GROUP PROJECTS ABROAD (GPA)

ANNUAL P52-(&7',5(&725

CFDA NUMBER: 84.021 

IFLE REPORTING SYSTEM PROPOSED 

SCREENS 

 

ATTACHMENT B: IFLE REPORTING SYSTEM PROPOSED SCREENS
Program: GPA

Institution:

Project:

Award #:

Project Director: 

World Area:

Grant Start Date: 

Grant End Date:

Report Due Date: 

Submit Date:

Amount:

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International and Foreign Language Education

International Resource Information System

WELCOME

Congratulations on receiving a grant award for a Title VI, and/or Fulbright-Hays project. The U.S. Department of Education (US/ED)

requires grant recipients to administer their projects efficiently and to submit annual and final performance reports about project

objectives, impacts, and outcomes.

The International Resource Information System (IRIS) online information system provides access to screens that allow grantees to

conduct the day-to-day administrative tasks related to the funded project as well as submit the required performance reports.

Click on a tab on the Home page to be directed to the relevant screens and instructions for initiating and completing administrative or

reporting tasks.

Please be advised that although various project staff may participate in the administration and reporting activities associated with the

project, the “Project Director” named on the grant award documents is the only person that the US/ED authorizes to submit the annual

and final performance reports on behalf of the grantee.

The IFLE program officers are available to assist you with project-related questions. If you have system-related questions, please

contact IRIS Help Desk at the Contact Us link.

This is a United States Department of Education computer system, which may be accessed and used only

for official Government business by authorized personnel. Unauthorized access or use of this computer

system may subject violators to criminal, civil, and/or administrative action.

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International and Foreign Language Education

U.S. Department of Education

Office of Postsecondary Education

1990 K Street, N.W., Washington, DC 20006-8521

Phone: (202) 502-7700
Program: GPA

Institution:

Project:

Award #:

Project Director: 

World Area:

Grant Start Date: 

Grant End Date:

Report Due Date: 

Submit Date:

Amount:

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Administrative Reports

Project Info Add User Travel Requests Pre-Travel Post-Travel View/Submit Report

Update Password

To update your password, enter your current password and the new password. Re-enter the new password again to confirm. Then

click "Update."

Current password:

New password:

Confirm password:

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International and Foreign Language Education

U.S. Department of Education

Office of Postsecondary Education

1990 K Street, N.W., Washington, DC 20006-8521

Phone: (202) 502-7700
Program: GPA

Institution:

Project:

Award #:

Project Director: 

World Area:

Grant Start Date: 

Grant End Date:

Report Due Date: 

Submit Date:

Amount:

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Administrative Reports

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Project Information

Review and edit the project information and contact information for the project director. If you need to change the name or email of

your project director, contact your program officer for instructions.

* Required fields

Name:

Title:

Street: *

Street 2:

City: *

State: District of Columbia

Postal code:

Phone: *

Fax:

Email:

Web site:

Home institution:

Institution Type: Select one

Institution Designation: * Eligible to receive assistance under Part A or B of Title III or under Title V of

the Higher Education Act of 1965, as amended (HEA)

 Not eligible to receive assistance under Part A or B of Title III or under Title V

of the Higher Education Act of 1965, as amended (HEA)

Project title: *

World area: * Russia/Eastern Europe

Country(ies) of Study: * (for multiple selections, hold down "ctrl" key and click. You are only allowed up to 15

selections.)

Select all that apply

United States of America

Afghanistan

Albania

Algeria

Number of Weeks *
Abroad:

Program officer:

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International and Foreign Language Education

U.S. Department of Education

Office of Postsecondary Education

1990 K Street, N.W., Washington, DC 20006-8521

Phone: (202) 502-7700
Program: GPA

Institution:

Project:

Award #:

Project Director: 

World Area:

Grant Start Date: 

Grant End Date:

Report Due Date: 

Submit Date:

Amount:

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Administrative Reports

Project Info Add User Travel Requests Pre-Travel Post-Travel View/Submit Report

Additional Users 

Click the "Add User" button to list no more than five persons authorized to access the IRIS reporting screens to input and/or to review

information. IRIS will issue log in credentials to the additional users.

To update a user, click the "Update" link under Action.

To remove a user, click the "Delete" link under Action.

Action Name Email

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International and Foreign Language Education

U.S. Department of Education

Office of Postsecondary Education

1990 K Street, N.W., Washington, DC 20006-8521

Phone: (202) 502-7700
Program: GPA

Institution:

Project:

Award #:

Project Director: 

World Area:

Grant Start Date: 

Grant End Date:

Report Due Date: 

Submit Date:

Amount:

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Administrative Reports

Project Info Add User Travel Requests Pre-Travel Post-Travel View/Submit Report

Add a User

* Required fields

User name: *

First Name Last Name

Email: *

 Do you wish to receive IFLE blast emails and newsletter?

Note: All other automatic notifications will be sent to the user.

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International and Foreign Language Education

U.S. Department of Education

Office of Postsecondary Education

1990 K Street, N.W., Washington, DC 20006-8521

Phone: (202) 502-7700
Program: GPA

Institution:

Project:

Award #:

Project Director: 

World Area:

Grant Start Date: 

Grant End Date:

Report Due Date: 

Submit Date:

Amount:

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Administrative Reports

Project Info Add User Travel Requests Pre-Travel Post-Travel View/Submit Report

International Travel Approval Request

Create an international Travel Approval Request (TAR) for your participants. You can have more than one participant on a TAR. You

should create one TAR for each travel itinerary. (A TAR is required if grant funds are supporting any cost associated with the travel, e.g.,

per diem, air fare, ground transportation.)

Click the "Add a Travel Approval Request" button to create a TAR.

IRIS will notify your program officer by email when the TAR is submitted.

Once the TAR is approved or disapproved, IRIS will send you an email with additional information from your program officer.

Approved TARs can be updated and resubmitted to US/ED for review.

The TAR must be submitted to US/ED at least 30 days prior to the traveler's departure.

Action Name(s) Status Submitted Date Approval Date FY Funds Travel Dates Country Purpose

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International and Foreign Language Education

U.S. Department of Education

Office of Postsecondary Education

1990 K Street, N.W., Washington, DC 20006-8521

Phone: (202) 502-7700
Program: GPA

Institution:

Project:

Award #:

Project Director: 

World Area:

Grant Start Date: 

Grant End Date:

Report Due Date: 

Submit Date:

Amount:

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Administrative Reports

Project Info Add User Travel Requests Pre-Travel Post-Travel View/Submit Report

International Travel Approval Request 

(Submit 30 days in advance of travel)

Complete all required fields for each international traveler participating in project related activities.

* Required fields

Group or individual: * Group Individual 

(If there is more than one participant, elaborate in the "Purpose of travel explanation.")

Number of participant(s)

Plus Project Director:

*

Participant name(s):

(limit 500 characters)

*

Purpose of travel: * Select one

Justification: * (limit 2000 characters)

Characters and Spaces: 

Country(ies): * Select one

Select one

Select one

Select one

Select one

GPA funds requested: * $

(limit 2000 characters)

Detailed itemization of Fulbright-Hays GPA funds e.g., lodging, per diem, travel. Please refer to GSA for domestic per diem rates and US Dept. of State for

international rates.
Characters and Spaces: 

Departure date: * (mm/dd/yyyy)

Return date: * (mm/dd/yyyy)

Comments: (limit 1000 characters)

Characters and Spaces: 

 Participant's Departure Itinerary 

Please include connecting flights.

Departure

Date

(mm/dd/yyyy) From City

From State

or Country

Arrival Date

(mm/dd/yyyy) To City To State or Country

Airline and Flight

Number

 Participant's Return Itinerary

Please include connecting flights.

Departure

Date

(mm/dd/yyyy) From City

From State

or Country

Arrival Date

(mm/dd/yyyy) To City To State or Country

Airline and Flight

Number

* Please select from one of the following: 

 I certify that this travel request complies with the Fly America Act and/or Open Skies agreement. 

 Grant funds are being used for overseas costs, excluding international travel.
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International and Foreign Language Education

U.S. Department of Education

Office of Postsecondary Education

1990 K Street, N.W., Washington, DC 20006-8521

Phone: (202) 502-7700
Program: GPA

Institution:

Project:

Award #:

Project Director: 

World Area:

Grant Start Date: 

Grant End Date:

Report Due Date: 

Submit Date:

Amount:

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Administrative Reports

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Pre-Travel Screens: Project Overview Participant Information

Project Overview

* Required fields

Upload the required files below in one of the following formats: Word, PowerPoint, Excel or Adobe PDF. Press the "Browse..." button

to the right of each attachment field to attach a file. When prompted, locate and select the file to upload.

Pre Departure Orientation Agenda: * no file selected

Host Country Itinerary : * no file selected

Key personnel in host country: * no file selected

Project type: * Select one

Focus of project: * Foreign language Area studies

Project Information Requirements * I certify that the U.S. Embassy and Fulbright Commission in host country of study have been

notified and provided with detailed project information.

Language and Country Selection Instructions: Select an item or multiple items from the left and click

the ADD button marked as >>. Your selected languages or countries will appear in the selection box to the right.

Language(s):

* Master List of Languages

Abkhaz

Abron

Aceh

Achinese (Achenese)

Acholi (Lou, Lango)

Afar

Afrikaans

Aja-Gbe

Akan (Twi-Fante)

Akha

Add

Language(s)

Remove

Language(s)

Selected Languages

Country(ies):

* Master List of Countries

United States of America

Afghanistan

Albania

Algeria

American Samoa

Andorra

Angola

Anguilla

Antigua and Barbuda

Argentina

Add

Country(s)

Remove

Country(s)

Selected Countries
 

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International and Foreign Language Education

U.S. Department of Education

Office of Postsecondary Education

1990 K Street, N.W., Washington, DC 20006-8521

Phone: (202) 502-7700
Program: GPA

Institution:

Project:

Award #:

Project Director: 

World Area:

Grant Start Date: 

Grant End Date:

Report Due Date: 

Submit Date:

Amount:

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Administrative Reports

Project Info Add User Travel Requests Pre-Travel Post-Travel View/Submit Report

Pre-Travel Screens: Project Overview Participant Information

Maintain Participants

The participant records are listed below.

To add a participant, click the "Add Participant" button.

To view or edit a participant, click "Update."

To remove a participant, click "Delete."

To send an email notification to participants, check the "Notify" box for those who should be notified. Click the "Notify

Participants" button.

To view a participant's report, click "View."

To view all of the participant's report together, click "View all Participant Reports"

* Enter due date for participant reports in IRIS: e.g. 01/01/2001

Action Notify Name Email

Submit

Date Notified?

View

Report

Update | Delete No View

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International and Foreign Language Education

U.S. Department of Education

Office of Postsecondary Education

1990 K Street, N.W., Washington, DC 20006-8521

Phone: (202) 502-7700
Program: GPA

Institution:

Project:

Award #:

Project Director: 

World Area:

Grant Start Date: 

Grant End Date:

Report Due Date: 

Submit Date:

Amount:

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Administrative Reports

Project Info Add User Travel Requests Pre-Travel Post-Travel View/Submit Report

Pre-Travel Screens: Project Overview Participant Information

Add a Participant

Enter the following information about each participant, including all project administrators.

* Required fields

Participant name: *

First name Last name

Institutional Email: *

Other Email: *

Institution or Employer: * Select one

Institution Type: * Select one

Institution Designation

(if applicable):

* HBCU (Historically Black Colleges and Universities)

Black-serving, non-HBCU (institutions that are not HBCU but in

which 25 percent or more of the total undergraduate enrollment are

Black students)

Hispanic-serving (institutions in which 25 percent or more of the

total undergraduate enrollment are Hispanic students)

Asian-serving (institutions in which Asian/Pacific Islander

undergraduates constitute 25 percent or more of the total

undergraduate enrollment)

American Indian-serving (Tribal Colleges and Universities [TCU]

or institutions in which 25 percent or more of the total undergraduate

enrollment are American Indian/Alaska Native students)

Other minority-serving institutions (those that fall into none of the

above minority-serving categories but in which students in at least

two of the four individual minority groups constitute at least 25

percent of the total undergraduate enrollment or minority students

combined constitute at least 50 percent of the total undergraduate

enrollment)

Select if your institution is identified as: Low income

 Rural

Other:

(If institution not in dropdown)

Street address: *

City: *
State: Select one

Country: * Select one

Postal code:

Participant/Administrator type: * Select one

Field: * Select one

Has the individual previously participated in a Fulbright-Hays Seminars or Group Projects Abroad project? *

Yes No

If so, for what year(s) and country(ies)?

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International and Foreign Language Education

U.S. Department of Education

Office of Postsecondary Education

1990 K Street, N.W., Washington, DC 20006-8521

Phone: (202) 502-7700
Program: GPA

Institution:

Project:

Award #:

Project Director: 

World Area:

Grant Start Date: 

Grant End Date:

Report Due Date: 

Submit Date:

Amount:

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Administrative Reports

Project Info Add User Travel Requests Pre-Travel Post-Travel View/Submit Report

Post-Travel

Screens Participant Administration In-Country

Experience Comments Sources of Funding Priorities Budget Dissemination and Resources

Maintain Participants

The participant records are listed below.

To add a participant, click the "Add Participant" button.

To view or edit a participant, click "Update."

To remove a participant, click "Delete."

To send an email notification to participants, check the "Notify" box for those who should be notified. Click the "Notify

Participants" button.

To view a participant's report, click "View."

To view all of the participant's report together, click "View all Participant Reports"

* Enter due date for participant reports in IRIS: e.g. 01/01/2001

Action Notify Name Email

Submit

Date Notified?

View

Report

Update | Delete No View

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International and Foreign Language Education

U.S. Department of Education

Office of Postsecondary Education

1990 K Street, N.W., Washington, DC 20006-8521

Phone: (202) 502-7700
Program: GPA

Institution:

Project:

Award #:

Project Director: 

World Area:

Grant Start Date: 

Grant End Date:

Report Due Date: 

Submit Date:

Amount:

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Administrative Reports

Project Info Add User Travel Requests Pre-Travel Post-Travel View/Submit Report

Post-Travel

Screens Participant Administration In-Country

Experience Comments Sources of Funding Priorities Budget Dissemination and Resources

In-Country Experience Comments *

Evaluate the in-country experience. Describe any exemplary activities, challenges, areas for improvement, or any additional

comments. For example, discuss: pace of itinerary, participant challenges, staff challenges and activities that were of impact. When

discussing the impact of activites, please explain how this activity made an impact.

Required field

(limit 5,000 characters and spaces)

Characters and Spaces: 

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International and Foreign Language Education

U.S. Department of Education

Office of Postsecondary Education

1990 K Street, N.W., Washington, DC 20006-8521

Phone: (202) 502-7700
Program: GPA

Institution:

Project:

Award #:

Project Director: 

World Area:

Grant Start Date: 

Grant End Date:

Report Due Date: 

Submit Date:

Amount:

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Administrative Reports

Project Info Add User Travel Requests Pre-Travel Post-Travel View/Submit Report

Post-Travel

Screens Participant Administration In-Country

Experience Comments Sources of Funding Priorities Budget Dissemination and Resources

Sources of Funding

Provide the following information about the funding support for the project. Totals will be automatically calculated.

* Required fields

Was the Fulbright-Hays GPA funding adequate to complete the project as planned? * Yes No

 Federal Funding

Did the project receive federal funding in addition to the Fulbright-Hays GPA grant? * Yes No

Total amount of other federal funding: $

Source of other federal funding: 

 Non-Federal Funding

Did the project receive non-federal funding? * Yes No

Participant cost-sharing per person: $

Total participant cost-sharing: $

School district cost-sharing: $

Institution cost-sharing: $

Non-profit organization(s) cost-sharing: $

 _________

Total non-federal funding: $

Total amount of all other federal and non-federal funding: $

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International and Foreign Language Education

U.S. Department of Education

Office of Postsecondary Education

1990 K Street, N.W., Washington, DC 20006-8521

Phone: (202) 502-7700

Program: GPA

Institution:

Project:

Award #:

Project Director: 

World Area:

Grant Start Date: 

Grant End Date:

Report Due Date: 

Submit Date:

Amount:

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Administrative Reports

Project Info Add User Travel Requests Pre-Travel Post-Travel View/Submit Report

Post-Travel

Screens Participant Administration In-Country

Experience Comments Sources of Funding Priorities Budget Dissemination and Resources

Priorities *

Describe the grant activities conducted during the reporting period that addressed the announced program priorities, and indicate

whether grant (or matching funds) were used to support the activities.

Click here to view the list of priorities.

Required field

(limit 5,000 characters and spaces)

Characters and Spaces: 

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International and Foreign Language Education

U.S. Department of Education

Office of Postsecondary Education

1990 K Street, N.W., Washington, DC 20006-8521

Phone: (202) 502-7700
GPA Priorities for 2011

Projects that provide substantive training and thematic focus on any of the seventy-eight (78) priority languages that were selected from the

U.S. Department of Education’s list of Less Commonly Taught Languages (LCTLs). Please refer to the Federal Register Notice for the

complete list of applicable languages.

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International and Foreign Language Education

U.S. Department of Education

Office of Postsecondary Education

1990 K Street, N.W., Washington, DC 20006-8521

Phone: (202) 502-7700
Program: GPA

Institution:

Project:

Award #:

Project Director: 

World Area:

Grant Start Date: 

Grant End Date:

Report Due Date: 

Submit Date:

Amount:

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Administrative Reports

Project Info Add User Travel Requests Pre-Travel Post-Travel View/Submit Report

Post-Travel

Screens Participant Administration In-Country

Experience Comments Sources of Funding Priorities Budget Dissemination and Resources

Final Budget

For each category, enter the amount of Fulbright-Hays GPA funds expended during the grant period. Totals will be automatically

calculated. Click the link to download the SF-425 Federal Financial Report. You must complete and submit this form as part of your

final performance report using the upload function below. Also, upload a more detailed line item budget, based on the proposed budget

submitted as part of the application package.

* Required fields

Budget Category

Fulbright-Hays GPA

Funds Spent in the

Current Reporting

Period

Personnel $ 

Fringe Benefits $ 

Travel $ 

Equipment $ 

Supplies $ 

Contractual $ 

Other $ 

Total Direct Costs $ 

Total Indirect Costs

(may not exceed 8% of direct costs) $ 

Total Budget $ 

Comments: (limit 1000 characters and spaces)
Characters and Spaces: 

Budget attachment: * Excel, PDF, or .doc only. Attach a spreadsheet with detailed budget information. Your project file must be formatted for letter-size

paper prior to upload. 

(Note: The file must have a .xls extension and may not contain any of the following characters: - : / \ * ? " < > |). 

no file selected

(Click the "Browse..." button to attach an electronic copy of the project budget. When prompted, locate and select the budget file. Only one spreadsheet may

be attached to this report. Uploading a document replaces the document previously attached.)

SF-425 Federal Financial Report Long Form attachment: PDF only. Attach a PDF containing your completed SF-425 Federal Financial Report Long

Form.

(Note: The file must have a .pdf extension and may not contain any of the following characters: - : / \ * ? " < > |). 

no file selected

(Click the "Browse..." button to attach an electronic copy of the FFR PDF. When prompted, locate and select the FFR file. Only one spreadsheet may be

attached to this report. Uploading a document replaces the document previously attached.)

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International and Foreign Language Education

U.S. Department of Education

Office of Postsecondary Education

1990 K Street, N.W., Washington, DC 20006-8521

Phone: (202) 502-7700
Program: GPA

Institution:

Project:

Award #:

Project Director: 

World Area:

Grant Start Date: 

Grant End Date:

Report Due Date: 

Submit Date:

Amount:

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Administrative Reports

Project Info Add User Travel Requests Pre-Travel Post-Travel View/Submit Report

Post-Travel

Screens Participant Administration In-Country

Experience Comments Sources of Funding Priorities Budget Dissemination and Resources

Dissemination and Resources *

Please identify URLs and/or citations of resources or curriculum development that participants have created as a result of the GPA

project. This information will be accessible to the public on the IRIS web site (iris.ed.gov).

Required field

(limit 5,000 characters and spaces)

Characters and Spaces: 

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International and Foreign Language Education

U.S. Department of Education

Office of Postsecondary Education

1990 K Street, N.W., Washington, DC 20006-8521

Phone: (202) 502-7700