# Official Journal C 20A/20 J

| | ISSN 1977-091X |
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| Official Journal
  of the European Union | C 20A |
| | |
| English edition | Information and Notices | Volume 6620 January 2023 |

ISSN 1977-091X

Official Journal

of the European Union

C 20A

English edition

Information and Notices

Volume 6620 January 2023

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| Contents | page |
| --- | --- |
| | V   Announcements |
| | ADMINISTRATIVE PROCEDURES |
| | European Parliament |
| 2023/C 20 A/01 | Recruitment notice PE/282/S – Director (function group AD, grade 14) – Directorate-General for Internal Policies of the Union – Directorate for Legislative and Committee Coordination | 1 |
| 2023/C 20 A/02 | Recruitment notice PE/283/S – Director (function group AD, grade 14) – Directorate-General for Communication – Directorate for Campaigns | 8 |
| 2023/C 20 A/03 | Recruitment notice PE/284/S – Director (function group AD, grade 14) – Directorate-General for Parliamentary Democracy Partnerships – Directorate for External Liaison Offices | 14 |
| 2023/C 20 A/04 | Recruitment notice PE/285/S – Director (function group AD, grade 14) – Directorate-General for Parliamentary Democracy Partnerships – Directorate for Resources | 20 |
| 2023/C 20 A/05 | Recruitment notice PE/286/S – Director-General (Function group AD, grade 15) – Directorate-General for Innovation and Technological Support | 24 |

Contents

page

V   Announcements

ADMINISTRATIVE PROCEDURES

European Parliament

2023/C 20 A/01

Recruitment notice PE/282/S – Director (function group AD, grade 14) – Directorate-General for Internal Policies of the Union – Directorate for Legislative and Committee Coordination

1

2023/C 20 A/02

Recruitment notice PE/283/S – Director (function group AD, grade 14) – Directorate-General for Communication – Directorate for Campaigns

8

2023/C 20 A/03

Recruitment notice PE/284/S – Director (function group AD, grade 14) – Directorate-General for Parliamentary Democracy Partnerships – Directorate for External Liaison Offices

14

2023/C 20 A/04

Recruitment notice PE/285/S – Director (function group AD, grade 14) – Directorate-General for Parliamentary Democracy Partnerships – Directorate for Resources

20

2023/C 20 A/05

Recruitment notice PE/286/S – Director-General (Function group AD, grade 15) – Directorate-General for Innovation and Technological Support

24

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| EN | |
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EN

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V Announcements

ADMINISTRATIVE PROCEDURES

European Parliament

| 20.1.2023 | EN | Official Journal of the European Union | CA 20/1 |
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20.1.2023

EN

Official Journal of the European Union

CA 20/1

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RECRUITMENT NOTICE PE/282/S

DIRECTOR

(function group AD, grade 14)

DIRECTORATE-GENERAL FOR INTERNAL POLICIES OF THE UNION – DIRECTORATE FOR LEGISLATIVE AND COMMITTEE COORDINATION

(2023/C 20 A/01)

1.   Vacant post

The President of the European Parliament has decided to open the procedure for filling the post of director (AD, grade 14) in the Directorate-General for Internal Policies of the Union — Directorate for Legislative and Committee Coordination, in accordance with Article 29(2) of the Staff Regulations of Officials of the European Union (1) (‘the Staff Regulations’).

This selection procedure, which is designed to give the appointing authority a wider choice of candidates, will be conducted at the same time as internal and interinstitutional recruitment procedures.

Recruitment will be at grade AD 14 (2). The basic salary is EUR 16 292,34 per month. In addition to the basic salary, which is subject to Community tax and exempt from national tax, certain allowances may be payable in circumstances laid down by the Staff Regulations.

Candidates should note that this post is subject to the mobility policy rules adopted by Parliament’s Bureau on 15 January 2018.

The post calls for flexibility and frequent contact with people inside and outside Parliament, including Members of the European Parliament. The director will be required to travel frequently between Parliament’s places of work and elsewhere.

2.   Place of employment

Brussels. This post may be transferred to one of Parliament’s other places of work.

3.   Equal opportunities

The European Parliament is an equal opportunities employer and accepts applications without discrimination on any ground such as gender, ethnicity, colour, ethnic or social origin, genetic features, language, religion or belief, political or any other opinion, membership of a national minority, property, birth, disability, age, sexual orientation, marital status or family situation.

4.   Job description

As a senior official, the director will be required to carry out the following duties in the light of the guidelines and decisions laid down by the parliamentary authority and the director-general (3):

| — | ensuring that a large department in Parliament’s Secretariat, comprising several units covering the directorate’s areas of activity, runs smoothly and in keeping with Parliament’s policies; |
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ensuring that a large department in Parliament’s Secretariat, comprising several units covering the directorate’s areas of activity, runs smoothly and in keeping with Parliament’s policies;

| — | managing, leading, motivating and coordinating teams of staff; optimising the use of the directorate’s resources to provide a high-quality service (organisation, management of human and budget resources, innovation, etc.) in its areas of activity; |
| --- | --- |

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managing, leading, motivating and coordinating teams of staff; optimising the use of the directorate’s resources to provide a high-quality service (organisation, management of human and budget resources, innovation, etc.) in its areas of activity;

| — | planning the directorate’s work (deciding on objectives and strategies); taking the decisions required to achieve the objectives set; assessing the performance of the departments within the directorate with a view to ensuring that high standards are maintained; |
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planning the directorate’s work (deciding on objectives and strategies); taking the decisions required to achieve the objectives set; assessing the performance of the departments within the directorate with a view to ensuring that high standards are maintained;

| — | advising the director-general, the Secretary-General and Members in the directorate’s areas of activity; |
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advising the director-general, the Secretary-General and Members in the directorate’s areas of activity;

| — | cooperating with the other directorates in the Secretariat, representing Parliament and negotiating contracts and agreements in the directorate’s areas of activity; |
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cooperating with the other directorates in the Secretariat, representing Parliament and negotiating contracts and agreements in the directorate’s areas of activity;

| — | managing and seeing through specific projects likely to involve financial responsibilities; |
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managing and seeing through specific projects likely to involve financial responsibilities;

| — | acting as authorising officer by subdelegation. |
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acting as authorising officer by subdelegation.

5.   Eligibility

The selection procedure is open to candidates who fulfil the following conditions on the closing date for applications:

| (a) | General conditions


  Under Article 28 of the Staff Regulations, candidates must:






  — | be a national of one of the European Union’s Member States (4); |
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(a)

General conditions

Under Article 28 of the Staff Regulations, candidates must:

—

be a national of one of the European Union’s Member States (4);

| — | enjoy full rights as a citizen; |
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enjoy full rights as a citizen;

| — | have fulfilled any obligations imposed on them by the laws on military service; |
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have fulfilled any obligations imposed on them by the laws on military service;

| — | be able to produce the appropriate character references as to their suitability for the performance of the duties concerned. |
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be able to produce the appropriate character references as to their suitability for the performance of the duties concerned.

| (b) | Specific conditions








  (i) | Qualifications required







  — | when the normal period of university education is four years or more, a level of education which corresponds to completed university studies attested by a diploma officially recognised in one of the Member States,
  or |
| --- | --- | --- | --- |

(b)

Specific conditions

(i)

Qualifications required

—

when the normal period of university education is four years or more, a level of education which corresponds to completed university studies attested by a diploma officially recognised in one of the Member States,

or

| — | a level of education which corresponds to completed university studies attested by a diploma officially recognised in one of the Member States and appropriate professional experience of at least one year (5), when the normal period of university education is at least three years.
  Diplomas, whether issued in a Member State of the Union or in another country, must be recognised by an official body of a Member State of the Union, such as the ministry of education.
  Candidates holding diplomas issued in a non-EU country (6) must enclose with their application an EU-equivalence for their diplomas. For further information on recognition of qualifications obtained in a non-EU country in the ENIC-NARIC networks, see https://www.enic-naric.net/. |
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a level of education which corresponds to completed university studies attested by a diploma officially recognised in one of the Member States and appropriate professional experience of at least one year (5), when the normal period of university education is at least three years.

Diplomas, whether issued in a Member State of the Union or in another country, must be recognised by an official body of a Member State of the Union, such as the ministry of education.

Candidates holding diplomas issued in a non-EU country (6) must enclose with their application an EU-equivalence for their diplomas. For further information on recognition of qualifications obtained in a non-EU country in the ENIC-NARIC networks, see https://www.enic-naric.net/.

| (ii) | Professional experience required

  Professional experience gained after obtaining the qualifications referred to above:






  — | 12 years, at least part of which must be in the directorate’s areas of activity, and including at least six years in a European and/or international environment, and at least six years in management positions in a large department. |
| --- | --- | --- |

(ii)

Professional experience required

Professional experience gained after obtaining the qualifications referred to above:

—

12 years, at least part of which must be in the directorate’s areas of activity, and including at least six years in a European and/or international environment, and at least six years in management positions in a large department.

| (iii) | Knowledge of languages

  Excellent knowledge of one of the European Union’s official languages (7) is required, along with very good knowledge of at least one other official language of the European Union.
  The Advisory Committee for the Appointment of Senior Officials will take knowledge of other official languages of the European Union into account. |
| --- | --- |

(iii)

Knowledge of languages

Excellent knowledge of one of the European Union’s official languages (7) is required, along with very good knowledge of at least one other official language of the European Union.

The Advisory Committee for the Appointment of Senior Officials will take knowledge of other official languages of the European Union into account.

6.   Tests

To assist the appointing authority in its choice, the Advisory Committee for the Appointment of Senior Officials will draw up a list of candidates and make a recommendation to Parliament’s Bureau as to who should be called for interview. The Bureau will adopt the list, and the committee will conduct the interviews and submit its final report to the Bureau for a decision. At this stage, the Bureau may interview the candidates.

The interviews will be based on the job description as set out in point 4 above, focusing on the following:

| — | strategic thinking; |
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strategic thinking;

| — | management skills; |
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management skills;

| — | forward-planning skills; |
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forward-planning skills;

| — | ability to react appropriately to events; |
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ability to react appropriately to events;

| — | thoroughness; |
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thoroughness;

| — | communication skills. |
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communication skills.

7.   Submission of applications

The deadline for applications is:

12:00 (noon), Brussels time, on Friday 3 February 2023

Candidates are asked to send, by email only, a personal statement in pdf format (marked ‘For the attention of the Secretary-General of the European Parliament, Recruitment Notice PE/282/S’) and a curriculum vitae in Europass format (8), quoting the reference number for the procedure (PE/282/S) in the subject line, to:

PERS-EPSeniorManagement@ep.europa.eu

The date and time of dispatch of the email will be taken to be the date and time of submission of the application.

Scanned documents must be legible.

Candidates called for interview must produce by the interview date copies or photocopies of supporting documents relating to their studies, professional experience and current responsibilities (9)
  . These documents will not be returned.

Personal data which candidates provide for the purposes of this selection procedure will be processed in accordance with Regulation (EU) 2018/1725 of the European Parliament and of the Council (10), in particular as regards their confidentiality and security.

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(1)  See Council Regulation (EEC, Euratom, ECSC) No 259/68 (OJ L 56, 4.3.1968, p. 1), as amended by Regulation (EC, Euratom) No 723/2004 (OJ L 124, 27.4.2004, p. 1) and most recently by Regulation (EU, Euratom) No 1023/2013 of the European Parliament and of the Council of 22 October 2013 amending the Staff Regulations of Officials of the European Union and the Conditions of Employment of Other Servants of the European Union (OJ L 287, 29.10.2013, p. 15).

(2)  On recruitment the official will be placed in the appropriate step, in accordance with Article 32 of the Staff Regulations.

(3)  For description of main tasks, see annex.

(4)  The European Union’s Member States are: Austria, Belgium, Bulgaria, Croatia, Cyprus, Czechia, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Ireland, Italy, Latvia, Lithuania, Luxembourg, Malta, Netherlands, Poland, Portugal, Romania, Slovakia, Slovenia, Spain and Sweden.

(5)  This year of experience will not be taken into account when assessing the professional experience required under the next indent.

(6)  UK qualifications/diplomas obtained up until 31.12.2020 are accepted with no other recognition required. For diplomas obtained after that date NARIC recognition is required. In practice, this means that UK diplomas issued from 1 January 2021 must be accompanied by an equivalence issued by a competent authority of a current Member State of the EU.

(7)  The European Union’s official languages are: Bulgarian, Croatian, Czech, Danish, Dutch, English, Estonian, Finnish, French, German, Greek, Hungarian, Irish, Italian, Latvian, Lithuanian, Maltese, Polish, Portuguese, Romanian, Slovak, Slovenian, Spanish and Swedish.

(8)  https://europa.eu/europass/

(9)  This does not apply to candidates working for the European Parliament on the closing date for applications.

(10)  Regulation (EU) 2018/1725 of the European Parliament and of the Council of 23 October 2018 on the protection of natural persons with regard to the processing of personal data by the Union institutions, bodies, offices and agencies and on the free movement of such data, and repealing Regulation (EC) No 45/2001 and Decision No 1247/2002/EC (OJ L 295, 21.11.2018, p. 39).

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ANNEX

DIRECTORATE-GENERAL FOR INTERNAL POLICIES OF THE UNION — DIRECTORATE FOR LEGISLATIVE AND COMMITTEE COORDINATION

MAIN TASKS

(Entity comprising 42 staff: 37 officials, 2 temporary staff members and 3 contract staff members)

9.1.2023

| — | Overseeing, coordinating and supervising the directorate’s units and departments; |
| --- | --- |

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Overseeing, coordinating and supervising the directorate’s units and departments;

| — | Supervising the organisation and/or coordination of overarching committee activities (constituent meetings, hearings of Commissioners-designate, monitoring of delegated acts and of the implementation of MFF programmes, legislative negotiations with the Council, implementation of the Parliament-Commission framework agreement (international negotiations, expert groups, etc.) and of the Interinstitutional Agreement on Better Law-Making, executive oversight, transparency and document management, etc.); |
| --- | --- |

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Supervising the organisation and/or coordination of overarching committee activities (constituent meetings, hearings of Commissioners-designate, monitoring of delegated acts and of the implementation of MFF programmes, legislative negotiations with the Council, implementation of the Parliament-Commission framework agreement (international negotiations, expert groups, etc.) and of the Interinstitutional Agreement on Better Law-Making, executive oversight, transparency and document management, etc.);

| — | Coordinating the preparation of meetings of the Conference of Committee Chairs (CCC) and of meetings between heads of unit in IPOL and IPOL-EXPO; |
| --- | --- |

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Coordinating the preparation of meetings of the Conference of Committee Chairs (CCC) and of meetings between heads of unit in IPOL and IPOL-EXPO;

| — | Assisting the CCC chair during meetings of parliamentary bodies; representing DG IPOL on the Interinstitutional Coordination Group and at preparatory meetings of the Conference of Presidents of Political Groups; |
| --- | --- |

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Assisting the CCC chair during meetings of parliamentary bodies; representing DG IPOL on the Interinstitutional Coordination Group and at preparatory meetings of the Conference of Presidents of Political Groups;

| — | Coordinating the main cross-cutting issues (e.g. the parliamentary committees’ position on the new MFF, etc.); |
| --- | --- |

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Coordinating the main cross-cutting issues (e.g. the parliamentary committees’ position on the new MFF, etc.);

| — | Supervising the coordination of certain work by parliamentary committees (non-legislative reports, questions of competence and methods of cooperation, programmes (or individual requests) for hearings and ad hoc missions or delegations away from the three places of work, legislative programming (input from the CCC into the Commission work programme, implementation of the Joint Declaration, etc.), cooperation with the Court of Auditors, other EU bodies (CoR, EESC) and national parliaments); |
| --- | --- |

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Supervising the coordination of certain work by parliamentary committees (non-legislative reports, questions of competence and methods of cooperation, programmes (or individual requests) for hearings and ad hoc missions or delegations away from the three places of work, legislative programming (input from the CCC into the Commission work programme, implementation of the Joint Declaration, etc.), cooperation with the Court of Auditors, other EU bodies (CoR, EESC) and national parliaments);

| — | Endorsing and submitting to the Offices requests for authorisation of extraordinary meetings of committees and delegations; |
| --- | --- |

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Endorsing and submitting to the Offices requests for authorisation of extraordinary meetings of committees and delegations;

| — | Acting as authorising officer by subdelegation. |
| --- | --- |

—

Acting as authorising officer by subdelegation.

LEGISLATIVE AFFAIRS UNIT

| — | Ensuring cross-cutting and strategic monitoring of individual items of legislation throughout the ordinary legislative procedure by attending committee and shadow-rapporteur meetings, by contributing to the development of good practices regarding the implementation of the Rules of Procedure and by replying to various questions (e.g. transparency); Monthly production of various summary tables (current files, subjects under negotiation) and the list of remits adopted by committees (for the CCC and CoP); |
| --- | --- |

—

Ensuring cross-cutting and strategic monitoring of individual items of legislation throughout the ordinary legislative procedure by attending committee and shadow-rapporteur meetings, by contributing to the development of good practices regarding the implementation of the Rules of Procedure and by replying to various questions (e.g. transparency); Monthly production of various summary tables (current files, subjects under negotiation) and the list of remits adopted by committees (for the CCC and CoP);

| — | Delegated/implementing acts:






  — | implementing the 2016 agreement (Interinstitutional Agreement on Better Law-Making) and responding to committee requests (helpdesk); participating in meetings of the DIA network (exchange of good practices) in close collaboration with the Legal Service; |
| --- | --- | --- |

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Delegated/implementing acts:

—

implementing the 2016 agreement (Interinstitutional Agreement on Better Law-Making) and responding to committee requests (helpdesk); participating in meetings of the DIA network (exchange of good practices) in close collaboration with the Legal Service;

| — | drawing up various documents for the CoP and CCC, including as regards the monitoring process and the monthly overview of delegated acts, suspension periods and ‘early non-objections’; |
| --- | --- |

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drawing up various documents for the CoP and CCC, including as regards the monitoring process and the monthly overview of delegated acts, suspension periods and ‘early non-objections’;

| — | Carrying out horizontal monitoring of items of legislation, including those coming under the multiannual financial framework (MFF network); giving thought to the various aspects of relations with the United Kingdom (support for the secretariat of the United Kingdom Contact Group — UKCG; network for relations with the United Kingdom); initiating the network at administrative level on negotiations on international agreements; |
| --- | --- |

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Carrying out horizontal monitoring of items of legislation, including those coming under the multiannual financial framework (MFF network); giving thought to the various aspects of relations with the United Kingdom (support for the secretariat of the United Kingdom Contact Group — UKCG; network for relations with the United Kingdom); initiating the network at administrative level on negotiations on international agreements;

| — | Providing training, including for MEPs (Learn.EP), and information — both inside and outside Parliament — on topics covered by the unit (training for subsequent Council Presidencies, Rules of Procedure training); drawing up a manual on Parliament’s role in the negotiation of international agreements; |
| --- | --- |

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Providing training, including for MEPs (Learn.EP), and information — both inside and outside Parliament — on topics covered by the unit (training for subsequent Council Presidencies, Rules of Procedure training); drawing up a manual on Parliament’s role in the negotiation of international agreements;

| — | Helping to implement and make proper use of existing IT tools (ITER data input training) and of Regulation (EC) No 1049/2001 of the European Parliament and of the Council (1) (requests for access to four-column documents); encouraging the use of new IT tools (Trilogue Table Editor); |
| --- | --- |

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Helping to implement and make proper use of existing IT tools (ITER data input training) and of Regulation (EC) No 1049/2001 of the European Parliament and of the Council (1) (requests for access to four-column documents); encouraging the use of new IT tools (Trilogue Table Editor);

| — | Coordinating with counterpart departments at the Commission and Council; organising meetings between future Council Presidencies and chairs of parliamentary committees (‘speed dating’); |
| --- | --- |

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Coordinating with counterpart departments at the Commission and Council; organising meetings between future Council Presidencies and chairs of parliamentary committees (‘speed dating’);

| — | Making arrangements for the signing of LEX texts adopted under the ordinary legislative procedure with a view to publishing them; |
| --- | --- |

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Making arrangements for the signing of LEX texts adopted under the ordinary legislative procedure with a view to publishing them;

| — | Optimising internal procedures and circuits; handling information and knowledge management within the unit, particularly in connection with remote working arrangements. |
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Optimising internal procedures and circuits; handling information and knowledge management within the unit, particularly in connection with remote working arrangements.

COMMITTEE COORDINATION AND LEGISLATIVE PROGRAMMING UNIT

| — | Providing secretariat services for the CCC and drafting its decisions/recommendations; handling correspondence for the chair of the CCC; |
| --- | --- |

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Providing secretariat services for the CCC and drafting its decisions/recommendations; handling correspondence for the chair of the CCC;

| — | Dealing with cross-cutting issues or issues that concern multiple committees (constituent meetings of committees, committee scrutiny activities, hearings of Commissioners-designate), cooperation between committees and other institutions, procedural and institutional matters; following up parliamentary committee work in that context; ensuring political follow-up concerning implementation of the Interinstitutional Agreement on Better Law-Making; |
| --- | --- |

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Dealing with cross-cutting issues or issues that concern multiple committees (constituent meetings of committees, committee scrutiny activities, hearings of Commissioners-designate), cooperation between committees and other institutions, procedural and institutional matters; following up parliamentary committee work in that context; ensuring political follow-up concerning implementation of the Interinstitutional Agreement on Better Law-Making;

| — | Handling requests for own-initiative reports, including legislative initiative reports, and for application of Rules 55 and 56, and conflicts of competence between committees; preparing CCC recommendations; |
| --- | --- |

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Handling requests for own-initiative reports, including legislative initiative reports, and for application of Rules 55 and 56, and conflicts of competence between committees; preparing CCC recommendations;

| — | Organising meetings of the heads of unit of IPOL and IPOL/EXPO; |
| --- | --- |

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Organising meetings of the heads of unit of IPOL and IPOL/EXPO;

| — | Parliamentary committees’ legislative and political agenda: annual meeting of the CCC with the College of Commissioners (Cluster meetings); providing input into the Commission’s legislative and work programme via the Summary Report and following up its implementation; |
| --- | --- |

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Parliamentary committees’ legislative and political agenda: annual meeting of the CCC with the College of Commissioners (Cluster meetings); providing input into the Commission’s legislative and work programme via the Summary Report and following up its implementation;

| — | Planning and monitoring the work of Parliament’s committees, particularly with a view to the programming of business in plenary, in cooperation with the other DGs and institutions; representing the committees at various interdepartmental meetings concerning programming; |
| --- | --- |

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Planning and monitoring the work of Parliament’s committees, particularly with a view to the programming of business in plenary, in cooperation with the other DGs and institutions; representing the committees at various interdepartmental meetings concerning programming;

| — | Preparing, coordinating and monitoring the annual programmes of hearings and delegations; preparing the allocation of expertise budgets (cross-cutting and regulatory aspects, allocation of resources, annual report); following up cooperation between committees and national parliaments, and gathering contributions to the COSAC questionnaire; |
| --- | --- |

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Preparing, coordinating and monitoring the annual programmes of hearings and delegations; preparing the allocation of expertise budgets (cross-cutting and regulatory aspects, allocation of resources, annual report); following up cooperation between committees and national parliaments, and gathering contributions to the COSAC questionnaire;

| — | Ensuring that parliamentary committee proceedings run smoothly under COVID-19 working arrangements; providing statistics on committee activities; providing information on the Commission’s follow-up of EP requests. |
| --- | --- |

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Ensuring that parliamentary committee proceedings run smoothly under COVID-19 working arrangements; providing statistics on committee activities; providing information on the Commission’s follow-up of EP requests.

CALENDAR UNIT

| — | Handling the scheduling of coordinators’ meetings, trilogues, meetings of shadow rapporteurs, working group meetings and meetings of committee and delegation secretariats; |
| --- | --- |

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Handling the scheduling of coordinators’ meetings, trilogues, meetings of shadow rapporteurs, working group meetings and meetings of committee and delegation secretariats;

| — | Handling annual planning of meetings of parliamentary committees, interparliamentary delegations and major extraordinary events, in particular those organised by the President; |
| --- | --- |

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Handling annual planning of meetings of parliamentary committees, interparliamentary delegations and major extraordinary events, in particular those organised by the President;

| — | Managing resources for meetings, including meeting rooms, in accordance with the relevant rules on the scheduling of meetings; |
| --- | --- |

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Managing resources for meetings, including meeting rooms, in accordance with the relevant rules on the scheduling of meetings;

| — | Scheduling of remote voting (EPvote) for parliamentary committees; |
| --- | --- |

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Scheduling of remote voting (EPvote) for parliamentary committees;

| — | Handling requests for derogations for meetings outside scheduled time slots; |
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Handling requests for derogations for meetings outside scheduled time slots;

| — | Managing the DG IPOL confidential-document room. |
| --- | --- |

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Managing the DG IPOL confidential-document room.

COORDINATION OF EDITORIAL AND COMMUNICATION ACTIVITIES UNIT

| — | Cooperating with DG COMM on communication actions: planning, coordination, information sharing and exchange of expertise; participating in the Bureau WG for Communication; coordinating webstreaming of public committee + delegation meetings and acting as a contact point; supporting DG COMM in its Webstreaming 4.0 project and the SEF project on EP Web Accessibility; |
| --- | --- |

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Cooperating with DG COMM on communication actions: planning, coordination, information sharing and exchange of expertise; participating in the Bureau WG for Communication; coordinating webstreaming of public committee + delegation meetings and acting as a contact point; supporting DG COMM in its Webstreaming 4.0 project and the SEF project on EP Web Accessibility;

| — | Supporting the improvement of internal communication at the level of DG IPOL by managing and feeding DG IPOL’s intranet site, including its news homepage; liaising with EP intranet and Newshound for promoting DG IPOL-related news/activities; and coordinating the production of the DG’s newsletter; promoting the work of DG IPOL with Members, including by providing communication related advice on topical issues, such as with ECIs; |
| --- | --- |

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Supporting the improvement of internal communication at the level of DG IPOL by managing and feeding DG IPOL’s intranet site, including its news homepage; liaising with EP intranet and Newshound for promoting DG IPOL-related news/activities; and coordinating the production of the DG’s newsletter; promoting the work of DG IPOL with Members, including by providing communication related advice on topical issues, such as with ECIs;

| — | Promoting the committee activities by editing, drafting and publishing announcements on the committees’ main page on Europarl; promoting the use of multimedia products on their webpages and inter-linkages between DG IPOL, EXPO and COMM products; promoting the coherence and quality of webpages and their development; assisting and supporting committee secretariats on communication issues, including roll call pages on the committee websites, through the Network of Communicators and Subwebmasters; |
| --- | --- |

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Promoting the committee activities by editing, drafting and publishing announcements on the committees’ main page on Europarl; promoting the use of multimedia products on their webpages and inter-linkages between DG IPOL, EXPO and COMM products; promoting the coherence and quality of webpages and their development; assisting and supporting committee secretariats on communication issues, including roll call pages on the committee websites, through the Network of Communicators and Subwebmasters;

| — | Promoting the work of research units by managing publications on the Register and coordinating the production of Fact Sheets; supporting them on editorial questions and increasing the visibility and accessibility of their work; producing common monthly newsletter and handouts for events; cooperating with DG ITEC/EPRS in developing IT solutions, such as the management tool for Fact Sheets, the publication and authoring tool for publications, and the development of the EU legal deposit scheme; |
| --- | --- |

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Promoting the work of research units by managing publications on the Register and coordinating the production of Fact Sheets; supporting them on editorial questions and increasing the visibility and accessibility of their work; producing common monthly newsletter and handouts for events; cooperating with DG ITEC/EPRS in developing IT solutions, such as the management tool for Fact Sheets, the publication and authoring tool for publications, and the development of the EU legal deposit scheme;

| — | Cooperating with DG ITEC on the evolution of committee webpages, eCommittee sites and PETI Portal; managing other projects with DG ITEC, including improvements to the search engines, the coordination of roll-out plans, and the organisation of trainings; assisting in the continuing implementation of SEO for DG IPOL/ EXPO committees; |
| --- | --- |

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Cooperating with DG ITEC on the evolution of committee webpages, eCommittee sites and PETI Portal; managing other projects with DG ITEC, including improvements to the search engines, the coordination of roll-out plans, and the organisation of trainings; assisting in the continuing implementation of SEO for DG IPOL/ EXPO committees;

| — | Coordinating the DG IPOL participation in the annual Europe Days including production of material; supporting the forthcoming edition of the EYE event by coordinating DG IPOL/EXPO’s contribution; |
| --- | --- |

—

Coordinating the DG IPOL participation in the annual Europe Days including production of material; supporting the forthcoming edition of the EYE event by coordinating DG IPOL/EXPO’s contribution;

| — | Setting of editorial guidelines for communication products and tools; providing assistance/advice to DG IPOL/EXPO services on communication needs, tools and editorial matters; support in the organisation of trainings tailored for committee communication activities; support the implementation of the coordinated visual approach for DG IPOL’s communication products. |
| --- | --- |

—

Setting of editorial guidelines for communication products and tools; providing assistance/advice to DG IPOL/EXPO services on communication needs, tools and editorial matters; support in the organisation of trainings tailored for committee communication activities; support the implementation of the coordinated visual approach for DG IPOL’s communication products.

---

(1)  OJ L 145, 31.5.2001, p. 43.

---

| 20.1.2023 | EN | Official Journal of the European Union | CA 20/8 |
| --- | --- | --- | --- |

20.1.2023

EN

Official Journal of the European Union

CA 20/8

---

RECRUITMENT NOTICE PE/283/S

DIRECTOR

(function group AD, grade 14)

DIRECTORATE-GENERAL FOR COMMUNICATION – DIRECTORATE FOR CAMPAIGNS

(2023/C 20 A/02)

1.   Vacant post

The President of the European Parliament has decided to open the procedure for filling the post of director (AD, grade 14) in the Directorate-General for the Presidency — Directorate for Campaigns, in accordance with Article 29(2) of the Staff Regulations of Officials of the European Union (1) (‘the Staff Regulations’).

This selection procedure, which is designed to give the appointing authority a wider choice of candidates, will be conducted at the same time as internal and interinstitutional recruitment procedures.

Recruitment will be at grade AD14 (2). The basic salary is EUR 16 292,34 per month. In addition to the basic salary, which is subject to Community tax and exempt from national tax, certain allowances may be payable in circumstances laid down by the Staff Regulations.

Candidates should note that this post is subject to the mobility policy rules adopted by Parliament’s Bureau on 15 January 2018.

The post calls for flexibility and frequent contact with people inside and outside Parliament, including Members of the European Parliament. The director will be required to travel frequently between Parliament’s places of work and elsewhere.

2.   Place of employment

Brussels. This post may be transferred to one of Parliament’s other places of work.

3.   Equal opportunities

The European Parliament is an equal opportunities employer and accepts applications without discrimination on any ground such as gender, ethnicity, colour, ethnic or social origin, genetic features, language, religion or belief, political or any other opinion, membership of a national minority, property, birth, disability, age, sexual orientation, marital status or family situation.

4.   Job description

As a senior official, the director will be required to carry out the following duties in the light of the guidelines and decisions laid down by the parliamentary authority and the director-general (3):

| — | ensuring that a large department in Parliament’s Secretariat, comprising several units covering the directorate’s areas of activity, runs smoothly and in keeping with Parliament’s policies; |
| --- | --- |

—

ensuring that a large department in Parliament’s Secretariat, comprising several units covering the directorate’s areas of activity, runs smoothly and in keeping with Parliament’s policies;

| — | managing, leading, motivating and coordinating teams of staff; optimising the use of the directorate’s resources to provide a high-quality service (organisation, management of human and budget resources, innovation, etc.) in its areas of activity; |
| --- | --- |

—

managing, leading, motivating and coordinating teams of staff; optimising the use of the directorate’s resources to provide a high-quality service (organisation, management of human and budget resources, innovation, etc.) in its areas of activity;

| — | planning the directorate’s work (deciding on objectives and strategies); taking the decisions required to achieve the objectives set; assessing the performance of the departments within the directorate with a view to ensuring that high standards are maintained; |
| --- | --- |

—

planning the directorate’s work (deciding on objectives and strategies); taking the decisions required to achieve the objectives set; assessing the performance of the departments within the directorate with a view to ensuring that high standards are maintained;

| — | advising the director-general, the Secretary-General and Members in the directorate’s areas of activity; |
| --- | --- |

—

advising the director-general, the Secretary-General and Members in the directorate’s areas of activity;

| — | cooperating with the other directorates in the Secretariat, representing Parliament and negotiating contracts and agreements in the directorate’s areas of activity; |
| --- | --- |

—

cooperating with the other directorates in the Secretariat, representing Parliament and negotiating contracts and agreements in the directorate’s areas of activity;

| — | managing and seeing through specific projects likely to involve financial responsibilities; |
| --- | --- |

—

managing and seeing through specific projects likely to involve financial responsibilities;

| — | acting as authorising officer by subdelegation. |
| --- | --- |

—

acting as authorising officer by subdelegation.

5.   Eligibility

The selection procedure is open to candidates who fulfil the following conditions on the closing date for applications:

| (a) | General conditions


  Under Article 28 of the Staff Regulations, candidates must:






  — | be a national of one of the European Union’s Member States (4); |
| --- | --- | --- |

(a)

General conditions

Under Article 28 of the Staff Regulations, candidates must:

—

be a national of one of the European Union’s Member States (4);

| — | enjoy full rights as a citizen; |
| --- | --- |

—

enjoy full rights as a citizen;

| — | have fulfilled any obligations imposed on them by the laws on military service; |
| --- | --- |

—

have fulfilled any obligations imposed on them by the laws on military service;

| — | be able to produce the appropriate character references as to their suitability for the performance of the duties concerned. |
| --- | --- |

—

be able to produce the appropriate character references as to their suitability for the performance of the duties concerned.

| (b) | Specific conditions








  (i) | Qualifications required







  — | when the normal period of university education is four years or more, a level of education which corresponds to completed university studies attested by a diploma officially recognised in one of the Member States,
  or |
| --- | --- | --- | --- |

(b)

Specific conditions

(i)

Qualifications required

—

when the normal period of university education is four years or more, a level of education which corresponds to completed university studies attested by a diploma officially recognised in one of the Member States,

or

| — | a level of education which corresponds to completed university studies attested by a diploma officially recognised in one of the Member States and appropriate professional experience of at least one year (5), when the normal period of university education is at least three years.
  Diplomas, whether issued in a Member State of the Union or in another country, must be recognised by an official body of a Member State of the Union, such as the ministry of education.
  Candidates holding diplomas issued in a non-EU country (6) must enclose with their application an EU-equivalence for their diplomas. For further information on recognition of qualifications obtained in a non-EU country in the ENIC-NARIC networks, see https://www.enic-naric.net/. |
| --- | --- |

—

a level of education which corresponds to completed university studies attested by a diploma officially recognised in one of the Member States and appropriate professional experience of at least one year (5), when the normal period of university education is at least three years.

Diplomas, whether issued in a Member State of the Union or in another country, must be recognised by an official body of a Member State of the Union, such as the ministry of education.

Candidates holding diplomas issued in a non-EU country (6) must enclose with their application an EU-equivalence for their diplomas. For further information on recognition of qualifications obtained in a non-EU country in the ENIC-NARIC networks, see https://www.enic-naric.net/.

| (ii) | Professional experience required

  Professional experience gained after obtaining the qualifications referred to above:






  — | 12 years, at least part of which must be in the directorate’s areas of activity, and including at least six years in a European and/or international environment, and at least six years in management positions in a large department. |
| --- | --- | --- |

(ii)

Professional experience required

Professional experience gained after obtaining the qualifications referred to above:

—

12 years, at least part of which must be in the directorate’s areas of activity, and including at least six years in a European and/or international environment, and at least six years in management positions in a large department.

| (iii) | Knowledge of languages

  Excellent knowledge of one of the European Union’s official languages (7) is required, along with very good knowledge of at least one other official language of the European Union.
  The Advisory Committee for the Appointment of Senior Officials will take knowledge of other official languages of the European Union into account. |
| --- | --- |

(iii)

Knowledge of languages

Excellent knowledge of one of the European Union’s official languages (7) is required, along with very good knowledge of at least one other official language of the European Union.

The Advisory Committee for the Appointment of Senior Officials will take knowledge of other official languages of the European Union into account.

6.   Tests

To assist the appointing authority in its choice, the Advisory Committee for the Appointment of Senior Officials will draw up a list of candidates and make a recommendation to Parliament’s Bureau as to who should be called for interview. The Bureau will adopt the list, and the committee will conduct the interviews and submit its final report to the Bureau for a decision. At this stage, the Bureau may interview the candidates.

The interviews will be based on the job description as set out in point 4 above, focusing on the following:

| — | strategic thinking; |
| --- | --- |

—

strategic thinking;

| — | management skills; |
| --- | --- |

—

management skills;

| — | forward-planning skills; |
| --- | --- |

—

forward-planning skills;

| — | ability to react appropriately to events; |
| --- | --- |

—

ability to react appropriately to events;

| — | thoroughness; |
| --- | --- |

—

thoroughness;

| — | communication skills. |
| --- | --- |

—

communication skills.

7.   Submission of applications

The deadline for applications is:

12.00 (noon), Brussels time, on Friday 3 February 2023

Candidates are asked to send, by email only, a personal statement in pdf format (marked ‘For the attention of the Secretary-General of the European Parliament, Recruitment Notice PE/283/S’) and a curriculum vitae in Europass format (8), quoting the reference number for the procedure (PE/283/S) in the subject line, to:

PERS-EPSeniorManagement@ep.europa.eu

The date and time of dispatch of the email will be taken to be the date and time of submission of the application.

Scanned documents must be legible.

Candidates called for interview must produce by the interview date copies or photocopies of supporting documents relating to their studies, professional experience and current responsibilities (9)
  . These documents will not be returned.

Personal data which candidates provide for the purposes of this selection procedure will be processed in accordance with Regulation (EU) No 2018/1725 of the European Parliament and of the Council (10), in particular as regards their confidentiality and security.

---

(1)  See Council Regulation (EEC, Euratom, ECSC) No 259/68 (OJ L 56, 4.3.1968, p. 1), as amended by Regulation (EC, Euratom) No 723/2004 (OJ L 124, 27.4.2004, p. 1) and most recently by Regulation (EU, Euratom) No 1023/2013 of the European Parliament and of the Council of 22 October 2013 amending the Staff Regulations of Officials of the European Union and the Conditions of Employment of Other Servants of the European Union (OJ L 287, 29.10.2013, p. 15).

(2)  On recruitment the official will be placed in the appropriate step, in accordance with Article 32 of the Staff Regulations.

(3)  For description of main tasks, see annex.

(4)  The European Union’s Member States are: Austria, Belgium, Bulgaria, Croatia, Cyprus, Czechia, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Ireland, Italy, Latvia, Lithuania, Luxembourg, Malta, Netherlands, Poland, Portugal, Romania, Slovakia, Slovenia, Spain and Sweden.

(5)  This year of experience will not be taken into account when assessing the professional experience required under the next indent.

(6)  UK qualifications/diplomas obtained up until 31 December 2020 are accepted with no other recognition required. For diplomas obtained after that date NARIC recognition is required. In practice, this means that UK diplomas issued from 1 January 2021 must be accompanied by an equivalence issued by a competent authority of a current Member State of the EU.

(7)  The European Union’s official languages are: Bulgarian, Croatian, Czech, Danish, Dutch, English, Estonian, Finnish, French, German, Greek, Hungarian, Irish, Italian, Latvian, Lithuanian, Maltese, Polish, Portuguese, Romanian, Slovak, Slovene, Spanish and Swedish.

(8)  https://europa.eu/europass/

(9)  This does not apply to candidates working for the European Parliament on the closing date for applications.

(10)  Regulation (EU) 2018/1725 of the European Parliament and of the Council of 23 October 2018 on the protection of natural persons with regard to the processing of personal data by the Union institutions, bodies, offices and agencies and on the free movement of such data, and repealing Regulation (EC) No 45/2001 and Decision No 1247/2002/EC (OJ L 295, 21.11.2018, p. 39).

---

ANNEX

DIRECTORATE-GENERAL FOR COMMUNICATION — DIRECTORATE FOR CAMPAIGNS

MAIN TASKS

(Entity comprising 97 staff: 56 officials, 10 temporary staff members and 31 contract staff members)

9.1.2023

| — | Developing, coordinating and implementing actions for communication with citizens with the aim of informing them, creating a positive attitude towards the European Parliament and inviting them to become actively engaged, including by voting at elections. Typical projects: editorial content on EP websites and social media; institutional communication campaigns; activating citizens, young people and civil society organisations; managing the internet steering committee; |
| --- | --- |

—

Developing, coordinating and implementing actions for communication with citizens with the aim of informing them, creating a positive attitude towards the European Parliament and inviting them to become actively engaged, including by voting at elections. Typical projects: editorial content on EP websites and social media; institutional communication campaigns; activating citizens, young people and civil society organisations; managing the internet steering committee;

| — | Managing, coordinating and motivating the units in the Directorate for Campaigns (including on issues relating to HR, the budget, scheduling, contracts, GDPR, IPR, training, etc.); |
| --- | --- |

—

Managing, coordinating and motivating the units in the Directorate for Campaigns (including on issues relating to HR, the budget, scheduling, contracts, GDPR, IPR, training, etc.);

| — | Providing advice and expertise on the communication projects of other directorates in DG COMM by ensuring consistency and uniformity of communications across the DG on the basis of the Brand Book on consistent communication and in accordance with the ‘inclusive decision-maker’ concept; developing concepts, content and materials for these projects. Examples: Europe Day, Europa Experience, Digital Citizens; |
| --- | --- |

—

Providing advice and expertise on the communication projects of other directorates in DG COMM by ensuring consistency and uniformity of communications across the DG on the basis of the Brand Book on consistent communication and in accordance with the ‘inclusive decision-maker’ concept; developing concepts, content and materials for these projects. Examples: Europe Day, Europa Experience, Digital Citizens;

| — | Acting as authorising officer by subdelegation. |
| --- | --- |

—

Acting as authorising officer by subdelegation.

WEB COMMUNICATION UNIT

(includes the Economic and Scientific Policies, Structural and Cohesion Policies, Constitutional Affairs and Citizens’ Rights, Budgetary Affairs and External Policies services)

| — | Scheduling, coordinating and producing news coverage (text, image and multimedia) about the European Parliament aimed at the general public in 24 languages via its website and event-specific sites; devising and producing infographics in 24 languages on topical issues being discussed in the European Parliament; |
| --- | --- |

—

Scheduling, coordinating and producing news coverage (text, image and multimedia) about the European Parliament aimed at the general public in 24 languages via its website and event-specific sites; devising and producing infographics in 24 languages on topical issues being discussed in the European Parliament;

| — | Devising a strategy for and ensuring the maintenance and development of 10 ‘off site’ online communication platforms (Facebook, Twitter, Flickr, LinkedIn, Instagram, Spotify, etc.): daily publication; |
| --- | --- |

—

Devising a strategy for and ensuring the maintenance and development of 10 ‘off site’ online communication platforms (Facebook, Twitter, Flickr, LinkedIn, Instagram, Spotify, etc.): daily publication;

| — | Devising and implementing the DG COMM communication and campaigns strategy (digital ground game, specific production, paid campaigns, etc.); |
| --- | --- |

—

Devising and implementing the DG COMM communication and campaigns strategy (digital ground game, specific production, paid campaigns, etc.);

| — | Devising and describing the conceptual and editorial development of the Europarl site and Parliament’s overall online presence; participating in the related project teams (new sites, multimedia applications, etc.); |
| --- | --- |

—

Devising and describing the conceptual and editorial development of the Europarl site and Parliament’s overall online presence; participating in the related project teams (new sites, multimedia applications, etc.);

| — | Planning and overseeing a set of editorial projects designed to raise the media profile and improve the conceptual and ergonomic quality, the diversity and the quality of editorial products and Parliament’s online communication policy. |
| --- | --- |

—

Planning and overseeing a set of editorial projects designed to raise the media profile and improve the conceptual and ergonomic quality, the diversity and the quality of editorial products and Parliament’s online communication policy.

CONCEPT AND DESIGN UNIT

| — | Developing concepts for communication campaigns and providing graphic design services for online and offline communication products; |
| --- | --- |

—

Developing concepts for communication campaigns and providing graphic design services for online and offline communication products;

| — | Implementing Parliament’s revised branding strategy and its architecture; |
| --- | --- |

—

Implementing Parliament’s revised branding strategy and its architecture;

| — | Applying the guidelines on ‘consistent communication’ and ensuring that DG COMM products comply with minimum quality standards and are consistent with Parliament’s overall branding strategy; |
| --- | --- |

—

Applying the guidelines on ‘consistent communication’ and ensuring that DG COMM products comply with minimum quality standards and are consistent with Parliament’s overall branding strategy;

| — | Providing services in the area of text revision; |
| --- | --- |

—

Providing services in the area of text revision;

| — | Managing contracts for the purchase of media space and graphic design services; |
| --- | --- |

—

Managing contracts for the purchase of media space and graphic design services;

| — | Drawing up invitations to tender for the purchase of media space, for graphic design and photo shoots and for validation tests (discussion groups). |
| --- | --- |

—

Drawing up invitations to tender for the purchase of media space, for graphic design and photo shoots and for validation tests (discussion groups).

YOUTH OUTREACH UNIT

| — | Managing the EYE biennial event (‘meeting of young Europeans’), including preparation, evaluation and follow-up activities; overseeing the progressive transformation of the ad hoc event into a permanent series of events, meetings and dialogue between young people and Parliament; overseeing the digital transformation of the EYE to make the event available in hybrid version, with in-person activities and online activities on a dedicated platform for virtual events; |
| --- | --- |

—

Managing the EYE biennial event (‘meeting of young Europeans’), including preparation, evaluation and follow-up activities; overseeing the progressive transformation of the ad hoc event into a permanent series of events, meetings and dialogue between young people and Parliament; overseeing the digital transformation of the EYE to make the event available in hybrid version, with in-person activities and online activities on a dedicated platform for virtual events;

| — | Coordinating the implementation of the youth strategy in DG COMM; analysing the youth activities organised by DG COMM in terms of their objective, consistency and effectiveness in order to propose ideas for simplifying, improving, rationalising and promoting these activities; |
| --- | --- |

—

Coordinating the implementation of the youth strategy in DG COMM; analysing the youth activities organised by DG COMM in terms of their objective, consistency and effectiveness in order to propose ideas for simplifying, improving, rationalising and promoting these activities;

| — | Ensuring communication with young people via online platforms and websites (EYE, youthideas.eu, Youth Hub), as well as social media; |
| --- | --- |

—

Ensuring communication with young people via online platforms and websites (EYE, youthideas.eu, Youth Hub), as well as social media;

| — | Developing a sustainable relationship between Parliament and youth organisations by creating a network of partners organisations for: (i) working together on projects for young Europeans, (ii) enhancing communication on Parliament and the European Union, (iii) expanding the network of partner organisations so as to have a greater impact during the next European elections information campaign; |
| --- | --- |

—

Developing a sustainable relationship between Parliament and youth organisations by creating a network of partners organisations for: (i) working together on projects for young Europeans, (ii) enhancing communication on Parliament and the European Union, (iii) expanding the network of partner organisations so as to have a greater impact during the next European elections information campaign;

| — | Preparing and implementing the campaign to promote EP youth activities in the context of the European Year of Youth, in collaboration with the European Commission and other institutions and partners; |
| --- | --- |

—

Preparing and implementing the campaign to promote EP youth activities in the context of the European Year of Youth, in collaboration with the European Commission and other institutions and partners;

| — | Developing a better understanding of the target audience (existing studies and statistics and setting up further research on young Europeans); |
| --- | --- |

—

Developing a better understanding of the target audience (existing studies and statistics and setting up further research on young Europeans);

| — | Managing local versions of EYE events, including all activities relating to the preparation, evaluation and follow-up of proposals; managing ‘EYE Online’ sessions, proposing regular online activities for the target audience, with the participation of MEPs and experts. |
| --- | --- |

—

Managing local versions of EYE events, including all activities relating to the preparation, evaluation and follow-up of proposals; managing ‘EYE Online’ sessions, proposing regular online activities for the target audience, with the participation of MEPs and experts.

WEBMASTER UNIT

(including the Web Design and Implementation services)

| — | Managing Multimedia Centre projects; revising the sites of Parliament’s liaison offices; analysing tasks carried out by citizens and the impact on the SEF communication strategy ‘Reinventing the NEW Web Presence’; Monitoring Citizen app, Engagement platform, Eurobarometer and Youth Hub projects; |
| --- | --- |

—

Managing Multimedia Centre projects; revising the sites of Parliament’s liaison offices; analysing tasks carried out by citizens and the impact on the SEF communication strategy ‘Reinventing the NEW Web Presence’; Monitoring Citizen app, Engagement platform, Eurobarometer and Youth Hub projects;

| — | Ensuring evolutive, adaptive and corrective maintenance, technical migrations and deployments, administration and operation of content contribution and publication systems for Parliament’s websites; managing development projects and drawing up internet-related studies; |
| --- | --- |

—

Ensuring evolutive, adaptive and corrective maintenance, technical migrations and deployments, administration and operation of content contribution and publication systems for Parliament’s websites; managing development projects and drawing up internet-related studies;

| — | Designing new websites, including to support communication campaigns, taking account of Parliament’s visual identity and in line with the design and implementation guide for Parliament’s websites; assisting other units and directorates with their web needs and updating the guide taking into account user-experience (UX) aspects, SEO and the processing of personal data; |
| --- | --- |

—

Designing new websites, including to support communication campaigns, taking account of Parliament’s visual identity and in line with the design and implementation guide for Parliament’s websites; assisting other units and directorates with their web needs and updating the guide taking into account user-experience (UX) aspects, SEO and the processing of personal data;

| — | Ensuring the administrative, financial and budgetary management of the unit, as well as coordination of internet activities at interinstitutional level (CEiii); |
| --- | --- |

—

Ensuring the administrative, financial and budgetary management of the unit, as well as coordination of internet activities at interinstitutional level (CEiii);

| — | Updating sections in line with developments in Parliament and ensuring editorial development of new sections; responding to internet users’ questions to the Webmaster concerning Parliament’s websites; |
| --- | --- |

—

Updating sections in line with developments in Parliament and ensuring editorial development of new sections; responding to internet users’ questions to the Webmaster concerning Parliament’s websites;

| — | Providing training to internal users in Parliament in the content contribution systems for the Europarl site (Scribo and SmartCMS), administering those systems and providing first-level assistance and support to users. |
| --- | --- |

—

Providing training to internal users in Parliament in the content contribution systems for the Europarl site (Scribo and SmartCMS), administering those systems and providing first-level assistance and support to users.

CIVIL SOCIETY OUTREACH UNIT

| — | Formulating and implementing a strategy for collaboration with pan-European organisations and civil society, providing them with clear, relevant and practical information and improving their communication skills; cooperating with the Strategic Support Unit for Liaison Offices to guide them in the implementation of a similar strategy in the Member States; |
| --- | --- |

—

Formulating and implementing a strategy for collaboration with pan-European organisations and civil society, providing them with clear, relevant and practical information and improving their communication skills; cooperating with the Strategic Support Unit for Liaison Offices to guide them in the implementation of a similar strategy in the Member States;

| — | Organising annual editions of prizes awarded by the European Parliament (including the related communication actions/campaigns), i.e. the LUX Prize and the Sakharov Prize (in collaboration with DG EXPO); |
| --- | --- |

—

Organising annual editions of prizes awarded by the European Parliament (including the related communication actions/campaigns), i.e. the LUX Prize and the Sakharov Prize (in collaboration with DG EXPO);

| — | Managing Parliament’s contemporary art collection in liaison with the Quaestor responsible for the art collection and/or the Artistic Committee (acquisitions, donations, storage, insurance, copyright and restoration of works of art); communicating about and promoting Parliament’s contemporary art collection to MEPs, staff and citizens through its online presentation and exhibition on Parliament’s premises; |
| --- | --- |

—

Managing Parliament’s contemporary art collection in liaison with the Quaestor responsible for the art collection and/or the Artistic Committee (acquisitions, donations, storage, insurance, copyright and restoration of works of art); communicating about and promoting Parliament’s contemporary art collection to MEPs, staff and citizens through its online presentation and exhibition on Parliament’s premises;

| — | Carrying out or collaborating on ad hoc projects decided by management and/or the political authorities; |
| --- | --- |

—

Carrying out or collaborating on ad hoc projects decided by management and/or the political authorities;

| — | Preparing and implementing an annual cultural programme for the Citizens’ Garden. |
| --- | --- |

—

Preparing and implementing an annual cultural programme for the Citizens’ Garden.

---

| 20.1.2023 | EN | Official Journal of the European Union | CA 20/14 |
| --- | --- | --- | --- |

20.1.2023

EN

Official Journal of the European Union

CA 20/14

---

RECRUITMENT NOTICE PE/284/S

DIRECTOR

(function group AD, grade 14)

DIRECTORATE-GENERAL FOR PARLIAMENTARY DEMOCRACY PARTNERSHIPS – DIRECTORATE FOR EXTERNAL LIAISON OFFICES

(2023/C 20 A/03)

1.   Vacant post

The President of the European Parliament has decided to open the procedure for filling the post of director (AD, grade 14) in the Directorate-General for Parliamentary Democracy Partnerships — Directorate for External Liaison Offices, in accordance with Article 29(2) of the Staff Regulations of Officials of the European Union (1) (‘the Staff Regulations’).

This selection procedure, which is designed to give the appointing authority a wider choice of candidates, will be conducted at the same time as internal and interinstitutional recruitment procedures.

Recruitment will be at grade AD 14 (2). The basic salary is EUR 16 292,34 per month. In addition to the basic salary, which is subject to Community tax and exempt from national tax, certain allowances may be payable in circumstances laid down by the Staff Regulations.

Candidates should note that this post is subject to the mobility policy rules adopted by Parliament’s Bureau on 15 January 2018.

The post calls for flexibility and frequent contact with people inside and outside Parliament, including Members of the European Parliament. The director will be required to travel frequently between Parliament’s places of work and elsewhere.

2.   Place of employment

Brussels. This post may be transferred to one of Parliament’s other places of work.

3.   Equal opportunities

The European Parliament is an equal opportunities employer and accepts applications without discrimination on any ground such as gender, ethnicity, colour, ethnic or social origin, genetic features, language, religion or belief, political or any other opinion, membership of a national minority, property, birth, disability, age, sexual orientation, marital status or family situation.

4.   Job description

As a senior official, the director will be required to carry out the following duties in the light of the guidelines and decisions laid down by the parliamentary authority and the director-general (3):

| — | ensuring that a large department in Parliament’s Secretariat, comprising several units covering the directorate’s areas of activity, runs smoothly and in keeping with Parliament’s policies, |
| --- | --- |

—

ensuring that a large department in Parliament’s Secretariat, comprising several units covering the directorate’s areas of activity, runs smoothly and in keeping with Parliament’s policies,

| — | managing, leading, motivating and coordinating teams of staff; optimising the use of the directorate’s resources to provide a high-quality service (organisation, management of human and budget resources, innovation, etc.) in its areas of activity, |
| --- | --- |

—

managing, leading, motivating and coordinating teams of staff; optimising the use of the directorate’s resources to provide a high-quality service (organisation, management of human and budget resources, innovation, etc.) in its areas of activity,

| — | planning the directorate’s work (deciding on objectives and strategies); taking the decisions required to achieve the objectives set; assessing the performance of the departments within the directorate with a view to ensuring that high standards are maintained, |
| --- | --- |

—

planning the directorate’s work (deciding on objectives and strategies); taking the decisions required to achieve the objectives set; assessing the performance of the departments within the directorate with a view to ensuring that high standards are maintained,

| — | advising the director-general, the Secretary-General and Members in the directorate’s areas of activity, |
| --- | --- |

—

advising the director-general, the Secretary-General and Members in the directorate’s areas of activity,

| — | cooperating with the other directorates in the Secretariat, representing Parliament and negotiating contracts and agreements in the directorate’s areas of activity, |
| --- | --- |

—

cooperating with the other directorates in the Secretariat, representing Parliament and negotiating contracts and agreements in the directorate’s areas of activity,

| — | managing and seeing through specific projects likely to involve financial responsibilities, |
| --- | --- |

—

managing and seeing through specific projects likely to involve financial responsibilities,

| — | acting as authorising officer by subdelegation. |
| --- | --- |

—

acting as authorising officer by subdelegation.

5.   Eligibility

The selection procedure is open to candidates who fulfil the following conditions on the closing date for applications:

| (a) | General conditions


  Under Article 28 of the Staff Regulations, candidates must:






  — | be a national of one of the European Union’s Member States (4), |
| --- | --- | --- |

(a)

General conditions

Under Article 28 of the Staff Regulations, candidates must:

—

be a national of one of the European Union’s Member States (4),

| — | enjoy full rights as a citizen, |
| --- | --- |

—

enjoy full rights as a citizen,

| — | have fulfilled any obligations imposed on them by the laws on military service, |
| --- | --- |

—

have fulfilled any obligations imposed on them by the laws on military service,

| — | be able to produce the appropriate character references as to their suitability for the performance of the duties concerned. |
| --- | --- |

—

be able to produce the appropriate character references as to their suitability for the performance of the duties concerned.

| (b) | Specific conditions








  (i) | Qualifications required







  — | when the normal period of university education is 4 years or more, a level of education which corresponds to completed university studies attested by a diploma officially recognised in one of the Member States,
  or |
| --- | --- | --- | --- |

(b)

Specific conditions

(i)

Qualifications required

—

when the normal period of university education is 4 years or more, a level of education which corresponds to completed university studies attested by a diploma officially recognised in one of the Member States,

or

| — | a level of education which corresponds to completed university studies attested by a diploma officially recognised in one of the Member States and appropriate professional experience of at least 1 year (5), when the normal period of university education is at least 3 years.
  Diplomas, whether issued in a Member State of the Union or in another country, must be recognised by an official body of a Member State of the Union, such as the ministry of education.
  Candidates holding diplomas issued in a non-EU country (6) must enclose with their application an EU-equivalence for their diplomas. For further information on recognition of qualifications obtained in a non-EU country in the ENIC-NARIC networks, see https://www.enic-naric.net/. |
| --- | --- |

—

a level of education which corresponds to completed university studies attested by a diploma officially recognised in one of the Member States and appropriate professional experience of at least 1 year (5), when the normal period of university education is at least 3 years.

Diplomas, whether issued in a Member State of the Union or in another country, must be recognised by an official body of a Member State of the Union, such as the ministry of education.

Candidates holding diplomas issued in a non-EU country (6) must enclose with their application an EU-equivalence for their diplomas. For further information on recognition of qualifications obtained in a non-EU country in the ENIC-NARIC networks, see https://www.enic-naric.net/.

| (ii) | Professional experience required

  Professional experience gained after obtaining the qualifications referred to above:






  — | 12 years, at least part of which must be in the directorate’s areas of activity, and including at least 6 years in a European and/or international environment, and at least 6 years in management positions in a large department. |
| --- | --- | --- |

(ii)

Professional experience required

Professional experience gained after obtaining the qualifications referred to above:

—

12 years, at least part of which must be in the directorate’s areas of activity, and including at least 6 years in a European and/or international environment, and at least 6 years in management positions in a large department.

| (iii) | Knowledge of languages

  Excellent knowledge of one of the European Union’s official languages (7) is required, along with very good knowledge of at least one other official language of the European Union.
  The Advisory Committee for the Appointment of Senior Officials will take knowledge of other official languages of the European Union into account. |
| --- | --- |

(iii)

Knowledge of languages

Excellent knowledge of one of the European Union’s official languages (7) is required, along with very good knowledge of at least one other official language of the European Union.

The Advisory Committee for the Appointment of Senior Officials will take knowledge of other official languages of the European Union into account.

6.   Tests

To assist the appointing authority in its choice, the Advisory Committee for the Appointment of Senior Officials will draw up a list of candidates and make a recommendation to Parliament’s Bureau as to who should be called for interview. The Bureau will adopt the list, and the committee will conduct the interviews and submit its final report to the Bureau for a decision. At this stage, the Bureau may interview the candidates.

The interviews will be based on the job description as set out in point 4 above, focusing on the following:

| — | strategic thinking, |
| --- | --- |

—

strategic thinking,

| — | management skills, |
| --- | --- |

—

management skills,

| — | forward-planning skills, |
| --- | --- |

—

forward-planning skills,

| — | ability to react appropriately to events, |
| --- | --- |

—

ability to react appropriately to events,

| — | thoroughness, |
| --- | --- |

—

thoroughness,

| — | communication skills. |
| --- | --- |

—

communication skills.

7.   Submission of applications

The deadline for applications is:

12.00 (noon), Brussels time, on Friday 3 February 2023

Candidates are asked to send, by email only, a personal statement in pdf format (marked ‘For the attention of the Secretary-General of the European Parliament, Recruitment Notice PE/284/S’) and a curriculum vitae in Europass format (8), quoting the reference number for the procedure (PE/284/S) in the subject line, to:

PERS-EPSeniorManagement@ep.europa.eu

The date and time of dispatch of the email will be taken to be the date and time of submission of the application.

Scanned documents must be legible.

Candidates called for interview must produce by the interview date copies or photocopies of supporting documents relating to their studies, professional experience and current responsibilities (9)
  . These documents will not be returned.

Personal data which candidates provide for the purposes of this selection procedure will be processed in accordance with Regulation (EU) 2018/1725 of the European Parliament and of the Council (10), in particular as regards their confidentiality and security.

---

(1)  See Council Regulation (EEC, Euratom, ECSC) No 259/68 (OJ L 56, 4.3.1968, p. 1), as amended by Regulation (EC, Euratom) No 723/2004 (OJ L 124, 27.4.2004, p. 1) and most recently by Regulation (EU, Euratom) No 1023/2013 of the European Parliament and of the Council of 22 October 2013 amending the Staff Regulations of Officials of the European Union and the Conditions of Employment of Other Servants of the European Union (OJ L 287, 29.10.2013, p. 15).

(2)  On recruitment the official will be placed in the appropriate step, in accordance with Article 32 of the Staff Regulations.

(3)  For description of main tasks, see annex.

(4)  The European Union’s Member States are: Belgium, Bulgaria, Czechia, Denmark, Germany, Estonia, Ireland, Greece, Spain, France, Croatia, Italy, Cyprus, Latvia, Lithuania, Luxembourg, Hungary, Malta, Netherlands, Austria, Poland, Portugal, Romania, Slovenia, Slovakia, Finland and Sweden.

(5)  This year of experience will not be taken into account when assessing the professional experience required under the next indent.

(6)  UK qualifications/diplomas obtained up until 31 December 2020 are accepted with no other recognition required. For diplomas obtained after that date NARIC recognition is required. In practice, this means that UK diplomas issued from 1 January 2021 must be accompanied by an equivalence issued by a competent authority of a current Member State of the EU.

(7)  The European Union’s official languages are: Bulgarian, Croatian, Czech, Danish, Dutch, English, Estonian, Finnish, French, German, Greek, Hungarian, Irish, Italian, Latvian, Lithuanian, Maltese, Polish, Portuguese, Romanian, Slovak, Slovenian, Spanish and Swedish.

(8)  https://europa.eu/europass/.

(9)  This does not apply to candidates working for the European Parliament on the closing date for applications.

(10)  Regulation (EU) 2018/1725 of the European Parliament and of the Council of 23 October 2018 on the protection of natural persons with regard to the processing of personal data by the Union institutions, bodies, offices and agencies and on the free movement of such data, and repealing Regulation (EC) No 45/2001 and Decision No 1247/2002/EC (OJ L 295, 21.11.2018, p. 39).

---

ANNEX

DIRECTORATE-GENERAL FOR PARLIAMENTARY DEMOCRACY PARTNERSHIPS — DIRECTORATE FOR EXTERNAL LIAISON OFFICES

MAIN TASKS

(Entity comprising 40 staff: 35 officials (including 4 officials seconded to the EEAS and 5 officials made available by other DGs), 3 temporary staff members and 2 contract staff members)

9.1.2023

| — | Representing Parliament in third countries and international organisations, including via its UK Liaison Office, its US Congress Liaison Office in Washington DC as well as Parliament antennas at the United Nations in New York, at the Association of Southeast Asian Nations (ASEAN) in Jakarta and at the African Union’s Secretariat in Addis Ababa; |
| --- | --- |

—

Representing Parliament in third countries and international organisations, including via its UK Liaison Office, its US Congress Liaison Office in Washington DC as well as Parliament antennas at the United Nations in New York, at the Association of Southeast Asian Nations (ASEAN) in Jakarta and at the African Union’s Secretariat in Addis Ababa;

| — | Overseeing, coordinating and motivating the directorate’s units and services, and ensuring staff management and organisation of the directorate as a whole; |
| --- | --- |

—

Overseeing, coordinating and motivating the directorate’s units and services, and ensuring staff management and organisation of the directorate as a whole;

| — | Promoting and facilitating EU values and interests globally — via the European Union Visitors Programme (EUVP) Unit — by means of people-to-people diplomacy and open dialogue with external partners who are invited to carry out study visits to EU institutions, with a focus on visitors from continental democracies; |
| --- | --- |

—

Promoting and facilitating EU values and interests globally — via the European Union Visitors Programme (EUVP) Unit — by means of people-to-people diplomacy and open dialogue with external partners who are invited to carry out study visits to EU institutions, with a focus on visitors from continental democracies;

| — | Managing projects; |
| --- | --- |

—

Managing projects;

| — | Acting as authorising officer by subdelegation. |
| --- | --- |

—

Acting as authorising officer by subdelegation.

EUROPEAN PARLIAMENT LIAISON OFFICE IN THE UNITED KINGDOM

| — | Contributing to relations between the European Parliament, the British Parliament and the British national, regional and local authorities; providing information on the political situation in the United Kingdom to the political authorities and to management; |
| --- | --- |

—

Contributing to relations between the European Parliament, the British Parliament and the British national, regional and local authorities; providing information on the political situation in the United Kingdom to the political authorities and to management;

| — | Stimulating and ensuring public debate on the work of Parliament using all appropriate means, including by addressing EU citizens, young people and pro-European Britons, with the organisation of debates and political and cultural events; carrying out campaigns on values such as cultural diversity and human rights; developing the ‘together.eu’ volunteer network; |
| --- | --- |

—

Stimulating and ensuring public debate on the work of Parliament using all appropriate means, including by addressing EU citizens, young people and pro-European Britons, with the organisation of debates and political and cultural events; carrying out campaigns on values such as cultural diversity and human rights; developing the ‘together.eu’ volunteer network;

| — | Providing logistical support to the President, Members and parliamentary delegations carrying out activities in the United Kingdom; |
| --- | --- |

—

Providing logistical support to the President, Members and parliamentary delegations carrying out activities in the United Kingdom;

| — | Handling the financial management of activities carried out by the Office; managing human resources and logistics for the ‘Europe House’; |
| --- | --- |

—

Handling the financial management of activities carried out by the Office; managing human resources and logistics for the ‘Europe House’;

| — | Providing information to the national, regional and specialist media (written press, TV, radio, online, social media) on positions taken by the European Parliament; managing the Office’s website; |
| --- | --- |

—

Providing information to the national, regional and specialist media (written press, TV, radio, online, social media) on positions taken by the European Parliament; managing the Office’s website;

| — | Implementing interinstitutional relations with the European External Action Service (EEAS), including joint management of public space. |
| --- | --- |

—

Implementing interinstitutional relations with the European External Action Service (EEAS), including joint management of public space.

EP-US CONGRESS LIAISON OFFICE IN WASHINGTON DC

| — | Facilitating parliamentary dialogue with the US Congress and other authorities by preparing visits or virtual meetings of the Transatlantic Legislators’ Dialogue (TLD) or the Delegation for Relations with the United States, delegations of parliamentary committees or other EP bodies, authorities and Members visiting the United States; |
| --- | --- |

—

Facilitating parliamentary dialogue with the US Congress and other authorities by preparing visits or virtual meetings of the Transatlantic Legislators’ Dialogue (TLD) or the Delegation for Relations with the United States, delegations of parliamentary committees or other EP bodies, authorities and Members visiting the United States;

| — | Strengthening ties with the bodies of Congress at all levels; preparing visits by Members or by EP or Congress staff aimed at improving mutual understanding; |
| --- | --- |

—

Strengthening ties with the bodies of Congress at all levels; preparing visits by Members or by EP or Congress staff aimed at improving mutual understanding;

| — | Developing contacts with think tanks, universities, academic institutions and focus groups, as well as with NGOs and other stakeholders; developing the Office’s participation in seminars and conferences of interest, as well as promoting information about the EU and raising awareness about the work of the EU in forums and university and academic circles; |
| --- | --- |

—

Developing contacts with think tanks, universities, academic institutions and focus groups, as well as with NGOs and other stakeholders; developing the Office’s participation in seminars and conferences of interest, as well as promoting information about the EU and raising awareness about the work of the EU in forums and university and academic circles;

| — | Providing useful information on developments in the United States, particularly in Congress, to all users in Brussels, and implementing means to specifically identify the main legislative issues of joint interest; |
| --- | --- |

—

Providing useful information on developments in the United States, particularly in Congress, to all users in Brussels, and implementing means to specifically identify the main legislative issues of joint interest;

| — | Implementing the communication strategy for the Office (social media, EPLO briefings); drafting documents explaining the EP and its policies to the American public; |
| --- | --- |

—

Implementing the communication strategy for the Office (social media, EPLO briefings); drafting documents explaining the EP and its policies to the American public;

| — | Ensuring the smooth functioning and sound financial management of the Office; |
| --- | --- |

—

Ensuring the smooth functioning and sound financial management of the Office;

| — | Developing networks, including former trainees and participants in EUVP programmes, CRS, GAO, CBO alumni, etc.; |
| --- | --- |

—

Developing networks, including former trainees and participants in EUVP programmes, CRS, GAO, CBO alumni, etc.;

| — | Maintaining and developing ‘communities’ among the European population in the United States, as set out in the SEF, in order to prepare the campaign for the next European elections, in particular ensuring that volunteers and young Europeans remain active; |
| --- | --- |

—

Maintaining and developing ‘communities’ among the European population in the United States, as set out in the SEF, in order to prepare the campaign for the next European elections, in particular ensuring that volunteers and young Europeans remain active;

| — | Strengthening interinstitutional collaboration with the EU delegation in Washington DC (EEAS and European Commission). |
| --- | --- |

—

Strengthening interinstitutional collaboration with the EU delegation in Washington DC (EEAS and European Commission).

EP-UNITED NATIONS REGIONAL ANTENNA

| — | Liaising with the UN Secretariat, UN agencies and Programmes, with a special focus on the Offices of the President of the General Assembly and the United Nations Secretary-General (UNSG); |
| --- | --- |

—

Liaising with the UN Secretariat, UN agencies and Programmes, with a special focus on the Offices of the President of the General Assembly and the United Nations Secretary-General (UNSG);

| — | Increasing and promoting the EP role and visibility within the UN system, especially during the Session of the General Assembly of the United Nations (UNGA); |
| --- | --- |

—

Increasing and promoting the EP role and visibility within the UN system, especially during the Session of the General Assembly of the United Nations (UNGA);

| — | Ensuring more regular and structured exchanges with the Presidency of the UNGA and with the EU Member States in that respect; |
| --- | --- |

—

Ensuring more regular and structured exchanges with the Presidency of the UNGA and with the EU Member States in that respect;

| — | Promoting the work of EP parliamentary committees and supporting them when sending a delegation to the UN; |
| --- | --- |

—

Promoting the work of EP parliamentary committees and supporting them when sending a delegation to the UN;

| — | Liaising with EU Member States on the parliamentary dimensions of policies, as well as with third country missions, as appropriate; |
| --- | --- |

—

Liaising with EU Member States on the parliamentary dimensions of policies, as well as with third country missions, as appropriate;

| — | Strengthening and deepening cooperation in the field of election observation and assistance; |
| --- | --- |

—

Strengthening and deepening cooperation in the field of election observation and assistance;

| — | Contributing to the development of cooperation with the IPU in the framework of the UN activities; |
| --- | --- |

—

Contributing to the development of cooperation with the IPU in the framework of the UN activities;

| — | Contributing to the development of cooperation with the Inter-Parliamentary Union (IPU) and the UN Department of Political and Peacebuilding Affairs on political mediation; |
| --- | --- |

—

Contributing to the development of cooperation with the Inter-Parliamentary Union (IPU) and the UN Department of Political and Peacebuilding Affairs on political mediation;

| — | Liaising with academics, experts, think tanks and NGOs based in New York whose multilateral activities are particularly useful for EP bodies; |
| --- | --- |

—

Liaising with academics, experts, think tanks and NGOs based in New York whose multilateral activities are particularly useful for EP bodies;

| — | Ensuring better and more regular exchanges of information between the UN, the EU and the EP; |
| --- | --- |

—

Ensuring better and more regular exchanges of information between the UN, the EU and the EP;

| — | Identifying global topics/speakers (including external advisers to the UN) that could be relevant for the activities of Parliament’s Committees and Standing Delegations; ensuring visibility and generating interest at the UN for EP activities and policy priorities. |
| --- | --- |

—

Identifying global topics/speakers (including external advisers to the UN) that could be relevant for the activities of Parliament’s Committees and Standing Delegations; ensuring visibility and generating interest at the UN for EP activities and policy priorities.

EP-ASEAN REGIONAL ANTENNA

| — | Promoting the exchange of knowledge and good practice with the ASEAN Inter-Parliamentary Assembly (AIPA) and the national parliaments of the ASEAN Member States; |
| --- | --- |

—

Promoting the exchange of knowledge and good practice with the ASEAN Inter-Parliamentary Assembly (AIPA) and the national parliaments of the ASEAN Member States;

| — | Working in coordination with all EU institutional actors involved in EU-ASEAN relations, such as the EP and the other institutions, including the EEAS and its delegations in the region; |
| --- | --- |

—

Working in coordination with all EU institutional actors involved in EU-ASEAN relations, such as the EP and the other institutions, including the EEAS and its delegations in the region;

| — | Contributing to the development of a permanent multilateral EU-ASEAN dialogue on the basis of the agreement concluded in 2021 between the chair of the DASE delegation and the AIPA Secretary-General; |
| --- | --- |

—

Contributing to the development of a permanent multilateral EU-ASEAN dialogue on the basis of the agreement concluded in 2021 between the chair of the DASE delegation and the AIPA Secretary-General;

| — | Raising awareness of the EP’s institutional role and policies and improving its visibility in the region; promoting assistance in preparing and following up EP activities in the region; promoting the exchange of good legislative practice in areas of common interest; |
| --- | --- |

—

Raising awareness of the EP’s institutional role and policies and improving its visibility in the region; promoting assistance in preparing and following up EP activities in the region; promoting the exchange of good legislative practice in areas of common interest;

| — | Creating a set of dedicated communication tools and activities for raising awareness of cooperation between regions and fostering people-to-people contacts; |
| --- | --- |

—

Creating a set of dedicated communication tools and activities for raising awareness of cooperation between regions and fostering people-to-people contacts;

| — | Developing a network of think tanks and political foundations in the ASEAN region; |
| --- | --- |

—

Developing a network of think tanks and political foundations in the ASEAN region;

| — | Keeping EP Members and staff informed on a regular basis about political and legislative developments in the ASEAN region and vice versa; facilitating working relations between the national parliamentary research services of the ASEAN region, the EPRS and the policy departments. |
| --- | --- |

—

Keeping EP Members and staff informed on a regular basis about political and legislative developments in the ASEAN region and vice versa; facilitating working relations between the national parliamentary research services of the ASEAN region, the EPRS and the policy departments.

EP-AFRICAN UNION REGIONAL ANTENNA

| — | Strengthening EU relations with the African Union (AU) and its Member States, including EU-AU Council-to-Council meetings and EU-AU Commission-to-Commission meetings; participating in AU-EU Summits and in the implementation of related Action Plans; |
| --- | --- |

—

Strengthening EU relations with the African Union (AU) and its Member States, including EU-AU Council-to-Council meetings and EU-AU Commission-to-Commission meetings; participating in AU-EU Summits and in the implementation of related Action Plans;

| — | Developing ACP relations with the African Union especially with a view to the post-Cotonou Agreement; |
| --- | --- |

—

Developing ACP relations with the African Union especially with a view to the post-Cotonou Agreement;

| — | Taking part in AU Election Observation Missions, and deepening cooperation in the area of electoral processes with the AU Democracy and Electoral Assistance Department; |
| --- | --- |

—

Taking part in AU Election Observation Missions, and deepening cooperation in the area of electoral processes with the AU Democracy and Electoral Assistance Department;

| — | Taking part in Pan African Parliament activities; contributing to the ongoing capacity-building programme for the Pan-African Parliament; |
| --- | --- |

—

Taking part in Pan African Parliament activities; contributing to the ongoing capacity-building programme for the Pan-African Parliament;

| — | Contributing to activities of the eight Regional Economic Communities (RECs), including the activities of their parliamentary bodies; |
| --- | --- |

—

Contributing to activities of the eight Regional Economic Communities (RECs), including the activities of their parliamentary bodies;

| — | Ensuring annual EP missions of the EP Delegation for relations with the Pan-African Parliament (DPAP) to Midrand and the EP Delegation for Relations with South-Africa (D-ZA) to Pretoria etc.; and, in a future scenario, providing input/coordinating closely with EU Delegation to the ACP-EU Joint Parliamentary Assembly (JPA) missions to Addis-Ababa; |
| --- | --- |

—

Ensuring annual EP missions of the EP Delegation for relations with the Pan-African Parliament (DPAP) to Midrand and the EP Delegation for Relations with South-Africa (D-ZA) to Pretoria etc.; and, in a future scenario, providing input/coordinating closely with EU Delegation to the ACP-EU Joint Parliamentary Assembly (JPA) missions to Addis-Ababa;

| — | Developing instruments to enhance parliamentary dialogue in order to support exchanges between AU Parliament and the EP on best practices in legislation and promoting the adoption of EU-based legislation in areas of common interest. |
| --- | --- |

—

Developing instruments to enhance parliamentary dialogue in order to support exchanges between AU Parliament and the EP on best practices in legislation and promoting the adoption of EU-based legislation in areas of common interest.

EUROPEAN UNION VISITORS PROGRAMME (EUVP) UNIT

| — | Preparing programmes of visits and meetings within the institutions, and also with external contacts, on the basis of visitors’ specific interests; where appropriate, organising virtual visits; |
| --- | --- |

—

Preparing programmes of visits and meetings within the institutions, and also with external contacts, on the basis of visitors’ specific interests; where appropriate, organising virtual visits;

| — | Managing the Parliament-Commission interinstitutional unit responsible for coordinating individual study visits to the EU institutions in Brussels and/or Strasbourg, involving some 300 visitors a year who are non-EU nationals; |
| --- | --- |

—

Managing the Parliament-Commission interinstitutional unit responsible for coordinating individual study visits to the EU institutions in Brussels and/or Strasbourg, involving some 300 visitors a year who are non-EU nationals;

| — | Maintaining direct and effective cooperation on a daily basis with the EU delegations and the EP liaison offices and regional antennas outside the EU in order to improve arrangements for preparing, selecting and supporting applicants for the study visit programme; |
| --- | --- |

—

Maintaining direct and effective cooperation on a daily basis with the EU delegations and the EP liaison offices and regional antennas outside the EU in order to improve arrangements for preparing, selecting and supporting applicants for the study visit programme;

| — | Handling financial management and administrative coordination for all these visits; |
| --- | --- |

—

Handling financial management and administrative coordination for all these visits;

| — | Developing regular ties with departments in the various institutions (EP, Commission, Council, CoR, EESC, EEAS, etc.) and with think tanks and universities; |
| --- | --- |

—

Developing regular ties with departments in the various institutions (EP, Commission, Council, CoR, EESC, EEAS, etc.) and with think tanks and universities;

| — | Developing and carrying out communication activities and regularly updating the website, Facebook page and publications providing information about the programme; |
| --- | --- |

—

Developing and carrying out communication activities and regularly updating the website, Facebook page and publications providing information about the programme;

| — | Drawing up itineraries, and booking flights and hotels (and arranging insurance and visas, where appropriate). |
| --- | --- |

—

Drawing up itineraries, and booking flights and hotels (and arranging insurance and visas, where appropriate).

---

| 20.1.2023 | EN | Official Journal of the European Union | CA 20/20 |
| --- | --- | --- | --- |

20.1.2023

EN

Official Journal of the European Union

CA 20/20

---

RECRUITMENT NOTICE PE/285/S

DIRECTOR

(function group AD, grade 14)

DIRECTORATE-GENERAL FOR PARLIAMENTARY DEMOCRACY PARTNERSHIPS – DIRECTORATE FOR RESOURCES

(2023/C 20 A/04)

1.   Vacant post

The President of the European Parliament has decided to open the procedure for filling the post of director (AD, grade 14) in the Directorate-General for Parliamentary Democracy Partnerships, Directorate for Resources, in accordance with Article 29(2) of the Staff Regulations of Officials of the European Union (1) (‘the Staff Regulations’).

This selection procedure, which is designed to give the appointing authority a wider choice of candidates, will be conducted at the same time as internal and interinstitutional recruitment procedures.

Recruitment will be at grade AD14 (2). The basic salary is EUR 16 292,34 per month. In addition to the basic salary, which is subject to Community tax and exempt from national tax, certain allowances may be payable in circumstances laid down by the Staff Regulations.

Candidates should note that this post is subject to the mobility policy rules adopted by Parliament’s Bureau on 15 January 2018.

The post calls for flexibility and frequent contact with people inside and outside Parliament, including Members of the European Parliament. The director will be required to travel frequently between Parliament’s places of work and elsewhere.

2.   Place of employment

Brussels. This post may be transferred to one of Parliament’s other places of work.

3.   Equal opportunities

The European Parliament is an equal opportunities employer and accepts applications without discrimination on any ground such as gender, ethnicity, colour, ethnic or social origin, genetic features, language, religion or belief, political or any other opinion, membership of a national minority, property, birth, disability, age, sexual orientation, marital status or family situation.

4.   Job description

As a senior official, the director will be required to carry out the following duties in the light of the guidelines and decisions laid down by the parliamentary authority and the director-general (3):

| — | ensuring that a large department in Parliament’s Secretariat, comprising several units covering the directorate’s areas of activity, runs smoothly and in keeping with Parliament’s policies; |
| --- | --- |

—

ensuring that a large department in Parliament’s Secretariat, comprising several units covering the directorate’s areas of activity, runs smoothly and in keeping with Parliament’s policies;

| — | managing, leading, motivating and coordinating teams of staff; optimising the use of the directorate’s resources to provide a high-quality service (organisation, management of human and budget resources, innovation, etc.) in its areas of activity; |
| --- | --- |

—

managing, leading, motivating and coordinating teams of staff; optimising the use of the directorate’s resources to provide a high-quality service (organisation, management of human and budget resources, innovation, etc.) in its areas of activity;

| — | planning the directorate’s work (deciding on objectives and strategies); taking the decisions required to achieve the objectives set; assessing the performance of the departments within the directorate with a view to ensuring that high standards are maintained; |
| --- | --- |

—

planning the directorate’s work (deciding on objectives and strategies); taking the decisions required to achieve the objectives set; assessing the performance of the departments within the directorate with a view to ensuring that high standards are maintained;

| — | advising the director-general, the Secretary-General and Members in the directorate’s areas of activity; |
| --- | --- |

—

advising the director-general, the Secretary-General and Members in the directorate’s areas of activity;

| — | cooperating with the other directorates in the Secretariat, representing Parliament and negotiating contracts and agreements in the directorate’s areas of activity; |
| --- | --- |

—

cooperating with the other directorates in the Secretariat, representing Parliament and negotiating contracts and agreements in the directorate’s areas of activity;

| — | managing and seeing through specific projects likely to involve financial responsibilities; |
| --- | --- |

—

managing and seeing through specific projects likely to involve financial responsibilities;

| — | acting as authorising officer by subdelegation. |
| --- | --- |

—

acting as authorising officer by subdelegation.

5.   Eligibility

The selection procedure is open to candidates who fulfil the following conditions on the closing date for applications:

| (a) | General conditions


  Under Article 28 of the Staff Regulations, candidates must:






  — | be a national of one of the European Union’s Member States (4); |
| --- | --- | --- |

(a)

General conditions

Under Article 28 of the Staff Regulations, candidates must:

—

be a national of one of the European Union’s Member States (4);

| — | enjoy full rights as a citizen; |
| --- | --- |

—

enjoy full rights as a citizen;

| — | have fulfilled any obligations imposed on them by the laws on military service; |
| --- | --- |

—

have fulfilled any obligations imposed on them by the laws on military service;

| — | be able to produce the appropriate character references as to their suitability for the performance of the duties concerned. |
| --- | --- |

—

be able to produce the appropriate character references as to their suitability for the performance of the duties concerned.

| (b) | Specific conditions








  (i) | Qualifications required







  — | when the normal period of university education is 4 years or more, a level of education which corresponds to completed university studies attested by a diploma officially recognised in one of the Member States,
  or |
| --- | --- | --- | --- |

(b)

Specific conditions

(i)

Qualifications required

—

when the normal period of university education is 4 years or more, a level of education which corresponds to completed university studies attested by a diploma officially recognised in one of the Member States,

or

| — | a level of education which corresponds to completed university studies attested by a diploma officially recognised in one of the Member States and appropriate professional experience of at least 1 year (5), when the normal period of university education is at least 3 years.
  Diplomas, whether issued in a Member State of the Union or in another country, must be recognised by an official body of a Member State of the Union, such as the ministry of education.
  Candidates holding diplomas issued in a non-EU country (6) must enclose with their application an EU-equivalence for their diplomas. For further information on recognition of qualifications obtained in a non-EU country in the ENIC-NARIC networks, see https://www.enic-naric.net/. |
| --- | --- |

—

a level of education which corresponds to completed university studies attested by a diploma officially recognised in one of the Member States and appropriate professional experience of at least 1 year (5), when the normal period of university education is at least 3 years.

Diplomas, whether issued in a Member State of the Union or in another country, must be recognised by an official body of a Member State of the Union, such as the ministry of education.

Candidates holding diplomas issued in a non-EU country (6) must enclose with their application an EU-equivalence for their diplomas. For further information on recognition of qualifications obtained in a non-EU country in the ENIC-NARIC networks, see https://www.enic-naric.net/.

| (ii) | Professional experience required

  Professional experience gained after obtaining the qualifications referred to above:






  — | 12 years, at least part of which must be in the directorate’s areas of activity, and including at least 6 years in a European and/or international environment, and at least 6 years in management positions in a large department. |
| --- | --- | --- |

(ii)

Professional experience required

Professional experience gained after obtaining the qualifications referred to above:

—

12 years, at least part of which must be in the directorate’s areas of activity, and including at least 6 years in a European and/or international environment, and at least 6 years in management positions in a large department.

| (iii) | Knowledge of languages

  Excellent knowledge of one of the European Union’s official languages (7) is required, along with very good knowledge of at least one other official language of the European Union.
  The Advisory Committee for the Appointment of Senior Officials will take knowledge of other official languages of the European Union into account. |
| --- | --- |

(iii)

Knowledge of languages

Excellent knowledge of one of the European Union’s official languages (7) is required, along with very good knowledge of at least one other official language of the European Union.

The Advisory Committee for the Appointment of Senior Officials will take knowledge of other official languages of the European Union into account.

6.   Tests

To assist the appointing authority in its choice, the Advisory Committee for the Appointment of Senior Officials will draw up a list of candidates and make a recommendation to Parliament’s Bureau as to who should be called for interview. The Bureau will adopt the list, and the committee will conduct the interviews and submit its final report to the Bureau for a decision. At this stage, the Bureau may interview the candidates.

The interviews will be based on the job description as set out in point 4 above, focusing on the following:

| — | strategic thinking; |
| --- | --- |

—

strategic thinking;

| — | management skills; |
| --- | --- |

—

management skills;

| — | forward-planning skills; |
| --- | --- |

—

forward-planning skills;

| — | ability to react appropriately to events; |
| --- | --- |

—

ability to react appropriately to events;

| — | thoroughness; |
| --- | --- |

—

thoroughness;

| — | communication skills. |
| --- | --- |

—

communication skills.

7.   Submission of applications

The deadline for applications is:

12.00 (noon), Brussels time, on Friday 3 February 2023.

Candidates are asked to send, by email only, a personal statement in pdf format (marked ‘For the attention of the Secretary-General of the European Parliament, Recruitment Notice PE/285/S’) and a curriculum vitae in Europass format (8), quoting the reference number for the procedure (PE/285/S) in the subject line, to:

PERS-EPSeniorManagement@ep.europa.eu

The date and time of dispatch of the email will be taken to be the date and time of submission of the application.

Scanned documents must be legible.

Candidates called for interview must produce by the interview date copies or photocopies of supporting documents relating to their studies, professional experience and current responsibilities (9)
  . These documents will not be returned.

Personal data which candidates provide for the purposes of this selection procedure will be processed in accordance with Regulation (EU) 2018/1725 of the European Parliament and of the Council (10), in particular as regards their confidentiality and security.

---

(1)  See Council Regulation (EEC, Euratom, ECSC) No 259/68 (OJ L 56, 4.3.1968, p. 1), as amended by Regulation (EC, Euratom) No 723/2004 (OJ L 124, 27.4.2004, p. 1) and most recently by Regulation (EU, Euratom) No 1023/2013 of the European Parliament and of the Council of 22 October 2013 amending the Staff Regulations of Officials of the European Union and the Conditions of Employment of Other Servants of the European Union (OJ L 287, 29.10.2013, p. 15).

(2)  On recruitment the official will be placed in the appropriate step, in accordance with Article 32 of the Staff Regulations.

(3)  For description of main tasks, see annex.

(4)  The European Union’s Member States are: Austria, Belgium, Bulgaria, Croatia, Cyprus, Czechia, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Ireland, Italy, Latvia, Lithuania, Luxembourg, Malta, Netherlands, Poland, Portugal, Romania, Slovakia, Slovenia, Spain and Sweden.

(5)  This year of experience will not be taken into account when assessing the professional experience required under the next indent.

(6)  UK qualifications/diplomas obtained up until 31 December 2020 are accepted with no other recognition required. For diplomas obtained after that date NARIC recognition is required. In practice, this means that UK diplomas issued from 1 January 2021 must be accompanied by an equivalence issued by a competent authority of a current Member State of the EU.

(7)  The European Union’s official languages are: Bulgarian, Croatian, Czech, Danish, Dutch, English, Estonian, Finnish, French, German, Greek, Hungarian, Irish, Italian, Latvian, Lithuanian, Maltese, Polish, Portuguese, Romanian, Slovak, Slovene, Spanish and Swedish.

(8)  https://europa.eu/europass/

(9)  This does not apply to candidates working for the European Parliament on the closing date for applications.

(10)  Regulation (EU) 2018/1725 of the European Parliament and of the Council of 23 October 2018 on the protection of natural persons with regard to the processing of personal data by the Union institutions, bodies, offices and agencies and on the free movement of such data, and repealing Regulation (EC) No 45/2001 and Decision No 1247/2002/EC (OJ L 295, 21.11.2018, p. 39).

---

ANNEX

DIRECTORATE-GENERAL FOR PARLIAMENTARY DEMOCRACY PARTNERSHIPS — DIRECTORATE FOR RESOURCES

MAIN TASKS

(Entity being set up)

9.1.2023

| — | Overseeing, coordinating and supervising the directorate’s units and services, the recruitment of officials and other servants, as well as various HR-related matters; |
| --- | --- |

—

Overseeing, coordinating and supervising the directorate’s units and services, the recruitment of officials and other servants, as well as various HR-related matters;

| — | Developing new partnerships, including as regards organisational aspects; |
| --- | --- |

—

Developing new partnerships, including as regards organisational aspects;

| — | Managing the financial resources of the directorate-general (DG); |
| --- | --- |

—

Managing the financial resources of the directorate-general (DG);

| — | Acting as authorising officer by subdelegation. |
| --- | --- |

—

Acting as authorising officer by subdelegation.

INNOVATION AND PARTNERSHIP DEVELOPMENT UNIT

| — | Preparing and developing new partnerships, including as regards organisational aspects; |
| --- | --- |

—

Preparing and developing new partnerships, including as regards organisational aspects;

| — | Being involved in developing new structures and synergies in the DG and interacting with other DGs; |
| --- | --- |

—

Being involved in developing new structures and synergies in the DG and interacting with other DGs;

| — | Providing management with strategic and operational advice. |
| --- | --- |

—

Providing management with strategic and operational advice.

BUDGET MANAGEMENT AND HUMAN RESOURCES UNIT

BUDGET MANAGEMENT

| — | Carrying out centralised financial initiation for the DG: expenditure commitments under specific contracts and order forms, issuing of order forms and related logistical arrangements, issuing of VAT certificates, logistical arrangements for approving payment of invoices, recovery orders, management of recovery orders; |
| --- | --- |

—

Carrying out centralised financial initiation for the DG: expenditure commitments under specific contracts and order forms, issuing of order forms and related logistical arrangements, issuing of VAT certificates, logistical arrangements for approving payment of invoices, recovery orders, management of recovery orders;

| — | Providing financial and budgetary coordination for the DG: drawing up and monitoring the budget, reporting, following up requests from the Court of Auditors, different types of transfer, authorisations and subdelegation, relations with central accounting and financial systems bodies, representing the DG on all specialised working groups, etc.; |
| --- | --- |

—

Providing financial and budgetary coordination for the DG: drawing up and monitoring the budget, reporting, following up requests from the Court of Auditors, different types of transfer, authorisations and subdelegation, relations with central accounting and financial systems bodies, representing the DG on all specialised working groups, etc.;

| — | Handling arrangements for signing specific contracts and additional agreements relating to them: verification of conformity of documents, signatories’ authority, requests for bank guarantees, handling the process for signing contracts and additional agreements. |
| --- | --- |

—

Handling arrangements for signing specific contracts and additional agreements relating to them: verification of conformity of documents, signatories’ authority, requests for bank guarantees, handling the process for signing contracts and additional agreements.

HUMAN RESOURCES MANAGEMENT

| — | Managing the DG’s human resources, including filling of posts, annual staff reporting exercise, traineeships, providing advice on HR rules, management and monitoring of the DG’s HR budgets (contract and agency staff, missions, arrangements for offsetting part-time working, overtime, external professional training), etc.; |
| --- | --- |

—

Managing the DG’s human resources, including filling of posts, annual staff reporting exercise, traineeships, providing advice on HR rules, management and monitoring of the DG’s HR budgets (contract and agency staff, missions, arrangements for offsetting part-time working, overtime, external professional training), etc.;

| — | Carrying out ex-ante verification of all the DG’s contractual and financial operations; |
| --- | --- |

—

Carrying out ex-ante verification of all the DG’s contractual and financial operations;

| — | Planning and managing the DG’s professional training policy; |
| --- | --- |

—

Planning and managing the DG’s professional training policy;

| — | Acting as inventory property manager (GBI) and telecom contact point (IMT) for the DG; |
| --- | --- |

—

Acting as inventory property manager (GBI) and telecom contact point (IMT) for the DG;

| — | Providing career counselling (RELOPs) in the DG and contributing to equal opportunities policy in the DG. |
| --- | --- |

—

Providing career counselling (RELOPs) in the DG and contributing to equal opportunities policy in the DG.

---

| 20.1.2023 | EN | Official Journal of the European Union | CA 20/24 |
| --- | --- | --- | --- |

20.1.2023

EN

Official Journal of the European Union

CA 20/24

---

RECRUITMENT NOTICE PE/286/S

DIRECTOR-GENERAL

(Function group AD, grade 15)

DIRECTORATE-GENERAL FOR INNOVATION AND TECHNOLOGICAL SUPPORT

(2023/C 20 A/05)

1.   Vacant post

The President of the European Parliament has decided to open the procedure for filling the post of director-general (AD, grade 15) in the Directorate-General for Innovation and Technological Support, in accordance with Article 29(2) of the Staff Regulations of Officials of the European Union (1) (‘the Staff Regulations’).

This selection procedure, which is designed to give the appointing authority a wider choice of candidates, will be conducted at the same time as internal and interinstitutional recruitment procedures.

Recruitment will be at grade AD 15 (2). The basic salary is EUR 18 433,77 per month. In addition to the basic salary, which is subject to Community tax and exempt from national tax, certain allowances may be payable in circumstances laid down by the Staff Regulations.

Candidates should note that this post is subject to the mobility policy rules adopted by Parliament’s Bureau on 15 January 2018.

The post calls for flexibility and frequent contact with people inside and outside Parliament, including Members of the European Parliament. The director-general will be required to travel frequently between Parliament’s places of work and elsewhere.

2.   Place of employment

Luxembourg. This post may be transferred to one of Parliament’s other places of work.

3.   Equal opportunities

The European Parliament is an equal opportunities employer and accepts applications without discrimination on any ground such as gender, ethnicity, colour, ethnic or social origin, genetic features, language, religion or belief, political or any other opinion, membership of a national minority, property, birth, disability, age, sexual orientation, marital status or family situation.

4.   Job description

As a senior official, the director-general will be required to carry out the following duties (3) in the light of the guidelines and decisions laid down by the parliamentary authority and the Secretary-General:

| — | ensuring that a large department in Parliament’s Secretariat, comprising several directorates covering the directorate-general’s areas of activity, runs smoothly, |
| --- | --- |

—

ensuring that a large department in Parliament’s Secretariat, comprising several directorates covering the directorate-general’s areas of activity, runs smoothly,

| — | proposing developments, setting objectives and determining the resources required to meet them, managing teams, choosing organisational methods and committing financial resources, |
| --- | --- |

—

proposing developments, setting objectives and determining the resources required to meet them, managing teams, choosing organisational methods and committing financial resources,

| — | managing and/or overseeing cross-cutting projects, |
| --- | --- |

—

managing and/or overseeing cross-cutting projects,

| — | advising the Secretary-General and Members of Parliament within their remits, cooperating with the Jurisconsult and the other directors-general, |
| --- | --- |

—

advising the Secretary-General and Members of Parliament within their remits, cooperating with the Jurisconsult and the other directors-general,

| — | where appropriate, representing Parliament, |
| --- | --- |

—

where appropriate, representing Parliament,

| — | acting as authorising officer by delegation, |
| --- | --- |

—

acting as authorising officer by delegation,

| — | where necessary, deputising for the Secretary-General. |
| --- | --- |

—

where necessary, deputising for the Secretary-General.

5.   Eligibility

The procedure is open to candidates who fulfil the following conditions on the closing date for applications:

| (a) | General criteria


  Under Article 28 of the Staff Regulations, candidates must:






  — | be a national of one of the European Union’s Member States (4), |
| --- | --- | --- |

(a)

General criteria

Under Article 28 of the Staff Regulations, candidates must:

—

be a national of one of the European Union’s Member States (4),

| — | enjoy full rights as a citizen, |
| --- | --- |

—

enjoy full rights as a citizen,

| — | have fulfilled any obligations imposed on them by the laws on military service, |
| --- | --- |

—

have fulfilled any obligations imposed on them by the laws on military service,

| — | be able to produce the appropriate character references as to their suitability for the performance of their duties. |
| --- | --- |

—

be able to produce the appropriate character references as to their suitability for the performance of their duties.

| (b) | Specific criteria








  (i) | Qualifications







  — | when the normal period of university education is 4 years or more, a level of education which corresponds to completed university studies attested by a diploma officially recognised in one of the Member States of the Union,
  or |
| --- | --- | --- | --- |

(b)

Specific criteria

(i)

Qualifications

—

when the normal period of university education is 4 years or more, a level of education which corresponds to completed university studies attested by a diploma officially recognised in one of the Member States of the Union,

or

| — | a level of education which corresponds to completed university studies attested by a diploma officially recognised in one of the Member States of the Union and appropriate professional experience of at least 1 year (5), when the normal period of university education is at least 3 years.
  Diplomas, whether issued in a Member State of the Union or in another country, must be recognised by an official body of a Member State of the Union, such as the ministry of education.
  Candidates holding diplomas issued in a non-EU country (6) must enclose with their application an EU-equivalence for their diplomas. For further information on recognition of qualifications obtained in a non-EU country in the ENIC-NARIC networks, see https://www.enic-naric.net/. |
| --- | --- |

—

a level of education which corresponds to completed university studies attested by a diploma officially recognised in one of the Member States of the Union and appropriate professional experience of at least 1 year (5), when the normal period of university education is at least 3 years.

Diplomas, whether issued in a Member State of the Union or in another country, must be recognised by an official body of a Member State of the Union, such as the ministry of education.

Candidates holding diplomas issued in a non-EU country (6) must enclose with their application an EU-equivalence for their diplomas. For further information on recognition of qualifications obtained in a non-EU country in the ENIC-NARIC networks, see https://www.enic-naric.net/.

| (ii) | Professional experience required

  Professional experience gained after obtaining the qualifications referred to above:






  — | 15 years, at least part of which must be in the directorate-general’s areas of activity, and including at least 9 years in a European and/or international environment, and at least 9 years in management positions in a large department. |
| --- | --- | --- |

(ii)

Professional experience required

Professional experience gained after obtaining the qualifications referred to above:

—

15 years, at least part of which must be in the directorate-general’s areas of activity, and including at least 9 years in a European and/or international environment, and at least 9 years in management positions in a large department.

| (iii) | Knowledge of languages

  Excellent knowledge of one of the European Union’s official languages (7) is required, along with very good knowledge of at least one other official language of the European Union.
  The Advisory Committee for the Appointment of Senior Officials will take knowledge of other official languages of the European Union into account. |
| --- | --- |

(iii)

Knowledge of languages

Excellent knowledge of one of the European Union’s official languages (7) is required, along with very good knowledge of at least one other official language of the European Union.

The Advisory Committee for the Appointment of Senior Officials will take knowledge of other official languages of the European Union into account.

6.   Tests

To assist the appointing authority in its choice, the Advisory Committee for the Appointment of Senior Officials will draw up a list of candidates and make a recommendation to Parliament’s Bureau as to who should be called for interview. The Bureau will adopt the list, and the committee will conduct the interviews and submit its final report to the Bureau for a decision. At this stage, the Bureau may interview the candidates.

The interviews will be based on the job description as set out in point 4 above, focusing on the following:

| — | strategic thinking; |
| --- | --- |

—

strategic thinking;

| — | management skills; |
| --- | --- |

—

management skills;

| — | forward-planning skills; |
| --- | --- |

—

forward-planning skills;

| — | ability to react appropriately to events; |
| --- | --- |

—

ability to react appropriately to events;

| — | thoroughness; |
| --- | --- |

—

thoroughness;

| — | communication skills. |
| --- | --- |

—

communication skills.

7.   Applications

The deadline for applications is:

12.00 (noon), Brussels time, on Friday 3 February 2023

Candidates are asked to send, by email only, a personal statement in pdf format (marked ‘For the attention of the Secretary-General of the European Parliament, Recruitment Notice PE/286/S’) and a curriculum vitae in Europass format (8), quoting the reference number for the procedure (PE/286/S) in the subject line, to:

PERS-EPSeniorManagement@ep.europa.eu

The date and time of dispatch of the email will be taken to be the date and time of submission of the application.

Scanned documents must be legible.

Candidates called for interview must produce by the interview date copies or photocopies of supporting documents relating to their studies, professional experience and current responsibilities (9)
  . These documents will not be returned.

Personal data which candidates provide for the purposes of this selection procedure will be processed in accordance with Regulation (EU) 2018/1725 of the European Parliament and of the Council (10), in particular as regards their confidentiality and security.

---

(1)  See Council Regulation (EEC, Euratom, ECSC) No 259/68 (OJ L 56, 4.3.1968, p. 1), as amended by Regulation (EC, Euratom) No 723/2004 (OJ L 124, 27.4.2004, p. 1) and most recently by Regulation (EU, Euratom) No 1023/2013 of the European Parliament and of the Council of 22 October 2013 amending the Staff Regulations of Officials of the European Union and the Conditions of Employment of Other Servants of the European Union (OJ L 287, 29.10.2013, p. 15).

(2)  On recruitment the official will be placed in the appropriate step, in accordance with Article 32 of the Staff Regulations.

(3)  For description of main tasks, see annex.

(4)  The European Union’s Member States are: Belgium, Bulgaria, Czechia, Denmark, Germany, Estonia, Ireland, Greece, Spain, France, Croatia, Italy, Cyprus, Latvia, Lithuania, Luxembourg, Hungary, Malta, Netherlands, Austria, Poland, Portugal, Romania, Slovenia, Slovakia, Finland and Sweden.

(5)  This year of experience will not be taken into account when assessing the professional experience required under the next indent.

(6)  UK qualifications/diplomas obtained up until 31 December 2020 are accepted with no other recognition required. For diplomas obtained after that date NARIC recognition is required. In practice, this means that UK diplomas issued from 1 January 2021 must be accompanied by an equivalence issued by a competent authority of a current Member State of the EU.

(7)  The European Union’s official languages are: Bulgarian, Croatian, Czech, Danish, Dutch, English, Estonian, Finnish, French, German, Greek, Hungarian, Irish, Italian, Latvian, Lithuanian, Maltese, Polish, Portuguese, Romanian, Slovak, Slovenian, Spanish and Swedish.

(8)  https://europa.eu/europass/.

(9)  This does not apply to candidates working for the European Parliament on the closing date for applications.

(10)  Regulation (EU) 2018/1725 of the European Parliament and of the Council of 23 October 2018 on the protection of natural persons with regard to the processing of personal data by the Union institutions, bodies, offices and agencies and on the free movement of such data, and repealing Regulation (EC) No 45/2001 and Decision No 1247/2002/EC (OJ L 295, 21.11.2018, p. 39).

---

ANNEX

DIRECTORATE-GENERAL FOR INNOVATION AND TECHNOLOGICAL SUPPORT

MAIN TASKS

(Entity comprising 539 staff: 345 officials, 54 temporary staff members and 140 contract staff members)

9.1.2023

| — | Organising and supervising the activities of the directorate-general; |
| --- | --- |

—

Organising and supervising the activities of the directorate-general;

| — | Representing the directorate-general on Parliament bodies, at internal and external meetings; |
| --- | --- |

—

Representing the directorate-general on Parliament bodies, at internal and external meetings;

| — | Meetings and activities with Members, in particular the Vice-Presidents with responsibility for IT, and monitoring parliamentary activity; |
| --- | --- |

—

Meetings and activities with Members, in particular the Vice-Presidents with responsibility for IT, and monitoring parliamentary activity;

| — | Acting as authorising officer by delegation; |
| --- | --- |

—

Acting as authorising officer by delegation;

| — | Monitoring the management of the DG’s staff, including staff reports; |
| --- | --- |

—

Monitoring the management of the DG’s staff, including staff reports;

| — | Organising and managing the director-general’s secretariat, managing the diary and mail; |
| --- | --- |

—

Organising and managing the director-general’s secretariat, managing the diary and mail;

| — | Liaising at interinstitutional and international level; |
| --- | --- |

—

Liaising at interinstitutional and international level;

| — | Overseeing gender equality policy within the DG, and representing and/or ensuring representation of the DG on joint and other committees. |
| --- | --- |

—

Overseeing gender equality policy within the DG, and representing and/or ensuring representation of the DG on joint and other committees.

Units attached to the director-general:

STRATEGY AND INNOVATION UNIT

ENTERPRISE ARCHITECTURE UNIT

- Business Analysis and Architecture

DIRECTORATE A

DIRECTORATE FOR DEVELOPMENT AND SUPPORT

| — | Ensuring coordination of the Project Support Management Office and IT strategy governance; |
| --- | --- |

—

Ensuring coordination of the Project Support Management Office and IT strategy governance;

| — | Directing, coordinating and motivating the directorate’s units and departments; ensuring consistency of the units’ activities with the directorate’s mission letter; deciding on managerial and technical strategic IT choices; |
| --- | --- |

—

Directing, coordinating and motivating the directorate’s units and departments; ensuring consistency of the units’ activities with the directorate’s mission letter; deciding on managerial and technical strategic IT choices;

| — | Acting as principal authorising officer by subdelegation; |
| --- | --- |

—

Acting as principal authorising officer by subdelegation;

| — | Liaising with the political and administrative authorities and user DGs (including inter-DG committees); |
| --- | --- |

—

Liaising with the political and administrative authorities and user DGs (including inter-DG committees);

| — | Managing the risks inherent to the directorate’s activities; |
| --- | --- |

—

Managing the risks inherent to the directorate’s activities;

| — | Ensuring consistency of the directorate’s internal processes; |
| --- | --- |

—

Ensuring consistency of the directorate’s internal processes;

| — | Managing relations with current and prospective suppliers. |
| --- | --- |

—

Managing relations with current and prospective suppliers.

Units attached to Directorate A:

USER SUPPORT UNIT

- Operational Management

- Service Management

- Quality

MEMBERS’ DIGITAL EXPERIENCE UNIT

- Digital Workplace Assistance

- Members’ IT Communication

LEGISLATIVE IT SYSTEMS UNIT

- e-Parliament Suite

- Solutions

- Parliamentary Systems

- Legislative Systems

CORPORATE IT SYSTEMS UNIT

- MEP Systems

- Central Systems

- HR Systems

- Enterprise Resource Planning Systems

- Communication Systems

PROJECTS SUPPORT UNIT

- Project Support Management Office

- Quality Assurance and Testing

- Business Software Selection

DIRECTORATE B

DIRECTORATE FOR PUBLISHING, INNOVATION AND DATA MANAGEMENT

| — | Continuing the restructuring and development of the directorate; |
| --- | --- |

—

Continuing the restructuring and development of the directorate;

| — | Managing, coordinating and motivating the directorate’s units; |
| --- | --- |

—

Managing, coordinating and motivating the directorate’s units;

| — | Ensuring the allocation and sound management of the directorate’s human and financial resources; |
| --- | --- |

—

Ensuring the allocation and sound management of the directorate’s human and financial resources;

| — | Following up the directorate’s ongoing actions and projects; |
| --- | --- |

—

Following up the directorate’s ongoing actions and projects;

| — | Acting as a central secretariat for the directorate; |
| --- | --- |

—

Acting as a central secretariat for the directorate;

| — | Representing the institution on the Management Committee of the Publications Office. |
| --- | --- |

—

Representing the institution on the Management Committee of the Publications Office.

Units attached to Directorate B:

INNOVATION, INTRANETS AND DIGITAL SOLUTIONS UNIT

- Content and Engagement

- Digital Solutions and Tools

DATA MANAGEMENT, DOCUMENT PRODUCTION UNIT

- Data Management, Document Processing

- Multilingual Document Preparation

PRINTING UNIT

- High-Quality Products and Logistics

- Instant Printing and Delivery

- Unified Printing

PUBLISHING SUPPORT AND VISUAL PROJECTS UNIT

- Clients and Projects

- Publication Automation

DIRECTORATE C

DIRECTORATE FOR RESOURCES

| — | Managing, coordinating and motivating the directorate’s units and departments and ensuring that their activities are consistent; |
| --- | --- |

—

Managing, coordinating and motivating the directorate’s units and departments and ensuring that their activities are consistent;

| — | Supervising the management of contracts and the programming of public procurement procedures; |
| --- | --- |

—

Supervising the management of contracts and the programming of public procurement procedures;

| — | Supervising human resources management for the DG and conducting training policy; |
| --- | --- |

—

Supervising human resources management for the DG and conducting training policy;

| — | Ensuring budget implementation in line with the Financial Regulation and supervising ex-ante verification activities; |
| --- | --- |

—

Ensuring budget implementation in line with the Financial Regulation and supervising ex-ante verification activities;

| — | Overseeing implementation of a coordinated communication policy for the DG and coordinating internal communication campaigns; |
| --- | --- |

—

Overseeing implementation of a coordinated communication policy for the DG and coordinating internal communication campaigns;

| — | Supervising client relations with the political and administrative authorities, user DGs and political groups. |
| --- | --- |

—

Supervising client relations with the political and administrative authorities, user DGs and political groups.

Units attached to Directorate C:

HUMAN RESOURCES UNIT

- Ex-Ante Verification

- HR Management and Professional Training

FINANCIAL RESOURCES MANAGEMENT UNIT

PROCUREMENT, CONTRACTS AND GRANT MANAGEMENT UNIT

- Procurement Administration

- Contract Administration

CUSTOMER EXPERIENCE UNIT

- Customer Relationship Management

- Customer Service Enhancements

DIRECTORATE D

DIRECTORATE FOR INFRASTRUCTURE AND EQUIPMENT

| — | Ensuring that the IT infrastructure and the services which depend on it are available and operational at the desired level of service; monitoring the IT infrastructure and the information systems inherent in Parliament’s activities; operating this infrastructure and these systems in such a way as to achieve the expected levels of service (service level agreements and operational level agreements); |
| --- | --- |

—

Ensuring that the IT infrastructure and the services which depend on it are available and operational at the desired level of service; monitoring the IT infrastructure and the information systems inherent in Parliament’s activities; operating this infrastructure and these systems in such a way as to achieve the expected levels of service (service level agreements and operational level agreements);

| — | Managing telecommunications services: videoconference equipment, studios, meeting rooms, network connections, TV distribution, etc. Liaison offices: managing IT resources (access, telephones, network, email). For all Parliament’s individual IT equipment: ensuring delivery, acceptance, configuration, allocation, removal, maintenance and repair, management of product catalogues, planning of logistical and operational services, decommissioning, management of software assets and electronic voting; |
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Managing telecommunications services: videoconference equipment, studios, meeting rooms, network connections, TV distribution, etc. Liaison offices: managing IT resources (access, telephones, network, email). For all Parliament’s individual IT equipment: ensuring delivery, acceptance, configuration, allocation, removal, maintenance and repair, management of product catalogues, planning of logistical and operational services, decommissioning, management of software assets and electronic voting;

| — | Identifying and deploying new products for other units in DG ITEC and IT managers in Parliament; providing support and high-level technical advice to other units; researching, testing and making available turnkey solutions in line with Parliament’s evolving needs; |
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Identifying and deploying new products for other units in DG ITEC and IT managers in Parliament; providing support and high-level technical advice to other units; researching, testing and making available turnkey solutions in line with Parliament’s evolving needs;

| — | Defining, coordinating, implementing and monitoring Parliament’s cloud strategy; integrating the digital workplace (unified communication and email, SharePoint, Office 365, Mac OS and Windows, telephony) with the cloud services; developing a competence centre on cloud computing; |
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Defining, coordinating, implementing and monitoring Parliament’s cloud strategy; integrating the digital workplace (unified communication and email, SharePoint, Office 365, Mac OS and Windows, telephony) with the cloud services; developing a competence centre on cloud computing;

| — | Implementing projects in connection with IT infrastructure (data centre, telephony, cabling, networks, videoconference), design and level 3 support in IT infrastructure, network security and technical vigilance of IT infrastructure; |
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Implementing projects in connection with IT infrastructure (data centre, telephony, cabling, networks, videoconference), design and level 3 support in IT infrastructure, network security and technical vigilance of IT infrastructure;

| — | Managing the directorate’s administrative and financial resources. |
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Managing the directorate’s administrative and financial resources.

Units attached to Directorate D:

NETWORKS AND ACCESS UNIT

- Engineering for Telecom Network and Access Services

- Telecom Cabling and Specific Projects

- Identity and Access Management Engineering

INDIVIDUAL EQUIPMENT AND LOGISTICS UNIT

- ICT Logistics and Operations

- Software and Cloud Assets Management

- Electronic Voting and Associated Services

ICT OPERATIONS AND HOSTING UNIT

- Supervision and Operations

- Capacity and Continuity

ARCHITECTURE, PLANNING AND COORDINATION UNIT

DIGITAL WORKPLACE AND CLOUD ENGINEERING UNIT

- Digital Workplace

- Cloud Competence Centre

HYBRID HOSTING SERVICES UNIT

- Hybrid Hosting Platform Operations

- Hybrid Hosting Platform Development and Growth

DIRECTORATE E

DIRECTORATE FOR CYBERSECURITY

| — | Implementing the governance structure and all related aspects (internal organisation, defining the multiannual roadmap); monitoring technological developments; monitoring cybersecurity policies, standards and guidelines; |
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Implementing the governance structure and all related aspects (internal organisation, defining the multiannual roadmap); monitoring technological developments; monitoring cybersecurity policies, standards and guidelines;

| — | Monitoring specific projects and initiatives having an impact on IT security (e.g. participating on governing boards or in product and equipment selection procedures); |
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Monitoring specific projects and initiatives having an impact on IT security (e.g. participating on governing boards or in product and equipment selection procedures);

| — | Coordinating all types of activities to support the main task, including participating in the CERT-EU committee; |
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Coordinating all types of activities to support the main task, including participating in the CERT-EU committee;

| — | Managing human and financial resources: |
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Managing human and financial resources:

| — | Managing incidents and ensuring coordination of the defined list of actions, including drawing up reports for management and the authorities; carrying out evaluations and control of IT security; |
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Managing incidents and ensuring coordination of the defined list of actions, including drawing up reports for management and the authorities; carrying out evaluations and control of IT security;

| — | Carrying out user information actions. |
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Carrying out user information actions.

Units attached to Directorate E:

CYBERSECURITY POLICIES, STANDARDS AND GUIDELINES UNIT

ICT SECURITY OPERATIONS UNIT

CYBERSECURITY THREATS, RISK MONITORING AND REPORTING DATA PROTECTION COMPLIANCE UNIT

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