March 2012)

The following Program Performance Report (PPR) examines key findings of the American and Recovery and 

Reinvestment Act (ARRA) Correctional Systems and Correctional Alternatives on Tribal Lands (CSCATL; formerly 

Correctional Facilities on Tribal Lands [CFTL]) program from April 2011 through March 2012. To date, 19 Federal 

awards are classified as “open” and 1 as “closed” in the Grants Management System (GMS). All data analyzed in this 

PPR are self-reported by individual grantee organizations.

The key objectives of the ARRA CSCATL program are to build and renovate needed tribal justice system facilities and 

to create and retain jobs while promoting transparency in how federally awarded funds are spent. The program 

provides funding to help 20 tribes “in cost-effective construction and renovation of correctional facilities associated 

with the incarceration and rehabilitation of juvenile and adult offenders subject to tribal jurisdiction” and “to explore 

community-based alternatives to help prevent and control jail overcrowding due to alcohol and other substance abuse 

convictions.” This program is administered by the Bureau of Justice Assistance (BJA) in coordination with the Bureau 

of Indian Affairs (BIA) and the Office of Juvenile Justice and Delinquency Prevention (OJJDP).

Table 1. Project Focus Area by Quarter

Quarter

Construction of Single 

Tribe or Regional 

Multipurpose Justice 

Centers, N (%)

Construction of Detention 

Facilities for Adult and 

Juvenile Offenders, N (%)

Renovation of 

Existing Detention 

Facilities, N (%)

Not Operational/

Not Active/

Did Not Report,

N (%)

Apr.–June 2011 (N=20) 6 (30%) 5 (25%) 3 (15%) 6 (30%)

July–Sept. 2011 (N=20) 8 (40) 5 (25) 4 (20) 3 (15)

Oct.–Dec. 2011 (N=20) 8 (40) 5 (25) 4 (20) 3 (15)

Jan.–March 2012 (N=20) 8 (40) 5 (25) 4 (20) 3 (15)

Table 1 shows the number of grantees conducting construction and renovation projects during the reporting periods 

examined in this PPR. In total, 20 awards were made to tribal entities. During the last 3 quarters examined, 13 grantees 

that reported into the Performance Measurement Tool (PMT) are conducting construction projects, and 4 grantees are 

conducting renovation projects. During the last three quarters examined, 15% (3) of the grantees either were not 

operational, not active, or did not report in the PMT.

Key Findings and/or Observations

• On average, 55 collaborative partnerships have been reportedly developed each quarter. Almost 40% are in 

probation and parole services (19%) and in law enforcement (19%).

• Most grantees (77%) are completing middle-stage construction milestones.

• Almost half (6 of 13, or 46%) of the grantees are nearing completion of their late-stage construction 

milestones.

• Two (of 13) grantees have new buildings substantially complete.

American Recovery and Reinvestment Act 

Correctional Systems and Correctional 

Alternatives on Tribal Lands
ARRA CSCATL Program Performance Report—April 2011–March 2012

• Page 3 •

Key Performance Measures

Measure

Data Elements Used to 

Calculate Measure Definition Interpretation

1. Number of 

Collaborative 

Partnerships 

Developed

(Categories 1, 2, 3)

A. Law enforcement

B. IT info sharing

C. Victim services

D. Community/social services

E. Community corrections, 

probation, parole

F. Legal

G. Other

Examines the number 

and type of collaborative 

partnerships developed 

each quarter.

This measure looks at the types of collaborative 

partnerships developed each quarter. As ARRA 

funding is implemented, organizations may use their 

funds to develop and maintain relationships with 

various collaborative partnerships in an effort to 

strengthen their programs.

2. Construction 

Milestones

(1–2 Months)

(Categories 1, 2)

A. Establish total project budget

B. Select and retain architecture and 

engineering firm

C. Appoint project manager

D. Form a transition team

Examines key milestones 

for grantees beginning 

the early construction 

stages of their programs.

This measure examines milestones for grantees 

engaged in the early stages of construction, 

focusing on three key milestones that allow them to 

progress and pave the way for middle-stage 

construction procedures.

3. Construction 

Milestones

(2–8 Months)*

(Categories 1, 2)

A. Submit staffing and operations 

budget

B. Submit 99% of design documents 

to Bureau of Indian Affairs (BIA),

Office of Facilities Management 

and Construction (OFMC) and

Division of Safety and Risk 

Management (DSRM) for review

C. Finish construction documents

Examines key milestones 

for grantees beginning 

the middle construction 

stages of their programs.

This measure examines milestones for grantees 

engaged in the middle stages of construction, 

focusing on five key milestones that allow them to 

progress and pave the way for late-stage 

construction procedures.

4. Construction 

Milestones

(8–32 Months)*

(Categories 1, 2)

A. Commence construction

B. Complete 50% of construction 

C. Substantially complete building

Examines key milestones 

for grantees nearing the 

completion of 

construction.

This measure examines milestones for grantees 

engaged in the late stages of construction, focusing 

on three key milestones that allow them to progress 

and pave the way for post-construction procedures 

and program completion.

5. Renovation 

Milestones

(1–2 Months)*

(Category 3)

A. Established total project budget

B. Appoint project manager 

C. Select and retain architecture and

engineering firm

Examines key milestones 

for grantees beginning 

the early renovation 

stages of their programs.

This measure examines milestones for grantees 

engaged in the early stages of renovation, focusing 

on three key milestones that allow them to progress 

and pave the way for middle-stage procedures.

6. Renovation 

Milestones

(2–8 Months)* 

(Category 3)

A. Submit 99% design documents to 

BIA OFMC and DSRM for review

B. Complete schematic design

C. Complete renovation documents

Examines key milestones 

for grantees beginning 

the middle stages of 

renovation.

This measure examines milestones for grantees 

engaged in the middle stages of renovation, 

focusing on three key milestones that allow them to 

progress and pave the way for late-stage 

procedures.

7. Renovation 

Milestones

(8–32 Months)*

(Category 3)

A. Award contract to selected 

construction/renovation company

B. Commence renovation

C. Complete 50% of renovation

D. Substantially complete renovation

Examines key milestones 

for grantees nearing the 

completion of renovation 

activities

This measure examines milestones for grantees 

engaged in the late stages of construction, focusing 

on three key milestones that allow them to progress 

and pave the way for post-construction procedures 

and program completion.

*Milestone measures were selected based on a variety of criteria, including the amount of data available for each measure and whether most

grantees had data to report for a particular measure. For example, most grantees were not ready to report a status of “Complete” on measures 

such as “Commence Occupancy and Initial Operations.” Instead, other measures were chosen that more accurately reflected the status of most

grantees. Most grantees are in the middle stages of construction-site work, and a few are moving toward late-stage construction milestones. 

Therefore, indicators were chosen that are more applicable to grantees in middle-stage construction, such as construction being 50% complete. 

As more grantees progress through the construction stage and near completion, these measures will be adjusted to reflect the progress of most

grantees. 
ARRA CSCATL Program Performance Report—April 2011–March 2012

• Page 4 •

Graphs of Key Measures

Construction Milestones

Thirteen (13) active grantees reported in the PMT during the last three quarters ending March 31, 2012. All 13 

grantees answered questions about the key measures. Eleven (11) active grantees reported during the April–June 2011 

quarter. Grantees doing construction projects are asked to complete up to 33 milestones, which act as a checklist that is 

generally completed in sequential order. Not all grantees will complete all milestones, but most grantees that complete 

construction projects will also complete most of the milestones. The following looks as some of the key milestones to 

gauge the progress grantees are making with their construction projects. 

Collaborative Partnerships 

Established

This graph shows the number of 

collaborative partnerships 

developed by quarter. The 

predominant partnerships included 

community corrections/probation 

and parole services (19 percent) 

and law enforcement (19 percent).

On average, 55 collaborative 

partnerships were developed in 

each quarter.

Construction Milestones 

Accomplished (1–2 Months)

This graph shows the general 

progress that grantees are making 

with early-stage construction. By 

the January–March 2012 quarter, 

all 13 grantees (100%) had 

appointed a project manager. 

Twelve grantees (92%) have 

established a total project budget, 

selected and retained an 

architecture and engineering firm, 

and formed a transition team.

 Law

Enforcement

 IT

Information

Sharing

Victim

Services

Community/

Social

Service

Community

Corrections/

Probation

and Parole

Legal Other

April–June 2011 10 6 8 9 10 8 4

July–Sept. 2011 11 6 6 9 11 8 4

Oct.–Dec. 2011 11 6 7 9 11 7 3

Jan.–March 2012 10 8 7 7 10 8 5

0

2

4

6

8

10

12

Collaborative

Partnerships

Established

91

85

92 92 91 92 92 92

100 100 100 100

91

85 85

92

75

80

85

90

95

100

April–June 2011

July–Sept. 2011

Oct.–Dec. 2011

Jan.–March 2012

April–June 2011

July–Sept. 2011

Oct.–Dec. 2011

Jan.–March 2012

April–June 2011

July–Sept. 2011

Oct.–Dec. 2011

Jan.–March 2012

April–June 2011

July–Sept. 2011

Oct.–Dec. 2011

Jan.–March 2012

Establish Total

Project Budget

Select and Retain

A&E Firm

Appoint Project

Manager

Form a Transition

Team

Percentage

Construction Milestones Completed (%)
ARRA CSCATL Program Performance Report—April 2011–March 2012

• Page 5 •

Renovation Milestones

Four (4) active grantees reported in the PMT over the four quarters. One grantee reported in the PMT for all four 

quarters, two reported for three, and one reported for one. Grantees doing renovation projects are asked to complete up 

to 27 milestones, which act as a checklist that is generally completed in sequential order. Not all grantees will complete 

all milestones, but most grantees that complete renovation projects will also complete most of the milestones. The 

following graphs look as some of the key milestones to gauge the progress grantees are making with their renovation 

projects. 

Construction Milestones 

Accomplished (2–8 Months)

This graph shows the general progress 

grantees are making with the middle 

stages of construction. The number of 

grantees submitting 99% of design 

documents to the Bureau of Indian 

Affairs, Office of Facilities Management 

and Construction and Division of Safety 

and Risk Management (BIA OFMC and 

DSRM) for review increased from 6 

(55%) in April–June 2011 to 10 (77%) in 

January–March 2012. As of the last 

quarter examined, 10 grantees (77%) 

have submitted their final construction 

documents, up from 5 (45%) in the first 

quarter.

Construction Milestones 

Accomplished (8–32 Months)

This graph shows the general progress 

grantees are making with the final 

stages of the construction process.

Six (46%) grantees have commenced 

construction as of the January–March 

2012 quarter, and all but one of those 

has completed at least 50% of 

construction. One grantee did change 

their response for the commence 

construction question from “complete” to 

“not yet complete” during the July–

September 2011 quarter. Two grantees

(15%) have construction substantially 

completed.

82 77 77 77

55

62 62

77

45

62

69

77

0

10

20

30

40

50

60

70

80

90

April–June 2011

July–Sept. 2011

Oct.–Dec. 2011

Jan.–March 2012

April–June 2011

July–Sept. 2011

Oct.–Dec. 2011

Jan.–March 2012

April–June 2011

July–Sept. 2011

Oct.–Dec. 2011

Jan.–March 2012

Submit Staffing and

Operations Budget

Submit 99% Design

Documents to BIA OFMC &

DSRM for Review

Finish Construction

Documents

Percentage

Construction Milestones Completed (%)

55

38

46 46

18

23

31

38

15

0

10

20

30

40

50

60

April–June 2011

July–Sept. 2011

Oct.–Dec. 2011

Jan.–March 2012

April–June 2011

July–Sept. 2011

Oct.–Dec. 2011

Jan.–March 2012

April–June 2011

July–Sept. 2011

Oct.–Dec. 2011

Jan.–March 2012

Commence Construction Complete 50% of

Construction

Substantially Complete

Building

Percentage

Construction Milestones Completed (%)
ARRA CSCATL Program Performance Report—April 2011–March 2012

• Page 6 •

Renovation Milestones 

Accomplished

(1–2 Months)

This graph shows the general progress 

grantees are making with the initial 

stages of the renovation process.

Grantees are at various stages of their 

renovation projects. All grantees 

initially established a total project 

budget, and at least one is making 

revisions. At least one grantee has 

reached the 1–2 month key measure 

during each of the last four quarters.

*Architecture and Engineering

Renovation Milestones 

Accomplished

(2–8 Months)

This graph shows the general 

progress grantees are making with 

the middle stages of the renovation 

process.

In each of the four quarters, at least 

one grantee reached one of the key 

milestones.

Renovation Milestones 

Accomplished 

(8–32 Months)

This graph shows the general progress 

grantees are making with the final 

stages of the renovation process.

Half of the grantees awarded contracts 

to a selected renovation/construction

company during the April–June 2011 

quarter, and 2 grantees reported their 

renovations were substantially 

complete. In the most recent quarter, 

no additional grantees commenced 

renovation or reported their 

renovations were 50% or more 

complete.

1 1

2

1

2

1

2

1

2

1

2

1

0

1

2

3

4

April–June 2011

July–Sept. 2011

Oct.–Dec. 2011

Jan.–March 2012

April–June 2011

July–Sept. 2011

Oct.–Dec. 2011

Jan.–March 2012

April–June 2011

July–Sept. 2011

Oct.–Dec. 2011

Jan.–March 2012

Establish Total Project

Budget

Appoint Project Manager Select and Retain A&E* Firm

N Grantees

Renovation Milestones Completed (N)

Total Grantees=4

1 1 1 1

2 2 2

1

2 2

1 1

0

1

2

3

4

April–June 2011

July–Sept. 2011

Oct.–Dec. 2011

Jan.–March 2012

April–June 2011

July–Sept. 2011

Oct.–Dec. 2011

Jan.–March 2012

April–June 2011

July–Sept. 2011

Oct.–Dec. 2011

Jan.–March 2012

Submit 99% Design

Documents to BIA OFMC &

DSRM

Complete Schematic Design Complete Renovation

Documents

N Grantees

Renovation Milestones Completed (N)

Total Grantees=4

2

1

2

1

2

1 1

0

2

1 1

0

2

1 1

0

0

1

2

3

4

April–June 2011

July–Sept. 2011

Oct.–Dec. 2011

Jan.–March 2012

April–June 2011

July–Sept. 2011

Oct.–Dec. 2011

Jan.–March 2012

April–June 2011

July–Sept. 2011

Oct.–Dec. 2011

Jan.–March 2012

April–June 2011

July–Sept. 2011

Oct.–Dec. 2011

Jan.–March 2012

Award Contract to

Renovation Company

Commence

Renovation

Complete 50% of

Renovation

Substantially

Complete Renovation

N Grantees

Renovation Milestones Completed (N)

Total Grantees=4
ARRA CSCATL Program Performance Report—April 2011–March 2012

• Page 7 •

Trend Analysis and Interpretation

This section points out patterns and trends among performance measures across all grantees reporting.

• The PMT completion rate for this program was very high (95%) for all quarters examined. All but one of the 

active grantees reported for all four quarters examined. One grantee did not report in the PMT for the last three 

quarters examined. During the quarter in which this lone grantee did report, they were nearing completion of 

their renovation project.

• Two of the 20 ARRA CSCATL grantees (10%) substantially completed construction and renovation projects. 

• Two of the four grantees conducting renovation projects are still in the early stages of construction.