## 2015 Part C **– SPP/A** **PR**

Part C SPP/APR Part C SPP/APR Instruction Sheet – Section I - 1 (OMB NO: 1820 - 0578 / Expiration D ate:)



### Part C State Performance Plan (SPP) **/ An**  **nual Performance Report (A PR)**  **Instruction Sheet I.**  **General Instructions** Information Collection 1820 - 0578, Part C State Performance Plan (SPP )/ Annual Performance Report (APR ) , contains both Part C – SPP/ APR instruction s. The instruction sheet is divided into two sections: 1) General Instructions and 2) State Performance Plan / Annual Performance Report (SPP/APR or Report). States are encouraged to make note of the following due dates and implement a development schedul e accordingly: By February 2 , 201 5 , States must submit: 1) One Report that includes both SPP and APR information. 2) An introduction, with sufficient detail so that the Secretary and the public are informed of and understand the State’s systems designed to driv e improved results for infants and toddlers with disabilities and to ensure that the L ead Agency me ets the requirements of IDEA Part C. This introduction must include descriptions of the State’s: a. General Supervision System: The systems that are in place to ensure that IDEA Part C requirements are met, e.g., monitoring s ys tems, dispute resolution systems; b. Technical Assistance System: The me chanisms that the State has in place to ensure the tim ely delivery of high quality, evidenced based technical assis tance and support to early intervention service (EIS) programs ; c. Professional Development System: The me chanism s the State has in place to ensure that service providers are effectively providing services that improve results for infants and toddlers with disabilities and their families; d. Stakeholder Involvement: The m echanism for soliciting broad stakeholder input on targets in the SPP, including revisions to targets; and e. Reporting to the Public: How the State will report annually to the public on the performance of EIS program or provider located in the State on the targets in the SPP/APR as soon as practicable, but not later than 120 days following the State’s submission of its APR as required by 34 CFR §303.702(b)(1)(i)(A) . 3) Targets for each indicator, d etermined with stakeholder input, that cover the years of the SPP (i.e., FFY 2013 through FFY 2018) 1 4) D ata from FFY 20 13 and other responsive APR information for all i ndicators . 2 5) A n explanation of slippage in indicators where the State did not meet its FFY 2013 target. 6) A n overall improvement plan that includes the following information and annually update the status of improvement activities in the plan 3 : a. Data Analysis: How the State will analyze data, including indicator data, to identify EIS programs o r providers that need improvement. Analyses could include by EIS programs or providers , race/ethnicity, placement, etc. The goal of this analysis is to determine which EIS programs or providers are most in need of support from the State and identify area s of needed support. b. Connection with Other State Improvement Efforts: How the State has aligned with other im provement initiatives in the State . 1 As noted in the conference report to HR 1350, it is Congress’ expectation that targets will be developed with broad stakehold er input and will be diss em inated to the public. 2 Previous Indicator 9 (Timely Correction) and Indicator 14 (Timely and Accurate Data) have been removed. Consequently, the indicators have been renumbered. 3 States should include information that was covered under the former sect ion “Discussion of Improvement Activities Completed”

## 2015 Part C **– SPP/A** **PR**

Part C SPP/APR Part C SPP/APR Instruction Sheet – Section I - 2 (OMB NO: 1820 - 0578 / Expiration D ate:)

c. Infrastructure to Support Improvement and Build EIS Program and Provider Capacity: How the State will develop an infrastructure to best support improvement in EIS programs or providers . For example, OSEP -funded technical assistance centers have identified leadership teams at the State, EIS program and provider levels as critical com ponents to effective scale up and sustainability. Communication from the program/provider level to the regional and State level has also been identified as critical to ensuring that adequate support for im plem entation is available. d. Professional Development: How the State will sele ct evidence - based practices and the personnel to support implementation fidelity. This should include how the State will provide ongoing training and coaching ; assist with building and using data systems; and im prove administrative support so that systems that support the use of evidence - based practices are in place. e. Scale - Up and Sustainability: Once implementation with fidelity has been established, h ow the State will plan to replicate these systems in other EIS programs and providers that demonstrate similar needs. f. Evaluating Implementation : How the State will analyze data, including stakeholder input, to determine if EIS programs and providers are effectively implementing evidence - based practices and to assess the impact that implementation is havi ng on the outcomes of infants and toddlers with disabilities . Wh en com pleting the SPP and APR, Lead Agencies will need to use the following parts of Information Collections 1820 - 0578. SPP/APR Materials –  SPP/APR Instructions (See Section II of the enclose d Instructions.)  Part C Indicator Measurement Table with Instructions 4  SPP/APR Template The Part C Indicator Measurement Table lists the Monitoring Priorities and Indicators, required data sources and measurement, and instructions for providing the require d information for each indicator. In addition to the percentages required in the indicators, Lead Agencies are required to provide actual num bers used in the calculations. 5 In examining data, Lead Agencies are encouraged to use the strategies and questio ns provided in the Using Data to Guide Improvement Efforts: Data Analysis workshop. These questions can be accessed at http://www.ed.gov/polic y/speced/guid/idea/capr/index.html . L ead Agencies may

add other indicators under Part C if there are additional areas that the Lead Agency wishes to track and measure to improve results for infants and toddlers with disabilities and their families. If additional indicators are added, the Lea d Agenc y m ust identify the data source, me asurement, and calculation for each indicator added. In addition, the Lead Agency must include the State’s targets under each of its additional indicators and the data to measure its performance against the targets. States are allowed to use sampling when so indicated on the Part C Indicator Measurement Table . Wh en sam pling is used, a description of the sampling methodology outlining how the design will yield valid and reliable estimates must be submitted to OSEP. The description must describe the: (a) sam pling procedures followed (e.g., random/stratified, forms validation); and (b) the similarity or differences of the sample to the population of children with disabilities in the early intervention program (e.g., how all aspects of the population such as disability category, race, age, gender, etc. will be represented). The description must also include how the Lead Agency addresses any problems with: (1) response rates; (2) missing data; and (3) selection bias. S am ples from EIS programs must be representative of each of the EIS programs sampled, 4 Monitoring Priorities, indicators, and measurements included on the Part C Indicator Measurement Table are to be used to complete designated sections of the SPP/ APR Templates. Templates containing mo nitoring priorities, indicators, and measurements can be found at http://www.ed.gov/policy/speced/guid/idea/capr/index.html 5 Lead Agencies are not required to provide the actual nu mbers for Indicators 2, 5 and 6 because they are using 618 State - reported data for these Indicators.

## 2015 Part C **– SPP/A** **PR**

Part C SPP/APR Part C SPP/APR Instruction Sheet – Section I - 3 (OMB NO: 1820 - 0578 / Expiration D ate:) considering such variables as eligibility definition (diagnosed condition or developmental delay), age, race, and gender. In reporting on the performance of small EIS pro grams, the Lead Agency shall not report to the public or the Secretary any information on performance that would result in the disclosure of personally identifiable information about individual children or where the available data are insufficient to yield statistically reliable information, i.e., numbers are too small. For indicators that permit sampling, the Lead Agenc y mu st include in its report on the performance of EIS programs the most recently available performance data on each EIS program and the da te the data were obtained. If a Lead Agenc y is using sampling for one or more indicators, the Lead Agency mu st sample on the performance of each EIS program on each of those indicators at least once during the period of FFYs 201 3 - 2018 . Further, if a Le ad Agenc y is using sampling, the Lead Agency mu st collect data from a representative sample of EIS programs each year in order to report on State performance annually. The State must submit its SPP/APR electronically through OSEP’s online submission tool. The State may , in addition, choose to also submit a hard copy of the documents to the following address: U.S. Department of Education Office of Special Education Programs 400 Maryland Ave. , S . W . Wa shington, D . C . 20202 The submission requirements, table s, and templates that should be used to complete the Part C SPP/APR can be accessed electronically at http://www2.ed.gov/fund/data/report/idea/sppapr.html . If you have any further questi ons about the SPP/APR and/or the submission options listed above, please contact your OSEP Part C State contact.

## 2015 Part C **– SPP/A** **PR**

Part C SPP/APR Part C SPP/APR Instruction Sheet – Section I - 4 (OMB NO: 1820 - 0578 / Expiration D ate:) **Paperwork Burden Statement** According to the Paperwork Reduction Act of 1995, no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. It is estimated that each respondent will spend approximately 1,000 hours maintaining and completing the SPP/APR. These tim es such things as reviewing instructions, searching any existing data sources, gathering needed data , analyzing collected data, implementing improvement activities, and completing and reviewing the information collection . The obligation to respond to this collection is mandatory (20 U.S.C. 1400, Individuals w ith Disabilities Education Act). Send comments regarding the burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to the U.S. Department of Education, 400 Maryland Ave., S . W . , W ashington, D . C . 202 02 - 4536 or email ICDocketMgr@ed.gov and reference the OMB Control Number 1820 - 0578 . Note: Please do not return the completed Part C SPP/APR to this address.

## 2015 Part C **– SPP/A** **PR**

Part B SPP/APR Part B SPP/APR Instruction Sheet – Section II - 1 (OMB NO: 1820 - 0578 / Expiration Date:) **II. State Performance Plan (SPP)**  **/A nnual Perform**  **ance Report ( AP**  **R) for 201 3**  **- 2018**  **Information found in the following sections of the SPP /A**  **PR Template is provided by the**  **Secretary: Monitoring Priority:** 
 A prioritized area in which Lead Agenc y and EIS programs’ performance is measured. Monitoring priorities are determined by the Secretary . **Indicator:**  A statement used to help quantify and/or qualify a monitoring priority. Indicators are determined by the Secretary . **Data Source:**  The me chanism and process used for collecting Indicator data (database, child spe cific records, file system, etc.). **Me asurement:**   Specific measures, determined by the Secretary and in designated cases by the Lead Agency, used to quantify or qualify given indicators

**FFY 2013** 

**(2013 -**  **14) 2014** 

**(2014 -**  **15) 2015** 

**(2015 -**  **16) 2016** 

**(2016 -**  **17) 2017** 

**(2017 -**  **18) 2018** 

**(2018 -**  **19) Me**  **asurable and**  **Rigorous Targets**  **Actual Target**  **Data Explanation of Slippage that occurred for**  (Insert FFY) **:**  Analyze data to form a basis for the explanation. Explain slippage if the State did not meet its target a nd how the State plans to address the slippage through adjustments or improvements ma de in State programs, policies, or practices. **Discussion of any actions required in OSEP’s response to prior year’s Report**  Provide information on topics such as public rep orting, timely correction of noncompliance, or information that was missing from the prior year’s Report. **Justification for any changes in targets that will be less rigorous**  **for** (Insert FFY) :  Provide information on revised targets that are less rigorous . Revisions to targets do not relieve the State of its responsibility to provide data for the given year.