City uf Albany
‘alkerg, Georgi

31702-0447

a Sta
March 10, 1999

US Census Monitering Board
Presidential Members

4700 Silver Hill Road
Suice 1250-3

Suitland, MD 20746

Dear Board Members:

This letter is in response to your letter sent on February
6, 1999, concerning the Post Enumeration Survey (PSE}. We agree
with your analysis that the PSE is essential for a fair and
accurate court in our community. We estimate that the 1990
original count missed nearly 10 percent of our population
(approximately 8,000 people).

Fortunately, the PSE in 1990 helped us reclaim some of that
lost count. We feel without the PSE in the 2000 Census, we will

have no recourse in claiming citizens in our community. This
could be devastating to our community Since federal funds are
allocated on population totals. We support any efforts your

Board takes in preserving this vital function ef the US Census
Bureau.

TC/st


Office of the Mayor
350 South Sih Street - Room 331

== minneapolis
Minneapolis MN $5415-1393 city of lakes
Sharon Sayles Belton
Mayor
Otfice (612) 673-2100
Fax 673-2305
TTY 673-3187

March 18, 3999

Tony Coelho, Co-Chair

U.S. Census Monitoring Board
4700 Silver Hill Road

Suite 1250-3

Suitland, MD 20746

Dear Mr. Coelho,

Thank you for asking about our views on the 2000 Census. The City of Minneapolis recognizes how
critical it is that we have the most ace ite Census possible.
To that end, we have established 2 Complete Count Committee to be local partnets with the Census Bureau
to encourage residents to answer the Census. Despite our best efforts, we know that not everyone will fill
out his or her Census form. Therefore, we are pleased that the Census Bureau proposes to adjust the

traditional census with a Post-Enumeration Survey. In support of this effort, we would like the opportunity
for local review of the Post-Enumeration Survey results before they are finalized.

In order for the Post-Enumeration Survey to be successful, the Census Bureau must receive adequate
funding from Congress to carry out this effort. The investment in accurate data will enable us 10 be more
efficient, effective, and equitable in our policy and funding decisions. It will also provide data that is

needed by businesses that impact the vitality of our city through their location and marketing decisions.

In 1990, the undercount in Minneapolis is estimated to be 1.6 percent. While that rate is lower than the
national average, it still means that a significant number of people were missed. The undercount translates
into $880,000 of lost federal funding every year for the City of Minneapolis. This does not include the loss

of funding to Hennepin County in which Minneapolis is located. Minneapolis also has a separate Public
Housing Authority that is not included in this figure.

werew. Ci manne apohs.min.us:
Affirmative Action Employer


CITY OF SAN ANTONIO

OFFICE OF THE MAYOR

March 5, 1999

Presidential Members

U.S. Census Monitoring Board
4700 Silver Hill Road Suite 1250-3
Suitland, MD 20746

Dear Presidential Meribers:

Thank you for your letter and report fo Congress dated February 6, 1999
regarding the Gensus Monitoring Board. Recently, the City Council approved as
a legislative priority, the use of sampling in the 2000 Census.

Like you, J recognize the extreme importance of an accurate census count to fair
representation of citizens at the federal and state level. San Antonio is

extremely concerned that if our city's populatian is undercounted, we stand to
tose both federal and state funds. !t is estimated that the City fost approximately
$142 million in federal funds due to the undercount of approximately 38,000
citizens. The City of San Antonio is ready and willing to participate in your efforts
to ensure all citizens an accurate count.

if you have any questions about my comments or if you would like to discuss this
issue in more detail, please feel free to contact me at (210) 207-7060. | look
forward to hearing from you.

Sincerely,

Howard W. Peak
Mayor

MAILING: CITY OF SAN ANTONIO, TEXAS

P.O, BOX 830066 CITY HALL (210) 207-7060
SAN ANTONIO, TEXAS 78283-3966 FAX (210) 2074077


MICHAEL R. TURNER

Mayor cirwrwsesr OAYWTOrn ae:

’
@CFFICE GF Tue CITY COmmisgsiCc

CITY HACE + THIRD © LUOLOW arg (ear. ages

March 18, 1999

Presidential Members

U.S. Census Monitoring Board
Suite 1250-3

4700 Silver Hill Road

Suitland, MD 20746

Dear Presidential Members :

This letter is in response to your request for the impact of an undercount on the City of Dayton
should Congress not adequately fund the 2000 Census Post-Enumeration Survey adjustment.

Tn 1990, Dayton worked very closely with the Census Bureau to assure an accurate count for our
city. Due to extensive post-enumeration efforts, Dayton's final 1990 population count increased
by a few thousand persons. However, due to our high poverty rate it is quite likely Dayton still
was undercounted. While Dayton is only 32% of Montgomery County's population, Dayton is
home to 65% of the County's poor. Since those undercounted often are of low-income, any
undercount affects Dayton to a greater degree than many of our suburban neighbors. Dayton is
also home to the University of Dayton and its 12,000 students—another potentially undercounted
group.

We are working closely with the Census Bureau to ensure an accurate count in 2000, City staff
checked the mailing list for the 2000 Census questionnaires as part of the LUCA program. Asa
result, we added 1800 addresses to the list and corrected many others. Our Complete Count
activities will entail extensive efforts to publicize the importance of participating in the Census.
Despite these efforts, I anticipate that our city will still be undercounted in 2000.

An undercount diminishes our ability to have a true picture of our citizens and their needs. Dayton
uses Census data to apply for a variety of grants. Without accurate data, we cannot receive all the
funding we need. Census data are also used by County agencies to allocate social service dollars.
An undercount means that dollars and services may not be going to the neighborhoods most in
need or to all neighborhoods in need, Dayton’s representatiori én regional boards, in the State

House, and in Congress is also determined by Census counts. An undercount artificially decreases
our representation in these venues.

As Mayor of the City of Dayton, I support an extensive post-enumeration survey after the

traditional census is completed in 2000. Please cali me at 937-443-3636 if you have any
questions.

Sincerely,

Wnt hart
Michael R.'Turner,‘Mayor

& Members of the City Commission
Ms. Lemmie


State af South Carolina
@ttice of the Governor

Grrice of Bxacutve
* Gortawon Poucy arp PRosmams

February 23, 1999

Mr. Tony Coclho

Co-Chair, Presidential Members

United States Census Monitoring Board
4700 Silver Hill Road

Suite 1250-3

Suitiand, MD 20746

Deas Mr. Coelho:

1 am in the process of reviewing the correspondence between the Census
Bureau and the past administration, My knowledge of what is discussed in the
teportis getting better, but is not up to speed with other liaisans that have been

dealing with the Census for the pasl few years. ! hope that my questions are nol
too redundant.

{ commend the efforts of the Board on your thorough research and obvious hard
work, but why was this effort done twice? [ understand that there are two distinct
groups of appointees, four by the President and four by Congress; but both
repors state that the purpose of the census is for enumeration for

reapportionment. If we are all working toward this same goal, then why must we
exert dual efforts for the same reason?

Upon studying both reports, | found one major question. Why do they give
practically ihe exact opposite views on the same information? This is quite

confusing. | fully comprehend that agreeing on information can be difficult, but to
this extent is hard to understand.

Division of intergovemmenta} and Comnmnity Reiatons.
1205 Pendiston Strat, Room 471
Columbia, South Carolina 29201
(803) 734-9400 (office). (803) 734.1560 (fax); @loyd@goveepp state sc.us (a-address)


OFFICE OF THE GOVERNOR
TERRITORY OF GUAM

MAR 09: 1999

Presidential Members

U.S. Census Monitoring Board
Suite 1250-3

4700 Silver Hill Road
Suitland, MD 20746

fala Adai:

Thank you for requesting input regarding 2 Post-Enumeration Survey (PES) for the year 2000
census. There is traditionally no attempt by the U.S. Census Bureau to measure undercount on Guam
or ta adjust enumerated counts. [ have not been notified that this policy is under review.

The U.S. Census Bureau is required by law to conduct a decennial census for Guam; however,
census results do not determine Guam's representation in Congress. Guam is allowed one elected
non-voting representative to the House of Representatives and no representative in the Senate,
irrespective of the size of our total population. In addition, Guam's population is not included in the
total U.S. population for most purposcs,

The decennial census remains ane of our most important statistical programs for loca! planning
purposes and for participation in federal aid programs. Because of its importance, I belicve the
Census Bureau should do more to verify the accuracy of the census on Guam. In the year 2000,
certain categories of low-income persons and minorities, such as undocumented immigrants from
China and elsewhere and legal migrants from neighboring islands in Micronesia, are anticipated to
be extremely difficult to count accurately, If Congress decides to fund a PES after the traditional
census, I believe Guam should be included in that pragram

Please do not hesitate to contact me if you require further information.

Sinceru, \

ELEINE Z. BORDALLO
‘Acting Governorof Guam -

Post Office Box 2950, Agana. Guam 96910 = (671)477-0931 + Fax, (871]477-GUAM


American Indians and Alaska Natives have a significant stake in the outcome of the 2000 census.
Today's socio-economic indicators demonstrate, many Indian Tribes must still rely on Federal
assistance programs to help improve economic opportunities and living conditions on
reservations: A significant portion of Federal aid to these Tribes is based on the information
collected in the census. Federal programs that distribute aid to Ametican Indians and Alaska

Natives are based in whole or in part on census data include the Job Training Partnership Act,
Grants to Local Education Agencies for Indian Education, Special Programs for the Aging, and
Family Violence Prevention and Services.

The Post-Enumeration Survey (PES) is crucial in order to improve the census process which will

tead to # fairer nnd more accurate count of the American Jndian and Alaska Native population in
2000.

erely,

jolee K. Ofon
Executive Director


City of Chicago
Richard M. Datey, Mayor

Olive of Budget and Managemeit

Karbara 4. Lumpkin
Hudpet Director

ity Hall, Room 604

121 Narth LaSatle Street
‘Chicago, Minois 60602
6312} 744-9323

S312} 744-3818 (FAX)
1212} 744-3619 TTY)

lnyp:#Fovwwe ci chil us

NEIGHBORHOODS

i}
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ah 7)

TATMIANU Crna alot Lanta Cate

March 9, 1999

Tony Coelho

U.S. Census Monitoring Board
4700 Silver Hill Rd.

Suitland, MD 20746

Dear Mr. Coelho:

Thank you for sending a copy of your February 1, 1999 report. The City is in
agreement with many ideas expressed in your report.

The City recognizes that the only way to conduct a fair and accurate census is
through the use of statistical sampling. We support the idea of modifying the
Census Act to permit the use of sampling for congressional apportionment.
Regardless of this statutory change, it is essential that the Census Bureau use
sampling to adjust the Census for all non-apportionment uses of the Census.

It is critical that the appropriate methodology is used for adjustments. The
estimated undercount derived from demographic analysis exceeds the
undercount derived from the 1990 Post Enumeration Survey (PES). This
indicates that the PES captured only a portion of the undercount, A
combination of the two methods should be used.

In 1990, approximately 8 million people were undercounted and 4 million
people wete overcounted, Discussions on improving the Census always center
on reducing the undercount. The City is concemed that efforts are made to
reduce the overcount.

The City agrees with your recommendation to allocate personnel and
advertising dallars to arcas with historically high undercount rates, The City
also agrees that Congress should fund efforts to develop comprehensive
address lists and maps on an on-going basis.

The Cily appreciates your efforts to ensure a fair and accurate Census. If you
need any assistance, please contact Don Davis of my staff at (312) 744-1085.



Governor Hodges has expressed his enthusiasm to be invalved in the census
process. This census’s accuracy is of the utmost importance for South Carolina.
We trust that an accurate census and cooperative effort is what we all want. {
look forward to hearing from you soon.

Sincerely,

amr Sp

Thomas Spratt
Deputy Director
Intergovemmental Relations


City OF JOHNSON City
TENNESSEE

OFFICE OF THE Mavor

Presidential Members

US Census Monitoring Board
Suite 1250-3

4700 Siiver Hill Road
Suitland, MD 20746

Dear Board Members:

Thank you for the copy of your Report to Congress, February 1, 1999. The report's coverage of the recent
Supreme Court decision regarding the use of the traditional census to Teapportion the US House of
Representatives in the year 2000 showed that this method of measuring population will have an impact on the
counting of Johnson City’s population. The requirement of a statistically adjusted count for all other Purposes

(Le. redistricting within the 50 states and the distribution of federal funds) would mitigate the undercount of our
population.

As mentioned in the report, an undercount of population is a given fact with each decenial census with
minorities and children contributing significantly to the undercount. Although it is a small percentage of total
population (7% non-white in 1990), the minority population of Johnson City is continuing to grow. This will be
reflected in the 2000 Census. Depending on the size of the undercount, those who are not counted could mean
the loss of government funds for Johnson City,

If the population totals are adjusted through the proposed Post-Enumeration Survey (PES), it will mean Johnson

City will receive its fair we of federal (and possibly state} funds as the PES will probably indicate a more
accurate, higher populatiof for the city.

1 agree that statistical analysis and projection can fill in the missing gaps in data collected. The PES would give
a better picture of the population especially with the reality of the traditional undercount. As mayor of Johnson
City, Tennessee, | wouid like to express our support for the use of the PES during the 2000 Census.

Sincerely,

Kok nn

Bob May
Mayor

MUNICIPAL - SAFETY BUILDING JOHNSON CITY. TENNESSEE 37601
(423) 929-9171

57-207 99-3


CITY OF

UNTINGTON OFFICE OF THE MAYOR

WEST VIRGINIA City Hall + P.O. Rox 1659 « Zip 25717
{304) 696-5540 + FAX (304) 696.4493
Mayor Jean Dean

March 29, 1999

Presidential Members

U.S. Census Monitoring Board
Suite 1250-3

4700 Silver Hill Road

Suitland, MD 20746

Dear Committee Members:

_ Tam pleased to respond to the U.S, Census Monitoring Board's request for comments
conceming the potential impact of a large undercount on our community in the 2000 census.
Huntington is a city of approximately 50,000 residents which serves as an urban center for the
‘Tri-State region of southwestem West Virginia, southeastern Ohio, and eastern Kentucky, As
an urban center, the city contains a disproportionate number of those most likely to be missed
in the upcoming census - the poor, people with disabilities, and racial minorities.

The miost critical effect of an undercount is in Fistion to the amount of federal dollars,
particularly Community Development B! t funds, that are so critical in order to
provide services and infrastructure improvements to the city's low and moderate income
population. This year, the City of Huntington and neighboring Ironton, Ohio received
Empowerment Zone designation. Our ability to apply for this designation was directly related
to poverty rates as determined by the 1990 census, Again, the population who will most.
directly benefit from the programs and improvements funded as.a result of our Empowerment
Zone status axe thase most likely to be missed in the 2000 census.

The City of Huritington wholeheartedly recommends that the Census Burcau utilize a Post-
Enumeration Survey to account for those citizens who past experience tells us will be
overlooked. Otherwise, this undercount will have a negative effect upon all local government's
ability to provide the needed services to meet the needs of our most vulnerable citizens in the
first decade of the Twenty-first Century.

“Thay

Jean Dean °
Mayor

57-297 99-2


@
@
fx)

City of apple

%S se
14200 Cedar Avenue Telephone (612) 953-2500
alle Apple Valley, MN 85124-8545 TOD (612) 953-2533
February 22, 1999
Presidential Members

U.S. Census Monitoring Board
Suite 1250-3

4700 Silver Hill Road

Suitland, MD 20746

Dear Presidential Members:

Thank you for alerting me to the Post-Enumeration Survey (PES) situation, Accurate
census data is of critical importance to our city as it plans for service provision into the next
decade. Accurate data is especially important since all city projections for the next ten years are
based on the census data. By the end of the decade, city projections are already prone to error

since the projections are based on eight or nine year-old data, This problem will be exacerbated if
the census date is inaccurate to begin with.

Many state funding programs use formulas based on cities populations, Without an
accurate census population, cities niay be underfunded over the next decade through these
formulas. It is also important for cities to be cognizant of changes in social and demographic
factors. Without the census, cities have little ability to obtain this information on their own
without substantial cost. However, this information is critical to city governments attempting to
provide efficient arid effective services into the twenty-first century.

Thank you again for alerting me of this situation. On behalf of the Apple Valley City
Council, I would like to express my support for a PES,

Sincerely,
CITY OF APPLE V,

“fess Armen. Felod

Mary Hamann-Roland,
Mayor

Home of the Minnesota Zoological Garden



eclry OF NEWPORT NEWS

foe S. Frank

Mavor

February 25, 1999

Presidential Members

U.S. Census Monitoring Board
4700 Silver Hill Road

Suite 1250-3

Suitland, Maryland 20746

Dear Ladies/Gentlemen:

tam writing In response to your February 6, 1999 letter regarding the Post-Enumeration
Survey. After the 1990 census, the City of Newport News' population was adjusted to
include the crew of the U.S.S. Abraham Lincotn, who were then living in the City but
were missed by the initial count. This adjustment increased the City's 1990 population
by 1,394, from 170,045 to 171,439. Because of this experience, | know that the Post-
Enumeration Survey will be essential for an accurate count of the City’s population in
the year 2000. Therefore, the City of Newport News fully supports the Post
Enumeration Survey and the Census Bureau's traditional! follow-up plans and coverage

improvement programs under Track II, ta avoid undercounting our population in the
2000 decennial census.

Sincerely,

Ch Heer —

Joe S, Frank
Mayor

JSM:oar

PaPranningnXiocensusipos! enumergion survey sen

Copy to: City Manager

2400 WasHinGTom AVENUE Newrort News Vtrcinia 23607 Ter (757) 926-8493


CITY OF HOUSTON

Pos! Office Box 1562 Houston, Texas 77251 713/247-2200

OFFICE OF THE MAYOR
Lee P. Brown, Mayor

April 27, 1999

U.S. Census Monitoring Board
Presidential Members

4700 Silver Hill Road Suite 1250-3
Suitland, MD. 20746

Dear Members:

Thank you for the U.S, Census Monitoring Board's February 1, 1999 Report to Congress and for allowing me an
opportunity to express my concemns.

Please know that Mr. Stephan Tisher of your staff met with Ms. Caral Alvarado, my Senior Executive Assistant
in February. | understand they had a very productive meeting. Your findings indicated that the 1990 census was

one of the most expensive census ever and the first in 50 years that praduced a larger undercount than the
preceding census.

On behalf of the Houston Complete Count Committce, I recommend that every effort be made ta ensure an
accurate count in Houston. Tn 1990 there was an approximate 4.3% undercount rate in Houston and it is
estimated that we lost up to $34 million in federal and state funds over the decade, Ifthe 1990 census is an
indicator of the inaccuracy that could occur in the 2000 census, the City of Houston may loose up to $43 million
in total funding over the next ten years at a 4.3% undercount rate.

I also want to express my concem gh having a sufficient number of bilingual enumerators and field
sepresentatives. J am aware that citizenship is noi required bul is suggested when applying for jobs with the
Census Bureau. Allowing qualified legal residents to be considered for hire during the census 2000 is important
to Houston. 1 recently discussed this with Secretary William M. Daley and have forwarded my comments lo
Kenncth Prewitt, Director of the Census Bureau.

Again, thank you for the information provided in your correspondence. Should any additional information be
needed, please feel free to contact Ms. Alvarado of my staff at (73) 247-2522.

he

Le? P. Brown
Mayor

LPB:CA‘th

ev: The Honorable William M. Daley, Secretary of Commerce
Kenneth Prewitt, Director, Bureau of the Census

@ vrensconencvowdrove: 7830-01984 76-00


GARY LOCKE
Governor

STATE OF WASIUNGTON

OFFICE OF THE GOVERNOR

P.O. Box 40002 * Olympiz, Washington 98504-0002 © (360) 753-6780 * TTY/TDD (360) 753-6466

May 12, 1999

Presidential Members

US. Census Monitoring Board
Suite 1250-3

4700 Silver Hill Road
Suitland, MD 20746

Dear Mr. Coelho, Mr. Casellas, Mr, Ebrlich, and Ms, Green:

Tam writing to express my support for the position of the Presidential Members of the
U.S. Census Monitoring Board regarding an issue of critical importance to the state of
Washington — the upcoming year 2000 census. Legislation recently passed by the
United States House of Representatives would require operational changes to the Census
2000 plan that could reduce its timeliness and effectiveness.

T understand that the Census Bureau has improved its procedures since 1990 to decrease
the potential for undercount. Any legislation that imposes new requirements or restricts
implementation of the Census 2000 plan at this late date could have serious consequences

for the census process and could undermine the Bureau’s ability to complete an accurate
and timely census. .

Washington State depends on an accurate census count for all segments of its population.
The use of moder scientific methods is necessary to achieve this goal. In addition to the
use of census figures for allocation of federal funds, our educators, policy makers, and
community leaders depend on decennial census data for planning, implementation, and
evaluation of government programs. Therefore, we cannot afford another census that
inaccurately portrays the American people by undercounting significant portions of our

population.

Sincepgly, Al. —
ary Locke

Govern

etter


, a
aly Rect

Office of the Mayor, Rondell F. Stewart

————

March L1, 1999

Presidential Members

U.S. Ceasus Monitoring Board
Suite 1250-3

4700 Silver Hit! Road
Suitland, Maryland 20746

Gentlemen:

The City of Independence, Missouri, is very concemed that a full and accurate Census 2000 be completed
for the United States. The City has dedicated significant staff time and effort to participate in the 1998 and
1999 Local Update of Census Address (LUCA) Programs as well as participation in local and regional
comptete count committees due to che importance of this matter.

‘The impact of significant undercount in our community is two fold. Fiest, the census is a key tool used in
determining the boundaries of Loca!, Slate and Federal District Boundaries. These boundaries potentially
cficct the representation of large numbers of our citizens and ous community interests. Secondly, the city
relies heavily on distribution of fedcral funding based on population and the demographic characteristics of
our population, In addition to federal funding concems, we have an enterprise zone and other neighborhood
programs that arc rclfant upon accurate demographic data, These issues are very important to the
effectiveness of our Focation government, We would encourage any activitigs that will kesp the data on
which these many programs are based readily available and accurate.

We realize the importance of the Post-Enumeration Survey (PES) to the continued effectiveness
of aur local programs. Please encourage the Congress and President to fund the Post-Enumeration Suny
(PES). This survey will assure that all people are faily sepresented by the 2000 Census.

1,
F, Stewart
Mayor

i147 E. Maple St. © Independence. Missouri 64050 © &16-325-7030 Fax 816-325-70}2

kevyrted Op fares


Presidential Matters
Page 2
March 29, 1999

The City of Rocky Mount supports the funding of the PES program and the use of
sample-adjusted data for purposes other than apportionment.

Thank you for the opportunity to comment on the importance of the Census 2000 and the
proposed PES project to this community.

‘incerely,

: If
redeidk? Dine
Fedeick E. Turnage " yo

Mayor

on


CITY
COMMISSION

MAYOR
Larry A. Dale

DISTRICT 1
Brady Lomond

DISTRICT 2
Velmie H. Williaa

DISTRICT 3
Kerry D. Lyous

DISTRICT 4
Whitey Echstein

Ciny of Sanford, Prorida

P.O, Bua 17AR * 32772-1788 © (407) 330-2607 * (407) 330-5606 Feemmile

March 2, 1999

Presidential Members
U.S. Census Monitoring Board, Suite 1250-3
4700 Silver Hill Road
Suitland, MD 20745

SUBJECT: POST-ENUMERATION SURVEY (PES)

Dear Members.

The City af Sanford, Florida is a community of upwards of 40,000
persons located fust north of Orlando. Sanford, with its unique
socioeconomic profile, is greatly concerned about the Census and the Post-
Enumeration Survey (PES). Specifically, Sanford has farge minorily and
poor populations that make it stand out in an otherwise affluent county with
six other cities that are generally upper-middle and upper income. We have
the highest millage rate in the surrounding area.

With numerous homes in our poorest neighborhoods experiencing
overcrowding, Sanford is the type of community for which PES is designed.

cordingly, w: fieve that PES is ab: cial program that should be
ally jm ted.
Very yours,
Soe —
“ze Dale
Mayor
LAD/de

ce. City Commission
City Manager


U.S. CENSUS MONITORING BOARD

Presidential Members

Report to Congress
June 9, 1999

U.S. Ceame Monitoring Board
Presidential Members

4700 Silver Hill Road

Saire 1250-3

Suitland, MD 20746

(301) 457-9900

Feww.cmbp.gov

email: commenngcmbp.censas.gov


380 “A” AVENLIE
POST OFFICE BOX 369
LAKE CSWEGO,
OREGON 97034

($03) 635-0217

FAX (503) 697-0594

BILL KLAMMER,
MAYOR

BOG CHIZUM,
COUNCILOR

JAKK HOFFMAN,
COUNCILOR

TOM LOWREY,
COUNCILOR,

CRAIG PROSSER,
COUNCILOR,

WARL ROHDE.
COUNCILOR

BILL SCHOEN,
COLUNGLOR

March 24, 1999

Tony Coelho, Co-Chair
Presidential Members

US Census Monitoring Board
Suite 1250-3

4700 Silver Hill Road
Suitland MD 20746

Dear Mr. Coelho:

I apologize for the delay in responding to your letter of February 6,
1999.

In regard to your inquiry, I do not believe that there would be a
significant undercount in our community. We have had an excellent
turnout for our elections and, to me, this is indicative of how our
residents would respond to the upcoming census. If the people opt not
to vote, then that should negate their ability to complain about how the
city is run. I feel the same applies to the census - if they do not
participate in the censué, then they lose the privileges granted them.

However, 1 do fee! that the government should use statistical sampling
to supplement the census for determining federal aid while producing
separate, unadjusted census figures for apportionment only (as outlined
in The New York Times, “Taking Census Two Ways,” January 27, 1999).

Sincerely,

LM eL- UL

Mayor

WKK/sms


0

Office of the Mayor if
City of Greensboro

GREENSBORO

March 26, 1999

Mr. Tony Coelho, Co Chair
U.S. Census Monitoring Board
Suite 1250-3

4700 Silver Hill Road
Suitland, Maryland 20746

Dear Mr. Coelho:

We appreciate your diligent, determined and dedicated efforts in securing a complete,
accurate, and timely 2000 census. This information will be extremely useful in
conducting development and demographic research for the City of Greensboro. Census
data has been especially helpful in securing state and federal funds, developing our
county-wide 2015 Plan, preparing neighborhood plans, transportation forecasting, and as
a primary data source for our internal and external customers.

Locally, we have in cooperation with Guilford County and High Point adopted
resolutions designating April 1, 1999 to April 1, 2000 as census awarcness year, The
Guilford County Complete Count Committee has giso been appointed to aggressively
promote Census 2000. The changing socioecondinic mix of Greensboro requires that we
count all citizens, particularly, the homeless, minorities, and handicapped. A significant
number of minorities representing various backgrounds have migrated to Greensboro
affecting the social, cultural, political and economic fabric of our community.

{a light of the recent Supreme Court ruling to conduct a traditional census for
apportionment purposes, we are strongly encouraging the adjustment of the regular count
through the Post Enumeration Survey. As alluded to earlier, the PES is needed to correct
the undercount of minorities and children. We realize that more than 8 million citizens
were missed in 1990. The PES effort would help to solve this problem.

Again, we thank you for your efforts and look forward to actively participating in Census
2000.

\ Sincerely,

Carolyn S. fllen
Mayor

One Governmental Plaza, P.O. Box 3136, Greensboro, NC 27402-3136 (336) 373-2396


trator

Somouty ond Frogs

City of Miramar

‘An Equal Oppnetuniey Empyor

Office of the
City Manager

“The Center of Everything”

6700 Miramar Parkway
Miramar, Florida
33023-4697

Phone (954) 967-1555
T.D.D. (954) 967-1514
FAX (954) 967-1558

March 1, 1999

Presidential Members

U.S, Census Monitoring Board
Suite 1250-3

4700 Silver Hill Road
Suitland, MD 20746

RE: Census enumeration

Dear Members:

Since the census was last conducted, our City’s population has grown
dramatically. By next year, we are projected to have an increase of
16,000 persons or 40% since 1990. A substantial portion of this increase
is comprised of persons who are new to Broward County and to this
Country, It is vital that the Census account for every resident, new and
old, to assure that adequate funding is provided for their specific needs
and that they are represented equitably. Unfortunately, persons who are
new to this country historically have failed to respond to the census
questionnaire in greater frequency than their domestic counterparts. The
solution to this situation is that one must statistically correct for this
undercount’ Studies have shown that certain statistical methods,
including sampling, play an important rote in ensuring accurate
enumeration. It is due to these factors that J urge you to take whatever
steps are necessary, including the possibility of statistical sampling, to

ensure that an accurate and complete enumeration of Miramar’s citizens
is achieved.

Sincerely,

William J, Estabrook,
City Manager

ce: Mayor Vicki Coceano

Wazir A. Ishmael, Ph.D., Community Development Director
File

MADRO Reports de Agenda Packets\l ctters\Census - Pro-sarpting Setter.021599DG-ltr


OFFICE OF THE MAYOR
CITY OF QUINCY

CHARLES W. SCHOLZ.

Printed on.

MAYOR

February 24, 1999

Pregidential Membera

U.S. Census Monitoring Boerd
Suite 1250-3

4700 Silver Hill Road
Suitland, MD 20746

Dear Board Members:

Lo am writing to express my guppoct for the Post-Enumeratian Survey
and any and all other techniques that will help our community get the
accurate Count that we need and deserve, We feel we were mignificantiy
undercounted in 1990.

Since that time, at City expense, we have undertaken a special
census which was very helpful in increasing our population numbers.
Hopefully, this will not be necessary after the 2600 census is
completed.

We alzo wane to urge the U.S. Census Monitoring ,Board to continue
to encourage Cengus takerg to work closely with local governments. This
type of collaboration is absolutely essential to getting an accurate
count. Im addition, aur offer of partnership will help aggure the
effective and efficient envmeration process. To date, wa have not had
adequate contact with local enumerators.

Thanks for taking this message to the Censue authoritiés on our
behalf. Please let me know if I can be of further assistance in this
regard.

Very truly yours

AN KX

Charlee W. Scholz
Mayor

cws:31h

Racyc wu Paper


CITY OF ROCKY MOUNT

OFFICE OF THE MAYOR

March 29, 1999

Presidential Members

U, §. Census Monitoring Board
Suite 1250-3

4700 Silver Hill Road

Suitland, MD 20746

Dear Census Monitoring Board Members:

The City of Rocky Mount is very concerned about the possibility of a significant
undercount in Census 2000. Rocky Mount is an urban center for our two-county area,
whose overall population includes a significant percentage of persons in rural areas.
Racky Mount provides a base for major services being provided to citizens in secd,
including social services, wansportajién and medical services, etc. Our population is
racially mixed and our Hispanic population is growing. The literature concerning the
1990 undercounts emphasizes that these very groups, and their children, are most likely
to be undercounted in the traditional cnumeration process. Adequate funding of the Post-

Enumeration Survey (PES) would better ensure that these citizens arc represented in the
final Census 2000 numbers.

The City of Rocky Mount receives funding for HUD housing programs, from formulas
that are largely based on population composition, and roadway maintenance funding

which is primarily based on total population. A significant undercount would directly
affect these programs in an adverse way.

More significant, however, is the potential effect of undercounting citizens who need
governmental services, and subsequent underfunding of programs designed to assist those
vulnerable citizens. Citizens in need wil! require strvices whether they are counted in the
Census or not. Citizens who live in Rocky Mount because of the proximity to needed
services must be counted in to ensure proper allocation of funds among and within the
counties. The only farr way to chart the costs of providing those services is to enable

distribution of program funds to be made based on the more accurate PES sampling
results.

Ont GOVERNMENT PLAZA - Post Orice Box 60 - Rocky MOUNT, NORTH CagOLina 27802-1180


T H — c | Y ie) F

RANCHO CUCAMONCA

OFFICE OF THE MAYOR
March 9, 1999

Presidential Members

U.S. Census Monitoring Board
Suite 1250-3

4700 Silver Hill Road
Suitland, MD 20746

Honorable Board Members:

Thank you for the opportunity to share our City’s thoughts on the importance of an accurate
Census count in Rancho Cucamonga and the necessity for a Post-Enumeration Survey (PES)
to insure that any undercounts can be minimized.

In 1990, the City of Rancho Cucamonga was undercounted by at Jeast!4,000 persons. Over
the past ten years this has meant the loss of revenue from state and federal programs which
used Census population figures in their formulas. It shouldn’t be surprising that those
populations traditionally undercounted are also the ones that face the biggest impacts. An
example is the Community lopment Block Grant Program (CDBG). This program is
designed to help economicallydisadvantaged neighborhoods, precisely the areas that ate
subject to the highest undercount, and the level of funding is tied in part to population. An
undercount in the project area means fewer CDBG funds and undermines the very goals
established by the federal government for this program,

To help insure that Rancho Cucamonga is able to serve all of its residents and to help insure
that we have the necessary resources, it is vital that there be an accurate Census. Rancho
Cucamonga shares the view of many experts when we say that a PES is essential to minimize
the negative impacts of an undercount here and across the country. Thank you again, for
taking the time to consider these comments.

Sincerely,

William J. Al cr
Mayor

WIA/dab

cc: City Council

Jack Lam, AICP, City Manager Mn.
“

10500 Civic Center Onve » PO. Box 807 » Rancho Cucamonga, GA 91729 * (900) 477-2700 + FAX (909) 477-2846


FLORISSANT, MISSOUR!

March t, 1999

Presidential Members

U.S. Census Monitoring Board
Suite 1250-3

4700 Silver Hill Road
Suitland, MD 20746

Dear Presidential Members,

Jam writing to express my support for funding for the Post-Enumeration Survey as part
of the 2000 Census,

‘The City of Florissant, because it has a popuation of over 50,000, is an entitlement
grantec under the federal Community Development Block Grant (CDBG) Program. This
means that Florissant deals directly with HUD in administering the CDBG Program.

A large undercount in the 2000 Census could jeopardize Florissant’s status as art
entitlement grantee. In addition, an undercount would reduce the amauat of funding,
Florissant seceives for other federal formula grants,

For these reasons I support your efforts to fund the Post-Enumeration Survey for the 2000
Census,

Tf you have any questions or need mace information please cal] me at (314) 921-5700.

CITY HALL - 921-5700 POLICE DEPT, . 831-7000 PARK DEPT. . 9214456 MUNICIPAL COURT - 221-1122
956 FUE ST FRANCOIS ATO NORTH HIGHWAY 87 m CaviC CENTER DRIVE 965 AVE ST, FRANCOIS

FLORISSANT, MISSOURI 63007 FLORISSANT, MISSGURt 63033 FLORISSANT. MISSGURI 63033 FLORISSANT. MISSOURI 63001

FAX G2V-7114 FAX - 839-7690 FAX - 839-7872
TOD 639-5142


March 15, 1999
Page -2-

were able te prove that the census count was not correct. Had there been no post-enumeration
{rue-up, Wyoming's capitol city would have fallen short of this designation, a designation that has
had a huge impact on funding matters for Cheyenne.

Lastly, there is the issue of sampling and statistical estimation. it seems as though we
want 19 know exactly how many people reside in our respective states, as well as in the country
as a whole. But, we know that there really is no such thing as a true complete count, or 100
percent accuracy in any census program. This is because there are too many dynamic variables!
[tis impossible to locate everyone, keep up with births, deaths, in/out migration, new construction,
etc. Statistical sampling and estimation is widely used and practiced throughout the world, and
provides a sound, cost effective means of estimating population. In an earlier response to co-
chairman J. Kenneth Blackwell's letter, | indicated my support of its adoption for the Census 2000.

An undertaking of this magnitude deserves not only the attention and scrutiny of all
government officials, but every citizen as well. Although, logicatly speaking, we will never reach

100 percent accuracy, we should expect to be getting closer to that level with each and every
census,

Thank you for the opportunity to respond to the Board on the importance of a post-
enumeration survey, and the impact that population undercounting has had in our state.

Sincerely,

a

Buck McVeigh, Administrator
Department of Administration and Information
Division of Economic Analysis

ce: Governor's Office, Rita Meyer
Or. Wenlin Liu, EA Div.


Page Two
March 18, 1999

We expect thar this Census will be more difficult to conduct than a decade ago duc to changing
demographics and the shonage of workers in this arca, We arc seeing an increase in immigrants since the
1999 Census, many af whom da not speak English. We are alsa seeing an increase in the number of
homeless women and children. Furthermore, our unemployment rate is less than 2 percent making it
difficult to hire enumerators. Because of the increased difficulty in counting these and other populations,
the need for a post census adjustment will be mare imaportant than in the past.

T appreciate receiving @ copy of your last repart to Congress and look forward to seeing your next report. If
you have any further requests, please fccl free to contact me.

Sincerely,

— Aap bccn.

Sharon Sayles Belton
Mayor

SSB/vaw


City of North Olmsted

5200 Dover Center Road * North Olmsted, Ohio 44070-3129
Phone: (440) 777-8000 © Fax: (440) 777-5889

Norman T. Musial, Mayor

March 15, 1999

US Census Monitoring Board
4700 Silver Hill Road

Suite 1250-J

Suitland, MD 20746

RE: Census 2000
Dear US Census Board:

We would like to express our suppost of the US Census Monitoring Board and your stand
on having an accurate full count for the 2000 census. It is important to each and every
community local and across the United States to have accurate records. Tt is additionally
important since we are relying on the data obtained from the census for a period of ten
years, sa it docs need to reflect accurate numbers and information,

Our community is prepared to participate in a full and accurate count for the 2000
Census. We have requested throughout the community volunteers to help participate
with census and we have the Administrative Assistant to the Mayor, Mary E. Creadon in
charge of the census for the City of North Olmsted.

We support your continded efforts to Congress and the Administration on this full and
accurate count far the 2000 census.

TOGETHER WE CAN MAKE A DIFFERENCE!
: bp. yo!

: Norman T. Musial
Mayor

NTM:me

cc. All Members of Council

“Together We Can Make A Difference!”


JIM GERINGER

GOVERNOR,
ART ELUS
THE STATE gpeage OF WYOMING DIRECTOR
SSS

Department of Administration and Information
Economic Analysis

March 15, 1999

Mr. Tony Coelho, Co-Chair

U.S. Census Monitoring Board
4700 Silver Hill Road, Suite 1250-3
Suilland, Md 20746

Dear Mr. Coelho:

| am the administrator of the Division of Economic Analysis, Department of Administration
and information. in addivon, | am Governor Geringer’s liaison to the Census Bureau fer the

Census 2000. The Governor has requested that | reply directly to you regarding your letter of
February 6, 1999.

The undercount from the 1990 census hit us pretty hard. In fact, the State of Wyoming
tanked ninth nationwide in total undercount in the 1990 census, In terms of people missed, this
amounted ta just over 19,000. While this number may not appear to be alt thal significan, il is to
a state whose total population is under 500,000. The Census Bureau estimated that the
undercount cost our state between $1.7 arid $1.8 million dollars per year in lost federal funding.
In effect, the State af Wyoming made tunding provisions for schools, roads, health facilities,
housing, and other important services for 10,000 additional people that were not counted by the
census in 1990.

All levels ot Wyoming government (state, county, and local} are concerned about
population undercounting and its affect on federal funding and state revenue distribution. Looking
ahead, we've already begun identifying the ways in which we can significantly reduce, ar possibly
avoid all together, another undercount crisis with the 2000 census. On February 17° of this year,
Governor Geringer issued 2 proclamation declaring the year 1999 as Census 2000 Awareness
Year. Further, he announced the formation af the Census 2000 Task Force which exemplifies his
commitment to achieving the mos! accurate and complete count possible in the Census 2000.
This is a partnership effort between the Census Bureau and key players throughout the state. It
creates a broad network that will focus on the promotion, support, and overall effectiveness at this
important endeavor. The basic challenge facing this group - making Sure everyone gets counted!

The post-enumeration survey is a very good thing. In 1990, the Post Census Review
Program allowed municipalities the opportunity to challenge preliminary census counts, if
necessary, before the Burcay made them final. In ane particular case, this opportunity enabled
the City of Cheyenne to maintain its designation as a Metropolitan Statistical Area (MSA). The
preliminary count indicated Cheyenne was nominally below the MSA threshold, but city olficiats

EMENSON BUILDING - ROOM 327€ - CHEYENNE. WYOMING B2002-0060
TELEPHONE: 307-777-7604 FAX; 307-777-5852


Affiliated Tribes of Northwest Indians

March 2, 1999

Presidential Members

US. Census Monitoring Board
Suite 1250-3

4700 Silver Hill Road
Suitland, MD 20746

Dear Members:

"The 1990 census was the first to be Jess accurate than the one before it, Census Bureau
evaluations revealed that about 8 million people were missed, while another 4 million were
counted twice. The accuracy of the 1990 census also varied greatly among population
subgroups including American Indians. About 4.5 percent of all Indians (nearly 175,000
people) weren't’ counted, The census missed 12.2 percent of Indians living on reservations.
Like all children, Indian children were missed at 2 higher rate; 602 percent were left out of
the census. And young Indian males (age 18-29), like their peers in other population
subgroups, were more likely to be'missed: 6.4 percent weren't counted,"

American Indians will not settle for a similar undercount in the Year 2000.

The Affiliated Tribes of Northwest Indians are hopeful that Congress will allow the Census
Bureau to correct for the Census undercount in the statistical manner recommended by the
Bureau's professional staff and the nonpartisan experts at the National Academy of Sciences.

In January the U.S, Supreme Court held that the Federal statute prohibits the use of sampling to
determine population for purposes of apportionment of Congressional seats among the states.
The decision ensures that the Census Bureau will conduct a traditional census.

However, an accurate census count goes beyond reapportionment and redistricting. Census data
are also used to allocate billions of dollars in Federal aid to states, counties, cities, and Indian
tribal governments. The information also is needed to assess the well-being of American Indians

and other Native people whe maintain a unique trust relationship with the Federal government by
virtue of treaties and statutes.

222 NW Davis + Suite 403 + Portland, Oregon 97209
Phone: (S03) 241-0070 + Fax: (503} 241-0072


U.S. Census
Monitoring
Board

4700 Silver Hifi Road
Suite 1250-3
‘Sudland, MD 20746
PRESIDENTIAL MEMRERS

Phone: (301) 457-9000
Pax: (301) 457.090t

Gibert Cagallas
Co-Chair

Everett M. Ehytich

Lorraine Green

Mark Johnson
Executive Director

June 9, £999

The Honorable Al Gore
President

United States Senate
Washington, D.C. 20510

The Honorable Dennis Hastert
Speaker

U.S. House of Representatives
Washington, D.C. 20515

Dear Mr. President and Mr. Speaker:

Consistent with Sec, 210 (fK1D) of the Census Monitoring Board’s
authorizing statute, we hereby transmit to Congress a report on local views
Tegarding census preparations.

Over the past several months, we have contacted state and local officials
throughout the country and have encouraged them to give us their input on
the Census Bureau's operational plans for 2000. The response has been
significant, as there appears to be strong bipartisan support for a full and
accurate census that utilizes modem statistical methods to fix the
undercount,

As Wyoming Governor Geringer’s liaison to the Census Bureau put it,
“The post-enumeration survey is a very good thing... Statistical sampling
is widely used and practiced throughout the world, and provides a sound,
cost effective means of estimating the populstion.”

The responses from state and local officials speak for themselves, and we
are pleased to provide Members of Congress with this information. As we
teceive additional input, we will provide copies to your offices.

Sincerely,

Silos (Bete FAY Centre (_

GILBERT F. CASELLAS EVERETT M, EHRLICH
Presidential Co-Chair Presidential Member

Fiotaiss bb

LORRAINE GREEN
Presidential Member

Enclosures

ce: Secretary William Daley
Director Kenneth Prewitt


Withom Gi. Davis,

Stephea K Yamashiro Managing Director

mar

Henry Cho
Oeputy Managing Dinctor

County of Hawaii

25 Aupuni Street, Room 215 + Hilo, Hawaii 96720-4252 + (806) 961-821) + Fax (808) 941-6553
KONA 78570 Kualini Highway, Suite Wt) + Wadia Kons, Mewaii 6760
(808) 329.5226 © Fan (NOB) 32-5049

February 19, 1999

Mr. Tony Coelho, Co-Chair

U.S, Census Monitoring board

Suite 1250-3, 4700 Silver Hill Road
Suitland, MD 20746

Dear Mr. Coelho:

Thank you for the information and U.S. Census Monitoring Board
Report to Congress, February 1, 1999. 1 appreciate the
information and your efforts to ensure accurate census
population counts throughout the nation.

I would hope that Congress would first provide sufficient funds
to enable the Census Bureau to conduct 4n accurate survey, and
second, enable tha Census Bureau to make adjustments to the
count as recommended by professionals.

Again, thank-you_for keeping me apprised of the status of
Census 2000 and the activities of the U.5, Census Monitoring
Board.

Sincerely,

Stephen K. Yamashiro
MAYOR


City of Tamarac

7928 N.W. 88th Avenue, Tamarac, Florida 33321-2401 CITY COMMISSION

Telephone: (954) 724-1220 » Facsimile (954) 724-1226

Jos Schreiber, Mayor
Larry Mishkin, Vice Mayor
John E. McKaye
Karen L. Roberts
Mare L. Sultanof

March 1, 1999

Presidential Members
Census Monitoring Board
Suite 1250-3

4700 Silver Hili Road
Suitland, MD 20746

Dear Board Members:

After reviewing your correspondence dated February 6, 1999, the City of
Tamarac, Florida continues to support the Census efforts to improve the
accuracy of the year 2000 Census through 2 total head count and a statistical
adjustment (Post Enumeration Survey) for any possible counting inaccuracies. [
say this as ‘a Mayor of a City that will not substantially benefit from other areas
having their undercounts reduced. The City of Tamarac does not have a high
percentage of minorities, young ‘children, or recent immigrants, and it had only a
small estimated undercount in 1990.

If 1 may be of further assistance in this matter, please do not hesitate to
contact my office at (954) 724-1220.

Respectfully yours,

Choe Schreiber, Mayor
City of Tamarac

c City Manager

City Attomey
Director of Community Development

39030011,

Equal Opportunity Employer


VILLAGE OF FREEVORT
MUNICIPAL BUILDING

46 NORTH OCEAN AVENUE
FREEPORT, NEW YORK 11620
(516) 377-2200
WILLIAM F, GLACKEN FAX (516} 377-2323
MAYOR

March 18, i999

Presidential Members

U.S. Census Monitoring Board
Suite 1250-3

4700 Silver Hill Road
Suitland, MD 20746

Dear Members:

As Mayor of the Incorporated Village of Freeport, N.Y., I feel it is imperative that
an intensive Post Examination Survey be conducted to correct the inevitable undercount
of minorities, children and undocumented residents.

All of us agree that there wy a serious undercount in the 1990 Census. This was
certainly true of the Village of Freeport, where, conservative estimates put the undercount
at between five to seven thousand. In relation to a total population of just under 40,000
{according to the Census Bureau), that is an unconscionable result. There is, I’m sure, no
need for me to illustrate to you the serious impact this has had in the acquisition of
federal funds, as.well as state aid. As a result, the provision of adequate government
services, including policing and education, has strained available resources to the limit.

An accurate count of all residents is imperative in the year 2000. Congress,
through its funding mechanism, can help ensure this. We believe that a truly accurate
census of Freeport will reflect a population of at leat 50,000 citizens. We, in Freeport,
are willing to commit all available resources to assist the Census Bureau in this daunting
task. Only an accurate count can enable us to plan and provide for the new millennium,

ihe

illiam F. Glacken |

WFGijot


OFFICE OF THE MAYOR
326 Pujo SI. « RO. Box 909

WILLIE L. MOUNT Lake Charles, LA 20602-9900 CITY OF LAKE CHARLES
MAYOR JiB499-170) © FAX MB-497-1204

March 15, 15999

Presidential Members

U. S. Census Monitoring Board
4700 Silver Hill Road, Suite 1250-3
Suitland, MD 20746

Attention: Tony Coelho, Co-Chair
Dear Mr. Coelho:

Thank you for your correspondence concerning the manner in which the year 2000 census will be
taken. On behalf of the City of Lake Charles, we concur that it is vital to our comumunity that every
individual be counted in the upconting census. We canour that a Post-Enumeration Survey is critical
to correct for the inevitable differential undercount of minorities and children, We concur in the plans
for that Post-Enumeration Survey as well as the professional advertising campaign to encourage
greater public involvement. We would also encourage you as Presidential Members to notify all aon-
governmental organizations who represent stakeholders in having, thoroughly accurate census
undertaken. Any ways that we can fully communicate through the public media as well as

government and various community arganizations will ensure a more accurate census count in the
year 2000.

Thank yau for contacting me with the update on this most critical matter to our community, With
best regards, I am

Yours very irvly,

potest toot

LIE L. MOUNT
Mayor
City of Lake Charles

WLM/di

“Moving Forward Together”
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